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01/18/2011 - City Council RegularAGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING January 18, 2011 6:30 P.M. I. ROLL CALL AND PLEDGE OF ALLEGIANCE II. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) A. APPROVE MINUTES `07 B. PERSONNEL ITEMS 1 C. APPROVE Check Registers Pq D. APPROVE a reduction of one billboard sign face at 2750 Eagandale Blvd and replace the prior public services messaging agreement with CBS Outdoor Advertising E. APPROVE Comprehensive Guide Plan and Rezoning — 2980 Lone Oak Circle Pllo F. Select approved Alternates for further study, MnDOT Managed Lane Study (TH 77 - Cedar Ave). �Ir G. Contract 10 -11, Approve Plans and Specs and Authorize ad for bids (Ames Crossing Road — Street & Utility Improvements) H. RECEIVE Feasibility Report for Project No. 1032 (Trotters Ridge /Stafford Place — Street Improvements) & Schedule a Public Hearing (February 15, 2011) P .oZ/ I. RECEIVE Feasibility Report for Project No. 1037 (Woodlands /Sunrise Hills — Street Improvements) & Schedule a Public Hearing (February 15, 2011) P�8 J. RECEIVE Feasibility Report for Project No. 1038 (Engstroms Deerwood — Street Improvements) & Schedule a Public Hearing (February 15, 2011) f�4 K. APPROVE a Change in Bid Opening Date, Contract 11 -04 (2011 Sanitary Sewer Lining) Pad L. APPROVE Resolution Designating No Parking on Federal Drive (Violet Lane to 500' north of Duckwood Drive) and Duckwood Drive (Pilot Knob Road to Federal Drive) .3� M. APPROVE Resolution Designating No Parking on Ames Crossing Road (Lone Oak Road to Northwest Parkway) P37 N. APPROVE Clean Water Partnership Agreement with MPCA -p3eO. APPROVE Change Order #2 for final electrical changes to the Civic Arena Training Center P. 39 P. APPROVE an Agreement with Diamond Official of Eagan Umpires Association for Eagan Parks and Recreation Aa Q. DIRECT Advisory Planning Commission Consideration of Findings to Declare Surplus Property / Fire Station #2 — 2980 Lone Oak Circle R. EXTEND Agreement with Design Nine for Broadband Consulting Services S. ADOPT a Resolution to approve a Premise Permit for the American Veterans to conduct lawful gambling at the Valley Lounge, 3385 Sibley Memorial Highway, Eagan {� T. APPROVE Tree Maintenance Contractor License for Andrew Hovland, Branch and Bough Tree ,l Service and Landscape Care, St. Paul, MN `t9 U. ADOPT Trail Connection Policy V. APPROVE a Temporary Easement Agreement for Project 971 (Duckwood Drive Overpass — Bridge and Street Improvements — Royal Oaks W. APPROVE an Amendment to the 2010 Dakota County Drug Task Force Grant V. PUBLIC HEARINGS P(,b A. VACATE Public Drainage & Utility Easement — Lots 1 & 4, Eagandale Center Industrial Park No. 7 Factory Motor Parts (2855 Eagandale Boulevard) VI. CITY ORGANIZATIONAL BUSINESS f'&3 A. ACTING MAYOR B. OFFICIAL LEGAL NEWSPAPER C. CITY COUNCIL MEETING SCHEDULE D. COUNCIL MEETING PROCEDURES E. STANDING COMMITTEE APPOINTMENTS / REPRESENTATIVE APPOINTMENTS VII. OLD BUSINESS VIII. NEW BUSINESS IX. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE X. ECONOMIC DEVELOPMENT AUTHORITY — There are no EDA items to be considered at this time. p XI. ADMINISTRATIVE AGENDA O 7� A. City Attorney B. City Council Comments C. City Administrator D. Director of Public Works E. Director of Community Development XII. VISITORS TO BE HEARD (for those persons not on the agenda) XIII. CLOSED SESSION XIV. ADJOURNMENT City of Eajan Is TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 14, 2010 SUBJECT: AGENDA INFORMATION FOR JANUARY 18, 2011 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the January 18, 2011 City Council agenda, the following items are in order for consideration. Agenda Information Memo January 18, 2011 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. APPROVE MINUTES ACTION TO BE CONSIDERED: To approve the minutes of the January 4, 2011 Regular City Council meeting as presented or modified. ATTACHMENTS: • Minutes f the January 4, 2011 Regular City Council meeting are enclosed on pages through . 0 MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota January 4, 2011 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Fields, Bakken and Hansen. Councilmember Tilley was absent. There were no visitors who wished to be heard. A regular meeting of the Eagan City Council was held on Tuesday, January 4, 2011 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Fields, Bakken and Hansen. Councilmember Tilley was absent. Also present were City Administrator Tom Hedges, Community Development Director Jon Hohenstein, City Planner Mike Ridley, Public Works Director Colbert, Administrative Services Director Gene VanOverbeke, Director of Communications Tom Garrison, City Attorney Michael Dougherty, and Assistant to the City Administrator Dianne Miller. AGENDA City Administrator Hedges noted a Premises Permit for the Eagan Hockey Association could be added as Consent Agenda item U. He also noted that a closed session would be held regarding strategy for a Court of Appeals in Cedar Grove and an update on the status of labor negotiations. Councilmember Bakken moved, Councilmember Hansen seconded a motion to approve the agenda as amended. Aye:4 Nay: 0 RECOGNITIONS AND PRESENTATIONS Mayor Maguire, Councilmembers Bakken and Hansen were administered the Oaths of Office. CONSENT AGENDA Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the Consent Agenda as presented. Aye: 4 Nay: 0 A. It was recommended to approve the minutes of the December 21, 2010 Regular City Council meeting and the December 14, 2010 Special City Council meeting as presented. B. Personnel Items. 1. It was recommended to approve the hiring of Mark Danielson, Engineering Intern. C. It was recommended to ratify check register dated December 23, 2010 as presented. D. It was recommended to approve change in management on the Sports or Convention Facility License for Holiday Inn, Burnsville. E. It was recommended to approve the 2011 -2015 General Facilities Renewal 7 Replacement CIP & 2011 Budget (excluding the appropriation for relocation of the 150 KW generator). F. It was recommended to approve Part II (Vehicles and Equipment) of the 2011 — 2015 capital Improvement Program (CIP) & 2011 Budget. G. It was recommended to approve change orders for the Fire Safety Center. H. It was recommended to approve a Joint Powers Agreement with Dakota County to host a Closed point Dispensing site. I. It was recommended to direct staff to prepare an ordinance amendment to City Code Chapter 10, relative to Property Maintenance regulations. J. It was recommended to direct staff to prepare an ordinance amendment to City Code relative to transient merchants and mobile vendors. K. It was recommended to direct staff to prepare an ordinance amendment to City Code Chapter 11 relative to outdoor patio dining. L. It was recommended to direct staff to prepare an ordinance amendment to City Code Chapter 11 relative to banquet halls in the Park (P) Zoning District. 3 City Council Minutes January 4, 2010 Page 2 M. It was recommended to approve Change Order No. 1 to Contract 10 -21 (Trapp Farm Park Infiltration Basin and Sediment Removal — Water Quality Improvements) and authorize the Mayor and Deputy City Clerk to execute all related documents. N. It was recommended to receive the Draft Feasibility Report for Project 1041 (Hills of Stonebridge — Street Improvements) and schedule a public hearing to be held on February 1, 2011. O. It was recommended to receive the Draft Feasibility Report for Project 1042, (Bridle Ridge 1 Addition — Street Improvements) and schedule a public hearing to be held on February 1, 2011. P. It was recommended to receive the Draft Feasibility Report for Project 1043, (Blackhawk Pond Addition — Street Improvements) and schedule a public hearing to be held on February 1, 2011. Q. It was recommended to approve the plans and specifications for Contract 11 -04 (2011 City -wide Sanitary Sewer Lining) and authorize the advertisement for a bid opening to be held at 11:00 a.m. on Thursday, March 3, 2011, at the Utility Building, located at 3419 Coachman Point, Eagan, MN 55122. R. It was recommended to authorize the application of a grant from the Metropolitan Regional Arts Council for a Community Arts Grant. S. It was recommended to approve a resolution to accept an in -kind donation from Anderson Race Management for the Women's Running Program and Eagan Run Walk N' Roll Community event. T. It was recommended to accept the final report from Design Nine and approve the resolution in support of the City Council's policy commitments and authorize staff to begin pursuit of the broadband recommendations summarized at the December 14, 2010 Special City Council meeting. U. It was recommended to adopt a resolution approving a Premises Permit for Eagan Hockey Association to conduct a pull- tab /bar bingo operation at Wildcats Bar & Grill, 1448 Yankee Doodle Road. PUBLIC HEARINGS PROJECT 1021, PARK KNOLL ADDITION — STREET IMPROVEMENTS City Administrator Hedges introduced this item regarding street improvements for Park Knoll Addition. Public Works Director Colbert provided an overview of the City's Pavement Management Program. Assistant City Engineer Gorder gave a staff report. Mayor Maguire opened the public hearing. There being no comments, he turned discussed to the Council. Councilmember Hansen moved, Councilmember Fields seconded a motion to approve Project 1021, Park Knoll Addition (Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Aye:4 Nay: 0 PROJECT 1039, WILDERNESS PONDS ADDITION — STREET IMPROVEMENTS City Administrator Hedges introduced this item regarding street improvements for Wilderness Ponds Addition. Assistant City Engineer Gorder gave a staff report. Mayor Maguire opened the public hearing. There being no comments, he turned discussion to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve Project 1039, Wilderness Ponds Addition (Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Aye: 4 Nay: 0 City Council Minutes January 4, 2010 Page 3 PROJECT 1040, FAIRWAY HILLS ADDITION — STREET IMPROVEMENTS City Administrator Hedges introduced this item regarding street improvements for Fairway Hills Addition. Assistant City Engineer Gorder gave a staff report. Mayor Maguire recused himself, given the proposed project / assessment applies to his home. Acting Mayor Fields convened the item. Assistant City Engineer Gorder gave a staff report. Acting Mayor Fields opened the public hearing. Two residents inquired about project assessments. Staff responded to the questions. There being no further questions, Acting Mayor Fields turned discussion to Council. Councilmember Bakken moved, Councilmember Hansen seconded a motion to approve Project 1040, Fairway Hills Addition Street Improvements and authorize the preparation of detailed plans and specifications. Aye:4 Nay: 0 PROJECT 1045, GALAXIE CLIFF PLAZA (PLAZA DRIVE) STREET IMPROVEMENTSW City Administrator Hedges introduced this item regarding street improvements to Plaza Drive. Assistant City Engineer Gorder gave a staff report. Mayor Maguire opened the public hearing. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve Project 1045, Galaxie Cliff Plaza (Plaza Drive — Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Aye: 4 Nay: 0 There were no New Business items. NEW BUSINESS LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE City Administrator Hedges and Community Development Director Hohenstein discussed the Cedar Avenue Bus Rapid Transit (BRT) Implementation Plan. Councilmember Hansen moved, Councilmember Fields seconded a motion to approve a resolution in support of the Cedar Avenue BRT Implementation Plan. Aye: 4 Nay: 0 City Administrator Hedges and Assistant to City Administrator Miller discussed the Environmental Assessment for proposed improvements at MSP International Airport. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve comments on the Environmental Assessment for proposed improvements at MSP International Airport. Aye: 4 Nay: 0 ADMINISTRATIVE AGENDA There were no items requiring action. VISITORS TO BE HEARD There were no visitors who wished to be heard. In City Council Minutes January 4, 2010 Page 4 ADJOURNMENT Councilmember Fields moved, Councilmember Hansen seconded a motion to adjourn the meeting at 7:29 p.m. Aye: 4 Nay: 0 Date Cyndee Fields, Acting Mayor Mira Broyles, Deputy City Clerk No Agenda Information Memo January 18, 2011 Eagan City Council Meeting B. PERSONNEL ITEMS Item 1. Hiring of GIS Intern ACTION TO BE CONSIDERED: Approve the rehiring of Tyler Johnson, GIS Intern • Tyler interned with the Utilities department as a GIS intern the summer of 2010. 