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06/14/2011 - Energy and Environment Advisory CommissionAGENDA ENERGY AND ENVIRONMENT ADVISORY COMMISSION MEETING TUESDAY, JUNE 142, 2011 7:00 P.M. CITY COUNCIL CHAMBERS / EAGAN CITY HALL I. PLEDGE OF ALLEGIANCE AND ROLL CALL II. AGENDA ADOPTION III. ORGANIZATIONAL BUSINESS IV. APPROVAL OF MINUTES V. VISITORS TO BE HEARD VI. PRESENTATIONS A. Presentation: Eric Macbeth, Eagan Water Resources Coordinator VII. OLD BUSINESS A. GreenStep City Assessment B. Proposed 2011 -2012 EEAC Goals and Value Statements C. Proposed Environmentally Preferable Purchasing (EPP) Policy D. Complete Streets Resolution VIII. STAFF / COMMISSIONER REPORT A. 2011 -2012 EEAC Roster B. Joint Meeting with the City Council / August 14 C. Grand Opening of Eagan Fire Safety Center, June 23 D. Sustainability Efforts in Eagan IX. ROUNDTABLE X. ADJOURNMENT Auxiliafy aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid. 4 11° C!ty of Eapll Me�o TO: THE ENERGY AND ENVIRONMENT ADVISORY COMMISSION (EEAC) FROM: DIANNE MILLER, ASSISTANT TO THE CITY ADMINISTRATOR DATE: JUNE 10, 2011 SUBJECT: ENERGY AND ENVIRONMENT ADVISORY COMMISSION MEETING / JUNE 14, 2011 A meeting of the Energy and Environment Advisory Commission (EEAC) will take place on Tuesday, June 14 at 7:00 p.m. in the City Council Chambers. To ensure that a quorum is present, please contact Mary O'Brien at 651- 675 -5005 if you are unable to attend. I. PLEDGE OF ALLEGIANCE AND ROLL CALL II ADOPTION OF THE AGENDA The agenda, as presented or modified, is in order for adoption by the Commission. III. ORGANIZATIONAL BUSINESS The Commission is invited to make nominations for a person to serve as the Chair of the EEAC as well as Vice Chair. Commissioners are welcome to nominate other members or themselves for these two positions. W. APPROVAL OF MINUTES The minutes of the April 12, 2011 EEAC meeting are enclosed on pages through . These minutes, pending any modifications, are in order for adoption by the Commission. V. VISITORS TO BE HEARD The Eagan City Council and its Commissions set aside up to ten minutes at the beginning of public meetings to permit visitors to address items of interest that are not addressed on the regular agenda. Items that will take more than ten minutes or that require specific action can be scheduled for a future meeting agenda. VI. PRESENTATIONS A. Presentation: Eric Macbeth, Eagan Water Resources Coordinator —Eric Macbeth, Eagan's Water Resources Coordinator, is looking forward to sharing an overview of the Water Resources efforts in the City of Eagan. Mr. Macbeth is happy to answer any questions that the Commission may have. VII. OLD BUSINESS A. GreenStep City Assessment— Enclosed on pages through (1 is an e -mail from MPCA staff member Emily Hosek with an assessment on the City's GreenStep cities efforts to date. Staff has gone through Ms. Hosek's recommendations and made modifications /clarifications to Eagan's efforts on the GreenStep website per the MPCA's request. As the e -mail indicates, the MPCA recognizes cities in the month of June for their status in the GreenStep Cities program. Eagan is being recognized as a Step II City at the annual league of Minnesota Cities Conference on June 16. There is a select group of cities receiving Step II designation this year, and there are no cities that have yet achieved the Step III designation. B. Proposed 2011 -2012 EEAC Goals and Value Statements— Enclosed on pages) through are the revised 2011 -2012 EEAC Goals and Value Statements for the Commission's review. The goals were drafted following the May 19 EEAC workshop, and were reviewed by a Committee that included Chair Goff and Commissioners LeClair and Mitha. The proposed value statements are the same as drafted by the Commission in 2010. Commissioners are welcome to discuss the value statements, goals, and public policy questions that are proposed to be discussed with the City Council at the joint meeting on August 9. C. Proposed Environmentally Preferable Purchasing (EPP) Policy —Per the discussion of the Commission at the May 19 workshop, enclosed on pages / through is a revised EPP Policy for the Commission's review, which is proposed to be discussed and considered at t e joint meeting with the Council on August 9. D. Complete Streets Resolution— Per the discussion of the Commission at the May 19 workshop, enclosed on pages 7 through is a revised Complete Streets resolution for the Commission's review, which is proposed to be discussed and considered at the joint meeting with the Council on August 9. VIII. STAFF / COMMISSIONER REPORT A. 2011 -2012 EEAC Roster— Enclosed on page) q is a 2011 -2012 EEAC Roster. Please inform Assistant to the City Administrator Miller if you have any changes or updates to the roster. B. Joint Meeting with the City Council/ August 14 —A joint meeting of the EEAC and City Council has been rescheduled for August 9, 2011 at 5:30 p.m. The purpose of the joint meeting is for the Commission and Council to discuss the proposed 2011 -2012 EEAC goals, along with the proposed EPP Policy and Complete Streets Resolution. C. Grand Opening of Eagan Fire Safety Center, June 23 —All Commissioners should have received the invitation enclosed on pag ° to the grand opening of the Eagan Fire Safety Center on Thursday, June 23, 5 -8 p.m. The building recently received GreenGlobe certification for the numerous environmentally sustainable features included on the site. D. Sustainability Efforts in Eagan — Enclosed on pagerA throug is an updated summary of the numerous sustainability efforts that have take place in Eagan over the past couple of years, or are currently in progress. The efforts respond to the City's environmental and energy - efficiency goal. 3 IX. ROUNDTABLE The Roundtable is scheduled as an opportunity for Commissioners to ask questions, make requests for future agenda items, or provide informative updates to the Commission pertaining to energy and environment initiatives. X. ADJOURNMENT The Commission is asked to adjourn the regular meeting and reconvene for a workshop from approximately 7:30 -8:30 p.m. The purpose of the workshop is to brainstorm the Commission's work plan for 2011 -2012. /s /Dianne E. Miller Assistant to City Administrator MINUTES OF THE EAGAN ENERGY AND ENVIRONMENT ADVISORY COMMISSION MEETING APRIL 12, 2011 A regular meeting of the Eagan Energy and Environment Advisory Commission was held on Tuesday, April 12, 2011 at 6:30 p.m. Those present were James Casper, Bruce Goff, Jeff LeClair, Amir Nadav, Wade Olsen and