01/18/2011 - City Council RegularAGENDA
EAGAN CITY COUNCIL
EAGAN MUNICIPAL CENTER BUILDING
January 18, 2011
6:30 P.M.
I. ROLL CALL AND PLEDGE OF ALLEGIANCE
II. ADOPT AGENDA
III. RECOGNITIONS AND PRESENTATIONS
IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to
be pulled for discussion)
A. APPROVE MINUTES
`07 B. PERSONNEL ITEMS
1 C. APPROVE Check Registers
Pq D. APPROVE a reduction of one billboard sign face at 2750 Eagandale Blvd and replace the prior
public services messaging agreement with CBS Outdoor Advertising
E. APPROVE Comprehensive Guide Plan and Rezoning — 2980 Lone Oak Circle
Pllo F. Select approved Alternates for further study, MnDOT Managed Lane Study (TH 77 - Cedar Ave).
�Ir G. Contract 10 -11, Approve Plans and Specs and Authorize ad for bids (Ames Crossing Road — Street
& Utility Improvements)
H. RECEIVE Feasibility Report for Project No. 1032 (Trotters Ridge /Stafford Place — Street
Improvements) & Schedule a Public Hearing (February 15, 2011)
P .oZ/ I. RECEIVE Feasibility Report for Project No. 1037 (Woodlands /Sunrise Hills — Street Improvements)
& Schedule a Public Hearing (February 15, 2011)
P�8 J. RECEIVE Feasibility Report for Project No. 1038 (Engstroms Deerwood — Street Improvements) &
Schedule a Public Hearing (February 15, 2011)
f�4 K. APPROVE a Change in Bid Opening Date, Contract 11 -04 (2011 Sanitary Sewer Lining)
Pad L. APPROVE Resolution Designating No Parking on Federal Drive (Violet Lane to 500' north of
Duckwood Drive) and Duckwood Drive (Pilot Knob Road to Federal Drive)
.3� M. APPROVE Resolution Designating No Parking on Ames Crossing Road (Lone Oak Road to
Northwest Parkway)
P37 N. APPROVE Clean Water Partnership Agreement with MPCA
-p3eO. APPROVE Change Order #2 for final electrical changes to the Civic Arena Training Center
P. 39 P. APPROVE an Agreement with Diamond Official of Eagan Umpires Association for Eagan
Parks and Recreation
Aa Q. DIRECT Advisory Planning Commission Consideration of Findings to Declare Surplus Property / Fire
Station #2 — 2980 Lone Oak Circle
R. EXTEND Agreement with Design Nine for Broadband Consulting Services
S. ADOPT a Resolution to approve a Premise Permit for the American Veterans to conduct lawful
gambling at the Valley Lounge, 3385 Sibley Memorial Highway, Eagan
{� T. APPROVE Tree Maintenance Contractor License for Andrew Hovland, Branch and Bough Tree
,l Service and Landscape Care, St. Paul, MN
`t9 U. ADOPT Trail Connection Policy
V. APPROVE a Temporary Easement Agreement for Project 971 (Duckwood Drive Overpass —
Bridge and Street Improvements — Royal Oaks
W. APPROVE an Amendment to the 2010 Dakota County Drug Task Force Grant
V. PUBLIC HEARINGS
P(,b A. VACATE Public Drainage & Utility Easement — Lots 1 & 4, Eagandale Center Industrial Park No. 7
Factory Motor Parts (2855 Eagandale Boulevard)
VI. CITY ORGANIZATIONAL BUSINESS
f'&3
A. ACTING MAYOR
B. OFFICIAL LEGAL NEWSPAPER
C. CITY COUNCIL MEETING SCHEDULE
D. COUNCIL MEETING PROCEDURES
E. STANDING COMMITTEE APPOINTMENTS / REPRESENTATIVE APPOINTMENTS
VII. OLD BUSINESS
VIII. NEW BUSINESS
IX. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
X. ECONOMIC DEVELOPMENT AUTHORITY — There are no EDA items to be considered at this time.
p XI. ADMINISTRATIVE AGENDA
O 7� A. City Attorney
B. City Council Comments
C. City Administrator
D. Director of Public Works
E. Director of Community Development
XII. VISITORS TO BE HEARD (for those persons not on the agenda)
XIII. CLOSED SESSION
XIV. ADJOURNMENT
City of Eajan Is
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: JANUARY 14, 2010
SUBJECT: AGENDA INFORMATION FOR JANUARY 18, 2011 CITY COUNCIL MEETING
ADOPT AGENDA
After approval is given to the January 18, 2011 City Council agenda, the following items are in
order for consideration.
Agenda Information Memo
January 18, 2011 Eagan City Council Meeting
CONSENT AGENDA
The following items referred to as consent items require one (1) motion by the City Council. If the
City Council wishes to discuss any of the items in further detail, those items should be removed
from the Consent Agenda and placed under Old or New Business unless the discussion required is
brief.
A. APPROVE MINUTES
ACTION TO BE CONSIDERED:
To approve the minutes of the January 4, 2011 Regular City Council meeting as presented or
modified.
ATTACHMENTS:
• Minutes f the January 4, 2011 Regular City Council meeting are enclosed on pages
through .
0
MINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
January 4, 2011
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmembers Fields, Bakken and Hansen. Councilmember Tilley was absent. There were no
visitors who wished to be heard.
A regular meeting of the Eagan City Council was held on Tuesday, January 4, 2011 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Fields, Bakken and Hansen.
Councilmember Tilley was absent. Also present were City Administrator Tom Hedges, Community
Development Director Jon Hohenstein, City Planner Mike Ridley, Public Works Director Colbert,
Administrative Services Director Gene VanOverbeke, Director of Communications Tom Garrison, City
Attorney Michael Dougherty, and Assistant to the City Administrator Dianne Miller.
AGENDA
City Administrator Hedges noted a Premises Permit for the Eagan Hockey Association could be added as
Consent Agenda item U. He also noted that a closed session would be held regarding strategy for a
Court of Appeals in Cedar Grove and an update on the status of labor negotiations.
Councilmember Bakken moved, Councilmember Hansen seconded a motion to approve the agenda as
amended. Aye:4 Nay: 0
RECOGNITIONS AND PRESENTATIONS
Mayor Maguire, Councilmembers Bakken and Hansen were administered the Oaths of Office.
CONSENT AGENDA
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the Consent
Agenda as presented. Aye: 4 Nay: 0
A. It was recommended to approve the minutes of the December 21, 2010 Regular City Council meeting
and the December 14, 2010 Special City Council meeting as presented.
B. Personnel Items.
1. It was recommended to approve the hiring of Mark Danielson, Engineering Intern.
C. It was recommended to ratify check register dated December 23, 2010 as presented.
D. It was recommended to approve change in management on the Sports or Convention Facility License
for Holiday Inn, Burnsville.
E. It was recommended to approve the 2011 -2015 General Facilities Renewal 7 Replacement CIP &
2011 Budget (excluding the appropriation for relocation of the 150 KW generator).
F. It was recommended to approve Part II (Vehicles and Equipment) of the 2011 — 2015 capital
Improvement Program (CIP) & 2011 Budget.
G. It was recommended to approve change orders for the Fire Safety Center.
H. It was recommended to approve a Joint Powers Agreement with Dakota County to host a Closed
point Dispensing site.
I. It was recommended to direct staff to prepare an ordinance amendment to City Code Chapter 10,
relative to Property Maintenance regulations.
J. It was recommended to direct staff to prepare an ordinance amendment to City Code relative to
transient merchants and mobile vendors.
K. It was recommended to direct staff to prepare an ordinance amendment to City Code Chapter 11
relative to outdoor patio dining.
L. It was recommended to direct staff to prepare an ordinance amendment to City Code Chapter 11
relative to banquet halls in the Park (P) Zoning District.
3
City Council Minutes
January 4, 2010
Page 2
M. It was recommended to approve Change Order No. 1 to Contract 10 -21 (Trapp Farm Park Infiltration
Basin and Sediment Removal — Water Quality Improvements) and authorize the Mayor and Deputy
City Clerk to execute all related documents.
N. It was recommended to receive the Draft Feasibility Report for Project 1041 (Hills of Stonebridge —
Street Improvements) and schedule a public hearing to be held on February 1, 2011.
O. It was recommended to receive the Draft Feasibility Report for Project 1042, (Bridle Ridge 1 Addition
— Street Improvements) and schedule a public hearing to be held on February 1, 2011.
P. It was recommended to receive the Draft Feasibility Report for Project 1043, (Blackhawk Pond
Addition — Street Improvements) and schedule a public hearing to be held on February 1, 2011.
Q. It was recommended to approve the plans and specifications for Contract 11 -04 (2011 City -wide
Sanitary Sewer Lining) and authorize the advertisement for a bid opening to be held at 11:00 a.m. on
Thursday, March 3, 2011, at the Utility Building, located at 3419 Coachman Point, Eagan, MN 55122.
R. It was recommended to authorize the application of a grant from the Metropolitan Regional Arts
Council for a Community Arts Grant.
S. It was recommended to approve a resolution to accept an in -kind donation from Anderson Race
Management for the Women's Running Program and Eagan Run Walk N' Roll Community event.
T. It was recommended to accept the final report from Design Nine and approve the resolution in
support of the City Council's policy commitments and authorize staff to begin pursuit of the broadband
recommendations summarized at the December 14, 2010 Special City Council meeting.
U. It was recommended to adopt a resolution approving a Premises Permit for Eagan Hockey
Association to conduct a pull- tab /bar bingo operation at Wildcats Bar & Grill, 1448 Yankee Doodle
Road.
PUBLIC HEARINGS
PROJECT 1021, PARK KNOLL ADDITION — STREET IMPROVEMENTS
City Administrator Hedges introduced this item regarding street improvements for Park Knoll Addition.
Public Works Director Colbert provided an overview of the City's Pavement Management Program.
Assistant City Engineer Gorder gave a staff report.
Mayor Maguire opened the public hearing. There being no comments, he turned discussed to the
Council.
Councilmember Hansen moved, Councilmember Fields seconded a motion to approve Project 1021, Park
Knoll Addition (Street Improvements) as presented and authorize the preparation of detailed plans and
specifications. Aye:4 Nay: 0
PROJECT 1039, WILDERNESS PONDS ADDITION — STREET IMPROVEMENTS
City Administrator Hedges introduced this item regarding street improvements for Wilderness Ponds
Addition. Assistant City Engineer Gorder gave a staff report.
Mayor Maguire opened the public hearing. There being no comments, he turned discussion to the
Council.
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve Project 1039,
Wilderness Ponds Addition (Street Improvements) as presented and authorize the preparation of detailed
plans and specifications. Aye: 4 Nay: 0
City Council Minutes
January 4, 2010
Page 3
PROJECT 1040, FAIRWAY HILLS ADDITION — STREET IMPROVEMENTS
City Administrator Hedges introduced this item regarding street improvements for Fairway Hills Addition.
Assistant City Engineer Gorder gave a staff report.
Mayor Maguire recused himself, given the proposed project / assessment applies to his home. Acting
Mayor Fields convened the item. Assistant City Engineer Gorder gave a staff report.
Acting Mayor Fields opened the public hearing. Two residents inquired about project assessments. Staff
responded to the questions. There being no further questions, Acting Mayor Fields turned discussion to
Council.
Councilmember Bakken moved, Councilmember Hansen seconded a motion to approve Project 1040,
Fairway Hills Addition Street Improvements and authorize the preparation of detailed plans and
specifications. Aye:4 Nay: 0
PROJECT 1045, GALAXIE CLIFF PLAZA (PLAZA DRIVE) STREET IMPROVEMENTSW
City Administrator Hedges introduced this item regarding street improvements to Plaza Drive. Assistant
City Engineer Gorder gave a staff report.
Mayor Maguire opened the public hearing.
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve Project 1045,
Galaxie Cliff Plaza (Plaza Drive — Street Improvements) as presented and authorize the preparation of
detailed plans and specifications. Aye: 4 Nay: 0
There were no New Business items.
