09/20/2011 - City Council RegularAGENDA
EAGAN CITY COUNCIL
EAGAN MUNICIPAL CENTER BUILDING
SEPTEMBER 20, 2011
6:30 P.M.
ROLL CALL AND PLEDGE OF ALLEGIANCE
II. ADOPT AGENDA
III. RECOGNITIONS AND PRESENTATIONS
3 A. OATH OF OFFICE — New Fire Fighters
B. RECOGNIZE Mira Broyles for her service to the City of Eagan
"P s IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made
for an item to be pulled for discussion)
QIP A. APPROVE MINUTES
Ia B. PERSONNEL ITEMS
fJ4 C. APPROVE Check Registers
1 D. APPROVE Resolution accepting donation of funds to purchase a hybrid vehicle from
Gopher Resource for Fire Department
IP.17 E. APPROVE a Resolution to accept a donation of $2,828.00 on behalf of the Eagan Police
p Department from Gopher Resource, LLC and authorize the necessary budget adjustments
F. APPROVE Resolution accepting donation from Ansari's Mediterranean Grill for $1,000 and
APPROVE the related General Fund Budget adjustment increasing donation /grant revenue
and Fire Department capital expenditures in the same amount
�• G. RATIFY the RFP Process for Audit Services
d3 H. AWARD bid for City of Eagan Conduit/Fiber Installation and Direct the City Attorney's Office to
prepare the necessary Contract
�.ols I. APPROVE E -TV Lease Renewal with Thomson Reuters
P aq J. APPROVE 2012 -2016 CIP Part II Vehicles and Equipment and 2012 Budget and AUTHORIZE
2011 purchase of winter /snow trail clearing equipment
K. ADOPT Findings of Fact for denial for modification to the Stonehaven Open Space Plan
�l�(P L. RECEIVE Final Assessment Report and Approve Final Assessment Roll, Project 1012
(Duckwood Dr. Extension and Station Trail — Street & Utility Improvements)
M. APPROVE Final Payment for Contract 11 -02, Citywide Street Improvements
N. APPROVE Final Payment for Contract 09 -20, Fire Safety Center Site & Utility Improvements
Q_ O. APPROVE Final Payment, Contract 11 -12 Traffic Signal Painting
�S(p P. RECEIVE Final Assessment Report for Project No. 1032 (Trotters Ridge/ Stafford Place —
Street Overlay) and Schedule Public Hearing (October 18, 2011)
x•57 Q. RECEIVE Final Assessment Report for Project No. 1037 (Woodlands/ Sunrise Hills — Street
Overlay) and Schedule Public Hearing (October 18, 2011)
t R. RECEIVE Final Assessment Report for Project No. 1041 (Hills of Stonebridge 1st— Street
Overlay) and Schedule Public Hearing (October 18, 2011)
P-SI S. RECEIVE Final Assessment Report for Project No. 1042 (Bridle Ridge 1 st — Street Overlay)
and Schedule Public Hearing (October 18, 2011)
e46 T. RECEIVE Feasibility Report for Project 1035 (Denmark Avenue/ Promenade Place Intersection
Improvements) and Schedule Public Hearing (October 18, 2011)
P l U. APPROVE 2011 -2012 Airport Relations Commission Work Plan
b3 V. APPOINT Representatives and Alternates to the Robert Street Transitway Steering Committee
and Technical Advisory Committee
P� W. APPROVE Change Order #1, to Contract 11 -03, Deerwood Reservoir (Repainting)
X. APPROVE Change Order #3, to Contract 10 -10, South Water Treatment Facility (Upgrade)
Y. MODIFY Winter Trail Maintenance Plan (2011 -2012)
V. PUBLIC HEARINGS
e -bF A. VACATION of Drainage & Utility Easement Lot 21, Block 3 Oakbrooke 5th Addition
VI. OLD BUSINESS
VII. NEW BUSINESS
VIII. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
IX. ECONOMIC DEVELOPMENT AUTHORITY (There are no EDA items to be considered at this
time)
X. ADMINISTRATIVE AGENDA
A. City Attorney
B. City Council Comments
C. City Administrator
D. Director of Public Works
E. Director of Community Development
XI. VISITORS TO BE HEARD (for those persons not on the agenda)
XII. CLOSED SESSION
XIII. ADJOURNMENT
A. City Attorney
B. City Council Comments
C. City Administrator
D. Director of
Agenda Memo
Regular City Council Meeting
September 20' 2011
RECOGNITIONS AND PRESENTATIONS
A. OATH OF OFFICE — NEW FIRE FIGHTERS
ACTION TO BE CONSIDERED:
None
FACTS:
• Eleven firefighters have completed their initial Firefighter training and have been released to respond to
fire and rescue calls.
• The Firefighters before you tonight were part of an apprentice group that started their training in
September of 2010.
• Each firefighter completed a 12 week in -house First Responder training course which prepares them for
EMS /Rescue calls, a 15 week in -house Firefighter I program and have passed their State Certification
process in each area.
• Upon completion of their initial recruit training they have been attending weekly fire training and
average approximately 10 hours per week in the performance of Fire Department related functions.
• Two of the eleven recruits are day responders.
• These additional eleven firefighters bring our total 98 volunteer firefighters.
• Listed below are the Fire Fighters to be sworn in:
• Station One
• Nick Krueger
• Jake Lundquist
• Station Two
• Erica Otterstadt
• Steve Moon
• Nate Sjulstad -Dorm
• Mike Winters -Dorm
• Station Five
• Kelly Ausen
• Greg LeVon
• Ken Potter
• Will Vargas
• Fire Chaplain Bruce Ruggles
ATTACHMENTS:
None
3
Agenda Information Memo
September 20, 2011 City Council Meeting
B. RECOGNIZE MIRA BROYLES FOR HER SERVICE TO THE CITY OF EAGAN
ACTION TO BE CONSIDERED: To recognize Mira Broyles for her 11 years of service to the
City of Eagan ad present a plaque of recognition.
FACTS:
At the Council's request, Mira Broyles has been invited to the September 20 City Council
meeting to be recognized by the Council, staff, and community for her 11 years of service to
the City of Eagan.
• During Mira's 11 years on the Council, she served three (3) Mayors and eight (8)
Councilmembers.
• A plaque of appreciation has been made to present to Mira at the September 20 Council
meeting.
ATTACHMENTS:
• There are no attachments.
4 City of Eagan ma
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: SEPPTEMBER 16, 2011
SUBJECT: AGENDA INFORMATION FOR SEPTEMBER 20, 2011 CITY COUNCIL MEETING
ADOPT AGENDA
After approval is given to the September 20, 2011 City Council agenda, the following items are
in order for consideration.
61
Agenda Information Memo
September 20, 2011 Eagan City Council Meeting
CONSENT AGENDA
The following items referred to as consent items require one (1) motion by the City Council. If the
City Council wishes to discuss any of the items in further detail, those items should be removed
from the Consent Agenda and placed under Old or New Business unless the discussion required is
brief.
A. APPROVE MINUTES
ACTION TO BE CONSIDERED:
To approve the minutes of the September 6, 2011 Regular City Council meeting as presented or
modified.
ATTACHMENTS:
• Minutes of the September 6, 2011 Regular City Council meeting are enclosed on pages
through _L�_
I
MINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
SEPTEMBER 6, 2011
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire,
Councilmembers Bakken, Fields, Hansen and Tilley. There were no visitors who wished to be heard.
A regular meeting of the Eagan City Council was held on Tuesday, September 6, 2011 at 6:30 p.m. at the Eagan
Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present
were City Administrator Tom Hedges, Assistant City Administrator Miller, Director of Administrative Services
VanOverbeke, Director of Community Development Hohenstein, City Planner Ridley, Police Chief McDonald, Director
of Public Works Colbert, Communications Director Garrison and Director of Parks and Recreation Johnson.
AGENDA
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the agenda as presented.
Aye: 5 Nay: 0
City Administrator Hedges noted a Closed Session would be needed to discuss labor negotiations.
RECOGNITIONS AND PRESENTATIONS
DESIGNATION OF EAGAN AS A YELLOW RIBBON CITY BY THE MINNESOTA NATIONAL GUARD
David Denton of the Minnesota National Guards presented a proclamation to the City Council honoring Eagan as a
Yellow Ribbon City.
Tom Mullon, Eagan American Legion Commander, invited all to the 9/11 recognition at the Hero's Memorial Tribute at
Central Park.
CONSENT AGENDA
Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the Consent Agenda, with item
X. pulled for separate consideration. Aye: 5 Nay: 0
A. It was recommended to approve the minutes of the August 16, 2011 regular City Council meeting and August 15,
2011 Special City Council meeting as presented
B. Personnel Items:
1. It was recommended to approve Separation Agreement with Mira Broyles, Administrative Secretary/Deputy
City Clerk
2. It was recommended to approve reclassification of Mary O'Brien, Clerical Tech 4 from Level 5 to Level 7,
Administrative Secretary
3. It was recommended to approve reclassification of Christina Scipioni, City Clerk from Level 9 to Level 10
4. It was recommended to officially designate Assistant City Administrator Dianne Miller as Deputy City Clerk
5. It was recommended to acknowledge resignation of Jordan Hirman, Campus Facilities Manager on Duty
6. It was recommended to approve hiring of FT Videographer /Editor for E -TV
7. It was recommended to approve hiring of Seasonal/Part-Time employees in Parks & Recreation & E -TV
C. It was recommended to approve the Check Registers dated August 11, 2011, August 18, 2011 and August 25,
2011
D. It was recommended to adopt a Resolution stating the City of Eagan's ongoing support and intent to utilize
Complete Street Principles in Transportation Planning and Community Design
E. It was recommended to approve the City of Eagan Environmentally Preferable Purchasing Guidelines
F. It was recommended to approve the 2011 -2012 Value Statements and Goals for the Energy and Environment
Advisory Commission
G. It was recommended to approve Change Orders for Fire Safety Center
H. It was recommended to approve a Resolution for the cooperative purchase of election equipment in 2013
1. It was recommended to approve a Tree Maintenance Contractor License for Greenwaldt Tree Service
7
City Council Meeting Minutes
September 6, 2011
2 page
J. It was recommended to approve an Off -Sale Liquor License for BK Discount Liquor, LLC DBA BK Discount
Liquor, 1629 Lena Court
K. It was recommended to approve the Police Liaison Agreement between the City of Eagan and ISD 196
L. It was recommended to direct preparation of Ordinance Amendment — Dog Regulation
M. It was recommended to approve the revised CRFS Agreement with Xcel Energy regarding Cedar Grove
Boulevard Project
N. It was recommended to approve the Dark Fiber License Agreement between the City and the MVTA
O. It was recommended to award contract contractual snow and ice control services
P. It was recommended to approve final payment for Contract 09 -13, Duckwood Drive Extension Street & Utility
Improvements
Q. It was recommended to receive Final Assessment Report for Project No. 1039 (Wilderness Ponds — Street
Overlay) and schedule Public Hearing (October 4, 2011)
R. It was recommended to receive Final Assessment Report for Project No. 1044 (Clearview Addition — Street
Overlay) and schedule Public Hearing (October 4, 2011)
S. It was recommended to receive Final Assessment Report for Project No. 1045 (Galaxie/ Cliff— Plaza Drive —
Street Overlay) and Schedule Public Hearing (October 4, 2011)
T. It was recommended to receive Final Assessment Report for Project No. 1048 (Blue Cross Road — Street
Improvements) and Schedule Public Hearing (October 4, 2011)
U. It was recommended to approve final payment for Contract 11 -01, City-Wide Street Overlays (Street
Improvements)
V. It was recommended to authorize preparation of Feasibility Report for Project 1083 (Beacon Hills Road — Storm
Sewer Improvements) by SHE
W. It was recommended to approve writer for Eagan History Book Project and authorize preparation of Legacy
Grant Application
X. Pulled for separate consideration
Item X. Open Space Plan for Stonehaven development, Lennar, was pulled for separate consideration.
City Councilmember Bakken voiced opposition to the proposed pavilion given that the land is in conservation
easement.
The City Council discussed the proposal.
The City Council suggested the pavilion be built in common area and not on the conservation easement.
Councilmember Bakken moved, Councilmember Fields seconded a motion to deny the revised Open Space Plan for the
Stonehaven development to permit construction of a picnic pavilion in the southeast portion of the development site,
and direct the City Attorney to prepare findings of fact for denial. Aye: 5 Nay: 0
OLD BUSINESS
ORDINANCE AMENDMENT — AN AMENDMENT TO CITY CODE CHAPTER 11, SECTION 11.66,
ADOPTING NEW FLOODPLAIN MANAGEMENT REQUIREMENTS INCLUDING UPDATED FEMA
FLOOD RATE INSURANCE MAPS AND FLOOD INSURANCE STUDY
City Administrator Hedges introduced the item regarding an amendment to Chapter I 1 of the City Code by adopting
new flood insurance rate maps and national flood insurance program requirements. City Planner Ridley gave a staff
report.