Kari Palmer. Absent was Salman Mitha. Also present was Assistant to the City Administrator Miller. AGENDA The Commission added three additional items to the agenda under Staff /Commissioner Report: Recap of Meeting on Greenhouse Gas Emissions Reduction Report; Showcase Eagan; and Sperry Wind Tower Report. LeClair made a motion to approve the agenda as amended. Palmer seconded the motion. All members voted in favor. Casper made a motion to approve the minutes of the February 10, 2011 regular meeting of the Energy and Environment Commission as presented. LeClair seconded the motion. All members voted in favor. There were no visitors to be heard. APPROVAL OF MINUTES VISITORS TO BE HEARD COMMUNICATION UPDATE Miller stated per the request of the Commission, a communications update has been added as a standing agenda item to announce and discuss communication initiatives within the City addressing issues pertaining to the EEAC. Miller further stated the City's participation in the GreenStep Cities Program was referenced in the March /April Experience Eagan newsletter and also a message will appear this month on the City Hall electronic reader board congratulating Eagan on being named a GreenStep City. PRESENTATION: DAKOTA VALLEY RECYCLING (DVR) Goff stated staff from Dakota Valley Recycling (DVR) was present to provide an overview of the services provided by the DVR. Susan Bast introduced herself and gave an overview of the 3 -city partnership of the DVR consisting of Apple Valley, Burnsville and Eagan. She stated the partnership reduces duplication of services and acts as a liaison to Dakota County and the State of Minnesota. She also stated the cities learn from each other and the partnership helps expand grant and program opportunities. Anne Olson, DVR Environmental Technician, introduced herself and discussed the DVR's role in topics such as recycling and waste reduction, waste disposal, hazardous waste, compost and organics, Energy and Environment Commission April 12, 2011 Page 2 of 3 sustainability and purchasing environmentally. She also discussed the DVR's role in educating residents, businesses and organizations of the 3- cities. Leigh Behrens introduced herself and stated her involvement is in business /commercial recycling. She gave an overview of the ARROW Program – Awards For Recycling Of Waste, which is a free and voluntary program for businesses, institutions and non - profit organizations. She also stated the City of Eagan has approximately 43 businesses that participate in the program. Staff from the DVR answered the Commissions questions. Staff further discussed the ARROW Program, organics and organized collections. RECAP OF MEETING ON GREENHOUSE GAS EFFORTS Palmer introduced the item stating Commissioner Nadav, Assistant to the City Administrator Miller and she attended a meeting of the Dakota County Physical Development Committee regarding the Dakota County Energy Efficiency and Greenhouse Gas Emissions Reduction Report. Palmer gave an overview of the meeting and a brief recap of the comments she made on the City's and Commission's behalf. SHOWCASE EAGAN Miller stated that Showcase Eagan will take place on Thursday, June 2, 2011 from 4 :30 to 7:30 p.m. at the Eagan Civic Arena. She further stated a table has been reserved for the Energy and Environment Committee and that approximately 50 groups have already submitted applications to have displays. The Committee discussed how they would like to participate in the event. SPERRY WIND TOWER WIND GENERATION REPORT Miller introduced the item as a follow -up with the Commission stating that data is still be taken and compiled on wind power from the Sperry. She stated she will continue to follow -up with additional information and pursue an updated report. TRAIL CONNECTION POLICY Miller introduced the item, stating at the request of the Commission at the February 10 meeting, she included in their packet a copy of Eagan's Community Trail System— Connections to Commercial Areas Policy that was adopted on January 18, 2011. The Commission discussed the policy. Miller stated she will get additional information on prioritizing trail connections and implementation of grant money and how it can be used. GREENCORP APPLICATION Miller stated the City of Eagan, in partnership with Dakota Valley Recycling and the City of Burnsville, is submitting an application to be a host site for a GreenCorp volunteer in 2011 -2012. Miller noted Minnesota GreenCorps is an environmentally - focused AmeriCorps program and places AmeriCorps members with organizations around the state to spend a year of service addressing environmental issues, while gaining experience and job skills. Energy and Environment Commission April 12, 2011 Page 3 of 3 Miller explained that the DVR and City of Eagan are proposing that a GreenCorp volunteer could assist both agencies with outreach efforts in the areas of sustainability and energy conservation, while assisting the City with GreenStep projects. Miller noted the application will be submitted in May and the host sites will be selected this summer for placement from September 2011 through August 2012. JOINT MEETING WITH THE CITY COUNCIL / JUNE 14 Miller stated a joint meeting with the City Council is tentatively scheduled for Tuesday, June 14, 2011 at 5:30 p.m., followed by their regular scheduled meeting at 7:00 p.m. She stated the purpose of the joint meeting is to dialogue about the Commission's proposed 2011 -2012 work plan, which could include recommended next steps as part of the GreenStep City program. ROUNDTABLE Miller stated that staff from the City's Water Quality Division and Dakota County's Environment Office are interested in presenting to the Commission at a future meeting. The Commission discussed additional environmental and energy sustainability issues, such as rainwater collection, compost bins, and energy costs /rebates for vending machines in commercial settings and schools. ADJOURNMENT Upon motion by LeClair, seconded by Olsen the meeting adjourned at 7:45 p.m. All members voted in favor. DATE SECRETARY Dianne Miller From: Hosek, Emily (MPCA) [emily.hosek @state.mn.us] Sent: Wednesday, May 18, 2011 3:09 PM To: Dianne Miller Attachments: City of Eagan GS assessment.doc Dianne, Attached is the assessment of Eagan's GreenStep actions thus far. I have indicated if actions are underway, incomplete, or unclear. All other actions not indicated were complete. Congratulations for all of your hard work! This year, Eagan qualifies as a Step 2 city, and is very near qualifying as a Step 