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11/01/2011 - City Council RegularAGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING November 1, 2011 6:30 P.M. ROLL CALL AND PLEDGE OF ALLEGIANCE P 311. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS Q A. RECOGNIZE Tom Schoenecker for his 29 years of service and retirement from the City IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) Q A. APPROVE MINUTES �. 13 B. PERSONNEL ITEMS i' C. APPROVE Check Registers P I g E. AWARD Contract for Auditing Services for the 2011 -2012 financial statements � F. APPROVE 2012 Funding Application from Dakota Valley Recycling to Dakota County for the Community Landfill Abatement Funds and local negotiated initiative funds 1 G. APPROVE a Contract extension with Design Nine for continuing consulting on conduit/fiber installation and authorize a funding transfer H. EXTEND completion dates for Conditional Use Permit, 905 Yankee Doodle Road, 99 -cent Only Stores a(� I. ADOPT a Resolution accepting a $300 donation from the Elko Speedway J. Approve a resolution accepting a Bulletproof Vest Partnership (BVP) grant award from the Bureau of Justice Assistance K. ADOPT a Resolution accepting a $12,381.74 donation from the Eagan Citizens Crime Prevention Association L. APPROVE an Amendment to the Joint Powers Agreement with the Minnesota Bureau of Criminal Apprehension for the Internet Crimes Against Children (ICAC) initiative M. APPROVE Final Payment for Contract 09 -04, Fish Lake Alum Dosing & Settling Basin N. PRESENT Feasibility Report for Project 1085 (Denmark Avenue, Promenade Place to Town Centre Drive — Intersection Traffic Control & Street Improvements) and Schedule Public Hearing (December 6, 2011) 3� O. DELEGATE Authority to the City of Apple Valley to Select Black Dog WMO Commissioner (Apple Valley -Eagan Representative) P. APPROVE Cooperative Agreement No. 99780 with Minnesota Department of Transportation for Project 1019 (1 -35E Noise Wall - West Side of 1 -35E, North of Diffley q Road 3 1 Q. REQUEST Advance from Municipal State Aid Road Account {�14 1 R. APPROVE Tobacco License for BK Discount Liquor, LLC, DBA BK Discount Liquor, 1629 Lena Court S. APPROVE Tobacco License for Prosperity Liquor, Inc., DBA T L Liquors, 1565 Cliff Road Suites 18 & 19 j T. APPROVE Off -Sale Liquor License for Prosperity Liquor, Inc., DBA T L Liquors, 1565 Cliff Road Suites 18 & 19 APPROVE application for Exempt Permit for Eagan High School Boys Lacrosse Booster Club to hold a raffle on March 15, 2012 -Q V. APPROVE Temporary On -Sale Liquor License for People of Praise, MN, Inc.'s Community Social on November 19, 2011 PL17 W. DECLARE bicycles, unclaimed property and miscellaneous City property to be surplus X. RATIFY Central Commons Special Area Retail Market Absorption Study Service Agreement with Maxfield Research Psi Y. Approve Public Works Committee's Recommendation regarding Inflow & Infiltration n Surcharge Appeals T.5 4 [Z. EXTEND completion dates for Interim Use Permit, 915 Yankee Doodle Road, Fleetpark, LLC V. PUBLIC HEARINGS 1 9 A. f AP CERTIFICATION of Delinquent Utility Bills Delinquent False Alarm Bills B. CERTIFICATION of g g C. CERTIFICATION of Delinquent Noxious Weed, Mowing, Refuse Removal, and Board -Up Bills q D. FINAL ASSESSMENT HEARING, Project No. 1049 (Wilderness Run Road — Street f l E. Overlay) FINAL ASSESSMENT HEARING, Project No. 1043 (Blackhawk Pond — Street Overlay) d? i F. FINAL ASSESSMENT HEARING, Project No. 1038 (Engstroms Deerwood — Street lc�l� G. Overlay) FINAL ASSESSMENT HEARING, Project No. 1021 (Park Knoll Addition — Street Overlay) 13� H. FINAL ASSESSMENT HEARING, Project No. 1040 (Fairway Hills— Street Overlay) VI. OLD BUSINESS VII. NEW BUSINESS A. INTERIM USE PERMIT — High Point Church - An Interim Use Permit to allow a church use in Business Park Zoning located at 875 Blue Gentian Road -7 1 B. CONDITIONAL USE PERMIT — Minnesota Truck & Trailer - A Conditional Use Permit to allow truck and trailer repair and sales located at 3110 Mike Collins Drive C. REZONING and PRELIMINARY PLANNED DEVELOPMENT — U -Haul - A Rezoning from 1 -1, Limited Industrial to PD, Planned Development and A Preliminary Planned Development to p �— allow a storage facility located at 2871 West Service Road f �D. PRELIMINARY SUBDIVISION and PRELIMINARY PLANNED DEVELOPMENT — BCBSM, Inc. - A Preliminary Subdivision of approximately 36 acres to create 2 lots and A Preliminary Planned Development to create two parcels and clarify allowable square footage for future development on proposed lots 1 & 2 located on Outlot A, Riverpark Office Center VIII. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE IX. ECONOMIC DEVELOPMENT AUTHORITY (There are no EDA items to be considered at this time) X. ADMINISTRATIVE AGENDA A. City Attorney B. City Council Comments C. City Administrator D. Director of Public Works E. Director of Community Development XI. VISITORS TO BE HEARD (for those persons not on the agenda) XII. CLOSED SESSION XIII. ADJOURNMENT City of Evan demo TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: OCTOBER 28, 2011 SUBJECT: AGENDA INFORMATION FOR NOVEMBER 1, 2011 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the November 1, 2011 City Council agenda, the following items are in order for consideration. 