EEAC Workshop pkt. 05-19-11AGENDA
ENERGY AND ENVIRONMENT ADVISORY COMMISSION
WORKSHOP
THURSDAY, MAY 19, 2011
6:30 P.M.
CONFERENCE ROOMS 2A & 2B
SECOND FLOOR/EAGAN CITY HALL
I. ROLL CALL AND AGENDA ADOPTION
II. VISITORS TO BE HEARD
III. WELCOME AND INTRODUCE COMMISSIONER ROSS
BINTNER
IV. FINALIZE PLANS FOR SHOWCASE EAGAN / EEAC BOOTH
V. DEVELOP 2011 -2012 EEAC WORK PROGRAM / GOALS
VI. ADJOURNMENT
TO:
FROM:
DATE:
City of Evan MeMo
2.
ENERGY AND ENVIRONMENT ADVISORY COMMISSION
ASSISTANT TO THE CITY ADMINISTRATOR MILLER
MAY 12, 2011
SUBJECT: MAY 19, 2011 EEAC WORKSHOP, 6:30 P.M.
An Eagan Energy and Environment Advisory Commission (EEAC) workshop is scheduled for
Thursday, May 19 at 6:30 p.m. in Conference Room 2A &B (second floor, inside the
Administration/Finance area). The purpose of the workshop is to: 1.) further discuss and finalize
the 2011 -2012 Commission Goals /Work Plan for presentation to the City Council at the June 14
joint meeting between the Council and EEAC; 2.) welcome and introduce new Commission
member Ross Bintner; and, 3.) finalize plans for the EEAC's booth at Showcase Eagan on June
Enclosed is an agenda for the May 19 workshop, along with meeting notes from the April 12
EEAC workshop. Included with the meeting notes are follow up responses and information
requested by the Commission at the April meeting (follow items are in italics). If you have any
questions before the May 19 workshop, please feel free to contact me at 651/675 -5014 or
dmiller@cityofeagan.com.
/s /Dianne E. Miller
Assistant to the City Administrator
EEAC Work Session —April 12, 2011
Meeting Notes and Follow Up Responses
Items in italics are updates since the April 12 workshop.
Future EEAC Presentations
May 12, 2011
• Schedule presentations by Dakota County (GHG inventory /environmental services) and
City of Eagan Water Quality— determine preference for June mtg
Showcase Eagan
• The EEAC has reserved a booth at Showcase Eagan, which will take place on Thursday,
June 2 from 4:30 -6:30 p.m. at the Eagan Civic (Ice) Arena.
o Enclosed on pages and P I is an e -mail from the Showcase Eagan
Coordinator, which includes instructions for exhibitors, as well as tips for a
successful display.
• Items to display /handout:
o GreenStep Cities info (Amin getting GreenStep indoor banner)
o GHG data points
o Bruce's energy use chart (Livermore Lab)
o "Give aways" from utilities if they are not represented at Showcase (e.g. CFLS
from Xcel for DVR's event) (No Utilities will be present at Showcase; each utility
was contacted and all three (Xcel, Dakota Electric, and MN Energy Resources
have agreed to provide resources to distribute and /or display)
o Opportunity for feedback on issues for EEAC to address
o Have GreenStep reports on hand to refer to during conversations
o Laptop; show GreenStep website (wifi capable at Civic Arena
GreenStep Cities —Next Steps /Discussion on Remaining Best Practices
• B3— Dianne noted meeting scheduled with MPCA staff in late April for demonstration of
B3 system
o Successful meeting held with staff and MPCA representatives; MPCA intern
entering three years of Eagan utility data into B3 system and City staff is
receiving training on how to enter current data from this point forward.
o The GreenSteps website has been updated to note that Eagan has completed this
best practice requirement.
1
EEAC Work Session —April 12, 2011
Meeting Notes and Follow Up Responses
Page 2
• Complete Streets
o Dianne noted the staff meeting that was held regarding Complete Streets actions
and approaches underway in Eagan.
o Per the consensus of staff and the commission, a resolution will be prepared for
the Commission's review and recommendation to the City Council that states the
Complete Streets approach that the City of Eagan currently utilizes.
■ In follow up to the Commission's discussion, Public Works staff followed
up with the coordinator of the State Complete Streets External Advisory
Committee, which has been tasked with creating design standards for a
State -wide Complete Streets approach. Enclosed on pages I and ct
is the committee's roster and timeline for 2011, which calls for the
committee working through 2011 before submitting their
recommendations to MnDOT.
■ City staff is currently reviewing a proposed Complete Streets resolution
for the City of Eagan, which will be brought to the May 19 Commission
workshop for further discussion.
o GreenStep staff coordinator, Philipp Muessig, stated that such a resolution would
meet the requirements of the Complete Streets best practice.
o Dianne noted that additional Complete Street efforts certainly could be explored
further with the Council and Advisory Planning Commission.
• Environmentally Preferable Purchasing Policy
o The Commission suggested that such a policy be created in accordance with the
GreenStep best practice.
o Language was suggested by the Commission to read: "first consideration" or
"when cost feasible" in purchasing Energy Star, 30% enviro- paper, etc.
o For May meeting, the Commission asked for examples of a strict, moderate, and
"easy" EPP Policies, with the goal to draft a policy for Council consideration in
June.
■ The policies enclosed on pages t® through 2l are attached for the
Commission's review: Mahtomedi (basic), Falcon Heights (moderate),
and Minneapolis (in depth and strict).
• Enclosed on page 2.2. for the Commission's review is a draft EPP Policy
for the City of Eagan. Pending feedback from the Commission on the
scope of the policy, City staff could then review the policy language and
the policy would then be forwarded to the City Council for formal
consideration.
o Commissioner Nadav noted he would share sample purchasing policies and
information about Energy Star via e -mail.
2
EEAC Work Session —April 12, 2011
Meeting Notes and Follow Up Responses
Page 3
o The Commission suggested that the City consider a baseline policy and include
language that the policy will be reviewed annually.
o The Commission asked staff to review the Wellspring program through Dakota
Electric.
Enclosed on pages 23 and 2 is an FAQ about the Dakota Electric
Wellspring Program. The City of Eagan historically has sought to receive
the lowest rates for electricity, and thus has not participated in the
Wellspring program, which has a higher rate than the rate currently paid
by the City.