NEW BUSINESS
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
City Administrator Hedges and Community Development Director Hohenstein discussed the Cedar
Avenue Bus Rapid Transit (BRT) Implementation Plan.
Councilmember Hansen moved, Councilmember Fields seconded a motion to approve a resolution in
support of the Cedar Avenue BRT Implementation Plan. Aye: 4 Nay: 0
City Administrator Hedges and Assistant to City Administrator Miller discussed the Environmental
Assessment for proposed improvements at MSP International Airport.
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve comments on the
Environmental Assessment for proposed improvements at MSP International Airport. Aye: 4 Nay: 0
ADMINISTRATIVE AGENDA
There were no items requiring action.
VISITORS TO BE HEARD
There were no visitors who wished to be heard.
In
City Council Minutes
January 4, 2010
Page 4
ADJOURNMENT
Councilmember Fields moved, Councilmember Hansen seconded a motion to adjourn the meeting at
7:29 p.m. Aye: 4 Nay: 0
Date
Cyndee Fields, Acting Mayor
Mira Broyles, Deputy City Clerk
No
Agenda Information Memo
January 18, 2011 Eagan City Council Meeting
B. PERSONNEL ITEMS
Item 1. Hiring of GIS Intern
ACTION TO BE CONSIDERED:
Approve the rehiring of Tyler Johnson, GIS Intern
• Tyler interned with the Utilities department as a GIS intern the summer of 2010.
7
Agenda Information Memo
January 18, 2011 Eagan City Council Meeting
C. RATIFY CHECK REGISTERS
ACTION TO BE CONSIDERED:
To ratify the check register dated December 31, 2010 and January 7, 2011 as presented.
ATTACHMENTS:
• Check register dated December 31, 2010 and January 7, 2011 are enclosed without page
number.
P61
Agenda Information Memo
January 18, 2011 Eagan City Council Meeting
D. PSA AGREEMENT WITH CBS OUTDOOR — CITY OF EAGAN
ACTION TO BE CONSIDERED: Approve a reduction of one sign face and a modified
Public Service Agreement (PSA) between the City and CBS Outdoor, Inc. for the
billboard located on railroad r -o -w adjacent to Coca -Cola, west of I -35E and south of Hwy
55 in the NE' /a of Section 3.
FACTS:
➢ On September 21, 2010, the City Council approved a PSA with CBS Outdoor in
association with their change -out of one billboard sign face from static to dynamic.
➢ The Sign Ordinance allows conversions of static billboard signage to dynamic
display signage provided the sign company either:
A. reduces the number and size of billboard space they have in the City by an equal
amount
or
B. the company provides the City five hours per month for public service messaging
on the new dynamic display sign
➢ Subsequent to the September meeting, CBS Outdoor, Inc. decided to remove the
south - facing static billboard. Since this change is in line with Option A above, CBS
is not required to provide the City public service messaging in order to change -out
the north face of the existing static billboard to a dynamic display sign.
➢ CBS Outdoor has, however, agreed to provide the City up to five hours of public
service messaging per month on the new sign on an availability basis.
➢ Upon approval by the City Council and execution of the modified PSA, the Sign
Permit will be issued to allow CBS to convert the sign.
ATTACHMENTS: (1)
Location Map on page /()
Location Map
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Agenda Information Memo
January 18, 2011, Eagan City Council Meeting
E. COMPREHENSIVE GUIDE PLAN AMENDMENT — CITY OF EAGAN
ACTION TO BE CONSIDERED:
To implement a Comprehensive Guide Plan Amendment changing the land use designation from
QP, Quasi - Public to IND, Limited Industrial, for property located at 2980 Lone Oak Circle, legally
described as Lot 2, Eagandale Center Industrial Park No. 2.
To approve a Rezoning changing the zoning designation from PF, Public Facilities, to I -1, Limited
Industrial, for property located at 2980 Lone Oak Circle, legally described as Lot 2, Eagandale
Center Industrial Park No. 2.
REQUIRED VOTE FOR APPROVAL:
Comprehensive Guide Plan Amendment -- At least four Councilmembers;
Rezoning — At least three Councilmembers
FACTS:
➢ The subject property is a 0.69 -acre site and currently operates as Fire Station 2. As fire
station operations relocate to the new Fire Safety Campus later this year, the City will
have no need for this site.
➢ In anticipation of the sale of the property and to successfully market the site, the City
Council directed staff to initiate a Comprehensive Guide Plan Amendment and Rezoning
of the property on July 1, 2010.
➢ On September 28, 2010, the Advisory Planning Commission held a public hearing to
consider the proposed Comprehensive Guide Plan Amendment and Rezoning.
➢ On October 19, 2010, the City Council directed the Comprehensive Guide Plan
Amendment to be sent to the Metropolitan Council for review.
➢ The City Council withheld action on the Rezoning on October 19, 2010, pending
Metropolitan Council review of the land use amendment.
➢ On January 5, 2011, the Met Council responded to the proposed Comprehensive Guide
Plan Amendment, directing that the City may implement the land use amendment.
➢ The site is developed with a 7,000 s.f. building and 26 parking stalls. The proposal is
consistent with the surrounding properties, and the site appears to comply with existing I-
1 bulk standards. No new development is associated with this proposal.
ISSUES: None
60 -DAY AGENCY ACTION DEADLINE: Waived
ATTACHMENTS 4( ):
Location Map, page
Letter of approval from Metropolitan Coun il, page I3
September 28, 2010 APC Minutes, page
October 19, 2010 CC Minutes, page
Project Name: Fire Station No. 2 (2980 Lone Oak Circle)
Request: Comp Plan Amendment & Rezoning
Case Nos.: 02- CG- 02 -06 -10 & 02- RZ- 02 -06 -10
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JAN l o zop
AA Metropolitan Council
January 4, 2011
Pam Dudziak, Planner
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
RE: City of Eagan Comprehensive Plan Amendment (CPA) Lone Oak Station No. 2
Metropolitan Council Review File No. 20606 -2
Metropolitan Council District No 15
Dear Ms. Dudziak:
The Metropolitan Council received the City's Lone Oak Station No. 2 plan amendment on
December 2, 2010. The amendment reguides 0.69 acres from QP Quasi - Public to IND, Limited
Industrial. The proposal is located at 3030 Pilot Knob Road.
Council staff finds the amendment meets the Comprehensive Plan Amendment Administrative
Review Guidelines revised by the Council on July 28, 2010. The proposed amendment does not
affect official forecasts. Therefore, the Council will waive further review and action and the City
may place this amendment into effect.
The amendment, explanatory materials, and the information submission form will be appended to
the City's Plan in the Council's files. If you have any questions about this review, contact Patrick
Boylan, Principal Reviewer, at 651- 602 -1438.
Sincerely,
Phy 's Hanson, Manager
L 1 Planning Assistance
cc: Julie Monson, Minnesota Housing
Tod Sherman, Development Reviews Coordinator, MnDOT Metro Division
Dan Wolters, Metropolitan Council District 15
Patrick Boylan, Principal Reviewer
Cheryl Olsen, Reviews Coordinator
h': IContotDei ILPr llCumntunitie .elEagan lLetterslEagan 2010 CPA Luna Oak .'�7ation 20606 -2 Admin Ret
l3
w vw.metroeounci1.org
390 Robert Street North • St. Paul. MN 55101-1805 • (651) 602 -1000 • Fax (651) 602 -1550 • TTY (651) 291 -0904
An Equnl Opportunity Employer
Advisory Planning Commission
September 28, 2010
Page 3 of 6
B. Lone Oak Station
Applicant Name: City of Eagan
Location: 2980 Lone Oak Circle
Application: Comprehensive Guide Plan Amendment and Rezoning
A Comprehensive Guide Plan Amendment from QP, Quasi- Public to IND, Limited Industrial and
a Rezoning from PF, Public Facilities, to 1 -1, Limited Industrial.
File Number: 02- CG- 02 -06 -10
Planner Dudziak introduced this item and highlighted the information presented in the City Staff
report dated September 21, 2010. She noted the background and history.
Chair Chavez opened the public hearing.
There being no public comment, Chair Chavez closed the public hearing and turned the
discussion back to the Commission.
Member Daley moved, Member Filipi seconded a motion to recommend approval of a
Comprehensive Guide Plan Amendment to change the land use designation from QP,
Public /Quasi - Public, to IND, Limited Industrial, for approximately 0.69 acres located at 2980
Lone Oak Circle, legally described as North 150 feet of the West 200 feet of Lot 2, Eagandale
Center Industrial Park No. 2.
All voted in favor. Motion carried 7 -0.
Member Daley moved, Member Heaney seconded a motion to recommend approval of a
Rezoning to change the zoning designation from PF, Public Facilities, to 1 -1, Limited Industrial,
for approximately 0.69 acres located at 2980 Lone Oak Circle, legally described as North 150
feet of the West 200 feet of Lot 2, Eagandale Center Industrial Park No. 2.
All voted in favor. Motion carried 7 -0.
1�
City Council Minutes
October 5, 2010
Page 3
NEW BUSINESS
COMPREHENSIVE GUIDE PLAN AMENDMENT AND REZONING
FIRE STATION TWO, (CITY OF EAGAN)
City Administrator Hedges introduced this item regarding a Comprehensive Land Use Guide Plan
Amendment to change the land use designation from QP, Quasi - Public to IND, Limited Industrial for 0.68
acres located at 2980 Lone Oak Circle. Community Development Director Hohenstein gave a staff
report.
Councilmember Tilley moved, Councilmember Hansen seconded a motion to direct staff to submit to the
Metropolitan Council a Comprehensive Lane Use Guide Plan Amendment to change the land use
designation from QP, Quasi - Public to IND, Limited Industrial for 0.68 acres located at 2980 Lone Oak
Circle. Aye: 5 Nay:0
Councilmember Tilley moved, Councilmember Fields seconded a motion to waive the adjacent
community 60 -day review and comment period for the Comprehensive Plan Amendment to change the
land use designation from QP, Quasi - Public to IND, Limited Industrial for 0.68 acres located at 2980 Lone
Oak Circle. Aye: 5 Nay: 0
)5—
Agenda Information Memo
January 18, 2011 Eagan City Council Meeting
CONSENT
F. TH 77 (CEDAR AVE) MANAGED LANES CORRIDOR STUDY —
PREFERRED ALTERNATIVES
DIRECTION TO BE CONSIDERED:
Approve Alternatives 2B & 313 as the Preferred Alternatives for further study and
consideration as part of the TH 77 Managed Lane Evaluation Study and authorize the Mayor
to forward a letter stating such support.
FACTS:
• Mn/DOT, in cooperation with the Federal Highway Administration, Metropolitan
Council, Metro Transit, Dakota and Hennepin Counties, Minnesota Valley Transit, and
the Cities of Apple Valley, Eagan, and Bloomington, is exploring feasible alternatives to
maximize and /or temporarily reallocate available lane capacities in the Highway 77
corridor (Cedar Freeway) from McAndrews Road (County Road 38) in Apple Valley to
I -494 in Bloomington. There currently exists a disproportionate volume distribution
between the north bound (NB) and south bound (SB) directional travel in the morning
and evening rush hours resulting in significant congestion points at Co. Rd 38 in Apple
Valley, the TH 13 interchange and the Minnesota River Bridge during the morning
commute.
• Mn/DOT completed a conceptual review and concluded there is potential merit in
applying innovative technologies to manage this capacity issue. With Federal Grant
money, Mn/DOT conducted a detailed, comprehensive study of 9 various alternative
design options. These were then narrowed down to 6 which were presented to all the
affected cities (Bloomington, Eagan, Apple Valley) and Dakota County as well as
presented at several public informational open houses last year..
• This study and its alternatives were presented to the City Council at a workshop on Nov.
10, 2009. Based on all comments received during the review process, a Final Draft
Report was completed on July 9, 2010 and distributed for comment. MnDOT is now
requesting the various agencies to recommend 2 Preferred Alternatives for further
detailed environmental assessments and economic evaluations. The remaining 4
Alternatives available for consideration are summarized as follows. In addition, a
summary of the related Advantages and Disadvantages are included as an attachment.