3 Recognitions and Presentations Information Memo November 1, 2011, Eagan City Council Meeting RECOGNITIONS AND PRESENTATIONS: Recognize the retirement of Sergeant Tom Schoenecker for his twenty -nine years of service to the citizens of Eagan. FACTS: • Sergeant Schoenecker was hired on September 1, 1982. • He held many positions within the police department including, community service officer, patrol officer, and sergeant. • Police Chief McDonald will address the council with more detail. • Sergeant Schoenecker will be presented a plaque in appreciation of his service. ATTACHMENTS: None 9 Agenda Information Memo November 1, 2011 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. APPROVE MINUTES ACTION TO BE CONSIDERED: To approve the minutes of the October 18, 2011 Regular City Council meeting and the minutes of the October 11, 2011 Special City Council meeting as presented or modified. ATTACHMENTS: Minutes of the October 18, 2011 Regular City Council meeting are enclosed on pages through Minutes of the October 11, 2011 Special City Council meeting are enclosed on pages through . .S MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota OCTOBER 18, 2011 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Byrle Eckley, 1938 Timber Wolf Trail North, was present to address the Council regarding an I & I inspection fee. It was suggested to Mr. Eckley to appear at the October 25 Public Works Committee meeting to discuss an appeal. A regular meeting of the Eagan City Council was held on Tuesday, October 18, 2011 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Tom Hedges, Assistant City Administrator Miller, Director of Administrative Services VanOverbeke, Director of Community Development Hohenstein, Police Chief McDonald, Fire Chief Scott, Communications Director Garrison, Director of Parks and Recreation Johnson, City Engineer Matthys and Administrative Secretary O'Brien. AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as presented/modified. Aye: 5 Nay: 0 CONSENT AGENDA Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the Consent Agenda as presented. Aye: 5 Nay: 0 A. It was recommended to approve the Minutes of the October 4, 2011 City Council meeting as presented B. Personnel Items: 1. It was recommended to approve hiring of a Campus Facilities Manager on Duty at Civic Arena/Cascade Bay to be named 2. It was recommended to approve the hiring of Season Employees in Parks and Recreation 3. It was recommended to ratify the Agreement reached between the City of Eagan and the Eagan Police Sergeant Association, Local 185 of Law Enforcement Labor Services, Inc. 4. It was recommended to approve Separation Agreement with Dale Wegleitner, Fire Marshall C. It was recommended to approve the Check Registers dated September 15, 2011 and September 22, 2011 D. It was recommended to approve July 1, 2011 to July 1, 2012 General Insurance Renewal E. It was recommended to approve a Resolution to appoint a Responsible Authority for the purpose of meeting all requirements of the Minnesota Government Data Practices Act F. It was recommended to direct initiation of Comprehensive Guide Plan Amendment and Rezoning of Former Fire Administration Building at 3795 Pilot Knob Road G. It was recommended to authorize Civil Action to Enforce Zoning Standards at 4871 Biscayne Avenue H. It was recommended to authorize initiation of Environmental Assessment Worksheet for Central Park Commons Development Proposal — City of Eagan I. It was recommended to authorize advertisement for Request for Proposals for Eagan Community Center banquet/meeting room food and beverage /liquor service J. It was recommended to authorize the City of Eagan to enter into an agreement with Eagan Athletic Association (EAA) to construct a storage building within the Lexington Diffley Athletic complex and authorize the Director of Parks and Recreation to sign the appropriate documents K. It was recommended to approve extension of development contract completion dates, Project 07 -B (Whispering Woods 14` L. It was recommended to approve Well Drilling Permit — Delta Airlines (1500 Towerview Rd) I City Council Meeting Minutes October 18, 2011 2 page PUBLIC HEARINGS FINAL ASSESSMENT HEARING, PROJECT 1037 WOODLAND /SUNRISE HILLS — STREET OVERLAY City Administrator Hedges introduced the item regarding the final assessment hearing on Project 1037, Woodland/Sunrise Hills street overlay. Hedges acknowledged the final assessment was less than the estimation in the feasibility report. City Engineer Matthys gave a staff report regarding the final assessment hearing and noted an informal meeting was held on September 26 to address all affected property owners' questions and concerns. Matthys noted no property owners attended that meeting. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Mayor Maguire closed the public hearing. Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the final assessment roll for Project 1037, Woodlands /Sunrise Hills Additions for street improvements, and authorize its certification to Dakota County for collection. Aye: 5 Nay: 0 FINAL ASSESSMENT HEARING, PROJECT NO. 1032 TROTTERS RIDGE /STAFFORD PLACE — STREET OVERLAY City Administrator Hedges introduced the item regarding the final assessment hearing on Project 1032, Trotters Ridge /Stafford Place street overlay. Hedges acknowledged the final assessment was approximately 17 percent less than the estimation in the feasibility report. City Engineer Matthys gave a staff report regarding the final assessment hearing and noted an informal meeting was held on September 26 to address all affected property owners' questions and concerns. Matthys noted no property owners attended that meeting. Mayor Maguire opened the public hearing. Alex Krasny, and his son, who reside at 4178 Pennsylvania Avenue were present and addressed the Council regarding his assessment. Matthys discussed the City's pavement management program. City Attorney Dougherty discussed the appeal process noting the Council received in writing a letter from Mr. Krasny regarding his assessment. Mayor Maguire closed the public hearing. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the final assessment roll for Project 1032, Trotters Ridge /Stafford Place Additions street improvements, and authorize its certification to Dakota County for collection. Aye: 5 Nay: 0 FINAL ASSESSMENT HEARING, PROJECT NO. 1041 HILLS OF STONEBRIDGE 1 sT — STREET OVERLAY City Administrator Hedges introduced the item regarding the final assessment hearing on Project 1041, Hills of Stonebridge 1 st Addition street overlay. Hedges noted the final assessment was approximately 21 percent less than the estimation in the feasibility report. City Engineer Matthys gave a staff report regarding the final assessment hearing. Matthys noted no property owners attended the informational meeting on September 26. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Mayor Maguire closed the public hearing. Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the final assessment roll for Project 1037, Hills of Stonebridge 1 st Addition street improvements, and authorize its certification to Dakota County for collection. Aye: 5 Nay: 0 City Council Meeting Minutes October 18, 2011 3 page FINAL ASSESSMENT HEARING, PROJECT NO. 1042 BRIDLE RIDGE I ST — STREET OVERLAY City Administrator Hedges introduced the item regarding the final assessment hearing on Project 1042, Bridle Ridge 1 Addition street overlay. Hedges acknowledged the final assessment was approximately 27 percent less than the estimation in the feasibility report. City Engineer Matthys gave a staff report regarding the final assessment hearing. Matthys noted no property owners attended the informational meeting on September 26. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Mayor Maguire closed the public hearing. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the final assessment roll for Project 1042, Bridle Ridge l Addition street improvements, and authorize its certification to Dakota County for collection. Aye: 5 Nay: 0 OLD BUSINESS PROJECT 1035R, DENMARK AVENUE — PROMENADE PLACE TO TOWN CENTRE DRIVE INTERSECTION TRAFFIC CONTROL & STREET IMPROVEMENTS City Administrator Hedges introduced the item regarding Project 10358, Denmark Avenue — Promenade Place to Town Centre Drive intersection traffic control and street improvements noting the action to be considered is to cancel Project 1035R, but affirm the proposed improvements identified under Project 10358 and modify the feasibility report to include special assessments. Hedges discussed the timeline of actions from 2007 to 2011 that have led up to the project. City Engineer Matthys gave a staff report regarding the proposed improvements. Matthys also gave a complete overview of the revisions to the original Project 1035 and discussed the recommendation for further revisions, including proposed assessments, noting an informational neighborhood meeting was held on October 12 to present said recommendation and 2 persons representing three properties attended the meeting. A discussion was held by the City Council clarifying the proposed revision regarding special assessments. Councilmember Fields moved, Councilmember Bakken seconded a motion to cancel Project 1035R, Denmark Avenue — Promenade Place to Town Centre Drive, intersection traffic control and street improvements, but affirm the proposed improvement identified under Project 1035R and direct staff to modify the feasibility report to include special assessments for the properties benefitting from the proposed street overlay and updated recommendations. Aye: 5 Nay: 0 NEW BUSINESS There were no items for discussion. LEGISLATIVEANTERGOVERNMENTAL AFFAIRS UPDATE There were no items for discussion. ADMINISTRATIVE AGENDA There were no items for discussion. CITY COUNCIL COMMENTS There were no City Council comments. I City Council Meeting Minutes October 18, 2011 4 page VISITORS TO BE HEARD There were no visitors to be heard. 