• Community Engagement
o Link GHG data from Dakota County to the City's website
o Post GreenStep updates on the City's website
o Report summary of GreenStep efforts through Experience Eagan and Eagan
Business News (after June meeting with the City Council)
o Consider partnership with local school for web site assistance
o Since the April workshop, a message appeared on the City's electronic read
board announcing Eagan's participation in the GreenStep program and included
the MPCA website. An article is also scheduled to appear in Eagan Patch
regarding the City's participation and accomplishments in the GreenStep
program, as well as the role the Commission has taken in the process.
2010 -2011 EEAC Accomplishments
• Got organized as a Commission
• Educational component at every meeting
• Close to achieving Level III GreenStep status in one year
Suggested Work Plan Items for 2011 -2012
• "First priority " — Achieve Step III Status as a GreenStep City
o Use GreenStep framework for future action to demonstrate continuous
improvement (monitor level IV status when available)
• Transportation
o $4 /gallon gas prices— address!
o Consider impact of increased walking distances for schools and the result of more
parents driving their kids to schools (opportunity for more walking if trails are
cleared— impact on City's plowing policies)
o Include a prioritization system for trails in the City in terms of connections to be
made (what are the key areas and what are the City's priorities for connections ?)
EEAC Work Session —April 12, 2011
Meeting Notes and Follow Up Responses
Page 4
▪ Response from City Planner Ridley: There were no specific areas of the
community or individual trail connections identified or targeted in the
policy. In general, the policy targets retail areas, and the larger the area,
the higher the project would score per the ranking system included in the
policy.
o Complete Streets — continue formalizing efforts
• Composting /Organics
o Partner with Dakota Valley Recycling regarding decline of landfill space /
Education Campaign
o Build connectivity and continue dialogue with City staff
o Policy work at the State level to support land fill changes to promote the recycling
of organics
• Website development for EEAC and energy /sustainability efforts /issues in the City
• Streetlights— review LED opportunities (dig deeper into numbers, pilot studies, etc.), and
look at dark sky complaint opportunities
• Lockheed Martin Campus —any role for EEAC in review of sustainable design? Could
the EEAC work with the APC?
• Bicycle/Pedestrian Educational Opportunities
o "I rode my bike" campaign
o Can the EEAC encourage safer biking
o Work with the Chamber to encourage a discount program at retail stores and /or
events
o Work with business community to encourage the placement of bike racks outside
of stores
o Make commercial corridors more pedestrian/bike friendly
o Remember seasonal nature of biking /pedestrian opportunities
• Cycling of Street Lights —can the City cycle lights on and off?
o Response from Traffic and Operations Engineer Tim Plath: Each street light
(some City owned and others utility- owned) has its own photocell which
determines when the light comes on and off Thus modifications would be needed
to group the photocells if cycling were to occur. There are some instances where
City -owned street lights are connected to one photocell, thus having the potential
to be cycled. Some of the challenges to cycling would include: 1,) The utility
controls the rates for street lights and there currently is not a separate rate
established for cycling the lights. A new fee would need to be established by the
Public Utilities Commission (PUC) and then incorporated into the franchise
agreements; 2.) There are social and political implications of changing street
light dynamics; and, 3.) The City may have liability issues given safety impacts of
turning off some streetlights, albeit even for shorter periods of time.
EEAC Work Session —April 12, 2011
Meeting Notes and Follow Up Responses
Page 5
• Promotion of telecommuting
o Determine ways that the City could encourage telecommuting
o Policy work at the State level to encourage telecommuting
• Commuting /Improving transit
o More efficient transit routes
o Bussing to major employers /neighborhoods
o How can we have 1 -car households?
• Lawn care/ Native grass planting
o Need more clarification/conversation on low- maintenance yard policy —
difference between tall grass and planned native landscaping
o Education campaign on use of non -gas, "real" lawn mowers
o Exchange system for old mowers
• Water Quality — health concerns with algae, etc.
• Renewable energy opportunities
• Tie goals to metrics
o See Minneapolis annual green report:
http: / /www. ci.minneapolis.mn.us/ sustainability /docs /2010MinneapolisGreenPrint
Report.pdf
o See Possible Sustainability Indicators for Annual GreenStep Cities Report
provided by Commissioner Nadav (enclosed on pages 25 through VO )
o Include metrics as part of an annual GreenStep report
Next Steps
• May workshop Formalize 2011 -2012 Work Plan for presentation to the Council at the
June 14 joint meeting
• May workshop Finalize Showcase Eagan plans
• June— include wind report from Sperry Tower if available (one year's worth of data
ideal)
/s/Dianne Miller
Assistant to the City Administrator
5
Dianne Miller
From:
Sent:
Cc:
Subject:
Attachments:
Showcase Eagan Participants & Community Groups:
Thank you for registering for Showcase Eagan. We look forward to your participation and everything that your
organization will bring to Eagan citizens. Below are several reminders and updates in preparation for the event:
3 SHOWCASE
• The theme of Showcase Eagan 2011 is 'Making a Difference.'
• Booth assignments and set -up times:
Booth assignments will be sent out within the next 2 weeks
Event Time:
o 4:30p.m. — 7:30p.m.
Set -Up Times:
o Wednesday, June 1, 4:00 — 8:OOPM
o Thursday, June 2, 9:OOAM — 2:OOPM
Take -Down Times:
o Thursday, June 2, 7:30 — 10:OOPM
• Informational paragraph for newsletters, bulletins, Facebook or emails:
Mark your calendars for Thursday night, June 2. [Insert name of your organization] is participating in
Showcase Eagan, a community -wide event geared at all ages. Civic groups, non - profits, religious
organizations and city services come together inside the Eagan Civic Arena in a fun atmosphere to
answer questions and demonstrate all there is to take part of in our community. There are free hot
dogs and chips, displays of large city vehicles, police K -9 exhibitions, entertainment and more. Invite
your friends or new neighbors. The event is from 4:30 to 7:30 PM. The Civic Arena is on the Eagan
Municipal Campus just south of the intersection of Pilot Knob and Wescott Road.
• Attached is "Tips for a Successful Showcase Eagan" — please review the document for helpful suggestions for an
effective trade -show booth.
