03/01/2011 - City Council RegularAGENDA
EAGAN CITY COUNCIL
EAGAN MUNICIPAL CENTER BUILDING
MARCH 1, 2011
6:30 P.M.
I. ROLL CALL AND PLEDGE OF ALLEGIANCE
F) II. ADOPT AGENDA
III. RECOGNITIONS AND PRESENTATIONS
IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be
pulled for discussion)
Q A. APPROVE MINUTES
R 7 B. PERSONNEL ITEMS
f C. APPROVE Check Registers
D. APPROVE Plans and Specifications for Contract 11 -02 (City -Wide Street Improvements)
.� RECEIVE Bids, Award Contract for Contract 11 -03 (Deerwood Reservoir — Repainting)
13 F. RECEIVE Bids, Award Contract for Contract 10 -11 (Ames Crossing Road — Street and Utility
Improvements)
_P)5G. APPROVE Wetland Replacement Plan (Ames Crossing Road — Street & Utility Improvements)
(pulled — rescheduled for March 15, 2011)
el(p H. APPROVE Easement Agreement for Project 1016R (Ames Crossing Road — Street & Utility
Improvements) — Delta / MAC
(7 I. APPROVE Master Partnership Contract with Minnesota Department of Transportation
�•I 9 J. APPROVE Resolution Requesting Advance of Municipal State Aid Funding for 2011
Pa) K. APPROVE Final Subdivision of Nicols Ridge 3' Addition
P.L. DIRECT Staff to work with City Attorney to implement the Zoning Permit process
.pa9 M. RESET Public Hearing Date to Vacate Drainage and Utility Easement — Lot 10, Block 1, The Woodlands
N. APPROVE Tree Contractor License for Morgans Tree Service, Inc.
P3? O. APPROVE Change in Management for Kwik Trip Inc., DBA Kwik Trip #662, located at 3145 Dodd Road
Pitt P. APPROVE Consultant Pool for Property Maintenance Services.
V. PUBLIC HEARINGS
'P. A. PROJECT 1051, Cedar Grove Redevelopment (Realignment of Cedar Grove Boulevard and Cedar
Grove Parkway
VI. OLD BUSINESS
1 CONTRACT 09 -18, Duckwood Drive Overpass (Bridge and Street Improvements) — Engineering Design
Report, Plans and Specifications and Authorization for Ad for Bids
VII. NEW BUSINESS
9 � A. INTERIM USE PERMIT — Leslie Tscherne — An Interim Use Permit to allow a kennel service in a single
family home located at 3812 Blackhawk Ridge Place.
Vlll. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
IX. ECONOMIC DEVELOPMENT AUTHORITY (There are no items at this time)
X. ADMINISTRATIVE AGENDA
A. City Attorney
B. City Council Comments
C. City Administrator
D. Director of Public Works
E. Director of Community Development
XI. VISITORS TO BE HEARD (for those persons not on the agenda)
XII. CLOSED SESSION
XIII. ADJOURNMENT
City of Eajan Is
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: FEBRUARY 25, 2011
SUBJECT: AGENDA INFORMATION FOR MARCH 1, 2011 CITY COUNCIL MEETING
ADOPT AGENDA
After approval is given to the March 1, 2011 City Council agenda, the following items are in
order for consideration.
Agenda Information Memo
March 1, 2011 Eagan City Council Meeting
CONSENT AGENDA
The following items referred to as consent items require one (1) motion by the City Council. If the
City Council wishes to discuss any of the items in further detail, those items should be removed
from the Consent Agenda and placed under Old or New Business unless the discussion required is
brief.
A. APPROVE MINUTES
ACTION TO BE CONSIDERED:
To approve the minutes of the February 15 2011 Regular City Council meeting as presented or
modified.
ATTACHMENTS:
• Minutes of the February 15, 2011 Regular City Council meeting are enclosed on pages
5 through (0--
0
MINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
February 15, 2011
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmembers Bakken, Fields and Hansen. Councilmember Tilley was absent. There were
no visitors who wished to be heard.
A regular meeting of the Eagan City Council was held on Tuesday, February 15, 2011 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Hansen, and Fields.
Councilmember Tilley was absent. Also present were City Administrator Tom Hedges, Community
Development Director John Hohenstein, Public Works Director Tom Colbert, Administrative Services
Director Gene VanOverbeke, City Planner Mike Ridley, City Attorney Mike Dougherty, and Assistant to
the City Administrator Dianne Miller.
AGENDA
Mayor Maguire noted that Councilmember Tilley was absent.
City Administrator Hedges noted that Consent Agenda item H regarding Nicols Ridge 3 rd Addition was
being removed and considered at the March 1 Council meeting.
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the agenda as
presented. Aye: 4 Nay: 0
CONSENT AGENDA
Director or Parks and Recreation Johnson provided an overview of Item R, the Silver Sneakers Program.
Councilmember Bakken moved, Councilmember Hansen seconded a motion to approve the Consent
Agenda as amended. Aye: 4 Nay: 0
A. It was recommended to approve the minutes of the February 1, 2011 regular City Council
meeting as presented.
B. Personnel Items.
1. The hiring of Christina Scipioni for the City Clerk / Administrative Services Coordinator
position effective February 28, 2011 was acknowledged.
C. It was recommended to ratify the check registers dated January 28, 2011 and February 4, 2011
as presented.
D. It was recommended to approve change orders for the Fire Safety Center.
E. It was recommended to adopt a Resolution Approving an Exempt Permit for Experimental Aircraft
Association to conduct a raffle on October 2, 2011 at the Eagan Community Center, 1501 Central
Parkway.
F. It was recommended to adopt a Resolution Approving a Premise Permit for the Eastview Hockey
Association to conduct lawful gambling at Old Chicago, 1312 Town Center Drive.
G. It was recommended to approve a Tree Maintenance Contractor License for Nathan Gruber,
North Star Tree Care, Inc., 11951 Lake Road, Pierz, MN.
H. Item removed.
I. It was recommended to direct staff to prepare an ordinance amendment to City Code Chapter 11
relative to parking requirements for senior housing.
J. It was recommended to direct staff to prepare an ordinance amendment to City Code relative to
establishing a maximum density for properties on a minimum maintenance road.
K. It was recommended to schedule a public hearing on March 15, 2011 for consideration of a one -
year extension to the Minnesota Investment Fund Agreement with Biothera.
J
City Council Minutes
February 15, 2011
Page 2
DRAF
L. It was recommended to receive the bids and award Contract 11 -04 to Insituform Technologies for
the base bid amount of $164,100 and authorize the Mayor and City Clerk to execute all related
documents.
M. It was recommended to approve the 14 -City Joint Powers Agreement for Street Maintenance
Contractual Services and authorize the Mayor and City Clerk to execute all related documents.
N. It was recommended to approve a Joint Powers Agreement with the State of Minnesota regarding
the DataMaster DMT -G Breath Testing Equipment.
O. It was recommended to adopt a resolution supporting a technology enhancement to the manner
in which outdoor warning sirens are activated.
P. It was recommended to authorize the preparation of a corridor analysis /traffic study for Highway
(TH) 149, 1-494 to TH 55, by the consulting engineering firm of SRF Consulting Group, Inc.
Q. It was recommended to approve the final payment for Contract #10 -18 to Morcon Construction
company, Inc. in the amount of $17,921.41 for the completion of the Civic Arena West training
center construction.
R. It was recommended to approve an agreement with Healthways to offer the Silver Sneakers
program at the Eagan Community Center and direct the Mayor and City Clerk to sign all
appropriate documents.
PUBLIC HEARINGS
PROJECT NO. 1037, WOODLAND /SUNRISE HILLS STREET IMPROVEMENTS
City Administrator introduced the item regarding street improvements for the Woodland /Sunrise Hills
Addition. Public Works Director Colbert presented an overview of the comprehensive Pavement
Management Program. Assistant City Engineer Gorder gave a staff report.
Mayor Maguire opened the public hearing.
Ron Erickson, 3656 Woodland Trail, asked what is underneath the current blacktop, how the City funds
their share of the street improvements, and details regarding the assessment policy. Staff responded to
Mr. Erickson's questions.
There being no further public comment, Mayor Maguire turned discussion back to the Council.
Councilmember Fields moved, Councilmember Bakken seconded a motion to close the public hearing
and approve Project 1037, Woodlands /Sunrise Hills street improvements as presented and authorize the
preparation of detailed plans and specifications. Aye: 4 Nay: 0
PROJECT 1038, ENGSTROMS DEERWOOD ADDITION STREET IMPROVEMENTS
City Administrator introduced the item regarding street improvements for the Engstroms Deerwood
Addition. Assistant City Engineer Gorder gave a staff report.
Mayor Maguire opened the public hearing.
Ron Erickson questioned why the City is picking up more of the cost on this project. Assistant City
Engineer Gorder noted that curb and gutter repair can change cost ratio.
There being no further public comment, Mayor Maguire turned discussion back to the Council.
Councilmember Hansen moved, Councilmember Fields seconded a motion to close the public hearing
and approve Project 1038, Engstroms Deerwood Addition street improvements as presented and
authorize the preparation of detailed plans and specifications. Aye: 4 Nay: 0
a
City Council Minutes
February 15, 2011
Page 3
PROJECT 1032, TROTTERS RIDGE /STAFFORD PLACE STREET IMPROVEMENTS
City Administrator introduced the item regarding street improvements for the Trotters Ridge /Stafford Place
street improvements. Assistant City Engineer Gorder gave a staff report.
Mayor Maguire opened the public hearing.
Ron Erickson questioned interest payment arrangements for assessments. Assistant City Engineer
Gorder responded that there is 5% interest if the assessment is placed on tax rolls.
Councilmember Fields moved, Councilmember Bakken seconded a motion to close the public
hearing and approve Project 1032, Trotters Ridge /Stafford Place street improvements as presented and
authorize the preparation of detailed plans and specifications. Aye: 4 Nay: 0
OLD BUSINESS
ORDINANCE AMENDMENT — CITY OF EAGAN
City Administrator Hedges introduced the item regarding an Ordinance Amendment to City Code
Chapter11, Section 11.60, Subdivision 19, P, Park District, to add banquet or conference facilities as a
permitted accessory use. Director of Community Development Hohenstein gave a staff report and
distributed the revised proposed ordinance.
Councilmember Fields moved, Councilmember Hansen seconded a motion to approve an Ordinance
Amendment (as amended) to City Code Chapter 11, Section 11.60, Subdivision 19, P Park District to add
banquet or conference facilities as a permitted use. Aye: 4 Nay: 0
NEW BUSINESS
PLANNED DEVELOPMENT AMENDMENT AND PRELIMINARY SUBDIVISION — OAKBROOKE 8 T "
ADDITION
City Administrator Hedges introduced this item regarding a Planned Development Amendment to allow
two additional single family lots upon 1.6 acres and a Preliminary Subdivision to create 3 lots upon 1.6
acres located at 1565 Johnny Cake Alcove, legally described as Lot 21, Block 3, Oakbrooke 5th Addition.
Community Development Director Hohenstein gave a staff report.
Loucks Associates spoke on behalf of the applicant, Lars and Lilily Byrlev. Mr. Byrlev also provided
additional information.
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve a Planned
Development Amendment to allow two additional single family lots upon 1.6 acres located at 1565 Johnny
Cake Alcove, legally described as Lot 21, Block 3, Oakbrooke 5th Addition; subject to the following
conditions:
1. The applicant and /or developer shall enter into a Planned Development Amendment Agreement
with the City (the Final Site Plan is the Agreement)
2. The Development shall receive Final Subdivision approval prior to Building Permit issuance
3. The Site Plan shall be revised to identify general building pad locations
Aye: 4, Nay:0
IN
City Council Minutes
February 15, 2011
Page 4
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve a Preliminary
Subdivision to create 3 lots upon 1.6 acres located at 1565 Johnny Cake Alcove, legally described as Lot
21, Block 3, Oakbrooke 5th Addition, subject to the following conditions: Aye: 4, Nay: 0
1. The property shall be platted
2. This Development shall be responsible for a cash park and trails dedication based on the rates in
effect at the time of Final Subdivision
3. An individual lot tree preservation plan shall be submitted at the time of building permit application
for Lots 1 and 2, Block 1
4. The driveways to Lots 1 and 2 shall be constructed with vehicle turnaround, in accordance with
City standards
5. The driveway entrance apron onto Deerwood Drive shall be constructed with concrete, in
accordance with City Engineering standards
6. All work within the Deerwood Drive right -of -way necessary for the development of Lots 1 and 2
(concrete driveway apron, sewer /water service stubs, storm sewer modifications) shall be
completed with the Final Subdivision
7. A private access agreement, covering the shared use of the driveway to Lots 1 and 2, in a form
acceptable to the City attorney, shall be prepared and executed by the developer at time of Final
Subdivision approval
8. A cash dedication in lieu of on -site water quality ponding shall be required for this Development,
consistent with City policies and City Code §4.33
ADOPTION OF 2011 -2012 CITY OF EAGAN GOALS
City Administrator Hedges introduced the item noting in January 2011 the City Council held a goals
retreat and, as an outcome, seven draft goals were prepared and reviewed by Council and are ready for
formal consideration by the Council pending further revisions. He went on to summarize the proposed
goals.
Councilmembers held a discussion.
Councilmember Fields moved, Councilmember Bakken seconded a motion to adopt the 2011 -2012 City
of Eagan Goals as amended. Aye: 4, Nay: 0
VISITORS TO BE HEARD
There were no visitors who wished to be heard.
ADJOURNMENT
Councilmember Fields moved, Councilmember Bakken seconded a motion to adjourn the meeting at 7:45
p.m. Aye:4 Nay: 0
Date
Mayor
Deputy Clerk
4
Agenda Information Memo
March 1, 2011 Eagan City Council Meeting
B. PERSONNEL ITEMS
Item 1.
ACTION TO BE CONSIDERED:
Acknowledge resignation of Keisa Nippoldt, Clerical Tech 3 in the Community Development
Department.
FACTS:
• The Eagan City Council previously approved the filling of this vacancy (due to a
previous employee resignation) at the August 3, 2010 City Council meeting. Because the
resignation recreates the vacancy within a 6 month period, efforts are being made to
expedite re- filling the position with minimal recruitment costs with internal postings and
re- connecting with previous candidates.
Item 2.
ACTION TO BE CONSIDERED:
Approve hiring for the Utility Maintenance Worker position "to be named ".
FACTS:
• The Eagan City Council previously approved the filling of this vacancy (due to employee
resignation) at the Council meeting on August 17, 2010.
Agenda Information Memo
March 1, 2011 Eagan City Council Meeting
C. RATIFY CHECK REGISTERS
ACTION TO BE CONSIDERED:
To ratify the check register dated February 10, 2011 and February 17, 2011 as presented.
ATTACHMENTS:
Check register dated February 10, 2011 and February 17, 2011 are enclosed without page
number.
Agenda Information Memo
March 1, 2011 Eagan City Council Meeting
D. CONTRACT 11 -02, CITYWIDE STREET IMPROVEMENTS
ACTION TO BE CONSIDERED: Approve the plans and specifications for Contract 11 -02
(Citywide Street Improvements) and authorize the advertisement for a bid opening to be held at
10:30 a.m. on Thursday, March 31, 2011.