7 Agenda Information Memo January 18, 2011 Eagan City Council Meeting C. RATIFY CHECK REGISTERS ACTION TO BE CONSIDERED: To ratify the check register dated December 31, 2010 and January 7, 2011 as presented. ATTACHMENTS: • Check register dated December 31, 2010 and January 7, 2011 are enclosed without page number. P61 Agenda Information Memo January 18, 2011 Eagan City Council Meeting D. PSA AGREEMENT WITH CBS OUTDOOR — CITY OF EAGAN ACTION TO BE CONSIDERED: Approve a reduction of one sign face and a modified Public Service Agreement (PSA) between the City and CBS Outdoor, Inc. for the billboard located on railroad r -o -w adjacent to Coca -Cola, west of I -35E and south of Hwy 55 in the NE' /a of Section 3. FACTS: ➢ On September 21, 2010, the City Council approved a PSA with CBS Outdoor in association with their change -out of one billboard sign face from static to dynamic. ➢ The Sign Ordinance allows conversions of static billboard signage to dynamic display signage provided the sign company either: A. reduces the number and size of billboard space they have in the City by an equal amount or B. the company provides the City five hours per month for public service messaging on the new dynamic display sign ➢ Subsequent to the September meeting, CBS Outdoor, Inc. decided to remove the south - facing static billboard. Since this change is in line with Option A above, CBS is not required to provide the City public service messaging in order to change -out the north face of the existing static billboard to a dynamic display sign. ➢ CBS Outdoor has, however, agreed to provide the City up to five hours of public service messaging per month on the new sign on an availability basis. ➢ Upon approval by the City Council and execution of the modified PSA, the Sign Permit will be issued to allow CBS to convert the sign. ATTACHMENTS: (1) Location Map on page /() Location Map ,� i wu•u•r • s •f tom• • •o•n i �r•nar�•nanwnwuwu•it•+i•*i� _.� �. .- -- Subject Site EY,n. 01M R i I + Map Area Extent IJ I. 0 r 2 Y Lexington Park i a N z fS. Y � _ SA +. -NO 261 LONE OAK.ROADI —­ _. _ _._.._... CSAH L!1> T 1 h� + I he r� - Q oonshine Park a -- Feet 0 500 1,000 2,000 Legend jwuw 16,,i City Boundary Parcels Parks Buildings N City of Eagan 10 Agenda Information Memo January 18, 2011, Eagan City Council Meeting E. COMPREHENSIVE GUIDE PLAN AMENDMENT — CITY OF EAGAN ACTION TO BE CONSIDERED: To implement a Comprehensive Guide Plan Amendment changing the land use designation from QP, Quasi - Public to IND, Limited Industrial, for property located at 2980 Lone Oak Circle, legally described as Lot 2, Eagandale Center Industrial Park No. 2. To approve a Rezoning changing the zoning designation from PF, Public Facilities, to I -1, Limited Industrial, for property located at 2980 Lone Oak Circle, legally described as Lot 2, Eagandale Center Industrial Park No. 2. REQUIRED VOTE FOR APPROVAL: Comprehensive Guide Plan Amendment -- At least four Councilmembers; Rezoning — At least three Councilmembers FACTS: ➢ The subject property is a 0.69 -acre site and currently operates as Fire Station 2. As fire station operations relocate to the new Fire Safety Campus later this year, the City will have no need for this site. ➢ In anticipation of the sale of the property and to successfully market the site, the City Council directed staff to initiate a Comprehensive Guide Plan Amendment and Rezoning of the property on July 1, 2010. ➢ On September 28, 2010, the Advisory Planning Commission held a public hearing to consider the proposed Comprehensive Guide Plan Amendment and Rezoning. ➢ On October 19, 2010, the City Council directed the Comprehensive Guide Plan Amendment to be sent to the Metropolitan Council for review. ➢ The City Council withheld action on the Rezoning on October 19, 2010, pending Metropolitan Council review of the land use amendment. ➢ On January 5, 2011, the Met Council responded to the proposed Comprehensive Guide Plan Amendment, directing that the City may implement the land use amendment. ➢ The site is developed with a 7,000 s.f. building and 26 parking stalls. The proposal is consistent with the surrounding properties, and the site appears to comply with existing I- 1 bulk standards. No new development is associated with this proposal. ISSUES: None 60 -DAY AGENCY ACTION DEADLINE: Waived ATTACHMENTS 4( ): Location Map, page Letter of approval from Metropolitan Coun il, page I3 September 28, 2010 APC Minutes, page October 19, 2010 CC Minutes, page Project Name: Fire Station No. 2 (2980 Lone Oak Circle) Request: Comp Plan Amendment & Rezoning Case Nos.: 02- CG- 02 -06 -10 & 02- RZ- 02 -06 -10 Feet 0 500 1,000 2,000 Legend City Boundary Parcels Parks / \ Buildings N * City orsspn 1a Location Map Pf i:,' sq I i -i JAN l o zop AA Metropolitan Council January 4, 2011 Pam Dudziak, Planner City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 RE: City of Eagan Comprehensive Plan Amendment (CPA) Lone Oak Station No. 2 Metropolitan Council Review File No. 20606 -2 Metropolitan Council District No 15 Dear Ms. Dudziak: The Metropolitan Council received the City's Lone Oak Station No. 2 plan amendment on December 2, 2010. The amendment reguides 0.69 acres from QP Quasi - Public to IND, Limited Industrial. The proposal is located at 3030 Pilot Knob Road. Council staff finds the amendment meets the Comprehensive Plan Amendment Administrative Review Guidelines revised by the Council on July 28, 2010. The proposed amendment does not affect official forecasts. Therefore, the Council will waive further review and action and the City may place this amendment into effect. The amendment, explanatory materials, and the information submission form will be appended to the City's Plan in the Council's files. If you have any questions about this review, contact Patrick Boylan, Principal Reviewer, at 651- 602 -1438. Sincerely, Phy 's Hanson, Manager L 1 Planning Assistance cc: Julie Monson, Minnesota Housing Tod Sherman, Development Reviews Coordinator, MnDOT Metro Division Dan Wolters, Metropolitan Council District 15 Patrick Boylan, Principal Reviewer Cheryl Olsen, Reviews Coordinator h': IContotDei ILPr llCumntunitie .elEagan lLetterslEagan 2010 CPA Luna Oak .'�7ation 20606 -2 Admin Ret l3 w vw.metroeounci1.org 390 Robert Street North • St. Paul. MN 55101-1805 • (651) 602 -1000 • Fax (651) 602 -1550 • TTY (651) 291 -0904 An Equnl Opportunity Employer Advisory Planning Commission September 28, 2010 Page 3 of 6 B. Lone Oak Station Applicant Name: City of Eagan Location: 2980 Lone Oak Circle Application: Comprehensive Guide Plan Amendment and Rezoning A Comprehensive Guide Plan Amendment from QP, Quasi- Public to IND, Limited Industrial and a Rezoning from PF, Public Facilities, to 1 -1, Limited Industrial. File Number: 02- CG- 02 -06 -10 Planner Dudziak introduced this item and highlighted the information presented in the City Staff report dated September 21, 2010. She noted the background and history. Chair Chavez opened the public hearing. There being no public comment, Chair Chavez closed the public hearing and turned the discussion back to the Commission. Member Daley moved, Member Filipi seconded a motion to recommend approval of a Comprehensive Guide Plan Amendment to change the land use designation from QP, Public /Quasi - Public, to IND, Limited Industrial, for approximately 0.69 acres located at 2980 Lone Oak Circle, legally described as North 150 feet of the West 200 feet of Lot 2, Eagandale Center Industrial Park No. 2. All voted in favor. Motion carried 7 -0. Member Daley moved, Member Heaney seconded a motion to recommend approval of a Rezoning to change the zoning designation from PF, Public Facilities, to 1 -1, Limited Industrial, for approximately 0.69 acres located at 2980 Lone Oak Circle, legally described as North 150 feet of the West 200 feet of Lot 2, Eagandale Center Industrial Park No. 2. All voted in favor. Motion carried 7 -0. 1� City Council Minutes October 5, 2010 Page 3 NEW BUSINESS COMPREHENSIVE GUIDE PLAN AMENDMENT AND REZONING FIRE STATION TWO, (CITY OF EAGAN) City Administrator Hedges introduced this item regarding a Comprehensive Land Use Guide Plan Amendment to change the land use designation from QP, Quasi - Public to IND, Limited Industrial for 0.68 acres located at 2980 Lone Oak Circle. Community Development Director Hohenstein gave a staff report. Councilmember Tilley moved, Councilmember Hansen seconded a motion to direct staff to submit to the Metropolitan Council a Comprehensive Lane Use Guide Plan Amendment to change the land use designation from QP, Quasi - Public to IND, Limited Industrial for 0.68 acres located at 2980 Lone Oak Circle. Aye: 5 Nay:0 Councilmember Tilley moved, Councilmember Fields seconded a motion to waive the adjacent community 60 -day review and comment period for the Comprehensive Plan Amendment to change the land use designation from QP, Quasi - Public to IND, Limited Industrial for 0.68 acres located at 2980 Lone Oak Circle. Aye: 5 Nay: 0 )5— Agenda Information Memo January 18, 2011 Eagan City Council Meeting CONSENT F. TH 77 (CEDAR AVE) MANAGED LANES CORRIDOR STUDY — PREFERRED ALTERNATIVES DIRECTION TO BE CONSIDERED: Approve Alternatives 2B & 313 as the Preferred Alternatives for further study and consideration as part of the TH 77 Managed Lane Evaluation Study and authorize the Mayor to forward a letter stating such support. FACTS: • Mn/DOT, in cooperation with the Federal Highway Administration, Metropolitan Council, Metro Transit, Dakota and Hennepin Counties, Minnesota Valley Transit, and the Cities of Apple Valley, Eagan, and Bloomington, is exploring feasible alternatives to maximize and /or temporarily reallocate available lane capacities in the Highway 77 corridor (Cedar Freeway) from McAndrews Road (County Road 38) in Apple Valley to I -494 in Bloomington. There currently exists a disproportionate volume distribution between the north bound (NB) and south bound (SB) directional travel in the morning and evening rush hours resulting in significant congestion points at Co. Rd 38 in Apple Valley, the TH 13 interchange and the Minnesota River Bridge during the morning commute. • Mn/DOT completed a conceptual review and concluded there is potential merit in applying innovative technologies to manage this capacity issue. With Federal Grant money, Mn/DOT conducted a detailed, comprehensive study of 9 various alternative design options. These were then narrowed down to 6 which were presented to all the affected cities (Bloomington, Eagan, Apple Valley) and Dakota County as well as presented at several public informational open houses last year.. • This study and its alternatives were presented to the City Council at a workshop on Nov. 10, 2009. Based on all comments received during the review process, a Final Draft Report was completed on July 9, 2010 and distributed for comment. MnDOT is now requesting the various agencies to recommend 2 Preferred Alternatives for further detailed environmental assessments and economic evaluations. The remaining 4 Alternatives available for consideration are summarized as follows. In addition, a summary of the related Advantages and Disadvantages are included as an attachment. • "No Build" Alternative — This is essentially a do nothing option. Congestion deteriorates dramatically by 2030, especially south of the Mn River Bridge. • Alternative 1A — Builds an additional general purpose travel lane continuing the northbound P lane out of Apple Valley from 138 St up to Diffley Rd where it meets up with the existing 3 lane section again. This basically moves the bottleneck congestion from 138 street in Apple Valley up to TH 13 in 1( Agenda Information Memo January 22, 2008 Eagan City Council Workshop Page 2 of 2 Eagan. However, busses would have dedicated use of the outside shoulder along the entire corridor. • Alternative 2B (MnPASS) — Same 3 lane extension as Alt IA, but a 4 lane over the river valley would be configured by restriping the bridge deck which would eliminate the dedicated shoulder availability for transit use. The newly created 3r and 4"' lanes (on the left/inside) would be restricted to a "MnPASS" lane (toll & HOV) with full commuter accessibility along the entire corridor. Transit would then have to use this left side MnPASS lane in lieu of a dedicated outside shoulder. It is impractical for the Cedar Grove Transit Station to access this proposed MnPASS lane due to the difficulties of having to cross 3 lanes of congested traffic for such a short commute across the river valley (MnPASS lane ends at Old Shakopee Rd). • Alternative 313 (MnPASS) — Known as the "Contra Flow" Alternative. This provides for the deployment of a moveable barrier to allow the inside /left southbound lane to be used for northbound travel. It essentially "borrows" one opposing lane during peak periods. This Contra Flow lane would be restricted to a MnPASS lane (toll and HOV). It would have only 2 entrances for northbound traffic; one at McAndrews Rd in Apple Valley and the other under the Cliff Rd. Bridge in Eagan. This limits the accessibility for Eagan commuters to only those who would enter Cedar Ave from 35E. This alternative retains the dedicated outside shoulder for transit. • As can be seen by the attached dis /advantages comparisons, there does not appear to be a perfect Alternative to address all of Eagan's interests. • Alt IA moves Apple Valley's congestion up into Eagan adding to the current problems at TH 13. • Alt 213 provides a desirable MnPASS lane for Eagan's commuters entering at Cliff or Diffley, but it comes at the expense of the transit service out of the Cedar Grove Transit Station having to use the general purpose lanes over the river valley (i.e. no bus shoulders) • Alt 313 maintains the dedicated shoulders for transit use, but the dedicated Contra Flow MnPASS lane is not accessible by the vast majority of Eagan commuters. • All things considered, the 2 alternatives that best balance the pros and cons while trying to address the transportation needs of Eagan commuters warranting further study appears to be 213 & 3B. Correspondingly, a proposed letter to that extent has been drafted for consideration of Council's approval. • To date, Apple Valley, Bloomington and Dakota County have all formally supported Alternatives 213 & 3B. ATTACHMENTS: • Chart of Alternative Advantages /Disadvantages, pages 1 and r • Open House comments from Eagan residents, pages Q through • Proposed comment letter re: Preferred Alternatives, pages a_: and 1-1 N bA C c� 'O c� A N bA Li b Q . N w 0) N ti O Q c co r o a F- Z 2 T 7 N N C f6 J N c f0 C (9 Jp on a > W �n N Y i:� M CO vi > > C6 N N ►-y = a) _ ¢ 0 U O If) - ' U 00 00 CO N N N m ca M U p" cz � 4. 