I will forward additional information and booth assignment in weeks to come. If you have questions or requests, please
contact me at (651) 675 -5671 or sbrandel @cityofeagan.com.
Thank you,
Sarah Brandel
Sarah Brandel
Tuesday, May 10, 2011 2:44 PM
Courtney Seaberg; Darrin Bramwell; Jill Ondrey; Joanna Foote; Katy Jonas; Kerry Phillips;
Kristi Peterson; Kurt Schlegel; Mark Vaughan; Michelle Lutovsky; Paul Graham; Sarah
Brandel; Scott Peterson; Steve Bolluyt; Tom Garrison; Tom Pepper
Showcase Eagan - June 2
Handout - Tips for a successful Showcase Eagan.docx
Sarah Brandel I Office Supervisor / Administrative Assistant 1 City of Eagan
City Hall 1 3830 Pilot Knob Road 1 Eagan, MN 55122 1 (651) 675 -5671 1 (651) 675-
5694 (Fax) 1 sbrandel(a�cityofeagan.com
City of hp
THIS COMMUNICATION MAY CONTAIN CONFIDENTIAL AND /OR OTHERWISE PROPRIETARY MATERIAL and is thus for use only by the intended
recipient. If you received this in error, please contact the sender and delete the e -mail and its attachments from all computers.
City of Eagan
Tips for a successful Showcase Eagan
The chance to make a positive impression and convince people to engage in your booth passes
quickly. The following suggestions will help introduce visitors to your organization.
1. Design the (10 ft. x 10 ft.) booth so visitors can navigate easily without feeling crowded.
a. Keep the atmosphere intimate and remove any barriers between yourself and your audience.
b. Stand near the aisle or off to the side so you do not block any views of your booth.
c. Keep all of your organization items within your designated booth area.
2. Keep messages simple, but give details.
3. Communicate who you are and what your organization does.
a. Focus on your target audience and design your booth to appeal to them. Make it clear what
service you are offering.
4. Use signs and graphics to focus visitor attention on your message.
a. Print text large enough to be read from a distance.
b. Place text in the upper half of your display design, so people standing in front of the booth will
not block it.
c. Limit your main colors to 3 or less.
5. Consider offering a giveaway that conveys your message in a way that ties in with the exhibit's
theme.
6. Greet visitors
a. Smile.O
b. Say hello.
c. Do not sit.
d. Keep hands in front of you.
e. Do not talk on your cell phone.
Thank you for your participation!
C aT\ -4ce
Committee Members
/ Monica Beeman, St. Paul
/ Don Ellwood & Don Pflaum, Minneapolis
/ Julie Dresel, MNDOT State Aid
► Dan Coyle, Kimley -Horn
► Cindy Voight, Duluth
► Mark Statz, Bonestroo
/ Shelly Pederson, Bloomington
/ Ron Quambeck, TKDA
/ Paul Stine & Tim Mitchell, MNDOT
/ Jim Grube, Hennepin County
/ Greg Isakson, Goodhue County
Guiding Documents
MNDOT Bikeway Facility Design Manual
/ Chapter 8820 State -Aid Operations, Department
Local Transportation Division
AASHTO
/ Context Sensitive Solutions in Designing Major
Walkable Communities
of Transportation State Aid for
Urban Thoroughfares for
cn
ENVIRONMENTAL PURCHASING P0: ,JCY
I 0
Attachment 13
It is the policy of. the City of Mahtorncdi to have an enviroinientally preferable
purchasing policy. The policy consists of the following:
1. The City will only purchase EnergyStat (wv,w.en.ergystar.gov) certified
equipment and appliances.
2. The City will only purchase copy paper and envelopes containing at least 30%
post - consumer recycled content.
1 Use State and National Standards for the following: electronics (computers and
monitors) (EPEAT), and cleaning products (Greenseal or Tlcologo).
4. Require printing services to be purchased from companies certified by Minnesota
Great Printer,
City of Falcon Heights Environmentally Preferable Purchasing Policy
The goal of this policy is to encourage and increase purchasing that reflects the city's
commitment to sustainability. Benefits of the policy include:
• Conserving natural resources
• Minimizing environmental impacts such as pollution and use of water and
energy
• Identifying environmentally preferable products and distribution systems
• Setting an example for residents and businesses in the City of Falcon Heights
The following policies are to be followed by the City of Falcon Heights:
Recycled Paper Products
1) Printing paper, office paper, and paper products will contain the highest
postconsumer content practicable, but no less than minimum recycled content
standards established by the US EPA Comprehensive Procurement
Guidelines.
Energy and Water Savings
1) Where applicable, energy- efficient equipment will be purchased with the
most up -to -date energy efficient functions.
2) All appliances and products purchased by the City and for which the US EPA
Energy Star certification is available will meet Energy Star certification.
Typically, this would include lighting systems, exhaust fans, water heaters,
computers, exit signs, and appliances such as refrigerators, dishwashers, and
microwave ovens.
3) The city will purchase water- saving products whenever practicable. This
includes, but is not limited to, high- performing fixtures like toilets, waterless
urinals, low -flow faucets and aerators, and upgraded irrigation systems.
This policy is subject to the requirements and preferences in the Municipal Contracting
Law (MN Statutes 471.345) and all other applicable laws and ordinances.
Falcon Heights Environment Commission
City of Minneapolis Environmentally Preferable Purchasing Policy
I. PURPOSE AND SCOPE
A. The goal of this policy is to encourage and increase purchasing that reflects the City's
commitment to sustainability. This Policy is adopted in order to:
Promote environmental factors such as:
• conserving natural resources,
• minimizing environmental impacts such as pollution and use of water and energy,
• eliminating or reducing toxics that create hazards to workers and our community,
• supporting strong recycling markets,
• reducing materials that are landfilled,
• increasing the use and availability of environmentally preferable products that protect the
environment,
• identifying environmentally preferable products and distribution systems,
• rewarding manufacturers and vendors that reduce environmental impacts in their production
and distribution systems,
• creating a model for successfully purchasing environmentally preferable products that
encourages other purchasers in our community to adopt similar goals.
Promote social equity factors consistent with State law, other City policies, and the Minneapolis
Sustainability Initiative.