FACTS:
• Contract 11 -02 provides for the street improvements of:
o Trotters Ridge/ Stafford Place (City Project 1032)
o Woodland/ Sunrise Hills (Project 1037)
o Engstroms Deerwood (Project 1038)
o Hills of Stonebridge ls` (Project 1041)
o Bridle Ridge 1 5 ` ( Project 1042)
o Blackhawk Pond (Project 1043)
as outlined and discussed in the respective feasibility reports for each project.
• On February 1, 2011, the City Council held public hearings for Projects 1041, 1042 & 1043.
The Council approved the projects and authorized preparation of detailed plans and
specifications for the 2011 construction season.
• On February 15, 2011, the City Council held public hearings for Projects 1032, 1037 &
1038. After public testimony on Project 1037, the Council approved the projects and
authorized preparation of detailed plans and specifications for the 2011 construction season.
• These projects are being combined under one contract for economies of scale in the
competitive bidding process. The plans and specifications have been completed by the City
Engineer and are being presented to the City Council for their approval and authorization for
the advertisement of bids.
• Minnesota state law allows local agencies to choose a procurement system, termed Best
Value Contracting (BVC), as an alternative to the standard low -bid contracting system. The
law was advocated by a coalition of labor organizations and requires two factors to be
considered during the BVC procurement process: price and performance.
• BVC uses the relationship between performance and price to achieve the best overall value
and lowest long -term cost for government construction projects.
• On March 18, 2008, the City Council adopted, as practice, the Best Value Contracting
method for the procurement system of public improvement projects for the City.
• The BVC method of procurement has been successfully used for numerous previous street &
utility improvement contracts since 2008.
• The BVC method of procurement will be used for this contract, and will be advertised in the
solicitation of these bids. All bids will be evaluated in an open and competitive manner.
0
Agenda Information Memo
March 1, 2011 Eagan City Council Meeting
E. CONTRACT 11 -03, WATER RESERVOIR RECONDITIONING
(DEERWOOD RESERVOIR)
ACTION TO BE CONSIDERED: Receive the bids and award Proposals #2 & #3 for Contract 11 -03
( Deerwood Reservoir Repainting) to Classic Protective Coatings in the amount of $666,098 and
authorize the Mayor and City Clerk to execute all related documents.
FACTS:
• The Deerwood Water Reservoir is a 4 million gallon water storage tank located in the southeast
corner of Deerwood Dr. & I -35E providing standby reserve capacity and sustainable pressure
for the City's water distribution system. This reservoir was originally built in 1995. This tank
requires a full interior and exterior reconditioning and repainting.
• In 2006, all City reservoirs were thoroughly inspected inside and out. A condition rating was
performed with required and recommended improvements documented. These improvements
were then integrated into the Public Works Department Capital Improvement Program (CIP) for
efficient and economical scheduling. This tank was programmed for 2010 in the 5yr CIP
approved by Council on June 19, 2007. It was subsequently carried over into the 2011 Utility
Enterprise Operating Budget approved by Council on December 21, 2010.
• On February 1, the Council approved the detail plans and specs and authorized the
advertisement for a competitive bid opening subsequently held on February 24, 2011. The
specifications requested an alternate deduct bid (Proposal #3) for the pre - construction removal
of telecommunication equipment (Deduct $15,000). The lease agreements for all
telecommunication vendors provide them the option of staying on the tank and paying the
increased costs or removing their equipment at their expense. A pre -bid meeting was held with
the telecom vendors and they all elected to remove their equipment before painting began.
Proposals #1 & #2 solicited separate bids based on when the tank painting would take place.
Proposal #1's schedule was for April to June and Proposal #2's schedule was for August to Oct.
With a cost savings of $5,000 for the Fall Schedule, staff is recommending Proposal #2.
• All bids have been reviewed for accuracy and compliance and found to be in order for favorable
consideration by the Council.
ISSUES
• While the low bid is 15.3% under the Engineer's Estimate of $785,000, it is 60.9% over the
estimate contained in the CIP and Utility Enterprise Renewal & Replacement budget
($414,000), which appears to have been an unrealistic number. The estimate contained in the
detailed tank evaluation report prepared in 2006 was $675,200. The low bid received in 2008
for the Lexington/Diffley tank rehab was $694,444. The current bids received appear to be very
competitive and in line with all estimates and bids received over the last few years. The City
would be best served by proceeding with this contract award and adjusting next year's CIP by
delaying or modifying some other improvement. There is sufficient funding in the Enterprise
Fund to accommodate this contract award at this time.
ATTACHMENTS:
• Engineer's bid evaluation and recommendation, pages �_ and
/6
Kimi
KLM ENGINEERIN4 INC.
P.O. Box 897 • 3394 Lake Elmo Ave. N. • Lake Elmo, MN 55042
(651) 773 -5111 • Fax (651) 773 -5222
February 24, 2011
Mr. Wayne M. Schwanz, Utility Superintendent By Email & U.S. Mail
City of Eagan
3419 Coachman Point
Eagan, MN 55122
RE: Bid Evaluation of Reconditioning the Cleaning, Repairing and Painting of the
4,000,000 Gallon ( Deerwood Reservoir) in the City of Eagan, Minnesota.
City Contract No. 11 -03
KLM Project No. MN2789
Dear Mr. Schwan;
The bid opening was held on February 24, 2011 at 10:30 AM at the Eagan Utility Division
Center. The bids received were as follows:
Proposal 1.0 Cleaning Repairing & Painting 4M Gallon Deerwood Reservoir
SPRING SCHEDULE (April — June)
Bidders Total Base Bid
Classic Protective Coatings, Inc. $688,098.00
Odland Protective Coatings, Inc. $770,933.00
PCi Roads, LLC. $801.361.00
Champion Coatings, Inc. $896,750.00
TMI Coatings, Inc. $899,000.00
Proposal 2.0 Cleaning Repairing & Painting 4M Gallon Deerwood Reservoir
FALL SCHEDULE (August - October)
Bidders
Classic Protective Coatings, Inc.
Odland Protective Coatings, Inc.
PCi Roads, LLC.
Champion Coatings, Inc.
TMI Coatings, Inc.
Total Base Bid
$681,098.00
$770,933.00
$801.361.00
$881,750.00
$882,000.00
Proposal 3.0 Bid Deduct — 4M Gallon Deerwood Reservoir
DEDUCT (Telecom Eqpt Removed)
Bidders
Classic Protective Coatings, Inc.
Odland Protective Coatings, Inc.
PCi Roads, LLC.
Champion Coatings, Inc.
TMI Coatings, Inc.
Total Deduct Bid
($15,000.00)
($60,000.00)
($60,000.00)
($110,000.00)
($20,000.00)
In reviewing the qualifications of the bidders, we find Classic Protective Coatings, Inc. meets the
requirements of the specifications and are qualified to do the work for Proposal No. 1 and
Proposal No. 2.
We recommend you accept the lowest bidder, Classic Protective Coatings, Inc. Proposal No. 2
and Proposal No. 3 for the reconditioning; their bid was $666,098.00.
Enclosed for your reference is the bid tabulation sheet on the projects. Please feel free to call me
with any questions you may have on the bidding of the project.
Sincerely,
KLM Engineering Inc.
Jack R. Kollmer
President / Principal
JRK/ls
Encl: Bid Tabulation Sheets
CC: Office / Field Files MN2789
Samba (p) 2011 Projects / MN2789 Eagan Bid Process/Bid Evaluation Letter 02 -24 -1 Ldoc
I 0-\"
Agenda Information Memo
March 1, 2011 Eagan City Council Meeting
F. CONTRACT 10 -11, AMES CROSSING ROAD
STREET & UTILITY IMPROVEMENTS
ACTION TO BE CONSIDERED: Award Contract 10 -11 (Ames Crossing Road Street
& Utility Improvements), to Enebak Construction Company for the base bid in the
amount of $1,160,596.34, and authorize the Mayor and City Clerk to execute all related
documents.
FACTS:
• Contract 10 -11 provides for the public street & utility improvements to connect the
north and south portions of Ames Crossing Road providing a continuous street
connection between Lone Oak Rd. and ONeill Dr. to serve the development and the
surrounding area in northeast Eagan (City Project 1016R).
• On March 2, 2010, the City Council authorized these street & utility improvements.
• On January 18, 2011, the Council approved the plans and authorized the
advertisement for solicitation of competitive bids for Contract 10 -11.
• In 2008, the Council approved the use of best -value solicitation of bids, as allowed by
State statutes, providing for the consideration of bidders expected performance in
relation to their submitted bid. At 10:30 a.m. on February 22, technical performance
proposals from each bidder were received for this project. At 10:30 a.m. on February
24, formal bids were received for this project. A copy of the technical score and bid
summary is enclosed.
• All easements needed for the construction of the improvements are being acquired
through negotiation or the Eminent Domain process and the City will have access
rights to the affected properties by May 1, 2011. Contract documents specify the
Contractor cannot commence construction until after that date.
• All bids have been reviewed for compliance with the bid specifications and accuracy
on unit price extensions and summations. The base bid from Enebak Construction
Company has been reviewed by the Engineering Division and determined to provide
the best value and is in order for favorable Council action.
ATTACHMENTS:
• Technical Score/ Bid Summary, page
1 3
BID SUMMARY - CITY CONTRACT 10 -11
AMES CROSSING ROAD
PROJECT NO. 1016R
Street and Utility Construction
Bid Date/ Time: 10:30 a.m., Thursday, February 24, 2011
Contractors
1. Enebak, Inc.
Total Base Bid
$1,160,596
Technical Score
9.04
Adjusted Score
128,385
2.
Ryan Contracting Co.
$1,212,182
8.74
138,694
3.
McNamara Contracting, Inc.
$1,198,827
8.56
140,050
4.
BCM Grading Excavating
$1,273,467
8.47
150,350
5.
S.R. Weidema
$1,327,871
8.72
152,279
6.
S.M. Hentges
$1,212,159
7.88
153,827
7.
Northwest Asphalt
$1,325,184
8.61
153,912
8.
LaTour, Inc.
$1,302,915
8.32
156,600
9.
Geislinger& Sons, Inc.
$1,341,387
8.42
159,310
10.
Northdale Const. Co., Inc.
$1,293,785
8.10
159,727
11.
Friedges Contracting, LLC.
$1,249,346
7.74
161,414
12.
Burschville Constr., Inc.
$1,304,493
7.66
170,299
13.
Rud Excavating
$1,334,842
7.56
176,566
14.
Kuechle Underground
$1,350,532
6.98
193,486
15.
Park Construction
$1,723,685
7.40
232,930
16,
Danner, Inc.
$1,499,874
5.76
260,395
*Best -value contracting: Adjusted Score = Total Base Bid/ Technical Score
l �G: \Council Agenda- CutTent Items \Cont 10 -11 Bid Summary Results 3 -01 -11 agenda, jg.doc
Agenda Information Memo
March 1, 2011 Eagan City Council Meeting
G. PROJECT 1016R, AMES CROSSING ROAD
WETLAND REPLACEMENT
This item has been PULLED and rescheduled for the March 15, 2011, City Council Meeting.
is-
Agenda Information Memo
March 1, 2011 Eagan City Council Meeting
H. PROJECT 1016R, AMES CROSSING ROAD
EASEMENT ACQUISITION
ACTION TO BE CONSIDERED: Approve an Easement Agreement for Project 1016 R
(Ames Crossing Road — Street & Utility Improvements) with the owner of Lot 1, Block 1
Lone Oak 2 Addition (Delta Airlines/ Metropolitan Airports Commission) and
authorize the Mayor and City Clerk to execute all related documents.
FACTS:
• On March 2, 2010, the City Council approved City Project 1016 R (Ames Crossing
Road Street & Utility Improvements) and authorize the preparation of detailed plans
and specifications, and the acquisition of easements through quick -take eminent
domain process, if necessary. The project includes street and utility improvements to
connect the north and south portions of Ames Crossing Road providing a continuous
street connection between Lone Oak Rd. and O'Neill Dr. to serve the development
and the surrounding area in northeast Eagan.
• The construction of the Ames Crossing Road improvements require the acquisition of
permanent and temporary easements from two properties, the Delta/ Metropolitan
Airports Commission (MAC) property and the Cole family property (PIN 10- 00100-
010-02).
• An appraisal was obtained for the Cole property easement, and used to estimate the
value of the easement needed on the Delta/ MAC property. Based on the appraised
rate for permanent and temporary easements, the estimated value of the permanent
and temporary easements for the referenced property is $55,675. An offer was
accordingly forwarded to the legal representatives of the Delta/ MAC property. The
representatives have accepted the City's offer.
• An agreement between the City of Eagan and the owner of Lot 1, Block 1, Lone Oak
2nd Addition (Property Identification Number 10- 45701- 011 -01) has been prepared
providing for the acquisition cost for the necessary easement.
• Engineering staff and the City Attorney's office have reviewed the agreement and
found it to be in order for favorable Council action.
Agenda Information Memo
March 1, 2011, Eagan City Council Meeting
I. INSPECTION SERVICES AGREEMENT
ACTION TO BE CONSIDERED: Approve a Master Partnership Contract with the
Minnesota Department of Transportation (Mn/DOT), authorize the Mayor and City Clerk to
execute all related documents, and delegate authority to the City Engineer to enter into
subsequent Work Order Contracts as needed.
FACTS:
• Mn/DOT offers various services to local agencies through their Master Partnership
Contract Program. These services may include Professional and Technical services;
Routine Roadway Maintenance; Construction Administration; and Emergency Services.
When a need is identified, the State and City will negotiate the specific and detailed work
tasks and cost. The State will then prepare a "Work Order" contract limited to a specific
project/engagement to be performed under the general terms and conditions of the Master
Partnership Contract.
• It is financially prudent for the City to make use of certain Mn/DOT technical services
during the course of local public improvement projects or in emergency situations when
time is of the essence.
• The Public Works Department occasionally requires many of technical services provided
by Mn/DOT, including material testing, concrete and bituminous plant inspections,
pavement striping, equipment repair, streetlight and signal maintenance, etc.
• An agreement between the City of Eagan and Mn/DOT has been prepared by MnDOT
providing the terms and conditions which Mn/DOT would provide the City with these
services.
• The City Attorney's office has reviewed this agreement and found it to be similar to other
interagency and service agreements and in order for favorable Council consideration.
• Execution of this agreement does not require the City to use Mn/DOT services. Rather, it
provides the City an additional resource for required technical services for economic
evaluation.
ATTACHMENTS:
• Resolution, pag
• The 18 page Master Partnership Contract with a sample Work Order Contract is available
for review in the Engineering Division. Copies will be made available upon request.
17
RESOLUTION NO
APPROVING A MASTER PARTNERSHIP CONTRACT BETWEEN THE MINNESOTA
DEPARTMENT OF TRANSPORTATION AND THE CITY OF EAGAN
WHEREAS, The Minnesota Department of Transportation wishes to cooperate closely
with local units of government to coordinate the delivery of transportation services
and maximize the efficient delivery of such services at all levels of government; and
WHEREAS, Mn/DOT and local governments are authorized by Minnesota Statutes
sections 471.59, 174.02, and 161.20, to undertake collaborative efforts for the
design, construction, maintenance and operation of state and local roads; and
WHEREAS, the parties wish to be able to respond quickly and efficiently to such
opportunities for collaboration, and have determined that having the ability to write
"Work Orders" against a master contract would provide the greatest speed and
flexibility in responding to identified needs.