11014111900 i Di►Y 1 Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 7:39 p.m. Aye:5 Nay:0 Date Mayor Clerk 7 MINUTES SPECIAL CITY COUNCIL MEETING TUESDAY, OCTOBER 11, 2011 5:30 P.M. EAGAN ROOM — EAGAN MUNICIPAL CENTER City Council members present: Acting Mayor Hansen, Councilmembers Bakken, Fields and Tilley. Mayor Maguire was not present due to his attendance at a Greater MSP function on behalf of the City. City Staff present: City Administrator Hedges, Assistant City Administrator Miller, Director of Administrative Services VanOverbeke, Public Works Director Colbert, Parks and Recreation Director Seydelll Johnson, Superintendent of Operations Mesko, Communications Director Garrison, Chief Financial Officer Pepper, and Studio Supervisor Ongstad. I. ROLL CALL AND ADOPTION OF THE AGENDA Councilmember Tilley moved, Councilmember Fields seconded a motion to adopt the agenda as presented. Aye: 4 Nay: 0 II. VISITORS TO BE HEARD There were no visitors to be heard. 111. 2012 ENTERPRICE FUND BUDGETS (CASCADE BAY, COMMUNITY CENTER, WATER, SANITARY SEWER, STREET LIGHTING, STORM DRAINAGE AND WATER QUALITY) City Administrator Hedges introduced the Enterprise Fund budgets to be considered by the City Council. Hedges stated that the Enterprise Funds are established to account for self supporting activities with revenues derived primarily from user fees at rates officially determined by the City Council. Hedges also noted that no fee increases are proposed at Cascade Bay. City Administrator Hedges acknowledged the financial pressures at Cascade Bay and suggested the City Council consider directing review of the Cascade Bay budget to the Finance Committee for further review. City staff provided an overview on each of the proposed Enterprise budgets. The City Council discussed the proposed budgets. Public Works Director Colbert reviewed the Inflow and Infiltration (I &I) program to -date, and highlighted the corresponding budget impact proposed for 2012. Upon further discussion on the 2012 Enterprise Fund budgets, Councilmember Bakken moved, Councilmember Tilley seconded a motion to direct all of the 2012 Enterprise Fund budgets to a future City Council Consent Agenda for formal ratification. Aye: 4 Nay: 0 ]b Special City Council Minutes October 11, 2011 Page 2 Councilmember Fields moved, Councilmember Tilley seconded a motion to direct the Cascade Bay budget to the Finance Committee for further review. Aye: 4 Nay: 0 IV. 2012 EAGAN CONVENTION AND VISITOR'S BUREAU BUDGET City Administrator Hedges introduced the item noting that the ECVB is funded by local lodging taxes paid by visitors to Eagan's 15 hotels, and is not supported from property taxes. Hedges also noted that while the ECVB Board operates independently of the City, Section 3.2 of the operating agreement with the City of Eagan requires the ECVB to submit its work plan and operating budget to the City Council for its "review and approval ". Communications Director Garrison provided background on the proposed 2012 ECVB budget. Dakota County Regional Chamber of Commerce Executive Director Ruthe Batulis provided an overview of the role of the ECVB Board and the proposed 2012 strategic initiatives. ECVB Executive Director Brent Cory highlighted the expectations for 2012 with regard to the activities of the ECVB including the continued use of the "Pick Your Package" program. Mr. Cory also reviewed the proposed 2012 Eagan economic impact study options, noting that as part of the ECVB agreement with the City of Eagan, the Bureau is required to perform and fund an economic impact study. The City Council discussed the proposed budget and economic impact study options. There was City Council consensus to proceed with option 2, focusing exclusively on the leisure travel market. Councilmember Fields moved, Councilmember Tilley seconded a motion to accept the 2012 Eagan Convention and Visitor's Bureau budget, marketing plan, and recommendation No. 2 with regard to the economic impact study. Aye: 4 Nay: 0 V. EAGAN TELEVISION 2012 BUDGET City Administrator Hedges introduced the item noting that since 2008, Eagan Television (E -TV) has had its public access studio on the corporate campus of Thomson Reuters, representing an award winning public /private partnership. Communications Director Garrison highlighted the proposed 2012 budget and reviewed the 2011 E -TV accomplishments. Garrison noted for the first time in fifteen years, 2012 marks the beginning of a 3 year franchise renewal period with Comcast, and staff is recommending that the City retain expertise for a renewal audit in preparation for