08/15/2011 - Energy and Environment Advisory CommissionAGENDA
ENERGY AND ENVIRONMENT ADVISORY COMMISSION MEETING
MONDAY, AUGUST 15, 2011
7:00 P.M.
CITY COUNCIL CHAMBERS / EAGAN CITY HALL
I. PLEDGE OF ALLEGIANCE AND ROLL CALL
II. AGENDA ADOPTION
III. ORGANIZATIONAL BUSINESS
IV. APPROVAL OF MINUTES
V. VISITORS TO BE HEARD
VI. OLD BUSINESS
A. Communications Update
B. 2011-2012 Energy and Environment Advisory Commission Value Statements
and Goals/Next Steps Following the august 15 Joint Meeting
VII. STAFF / COMMISSIONER REPORT
A. Response from Water Resources Coordinator Eric Macbeth
B. ARROW Newsletter and Green Business Workshop Flyer
C. B3 Update
D. Minnesota GreenCorps Volunteer Update
E. Dakota County Recycling Survey
F. Use of Variable Speed Pumps at the South Water Treatment Facility
G. Gopher Resources Environmental Initiatives
H. Eagan Fire Safety Center Press Release / Green Globe Certification
IX. ROUNDTABLE
X. ADJOURNMENT
Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a
notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid.
City of Eaall Memo
TO: THE ENERGY AND ENVIRONMENT ADVISORY COMMISSION (EEAC)
FROM: DIANNE MILLER, ASSISTANT CITY ADMINISTRATOR
DATE: AUGUST 10, 2011
SUBJECT: ENERGY AND ENVIRONMENT ADVISORY COMMISSION MEETING / AUGUST 15,
2011
A meeting of the Energy and Environment Advisory Commission (EEAC) will take place on Monday, August 15
at 7:00 p.m. in the City Council Chambers. As a reminder, the Commission will be meeting with the City Council
in a joint meeting in the Eagan Room from 5:30 -7 p.m. To ensure that a quorum is present, please contact Mary
O'Brien at 651- 675 -5005 if you are unable to attend either of the meetings.
I. PLEDGE OF ALLEGIANCE AND ROLL CALL
II ADOPTION OF THE AGENDA
The agenda, as presented or modified, is in order for adoption by the Commission.
III. ORGANIZATIONAL BUSINESS
Action was taken by the Commission at the June 14, 2011 EEAC to continue the organizational business to the
August 15 meeting. The Commission is invited to make nominations for a person to serve as the Chair of the
EEAC as well as Vice Chair. Commissioners are welcome to nominate other members or themselves for these two
positions.
IV. APPROVAL OF MINUTES
The minutes of the June 14, 2011 EEAC meeting are enclosed on pages E through
pending any modifications, are in order for adoption by the Commission.
V. VISITORS TO BE HEARD
. These minutes,
The Eagan City Council and its Commissions set aside up to ten minutes at the beginning of public meetings to
permit visitors to address items of interest that are not addressed on the regular agenda. Items that will take
more than ten minutes or that require specific action can be scheduled for a future meeting agenda.
Energy and Environment Advisory Commission Meeting
August 15, 2011
VI. OLD BUSINESS
A. Communications Update —Per the request of the Commission, a standing agenda item
has been added to announce and discuss communication initiatives within the City addressing issues pertinent to
the EEAC. The staff within Communications welcomes any suggested stories ideas or areas of focus for the
Experience Eagan newsletter or Eagan Business News, and will consider the suggestions as space and
scheduling permits.
B. 2011 -2012 Energy and Environment Advisory Commission Value Statements and
Goals/Next Steps Following the August 15 Joint Meeting —The Commission is encouraged to make any
modifications to the 2011 -2012 Energy and Environment Advisory Commission (EEAC) Value Statements and
Goals (enclosed on pages c through in follow up to the dialogue held at the joint meeting with the
Council and the Commission immediate y preceding the August 15 EEAC meeting. The Commission is asked
to discuss any modifications to the goals /work plan based on feedback from the Council in order that the goals
can be forwarded to the City Council for formal consideration at the September 6 City Council meeting.
The Commission is also encouraged to discuss their preference for specific work plan items to focus upon in the
coming months in order that staff can coordinate presenters, provide research, etc. in accordance with the EEAC
meeting schedule.
VIII. STAFF / COMMISSIONER REPORT
A. Responses from Water Resources Coordinator Eric Macbeth — Enclosed on pages are responses
from Water Resources Coordinator Eric Macbeth to questions raised following his June presentation to the
Commission. The Commission had requested at the June meeting that Mr. Macbeth's responses be included in
the August meeting packet.
B. ARROW Newsletter and Green Business Workshop Flyer — Enclosed on pages 1 through 1(0 is
the 2011 edition of the Awards for Reduction and Recycling of Waste (ARROW) Newsletter, which is prepared
by Dakota Valley Recycling. Also enclosed, on pages 17 and 1W is the flyer created by DVR to advertise the
Green Business Workshop taking place on Tuesday, September 13, 2011 from 8:30 -10:30 a.m. at the Eagan
Community Center. All are welcome and EEAC Commissioners are encouraged to attend if available.
Registrations are being accepted at www.dakotavalleyrecycling.orf /ARROW. A link to the event and
registration is also included on the City's website.
C. B3 Update —At the June 14 meeting, the Commission asked for an update on the progress being made
by the City to begin using the State's B3 system, which is an online application that allows the City to track and
compare energy usage (and savings) in City facilities. Katie Jones, who is a GreenCorp volunteer with the
MPCA, is currently entering the City's historic utility data. Ms. Jones communicated that there office was
closed during the State shutdown, and thus, was not able to enter Eagan's data during that time. Ms. Jones has
resumed her work since the State shutdown ended and is currently awaiting data from Minnesota Energy
Resources and Xcel Energy. As soon as that data is received, the historic utility data will be complete, and City
Energy and Environment Advisory Commission Meeting
August 15, 2011
staff will then be trained to continue entering ongoing utility data into the system. As soon as the system is in
full operation for the City, a demonstration will be provided at a future EEAC meeting.
D. Minnesota GreenCorps Volunteer Update — Enclosed on page is an e -mail from the MPCA
noting that they did not receive funding for the MN GreenCorp program for 2012. Eagan had submitted an
application to host a GreenCorp volunteer in partnership with Dakota Valley Recycling. However, with the
funding source not yet determined, the process to select host sites has been put on hold. The Commission will
be updated as further information becomes available on whether the program will be funded in 2012, and if so,
whether Eagan was selected as a host site.
E. Dakota County Recycling Survey –Per the suggestion of Commissioner LeClair, the Dakota County
recycling survey has been added to the City of Eagan website. The survey link is located on the home page
under "Our Pix" (http: / /www.cityofeagan.com /live /article.aspx ?id= 46972). Dakota County residents are invited
to take the survey by September 1, 2011.
F. Use of Variable Speed Pumps at the South Water Treatment Facility —The Commission expressed
interest at the June meeting in learning more about the energy and cost savings associated with the use of
variable speed pumps at the newly remodeled South Water Treatment Facility. According to Superintendent of
Utilities Schwanz, the new pumps and a high efficiency backwash treatment system were installed in June of
this year and therefore the City does not yet have data to compare energy usage or costs. Mr. Schwanz is
prepared to provide a written summary for the October EEAC meeting showing the energy and costs savings
over the first four months since the installation of the new equipment.
G. Gopher Resource Environmental Initiatives —Per the EEAC's goal of reaching out to the business
community, enclosed on pager-Ibis a summary of environmental initiatives implemented to date at Gopher
Resource, as well as improvements that are planned at The Recycling Zone in 2011.
H. Eagan Fire Safety Center Press Release / Green Globe Certification — Enclosed on pages
through is a press release announcing that the Eagan Fire Safety Center became the first fire station in the
country to receive Green Globes designation. Also enclosed is a summary about the Eagan Fire Department and
the environmentally sustainable features in the new facility.
IX. ROUNDTABLE
The Roundtable is scheduled as an opportunity for Commissioners to ask questions, make requests for future
agenda items, or provide informative updates to the Commission pertaining to energy and environment
initiatives.
X. ADJOURNMENT
Assistant City Administrator
MINUTES OF THE EAGAN
ENERGY AND ENVIRONMENT ADVISORY COMMISSION MEETING
A regular meeting of the Eagan Energy and Environment Advisory Commission was held on Tuesday, June
14, 2011 at 7:00 p.m. Those present were Ross Bintner, Jeff LeClair, Salman Mitha, Amir Nadav and Wade
Olsen. Absent were Bruce Goff and Kari Palmer. Also present was Assistant to the City Administrator
Miller.
Commissioner LeClair was acting Chair in the absence of Chair Goff and Vice Chair Palmer.
