01/18/2011 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
January 18, 2011
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. There were no visitors who wished to be
heard.
A regular meeting of the Eagan City Council was held on Tuesday, January 18, 2011 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Hansen, Fields and
Tilley. Also present were City Administrator Tom Hedges,
AGENDA
Councilmember Tilley moved, Councilmember Bakken seconded a motion to approve the agenda as
presented. Aye: 5 Nay: 0
CONSENT AGENDA
Mayor Maguire asked to have Consent item F. pulled for discussion and separate motion.
Councilmember Hansen moved, Councilmember Bakken seconded a motion to approve the balance of
the Consent Agenda as presented. Aye: 5 Nay: 0
A. It was recommended to approve the minutes of the January 4, 2011 regular City Council meeting
as presented.
B. Personnel Items.
1. It was recommended to approve the rehiring of Tyler Johnson, GIS Intern.
C. It was recommended to ratify check registers dated December 31, 2010 and January 7, 2011 as
presented.
D. It was recommended to approve a reduction of one billboard sign face at 2750 Eagandale Blvd.
and replace the prior public services messaging agreement with CBS Outdoor Advertising
E. It was recommended to approve the Comprehensive Guide Plan and Rezoning — 2980 Lone Oak
Circle
F. Pulled for discussion. It was recommended to select Alternative 3B as the preferred alternative
for further study and consideration as part of the MnDOT Managed Lane Study (TH 77 - Cedar
Ave) and authorize the Mayor to forward a letter as revised stating such support. Approved —
Bakken — Fields 5 — 0
G. It was recommended to approve plans and specs and authorize ad for bids - Contract 10 -11
(Ames Crossing Road — Street & Utility Improvements)
H. It was recommended to receive the Feasibility Report for Project No. 1032 (Trotters
Ridge /Stafford Place — Street Improvements) & Schedule a Public Hearing (February 15, 2011)
I. It was recommended to receive the Feasibility Report for Project No. 1037 (Woodlands /Sunrise
Hills — Street Improvements) & Schedule a Public Hearing (February 15, 2011)
J. It was recommended to receive the Feasibility Report for Project No. 1038 (Engstroms Deerwood
— Street Improvements) & Schedule a Public Hearing (February 15, 2011)
K. It was recommended to approve a change in bid opening date, Contract 11 -04 (2011 Sanitary
Sewer Lining)
L. It was recommended to approve a Resolution Designating No Parking on Federal Drive (Violet
Lane to 500' north of Duckwood Drive) and Duckwood Drive (Pilot Knob Road to Federal Drive)
M. It was recommended to approve a Resolution Designating No Parking on Ames Crossing Road
(Lone Oak Road to Northwest Parkway)
N. It was recommended to approve a Clean Water Partnership Agreement with MPCA
O. It was recommended to approve a Change Order #2 for final electrical changes to the Civic Arena
Training Center
City Council Minutes
January 18, 2011
Page 2
P. It was recommended to approve an Agreement with Diamond Official of Eagan Umpires
Association for Eagan Parks and Recreation
Q. It was recommended to direct Advisory Planning Commission Consideration of Findings to Declare
Surplus Property / Fire Station #2 — 2980 Lone Oak Circle
R. It was recommended to extend the Agreement with Design Nine for Broadband Consulting
Services
S. It was recommended to adopt a Resolution to approve a Premise Permit for the American
Veterans to conduct lawful gambling at the Valley Lounge, 3385 Sibley Memorial Highway, Eagan
T. It was recommended to approve a Tree Maintenance Contractor License for Andrew Hovland,
Branch and Bough Tree Service and Landscape Care, St. Paul, MN
U. It was recommended to adopt a Trail Connection Policy
V. It was recommended to approve a Temporary Easement Agreement for Project 971 (Duckwood
Drive Overpass — Bridge and Street Improvements — Royal Oaks
W. It was recommended to approve an Amendment to the 2010 Dakota County Drug Task Force
Grant
PUBLIC HEARINGS
LOTS 1 & 4, BLOOK 1 EAGANDALE CENTER INDUSTRIAL PARK NO. 7 DRAINAGE & UTILITY
EASEMENT VACATION
City Administrator Hedges introduced this item regarding the vacation of public drainage and utility
easement on Lots 1 & 4, Block 1, Eagandale Center Industrial Park No. 7. Public Works Director Colbert
provided an overview on the property located at 2855 Eagandale Blvd., Factory Motor Parts, along with a
description of the easements to be vacated.
Mayor Maguire opened the public hearing. There being no comments, he turned the discussion to the
City Council.
Councilmember Tilley moved, Councilmember Fields seconded a motion to approve the vacation of
public drainage & utility easement on Lots 1 & 4, Block 1, Eagandale Center Industrial Park No. 7 as
presented and authorized the execution of all related documents. Aye: 5 Nay: 0
CITY ORGANIZATIONAL BUSINESS
City Administrator Hedges explained that organizational business is considered at the second regular City
Council meeting in January. The following items were acted on:
ACTING MAYOR
Mayor Maguire moved Councilmember Tilley seconded a motion to appoint Councilmember Hansen as
Acting Mayor. Aye: 4 Nay: 0 Councilmember Hansen abstained.
