02/15/2011 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
February 15, 2011
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmembers Bakken, Fields and Hansen. Councilmember Tilley was absent. There were
no visitors who wished to be heard.
A regular meeting of the Eagan City Council was held on Tuesday, February 15, 2011 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Hansen, and Fields.
Councilmember Tilley was absent. Also present were City Administrator Tom Hedges, Community
Development Director John Hohenstein, Public Works Director Tom Colbert, Administrative Services
Director Gene VanOverbeke, City Planner Mike Ridley, City Attorney Mike Dougherty, and Assistant to
the City Administrator Dianne Miller.
AGENDA
Mayor Maguire noted that Councilmember Tilley was absent.
City Administrator Hedges noted that Consent Agenda item H regarding Nicols Ridge 3 rd Addition was
being removed and considered at the March 1 Council meeting.
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the agenda as
presented. Aye: 4 Nay: 0
CONSENT AGENDA
Director or Parks and Recreation Johnson provided an overview of Item R, the Silver Sneakers Program.
Councilmember Bakken moved, Councilmember Hansen seconded a motion to approve the Consent
Agenda as amended. Aye: 4 Nay: 0
A. It was recommended to approve the minutes of the February 1, 2011 regular City Council
meeting as presented.
B. Personnel Items.
1. The hiring of Christina Scipioni for the City Clerk/ Administrative Services Coordinator
position effective February 28, 2011 was acknowledged.
C. It was recommended to ratify the check registers dated January 28, 2011 and February 4, 2011
as presented.
D. It was recommended to approve change orders for the Fire Safety Center.
E. It was recommended to adopt a Resolution Approving an Exempt Permit for Experimental Aircraft
Association to conduct a raffle on October 2, 2011 at the Eagan Community Center, 1501 Central
Parkway.
F. It was recommended to adopt a Resolution Approving a Premise Permit for the Eastview Hockey
Association to conduct lawful gambling at Old Chicago, 1312 Town Center Drive.
G. It was recommended to approve a Tree Maintenance Contractor License for Nathan Gruber,
North Star Tree Care, Inc., 11951 Lake Road, Pierz, MN.
H. Item removed.
I. It was recommended to direct staff to prepare an ordinance amendment to City Code Chapter 11
relative to parking requirements for senior housing.
J. It was recommended to direct staff to prepare an ordinance amendment to City Code relative to
establishing a maximum density for properties on a minimum maintenance road.
K. It was recommended to schedule a public hearing on March 15, 2011 for consideration of a one -
year extension to the Minnesota Investment Fund Agreement with Biothera.
City Council Minutes
February 15, 2011
Page 2
L. It was recommended to receive the bids and award Contract 11 -04 to Insituform Technologies for
the base bid amount of $164,100 and authorize the Mayor and City Clerk to execute all related
documents.
M. It was recommended to approve the 14 -City Joint Powers Agreement for Street Maintenance
Contractual Services and authorize the Mayor and City Clerk to execute all related documents.
N. It was recommended to approve a Joint Powers Agreement with the State of Minnesota regarding
the DataMaster DMT -G Breath Testing Equipment.
O. It was recommended to adopt a resolution supporting a technology enhancement to the manner
in which outdoor warning sirens are activated.
P. It was recommended to authorize the preparation of a corridor analysis /traffic study for Highway
(TH) 149, I -494 to TH 55, by the consulting engineering firm of SRF Consulting Group, Inc.
Q. It was recommended to approve the final payment for Contract #10 -18 to Morcon Construction
company, Inc. in the amount of $17,921.41 for the completion of the Civic Arena West training
center construction.
R. It was recommended to approve an agreement with Healthways to offer the Silver Sneakers
program at the Eagan Community Center and direct the Mayor and City Clerk to sign all
appropriate documents.
PUBLIC HEARINGS
PROJECT NO. 1037, WOODLAND /SUNRISE HILLS STREET IMPROVEMENTS
City Administrator introduced the item regarding street improvements for the Woodland /Sunrise Hills
Addition. Public Works Director Colbert presented an overview of the comprehensive Pavement
Management Program. Assistant City Engineer Gorder gave a staff report.
Mayor Maguire opened the public hearing.
Ron Erickson, 3656 Woodland Trail, asked what is underneath the current blacktop, how the City funds
their share of the street improvements, and details regarding the assessment policy. Staff responded to
Mr. Erickson's questions.
There being no further public comment, Mayor Maguire turned discussion back to the Council.
Councilmember Fields moved, Councilmember Bakken seconded a motion to close the public hearing
and approve Project 1037, Woodlands /Sunrise Hills street improvements as presented and authorize the
preparation of detailed plans and specifications. Aye: 4 Nay: 0
PROJECT 1038, ENGSTROMS DEERWOOD ADDITION STREET IMPROVEMENTS
City Administrator introduced the item regarding street improvements for the Engstroms Deerwood
Addition. Assistant City Engineer Gorder gave a staff report.
Mayor Maguire opened the public hearing.
Ron Erickson questioned why the City is picking up more of the cost on this project. Assistant City
Engineer Gorder noted that curb and gutter repair can change cost ratio.
