10/18/2010 - Advisory Parks & Recreation CommissionOctober 18, 2010
7:00 PM
Eagan Municipal Center
City Council Chambers
AGENDA
ADVISORY PARKS COMMISSION
EAGAN, MINNESOTA
I. Call to Order and Pledge of Allegiance
II. Adopt Agenda
III. Approval of Minutes of Regular Meeting of July 19, 2010
IV. Visitors to be Heard
V. Director's Update
VI. Consent Agenda
VII. Development Proposals
VIII. Old Business
IX. New Business
A. Park Site Fund CIP — 2011 -2015
B. 2011 Parks and Trails Dedication Fees
C. 2011 Fee Schedule
X. Other Business and Reports
A. Cascade Bay and Civic Arena Reports
XI. Communications
XII. Round Table
XIlI. Adjournment
Pages 3 -4
Pages 5 -13
Pages 14 -15
Pages 16 -19
7:00 pm
7:01 pm
7:02 pm
7:03 pm
7:04 pm
7:10 pm
7:11 pm
7:12 pm
7:13 pm
7:18 pm
7:20 pm
7:25 pm
7:45 pm
7:46 pm
7:50 pm
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and
employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation,
or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request
at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids.
Next Advisory Parks Commission Meeting
November 1592010
NAME
May
17
Jun
14
July
19
Aug
16
No rntg
Sept
20
Work
shop
Oct
18
Nov
15
Dec
20
Jan
13
Thurs
Feb
10
Thurs
Mar
14
Apr
18
May
16
Rebecca Aanning
X
X
X
X
Phil Belfiori, Vice -Chair
X
X
0*
X
Jennifer Dahlquist, Secretary
X
X
X
X
Laurie Halverson, Chair
X
X
X
X
Michael Palmer
X
X
Xx
x
ADVISORY PARKS COMMISSION
2010 -2011 MEETING SCHEDULE
X = present 0 = absent 0* = notified staff of absence prior to meeting
Recreation Sub - Committee
Natural Resources Sub - Committee
Acquisition/
Development Sub - Committee
UPCOMING MEETINGS:
OPEN ISSUES:
NAME AND ADDRESS
TERM
START
TELEPHONE
TERM
EXPIRES
REBECCA AANNING
2009
651- 340 -7091 (H)
4/2011
1472 Thomas Lane
(2 yr. 2009)
651 - 687 -5772 (W)
Eagan, MN 55122
952- 412 -2371 (cell)
beclw.aanning(@.qmail.com
PHIL BELFIORI
2002
651- 905 -0293 (H)
4/2011
3671 Canary Way
(1yr.2002)
651- 266 -9112 (W)
Eagan, MN 55123
(3 yr zoo3)
(3 yr, 2006)
651 - 230 -2051 (cell)
(2 yr, 2009)
pibdeb(@hotmail.com
JENNIFER DAHLQUIST
2007
612 - 803 -0262 (H)
4/2012
3885 Gibraltar Trail
(1 yr. 2007)
612 - 626 -1602 (W)
Eagan, MN 55123
(2 yr 2008)
(2 yr. 2010)
Jenniferdahlquist0.gmail.com
LAURIE HALVERSON
2006
651 - 249- 9245(Cell)
4/2011
680 Brockton Circle
(1 yr, 2006)
651 - 686 -0183 (H)
Eagan, MN 55123
(2 yr 2007)
(2 yr, 2009)
Ihalverson o(�,q.com
MICHAEL PALMER
2009
(651) 454 -4476 (H)
4/2012
4474 Reindeer Lane
(1 yr. 2009)
(651) 662 -3326 (W)
Eagan, MN 55123
(2 yr. 2010)
mwpalmer(o hotmail.com
ADVISORY PARKS COMMISSION
2010 -11 MEMBERS
Commission size changed to 5 and no alternate appointed in 2010
jsiohnson @cityofeagan.com
ghove @cityofeagan.com
Eagan City Staff E -Mail:
cmesko @cityofeagan.com polson @cityofeagan.com
pnowariak @cityofeagan.com srippe @cityofeagan.com
Phone #651 - 675 -5505 (Cherryl's # after 4:30 p.m.)
5-5-10
Eagan Parks and Recreation Phone Number: 651- 675 -5500
Eagan Parks and Recreation Staff E -Mail
Director
Juli Seydell Johnson isjohnson @cityofeagan.com
Administration:
Cherry) Mesko, Superintendent of Operations
Paul Olson, Superintendent of Parks
Paula Nowariak, Recreation Program Mgr
Sonya Rippe, Recreation Facilities Mgr
cmesko@cityofeagan.com
polson@cityofeagan.com
pnowariak@cityofeagan.com
sripve@cityofeagan.com
Forestry:
Gregg Hove, Forestry Supervisor ghove @cityofeagan.com
Water Resources:
Eric Macbeth, Water Resources Coordinator emacbeth @cityofeagan.com
TO:
FROM:
DATE:
7:00 p.m. Regular Meeting
ITEM I:
ITEM II:
ITEM III:
ITEM IV:
ITEM V:
ITEM VI:
ITEM VII:
ITEM VIII:
ITEM IX:
ITEM X:
ITEM XI:
ADVISORY PARKS COMMISSION
JULI SEYDELL JOHNSON, DIRECTOR OF PARKS & RECREATION
OCTOBER 15, 2010
Call to order
Approval of agenda
Approval of minutes of
Visitors to be Heard
Staff is not aware of any visitors who wish to address the Commission at this
time.
Director's Update
Director Johnson will provide a brief overview of activities and events within the
department.
Consent Agenda
There are no Consent Agenda items for the Commission to review.