3. To clarify, no cities will be recognized as Step 3 this year, but we hope to have many next year! Please let me know if you have any questions, and we will keep you contacted on what Step 2 recognition entails as we get all of the details finalized here. Thank you, Emily Emily Hosek Minnesota Pollution Con rol Agency 520 Lafayette R,d. N, 2nd floor St. Paul, MN 55155 (651) 757-2671 Emily.Hosek @state.mn.us Best practices (required) BP implemented? Action summary by # Action rules BUILDINGS: 2 BPs required 1. Public 1 & 2; & one action from 3 -7 NO 1.1: UNDERWAY 1.3: COMPLETE, BUT WE WILL BE TAKING THIS ACTION OUT IN THE FUTURE AS IT IS REDUNENT 1.5: COMPLETE, HAS THE FIRE CENTER RECEIVED CERTIFICATION YET? 2. Private any two actions YES 3. New 1 or 2; one from 3 -6 YES 3.1: COMPLETE, HOWEVER MAKE NOTE THAT REVISIONS TO THIS BEST PRACTICE HAVE OCURRED AND WILL BE IN PRACTICE FOR THE COMING YEAR 4. Lighting /Signals 2 actions; one from 5 -8 YES 4.3: INCOMPLETE- WHAT IS THE REPLACEMENT TECHNOLOGY, WHAT IS THE FRANCHISE AGREEMENT? 5. Reuse any one action YES LAND USE: 2 BPs required 6. Comp Plan 1 & 2 YES 6.3: COMPLETE, ARE THESE REFERENCED IN THE COMPREHENSIVE PLAN? 6.4: INCOMPLETE, NEED TO ADOPT AND REPORT ON NUMERICAL TARGETS. HOWEVER, A & B DO NOT APPLY TO EAGAN. 7. Density any one action YES 7.2: UNCLEAR- YOU ARE COMPLETING 2C AND WHICH OTHER ACTION? 7.4 UNCLEAR- WHAT EXACTLY ARE THE INCENTIVES? Pick from the following: a. Building permit fee discount. b. Expedited permit review. c. Grant or tax breaks. d. Other incentives. Category A City: Eagan Which assessment: preliminary Assessor and date: Emily Hosek 5/17/11 Total BPs implemented out of 16: 19 Are all required BPs implemented? No Ready for which: Step 2 (any 8 BPs) or 3 (16 including required BPs) recognition? Ready for Step 2 8. Mixed Uses any two actions YES 9. Highway Development any one action YES 10. Conservation Development any one action YES 10.1: INCOMPLETE: NRIs INCLUDE ANALYSIS OF PLANTS AND ANIMALS TRANSPORTATION: 2 BPs required 11. Complete Green Streets 1; & two additional actions NO 11.1: UNDERWAY 11.4: UNDERWAY, HAVE YOU COMPLETED A GAP ANALYSIS, ADDED A BIKE ROUTE OR SIDEWALK? 11.5: UNDERWAY, CAN YOU PROVIDE AN EXAMPLE? CENTRAL PARK SIDEWALKS? 12. Mobility Options any two actions YES 12.2: COMPLETE, BUT NEED MORE DETAIL ABOUT PROGRAM 13. Fleets any two actions YES 13.1: GOOD: BUT TAKE OUT DOWNSIZE SECTION AS IT IS COUNTED IN NEXT ACTION (13.2) 14. TOD / TDM any two actions NO ENVIRONMENTAL MANAGEMENT: 4 BPs required 15. Purchasing 1; and one additional action NO 16. Trees any two actions YES 16.3: UNCLEAR, NEED TO DOCUMENT 17. Stormwater any one action YES 18. Parks & Trails any three actions YES 18.2: UNCLEAR- PLEASE CLARIFY WHAT THE PARK COMMISSION DOES WITH THIS 18.3: COMPLETE- BUT PLEASE RECORD THAT MORE THAN 20% OF LAND IS DESIGNATED PARK SPACE (SEE FROM LAND USE MAP) 19. Surface Water if state public water: 4; and one additional action others: any one action NO 20. Water/ Wastewater 1 & 2; and one additional NO 20.3: UNDERWAY 20.4: UNCLEAR- HAVE YOU MADE CHANGES BASED ON YEARLY /v DATA? 21. Septics any one action YES 22. Solid Waste 1 or 2; & one from 4-8 NO 22.5: UNDERWAY 23. Local Air Quality any two actions YES 23.2: COMPLETE- PLEASE CLARIFY ORDINANCE (ALSO, PLEASE UPDATE LINK, IT IS NOT WORKING) 23.3: GOOD -BUT PLEASE CLARIFY THERE WAS AN EDUCATION CAMPAIGN ECONOMIC & COMMUNITY DEVELOPMENT: 3 BPs required 24. Benchmarks & Involvement 1 &2 YES 25. Green Businesses any two actions YES 25.5: COMPLETE, BUT WHAT IS EAGAN DOING TO SUPPORT THIS? 26. Renewable Energy any two actions NO 27. Local Food any one action YES 28. Business Synergies 2,3or4 NO DRAFT 2011 -2012 PROPOSED ENERGY AND ENVIRONMENT ADVISORY COMMISSION VALUE STATEMENTS AND GOALS The Energy and Environment Advisory Commission (EEAC) is proposing to maintain the following value statements adopted in July of 2010 to guide the commission: 1.) Recommend initiatives to the City of Eagan and its constituents to reduce waste and energy use in order to enhance Eagan's environment. 2.) Recommend initiatives to the City of Eagan and its constituents to protect the water, air, and soils in our City while enhancing the quality of life. 3.) Recommend initiatives to the City of Eagan and its constituents which support renewal of City of Eagan facilities, infrastructure, land use policies, and efforts that will promote long range energy usage and resource sustainability. 4.) Recommend initiatives to the City of Eagan and its constituents on ways to partner with existing energy and environmental resources and stakeholders in order to collect and disseminate information to empower the public. 2011 -2012 PROPOSED EEAC GOALS Goal 1. Build upon the City's success by utilizing the GreenStep Cities program as the overarching framework for the work of the EEAC and officially obtain designation from the Minnesota Pollution Control Agency (MPCA) as one of the first communities in Minnesota to be recognized as a Step III GreenStep City. Methods and Considerations to Achieve Goal #1: • Continue monitoring changes to the GreenStep program, including future opportunity for Step IV designation • Ongoing review of the GreenStep best practices that the City has not completed to determine which best practices merit further action • Communicate with local media and encourage appropriate messaging to celebrate Eagan's GreenStep efforts to date (particularly when Step III designation is achieved). • Meet the GreenStep Cities Complete Streets best practice by adopting a Complete Streets resolution as a demonstration of the City's current efforts and future considerations. • Advance the City's Complete Streets approach in conjunction with the Advisory Planning Commission (APC) and Advisory Parks and Recreation Commission (APrC) through ongoing engagement with City staff, including the possibility of a Complete Streets workshop with all stakeholders to determine the most appropriate current and future Complete Street options for Eagan. • Fulfill the requirements of GreenStep Cities' best practice for environmental purchasing through the adoption of a baseline environmentally preferable purchasing (EPP) policy, with the intent of working towards an expanded EPP policy, in consultation with appropriate City staff, to add environmental considerations to a more expansive list of City purchases. DRAFT Public Policy Questions associated with Goal #1: • As the Commission considers recommendations to the City on additional GreenStep best practices to pursue, are