There being no further public comment, Mayor Maguire turned discussion back to the Council.
Councilmember Hansen moved, Councilmember Fields seconded a motion to close the public hearing
and approve Project 1038, Engstroms Deerwood Addition street improvements as presented and
authorize the preparation of detailed plans and specifications. Aye: 4 Nay: 0
City Council Minutes
February 15, 2011
Page 3
PROJECT 1032, TROTTERS RIDGE /STAFFORD PLACE STREET IMPROVEMENTS
City Administrator introduced the item regarding street improvements for the Trotters Ridge /Stafford Place
street improvements. Assistant City Engineer Gorder gave a staff report.
Mayor Maguire opened the public hearing.
Ron Erickson questioned interest payment arrangements for assessments. Assistant City Engineer
Gorder responded that there is 5% interest if the assessment is placed on tax rolls.
Councilmember Fields moved, Councilmember Bakken seconded a motion to close the public
hearing and approve Project 1032, Trotters Ridge /Stafford Place street improvements as presented and
authorize the preparation of detailed plans and specifications. Aye: 4 Nay: 0
OLD BUSINESS
ORDINANCE AMENDMENT — CITY OF EAGAN
City Administrator Hedges introduced the item regarding an Ordinance Amendment to City Code
Chapterl 1, Section 11.60, Subdivision 19, P, Park District, to add banquet or conference facilities as a
permitted accessory use. Director of Community Development Hohenstein gave a staff report and
distributed the revised proposed ordinance.
Councilmember Fields moved, Councilmember Hansen seconded a motion to approve an Ordinance
Amendment (as amended) to City Code Chapter 11, Section 11.60, Subdivision 19, P Park District to add
banquet or conference facilities as a permitted use. Aye: 4 Nay: 0
NEW BUSINESS
PLANNED DEVELOPMENT AMENDMENT AND PRELIMINARY SUBDIVISION — OAKBROOKE 8 T "
ADDITION
City Administrator Hedges introduced this item regarding a Planned Development Amendment to allow
two additional single family lots upon 1.6 acres and a Preliminary Subdivision to create 3 lots upon 1.6
acres located at 1565 Johnny Cake Alcove, legally described as Lot 21, Block 3, Oakbrooke 5th Addition.
Community Development Director Hohenstein gave a staff report.
Loucks Associates spoke on behalf of the applicant, Lars and Lilily Byrlev. Mr. Byrlev also provided
additional information.
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve a Planned
Development Amendment to allow two additional single family lots upon 1.6 acres located at 1565 Johnny
Cake Alcove, legally described as Lot 21, Block 3, Oakbrooke 5th Addition; subject to the following
conditions:
1. The applicant and /or developer shall enter into a Planned Development Amendment Agreement
with the City (the Final Site Plan is the Agreement)
2. The Development shall receive Final Subdivision approval prior to Building Permit issuance
3. The Site Plan shall be revised to identify general building pad locations
Aye: 4, Nay:0
City Council Minutes
February 15, 2011
Page 4
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve a Preliminary
Subdivision to create 3 lots upon 1.6 acres located at 1565 Johnny Cake Alcove, legally described as Lot
21, Block 3, Oakbrooke 5 th Addition, subject to the following conditions: Aye: 4, Nay: 0
1. The property shall be platted
2. This Development shall be responsible for a cash park and trails dedication based on the rates in
effect at the time of Final Subdivision
3. An individual lot tree preservation plan shall be submitted at the time of building permit application
for Lots 1 and 2, Block 1
4. The driveways to Lots 1 and 2 shall be constructed with vehicle turnaround, in accordance with
City standards
5. The driveway entrance apron onto Deerwood Drive shall be constructed with concrete, in
accordance with City Engineering standards
6. All work within the Deerwood Drive right -of -way necessary for the development of Lots 1 and 2
(concrete driveway apron, sewer /water service stubs, storm sewer modifications) shall be
completed with the Final Subdivision
7. A private access agreement, covering the shared use of the driveway to Lots 1 and 2, in a form
acceptable to the City attorney, shall be prepared and executed by the developer at time of Final
Subdivision approval
8. A cash dedication in lieu of on -site water quality ponding shall be required for this Development,
consistent with City policies and City Code §4.33
ADOPTION OF 2011 -2012 CITY OF EAGAN GOALS
City Administrator Hedges introduced the item noting in January 2011 the City Council held a goals
retreat and, as an outcome, seven draft goals were prepared and reviewed by Council and are ready for
formal consideration by the Council pending further revisions. He went on to summarize the proposed
goals.
Councilmembers held a discussion.
Councilmember Fields moved, Councilmember Bakken seconded a motion to adopt the 2011 -2012 City
of Eagan Goals as amended. Aye: 4, Nay: 0
VISITORS TO BE HEARD
There were no visitors who wished to be heard.
ADJOURNMENT
Councilmember Fields moved, Councilmember Bakken seconded a motion to adjourn the meeting at 7:45
p.m. Aye:4 Nay: 0
Date
Mayor
Deputy Clerk