AGENDA
Olsen made a motion to approve the agenda as presented. Mitha seconded the motion. All members voted
in favor.
Miller introduced the item inviting the Commission to make nominations to elect a Chair and Vice
Chair to the Energy and Environment Commission.
LeClair made a motion to continue the election of Chair and Vice Chair to the August meeting in the
absence of two Commissioners. Nadav seconded the motion. All members voted in favor.
Olsen made a motion to approve the minutes of the April 12, 2011 regular meeting of the Energy and
Environment Commission as presented. Mitha seconded the motion. Aye: 4 Abstained: 1(Bintner)
There were no visitors to be heard.
JUNE 14, 2011
ORGANIZATIONAL BUSINESS
APPROVAL OF MINUTES
VISITORS TO BE HEARD
PRESENTATION: ERIC MACBETH, EAGAN WATER RESOURCES COORDINATOR
LeClair introduced Eric Macbeth, Eagan's Water Resources Coordinator. Mr. Macbeth gave an overview
of Eagan's storm water and water quality programs.
There was discussion between Mr. Macbeth and the Commission.
GREENSTEP CITY ASSESSMENT
Miller introduced the item giving background on an assessment by MPCA staff member Emily Hosek
on the City's GreenStep Cities efforts. Miller noted that Eagan is being recognized as a Step II City at the
annual League of Minnesota Cities Conference on June 16, 2011. She also stated no cities have yet to
achieve the Step III designation.
Energy and Environment Commission
June 14, 2011
Page 2 of 3
PROPOSED 2011 -2012 EEAC GOALS AND VALUE STATEMENTS
LeClair introduced the item stating the goals were drafted following the May 19, 2011 EEAC workshop
and were reviewed by a subcommittee that included Chair Goff and Commissioners LeClair and Mitha.
The Commission discussed the proposed value statements and goals. By consensus, the Commission
identified three areas for specific changes and additions to the proposed goals which will be discussed with
the City Council at a joint meeting on August 9, 2011.
PROPOSED ENVIRONMENTALLY PREFERABLE PURCHASING (EPP) POLICY
Miller gave a brief background on the EPP policy and guidelines which encourages purchasing that reflects
the City's commitment to sustainability. LeClair opened the item up for Commission comment. The
Commission discussed the proposed EPP policy. The Commission asked for clarification regarding the
preferable purchasing policy, making sure it meets criteria for the GreenStep Cities Program if it is framed
as an administrative policy or purchasing guidelines.
COMPLETE STREETS RESOLUTION
The Commission reviewed the revised Complete Streets Resolution from the EEAC May 19, 2011
workshop. There was consensus to proceed with the resolution as presented.
2011 -2012 EEAC ROSTER
The Commissioners were asked to review the roster for any changes or updates.
JOINT MEETING WITH THE CITY COUNCIL / AUGUST 9
LeClair stated a joint meeting of the EEAC and the City Council has been rescheduled for August 9, 2011
at 5:30 p.m. to discuss the proposed 2011 -2012 EEAC goals along with the proposed EPP Policy and
Complete Streets Resolution.
GRAND OPENING OF EAGAN FIRE SAFETY CENTER / JUNE 23
LeClair noted the grand opening of the new Eagan Fire Safety Center scheduled for Thursday, June 23,
2011 from 5:00 to 8:00 p.m. and also noted the building recently received a GreenGlobe Certification for
the numerous environmentally sustainable features included on the site.
SUSTAINABILITY EFFORTS IN EAGAN
The Commission noted Eagan's numerous sustainability efforts that have taken place in Eagan over the
past couple of years.
ROUNDTABLE
Commissioner Olsen commented he would like to see more feedback from citizens. Miller announced
Eagan will soon have a new Facebook page, which may give the Commission opportunities for additional
feedback.
(677
Energy and Environment Commission
June 14, 2011
Page 3 of 3
ADJOURNMENT
Upon motion by Olsen, seconded by Bintner the meeting adjourned at 8:41 p.m. All members
voted in favor.
DATE SECRETARY
DRAFT — August 15, 2011
2011 -2012 PROPOSED ENERGY AND ENVIRONMENT ADVISORY
COMMISSION VALUE STATEMENTS AND GOALS
The Energy and Environment Advisory Commission (EEAC) is proposing to maintain
the following value statements adopted in July of 2010 to guide the commission:
1.) Recommend initiatives to the City of Eagan and its constituents to reduce waste and
energy use in order to enhance Eagan's environment.
2.) Recommend initiatives to the City of Eagan and its constituents to protect the water, air,
and soils in our City while enhancing the quality of life.
3.) Recommend initiatives to the City of Eagan and its constituents which support renewal of
City of Eagan facilities, infrastructure, land use policies, and efforts that will promote
long range energy usage and resource sustainability.
4.) Recommend initiatives to the City of Eagan and its constituents on ways to partner with
existing energy and environmental resources and stakeholders in order to collect and
disseminate information to empower the public.
2011 -2012 PROPOSED EEAC GOALS
Goal 1. Build upon the City's success by utilizing the GreenStep Cities program as the
overarching framework for the work of the EEAC and officially obtain designation from
the Minnesota Pollution Control Agency (MPCA) as one of the first communities in
Minnesota to be recognized as a Step III GreenStep City.
Methods and Considerations to Achieve Goal #1:
• Continue identifying and recommending actions to implement future GreenStep Cities'
best practices as they become available, while also continuing to review and recommend
current, optional GreenStep best practices that the City has not yet completed.
• Ongoing review of the GreenStep best practices that the City has not completed to
determine which best practices merit further action
• Communicate with local media and encourage appropriate messaging to celebrate
Eagan's GreenStep efforts to date (particularly when Step III designation is achieved).
• Meet the GreenStep Cities Complete Streets best practice by adopting a Complete Streets
resolution as a demonstration of the City's current efforts and future considerations.
• Advance the City's Complete Streets approach in conjunction with the Advisory
Planning Commission (APC) and Advisory Parks and Recreation Commission (APrC)
through ongoing engagement with City staff, including the possibility of a Complete
Streets workshop with all stakeholders to determine the most appropriate current and
future Complete Street options for Eagan.
• Fulfill the requirements of GreenStep Cities' best practice for environmental purchasing
through the adoption of baseline environmentally preferable purchasing (EPP) guidelines,
with the intent of working towards expanded EPP guidelines, in consultation with
appropriate City staff, to add environmental considerations to a more expansive list of
City purchases. Consider a review of the guidelines, if adopted, after one year of use to
determine effectiveness, areas of improvement, challenges, etc.
DRAFT— August 15, 2011
Goal 2. Use the GreenStep Cities methodology to create and communicate recommended
action steps to Eagan's residential and business community via outreach and educational
efforts.
Methods and Considerations to Achieve Goal #2:
• Create a presence on the City's website for sustainable and energy efficiency
information, efforts, opportunities, etc., including the City's progress in the GreenStep
Cities program.
• Consider a partnership with a local school /college to assist with website efforts (e.g.
School of Environmental Studies, Inver Hills Community College, etc.).
• Partner with Dakota Valley Recycling (DVR), Dakota County Regional Chamber, and
the utilities serving Eagan to promote the DVR Green Business Workshop and assist with
DVR's goal of completing five sustainability site visits within (5) Eagan businesses.
• Partner with Dakota County to better understand community -wide energy usage, learn
about the County's energy and sustainability efforts, and identify opportunities for
ongoing collaboration between the County and City on sustainability efforts.
• Consolidate sustainability indicators being collected in the City and determine a method
to communicate the outcomes of those indicators to the public (e.g. vehicles miles
traveled by City fleets, energy usage at City facilities, etc.).
• Pursue partnerships with businesses in Eagan that have implemented sustainable business
practices. Invite the businesses to give presentations to the EEAC at monthly meetings
regarding their sustainable efforts and /or case studies, and recommend particular
successes to be highlighted in the Eagan Business News (e.g. Coca Cola Bottling Plant's
hybrid vehicle program, Thomson Reuter's Green Team and food -to -hog program, etc.).
• Review and recommend options to provide incentives for residents to install energy
efficient equipment or renewable energy sources (e.g. consider changes to the permit fee
schedule to promote energy efficiency— learning from current efforts in other GreenStep
cities).
Dianne Miller
From:
Sent:
To:
Cc:
Subject:
Eric Macbeth
Wednesday, June 15, 2011 11:35 AM
Dianne Miller
Russ Matthys
RE: questions for Eric Macbeth
Thanks Dianne. I really enjoyed sharing about Eagan's water resources programs with the EEAC. Below are my
brief responses to Jeff's questions.
I've sent to you copies of the Fishing Guide to give to EEAC members, as promised.