there specific focuses that the Council wants the EEAC to take in terms of emphasis on cost, payback, public relations value, etc.? • In the context of whether and how detailed the City Council would like the EEAC to look at an expanded EPP Policy, what direction can the Council provide to the Commission in terms of balancing financial and environmental considerations when City purchases are made? • The EEAC has identified possible opportunities for joint conversation/roles with other advisory commissions. For example, the EEAC, APC, and APRC could explore an enhanced, comprehensive Complete Streets approach for the City. Or, the Council may wish to have the EEAC work with the APC in the future to review development proposals from the context of sustainability. What are the City Council's thoughts on the division of labor or cooperative opportunities between commissions? Goal 2. Use the GreenStep Cities methodology to create and communicate recommended action steps to Eagan's residential and business community via outreach and educational efforts. Methods and Considerations to Achieve Goal #2: • Create a presence on the City's website for sustainable and energy efficiency information, efforts, opportunities, etc., including the City's progress in the GreenStep Cities program. • Consider a partnership with a local school /college to assist with website efforts (e.g. School of Environmental Studies, Inver Hills Community College, etc.) • Partner with Dakota Valley Recycling (DVR), Dakota County Regional Chamber, and the utilities serving Eagan to promote the DVR Green [Business] Team program and assist with DVR's goal of creating green teams within five (5) Eagan businesses. • Consolidate sustainability indicators being collected in the City and determine a method to communicate the outcomes of those indicators to the public (e.g. vehicles miles traveled by City fleets, energy usage at City facilities, etc.) • Invite Eagan business representatives to present to the EEAC at monthly meetings to learn about sustainable efforts within Eagan businesses (e.g. Coca Cola Bottling Plant's hybrid vehicle program, Thomson Reuter's Green Team and food -to -hog program, etc.) • Review and recommend options to provide incentives for residents to install energy efficient equipment or renewable energy sources (e.g. consider changes to the permit fee schedule to promote energy efficiency— learning from current efforts in other GreenStep cities). DRAFT Public Policy Questions associated with Goal #2: • What are the Council's thoughts on the role of the City in providing an incentive program for residents to install energy efficient equipment or renewable energy sources? • What is the Council's comfort level with the EEAC working in cooperation with other Dakota County sustainability groups? For example, the Commission has expressed an interest in cooperatively learning and discussing sustainable options in the areas of solid waste, traffic calming, or telecommuting opportunities. • Is the Council comfortable allocating staff resources to create a webpage dedicated to sustainability and energy efficiency? • Is there a role for the EEAC in working with ISD 196 to review their revised walking policies to determine the impact on personal transportation and walkability? DRAFT Purpose and Scope City of Eagan Environmentally Preferable Purchasing Policy Adopted: August 16, 2011 The goal of this policy is to encourage and increase purchasing that reflects the City of Eagan's commitment to sustainability. Benefits of the policy include: • Conserving natural resources • Minimizing environmental impacts such as pollution, water usage, and energy waste • Identifying environmentally preferable products and distribution systems • Achieving best practices in environmental purchasing as identified through the Minnesota Pollution Control Agency's (MPCA) GreenStep Cities Program • Setting an example of environmental sustainability and energy conservation for residents and businesses in the City of Eagan • Lower overall costs to the City by addressing full cost accounting (purchase, operation, maintenance, disposal, staff time, and labor) Definitions "Environmentally Preferable Products and Services" as defined by the United States Environmental Protection Agency (US EPA) means products and services that have a lesser or reduced effect on human health and the environment when compared to competing products and services that serve the same purpose. This applies to raw material acquisition, as well as product manufacturing, distribution, use, maintenance, and disposal. "Energy Star" means the US EPA's energy efficiency product labeling program described at http: / /www.energystar.gov. "Energy Efficient Product" means a product that 1.) meets Department of Energy and Environmental Protection Agency criteria for use of the Energy Star® trademark label; or, is in the upper 25 percent of efficiency for all similar products as designated by the Department of Energy's Federal Energy Management Program — http://wwwl .eere. energy. gov /femp/ technologies /eep_modellang.html. "Financially Feasible" means a product has lower costs over its entire lifecycle as determined by full cost accounting (purchase, operation, maintenance, disposal, staff time, and labor). "Practicable" means whenever possible and compatible with state and federal law, without reducing safety, quality, or effectiveness. "Post- consumer Recycled Material" refers to material that has served its intended use and has been discarded for disposal or recovery, having completed its life as a consumer item, and is used as a raw material for new products. "US EPA Comprehensive Procurement Guidelines" are the most current policies established by the U.S. Environmental Protection Agency for federal agency purchases -- http: / /www.epa.gov /cpg "Water- Saving Products" are those that are in the upper 25% of water conservation for all similar products, or achieves a WaterSense label/certification. /5- DRAFT Roles and Responsibilities All City departments are responsible for implementation of this policy and are to be fully aware of the City's policy to purchase environmentally preferable goods and services. All departments are responsible to: • Ensure that specifications do not discriminate against reusable, recycled, or environmentally preferable products without justification, • Evaluate environmentally preferable products to determine the extent to which they may be used by the department and its contractors, • Review and revise specifications