There was a brief discussion by the City Council.
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve an amendment to City Code
Chapter 11 by adopting new flood insurance rate maps and national flood insurance program requirements and direct
the City Attorney to publish same in the legal newspaper. Aye: 5 Nay: 0
91
City Council Meeting Minutes
September 6, 2011
3 page
REQUEST TO REMOVE LOAD LIMIT RESTRICTIONS, NICOLS ROAD
(SILVER BELL ROAD TO BURNSVILLE)
CONTINUED FROM 8 -1 -11
City Administrator Hedges introduced the item regarding a request for removal of load limit restrictions on Nicols Road
and noted the request by Xcel to continue the consideration to the October 4, 2011 City Council meeting. Public Works
Director Colbert gave an overview and background on the item noting that negotiations are continuing and that
Burnsville is in agreement with Eagan that permanent primary access to Blackdog should go through Burnsville and not
Eagan.
Councilmember Bakken moved, Councilmember Fields seconded a motion to continue consideration of removing the
load limit restrictions on Nicols Road from Silver Bell Road to the Burnsville city limits to the October 4, 2011 City
Council meeting. Aye: 5 Nay: 0
NEW BUSINESS
CERTIFICATION OF THE PRELIMINARY 2012 BUDGET AND PROPERTY TAX LEVY AND
SETTING OF PUBLIC MEETING DATES ON WHICH THE BUDGET AND LEVY WILL BE
DISCUSSED
City Administrator Hedges discussed the preliminary 2012 budget and property tax levy, noting that the 2012 levy
is proposed to be 2.9 percent lower than the 2011 levy. He noted that the next regularly scheduled meeting at
which the levy and budget will be discussed is the City Council meeting of Tuesday, December 6 at 6:30 p.m., in
the Council Chambers. The meeting at which the final levy and budget will be determined is the City Council
meeting of Tuesday, December 20 at 6:30 p.m. The public will have the opportunity to speak at these meetings.
The City Council discussed the proposed budget and levy.
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the preliminary payable
2012 property tax levy as follows: Aye: 5 Nay: 0
Operating (tax capacity- based) $ 26,162,613
Deb service (tax capacity- based) 133,521
Community Center debt service (market value - based) 1,128,947
Tax levy $ 27,425,081
Councilmember Hansen moved, Councilmember Fields seconded a motion to approve the preliminary 2012
General Fund expenditure budget, including contingency of $28,040,000. Aye: 5 Nay: 0
Councilmember Bakken moved, Councilmember Fields seconded a motion to set the date for the public hearing of
the 2011 levy and budget as December 6 and the date for the final adoption of the 2012 levy and budget as
December 20. Aye: 5 Nay: 0
CONDITIONAL USE PERMIT — JR'S AUTO
City Administrator Hedges introduced the item regarding a Conditional Use Permit to allow four vehicles to park overnight
at JR's Auto, located at 3650 Kennebec Drive. City Planner Ridley gave a staff report.
Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve a Conditional Use Permit to allow
four vehicles to park overnight at JR's Auto, located at 3650 Kennebec Drive legally described as Lot 5, Block 2, Cedar
Industrial Park, subject to the following conditions: Aye: 5 Nay: 0
1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council.
2. The outdoor storage shall be limited to the four vehicles as identified on the Site Plan received August 1, 2011.
3. Outdoor storage shall be limited to standard sized passenger vehicles that appear operable and are licensed and have
current tabs.
4. No additional outdoor storage shall be allowed.
City Council Meeting Minutes
September 6, 2011
4 page
5. No vehicles shall be parked overnight on public right of way.
6. All signage is subject to City Code requirements and the applicant shall receive a sign permit prior to installation of new
signs.
7. The fire lane on the west side of the building shall be permanently striped "No Parking".
8. Trash containers shall be located indoors or within an enclosure that meets City Code requirements no later than
November 1, 2011. A building permit is required to construct a trash enclosure.
CONDITIONAL USE PERMIT — SUBURBAN LANDSCAPE SERVICE
City Administrator Hedges introduced the item regarding a Conditional Use Permit for Suburban Landscape Service to
allow outdoor storage located at 3486 Dodd Road. City Planner Ridley gave a staff report.
The applicant was present to answer questions of the Council. The Council discussed the item.
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve a Conditional Use Permit to allow
outdoor storage of seven trucks, five trailers and two bobcats at Suburban Landscape Service, located at 3486 Dodd Road
legally described as parts of Lots 4 and 5, Loren Place, subject to the following conditions: Aye: 5 Nay: 0
1. This condition Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council.
2. The applicant should provide a revised Site Plan with the correct parking stall size and parking setback, revised
handicap parking stall and 14 storage items appropriately delineated with 20 foot and 24 foot drive aisles no later than
November 1, 2011.
3. The outdoor storage shall be limited to the items upon and located in the outdoor storage area as identified on the Site
Plan received August 8, 2011 as revised.
4. The applicant should remove the existing gravel surface and replace it with vegetative ground cover as shown on the
approve Site Plan received August 8, 2011.
5. No additional outdoor storage shall be allowed.
6. Building identification numbers shall be installed consistent with City Code Section 2.78.
7. The parking areas shall be surfaced with bituminous asphalt.
8. Recycled asphalt aggregate shall be used for the portions of the outdoor storage areas. If recycled bituminous asphalt is
used for the outdoor storage areas, the site will be subject to periodic review by City staff for adequacy of the material
to control dust and drainage. The first review will occur two years following approval of this permit. If the material is
determined to be inadequate, the City will require that it be replaced with bituminous asphalt.
9. The applicant shall obtain a grading permit from the City prior to the construction of the proposed outdoor storage
areas.
10. All parking and storage areas shall be properly maintained to prevent deterioration.
11. All signage shall meet City Code requirements.
LEGISLATIVE /INTERGOVERNMENTAL AFFAIRS UPDATE
There were no items for discussion.
ADMINISTRATIVE AGENDA
City Attorney noted a Closed Session would be held to discuss labor negotiations.
CITY COUNCIL COMMENTS
VISITORS TO BE HEARD
There were no visitors to be heard.
l0
&
City Council Meeting Minutes
September 6, 2011
5 page
ADJOURNMENT
Councilmember Fields moved, Councilmember Bakken seconded a motion to adjourn the meeting at 7:37 p.m.
Aye:5 Nay:0
Date
Mayor
Clerk
Agenda Information Memo
September 20, 2011 Eagan City Council Meeting
B. PERSONNEL ITEMS
Item 1.
ACTION TO BE CONSIDERED:
Acknowledge the resignation of Nancy Bailey, Office Supervisor- Central Services Division, and
authorize her replacement.
Item 2.
ACTION TO BE CONSIDERED: Approve the change of status for P Dudziak, Planner in the
Community Development Department, from a schedule of 36 hours per week to 40 hours per
week effective immediately. This will require a budget adjustment for the remainder of 2011 and
an adjustment for 2012. These changes will be applied to Dept 07, in the amount of $2,300 for
2011 and $9,500 for 2012. The Finance Dept will increase the personnel service expenditures
and decrease the contingency amount so that the total general fund budget is unchanged for both
years.
FACTS:
• Employee was previously working a reduced schedule.
• The department has since discovered that the work initiatives require additional staff time
and therefore it seems appropriate to restore the employee's schedule to 40 hours per week.
Item 3.
ACTION TO BE CONSIDERED:
Approve the hiring of Seasonal Employees in Parks & Recreation:
Name
Division
Job Title
Amelia Phelon
Civic Arena
Building Attendant I
Brett Fredrichs
Civic Arena
Building Attendant III
Shelby Favorito
Civic Arena
Building Attendant I
Community
Anne Lyon
Center
Guest Services Representative
Charles Brown
Parks & Rec
Adult League Referee
Zach Miller
Parks & Rec
Park Maintenance Worker
11a
Rob House Parks & Rec Art House Instructor
Richard Gramling Parks & Rec Basketball Scorekeeper
Mike Bischof Parks & Rec Park Laborer
INFORMATIVES:
E -TV Videographer/Editor named: Paul Winkels
• City Council approved hiring for this position on September 6, 2011.
2
Agenda Information Memo
September 20, 2011 Eagan City Council Meeting
C. RATIFY CHECK REGISTERS
ACTION TO BE CONSIDERED:
To ratify the check registers dated September 1, 2011 and September 8, 2011 as presented.
ATTACHMENTS:
• Check registers dated September 1, 2011 and September 8, 2011 are enclosed without
page number.
l5�
Agenda Memo
September 20 2011
Regular City Council Meeting
D. APPROVE RESOLUTION ACCEPTING A DONATION FROM
GOPHER RESOURCE OF FUNDS TO PURCHASE A HYBRID
VEHICLE FOR THE FIRE DEPARTMENT
ACTION TO BE CONSIDERED:
To approve a resolution accepting a donation from Gopher Resource of the funds
to purchase a hybrid pick -up truck for the fire department.
FACTS:
• Gopher Resource has offered to make donation for the Fire Department to
purchase a hybrid pick -up truck.
• As the Mayor and Council are aware, the fire department applied for federal
funding to purchase hybrid emergency vehicles as part of or Green Globes
Fire Safety Center project.
• Unfortunately we did not obtain the federal funding for the hybrids.
• Gopher Resource learned about our desire to try a hybrid emergency vehicle
and have offered to provide the City of Eagan the funds to purchase a hybrid
pick -up truck.
• This hybrid truck will be assigned to the Eagan Fire Marshal and will replace
the current pick -up truck that averages 11 mpg.
• The Chevrolet Silverado hybrid is rated at 20 mpg in the city and 23 on the
highway.
• The Hybrid Silverado was not on the State bid program so city staff did obtain
three quotes.
• Low bid was from Apple Chevrolet of Northfield for $36,777.
• Gopher Resource has agreed to donate the $36,777 to the city for this
purchase.
• Gopher Resource Chief Operating Officer, John Tapper will be in attendance
for any questions or comments.
• A thank you letter will be sent to Gopher Recourses from the fire department.
ATTACHMENTS:
Resolution attached on page -.
t57
EXTRACT OF MINUTES OF MEETING OF THE
CITY COUNCIL OF THE CITY OF EAGAN,
DAKOTA COUNTY, MINNESOTA
A regular meeting of the City Council of the City of Eagan, Dakota County, Minnesota, was duly
held at the Eagan Municipal Center located at 3830 Pilot Knob Road, in said City September 20"' , 2011, at
6:30 p.m.
The following members were present: Hansen, Bakken, Fields, Maguire, and Tilley.
Member introduced the following resolution and moved its adoption:
RESOLUTION ACCEPTING DONATION TO THE CITY OF EAGAN
WHEREAS, the City Council of the City of Eagan encourages public donations to help defray the
costs to the general public of providing services in Eagan; and
WHEREAS, Gopher Resource has offered to donate $36,777 for use by the City of Eagan Fire
Department to purchase a hybrid pick -up truck; and
WHEREAS, Minnesota Statutes §465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution approved by two- thirds of the members of the
City Council; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Eagan, Dakota County,
Minnesota, that the donation is hereby accepted for use by the City;
BE IT FURTHER RESOLVED, that the City sincerely thanks the Gopher Resource for the gracious
and generous donation.
ADOPTED this 20 day of September, 20.
Mike Maguire, Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by Member
and upon the vote being taken thereon, the following voted in favor:
; and the following voted against the same:
WHEREUPON, said resolution was declared duly passed and adopted and was signed by the Mayor
and his signature attested by the City Clerk.
1�
Agenda Information Memo
September 20, 2011, Eagan City Council Meeting
CONSENT AGENDA
E. Adopt a Resolution accepting a $2,828 donation from the Gopher Resource, LLC
and its employees.
ACTION TO BE CONSIDERED:
Approve a Resolution accepting a $2,828 donation from the Gopher Resource, LLC and
its Employees to be used by the Eagan Police Department to purchase equipment.
FACTS:
• Gopher Resource is an Eagan Corporation that encourages its employees to raise
funds for various community organizations.
• Yearly, one organization is selected whereupon the money raised is presented to
the recipient at the corporation's annual picnic.
• For 2011, the Eagan Police Department was selected to be the recipient
whereupon $2,828 was presented to Police Personnel at the picnic held on
Saturday, August 20, 2011.
• A letter was sent to Gopher Resource acknowledging their donation.
• The donation will be put towards the purchase of Equipment and /or Technology
upgrades.
• Approving the resolution/accepting the donation will also approve a $2,828
adjustment to line item 1104 - 6226- Public Safety Supplies in the police
department's budget.