1. Regarding the use of Alum to minimize phosphorus; are there any efforts for a permanent fix for
the situation for that lake?
The City may operate the alum treatment system at a significantly reduced level over the
long term (i.e., 10 -plus years) or discontinue system operation if it can implement
infiltration -type activities at a watershed -wide scale. But this scale is quite large, as we
discussed last night. Thus, it's very likely the City will need to use the alum treatment
system indefinitely.
2. Regarding the green algae issue for lakes, have we investigated dredging to decrease the surface
to volume ratio of lakes and ponds?
Minnesota DNR would need to approve dredging of public water lakes. We do not believe it would
authorize such an activity. Even if it did, the City would be required to replace dredging impacts on at
least a 2:1 basis. Dredging is very expensive. Making lakes deeper would not eliminate green algae.
3. What is the yearly cost for aeration of Eagan lakes and what is the net cost to Eagan? Where else
does money come from to support it.
Our aeration program is entirely paid from City of Eagan budgets. Our annual budget for aerator
electricity is about $2600. I don't have an estimate for labor and incidentals (repairs, supplies, etc.) to
provide.
4. Regarding the SWPPP, how are you aware of construction sites within the city? Are these for
residential or business (or both) construction sites?
In most cases, residential and business construction activities are subject to staff reviews and City
approvals and permits.
5. Are the SWPPP inspections at the sites in addition to those required by permit by the construction
companies?
The City has numerous inspections of construction projects. SWPPP- related inspections are more or less
frequent depending on many factors, including construction site size, site- specific issues, contractor
operations, etc. Other inspections are for building, engineering, utilities, etc. purposes. I'm unclear about
inspections required by permit by the construction companies.
l0
BUR
a Q
Q
Inside this issue:
Green Business
Workshop
Green Teams: In-
House Sustain-
ability
Disposing of Haz-
ardous Materials
the Easy Way
Energy Grants
and Loans for
Businesses
Green Cleaners
Minnesota
Materials
Exchange
Social Media with
DVR
Welcoming our
new 2011 Members:
4Ackerman's
Furniture Services,
Burnsville
9Mulberry Garment
Care, Eagan
3Flowerama, Apple
Valley
Thank you for your
environmentally-
preferable business
choices!
2
arr
Join Us September 13 for the 2011
Green Business Workshop
Local businesses in every
sector are finding where econ-
omy and environment meet
by going green: recycling,
reducing their energy use,
reusing materials and more.
But going green isn't one size
fits all; this workshop will
give you the tools to go green
Awards for Reduction and Recycling of Waste
Green. Business Workshop
ues ay, September 13, 8:30 a.m. to 10 :30 a.m.
Eagan Community Center, 1501 Central Parkwa
in the ways that work for your
organization and save the
most money.
On September 13, Dakota
Valley Recycling will be
hosting the Green Business
Workshop for businesses in
the Eagan, Apple Valley and
Burnsville that are looking for
ways to reduce waste and
energy usage. The workshop
will focus on internal green
,A! Newsletter
initiatives and staff green
teams.
A green team is a group of
employees that develops
green programs for their or-
ganization, raises sustainabil-
ity awareness of employees,
and facilitates the connection
of green projects between
departments. Once organized,
this voluntary employee
group is able to achieve sus-
tainable change that is spe-
cific to their organization's
circumstances, because that
it
\ 1
change is coming from within.
The program will feature the
success stories of business lead-
ers who have implemented en-
ergy- and waste - reducing initia-
tives through their employee
green teams. Attendees will get
guidance on how your green
team can be organized, and
learn about common initiatives
for newly - formed green teams.
Additionally, local utility repre-
sentatives and sustainability
experts will be available to dis-
cuss the programs and assis-
tance they offer to businesses.
This workshop is free of charge
for businesses, schools and non-
profit organizations located in
Burnsville, Eagan or Apple
Valley.
Online registration is open now: go to
ww
ww.DakotaValleyReeyeling.org/ARROW for
7 details and a link to the registration page. N,
Page 2
Rules of the Green Teams: In -House Sustainability
To begin on the path to environmental responsibility, it
is important to begin with a frank, executive -level dis-
cussion about where you are and where you want to be.
Not every company will want to transform its business
model to begin offering eco- friendly cars and renew-
able energy. However, it is possible that every com-
pany could fix the basics and take steps toward reduc-
ing its impact on the world.
The best place to start is by collecting a group of indi-
viduals in your organization who have some passion
about the topic of green or the environment. Let's call it
your Green Team. But before launching this team, here
are some ground rules to ensure success.
Rule 1: Executive support - One member of the team
must be from the executive staff to show not only ex-
ecutive buy -in but also have access to the management
team so that decisions can be made quickly. The goal
of this group member is to:
• Listen openly to ideas from the team
• Guide discussions toward actionable plans
® Set expectations for direction and funding
Rule 2: Commitment - The executive team must com-
mit to reviewing the suggestions and discoveries of the
team with the intention to take action. All your employ-
What Can
The ARROW program
started in 1998 as a pilot
project, and since then
has recognized over 140
organizations for their
green business decisions.
OW Do For You?
Dakota Valley Recycling —a partnership
between the Cities of Apple Valley, Burns-
ville and Eagan— brings you ARROW:
Awards for the Reduction and Recycling of
Waste. Since 1998, this free program has
been recognizing over one - hundred and
forty local businesses for their environmen-
tally- preferable choices in managing re-
sources.
ARROW members incorporate recycling,
buying recycled, selling recycled, reducing
and/or reusing into their everyday business
practices. To join, organizations and busi-
nesses simply fill out an application detail-
ing their activities within these five catego-
ries. After eligibility for ARROW is deter-
mined, members receive our annual AR-
ROW newsletter, which discusses the chal-
ees will be watching the actions of
this team. If every idea is swatted
down by management, then you
may be doing more harm than
good to morale. Make sure that
this team is empowered to make
real change in your organization.
Rule 3: Diversity - Other members of the team should be
from different divisions and groups and hold positions.
Have one person from sales, operations, manufacturing/
quality, human resources, accounting and maybe even the
receptionist. You can designate these members or ask for
volunteers to get the most passionate and engaged people
involved in your team.
Rule 4: Unleash the creativity of your people - This is
one excellent opportunity to tap the resources that compa-
nies spend billions to recruit and retain. Encourage the
team to think of creative ideas to reduce waste and energy
or increase the durability of products. Make it clear that
this is not just a cost - cutting exercise but a way to increase
the value of your products while having an impact on the
planet.
Adapted from greenbiz.com article "How to Build a Green
Team: The First Step to Sustainability" posted 5 -5 -2009.
lenges, solutions and innovations of sus-
tainable and environmentally - preferable
practices.
ARROW members are recognized in an
annual newspaper advertisement. In addi-
tion, a window sticker and certificate is
awarded to commend efforts in managing
waste and allow ARROW members to ad-
vertise these efforts. Through these means
of promoting the ARROW program, resi-
dents recognize resource - managing efforts
by businesses in their area.
Dakota Valley Recycling also provides a
hotline for questions from residents and
businesses at 952- 895 -4559. For more
information, contact ARROW Coordinator
Leigh Behrens at 952- 895 -4515 or
leigh .behrens @ci.btunsville.mn.us.
Disposing of Hazardous Materials the Easy Way
In Minnesota, there are a number of items that cannot be thrown in the garbage by state law. This includes hazardous ma-
terials, electronics and fluorescent bulbs. The Recycling Zone offers businesses an easy, convenient and cost - effective
way to dispose of these items through their VSQG and business recycling programs.
Dakota County businesses and organizations that generate less than 220 pounds of hazardous
waste in a calendar month qualify as Very Small Quantity Generators (VSQG). Businesses and
organizations must take the following steps to participate in this program:
1. Identify your wastes: Review the product labels and Material Safety Data Sheets (MSDS)
that came with the product. Also, look for key words warning, flammable or dangerous.
2. Complete the program application: Complete the form inside or download online at
www.dakotacounty.us, search "VSQG."
3. Mail or fax application: To Dakota County Environmental Management, VSQG program,
Attn: Laura Villa, 14955 Galaxie Ave., Apple Valley, MN 55124. Fax: 952- 891 -7588.
4. Schedule an appointment: After receiving and_reviewing the application, Dakota County will
contact you to schedule an appointment to deliver your wastes. County staff will also provide
transportation documentation and transportation guidelines. Waste will not be accepted without an
appointment.
5. Pay upon delivery: Payment — Visa/MasterCard, check or cash —is due at the time of delivery.
Fees are based on quantities and types of waste; see fees inside. Please make checks out to Dakota
County Treasurer - Auditor.
