06/21/2011 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
JUNE 21, 2011
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire,
Councilmembers Bakken, Fields, Hansen and Tilley. Diane Lind, Executive Director of the Dakota Communications
Center, gave an update on the operations at the Dakota Communications Center (DCC).
A regular meeting of the Eagan City Council was held on Tuesday, June 21, 2011 at 6:30 p.m. at the Eagan Municipal
Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City
Administrator Tom Hedges, Assistant to the City Administrator Miller, Director of Administrative Services
VanOverbeke, Director of Community Development Hohenstein, City Planner Ridley, Communications Director
Garrison, Chief Financial Officer Pepper, City Engineer Matthys, Police Chief McDonald and Fire Chief Scott.
AGENDA
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as presented.
Aye: 5 Nay: 0
RECOGNITIONS AND PRESENTATIONS
James Sullivan, Executive Director of the Minnesota Committee for Employers Supportive of Guard and Reserve
Personnel for the United States Department of Defense, was present and presented two Patriot Awards to the Mayor and
City Councilmembers recognizing the City and the Eagan Police Department. Per City Council consensus, the Mayor
signed a statement of support for the National Guard and Reserve.
Director of Communication Garrison recognized E -TV personnel responsible for the Northern Lights Award from the
Minnesota Association of Government Communications and shared the awards with the City Council.
Wayne Beckman was recognized for 31 years of service with the City of Eagan.
CONSENT AGENDA
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as presented. Aye: 5
Nay: 0
A. It was recommended to approve the minutes of the June 7, 2011 regular City Council meeting as presented
B. Personnel Items:
1. It was recommended to acknowledge the resignation of Wayne Beckman, Streets Maintenance Worker, and
authorize his replacement
2. It was recommended to approve the hiring of Seasonal Employees in Parks and Recreation and Utilities
3. It was recommended to approve the amendments to City Personnel Policy: 1) language regarding social
media in Sec. 3 of the City of Eagan Information Technology Policy and 2) language regarding political
activities of employees added to Sec. 28 of the Personnel Policy
C. It was recommended to approve the check registers
D. It was recommended to authorize the Fire Department to seek bids for a 2012 replacement Fire Engine
E. It was recommended to approve 2011 -2012 Massage Therapy Establishment License Renewals
F. It was recommended to approve 2011 -2012 Amusement Device License Renewals
G. It was recommended to authorize advanced acquisition of private street signage (2012 CIP)
H. It was recommended to approve Change Order No. 2 for Contract 11 -01, Citywide Street Improvements
I. It was recommended to approve Wetland Replacement, Lebanon Hills Regional Park Improvements
J. It was recommended to approve Change Order No. 6 for Contract 09 -20, Fire Safety Center
K. It was recommended to approve Change Order No. 1 for Contract 09 -18, Duckwood Drive Overpass
L. It was recommended to approve final payment for Contract 11 -10, Fish Lake In -Lake Alum Dosing
M. It was recommended to approve a Joint Power Agreement with the State of Minnesota to join a Multi- Agency
Task Force to combat Internet crimes related to children
N. It was recommended to approve a Resolution accepting a Grant Award from the State of Minnesota for two
squad car video cameras
City Council Meeting Minutes
June 21, 2011
2 page
O. It was recommended to approve Grant Agreement with the Minnesota Department of Employment and
Economic Development for the Cedar Grove Boulevard construction project
P. It was recommended to appoint City Administrator as Alternate to the MSP Noise Oversight Committee
(NOC)
Q. It was recommended to approve application for Exempt Permit for Missions, Inc. Programs to hold a raffle at
the Eagan Funfest on July 4, 2011
R. It was recommended to approve the 2011 Funding Commitment for extending City fiber and authorize
preparation and issuance of RFPs for construction
S. It was recommended to approve a Resolution to accept a Grant from Very Special Arts Minnesota for capital
improvements for accessibility in the Eagan Art House Pottery Studio and approve any necessary changes to
the 2011Budget
2010 COMPREHENSIVE ANNUAL FINANCIAL REPORT
City Administrator Hedges introduced this item regarding the 2010 Comprehensive Annual Financial Report. Matt
Mayer of Kern, DeWener, Viere, Ltd. made a presentation.
Mayor Maguire commended Administrative Services Director VanOverbeke, Chief Financial Officer Pepper, Assistant
to the City Administrator Miller and City Administrator Hedges for their work. The Mayor also commended the City
Council and Department Directors for efforts to preserve Eagan's fiscal resources.