Promote fiscal factors such as:
• lowering overall costs by addressing full cost accounting (purchase, maintenance, disposal,
staff time, and labor),
• leveraging buying power,
• assessing long term financial /market changes,
• investing in technological advances in a rapidly changing market.
B. This policy will apply to all City departments and employees, vendors, contractors and
grantees for all products and services provided to the City.
C. This policy is subject to the requirements and preferences in the Municipal
Contracting Law (MN. Statue 471.345) and all other applicable laws and ordinances.
II. DEFINITIONS
"Environmentally preferable products and services" as defined by the United States
Environmental Protection Agency (US EPA) means products and services that have a lesser or
reduced effect on human health and the environment when compared to competing products
and services that serve the same purpose. This applies to raw material acquisition, as well as
product manufacturing, distribution, use, maintenance, and disposal.
In practice, the objective is to purchase products that have reduced environmental impact
because of the way they are made, transported, stored, packaged, used and disposed of.
When determining whether a product is environmentally preferable, the following standards
should be considered:
Bio Based
Biodegradable
Compostable
Low toxicity
1
Carcinogen -free
Recycled Content/recyclable
Persistent, Bioaccumulative Toxic (PBT) free
Durable, reusable or refillable
Chlorofluorocarbon (CFC) free
Made from renewable products
Heavy metal free (Le. no lead, mercury, cadmium)
Reduced packaging
Low volatile organic compound (VOC) content
Refurbished /refurbish able
Energy and water efficient
Reduce greenhouse gas emissions
Available locally
"ASTM" means American Society for Testing and Materials.
"ASTM D6400 -04" means the standard specifications for compostable plastic in the US.
"ASTM D6751" means the standard for production of biodiesel in the US.
"Available locally" means that one or more businesses within the county /city or immediate
surrounding areas are able to provide goods and services in a timely manner, and in sufficient
quantity and quality to meet a specific department/agency need.
"Bio -Based Products" means commercial or industrial products (other than food or feed) that
utilize plant based contents and residuals abut does not include products made from forestry
materials.
"Persistent, Bio accumulative Toxic (PBT)" pollutants are chemicals that are toxic, persist in the
environment and bioaccumulate in food chains and, thus, pose risks to human health and
ecosystems. The biggest concerns about PBTs are that they transfer rather easily among air,
water, and land, and span boundaries of programs, geography, and generations.
"Biodegradable" means the ability of a substance, material, or product ingredient to readily
decompose by the action of microbes.
"Buyer" means anyone authorized to purchase on behalf of this jurisdiction or its subdivisions.
"CFLs" means compact fluorescent lamps.
"Chlorofluorocarbon, (CFC)" refers to the family of compounds of chlorine, fluorine, and carbon.
CFC's contribute to the depletion of the stratospheric ozone layer, and have been used as an
ingredient for refrigerants, solvents, and for blowing plastic -foam insulation and packaging. The
Montreal Protocol on Substances that Deplete the Ozone Layer calls for complete elimination of
CFC production.
"Contractor" means any person, group of persons, business, consultant, designing architect,
association, partnership, corporation, supplier, vendor or other entity that has a contract with
City of Minneapolis or serves in a subcontracting capacity with an entity having a contract with
City of Minneapolis for the provision of goods or services.
"Dioxins and furans" are a group of chemical compounds that are classified as persistent,
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2
bioaccumulative, and toxic by the Environmental Protection Agency.
"Energy Star" means the US EPA's energy efficiency product labeling program described at
http: / /www.energystar.gov.
"Energy Efficient Product" means a product that is in the upper 25% of energy efficiency for all
similar products, or that is at least 10% more efficient than the minimum level that meets
Federal standards.
"Electronic Product Environmental Assessment Tool (EPEAT)" is an easy -to -use, on -line tool
helping institutional purchasers select and compare computer desktops, laptops and monitors
based on their environmental attributes.
"Forest Stewardship Council" is a global organization that certifies responsible, on- the - ground
forest management according to rigorous standards developed by a broad variety of
stakeholder groups (http: / /fscus.org /html/).
"Green building" means the incorporation of environmental, health, and waste prevention criteria
in building design, site- planning and preparation, materials acquisition, construction or
remodeling, deconstruction, and waste disposal.
"Integrated pest management (IPM)" means the use of a combination of pest control methods
including improved sanitation, mechanical, physical, biological, or chemical means.
"Leadership in Energy and Environmental Design (LEED)" means the self- assessing system
developed by the U.S. Green Building Council designed for rating new and existing commercial,
institutional, and high -rise residential buildings. Credits are earned for satisfying defined criteria
and standards. Different levels of green building certification are awarded based on the total
credits earned.
"Postconsumer Material" means a finished material which would normally be disposed of as a
solid waste, having reached its intended end -use and completed its life cycle as a consumer
item, and does not include manufacturing or converting wastes.
"Practicable" means whenever possible and compatible with state and federal law, without
reducing safety, quality, or effectiveness.
"Preconsumer Material" means material or by- products generated after manufacture of a
product is completed but before the product reaches the end -use consumer. Preconsumer
material does not include mill and manufacturing trim, scrap, or broke which is generated at a
manufacturing site and commonly reused on -site in the same or another manufacturing process.
"Post- consumer recycled material" refers to material that has served its intended use and has
been discarded for disposal or recovery, having completed its life as a consumer item, and is
used as a raw material for new products.
"Recovered Material" means fragments of products or finished products of a manufacturing
process, which has converted a resource into a commodity of real economic value, and includes
preconsumer and postconsumer material but does not include excess resources of the
manufacturing process.
"Recyclable" refers to a material or product that can be reprocessed, remanufactured, or
reused.
"Recycled Content" means the percentage of recovered material, including preconsumer and
postconsumer materials, in a product.
"Recycled Content Standard" means the minimum level of recovered material and /or
postconsumer material necessary for products to qualify as "recycled products."
"Recycled Product" means a product that meets the City's recycled content policy objectives for
postconsumer and recovered material.
"Remanufactured Product" means any product diverted from the supply of discarded materials
by refurbishing and marketing said product without substantial change to its original form.
"Reused Product" means any product designed to be used many times for the same or other
purposes without additional processing except for specific requirements such as cleaning,
painting or minor repairs.