Other services for businesses at The Recycling Zone:
Fluorescent light bulbs contain a small amount of mercury and must not be thrown in the garbage. State law requires
that electronics such as computers and TVs be recycled, due to lead and other hazardous materials. The Recycling Zone
has drop -off days for businesses to dispose of these items. From 9 am to 2 pm on the second Tuesday of each month, drop
off bulbs for $0.25 to $1.15 each and electronics for $0.3511b.
Recycling
The Recycling Zone accepts recyclable materials such as cardboard, mixed mail, office paper, cans, glass and plastic bot-
tles, phone books, ink cartridges and packing peanuts from businesses during all open hours. Recyclables must be sepa-
rated. Call ahead for amounts larger than what would fit in the bed of a pickup truck.
Tell Dakota County How to Improve Recycling
Dakota County wants to hear from businesses and schools about their recycling practices and where the County should
focus waste and recycling efforts in the future. Owners, operators or persons responsible for waste and recycling practices
at their business or school can take the online business and school waste survey. To take the survey, go to
www.dakotacounty.us and search "Solid Waste Master Plan."
The survey is part of the County's efforts to revise its Solid Waste Management Master Plan.
The plan will focus on improving waste management over the next 20 years, with an emphasis on the next six years. Tar-
get improvement areas include waste reduction, reuse, recycling, and composting by residents, businesses, government,
and institutions. Visit Dakota County's website for more information on the Solid Waste Master Plan revision.
Energy Grants and Loans for Dakota County Organizations
The Center for Energy and Environment, a locally based nonprofit organization, now offers low interest loan and grant
programs for nonprofit organizations and commercial entities statewide. These programs may be used for energy up-
grades within the building including, but not limited to, lighting technology upgrades, HVAC controls and upgrades,
insulation, refrigeration equipment replacement and upgrades, and envelope air sealing. For more detailed program
guidelines and eligibility requirements contact Jim Hasnik at jhasnik @mncee.org or 612- 335 -5885.
Energy Grant for Nonprofits
• For 501 c (3) nonprofit organizations and their landlords statewide
• Grants up to 25% of the net project cost for qualifying improvements
• Maximum grant amount of $5,000
• Project must have a simple payback of 10 years or less
• Yearly gross revenues must be less than $5M
Energy Savings Fund for Nonprofits
• For 501 c (3) nonprofit organizations and their landlords statewide
• Interest rate of 0% fixed
• Maximum Loan of $25,000
• Project must have a simple payback of lo years or less
CEE Commercial Financing Program
• 3.9% fixed interest loans for MN businesses
• No maximum loan amount!
• Loan term 6 -120 months
• No prepayment penalty
For more detailed program guidelines and eligibility requirements contact
Jim Hasnik at jhasnik @mncee.org or 612 - 335 -5885.
Green and Clean: Less -Toxic Cleaners for your Workplace
The chemicals in cleaning products can be hazardous to maintenance workers and other people who work in your
building. Safeguard your workers health and the environment by purchasing "greener," or less toxic, cleaners.
What your building's
maintenance staff use to
clean your building could
have hidden costs to
your organization.
Greener Cleaners Save you Money: Greener Cleaners Reduce Health
Concerns:
• Lowers the cost of management and
use of protective equipment.
• Cuts the cost of proper disposal of
hazardous materials.
• Potentially increases worker produc-
tivity for all building occupants by up
to 6 %.
• Reduces the number of sick days and
injuries due to a safer work environ-
ment, thus lowering healthcare costs
for the employer.
• Improve indoor air quality — fewer
allergic /asthmatic reactions from vola-
tile organic chemicals (VOCs).
• Reduce skin and eye irritation and
burns from inhalation of fumes or ex-
ternal exposure.
• Reduce the risk of respiratory disease,
cancer, or reproductive disorders from
long -term exposure to toxic chemicals.
Most cleaning product suppliers now offer "green" cleaning alternatives and products with less or no hazardous
chemicals. Talk with your supplier directly or work with your organization's purchasers to make the switch.
oFut 9 I
Minnesota Materials Exchange
What is Minnesota Materials Exchange?
The Materials Exchange is a free online service (www.mnexchanae.org) that links organiza-
tions that have reusable goods they no longer need to those who can use them. This business
reuse network helps prevent usable materials from becoming waste, and saves users money.
What Types of Items are Exchanged?
Here are just some of the items that may be available on their recently- renovated webpage:
avigate
Home
BMW. Listings
Free
Newest Listings
Events
Directones
Hews and Info
Links
Success Stones
Post a Listing
My Listings
Report an Exchange
Jews and Info
Welcome!
NJe:oest Listings
Available Wanted Ey
Tate 0
E. [ Side Chair
' Conference chairs
❑a [ai Cabinets
E ( Credenza
Fireproof filing cabinets
Q PpJ Conference ary Ta 1e 8 Chairs
010 Large Boas of Pac%ing Peanuts
❑W Art materials for senior citizen!
❑A al Casio printing calculator
[]w Cedar Redwood fencing and decking
Welcome Page [' Exchange Home t About Us l OurServices j Success Stones 1 Contact Us
County S
Tell a Friend I Contact Us Help
OuantIy 0 Frequency 0 Price 0 Posted
1 One-Time 810.00 each Jul 28, 11
10 One -Time 020 00 each Jul 28. 11
2 One -Time 840 00 each Jul 28, 11
1 One -Time 850.00 each Jul 28, 11
2 One-Time Fraa Jul 28, 11
1 One -Time 8250.00 total Jul 28. 11
10 One -Time Free Jul 27, 11
1 One-Time Negotiable Jul 27. 11
1 One -Time 420.00 each Jul 27, 11
1 Every 7 Days Free Jul 27, 11
Who Uses Materials Exchange?
Over 12,000 people are registered with the Minnesota Materials Exchange. Here are just a couple of the many reuse
success stories:
"Our school responded to a posting that mentioned various office furniture items. We got four fireproof file cabinets
for free. Now our student records are more safe than ever!"
"The exchange went smoothly. We are glad that someone can make use of the products we no longer need."
—Donated cleaning items to an entrepreneur.
View current listings at www.mnexchange.orq. The program is run by the Minnesota Technical Assistance Program
(MnTAP). For more information, go to www.mntap.umn edu call 612- 624 -1300 (toll free 800 - 247 - 0015).
Getting Connected with Dakota Valley Recycling
Dakota Valley Recycling is the shared
recycling departments of the Cities of
Eagan, Burnsville and Apple Valley, serv-
ing as a resource for residents and busi-
nesses about recycling, waste disposal
and sustainability issues. Connect with us
on the web for green tips, upcoming recy-
cling events and opportunities, and more.
@DVRecycling www.facebook.com www.youtube.com
/CityOfBurnsville /DakValleyRecycling
Contactlnfo:
Dakota Valley Recycling
13713 Frontier Court
Burnsville, MN 55337
952-895-4515
Fax: 952-895-4531 s vi le .us
Visit us on the Web" wwwDakotaYalleyRecycling org
; : i iit A k •
-
It Mk DAKOTA VALLEY RECYCLING
Burnsville Maintenance Facility
13713 Frontier Court
Burnsville, MN 55337
circsA
arr w
Awards for Reduction and Recycling of Waste
Strengthening the economy and protecting the environment are top concerns for
communities today. By properly managing resources, businesses and
organizations can cut costs and minimize their impact on the environment.
The Cities of Apple Valley, Burnsville, and Eagan developed the ARROW
program (Awards for Reduction and Recycling of Waste) as a way to publicly
thank participating businesses and organizations for reducing, reusing and
recycling. This annual newsletter provides members with current information to
enhance their environmental initiative programs.
Interested businesses should contact Dakota Valley Recycling for more
information on this FREE program. See contact information above.
Produced with support from the cities of Apple Valley, Burnsville, and Eagan, the Dakota County
Board of Commissioners, and the Minnesota Pollution Control Agency.
Printed on 100% post-consumer recycled content paper.
1(Q
Green Business
Tuesday, Soptember 13, 2011
0: Dam- 10:30am
Eagan
Community
Center
1501 Central Pkwy
Local businesses in every sector are
going green: recycling, reducing their
energy use and more. But green isn't
one size fits all; this workshop will
give you the tools that work for your
organization and save the most money.
Join us for green initiatives, grants
incentives from your utilities, local
business success stories and more.
Register Now!
www.DakotaValleyRecycling,org /ARROW
(7
Green Business
The workshop will focus on internal green
initiatives anCi staff green teams. A green
team is a group of employees that devel-
ops green programs for their organization,
raises sustainability awareness of em
ployees, and facilitates the connection of
green projects between departments.
sdn
.ternb
p a.m. t0 10' 1
mu nity Cam
1501 an � , a tra p arkway
re915ter .t
rfl«or a ycfiri9•or, AO
tava 1 g5-
a
a119
1
0
Hear from business leaders who have
implemented energy- and waste -
reducing initiatives.