ATTACHMENTS
Resolution and Letter to Gopher Resource on pages 1 1 9 t 1 O f
Il
4 City of Ea an
POLICE
DEPARTMENT
September 15, 2011
JAMES MCDONALD
Chief of Police Mr. John Tapper
Chief Operating Officer
JEFFREY JOHNSON Gopher Resources Corporation
Deputy Chief of Police 3385 Highway 149
STEVE BOLLUYT Eagan, Minnesota 55121
ROGER NEW
DUANE PIKE
Lieutenants
Mr. Tapper,
The Eagan Police Department was contacted earlier this year by Barb Johnson who is an
employee of Gopher Resources. She asked if Eagan Police Department Staff would be
3830 Pilot Knob Road available to meet with your employees at your corporation's annual picnic scheduled for
Eagan, MN 55122 -1897 Saturday, August 20, 2011. Gopher Resources once again encouraged its employees to
Phone: 651.675.5700 become active in the community by raising money for a worthy cause. A presentation
Fax: 651.675.5707 was anticipated to be made at the event.
TTY: 651.454.8535
www.cityofeagan.com For the second straight year, Gopher Resources determined the Eagan Police Department
would be the benefactor of your fundraising efforts. On behalf of everyone associated
with the department, please accept my sincere thank you for your $2,828 donation. Those
of us with knowledge of your gracious act are humbled by your generosity and it is
anticipated the money will be utilized to upgrade equipment for our frontline staff.
MIKE MAGUIRE
Mayor Please extend the department's appreciation to everyone who was involved in this effort
and I am hopeful your employees enjoyed the SWAT Team demonstration conducted by
PAUL BAKKEN Officers Tony Lejcher and Mark Kritzeck.
CYNDEE FIELDS
GARY HANSEN Thank you, and if we can assist you in the future, please do not hesitate to contact me.
MEG TILLEY
Council Members Slnc e
THOMAS HEDGES
City Administrator
James S. cDonald
Chief of Police
THE LONE OAK TREE Eagan Police Department
The symbol of strength
and growth in our C/ Tony Lejcher, Police Officer
community Mark Kritzeck, Police Officer
File
F
CITY OF EAGAN
RESOLUTION ACCEPTING DONATION TO THE CITY OF EAGAN
Gopher Resource, LLC
WHEREAS, the City Council of the City of Eagan encourages public donations
to help defray the costs to the general public of providing services in Eagan; and
WHEREAS, Gopher Resource, LLC has presented the City with a donation in
the amount of $2,828 in recognition of the efforts of the Eagan Police Department and as
part of the company's employee and corporate support of our community.
WHEREAS, Minnesota Statutes §465.03 requires that all gifts and donations of
real or personal property be accepted only with the adoption of a resolution approved by
two - thirds of the members of the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of Eagan,
Dakota County, Minnesota, that the donation is hereby accepted for use by the City's
police department, and line item number 1104 -6226 in the police department budget
receives a corresponding budget adjustment;
BE IT FURTHER RESOLVED, that the City sincerely thanks the Eagan Rotary
Club for the generous donation.
ADOPTED this 20 day of September, 2011.
CITY OF EAGAN
CITY COUNCIL
By:
It's Mayor
Attest:
It's Clerk
Motion by:
Seconded by:
Those in Favor:
Those Against:
Date:
Agenda Memo
September 20 2011
Regular City Council Meeting
CONSENT AGENDA:
F. APPROVE RESOLUTION ACCEPTING A DONATION FROM ANSARI'S
MEDITERRANEAN GRIL OF $1,000 FOR THE FIRE DEPARTMENT
ACTION TO BE CONSIDERED:
To approve a resolution accepting a donation from Ansari's Mediterranean Grill of
$1,000 for the fire department and approve the related General Fund budget adjustment
increasing donation revenue and the Fire Department capital expenditures in the same
amount.
FACTS:
• Ansari's Mediterranean Grill recently held their grand reopening after the fire
they suffered in February of this year.
• David Ansari offered to donate 50% of their profits from their grand opening
to the Eagan Fire Department.
• The 50% came to just under $1,000. Mr. Ansari has made the donation an
even $1,000.
• The Fire Department plans to use the funds to buy some replacement fire
helmets for our volunteers with built in LED lighting.
• A thank you letter will be sent to Ansari's Mediterranean Grill from the fire
department.
ATTACHMENTS:
Resolution attached on page _av
91
EXTRACT OF MINUTES OF MEETING OF THE
CITY COUNCIL OF THE CITY OF EAGAN,
DAKOTA COUNTY, MINNESOTA
A regular meeting of the City Council of the City of Eagan, Dakota County, Minnesota, was duly
held at the Eagan Municipal Center located at 3830 Pilot Knob Road, in said City September 20 2011, at
6:30 p.m.
The following members were present: Hansen, Bakken, Fields, Maguire, and Tilley.
Member introduced the following resolution and moved its adoption:
RESOLUTION ACCEPTING DONATION TO THE CITY OF EAGAN
WHEREAS, the City Council of the City of Eagan encourages public donations to help defray the
costs to the general public of providing services in Eagan; and
WHEREAS, Ansari's Mediterranean Grill has offered to donate $1,000 for use by the City of Eagan
Fire Department to purchase fire helmets; and
WHEREAS, Minnesota Statutes §465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution approved by two- thirds of the members of the
City Council; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Eagan, Dakota County,
Minnesota, that the donation is hereby accepted for use by the City;
BE IT FURTHER RESOLVED, that the City sincerely thanks the Ansari's Mediterranean Grill for
the gracious and generous donation.
ADOPTED this 20th day of September, 20.
Mike Maguire, Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by Member
and upon the vote being taken thereon, the following voted in favor:
; and the following voted against the same:
WHEREUPON, said resolution was declared duly passed and adopted and was signed by the Mayor
and his signature attested by the City Clerk.
24
Agenda Memo
September 20, 2011 Eagan City Council Meeting
G. Ratify the RFP process for Auditing Services
ACTION TO BE CONSIDERED:
Ratify the Request for Proposals (RFP) process for auditing services.
FACTS:
• The current contract for services with our financial statement auditor, KDV, has expired
and, accordingly, staff has begun work on an RFP for auditing services, beginning with the
2011 year -end report.
• Because audit firms are already preparing staff schedules for the upcoming 2011 year -end
municipal audits, Eagan staff issued the RFP on September 9 to expedite the selection
process and provide as much time as possible for the selected auditor to plan for the audit.
• Under the RFP timeline, staff would select finalists from the respondents, complete
interviews of the finalists in late- October, and present a recommendation to the City Council
the first regular meeting in November.
• As with the previous auditing RFP, the City seeks a three -year contract followed by three
successive one -year renewal options.
• The RFP was sent to six accounting firms known to specialize in municipal audits, including
our existing auditor. In addition, the RFP is posted on the City's website as well as the
LMC website.
ATTACHMENTS:
None. A copy of the RFP may be viewed at the City's website under News and Notices.
Agenda Information Memo
September 20, 2011 City Council Meeting
CONSENT AGENDA:
H: AWARD BID FOR CITY OF EAGAN CONTRACT 11 -14 CONDUIT /FIBER
INSTALLATION AND DIRECT THE CITY ATTORNEY'S OFFICE TO
PREPARE THE NECESSARY CONTRACT.
ACTION TO BE CONSIDERED:
Award the bid for City of Eagan Contract 11 -14 conduit/fiber installation to MP Nexlevel,
LLC, direct the City Attorney's Office to prepare the necessary contract and authorize
the Mayor and City Clerk to sign the contract upon approval of the City Administrator.
FACTS:
• On January 4, 2011, the Eagan City Council accepted the 2010 report and
recommendations of the City's broadband consultant which emphasized a twin
strategy:
1) Extend City fiber and duct to business locations in the city for open
access use by any provider offering telecommunications services to
Eagan businesses.
2) Connect this into a privately owned state -of- the -art colocation
facility /data center to position Eagan as a telecommunications hub for
multiple providers and end users.
• The Council's resolution noted that the installation and extension of this critical
fiber infrastructure is in the public interest and is consistent with the City
Council's goal to "Ensure the economic competitiveness of Eagan's business and
residential communities in the global marketplace by anticipating and addressing
the evolving 'infostructure' bandwidth, capacity and speed needs of Eagan's
residents, businesses and employers."
• Further, it is consistent with the Minnesota Ultra High Speed Broadband Task
Force recommendations to try to "dig once" and offer leased access to city
/county infrastructure that can be "leased on a non - discriminatory basis" by
private providers for the provision of broadband service to businesses.
• The Eagan City Council, after approving phasing and Year One funding from
non -tax dollars, on June 21, 2011, authorized preparation of RFPs for installing
approximately five miles of fiber and duct in Eagan.
Ill Minnesota Ultra High Speed Broadband Report, 2009, p. 60 and p. 68.
Q3
• On August 19, 2011, the City of Eagan published legal notice and issued the
RFP with final bids due on September 13, 2001. Seven bids were received by
the deadline.
• The responses were analyzed by the City's broadband consultant, Design Nine,
and MP Nexlevel, LLC, is the contractor recommended for award, subsequent to
the successful negotiation of a contract with the City.
• The City Attorney's Office will finalize the contract for signature by the Mayor and
City Clerk upon approval of the City Administrator.
• The bid responses included conduit placement with optional bids for alternate
construction, pulling fiber optic cable through the planned conduit network as well
as through some existing conduit owned by the City. The optional fiber cable
awards are recommended based upon the budget including the price of base bid
and the price of the optional fiber work. Additionally, vendors were invited to
provide optional rates for annual maintenance and that is also being
recommended for acceptance with year one included in this approval.
• The base bid responses ranged from a low of $360,833.94 to a high of
$854,304.53. Six bidders bid on the alternate work and only two bid on the
optional annual maintenance for the conduit and fiber. MP Nexlevel, LLC is the
low bidder bid on all components of the RFP including the alternate construction,
fiber pulling, and annual maintenance.
The pre -bid staff estimate for this project was approximately $750,000 for the
initial phase of work, which did not include maintenance. Design Nine reviewed
the lowest two bidders and performed high level reviews of all other bids and
recommends award to the lowest bidder, MP Nexlevel, LLC including all optional
components ($526,466.40) and annual maintenance ($15,719.20) for the bid
total of $542,185.60. The low bid for installation is nearly 30% below the
estimate.
• Installation of underground conduit, trace wire, and hand holes are to be
completed by November 18, 2011.
ATTACHMENTS:
(None)
All supporting documentation is available in the Office of the City Administrator if any
member of the City Council would like more information.
M
Agenda Information Memo
Eagan City Council Meeting
Consent Agenda
September 20, 2011
I. APPROVE E -TV LEASE RENEWAL WITH THOMSON REUTERS
ACTION TO BE CONSIDERED: Approve the Second Amendment to the Memo of Understanding
with West Services, a Thomson Reuters Business, to Renew and Extend Eagan Television's Lease
FACTS:
• The City of Eagan and Eagan Television have enjoyed a very successful public /private
partnership with Thomson Reuters to house the public access studios of E -TV.
• The original lease term of 3 years was set to expire in December of 2011.
• Both parties have successfully negotiated a renewal of the lease, the City Attorney
memorialized that understanding and Tom Walrath, Vice President of Facilities has
signed the revised Memo of Understanding on behalf of Thomson Reuters.
• The matter now comes to the City Council for approval, and revises a previous July, 2008
Memo of Understanding and a subsequent March, 2009 amendment.
• The new agreement extends until December 21, 2013, but notably becomes self -
renewing thereafter unless either party serves 180 days notice.
• Again, E -TV pays no rent in the facility, but does provide a negotiated number of hours
of service, and pays $1,000 a month for its utilities, with any difference between actual
costs and estimated costs reflected as a credit for use of Thomson Reuter's graphic
services department.
• Staff is pleased to recommend this award - winning partnership for renewal.
ATTACHMENTS: (1)
• Second Amendment to Memo of Understanding on pag�through�
QS
SECOND AMENDMENT TO MEMO OF UNDERSTANDING
This Second Amendment to Memo of Understanding is dated this day of August
2011 by and between the City of Eagan, a Minnesota municipal corporation (hereinafter the
"City "), and West Services, Inc., a Thomson Reuters business (hereinafter "West "). (The City
and West are collectively hereinafter referred to as the "Parties. ")
WHEREAS, the Parties previously entered into a Memorandum of Understanding dated
July 30, 2008 concerning the City's use of a portion of Building D at 610 Opperman Drive,
Eagan, Minnesota 55123 (the "Premises "); and
WHEREAS, the Parties amended the Memorandum of Understanding by correspondence
dated March 16, 2009; and
WHEREAS, the City is desirous of continuing to use the Premises and West is willing to
continue to allow the City to use the Premises, all upon the terms and conditions contained
herein.