Development Proposals
There are no Development Agenda items for the Commission to review.
Old Business
There are no Old Business items for the Commission to review
New Business
The Advisory Commission will be asked to review and make recommendations to
the City Council on several 2011 budget items. Those items include the 2011-
2015 Park Site Fund CIP, the 2011 Parks and Trails Dedication fee and the
overall 2011 fee schedule.
Other Business and Reports
Staff will provide an overview of the events and activities during the past year for
Cascade Bay and the Civic Arena.
Communications
There are communication items for the Commission's attention.
1
ITEM XII: Round Table
Any items of concern that might be placed on upcoming agendas or items of
interest will be identified.
ITEM XIII: Adjournment
2
OCTOBER 2010
DEPARTMENT HAPPENINGS
STRENGTHEN COMMUNITY IMAGE AND SENSE OF PLACE
• The new pavilion in Central Park is nearly complete with only some punch -list items remaining. It
will be opened for regular use next spring
• The Eagan Tribute & Memorial Plaza is finished, a dedication was held October 14
• A new art exhibit hanging system is in place at the Eagan Community Center, on the lower level
between the Lone Oak Room and the Oaks.
• Four rain barrels are in place and operational at the Eagan Art House. The barrels were part of a
community art project.
• The City of Eagan is partnering with the Eagan Hockey Association to construct a dry land training
space in the west arena. Construction is underway with an anticipated completion date near
Thanksgiving.
• December 11, 2010 — Save the Date! With the completion of the geothermal project, the new west
arena floor and the future completion of the dry land training space, plans are underway to launch a
"re- opening" of the Civic Arena. More information will be coming in November.
• With their military id's, Eagan military families can now have free access to F.A.N.tastic Saturdays
the first Saturday of the month and free access to pre - school open gym the 2 Tuesday morning of
the month at ECC. This is being offered as part of Eagan's support of the "Beyond the Yellow
Ribbon" efforts.
• The Halloween Hodgepodge will be held on Sunday, October 24 from 3 -7 pm. An evening of
games, trick or treating, crafting dancing, magic and more will be experienced. Many community
volunteers and businesses help make this a great community event.
SUPPORT ECONOMIC DEVELOPMENT
• The potential installation of cellular /data equipment at a couple of park sites, including Northview ,
where the lighting of 3 tennis courts would have been provided, have been put on hold by Clearwire
until next year. Smaller installations at other sites are still being considered.
• Rentals are on the upswing at the ECC and Civic Arena mezzanine. Groups are finding the value of
both locations and it provides an opportunity for greater cross - marketing.
PROMOTE HEALTH AND WELLNESS
• Fall softball and flag football are wrapped up while basketball and volleyball are in mid - season
form. Winter sports information was sent out to teams with registration taking place in
November.
• Water is being shut off at all park sites, this includes seasonal pavilions, restrooms, drinking
fountains and irrigation systems. Portable toilets will be provided at sites with scheduled activities.
• The upgrading of the Trapp Farm Park playground area is well underway. The play equipment is
being replaced, the deck refurbished and a new landscape installed.
• A new paved trail extended from the Cedar Grove area into Woodhaven Park along Gold Trail is
now open. The work was made possible by a grant
• The fall fitness membership promotion was very successful. The public was invited to work out
free for a day during a limited time frame to see if the ECC met their fitness needs.
• 60 people attended the Flu shot clinic for the 55 plus/ seniors.
• The 55 plus /Seniors are staying active with many Health & Wellness Classes. Tai Chi, Strength
Balance Yoga, Spring forest Qigong, Fit for Life, and Zumba Gold are just some of the class
offerings that are held at the ECC, O'Leary Manor, Gramercy Park and the Civic Arena Mezzanine.
3
PROTECT ENVIRONMENTAL RESOURCES
• Resident Buckthorn pickups continue...it's a great time to identify and remove it because it
retains it's green leaves and there are few bugs. Contact the Tree Inspector @ 651- 675 -5334 for
program information
• Landscape cleanup is underway at most park sites...perennials are cut to the ground but will
grow back
• Staff has completed the chemical treatment of 345 priority park ash trees to help protect them
from the Emerald Ash Borer
• 58 new trees, 2 " -3" caliper, are being planted at 6 park sites during the fall
• The implementation of the Federally funded, energy conservation initiative in City buildings is
now 75% complete.
• Staff is providing input and over -site of much of the landscaping at the new Public Safety
Center. Park and Forestry staff will ultimately be responsible for maintenance of the site.
FACILITATE COMMUNITY CONNECTIONS
• The Eagan Art House hosted "Celebrate Art" on August 29th. 250 people attended to view the
opening of the Harvest of Art exhibit, watch artist demonstrations, shop the pottery sale and be a
part of the Raku pottery firing.
• The 5th Annual Harvest of Art Community Art Exhibit is on display at the following locations
through October 20th: Dunn Brothers Coffee, Ring Mountain Creamery, Easter Lutheran Church
and for the first time, Eagan Community Center.
• The Eagan Art House is offering art classes this Fall with the following community partners:
Dakota County Libraries, South Heights Home School, Somerset Elementary, Corpus Christi Home
School Co -Op.
• A Community Dialogue to discuss the future of the arts in Eagan is scheduled for Sunday,
November 7th in the Eagan Room. This is the beginning of a two year process to develop a
comprehensive arts plan for Eagan. The project is coordinated by the Eagan Art House.
• The annual pottery and art sale at the Eagan Art House will take place on Saturday, November 20th
from 10:00 — 5:00.
• The 6 Annual 55plus /Senior Expo was held on October 12. Over 350 attendees and vendors were
present. Many businesses and organization were on hand to share their goods and services.