Learn about practical, cost - saving
initiatives for newly- formed green
teams,
Connect with utility representatives and
sustainability experts about programs
and assistance they offer.
Register Now!
www.DakotaValleyRecycling.org/ARROW
Dianne Miller
From:
Sent:
To:
Subject:
Sue
Sue Bast [sue.bast @ci.burnsville.mn.us]
Monday, June 20, 2011 7:53 AM
Dianne Miller; Grawe, Charles; Terry Schultz
FW: Minnesota GreenCorps Host site selection status for 2011 -2012
Per the email, below, the MN GreenCorps was not awarded funding.
From: Moon, Linda (MPCA) fmailto :Iinda.moon(astate.mn.us1
Sent: Friday, June 17, 2011 4:01 PM
To: PCA, GreenCorps (MPCA)
Cc: Moss, Paul (MPCA); McDonald, Kevin J (MPCA)
Subject: Minnesota GreenCorps Host site selection status for 2011 -2012
June 17, 2011
Dear Minnesota GreenCorps Host Site Applicant:
I am writing to update you on the status of your application to host a Minnesota GreenCorps member
during the 2011 -12 service year.
As a result of national policy decisions, AmeriCorps incurred a significant reduction in resources for
this upcoming program year. This reduction in grant funding, coupled with increased interest, has had
a significant impact as fewer than 15% percent of competitive grant applicants received funding
during the current round.
Recently, we received the disappointing news that the Minnesota GreenCorps program was not
awarded funding for the upcoming year. Since then, we have been working diligently to determine
what realistic and appropriate opportunities may exist to continue this program.
We have expressed interest in being considered for an additional source of funding in which award
determinations will be made in September. If we are fortunate to secure resources, we will work hard
to get the program fully operational as expeditiously as possible. It is important to point out that there
is no guarantee we secure additional funding. If good news about funding is received, we will
undoubtedly need to delay the program's start date.
Until we learn if this new source of funding has been awarded, we will not be able to finalize the
selection of host sites for the upcoming program year. We apologize for this delay and any
inconvenience this may cause you. Thank you for your understanding in this matter.
We are strongly vested in continuing the important work of Minnesota members that they carry out in
partnership with the many communities in which they serve. We are energetically working to continue
this important initiative. We thank you for interest in Minnesota GreenCorps, as well as for your many
efforts to preserve, protect and improve Minnesota's environmental quality.
Please feel free to contact me, Linda Moon (Iinda.moon @state.mn.us or 651- 757 -2581) or Paul Moss
(paul.moss(u�state.mn.us or 651- 757 -2586) if you have any questions.
1 q
'L; ���k������D�����0������� : ���� ~ ��o��
Office built to LEE-ID guidelines through high efficiency, local, recycled and recyclable products
(2DUO):
m &uQding and wmter heating supphed' waste heat from recycling process.
o Counter tops, tables and windovV sills made from recycled newspaper.
High. efficiency lighting used throughout the facility.
o
Ceiling, tiles and carpet made from recycled materials.
Recycling Zone remodel designed to meet LE:ED guidelines through high efficiency, local, re.cycled and
recyclable products (2DD8/2OO9):
o
Table. tops in education room made from recycled cardboard.
�
Carpet in education room mode irox` recycled tires.
o Cabinets, floor boards and podium made from recycled sunUowe/ seed hulls.
o High efficiency lighting throughout facility.
o Counter top and podum top made from recyced ss.
o Ceihng dies made from recycled materiak.
State-of-the-art high efficiency negative pressure system installed 2 years before required to meet new
National Ambient Air Quality Standards. /2OO8\
h efficiency products used throughout the fad|iiyto include. motors,scntbbers, indoor and outdoor
lighting.
Regularly purchase environmentally safe, recycled and recyclable products to include office supplies
and furnishings.
Office. Building re.commissioning to further enhance energy efficiencies. (2010)
Recycling Zone hiofilter retrofit, raingarden n d native plant landscaping installed to improve water
quality and use. (2O1O)
Retrofit storage warehouse with uodated high efficiency lighting. (ZOl1)
Currently in the process of installing lar;;. (1-01‹ Photovoltaic Solar Panels to generate and provide energy
to plant operations. (2011)
Currently in t'ne process of implementing a storm water solution designed to include water reuse.
Environ Me ntal Policy
We ere cornmitted to environmentally safe recycling - through a
continuously improving environmental management systenn.
To be recognized for our edership in poUution prevention through the
use of ohjectives, targats, and commitment to meet or exceed all
environmental regulations and requirements.
Our comrnunity and al state and ferleral regulators vdI v!ew Gopher
Resource as a cornpany in the forefront ef exceflent environmental
management.
7577:177 ..777:27:777
�
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aD
City of Eagan
Contact:
Tom Garrison
Director of Communications
Office (651) 675 -5008 Cell (651) 470 -1692
tgarrisonCa cityofeagan.com
June 23, 2011
?reg ReleeSe
New Safety Center Improves Fire Call Response and Training
While Garnering First "Green Globes" Designation
in the U.S. for a Fire Station
Culminating an effort that began some 25 years ago, the Eagan City Council unhooked fire hoses
to formally open Eagan's new multi - functional, eco- friendly, Fire Safety Center and training
facility.
The more than 38,000 square foot facility, to be known as Station Two, combines two previous
fire stations, while improving response times by getting closer to residential areas for quicker
call out of volunteer firefighters.
The two -story Safety Center has high bays and training areas where firefighters can practice
ladder, window and roof rescues. Changeable wall configurations in a tactical search room
allows Fire and Police to conduct large room or confined space searches in a dark or smoke filled
environment. Live sprinkler training systems allow firefighters to gain real experience with
building zones and alarms, isolating water flow, and resetting systems. The facility has large
classroom -style training spaces which easily convert into the City's Emergency Operations
Center (EOC) in the event of a significant public safety incident or weather emergency.
Not only does the new facility utilize 64 geothermal wells and LED lighting, but it reuses wood
planking from ash trees taken down to prevent the spread of the Emerald Ash Borer. That and
other aspects led the Safety Center to be the first fire station in the country to earn the coveted
Green Globes designation for environmentally friendly and energy efficient design.
The station also honors Eagan's historic past with "Jenny," the city's first fire truck (fully restored
with volunteer donations) and "Pete" a replica of the city's first squad car, a 1965 Ford Station
Wagon.
"We're extremely proud that this facility improves service today and prepares for our future,
while honoring our past," says Eagan Mayor Mike Maguire. A history wall tells the story of how
firefighting in Eagan has changed over the years.
A time capsule, assembled during Eagan's sesquicentennial last year, is preserved inside Station
Two, and will be opened in 2060, Eagan's bicentennial.
Eagan has the 2 nd largest volunteer fire department in the state which saves taxpayers
thousands of dollars a year. Eagan also has the 2 " lowest per capita cost for fire services of any
of our neighboring cities, and costs 44% less than the Dakota County average.
The total project cost was $8.1 million, but no tax levy or bonds were used to pay for the
building, which was completed in only 18 months. Former Station Two and the old Fire
Administration Building are being sold and the city is internally financing the balance. At a
construction cost of only $169 per square foot, the construction cost less than most shared use
public safety buildings, according to Fire Chief Magazine.
The Fire Safety Center is located at 1001 Station Trail, near the intersection of Yankee Doodle
Road and Wescott Woodlands, east of Lexington Avenue.
The Eagan Fire Department Honor Guard, accompanied by the Minnesota State Fire Service
Memorial Band, helped formally open the Fire Safety Center, aided by dozens of current and
retired firefighters.
To further enhance response times, six
volunteer firefighters live in onsite dorm -
style rooms at no cost, in return for provid-
ing onsite fire services and performing
station duties.
crit calitflat: °the fire stations are close
to whe 're = volunte live :;improve
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Firefighters get paid
$13 /call (not hourly) and
$19 for each weekly fire training.
g vol u nte - irefi
at the Fire Safety Center,
vel time to the station
ses the time it takes to
to an emergency:
A sprinkler system in the
training area allows fire-
fighters to work on a live
system, gaining an
understanding of zones
with alarms, isolation of
water flow, discharging
zones and in resetting
systems.
A tactical search
room allows Fire
and Police person-
City of kall
nel to conduct large room or confined
space searches in a clear or smoke -
filled environment.
This room's wall system can be quickly
rearranged, as training instructors see
the need, for varied training
experiences.
The training stairway allows firefighters to
conduct drills in a clear or smoke filled
environment, connecting to a water supply and
advancing hose lines into a structure for fire
suppression evaluations.
Constructs n Cost
$169 per square foot
Construction
Completed in only 18 months
How is it paid for?