"Source Reduction" refers to products that result in a net reduction in the generation of waste
compared to their previous or alternate version and includes durable, reusable and
remanufactured products; products with no, or reduced, toxic constituents; and products
marketed with no, or reduced, packaging.
"US EPA Comprehensive Procurement Guidelines" are the most current policies established by
the U.S. Environmental Protection Agency for federal agency purchases.
"Water- Saving Products" are those that are in the upper 25% of water conservation for all
similar products, or at least 10% more water - conserving than the minimum level that meets the
Federal standards.
III. ROLES AND RESPONSIBILITES
All City departments are responsible for implementation of this policy and to ensure their
respective employees and contractors are fully aware and supportive of the City's policy to
purchase environmentally preferable goods and services. All departments are responsible to:
• ensure that specifications do not discriminate against reusable, recycled, or environmentally
preferable products without justification,
• evaluate environmentally preferable products to determine the extent to which they may be
used by the department and its contractors,
• review and revise specifications to maximize the specification of designated environmentally
preferable products where practicable,
• facilitate data collection on purchases of designated environmentally preferable products by
the department in order to assist the Purchasing Department.
The Purchasing Department will administer this policy by establishing a Sustainable Purchasing
Committee composed of representatives of various city departments in order to:
• expand the purchase of environmentally preferable products,
• identify environmentally preferable alternatives and initiate pilot studies,
• recommend goals, where practicable, to practice alternative processes within City operations
that will reduce the use /disposal of hazardous substances and will promote resource
conservation,
• collect and maintain up -to -date information regarding manufacturers, vendors, and other
sources for locating /ordering environmentally preferable products and will provide applicable
information to departments,
• provide assistance, where feasible, to city departments to incorporate environmentally
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4
preferable products into their operations,
• provide any other review, interpretation, and updates of this policy as necessary,
• promote staff education and training as feasible and in coordination with other state and local
efforts.
PERFORMANCE, PRICE, AND AVAILABILITY
Nothing contained in this policy will be construed as requiring a department or contractor to
procure products that do not conform to existing regulations, do not perform adequately for their
intended use, are not safe, exclude adequate competition, or are not available at a reasonable
price.
EFFECTIVE DATE
This policy will take effect on January 1, 2009.
The Purchasing Department, in conjunction with the Sustainable Purchasing Committee and
responsible departments, will issue the first annual report within one year following the effective
date of this policy and annually thereafter. The report will be to the Environmental Coordinating
Team covering the status of this policy's implementation, information on total purchases of
environmentally preferable products, results of designated product evaluations, financial
implications, overall challenges, and recommendations for the future.
IV. GENERAL CONDITIONS
A. Source Reduction
A.1. Minneapolis will institute practices that reduce waste and result in the purchase of fewer
products whenever practicable and cost - effective, but without reducing safety or workplace
quality, including but not limited to:
• conserving natural resources,
• communicating electronically instead of printing,
• photocopying and printing double- sided,
• using washable and reusable dishes and utensils,
• using rechargeable batteries,
• streamlining and computerizing forms,
• printing of documents and reports only as they are needed,
• leasing Tong -life products when service agreements support maintenance and repair rather
than purchasing,
• sharing equipment and occasional use items such as chippers,
• choosing durable products rather than disposable,
• reducing product weight or thickness when effectiveness is not jeopardized in products such
as, but not limited to, paper and plastic liner bags,
• buying in bulk, when storage and operations exist to support it,
• reusing products such as, but not limited to, file folders, storage boxes, office supplies, and
furnishings.
A.2. The City will purchase remanufactured products such as laser toner cartridges, tires,
furniture, equipment and automotive parts whenever practicable, but without reducing safety,
quality or effectiveness.
A.3. The City will require all equipment bought after the adoption of this policy to be compatible
with source reduction goals and practices when practicable, including but not limited to:
• copiers and printers capable of duplexing,
• battery- operated equipment capable of being recharged or using rechargeable batteries,
1 cp
5
dishwashing equipment, when washable and reusable dishes and utensils are practicable.
A.4. All buyers will evaluate short -term and long -term costs in comparing product alternatives,
when feasible. This includes consideration of total costs expected during the time a product is
owned, including, but not limited to, acquisition, extended warranties, operation, supplies,
maintenance, disposal costs and expected lifetime compared to other alternatives. Examples of
products for which such cost comparisons can indicate significant differences between short -
and long -term costs include, but are not limited to, janitorial towels and tissues, parking stops,
park benches and tables, office equipment, software and vehicles.
A.5. Products that are durable, long lasting, reusable or refillable are preferred whenever
feasible.
A.6. The City of Minneapolis will require to the extent practicable, that surplus or outdated
electronic equipment, including but not limited to computers, monitors, printers, and copiers, be
designated for reuse and or recycling in a manner that minimizes the release of contaminants to
the environment.
A.7. Vendors will be encouraged whenever practicable to take back and reuse pallets and
packaging materials.
A.8. City funds will not be used to purchase single -use bottled water unless it is necessary to
protect public health.
B. Recycled Content Products
B.1. Printing paper, office paper, and paper products will contain the highest postconsumer
content practicable, but no less than the minimum recycled content standards established by
the US EPA Comprehensive Procurement Guidelines.
B.2. Janitorial paper products will contain the highest postconsumer content practicable, but no
less than the minimum recycled content standards established by the US EPA Comprehensive
Procurement Guidelines.
B.3. Other products for which the US EPA has established minimum recycled content standard
guidelines, such as those for construction, landscaping, parks and recreation, transportation,
vehicles, miscellaneous, and non -paper office products, will contain the highest postconsumer
content practicable, or, when postconsumer material is impracticable for a specific type of
product, contain substantial amounts of recovered material, but no less than the minimums
established by the US EPA Comprehensive Procurement Guidelines.
B.4. Copiers and printers bought will be compatible with the use of recycled content products.
When necessary, suppliers will train equipment maintenance personnel in the appropriate use
of recycled products with their equipment.
B.5. When specifying asphalt concrete, aggregate base or portland cement concrete for road
construction projects, Minneapolis will use recycled, reusable or reground materials when
practicable, including, but not limited to, in -place recycling of asphalt concrete, aggregate base
and portland cement concrete; rubberized asphalt concrete; recycled aggregate base; or
recycled asphalt concrete.