THEREFORE, BE IT RESOLVED:
1. That the City of Eagan enter into a Master Partnership Contract with the Minnesota
Department of Transportation, a copy of which was before the Council; and,
2. That the proper City officers are authorized to execute such contract, and any
amendments thereto; and,
3. That the City Engineer is authorized to negotiate Work Order contracts pursuant to
the Master Contract, which Work Order contracts may provide for payment to or
from Mn/DOT, and that the City Engineer may execute such work order contracts
on behalf of the City without further approval by this Council.
Approved this 1 st day of March, 2011.
CITY OF EAGAN
CITY COUNCIL
Mayor
Certification
STATE OF MINNESOTA
COUNTY OF DAKOTA
I hereby certify that the foregoing Resolution is a true and correct copy of the
Resolution presented to and adopted by the City of Eagan Council at a duly authorized
meeting thereof held on the 1 St day of March, 2011, as show by the minutes of said
meeting in my possession.
Notary Public
Christina M. Scipioni, City Clerk
My commission expires
SEAL
J9
Agenda Information Memo
March 1, 2011 Eagan City Council Meeting
J. REQUEST ADVANCE FROM
MUNICIPAL STATE AID ROAD PROGRAM
ACTION TO BE CONSIDERED: Approve a resolution requesting the Minnesota
Department of Transportation to advance to the City of Eagan $2.0 million from the
Municipal State Aid (MSA) Construction account.
FACTS:
• The Municipal State Aid (MSA) program distributes a portion of the gas tax money to
all Minnesota cities over 5,000 population and is based on a formula of proportionate
population and construction needs. The City of Eagan's apportionment for 2011 is
approximately $2.5 million. These funds are required to be used on the City's
designated State Aid roadway system. Only 20% of the city's local street mileage is
eligible for this designation and related funding (approx. 47.1 miles).
• Because the City of Eagan, with its Pavement Management Program, has been very
progressive in its construction program on State Aid eligible streets, we have spent
approximately $10.5 million more than our cumulative annual allocations. This
amount remains eligible for future State Aid reimbursement when funds become
available.
• The MSA program allows for cities to advance funds in excess of their annual
apportionment at no interest.
• This resolution requests the Commissioner of Transportation to advance the City of
Eagan a total of approximately $2.0 million from future State Aid Construction
Account payments. This maximum request amount will be repaid from future annual
apportionments but provides the City with the use of these interest free funds at the
present time.
ATTACHMENTS: y�
• State Aid Advance Resolution, page V .
RESOLUTION NO
TO ADVANCE FUNDING FROM THE
MUNICIPAL STATE AID STREET CONSTRUCTION FUND
WHEREAS, the City of Eagan has implemented Municipal State Aid Street Projects which have required State
Aid funds in excess of those available in its State Aid Construction Account, and
WHEREAS, said City constructed said projects through the use of Local Municipal Funds to supplement the
available funds in their State Aid Construction Account, and
WHEREAS, said City needs to reimburse the expended Local Municipal Funds through the use of advance
encumbrances from the general State Aid Construction Account to supplement the available funds in their State Aid
Construction Account, and
WHEREAS, the advance is based on the following determination of expenditures:
Account Balance as of February 17, 2011 $ 372,572
Less estimated disbursements:
Project # SAP 195- 020 -007
$
280,437
Project # SAP 195- 106 -011
$
118,238
Project # SAP 195- 106 -012
$
473,409
Project # SAP 195- 112 -006
$
260,964
Project # SAP 195- 125 -001
$
76,373
Project # SAP 195- 128 -002
$
53,804
Project # SAP 195- 132 -001
$
323,596
Project # SAP 195- 108 -004
$ 693,616
Advance Amount (amount in excess of acct balance) $2,000,000
WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of Minnesota
Statutes 162.14, Subdivision 6 and Minnesota Rules, Chapter 8820, 1500, Subpart 10.
NOW, THEREFORE, Be It Resolved: That the Commissioner of Transportation be and is hereby requested to
approve this advance for financing approved Municipal State Aid Street Project(s) of the City of Eagan in an amount
up to $2,000,000 in accordance with Minnesota Rules 8820.1500, Subparagraph 10b. I hereby authorize repayments
from subsequent accruals to the Municipal State Aid Street Construction Account of said City from future year
allocations until fully repaid.
CITY OF EAGAN
CITY COUNCIL
By:
Mayor
Attest:
City Clerk
I HEREBY CERTIFY that the above is a true and correct copy of a resolution presented to and adopted by the City of
Eagan, County of Dakota, State of Minnesota, at a duly authorized City Council Meeting held in the City of Eagan,
Minnesota, on the l' day of March, 2011, as disclosed by the records of said City on file and of record in the office.
Christina M. Scipioni
C
Agenda Information Memo
March 1, 2011, Eagan City Council Meeting
K. PRELIMINARY SUBDIVISION AND PLANNED DEVELOPMENT
AMENDMENT - LENNAR
ACTIONS TO BE CONSIDERED:
To approve a Final Subdivision (Nicols Ridge 3 rd Addition) to create one lot and one outlot
upon approximately 5.3 acres located south of Cedar Grove Parkway and west of Cedar Grove
Trail, and consisting of property legally described as Lots 2 -5, Block 9, Nicols Ridge, and Outlot
B, Nicols Ridge 2 nd Addition.
To approve a Final Planned Development Amendment for Phase 1 of Nicols Ridge 4th
Addition consisting of 41 townhome units upon 6.8 acres located south of Cedar Grove Parkway
and west of Cedar Grove Trail, upon property legally described as Lots 2 -5, Block 9, Nicols
Ridge; Outlot B, Nicols Ridge 2 nd Addition, and adjacent unplatted parcels to the west with
addresses of 3980 and 3986 Cedar Grove Parkway.
To approve a Final Subdivision (Nicols Ridge 41h Addition) to create 41 townhome lots and
two outlots upon 6.8 acres located south of Cedar Grove Parkway and west of Cedar Grove Trail,
consisting of property legally described as Lots 2 -5, Block 9, Nicols Ridge; Outlot B, Nicols
Ridge 2" Addition, and adjacent unplatted parcels to the west with addresses of 3980 and 3986
Cedar Grove Parkway.
REQUIRED VOTE FOR APPROVAL: Majority of Councilmembers present
FACTS:
➢ The Preliminary Subdivisions and PD Amendment for Nicols Ridge 3 rd and 4 Additions
were approved August 17, 2010.
➢ The Final PD and Final Subdivision for Nicols Ridge 4 encompass Phase 1 of the
amended development plan.
➢ All documents and Agreements necessary for the Final Subdivision and Final PD are
anticipated to be executed and in order for execution at the regular meeting of the City
Council.
60 -DAY AGENCY ACTION DEADLINE: NA
ATTACHMENTS (3):
Location Map, page
Final Plat, Nicols Ridge 3 Addition, pag
Final Plat, Nicols Ridge 4 Addition, page
CAI
Location Map
Map Area Extent
;r
o�
Project Name: Nicols Ridge 3rd & 4th Additions
Request: PD Amendment & Preliminary Subdivision
Case Nos.: 19- PA- 02- 01 -10; 19- PS- 01- 01 -10;
and 19- PS- 03 -02 -10
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Consent Agenda Memo
March 1, 2011 City Council Meeting
L. ZONING PERMIT DIRECTION — CITY OF EAGAN
ACTION TO BE CONSIDERED: To direct staff to work with the City Attorney's office on a
Zoning Permit implementation plan.
FACTS:
➢ There are a number of property improvement activities that do not require a Building
Permit or any formal review by Planning, Building and /or Engineering staff. These
include accessory structures 120 SF (or less) in size, patios and sidewalks, sport and
tennis courts, fences, retaining walls (less than four feet in height), etc.
➢ In September 2010, the City Council received a presentation regarding the Zoning Permit
concept. At that time, the Council directed staff work with the APC to flesh out the
concept.
➢ The APC discussed and considered Zoning Permits at two subsequent workshops and the
consensus was that the City should create a Zoning Permit process. The APC determined
that a Zoning Permit process would provide value by protecting the property owner and
neighboring properties, as well.
➢ As the City Council will recall, there are numerous examples of "non- building permit"
improvements being made to properties over the years that have, when discovered,
resulted in the need for the property owner to seek a Variance, property line adjustments
or CUP's (impervious surface) due to the private improvement resulting in a non-
conforming situation that requires correction before the property can be sold or granted a
Building Permit for additional improvements.
➢ This type of permit would be required for improvements that do not require a Building
Permit. The purpose of this type of review is to insure standard zoning requirements are
adhered to such as setbacks and impervious surface coverage before an investment is
made.
ATTACHMENTS: (1)
Sample (City of Chanhassen) Zoning Permit Handout /Application on pages througho�.
,�T
Permit No.
ZONING PERMIT
Owner:
Address:
Review for:
Retaining Wall ( <4 feet)
Explain:
Patio
Contact Person:
Phone:
Sidewalk
Date Received
Deck Other
Planning
Setbacks, hard surface coverage, wetlands, shoreline, tree /vegetative preservation, bluff zone /setbacks.
Approved: Y / N Date: By:
Required corrections:
Revised survey /plans approved: Y / N Date:
C
Enineerin
Elevation, grading /drainage /utility easements, erosion control.
Approved: Y / N Date: By:
Required corrections:
Revised survey /plans approved: Y / N Date:
Comments:
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Agenda Information Memo
March 1, 2011 Eagan City Council Meeting
M. LOT 10, BLOCK 1 THE WOODLANDS
DRAINAGE & UTILITY EASEMENT VACATION
ACTION TO BE CONSIDERED: Reschedule the Public Hearing to March 15, 2011 to
consider Vacating a Public Drainage & Utility Easement on Lot 10, Block 1, The Woodlands
Addition.
FACTS:
• On January 19, 2011, City staff received a petition from William Morrissey, treasurer of the
Woodlands Homeowners Association, representing the property owners of 3798 Briarwood
Lane (Lot 10, Block 1 The Woodlands) requesting the vacation of a portion of public
drainage & utility easement upon that property.
• On February 1, the City Council scheduled a public hearing to consider the requested
vacation to be held on March 1.
• The easement is a standard common lot line drainage and utility easement dedicated with The
Woodlands plat. There are not any existing public utility lines near the portion of easement
for which the vacation has been requested. The applicant is requesting the vacation to install
a neighborhood identification sign.
• The required notices were not published in the legal newspaper in time to accommodate the
scheduled March 1 public hearing. Notices were sent to all potentially affected private utility
companies for comment prior to the originally scheduled public hearing.
• Notices will be published in the legal paper to accommodate a rescheduled public hearing.
ATTACHMENTS:
• Location Maps, pages toat
a i
Q
I ZI LL—J e LONE OAK ROAD I [—\
VC
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o �,
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1 -18 -2011
Proposed Drainage & Utility Easement Vacation
City Of Wan Lot 10, Block 1, The Woodlands Fig. 1
Engineering Department Location Map
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That part of the platted 5.0 foot drainage and utility
i
a abutting the northeast property line of Lot 10,
Block 1, The Woodlands, described as follows:
The northwest 40.0 feet of the southeast 54.0 feet
N of said 5.0 foot drainage and utility easement.
0
1- to -2011
Proposed Drainage & Utility Easement Vacation
City of Ea�aIl Lot 10, Block 1, The Woodlands Fig. 2
Engineering Department Location Map 1
Agenda Memo
City Council Meeting
March 1, 2011
CONSENT AGENDA:
N. Tree Maintenance Contractor License for Morgans Tree Service
ACTION TO BE CONSIDERED:
Approve Tree Maintenance Contractor License for Morgans Tree Service, 732 Arlington Ave.
East, St. Paul
FACTS:
Timothy Morgan has applied for a Tree Maintenance Contractor license and all
requirements of the application have been met and the fee has been paid.
Staff recommends approval.
ATTACHMENTS:
None. The application is available for review in the Administration Department.
3a
Agenda Information Memo
March 1, 2011 Eagan City Council Meeting
O. APPROVE CHANGE IN MANAGEMENT FOR KWIK TRIP INC., DBA
KWIK TRIP #662,3.2 OFF -SALE MALT LIQUOR LICENSE, LOCATED
AT 3145 DODD ROAD
ACTION TO BE CONSIDERED:
To approve a change in management on the off -sale 3.2 percent malt liquor (beer) license
for Kwik Trip, Inc, dba Kwik Trip #662 located at 3145 Dodd Road.
FACTS:
➢ A change in management has occurred at the above referenced location. The new
manager for Kwik Trip #662, Jeremy Miller, has completed the necessary forms and
paid the appropriate investigation fee.
➢ The Eagan Police Department has conducted an investigation of the new manager
and finds no reason for denial.
ATTACHMENTS (0):
33
Consent Agenda Information Memo
March 1, 2011 Eagan City Council Meeting
P. PROPERTY MAINTENANCE SERVICES FOR 2011— CITY OF EAGAN
ACTION TO BE CONSIDERED:
To APPROVE the Consultant Service pool for lawn mowing, refuse removal, securing vacant
buildings and general maintenance for the pool of businesses on the attached list, authorize the
City Planner and /or Senior Code Enforcement Technician as the signatory for work orders, and
to authorize the Mayor and City Clerk to execute all related documents.
FACTS:
➢ In keeping with the Eagan City Policy for Engaging Professional Consulting Services,
contractors have been solicited to submit bids for 2011 services. These are being
presented to the City Council for their consideration of approving contractors for such
services.
➢ The City of Eagan has a history of hiring lawn maintenance contractors to cut long grass
and weeds on properties where, after notification, the owner has failed to become
compliant with City Code requirements.
➢ Ordinance Amendment No. 433 adopted November 6, 2008 amended City Code Sec.
10.01 regarding storage, deposit and disposal of refuse, and allows the City to abate
public health and safety nuisances by disposing of refuse abandoned on a property.
➢ City Code Sec. 10.51 allows the City to abate nuisances by disposing of junk furniture,
household furnishings and appliances abandoned outdoors on property.
➢ Property owners of record are billed for the services provided and costs are assessed
against the property if the bills are unpaid.
ATTACHMENTS: (1)
Listing of Consultant Service Pool on pag
3�
2011 Consultant Service Pool — Code Enforcement Contractor List
All contractors are required to carry workers compensation coverage. The contractors are required to
provide Certificates of Insurance evidencing liability insurance naming the City as an additional insured
party. Prices do not include sales tax.
1- 800 -Got Junk ?, Minneapolis MN
Belfour Property Restoration, Savage MN
Melby Landscaping Inc., Rosemount MN
Palisade Construction, Eagan MN
Top of the Line Landscape, So. St. Paul MN
Tough Cut Services LLC, Bloomington MN
Minimum Charge $119.00
General Labor $37.57 per hour
General Labor $45.00 per hour
General Labor $36.00 per hour
General Labor $67.50 per hour
General Labor $40.00 per hour
Agenda Information Memo
March 1, 2011 Eagan City Council Meeting
PUBLIC HEARINGS
A. PROJECT 1051, CEDAR GROVE BOULEVARD
STREET & UTILITY IMPROVEMENTS
ACTION TO BE CONSIDERED: Approve (or Deny) Phase 1 of Project 1051 (Cedar
Grove Boulevard - Street and Utility Improvements) and (IF approved) authorize the
preparation of detailed plans and specifications.