No tax levy or bonds were used on this
project.
The City of Eagan is selling two buildings
(Former Station Two and the old Fire
Administration building), and internally
financing the balance.
At o:nay 169 per
u are "foot, the re Safety C er te
c onstruction cost
's l ower than mos
stand-alone fire
stations, and rr uc
lower than most
shared -use public
safety buildings,
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Many of the center's floors are
made of environmentally - friendly
cement, containing fewer chemical
components than carpet or other
flooring options and are easy to
clean.
The Eagan Fire Department
continues to research additional
green ideas, including hybrid truck
engines similar to this one present at
the ground breaking ceremony.
c7
Energy efficient LED lighting in
key areas throughout the building,
emit less energy and last longer
than alternative lighting types.
ng rigs in upper parking. 1
64 . eothermal wel
Citr of Eaall
The 64 geothermal wells
drilled in the upper parking lot
provide efficient heating, cool-
ing, thereby lowering costs for
is the Fire Safety Center.
In -floor geothermal heating
H radiates through the fire bay
floors, de -icing the truck un-
der carriages, reducing the
time it takes to prepare fire
vehicles to return to service
and the next emergency.
1 i I_ ' Flo
HOW IT WORKS
,
Construction Manager
Bossardt Corporation
Steve Kilmer, Senior Vice President
952.831.5408
skilmer @bossardt.com
Architect
Short Elliott Hendrickson Inc. (SEH'')
Lora Grgich, AIA, LEED AP
Director of Architecture
Igrgich @sehinc.com
Mechanical /Electrical Engineers
Dunham Associates, Minneapolis, Minn.
Contractor Roll Call
• Aaron Carlson Corporation .- Architectural Millwork Supply, Minneapolis,
Minn.
• Advance Terrazzo & Tile Company — Terrazzo & Tile, Coon Rapids, Minn.
• Carciofini Company — Caulking, Burnsville, Minn.
• Cedar Ridge Landscaping, Chaska, Minn.
• County Materials Corporation — Structural Precast, Roberts, Wis.
• Crossroad Construction, Inc.' - Rough /Finish Carpentry, Ham Lake, Minn.
• Direct Digital Controls — Temperature Controls, Otsego, Minn.`
• Ford Metro, Inc. — Aluminum Entrance / Storefronts, Rochester, Minn.
• Gorham Dien Mechanical — Fire Protection, Mora, Minn. --
• Hiller Commercial Floors — Resilient Flooring, Rochester, Minn.
• TCR Enterprises dba J & K Masonry — Masonry/Architectural,_Precast, Faribault, Minn.
• JDS & WMK dba Overhead Door Company of -the Northland — Coiling Doors, Eagan, Minn.
• Kendell Doors and Hardware, Inc. — Aluminum Storefronts / Glazing, Mankato, Minn.
• KMH Erectors, Inc. — Structural Steel / Steel Joists / Metal Deck, Maple Plain, Minn.
• Mahin Walz, Inc. — Folding Panel /Partitions, New Hope, Minn.
• Miller Excavating, Inc., Stillwater, Minn.
• Minnetonka Plumbing, Inc. — Plumbing & Heating, Delano, Minn.
• Overhead Door Company of Northland — Coiling Doors, Eagan, Minn.
• Peterson Sheet Metal — HVAC, Bemidji, Minn.
• Rainmakers Paint Construction — Painting, Minnetonka, Minn.
• RTL Construction, Inc. — Drywall /EIFS, Shakopee, Minn.
• Schammel Electric, Inc. — Electrical, Eagan, Minn.
• Schindler Elevator Corporation — Elevators, Eagan, Minn.
• Steenberg - Watrud Construction — Masonry, Inver Grove Heights, Minn.
• Systems Management and Balancing of Minnesota, Inc. — Testing and Balancing, Blaine, Minn.
• Thelen Heating & Roofing — HVAC, Brainerd, Minn.
• Twin City Acoustics, Inc., Plymouth, Minn.
• Twin City Wire -MFI, Inc. — Steel Supply, Eagan, Minn.
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AGENDA
SPECIAL CITY COUNCIL MEETING
MONDAY
AUGUST 15, 2011
5:30 P.M.
EAGAN ROOM-EAGAN MUNICIPAL CENTER
I. ROLL CALL AND ADOPTION OF THE AGENDA
II. VISITORS TO BE HEARD
III. JOINT MEETING WITH THE ENERGY AND ENVIRONMENT
ADVISORY COMMISSION (EEAC)
• DISCUSS 2011-2012 EEAC VALUE STATEMENTS AND GOALS
IV. 2012 GENERAL FUND BUDGET AND TAX LEVY
V. 2012 CIVIC ARENA BUDGET
VI. OTHER BUSINESS
VII. ADJOURNMENT
Special City Council Workshop
August 15, 2011
III. JOINT MEETING WITH THE ENERGY AND ENVIRONMENT ADVISORY
COMMISSION
ACTION TO BE CONSIDERED: No formal action is needed. The joint meeting is an
opportunity for dialogue between the Council and Commission regarding the proposed 2011-
2012 goals and work program for the Energy and Environment Advisory Commission.
FACTS:
• The Energy and Environment Advisory Commission (EEAC) was formed in February 2010.
• Per the direction of the Council, the Commission has spent much of their first year learning
about the services and sustainability efforts within the City, and encouraging communication
to educate the community as well.
• Additionally, at the Council's direction, the EEAC's work on the Minnesota Pollution
Control Agency's GreenStep Cities program resulted in Eagan being designated as a Step II
GreenStep City, joining only a handful of communities across the state to be recognized at
such a high level for their energy and environmental sustainability efforts.
• The EEAC is prepared to dialogue with the City Council about their proposed goals/work
program for 2011-2012. Included with the goals are public policy questions that the
Commission would like to discuss with the Council in hopes of gaining additional insight and
direction from the Council to guide the Commission's work in the coming year.
• Additionally, as the Commission continues its work on the GreenStep Cities program, they
are looking for Council direction and feedback on two specific documents that are required
best practices to achieve the GreenStep Step III designation: 1.) A proposed resolution stating
the City's support and intent to utilize Complete Street principles; and, 2.) City of Eagan
Environmentally Preferable Purchasing Guidelines.
Enclosed Discussion Items for the Council and Commission
• 2011-20 2 Proposed EEAC Value Statements and Goals / Public Policy Questions
(Pages through )
o The Commission is seeking feedback and direction from the City Council on the
proposed goals and corresponding public policy questions.
• Resolution Stating the City of Eagan's Ongoing Support and Intent to Utilize
Complete Street Principles in Transportation Planning and Community Design
(Pages and )
o A Complete Street Policy or resolution is a required best practice to be named a
Step III GreenStep Cities.
o The resolution was prepared in consultation with staff from Community
Development and Public Works.
o The language proposed in the resolution reflects current Complete Street efforts
underway in the City, while also noting that the City is awaiting specific direction
and Complete Street standards from the State of Minnesota, which are currently
being created by a State external advisory group.
o If the Council concurs, the Complete Street resolution could be included on a
future regular City Council meeting for formal consideration.
• City of Eagan Environmentally Preferable Purchasing Guidelines (Pages Cl and
IQ)
o Environmentally Preferable Purchasing (EPP) Guidelines (or an EPP Policy) is a
required best practice to be named a Step III GreenStep Cities.
o The guidelines were prepared with assistance from numerous City staff that
conduct purchasing for the City.
o Initially, the guidelines were proposed as a City policy, but the Commission and
staff came to the conclusion that discretion and flexibility are necessary when
making the best purchasing decisions, and thus, the document was instead
changed to guidelines, intended to serve as purchasing recommendations to staff.
o The majority of the recommendations contained in the guidelines are already
being followed by the City, and these guidelines simply formalize in writing our
practices in order to meet the criteria to become a Step III GreenStep City.
o The Commission is seeking feedback from the Council on their comfort level with
the proposed EPP Guidelines.
ATTACHMENTS:
• Enclosed on page / 1 as a reference is a summary of the 28 best practices that make up the
GreenStep Cities program.
3
DRAFT—August 15, 2011
2011-2012 PROPOSED ENERGY AND ENVIRONMENT ADVISORY
COMMISSION VALUE STATEMENTS AND GOALS
The Energy and Environment Advisory Commission (EEAC) is proposing to maintain
the following value statements adopted in July of 2010 to guide the commission:
1.) Recommend initiatives to the City of Eagan and its constituents to reduce waste and
energy use in order to enhance Eagan's environment.
2.) Recommend initiatives to the City of Eagan and its constituents to protect the water, air,
and soils in our City while enhancing the quality of life.