those negotiations. Studio Supervisor Ongstad expanded on the 2011 accomplishments of E -TV and noted anticipated projects and programs for 2012. The City Council discussed the proposed budget and the new opportunities for E -TV. it Special City Council Minutes October 11, 2011 Page 3 The City Council discussed the franchise renewal process, including the possibility of a Council committee to serve as a mechanism for the City Council to get input and information on the franchise negotiation process. Communications Director Garrison noted that an item will be scheduled in early 2012 to provide the Council with a "franchise 101" presentation. The City Council directed that the proposed 2012 E -TV budget be placed on a future City Council meeting Consent Agenda for formal ratification. VI. OTHER BUSINESS There was no Other Business. VII. ADJOURNMENT Councilmember Tilley moved, Councilmember Bakken seconded a motion to adjourn the meeting at 7:02 p.m. Aye: 4 Nay: 0 /- Agenda Information Memo November 1, 2011 Eagan City Council Meeting B. PERSONNEL ITEMS Item 1. ACTION TO BE CONSIDERED: Approve hiring of Amy Grannes for Office Supervisor /Administrative Assistant position at the Central Maintenance Facility. FACTS: • On September 20, 2011, Council approved re- filling of the Office Supervisor /Administrative Assistant position due to employee resignation. • Amy is an internal candidate, formerly a Clerical Tech III in Community Development; this will be considered a promotion. Item 2. ACTION TO BE CONSIDERED: Authorize replacement of the Clerical Technician III position in Community Development. FACTS: • Position is vacant due to promotion of Amy Grannes to the Office Supervisor /Administrative Assistant position. Item 3. ACTION TO BE CONSIDERED: Approve the hiring of Seasonal Employees in Parks & Recreation: Name Division Job Title Community Jessica Bohlken Center Guest Services Representative Matthew Foley Civic Arena Building Attendant I Community Katherine Matty Center Guest Services Representative 1 /3 Madeline Strid Civic Arena Building Attendant I Beau Williams Civic Arena Building Attendant I Brandon Williams Civic Arena Building Attendant I Item 4. ACTION TO BE CONSIDERED: • Accept the resignation of Wayne Schwanz, Utilities Superintendent and authorize his replacement. FACTS: • The Utilities Superintendent is retiring January 2012. Staff wish to begin the recruitment process early enough to minimize the period of time between the current Superintendent's departure and the hiring of a selected candidate who will need to provide adequate notice to their current employer. Item 5. ACTION TO BE CONSIDERED: Approve appointment of Darrin Bramwell, Fire Inspector to Acting Fire Marshal until further notice. FACTS: • The position of Fire Marshal is currently vacant. In order to maintain a satisfactory level of response to fire investigations it is imperative to have a designated Fire Marshal in the interim, as the vacancy is currently under review by staff. Item 6: ACTION TO BE CONSIDERED: Approve the Flexible Spending Account employee contribution limit to increase from $3000 /year to $3500 /year. FACTS: • The IRS defines the maximum employee contribution limit for 2012 as $5000 /year. Employers have the right to set contribution levels below the allowable maximum. The City has set the limit at $3000 /year for the past several years. Rational for increasing primarily relates to increasing medical and dental costs that are not covered under the health and dental plans. With the City's 2 14 employee demographic aging, certain age related claims are increasing that are not necessarily covered under the health or dental plans. Increasing the contribution level provides tax relief to those who participate in the City sponsored Flexible Spending Account. No City dollars are used to provide this benefit. However, if an employee resigns before the end of a calendar year, they may take full advantage of the tax benefit without making all of their bimonthly contributions. Conversely, employees who over estimate their pretax contribution may not utilize all the funds set aside. In that case, the extra contributions are reallocated back to the Flexible Spending Plan. Over each of the past three years, the balance between these two situations has resulted in several hundred dollars going back into the Plan. Therefore, it appears likely that increasing the employee allocation an additional $500 will not create any more risk to the City. The administrative costs to the City are offset by the fact that the City does not pay social security taxes on these employee contributions. Item 7. Accept the resignation of Sergeant Tom Schoenecker and authorize his replacement. ACTION TO BE CONSIDERED: Accept the resignation of Tom Schoenecker. FACTS: • Sergeant Schoenecker submitted his resignation effective December 31, 2011. • He will be retiring after 29 years of service to the City of Eagan. • Because of a recent sergeant