'C O O 'En CZ 'p v �+ 9 bq ) N V N cc m z 14 N 4 �, > N n t O O `n > 'r. N '� U L," y m 1 0 ea 1-4 ao o ° a .O s� go _� eC 'O U cC > '3 O — n A o� Y -a oux aj � O 'ar N U = O t 'O c 03 U M b 0> '> ° '3 y j - bA o u) S W r. •° U = o N ° p. U '°' � M N %:14 Y +,_, U En 4° o U O y — A 'C go U O Q n �, bA s0••• O v aj p cA v O cd Ri Q Q Q. 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CA c) U n U N 0 'C N O N O • � � � �i `3 � a v Q Q � A•r M U C/1 0) O LO 0) ca a 0 z 2 7 O O C (0 J N (9 C f9 O O U ti 2 H l9 HIGNWAY 7�7 Highway 77 Managed Lanes Corridor Study 1107 rb Public Open House 1 4 �0- IR May 13, 201 P OPTSP� Name: 6 F Address: City/State/Zip: 6j7- 2- Phone: Email: Comments: W cud 11c qtq k Lac widl 5LL-t iA" i� ie�, I �./ HN?IiW Highway 77 Managed Lanes Corridor Study Public Open House May 13, 201 OIP:TPN Name: Address: r ICL CO ,C City /State/Zip: 51 ?, Phone: Email: Comments: tJ JT4 C, Z act N16NWAY .`N "E Highway 77 Managed Lanes Corridor Study �p 9yo Public Open House D a 4� May 13, 2010 Q o m OFTRP Name: 5 y 6,-,o 6N &4G�1 Address: I N 4 cough` City /State/Zip: mr l St22 Phone: 612 28z Cs�:;7 + Email: s,lcae��a.C' ��raevY,e�. ea C omments: cxa� o c Goa . Tk :�7 NCrlv2 -rkE -,>W �r VD a Ytl t W- SkAg fV -t54p Q.f 4AbV4 '1k.� Saw-4o 'PAC i �\� 4�•wa k15 of \ •5�� ctr\L. YY\CV/e.� A di ��� a��lk- k11 hCtUe. c, hC3 rn•�-1 1r cxa� o c Goa . 3T 2eEr,,5 cs i i i er,rrs - r-,exk �o� Y�c4�.wa►, a��c3.c�'� �-� e..�.r- ha.�s� _ �'-t- ua.4. c�. o �r-�� mot' Sc�.�.�ti. � i5 G t -tile toy �v�.bv cam— 'rktic ot 1 t'lo c5C5 t, =�a uS fl �G �c5 f► u.D 1� ��t Ca C� {f{- tZD c , it , j o l5 v otrc twtt� -V -w^wY ai Ie 11�ffv �L- S Jq X. 16- S ill: /tit r Cc SO HIGHWAY Highway 77 Managed Lanes Corridor Study �0�`W4 E80 9�0 4 Public Open House n May 13, 2010 Name: Address: City/State/Zip: Phone: Comments: beL kk+ka15 �Z 64 "I'l\ ZSl Z Email: + "- 9rrzt;+h � r (A L�-AIWLA A, 'j-x b CM 1 UJ'J�( UM,1r% +ii[/ - City of a n January 19, 2011 Mike Maguire Mr. Amr Jabr Mayor Director, Office of Operations and Maintenance Minnesota Department of Transportation Paul Bakken 1500 West County Road B -2 cyndee Fields Roseville, MN 55113 Gary Hansen Meg Tilley Council Members Re: TH 77 Corridor Managed Lanes Study — Final Report Comments Thomas Hedges City Administrator Dear Mr. Jabr, The City of Eagan appreciates the initiative and effort of MnDOT to address the ever increasing congestion along TH 77 from Apple Valley to Bloomington by identifying and evaluating numerous and innovative design alternatives. We also appreciate the time you have provided in presenting the study's infonnation with the City Councils of the affected Municipal center communities, the Dakota County Board and the general public through the various public 3830 Pilot Knob Road informational open houses. Eagan, MN 55122 -1810 651.675.5000 phone We understand that originally, up to 9 alternatives were identified for preliminary 651.675.5012 fax consideration, and that considerable evaluation went into detet7nining their respective 651.454.8535 TDD feasibility and practicality in trying to maximize their congestion relief benefits while minimizing the related significant infrastructure investment that would be required to implement any type of improvement recognizing the funding constraints that we all have Maintenance Facility to work with. 3501 Coachman Point Eagan, MN 55122 We have received and reviewed the Final Report dated August 6, 2010 wherein it has 651.675.5300 phone narrowed down these numerous alternatives to the following 3: • Alternative lA — A third northbound lane addition (138`'' St to Diffley Rd) 651.675.5360 fax • Alternative 2B (MnPASS) — The 3` NB lane addition (Alt IA) plus a 651.454.8535 TDD reconfigured 4` lane over the River Valley dedicated as a MnPASS lane. • Alternative 3B (MnPASS) — A Contra Flow lane for northbound traffic from Apple Valley to Bloomington dedicated as a MnPASS lane with intermediate www.cityofeagan.com access in Eagan. You have requested the various community agencies to select 2 of these 3 alternatives as Preferred Alternatives for further environmental assessment. This request was considered by our City Council at their regular meeting held on January 18, 2011. Unfortunately, The Lone Oak Tree none of these alternatives fitlly address the needs of all Eagan commuters, including The symbol of personal vehicle, car pooling and transit users. Since Alternative IA really doesn't strength and growth address the congestion issue along the entire corridor and merely moves it from Apple in our community. Valley to TH 13 in Eagan, it should not be given fiu consideration. This leaves only Alteratives 213 & 313 left for Eagan to support. However, neither of these two adequately addresses both the personal vehicle and transit commuter needs from Eagan. Alternative 213's MnPASS lane for HOV and toll users comes at the expense of diminished express and station -to- station transit service out of our new Cedar Grove Transit Station (CGTS) due to the elimination of the dedicated bus only shoulder over the River Valley. This is unacceptable unless some type of dedicated access accommodations are made for the CGTS to directly access the MnPASS lane. As part of its previous review and discussion of the Managed Lane Study, the City Council indicated that its support for any alternative depends on it not creating transportation or transit disadvantages for Eagan residents and businesses using Cedar Avenue via Cliff Road, Diffley Road or TH 13. To that end, the Council has stated in its comments regarding other Cedar Avenue Studies and Reports that it is necessary for those agencies participating in the Cedar Corridor planning and development processes to accelerate the analysis and implementation of BRT access improvements at the Cedar Grove Transit Station so it can be integrated fully into the BRT service system as soon as possible. Alternative 3B (MnPASS) will address our transit needs by retaining the bus only shoulder along the entire route. However, while the Contra Flow lane will begin in Apple Valley and end in Bloomington, the "Potential Intermediate Access" in Eagan under the Cliff Rd. bridge will only accommodate those Eagan commuters who would backtrack on 35E to access TH 77. The increased travel time of this more circuitous route would most likely negate any travel time benefit afforded by the Contra Flow lane. Consideration should be given to locating this Intermediate Access point further north so that the northbound Cliff Rd entrance ramp has an opportunity to access it. The Cliff Rd Principal Arterial interchange is also identified as a future Transit Station for the Cedar Ave. BRT. We realize that it is extremely difficult to address all concerns when trying to retrofit a capacity improvement into an existing freeway design. But we must snake every effort to insure that future highway investments maximize transit and other multi -modal transportation. Again, thank you for your past efforts in trying to address the congestion issues along one of the major river crossings in the metro area. I look forward to learning about your continued innovated approaches to address the concerns we have noted in supporting Alternatives 2B- MnPASS & 3B— MnPASS. Sincerely, Mike Maguire Mayor A4 Agenda Information Memo January 18, 2011 Eagan City Council Meeting G. CONTRACT 10 -11, AMES CROSSING ROAD STREET & UTILITY IMPROVEMENTS ACTION TO BE CONSIDERED: Approve the plans and specifications for Contract 10 -11 (Ames Crossing Road Street & Utility Improvements) and authorize the advertisement for a bid opening to be held at 10:30 a.m. on Thursday, February 24, 2011. FACTS: • Contract 10 -11 provides for the public street & utility improvements to connect the north and south portions of Ames Crossing Road (City Project No. 1016R) providing a continuous street connection between Lone Oak Rd. and ONeill Dr. to serve the development and the surrounding area in northeast Eagan. • On March 2, 2010, the City Council held a public hearing for Project 1016R. After public testimony, the Council approved the project and authorized the preparation of detailed plans and specifications, and the acquisition of easements through quick - take eminent domain process, if necessary. • The plans and specifications have been completed by the City's consulting engineering firm WSB & Associates, and are being presented to the City Council for their approval and authorization for the advertisement of bids. • Minnesota state law allows local agencies to choose a procurement system, termed Best Value Contracting (BVC) for construction projects, as an alternative to the standard low -bid contracting system. The law was advocated by a coalition of labor organizations and requires two factors to be considered during the BVC procurement process: price and performance. • BVC uses the relationship between performance and price to achieve the best overall value and lowest long -term cost for government construction projects. • On March 18, 2008, the City Council adopted, as practice, the Best Value Contracting alternative for the procurement system for the public improvement projects for the City. The BVC method of procurement has been successfully used by the City on numerous project contracts since 2008. • The BVC method of procurement will be used for this contract, and will be advertised in the solicitation of these bids. All bids will be evaluated in an open and competitive manner. • All easements needed for the construction of the improvements are being acquired through negotiation or the Eminent Domain process and the City will have access rights to the affected properties by April 18, 2011. Contract documents specify the Contractor cannot commence construction until after that date. 0 Agenda Information Memo January 18, 2011 Eagan City Council Meeting H. PROJECT 1032, TROTTERS RIDGE/ STAFFORD PLACE STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the Draft Feasibility Report for Project 1032, (Trotters Ridge/ Stafford Place Additions - Street Improvements) and schedule a public hearing to be held on February 15, 2011. FACTS: • On June 1, 2010 the City Council directed staff to prepare a feasibility report considering the street rehabilitation of the streets within the Trotters Ridge/ Stafford Place Additions neighborhood in east - central Eagan. • A structural mill and overlay of these streets is programmed for 2011 in the City of Eagan's 5 -Year CIP (2011- 2015). • An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. • A draft of this Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, February 15, 2011. ATTACHMENTS: • Draft Feasibility Report, attached without page numbers. a2 Agenda Information Memo January 18, 2011 Eagan City Council Meeting I. PROJECT 1037, WOODLANDS/ SUNRISE HILLS STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the Draft Feasibility Report for Project 1037, (Woodlands/ Sunrise Hills Additions - Street Improvements) and schedule a public hearing to be held on February 15, 2011. FACTS: • On June 1, 2010 the City Council directed staff to prepare a feasibility report considering the street rehabilitation of the streets within the Woodlands/ Sunrise Hills Additions neighborhood in east - central Eagan. • A structural mill and overlay of these streets is programmed for 2011 in the City of Eagan's 5 -Year CIP (2011- 2015). • An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. • A draft of this Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, February 15, 2011. ATTACHMENTS: • Draft Feasibility Report, attached without page numbers. 