NOW, THEREFORE, in consideration of the foregoing, the Parties agree as follows:
1. TERM The Lease Term for the Premises is hereby extended to December 31,
2013.
2. RENEWAL /CANCELLATION The Lease Term shall be automatically renewed
thereafter on an annual basis, provided that either party may terminate the Lease
upon providing 180 days advance notice.
3. RENT The total annual expense for the rent of the E -TV studio at the Premises is
$124, 282, subject to increase as set forth in paragraph 5.
4. UTILITIES The utilities for the Premises is calculated at $8,630 per annum,
subject to increase as set forth in paragraph 5. The City will pay to West the sum
of $1,000.00 per month for the utilities. The additional overpayment of $3,370
will be a credit that can be used by the City for services and materials from the
Graphic Services Department of West.
5. RENTAL OFFSET The City will use a charge -back method to credit the rent to be
paid to West. This will be $100 per hour up to 1,250 hours annually. The
services provided by the City will be monitored and tracked to determine the
amount and number of hours spent by each city employee performing services. In
the event the City E -TV staff provides services in excess of the 1,250 annual
commitment, any additional hours that are required at the request of West, the
first 125 hours will be subtracted from the next year's allocation. In the event that
the West exceeds 1,375 hours in any one year (annual 1250 hour allocation plus
125 hour carry forward) such services will be billed separately to West at the rate
of $100 per hour. In the event that West does not use the carry forward hours
a4
from the previous year in the following year, the City shall not be required to
provide further carryover hours in a third year, and the City shall not be provided
to provide any cash payment to West for those unused carry forward hours.
The calculation and annual reconciliation of the offset hours shall be realigned to
coincide with the calendar year (January through December). The offset hourly
rate for services will be reviewed annually in September. The basis for any rent
rate adjustments will be the Consumer Price Index as of August 31 of each year.
Using the final numbers of each calendar year of the Consumer Price Index Urban
Consumers — Minneapolis /St. Paul as published by the Bureau of Labor Statistics,
U.S. Department of Labor.
In conducting the annual review, West shall identify if there are additional areas
of training or other needs for the upcoming year beyond that which is currently
provided by the City's E -TV staff. Training for generally accepted industry
related tools or techniques (video graphic, video editing, sound recording, basis
graphics etc. are the responsibility of E -TV as part of their normal organizational
and personnel development plans). Should West require skills not normally
associated with the E -TV's staffing capabilities (including, but not limited to
proprietary West software tools, advanced graphics or production techniques
requiring specialized equipment) then this training time will be done as part of the
offset hours. West shall provide the training for its proprietary software or tools
and the parties agree to jointly determine the best way to obtain suitable training
at the most reasonable price.
No later than September 30 of each year, annual costs for the next calendar year
shall be reviewed so that the parties can monitor their annual budgets. West may
need to modify the annual rent based on utility ratings through any increase in
property tax adjustments and facility expenses as determined on a pro rata share,
per square foot. Conversely, the City may need to modify its hourly rate based on
the projected labor cost increases, if any, and the equipment/facility expense.
6. M ODIFICATION . Except as hereinafter modified through this Agreement, all of the
terms of the Memorandum of Understanding and the First Amendment thereto
shall remain in full force and effect.
CITY OF EAGAN, a Minnesota
municipal corporation
By:
Mike Maguire
Its: Mayor
By:
Christina M. Scipioni
Its: Clerk
2
a�
WEST SERVICES, INC., a Thomson
Tom( Walrath
Itsl Vice - President of Facilities
M'_
Agenda Information Memo
September 20, 2011 Eagan City Council
J. APPROVE 2012 - 2016 CIP PART II VEHICLES AND EQUIPMENT & 2012
BUDGET AND AUTHORIZE 2011 PURCHASE OF WINTER/SNOW TRAIL CLEARING
EQUIPMENT
ACTION TO BE CONSIDERED:
To approve Part II (Vehicles and Equipment) of the 2012 — 2016 Capital Improvement
Program (CIP) & 2012 Budget and Authorize 2011 Purchase of Winter /Snow Trail
Clearing Equipment
FACTS:
• The first year of this CIP (2012) is approved as a budget with the four out years
(2013 — 2016) being approved only as a general plan.
• For the most part, vehicles and equipment costing more than $10,000 are
budgeted in this section of the CIP with items costing less than $10,000
budgeted in departmental operating budgets.
The City Council has established a policy whereby each year an amount of the
property tax levy is allocated to the Equipment Revolving Fund (ERF) for items
that are not purchased for enterprise funds or for items that do not have other
dedicated funding sources. The allocation has been increased annually with the
2012 allocation being $1,053,549 (preliminary levy amount). A balance of
$183,980 is being carried forward from 2011 generating a total available balance
of $1,237,529 for 2012 and future purchases.
• A meeting of a staff was held relating specifically to vehicle purchase and use as
a preliminary step prior to the larger group meeting to discuss the total Part II
CIP.
A management meeting was held at which time staff from each department had
an opportunity to discuss their proposals and challenge other department
proposals resulting in a prioritized and overall efficient City capital equipment
needs list. The attached list of purchases totaling $1,201,300 from the ERF and
$839,300 from other sources was reached by consensus. The 2012 property tax
allocation plus the 2011 carry forward balance minus the proposed 2012
expenditures results in a carry forward balance of $36,229 going into 2013.
• Staff has continued to develop options to maintain the balance between
revenues and expenditures in this fund. Given the significant cost of certain
vehicles and equipment, it has been necessary to address the revenue sources
muo
for this fund. Additionally, certain equipment has been moved to future years
extending its useful life. Staff continues to maximize use of the City's resources
by stretching equipment and vehicle use through this process and to look at
creative ways to deliver City services effectively.
Specific items of note resulting from the City Council directed parameters and the
above noted meetings incorporated into the 2012 — 2016 Part II CIP and
specifically the 2012 Budget include the following:
• Three vehicles in the Police Department, while technically qualifying for
replacement in 2012 were extended for another year and will be
reconsidered in 2013.
• A Dodge Dakota Extended Cab Pickup slated for replacement in the Fire
Department will be replaced by the hybrid vehicle purchased with funds
donated by Gopher Resources (Consent Agenda D). The Dodge Dakota
will be used through the summer of 2012 in the Parks Department for
seasonal needs and then disposed of through auction. The City has an
estimated savings of $20,000 in not paying for a replacement for this
pickup.
• A Battalion Chief's Ford Explorer will be transferred to the Engineering
Department to replace a Jeep Cherokee slated for replacement in that
department. The use differential between Fire response and Engineering
inspection needs allows the City's useful life of this vehicle to be
extended. Although there will be some costs to retrofit the vehicle for its
new us, this transfer saves an estimated $22,000 in capital costs.
• Although it does not result in cost savings, the replacement vehicle in
Water will result in internal transfers better matching specific equipment
with job tasks and will maximize the return on the investment in the
vehicles.
• All equipment is looked at for multi departmental use, again to maximize
the return on the investment. The replacement boom truck and the new
Skid Steer are examples of equipment in the proposed 2012 Budget
meeting this objective.
• Staff is confident that these adjustments will not adversely affect service delivery,
efficiency or safety of citizens or employees.
Staff is committed to the objective of maximizing the return on the City's
investment in vehicles and equipment. This extends to wearing equipment out,
while maintaining it in a safe and dependable manner and exploring the purchase
of used equipment when practical in addition to the emphasis on multi
departmental use, again where practical. It also extends to matching vehicles
with uses to help create cost effectiveness in service delivery.
Included in the proposed 2012 Budget is $135,000 of new equipment and a
tractor upgrade related to enhancing the winter trail plowing operations per the
direction received from the City Council at the May 10, 2011, Special City Council
Meeting. The attached memo to City Administrator Hedges from Director of
Administrative Services VanOverbeke and Director of Public Works Colbert
provides additional details on this equipment.
The subcommittee charged with looking at vehicle purchase and use determined
that it is not practical to replace any vehicles with hybrids in the 2012 Budget
given the match between City use and types of hybrid vehicles currently
available. The Fire Department vehicle purchased in 2011 with donated funds
will provide additional information as the City continues its review of using not
only hybrids but all types of alternative energy vehicles.
• Per the City Council's request, included as an attachment is a memo to City
Administrator Hedges providing an analysis of the City's experience using the
first three hybrids purchased by the City. An additional hybrid vehicle approved
in the 2011 Budget to be used in Protective Inspections has not yet been placed
in service so it is not included in the analysis at this time.
• Vehicles proposed for purchase were evaluated through the use of the Vehicle
Acquisition, Use & Replacement Policy approved by the City Council in February
of 2005.
ATTACHMENTS:
• Attached on page 5— is a copy of the summary of the equipment
proposed for 2012 CIP Part II purchase with the funding source for each item.
• Attached on page 33 is a copy of the summary of the proposed 2012 -
2016 Part II CIP.
• Attached on pagesN through - ; K is a copy of a memo providing
analysis of the City's dxperience with the purchase of three hybrid vehicles in
June of 2010.
• Enclosed on pages throug is a copy of a memo providing
some additional background information on the equipment used for winter trail
clearing operations.
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33
MEMORANDUM
EAGAN POLICE DEPARTMENT
3830 Pilot Knob Road
Eagan, MN 55122
651- 675 -5700
651- 675 -5707 FAX
DATE: September 16, 2011
TO: Thomas L. Hedges, Eagan City Administrator
FROM: Deputy Chief of Police Jeff Johnson and on behalf of Vehicle Committee Members:
James McDonald, Gene VanOverbeke, Tom Colbert, Jon Hohenstein, Juli Seydell-
Johnson, Mike Scott, Pat DiIoia, Wayne Schwanz, Russ Matthys, Tim Plath, Paul
Olson, and Tom Streefland
SUBJECT: Analysis of Recent Vehicle Purchases
As you recall, in 2009 a city -wide committee was formed that was assigned to review and analyze the
City's planned vehicle purchases. In mid 2010, the committee was given the direction to purchase and
analyze two versions of Ford Fusions. In all, three Fusions would be purchased; two would have hybrid
technology while the third would be a gas powered model. One of the hybrids would be driven by a
member of the public works department (utilities) while the remaining hybrid, along with the gas
powered vehicle would be driven by "plainclothes" police personnel. These "experimental vehicles"
would be analyzed to compare their efficiencies and performance.
Purchase Price:
In 2010, each hybrid cost $25,346.50 while the gas model was $17,624.39. The difference between the
models is approximately $7,700. The three vehicles were received in June of 2010 and have been in
service for over one year.
Fuel Consumption:
The two hybrid models have been driven nearly 13,000 miles and average 30.34 miles per gallon of
gasoline. The gas version has been driven 7,600 miles and averages 22.15 miles per gallon.
Although the Fusion hybrid is advertised to get 36 to 41 miles per gallon (mpg), the City's experience
with the two cars has them distancing 30.34 mpg of gasoline, while the gas model averages 22.15 mpg.
The results indicate the hybrid is obtaining 8.2 mpg more than the gas Fusion.
Cost Analysis:
In 2011, City staff budgeted $3.00 per gallon of gas, and in 2012, a gallon of gas was budgeted at $3.33.
In an effort for the City to "break even" on gas expenses for buying a hybrid costing $7,700 more than a
Page 2)
comparable gas version, it would be necessary to drive the vehicle approximately 200,000 miles for
gasoline costing $3.00 per gallon and 190,000 miles at fuel costing $3.33 per gallon.
Please see the formulas listed below:
Gasoline (g, $3.00 Per Gallon (2011 fuel cost)
100, 000 130.34mpg x $3.00 = $9,888 spent on gas per 100, 000 miles for hybrid
100, 000 122.15mpg x $3.00 = $13,544 spent on gas per 100, 000 miles for gas model
Difference in gas cost is $3 656 for each 100, 000 miles
Gasoline ( $3.33 Per Gallon (2012 anticipated fuel cost)
100, 000 130.34mpg x $3.33 = $10, 976 spent on gasper 100, 000 miles for hybrid
100, 000 122.15mpg x $3.33 = $15,034 spent on gas per 100, 000 miles for gas model
Difference in gas cost is $4, 058 for each 100, 000 miles
Although the City did not purchase any hybrid vehicles in 2011, the Ford Fusions available on the State
bid cost $8,284 more than a comparable gas model. It should be noted, City vehicles are generally
replaced at 100,000 miles or after they have been in service for at least ten years.
Performance:
The hybrid Fusion used by the police detective has smaller trunk space, and at times, property and
equipment needs to be stored at the office or in the vehicle's back seat. The detective also reports when
the vehicle's battery is depleted the car lacks performance if following a suspect. Under these driving
conditions, the vehicle is designed to use both electric and gas technology to create its horsepower.