promotional process, a list of candidates has been developed. • The filling of Sergeant Schoenecker's vacancy was previously discussed with the City Administrator. Item 8. Appointment of Officer John Collins to Sergeant. ACTION TO BE CONSIDERED: Authorize the Appointment of Officer John Collins to Sergeant. FACTS: • Sergeant Tom Schoenecker is retiring frpm the City effective December 31, 2011. • Sergeant Schoenecker's retirement created a sergeant vacancy. • The police department is requesting authorization to fill the sergeant vacancy effective January 1, 2012. • Anticipating a vacancy, the police department previously administered a sergeant promotional process and identified a list of candidates. W )a • The above actions were previously discussed with the City Administrator. • Because of the anticipated promotion of John Collins to sergeant, there will be a vacancy in the patrol division (see item # 3). Item 9. Authorize the replacement of John Collins with a new hire. ACTION TO BE CONSIDERED: Hire a new employee to fill a vacancy in the patrol division due to a promotion. FACTS: • The anticipated promotion of John Collins to sergeant will create a vacancy in the patrol division. • To maintain its authorized strength of 69 officers, the department will need to hire one employee. • It is anticipated the new candidate would begin employment on or after January 1, 2012. • The above actions were previously discussed with the City Administrator. 0 r� Agenda Information Memo November 1, 2011 Eagan City Council Meeting C. RATIFY CHECK REGISTERS ACTION TO BE CONSIDERED: To ratify the check registers dated October 13, 2011 and October 20, 2011 as presented. ATTACHMENTS: • Check registers dated October 13, 2011 and October 20, 2011 are enclosed without page number. �7 Agenda Information Memo November 1, 2011 E. Award contract for auditing services for the 2011 -2013 financial statements. ACTIONS TO BE CONSIDERED: 1) To award the contract for auditing services for the 2011 -2013 financial statements to Kern DeWenter Viere, Ltd; and 2) To direct the Finance Committee to meet regarding the new accounting standards related to fund balance. FACTS: • At its September 20 regular meeting, the Council ratified the Request for Proposals (RFP) process for auditing services. A three -year contract is contemplated, with the option for three additional one -year renewals. • RFPs were sent to six auditing firms known to have experience in local government auditing. In addition, the RFP was posted on the City's website and the League of Minnesota Cities website. • Six firms responded with proposals. Three were selected to be interviewed for further consideration: HLB Tautges Redpath; Malloy, Montague, Kamowski and Radosevich & Co. (MMKR); and the City's current auditor, Kern DeWenter Viere (KDV). • Interviews were conducted on October 18 and 19. The interview team consisted of City Administrator Hedges, Director of Administrative Services VanOverbeke, and Chief Financial Officer Pepper. • Bids from the six respondents ranged from $41,395 to $48,000 for the 2011 audit. The firm with the lowest bid appeared to significantly underestimate the number of hours to complete the audit and was not interviewed. The bids from the other five firms were tightly bunched between $45,000 and $48,000. • While the interview team believes all three firms interviewed would be able to perform an acceptable audit, the team recommends the City retain KDV as the City's auditor. The City's experience with KDV has been very satisfactory. • KDV's bid for the 2011 audit is $45,150, a reduction of $5,750 from the 2010 cost. Like most of the other bidders, KDV has a modest inflationary increase (2 %) built in for subsequent years. • Pending appointment of KDV as auditor, staff plans to meet with KDV to review the implications of the new GASB 54 accounting standard on fund balance reporting. Subsequent to the meeting with the auditor, staff would like to meet with the Finance Committee to provide information on Council actions that may be required prior to December 31 related to amendment of the City's fund balance policy and commitment of fund balances for specific purposes. ATTACHMENTS: None /1 Agenda Information Memo November 1, 2011 City Council Meeting F. APPROVE 2012 FUNDING APPLICATION FROM DAKOTA VALLEY RECYCLING TO DAKOTA COUNTY FOR THE COMMUNITY LANDFILL ABATEMENT FUNDS AND LOCAL NEGOTIATED INITIATIVE FUNDS ACTION TO BE CONSIDERED: To approve the funding application of Dakota Valley Recycling to Dakota County for Community Landfill Abatement Funds and Local Negotiated Initiative Funds to operate the 2012 Dakota Valley Recycling Program. FACTS: • The Cities of Eagan, Apple Valley, and Burnsville annually submit a joint application to Dakota County for Solid Waste Abatement funds, which are used to operate the collaborative Dakota Valley Recycling (DVR) program. • The 2012 base level funding request for the Recycling Program has been set