0�7 Agenda Information Memo January 18, 2011 Eagan City Council Meeting J. PROJECT 1038, ENGSTROMS DEERWOOD STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the Draft Feasibility Report for Project 1037, (Engstroms Deerwood Addition - Street Improvements) and schedule a public hearing to be held on February 15, 2011. FACTS: • On June 1, 2010 the City Council directed staff to prepare a feasibility report considering the street rehabilitation of the streets within the Engstroms Deerwood Addition neighborhood in central Eagan. • A structural mill and overlay of these streets is programmed for 2011 in the City of Eagan's 5 -Year CIP (2011- 2015). • An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. • A draft of this Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, February 15, 2011. ATTACHMENTS: • Draft Feasibility Report, attached without page numbers. W �� Agenda Information Memo January 18, 2011 Eagan City Council Meeting K. CONTRACT 11-04,2011 CITY -WIDE SANITARY SEWER LINING ACTION TO BE CONSIDERED: Reschedule the bid opening for Contract 11 -04 (2011 City- wide Sanitary Sewer Lining) to 11:00 a.m. on Thursday, February 10, 2011, at the Utility Building, located at 3419 Coachman Point, Eagan MN 55122. FACTS: • The rehabilitation of public sanitary sewer through structural re- lining improvements of about 6,000 linear feet of existing pipe in various areas within the City was included as part of the Council approved Sanitary Sewer Operations and Facilities portion of the 2011 -2015 Capital Improvement Program (CIP) as well as the 2011 operating budget. • On January 4, 2011, the City Council approved the plans for Contract 11 -04 (2011 City -wide Sanitary Sewer Lining) and authorized the advertisement for a bid opening to be held on Thursday, March 3. • The intention of obtaining early plan approval from the City Council was to allow bidding to occur as soon as possible, anticipating the lowest possible bids from contractors for the 2011 construction season the sooner the project bids are opened. However, an earlier bid opening date is available per legal advertising requirements. • The earlier advertised bid opening date should prove to be beneficial. Notices will be published accordingly in the legal newspaper informing contractors of the updated bid information. Agenda Information Memo January 18, 2011 Eagan City Council Meeting L. FEDERAL DRIVE AND DUCKWOOD DRIVE NO PARKING ACTION TO BE CONSIDERED: Approve resolution designating No Parking on Federal Drive (Violet Lane to 500' north of Duckwood Drive) and Duckwood Drive (Pilot Knob Road to Federal Drive) and authorize the Mayor and Deputy City Clerk to execute all related documents. FACTS: • The City of Eagan is currently preparing construction plans for the Duckwood Drive Overpass (Contract 09 -18). • It is desirable for the City to obtain the use of State Aid funding to reimburse the construction costs of the proposed project. • The proposed design meets the State Aid standards for a major collector street. However, it does not meet the width requirement that would provide for and allow on- street parking. • Minnesota Rules Chapter 8820 (State Aid standards) requires the prohibition of parking on State Aid designated roadways where parking lanes are not provided. ATTACHMENTS: • Location Map, pag • Resolutions, pages to 1 12 YANKEE DOODLE ROAD Q h� / a � o m o J z Y /1 W w J IL W �V '•.,�� Irm DU CKWOOD DR. �.■.....■■� No Parking Federal Dr. & Duckwood Dr. o aka Proposed No- Parking Area 1 -12 -2011 Engineering Department Location Map 12 CITY OF EAGAN A RESOLUTION RELATING TO PARKING RESTRICTIONS ON Federal Drive (Violet Lane to 500' north of Duckwood Drive) THIS RESOLUTION, passed this 18 day of January, 2011, by the City of Eagan in Dakota County, Minnesota. The Municipal corporation shall hereinafter be called the City, WITNESSETH: WHEREAS, the City has planned the improvement of Federal Drive (CS 125) from Violet Lane to 500' north of Duckwood Drive; and WHEREAS, the City will be expending Municipal State Aid Funds on the improvement of this street; and WHEREAS, this improvement does not provide adequate width for parking on both sides of the street; and approval of the proposed construction as a Municipal State Aid Street project must therefore be conditioned upon certain parking restrictions. NOW, THEREFORE, IT IS HEREBY RESOLVED that the City shall ban the parking of motor vehicles on Federal Drive from Violet Lane to 500' north of Duckwood Drive at all times. DATED this 18th day of January, 2011. Mike Maguire, Mayor ATTEST: Mira Broyles, Deputy Clerk CERTIFICATION State of Minnesota County of Dakota City of Eagan I hereby certify that the foregoing Resolution is a true and correct copy of a Resolution presented to and adopted by the City Council of Eagan at a duly authorized meeting thereof held in the City of Eagan, Minnesota, on the 18th day of January, 2011, as disclosed by the records of said City in my possession. Mira Broyles, Deputy Clerk CITY OF EAGAN A RESOLUTION RELATING TO PARKING RESTRICTIONS ON Duckwood Drive (Pilot Knob Road to Federal Drive) THIS RESOLUTION, passed this 18th day of January, 2011, by the City of Eagan in Dakota County, Minnesota. The Municipal corporation shall hereinafter be called the City, WITNESSETH: WHEREAS, the City has planned the improvement of Duckwood Drive (CS 114) from Pilot Knob Road to Federal Drive; and WHEREAS, the City will be expending Municipal State Aid Funds on the improvement of this street; and WHEREAS, this improvement does not provide adequate width for parking on both sides of the street; and approval of the proposed construction as a Municipal State Aid Street project must therefore be conditioned upon certain parking restrictions. NOW, THEREFORE, IT IS HEREBY RESOLVED that the City shall ban the parking of motor vehicles on Duckwood Drive from Pilot Knob Road to Federal Drive at all times. DATED this 18th day of January, 2011. ATTEST: Mike Maguire, Mayor Mira Broyles, Deputy City Clerk CERTIFICATION State of Minnesota County of Dakota City of Eagan I hereby certify that the foregoing Resolution is a true and correct copy of a Resolution presented to and adopted by the City Council of Eagan at a duly authorized meeting thereof held in the City of Eagan, Minnesota, on the 18th day of January, 2011, as disclosed by the records of said City in my possession. Mira Broyles, Deputy City Clerk S3 Agenda Information Memo January 18, 2011, Eagan City Council Meeting M. AMES CROSSING ROAD NO PARKING ACTION TO BE CONSIDERED: Approve a resolution designating No Parking on Ames Crossing Road (Lone Oak Road to Northwest Parkway) and authorize the Mayor and Deputy City Clerk to execute all related documents. FACTS: • The City of Eagan is currently preparing construction plans for Ames Crossing Road (Contract 10 -11). • It is desirable for the City to obtain the use of State Aid funding to reimburse the construction costs of the proposed project. • The proposed design meets the State Aid standards for a minor collector street. However, it does not meet the width requirement that would provide for and allow on- street parking. • Minnesota Rules Chapter 8820 (State Aid standards) requires the prohibition of parking on State Aid designated roadways where parking lanes are not provided. ATTACHMENTS: • Location Map, page 35 • Resolution, page ao 3q- NORTH O'NEILL DRIVE G: JohnGorder \BAIIen \AMES_ EXTENT ION 1_12_2011 AMES CROSSING ROAD City Of Eapn Proposed No Parking Area Fig. Engineering Department 3� Location Map CITY OF EAGAN A RESOLUTION RELATING TO PARKING RESTRICTIONS ON Ames Crossing Road from Lone Oak Road to Northwest Parkway THIS RESOLUTION, passed this day of , 2011, by the City of Eagan in Dakota County, Minnesota. The Municipal corporation shall hereinafter be called the City, WITNESSETH: WHEREAS, the City has planned the improvement of Ames Crossing Road from Lone Oak Road (CSAH 26) to Northwest Parkway; and WHEREAS, the City will be expending Municipal State Aid Funds on the improvement of this street; and WHEREAS, this improvement does not provide adequate width for parking on both sides of the street; and approval of the proposed construction as a Municipal State Aid Street project must therefore be conditioned upon certain parking restrictions. NOW, THEREFORE, IT IS HEREBY RESOLVED that the City shall ban the parking of motor vehicles on Ames Crossing Road from Lone Oak Road (CSAH 26) to Northwest Parkway at all times. DATED this day of 1 2011. ATTEST: Mira Broyles, Deputy City Clerk State of Minnesota County of Dakota City of Eagan Mike Maguire, Mayor CERTIFICATION I hereby certify that the foregoing Resolution is a true and correct copy of a Resolution presented to and adopted by the City Council of Eagan at a duly authorized meeting thereof held in the City of Eagan, Minnesota, on the day of , 2011, as disclosed by the records of said City in my possession. 0 Mira Broyles, Deputy City Clerk Agenda Information Memo January 18, 2011 Eagan City Council Meeting N. APPROVE CLEAN WATER PARTNERSHIP AGREEMENT BLACKHAWK LAKE & THOMAS LAKE MANAGEMENT PLANS ACTION TO BE CONSIDERED: Approve Clean Water Partnership Grant Agreement with Minnesota Pollution Control Agency (MPCA) for Blackhawk Lake & Thomas Lake Management Plans. FACTS: • In 1987, the Minnesota Legislature authorized the creation and funding of the Clean Water Partnership (CWP) Program (Minn. Stat. § 103F.701 to 103F.761) through the MPCA. The program focuses on control of nonpoint source pollution through watershed management to protect and improve surface and groundwater in Minnesota. The program provides financial assistance through matching grants and loans and technical assistance to local units of government to lead pollution control projects. The CWP Program supports studies of water bodies with pollution problems, development of action plans to address the problems, and plan implementation to fix the problems. CWP funds also are used for studies or projects to protect water bodies that meet Minnesota's water quality standards. • Nonpoint source pollution comes from many sources, such as construction sites, paved surfaces, failing septic systems and over - fertilized lawns. These sources contribute huge quantities of phosphorus, bacteria, sediments, nitrates and other pollutants to the environment. They represent the largest combined threat (an estimated 86 percent) of the state's water pollution. • From 1987 to 2009 the Legislature provided the CWP Program over $33 million for grants to local units of government. Since 1990, the City of Eagan has engaged in intense and sustained management of its lakes and their watersheds in a comprehensive effort to improve water quality by reducing phosphorus. The MPCA awarded the City CWP grants for Schwanz Lake (1994) and Fish Lake (1995) to implement a variety of activities. The City acquired a CWP no- interest 10 -year loan in 1997 to construct the Fish Lake alum treatment facility. • CWP projects require a large commitment of time and effort by participants. The program requires applicants to match grant money with local cash or in -kind services. A local unit of government must sponsor the CWP project and act as its fiscal agent. • Eagan's Water Quality and Wetland Management Plan (2007) directs management plans be developed for the City's priority lakes. In response to classification by MPCA of Fish and Schwanz lakes as impaired waters (excessive phosphorus), the City recently completed plans for the first two priority lakes. These Total Maximum Daily Load (TMDL) plans, supported by a $90,000 grant from the MPCA, were approved September 9, 2010, by the U.S. Environmental Protection Agency and November 24 by the MPCA. • Blackhawk and Thomas are the two next priority lakes scheduled for management plans. These 40 -acre lakes are central, significant features of their namesake Eagan parks, which are among the City's largest most frequented by local and regional residents. Both lakes also are significant components of the stormwater management system. • Similar to the Fish and Schwartz TMDL effort, the proposed plans will include evaluations of in -lake water quality, assessments of the phosphorus loadings affecting each system, and develop implementation plans to address needs. The ultimate objectives are to put into practice priority system improvement projects and activities to benefit these lakes. • On August 2, 2010, the City Council authorized submittal of an application to the MPCA for a CWP grant to complete state -of -the -art water quality management plans for Blackhawk Lake and Thomas Lake. • On August 17, the City Council approved a Consulting Engineering Contract with Wenck Associates, Inc. for the preparation of the lake management plans and authorized the Mayor and City Clerk to execute all related documents. • On October 8, MPCA awarded the City a $55,276 CWP grant to complete the two plans between January 13, 2011, and June 30, 2013. However, the work will be completed by the end of 2012, according to Wenck's work schedule. • The City's matching cost share from the Water Quality (Lakes & Wetlands) program will include: $37,310 - cash for 40% of the consultant's costs for data analysis, public involvement, and plan writing; $16,900 - in -kind staff services for data collection and technical support throughout the project. The project budget also includes $2,400 cash from the Gun Club Lake Watershed Management Organization. 