Unfortunately, if the battery is low, the vehicle lacks the necessary acceleration needed. The utilities
department is satisfied with the performance of their hybrid model where it has not been a detriment to
their operations.
The gas Fusion used by police investigators has been meeting the needs of the police department.
Although its interior space is limited, much of the equipment utilized by investigators for crime scene
processing and to complete other necessary tasks fits adequately in the trunk.
Service Issues•
The City's Chief Mechanic reports there are currently no service issues for any of the Ford Fusions, but
added the future "service needs are unpredictable because there is not enough historical data on the life
of the hybrid equipment that goes beyond eight to ten years."
Summary:
The performance of the gas model Fusion has met the expectations of police personnel, while the hybrid
has not. Also, the trunk space of the hybrid limits the detective's ability to carry the needed equipment.
The Superintendent of Utilities is very satisfied with the performance of the hybrid Fusion.
M
Page 3)
The hybrid models were advertised to consume one gallon of gasoline for every 36 to 41 miles driven.
The City's experience over the past year reveals we have been realizing 30.34 mpg. This is 8.2 mpg
better than the gas model which realized 22.15 mpg. The hybrids cost the City an additional $7,700, or
43% more than a comparable gas version.
City Staff was directed to budget $3.00 per gallon of gas for the 2011 budget. Therefore, in order to
realize a financial savings for the purchase of the hybrids, the cars would need to be driven over 200,000
miles which is twice what the current City's replacement practice recommends. Aside from the potential
environmental benefits of operating a hybrid, the City's brief experience shows driving a hybrid vehicle
is expected to be more costly than driving a comparably equipped gas version.
Although City vehicles planned to be purchased in 2012 do not have viable hybrid alternatives, the
future procurement of alternatively powered vehicles continues to be a question of public policy that
should be re- examined prior to finalizing the 2013 budget. Until then, the City's vehicle committee will
be available to evaluate any new or existing products that will help meet the City's budgetary and
environmental goals.
Thank you and if you or anyone else has any questions or concerns about this document, please feel free
to contact me.
00
4 0100 City of Eap demo
To: City Administrator Hedges
From: Director of Administrative Services VanOverbeke
Director of Public Works Colbert
Date: September 15, 2011
Subject: Cost Benefit Considerations — Purchase of Additional Trail
Plowing Equipment
At the Special City Council Meeting on May 10, 2010, the City Council discussed
trail plowing options for the future, including the possible acquisition of three new
pieces of equipment to improve service delivery. The Council directed that the
equipment be considered as part of the Part II CIP process to include a cost/benefit
analysis that takes into account operating and maintenance costs for both existing
and proposed equipment, as well as the costs to repair damaged trail segments.
The following equipment is currently included in year 2012 of the 2012 — 2016 Part II
CIP:
1. High Capacity Snow Blower Attachment - Trackless $25,000
2. Skidsteer with High Capacity Blower 70,000
3. High Capacity Snow Blower Attachment — Tractor 30,000*
4. Tractor upgrade to allow for multipurpose use 10,000*
Total $135,000
* The tractor is an existing piece of equipment, although its use for trail clearing
requires an upgrade, hence five pieces of equipment in the "new" section of the
following table. Absent the tractor being used for trail clearing operations, it would
be budgeted in Parks for replacement at a cost of $40,000 with a mower attachment
for $20,000. Adding the multipurpose trail plowing component (upgrade @ $10,000
and blower @ $30,000) raises the total tractor replacement and equipment cost to
$100,000 across the two departments for the shared piece of equipment.
As noted, this list includes the same amount and type of equipment that was
presented to the City Council at the above referenced meeting and is the equipment
assumed to be required for a mild to heavy snow event with the work performed with
in house resources.
The following table summarizes the total cost, the useful life and the annual cost of
trail plowing equipment. The table breaks the costs down between new equipment
that would not otherwise be in the City's fleet and the use of equipment already
:?D7
owned by the City. On multipurpose equipment 5 months are arbitrarily allocated to
trail clearing and seven months are allocated to other uses for the purposes of
estimating the annual equipment deprecation costs.
Useful life and annual cost estimates with straight line depreciation
Annual C ost
New Equipment:
High Capacity Blower - Trackless
High Capacity Blower - Tractor
Skidsteer
High Capacity Blower - Skidsteer
Replacement Tractor - Upgrade
Existing City Owned Equipment:
Original
Useful
CAT Skidsteer
Trail
Bobcat Skidsteer
Cost
Life
Total
Plowing
Other
25, 000
10
2,500
2,500
2,500
30,000
20
1,500
1,500
-
45,000
10
4,500
1,875
2,625
25,000
20
1,250
1,250
-
10,000
20
500
208
292
135,000
10,250
7,333
2,917
Replacement Tractor - Base
40,000
CAT Skidsteer
45,000
Bobcat Skidsteer
45,000
CVIT Trackless With Snowblower
25,000
CAT Skidsteer Snowblower Attachment
10,000
Bobcat Skidsteer Snowblower Attachment
10,000
10
175,000
Mower 20,000
Total Tractor With Attachments 100,000
Trail Plowing 5 months
Other 7 months
20
2,000
833
1,167
10
4,500
1,875
2,625
10
4,500
1,875
2,625
10
2,500
2,500
-
10
1,000
1,000
-
10
1,000
1,000
-
15,500
9,083
6,417
25,750
16,417
9,333
While they are difficult to incorporate into a definitive cost benefit analysis, the following
factors provide information to help create context to the public policy decision on whether
to buy or not buy additional equipment as it relates to wear and tear on trails. The
overall objective being to find the sweet spot between the on -going operational costs of
clearing trails and trail repair and maintenance and the capital costs of buying the
equipment and trail investment.
• Estimated cost per foot to overlay trails -- $20
• Estimated cost per foot to reconstruct trails -- $35
• Estimated cost per foot to construct new trails -- $50
• Estimated useful life of trails with normal wear and tear (using correct snow
removal equipment and with a maintenance program - 20 years
Under the assumption that the wrong equipment will result in more miles of trails
needing to be reconstructed as opposed to overlaid there is an incremental cost
resulting from damage to trails caused by using oversized (too heavy, etc.) equipment.
M
•
For example, extrapolating from the cost information suggests that the incremental cost
of having to reconstruct one mile of trail rather than overlay it is $79,200 (5,280 feet @
$15 per foot). Reconstruction would likely extend the trail life differently than an overlay
so the analysis is a bit more difficult than simply looking at the incremental cost,
although it does provide context.
In terms of equipment maintenance costs for trail clearing, existing equipment not used
under the new program will basically be a non - factor and the new equipment (additional
and more specialized) will be in service. Therefore, in total, ongoing equipment
maintenance costs are not expected to change dramatically. Theoretically, they could
go down as maintenance costs for proper equipment should be lower than maintenance
costs for the wrong equipment. However, in general, snow clearing operations are hard
on equipment which results in relatively higher maintenance costs than mowing for
example.
Purchase of the new equipment is not expected to have an impact on employee
(personnel) costs under the policy in place where trail plowing is a secondary priority.
The following information shows the number of hours used for three events from the
2010/2011 snow season:
1. November 13 — 14, 2010 - 8" accumulation — 50.5 hours
2. November 30, 2010 —light accumulation — 35 hours
3. December 11, 2010 — 18" accumulation and several subsequent events — 640
hours
By way of broad comparison, contractual trail plowing was last used for the 2007/2008
snow season and the following information regarding that season was included in the
2008 Public Works Annual Report:
• Total trail plowing contract cost - $147,268
• Total contract hours - 1,570
• Number of plowing operations - 19
• 2007/2008 Cost per mile (63.35 miles)
• Per operation - $113
• Season - $2,154
When the Winter Trail Maintenance Program was first conceived in 1996, information
was provided to the Council to assist in the discussion of evaluating the option of
purchasing the required equipment to assume this new service delivery program in-
house compared to contracting this service to an outside vendor. At that time, it was
estimated that $252,000 would be required to purchase the 6 additional pieces or
specialty equipment required for the in -house option. The Council elected to use
contractual services to avoid the large capital expense requirement at that time. When
the budgetary decision was made to eliminate the contractual services in 2008, the
service delivery program was assimilated into the existing maintenance programs using
current City resources with no funds allocated for adding the required specialty
3q
equipment. This has resulted in maintenance staff trying to retrofit existing equipment
and /or assigning equipment not designed for this type of maintenance operations.
In a general sort of way staff feels the following conclusions are reasonable:
1. Plowing in house as a secondary priority has resulted in both a delay in the
service provision and a reduction in total City costs as expected.
2. Annual personnel costs do not change under either the in house or contractual
trail plowing models as long as trail plowing is a secondary priority and is
undertaken without the use of overtime.
3. The City's ability to deliver a reasonable and consistent level of trail clearing
service is highly dependent on the type and frequency of snow events combined
with general weather conditions both before and after the events.
4. In response to the circumstances noted in number 3, there is a direct relationship
between the resulting service level and the amount and type of equipment at the
disposal of City Staff.
5. A reasonable service delivery level can be maintained with current equipment,
but only for very moderate singular event and seasonal accumulations (under the
limitations noted in number 3). However, it cannot be maintained for greater
accumulations (as experienced in the 2010/2011 snow season) or for continual
increases to the quantity of trails to be maintained without providing the right
pieces of required specialty equOment.
Administrative Services VanOverbeke
Director of Public Works Colbert
Agenda Information Memo
September 20, 2011, Eagan City Council Meeting
K. FINDINGS OF FACT FOR DENIAL OF MODIFICATIONS TO OPEN SPACE
PLAN FOR STONEHAVEN DEVELOPMENT — CITY OF EAGAN
ACTION TO BE CONSIDERED:
To ADOPT Findings of Fact, Conclusions and Resolution for denial of a Revised Open Space Plan
for the Stonehaven to allow construction of a picnic pavilion in the southeast portion of the
development site.
REQUIRED VOTE FOR APPROVAL:
FACTS:
➢ At the September 6, 2011 meeting, the City Council reviewed a request by Lermar to
amend the Stonehaven Open Space Plan to permit construction of a pavilion or picnic
shelter in the southeast portion of the development.
➢ The Stonehaven Planned Development includes a Conservation Easement over the open
space, which prohibits improvements and structures other that those identified in the
adopted Open Space Plan. The proposed pavilion is not currently part of the Open Space
Plan.
➢ The City Council was supportive of the idea for a pavilion/picnic shelter but not within
the Conservation Easement.
➢ The City Council directed the City Attorney to prepare Findings of Fact, Conclusions and
Resolution for denial to be brought back for consideration at the September 20, 2011
meeting.
➢ A copy of the Findings of Fact and Resolution for denial is attached for the Council's
consideration.
ATTACHMENTS (1):
Findings of Fact, Conclusions and Resolution for Denial, pagds 9\ through
0
BEFORE THE CITY COUNCIL
CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA
In Re: Application of US Home Corporation FINDINGS OF FACT,
d/b /a Lennar for a Revised Open Space Plan CONCLUSIONS AND
for the Stonehaven Development RESOLUTION
This matter came before the Eagan City Council at its meeting of September 6, 2011. The
Council received, considered and discussed the recommendation of the City staff dated
September 6, 2011; input from the City staff, information from the Applicant and the City's
existing files, records and prior proceedings, including the existing conservation and public open
space easement and trail lease dated June 15, 2010.
Based upon all the files, records input and evidence presented at the meeting, the City
Council makes the following Findings of Fact, Conclusions and Resolution.
FINDINGS OF FACT
1. US Home Corporation d/b /a Lennar (the "Applicant ") submitted an application to
the City requesting a revised open space plan for the Stonehaven development in the City of
Eagan.
2. The Stonehaven development is zoned PD, Planned Development.
3. The Stonehaven planned development includes a conservation easement over the
open space, which prohibits improvements and structures other than those identified in the
adopted open space plan.
4. The adopted open -space plan identifies plantings, trails and signage within the
open space areas and the installation of other amenities such as park benches with the consent of
the City.
5. The Applicant is proposing to construct a pavilion/picnic shelter in the southeast
portion of the Stonehaven development open space.
1�a,
6. The proposed pavilion/picnic shelter is not currently part of the existing and
approved open space plan.
7. The proposed structure is an open -sided roof structure measuring approximately
20 feet by 30 feet.
8. The existing conservation easement dated June 15, 2010 does not permit
"constructing, installing, storing or maintaining anything made by man, including but not limited
to buildings, structures, fences, walkways, clothes line poles and playground equipment." The
existing conservation easement does permit items that "comply with the open space management
plan."
9. The existing open space management plan conforms to the conservation
easement.
10. The City Council has diligently guarded its conservation easements and has
required removal of encroachments and forbidden development of the conservation easement
areas in other developments.
11. The Stonehaven conservation easement and the open space plan permit passive
uses.
12. The proposed pavilion would connect to the existing trail and allow an active use
of the area.