at $154,900, which supports two full -time employees, outreach materials, an upgraded Web site, and public contact phone lines. • The application for the Community Landfill Abatement Program follows Dakota County's solid waste guidelines and recommendations. • Dakota County is offering additional money for projects that support the Dakota County Solid Waste Master Plan outcomes. Therefore, DVR is applying for an additional Local Negotiated Initiative Fund (LNIF) allocation of $5,562 to provide reduction, reuse or recycling at community- sponsored events, such as parades, community celebrations, or other short duration events. • If DVR is successful in obtaining LNIF funds, more information will be forthcoming about the community event in Eagan in which they will focus their efforts. ATTACHMENTS: • Due to the length of the applications, if anyone would like to view a copy of either grant application, please contact the City Administrator's office. 19 Agenda Information Memo November 1, 2011 Eagan City Council Meeting G. APPROVE A CONTRACT EXTENSION WITH DESIGN NINE FOR CONTINUING CONSULTING ON CONDUIT /FIBER INSTALLATION AND AUTHORIZE A FUNDING TRANSFER ACTION TO BE CONSIDERED: To approve a contract extension with Design Nine in the amount of $60,000 for continuing consulting on the City's conduit/fiber installation, acknowledge expenditures of $3,909.02 above previously approved not to exceed extensions, and authorize a transfer of $64,000 from the Franchise Fees Fund to finance this work. FACTS: • Since 2005 the Eagan City Council has had a technology task force or Working Group to advise it on broadband issues, and since 2007 the City Council has had specific broadband - related goals. • The current 2011 -2102 goals include encouraging "growth in Eagan's tax base by implementing leading technologies to support the evolving 'infostructure' needs of residents and businesses, by attracting additional technology /R &D sector - businesses to Eagan . . ." • Beginning in 2008, the City recognized it needed specialized expertise to advise the City on its broadband priorities and methods to achieve them. • In February of 2008, following a competitive bid process and interviews, the City Council approved a contract with Design Nine for a not to exceed amount of $86,500 to provide consulting services to evaluate the technical merit and overall feasibility of options forwarded by the Technology Working Group. That work was satisfactorily completed and, given the complex issues and the City's reliance on Design Nine's broadband and public policy expertise, the City has continued to move on to other phases addressing broadband initiatives per City council direction. Recommendations were forwarded in a formal report in 2009, and following Council direction the City Council in April of 2010 approved another agreement with Design Nine for a not to exceed amount of $25,000 to continue providing consulting services in refining and narrowing Eagan's options. And a report was produced in November 2010 which led the City Council to formally chose two strategies which the City is now executing: 1) To fund a feasibility study to attract a carrier neutral data center that would be privately build and run as a data hub, similar to the 511 Building in Minneapolis, but purpose built, and 2) to extend City fiber and duct to business areas of the city over the next 3 years and make capacity from that fiber available for lease on a non - discriminatory basis to any provider wishing to reach Eagan businesses. • To support that work, Design Nine was given an additional $25,000 budget in January of 2011 to provide planning and consulting services necessary to develop the routing and technical specifications for the first phase of the Eagan fiber deployment and develop the RFP for fiber installation by a qualified contractor. • In the transition between these two extensions expenditures inadvertently exceeded the authorizations by $3,909.02 and staff is asking that the City Council acknowledge that as part of the newly requested approval. • It is estimated that Design Nine consulting on the current installation of conduit/ fiber (City Contract 11 -14) and Phase II route planning services will cost an additional $60,000 through June of 2012. • If there is a need beyond June 30 for additional planning or services from Design Nine, those services are not contemplated by the current action. ATTACHMENTS: (None) �I Agenda Information Memo November 1, 2011, Eagan City Council Meeting H. EXTENSION OF COMPLETION DATES FOR CONDITIONAL USE PERMIT Z 905 YANKEE DOODLE ROAD (99 -CENT ONLY STORES) ACTION TO BE CONSIDERED: To approve a modification of conditions to extend completion dates for a Conditional Use Permit for property located at 905 Yankee Doodle Road. REQUIRED VOTE FOR APPROVAL: Majority of Councilmembers present FACTS: ➢ On June 7, 2011, the City Council approved a Conditional Use Pen for outside storage of trailers and trucks upon