39 Agenda Memo January 18, 2011 City Council Meeting O. APPROVE Change Order #2 to Contract 10 -18, Civic Arena West Training Space. ACTION TO BE CONSIDERED: Approve Change Order #2 to Contract 10 -18, Civic Arena West Training Space in the amount of $2,356.61. FACTS: • The City Council awarded the bid for Contract 10 -18 for the Civic Arena West Training Space to Morcon Construction on September 21, 2010 in the amount of $343,969. • The Eagan Hockey Association has partnered with the City of Eagan to pay for the construction of this space over the next several years. • This Change Order reflects final electrical changes necessary because of challenges encountered during the construction. • The changes included in this change order are: • Relocate conduit for lights at front lobby 165.53 • Relocate network cable in wall at double doors 204.15 • Relocate feed to locker room at new stairs 617.96 • Re -route lighting circuits at double doors 823.63 • Relocate lighting circuits at shooting wall 545.34 Total $2,356.61 • This change order brings the total construction cost to $358,428.14. Adding the architectural fees the total project to date is $388,428.14. • Other changes that occurred during the project related to additional structural and plumbing costs that totaled just over $6,000. Negotiations with the architect, engineers and construction manager resulted in them absorbing those change costs with no additional cost to the City. ISSUES: • None 3e- Agenda Memo January 18, 2011 City Council Meeting P. APPROVE an agreement with Diamond Official of Eagan Umpires Association for Eagan Parks and Recreation ACTION TO BE CONSIDERED: Approve an agreement with the Diamond Officials of Eagan Umpires Association to provide umpires to officiate adult softball league games during 2011 and direct the Mayor and City Clerk to sign the appropriate documents. FACTS: • Diamond Officials of Eagan Umpires Association recruits and assigns certified umpires to officiate adult softball league games. • All fees paid to the Association are generated from adult softball league fees. • The Association has been providing this service successfully for a number of years but it was the City's desire to formalize this agreement from this point forward. ISSUES: • None ATTACHMENTS: • Copy of agreement on Pages. s9 AGREEMENT FOR SOFTBALL UMPIRE SERVICES THIS AGREEMENT, made this 18"' day of January 2011, by and between the Diamond Officials of Eagan Umpires Association ( "Association ") and the City of Eagan ( "City "), witnesseth: WHEREAS, the City requires the services of umpires to officiate various public games of softball; and WHEREAS, the Association has experienced, trained and certified umpires available to provide such service; NOW, THEREFORE, it is agreed by and between the parties as follows: A. The City retains the Association to furnish and provide umpire services for softball games occurring during the period between April 16 through October 14, 2011. The Association agrees to provide umpires to officiate in all such regularly- scheduled adult games sponsored and controlled by the City of Eagan Parks and Recreation Department during the period of this Agreement. B. The City hereby agrees to pay the Association for such services the following fees, upon the following conditions: 1. For each complete basic game, which is any game played Monday through Thursday or Saturdays that succeeds or precede another game, the sum of $25.00; 2. For each complete Sunday and Friday game, the sum of $27.00; 3. Rainout games called at the field will result in a $10.00 "show -up" fee; and 4. Single games consists of only one game on a field on any given night are $35.00 a game. C. If an umpire ejects a player, a description of the circumstances must be reported by calling in to (651) 675 -5566. The Association will instruct all umpires to call in game scores to (651) 675 -5566. D. For billing purposes, the Association will provide the Eagan Parks and Recreation Department any games Association umpires worked during the previous fourteen (14) days, including dates, games per date and the umpires who worked the games. The Parks and Recreation Department agrees to pay the Association the above consideration within four (4) weeks of each billing. E. Prior to April 16, 2011, the Eagan Parks and Recreation Department, in writing, may restrict the Association from using particular umpires due to past poor performance. Once the season has begun and the Parks and Recreation Department wishes to restrict the use of an umpire being used by the Association, both parties must consent to the restriction. If the Association does not consent, the umpire will work all remaining games to which he /she has been assigned, not to exceed ten (10) scheduled nights, and then shall not be used after that last assignment. 1 4D F. The Association further agrees to the following: 1. To provide an umpire at no cost to work any regularly- scheduled game which must be replayed pursuant to protest because of error of the umpire. 2. All umpires assigned to work games will be registered with the MRPA/USSSA and have attended an MRPA/USSSA clinic. 3. All umpires will be dressed in the complete uniform required by BASE or MRPA/USSSA. 4. The Association and its umpires are independent contractors with the City and shall not, for any purpose, be considered an employee of the City. Each umpire shall be responsible for obtaining his/her own health and liability insurance and for paying all taxes imposed on income earned under this contract. The umpires are not covered by the City's workers' compensation insurance. The City shall prepare an IRS Form 1099 to each umpire who works games for the City. 5. The Association shall be prohibited from discriminatory hiring practices based on race, creed, national origin, sex, sexual orientation, age, disability or marital status. All umpires shall refrain from participating in discriminatory practices against the above protected classes. 6. The Association will pay all umpires in a timely manner. 7. The Association must notify the City of increased fees for the upcoming year before January 1 of that year. 8. Umpires working at fields with scoreboards will be expected to utilize them during league play and report any malfunctions to the Parks and Recreation Department. IN WITNESS WHEREOF, the parties have set their hands and seal as the day and year first written above. DIAMOND OFFICIALS OF EAGAN CITY OF EAGAN UMPIRES ASSOCIATION Mike Maguire, Mayor ATTEST: Mira Broyles, Deputy City Clerk 2 `-1 Agenda Information Memo Eagan City Council Meeting Consent Agenda January 18, 2011 Q. DIRECT APC CONSIDERATION OF FINDINGS TO DECLARE FIRE STATION #2 SURPLUS PROPERTY ACTION TO BE CONSIDERED: To direct the Advisory Planning Commission to consider findings regarding land use relative to the potential sale of the property for private use. FACTS: ➢ As the City prepares to relocate the functions currently housed at Fire Station #2 to the new Fire Safety Facility, steps have been taken to rezone the property from Public Facilities to Limited Industrial to permit it to be sold and used privately. Separate action to finalize the Comprehensive Guide Plan Amendment and rezoning is on this agenda also. ➢ In order to sell City -owned real property under state law, it is necessary for the Advisory Planning Commission to take action to make findings that the prospective use of the property is consistent with the Comprehensive Plan. ➢ The proposed action would direct that consideration to the APC meeting of January 25` ". Once the APC action has been taken, formal action to declare the Station property surplus would be before the City Council at its meeting on February I'`. ➢ As part of the planning for the Fire Safety Facility, the City Council referred of the discussion of its budget and financing to the Finance Committee. The Finance Committee asked staff to prepare a plan for the disposal of Fire Station #2 and the Fire Administration Building. Staff is proposing that the disposition of the two properties proceed on dual tracks. ➢ The process proposed for Fire Station #2 is outlined in the attachment. ATTACHMENTS: (1) ➢ Staff memo on pages through IN City of Eagan Memo TO: TOM HEDGES, CITY ADMINISTRATOR GENE VANOVERBEKE, DIRECTOR OF ADMINISTRATIVE SERVICES MIKE SCOTT, FIRE CHIEF FROM: JON HOHENSTEIN, COMMUNITY DEVELOPMENT DIRECTOR DATE: JANUARY 12, 2011 SUBJECT: DISPOSITION OF CITY'S FIRE DEPARTMENT PROPERTIES In follow up to our research of other cities past practices and our discussions of alternatives, the following summarizes the proposed approach to the disposition of Fire Station #2 and the Fire Administration Building once operations from those facilities have relocated to the new Fire Safety Center. The two facilities represent different situations for their future use and, as a consequence, we are proposing to approach their disposition in separate tracks. Fire Station #2 is located within a limited industrial zone and the building lends itself to that type of use. As such, the City has taken steps to reguide and rezone the property to be consistent with the uses around it. As long as the use of the building is consistent with that zoning, the sale of the property is primarily a matter of the price the market will support. Based on research of other cities, when an existing property's end use is clear, the preferred first strategy is to establish an asking price and offer the property for sale directly. Staff would propose that the asking price be based on prior value analysis performed by the Fire Department. While this approach may not have the marketing advantages of listing the property with a broker, it has been the experience of a number of cities that have used brokers that prospective buyers will attempt to bypass a broker and propose direct offers instead. If there is a ready market of prospective buyers, it is worthwhile to test those waters first. If a broker approaches the City with a prospective buyer, the City is not obligated to pay a brokerage fee, but depending upon the offer, may consider a negotiated finder's fee. If the property is not sold at an acceptable price after some period of time, the City may consider other alternatives including a listing agreement to expand the market for prospective buyers. 69, The Fire Administration Building is a freestanding office use, located across the street from the Municipal Center and adjacent to a residential neighborhood. The sale of that facility will be a function of both the new use and what the market will support for the use. Based on the same research of other cities, the preferred strategy would be to prepare a request for proposals that defines the parameters the City would consider for a buyer and user in proximity to a residential use. Staff will prepare background regarding a prospective RFP and the process for its preparation, review and distribution to prospective buyers for consideration at a future Council meeting. Co unity Development Director Agenda Information Memo January 18, 2011, Eagan City Council Meeting R. EXTEND AGREEMENT WITH DESIGN NINE FOR BROADBAND CONSULTING SERVICES ACTION TO BE CONSIDERED: To approve a continued relationship with Design Nine, Inc. as the City's independent broadband consultant. FACTS: ➢ Since 2008, the City of Eagan has worked with Dr. Andrew Cohill as the City's broadband consultant to define and refine specific opportunities for Eagan's broadband initiatives. ➢ Having received a favorable reception to those strategies at a December 14, 2010 work session and ratification for next steps at the January 4, 2011 regular City Council meeting, there is continuing work to be done to implement the Council's direction. ➢ Eagan's last agreement with Design Nine was approved in April, 2010, and expired following the completion of the previous work engagement at the end of the year. ➢ Having seen the value of Design Nine's analysis and work product, staff seeks authorization for extending the agreement with Design Nine for 2011, not to exceed $25,000. ATTACHMENTS: None �8 Agenda Memo City Council Meeting January 18, 2011 CONSENT AGENDA: S. Premise Permit for American Veterans to conduct lawful gambling at the Valley Lounge, 3385 Sibley Memorial Highway, Eagan ACTION TO BE CONSIDERED: Adopt Resolution