PROVIDE RECREATION EXPERIENCES
• The after school program at Dakota Hills Middle School has expanded to include a partnership
with the Southwest YMCA .
• Staff will also be partnering with both the Southwest YMCA and the South YMCA for Club 0 and
Middle School dances.
• There were 1500 visitors at Lone Oak Days over two gorgeous fall days. Participants experienced
hayrides, pony rides, cow milking and tasted home -made butter. An "Eagan Gothic" 150 photo
station was available for families to get a commemorative photo from Legacy Creative Images.
• The 55 plus /Seniors recently went on a trip to Cannon Falls and hosted a Vegas Night in the Lone
Oak Room.
• Fall preschool is finally settled into place with 231 children registered in the various classes.
Children are looking forward to Fire Fighter visits, costume parade with the seniors, and pumpkin
week!
4
C!ty oiEapil
MEMO
Date: October 18, 2010
Agenda Item: IX.A 2011 -2015 CIP
Action
Information
Attachments
x
X
1. CIP Summary
2. Location Map
AGENDA ITEM: IX -A; 2011 -2015 CAPITAL IMPROVEMENT PLAN (CIP)
TO: ADVISORY PARKS COMMISSION
PREPARED BY: JULI SEYDELL JOHNSON, DIRECTOR of PARKS & RECREATION
ITEM OVERVIEW: Review, and consider for approval, the proposed 2011 -2015 Park and Recreation
Department Capital Improvement Plan
BACKGROUND/HISTORY:
One of the primary responsibilities of the APrC is the annual preparation and updating of the
Departmental Capital Improvement Plan. The CIP serves as a blueprint and planning guide for
park projects. Projects included in the CIP must be either a park development or improvement
project. Projects construed as being maintenance are not eligible. Funding for the CIP comes
from the Park Site Fund (PSF), which is primarily money collected from developments at the
time of platting in lieu of a dedication of land.
ANALYSIS:
Historically the APrC has submitted to the City Council a CIP that consists of the current or
"active" year , generally the year at hand, and projections that encompass a total of five years.
During the review process, the active /current year of the CIP is finalized and a new "fifth" year
is added. To allow sufficient time for implementation, the current year of the CIP is generally
considered to be final while all other years are subject to change as part of future reviews.
The structure of the five year project schedule of the CIP has generally been driven by the
projected balance of revenues and expenditures of the PSF combined with need and/or demand.
To provide a better view of the future, recent versions of the CIP have included a list of potential
projects, though; they may not be scheduled or funded for years to come. This list has become
known as the "Parking Lot ". There has also been considerable discussion regarding the
identification of alternative funding sources for the CIP.
DISCUSSION/ EVALUATION:
A number of projects in the proposed 2011 CIP represent the continuation of ongoing programs
and initiatives specific to replacement and upgrade. Examples include the replacement of aged
playgrounds and park amenities. As defined in the 20/20 Plan, these are considered "fiduciary"
responsibilities. Other improvement projects such as those proposed for Transportation
Infrastructure at the ECC are tied to the implementation of long range plans and an emerging
need.
The CIP also includes two line item allocations that are renewed on an annual basis as needed.
These are the land acquisition "opportunity" fund which would be used to help acquire priority
open space should it become available and the "small projects" fund which is used to complete
smaller, unanticipated, capital projects or to help leverage additional financial assistance from an
association or alternative funding source. The land acquisition "opportunity" costs are not
included in the fund balance projections but do indicate an ongoing willingness to consider PSF
expenditure for land acquisition
2011 CIP Project Summary
• Transportation Infrastructure Improvements @ Central Park/ECC; Make
modifications to the site and/or parking areas to improve the efficiency of on -site
vehicular and pedestrian movements, especially as pertains to special events.
• Master Plan Improvements @ Patrick Eagan Park; Remove the existing "Deerwood"
rental house and restore the site.
• Skate Park Upgrades/Improvements @ Lexington - Diffley Park; Replace aged
equipment, add new features.
• Trail Enhancement @ Bur Oaks Park; Install a pedestrian bridge across an existing
water channel to improve access to park amenities and creating walking opportunities.
• Playground Upgrades, Site TBD; Replace aging playground equipment, upgrade
surrounding amenities (Bur Oaks projected / 15 -20 year rotation)
• Small Projects; Continuation of funding for opportunities and needs that become
apparent or available during the year
• Acquisition; Funding for acquisition opportunities. No sites currently identified.
Estimated total expenditure from Park Site Fund = $298,000
A work shop with the City Council will be scheduled on December 14 at which time the APrC
will present the 2011 -2015 CIP to the Council for their consideration and possible approval. The
focus being on project year 2011.