to maximize the specification of designated environmentally preferable products where practicable, • Facilitate data collection on purchases of designated environmentally preferable products by the department in order to assist in tracking the City's environmentally preferable purchasing efforts. The following policies are to be followed by the City of Eagan: Recycled Paper Products Per Minnesota Statute 16B.122 and per the Federal Environmental Protection Agency's (EPA) requirements, the City of Eagan will purchase paper products containing the highest post- consumer content practicable, but no less than minimum recycled content standards established by the EPA Comprehensive Procurement Guidelines: www.epa.goviepawaste/conserve/tools/cpg/factshts.htm Energy and Water Savings 1. All appliances and products purchased by the City for which the US EPA Energy Star certification is available will meet Energy Star certification provided such products are available and financially feasible (www.energystar.gov). Typically, this would include lighting systems, exhaust fans, water heaters, computers, exit signs, and appliances such as refrigerators, dishwashers, and microwave ovens. When Energy Star labels are not available, appliances and products that are in the upper 25% of energy efficiency as designated by the Federal Energy Management Program shall be considered for purchase. 2. Water- saving products purchased by the City will meet the WaterSense certification when such products are available and financially feasible ( http: / /www.epa.gov /watersense). This includes, but is not limited to, high - performing fixtures such as toilets, waterless urinals, low -flow faucets and aerators, and upgraded irrigation systems. Cleaning Products Cleaning products purchased by the City will meet Green Seal, EcoLogo, and /or U.S. EPA Design for the Environment cleaning product standards if such products are available, perform to an acceptable standard, and are financially feasible (http: / /www.greenseal.org, http : / /www.environmentalchoice.com, and htt p: / /www.epa.gov /dfe /standard for safer cleaning products.pdf). This policy is subject to the requirements and preferences in the Municipal Contracting Law (MN Statutes 471.345) and all other applicable laws and ordinances. Date of Approval: Approved: Mike Maguire, Mayor l(0 RESOLUTION NO. 2011- A Resolution Stating the City of Eagan's Ongoing Support and Intent to Utilize Complete Street Principles in Transportation Planning and Community Design WHEREAS the Minnesota Department of Transportation (MnDOT) defines Complete Streets as streets for everyone that are designed and operated to enable safe access for all users. Pedestrians, bicyclists, motorists and bus riders of all ages and abilities are able to safely move along and across a complete street; and, WHEREAS a required best practice of the Minnesota GreenStep Cities program is the adoption of a Complete Streets policy (or documented practices) that addresses street standards, street trees, and storm water management; and, WHEREAS the City of Eagan adopted a resolution on February 9, 2010 to encourage the Minnesota Legislature, with input and guidance from the Minnesota Department of Transportation, to authorize the development of a statewide Complete Streets Program, which would provide for the development of a balanced transportation system, through appropriate planning, that integrates multiple transportation modes, where appropriate, for transportation users of all types, ages and abilities; and, WHEREAS the City of Eagan has consistently followed Complete Street principles in its planning and community design, and has demonstrated said commitment by adopting a transportation goal within the 2030 Eagan Comprehensive Guide Plan to develop a multi -modal transportation system in which autos, trucks, rail, transit, bicycles and pedestrians are adequately served and can safely co- exist; and, WHEREAS specific Complete Streets efforts in the City of Eagan include, but are not limited to: • Installation and maintenance of 118 miles of community trails together with 236 miles of City - maintained streets in Eagan; • Leveraged grant dollars to create fifty (50) City - installed rain gardens within the public right -of- way, with six (6) more scheduled for installation in 2011; • Established a Storm Water Pollution Prevention Program (SWPPP) in response to its Municipal Separate Storm Sewer System (MS4) permit; • Trail maps and markers posted along City trails, and all transportation maps (trails, streets, etc.) available via the City's website; • Receipt of State Health Improvement Program (SHIP) grant dollars for the addition of bike racks, wayfinding signage for trails, and an incentive program to encourage residents to walk to City events and facilities; • Installation of two roundabouts, as a traffic calming measure, incorporation of flashing yellow left turn signals in several locations, and synchronized traffic signals on major corridors, all in partnership with Dakota County, to reduce idling of vehicles; • Adoption of a comprehensive Community Transportation Trail System Policy • Implementation of a transit oriented, walkable design framework within the Cedar Grove Zoning District and Design Standards; 1 7 • Participation in the University of Minnesota's Design for a Lifetime program, resulting in a grant for the installation of a pedestrian crosswalk signal to encourage walkability. • The identification and remediation of connectivity breaks (gaps) in the City's trail system and the adoption of a Trail Connection Policy; • Establishment of a Winter Snow Removal Policy for city trails, including partnerships with three independent school districts within the City to ensure safe pedestrian mobility to schools; • Maintenance of established boulevard tree placement and trimming practices that address safe access to City streets for all users. WHEREAS, there are three Park -n -Ride facilities in the City of Eagan to encourage the use of public transit, including a new transit facility as part of the Cedar Corridor Bus Rapid Transit efforts; and, WHEREAS the State of Minnesota, upon passage of Minnesota Law, Chapter 351, Section 52, created an External Advisory Group charged with creating a Complete Street Policy for the State of Minnesota from which the City of Eagan awaits further direction pertaining to Complete Street standards; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF EAGAN, MINNESOTA that the City of Eagan supports the principles of Complete