13. Open space is an important component of an overall comprehensive guide plan as
a consideration and balancing the land uses within the City.
14. Alteration of the balance of land use requires careful consideration by the City in
the context of the overall comprehensive guide plan and comprehensive open space plan.
IN
CONCLUSIONS
1. The Stonehaven open space is governed by a conservation easement and the open
space plan.
2. The integrity of the City's comprehensive guide plan, its balance of uses, its open
space plan and its intention to comply with the conservation easement and passive uses requires
careful consideration by the City.
3. The existing planned development retains viable uses under the existing
designation of the Property as open space and complies with the City's overall plans under the
terms of the conservation easement.
4. The City has regularly and routinely enforced all provisions of the conservation
easements and has been reluctant to change the provisions of any conservation easement.
5. The conservation easement and the open space plan for this area contemplate the
passive use.
6. The proposal by the Applicant contemplates a more active use.
7. The Applicant's proposal does not meet the existing open space plan, terms of the
conservation easement or the overall policies of the City's open space plan and comprehensive
guide plan.
RESOLUTION
The City Council of the City of Eagan does hereby resolve that the Applicant's request
for an amendment to revise the open space plan to allow construction of a pavilion structure
within the open space and a trail access to the pavilion is hereby denied.
Dated at Eagan, Minnesota this day of , 2011.
��
CITY OF EAGAN
By: Mike Maguire
Its: Mayor
By: Christina M. Scipioni
Its: City Clerk
Agenda Information Memo
September 20, 2011 Eagan City Council Meeting
L. PROJECT 1012, DUCKWOOD DRIVE EXTENSION/ STATION TRAIL
STREET & UTILITY IMPROVEMENTS - FINAL ASSESSMENT ROLL
ACTION TO BE CONSIDERED: Receive the Final Assessment Report, and Approve
the Final Assessment Roll for Project 1012 (Duckwood Drive Extension/ Station Trail —
Street & Utility Improvements) and authorize its certification to Dakota County for
collection.
FACTS:
• Project 1012 provided for the street and utility improvements of the Duckwood Drive
extension through the Stonehaven residential development (formerly Carriage Hills
golf course), and Station Trail, adjacent to the Fire Safety Center. The street and
utility improvements were completed as outlined and discussed in the feasibility
report and approved by the City Council.
• This project, constructed under Contracts 09 -13 and 09 -20, has been completed, all
costs tabulated and the final assessment report and roll prepared. The assessments are
in compliance with the City of Eagan's Special Assessment Policy, the project
feasibility report, and the special assessment Waiver of Hearing/Objection Agreement
between the City and the owners of the Stonehaven development (Lennar
Corporation).
• The one assessable benefiting property outside the Stonehaven development is the
City -owned Fire Safety Center (Lot 1, Block 1, Eagan Fire Station No. 2).
• This assessment report and roll is presented to the Council for their authorization to
certify the assessments to Dakota County for collection.
• The final assessments are approximately 26% less than the estimate contained in the
feasibility report presented at the public hearing held on March 2, 2010, due to
favorable bids received.
ATTACHMENTS:
• Final Assessment Report, pages T ( through.
i�
FINAL ASSESSMENT REPORT
Contract Number of
Number Parcels
Terms
Interest
Rate
Amount
Assessed
City
Financed
09 -13 42 10 Yrs 5.0% $1,106,816.54 $21,744.14
$1,505,400 FR $102,700 FR
4 -7
PROJECT
PUBLIC HEARING DATES
Number:
Project 1012
Assessment:
NA -Waiver of Hearing
Name:
Duckwood Dr Extension/
Project Approval Date:
March 2, 2010
Station Trail
Street & Utility Improvements
Final Feasibility
Final
Feasibility
Rate Report Units
Rate
Report Units
SANITARY SEWER
STORM SEWER
Trunk
❑ Trunk
Lateral
❑ Service
❑ Lat. Benefit/Trunk
WATER
STREET & UTILITY
❑ Trunk
❑ Gravel Base
❑ Lateral
❑ Surf. /Signs - Direct Access
❑ Service
E Duckwood Drive
See per unit costs
$414.27 F.F.
❑ Lat. Benefit/Trunk
0 Station Trail
$237.37
$ 259.08 F. F.
❑ WAC
Driveway - Cl
OTHER
STREETLIGHTS
❑ Service Pair
❑ Installation
El Energy Charge
Contract Number of
Number Parcels
Terms
Interest
Rate
Amount
Assessed
City
Financed
09 -13 42 10 Yrs 5.0% $1,106,816.54 $21,744.14
$1,505,400 FR $102,700 FR
4 -7
City of Eagan memo
To: Mayor and City Council
From: John Gorder, Assistant City Engineer
Date: September 16, 2011
Subject: Final Assessment Report, Project 1012
Duckwood Drive Extension/ Station Trail Street & Utility Improvements
At the public hearing on March 2, 2010, the City Council ordered Project 1012, and in accordance with the
feasibility report, the street and utility improvements on Duckwood Drive (through the Stonehaven
development) and Station Trail (adjacent to the new City Fire Safety Center) were constructed. In accordance
with the City Special Assessment Policy, the feasibility report, and the waiver of objection from the developer
of the Stonehaven development (U.S. Home Corporation/ Lennar), it was proposed to assess 100% of the
Duckwood Drive street & utility improvements to the Stonehaven development. In accordance with the City
Special Assessment Policy, the concrete walk improvements along Duckwood Drive are not assessable. It was
proposed to assess 50% of the Station Trail street & utility improvements to the Stonehaven development.
The remaining 50% of the Station Trail street & utility improvements was proposed to be assessed to the
City's Fire Safety center property (Lot 1, Block 1 Eagan Fire Station No. 2). The improvements were completed
under Contracts 09 -13 and 09 -20. The following information was used in the preparation of the assessment
roll for Project 1012.
PROJECT COST
The construction cost includes the amount of $740,950.23 paid to the contractors for the construction of the
improvements. Other costs including engineering, design, contract management, inspections, financing, legal,
bonding, administration, and other totaling $387,610.45 were incurred resulting in an improvement and
project cost of $1,128,560.68. The detail of these other costs is provided on Schedule I. These other costs are
allocated to the improvements constructed in order to determine the cost of each improvement and the
assessment rate.
IN
CONSTRUCTION
OTHER
IMPROVEMENT
FEASIBILITY
IMPROVEMENT
COST
COSTS
COSTS
REPORT
Duckwood Drive - Street &
Utility Improvements -
Contract 09 -13
$545,268.33
$328,923.18
$874,191.51
$1,251,500
Duckwood Drive - Concrete
Walk Improvements -
Contract 09 -13
$16,727.40
$5,016.74
$21,744.14
$102,700
Station Trail - Street & Utility
Improvements - Cont 09 -20
178,954.50
53,670.53
232,625.03
$253,900
$740,950.23
$387,610.45
$1,128,560.68
$1,608,100
IN
ASSESSMENTS
Trunk Assessments - No trunk assessments for utilities were proposed in the feasibility report, therefore, none are
proposed in this assessment roll. Trunk assessments to the Stonehaven development property have been assessed
via waiver of objection agreement
Lateral Street & Utility improvement Costs - The costs of the street & utility improvements can be were computed
using the total payments to contractors and associated overhead costs for Contract 09 -13 (Duckwood Drive) and the
Station Trail portion of Contract 09 -20.
IMPROVEMENT AND ASSESSMENT RATES
Duckwood Drive - The improvement and assessment rate for the Duckwood Drive street & utility improvements
(Contract 09 -13) is computed as follows:
Street & Utility Improvement Costs = $874,191.51
Number of Planned Development Units (Stonehaven Addition) adjacent to Duckwood Drive:
• 85' Single Family Lots = 63 (31.8 %)
• 65' Single - Family Lots = 95 (48.0 %)
• Twin Units = 40 20.2%
Total =198
Total Assessment and Assessment Rate per Unit type:
• 85' Single - Family = $874,191.51 x 31.8% _ $277,992.90/ 63 units = $4,412.59/ unit
• 65' Single - Family = $874,191.51 x 48.0% _ $419,611.92/ 90 units = $4,662.35/ unit
• Twin Units= $874,191.51 x 20.2% _ $176,586.69/40 units= $4,414.67/ unit
These costs per unit will be assessed to the currently platted lots within Stonehaven 1 St Addition, and the
Stonehaven outlots to be platted/ subdivided adjacent to Duckwood Drive.
Station Trail - The improvement and assessment rate for the Station Trail street & utility improvements (Contract
09 -20) is computed as follows:
Street & Utility Improvement Costs = $232,625.03
Front Footage = 980 Feet
$232,625.03/ 980 = $237.37/ Front Foot
Total assessment for Station Trail to be spread equally between Eagan Fire Safety Center and Outlot I,
Stonehaven (US Home Corp/ Lennar)
ASSESSMENT TERMS - The assessments are proposed for a term of 10 years for all properties. The interest rate is 5.0%
per annum on the unpaid balance.
49
CITY REVENUES (RESPONSIBILITY)
IMPROVEMENT
Duckwood Drive - Street & Utility
Improvements - Contract 09 -13
Duckwood Drive - Concrete Walk
Improvements - Contract 09 -13
Station Trail - Street & Utility
Improvements - Contract 09 -20
IMPROVEMENT ASSESSMENT CITY
COST REVENUE RESPONSIBILITY
$874,191.51 $874,191.51 $0.00
$21,744.14 $0.00 $21,744.14
$232,625.03 $232,625.03 0.00
$1,128,560.68 $1,106,816.54 $21,744.14
CITY FUND RESPONSIBILITY
Major Street Fund: $21,744.14
Fire Department Funding : $116,312.52 (50% of Station Trail Assessment — Lot 1, Block 1 Eagan Fire Sta No. 2)
Jo Gorder, P.E.
Reviewed
Public Works Department Finance Depa ment
Date Date
C: Thomas A. Colbert, Director of Public Works
Mike Dougherty, City Attorney
Sue Sheridan, Accountant I
6-10
Final Assessment Roll
City Project 1012 Duckwood Drive/ Station Trail
CtnnPhavPn 1st Addition Platted Lots
Springwood Path
R -1 Residential
P.I.N.
Lot Equivalent
Unit Assessment
Total
3535 Springwood Path
10- 72700 -01 -130
1
$4,414.67
$4,414.67
$4,414.67
$4,414.67
$4,414.67
$4,414.67
$4,414.67
$4,414.67
$4,414.67
$4,414.67
$4,414.67
$4,414.67
$4,414.67
$4,414.67
$4,414.67
$4,414.67
$4,414.67
$4,414.67
$4,414.67
$4,414.67
$4,414.67
$ 4,414.67
3539 Springwood Path
10- 72700 -01 -120
1
$ 4,414.67
3543 Springwood Path
10- 72700 -01 -110
1
$ 4,414.67
3547 Springwood Path
10- 72700 -01 -100
1
$ 4,414.67
3551 Springwood Path
10- 72700 -01 -090
1
$ 4,414.67
3554 Springwood Path
10- 72700 -02 -010
1
$ 4,414.67
3555 Springwood Path
10- 72700 -01 -080
1
$ 4,414.67
3558 Springwood Path
10- 72700 -02 -020
1
$ 4,414.67
3559 Springwood Path
10- 72700 -01 -070
1
$ 4,414.67
3562 Springwood Path
10- 72700 -02 -030
1
$ 4,414.67
3563 Springwood Path
10- 72700 -01 -060
1
$ 4,414.67
3566 Springwood Path
10- 72700 -02 -040
1
$ 4,414.67
3567 Springwood Path
10- 72700 -01 -050
1
$ 4,414.67
3570 Springwood Path
10- 72700 -02 -050
1
$ 4,414.67
3571 Springwood Path
10- 72700 -01 -040
1
$ 4,414.67
3574 Springwood Path
10- 72700 -02 -060
1
$ 4,414.67
3575 Springwood Path
10- 72700 -01 -030
1
$ 4,414.67
3578 Springwood Path
10- 72700 -02 -070
1
$ 4,414.67
3579 Springwood Path
10- 72700 -01 -020
1
$ 4
3582 Springwood Path
10- 72700 -02 -080
1
$ 4,414.67
3583 Springwood Path
10- 72700 -01 -010
1
$ 4,414.67
Subtotals
21
$ 92,708.07
Springwood Court
R -1 Residential
P.I.N.