SUBCOMMITTEE DISCUSSION/RECOMMENDATION:
The APrC reviewed the proposed 2011 -2015 CIP at a workshop held in September, no changes
were recommended at that time. The attached CIP outlines also represent the consensus from
prior years discussions and subsequently, prior recommendations of the APrC
ALTERNATIVES FOR COMMISSION CONSIDERATION:
1. Recommend, to the City Council, approval of the 2011 -2015 CIP as presented
2. Recommend approval pending changes
3. Table the issue for further discussion
Sub -Total
$810,000
Lighting
1. Lexington /Diffley Fields (6 new)
$500,000
PS
2. Ohman Soccer Fields
$150,000
PS
3. Northview Fields 6 -8 (3 new)
$180,000
PS
4. Thresher Fields
$100,000
PS
Sub -Total
$930,000
Master Plans
Sec. 16 - Federal Drive
$30,000
PS
Sub -Total
$30,000
TOTAL
$2,670,000
Misc
1. School Site Partnerships
TBD
PS /P /G
2. Acquisition Opportunities
TBD
PS /P /G
3. Grant Opportunity Match
TBD
PS /P /G
4. Fiduciary Responsibilities
TBD
PS /P /G
Category/
Location
Park Development
1. Moonshine Park
2. Section 16 - Federal Drive
3. Section 11 - Thresher South
4. Rahn South
5. Holz Farm Park Phase III
Sub -Total
Park Improvements
1. Wandering Walk Trail
2. Bur Oaks Trail Paving
3. Thomas Lake Trail Lighting
4. Rahn Court Construction
5. Goat and Bridle Bldg. Expansion
6. Cedar Grove Enhancement Phase III
$200,000
$200,000
$200,000
$150,000
$150,000
$900,000
$100,000
$90,000
$100,000
$120,000
$200,000
$100,000
PS /LS
PS /LS
PS /LS
PS /LS
PS /LS
PS
PS
PS
PS
PS
PS /P
7. Irrigation of Festival grounds
PARKS AND RECREATION DEPARTMENT
POTENTIAL CAPITAL IMPROVEMENT PROJECTS
Estimated Cost
100 000
Potential
Funding
g: \Budget \Park Rec Poten Dev \Potential CIP Proj 8 10 10
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II
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Sub - Totals
TBD
Cedar Grove
Northview Park
TBD
Goat Hill
LOCATION
Small Projects
Phase 1 Park Improvements
Tennis Court Renovation
Playground Installation
2 @ $35,000
Ballfield Lighting Upgrade
PROJECT DESCRIPTION
4.
,..,,,
$30,000
$150,000
$100,000
000`0L$
$ 95,000
ESTIMATED
COST
PSF
PSF /P
PSF /P
PSF
PSF /P
FUNDL IG
$ 1,005,000
Projects ( -) $ 445,000
EST. BALANCES
BALANCE - Jan. 1, 2012 = $ 905,000
II
•
CD
GABudget\P&Rec Pot Dev\Pot Proj BY YEAR 2011-2015 — Rev. 8/10/2010
II II V.A
CD
Sub - Totals
TBD
TBD
Cedar Grove
LOCATION
Small Projects
Playground Installations
2 @ $35,000
Phase II Park Improvements
PROJECT DESCRIPTION
Cat
000`0£$
000`0L$
$150,000
ESTIMATED
COST
PSF
PSF
PSF/2
FUNDI �1G
Estimated 2015 Balance = $ 140,000
EST. BALANCES
BALANCE - Jan. 1, 2014 = $ 290,000
II Vri
3 1:j II
ES c4 R-
CD
GABudget\P&Rec Pot Dev\Pot Proj BY YEAR 2011-2015 — Rev. 8/10/2010
Sub - Totals
TBD
TBD
Rahn Park
LOCATION
Small Projects
Playground Installation
2 (a, $35,000
South Tract Park Improvements
PROJECT DESCRIPTION
1:
$30,000
000`0L$
$115,000
ESTIMATED
COST
PSF
PSF
PSF
FUNDIt G
$ 215,000
Projects ( -) $ 215,000
EST. BALANCES
BALANCE - Jan. 1, 2015 = $ 140,000
/1
\Budget\P&Rec Pot Dev\Pot Proj BY YEAR 2011-2015 — Rev. 8/10/2010
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TO:
City of Eapll
MEMO
AGENDA ITEM: IX -B; 2011 PARKS and TRAIL DEDICATION FEES
ADVISORY PARKS COMMISSION
Date: October 18, 2010
Agenda Item:
Action
Information
Attachments
IX -B 2011 Park Dedication Rates
x
PREPARED BY: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS & RECREATION
ITEM OVERVIEW: Recommend to the City Council the park and trail dedication fees for 2011
BACKGROUND/HISTORY:
When reviewing development proposals, the APrC makes a recommendation regarding the
method of satisfying park and trail dedication requirements, the two options being a land
dedication or cash payment. Cash park dedications are the primary source of revenue for the Park
Site Fund. Trail dedication is allocated to the City trail fund.
Each year it is the responsibility of the APrC to review dedication rates and make a
recommendation to the Council for the upcoming year
DISCUSSION/EVALUATION:
Based upon recent legislation, a local unit of government must be able to demonstrate a justifiable
method of calculating park dedication linked to property value. The City has long had a basic formula
for calculating residential dedication that incorporates a value variable. In 2005, staff completed an
update of the value base to ensure consistency with the assessed valuations. Nearly 1000 properties
were reviewed, the resulting averages leading to a significant rate increase in nearly every zoning
classification for 2006 and improved adherence to actual values.
In early 2007, in light of the new legislation, the City developed and implemented a user /value based
formula for Commercial/Industrial properties, replacing "net acres ". Over the course of the year, the
formula was reviewed by staff, the APrC, and City Council to determine if it met the intended
objectives. It was subsequently revised and approved by the City Council at their September 4, 2007
meeting.
For the last several years, when determining the recommended adjustment for the residential
dedication rates, has staff contacted the County Assessors office to obtain the estimated property
valuation adjustment the County would use for property taxes payable on Eagan properties in the
coming year. Any percentage increase was then applied to the revised value base used for calculating
dedication. This method was intended to avoid a lag in rates and to ensure a justifiable basis for the
fees consistent with the then pending legislation.
Based upon the input of the Assessor, dedication rates for 2007 were raised by approximately 5%
while the rates for 2008, 09, 10 have remained unchanged. The most recent projections provided to
the City indicate that the average Market Value of a home in Eagan will decline or remain unchanged
in 2011.