Streets and will work with MnDOT, Dakota County, and appropriate agencies so that Complete Street elements are evaluated where possible for City transportation projects by providing appropriate accommodations for pedestrians, bicyclists, motorists, transit riders, and disabled persons through the ongoing creation of a multi -modal transportation network. ADOPTED this 16 day of August, 2011. Attest: Christina M. Scipioni, City Clerk Mike Maguire, Mayor STATE OF MINNESOTA) COUNTY OF DAKOTA ) CITY OF EAGAN ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Eagan do hereby certify that the attached and foregoing Resolution was duly adopted by the Eagan City Council at its meeting of June 21, 2011, as recorded in the minutes of said meeting. WITNESS my hand and seal of said City this 16 day of August, 2011. I City Clerk Na_ me Phone Number E -Mail Address Amir Nadav 1441 Rocky Lane Eagan, MN 55122 Appointed to 2 -year term 2010 -2012 651- 994 -1265 Amirj09 @gmail.com Bruce Goff 782 Mill Run Path Eagan, MN 55123 Appointed to 2 -year term 2010 -2012 651 686 - 7170 Bruce.goffRcomcast.net Jeff LeClair 522 Hackmore Drive Eagan, MN 55123 Appointed to 1 -year term 2010 -2011 Appointed to 2 -year term 2011 -2013 651- 686 -5409 j.leclair @comcast.net Kari Palmer 4474 Reindeer Lane Eagan, MN 55123 Appointed to 1 -year term 2010 -2011 Appointed to 2 -year term 2011 -2013 651- 454 -4476 karipalmer@comcast.net Ross Bintner 938 Waterford Dr. E. Eagan, MN 55123 Appointed to 2 -year term 2011 -2013 651- 330 -3761 bintner @comcast.net Salman Mitha 3776 Bayberry Lane Eagan, MN 55123 Appointed to 2 -year term 2010 -2012 651- 994 -6840 Mithas92 @comcast.net Wade Olsen 698 Bridle Ridge Road Eagan, MN 55123 Appointed to 2 -year term 2010 -2012 651- 686 -9633 wr.olsen@gmail.com ENERGY AND ENVIRONMENT ADVISORY COMMISSION CONTACT LIST 2011/2012 STAFF CONTACT: Dianne Miller, Assistant to the City Administrator Meetings: Second Tuesday of every other the month at 7:00 p.m. (even months —Feb., April, June, August, Oct., Dec.) 1 5 Eagan Fire Safety Center ening of Eagan's new Fire Safety first Green Globe Certified fire st q. • sday, June 23,? 11 from 5:00 - 1001 Sta iroa Trail, Eagan 1 , tcL;ted at the corner of Ya e Doodle & Wescott A Ci 1 I t' �'1 =1 Itl 1 I I1 ��i�= 0-'016(q' For more informatio Eagan Fire Departm (651) 675 -5900 itional street parking is 1 �liUE;�. { ? iit'1l(' =amaimmigi Elm Imo MN r � Eaall C of 4 City of Evan _ Ihmo TO: CITY ADMINISTRATOR HEDGES FROM: ASSISTANT TO THE CITY ADMINISTRATOR MILLER DATE: JUNE 10, 2011 SUBJECT: CITY OF EAGAN SUSTAINABILITY INITIATIVES Per your request, below is a list of ongoing efforts and initiatives that the City has taken or is currently exploring to reduce energy use, increase sustainability, and reduce the City's carbon footprint. These efforts respond to the City Council's 2011 -2012 environmental goal to: Maintain a broad -based and comprehensive commitment to energy efficiency and environmental sustainability by adopting conservation and alternative energy strategies pursuing the use of local, non-polluting, renewable, and recycled resources, while encouraging residents and businesses to do likewise. The following is a summary of efforts that have been taken City -wide since 2009, or are currently in process. Those items in bold represent efforts that have taken place since January 2011, or have been updated since the last sustainability update was provided. Energy Reductions • The City was awarded a $657,000 Energy Efficiency and Conservation Block Grant through the Department of Energy as provided through the Federal Economic Stimulus Program. Upon receipt of the grant and with the assistance of its energy providers, the City implemented energy saving and conservation initiatives throughout City buildings. These include improvements to heating and cooling systems, replacement of inefficient fixture and lamps, improved control systems, building envelope enhancements, and water conservation measures. The guaranteed annual energy cost savings to the City is $36,980. The improvements will also reduce the carbon footprint of the City by nearly 1,000,000 pounds a year. • Completed energy audits on City buildings • Lighting sensors to automatically turn off lights at City facilities, including Fire Stations • Lights in soda/vending machines remain off while the machines remain operational (vender misers) • Programmable thermostats in City facilities, including fire station bays and park shelters, which have been programmed to correspond to scheduled activities • Installation of high efficiency lighting fixtures in all park buildings • Employed water saving technologies at irrigated athletic sites including the use of rain sensors, surfactants to improve absorption, high efficiency spray heads and controllers and off -peak run scheduling • Using grant dollars from Dakota Electric, a three phase energy audit and sustainability engineering review occurred at the Central Maintenance Campus in 2008 -2009. • Currently investigating various alternative energy efficient street lights options • Installed two Roundabouts (Northwood Parkway in '08 and Rahn & Diffley in `09) to reduce congestion, idling and vehicle crash severity • Established an Odd -Even Sprinkling ban for water conservation purposes minimizing the need to build additional wells and reservoirs • Peak Shaving Standby Generator installed at the south water treatment plant allowing lower electrical rates. • Participation in Dakota Electric's load shedding program to reduce energy needs during peak times • City policy requiring employees to turn off computer monitors at night; research underway to determine way to turn off CPUs at night, but still allow for necessary updates • Purchase of green products such as recycled paper and available cleaning supplies a1 CITY OF EAGAN SUSTAINABILITY INITIATIVES June 10, 2011 Page 2 • Reduced the number of printers across City, which has lead to a reduction in overall printing and a more energy - efficient approach to sharing of printers • Converted Eagan Civic Arena to Geothermal HVAC system using demonstration project funding from the Federal Department of Energy ($1.338 million). o The guaranteed savings for the first year of this project (August 1, 2010 - September 30, 2011) is $103,757 in energy savings and $25,284 in operational savings. Projected guaranteed savings for 2011 -2012 are $107,907 and $26,399 respectively. These guarantees continue as long as the City of Eagan chooses to maintain the agreement with Harris Companies