to approve a Premise Permit for the American Veterans to conduct lawful gambling at the Valley Lounge, 3385 Sibley Memorial Highway, Eagan FACTS: • The American Veterans has applied for a premise permit to conduct a pull -tab operation at the Valley Lounge located at 3385 Sibley Memorial Highway. • Documentation of lawful expenditures are required to be submitted to the City of Eagan on an annual basis and the American Veterans complies with this requirement. ATTACHMENTS: • A copy of the proposed resolution is attached as page. • The application is available for review in the Administration Department. RESOLUTION CITY OF EAGAN GAMBLING CONTROL BOARD PREMISE PERMIT FOR AMERICAN VETERANS ON VALLEY LOUNGE PREMISES WHEREAS, the American Veterans has applied for a Gambling Control Board premise permit for a pulltab operation at Valley Lounge, 3385 Sibley Memorial Highway; and WHEREAS, the Eagan Police Department has reviewed the application and has not identified any reason to deny; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby approves the American Veterans application for a premise permit to conduct a pulltab operation at the Valley Lounge. CITY OF EAGAN CITY COUNCIL By: It's Mayor Attest: It's Deputy Clerk Motion by: Seconded by: Those in favor: All Those against: None Date: January 18, 2011 CERTIFICATION I, E. J. VanOverbeke, Deputy Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 18' day of January, 2011. Deputy Clerk µ� Agenda Information Memo January 18, 2011 City Council Meeting CONSENT AGENDA: T. Approve Tree Contractor License for Andrew Hovland Branch and Bough Tree Service and Landscape Care. ACTION TO BE CONSIDERED: Approve Tree Maintenance Contractor License for Andrew Hovland, Branch and Bough Tree Service and Landscape Care, 589 Ohio Street, St. Paul, Minnesota. FACTS: Andrew Hovland has applied for a tree maintenance contractor license. All requirements of the applications have been met and fees have been paid. Staff recommends approval of the license. ATTACHMENTS: • The application is available for review in the Administration Department. 4F? Agenda Information Memo January 18, 2011 City Council Meeting U. TRAIL CONNECTION POLICY — CITY OF EAGAN ACTION TO BE CONSIDERED: To adopt the Trail Connection Policy as presented at the January 11, 2011 Special City Council meeting. FACTS: ➢ City Engineering and Planning staff worked together on a grant proposal to create a program intended to support enhanced bike and pedestrian connections to existing retail service areas within the City of Eagan. ➢ On 3- 16 -10, the City Council approved a contract with Dakota County awarding the City of Eagan $16,000 for the purposes of creating a bike /pedestrian connection program within retail service areas. ➢ The grant opportunity was provided by a combination of funding from the State Health Improvement Program (SHIP) and Blue Cross Blue Shield of Minnesota, via a contract with Dakota County. ➢ While the City's public trail network is well developed, moving bikers and pedestrians from the public trail into a shopping or service area almost exclusively requires those users to interact or compete with motorized traffic within parking areas and drive aisles. ➢ The Trail Connection Policy creates a framework to review and rank privately proposed enhanced bike /pedestrian access in and around retail service areas. Staff believes it is appropriate to have a program established in anticipation of possible future funding opportunities. ➢ There is no commitment of staff time or funding but there may be opportunities in the future for the City to facilitate, or act as a conduit for, funding requests through grant programs with Dakota County, BCBS, SHIP or other sources. Attachments (1) Trail Connection Policy on pages throug M CITY OF EAGAN COMMUNITY TRAIL SYSTEM CONNECTIONS TO COMMERCIAL AREAS POLICY Adopted: Introduction The City of Eagan has a substantial trail /sidewalk/path system dedicated to the use of non - vehicular traffic. The connection of these trail /sidewalk/path systems to commercial properties and providing safe and efficient access to a private business front door is a key component to the success of the City's trail system. The connection segments will serve to facilitate increased usage of the existing trail system, resulting in the reduction of vehicle emissions and traffic congestion while promoting a healthier lifestyle. For the purpose of this policy the word trail or trails may define paths, trails, and sidewalks. The word user or users may define pedestrians, bicyclists, in -line skaters, skateboarders and others who utilize the trail system. Objective The development of a policy to create a mechanism for private property/business owners that encourages implementation of improvements for internal site circulation of non - vehicular traffic, provides connections to an existing trail segment, establishes the guidelines for the construction of these improvements, and offers guidance for funding assistance for these improvements. Private/Public Partnership The City of Eagan has established a trail network that locates these facilities in close proximity to existing commercial development areas. The effective utilization of the trail network and newly created trail connections to private businesses will be driven by private business /property owners. The partnership between the private business community and the City will seek to: • Support an understanding of the potential benefits received from improved internal site circulation for bicycle and pedestrian movements and connection to an existing trail segment. • Encourage private property/business owners to implement internal circulation improvements and connections between existing trails and businesses. • Provide assistance for the review of internal site circulation improvements. Voluntary Participation The construction of internal site circulation improvements and trail connections will be on a voluntary basis and require the submittal of a written request to the City of Eagan Engineering Division, Public Works Department providing the following information: • Applicant Name, Business, and Property Owner Page 1 X1 • Address of contact person, business location, and property owner (if different) Statement of interest in the construction of a trail connection segment for private commercial property/business access, a description of the proposed improvements, and estimated costs for proposed improvements. • Sketch drawing of proposed trail connection segment and key site features. This information will be reviewed by Engineering and Planning staff. Submittals will be evaluated based on the ranking criteria and third -party funding assistance could be sought via possible grant opportunities for requests that score well. Design /Construction Standards Ultimately, the design of the trail connection segments will require the preparation of a site plan for the proposed improvements signed by a licensed professional civil engineer. The design and construction shall be in compliance with the City of Eagan design standards and with the Americans with Disabilities Act (ADA), current edition, to provide accessible routes for users. Permitting The construction of internal site circulation improvements and a trail connection shall be initiated through the submittal of a City of Eagan permit request for the trail connection segment. Permits required for the construction of a trail connection segment may include, but are not limited to, the following: Permit — Work in Right of Way- Easements -City Property Permit — Grading Excavation Funding Alternatives The construction of potential internal site circulation improvements and trail connections will vary in size and cost. The funding of the improvements may be accomplished through the property/business owner or a variety of cost sharing agreements between the property/business owner and other available sources. Individual projects may be reviewed for consideration for application to other available sources. The City may encourage the combination of individual projects into larger project packages to improve the potential to secure competitive outside funding resources. The solicitation of available funds through other programs or sources (other than private contributions) may be assisted by the City of Eagan. Possible funding options and sources for the trail connections could include the following: Private Funds — Property/business owner financing or private cost sharing portion of a funding agreement. City of Eagan — Support for third -party grant money that may result in the City being a conduit to those funds. Minnesota Department of Natural Resources, Local Trail Connections Program — Program established to provide grants to local units of government to promote the completion of relatively short trail connections to desirable location. Established through Minnesota Statutes 85.019 for funds received from lottery proceeds; 50% local match requirement. Page 2 'sl Transportation Enhancement Program (Mn/DOT) — Federally funded, community-based projects awarded through a competitive selection process for funds distributed through Mn/DOT Office of State Aid; 20% local match requirement. Statewide Health Improvement Program (SHIP) — Grant program established to improve health and reduce demands on the health care system by decreasing the percentage of Minnesotans who are obese or overweight or use tobacco. Targeted grants from this program would seek to improve walking and biking opportunities in the community. Blue Cross Blue Shield of Minnesota ( BCBSMN) — Working through the Active Living By Design (ALBD) Grant Program, BCBSMN provides technical assistance and funding to promote environments that encourage physical activity and ultimately improve the health of Minnesotans. Bikes Belong Grant Program — Program through the Bikes Belong Coalition providing grants that will leverage federal, state and private funding. Guidelines for Priority Determination in Funding Assistance The following criteria will be utilized in the evaluation and ranking of proposed improvement and funding assistance requests to ensure the utmost in safety and practicality while seeking proper fiscal responsibility. • Area type — Areas which host a variety of activities, such as stores, entertainment centers, restaurants, or employment base and the potential for attraction of bicycle and pedestrian users. Area Type Private Commercial Site Ratin Single Business Destination — low attraction rate 1 Single Business Destination — medium attraction rate 2 Single Business Destination — high attraction rate 3 Two 2 Business Destination — low attraction rate 2 Two (2) Business Destination— medium attraction rate 3 Two (2) Business Destination — high attraction rate 4 Multiple Business Destination — low attraction rate 3 Multiple Business Destination — medium attraction rate 4 Multiple Business Destination — high attraction rate 5 Page 3 Internal Site Circulation Plan — The proposed improvements to an internal site that provide safe and efficient travel from the existing trail segment to the private business. Establishes dedicated bicycle and pedestrian routes for direct access to businesses. Internal Site Circulation Plan Ratin No internal circulation routes and features 0 Limited internal circulation routes and features 1 Good internal circulation routes and features 4 Excellent internal circulation routes and features 7 • Growth Potential — The ability for the existing private development area to expand and/or attract additional bicycle and pedestrian users. Growth Potential of Site Ratin No growth potential 0 Limited growth potential 1 Modest growth potential 3 High growth potential 5 • Associated Site Enhancements — Existing or proposed features that will enhance the experience of the user when accessing the site for the primary visit. Examples include dedicated bike /pedestrian rest areas, picnic spaces, benches, bike racks, etc. Associated Site Enhancements Ratin No site enhancements 0 Limited number of site enhancements < 2 1 Modest number of site enhancements 2 — 5 4 High number of site enhancements > 5 7 • Improvements Cost — The cost of the proposed improvements to encourage improvements that provide increased benefits to the community for bicycle and pedestrian access with minimal financial investment. Improvement Costs Ratin High > $10,000 1 Medium $5,000 - $10,000 3 Low < $5,000 5 • Residential Housing — Proximity (less than 'A mile) of the commercial area and proposed trail connection to residential housing areas, providing opportunities for improved bicycle and pedestrian access to lower income and higher density housing areas. Residential Housing Ratin Low Density Residential 2 Medium Density Residential 5 High Density Residential 7 Page 4 Ss Administration Oversight for projects to be implemented will be provided via the private property/business owner. Should the City of Eagan