FACTS:
• On June 1, 2010, the City Council directed staff to prepare an engineering report
considering the realignment and upgrade of Cedarvale Boulevard (formerly Sibley
Memorial Highway) within the Cedar Grove Redevelopment Area in northwest Eagan
(City Project 1051), as programmed for 2011 in the City of Eagan's 5 -Year Capital
Improvement Plan (2011- 2015).
• On September 17, 2010, the Department of Employment and Economic Development
(DEED) awarded the City of Eagan $559,986 as a redevelopment grant for assistance
with infrastructure improvements within the Cedar Grove Redevelopment Area,
specifically the upgrade and realignment of Cedarvale Boulevard (to be renamed
Cedar Grove Boulevard) to correspond with conceptual layout of the core Cedar
Grove Redevelopment area.
• On February 1, 2011, the City Council received the draft engineering report, prepared
by the City's engineering consultant, Bolton & Menk, for Project 1051 and scheduled
a public presentation of the project.
• The public presentation meeting was held on February 10 for the adjacent property
owners to discuss the proposed improvements and phasing of the project. Of the 68
total properties invited to the meeting, six property owners representing six properties
attended the meeting.
• The engineering report, and information provided at the public meeting, includes the
following:
o Options of Street/ROW Typical Sections for Cedar Grove Boulevard
o Recommended Full Improvements — Cedar Grove Boulevard (Silver Bell Road to
Nicols Road/Carnelian Lane), includes trail on Cedar Grove Parkway, all
streetscaping, ponding and all relevant utility improvements.
o Recommended 1st Phase (Grant funds + City Obligation) - Cedar Grove
Boulevard, includes minimum ponding & relevant utility improvements, as well
as connection to Cedar Grove Parkway.
o Suggested Future Phases - Cedar Grove Boulevard (West of I Phase), includes
trail on Cedar Grove Pkwy, all streetscaping, remaining ponding and relevant
utility improvements.
ATTACHMENTS: Q
• Engineering Report, enclosed on pages through U
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PRELIMINARY ENGINEERING REPORT
Cedar Grove Redevelopment Area
City of Eagan
City Project No. 1051
BMI Project No. T15.102965 I
January, 2011 - I
CEDAR GROVE REDEVELOPMENT AREA
PRELIMINARY ENGINEERING REPORT
TABLE OF CONTENTS
TABLE OF CONTENTS ................................................................................................ ............................... i
CERTIFICATION......................................................................................................... ............................... ii
INTRODUCTION/ HISTORY ..................................................................................... ............................... 1
EXISTINGCONDITIONS ............................................................................................. ..............................2
SurfaceConditions .................................................................................................. ............................... 2
Utilities.................................................................................................................... ............................... 2
PROPOSEDCONDITIONS .......................................................................................... ............................... 3
StreetImprovements ................................................................................................ ............................... 3
UtilityImprovements .............................................................................................. ............................... 6
CEDAR GROVE PARKWAY TRAIL ......................................................................... ............................... 8
ESTIMATED COSTS AND FINANCING ................................................................... ............................... 8
PHASING CONSIDERATIONS ................................................................................... ............................... 9
FINANCING................................................................................................................ ............................... 10
PROJECT SCHEDULE ............................................................................................... ............................... 11
FEASIBILITY AND RECOMMENDATIONS .......................................................... ............................... 11
APPENDIX
APPENDIX A — FIGURES
APPENDIX B — CEDAR GROVE TRAIL PROPOSED CONSTRUCTION PLANS
APPENDIX C — CEDAR GROVE REDEVELOPMENT AREA & CEDAR GROVE PARKWAY
TRAIL PRELIMINARY ENGINEER'S ESTIMATE
City of Eagan
City Project No. 1051
4 9 b � C ity of Ea
TABLE OF CONTENTS
Page i
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CEDAR GROVE REDEVELOPMENT AREA
CERTIFICATION
I hereby certify that this plan, specification or report was
prepared by me or under my direct supervision, and that
I am a duly Licensed Professional Engineer under the
laws of the State of Minnesota.
By: - 1�4
Dena King, P.E., P.T. .
License No. 45859
Bolton & Menk, Inc.
Date: January 21, 2011
AND
By: (✓� I�G��I,
Mark D. Kasma, P.E.
License No. 21282
Bolton & Menk, Inc.
Date
January 21, 2011
City of Earn
City of Eagan
City Project No. 1051
CERTIFICATION
Page ii
31
CEDAR GROVE REDEVELOPMENT AREA
INTRODUCTION / HISTORY
On June 1, 2010 the City Council authorized the preparation of a feasibility report for the reconstruction of
Cedarvale Boulevard. The proposed name for this new roadway alignment is Cedar Grove Boulevard.
These improvements are located within the Cedar Grove Redevelopment Area. Figure 1 in Appendix A
illustrates the Project Location Map.
Previous infrastructure improvements completed within the Cedar Grove Redevelopment Area include
street, utility and landscaping along Silver Bell Road and Cedar Grove Parkway (formerly named Beau d'
Rue Drive).
On September 17, 2010, the Department of Employment and Economic Development (DEED) awarded
the City of Eagan $559,986 as a redevelopment grant for assistance with infrastructure improvements
within the Cedar Grove Redevelopment Area, specifically the upgrade and realignment of Cedarvale
Boulevard to correspond with the conceptual layout of the core development area. The redevelopment
grant requires a matching contribution from the City.
The ultimate goal of this project is to reconstruct Cedar Grove Boulevard from just east of the Jensen's
Supper Club driveway (where the City's previous Silver Bell Road project terminated) to Nicols Road.
The revised alignment will create a new four leg intersection with Cedar Grove Parkway. Two legs along
Cedar Grove Boulevard, one leg along Cedar Grove Parkway, and a fourth leg that will be a main access
to redevelopment along the north side of Cedar Grove Boulevard.
In addition to the new four leg intersection at Cedar Grove Parkway, the new alignment with Nicols Road
will create a thru street. The Transit Station will be served by a new intersection with Cedar Grove
Boulevard that will provide access to both buses and riders. Figure 2 in Appendix A illustrates the
proposed Cedar Grove Boulevard alignment, new intersection with Cedar Grove Parkway and an
additional intersection approximately 600' west of Rahn Road. This additional intersection will provide
access to the former Cedarvale Mall area and also to future development to the north. Existing businesses
north of Cedar Grove Boulevard will be accessed via a temporary driveway. Once land use changes on
the north side with future development, the temporary driveway will be eliminated.
The purpose of a realigned Cedar Grove Boulevard is to provide a roadway configuration that will
accommodate planned future land use. Proposed land use for the redevelopment parcels is illustrated in
Figure 3 in Appendix A. These land uses include retail, apartments, senior housing, townhomes, office,
and HD housing and are based on information contained in the Updated Cedar Grove Redevelopment
Area AUAR (2009).
City of Eagan
City Project No. 1051
C ity of Eau
INTRODUCTION / HISTORY
Page 1
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CEDAR GROVE REDEVELOPMENT AREA
EXISTING CONDITIONS
SURFACE CONDITIONS
The parcels of land in this study area currently contain rural bituminous surfaced roadways with ditches
along Cedarvale Drive and Cedarvale Boulevard. Cedar Grove Parkway is a bituminous surfaced roadway
in an urban section with concrete curb and gutter, medians and landscaping. A large bituminous surfaced
parking lot remains on the land parcel where the Cedarvale Shopping Center previously existed. Other
features of this project area include turf in areas where buildings and parking lots previously existed, three
(3) businesses with buildings and parking lots, various trees and green space, ponding areas, and a transit
station. The three (3) existing businesses are U -Haul, Larson Automotive, and Competition Engines.
Figure 4 in Appendix A illustrates existing conditions within the Cedar Grove Development Area.
UTILITIES
SANITARY SEWER
Sanitary sewer exists throughout the Cedar Grove Redevelopment Area. Pipe sizes and types include 8"
Polyvinyl Chloride (PVC), 9" Vitrified Clay Pipe (VCP) and 15" Reinforced Concrete Pipe (RCP).
Figure 5 in Appendix A illustrates the existing sanitary sewer system. According to City of Eagan Public
Works, these pipes are in good condition. In addition, the configuration of the existing sanitary sewer is
such that depending on future building locations, large portions of the system may be able to be utilized
as is. Modifications to these lines are discussed in the Proposed Utility Improvements section of the
report.
WATERMAIN
Watermain exists throughout the Cedar Grove Redevelopment Area. Ductile Iron Pipe ranges in size from
6 " -16" in diameter. Figure 6 in Appendix A illustrates the existing watermain system. According to City
of Eagan Public Works, these pipes are in good condition. The existing system is within the City's Low
Pressure Zone. Based on increased fire flows for large commercial, office and retail structures,
improvements will be necessary to change the overall piping system from the Low to the Intermediate
Pressure Zone. Modifications to these utility lines are discussed in the Proposed Utility Improvements
section of this report.
STORM SEWER
The existing storm sewer system for the majority of the Cedar Grove Redevelopment Area consists of
routing stormwater via ditches and culverts from the southwest corner of the site to the northeast corner of
the site. Culverts and short pipe runs range in size from 12 " -36" Reinforced Concrete Pipe (RCP). Figure
7 in Appendix A illustrates the existing storm sewer system. In the northeast corner of the site, two (2)
stormwater ponds provide water quality and rate control. Adequate storage does not exist within the
existing ponds for the overall redevelopment of the Cedar Grove Redevelopment Area. Modifications to
one (1) of these ponds and the new storm sewer system that will serve the overall redevelopment are
discussed in the Proposed Utility Improvements section of this report.
City of Eagan
City Project No. 1051
Cit of Ea t da
EXISTING CONDITIONS
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CEDAR GROVE REDEVELOPMENT AREA
PRIVATE UTILITIES
Existing private utilities within the Cedar Grove Redevelopment Area include an XCEL Energy 26"
diameter high pressure (650 psi) gas pipeline located along the south ditch line of Cedarvale Boulevard.
This pipeline is buried approximately 3' beneath the ditch elevation to the top of the pipe. The pipeline
runs across the entire length of the property from east to west and provides gas to an off -site electrical
facility. Discussions with XCEL Energy have occurred regarding street and utility improvements over and
adjacent to the gas pipeline. XCEL Energy representatives indicate that proposed construction as shown
in this report would be feasible relative to the gas pipeline location. The proposed Cedar Grove
Boulevard alignment has been placed so the gas pipeline would run down the median of the road.
In addition to the high pressure gas pipeline, XCEL Energy has overhead electric power lines throughout
the site. A portion of these power lines will require relocation for the City's proposed improvements.
Figure 8 in Appendix A illustrates the location of the high pressure gas pipeline and overhead electric
power lines.
PROPOSED CONDITIONS
STREET IMPROVEMENTS
The City's Transportation Plan, Updated Cedar Grove Redevelopment Area AUAR (2009), Development
Concept Plan and Design Framework Report were utilized to develop three (3) design options for the new
Cedar Grove Boulevard roadway. This information assisted in determining preliminary location of full
intersections, intersection spacing, appropriate design speed, right -of -way width, location of turn lanes,
parking provisions, and the inclusion of sidewalks and trails for this major collector corridor.
In addition, from a planning perspective, the Design Framework Report prepared in 2002 is still the
"general vision" that is desired for the corridor. This vision includes buildings in close proximity to the
corridor (0 -10' setbacks from the right -of -way line), strategically placed parking along the street, and
landscaping and street lighting to add aesthetics. Generally, the corridor will be more urban than suburban
in nature and facilitate a complete street design. In addition, the City desires that the new roadway meets
Municipal State Aid Standards (MSA).
The following is a description of the three (3) typical design options:
Option A
Option A consists of a 12' thru lane, 6' shoulder, 9' boulevard, 6' concrete walk and a 6' green
space along the north side of the roadway (west bound). The south side of the roadway (east
bound), consists of a 12' thru lane, 10' parking lane (except at right turn areas), 9' -13' boulevard,
8' bituminous trail and a 2' green space. This option also includes 13618 concrete curb and gutter
and a 20' median/left turn lane. Total right -of -way is 100'. Figures 9 and 10 in Appendix A
illustrate the typical roadway section and layout of Option A.
City of Eagan
City Project No. 1051
City of Eagan
PROPOSED CONDITIONS
Page 3
CEDAR GROVE REDEVELOPMENT AREA
Option B
Option B consists of a 12' thru lane, 6' shoulder, 9' boulevard, 6' concrete walk and 5' green
space along the north side of the roadway (west bound). The south side of the roadway (east
bound) consists of a 12' thru lane, 6' shoulder, 9' boulevard, 8' bituminous trail and a 2' green
space. This option also includes B618 concrete curb curb and gutter and a 25' median/left turn
lane. Total right -of -way is 100'. Figures 9 and 11 in Appendix A illustrate the typical roadway
section and layout of Option B.
Option C
Option C consists of a 12' thru lane, 6' shoulder, 8' boulevard, 6' concrete walk and 1' green
space along the north side of the roadway (west bound). The south side of the roadway (east
bound) consists of a 12' thru lane, 6' shoulder, 9' boulevard, 8' bituminous trail and a 2' green
space. This option also includes B618 concrete curb and gutter and a 20' median/left turn lane.
Total right -of -way is 90'. Figures 9 and 12 in Appendix A illustrate the typical roadway section
and layout of Option C.
Option A is the only option that includes parking along the south side of the roadway; approximately 46
total parking stalls would be provided from four parking bays. Option B has a wider median for
landscaping and green space. Option C has the narrowest right -of -way and the least amount of space for
landscaping. Option A is recommended because it allows for parking adjacent to the proposed Senior
Housing and Apartments.
The anticipated average daily traffic (ADT) in year 2031 is approximately 10,000 vehicles. Based on this
ADT, preliminary design for the pavement section is 6" of bituminous, 12" of aggregate base class 5, and
18" of select granular borrow. This pavement section will be revised as necessary once a geotechnical
report has been completed during the final design phase of the project. Geotechnical information from
soil borings will provide better information on the soils condition and related R- value.
For all options, the total length of the proposed Cedar Grove Boulevard is approximately 3,500'. The
realigned portion of Cedar Grove Parkway is approximately 500'. Existing and proposed streets width on
Cedar Grove Parkway is 44' and includes a median.
The proposed design alignment of Cedar Grove Boulevard is based on standards for a 35 mph design
speed. Nicols Road is currently a 44' wide non - divided urban roadway with a posted speed of 40 mph.
As Nicols Road transitions to Cedar Grove Boulevard as a thru street, a design speed change will need to
occur. Medians are being proposed on Nicols Road near the transit station just prior to the first 35 mph
design curve. Establishing medians at this location will help to alert drivers to a change in roadway
environment by channelizing the roadway and giving drivers a more urban feel.
It is possible that the City may choose to add a roundabout at the intersection of Cedar Grove Boulevard
and Cedar Grove Parkway in the future, depending on how much traffic is generated from development
on the north side of Cedar Grove Boulevard. As part of this project, right of way will be preserved at this
future intersection location to accommodate the footprint of a possible future roundabout.