in subsequent years. o This project also resulted in approximately $90,000 in energy rebates. • Time of day pumping schedule for energy savings on treatment plants and wells for reduced rates. Integration of gas powered wells allowing electric wells to be programmed for off peak times. • Variable Speed pumps installed at south water treatment plant reducing heavy start up energy draws. Also, high efficiency backwash treatment system installed at south treatment plant allowing the reduction of ground water usage and related recycling of waste water thereby reducing sewage discharge and treatment expenses. • The New Fire Safety Center received Green Globe certification. A sampling of the green features of the building include: o Geothermal heating and cooling o Lighting —LED outside, natural lighting in building, and efficient T -5 florescent lighting o A white, solar reflective roof that projects light and minimizes heat effects o Natural Landscaping/Rain Water Management —low impact plant landscaping, rain gardens, and catch basins that minimize storm runoff o Recycled products throughout building o Use of local products for some construction materials o Energy Recovery System in apparatus bays - recaptures 70% of heated air to reuse in bays • The City has implemented a citywide Inflow and Infiltration (I &I) program to eliminate clear water flows into the sanitary sewer collection system, thereby reducing the need to treat clean water and eliminating the need to expand the Seneca treatment plant capacity. Vehicle and Equipment Usage • Downsized three fire vehicles to more fuel efficient Ford Escapes versus the previously used mid or full sized SUV's • Implemented a "no idling" policy for all City vehicles • Developed a" Non - motorized Maintenance Program" for the maintenance of trails and trail corridors. The program utilizes a bicycle pedaled by a staff member to pull a cart carrying hand tools to trim grass, pick up debris and make minor repairs in trail corridors and boulevards. It has minimized the need for the vehicle previously used to conduct these activities. • An electric maintenance cart was rented to transport Park employees and equipment to the nearby Community Center in lieu of using a vehicle. The cart is also used to assist with on -site maintenance activities. • Mowing routes requiring that mowers be trailered to sites have been modified to minimize the drive times • Ground speed oriented spreaders, pre - wetting (applying liquid salt brine to salt as it leaves the truck) and a new machine that allows up to 90 gallons of salt brine to be applied along with each ton of salt have all resulted in the reduction of winter chemical usage from approximately 170 tons per event during the 05 -06 season down to an average of 88 tons per winter event in 08 -09 season • The Lebanon Hills Regional Park/Holland Lake Lift Station was recently rebuilt with high capacity variable speed pumps replacing earlier high energy demand 3 -stage pumps providing increased pumping capacity with comparatively less power requirements. • The City moved to a state mandated increase from 2% to 5 % bio diesel on May 1, 2009. The "bio" portion is primarily derived from local soybean production (reducing oil consumption) • To evaluate the viability of utilizing vehicles powered by hybrid technology in the City's fleet, at Council direction, staff implemented a plan to purchase three Ford Fusion sedans. Two of these vehicles are hybrids while the third is powered only with a gasoline engine. The idea is to make comparisons between the technologies to determine if there CITY OF EAGAN SUSTAINABILITY INITIATIVES June 10, 2011 Page 3 are environmental and /or cost benefits to either of the technologies. The data gathered is intended to help determine if hybrid technology is in the City's future. • To expand on its experience with hybrid vehicle alternatives, the City will put a hybrid Escape into service in mid -2011 in Building Inspections, to be compared with traditional Escapes already in the fleet. City Operations • Deep water wells are pulled, inspected and repaired on a scheduled preventative life cycle basis to insure that they continue to operate at maximum efficiency rather than waiting for pump efficiency curves to dictate the timing of major repairs. • Taking advantage of new technology, advanced training for staff and diligently managing application rates of winter chemicals have all resulted in a net reduction of approximately 44% for winter chemicals per storm event over the past 4 snow seasons (2009). • Eagan's successful computerized Pavement Management Program (PMP), now in its 20 year, has resulted in numerous energy savings. Pavements are refurbished at approximately 80% into their traditional lifecycle in ways that use less new asphalt resulting in oil savings. A recent update to the Transportation Infrastructure Needs Analysis (TINA) Study has shown that the City's selected Goal of 75 for a Pavement Condition Index (PCI) rating is the most economical in terms of maximizing the pavement life and rate of return on the original investment in the roadway. • "Emerge" software program installed in 2008 that enables technicians to enter pavement condition data onto a tablet PC in the field, thus streamlining the data collection and entry process resulting in less fuel consumption • Specified the use of recycled asphalt shingles in Hot Mixed Asphalt (HMA) pavements for street resurfacing contracts • Mowing lines continue to be pulled back at various park sites as appropriate, equating to fewer acres and fewer hours of mower operation • Reviewing St. Paul pilot study on the use of sphagnum -moss- conditioning systems moss a natural swimming pool filtration technique for possible use at Cascade Bay. • All traffic signals in Eagan are equipped with LED lights. • The City has added two roundabouts and two flashing yellow left turn arrow signals to reduce idling time. Three more flashing yellow arrow signals are planned for 2011 at County road intersections, which will save fuel consumption and air emissions caused by long delays at major signalized intersections. • Adopted a trail connection policy to position the City to assist in obtaining grant /private funding for trail efforts. • Pursuing a low maintenance yard management policy. • Use of ePermits on -line application process to reduce costs and paper consumption for basic, fixed fee types of building and mechanical permits. Nearly 1/3 of 2011 permits to date are ePermits. • Email parcel data and site surveys to