serve as a conduit to third -party funding, the City would monitor the project per grantor requirements before dispersing said funds. The private property/business owners will be responsible for the maintenance of completed improvements on private property, including winter maintenance. Page 5 S—q Agenda Information Memo January 18, 2011 Eagan City Council Meeting V. PROJECT 971, DUCKWOOD DRIVE OVERPASS EASEMENT ACOUISITION ACTION TO BE CONSIDERED: Approve an Easement Agreement for Project 971 (Duckwood Drive — Bridge and Street Improvements) with the owner of Lot 3, Block 2, Royal Oak Circle 1 st Addition and authorize the Mayor and Deputy City Clerk to execute all related documents. FACTS: • On March 16, 2010, the City Council amended the Part III 5 -Year Capital Improvement Program (2010 -2014) to incorporate the placement of Contract 09 -18 (Duckwood Drive /Federal Drive - Bridge /Street Improvements) in 2011. The improvement includes the construction of the Duckwood Drive Overpass and associated street improvements. • The construction of an overpass for Duckwood Drive requires the acquisition of permanent and temporary easements from a number of impacted properties. • Appraisals have been obtained for all required easements. The estimated value of the temporary easement for the referenced property indicated a value of $17,300 (Royal Oaks Apartments). An offer was accordingly forwarded to the legal representative of the property. The representative has accepted the City's offer. • An agreement between the City of Eagan and the owner of Lot 3, Block 2, Royal Oak Circle 1 st Addition (no assigned Property Identification Number) has been prepared providing for the acquisition cost for the necessary easement. • Engineering staff and the City Attorney's office have reviewed the agreement and found it to be in order for favorable Council action. ISSUES: • If the City Council would desire to discuss this item, it would be appropriate to direct any discussion to a Closed Session due to the pending litigation status of this easement acquisition. 6,5 Consent Agenda Information Memo January 18, 2011 Eagan City Council Meeting CONSENT AGENDA: W. Approve a Grant Amendment on behalf of the Dakota County Drug Task Force to receive funding from the Minnesota Office of Justice Programs. ACTION TO BE CONSIDERED: To approve an amendment to the Grant Contract 2010 -NGTF -00398 on behalf of the Dakota County Drug Task Force to receive additional funding from Minnesota Office of Justice Programs in the amount of $138,938.00. FACTS: • The Drug Task Force has received grant funds since its inception in 1988. • One municipality in Dakota County has always acted as the Dakota County Task Force fiscal agent. The City of Eagan assumed this responsibility in 2005. The City of Eagan is now responsible for book keeping, budgeting and grant administration. • In January 2010, the Eagan City Council on behalf of the Dakota County Drug Task Force approved a grant contract with the State of Minnesota Office of Justice Programs. The initial grant, offered $260,000 for task force operations, helped fund the task force for 2010. A previous amendment increased the original grant $50,000. • The State of Minnesota Office of Justice Programs has elected to make another amendment to the 2010 grant for an additional $138,938.00. This award would increase the (2 -year) grant to $448,938.00 and would be used to fund drug task force operations for the first half of 2011. • If this grant amendment is approved by the council, the city will receive an additional $138,938.00 on behalf of the Dakota County Drug Task Force. • There are 3 copies of the Amendment to be signed by the Mayor in his signature file. ATTACHMENTS: 2010 grant amendment on page to Grant Agreement Amendment Page 1 of 2 Minnesota Department of Public Safety ( "State') Commissioner of Public Safety Office of Justice Programs 445 Minnesota Street, Suite 2300 St. Paul, MN 55101 -2139 Grant Program: Narcotics and Gang Task Force 2010 Grant Agreement No.: 2010 -NGTF -00398 Grant Amendment No.: 2 Grantee: Grant Agreement Term: City of Eagan Effective Date: January 1, 2010 3830 Pilot Knob Road Expiration Date: Deeenroer- 31,2010- December 31, Eagan, Minnesota 55122 -1897 2011 Grant Matching Requirement: Grantee Agreement Amount: Original Agreement Amount $0 Original Agreement Amount $260,000.00 Previous Amendment(s) Total $0 Previous Amendment(s) Total $50,000.00 Current Amendment Amount $0 Current Amendment Amount $138,938.00 Total Agreement Amount $0 Total Agreement Amount $448,938.00 In this Amendment deleted agreement terms will be struck out and added agreement terms will be underlined. Revision 1. Special Conditions, Item 2 "Time limitations on funding use" of the Original Grant Agreement and previous amendments are amended as follows: $155,000.00 is available from January 1, 2010 through Deeember31, 2010- June 30, 2011 $155,000 89 $293,938.00 is available from July 1, 2010 through Deeerxher - December 31, 2011 Revision 2. Exhibit A of the Original Grant is replaced by Revised Exhibit A which is attached and incorporated into this Grant Agreement. Any references to Exhibit A now refer to Revised Exhibit A. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK S7 DPS Grant Agreement Amendment (09/08) 0 Grant Agreement Amendment Page 2 of 2 The Original Grant Agreement and all previous amendments are incorporated into this amendment by reference. 1. ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required by Minn. Slat. §§ 16A.15 and 16C. 05. Signed: Date: Grant Agreement No. 2010 -NGTF- 00398/6300 -2101 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: _ Title: Date: By: _ Title: City Clerk Date: r, 4 1 A 3. STATE AGENCY By: (with delegated authority) Title: Date: Distribution: DPS/FAS Grantee State's Authorized Representative DPS Grant Agreement Amendment (09/08) REVISED EXHIBIT A DNS OF PUe4 CL 0 OFFICE OF JUSTICE PROGRAMS ! �T9lFOFMlNO�P ` Grantee: City of Eagan Grant Number: 2010 -NGTF -00398 Program: AL PROGRAM COMPONENTS t BUDGET- LINE ITEM ` Personnel $50,0 99 $62,500.00 Contract Services $&2-, 78 000.00 Office Expenses $49,290 00 31 800.00 Program Expenses $49,9 90 47 888.00 Other Expenses $170,700.00 Confidential Funds $98 58 050.00 TOTAL �j Agenda Information Memo January 18, 2011 Eagan City Council Meeting A. LOTS 1 & 4, BLOCK 1 EAGANDALE CENTER IND. PARK NO.7 DRAINAGE & UTILITY EASEMENT VACATION ACTION TO BE CONSIDERED: Approve the vacation of public drainage & utility easement on Lots 1 & 4, Block 1 Eagandale Center Industrial Park No. 7 as described and authorize the Mayor and City Clerk to execute all related documents. FACTS: • On December 3, 2010, City staff received a petition from David Sandvik, representing the property owner of 2855 Eagandale Boulevard, Factory Motor Parts, requesting the vacation of a public drainage & utility easement within Lots 1 and 4, Block 1 of Eagandale Center Industrial Park No. 7. • The easement is a standard common lot line easement dedicated with this plat that is no longer necessary with the overall development of the properties by one property owner and use. A portion of the existing building at 2855 Eagandale Boulevard encroaches into a portion of this unused easement. • The applicant is requesting the vacation to clear the title of the building on the two properties. • The City Council received the request for vacation on December 21, 2010 with a public hearing scheduled for January 18, 2011. • Notices for the public hearing were published in the legal newspaper and sent to all potentially affected and/or interested parties for comment prior to the scheduled public hearing. No objections to the proposed vacation have been received. ATTACHMENTS: • Legal Description, graphic, page / • Location Map, page ca M i 4 L�J Description of easements to be vacated: / The 5.0' platted drainage and utility easement along and parallel to the southwest line of said Lott except for the southeasterly 10.0' and the northwesterly 25.0' thereof and, The 5.0' platted drainage and utility easement along and parallel to the northeast line of said Lot 4 except for the \ southeasterly 10.0' and the northwesterly 25.0' thereof. \ 0 \ 0, .b 0r \ 40 \ Lot 1 \ r 1ndus andate Cen Eag Lot 4 park No.7 6 110 0 Parcel 1: Lot One (1), Block One (1), in Eagandale Center Industrial Park No. 7, according to the recorded plat thereof, Dakota County, Minnesota. (Torrens property: Certificate of Title No. 70464) Parcel 2: That part of Lot Four (4), Block One (1) in Eagandale Center Industrial Park No. 7, according to the recorded plat thereof, Dakota County, Minnesota, lying northerly of the following described line, said line being the former south lot line of Lot Two (2), Block One (1) in Eagandale Center Industrial Park No. 6: 3 Commencing at the southeast corner of said Lot Four (4); thence North 0 degrees 04 minutes 45 seconds West, assumed bearing, along the easterly line of said Lot Four (4), a distance of 396.09 feet; thence continuing northerly along the easterly line of said Lot Four (4) a distance of 31.22 feet along a tangential curve, concave to the East, having a radius of 305.90 feet and a central angle of 5 degrees 50 minutes 54 seconds to the actual point of beginning of the line to be described; E thence South 89 degrees 55 minutes 15 seconds West, not tangent to the last described curve, a distance of 391.59 feet to the west line of said Lot Four (4), and there terminating. (Torrens property: Certificate of Title No. 68570) q City of EaRafl Engineering Department 4P I Proposed Easement Vacation Lots 1 & 4, Blk 1, Eagandale Center Industrial Park No. 7 Fig. 2 1/2010 FNI City of Eap Engineering Department Zo-� Proposed Easement Vacation Location Lots 1, 4 , Block 1, Eagandale Center Industrial Park No. 7 12/17/201 Fig. 1 Agenda Memo January 18, 2011 VI. 2011 CALENDAR YEAR CITY ORGANIZATIONAL BUSINESS Each calendar year, Organizational Business is considered at the second regular City Council meeting in January. The items that require action of the City Council include: A. Acting Mayor B. Official Legal Newspaper C. City Council Meeting Dates D. City Council Meeting Procedures E. Standing Committee Appointments / Representative Appointments ACTING MAYOR A. Acting Mayor — There is a statutory requirement that a member of the City Council be appointed as Acting Mayor. All Councilmembers are eligible for this appointment. The Acting Mayor presides in the absence of Mayor Maguire at Council meetings and all other activities pertaining to the City of Eagan. Councilmember Cyndee Fields was Acting Mayor in 2010, Councilmember Paul Bakken in 2009, Councilmembers Peggy Carlson/Paul Bakken in 2008, and Councilmember Meg Tilley in 2007. REQUESTED ACTION: The Mayor is asked to appoint a member of the City Council as Acting Mayor, which must be ratified by the City Council. OFFICIAL LEGAL NEWSPAPER B. Official Legal Newspaper — There is a statutory requirement to designate a legal newspaper as the official newspaper for the City. The City can only designate a legal newspaper of general circulation in the City as its official newspaper for publication of items required by law, and other matters that the Council deems advisable and in the public interest to be published. The City has received proposals from This Week / Dakota County Tribune, Inc. and Sun Newspapers. An actual cost comparison is difficult because of different type sizes, characters per line and lines per inch. The cost difference is not a significant factor in total. Currently, Thisweek Newspaper is the designated official legal newspaper. Deadlines for publication and publication dates match up much better with City activity with the Eagan Thisweek. Any agenda published in the Sun Current would need to be submitted to the paper more than one week in advance of the meeting and would be incomplete and may change between publication and the meeting. This Week Sun Current Legal Notices Deadline Tues 4 pm Thurs 2 pm Publication Friday Wednesday M/ This Week Sun Current Agendas Deadline Tues 4 pm Wed 5 pm Publication Friday Wednesday Proposals are attached on pages W through &q. . REQUESTED ACTION: Approve retention of Thisweek Newspaper as the City of Eagan's official legal newspaper. CITY COUNCIL MEETING DATES C. City Council Meetings - The City Council must designate the dates and times of regular City Council meetings, which have traditionally been the first and third Tuesday of each month at 6:30 p.m. A tentative schedule is attached on page YD designating the first and third Tuesdays as regular City Council meeting dates, with the exception of April 19 (Passover), Thursday, April 21 is recommended for that day; August 2 (National Night Out), Monday, August I is recommended for that day. A Listening Session will beheld at 6:00 p.m. before each regular City Council meeting. Also included on page r LL is a list of workshops to be scheduled at 5:30 p.m. the second and fourth Tuesdays of each month on an as needed basis. The fourth Tuesday is listed as tentative and may not be necessary with the exception of January 25 and 26 being scheduled for a Goals Retreat. If the Council prefers an alternate date to the ones proposed on the schedule, this should be discussed at the meeting. REQUESTED ACTION: Approve or modify the 2011 Schedule of City Council Meetings as presented noting the alternate dates, if any. CITY COUNCIL MEETING PROCEDURES D. Council Meeting Procedures - The City Council has adopted Robert's Rules of Order to govern all business conducted at Regular City Council meetings. Enclosed on page is a copy of an outline of a Regular City Council agenda for use by the Mayor and City Councilmembers as to how Robert's Rules will apply to the overall agenda. Also included on pages ? J through - is a guideline of meeting procedures for use by the public when attending Regular City Council meetings. The audiences can vary from a school age child to a resident who may be attending their first meeting to an applicant who is very sophisticated in making presentations to City Councils nationwide. Therefore, the guideline was written for a diverse audience while retaining the main purpose to provide information and awareness on how a citizen can interact with the City Council during a Regular City Council meeting. REQUESTED ACTION: To acknowledge Robert's Rules of Order as the means to conduct official business at all Regular City Council meetings, and approve the attached guidelines/handout for public participation in City Council meetings. 