In light of this downward trend in the housing market and the associated property values, it may be
appropriate to consider keeping the 2011 park and trail dedication rates unchanged from those
approved for 2010. It should be noted for reference that many communities combine parks and trail
dedication fees into a single blended rate and do not differentiate in the residential classifications.
Because the administration of the trail development program in Eagan is assigned to the Engineering
Department, segregation of the park and trail fees is appropriate.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
1. Recommend that the City Council adopt the 2011 parks and trails dedication rate schedule as
presented with no change from the 2010 rates.
2. Recommend that the City Council adopt an amended parks and trails dedication rate schedule
for 2011.
3. Other.
2010 approved
2011 proposed
Parks
Trails
Parks
Trails
Single Family
$3308 per unit
$ 250 per unit
Same
Same
Duplex
$ 3258 per unit
$ 250 per unit
Same
Same
Townhouse /Quad
$ 3458 per unit
$ 250 per unit
Same
Same
Apartment/Multi
$3212 per unit
$ 250 per unit
Same
Same
Commercial
$869 per 1000 sq.ft. of bldg
$1251 per net acre
Same
Same
Industrial
$236 per 1000 sq.ft. of bldg
$1251 per net acre
Same
Same
C/I prior to 1983
$2618 per net acre
$1251 per net acre
Same
Same
Based upon the input of the Assessor, dedication rates for 2007 were raised by approximately 5%
while the rates for 2008, 09, 10 have remained unchanged. The most recent projections provided to
the City indicate that the average Market Value of a home in Eagan will decline or remain unchanged
in 2011.
In light of this downward trend in the housing market and the associated property values, it may be
appropriate to consider keeping the 2011 park and trail dedication rates unchanged from those
approved for 2010. It should be noted for reference that many communities combine parks and trail
dedication fees into a single blended rate and do not differentiate in the residential classifications.
Because the administration of the trail development program in Eagan is assigned to the Engineering
Department, segregation of the park and trail fees is appropriate.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
1. Recommend that the City Council adopt the 2011 parks and trails dedication rate schedule as
presented with no change from the 2010 rates.
2. Recommend that the City Council adopt an amended parks and trails dedication rate schedule
for 2011.
3. Other.
City of Eaall
MEMO
Date: October 15, 2010
Agenda Item: IX -C;1 2011 Proposed Fee Schedule
Action
Information
Attachments
x
X
1. 2011 proposed fee schedule
AGENDA ITEM: IX -A; 2011 FEES AND CHARGES
TO: ADVISORY PARKS COMMISSION
PREPARED BY: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS & RECREATION
ITEM OVERVIEW: Consideration of 2011fees and charges.
BACKGROUND/HISTORY:
The APrC is asked to annually review the fees charged for private use of park facilities and recreation
equipment. Based on a recommendation by the APrC, the City Council will establish the fees to be
charged during fiscal year 2011.
Fees and charges for the Eagan Community Center, Civic Arena and Cascade Bay were previously
approved by the City Council as part of the 2011 Budget process. These items are provided to the APrC
for information only.
DISCUSSION
During the review and discussion of the 2011 fees and charges staff suggests the consideration of
the following:
• Increase fees by 2% for 2011 to help offset increased operating expenses for these facilities.
• The Lexington - Diffley buildings have had increased use for storage and concessions by
outside reservations. A fee for the use of that building has been added
• With EAA absorbing the football program from the school district, there was an increase in
costs associated with preparing the fields for that program. A football team fee was added to
cover the cost of supplies needed to prepare and maintain the football fields.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
1. Recommend to the City Council approval of the 2011 fee schedule as proposed.
2. Recommend to the City Council approval of the 2011 fee schedule as amended.
3. Other.
/i7
Athletic & Park Facility Fees
2010
20 P opos
Resident
Non - Resident
Resident
Non-Resident
Adult League Protest /Appeal Fee
Fee charged to team choosing to protest rule or eligibility
$ 55
$ 55
$ 56
$ 56
Fee charged to team choosing to appeal suspension /expulsion
$ 55
$ 55
$ 56
$ 56
Athletic Field /Facility Maintenance Fees
Unless obviously known, the user will be considered non - resident. Proof of residency of 75% or
better will qualify for resident rate.
Youth Traveling Teams - Eagan & Eastview Athletic Associations
o Soccer - per team
$ 100
NA
$ 102
'
o Football - per team
NA
$ 35
NA
o Baseball /Softball - per team practice fee for season
$ 25
NA
$ 26
NA
o Baseball /Softball - per game fee
$ 15
NA
$ 15
NA
Adults
o Up to 9 games per team
$ 252
$ 505
$ 257
$ 514
o More than 9 games, fee for each additional game > 9
$ 35
$ 70
$ 36
$ 71
Toumaments - per field /day or single games
o Youth
$ 57
$ 114
$ 58
$ 116
o Adult
$ 75
$ 150
$ 77
$ 153
Lights
o Northview per hour (includes all 4 fields)
$ 57
$ 57
$ 58
$ 58
o Goat Hill per field per hour
$ 30
$ 30
$ 31
$ 31
o Clearwater per field per hour
$ 30
$ 30
$ 31
$ 31
Restroom Building cleaning per full day use only
$ 75
$ 75
$ 77
$ 77
Lexington - Diffley Building per full day use only
$ 50
$ 50
Specialty field set -up charge to be determined on a case -by -case basis. This cost would be in
addition to the field use permit cost.