• "No Build" Alternative — This is essentially a do nothing option. Congestion
deteriorates dramatically by 2030, especially south of the Mn River Bridge.
• Alternative 1A — Builds an additional general purpose travel lane continuing
the northbound P lane out of Apple Valley from 138 St up to Diffley Rd
where it meets up with the existing 3 lane section again. This basically moves
the bottleneck congestion from 138 street in Apple Valley up to TH 13 in
1(
Agenda Information Memo
January 22, 2008 Eagan City Council Workshop
Page 2 of 2
Eagan. However, busses would have dedicated use of the outside shoulder
along the entire corridor.
• Alternative 2B (MnPASS) — Same 3 lane extension as Alt IA, but a 4 lane
over the river valley would be configured by restriping the bridge deck which
would eliminate the dedicated shoulder availability for transit use. The newly
created 3r and 4"' lanes (on the left/inside) would be restricted to a
"MnPASS" lane (toll & HOV) with full commuter accessibility along the
entire corridor. Transit would then have to use this left side MnPASS lane in
lieu of a dedicated outside shoulder. It is impractical for the Cedar Grove
Transit Station to access this proposed MnPASS lane due to the difficulties of
having to cross 3 lanes of congested traffic for such a short commute across
the river valley (MnPASS lane ends at Old Shakopee Rd).
• Alternative 313 (MnPASS) — Known as the "Contra Flow" Alternative. This
provides for the deployment of a moveable barrier to allow the inside /left
southbound lane to be used for northbound travel. It essentially "borrows" one
opposing lane during peak periods. This Contra Flow lane would be restricted
to a MnPASS lane (toll and HOV). It would have only 2 entrances for
northbound traffic; one at McAndrews Rd in Apple Valley and the other under
the Cliff Rd. Bridge in Eagan. This limits the accessibility for Eagan
commuters to only those who would enter Cedar Ave from 35E. This
alternative retains the dedicated outside shoulder for transit.
• As can be seen by the attached dis /advantages comparisons, there does not appear to be a
perfect Alternative to address all of Eagan's interests.
• Alt IA moves Apple Valley's congestion up into Eagan adding to the current
problems at TH 13.
• Alt 213 provides a desirable MnPASS lane for Eagan's commuters entering at Cliff
or Diffley, but it comes at the expense of the transit service out of the Cedar
Grove Transit Station having to use the general purpose lanes over the river valley
(i.e. no bus shoulders)
• Alt 313 maintains the dedicated shoulders for transit use, but the dedicated Contra
Flow MnPASS lane is not accessible by the vast majority of Eagan commuters.
• All things considered, the 2 alternatives that best balance the pros and cons while trying
to address the transportation needs of Eagan commuters warranting further study appears
to be 213 & 3B. Correspondingly, a proposed letter to that extent has been drafted for
consideration of Council's approval.
• To date, Apple Valley, Bloomington and Dakota County have all formally supported
Alternatives 213 & 3B.
ATTACHMENTS:
• Chart of Alternative Advantages /Disadvantages, pages 1 and r
• Open House comments from Eagan residents, pages Q through
• Proposed comment letter re: Preferred Alternatives, pages a_: and
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7�7 Highway 77 Managed Lanes Corridor Study 1107 rb
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City of a n
January 19, 2011
Mike Maguire
Mr. Amr Jabr
Mayor
Director, Office of Operations and Maintenance
Minnesota Department of Transportation
Paul Bakken
1500 West County Road B -2
cyndee Fields
Roseville, MN 55113
Gary Hansen
Meg Tilley
Council Members
Re: TH 77 Corridor Managed Lanes Study — Final Report Comments
Thomas Hedges
City Administrator
Dear Mr. Jabr,
The City of Eagan appreciates the initiative and effort of MnDOT to address the ever
increasing congestion along TH 77 from Apple Valley to Bloomington by identifying and
evaluating numerous and innovative design alternatives. We also appreciate the time you
have provided in presenting the study's infonnation with the City Councils of the affected
Municipal center communities, the Dakota County Board and the general public through the various public
3830 Pilot Knob Road informational open houses.
Eagan, MN 55122 -1810
651.675.5000 phone We understand that originally, up to 9 alternatives were identified for preliminary
651.675.5012 fax consideration, and that considerable evaluation went into detet7nining their respective
651.454.8535 TDD feasibility and practicality in trying to maximize their congestion relief benefits while
minimizing the related significant infrastructure investment that would be required to
implement any type of improvement recognizing the funding constraints that we all have
Maintenance Facility to work with.
3501 Coachman Point
Eagan, MN 55122 We have received and reviewed the Final Report dated August 6, 2010 wherein it has
651.675.5300 phone
narrowed down these numerous alternatives to the following 3:
• Alternative lA — A third northbound lane addition (138`'' St to Diffley Rd)
651.675.5360 fax • Alternative 2B (MnPASS) — The 3` NB lane addition (Alt IA) plus a
651.454.8535 TDD reconfigured 4` lane over the River Valley dedicated as a MnPASS lane.
• Alternative 3B (MnPASS) — A Contra Flow lane for northbound traffic from
Apple Valley to Bloomington dedicated as a MnPASS lane with intermediate
www.cityofeagan.com
access in Eagan.
You have requested the various community agencies to select 2 of these 3 alternatives as
Preferred Alternatives for further environmental assessment. This request was considered
by our City Council at their regular meeting held on January 18, 2011. Unfortunately,
The Lone Oak Tree none of these alternatives fitlly address the needs of all Eagan commuters, including
The symbol of personal vehicle, car pooling and transit users. Since Alternative IA really doesn't
strength and growth address the congestion issue along the entire corridor and merely moves it from Apple
in our community. Valley to TH 13 in Eagan, it should not be given fiu consideration.
This leaves only Alteratives 213 & 313 left for Eagan to support. However, neither of
these two adequately addresses both the personal vehicle and transit commuter needs
from Eagan.
Alternative 213's MnPASS lane for HOV and toll users comes at the expense of
diminished express and station -to- station transit service out of our new Cedar Grove
Transit Station (CGTS) due to the elimination of the dedicated bus only shoulder over the
River Valley. This is unacceptable unless some type of dedicated access accommodations
are made for the CGTS to directly access the MnPASS lane. As part of its previous
review and discussion of the Managed Lane Study, the City Council indicated that its
support for any alternative depends on it not creating transportation or transit
disadvantages for Eagan residents and businesses using Cedar Avenue via Cliff Road,
Diffley Road or TH 13. To that end, the Council has stated in its comments regarding
other Cedar Avenue Studies and Reports that it is necessary for those agencies
participating in the Cedar Corridor planning and development processes to accelerate the
analysis and implementation of BRT access improvements at the Cedar Grove Transit
Station so it can be integrated fully into the BRT service system as soon as possible.
Alternative 3B (MnPASS) will address our transit needs by retaining the bus only
shoulder along the entire route. However, while the Contra Flow lane will begin in Apple
Valley and end in Bloomington, the "Potential Intermediate Access" in Eagan under the
Cliff Rd. bridge will only accommodate those Eagan commuters who would backtrack on
35E to access TH 77. The increased travel time of this more circuitous route would most
likely negate any travel time benefit afforded by the Contra Flow lane. Consideration
should be given to locating this Intermediate Access point further north so that the
northbound Cliff Rd entrance ramp has an opportunity to access it. The Cliff Rd Principal
Arterial interchange is also identified as a future Transit Station for the Cedar Ave. BRT.
We realize that it is extremely difficult to address all concerns when trying to retrofit a
capacity improvement into an existing freeway design. But we must snake every effort to
insure that future highway investments maximize transit and other multi -modal
transportation.
Again, thank you for your past efforts in trying to address the congestion issues along one
of the major river crossings in the metro area. I look forward to learning about your
continued innovated approaches to address the concerns we have noted in supporting
Alternatives 2B- MnPASS & 3B— MnPASS.
Sincerely,
Mike Maguire
Mayor
A4
Agenda Information Memo
January 18, 2011 Eagan City Council Meeting
G. CONTRACT 10 -11, AMES CROSSING ROAD
STREET & UTILITY IMPROVEMENTS
ACTION TO BE CONSIDERED: Approve the plans and specifications for Contract
10 -11 (Ames Crossing Road Street & Utility Improvements) and authorize the
advertisement for a bid opening to be held at 10:30 a.m. on Thursday, February 24, 2011.
FACTS:
• Contract 10 -11 provides for the public street & utility improvements to connect the
north and south portions of Ames Crossing Road (City Project No. 1016R) providing
a continuous street connection between Lone Oak Rd. and ONeill Dr. to serve the
development and the surrounding area in northeast Eagan.
• On March 2, 2010, the City Council held a public hearing for Project 1016R. After
public testimony, the Council approved the project and authorized the preparation of
detailed plans and specifications, and the acquisition of easements through quick -
take eminent domain process, if necessary.
• The plans and specifications have been completed by the City's consulting
engineering firm WSB & Associates, and are being presented to the City Council for
their approval and authorization for the advertisement of bids.
• Minnesota state law allows local agencies to choose a procurement system, termed
Best Value Contracting (BVC) for construction projects, as an alternative to the
standard low -bid contracting system. The law was advocated by a coalition of labor
organizations and requires two factors to be considered during the BVC procurement
process: price and performance.
• BVC uses the relationship between performance and price to achieve the best overall
value and lowest long -term cost for government construction projects.
• On March 18, 2008, the City Council adopted, as practice, the Best Value Contracting
alternative for the procurement system for the public improvement projects for the
City. The BVC method of procurement has been successfully used by the City on
numerous project contracts since 2008.
• The BVC method of procurement will be used for this contract, and will be advertised
in the solicitation of these bids. All bids will be evaluated in an open and competitive
manner.
• All easements needed for the construction of the improvements are being acquired
through negotiation or the Eminent Domain process and the City will have access
rights to the affected properties by April 18, 2011. Contract documents specify the
Contractor cannot commence construction until after that date.
0
Agenda Information Memo
January 18, 2011 Eagan City Council Meeting
H. PROJECT 1032, TROTTERS RIDGE/ STAFFORD PLACE
STREET IMPROVEMENTS
ACTION TO BE CONSIDERED: Receive the Draft Feasibility Report for Project
1032, (Trotters Ridge/ Stafford Place Additions - Street Improvements) and schedule a
public hearing to be held on February 15, 2011.
FACTS:
• On June 1, 2010 the City Council directed staff to prepare a feasibility report
considering the street rehabilitation of the streets within the Trotters Ridge/ Stafford
Place Additions neighborhood in east - central Eagan.
• A structural mill and overlay of these streets is programmed for 2011 in the City of
Eagan's 5 -Year CIP (2011- 2015).
• An informational neighborhood meeting will be held with the adjacent property
owners prior to the formal public hearing to review and discuss the proposed
improvements.
• A draft of this Feasibility Report has been prepared and is being presented to the
Council for their consideration of scheduling a public hearing for Tuesday, February
15, 2011.
ATTACHMENTS:
• Draft Feasibility Report, attached without page numbers.
a2
Agenda Information Memo
January 18, 2011 Eagan City Council Meeting
I. PROJECT 1037, WOODLANDS/ SUNRISE HILLS
STREET IMPROVEMENTS
ACTION TO BE CONSIDERED: Receive the Draft Feasibility Report for Project
1037, (Woodlands/ Sunrise Hills Additions - Street Improvements) and schedule a public
hearing to be held on February 15, 2011.
FACTS:
• On June 1, 2010 the City Council directed staff to prepare a feasibility report
considering the street rehabilitation of the streets within the Woodlands/ Sunrise Hills
Additions neighborhood in east - central Eagan.
• A structural mill and overlay of these streets is programmed for 2011 in the City of
Eagan's 5 -Year CIP (2011- 2015).
• An informational neighborhood meeting will be held with the adjacent property
owners prior to the formal public hearing to review and discuss the proposed
improvements.