6� Visitors to be Heard - It has been past practice and policy that during the City Council filing period July — November, during an election year, the Visitors to be Heard segment of the meeting shall occur for a period of time not to exceed ten minutes and will not be televised. REQUESTED ACTION: Ratify Council's past practice and policy that during the City Council filing period (July — November), Visitors to be Heard shall occur for a period of time not to exceed ten minutes and shall not be televised during this time. Adding an Item to the Agenda It has been the past practice of the City Council to require two members of the City Council to make a request of the City Administrator that an unscheduled item be added to a City Council meeting agenda. For example, if a resident has a concern needing a timely response and at least two members of the City Council would like to discuss the concern, the two Councilmembers could request that the City Administrator include the concern on the next workshop or regular City Council meeting. This practice of requiring two members of the City Council to place an item on an agenda does not usually apply to items of business that are already scheduled to go through the regular process and procedures such as development proposals, ordinance amendments, etc. If it is the Council's understanding that this again be the practice for 2011, formal ratification of the policy is requested. REQUESTED ACTION: Formally ratify the practice that at least two members of the City Council must make the request of the City Administrator to place an item on an upcoming City Council agenda. COUNCIL STANDING COMMITTEE AND REPRESENTATIVE APPOINTMENTS E. Council Committee Appointments — Standing committees of the City Council have been used to examine a specific subject matter at the request of the City Council. The 2010 standing committees are as follows: The Mayor and Council shall determine if members change or stay the same. Standing Committees: Finance Committee: Mayor Maguire and Councilmember Bakken Public Works Committee: Councilmember Fields and Councilmember Bakken Personnel Committee: Mayor Maguire and Councilmember Fields Communications Committee: Councilmember Tilley and Councilmember Hansen Advisory Commission Liaisons: Advisory Parks and Recreation Commission: - Councilmember Tilley Advisory Planning Commission — Councilmember Hansen Airport Relations Committee — Councilmember Fields Energy and Environment Advisory Commission — Councilmember Bakken Telecommunications/Broadband Commission (if formed) — Councilmember Bakken LeS Intergovernmental Committee Appointments: Minnesota Valley Transit Authority Board - Councilmember Hansen Municipal Legislative Commission Board — Mayor Maguire (appointed Chair of MLC for 2011) Cedar Corridor Committee — Mayor Maguire (City administrator as alternate) Monthly Mayor/Manager Breakfasts — Mayor Maguire Dakota Communication Center Board — Councilmember Hansen (Councilmember Fields as alternate) MSP Noise Oversight Committee — Councilmember Fields (Assistant to City Administrator Miller as alternates) Eagan Convention and Visitors Bureau — Mayor Maguire Other: Testimony at Legislature — all as needed Metro Cities Board of Directors, President — Mayor Maguire Caponi Art Park Board — Parks and Recreation Director Seydell- Johnson Breakfast with Mayor / Chamber of Commerce — Mayor Maguire Fire Relief Association Board of Trustees — State Statute 424A.04 requires that a relief association that is directly associated with a municipal fire department must be managed by a board of trustees consisting of nine members. Six trustees must be elected from the membership of the relief association and three trustees must be drawn from the officials of the municipality served by the fire department to which the relief association is directly associated. The three municipal trustees must be one elected municipal official and one elected or appointed municipal official who are designated as municipal representatives by the municipal governing board annually and the chief of the municipal fire department. In addition to Fire Chief Scott, the annual designations have been the Mayor and the Director of Administrative Services. REQUESTED ACTION: Ratify the appointed members of Council standing committees, intergovernmental committees and other appointments as amended. MAN �- ,,,- J ul r, 0 M BUSINESS WEEKLY 12190 County Road 11 • Burnsville, MN 55337.952 -894 -1111 • Fax 952- 846 -2010 www.ThisweekLive.com • www.DakotaCountyTribune.biz City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 December 6, 2010 Please accept this bid for legal newspaper for the City of Eagan. We have a dedicated staff as well as the largest circulation to handle your legal notices in an efficient manner. We continue to implement new changes in the newspaper to benefit our Eagan readers. We feel it is important to provide the city's legal notices in addition to the news stories, features and photographs of local events that we offer each week. We would like to print your legal notices in Thisweek Newspapers Burnsville /Eagan edition. By designating Thisweek Newspapers as your legal newspaper, your legal notices will reach 22,186 homes. Our deadlines are excellent; notices received by Tuesday 4 p.m. will be printed in our Friday publication. Our prices are not increasing for 2011. Our staff is very experienced in helping municipalities place their legal notices. We would prefer to accept your legal notices by e -mail at bv.legals@ecm-inc.com However, we can also accept your legal notices by fax at 952- 846 -2010. If you have any questions, please feel free to call me at 952- 846 -2007. Thank you for your consideration. Si er 7oo , va n Business Manager Enclosure (1) ON Quotation Form for City of Eagan Thisweek Burnsville/Eagan Number of lines per column inch Printed characters and spaces per line Total characters and spaces per column inch Per line cost Per column inch cost Per column inch cost for e- mailed (Word or InDesign notices) ads Circulation Legal notice deadline Date 12/06/2010 10 Average 45 Average 450 $0.95 $9.50 $9.00 22,186 Tuesdays @ 4 p.m. By Eva Mooney Business Manager ciu December 2010 newspapers City of Eagan City Council 3930 Pilot Knob Road Eagan, MN 55122 Dear City Council Members: r , I r rf,t,n „If7 lil.:.n c h Zn[ ^aliKar r� -- t ti j Y0�;1• ^;[t G f �f l Sa rc + r f' e ,r h Tl e a ai, t�; . "wf, C r l:. JU r r•.� tv ,_,e E..: 1 iii ge . _ h . � jal � .E. � spape .o tr City of Eagan for the upcoming year. All published legal notices are posted on our website (www.rriinniocal.corn) at no additional charge. This is an enhancement to the local news coverage already available on the Internet and will' broaden the readership of your legal notices. One of the main benefits of publishing your legal notices with the Sun - Curren' is our home delivery. Sun Newspapers has become the primary source of community news in the suburbs. Your notices in our paper have the best chance of being seen and read. Despite rising costs of operating our newspapers, there will "e no rate increase. Our legal prices will remain the same. The rate structure for legals effective the first of the year will be: 1 column width: $5.11 per inch for first insertion / $2.56 per inch for subsequent insertions There are 11 lines per inch, aproximately 418 characters per inch Because price comparisons between newspapers are difficult disc to differences in column width, font size, etc., we would be happy to provide a price quote on an e- mailed submission. Two notarized affidavits on each of your publications will be provided with no additional charge. The Sun- Current is published every Thurscay. The deadline for regular length notices is 2:03 p.m. the Thursday prior to oublicatior . ►=- mailing he lerjai notices is are efficient and accurate way of '— 1- ting the notices to us. The e -maii address for the legals department is suni @ac; tt apers corn. If you require more information to male your dec',ision, please contact rr ?e or Jennifer McLemore, our" Legals Representative, at 952 - 302 - 6829. Thank you for considering the Sur, - Current as the. ntfirioal newspaper for the City of Eagan for thi: upcoming year. We appreciate the ()pportunity to sere {rie n eds of your community. Sincerely. Jeff Coolman Vice President and Group Publisher 10917 VALLEY VIEW R OAD 0 EDEN PxAIxUE 0 M INNESOTA 55344 0 952 -829 -0797 0 Fax: 952 -941 -3588 2011 SCHEDULE OF REGULAR CITY COUNCIL MEETINGS JANUARY 4 MAY 3 SEPTEMBER 6 JANUARY 18 MAY 17 SEPTEMBER 20 FEBRUARY 1 JUNE 7 OCTOBER 4 FEBRUARY 15 JUNE 21 OCTOBER 18 MARCH 1 JULY 5 NOVEMBER 1 MARCH 15 JULY 19 NOVEMBER 15 APRIL 5 AUGUST 1** Monday DECEMBER 6 APRIL 21* Thursday AUGUST 16 DECEMBER 20 *Thursday, April 21 due to Passover * *Monday, August 2 due to National Night Out There will be a Listening Session at 6:00 p.m. before each regular Council meeting. 70 2011 SCHEDULE OF SPECIAL CITY COUNCIL MEETINGS AND WORKSHOPS JANUARY 11 MAY 10 JANUARY 25 (Goal [retreat) MAY 24 (tentative) JANUARY 26 (Goal Retreat) FEBRUARY 8 JUNE 7 FEBRUARY 22 (tentative) JUNE 21 (tentative) MARCH 8 MARCH 22 (tentative) APRIL 12 JULY 12 JULY 26 (tentative) AUGUST 9 SEPTEMBER 13 SEPTEMBER 27 (tentative) OCTOBER 11 OCTOBER 25 (tentative) fall"LWOVI"A:1 NOVEMBER 22 (tentative) DECEMBER 13 APRIL 26 (tentative) AUGUST 23 (tentative) DECEMBER 27 (tentative) 'i1 AGENDA FORMAT 1. Call to Order 1.1. Mayor customarily tolls City bell and returns to place at Council table 2. Pledge of Allegiance 2.1. Mayor states, "Please rise and join me in the Pledge of Allegiance" 2.2. Mayor leads in the Pledge 3. Roll Call 3.1. If appropriate, Mayor states "The Secretary will please note that (Mayor /Councilmember) has provided notice by (written correspondence /telephone message) that (he /she) is unable to attend this meeting. 4. Adopt agenda* 4.1. Mayor states, "The Council will now consider adoption of the agenda." 4.1.1. If no Member or the City Administrator requests recognition for any change, Mayor prompts, "Is there a motion to adopt the agenda ?" 4.2. Member requests recognition, "Mayor , (may I be recognized) for (the purpose of making) a motion ?" 4.3 Mayor recognizes Member, "Member (has the floor)." 4.4 Member makes a motion, "Mayor , I make the following motion." 4.4.2.1. "To delete item (item identification letter) under (agenda category)." or 4.4.2.2. "To add item (item identification letter) under (agenda category), which should read, (text of proposed new item) ". or 4.4.2.3. "To substitute for item (item identification letter) under (agenda category) the following item, which should read, "(Text of proposed item)." or 4.4.2.4. "To separate item (item identification letter) under (Consent Agenda), and move to (agenda category)." 8. Consent Agenda* 8.1. Items can be pulled for separate action 9. Public Hearings (6:45 PM)* 10. Old Business* 11. New Business* 13. Legislative /Intergovernmental Affairs Update* 14. Economic Development Authority 15. Administrative Agenda ** 16. Visitors to Be Heard 17. Closed Session 18. Adjournment* *Regular motion practice is observed. 170 GD C'C V ❑ U ts U U) o b o v 3 w cql o cn w w 1 2 1 1 OU ? Cp w ° o °' a ° 03 W w oo P, bo 0 0 CO o o � F" � q � . ra• Z U o ° a�i F=z a � vo r� o °°. 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