OFFICIAL LEGAL NEWSPAPER
Motion was made by Tilley, seconded by Bakken to approve retention of the ThisWeek Newspaper as the
City of Eagan's official legal newspaper. Aye: 5 Nay: 0
Councilmember Fields moved, Councilmember Tilley seconded a motion to approve the 2011 Schedule
of City Council meetings as presented noting the alternate dates. Aye: 5 Nay: 0
City Council Minutes
January 18, 2011
Page 3
2011 SCHEDULE OF REGULAR CITY COUNCIL MEETINGS
JANUARY 4
JANUARY 18
FEBRUARY1
FEBRUARY15
MARCH 1
MARCH 15
APRIL 5
APRIL 21 *Thursday
MAY 3
MAY 17
JUNE 7
JUNE 21
JULY 5
JULY 19
AUGUST 1 ** Monday
AUGUST 16
SEPTEMBER 6
SEPTEMBER 20
OCTOBER 4
OCTOBER 18
NOVEMBER1
NOVEMBER15
DECEMBER6
DECEMBER 20
* Thursday, April 21 due to Passover
** Monday, August 1 due to National Night Out
There will be a Listening Session at 6:00 p.m. before each regular Council meeting.
2011 SCHEDULE OF SPECIAL CITY COUNCIL MEETINGS AND WORKSHOPS
JANUARY 11
JANUARY 25 (goal retreat)
JANUARY 26 (goal retreat)
FEBRUARY8
FEBRUARY 22 (tentative)
MARCH 8
MARCH 22 (tentative)
APRIL 12
APRIL 26 (tentative)
MAY 10
MAY 24 (tentative)
JUNE 14
JUNE 28 (tentative)
JULY 12
JULY 26 (tentative)
AUGUST 9
AUGUST 23 (tentative)
CITY COUNCIL MEETING PROCEDURES
SEPTEMBER 13
SEPTEMBER 27 (tentative)
OCTOBER 11
OCTOBER 25 (tentative)
NOVEMBER8
NOVEMBER 22 (tentative)
DECEMBER 13
DECEMBER 27 (tentative)
Councilmember Bakken moved, Councilmember Fields seconded a motion to acknowledge and approve
the Roberts Rules of Order used to conduct official business for City Council meetings, the Council's past
practice and policy, during the Council filing period from July- November in an election year, that the
Visitors to be Heard segment of the meeting shall occur for a period of time not to exceed ten minutes
and will not be televised, and that at least two members of the City Council must make the request to
place an item on an upcoming Council agenda. Aye: 5 Nay: 0
COUNCIL STANDING COMMITTEE AND REPRESENTATIVE APPOINTMENTS
Councilmember Fields moved, Councilmember Tilley seconded a motion to ratify the appointed members
of Council standing committees, intergovernmental committees and other appointments as amended.
Aye: 5 Nay:0
Standing Committees:
Finance Committee: Mayor Maguire and Councilmember Bakken
Public Works Committee: Councilmember Fields and Councilmember Bakken
Personnel Committee: Mayor Maguire and Councilmember Fields
Communications Committee — Councilmember Tilley and Councilmember Hansen
Advisory Commission Liaisons:
Advisory Parks and Recreation Commission: - Councilmember Tilley
Advisory Planning Commission — Councilmember Hansen
City Council Minutes
January 18, 2011
Page 4
Airport Relations Committee — Councilmember Fields
Energy and Environment Advisory Commission — Councilmember Bakken
Telecommunications /Broadband Commission (if formed) — Councilmember Bakken
Intergovernmental Committee Appointments:
Minnesota Valley Transit Authority Board - Councilmember Hansen
Municipal Legislative Commission Board — Mayor Maguire (appointed Chair of MLC in 2011)
Cedar Corridor Committee — Councilmember Hansen (City Administrator as alternate)
Monthly Mayor /Manager Breakfasts — Mayor Maguire
Dakota Communication Center Board — Councilmember Hansen (Councilmember Fields as alternate)
MSP Noise Oversight Committee — Councilmember Fields (Assistant to Admin. Miller as alternate)
Eagan Convention and Visitors Bureau — Mayor Maguire
Other:
Testimony at Legislature — all as needed
Metro Cities Board of Directors, President — Mayor Maguire
Caponi Art Park Board — Parks and Recreation Director Seydell- Johnson
Breakfast with Mayor/ Chamber of Commerce — Mayor Maguire
Fire Relief Association Board of Trustees — Fire Chief, Mayor Maguire, Director of Admin. Services
There were no Old Business items.
There were no New Business items.
OLD BUSINESS
NEW BUSINESS
VISITORS TO BE HEARD
There were no visitors who wished to be heard.
ADJOURNMENT
Councilmember Tilley moved, Mayor Maguire seconded a motion to adjourn the meeting at 7:26 p.m.
Aye: 5 Nay:0
Date
Administrative Secretary / Deputy Clerk