• A draft of this Feasibility Report has been prepared and is being presented to the
Council for their consideration of scheduling a public hearing for Tuesday, February
15, 2011.
ATTACHMENTS:
• Draft Feasibility Report, attached without page numbers.
0�7
Agenda Information Memo
January 18, 2011 Eagan City Council Meeting
J. PROJECT 1038, ENGSTROMS DEERWOOD
STREET IMPROVEMENTS
ACTION TO BE CONSIDERED: Receive the Draft Feasibility Report for Project
1037, (Engstroms Deerwood Addition - Street Improvements) and schedule a public
hearing to be held on February 15, 2011.
FACTS:
• On June 1, 2010 the City Council directed staff to prepare a feasibility report
considering the street rehabilitation of the streets within the Engstroms Deerwood
Addition neighborhood in central Eagan.
• A structural mill and overlay of these streets is programmed for 2011 in the City of
Eagan's 5 -Year CIP (2011- 2015).
• An informational neighborhood meeting will be held with the adjacent property
owners prior to the formal public hearing to review and discuss the proposed
improvements.
• A draft of this Feasibility Report has been prepared and is being presented to the
Council for their consideration of scheduling a public hearing for Tuesday, February
15, 2011.
ATTACHMENTS:
• Draft Feasibility Report, attached without page numbers.
W ��
Agenda Information Memo
January 18, 2011 Eagan City Council Meeting
K. CONTRACT 11-04,2011 CITY -WIDE SANITARY SEWER LINING
ACTION TO BE CONSIDERED: Reschedule the bid opening for Contract 11 -04 (2011 City-
wide Sanitary Sewer Lining) to 11:00 a.m. on Thursday, February 10, 2011, at the Utility
Building, located at 3419 Coachman Point, Eagan MN 55122.
FACTS:
• The rehabilitation of public sanitary sewer through structural re- lining improvements of
about 6,000 linear feet of existing pipe in various areas within the City was included as part
of the Council approved Sanitary Sewer Operations and Facilities portion of the 2011 -2015
Capital Improvement Program (CIP) as well as the 2011 operating budget.
• On January 4, 2011, the City Council approved the plans for Contract 11 -04 (2011 City -wide
Sanitary Sewer Lining) and authorized the advertisement for a bid opening to be held on
Thursday, March 3.
• The intention of obtaining early plan approval from the City Council was to allow bidding to
occur as soon as possible, anticipating the lowest possible bids from contractors for the 2011
construction season the sooner the project bids are opened. However, an earlier bid opening
date is available per legal advertising requirements.
• The earlier advertised bid opening date should prove to be beneficial. Notices will be
published accordingly in the legal newspaper informing contractors of the updated bid
information.
Agenda Information Memo
January 18, 2011 Eagan City Council Meeting
L. FEDERAL DRIVE AND DUCKWOOD DRIVE
NO PARKING
ACTION TO BE CONSIDERED: Approve resolution designating No Parking on Federal
Drive (Violet Lane to 500' north of Duckwood Drive) and Duckwood Drive (Pilot Knob Road to
Federal Drive) and authorize the Mayor and Deputy City Clerk to execute all related documents.
FACTS:
• The City of Eagan is currently preparing construction plans for the Duckwood Drive
Overpass (Contract 09 -18).
• It is desirable for the City to obtain the use of State Aid funding to reimburse the construction
costs of the proposed project.
• The proposed design meets the State Aid standards for a major collector street. However, it
does not meet the width requirement that would provide for and allow on- street parking.
• Minnesota Rules Chapter 8820 (State Aid standards) requires the prohibition of parking on
State Aid designated roadways where parking lanes are not provided.
ATTACHMENTS:
• Location Map, pag
• Resolutions, pages to
1
12
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Location Map
12
CITY OF EAGAN
A RESOLUTION RELATING TO PARKING RESTRICTIONS
ON
Federal Drive
(Violet Lane to 500' north of Duckwood Drive)
THIS RESOLUTION, passed this 18 day of January, 2011, by the City of Eagan in Dakota
County, Minnesota. The Municipal corporation shall hereinafter be called the City,
WITNESSETH:
WHEREAS, the City has planned the improvement of Federal Drive (CS 125) from Violet Lane
to 500' north of Duckwood Drive; and
WHEREAS, the City will be expending Municipal State Aid Funds on the improvement of this
street; and
WHEREAS, this improvement does not provide adequate width for parking on both sides of the
street; and approval of the proposed construction as a Municipal State Aid Street project must
therefore be conditioned upon certain parking restrictions.
NOW, THEREFORE, IT IS HEREBY RESOLVED that the City shall ban the parking of motor
vehicles on Federal Drive from Violet Lane to 500' north of Duckwood Drive at all times.
DATED this 18th day of January, 2011.
Mike Maguire, Mayor
ATTEST:
Mira Broyles, Deputy Clerk
CERTIFICATION
State of Minnesota
County of Dakota
City of Eagan
I hereby certify that the foregoing Resolution is a true and correct copy of a Resolution presented
to and adopted by the City Council of Eagan at a duly authorized meeting thereof held in the City of
Eagan, Minnesota, on the 18th day of January, 2011, as disclosed by the records of said City in my
possession.
Mira Broyles, Deputy Clerk
CITY OF EAGAN
A RESOLUTION RELATING TO PARKING RESTRICTIONS
ON
Duckwood Drive
(Pilot Knob Road to Federal Drive)
THIS RESOLUTION, passed this 18th day of January, 2011, by the City of Eagan in Dakota
County, Minnesota. The Municipal corporation shall hereinafter be called the City,
WITNESSETH:
WHEREAS, the City has planned the improvement of Duckwood Drive (CS 114) from Pilot Knob
Road to Federal Drive; and
WHEREAS, the City will be expending Municipal State Aid Funds on the improvement of this
street; and
WHEREAS, this improvement does not provide adequate width for parking on both sides of the
street; and approval of the proposed construction as a Municipal State Aid Street project must
therefore be conditioned upon certain parking restrictions.
NOW, THEREFORE, IT IS HEREBY RESOLVED that the City shall ban the parking of motor
vehicles on Duckwood Drive from Pilot Knob Road to Federal Drive at all times.
DATED this 18th day of January, 2011.
ATTEST:
Mike Maguire, Mayor
Mira Broyles, Deputy City Clerk
CERTIFICATION
State of Minnesota
County of Dakota
City of Eagan
I hereby certify that the foregoing Resolution is a true and correct copy of a Resolution presented
to and adopted by the City Council of Eagan at a duly authorized meeting thereof held in the City of
Eagan, Minnesota, on the 18th day of January, 2011, as disclosed by the records of said City in my
possession.
Mira Broyles, Deputy City Clerk
S3
Agenda Information Memo
January 18, 2011, Eagan City Council Meeting
M. AMES CROSSING ROAD
NO PARKING
ACTION TO BE CONSIDERED: Approve a resolution designating No Parking on Ames
Crossing Road (Lone Oak Road to Northwest Parkway) and authorize the Mayor and Deputy
City Clerk to execute all related documents.
FACTS:
• The City of Eagan is currently preparing construction plans for Ames Crossing Road
(Contract 10 -11).
• It is desirable for the City to obtain the use of State Aid funding to reimburse the construction
costs of the proposed project.
• The proposed design meets the State Aid standards for a minor collector street. However, it
does not meet the width requirement that would provide for and allow on- street parking.
• Minnesota Rules Chapter 8820 (State Aid standards) requires the prohibition of parking on
State Aid designated roadways where parking lanes are not provided.
ATTACHMENTS:
• Location Map, page 35
• Resolution, page ao
3q-
NORTH
O'NEILL DRIVE
G: JohnGorder \BAIIen \AMES_ EXTENT ION 1_12_2011
AMES CROSSING ROAD
City Of Eapn Proposed No Parking Area Fig.
Engineering Department 3� Location Map
CITY OF EAGAN
A RESOLUTION RELATING TO PARKING RESTRICTIONS
ON
Ames Crossing Road
from Lone Oak Road to Northwest Parkway
THIS RESOLUTION, passed this day of , 2011, by the City of
Eagan in Dakota County, Minnesota. The Municipal corporation shall hereinafter be called the City,
WITNESSETH:
WHEREAS, the City has planned the improvement of Ames Crossing Road from Lone Oak
Road (CSAH 26) to Northwest Parkway; and
WHEREAS, the City will be expending Municipal State Aid Funds on the improvement of this
street; and
WHEREAS, this improvement does not provide adequate width for parking on both sides of the
street; and approval of the proposed construction as a Municipal State Aid Street project must
therefore be conditioned upon certain parking restrictions.
NOW, THEREFORE, IT IS HEREBY RESOLVED that the City shall ban the parking of motor
vehicles on Ames Crossing Road from Lone Oak Road (CSAH 26) to Northwest Parkway at all
times.
DATED this day of 1 2011.
ATTEST:
Mira Broyles, Deputy City Clerk
State of Minnesota
County of Dakota
City of Eagan
Mike Maguire, Mayor
CERTIFICATION
I hereby certify that the foregoing Resolution is a true and correct copy of a Resolution presented
to and adopted by the City Council of Eagan at a duly authorized meeting thereof held in the City of
Eagan, Minnesota, on the day of , 2011, as disclosed by the
records of said City in my possession.
0
Mira Broyles, Deputy City Clerk
Agenda Information Memo
January 18, 2011 Eagan City Council Meeting
N. APPROVE CLEAN WATER PARTNERSHIP AGREEMENT
BLACKHAWK LAKE & THOMAS LAKE MANAGEMENT PLANS
ACTION TO BE CONSIDERED: Approve Clean Water Partnership Grant Agreement with Minnesota
Pollution Control Agency (MPCA) for Blackhawk Lake & Thomas Lake Management Plans.
FACTS:
• In 1987, the Minnesota Legislature authorized the creation and funding of the Clean Water Partnership
(CWP) Program (Minn. Stat. § 103F.701 to 103F.761) through the MPCA. The program focuses on
control of nonpoint source pollution through watershed management to protect and improve surface and
groundwater in Minnesota. The program provides financial assistance through matching grants and loans
and technical assistance to local units of government to lead pollution control projects. The CWP Program
supports studies of water bodies with pollution problems, development of action plans to address the
problems, and plan implementation to fix the problems. CWP funds also are used for studies or projects to
protect water bodies that meet Minnesota's water quality standards.
• Nonpoint source pollution comes from many sources, such as construction sites, paved surfaces, failing
septic systems and over - fertilized lawns. These sources contribute huge quantities of phosphorus, bacteria,
sediments, nitrates and other pollutants to the environment. They represent the largest combined threat (an
estimated 86 percent) of the state's water pollution.
• From 1987 to 2009 the Legislature provided the CWP Program over $33 million for grants to local units of
government. Since 1990, the City of Eagan has engaged in intense and sustained management of its lakes
and their watersheds in a comprehensive effort to improve water quality by reducing phosphorus. The
MPCA awarded the City CWP grants for Schwanz Lake (1994) and Fish Lake (1995) to implement a
variety of activities. The City acquired a CWP no- interest 10 -year loan in 1997 to construct the Fish Lake
alum treatment facility.
• CWP projects require a large commitment of time and effort by participants. The program requires
applicants to match grant money with local cash or in -kind services. A local unit of government must
sponsor the CWP project and act as its fiscal agent.
• Eagan's Water Quality and Wetland Management Plan (2007) directs management plans be developed for
the City's priority lakes. In response to classification by MPCA of Fish and Schwanz lakes as impaired
waters (excessive phosphorus), the City recently completed plans for the first two priority lakes. These
Total Maximum Daily Load (TMDL) plans, supported by a $90,000 grant from the MPCA, were approved
September 9, 2010, by the U.S. Environmental Protection Agency and November 24 by the MPCA.
• Blackhawk and Thomas are the two next priority lakes scheduled for management plans. These 40 -acre
lakes are central, significant features of their namesake Eagan parks, which are among the City's largest
most frequented by local and regional residents. Both lakes also are significant components of the
stormwater management system.