Lot Equivalent
Unit Assessment
Total
3603 Springwood Court
10- 72700 -05 -010
1
$ 4,412.59
$ 4,412.59
3604 Springwood Court
10- 72700 -03 -010
1
$ 4,412.59
$ 4,412.59
3607 Springwood Court
10- 72700 -05 -020
1
$ 4,412.59
$ 4,412.59
3610 Springwood Court
10- 72700 -03 -020
1
$ 4,412.59
$ 4,412.59
3611 Springwood Court
10- 72700 -05 -030
1
$ 4,412.59
$ 4,412.59
3614 Springwood Court
10- 72700 -03 -030
1
$ 4,412.59
$ 4,412.59
3615 Springwood Court
10- 72700 -05 -040
1
$ 4,412.59
$ 4,412.59
3618 Springwood Court
10- 72700 -03 -040
1
$ 4,412.59
$ 4,412.59
3619 Springwood Court
10- 72700 -05 -050
1
$ 4,412.59
$ 4,412.59
3622 Springwood Court
10- 72700 -03 -050
1
$ 4,412.59
$ 4,412.59
3623 Springwood Court
10- 72700 -05 -060
1
$ 4,412.59
$ 4,412.59
3626 Springwood Court
10- 72700 -03 -060
1
$ 4,412.59
$ 4,412.59
3627 Springwood Court
10- 72700 -05 -070
1
$ 4,412.59
$ 4,412.59
3631 Springwood Court
10- 72700 -05 -080
1
$ 4,412.59
$ 4,412.59
$ 4,412.59
Subtotals
14
1
$ 61,776.26
Maple Trail
R -1 Residential
P.I.N.
Lot Equivalent
Unit Assessment
Total
974 Maple Trail Court
10- 72700 -04 -030
1
$ 4,412.59
$ 4,412.59
976 Maple Trail Court
10- 72700 -04 -030
1
$ 4,412.59
$ 4,412.59
980 Maple Trail Court
10- 72700 -04 -030
1
$ 4,412.59
$ 4,412.59
984 Maple Trail Court
10- 72700 -04 -030
1
$ 4,412.59
$ 4,412.59
988 Maple Trail Court
10- 72700 -04 -030
1
$ 4,412.59
$ 4,412.59
Total Assessment Station Trail
Subtotals
5
$232,625.03
$ 22,062.95
Stonehaven 1st Addition Outlots
Outlot
Future PD Units
# of Units
Unit Assessment
Total
Outlot A
65' Lots
74
$4,662.35
$ 345,013.90
Twin Units
40
$4,414.67
$ 176,586.80
Outlot E
85' Lots
32
$ 4,412.59
$ 141,202.88
Outlot D
85' Lots
12
$ 4,412.59
$ 52,951.08
Subtotals
158
490
$ 715,754.66
Total Assessment - Duckwood Drive $874,191.51
Station Trail
Property
P.I.N.
Front Footage
Assessment Rate
Total
(per F.F.)
1001 Station Trail - Fire
Safety Center
10- 22542 -01 -010
490
$ 237.37
$ 116,311.30
Outlot I - Stonehaven 1st
Addition
1 10-72700-00-090
490
$ 237.37
$ 116,311.30
Total Assessment Station Trail
980
$232,625.03
sa
Agenda Information Memo
September 20, 2011 Eagan City Council Meeting
M. CONTRACT 11 -02, CITYWIDE STREET IMPROVEMENTS
ACTION TO BE CONSIDERED: Approve the final payment for Contract 11 -02
(Citywide — Street Improvements) in the amount of $100,289.21 to McNamara
Contracting, Inc., and accept the improvements for perpetual City maintenance subject to
warranty provisions.
FACTS:
Contract 11 -02 provided for the street improvements of:
o Trotters Ridge/ Stafford Place (City Project 1032)
• Woodland/ Sunrise Hills (Project 1037)
• Engstroms Deerwood (Project 1038)
• Hills of Stonebridge I" (Project 1041)
• Bridle Ridge I" (Project 1042)
• Blackhawk Pond (Project 1043)
• Parking lot improvements of the Municipal Center's east, north, and Police
Dept. lots
• Schwanz Lake area rain garden curb cuts
These improvements have been completed, inspected by representatives of the Public
Works Department, and found to be in order for favorable Council action of final
payment and acceptance for perpetual maintenance subject to warranty provisions.
53
Agenda Information Memo
September 20, 2011 Eagan City Council Meeting
N. CONTRACT 09 -20, FIRE SAFETY CENTER/ STATION TRAIL
STREET & UTILITY IMPROVEMENTS
ACTION TO BE CONSIDERED: Approve the final payment for Contract 09 -20 (Fire
Safety Center/ Station Trail — Street & Utility Improvements) in the amount of
$36,461.45 to Miller Excavating, Inc., and accept the improvements for perpetual City
maintenance subject to warranty provisions.
FACTS:
• Contract 09 -20 provided for the site grading, building pad preparation, and utility
services, including sanitary sewer, water main, and storm sewer, for the Fire Safety
Center as presented in a schematic design to the City Council on August 11, 2009,
and the street and utility improvements of Station Trail (City Project 1012).
• These improvements have been completed, inspected by representatives of the Public
Works Department, and found to be in order for favorable Council action of final
payment and acceptance for perpetual maintenance subject to warranty provisions.
al
Agenda Information Memo
September 20, 2011 Eagan City Council Meeting
O. CONTRACT 11-12,2011 TRAFFIC SIGNAL PAINTING
ACTION TO BE CONSIDERED: Approve the final payment for Contract 11 -12 (2012
Traffic Signal Painting) in the amount of $9,656.25 to Aerial Painting, Inc., and accept
the improvements for perpetual City maintenance subject to warranty provisions.
FACTS:
Contract 11 -12 provided for the painting of the TH 3/ Red Pine Lane and TH 55/
Eagandale Boulevard traffic signal systems.
• These improvements have been completed, inspected by representatives of the Public
Works Department, and found to be in order for favorable Council action of final
payment and acceptance for perpetual maintenance subject to warranty provisions.
M
Agenda Information Memo
September 20, 2011 Eagan City Council Meeting
P. PROJECT 1032, TROTTERS RIDGE/ STAFFORD PLACE
STREET IMPROVEMENTS - FINAL ASSESSMENT ROLL
ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 1032
(Trotters Ridge/ Stafford Place Street Improvements) and schedule a public hearing to be
held on October 18, 2011.
FACTS:
• Project 1032 provided for the street improvements of numerous residential streets
within the Trotters Ridge/ Stafford Place neighborhood southeast Eagan. The street
improvements were completed as outlined and discussed in the feasibility report and
approved by the City Council.
• This project, constructed under Contract 11 -02, has been completed, all costs
tabulated and the final assessment roll prepared. The assessments are based upon the
City of Eagan's Special Assessment Policy for all such assessable properties.
• This roll is now being presented to the Council for their consideration of scheduling a
public hearing to formally present the final costs to be levied against the benefited
properties.
• An informational neighborhood meeting will be scheduled prior to the final
assessment hearing with the affected property owners to address any concerns.
• The final assessments are approximately 17% less than the estimate contained in the
feasibility report presented at the public hearing held on February 15, 2011 due to
favorable bids received.
Agenda Information Memo
September 20, 2011 Eagan City Council Meeting
4. PROJECT 1037, WOODLANDS/ SUNRISE HILLS
STREET IMPROVEMENTS - FINAL ASSESSMENT ROLL
ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 1037
(Woodlands/ Sunrise Hills - Street Improvements) and schedule a public hearing to be
held on October 18, 2011.
FACTS:
• Project 1037 provided for the street improvements of numerous residential streets
within the Woodlands/ Sunrise Hills neighborhood east - central Eagan. The street
improvements were completed as outlined and discussed in the feasibility report and
approved by the City Council.
• This project, constructed under Contract 11 -02, has been completed, all costs
tabulated and the final assessment roll prepared. The assessments are based upon the
City of Eagan's Special Assessment Policy for all such assessable properties.
• This roll is now being presented to the Council for their consideration of scheduling a
public hearing to formally present the final costs to be levied against the benefited
properties.
• An informational neighborhood meeting will be scheduled prior to the final
assessment hearing with the affected property owners to address any concerns.
• The final assessments are approximately 22% less than the estimate contained in the
feasibility report presented at the public hearing held on February 15, 2011 due to
favorable bids received.
S7
Agenda Information Memo
September 20, 2011 Eagan City Council Meeting
R. PROJECT 1041, HILLS OF STONEBRIDGE 1 sT
STREET IMPROVEMENTS - FINAL ASSESSMENT ROLL
ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 1041
(Hills of Stonebridge 1 St Addition - Street Improvements) and schedule a public hearing
to be held on October 18, 2011.
FACTS:
• Project 1041 provided for the street improvements of numerous residential streets
within the Hills of Stonebridge 1 St Addition neighborhood east - central Eagan. The
street improvements were completed as outlined and discussed in the feasibility
report and approved by the City Council.
• This project, constructed under Contract 11 -02, has been completed, all costs
tabulated and the final assessment roll prepared. The assessments are based upon the
City of Eagan's Special Assessment Policy for all such assessable properties.
• This roll is now being presented to the Council for their consideration of scheduling a
public hearing to formally present the final costs to be levied against the benefited
properties.
• An informational neighborhood meeting will be scheduled prior to the final
assessment hearing with the affected property owners to address any concerns.
• The final assessments are approximately 21% less than the estimate contained in the
feasibility report presented at the public hearing held on February 1, 2011 due to
favorable bids received.
Agenda Information Memo
September 20, 2011 Eagan City Council Meeting
S. PROJECT 1042, BRIDLE RIDGE 1 sT
STREET IMPROVEMENTS - FINAL ASSESSMENT ROLL
ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 1042
(Bridle Ridge 1 Addition - Street Improvements) and schedule a public hearing to be
held on October 18, 2011.
FACTS:
• Project 1042 provided for the street improvements of numerous residential streets
within the Bridle Ridge 1 Addition neighborhood east - central Eagan. The street
improvements were completed as outlined and discussed in the feasibility report and
approved by the City Council.
• This project, constructed under Contract 11 -02, has been completed, all costs
tabulated and the final assessment roll prepared. The assessments are based upon the
City of Eagan's Special Assessment Policy for all such assessable properties.
• This roll is now being presented to the Council for their consideration of scheduling a
public hearing to formally present the final costs to be levied against the benefited
properties.
• An informational neighborhood meeting will be scheduled prior to the final
assessment hearing with the affected property owners to address any concerns.
• The final assessments are approximately 27% less than the estimate contained in the
feasibility report presented at the public hearing held on February 1, 2011 due to
favorable bids received.
G�
Agenda Information Memo
September 20, 2011 Eagan City Council Meeting
T. PROJECT 1035, DENMARK AVE, PROMENADE PLACE - TOWN CENTRE DRIVE
INTERSECTION CONTROL & STREET IMPROVEMENTS
ACTION TO BE CONSIDERED: Receive the revised feasibility report for Project 1035 (Denmark Ave,
Promenade Place to Town Centre Dr - Intersection Control & Street Improvements) and schedule a public
hearing to be held on October 18, 2011.
FACTS:
• On March 20, 2007, the City Council provided consensus on the various proposed preferred alternatives
for each of the three segments included in the final draft of the Yankee Doodle Road (CSAH 28)
Corridor and Access Management Study. As part of this discussion, the City Council indicated interest
in the operational review of the intersection of Denmark Avenue and Promenade Place, a private
driveway access to the Eagan Promenade.
• On June 3, 2008, the Council approved the 2009 -2013 Capital Improvement Program with an
intersection improvement scheduled for 2011 to address the traffic issues at Denmark Avenue and
Promenade Place.
• On March 16, 2010, the Council approved an agreement with Dakota County (under Project 925) that
provided for the Engineering Design, Right of Way acquisition and Construction of Yankee Doodle
Road enhancements, including a signal at Yankee Doodle Rd and Promenade Ave. Due to the difficulties
and expense of acquiring right or way related to an extension of Promenade Ave from Yankee Doodle
Rd to Town centre Dr, that portion of Project 925 has been delayed /deleted by the County.
• Intersection modifications on Yankee Doodle Rd at Denmark Ave and Yankee Place, as well as on
Denmark Avenue at Town Centre Dr were identified in Project 925. Minor geometric modifications to
the Yankee Doodle Rd and Denmark Ave intersection would allow the existing signal to function more
efficiently. The proposed changes to the Denmark Ave and Town Center Dr intersection would provide
more storage for northbound vehicles turning left onto Yankee Doodle Rd through the elimination of
southbound left turns.
• An Intersection Control Evaluation (ICE) study for the intersection of Denmark Avenue and Promenade
Place was completed to determine if a traffic signal or roundabout was recommended to be included with
the proposed Yankee Doodle Road improvements (Project 925).
• With the delay in the major street extension and signal at Yankee Doodle Road and Promenade Avenue
as mentioned above, City Staff prepared a Feasibility Report for a separate City Project 1035 to focus on
the identified Denmark Avenue improvements. An assessable pavement preservation overlay on
Denmark Avenue was also added to the project's scope.