property owners and contractors for project planning purposes; reduces costs and paper consumption. • Currently completing the last segment of the Ring Road (Duckwood Dr. Overpass) providing an alternative route for local traffic thereby reducing congestion at the City's busiest intersection of Pilot Knob Rd and Yankee Doodle Rd and their interchange with I -35E. • The City has begun using the State of Minnesota B3 energy tracking system to track and improve upon energy usage in City facilities. • Completed the incorporation to all battery operated ice resurfacers and ice edgers in the Civic Arena to eliminate gas emissions in the building and increase air quality levels. Capitalizing on Natural Resources • Solar Study completed by SEH (for use at City sites — reservoirs, buildings, etc.). The City Council received the report and provided direction to wait for the economic benefits of solar PV systems to improve before pursuing such technology in the City of Eagan. • An anemometer was installed on a city water tank to collect wind speed data for future research into the practicality and feasibility of local wind generation opportunities CITY OF EAGAN SUSTAINABILITY INITIATIVES June 10, 2011 Page 4 • Native prairie has been installed at several locations to replace manicured turf • Carpet used in City buildings contains at least 25 percent recycled material and is 100 percent recyclable • Buffer strips are maintained around ponds and wetlands to filter run -off and help minimize the need for treatment efforts, especially in adjoining lakes • Wetland buffers & wetland banking - promote the protection & preservation of natural areas • Erosion and sediment control program • Use of influent water to help cool water treatment facility • The City takes the following efforts to use recycled materials: o Recycling existing bituminous surfaces for use in the production of new bituminous mixes during our contractual overlay projects o Use of recycled shingles as an ingredient in new bituminous mixes during our contractual overlay projects o Use of bituminous millings produced during certain street maintenance operations as aggregate in other maintenance activities. o Recycling and reusing aggregate from our sealcoating operations for future year's sealcoating projects. o Reusing sand, soil and other grading materials generated during excavation as fill material in other project areas. o Recycling and/or reusing engine oil, filters, and other engine fluids in the equipment fleet o Reusing wood chips generated from boulevard tree trimming/removal as mulch in park facilities. • Over 50 rain gardens have been constructed within the public right -of -way over the past three years to establish presence while investigating best practices /design standards. Partnerships • Participation in Gun Club Lake Watershed Management Organization • Signed U.S. Mayors' Climate Protection Agreement • Market Fest program promotes local food sources and reduction in transportation of food • Encouraged County to implement radio transmitted traffic signal coordination for improved traffic flow and reduced congestion along Yankee Doodle & Pilot Knob Road corridors • The City, in partnership with Dakota County, has synchronized traffic signals on Pilot Knob Rd, Yankee Doodle Rd and Cliff Rd for directional rush hours. • Partnership with Caponi Art Park to maintain the park and green space in the community • The City Council signed a resolution in August 2010 showing support for the City's participation in the GreenStep Cities program. • The City Council approved a partnership in August 2010 with the University of Minnesota's School of Sustainability to allow a group of students from a Capstone Sustainability course to provide benchmarking on sustainable best practices underway in the City, and recommendations to the City on additional best practices from the GreenStep Cities program that the City may wish to consider. The students worked with the Energy and Environment Advisory Commission (EEAC) to present their findings. • Ongoing partnership with Dakota Valley Recycling, including the ARROW (Awards for Reduction and Recycling of Waste) business recognition program, which, in 2011, includes 130 businesses, 44 of which are located in Eagan. • The City was designated by the MPCA as a Step II GreenStep City in June 2011. The EEAC completed their GreenStep Cities report and online reporting, and will be making recommendations to the City Council in the Summer of 2011 as to additional best practices the City may wish to consider to reach Step III status. • After a successful grant proposal, the City of Eagan and ISD 196 completed a Safe Route to School Plan for Red Pine Elementary. • The City received State Health Improvement Program (SHIP) funding for the addition of bike racks, wayfinding signage for trails, and an incentive program to encourage walking to City events and facilities. ( 1 CITY OF EAGAN SUSTAINABILITY INITIATIVES June 10, 2011 Page 5 • EEAC Display at Showcase Eagan included information about the commission and education materials (in partnership with local utilities) on efforts residents could take to reduce energy consumption and water usage. Community Planning • Continually constructing new trails to increase connectivity throughout city promoting and providing for alternative transportation modes • Designated as a Tree City USA • Walkability /Pedestrian focused development and redevelopment • Mixed use housing /retail availability • Park and Ride facilities (bus) • Density and transit oriented development thereby reducing the length of trips to work • Completing infill development to maximize resources and amenities • Comprehensive Guide Plan— master plan for proper land uses, transportation, and public facilities /parks • Conservation of park land and open space; creation of 55 parks across City • Continued support for Cedar Avenue Bus Rapid Transit Corridor and began working with MnDOT, Dakota County and MVTA regarding the acceleration of planning and implementation of BRT shoulder access for the Cedar Grove Transit Station • Completed Opportunity Cities analysis in 2011 that reinforced policies for walkability and leveraging transit availability to enhance community sustainability. Citizen Opportunities • Adopt -a -Park Program • Rain Garden installation assistance • Rain Barrel workshops • Buckthorn removal from private property • Oak Wilt Control Program on public property • Dutch Elm Control program on public property /s/Dianne E. Miller Assistant to the City Administrator