• Similar to the Fish and Schwartz TMDL effort, the proposed plans will include evaluations of in -lake
water quality, assessments of the phosphorus loadings affecting each system, and develop implementation
plans to address needs. The ultimate objectives are to put into practice priority system improvement
projects and activities to benefit these lakes.
• On August 2, 2010, the City Council authorized submittal of an application to the MPCA for a CWP grant
to complete state -of -the -art water quality management plans for Blackhawk Lake and Thomas Lake.
• On August 17, the City Council approved a Consulting Engineering Contract with Wenck Associates, Inc.
for the preparation of the lake management plans and authorized the Mayor and City Clerk to execute all
related documents.
• On October 8, MPCA awarded the City a $55,276 CWP grant to complete the two plans between January
13, 2011, and June 30, 2013. However, the work will be completed by the end of 2012, according to
Wenck's work schedule.
• The City's matching cost share from the Water Quality (Lakes & Wetlands) program will include: $37,310
- cash for 40% of the consultant's costs for data analysis, public involvement, and plan writing; $16,900 -
in -kind staff services for data collection and technical support throughout the project. The project budget
also includes $2,400 cash from the Gun Club Lake Watershed Management Organization.
39
Agenda Memo
January 18, 2011 City Council Meeting
O. APPROVE Change Order #2 to Contract 10 -18, Civic Arena West Training
Space.
ACTION TO BE CONSIDERED:
Approve Change Order #2 to Contract 10 -18, Civic Arena West Training Space in the amount of
$2,356.61.
FACTS:
• The City Council awarded the bid for Contract 10 -18 for the Civic Arena West Training
Space to Morcon Construction on September 21, 2010 in the amount of $343,969.
• The Eagan Hockey Association has partnered with the City of Eagan to pay for the
construction of this space over the next several years.
• This Change Order reflects final electrical changes necessary because of challenges
encountered during the construction.
• The changes included in this change order are:
• Relocate conduit for lights at front lobby
165.53
• Relocate network cable in wall at double doors
204.15
• Relocate feed to locker room at new stairs
617.96
• Re -route lighting circuits at double doors
823.63
• Relocate lighting circuits at shooting wall
545.34
Total $2,356.61
• This change order brings the total construction cost to $358,428.14. Adding the
architectural fees the total project to date is $388,428.14.
• Other changes that occurred during the project related to additional structural and
plumbing costs that totaled just over $6,000. Negotiations with the architect, engineers
and construction manager resulted in them absorbing those change costs with no
additional cost to the City.
ISSUES:
• None
3e-
Agenda Memo
January 18, 2011 City Council Meeting
P. APPROVE an agreement with Diamond Official of Eagan Umpires Association for
Eagan Parks and Recreation
ACTION TO BE CONSIDERED:
Approve an agreement with the Diamond Officials of Eagan Umpires Association to provide
umpires to officiate adult softball league games during 2011 and direct the Mayor and City Clerk
to sign the appropriate documents.
FACTS:
• Diamond Officials of Eagan Umpires Association recruits and assigns certified umpires
to officiate adult softball league games.
• All fees paid to the Association are generated from adult softball league fees.
• The Association has been providing this service successfully for a number of years but it
was the City's desire to formalize this agreement from this point forward.
ISSUES:
• None
ATTACHMENTS:
• Copy of agreement on Pages.
s9
AGREEMENT FOR SOFTBALL UMPIRE SERVICES
THIS AGREEMENT, made this 18"' day of January 2011, by and between the Diamond
Officials of Eagan Umpires Association ( "Association ") and the City of Eagan ( "City "),
witnesseth:
WHEREAS, the City requires the services of umpires to officiate various public games
of softball; and
WHEREAS, the Association has experienced, trained and certified umpires available to
provide such service;
NOW, THEREFORE, it is agreed by and between the parties as follows:
A. The City retains the Association to furnish and provide umpire services for
softball games occurring during the period between April 16 through October 14,
2011. The Association agrees to provide umpires to officiate in all such
regularly- scheduled adult games sponsored and controlled by the City of Eagan
Parks and Recreation Department during the period of this Agreement.
B. The City hereby agrees to pay the Association for such services the following
fees, upon the following conditions:
1. For each complete basic game, which is any game played Monday through
Thursday or Saturdays that succeeds or precede another game, the sum of
$25.00;
2. For each complete Sunday and Friday game, the sum of $27.00;
3. Rainout games called at the field will result in a $10.00 "show -up" fee;
and
4. Single games consists of only one game on a field on any given night are
$35.00 a game.
C. If an umpire ejects a player, a description of the circumstances must be reported
by calling in to (651) 675 -5566. The Association will instruct all umpires to call
in game scores to (651) 675 -5566.
D. For billing purposes, the Association will provide the Eagan Parks and Recreation
Department any games Association umpires worked during the previous fourteen
(14) days, including dates, games per date and the umpires who worked the
games. The Parks and Recreation Department agrees to pay the Association the
above consideration within four (4) weeks of each billing.
E. Prior to April 16, 2011, the Eagan Parks and Recreation Department, in writing,
may restrict the Association from using particular umpires due to past poor
performance. Once the season has begun and the Parks and Recreation
Department wishes to restrict the use of an umpire being used by the Association,
both parties must consent to the restriction. If the Association does not consent,
the umpire will work all remaining games to which he /she has been assigned, not
to exceed ten (10) scheduled nights, and then shall not be used after that last
assignment.
1
4D
F. The Association further agrees to the following:
1. To provide an umpire at no cost to work any regularly- scheduled game
which must be replayed pursuant to protest because of error of the umpire.
2. All umpires assigned to work games will be registered with the
MRPA/USSSA and have attended an MRPA/USSSA clinic.
3. All umpires will be dressed in the complete uniform required by BASE or
MRPA/USSSA.
4. The Association and its umpires are independent contractors with the City
and shall not, for any purpose, be considered an employee of the City.
Each umpire shall be responsible for obtaining his/her own health and
liability insurance and for paying all taxes imposed on income earned
under this contract. The umpires are not covered by the City's workers'
compensation insurance. The City shall prepare an IRS Form 1099 to
each umpire who works games for the City.
5. The Association shall be prohibited from discriminatory hiring practices
based on race, creed, national origin, sex, sexual orientation, age,
disability or marital status. All umpires shall refrain from participating in
discriminatory practices against the above protected classes.
6. The Association will pay all umpires in a timely manner.
7. The Association must notify the City of increased fees for the upcoming
year before January 1 of that year.
8. Umpires working at fields with scoreboards will be expected to utilize
them during league play and report any malfunctions to the Parks and
Recreation Department.
IN WITNESS WHEREOF, the parties have set their hands and seal as the day and year
first written above.
DIAMOND OFFICIALS OF EAGAN CITY OF EAGAN
UMPIRES ASSOCIATION
Mike Maguire, Mayor
ATTEST:
Mira Broyles, Deputy City Clerk
2
`-1
Agenda Information Memo
Eagan City Council Meeting
Consent Agenda
January 18, 2011
Q. DIRECT APC CONSIDERATION OF FINDINGS TO DECLARE FIRE
STATION #2 SURPLUS PROPERTY
ACTION TO BE CONSIDERED: To direct the Advisory Planning Commission to
consider findings regarding land use relative to the potential sale of the property for
private use.
FACTS:
➢ As the City prepares to relocate the functions currently housed at Fire Station #2 to
the new Fire Safety Facility, steps have been taken to rezone the property from Public
Facilities to Limited Industrial to permit it to be sold and used privately. Separate
action to finalize the Comprehensive Guide Plan Amendment and rezoning is on this
agenda also.
➢ In order to sell City -owned real property under state law, it is necessary for the
Advisory Planning Commission to take action to make findings that the prospective
use of the property is consistent with the Comprehensive Plan.
➢ The proposed action would direct that consideration to the APC meeting of January
25` ". Once the APC action has been taken, formal action to declare the Station
property surplus would be before the City Council at its meeting on February I'`.
➢ As part of the planning for the Fire Safety Facility, the City Council referred of the
discussion of its budget and financing to the Finance Committee. The Finance
Committee asked staff to prepare a plan for the disposal of Fire Station #2 and the
Fire Administration Building. Staff is proposing that the disposition of the two
properties proceed on dual tracks.
➢ The process proposed for Fire Station #2 is outlined in the attachment.
ATTACHMENTS: (1)
➢ Staff memo on pages through
IN
City of Eagan Memo
TO: TOM HEDGES, CITY ADMINISTRATOR
GENE VANOVERBEKE, DIRECTOR OF ADMINISTRATIVE
SERVICES
MIKE SCOTT, FIRE CHIEF
FROM: JON HOHENSTEIN, COMMUNITY DEVELOPMENT DIRECTOR
DATE: JANUARY 12, 2011
SUBJECT: DISPOSITION OF CITY'S FIRE DEPARTMENT PROPERTIES
In follow up to our research of other cities past practices and our discussions of
alternatives, the following summarizes the proposed approach to the disposition of
Fire Station #2 and the Fire Administration Building once operations from those
facilities have relocated to the new Fire Safety Center.
The two facilities represent different situations for their future use and, as a
consequence, we are proposing to approach their disposition in separate tracks.
Fire Station #2 is located within a limited industrial zone and the building lends itself
to that type of use. As such, the City has taken steps to reguide and rezone the
property to be consistent with the uses around it. As long as the use of the building
is consistent with that zoning, the sale of the property is primarily a matter of the
price the market will support.
Based on research of other cities, when an existing property's end use is clear,
the preferred first strategy is to establish an asking price and offer the property
for sale directly. Staff would propose that the asking price be based on prior
value analysis performed by the Fire Department.
While this approach may not have the marketing advantages of listing the
property with a broker, it has been the experience of a number of cities that have
used brokers that prospective buyers will attempt to bypass a broker and
propose direct offers instead. If there is a ready market of prospective buyers, it
is worthwhile to test those waters first. If a broker approaches the City with a
prospective buyer, the City is not obligated to pay a brokerage fee, but
depending upon the offer, may consider a negotiated finder's fee. If the property
is not sold at an acceptable price after some period of time, the City may
consider other alternatives including a listing agreement to expand the market for
prospective buyers.
69,
The Fire Administration Building is a freestanding office use, located across the
street from the Municipal Center and adjacent to a residential neighborhood. The
sale of that facility will be a function of both the new use and what the market will
support for the use. Based on the same research of other cities, the preferred
strategy would be to prepare a request for proposals that defines the parameters
the City would consider for a buyer and user in proximity to a residential use.
Staff will prepare background regarding a prospective RFP and the process for
its preparation, review and distribution to prospective buyers for consideration at
a future Council meeting.
Co unity Development Director
Agenda Information Memo
January 18, 2011, Eagan City Council Meeting
R. EXTEND AGREEMENT WITH DESIGN NINE FOR BROADBAND
CONSULTING SERVICES
ACTION TO BE CONSIDERED:
To approve a continued relationship with Design Nine, Inc. as the City's independent broadband
consultant.
FACTS:
➢ Since 2008, the City of Eagan has worked with Dr. Andrew Cohill as the City's
broadband consultant to define and refine specific opportunities for Eagan's broadband
initiatives.
➢ Having received a favorable reception to those strategies at a December 14, 2010 work
session and ratification for next steps at the January 4, 2011 regular City Council
meeting, there is continuing work to be done to implement the Council's direction.
➢ Eagan's last agreement with Design Nine was approved in April, 2010, and expired
following the completion of the previous work engagement at the end of the year.
➢ Having seen the value of Design Nine's analysis and work product, staff seeks
authorization for extending the agreement with Design Nine for 2011, not to exceed
$25,000.
ATTACHMENTS:
None
�8
Agenda Memo
City Council Meeting
January 18, 2011
CONSENT AGENDA:
S. Premise Permit for American Veterans to conduct lawful gambling at the Valley
Lounge, 3385 Sibley Memorial Highway, Eagan
ACTION TO BE CONSIDERED:
Adopt Resolution to approve a Premise Permit for the American Veterans to conduct lawful
gambling at the Valley Lounge, 3385 Sibley Memorial Highway, Eagan
FACTS:
• The American Veterans has applied for a premise permit to conduct a pull -tab operation
at the Valley Lounge located at 3385 Sibley Memorial Highway.