• On May 3, 2011, the original Feasibility Report was presented at a public hearing. Concerns from
adjacent business representatives expressed at the April 25 informational meeting were shared with the
Council including: a) a lack of consensus on proposed intersection improvements at Denmark Ave and
Promenade Place, b) objection to the elimination of left turns from southbound Denmark Ave onto Town
Center Dr and, c) objection to the delay in the signal installation at Yankee Doodle Rd and Promenade
Ave.
• At the close of the public hearing, the City Council canceled Project 1035 and directed staff to further
evaluate the improvements identified under Project 1035 in coordination with the proposed Yankee
Doodle Road improvements included as part of Project 925. The Council also directed staff to prepare a
revised feasibility report with updated recommendations for Council consideration.
• Staff has completed further evaluations of the Denmark Avenue intersections resulting in
modifications to the scope and timing of the improvements proposed under the original Project
1035. A revised feasibility report has been prepared for the Council's reconsideration.
ATTACHMENTS:
• Draft Report Under Separate Cover / U
Agenda Information Memo
September 20, 2011 City Council Meeting
U. APPROVE 2011 -2012 AIRPORT RELATIONS COMMISSION WORK PLAN
ACTION TO BE CONSIDERED: To approve the 2011 -2012 Airport Relations Commission
Work Plan.
FACTS:
• The City Council and Eagan Airport Relations Commission (ARC) met in a joint meeting at
the September 13 Special City Council Meeting.
• At the workshop, the Council dialogued about the proposed 2011 -2012 ARC work plan and
directed the work plan to the September 20 City Council meeting for formal consideration.
ATTACHMENTS:
• Enclosed on page is the proposed 2011 -2012 ARC Work Program.
Lo I
4 0� City of Eap
2011 -2012 Eagan Airport Relations Commission (ARC) Work Plan- -DRAFT
Work Plan Topic
Presenters/Invited
Schedule (tentative)
Guests
1. Review 2010 -2011 Work Plan with Eagan City Council
September 13, 2011
Special CC Mt g, 5:30 p.m.
2. Air Traffic Control Tower Tour
Carl Rydeen, FAA
September 13, 2011, 7 p.m.
• Review of RNAV implementation process and timeline
ATCT Tower Manager
3. Next Generation Initiatives and Proposed RNAV Tracks
Chad Leqve, MAC
November 8, 2011 ARC
• Noise impact on Eagan's residential areas
Manager, Noise Office
meeting
• Impact of changes on noise contours
• Economic impact of RNAV to airlines and MSP
FAA Representative
4. Metropolitan Airports Commission Overview and
Tammy Mencel, MAC
January 10, 2012 ARC
Introduction of Commissioner Mencel
Commissioner
meeting
• Invite Tammy Mencel, newly appointed MAC
Commission, to introduce herself to the ARC
Chad Leqve, MAC
• Receive overview of MAC's Pilot Education Campaign
(for noise mitigation)
John Nelson, MAC
• Receive noise mitigation program update
Noise Mitigation
Program
5. Town Hall Meeting
Chad Leqve, MAC
March 2012 (off site—
• Hold ARC town hall meeting in a specific neighborhood
location and specific date
(at neighborhood church or school) to continue success
Tammy Mencel, MAC
TBD)
of 2010 and 2011 town hall format —send postcards to
Commissioner
residents in area inviting them to the meeting
*hold on a non - Council
• Invite City Councilmembers to be present to give
Eagan City
meeting Tuesday to allow
opening statement/welcome regarding efforts taken by
Councilmember(s)
Council
the City to combat airport noise and tell story of
attendance /participation
economic impact of MSP to Eagan
Eagan's Legislative
• Provide airport noise survey link on invitation (and have
Delegation
hard copies of survey at the open house)
• Invite Chad Leqve to provide update on Next Gen
initiatives / RNAV, new MAC website capabilities, and
forecasted operations for the specific neighborhood
invited to the meeting
• Invite MAC Commissioner Tammy Mencel to give
update on MSP, including ongoing merger impacts,
Southwest presence, operation projections, etc.
• Invite Eagan's legislative delegation to be present
6. Joint meeting with Mendota Heights' and Inver Grove
Mendota Heights' and
May 8, 2012 ARC meeting
Heights' Airport Relations Commissions
Inver Grove Heights'
• Discuss respective cities' airport noise policy issues
ARC
7. Noise Monitoring and Communication
Review at monthly ARC
• Monthly review of MAC technical reports, including
meetings
Corridor compliance
• Ongoing discussion about communication initiatives via
Experience Eagan, City website, and cable TV
8. Future ARC Items
TBD
• Participate in a future aviation disaster exercise put on
by the MAC in conjunction with surrounding cities and
agencies
• Showcase Eagan booth (2013)
01
Agenda Information Memo
September 20, 2011 City Council Meeting
V. APPOINT REPRESENTATIVES AND ALTERNATES TO THE ROBERT
STREET TRANSITWAY STEERING COMMITTEE AND TECHNICAL
ADVISORY COMMITTEE
ACTION TO BE CONSIDERED: To appoint Councilmember Meg Tilley as Eagan's
representative to the Robert Street Transitway Steering Committee, with City Administrator Tom
Hedges as the Alternate; and, appoint City Engineer Russ Matthys as Eagan's representative on
the Robert Street Transitway Technical Advisory Committee, with Community Development
Director Jon Hohenstein as the Alternate.
FACTS:
• On March 1, 2011 the Federal Transit Administration formally announced the authorization
of a transit grant to the Dakota County Regional Railroad Authority for the purpose of
conducting a federally complaint alternatives analysis study for the Robert Street Transitway.
• Much like the Cedar Corridor process, the counties are seeking an elected official from each
City to serve on a steering committee that will meet over the course of the next 1 -2 years
while the transit study is completed.
• Councilmember Tilley expressed her interest in serving on the Steering Committee, and City
Administrator Hedges is available to serve as the alternate.
• Likewise, it is proposed that City Engineer Matthys serve as the City's representative to the
Robert Street Transitway Technical Advisory Committee, with Community Development
Director Jon Hohenstein as the alternate.
ATTACHMENTS:
• There are no attachments.
Agenda Information Memo
September 20, 2011 Eagan City Council Meeting
W. CONTRACT 11 -03, CHANGE ORDER #1 (DEERWOOD RESERVOIR)
ACTION TO BE CONSIDERED: Approve Change Order #1 to Contract 11 -03 and
authorize the Mayor and City Clerk to execute all related documents.
FACTS:
• Contract 11 -03 provides for the repainting of the Deerwood Reservoir.
Subsequent to draining the tank and performing a detailed internal inspection
prior to the surface preparation, it was discovered that the roof support structure
does not meet current code requirements and its ability to carry additional loads
associated with new antennae installations and/or their related maintenance is
questionable.
• The corrective work requires a significant amount of additional welding to
strengthen each of the 44 roof support beams resulting in a Change Order request
from the contractor (ADD $30,960 plus a 6 day contract). It represents 4.6% of
the original contract amount ($666,098).
• This changed conditioned was neither anticipated nor covered under the terms and
conditions of the original contract and has been verified by the City's consultant
and Public Works Department staff as necessary.
�0 4
Agenda Information Memo
September 20, 2011 Eagan City Council Meeting
X. CHANGE ORDER #3. CONTRACT 10 -10
-SOUTH WATER TREATMENT PLANT
ACTION TO BE CONSIDERED: Approve Change Order #3 for Contract 10 -10
(South Water Treatment Plant) and authorize the Mayor and Deputy City Clerk to
execute all related documents.
FACTS:
• Contract 10 -10 provides for the upgrade and rehabilitation of the south water
treatment facility originally constructed in 1990 at the intersection of Pilot Knob
Road and Cliff Road. The project consists of the following: restoration of the
building's interior; modification of the water treatment process and related equipment;
energy efficiency and waste reduction upgrades to the building envelope, HVAC
system, electrical /lighting system, computer /automated operational controls and water
treatment process equipment; surface treatment/protection (painting); worker safety
enhancements; work station upgrades; chemical storage area modifications; regulated
substance control; and security system enhancements, as programmed in the CIP and
approved by the City Council on June 2, 2009, and June 1, 2010 (respectively).
• This change order provides for additional work beyond the scope of the original
contract for repair of a 30" backwash valve; painting and rehab of the standby
generator, and rebuilding an existing Reduced Pressure Zone valve.
• This Change Order would result in an ADD of $23,203.61 to the original contract
amount of $3,738,700 ( +0.6 %) and has been reviewed by the Public Works
Department and found to be in order for favorable consideration by the Council.
W V
Agenda Information Memo
September 20, 2011 Eagan City Council Meeting
Y. MODIFY WINTER TRAIL MAINTENANCE PROGRAM
ACTION TO BE CONSIDERED: Approve the addition of the trail segment
adjacent to the south side of I -494 (Pilot Knob Rd to State Highway 13) to the
Winter Trail Maintenance Program.
FACTS:
• On September 13, the City Council held a workshop session to continue the
discussion from the May 10 workshop regarding the merits of adding various trail
segments to the City's Winter Trail Maintenance Program.
• As a result of these deliberations, the Council reached a consensus and directed
that only the trail segment located along the south side of I -494 from Pilot Knob
Rd to State Highway 13 (0.51 miles) be added to the current Winter Trail
Maintenance Program. Based on current system criteria, this segment will be
listed as a Priority Level 2 trail segment on the Priority Response Plan when
implemented.
ATTACHMENTS:
• Location map, page
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Agenda Information Memo
September 20, 2011 Eagan City Council Meeting
PUBLIC HEARINGS
A. LOT 21, BLOCK 3 OAKBROOKE 5 TH ADDITION
DRAINAGE & UTILITY EASEMENT VACATION
ACTION TO BE CONSIDERED: Approve the vacation of public drainage & utility
easement on Lot 21, Block 3, Oakbrooke 5 th Addition, and authorize the Mayor and City
Clerk to execute all related documents.
FACTS:
• On June 23, 2011, City staff received a petition from Lars Byrlev, 1565 Johnny Cake
Alcove (Lot 21, Block 3 Oakbrooke 5 th Addition) and developer of the proposed
Oakbrooke 8 Addition, requesting the vacation of a portion of public drainage &
utility easement within that property.
• The easement is a 10 -feet wide lot line drainage and utility easement dedicated with
the Oakbrooke 5 th Addition plat. There are not any existing public utility lines near
the portion of easement for which the vacation has been requested.
• The purpose of this request is to vacate of 5 feet of the 10 feet of easement width to
accommodate the building of a proposed house with the proposed Oakbrooke 8th
Addition final subdivision, which will be considered by the City Council at a future
date.
• Because the easement is not needed for current public drainage or utility purposes, the
easement can be vacated without concurrent final subdivision approval.
• On August 16, the City Council scheduled a public hearing to consider the requested
vacation to be held on September 20.
• Notices have been sent to all potentially affected and /or interested parties for
comment prior to the public hearing. No objections to the proposed vacation have
been received.
ATTACHMENTS: /
• Legal Description/ Graphic, page ( D
• Location Map, page -0 .
Proposed Easement Vacation Location '
Over Part of Lot 21 Block 3 Oakbrooke 5th Addition
Q
�
That part of the west 5.00 feet of the most easterly 10.00 feet of the
drainage and utility easement as dedicated in lot 21, Block 3,
OAKBROOKE 5TH ADDITION, Dakota County Minnesota, which lies
northerly of the southerly 5.00 feet thereof and which lies southerly of
a line which is located 15.00 feet southerly of and parallel with the
center line of the Williams Pipeline Company easement per Doc.
No.'s 629644 and 1317835 as shown on said
OAKBROOKE 5TH ADDITION
/ sere \i
a
NO
`SQ`pe e
Seto \re
o (), Proposed drainage
eA �e / and utility easemer
O e to be vacated
/
{ _t21
l i
Ora o� the 5em K �
3 N
O� / BROOKE%
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`.0 ✓ °finny Ca
� k° -1/co�e
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5
q �> Proposed Easement Vacation
City De p a rtmen t Lot 21 ' Block 3,Oakbrooke 5th Addition Fig. 2
Engineering Dep ar
CITY OF EAGAN Fig. 1
Proposed Easement Vacation Location Map
Oakbrooke 5th Addition 70
6,28,20„
MENDOTA HEIGHTS
-- ---
---- --- --- ---- - - - ---
-- - - - - --
-- --- -- - - - - -__- _ -- - -- - -- -
1
t
LONE OAK RD.
40 a3
^ M
�h
YANKEE
DOODLE RD.'
sa
28
PROPOSED EASEMENT
VACATION LOCATION
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DUCKWOOD DR. w
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DIFFLEY- RD.
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CITY OF EAGAN Fig. 1
Proposed Easement Vacation Location Map
Oakbrooke 5th Addition 70
6,28,20„