Band Shell at Central Park
Band Shell Only - per hour
$ 75
$ 100
$ 77
$ 96
Band Shell with Sound System (includes staff) - per hour
$ 120
$ 150
$ 122
$ 153
Band Shell with Microphone Only
$ 50
$ 50
$ 51
$ 51
Wedding Ceremonies - per hour
$ 58
$ 65
$ 59
$ 74
Wedding Ceremonies with Oaks rental - per hour
$ 50
$ 50
$ 51
$ 51
Wedding Ceremonies with Sound System (includes staff) - per hour
$ 100
$ 125
$ 102
$ 128
Canoe Storage from May 1- October 31
$ 43
$ 54
$ 44
$ 55
Central Park Festival Grounds: Ellipse only - one day event
$ 151
$ 189
$ 154
$ 193
Designated Green Space within a Park
$ 52
$ 103
$ 53
$ 106
Dunk Tank Fill in City Park - filled by Parks staff (doesn't include dunk tank)
Weekdays - Monday - Friday from 7 am - 3:30 pm
$ 100
$ 100
$ 102
$ 102
Weekends /Evenings after 3:30 pm
$ 175
$ 175
$ 179
$ 179
Holz Farm Rentals from June - August per day
Group size limited to 80
$ 247
$ 309
$ 252
$ 315
Staff attendant required with fee charged per hour
$ 10
$ 10
$ 10.20
$ 10.20
Moonshine Park, 1317 Jurdy Road
Upstairs - retreat/meetingspace
All day rental - kitchen included
$ 138
$ 173
$ 141
$ 176
6 hour time slot- kitchen included
$ 93
$ 116
$ 95
$ 119
Downstairs - activity space
All day rental
$ 46
$ 58
$ 47
$ 59
6 hour time slot
$ 32
$ 40
$ 33
$ 41
Outdoor Hockey Rinks per hour
With or Without Ice & Lights
$ 18
$ 23
$ 19
$ 24
With or Without Ice & No Lights
$ 6
$ 8
$ 7
$ 9
Park Shelter Buildings
All day rental from 10 am - 10 pm
$ 138
$ 173
$ 141
$ 176
Half -day rental from 10 am - 4 pm or 5 pm -10 pm
$ 93
$ 116
$ 95
$ 119
Pavilions
All day rental from 10 am - 10 pm
$ 138
$ 173
$ 141
$ 176
Half -day rental from 10 am - 4 pm or 5 pm -10 pm
$ 93
$ 116
$ 95
$ 119
Kitchen use
$ 46
$ 58
$ 47
$ 59
Sand Volleyball Courts per court per hour
$ 4
$ 5
$ 5
$ 6
Special Events
Closing trail & posting signs
$ 50
$ 100
$ 51
$ 102
Sun Shelters
$ 46
$ 58
$ 47
$ 59
Tennis Courts per court per hour
$ 4
$ 5
$ 5
$ 6
Trapp Farm Tubing Hill
Daily per person
$ 2.50
$ 2.50
$ 2.75
$ 2.75
Reservations for groups of 20-80 per person
$ 5.00
$ 6.00
$ 5.25
$ 6.25
Use of parks for large groups and /or charity walks /runs /rides
Groups using a substantial portion of park grounds or trail. Activities allowed only if not in
conflict with existing City programs /services
$ 62
$ 77
$ 63
$ 79
Vendor Permit
$ 26
$ 32
$ 27
$ 33
2011 FEE SCHEDULE
Eagan Parks & Recreation
The following athletic and park facility rental fees are subject to 7.125% State sales tax and require a $150.00 damage deposit payable at the time of
registration. Sales tax is included in the proposed 2011 fees. Eagan based school organizations that have a Joint Powers Agreement with the City may schedule
use of Eagan Park Shelters and Pavilions free of charge, although a damage deposit is required.
Cascade Bay
2010
2011 Proposed
Resident I Non - Resident
Resident I Non - Resident
Daily Admission
Non - Resident
Civic Arena Rentals per hour
Guests over 42"
$ 9.00
$ 10.00
Guests over 42" after 5 pm
$ 7.00
$ 8.00
Guests under 42"
$ 7.00
$ 8.00
Guests under 42" after 5 pm
$ 5.00
$ 6.00
Seniors 62 and older
$ 7.00
$ 8.00
Seniors 62 and older after 5 pm
$ 5.00
$ 6.00
Under 18 months
Free
Free
Season Passes
$ 112.00
Includes Golf
Includes Golf
First family member, all ages
$ 55.00 $ 65.00
$ 60.00
$ 70.00
Additional family members
$ 45.00 $ 55.00
$ 50.00
$ 65.00
Additional family members under 42"
$ 31.00 $ 41.00
$ 36.00
$ 46.00
Seniors 62 and older
$ 31.00 $ 41.00
$ 36.00
$ 46.00
Under 18 months
Free Free
Free Free
Captain's Course, per 9 holes
$ 3.00 $ 3.00
$ 2.00
$ 2.00
Birthday Parties
Hourly -1 hour minimum
$ 25.00
$ 31.00
Pool
$ 140.00 $ 140.00
$ 150.00
$ 150.00
Additional guest
$ 14.00 $ 14.00
$ 15.00
$ 15.00
Golfing
$ 125.00 $ 125.00
$ 120.00
$ 120.00
Additional guest
$ 12.50 $ 12.50
$ 12.00
$ 12.00
Groups per person
$ 9.00 $ 9.00
$ 10.00
$ 10.00
Private Rental per hour, minimum of 2 hours
$ 1,000.00 $ 1,000.00
$ 1,000.00
$ 1,000.00
Civic Arena
10/01/09 09/30/10
10/01/10 - 09/30/11
Resident
Non- Resident
Resident
Non - Resident
Civic Arena Rentals per hour
Hourly
Kitchen R tRn.