• Documentation of lawful expenditures are required to be submitted to the City of Eagan
on an annual basis and the American Veterans complies with this requirement.
ATTACHMENTS:
• A copy of the proposed resolution is attached as page.
• The application is available for review in the Administration Department.
RESOLUTION
CITY OF EAGAN
GAMBLING CONTROL BOARD PREMISE PERMIT
FOR AMERICAN VETERANS
ON VALLEY LOUNGE PREMISES
WHEREAS, the American Veterans has applied for a Gambling Control Board
premise permit for a pulltab operation at Valley Lounge, 3385 Sibley Memorial
Highway; and
WHEREAS, the Eagan Police Department has reviewed the application and has
not identified any reason to deny; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan,
Dakota County, Minnesota, hereby approves the American Veterans application for a
premise permit to conduct a pulltab operation at the Valley Lounge.
CITY OF EAGAN
CITY COUNCIL
By:
It's Mayor
Attest:
It's Deputy Clerk
Motion by:
Seconded by:
Those in favor: All
Those against: None
Date: January 18, 2011
CERTIFICATION
I, E. J. VanOverbeke, Deputy Clerk of the City of Eagan, Dakota County,
Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted
by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular
meeting thereof assembled this 18' day of January, 2011.
Deputy Clerk
µ�
Agenda Information Memo
January 18, 2011 City Council Meeting
CONSENT AGENDA:
T. Approve Tree Contractor License for Andrew Hovland
Branch and Bough Tree Service and Landscape Care.
ACTION TO BE CONSIDERED:
Approve Tree Maintenance Contractor License for Andrew Hovland, Branch and Bough Tree
Service and Landscape Care, 589 Ohio Street, St. Paul, Minnesota.
FACTS:
Andrew Hovland has applied for a tree maintenance contractor license.
All requirements of the applications have been met and fees have been paid.
Staff recommends approval of the license.
ATTACHMENTS:
• The application is available for review in the Administration Department.
4F?
Agenda Information Memo
January 18, 2011 City Council Meeting
U. TRAIL CONNECTION POLICY — CITY OF EAGAN
ACTION TO BE CONSIDERED: To adopt the Trail Connection Policy as presented at
the January 11, 2011 Special City Council meeting.
FACTS:
➢ City Engineering and Planning staff worked together on a grant proposal to create a
program intended to support enhanced bike and pedestrian connections to existing
retail service areas within the City of Eagan.
➢ On 3- 16 -10, the City Council approved a contract with Dakota County awarding the
City of Eagan $16,000 for the purposes of creating a bike /pedestrian connection
program within retail service areas.
➢ The grant opportunity was provided by a combination of funding from the State
Health Improvement Program (SHIP) and Blue Cross Blue Shield of Minnesota, via
a contract with Dakota County.
➢ While the City's public trail network is well developed, moving bikers and
pedestrians from the public trail into a shopping or service area almost exclusively
requires those users to interact or compete with motorized traffic within parking
areas and drive aisles.
➢ The Trail Connection Policy creates a framework to review and rank privately
proposed enhanced bike /pedestrian access in and around retail service areas. Staff
believes it is appropriate to have a program established in anticipation of possible
future funding opportunities.
➢ There is no commitment of staff time or funding but there may be opportunities in
the future for the City to facilitate, or act as a conduit for, funding requests through
grant programs with Dakota County, BCBS, SHIP or other sources.
Attachments (1)
Trail Connection Policy on pages throug
M
CITY OF EAGAN
COMMUNITY TRAIL SYSTEM
CONNECTIONS TO COMMERCIAL AREAS POLICY
Adopted:
Introduction
The City of Eagan has a substantial trail /sidewalk/path system dedicated to the use of non - vehicular
traffic. The connection of these trail /sidewalk/path systems to commercial properties and providing safe
and efficient access to a private business front door is a key component to the success of the City's trail
system. The connection segments will serve to facilitate increased usage of the existing trail system,
resulting in the reduction of vehicle emissions and traffic congestion while promoting a healthier lifestyle.
For the purpose of this policy the word trail or trails may define paths, trails, and sidewalks. The word
user or users may define pedestrians, bicyclists, in -line skaters, skateboarders and others who utilize the
trail system.
Objective
The development of a policy to create a mechanism for private property/business owners that encourages
implementation of improvements for internal site circulation of non - vehicular traffic, provides
connections to an existing trail segment, establishes the guidelines for the construction of these
improvements, and offers guidance for funding assistance for these improvements.
Private/Public Partnership
The City of Eagan has established a trail network that locates these facilities in close proximity to existing
commercial development areas. The effective utilization of the trail network and newly created trail
connections to private businesses will be driven by private business /property owners. The partnership
between the private business community and the City will seek to:
• Support an understanding of the potential benefits received from improved internal site
circulation for bicycle and pedestrian movements and connection to an existing trail segment.
• Encourage private property/business owners to implement internal circulation improvements and
connections between existing trails and businesses.
• Provide assistance for the review of internal site circulation improvements.
Voluntary Participation
The construction of internal site circulation improvements and trail connections will be on a voluntary
basis and require the submittal of a written request to the City of Eagan Engineering Division, Public
Works Department providing the following information:
• Applicant Name, Business, and Property Owner
Page 1
X1
• Address of contact person, business location, and property owner (if different)
Statement of interest in the construction of a trail connection segment for private commercial
property/business access, a description of the proposed improvements, and estimated costs for
proposed improvements.
• Sketch drawing of proposed trail connection segment and key site features.
This information will be reviewed by Engineering and Planning staff. Submittals will be evaluated based
on the ranking criteria and third -party funding assistance could be sought via possible grant opportunities
for requests that score well.
Design /Construction Standards
Ultimately, the design of the trail connection segments will require the preparation of a site plan for the
proposed improvements signed by a licensed professional civil engineer. The design and construction
shall be in compliance with the City of Eagan design standards and with the Americans with Disabilities
Act (ADA), current edition, to provide accessible routes for users.
Permitting
The construction of internal site circulation improvements and a trail connection shall be initiated through
the submittal of a City of Eagan permit request for the trail connection segment. Permits required for the
construction of a trail connection segment may include, but are not limited to, the following:
Permit — Work in Right of Way- Easements -City Property
Permit — Grading Excavation
Funding Alternatives
The construction of potential internal site circulation improvements and trail connections will vary in size
and cost. The funding of the improvements may be accomplished through the property/business owner or
a variety of cost sharing agreements between the property/business owner and other available sources.
Individual projects may be reviewed for consideration for application to other available sources. The City
may encourage the combination of individual projects into larger project packages to improve the
potential to secure competitive outside funding resources. The solicitation of available funds through
other programs or sources (other than private contributions) may be assisted by the City of Eagan.
Possible funding options and sources for the trail connections could include the following:
Private Funds — Property/business owner financing or private cost sharing portion of a funding
agreement.
City of Eagan — Support for third -party grant money that may result in the City being a conduit to those
funds.
Minnesota Department of Natural Resources, Local Trail Connections Program — Program established to
provide grants to local units of government to promote the completion of relatively short trail connections
to desirable location. Established through Minnesota Statutes 85.019 for funds received from lottery
proceeds; 50% local match requirement.
Page 2
'sl
Transportation Enhancement Program (Mn/DOT) — Federally funded, community-based projects awarded
through a competitive selection process for funds distributed through Mn/DOT Office of State Aid; 20%
local match requirement.
Statewide Health Improvement Program (SHIP) — Grant program established to improve health and
reduce demands on the health care system by decreasing the percentage of Minnesotans who are obese or
overweight or use tobacco. Targeted grants from this program would seek to improve walking and biking
opportunities in the community.
Blue Cross Blue Shield of Minnesota ( BCBSMN) — Working through the Active Living By Design
(ALBD) Grant Program, BCBSMN provides technical assistance and funding to promote environments
that encourage physical activity and ultimately improve the health of Minnesotans.
Bikes Belong Grant Program — Program through the Bikes Belong Coalition providing grants that will
leverage federal, state and private funding.
Guidelines for Priority Determination in Funding Assistance
The following criteria will be utilized in the evaluation and ranking of proposed improvement and
funding assistance requests to ensure the utmost in safety and practicality while seeking proper fiscal
responsibility.
• Area type — Areas which host a variety of activities, such as stores, entertainment centers,
restaurants, or employment base and the potential for attraction of bicycle and pedestrian
users.
Area Type Private Commercial Site
Ratin
Single Business Destination — low attraction rate
1
Single Business Destination — medium attraction
rate
2
Single Business Destination — high attraction rate
3
Two 2 Business Destination — low attraction rate
2
Two (2) Business Destination— medium attraction
rate
3
Two (2) Business Destination — high attraction
rate
4
Multiple Business Destination — low attraction rate
3
Multiple Business Destination — medium attraction
rate
4
Multiple Business Destination — high attraction
rate
5
Page 3
Internal Site Circulation Plan — The proposed improvements to an internal site that
provide safe and efficient travel from the existing trail segment to the private business.
Establishes dedicated bicycle and pedestrian routes for direct access to businesses.
Internal Site Circulation Plan
Ratin
No internal circulation routes and features
0
Limited internal circulation routes and features
1
Good internal circulation routes and features
4
Excellent internal circulation routes and features
7
• Growth Potential — The ability for the existing private development area to expand and/or
attract additional bicycle and pedestrian users.
Growth Potential of Site
Ratin
No growth potential
0
Limited growth potential
1
Modest growth potential
3
High growth potential
5
• Associated Site Enhancements — Existing or proposed features that will enhance the
experience of the user when accessing the site for the primary visit. Examples include
dedicated bike /pedestrian rest areas, picnic spaces, benches, bike racks, etc.
Associated Site Enhancements
Ratin
No site enhancements
0
Limited number of site enhancements < 2
1
Modest number of site enhancements 2 — 5
4
High number of site enhancements > 5
7
• Improvements Cost — The cost of the proposed improvements to encourage
improvements that provide increased benefits to the community for bicycle and
pedestrian access with minimal financial investment.
Improvement Costs
Ratin
High > $10,000
1
Medium $5,000 - $10,000
3
Low < $5,000
5
• Residential Housing — Proximity (less than 'A mile) of the commercial area and proposed
trail connection to residential housing areas, providing opportunities for improved bicycle
and pedestrian access to lower income and higher density housing areas.
Residential Housing
Ratin
Low Density Residential
2
Medium Density Residential
5
High Density Residential
7
Page 4
Ss
Administration
Oversight for projects to be implemented will be provided via the private property/business owner.
Should the City of Eagan serve as a conduit to third -party funding, the City would monitor the project per
grantor requirements before dispersing said funds.
The private property/business owners will be responsible for the maintenance of completed improvements
on private property, including winter maintenance.
Page 5
S—q
Agenda Information Memo
January 18, 2011 Eagan City Council Meeting
V. PROJECT 971, DUCKWOOD DRIVE OVERPASS
EASEMENT ACOUISITION
ACTION TO BE CONSIDERED: Approve an Easement Agreement for Project 971
(Duckwood Drive — Bridge and Street Improvements) with the owner of Lot 3, Block 2, Royal
Oak Circle 1 st Addition and authorize the Mayor and Deputy City Clerk to execute all related
documents.
FACTS:
• On March 16, 2010, the City Council amended the Part III 5 -Year Capital Improvement
Program (2010 -2014) to incorporate the placement of Contract 09 -18 (Duckwood
Drive /Federal Drive - Bridge /Street Improvements) in 2011. The improvement includes the
construction of the Duckwood Drive Overpass and associated street improvements.
• The construction of an overpass for Duckwood Drive requires the acquisition of permanent
and temporary easements from a number of impacted properties.
• Appraisals have been obtained for all required easements. The estimated value of the
temporary easement for the referenced property indicated a value of $17,300 (Royal Oaks
Apartments). An offer was accordingly forwarded to the legal representative of the property.