City of Eagan
City Project No. 1051
City of Ea
PROPOSED CONDITIONS
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CEDAR GROVE REDEVELOPMENT AREA
SIDEWALK AND TRAIL
Cedar Grove Boulevard will include a 6' trail on the north side and an 8' trail on the south side as
described in all three options. The trail on the south side of Cedar Grove Boulevard will connect to an
existing trail located on the east side of Nicols Road. Trail and sidewalk extensions are being proposed to
provide continuous routes along Cedar Grove Boulevard from Nicols Road to Silver Bell Road. The
addition of these pedestrian facilities along with the planned trail on the south side of Cedar Grove
Parkway will provide good connectivity throughout the Cedar Grove Redevelopment Area to serve
residents, business patrons, and park and ride customers.
LIGHTING
Decorative street lighting will include light poles with a twin -head acorn fixture on a 15 -foot black
painted aluminum pole. This fixture and the nominal 170 -foot spacing layout matches the lighting plan
for existing Cedar Grove Parkway between Highway 13 and Rahn Road. One upgrade to the existing
design that is proposed is the use of the twin -head acorn fixture on both sides of the road, rather than
using a single head fixture on one side. This would give Cedar Grove Boulevard, the main Cedar Grove
Redevelopment Area Collector, a stronger visual presence in both day and night time. Figure 13 in
Appendix A illustrates the proposed lighting fixture.
LANDSCAPING
The opportunity for significant landscaping improvements exists within the proposed public right -of -way
for each of the three (3) options presented.
The City of Eagan has established the precedent for landscaping in this area with construction in 2002 of
Cedar Grove Parkway, which intersects with the proposed project, and with Central Parkway adjacent to
Central Park. In each of these earlier cases, the intent of the landscape design was to provide an enhanced
natural character to the roadway, to establish gateway features at various key locations, to improve safety
through lighting and to establish a model for landscaping of roads in special districts citywide. As the
main collector road for the Cedar Grove Redevelopment Area, and because of its proximity to Highway
13, Cedar Grove Boulevard could be considered of equal importance to Central Parkway and Cedar
Grove Parkway as a corridor where additional investment in landscaping would lead to an improved and
unique image for the City.
The landscape plan that is presented consists of street tree planting, ornamental and evergreen tree
planting, decorative street lighting, a reconstructed gateway at Nicols Road, decorative shrubs, perennials,
automatic irrigation and decorative paving at special locations. To the extent possible, the materials will
match those of Cedar Grove Parkway. Changes to materials that are suggested by City staff based on their
nine (9) years of experience in maintaining Cedar Grove Parkway will be considered.
A prototypical landscape plan is attached as Figure 14 in Appendix A, with a corresponding cross section
as Figure 15. These drawings depict the streetscape condition for street layout Option B, which has a 100
foot typical right -of -way, no parking and added median width. Because of the wider median in Option B,
the opportunity for landscaping is greater than in the other options. This difference is most apparent at
street intersections, where the additional width allows for ornamental tree, shrub and perennial plantings
to be brought up towards the intersection by as much as 220 feet closer than the other options. This
difference creates a beautiful and colorful planted gateway feature at the
intersections, similar to what was done at Central Parkway. Owing to the
additional planted and irrigated area and to the higher numbers of ornamental C 16y �1 Ea no
trees, the cost for landscaping in Option B, (detailed in the Appendix C), would
City of Eagan PROPOSED CONDITIONS
City Project No. 1051 Page 5
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CEDAR GROVE REDEVELOPMENT AREA
be higher than the other options. However, we do not believe that the cost difference would be significant,
relative to the overall cost of the project.
In all of the options, planting is affected by the presence of an existing gas pipeline, owned by XCEL
Energy that bisects the project site east to west and will be located under a portion of the landscaped
median. In the median areas above the pipeline, shrub and perennial planting are acceptable, but there
will not be trees planted.
Street trees will be the Jeffersred Maple, to match trees used in the median on Cedar Grove Parkway. One
or more additional large canopy trees will be selected for use on the project, in consultation with the City
Forester. Ash tree species will not be used, because of the recent arrival of the Emerald Ash Borer in the
region. Ornamental tree types will include varieties of Flowering Crab Apple and Japanese Tree Lilac.
Where ornamental trees are adjacent to pavements, non - fruiting varieties will be selected. Shrub and
perennial plants will be selected for winter hardiness, ability to tolerate urban conditions and aesthetic
interest. Ornamental grasses will also be combined with perennials. All median and gateway plantings
will be irrigated with a pop -up spray system. Trees located outside of these areas will all be irrigated with
a drip system. Lawn areas outside of the medians will not be irrigated.
In addition to the landscaping, a new Gateway is planned to replace the existing Gateway that will be
demolished as part of the new roadway alignment at the intersection of Nicols Road and Cedar Grove
Parkway. The new Gateway will be constructed of similar materials as the existing Gateway (brick pillars
and wrought iron fence). To build the gateway feature, the City would have to preserve additional right of
way in the northeast quadrant of the Cedar Grove Boulevard and Park and Ride access intersection.
Figure 16 in Appendix A illustrates the proposed Gateway improvements.
UTILITY IMPROVEMENTS
Along with the roadway, lighting, and landscape improvements, utility improvements will be necessary to
provide sanitary sewer and water service and to provide adequate drainage for the Cedar Grove
Redevelopment Area.
SANITARY SEWER
Sanitary sewer improvements adjacent to the future Senior Housing and Apartments area consists of
constructing manholes over an existing 15" RCP trunk sanitary sewer. From these manholes, 8" PVC will
be stubbed out at two (2) key locations to provide sanitary sewer service.
Sanitary sewer service to the remainder of the redevelopment area will be accomplished by utilizing
connections where needed at various locations adjacent to the existing system.
In the area adjacent to the proposed Townhomes, an existing 8" PVC sanitary sewer will be re- routed
from Cedar Grove Parkway to the north to an existing 9" VCP located north of the proposed Cedar Grove
Boulevard alignment. This re- routing allows for additional developable land in the proposed Townhome
area.
Figure 17 in Appendix A illustrates the proposed sanitary sewer improvements.
City of Eagan
City Project No. 1051
City of NOR
PROPOSED CONDITIONS
Page 6
CEDAR GROVE REDEVELOPMENT AREA
WATERMAIN
Watermain service to the Senior Housing and Apartment area will be accomplished by constructing 12"
DIP wet taps and stubs at the same location as the sanitary sewer service stubs identified above.
Existing 8" DIP watermain located in the current Cedar Grove Parkway right -of -way will be reconfigured
to follow the proposed roadway within the new Cedar Grove Boulevard and Cedar Grove Parkway
intersection. This ensures that the City's watermain is located within the street right -of -way and creates
additional land for the Townhome area.
Existing hydrants that are affected by new roadway construction will be relocated to newly created
boulevard areas.
Watermain service to all other redevelopment areas will be accomplished by connecting to the existing
water system at necessary locations.
Due to the need to increase fire flow pressure for the overall Cedar Grove Redevelopment Area, this
existing portion of the low pressure zone will be converted to the intermediate pressure zone. This
conversion will be accomplished by removing four (4) pressure reducing valves (PRV) along with
constructing one (1) new PRV. All five (5) valves are located in or within 2,000' of the site.
Figure 18 in Appendix A illustrates the proposed watermain improvements.
The proposed improvements will require a permit from the Minnesota Department of Health (MDH) for
the watermain improvements.
At913 ►Ti&I-Wir14.1
Storm sewer improvements include the construction of a new storm sewer system that will serve the
entire Cedar Grove Redevelopment Area. To accomplish this, piping would be constructed from the
City's existing pond located south of Highway 13 and west of Silver Bell Road along the new Cedar
Grove Boulevard corridor to Nicols Road. RCP sizes will range from 15 " -48" in diameter. Storm sewer
stubs at critical locations will be constructed to provide outlets for the entire redevelopment area. Re-
routing of the 36" storm sewer pipe (within the former mall area) would need to occur when the senior
housing/apartment area is developed.
In addition to the proposed storm sewer piping, the City's ponding area (dead pool storage) will need to
be expanded to meet the NURP requirements for water quality for the contributing watershed. The ponds
between Cedar Grove Boulevard and TH 13 should be established as a regional system that will treat the
entire watershed rather than having to construct individual ponds as each new development occurs.
Figure 19 in Appendix A illustrates the proposed storm sewer system and pond expansion area.
If impervious area within the redevelopment area remains less than or within 1 acre of existing
impervious coverage, infiltration will not be required. If the existing overall impervious coverage is
exceeded by one acre or more, infiltration will be required. This could be accomplished by either on -site
infiltration or by constructing an infiltration system downstream of the existing ponds. Downstream
infiltration opportunities would be more challenging than incorporating on -site
infiltration as development takes place. Additional rate control at ponds may
be needed if overall development causes the total impervious area to exceed the 4 W
existing impervious area.
City of Eagan
City Project No. 1051
City of Ea[aIl
PROPOSED CONDITIONS
Page 7
CEDAR GROVE REDEVELOPMENT AREA
Figure 21 in Appendix A illustrates estimated existing impervious areas within the redevelopment area.
The proposed improvements will also require a permit be obtained through the Minnesota Pollution
Control Agency (MPCA) for the National Pollution Discharge Elimination System (NPDES). The Gun
Club Watershed will also have stormwater review of the improvements.
CEDAR GROVE PARKWAY TRAIL
In addition to the Cedar Grove Boulevard Improvements, the City is proposing to construct an 8'
bituminous trail from Rahn Road to 200' west of Cedar Grove Trail. This trail would connect to the
proposed trail as included in the Cedar Grove Boulevard and Cedar Grove Parkway improvements.
Decorative lighting along the south side of Cedar Grove Parkway from Rahn Road to the new Cedar
Grove Boulevard intersection would be provided as part of this trail improvement. Relocation of existing
XCEL Energy overhead power lines will be required for the trail construction.
Appendix B illustrates the preliminary design for these proposed improvements.
ESTIMATED'COSTS AND FINANCING
Proposed construction costs for the Cedar Grove Boulevard improvements including bituminous street,
concrete curb and gutter, bituminous trail, concrete walk, sanitary sewer, watermain, storm sewer,
ponding, lighting, landscaping and turf restoration are itemized in Appendix C and are summarized in
Table 1 below. Since the estimated construction cost for Options A, B, and C are very similar, separate
estimates have not been included in this report.
Proposed construction costs for the Cedar Grove Parkway Trail including modular block retaining wall,
bituminous trail, lighting and turf restoration are itemized in Appendix C and summarized in Table 2
below.
The preliminary cost estimates include a contingency factor of 10% to account for any elements of
construction that are unknown at this time. They also include indirect project costs of construction such
as engineering, legal fees, administrative costs, and bond interest which together are estimated at 35% of
the project construction cost. These cost estimates are based on current public construction cost
information.
C ity of Eagan
City of Eagan
City Project No. 1051
CEDAR GROVE PARKWAY TRAIL
Page 8
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CEDAR GROVE REDEVELOPMENT AREA
Table 1
Summary of Estimated Costs
ESTIMATED PROJECT COSTS
CEDAR GROVE BOULEVARD IMPROVEMENTS
Estimated Construction Cost
Contingencies (10 %)
Indirect Costs (35 %)
$2,600,000
$260,000
$ 1,000,000
TOTAL ESTIMATED COST
$3,860,000
Table 2
Summary of Estimated Costs
ESTIMATED PROJECT COSTS
CEDAR GROVE PARKWAY TRAIL
Estimated Construction Cost
Contingencies (10 %)
Indirect Costs (35 %)
$247,400
$24,700
$95,300
TOTAL ESTIMATED COST
$367,400
This report does not include costs associated with land acquisition or relocating XCEL Energy overhead
electric power lines.
PHASING CONSIDERATIONS
With the overall project cost exceeding DEED Grant dollars and the anticipated City match, it is
recommended that the City consider a phased approach to completing the Cedar Grove Boulevard
improvements. A recommended Phase 1 scenario is to construct street, sidewalk, bituminous trail, storm
sewer, sanitary sewer, watermain, lighting conduit and light pole bases, turf establishment, and
miscellaneous improvements on Cedar Grove Boulevard from the east side of Jensen's Supper Club
driveway to the proposed intersection of Cedar Grove Boulevard and Cedar Grove Parkway. Lighting for
the intersections of Cedar Grove Boulevard with Rahn Road and Cedar Grove Parkway would be
provided by temporary wood light poles. Figure 20 in Appendix A illustrates the phased improvements.
In this scenario, decorative light poles and landscaping would be installed at a future date. Rough grading
for the realigned portion of Cedar Grove Parkway would be completed to establish grades for the overall
roadway project and adjacent development areas. This phasing would allow the Senior Housing and
Apartments land area to be developed immediately upon completion.
City of Eagan
City Project No. 1051
C ity of Ca
■
PHASING CONSIDERATIONS
Page 9
CEDAR GROVE REDEVELOPMENT AREA
Proposed construction costs, contingencies and indirect costs for these Phase 1 improvements can be
found in Appendix C and are summarized in Table 3 below.
Table 3
Summary of Estimated Costs
ESTIMATED PROJECT COSTS
PHASE 1 IMPROVEMENTS
Estimated Construction Cost
Contingencies (10 %)
Indirect Costs (35 %)
$1,190,000
$118,600
$456,800
TOTAL ESTIMATED COST
$1,765,400
FINANCING
A large portion of the funding for Phase 1 of this project will come from a grant awarded to the City of
Eagan from the Department of Employment and Economic Development (DEED) in the amount of
$559,986. This redevelopment grant requires that the City provide a matching contribution. The DEED
Grant and City match combined will not be the only funding source. Expected sources for the various
improvements are listed below.
Funding Source Improvement
Major Street Fund /State Aid Street (Pavement, Base, Sub -base, Grading, Trail and
Sidewalk)
Trunk Sewer Fund Sanitary Sewer
Trunk Water Fund Water Main
Trunk Storm Sewer Fund /State Aid Storm Sewer Pipes /Infrastructure/Ponding
Grant/Major Street Fund /State Aid Landscaping and Lighting
Any leftover DEED Grant dollars from Phase 1 Landscaping and Lighting would be used for
Phase 1 Street Improvement costs.
City of Eagan
City Project No. 1051
Ci ty of Eap
FINANCING
Page 10
CEDAR GROVE REDEVELOPMENT AREA
PROJECT SCHEDULE
If this Preliminary Engineering Report is accepted by the City Council, the following schedule is
proposed:
Present Preliminary Engineering Report /
Schedule Public Meeting .................................. ............................... .......................February 1, 2011
Conduct Public Open House .......................... ............................... ........................February
10, 2011
Approve Project /
Order Plans & Specifications ............................. ............................... ..........................March
1, 2011
Approve Plans & Specifications /
Authorize Bid Advertisement ....................................................... ...............................
May 17, 2011
Accept Bids / Award Contract ........................... ............................... ...........................June
21, 2011
Construction (Substantial Completion) .... ............................... ...........................July
— October 2011
Construction (Wearing Course) ............................... ............................... ...........................June 2012
FinalCost Report ...................................................... ............................... ...........................July 2012
FEASIBILITY AND RECOMMENDATIONS
The improvements as recommended in this report (Phase 1) will meet the City's need to provide streets
and utilities within the Cedar Grove Redevelopment Area and allow the Senior Housing and Apartments
to be constructed. The ultimate improvement that would add the reconstruction of Cedar Grove Boulevard
from the Cedar Grove Parkway intersection to Nicols Road can be accomplished when further
development occurs. In addition, Option A is the recommended typical section for the overall
improvement. This recommendation is based on the minimal cost to include parking along the south side
of the proposed Cedar Grove Boulevard.