3.) Recommend initiatives to the City of Eagan and its constituents which support renewal of
City of Eagan facilities, infrastructure, land use policies, and efforts that will promote
long range energy usage and resource sustainability.
4.) Recommend initiatives to the City of Eagan and its constituents on ways to partner with
existing energy and environmental resources and stakeholders in order to collect and
disseminate information to empower the public.
2011-2012 PROPOSED EEAC GOALS
Goal 1. Build upon the City's success by utilizing the GreenStep Cities program as the
overarching framework for the work of the EEAC and officially obtain designation from
the Minnesota Pollution Control Agency (MPCA) as one of the first communities in
Minnesota to be recognized as a Step III GreenStep City.
Methods and Considerations to Achieve Goal #1:
• Continue identifying and recommending actions to implement future GreenStep Cities'
best practices as they become available, while also continuing to review and recommend
current, optional GreenStep best practices that the City has not yet completed.
• Ongoing review of the GreenStep best practices that the City has not completed to
determine which best practices merit further action
• Communicate with local media and encourage appropriate messaging to celebrate
Eagan's GreenStep efforts to date (particularly when Step III designation is achieved).
• Meet the GreenStep Cities Complete Streets best practice by adopting a Complete Streets
resolution as a demonstration of the City's current efforts and future considerations.
• Advance the City's Complete Streets approach in conjunction with the Advisory
Planning Commission (APC) and Advisory Parks and Recreation Commission (APrC)
through ongoing engagement with City staff, including the possibility of a Complete
Streets workshop with all stakeholders to determine the most appropriate current and
future Complete Street options for Eagan.
• Fulfill the requirements of GreenStep Cities' best practice for environmental purchasing
through the adoption of baseline environmentally preferable purchasing (EPP) guidelines,
with the intent of working towards expanded EPP guidelines, in consultation with
appropriate City staff, to add environmental considerations to a more expansive list of
City purchases. Consider a review of the guidelines, if adopted, after one year of use to
determine effectiveness, areas of improvement, challenges, etc.
DRAFT—August 15, 2011
Public Policy Questions associated with Goal #1:
• As the Commission considers recommendations to the City on additional GreenStep best
practices to pursue, are there specific focuses that the Council wants the EEAC to take in
terms of emphasis on cost, payback, public relations value, etc.?
• In the context of whether and how detailed the City Council would like the EEAC to look
at expanded EPP Guidelines, what direction can the Council provide to the Commission
in terms of balancing financial and environmental considerations when City purchases
are made?
• The EEAC has identified possible opportunities for joint conversation/roles with other
advisory commissions. For example, the EEAC, APC, and APrC could explore an
enhanced, comprehensive Complete Streets approach for the City. Or, the Council may
wish to have the EEAC work with the APC in the future to review development
proposals from the context of sustainability. What are the City Council's thoughts on the
division of labor or cooperative opportunities between commissions?
Goal 2. Use the GreenStep Cities methodology to create and communicate recommended
action steps to Eagan's residential and business community via outreach and educational
efforts.
Methods and Considerations to Achieve Goal #2:
• Create a presence on the City's website for sustainable and energy efficiency
information, efforts, opportunities, etc., including the City's progress in the GreenStep
Cities program.
• Consider a partnership with a local school/college to assist with website efforts (e.g.
School of Environmental Studies, Inver Hills Community College, etc.).
• Partner with Dakota Valley Recycling (DVR), Dakota County Regional Chamber, and
the utilities serving Eagan to promote the DVR Green Business Workshop and assist with
DVR's goal of completing five sustainability site visits within (5) Eagan businesses.
• Partner with Dakota County to better understand community -wide energy usage, learn
about the County's energy and sustainability efforts, and identify opportunities for
ongoing collaboration between the County and City on sustainability efforts.
• Consolidate sustainability indicators being collected in the City and determine a method
to communicate the outcomes of those indicators to the public (e.g. vehicles miles
traveled by City fleets, energy usage at City facilities, etc.).
• Pursue partnerships with businesses in Eagan that have implemented sustainable business
practices. Invite the businesses to give presentations to the EEAC at monthly meetings
regarding their sustainable efforts and/or case studies, and recommend particular
successes to be highlighted in the Eagan Business News (e.g. Coca Cola Bottling Plant's
hybrid vehicle program, Thomson Reuter's Green Team and food -to -hog program, etc.).
• Review and recommend options to provide incentives for residents to install energy
efficient equipment or renewable energy sources (e.g. consider changes to the permit fee
schedule to promote energy efficiency—learning from current efforts in other GreenStep
cities).
DRAFT—August 15, 2011
Public Policy Questions associated with Goal #2:
• What are the Council's thoughts on the role of the City in providing an incentive program
for residents to install energy efficient equipment or renewable energy sources?
• What is the Council's comfort level with the EEAC working in cooperation with other
Dakota County sustainability groups? For example, the Commission has expressed an
interest in cooperatively learning and discussing sustainable options in the areas of solid
waste, traffic calming, or telecommuting opportunities.
• Is the Council comfortable allocating staff resources to create a webpage dedicated to
sustainability and energy efficiency?
• Is there a role for the EEAC in working with ISD 196 to review their revised walking
policies to determine the impact on personal transportation and walkability?
RESOLUTION NO. 2011-
A Resolution Stating the City of Eagan's Ongoing Support and Intent to Utilize Complete Street
Principles in Transportation Planning and Community Design
WHEREAS the Minnesota Department of Transportation (MnDOT) defines Complete Streets as streets
for everyone that are designed and operated to enable safe access for all users. Pedestrians, bicyclists,
motorists and bus riders of all ages and abilities are able to safely move along and across a complete
street; and,
WHEREAS a required best practice of the Minnesota GreenStep Cities program is the adoption of a
Complete Streets policy (or documented practices) that addresses street standards, street trees, and storm
water management; and,
WHEREAS the City of Eagan adopted a resolution on February 9, 2010 to encourage the Minnesota
Legislature, with input and guidance from the Minnesota Department of Transportation, to authorize the
development of a statewide Complete Streets Program, which would provide for the development of a
balanced transportation system, through appropriate planning, that integrates multiple transportation
modes, where appropriate, for transportation users of all types, ages and abilities; and,
WHEREAS the City of Eagan has consistently followed Complete Street principles in its planning and
community design, and has demonstrated said commitment by adopting a transportation goal within the
2030 Eagan Comprehensive Guide Plan to develop a multi -modal transportation system in which autos,
trucks, rail, transit, bicycles and pedestrians are adequately served and can safely co -exist; and,
WHEREAS specific Complete Streets efforts in the City of Eagan include, but are not limited to:
• Installation and maintenance of 118 miles of community trails together with 236 miles of City -
maintained streets in Eagan;
• Leveraged grant dollars to create fifty (50) City -installed rain gardens within the public right-of-
way, with six (6) more scheduled for installation in 2011;
• Established a Storm Water Pollution Prevention Program (SWPPP) in response to its Municipal
Separate Storm Sewer System (MS4) permit;
• Trail maps and markers posted along City trails, and all transportation maps (trails, streets, etc.)
available via the City's website;
• Receipt of State Health Improvement Program (SHIP) grant dollars for the addition of bike racks,
wayfinding signage for trails, and an incentive program to encourage residents to walk to City
events and facilities;
• Installation of two roundabouts, as a traffic calming measure, incorporation of flashing yellow left
turn signals in several locations, and synchronized traffic signals on major corridors, all in
partnership with Dakota County, to reduce idling of vehicles;
• Adoption of a comprehensive Community Transportation Trail System Policy
• Implementation of a transit oriented, walkable design framework within the Cedar Grove Zoning
District and Design Standards;
• Participation in the University of Minnesota's Design for a Lifetime program, resulting in a grant
for the installation of a pedestrian crosswalk signal to encourage walkability.
• The identification and remediation of connectivity breaks (gaps) in the City's trail system and the
adoption of a Trail Connection Policy;
• Establishment of a Winter Snow Removal Policy for city trails, including partnerships with three
independent school districts within the City to ensure safe pedestrian mobility to schools;
• Maintenance of established boulevard tree placement and trimming practices that address safe
access to City streets for all users.
WHEREAS, there are three Park -n -Ride facilities in the City of Eagan to encourage the use of public
transit, including a new transit facility as part of the Cedar Corridor Bus Rapid Transit efforts; and,
WHEREAS the State of Minnesota, upon passage of Minnesota Law, Chapter 351, Section 52, created an
External Advisory Group charged with creating a Complete Street Policy for the State of Minnesota from
which the City of Eagan awaits further direction pertaining to Complete Street standards;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF EAGAN, MINNESOTA that the City of Eagan supports the principles of Complete
Streets and will work with MnDOT, Dakota County, and appropriate agencies so that Complete Street
elements are evaluated where possible for City transportation projects by providing appropriate
accommodations for pedestrians, bicyclists, motorists, transit riders, and disabled persons through the
ongoing creation of a multi -modal transportation network.