B.6. To the greatest extent practicable, Minneapolis will specify and purchase recycled- content
transportation products, including signs, cones, parking stops, delineators, and barricades,
including recycled products approved by the Minnesota Department of Transportation.
6
B.7. The City of Minneapolis will purchase re- refined lubricating and industrial oil for use in its
vehicles and other equipment, as long as it is certified by the American Petroleum Institute (API)
as appropriate for use in such equipment.
B.8. The City of Minneapolis will purchase paint meeting Green Seal or other equivalent
environmental standard for recycled content latex paint whenever practicable.
C. Forest Conservation
C.1. To the greatest extent practicable, Minneapolis will not procure wood products such as
lumber and paper that originate from forests harvested in an environmentally unsustainable
manner. When practicable, Minneapolis will give preference to wood products that are certified
to be sustainability harvested by a comprehensive, performance -based certification system. The
certification system will include independent third -party audits, with standards equivalent to, or
stricter than, those of the Forest Stewardship Council certification.
C.2. The City of Minneapolis encourages the purchase or use of previously used or salvaged
wood and wood products whenever practicable.
D. Toxics and Pollution
D.1. When making a choice among comparable products, the City will, whenever practicable,
favor those products whose production, use, and disposal involve fewer hazardous materials,
including:
• carcinogens, neurotoxicants and reproductive toxins,
• persistent bioaccumulative toxicants, including lead, mercury, dioxins and furans for example,
• compounds that are acutely toxic to humans or aquatic life, corrosive to the skin or eyes, or
that are skin sensitizers,
• substances that contribute to the production of photochemical smog, tropospheric ozone
production, or poor indoor air quality.
D.2. The use of chlorofluorocarbon and halon- containing refrigerants, solvents and other
products will be replaced as needed and new purchases of heating /ventilating /air conditioning,
refrigeration, insulation and fire suppression systems will not contain them.
D.3. The City of Minneapolis will implement an Integrated Pest Management (IPM) Plan and
practices for indoor and outdoor areas, using chemical controls only as a last resort and
providing on -going training and certification for City staff. Purchases of materials and services
made by the City will be consistent with its IPM policies.
D.4. When maintaining buildings, the City of Minneapolis will use products with the lowest
amount of volatile organic compounds (VOCs), highest recycled content, and low or no urea
formaldehyde. Examples include paint, carpet, adhesives, furniture and casework.
D.5. The City of Minneapolis will reduce or eliminate its use of products that contribute to the
formation of dioxins and furans. This includes, but is not limited to:
• finding safer alternatives to products that use polyvinyl chloride (PVC) such as, but not limited
to, office binders, furniture, flooring, and medical supplies, whenever practicable,
• purchasing paper, paper products, and janitorial paper products that are unbleached or that
are processed without chlorine or chlorine derivatives, whenever practicable.
D.6. The City of Minneapolis will reduce the use of disposable batteries by purchasing
rechargeable batteries for devices, such as cameras, remote control, tape recorders, telephone
headsets, and wireless keyboards and mice and other equipment when practicable.
7
D.7. Minneapolis will purchase products and equipment with no lead or mercury whenever
practicable, including automotive vehicles. For products that contain lead or mercury,
Minneapolis will give preference to those products with lower quantities of these metals and to
vendors with established lead and mercury recovery programs. It is understood that CFLs do
contain a small amount of mercury and the expectation is that they will be disposed of properly.
D.8. The City of Minneapolis will specify that desktop computers, notebooks and monitors
purchased or leased meet, at a minimum, all EPEAT environmental criteria designated as
"required" as contained in the IEEE 1680 Standard for the Environmental Assessment of
Personal Computer Products, whenever practicable.
D.9. When replacing vehicles, the City of Minneapolis will lease or purchase only the most fuel -
efficient models available that are suitable for each task and through carsharing and carpooling,
will minimize the number of vehicles purchased.
D.10. When replacing vehicles, the City of Minneapolis will consider less - polluting alternatives to
diesel such as compressed or liquefied natural gas, bio -based fuels, hybrids, electric batteries,
and fuel cells, as available.
D.11. All City Departments and Agencies are prohibited from purchasing or acquiring
polystyrene foam disposable food service ware and where affordable will use biodegradable or
compostable disposable food service ware.
D.12. Compostable plastic products purchased will meet American Society for Testing and
Materials (ASTM) standards as found in ASTM D6400 -04. Biodegradable plastics used as
coatings on paper and other compostable substrates will meet ASTM D6868 -03 standards,
D.13. The purchase of all pentachlorophenol, arsenic and creosote treated wood by the City of
Minneapolis is prohibited.
D.14. The City will avoid purchasing products containing brominated flame retardants (BFRs),
bisphenol -A, and phthalates wherever practicable.
D.15. Resolution 2006R -526, Adopting Low Environmental Impact Cleaning Policy is
incorporated into this policy.
D.16. Minneapolis will reduce the use of salt and other toxics in the cleaning and snow removal
of hard surfaces.
E. Energy and Water Savings
E.1. Where applicable, energy- efficient equipment will be purchased with the most up -to -date
energy efficiency functions. When necessary, suppliers or manufacturers will train equipment
operators and maintenance personnel in the proper enabling and use of energy efficient and
sleep mode functions on their equipment.
E.2. All appliances and products purchased by the City and for which the US EPA Energy Star
certification is available will meet Energy Star certification. Typically, this would include lighting,
heating systems, exhaust fans, water heaters, computers, exit signs, and appliances such as
refrigerators, dishwashers and microwave ovens. Purchased electronic products meeting
EPEAT standards are highly encouraged.
E.3. When Energy Star labels are not available, choose energy efficient products that are in the
upper 25% of energy efficiency as designated by the Federal Energy Management Program.
14
8
E.4. The City will purchase water - saving products whenever practicable. This includes, but is
not limited to, high - performance fixtures like toilets, waterless urinals, low -flow faucets and
aerators, and upgraded irrigation systems.