From an engineering standpoint, this project (Phase 1) is feasible, cost effective and necessary and can
best be accomplished by letting competitive bids for the work. It is recommended that the work be done
under one contract in order to complete the work in an orderly and efficient manner.
Due to the advertisement of bids in late Spring rather than late Winter/Early Spring as is typically
completed for street improvements, the City may want to reject all bids and rebid in the Winter /Spring of
2012 if bid prices are too high.
City of Eagan
City Project No. 1051
Ci ty of Eagan
PROJECT SCHEDULE
Page 11
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CEDAR GROVE REDEVELOPMENT AREA
Appendix A
Figures
+ Ciiy orBajau
City of Eagan
City Project No. 1051
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CEDAR GROVE REDEVELOPMENT AREA
Appendix B
Cedar Grove Parkway Trail
Proposed Construction Plans
C ity of Eau
City of Eagan
City Project No. 1051
-713
SEE SHEET XX
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CEDAR GROVE REDEVELOPMENT AREA
Appendix C
Cedar Grove Redevelopment Area &
Cedar Grove Parkway Trail
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C ity of Eagan
City of Eagan
City Project No. 1051
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Cedar Grove Parkway Trail
City of Eagan
City Project No. 1051
ads
UNIT
CEDAR GROVE PKWY TRAIL
ITEM
ITEM DESCRIPTION
UNIT
COST
QUANTITY
COST
1
MODULAR RETAINING WALL
SO FT
$25.00
2
$66,875.0
2
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TON
$100.00
135
$13500.00
3
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TON
$14.00
420
$5,880.00
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LIN FT
$15.00
1
$21,000.00
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2,200
$6,600.00
6
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SY
$45.00
113
$5
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SY
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2,800
$8,400.00
8
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539
$37.730.00
9
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700
$350.00
10
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CY
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500
$4
11
LIGHTING SYSTEM
SYSTEM
$78
1
$78
CONSTRUCTION SUBTOTAL
$247
CONTINGENCIES (10%)
$24,742
CONSTRUCTION TOTAL
$272162
IN DIRECT COSTS 35%
$95
TOTAL PROJECT COST
$367,419
ads
Agenda Information Memo
March 1, 2011 Eagan City Council Meeting
A. PROJECT 971, DUCKWOOD DRIVE OVERPASS
BRIDGE & STREET IMPROVEMENTS
ACTION TO BE CONSIDERED: Receive the Engineering Design Report for Project 971 (Duckwood Drive
Overpass - Bridge and Street Improvements) as presented and take one of the following actions:
1. Approve Project 971 and the plans and specifications for Contract 09 -18, Duckwood Drive Overpass
(Bridge and Street Improvements) and authorize the advertisement for a bid opening to be held at
10:30 a.m. on Thursday, April 14, 2011; OR
2. Deny Project 971.
FACTS:
• On March 16, 2010, the City Council amended the Part III 5 -Year Capital Improvement Program
(2010 -2014) to incorporate the placement of Project 971 (Duckwood Drive/Federal Drive - Bridge and
Street Improvements) in 2011. The improvement includes the construction of the Duckwood Drive
Overpass and associated street improvements.
• Project 971 would provide for the extension of Duckwood Drive, connecting Federal Drive with Pilot
Knob Road, over I -35E as a new grade separated crossing. The proposed project includes
reconfiguration of the existing intersection of Pilot Knob Road and Duckwood Drive, including the
traffic signal, modification to the right -turn lane for the northbound I -35E ramp east of Pilot Knob
Road, and bituminous trails on both sides of Duckwood Drive.
• Completion of the Duckwood Drive Overpass is part of a broader, long -term effort to alleviate
worsening congestion at the intersection of two county roads (Pilot Knob Road and Yankee Doodle
Road) by separating the local traffic from regional commuters. Project 971 would complete this nearly
17 year old 'Ring Road" concept.
• On September 29, 2010, an open house was held for the public at which time staff provided details
about the proposed scope, financing and schedule for constructing said improvements. 32 residents
and business representatives attended to share concerns, questions and support for the project. Of
those, 11 filled out comment cards (see attached summary)
• On December 10, 2010, the City received final comments from the Minnesota Department of
Transportation (MnDOT) necessary for final approval.
• The plans and specifications have been completed by the SRF Consulting Group Inc. reviewed by the
City Engineer and are being presented to the City Council for their approval and authorization for the
advertisement of bids in hopes of benefiting from the favorable bidding climate this winter. Required
rights of way and easements have been secured from all property owners except one (Town Center
Auto Mall), which is proceeding through the Eminent Domain process.
• The Best Value Contracting method of procurement would be used for this contract, and would be
advertised in the solicitation of bids. All bids would be evaluated in an open and competitive manner.
• Notices have been sent to all affected property owners and attendees at the Sept 29 open house
informing them of this next step in this project process.
ATTACHMENTS:
• Engineering Design Report, pages � — throu
• Open House Comment Card Summary, page
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City of a are
Mike Maguire February 22, 2011
Mayor
Honorable Mayor and City Council
Paul Bakken City of Eagan
Cyndee Fields 3830 Pilot Knob Road
Gary Hansen Eagan, MN 55122
Meg Tilley
Council Members Re: Duckwood Drive Overpass
City Project No. 971
Thomas Hedges Dear Mayor and City Council:
City Administrator
Attached is our report for the Duckwood Drive Overpass, City Project No. 971. The report
presents and discusses the proposed improvements and includes a cost estimate, funding
and schedule.
We would be pleased to meet with the City Council at your convenience to review and
Municipal Center discuss the contents of this report.
3830 Pilot Knob Road
Sincerely,
Eagan, MN 55122 -1810
651.675.5000 phone
651.675.5012 fax Russ A. Matthys
651.454.8535 TDD City Engineer
Maintenance Facility
3501 Coachman Point
Eagan, MN 55122
651.675.5300 phone
651.675.5360 fax Reviewed
651.454.8535 TDD
www.cityofeagan.com
pt. of Public Works
Reviewed Jl3y :.
Finance Dept.
The Lone Oak Tree
The symbol of
strength bld& *66d Drive Overpass
in our community.
I hereby certify that this report was prepared by me or under
my direct supervision and that I am a duly Licensed Professional
Engineer under the laws of the State of Minnesota.
Russ A. Matthys
Date: ' 2 z r Reg. No. 22464
Date:
Date: !
1
a b I
TABLE OF CONTENTS
Page
Introduction /History .................................................................... ............................... 3
Scope........................................................................................... ............................... 4
Feasibility and Recommendations ................................................ ............................... 4
Proposed Improvements .............................................................. ............................... 6
Easements /Permits ...................................................................... ............................... 7
CostEstimate ............................................................................... ............................... 8
Assessments................................................................................ ............................... 8
RevenueSource ........................................................................... ............................... 8
ProjectSchedule .......................................................................... ............................... 9
LIST OF APPENDICES
Appendix A
Figures
- 1 Ring Road Improvements
- 2 Duckwood Drive Overpass
- 3 Duckwood Drive Overpass Operations Summary
- 4 Duckwood Drive Overpass Capacity Summary
- 5 Project Location: Duckwood Overpass Traffic Study
2 Duckwood Drive Overpass
February 2011
Duckwood Drive Overpass
Eagan, Minnesota
Introduction /History
History
Since 1985, the City has recognized the growing congestion at the interchange of 1 -35E with
Pilot Knob Road and Yankee Doodle Road. Maximizing interchange capacity with physical
improvements to the existing roadway system alone will not accommodate the projected traffic
volumes associated with full development in this area. In 1991, the City amended the
Transportation Element of its Comprehensive Guide Plan to identify a future "Ring Road"
concept. Since then, the City has completed numerous public improvements along the
designated Ring Road route to systematically accommodate the ultimate completion of the
recognized transportation system enhancement. The final unconstructed segment of the Ring
Road is the extension of Duckwood Drive over I -35E, connecting Federal Drive with Pilot Knob
Road (see Figure 1, Appendix A). When completed, the Ring Road will have an important
impact on local operations, providing a continuous transportation loop for local traffic separate
from regional commuters and connecting land uses around the intersection of Pilot Knob Road
and Yankee Doodle Road.
Recent Actions
On March 16, 2010, the City Council amended the Part III 5 -Year Capital Improvement Program
(2010 -2014) to incorporate the inclusion of Contract 09 -18 (Duckwood Drive /Federal Drive -
Bridge /Street Improvements) in 2011. An open house was held at city hall on September 29,
2010, to share draft design details and solicit input from the public. On December 10, 2010, the
City received the final (minor) comments from the various functional areas at the Minnesota
Department of Transportation (MnDOT) that reviewed the plans for the overpass and related
street improvements.
Duckwood Drive Overpass 3
RP
Scope
This project would provide for the extension of Duckwood Drive, connecting Federal Drive with
Pilot Knob Road, over 1 -35E as a new grade separated crossing that will complete the Ring Road
concept (Figure 2, Appendix A). The proposed project is approximately 1,500 feet (0.3 miles) in
length and includes reconfiguration of the existing signalized intersection of Pilot Knob Road
and Duckwood Drive, modification to the right -turn lane for the northbound 1 -35E ramp east of
Pilot Knob Road, modification to the right -turn lane for westbound Duckwood Drive at the
intersection with Pilot Knob Road and bituminous trails on both sides of Duckwood Drive.
Construction of the overpass and street improvements would include grading, aggregate base,
bridge construction, bituminous base and surfacing, concrete curb and gutter, storm sewer,
traffic signals, lighting, bituminous trail, water quality improvements, erosion control and final
site restoration.
Feasibility and Recommendations
The construction of the new 1 -35E overpass at Duckwood Drive would result in several benefits.
Component of Improved Long -Term Local & Regional Traffic
Completion of the Duckwood Drive Overpass is part of a broader, long -term effort to alleviate
worsening congestion at the intersection of two county roads (Pilot Knob Road and Yankee
Doodle Road) by separating the local traffic from regional commuters. Figures 3 and 4
(Appendix A) detail a travel demand model operations and congestion summary, respectively,
in the project area. Figure 5 indicates the intersection locations that were analyzed.
Construction of the overpass would help alleviate long -term congestion as one of several future
local and regional improvements. Together, these local and regional improvements would
result in all intersections operating at an acceptable Level of Service by year 2030.
The results of the travel model hide the important local benefits this project would provide,
primarily highlighting the collective long -term regional benefit in congestion improvements for
the significant regional operations. In the near term, the project would have an important
impact on local operations and connections. The project would assist local trips via car, bus,
bike and foot in reaching destinations east and west of 1 -35E without needing to traverse the
heavily congested, regional intersection of Pilot Knob Road and Yankee Doodle Road.
4 gJ Duckwood Drive Overpass
Traffic Impact on Federal Drive Traffic South of Duckwood Drive
The travel demand model forecast, based on completion of the overpass, shows a minor
increase in the number of vehicles heading south on Federal Drive. Traffic on Federal Drive
south of Duckwood Drive is forecast to increase by 300 vehicles per day. However, less than
100 of these vehicles would be destined for Blue Cross Blue Shield or Delta Dental corporate
sites. Among these 100 new trips, most would originate at residences along Duckwood Drive
and Denmark Avenue. The remaining 200 vehicle increase would be from neighborhoods in the
vicinity of Federal Drive using the overpass to cross 1 -35E to access the Town Centre retail area.
Forecast travel patterns on Federal Drive were further reviewed to determine the extent of
commuter through- traffic to Blue Cross Blue Shield or Delta Dental. The results were reviewed
in more detail because the travel demand model did not identify commuters potentially using
the Pilot Knob Road exit on northbound 1 -35E and Duckwood Drive overpass as a route to the
Blue Cross Blue Shield or Delta Dental campuses.
The below table lists the estimated peak travel time to Blue Cross Blue Shield from a point on 1-
35E immediately south of Diffley Road. Similar times would be anticiapted for Delta Dental.
The presumed primary route for this trip (using the arterial road system) would be via 1 -35E,
Pilot Knob Road and Yankee Doodle Road. The estimate a.m. peak hour travel time is
approximately nine minutes along this route and includes the average left -turn delay at key
intersections, including the significant left -turn delay at the intersection of Pilot Knob Road and
Yankee Doodle Road.
Estimated Travel Time From 1- 35E / Difflev Road to Blue Cross Blue Shield Corporate Site
Route
A.M. Peak
Travel Time
via Pilot Knob Road and Yankee Doodle Road
9.2 Minutes
via Pilot Knob Road, Duckwood Drive Overpass, Federal Drive, and Ashbury Road
7.9 Minutes
via Pilot Knob Road, Duckwood Drive Overpass, Federal Drive, and Yankee Doodle Road
7.4 Minutes
via Diff ley Road and Blackhawk Road
1 6.0 Minutes
The table identifies regional trips to Blue Cross Blue Shield would benefit slightly from the
Duckwood Drive overpass by avoiding the northbound left -turn delay at Pilot Knob Road and
Yankee Doodle Road during the a.m. peak hour. Once across 1 -35E on Duckwood Drive, two
routes were further reviewed: via Federal Drive and Ashbury Road (to the south) and via
Federal Drive and Yankee Doodle Road (to the north). The model forecast trips via Federal
Drive and Yankee Doodle Road to be approximately 30 seconds shorter than via Federal Drive
and Ashbury Road. It should be noted that the analysis assumes peak hour conditions with left -
turn delays. During off -peak or less congested conditions the travel time via Pilot Knob Road
Duckwood Drive Overpass Q 5
v
and Yankee Doodle Road would be less, reducing the likelihood that commuters would use
Federal Drive and Ashbury Road to reach Blue Cross Blue Shield or Delta Dental.
The table also indicates that using any of these three routes is notably longer than traveling via
Diffley Road and Blackhawk Road. Furthermore, a significant portion of traffic originating south
of Diffley Road can be expected to use TH 77 (Cedar Avenue Freeway) and TH 13 to access Blue
Cross Blue Shield /Delta Dental.
Complete Central Area Ring Road Concept
The project would construct the final segment of the City's Ring Road concept as developed in
its Comprehensive Guide Plan. The overpass would finalize a logical and continuous loop
around the congested intersection of Yankee Doodle Road and Pilot Knob Road and the City's
central business district. This continuous loop would serve to better connect local and visiting
traffic with businesses. Completion of the Ring Road woould also provide a new connection for
existing sidewalks and trails, allowing pedestrians and bicyclists to reach businesses and
residences without having to traverse the congested Yankee Doodle Road and Pilot Knob Road
intersection.
Favorable Bid Prices
The City expects bidding an approved project in late winter /early spring 2011, with the current
construction lull, as opposed to a later year, will attract considerable attention from contractors
and lead to a favorable contract price. The City received bids below the engineer's estimate on
several projects in 2010 and anticipates this trend will continue in 2011. Recent
communications with other cities currently bidding contracts is finding this to be the case.
Proposed Improvements
This project would provide for the extension of Duckwood Drive, connecting Federal Drive with
Pilot Knob Road, over 1 -35E as a new grade separated crossing. This project would complete the
Ring Road concept. Construction of associated improvements, including the realignment of
Federal Drive to connect into the Duckwood Drive extension as the major thoroughfare and
provide a "T" intersection for access to the Blackhawk Glen /Ridge neighborhood, as well as an
upgraded traffic signal at Pilot Knob Road and Duckwood Drive, would also be necessary.
