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01/18/2011 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota January 18, 2011 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. There were no visitors who wished to be heard. A regular meeting of the Eagan City Council was held on Tuesday, January 18, 2011 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Hansen, Fields and Tilley. Also present were City Administrator Tom Hedges, AGENDA Councilmember Tilley moved, Councilmember Bakken seconded a motion to approve the agenda as presented. Aye: 5 Nay: 0 CONSENT AGENDA Mayor Maguire asked to have Consent item F. pulled for discussion and separate motion. Councilmember Hansen moved, Councilmember Bakken seconded a motion to approve the balance of the Consent Agenda as presented. Aye: 5 Nay: 0 A. It was recommended to approve the minutes of the January 4, 2011 regular City Council meeting as presented. B. Personnel Items. 1. It was recommended to approve the rehiring of Tyler Johnson, GIS Intern. C. It was recommended to ratify check registers dated December 31, 2010 and January 7, 2011 as presented. D. It was recommended to approve a reduction of one billboard sign face at 2750 Eagandale Blvd. and replace the prior public services messaging agreement with CBS Outdoor Advertising E. It was recommended to approve the Comprehensive Guide Plan and Rezoning — 2980 Lone Oak Circle F. Pulled for discussion. It was recommended to select Alternative 3B as the preferred alternative for further study and consideration as part of the MnDOT Managed Lane Study (TH 77 - Cedar Ave) and authorize the Mayor to forward a letter as revised stating such support. Approved — Bakken — Fields 5 — 0 G. It was recommended to approve plans and specs and authorize ad for bids - Contract 10 -11 (Ames Crossing Road — Street & Utility Improvements) H. It was recommended to receive the Feasibility Report for Project No. 1032 (Trotters Ridge /Stafford Place — Street Improvements) & Schedule a Public Hearing (February 15, 2011) I. It was recommended to receive the Feasibility Report for Project No. 1037 (Woodlands /Sunrise Hills — Street Improvements) & Schedule a Public Hearing (February 15, 2011) J. It was recommended to receive the Feasibility Report for Project No. 1038 (Engstroms Deerwood — Street Improvements) & Schedule a Public Hearing (February 15, 2011) K. It was recommended to approve a change in bid opening date, Contract 11 -04 (2011 Sanitary Sewer Lining) L. It was recommended to approve a Resolution Designating No Parking on Federal Drive (Violet Lane to 500' north of Duckwood Drive) and Duckwood Drive (Pilot Knob Road to Federal Drive) M. It was recommended to approve a Resolution Designating No Parking on Ames Crossing Road (Lone Oak Road to Northwest Parkway) N. It was recommended to approve a Clean Water Partnership Agreement with MPCA O. It was recommended to approve a Change Order #2 for final electrical changes to the Civic Arena Training Center City Council Minutes January 18, 2011 Page 2 P. It was recommended to approve an Agreement with Diamond Official of Eagan Umpires Association for Eagan Parks and Recreation Q. It was recommended to direct Advisory Planning Commission Consideration of Findings to Declare Surplus Property / Fire Station #2 — 2980 Lone Oak Circle R. It was recommended to extend the Agreement with Design Nine for Broadband Consulting Services S. It was recommended to adopt a Resolution to approve a Premise Permit for the American Veterans to conduct lawful gambling at the Valley Lounge, 3385 Sibley Memorial Highway, Eagan T. It was recommended to approve a Tree Maintenance Contractor License for Andrew Hovland, Branch and Bough Tree Service and Landscape Care, St. Paul, MN U. It was recommended to adopt a Trail Connection Policy V. It was recommended to approve a Temporary Easement Agreement for Project 971 (Duckwood Drive Overpass — Bridge and Street Improvements — Royal Oaks W. It was recommended to approve an Amendment to the 2010 Dakota County Drug Task Force Grant PUBLIC HEARINGS LOTS 1 & 4, BLOOK 1 EAGANDALE CENTER INDUSTRIAL PARK NO. 7 DRAINAGE & UTILITY EASEMENT VACATION City Administrator Hedges introduced this item regarding the vacation of public drainage and utility easement on Lots 1 & 4, Block 1, Eagandale Center Industrial Park No. 7. Public Works Director Colbert provided an overview on the property located at 2855 Eagandale Blvd., Factory Motor Parts, along with a description of the easements to be vacated. Mayor Maguire opened the public hearing. There being no comments, he turned the discussion to the City Council. Councilmember Tilley moved, Councilmember Fields