F. Green Building - Construction and Renovations
F.1. All building and renovations undertaken by the City will follow green building practices for
design, construction, and operation as outlined in this policy,
F.2. Resolution 2006R-381 regarding adopting LEED standard for City buildings is incorporated
into this guideline.
F.3. The City will purchase high efficiency lighting, along with cooling and heating equipment
whenever practicable.
G. Waste Minimization
G.1. Minneapolis requires vendors to eliminate packaging or use the minimum amount
necessary for product protection, to the greatest extent practicable.
G.2. Packaging that is reusable, recyclable or compostable is preferred, when suitable uses and
programs exist.
G.3. Vendors will be encouraged to take back and reuse pallets and packaging materials.
G.4. Suppliers of electronic equipment, including but not limited to computers, monitors,
printers, and copiers, will be required to take back equipment for reuse or environmentally safe
recycling when Minneapolis discards or replaces such equipment, whenever practicable.
H. Landscaping
H.1. Workers and contractors providing landscaping services for the City will employ sustainable
landscape management practices whenever practicable, including:
• Using IPM, including minimal pesticide use,
• Grasscycling (leaving the clippings on the lawn) for at least 50% of all mowings,
• Pruning on an as needed basis. Thinning is the preferred method of pruning. Minimal heading
or shearing is encouraged,
• Fertilizing on an as needed basis, as indicated by a soil analysis. Slow release and /or organic
fertilizers are preferred,
• Scheduling irrigation based on weather (evapo- transpiration rates) whenever practicable. Drip
irrigation is preferred whenever practicable,
• Limiting turf areas where drip irrigation is not appropriate to walking and play surfaces. All
other landscaping (such as for views) should be accomplished with low -water plantings,
• Recycling plant debris by composting and /or maintaining a layer of mulch under all trees,
shrubs and groundcovers and in all open areas. Allowing leaf drop to become part of the
mulch layer in tree, shrub and groundcover areas is preferred.
H.2. Plants should be selected to minimize waste by choosing species that are appropriate to
the microclimate, species that can grow to their natural size in the space allotted them and
perennials rather than annuals for color. Native and drought - tolerant plants that require no or
minimal watering once established are preferred.
H.3. To the greatest extent practicable, Minneapolis will not procure mulch products that
originate from virgin forest products. When practicable, Minneapolis will give preference to
mulch products that are produced on -site or from regionally generated plant debris.
H.4. To the greatest extent practicable, Minneapolis will procure compost that is produced from
Zo
9
feedstock that includes at least 50 %, by volume, regionally generated plant debris and /or food
waste and less than 0.5% by volume, physical contaminants. The compost will be processed in
to promote pathogen reduction and weed seed kill and minimize heavy metal concentrations.
H.S. Hardscapes and landscape structures constructed of recycled content materials are
encouraged. Concrete substitutes are encouraged for walkways, such as rosin emulsion paving
or other porous materials.
I. Bio -Based Products
1.1. Vehicles fuels made from plant -based contents are
encouraged whenever practicable and unless they are determined to be less environmentally
friendly than the alternative. The Bio Fuel will meet the blending ASTM D6751 standards.
1.2. Paper, paper products and construction products made from non -wood, plant -based
contents and residues are encouraged whenever practicable.
J. Producer Responsibility
J.1. The City of Minneapolis will, whenever practicable, favor products that are manufactured by
companies that take financial and /or physical responsibility for collecting, recycling, reusing, or
otherwise safely disposing of their products and packaging at the end of their useful life.
K. Renewable Energy and Greenhouse Gas Reductions
K.1. The City of Minneapolis will commit to reducing energy use as much as feasible and the
remaining energy needs will be met by renewable energy sources as much as is practicable.
K.2. As it becomes practicable the City will attempt to reduce and record greenhouse gas
emissions.
L. Automatic Substitutions
L.1. The City will work with their office supply contractor to establish an automatic substitution of
environmentally and preferable alternatives for office supplies when practicable; that are readily
available, cost effective and can perform for the intended use.
M. Compliance with Statues and Ordinances
M.1 Actions taken in accordance with this policy must comply with the Small and Underutilized
Business Program Requirements in Chapter 423 of the Minneapolis Code of Ordinances, as
well as the Living Wage and Responsible Public Spending Regulations outlined in Chapter 38.
M.2 The City will encourage green purchasing that supports local suppliers as provided in the
Resolution supporting the Minneapolis Good Green Jobs Initiative, subject to the limitations and
requirements embodied in the Uniform Municipal Contracting Law.
ZI
10
City of EaRall
City of Eagan Environmentally Preferable Purchasing Policy
The goal of this policy is to encourage and increase purchasing that reflects the City of Eagan's commitment to
sustainability. Benefits of the policy include:
• Conserving natural resources
• Minimizing environmental impacts such as pollution, water usage, and energy waste
• Identifying environmentally preferable products and distribution systems
• Achieving best practices in environmental purchasing as identified through the Minnesota Pollution
Control Agency's (MPCA) GreenStep Cities Program
• Setting an example of environmental sustainability and energy conservation for residents and businesses
in the City of Eagan
The following policies are to be followed by the City of Eagan:
Recycled Paper Products
1. Per Minnesota Statute 16B.122 and per the Federal Environmental Protection Agency's (EPA)
requirements, the City of Eagan will purchase paper products containing no less than 30% post -
consumer recycled content.
Energy and Water Savings
1. Appliances and products purchased by the City will meet Energy Star certification if such products are
available and financially feasible (www.energystar.gov). Typically, this would include lighting systems,
exhaust fans, water heaters, computers, exit signs, and appliances such as refrigerators, dishwashers, and
microwave ovens.
2. Water- saving products purchased by the City will meet the WaterSense certification when such products
are available and financially feasible ( http: / /www.epa.gov /watersense). This includes, but is not limited
to, high - performing fixtures such as toilets, waterless urinals, low -flow faucets and aerators, and
upgraded irrigation systems.
Cleaning Products
1. Cleaning products purchased by the City will meet Green Seal, EcoLogo, and /or U.S. EPA Design for
the Environment cleaning product standards if such products are available, perform to an acceptable
standard, and are financially feasible (http: / /www.greenseall.org , http : / /www.environmentalchoice.com ,
and http: / /www.epa.gov /dfe /standard for safer cleaning products.pdf).