Sunday - Thursday
Hourly
Prime Rate
$ 175.00
$ 175.00
$ 180.00
$ 180.00
Eagan & Eastview Association
$ 175.00
NA
$ 180.00
$ 180.00
High School
$ 180.00
NA
$ 185.00
NA
Non -Prime
$ 112.00
$ 112.00
$ 112.00
$ 112.00
Dry Floor
$ 40.00
$ 40.00
$ 40.00
$ 40.00
Indoor Turf - full field
$ 75.00
$ 75.00
$ 75.00
$ 75.00
Indoor Turf - half field
NA
NA
$ 40.00
$ 40.00
Indoor Turf - less than 24 hours notice
NA
NIA
$
90.00
Civic Arena Mezzanine
35
$
77
$
Hourly -1 hour minimum
$ 25.00
$ 31.00
$ 25.00
$ 31.00
Daily -8 hours
$ 150.00
$ 188.00
$ 150.00
$ 188.00
Each additional hour
$ 20.00
$ 25.00
$ 20.00
$ 25.00
Clean up fee for outside food and beverage
NA
NA
$ 125.00
$ 125.00
Birthday Parties
Gold
$ 150.00
$ 150.00
$ 150.00
$ 150.00
Additional guest
$ 15.00
$ 15.00
$ 15.00
$ 15.00
Silver
$ 120.00
$ 120.00
$ 120.00
$ 120.00
Additional guest
$ 12.00
$ 12.00
$ 12.00
$ 12.00
Bronze
$ 90.00
$ 90.00
$ 90.00
$ 90.00
Additional guest
$ 9.00
$ 9.00
$ 9.00
$ 9.00
Community Center
Deposits are required for all rentals.
2010
2011
Resident Non- Res./For
Profit
Resident Non-Res./For
Profit
The Oaks (350 capacity)
Resident
Hourly
Kitchen R tRn.
Sunday - Thursday
Hourly
Kitchen R.t Rata
Youth Groups
$
8 am - 11 pm
$
850.00
$
850.00
8 am - Noon
$
300.00
$
300.00
1- 5 pm
$
300.00
$
300.00
6 - 11 pm
$
400.00
$
400.00
Friday Full Day
$
1,150.00
$
1,150.00
Saturday Full Day
$
1,490.00
$
1,490.00
Eagan Room /Fire Department Training Room
2 hour minimum
2010
2011 P oposed
2011 Proposed
Resident
Hourly
Kitchen R tRn.
Resident
Hourly
Kitchen R.t Rata
Youth Groups
$
25
$
10
$
26
$
10
Local Civic Groups
$
40
$
20
$
41
$
20
Local Resident Groups
$
40
$
20
$
41
$
20
Non - Resident Groups
$
50
$
25
$
51
$
26
Profit Making Groups
$
75
$
35
$
77
$
36
Equipment
Non- residents may rent this equipment only for use in City of Eagan parks.
2010
2011 P oposed
Resident
Non - Resident
Resident
Non - Resident
Canopy per day (20' x 20' canopy and a 10' x 15' "pop -up ")
$
76
$ 95
$
78
$
97
Chuckwagon grill per day (requires a 2" ball hitch for towing)
$
46
$ 58
$
47
$
59
Extra picnic tables per table with a maximum of 6
$
18
$ 22
$
18
$
23
Bocce ball, horseshoes, parachute or volleyball set (price per item with $50 deposit)
$
4
NA
$
5
NA
Community Center Continued
Deposits are required for all rentals.
2010
2011
Resident
Non- Res./For
Profit
Resident
Non -Rea /For
Profit
North, South or Central Oaks (110 capacity per room)
Sunday - Thursday
8 am - 11 pm
$
400.00
$
400.00
8 am - Noon
$
155.00
$
155.00
1- 5 pm
$
155.00
$
155.00
6 -11 pm
$
185.00
$
185.00
North, South or Central Oaks (2 Oaks combined)
Sunday - Thursday
8 am - 11 pm
$
775.00
$
775.00
8 am - Noon
$
285.00
$
285.00
1- 5 pm
$
285.00
$
285.00
6 -11 pm
$
370.00
$
370.00
North, Central or South Meeting Rooms per hour (20 capacity per room)
Sunday- Saturday (2 hour minimum)
$ 17.00
$ 19.00
$ 17.00
$ 19.00
Reduced (with 8 hour banquet rental)
$ 14.00
$ 14.00
$ 14.00
$ 14.00
North, Central or South Meeting Rooms Combined per hour
Sunday- Saturday (2 hour minimum)
$ 44.00
$ 52.00
$ 44.00
$ 52.00
Reduced (with 8 hour banquet rental)
$ 38.00
$ 38.00
$ 38.00
Maximum per day
$ 200.00
$ 240.00
Reduced (with 8 hour banquet rental)
$ 175.00
$ 175.00
The Board Room per hour (35 capacity)
Sunday - Saturday (2 hour minimum)
$ 22.00
$ 26.00
$ 22.00
$ 26.00
Reduced (with 8 hour banquet rental)
$ 18.00
$ 16.00
$ 18.00
$ 18.00
The Lone Oak Room per hour
Full Lone Oak Room (2 hour minimum)
$ 50.00
$ 55.00
$ 50.00
$ 55.00
Half Lone Oak Room (2 hour minimum)
$ 30.00
$ 35.00
$ 30.00
$ 35.00
Oasis Teen Center per hour (2 hour minimum)
$ 50.00
$ 55.00
$ 50.00
$ 55.00
Kid's Kare per hour
$ 20.00
$ 22.00
$ 20.00
$ 22.00
North, Central or South Gym per hour
Parks & Recreation
$ 25.00
$ 25.00
$ 25.00
$ 25.00
Athletic Association
$ 32.00
$ 32.00
$ 32.00
$ 32.00
Private - Full Court
$ 58.00
$ 58.00
$ 58.00
$ 58.00
Private - Half Court
$ 32.00
$ 32.00
$ 32.00
$ 32.00
Gazebo
Per Hour
$ 58.00
$ 60.00
$ 58.00
$ 60.00
Reduced (with 8 hour banquet rental)
$ 50.00
$ 50.00
Fitness Membership
Membership enrollment fee - 1st family member (moving to administrative fee)
$
69.00
$
25.00
Membership enrollment fee - each additional family member (administrative fee)
$
10.00
$
25.00
Monthlyfee - Resident /Corporate - lst family member
$
35.00
$
35.00
Monthly fee - Resident/Corporate - each additional
$
30.00
$
30.00
Monthly fee - Non-resident - lst family member
$
40.00
$
40.00
Monthlyfee- Non - resident - each additional
$
40.00
$
40.00
Daily admission to Fitness Center
$
10.00
$
10.00
Report Processing Fee
Fitness Attendance Activity report
$
30.00
$
30.00
Open Gym Fees
Adult Open - Resident
$
5.00
$
6.00
Adult Open - Non - resident
$
10.i,.,
NA
Youth Open
$
3.00
$
3.00
Preschool Open (includes limited Blast use)