The City Council acknowledged receipt of the report. Bakken moved; Fields seconded a motion to accept the 2010
Comprehensive Annual Financial Report. Aye: 5 Nay: 0
VACATION OF DRAINAGE & UTILITY EASEMENT, OUTLOTS A & E STONEHAVEN 1 ST ADDITION;
APPROVE EASEMENT VACATION, FINAL PLANNED DEVELOPMENT FOR STONEHAVEN 2ND
ADDITION
City Administrator Hedges introduced this item regarding the easement vacation, Outlots A & E Stonehaven I'
Addition, Final Planned Development and Final Plat, Stonehaven 2nd Addition — Lennar Corp. City Engineer Matthys
gave a staff report regarding the easement vacation.
Mayor Maguire opened the public hearing. There being no public comment, Mayor Maguire closed the public hearing
and turned discussion to the Council.
Councilmember Bakken moved, Councilmember Fields seconded a motion to close the Public Hearing and approve the
vacation of public drainage, utility and street easements as described within Outlots A & E, Stonehaven I' Addition.
Aye: 5 Nay: 0
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve a Final Planned Development,
Stonehaven 2nd Addition, for 53 single - family lots, 24 twinhome units, located west of Wescott Woodlands along
Duckwood Drive. Aye: 5 Nay: 0
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve a Final Plat, Stonehaven 2nd
Addition, for 53 single - family lots, 24 twinhome lots, located west of Wescott Woodlands along Duckwood Drive.
Aye: 5 Nay: 0
CONTRACT 11 -08, CEDAR GROVE BOULEVARD STREET & UTILITY IMPROVEMENTS
City Administrator Hedges introduced the item regarding Contract 11 -08, Cedar Grove Boulevard street and utility
improvements. City Engineer Matthys gave a staff report. Community Development Hohenstein provided additional
input on the proposed project funding.
City Council discussed the project and alternatives.
City Council Meeting Minutes
June 21, 2011
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Councilmember Bakken moved, Councilmember Tilley seconded a motion to direct Contract 11 -08, designating the
Phase I alternate bid, including the parking lot, trail and conduit as the preferred option, and continue formal
consideration of the Contract to the July 5, 2011 Council meeting. Aye: 5 Nay: 0
ORDINANCE AMENDMENT TO CHAPTER 11 RELATIVE TO ESTABLISHING A ZONING PERMIT
City Administrator Hedges introduced the item relative to an Ordinance Amendment. City Planner Ridley gave a staff
report.
The City Council discussed the proposed Zoning Permit process. Ridley noted that the Ordinance Amendment does not
create any new regulations, but is proposed to prevent problems with improvements being made without all regulations
being satisfied and no fees are intended at this time.
Councilmember Tilley moved, Councilmember Fields seconded a motion to approve an Ordinance Amendment to
Chapter 11, Section 11.70, by adding Subdivision 29, Zoning Permit, as a Performance Standard. Aye: 5 Nay: 0
NEW BUSINESS
There were no New Business items.
LEGISLATIVE /INTERGOVERNMENTAL AFFAIRS UPDATE
There were no legislative / intergovernmental affairs updates.
The regular City Council meeting was recessed to immediately convene a meeting of the Economic Development
Authority. The City Council reconvened to their regular meeting.
ADMINISTRATIVE AGENDA
CITY COUNCIL COMMENTS
Councilmember Bakken wished everyone a happy summer solstice.
Councilmember Fields reminded everyone of the Eagan Art Festival scheduled for June 25 and June 26 at the Eagan
Community Center Festival Grounds.
Mayor Maguire gave a reminder of the Fire Safety Center Grand Opening on Thursday, June 23, from 5:00 to 8:00 p.m.
Councilmember Tilley noted the Marketfest event scheduled for Wednesday, June 22, from 4:00 to 8:00 p.m.
DIRECTOR OF PUBLIC WORKS
1. City Engineer Matthys provided an overview of the preparation of a Surface Transportation Program (STP) funding
application for Project 1011, TH 55, south TH 149 intersection to north TH 149 intersection — 6 -lane upgrade.
Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve a Resolution supporting a
Surface Transportation Program (STP) funding application for Project 1011 and authorize SRF Consulting Group, Inc.
to assist with the preparation of said STP funding application. Aye: 5 Nay: 0
The Council recommended conduit installation to be explored with the Project.
VISITORS TO BE HEARD
Dan Reisdorfer, residing on Dolores Lane and who is an independent business consultant, offered his assistance to the
City to review zoning laws in Eagan that he believes requires changes. Mayor Maguire encouraged Mr. Reisdorfer to
work with City Administrator Hedges.
City Council Meeting Minutes
June 21, 2011
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ADJOURNMENT
Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 8:35 p.m. Aye: 5
Nay: 0
Date
Mayor
Clerk