seconded a motion to approve the vacation of public drainage & utility easement on Lots 1 & 4, Block 1, Eagandale Center Industrial Park No. 7 as presented and authorized the execution of all related documents. Aye: 5 Nay: 0 CITY ORGANIZATIONAL BUSINESS City Administrator Hedges explained that organizational business is considered at the second regular City Council meeting in January. The following items were acted on: ACTING MAYOR Mayor Maguire moved Councilmember Tilley seconded a motion to appoint Councilmember Hansen as Acting Mayor. Aye: 4 Nay: 0 Councilmember Hansen abstained. OFFICIAL LEGAL NEWSPAPER Motion was made by Tilley, seconded by Bakken to approve retention of the ThisWeek Newspaper as the City of Eagan's official legal newspaper. Aye: 5 Nay: 0 Councilmember Fields moved, Councilmember Tilley seconded a motion to approve the 2011 Schedule of City Council meetings as presented noting the alternate dates. Aye: 5 Nay: 0 City Council Minutes January 18, 2011 Page 3 2011 SCHEDULE OF REGULAR CITY COUNCIL MEETINGS JANUARY 4 JANUARY 18 FEBRUARY1 FEBRUARY15 MARCH 1 MARCH 15 APRIL 5 APRIL 21 *Thursday MAY 3 MAY 17 JUNE 7 JUNE 21 JULY 5 JULY 19 AUGUST 1 ** Monday AUGUST 16 SEPTEMBER 6 SEPTEMBER 20 OCTOBER 4 OCTOBER 18 NOVEMBER1 NOVEMBER15 DECEMBER6 DECEMBER 20 * Thursday, April 21 due to Passover ** Monday, August 1 due to National Night Out There will be a Listening Session at 6:00 p.m. before each regular Council meeting. 2011 SCHEDULE OF SPECIAL CITY COUNCIL MEETINGS AND WORKSHOPS JANUARY 11 JANUARY 25 (goal retreat) JANUARY 26 (goal retreat) FEBRUARY8 FEBRUARY 22 (tentative) MARCH 8 MARCH 22 (tentative) APRIL 12 APRIL 26 (tentative) MAY 10 MAY 24 (tentative) JUNE 14 JUNE 28 (tentative) JULY 12 JULY 26 (tentative) AUGUST 9 AUGUST 23 (tentative) CITY COUNCIL MEETING PROCEDURES SEPTEMBER 13 SEPTEMBER 27 (tentative) OCTOBER 11 OCTOBER 25 (tentative) NOVEMBER8 NOVEMBER 22 (tentative) DECEMBER 13 DECEMBER 27 (tentative) Councilmember Bakken moved, Councilmember Fields seconded a motion to acknowledge and approve the Roberts Rules of Order used to conduct official business for City Council meetings, the Council's past practice and policy, during the Council filing period from July- November in an election year, that the Visitors to be Heard segment of the meeting shall occur for a period of time not to exceed ten minutes and will not be televised, and that at least two members of the City Council must make the request to place an item on an upcoming Council agenda. Aye: 5 Nay: 0 COUNCIL STANDING COMMITTEE AND REPRESENTATIVE APPOINTMENTS Councilmember Fields moved, Councilmember Tilley seconded a motion to ratify the appointed members of Council standing committees, intergovernmental committees and other appointments as amended. Aye: 5 Nay:0 Standing Committees: Finance Committee: Mayor Maguire and Councilmember Bakken Public Works Committee: Councilmember Fields and Councilmember Bakken Personnel Committee: Mayor Maguire and Councilmember Fields Communications Committee — Councilmember Tilley and Councilmember Hansen Advisory Commission Liaisons: Advisory Parks and Recreation Commission: - Councilmember Tilley Advisory Planning Commission — Councilmember Hansen City Council Minutes January 18, 2011 Page 4 Airport Relations Committee — Councilmember Fields Energy and Environment Advisory Commission — Councilmember Bakken Telecommunications /Broadband Commission (if formed) — Councilmember Bakken Intergovernmental Committee Appointments: Minnesota Valley Transit Authority Board - Councilmember Hansen Municipal Legislative Commission Board — Mayor Maguire (appointed Chair of MLC in 2011) Cedar Corridor Committee — Councilmember Hansen (City Administrator as alternate) Monthly Mayor /Manager Breakfasts — Mayor Maguire Dakota Communication Center Board — Councilmember Hansen (Councilmember Fields as alternate) MSP Noise Oversight Committee — Councilmember Fields (Assistant to Admin. Miller as alternate) Eagan Convention and Visitors Bureau — Mayor Maguire Other: Testimony at Legislature — all as needed Metro Cities Board of Directors, President — Mayor Maguire Caponi Art Park Board — Parks and Recreation Director Seydell- Johnson Breakfast with Mayor/ Chamber of Commerce — Mayor Maguire Fire Relief Association Board of Trustees — Fire Chief, Mayor Maguire, Director of Admin. Services There were no Old Business items. There were no New Business items. OLD BUSINESS NEW BUSINESS VISITORS TO BE HEARD There were no visitors who wished to be heard. ADJOURNMENT Councilmember Tilley moved, Mayor Maguire seconded a motion to adjourn the meeting at 7:26 p.m. Aye: 5 Nay:0 Date Administrative Secretary / Deputy Clerk