The representative has accepted the City's offer.
• An agreement between the City of Eagan and the owner of Lot 3, Block 2, Royal Oak Circle
1 st Addition (no assigned Property Identification Number) has been prepared providing for
the acquisition cost for the necessary easement.
• Engineering staff and the City Attorney's office have reviewed the agreement and found it to
be in order for favorable Council action.
ISSUES:
• If the City Council would desire to discuss this item, it would be appropriate to direct any
discussion to a Closed Session due to the pending litigation status of this easement
acquisition.
6,5
Consent Agenda Information Memo
January 18, 2011 Eagan City Council Meeting
CONSENT AGENDA:
W. Approve a Grant Amendment on behalf of the Dakota County Drug Task Force to
receive funding from the Minnesota Office of Justice Programs.
ACTION TO BE CONSIDERED: To approve an amendment to the Grant Contract
2010 -NGTF -00398 on behalf of the Dakota County Drug Task Force to receive
additional funding from Minnesota Office of Justice Programs in the amount of
$138,938.00.
FACTS:
• The Drug Task Force has received grant funds since its inception in 1988.
• One municipality in Dakota County has always acted as the Dakota County Task
Force fiscal agent. The City of Eagan assumed this responsibility in 2005. The
City of Eagan is now responsible for book keeping, budgeting and grant
administration.
• In January 2010, the Eagan City Council on behalf of the Dakota County Drug
Task Force approved a grant contract with the State of Minnesota Office of
Justice Programs. The initial grant, offered $260,000 for task force operations,
helped fund the task force for 2010. A previous amendment increased the original
grant $50,000.
• The State of Minnesota Office of Justice Programs has elected to make another
amendment to the 2010 grant for an additional $138,938.00. This award would
increase the (2 -year) grant to $448,938.00 and would be used to fund drug task
force operations for the first half of 2011.
• If this grant amendment is approved by the council, the city will receive an
additional $138,938.00 on behalf of the Dakota County Drug Task Force.
• There are 3 copies of the Amendment to be signed by the Mayor in his signature
file.
ATTACHMENTS:
2010 grant amendment on page to
Grant Agreement Amendment Page 1 of 2
Minnesota Department of Public Safety ( "State')
Commissioner of Public Safety
Office of Justice Programs
445 Minnesota Street, Suite 2300
St. Paul, MN 55101 -2139
Grant Program:
Narcotics and Gang Task Force 2010
Grant Agreement No.: 2010 -NGTF -00398
Grant Amendment No.: 2
Grantee:
Grant Agreement Term:
City of Eagan
Effective Date: January 1, 2010
3830 Pilot Knob Road
Expiration Date: Deeenroer- 31,2010-
December 31,
Eagan, Minnesota 55122 -1897
2011
Grant Matching Requirement:
Grantee Agreement Amount:
Original Agreement Amount
$0
Original Agreement Amount
$260,000.00
Previous Amendment(s) Total
$0
Previous Amendment(s) Total
$50,000.00
Current Amendment Amount
$0
Current Amendment Amount
$138,938.00
Total Agreement Amount
$0
Total Agreement Amount
$448,938.00
In this Amendment deleted agreement terms will be struck out and added agreement terms will be underlined.
Revision 1. Special Conditions, Item 2 "Time limitations on funding use" of the Original Grant Agreement and
previous amendments are amended as follows:
$155,000.00 is available from January 1, 2010 through Deeember31, 2010- June 30, 2011
$155,000 89 $293,938.00 is available from July 1, 2010 through Deeerxher - December 31, 2011
Revision 2. Exhibit A of the Original Grant is replaced by Revised Exhibit A which is attached and incorporated
into this Grant Agreement. Any references to Exhibit A now refer to Revised Exhibit A.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
S7
DPS Grant Agreement Amendment (09/08)
0 Grant Agreement Amendment Page 2 of 2
The Original Grant Agreement and all previous amendments are incorporated into this amendment by reference.
1. ENCUMBRANCE VERIFICATION
Individual certifies that funds have been encumbered as
required by Minn. Slat. §§ 16A.15 and 16C. 05.
Signed:
Date:
Grant Agreement No. 2010 -NGTF- 00398/6300 -2101
2. GRANTEE
The Grantee certifies that the appropriate person(s)
have executed the grant agreement on behalf of the Grantee as
required by applicable articles, bylaws, resolutions, or ordinances.
By: _
Title:
Date:
By: _
Title: City Clerk
Date:
r, 4 1 A
3. STATE AGENCY
By:
(with delegated authority)
Title:
Date:
Distribution: DPS/FAS
Grantee
State's Authorized Representative
DPS Grant Agreement Amendment (09/08)
REVISED EXHIBIT A
DNS OF PUe4
CL
0
OFFICE OF JUSTICE PROGRAMS !
�T9lFOFMlNO�P `
Grantee: City of Eagan
Grant Number: 2010 -NGTF -00398
Program: AL PROGRAM COMPONENTS
t
BUDGET- LINE ITEM `
Personnel
$50,0 99 $62,500.00
Contract Services
$&2-, 78 000.00
Office Expenses
$49,290 00 31 800.00
Program Expenses
$49,9 90 47 888.00
Other Expenses
$170,700.00
Confidential Funds
$98 58 050.00
TOTAL
�j
Agenda Information Memo
January 18, 2011 Eagan City Council Meeting
A. LOTS 1 & 4, BLOCK 1 EAGANDALE CENTER IND. PARK NO.7
DRAINAGE & UTILITY EASEMENT VACATION
ACTION TO BE CONSIDERED: Approve the vacation of public drainage & utility
easement on Lots 1 & 4, Block 1 Eagandale Center Industrial Park No. 7 as described and
authorize the Mayor and City Clerk to execute all related documents.
FACTS:
• On December 3, 2010, City staff received a petition from David Sandvik,
representing the property owner of 2855 Eagandale Boulevard, Factory Motor Parts,
requesting the vacation of a public drainage & utility easement within Lots 1 and 4,
Block 1 of Eagandale Center Industrial Park No. 7.
• The easement is a standard common lot line easement dedicated with this plat that is
no longer necessary with the overall development of the properties by one property
owner and use. A portion of the existing building at 2855 Eagandale Boulevard
encroaches into a portion of this unused easement.
• The applicant is requesting the vacation to clear the title of the building on the two
properties.
• The City Council received the request for vacation on December 21, 2010 with a
public hearing scheduled for January 18, 2011.
• Notices for the public hearing were published in the legal newspaper and sent to all
potentially affected and/or interested parties for comment prior to the scheduled
public hearing. No objections to the proposed vacation have been received.
ATTACHMENTS:
• Legal Description, graphic, page /
• Location Map, page ca
M i
4
L�J
Description of easements to be vacated: /
The 5.0' platted drainage and utility easement along and
parallel to the southwest line of said Lott except for the
southeasterly 10.0' and the northwesterly 25.0' thereof
and,
The 5.0' platted drainage and utility easement along and
parallel to the northeast line of said Lot 4 except for the
\ southeasterly 10.0' and the northwesterly 25.0' thereof.
\ 0
\ 0, .b 0r
\ 40
\
Lot 1 \
r 1ndus
andate Cen
Eag Lot 4
park No.7
6
110
0
Parcel 1: Lot One (1), Block One (1), in Eagandale Center Industrial Park No. 7,
according to the recorded plat thereof, Dakota County, Minnesota. (Torrens
property: Certificate of Title No. 70464)
Parcel 2: That part of Lot Four (4), Block One (1) in Eagandale Center Industrial
Park No. 7, according to the recorded plat thereof, Dakota County, Minnesota,
lying northerly of the following described line, said line being the former south lot
line of Lot Two (2), Block One (1) in Eagandale Center Industrial Park No. 6:
3 Commencing at the southeast corner of said Lot Four (4); thence North 0 degrees
04 minutes 45 seconds West, assumed bearing, along the easterly line of said Lot
Four (4), a distance of 396.09 feet; thence continuing northerly along the easterly
line of said Lot Four (4) a distance of 31.22 feet along a tangential curve, concave
to the East, having a radius of 305.90 feet and a central angle of 5 degrees 50
minutes 54 seconds to the actual point of beginning of the line to be described;
E
thence South 89 degrees 55 minutes 15 seconds West, not tangent to the last
described curve, a distance of 391.59 feet to the west line of said Lot Four (4), and
there terminating. (Torrens property: Certificate of Title No. 68570)
q City of EaRafl
Engineering Department
4P I Proposed Easement Vacation
Lots 1 & 4, Blk 1, Eagandale Center Industrial Park No. 7
Fig. 2
1/2010
FNI
City of Eap
Engineering Department
Zo-� Proposed Easement Vacation Location
Lots 1, 4 , Block 1, Eagandale Center Industrial Park No. 7
12/17/201
Fig. 1
Agenda Memo
January 18, 2011
VI. 2011 CALENDAR YEAR CITY ORGANIZATIONAL BUSINESS
Each calendar year, Organizational Business is considered at the second regular City Council
meeting in January. The items that require action of the City Council include:
A. Acting Mayor
B. Official Legal Newspaper
C. City Council Meeting Dates
D. City Council Meeting Procedures
E. Standing Committee Appointments / Representative Appointments
ACTING MAYOR
A. Acting Mayor — There is a statutory requirement that a member of the City Council be
appointed as Acting Mayor. All Councilmembers are eligible for this appointment. The
Acting Mayor presides in the absence of Mayor Maguire at Council meetings and all
other activities pertaining to the City of Eagan. Councilmember Cyndee Fields was
Acting Mayor in 2010, Councilmember Paul Bakken in 2009, Councilmembers Peggy
Carlson/Paul Bakken in 2008, and Councilmember Meg Tilley in 2007.
REQUESTED ACTION: The Mayor is asked to appoint a member of the City Council as
Acting Mayor, which must be ratified by the City Council.
OFFICIAL LEGAL NEWSPAPER
B. Official Legal Newspaper — There is a statutory requirement to designate a legal
newspaper as the official newspaper for the City. The City can only designate a legal
newspaper of general circulation in the City as its official newspaper for publication of
items required by law, and other matters that the Council deems advisable and in the
public interest to be published. The City has received proposals from This Week /
Dakota County Tribune, Inc. and Sun Newspapers.
An actual cost comparison is difficult because of different type sizes, characters per line
and lines per inch. The cost difference is not a significant factor in total.
Currently, Thisweek Newspaper is the designated official legal newspaper. Deadlines for
publication and publication dates match up much better with City activity with the Eagan
Thisweek. Any agenda published in the Sun Current would need to be submitted to the
paper more than one week in advance of the meeting and would be incomplete and may
change between publication and the meeting.
This Week Sun Current
Legal Notices
Deadline Tues 4 pm Thurs 2 pm
Publication Friday Wednesday
M/
This Week Sun Current
Agendas
Deadline Tues 4 pm Wed 5 pm
Publication Friday Wednesday
Proposals are attached on pages W through &q. .
REQUESTED ACTION: Approve retention of Thisweek Newspaper as the City of
Eagan's official legal newspaper.
CITY COUNCIL MEETING DATES
C. City Council Meetings - The City Council must designate the dates and times of regular
City Council meetings, which have traditionally been the first and third Tuesday of each
month at 6:30 p.m. A tentative schedule is attached on page YD designating the first
and third Tuesdays as regular City Council meeting dates, with the exception of April 19
(Passover), Thursday, April 21 is recommended for that day; August 2 (National Night
Out), Monday, August I is recommended for that day.
A Listening Session will beheld at 6:00 p.m. before each regular City Council
meeting.
Also included on page r
LL is a list of workshops to be scheduled at 5:30 p.m. the second
and fourth Tuesdays of each month on an as needed basis. The fourth Tuesday is listed as
tentative and may not be necessary with the exception of January 25 and 26 being
scheduled for a Goals Retreat. If the Council prefers an alternate date to the ones
proposed on the schedule, this should be discussed at the meeting.