This policy is subject to the requirements and preferences in the Municipal Contracting Law (MN Statutes
471.345) and all other applicable laws and ordinances.
Date of Approval: Approved:
Mike Maguire, Mayor
2 1
GJ ELECTRIC
ASSOCIATION
Your Twchgonv Energy' Parma
FOR YOUR HOME
Wellspring® — Your Opportunity to
Support Wind Po er!
While the electricity delivered to your home includes increasing amounts of renewable energy,
our Wellspring Renewable Wind Energy® program gives you the option to help us do even more
for the environment. By participating in Wellspring, you not only help support wind energy
development in Minnesota, but you also help reduce our dependency on non - renewable energy
sources, like coal and other fossil fuels.
What does participating in
Wellspring mean?
Wellspring Wind Energy is a voluntary program
offered to our members. While the electricity
delivered to all homes and businesses includes
renewable energy in the mix, participating
in Wellspring is an added bonus. In the last
few years, additional turbines were built
specifically for Wellspring participants.
How does the program work?
You can purchase Wellspring Wind Energy in
100 kWh blocks
® Each 100 kWh block costs an extra $0.40 per
month*
® You determine how many blocks to purchase
® Call 651 - 463 -6212 to sign up for Wellspring
* Price subject to change without notice
How long do I have to stay on the
program?
You must remain on the program for at least 12
months. After 12 months, you may discontinue
at any time.
Where is Wellspring Wind
Energy produced?
Wind energy is produced with giant wind
turbines in southern Minnesota.
2 3
Is the wind power supplied directly
to my home?
No. The electricity generated by the wind
turbines is fed into the state's electric system,
called the grid. It is like pouring a pitcher of
water into a pond. You can't get the exact
water molecules from the pitcher back out of
the pond. The same holds true for recapturing
wind - generated electricity from the grid. It
is available to use, but to deliver the exact
electron generated by the wind turbine is not
possible. Wind power you purchase replaces
electricity that would have been generated by
conventional fuels.
You won't be able to distinguish whether the
electrons flowing into your home are generated
by wind power or not. But, your commitment to
purchase Wellspring Wind Energy will support
the growth of wind energy and help lower
reliance on coal and other fossil fuels.
Will power in my home be dependent
on the wind blowing?
No. Your power will continue as usual because
additional generation is built to ensure power is
supplied when the wind is not blowing. This is
typically natural gas powered generation.
- continued on back
Programs subject to terms, conditions and change
without notice.
i
in d Ener'gy ° Answers to frequently
asked questions
(01, ii lr�7 . .
How does wind energy
work?
How big are the
turbines?
How much wind is
needed to generate
electricity?
How much electricity
does an average wind
turbine generate?
Can we generate all our
electricity from wind?
How much energy can
wind realistically supply
to the U.S.?
Is wind energy cheaper
to produce than
conventional generation
options?
What are the
environmental impacts
of wind generators?
Does Great River Energy
use any wind
generation?
Where can I learn more?
r DAKOTA
G JELECTI
ASSOCIATION
Your Touchnone Energy' Penner
Wind spins large blades attached to a generator on top of a tall tower. This generates electricity that is transmitted over wires to
homes and businesses.
The wind turbines that generate electricity for Dakota Electric's members are 200 feet high and have three blades that ea ch
measure 75 feet in length.
Turbines are designed to generate electricity at wind speeds as low as 8 mph. As wind speed increases, the turbines generate
more electricity. When wind speeds reach or exceed 56 mph, the turbines lock to prevent damage caused by spinning too fast.
Most large wind turbines generate 500 to 1,800 kilowatts (kW). A 1,800 kW turbine generates enough electricity to power
approximately 500 homes. The turbines providing power for Dakota Electric's Wellspring Renewable Wind Energy® participants
each generate 600 kW.
No. Wind is a great way to meet some of our electricity needs and an important part of the overall mix of generation options.
However, wind cannot generate all of our electricity because the wind doesn't blow all the time. Wind often doesn't blow at all on
hot summer days when people use the most electricity.
Estimates for the total wind energy potential for the United States vary. The Battle Pacific Northwest Laboratory, a federal
research lab, estimates that wind could supply 20 percent of the nation's electricity. Source: American Wind Power Association
While wind is free, capturing it and converting it to electric power is slightly more expensive than conventional generation op-
tions. The government currently provides financial incentives to make the price of wind - generated power more competitive, and
as technology advances, wind power becomes more cost competitive. Additionally, the windiest areas are often far from areas
that use the most power, requiring transmission line construction and adding to the overall cost of wind energy.
Wind generators present minimal environmental impacts. Birds mayfly into spinning turbines. However, new large turbine blades
rotate relatively slowly, and animal deaths caused by turbines are minimal. More birds are killed by human - related impacts such
as buildings and vehicles, Visual impact and noise are also environmental factors related to wind turbines. Proper placement and
design can help the visual impact, and new turbines are quieter than older ones.
Great River Energy, Dakota Electric's wholesale power supplier, currently gets more than 300 megawatts (MW) of power from
wind energy, They are on track to reach the 25 percent renewable energy goal by 2025 set by the Minnesota Legislature.
Great River Energy currently receives wind energy from:
• Trimont Area Wind Farm (100 MW) — Minnesota's first commercial - scale, landowner - developed wind farm.
• Prairie Star Wind Farm (100 MW)
• Elm Creek Wind Farm (99 MW)
• Three smaller Minnesota wind projects in Chandler, Dodge Center and Jackson County (18 MW)
To learn more about Great River Energy's use of wind and other renewable energy sources, visit www.greatriverenergy.com.
• American Wind Power Association - www,awea.org
• National Wind Coordinating Committee - www.nationalwind.org
• Office of Energy Efficiency and Renewable Energy - www.e no rgy.gov
Visit one of the following local projects:
• School of Environmental Studies Renewable Energy Project, 12155 Johnny Cake Ridge Road, Apple Valley, MN 55124
• Dakota County Wind Turbine at Schaar's Bluff Trail Head, 8500127th Street East, Hastings, MN 55033
Contact the Energy Experts°
Dakota Electric Association
4300 220th Street West, Farmington, MN
651 - 463 -6212 ® 800 -874 -3409
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