Attest:
ADOPTED this 6th day of September, 2011.
Christina M. Scipioni, City Clerk Mike Maguire, Mayor
STATE OF MINNESOTA)
COUNTY OF DAKOTA )
CITY OF EAGAN )
CERTIFICATE OF CITY CLERK
I, the undersigned duly appointed and acting City Clerk for the City of Eagan do hereby certify
that the attached and foregoing Resolution was duly adopted by the Eagan City Council at its meeting of
September 6, 2011, as recorded in the minutes of said meeting.
WITNESS my hand and seal of said City this 6th day of September, 2011.
City Clerk
DRAFT—August 15, 2011
City of Eagan Environmentally Preferable Purchasing Guidelines
Purpose and Scope
The goal of these guidelines is to encourage purchasing that reflects the City of Eagan's commitment to sustainability.
Benefits of the guidelines include:
• Conserving natural resources
• Minimizing environmental impacts such as pollution, water usage, and energy waste
• Identifying environmentally preferable products and distribution systems
• Achieving best practices in environmental purchasing as identified through the Minnesota Pollution Control
Agency's (MPCA) GreenStep Cities Program
• Setting an example of environmental sustainability and energy conservation for residents and businesses in the
City of Eagan
• Lower overall costs to the City by addressing full cost accounting (purchase, operation, maintenance, disposal,
staff time, and labor)
Definitions
"Environmentally Preferable Products and Services" as defined by the United States Environmental Protection Agency
(US EPA) means products and services that have a lesser or reduced effect on human health and the environment when
compared to competing products and services that serve the same purpose. This applies to raw material acquisition, as
well as product manufacturing, distribution, use, maintenance, and disposal.
"Energy Star" means the US EPA's energy efficiency product labeling program described at http://www.energystar.gov.
"Energy Efficient Product" means a product that 1.) meets Department of Energy and Environmental Protection Agency
criteria for use of the Energy Star® trademark label; or, is in the upper 25 percent of efficiency for all similar products as
designated by the Department of Energy's Federal Energy Management Program— http://wwwl.eere.energy.gov.
"Financially Feasible" means a product has lower costs over its entire lifecycle as determined by full cost accounting
(purchase, operation, maintenance, disposal, staff time, and labor).
"Practicable" means whenever possible and compatible with state and federal law, without reducing safety, quality, or
effectiveness.
"Post -consumer Recycled Material" refers to material that has served its intended use and has been discarded for disposal
or recovery, having completed its life as a consumer item, and is used as a raw material for new products.
"US EPA Comprehensive Procurement Guidelines" are the most current policies established by the U.S. Environmental
Protection Agency for federal agency purchases—http://www.epa.gov
"Water -Saving Products" are those that are in the upper 25% of water conservation for all similar products, or achieves a
WaterSense label/certification.
DRAFT—August 15, 2011
Roles and Responsibilities
All City departments are to be fully aware of the City's guidelines on purchasing environmentally preferable goods and
services, and all departments are responsible to:
• Ensure that specifications do not discriminate against reusable, recycled, or environmentally preferable products
without justification,
• Evaluate environmentally preferable products to determine the extent to which they may be used by the
department and its contractors,
• Review and revise specifications to maximize the specification of designated environmentally preferable products
where practicable,
• Facilitate data collection on purchases of designated environmentally preferable products by the department in
order to assist in tracking the City's environmentally preferable purchasing efforts.
The following guidelines are to be followed by the City of Eagan:
Recycled Paper Products
Per Minnesota Statute 16B.122 and per the Federal Environmental Protection Agency's (EPA) requirements, the City of
Eagan will endeavor to purchase paper products containing the highest post -consumer content practicable, but no less than
minimum recycled content standards established by the EPA Comprehensive Procurement Guidelines: www.epa.gov.
Energy and Water Savings
1. All appliances and products purchased by the City for which the US EPA Energy Star certification is available will
meet Energy Star certification provided such products are available and financially feasible (www.energystar.gov).
Typically, this would include lighting systems, exhaust fans, water heaters, computers, exit signs, and appliances such
as refrigerators, dishwashers, and microwave ovens. When Energy Star labels are not available, appliances and
products that are in the upper 25% of energy efficiency as designated by the Federal Energy Management Program
shall be considered for purchase.
2. Water -saving products purchased by the City will meet the WaterSense certification when such products are available
and financially feasible (http://www.epa.gov). This includes, but is not limited to, high -performing fixtures such as
toilets, waterless urinals, low -flow faucets and aerators, and upgraded irrigation systems.
Cleaning Products
Cleaning products purchased by the City will meet Green Seal, EcoLogo, and/or U.S. EPA Design for the Environment
cleaning product standards if such products are practicable, available, and perform to an acceptable standard.
(http://www.greenseal.org, http://www.environmentalchoice.com, and http://www.epa.gov).
These guidelines are subject to the requirements and preferences in the Municipal Contracting Law (MN Statutes
471.345) and all other applicable laws and ordinances.
Date of Approval: Approved:
Thomas L. Hedges
City Administrator
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Minnesota GreenStep Cities
Home 1 The 28 best practices j How to become a GreenStep City I City log -in 1 Contact/Feedback
The GreenStep 28 best
practices
a Make planning and tracking easier: download
this spreadsheet that lists all 168 unique
actions for all 28 best practices.
An online version (see view -only example) can
be shared with, and edited by, multiple staff
members, citizens and elected officials. E-mail
Amir Nadav, Great Plains Institute, for online
access rights,
• Cities that implement a minimum number of best
practices organized into these five topical areas
will be recognized as a GreenStep City, See
What's required to be a GreenStep City?
• Cities should claim credit for best practices
already implemented. Adding best practices over
time will garner additional recognition.
• For each best practice, and depending on city
category (A, B or C), a city needs to complete one
or more actions from a list associated with the
best practice. See What category is my city in?
Transportation
11. Complete Green Streets: Create a
network of multimodal green streets,
12. Mobility Options: Promote active living
and alternatives to single -occupancy car travel.
13. Efficient City Fleets: Implement a city fleet
investment, operations and maintenance plan.
14. Demand -Side Travel Planning: Use Travel
Demand Management and Transit -Oriented Design.
Minnesota Pollution Control Agency I
Buildings and Lighting
1. Efficient Existing Public Buildings:
Work with utilities and others to assess
and finance energy and sustainability
improvements of existing structures.
2. Efficient Existing Private Buildings: Work with
utilities and others to assess and finance energy and
sustainability improvements of existing structures.
3. New Green Buildings: Construct new buildings to
meet or qualify for a green building standard.
4, Efficient Building & Street Lighting and Signals:
Improve the efficiency of public and private lighting
and signals.
5. Building Reuse: Create economic and regulatory
incentives for redeveloping and repurposing existing
buildings before building new,
Environmental Management
15. Purchasing: Adopt environmentally
preferable purchasing policies and
practices,
16. Urban Forests: Increase city tree and plant cover.
17. Efficient Stormwater Management: Minimize the
volume of and pollutants in rainwater runoff.
18. Parks and Trails: Enhance the city's green
infrastructure.
19. Surface Water Quality: Improve local water
bodies.
20. Efficient Water and Wastewater Facilities:
Assess and improve drinking water and wastewater
facilities.
21. Septic Systems: Implement an effective
management program for decentralized wastewater
treatment systems.
22. Solid Waste Reduction: Increase waste
reduction, reuse and recycling.
23. Local Air Quality: Prevent generation of local air
contaminants.
Contact I Web site policy
http://greenstep.pca.state.mn.us/bestPractices.cfm
Land Use
6. Comprehensive Plan and
Implementation: Adopt a Comprehensiv
Plan and tie regulatory ordinances to it.
Page 1 of 1
7. Higher Density: Enable and encourage a higher
density of housing or commercial land use.
8. Mixed Uses: Develop efficient and healthy land
patterns.
9. Efficient Highway -Oriented Development: Adopt
commercial development and design standards for
highway road corridors,
10. Conservation Design: Adopt development
ordinances or processes that protect natural systems.
Economic and Community
Development
24. Benchmarks & Community
Engagement: Adopt outcome measures
for GreenStep and other city
sustainability efforts, and engage
community members in ongoing education, dialogue,
and campaigns,
25. Green Business Development: Document the
use of assistance programs for green business and
job development.
26. Renewable Energy: Remove barriers to and
encourage installation of renewable energy generation
capacity.
27. Local Food: Strengthen local food and fiber
production and access,
28. Business Synergies: Network/cluster businesses
to achieve better energy, economic and environmental
outcomes.
8/8/2011