REQUESTED ACTION: Approve or modify the 2011 Schedule of City Council
Meetings as presented noting the alternate dates, if any.
CITY COUNCIL MEETING PROCEDURES
D. Council Meeting Procedures - The City Council has adopted Robert's Rules of Order
to govern all business conducted at Regular City Council meetings. Enclosed on page
is a copy of an outline of a Regular City Council agenda for use by the Mayor and
City Councilmembers as to how Robert's Rules will apply to the overall agenda.
Also included on pages ? J through - is a guideline of meeting procedures for use
by the public when attending Regular City Council meetings. The audiences can vary
from a school age child to a resident who may be attending their first meeting to an
applicant who is very sophisticated in making presentations to City Councils nationwide.
Therefore, the guideline was written for a diverse audience while retaining the main
purpose to provide information and awareness on how a citizen can interact with the City
Council during a Regular City Council meeting.
REQUESTED ACTION: To acknowledge Robert's Rules of Order as the means to
conduct official business at all Regular City Council meetings, and approve the attached
guidelines/handout for public participation in City Council meetings.
6�
Visitors to be Heard - It has been past practice and policy that during the City Council
filing period July — November, during an election year, the Visitors to be Heard segment
of the meeting shall occur for a period of time not to exceed ten minutes and will not be
televised.
REQUESTED ACTION: Ratify Council's past practice and policy that during the City
Council filing period (July — November), Visitors to be Heard shall occur for a period of
time not to exceed ten minutes and shall not be televised during this time.
Adding an Item to the Agenda
It has been the past practice of the City Council to require two members of the City
Council to make a request of the City Administrator that an unscheduled item be added to
a City Council meeting agenda. For example, if a resident has a concern needing a timely
response and at least two members of the City Council would like to discuss the concern,
the two Councilmembers could request that the City Administrator include the concern
on the next workshop or regular City Council meeting. This practice of requiring two
members of the City Council to place an item on an agenda does not usually apply to
items of business that are already scheduled to go through the regular process and
procedures such as development proposals, ordinance amendments, etc. If it is the
Council's understanding that this again be the practice for 2011, formal ratification of the
policy is requested.
REQUESTED ACTION: Formally ratify the practice that at least two members of the
City Council must make the request of the City Administrator to place an item on an
upcoming City Council agenda.
COUNCIL STANDING COMMITTEE AND REPRESENTATIVE APPOINTMENTS
E. Council Committee Appointments —
Standing committees of the City Council have been used to examine a specific subject matter
at the request of the City Council. The 2010 standing committees are as follows: The Mayor
and Council shall determine if members change or stay the same.
Standing Committees:
Finance Committee: Mayor Maguire and Councilmember Bakken
Public Works Committee: Councilmember Fields and Councilmember Bakken
Personnel Committee: Mayor Maguire and Councilmember Fields
Communications Committee: Councilmember Tilley and Councilmember Hansen
Advisory Commission Liaisons:
Advisory Parks and Recreation Commission: - Councilmember Tilley
Advisory Planning Commission — Councilmember Hansen
Airport Relations Committee — Councilmember Fields
Energy and Environment Advisory Commission — Councilmember Bakken
Telecommunications/Broadband Commission (if formed) — Councilmember Bakken
LeS
Intergovernmental Committee Appointments:
Minnesota Valley Transit Authority Board - Councilmember Hansen
Municipal Legislative Commission Board — Mayor Maguire (appointed Chair of MLC for 2011)
Cedar Corridor Committee — Mayor Maguire (City administrator as alternate)
Monthly Mayor/Manager Breakfasts — Mayor Maguire
Dakota Communication Center Board — Councilmember Hansen (Councilmember Fields as alternate)
MSP Noise Oversight Committee — Councilmember Fields
(Assistant to City Administrator Miller as alternates)
Eagan Convention and Visitors Bureau — Mayor Maguire
Other:
Testimony at Legislature — all as needed
Metro Cities Board of Directors, President — Mayor Maguire
Caponi Art Park Board — Parks and Recreation Director Seydell- Johnson
Breakfast with Mayor / Chamber of Commerce — Mayor Maguire
Fire Relief Association Board of Trustees —
State Statute 424A.04 requires that a relief association that is directly associated with a
municipal fire department must be managed by a board of trustees consisting of nine
members. Six trustees must be elected from the membership of the relief association and
three trustees must be drawn from the officials of the municipality served by the fire
department to which the relief association is directly associated.
The three municipal trustees must be one elected municipal official and one elected or
appointed municipal official who are designated as municipal representatives by the
municipal governing board annually and the chief of the municipal fire department.
In addition to Fire Chief Scott, the annual designations have been the Mayor and the
Director of Administrative Services.
REQUESTED ACTION: Ratify the appointed members of Council standing
committees, intergovernmental committees and other appointments as amended.
MAN
�- ,,,-
J ul r, 0 M
BUSINESS WEEKLY
12190 County Road 11 • Burnsville, MN 55337.952 -894 -1111 • Fax 952- 846 -2010
www.ThisweekLive.com • www.DakotaCountyTribune.biz
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
December 6, 2010
Please accept this bid for legal newspaper for the City of Eagan. We have a dedicated staff as
well as the largest circulation to handle your legal notices in an efficient manner. We continue to
implement new changes in the newspaper to benefit our Eagan readers. We feel it is important to
provide the city's legal notices in addition to the news stories, features and photographs of local
events that we offer each week.
We would like to print your legal notices in Thisweek Newspapers Burnsville /Eagan edition. By
designating Thisweek Newspapers as your legal newspaper, your legal notices will reach 22,186
homes. Our deadlines are excellent; notices received by Tuesday 4 p.m. will be printed in our
Friday publication. Our prices are not increasing for 2011.
Our staff is very experienced in helping municipalities place their legal notices. We would
prefer to accept your legal notices by e -mail at bv.legals@ecm-inc.com However, we can also
accept your legal notices by fax at 952- 846 -2010.
If you have any questions, please feel free to call me at 952- 846 -2007. Thank you for your
consideration.
Si er 7oo ,
va n
Business Manager
Enclosure (1)
ON
Quotation Form for City of Eagan
Thisweek Burnsville/Eagan
Number of lines per column inch
Printed characters and spaces per line
Total characters and spaces per column inch
Per line cost
Per column inch cost
Per column inch cost for e- mailed (Word or InDesign notices) ads
Circulation
Legal notice deadline
Date 12/06/2010
10
Average 45
Average 450
$0.95
$9.50
$9.00
22,186
Tuesdays @ 4 p.m.
By Eva Mooney
Business Manager
ciu
December 2010 newspapers
City of Eagan
City Council
3930 Pilot Knob Road
Eagan, MN 55122
Dear City Council Members:
r , I r rf,t,n „If7 lil.:.n c h Zn[ ^aliKar r� -- t ti j Y0�;1• ^;[t G f �f l Sa rc + r f' e
,r h
Tl e a ai, t�; . "wf, C r l:. JU r r•.� tv ,_,e E..: 1 iii ge . _ h . � jal � .E. � spape .o tr
City of Eagan for the upcoming year.
All published legal notices are posted on our website (www.rriinniocal.corn) at no additional charge.
This is an enhancement to the local news coverage already available on the Internet and will'
broaden the readership of your legal notices.
One of the main benefits of publishing your legal notices with the Sun - Curren' is our home delivery.
Sun Newspapers has become the primary source of community news in the suburbs. Your notices in
our paper have the best chance of being seen and read.
Despite rising costs of operating our newspapers, there will "e no rate increase. Our legal prices will
remain the same.
The rate structure for legals effective the first of the year will be:
1 column width: $5.11 per inch for first insertion / $2.56 per inch for subsequent insertions
There are 11 lines per inch, aproximately 418 characters per inch
Because price comparisons between newspapers are difficult disc to differences in column width,
font size, etc., we would be happy to provide a price quote on an e- mailed submission.
Two notarized affidavits on each of your publications will be provided with no additional charge.
The Sun- Current is published every Thurscay. The deadline for regular length notices is 2:03 p.m.
the Thursday prior to oublicatior . ►=- mailing he lerjai notices is are efficient and accurate way of '— 1-
ting the notices to us. The e -maii address for the legals department is suni @ac; tt apers corn.
If you require more information to male your dec',ision, please contact rr ?e or Jennifer McLemore, our"
Legals Representative, at 952 - 302 - 6829.
Thank you for considering the Sur, - Current as the. ntfirioal newspaper for the City of Eagan for thi:
upcoming year. We appreciate the ()pportunity to sere {rie n eds of your community.
Sincerely.
Jeff Coolman
Vice President and Group Publisher
10917 VALLEY VIEW R OAD 0 EDEN PxAIxUE 0 M INNESOTA 55344 0 952 -829 -0797 0 Fax: 952 -941 -3588
2011 SCHEDULE OF REGULAR CITY COUNCIL MEETINGS
JANUARY 4 MAY 3
SEPTEMBER 6
JANUARY 18 MAY 17
SEPTEMBER 20
FEBRUARY 1 JUNE 7
OCTOBER 4
FEBRUARY 15 JUNE 21
OCTOBER 18
MARCH 1 JULY 5
NOVEMBER 1
MARCH 15 JULY 19
NOVEMBER 15
APRIL 5 AUGUST 1** Monday
DECEMBER 6
APRIL 21* Thursday AUGUST 16
DECEMBER 20
*Thursday, April 21 due to Passover
* *Monday, August 2 due to National Night Out
There will be a Listening Session at 6:00 p.m. before each
regular Council meeting.
70
2011 SCHEDULE OF SPECIAL CITY COUNCIL
MEETINGS AND WORKSHOPS
JANUARY 11 MAY 10
JANUARY 25 (Goal [retreat) MAY 24 (tentative)
JANUARY 26 (Goal Retreat)
FEBRUARY 8 JUNE 7
FEBRUARY 22 (tentative) JUNE 21 (tentative)
MARCH 8
MARCH 22 (tentative)
APRIL 12
JULY 12
JULY 26 (tentative)
AUGUST 9
SEPTEMBER 13
SEPTEMBER 27 (tentative)
OCTOBER 11
OCTOBER 25 (tentative)
fall"LWOVI"A:1
NOVEMBER 22 (tentative)
DECEMBER 13
APRIL 26 (tentative) AUGUST 23 (tentative) DECEMBER 27 (tentative)
'i1
AGENDA FORMAT
1. Call to Order
1.1. Mayor customarily tolls City bell and returns to place at Council table
2. Pledge of Allegiance
2.1. Mayor states, "Please rise and join me in the Pledge of Allegiance"
2.2. Mayor leads in the Pledge
3. Roll Call
3.1. If appropriate, Mayor states "The Secretary will please note that
(Mayor /Councilmember) has provided notice by (written
correspondence /telephone message) that (he /she) is unable to attend this
meeting.
4. Adopt agenda*
4.1. Mayor states, "The Council will now consider adoption of the agenda."
4.1.1. If no Member or the City Administrator requests recognition for any
change, Mayor prompts, "Is there a motion to adopt the agenda ?"
4.2. Member requests recognition, "Mayor , (may I be recognized) for (the
purpose of making) a motion ?"
4.3 Mayor recognizes Member, "Member (has the floor)."
4.4 Member makes a motion, "Mayor , I make the following motion."
4.4.2.1. "To delete item (item identification letter) under (agenda category)."
or
4.4.2.2. "To add item (item identification letter) under (agenda category),
which should read, (text of proposed new item) ". or
4.4.2.3. "To substitute for item (item identification letter) under (agenda
category) the following item, which should read, "(Text of proposed
item)." or
4.4.2.4. "To separate item (item identification letter) under (Consent
Agenda), and move to (agenda category)."
8. Consent Agenda*
8.1. Items can be pulled for separate action
9. Public Hearings (6:45 PM)*
10. Old Business*
11. New Business*
13. Legislative /Intergovernmental Affairs Update*
14. Economic Development Authority
15. Administrative Agenda **
16. Visitors to Be Heard
17. Closed Session
18. Adjournment*
*Regular motion practice is observed.
170
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