Construction of the overpass and street improvements would include grading, aggregate base,
bridge construction, bituminous base and surfacing, concrete curb and gutter, storm sewer,
traffic signals, lighting, bituminous trail, water quality improvements, erosion control and final
site restoration.
6 97 Duckwood Drive Overpass
The typical section of Duckwood Drive would be a two -lane, 44 foot wide undivided roadway
with concrete sidewalk and /or bituminous trail on both sides of the roadway. The bridge over
1 -35E would be approximately 65 feet wide, accommodating two lanes of traffic with shoulders
and sidewalks on both sides of the roadway, comparable to the Northwood Parkway bridge.
The bridge proposal is a three -span, prestressed concrete beam structure. Street lighting would
also be installed within the public right of way.
A dedicated right -turn lane is proposed to be added on northbound Pilot Knob Road, north of
Duckwood Drive, providing earlier entrance to the existing free right -turn at the 1 -35E
northbound entrance ramp in an effort to reduce traffic congestion. This minor improvement is
anticipated to have a significant impact on the northbound AM rush hour traffic, which
presently can often back -up as far south as Wescott Road. The dedicated right -turn lane will
also be modified on westbound Duckwood Drive east of Pilot Knob Road as a safety
enhancement. This intersection currently experiences a crash rate of 1.1, significantly higher
than the typical rate of 0.8 for a similar type of signalized intersection. Half of the accidents
occur at the northeast corner of the interection in conjunction with the right turn movements.
The proposed improvement would also improve the safety of this location for pedestrians.
An existing pond on each side of 1 -35E would be reconstructed and expanded to increase their
stormwater treatment capacity for the benefit of the bridge and street improvements.
Easement /Permits
The Duckwood Drive extension would be constructed within public right -of -way. Existing right -
of -way varies in width between 80 -feet and 100 -feet. The new bridge structure and abutment
would be constructed in the 1 -35E right -of -way (Mn /DOT Right of Way Plat No. 19 -52).
All of the requested easement or property acquisitions needed for construction have been
completed, other than easements on the auto mall property at the northeast corner of Pilot
Knob Road and Duckwood Drive for the proposed Duckwood Drive right turn lane modification.
The improvements are not related to the overpass construction, but were added to the project
for cost benefit purposes to address a long standing safety issue. The easements are being
pursued through condemnation efforts so that the safety enhancements may be included with
the overpass improvements. However, the project is able to proceed with the deletion of the
right turn lane modifications without the acquisition of the easements.
Duckwood Drive Overpass 7
17b
Cost Estimate
The cost estimate below is based on anticipated 2011 construction costs and includes a 10%
contingency and indirect cost of 30 %, which include legal, administration, engineering, and
bond interest. A summary of the costs is as follows:
Expenses
Estimated Duckwood Drive Overpass Cost
$
5,451,600
Estimated Pilot Knob /35 -E Ramp Right Lane Cost
$
114,800
Estimated Duckwood Dr Right Lane Cost
$
142,000
Estimated Pilot Knob /Duckwood Traffic Signal Cost
$
407,500
Estimated Right of Way /Easement Acquisition
$
920,500
Total Estimated Improvement Cost $ 7,036,400
Financing
No special assessments are proposed to be levied for this project. The project will be funded
through the City's Major Street Fund and cost participation agreements with Dakota County for
related county road improvements.
Revenue Source
As part of the 2005 Federal Appropriation Act, $1,000,000 of funding was allocated to the
Central Area Ring Road project with no requirements for matching local funds.
Approximately $360,000 of the allocated federal funds were spent on the final design of the
Northwood Parkway Overpass segment of the Central Area Ring Road in 2007. In 2009,
approximately $100,000 was allocated for the completion of a Traffic Study for the Duckwood
Drive segment of the Central Area Ring Road.
The estimated cost for the completion of preliminary engineering, final design, environmental
documentation and the preparation of plans and specifications for the construction of the
Duckwood Drive Overpass segment of the Central Area Ring Road is $455,000. Any unallocated
federal funds will be reserved for future transportation improvements in the Central Area
which have been identified in the Duckwood Drive Overpass Traffic Study.
The 2009 - 2012 State Transportation Improvement Program (STIP) for the Twin Cities
Metropolitan Area will be amended to include $455,000 for the completion of preliminary
engineering, final design, environmental documentation and the preparation of plans and
8 1 � I Duckwood Drive Overpass
specifications for the construction of the Duckwood Drive Overpass segment of the Central
Area Ring Road.
Congestion reduction and safety enhancements recommended by the Dakota County
Transportation Department have been included as part of the project for cost benefit purposes.
Standard cost sharing between the County and City would follow the 55 %/45% policy for said
improvements (50 %/50% on traffic signals).
A summary of revenue sources is listed below:
The City's Major Street Fund will finance the estimated project deficit of $6,215,300 (88% of total).
Proiect Schedule
Authorize Preparation of Feasibility Report ................. ............................... March 16, 2010
Informational Meeting ..................... ............................... ......................September 29, 2010
Report Presentation ........................................................ ............................... March 1, 2011
Approve Plans and Specifications ................................... ............................... March 1, 2011
AwardContract ...................................... ............................... ..........................April 21, 2011
Project Completion ..................................................... ............................... November, 2011
Duckwood Drive Overpass
9
9 0�
Federal
Contribution
County
Contribution
City
Contribution
Duckwood Drive Overpass Design
$ 455,000
$ 0
$ 0
Duckwood Drive Overpass & Esmts
$ 0
$ 0
$ 5,862,900
Pilot Knob /35 -E Ramp Right Lane
$ 0
$ 63,150
$ 51,650
Duckwood Dr Right Lane & Esmts
$ 0
$ 99,200
$ 97,000
Pilot Knob /Duckwood Traffic Signal
$ 0
$ 203,750
$ 203,750
Totals
$ 455,000
$ 366,100
$ 6,215,300
The City's Major Street Fund will finance the estimated project deficit of $6,215,300 (88% of total).
Proiect Schedule
Authorize Preparation of Feasibility Report ................. ............................... March 16, 2010
Informational Meeting ..................... ............................... ......................September 29, 2010
Report Presentation ........................................................ ............................... March 1, 2011
Approve Plans and Specifications ................................... ............................... March 1, 2011
AwardContract ...................................... ............................... ..........................April 21, 2011
Project Completion ..................................................... ............................... November, 2011
Duckwood Drive Overpass
9
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Figure 3
Duckwood Drive Overpass Operations Summary:
Intersection
Existing
; Year
2030 No Build*
Year 2030 Build With
Overpass
-4
Year 2030 Build with
Overpass- Improved
A. M.
P.M.
A. M.
P.M.
A. M.
P.M.
;`F;
A.M.
P.M.
Yankee Doodle Road and Central Parkway
B
C
C
D
C
D
C
D
Yankee Doodle Road and Pilot Knob Road
D
D
D
OEM
D
A
if
D
D/E
Yankee Doodle Road and 1 -35E West Ramp
C
D
C
D
C
D
C
C
Yankee Doodle Road and Denmark Avenue
8
D
C
D
y
C
D
C
D
Yankee Doodle Road and Promenade Avenue
A/B
A/F
B
D
'f
B
D
B
D
Yankee Doodle Road and Lexington Avenue
C
D
D
D
3
D
D
r
D
D
Yankee Doodle Road and Wescott Woodlands
A/C
A/D
C
B
C
B
C
B
Pilot Knob Road and Central Parkway
B
B
-'
B
C
B
C
B
C
Pilot Knob Road and 1 -35E North Ramp
Pilot Knob Road and 1 -35E South Ramp
Pilot Knob Road and Duckwood Drive
B
D
C
C
C
C
=,`
C;'
C
C
C
D
D
D
D
Pilot Knob Road and Crestridge Lane
A/F
A/E
A/F
A/F
z
A/F
A/F
A/F
A/F
Pilot Knob Road and Wescott Road
C
B
F
C
F
C
A
D
C
Federal Drive and Washington Drive
A
A/B
B
B
D
C
D
C
Federal Drive and Violte Lane
A/B
A/B
A/B
A/B
4
Northwood Parkway and Promenade Avenue
A/B
A/B
A/B
A/B
A/B
A/B
A/B
A/B
Northwood Parkway and Denmark Avenue (North)
A/B
A/C
A/B
A/D
A/B
A/D
A/B
A/D
Northwood Parkway and Denmark Avenue (South)
A/B
B
A
C
A
C
r
A
C
Denmark Avenue and Promenade Place
B
A/D
A/B
A/B
A/B
A/F
A
B
Denmark Avenue and Town Centre Drive
B
C
C
D
C
D
C
D
Denmark Avenue and Duckwood Drive
C
B
B
A
B
Duckwood Drive and Towncentre Drive
B
B
F
F=
F
E
C
C
Duckwood Drive and Lexington Avenue
B
B
C
C
C
C
"
C
C
Duckwood Drive and Crestridge Drive
C/F
E/F
A/B
A/C
Duckwood Drive and Federal Drive
A/B
A /B!
A/B
A/B
Duckwood Drive Overpass
Figure 4
Duckwood Drive Overpass Capacity Summary:
Intersection
Existing
Year 2030 No Build*
Year 2030 Build With
Overpass
Year 2030 Build with
Overpass- Improved
A.M.
P.M.
A.M.
P.M.
A.M.
P.M.
A.M.
P.M.
Yankee Doodle Road and Central Parkway
0.45
0.65
0.65
0.95
0.65
0.85
0.65
0.85
Yankee Doodle Road and Pilot Knob Road
0.75
0.85
0.95
1.15
0.90
1.05
0.90
0.90
Yankee Doodle Road and 1 -35E West Ramp
0.45
0.65
0.75
0.75
0.75
0.75
0.75
0.75
Yankee Doodle Road and Denmark Avenue
0.40
0.70
0.70
0.95
0.70
0.95
0.70
0.95
Yankee Doodle Road and Promenade Avenue
-
0.60
0.80
0.60
0.80
0.60
0.80
Yankee Doodle Road and Lexington Avenue
0.65
0.70
0.90
0.95
0.90
0.95
0.90
0.95
Yankee Doodle Road and Wescott Woodlands
0.75
0.85
0.75
0.85
0.75
0.85
Pilot Knob Road and Central Parkway
0.35
0.45
0.50
0.60
0.50
0.60
0.50
0.60
Pilot Knob Road and 1 -35E North Ramp
Pilot Knob Road and 1 -35E South Ramp
Pilot Knob Road and Duckwood Drive
0.65
0.95
0.70
0.90
0.75
0.75
0.90
a
0.85
='
0.85
0.95
0.85
0.95
0.80
0.90
Pilot Knob Road and Crestridge Lane
-
-
Pilot Knob Road and Wescott Road
0.75
0.70
0.95
0.90
0.95
0.90
0.95
0.90
Federal Drive and Washington Drive
Federal Drive and Violte Lane
Northwood Parkway and Promenade Avenue
Northwood Parkway and Denmark Avenue (North)
Northwood Parkway and Denmark Avenue (South)
Denmark Avenue and Promenade Place
-
-
0.20
0.45
Denmark Avenue and Town Centre Drive
0.20
0.50
0.40
0.55
0.40
0.55
0.40
0.55
Denmark Avenue and Duckwood Drive
0.45
0.70
Duckwood Drive and Towncentre Drive
0.40
0.60
0.55
035
0.60
0.75
O.SS
0.75
Duckwood Drive and Lexington Avenue
0.55
0.60
0.75
0.85
0.75
0.85
0.75
0.85
Duckwood Drive and Crestridge Drive
-
-
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Agenda Information Memo
March 1, 2011, Eagan City Council Meeting
VII. NEW BUSINESS
A. INTERIM USE PERMIT — 3812 BLACKHAWK RIDGE PLACE (TSCHERNE)
ACTION TO BE CONSIDERED:
To recommend approval of an Interim Use Permit to allow a kennel on property located at 3812
Blackhawk Ridge Place for Lot 15, Block 2, Blackhawk Ridge 2 nd Addition, subject to the
conditions listed in the APC minutes.
REQUIRED VOTE FOR APPROVAL: Majority of Councilmembers present.
FACTS:
➢ The property is a' /2 -acre in size and contains a single - family home. Access is from
Blackhawk Ridge Place and the rear yard abuts I -35E.
➢ In 2006, the City approved a 5 -year Interim Use Permit for a kennel which expires in
April 2011.
➢ By definition, a kennel is defined as "any place, building, tract of land, abode or vehicle,
wherein or whereon a total of four or more dogs ... over six months of age, are kept,
kept for sale, or boarded."
➢ The applicant proposes to care for up to 4 guest dogs at any one time. The 4 guest dogs
are in addition to her personal pets, which is currently one dog. In 2006, the applicant
had three dogs of her own.
➢ The dogs the applicant cares for are typically special needs dogs that do not do well in a
traditional commercial kennel setting.
➢ If approved, an administrative kennel license would be required.
➢ No changes or alterations to the property or home are necessary to accommodate the use.
➢ The Eagan Animal Control Officer has conducted regular inspections throughout the term of
the IUP, all of which have been satisfactory.
➢ The Advisory Planning Commission held a public hearing on February 22, 2011 and
recommended approval.
ISSUES: None
60 -DAY AGENCY ACTION DEADLINE: March 19, 2011
ATTACHMENTS (3):
Location Map, pages/ t
February 22, 2011, APC minutes, page ,
Planning Report, pages fap through
Advisory Planning Commission
February 22, 2011
Page 2 of 5
IV. PUBLIC HEARINGS
A. Tscherne - Blackhawk Ridge Place
Applicant Name:Lesley Tscherne
Location:3812 Blackhawk Ridge Place; Lot 15, block 2, Blackhawk Ridge 2nd Addition
Application:lnterim Use Permit
An Interim Use Permit to allow a kennel service in her single family home.
File Number: 21- IN- 01 -01 -11
Planner Dudziak introduced this item and highlighted the information presented in the City Staff
report dated February 16, 2011. She noted the background and history.
Chair Chavez opened the public hearing.
There being no public comment, Chair Chavez closed the public hearing and turned the
discussion back to the Commission.
Member Filipi moved, Member Supina seconded a motion to recommend approval of an Interim
Use Permit to allow a kennel on property located at 3812 Blackhawk Ridge Place for Lot 15,
Block 2, Blackhawk Ridge 2 nd Addition, subject to the following conditions:
Member Dugan stated reasons for approval are that it is a good use of the property, there have
been no complaints about the property, and the neighbors support the proposal.
1. The Interim Use Permit shall be recorded against the property at Dakota County.
2. The premises are allowed no more than four (4) guest dogs at any one time.
3. The applicant must maintain a current kennel license issued by the City.
4. No full -time boarding of animals for commercial purposes may occur on this property.
5. The operations of the kennel must comply with the standards in Chapter 10 of the City
Code regarding the keeping of animals.
6. The Interim Use Permit shall expire 5 years from the date of approval.
All voted in favor. Motion carried 6 -0.
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Project Name: Lesley 7scherne (3812 Blackhawk Ridge PI.)