$
3.00
$
3.00
Blast Fees
Daily admission
$
5.00
$
5.00
After 5 pm
$
2.50
$
2.50
10 Visit Punch Card (residents only)
$
40.00
$
40.00
Private Rental
$
150.00
$ 125.00
1 $ 150.00
Private Rental (with 8 hour banquet room rental)
$
100.00
$
100.00
Birthday Parties
Rocketship
$
125.00
$
125.00
Additional guest
$
12.50
$
12.50
Moonbuggy
$
75.00
$
75.00
Additional guest
$
5.00
$
5.00
Color Copies per page
$
1.00
$
1.00
Subject to Approval
There were no visitors to be heard.
ADVISORY PARKS COMMISSION
EAGAN, MINNESOTA
MINUTES OF REGULAR MEETING OF JULY 19, 2010
A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on July 19, 2010.
Commission Members present: Rebecca Aanning, Jennifer Dahlquist, Laurie Halverson and Michael Palmer. Staff members
present included Director, Juli Seydell Johnson.
APPROVAL OF AGENDA
Member Dahlquist moved, Member Aanning seconded, with all members present voting in favor to approve the
agenda as presented.
APPROVAL OF MINUTES OF JUNE 14, 2010
Member Aanning moved, Member Palmer seconded, with all present members voting in favor to approve the
minutes of June 14, 2010.
VISITORS TO BE HEARD
DIRECTOR'S DEPARTMENT UPDATE
Director Johnson stated we are in the swing of summer. This evening we took a tour of several parks and saw a lot
of nice things happening. We stopped at Central Park where we got the chance to see the new pavilion that is being
constructed there. The hope is that it will be done by the middle of August or early September. It can be rented for picnics
and more importantly it provides the outdoor restrooms for the festival area up near the band shell. We also looked at the site
for the new Veterans Memorial which will be underway with completion this fall. Cascade Bay has been very busy with the
warm weather and the new Captain's ship and slide features that are open. The Civic Arena is back in full operation after the
geothermal project was completed, with some large hockey tournaments going on over the next couple of weeks. Although
summer programs are in full speed we are already in the planning stages for fall accepting registration for adult sports.
Another project that will be happening this fall is the replace of the playground equipment at Trapp Farm Park.
CONSENT AGENDA
Nicols Ridge 3rd & 4th Addition
Director Johnson began by showing a map of the site. The Nicols Ridge was a condominium development in the
Cedar Grove area. There was one condominium that was completed a few years ago. However, after that building was built
the development stopped for some time. This application proposes a plan development amendment to modify the site plan
for this site so it will now consist of 59 townhome units upon 6.8 acres. Because the site was previously graded for
development there are no water quality issues and very few tree conservation issues. The parks dedication and trails
dedication will be satisfied through a cash payment. Member Aanning moved, Member Palmer seconded, with all members
voting in favor to approve with the following recommendations for the Planning Commission:
1. This development shall satisfy the parks dedication requirement with a cash dedication of $204,022, payment to
coincide and be consistent with the two phases of development as agreed upon in the development agreement.
2. This development shall satisfy the trails dedication requirement with a payment of $130,800 for trail improvements
as part of City Improvement Project 888.
3. The applicant shall protect the preserved tree's critical root zones through the placement of required Tree Protective
measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting), to be installed at the Drip
Advisory Parks Commission
July 19, 2010
Page 2
Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees /woodlands to be
preserved on -site.
4. The applicant shall contact the City Forestry Division and set up a pre - construction site inspection at least five days
prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and
placement of the Tree Protection fencing.
DEVELOPMENT PROPOSALS
There were no Development Proposals for the Commission to review.
OLD BUSINESS
There were no Old Business Items for the Commission to review.
NEW BUSINESS
There were no New Business Items for the Commission to review.
OTHER BUSINESS AND REPORTS
There were no Other Business and Reports for the Commission to review.
COMMUNICATIONS
There were no Communications for the Commission to review.
ROUND TABLE
Commission Member, Michael Palmer complimented the new slide features at Cascade Bay.
ADJOURNMENT
With no further business to conduct, Member Dahlquist moved, Member Palmer seconded, with all members voting
in favor to adjourn the meeting. The meeting was adjourned at 7:25 p.m.
Secretary Date