Request: Interim Use Permit Legend
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Case Nos.: 21- 1N- 01 -01 -11 City Boundary
Parcels
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PLANNING REPORT
CITY OF EAGAN
REPORT DATE: February 16, 2011
APPLICANT: Lesley Tscherne
PROPERTY OWNER: Same
REQUEST: Interim Use Permit
LOCATION: 3812 Blackhawk Ridge Place
CASE: 21- PA- 03 -02 -06
HEARING DATE: February 22, 2011
APPLICATION DATE: January 18, 2011
PREPARED BY: Pamela Dudziak
COMPREHENSIVE PLAN: LD, Low Density Residential
ZONING: PD, Planned Development
SUMMARY OF REQUEST
The applicant is requesting approval of an Interim Use Permit to allow a kennel on property
located at 3812 Blackhawk Ridge Place for Lot 15, Block 2, Blackhawk Ridge 2 nd Addition. The
applicant would like to continue providing dog "babysitting" services at her home.
AUTHORITY FOR REVIEW
City Code Chapter 11, Section 11.50 Subdivision 6C states: The Council may issue interim use
permits for an interim use of property if:
1. The use is deemed to be temporary in light of the Comprehensive Guide Plan designation
for the property site on which the use is located and the use conforms to the bulk and
performance standards of the zoning regulations herein;
2. The date or event that will terminate the use can be identified with certainty;
3. Permission of the use will not impose additional costs on the public if it is necessary for
the public to take the property in the future; and
4. The user agrees to any conditions that the Council deems appropriate for permission of
the use; and
5. The use meets the standards set forth in the zoning regulations herein governing
conditional use permits.
6. The city detennines that the property is in compliance with City Code.
` oc-�
Planning Report — Lesley Tscherne
February 22, 2011
Page 2
City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following.
Subdivision 4C states that the Planning Commission shall recommend a conditional use pen
and the Council shall issue such conditional use permits only if it finds that such use at the
proposed location:
Will not be detrimental to or endanger the public health, safety, or general welfare of the
neighborhood or the City.
2. Will be harmonious with the general and applicable specific objectives of the
Comprehensive Plan and City Code provisions.
Will be designed, constructed, operated and maintained so as to be compatible in
appearance with the existing or intended character of the general vicinity and will not
change the essential character of that area, nor substantially diminish or impair property
values within the neighborhood.
4. Will be served adequately by essential public facilities and services, including streets,
police and fire protection, drainage structures, refuse disposal, water and sewer systems
and schools.
5. Will not involve uses, activities, processes, materials, equipment and conditions of
operation that will be hazardous or detrimental to any persons, property or the general
welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors.
6. Will have vehicular ingress and egress to the property which does not create traffic
congestion or interfere with traffic on surrounding public streets.
7. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of
major importance.
8. Is appropriate after considering whether the property is in compliance with the City Code.
Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the
Planning Commission and the Council may attach whatever reasonable conditions they deem
necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value
of other property within the district, and to achieve the goals and objectives of the
Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require
such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in
connection therewith are being and will be complied with.
BACKGROUND /HISTORY
This property consists of a' /2 acre lot located on a cul -de -sac that backs up to I -35E. In 2006, the
City approved an Interim Use Permit (IUP) to allow the applicant to have up to 4 guest dogs in her
/DJ
Planning Report — Lesley Tscherne
February 22, 2011
Page 3
home. The applicant cares for special -needs dogs at the subject site in addition to having her own
pet dogs. By definition, the keeping of 4 or more dogs over 6 months of age is considered a kennel
and requires a kennel license.
The applicant has maintained a kennel license for the past five years, as required by City Code and
the Interim Use Permit. The Eagan Animal Control Officer has conducted regular inspections
throughout the term of the IUP, all of which have been satisfactory. The City has no record of
complaints regarding the kennel operations at the subject site.
EXISTING CONDITIONS
The single family home was built in 1993. The rear yard is fenced with a 6' wood privacy fence,
and divided into two enclosed areas. In 2006, the applicant had three dogs of her own; she
currently has just one.
SURROUNDING USES
The site is surrounded by single family homes, zoned PD and guided LD, and abuts I -35E to the
east.
EVALUATION OF REQUEST
Code Requirements — Section 11.50 Subdivision 6 of the City Code provides for an Interim Use
Pen "to allow for a reasonable use of property for uses not specifically permitted in a zoning
district on a temporary basis as deemed appropriate by the city council upon recommendation of
1611
Planning Report — Lesley Tscherne
February 22, 2011
Page 4
the advisory planning commission and benefit the public good." The evaluation criteria for an
interim use pen are listed in the Authority For Review section of this report.
Section 6.38 of the City Code defines a kennel as "any place, building, tract of land, abode or
vehicle, wherein or whereon a total of four or more dogs, cats, ferrets, or rabbits or combination
thereof, over six months of age, are kept, kept for sale, or boarded." Additionally, a license is
required to operate or maintain a kennel. The license requirements and other City Code
provisions relate specifically to the operations and conditions in which the animals are kept. If
approved, the City Code requires an administrative kennel license in addition to the Interim Use
Pen Regular inspections will be conducted by the Animal Control Officer for the annual
kennel permit.
Proposal — The applicant is requesting renewal of the IUP for another 5 -year term. While she
currently has only one dog of her own, she wishes to retain the ability to adopt one or two more
dogs, as would be permitted for any other single- family residence, and allow for up to 4 guest
dogs, typically from one or two families at a time. The 2006 IUP provided for up to 4 guest
dogs; therefore, at any one time, there would not be more than 7 dogs total.
The applicant cares for dogs only as needed by their owners and typically takes in dogs for about
12 days in a month. The animals are primarily geriatric or special needs dogs that may require,
among other things, medication, special diets, assistance with mobility or other special attention,
as well as dogs that are emotionally challenged.
Site Plan - No additional site or building modifications are proposed to the home or property.
According to the applicant's narrative, she has 2 bedrooms in her home reserved for visiting
dogs. The back yard is completely fenced in with a 6' wood privacy fence to allow the dogs
room to run and exercise. Access to the site is from Blackhawk Cove. Visitor parking is
available on the driveway and on the street for families dropping off or picking up their animals.
Compatibility with Surrounding Area — While kennels are not typically permitted in residential
zoning districts, the scale of this proposal and a history of satisfactory inspections and no
complaints reflect an operation that appears compatible with the surrounding area. The IUP
allows for uses not otherwise permitted in a zoning district, tenninates when the specified teen
has elapsed, and requires a new application and public review if renewal of the IUP is requested
in the future.
We have received one letter (attached) from a neighbor in support of this request.
SUMMARY /CONCLUSION
Lesley Tscheme is requesting the approval of an Interim Use Permit to allow a kennel on the ' / 2
acre lot located at 3812 Blackhawk Ridge Place. Ms. Tscherne provides occasional dog
"babysitting" services at her home, caring for up to 4 guest dogs at one time, most of which are
special needs animals that require a high level of care and would not function well in a traditional
kennel environment. City Code designates as a kennel any location where four or more dogs are
kept. In addition to the zoning approval, an administrative kennel license is required.
Planning Report — Lesley Tscherne
February 22, 2011
Page 5
ACTION TO BE CONSIDERED
To recommend approval of an Interim Use Permit to allow a kennel on property located at 3812
Blackhawk Ridge Place for Lot 15, Block 2, Blackhawk Ridge 2 nd Addition. If approved the
following conditions shall apply:
1. The Interim Use Pen shall be recorded against the property at Dakota County.
2. The premises are allowed no more than four (4) guest dogs at any one time.
3. The applicant must maintain a current kennel license issued by the City.
4. No full -time boarding of animals for commercial purposes may occur on this property.
5. The operations of the kennel must comply with the standards in Chapter 10 of the City
Code regarding the keeping of animals.
6. The Interim Use Permit shall expire 5 years from the date of approval.
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Application: Lesley Tscherne
Type: Interim Use Permit
Case No.: 12-IN-01-01-11
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Blaine, MN 55434
783- 1880•Fox 783 -1883
Certificate of Survey for: Joe Gorman Construction Co.
House Address: 3812 Blackhawk Ridge Place, Eagan, MN
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scc.o Denotes Proposed Elevation Lowest Floor Elevation:
- — - Denotes Drainage & Utility Easement To of Block Elevation: 857.83
Denotes Drainage Flow Direction F
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LOT 15 BLOCK 2 BLACKHAWK RIDGE 2ND A
DAKOTA COUNTY, MINNESOTA
I hereby certify that this survey, plan or reoort was prepared by me or under my direct rupee— iislon and that I am duly Registered Land Surveyor
under the laws of the Stale of Minnesota, Dated this STS day of M A-Y A.D, 1B1
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inh - feet ROGER . 511( cH J. REG. No. tee91
Scale: 1— c - . -
2422 Enterprise Drive '
Mendolo Heights, MN 55120
612) 681- 1914•Fox 681 -9488
0 93105.00 RECE IVED JAN 8 2011 /I A SITE PLAN
January 18, 2011
Attn: Eagan Planning Commission
Eagan City Council
I am writing this narrative to request an "interim conditional use permit" continuation.
In 2006, 1 requested and was granted a 5 year conditional use permit and a Eagan
Kennel license. What I do is babysit "special needs" dogs in my home. I have attached
my proposal and benefit statement from 2006 to this document. Everything is exactly
the same except:
I am 57 years old now.
Some of the room decor is newer or fresher.
In 2006, 1 owned 3 of my own dogs. The council granted me permission to have up to 7
dogs in my home. I have lost 2 of my dogs in the past 5 years due to old age. I presently
only have one. I am requesting to keep that number at 7 for the following reasons.
1. In case I want to add to my family. (adopt another dog).
2. Babysitting 4 special. needs dogs is a very safe, manageable number for me to care
for. I am suitably set up for it both in my house and outside. I am inspected yearly by
animal control with no problems or situations to be addressed. I have done this for
over 5 years without any complaints from my neighbors. My home is a very peaceful
and a serene retreat for these animals.
I have lived in Eagan since 1979. 1 have no intention of leaving. I feel it is the perfect city
and location to retire in eventually. I love Eagan and feel good about actually being able
to help some of its residents in my small way.
I thank you for your attention,
Lesley Tscherne
l
Written narrative describing proposal
The intent of this request is to be granted permission by the City Council of Eagan to
babysit just 2 families of dogs within my home. They are primarily geriatric, elderly or
with special needs, be it physical or mental. I actually have been doing this for a little
over a year without realizing this would constitute running a "kennel ".
A "Good Samaritan" felt the need to inform the City of Eagan of my occasional caring for
dogs and that's why I'm here before you now.
• There is no time line because nothing at all needs to change from how my home is
now.
• The existing land use of the subject property is "planned development" or "my home ".
My house is 3200 sf sitting on almost a' /2 acre of land contained within a wooden
privacy fence. The majority of my land backs up to 35E.
• My home is in a planned development. There are 16 homes within 350 feet of my
property . Seven of these homes are actually in an entirely different cul de sac but
happen to shoot off the back of my back yard.
• The impact of this planned development amendment will not change one thing to
the surrounding area. Nothing will change physically or structurally if this request
is granted. Everything will be the same as it has been since I moved in in 1997. My
property borders 35E on the entire back of my home. I live on a quiet cul de sac with
Blackhawk Lake directly behind the houses across the cul de sac. I have included
letters from my immediate neighbors stating that this would not be a problem or ever
has been. These dogs lounge very comfortably within one of my 2 guest bedrooms.
( letters and photos inclosed)
• The impact of this planned development amendment is nil. Not one thing will
change the subjec property itself. It will be as it has been for the last 9 years.
• In regards to your question of the impact of this planned development amendment on
city services such as sewer, water, storm water run -off and roads is ZERO. Nothing is
affected.
In regards to the question of whether this proposed land use amendment would result
in better use of the land, I definitely feel that helping a couple of elderly or special
needs dogs in a quiet, loving, knowledgeable environment could be anything but a
"better" use of 2 spare bedrooms in a big, empty house
I have never, ever had one animal related complaint filed against me.
Thank you for your attention
FROM 2006 PROPOSAL
11�,
Written narrative concisely describing the "public benefit" of the proposed amendment
How many of you have or know of a dog that is either:
• elderly, geriatric or just on in years ?
physically challenged in some way be it blind, deaf, or could even have something as common as hip
dysplasia and needs help walking or just getting around?
has anxiety issues and needs special attention and comfort?
needs ear or eye ointment daily or is taking daily pills ?
has an ongoing chronic illness such as Pancreantitus, Addison's, Cushings disease?
• very sensitive or in an emotional state that leaving it alone in a traditional kennel would mentally or
physically end up traumatizing them?
What I have done is opened the two guest bedrooms in my home to a small number of dogs. (4 max.)
They are usually owned by my neighbors, friends or relatives. The people that ask for my help greatly fear
leaving their pets behind when they need to travel for personal, business or inevitable family
emergencies. (hospitalization, family crisises).
I have made these rooms as safe, sanitary and comfortable as possible. They include human beds along
with puffy dog beds. They have color television with cable. It is not unusual for me to talk with these
parents daily regarding the health of their dogs.
When I watch a dog for you, it has my full attention. I do special diets. I lift and carry the lame ones
outside. I nurture and love the emotionally challenged ones. I administer daily medicines and frequently
care for them late at night when no one is around in a conventional kennel situation. Being I only baby sit
a couple of dogs, bordetella or kennel cough is unheard of when they stay with me.
Sometimes, the dog is not the issue as much as the owners. When family emergencies or medical
crisises arise, giving proper notice at a traditional kennel can be a problem. I am always flexible and
ready to help in these situations. Frequently in an emergency, I will drive to pick up these dogs allowing
the parents to attend to and concentrate on their crisis.
Please understand, I am not asking to run a kennel operation. I am not asking to allow dogs to run wild
and bark in my back yard. My caregiving is the total opposite of that.
I am only asking your permission to allow me to care for a few special dogs (only 2 families) in the privacy
of my home. I have never had a noise complaint. I have never had a feces complaint. I have a' /z acre of
land that is fenced and live on a quiet cul de sac backing up to 35E. Most of my neighbors never even
knew what I did until I told them. Then, they would ask me to help their dog.
From 1995 to 1999, 1 created and ran one of the most well established and respected dog facilities in the
country. (Silver Dog Bed and Biscuit) This work is my life, my passion and my formal training and
education. By you allowing me to occasionally babysit a few special needs dogs, 1 feel that am
contributing greatly to the publics need for a safe, healthy place to leave your dog which hopefully leaves
you with total "peace of mind ".
I am 52 years old and everything I have done in my life prior to now has led me to this point
welcome any restrictions, visitations by city officials, and annual renewal.
Thank you very much
FROM 2006 PR POSAL
February 10, 2011
Eagan Community Development Department
3830 Pilot Knob Road
Eagan, MN 55122
Dear Pam Dudziak and Eagan Planning Department:
I am writing you in regards to the notice I received in the mail for the Interim Use
Permit for Lesley Tsherne at 3812 Blackhawk Ridge Place (File Number: 21- IN -01-
01-11).
I would like you to know as being a next door neighbor to Lesley; I have absolutely
no complaints with the kennel service Lesley has at her home and fully support and
approve her permit extension request. Lesley is very conscious and responsible
neighbor and is well liked by everyone. Her service is small and well laid out for a
residential environment.
Please let me know if you have any questions as I will not be able to attend the
hearing. I can be reached at 612 - 709 -2728.
Thank you,
Keith Grittner
3815 Blackhawk Ridge PI.
1ly-