this property. ➢ At that time, the applicant expected a specific tenant would occupy the property. That tenant deal fell through and the property remains vacant. ➢ The completion dates for site improvements in the conditions of approval have now passed without the work being done, and the time to record the CUP has also passed. ➢ The owner wishes to retain the CUP approval for outdoor storage in anticipation of a future tenant occupying the site. To do that, the applicant has requested that the completion dates for site improvements be pushed out to July 1, 2012. ➢ With that action, a new time frame for recording the CUP would also be set 60 days from this Council action (December 30, 2011). ➢ Other terms and conditions of approval will remain in place. Attached is a redlined list of the conditions of approval from the June 7, 2011 City Council meeting minutes showing the changes. ISSUES: None 60 -DAY AGENCY ACTION DEADLINE: Not applicable ATTACHMENTS (3): Location Map, pages a Redlined list of conditions, page h� Letter from Binswanger representing the owner, pag �I� Project Name: R J Ryan (905 & 915 Yankee Doodle Rd) Request: Conditional Use Permit/ Interim Use Permit Case Nos.: 11- CU- 07 -04 -11 & 11- IN- 03 -04 -11 — 1J - I Feet 500 1,000 2,000 Legend Jolla 116,4 City Boundary Parcels Parks Buildings N City of EaQan Q."3 Location Map Modified conditions of approval for Conditional Use Permit 905 Yankee Doodle Road This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. The outdoor storage shall be limited to the number and type of vehicles shown on the site plan. 3. The storage area shall be maintained in an orderly fashion. 4. All parking and storage areas shall be properly maintained to prevent deterioration. 5. All fencing and landscape screening shall be installed by September 1 5 , 2011 July 1, 2012 6. Lock boxes meeting Fire Department specifications shall be installed at all fence gate locations. A private yard hydrant shall be installed at the southwest corner of the building by Auk* 1, 2 July 1, 2012 and a sign identifying the hydrant location shall be posted on the building in that location. 7. A private access easement shall be executed to allow the proposed driveway connection through the adjacent property to the west, which will afford access to Columbia Drive. 8. The applicant shall provide a Final Site Plan showing off - street parking areas prior to release of the CUP for recording. 9. Building address numbers shall be installed and displayed in accordance with the provisions in Section 2.78 of the City Code. 10. Any new mechanical equipment that may be installed either on the building or on the ground shall be screened in accordance with City Code requirements. (Excerpt from June 7, 2011 CC minutes, modified for CC meeting Nov. 1, 2011) 8� is BINSWANGER is 1650 WEST 82 STREET, SUITE 1010, MINNEAPOLIS, MN 55431 (952) 831 -1930 FAX: (952) 835 -5347 EMAIL: INFO rOBINSWANGER.COM October 14, 2011 Pam Dudziak Planner City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: 905 Yankee Doodle Road Dear Pam, Thank you for taking time to investigate our questions as they relate to 905 Yankee Doodle Road and responding back this past week. As we spoke it was a disappointment that our location was not selected for the project which was being pursued for this location. The project being considered ultimately went to a Lakeville location with another service provider ultimately winning the USPS contract. With that being said, our client is still interested in proceeding ahead and finalizing the Conditional Use Permit along with necessary work associated with our client's location known as 905 Yankee Doodle Road. As you recall, on June 7, 2011 per the City Council meeting minutes, the City of Eagan granted a conditional use permit for the above referenced property. The conditional use permit covered many items but specifically allowed outside storage of semi trailers on the property within certain guidelines. One modification we would like to request in addition to the extension of timelines for completion of work would be to hold off on constructing a private access road which would create a connection through the adjacent property to the west, which will afford access to Columbia Drive. At this time we do not have a client which would require such a connection along with the fact we do not control the site adjacent to our location and thus would request either a removal or delay of this requirement pending a use which would necessitate such a connection. Again as stated, the ownership of 905 Yankee Doodle Road would like to retain the approvals for outside storage. We have had many inquiries with the facility as of late. For that reason we would like to request an extension of the conditional use permit requirements for completion and would anticipate that a completion date of July 1, 2012 would be reasonable. With my best regards, G,e. K� Gerald P. Norton Senior Vice President Enclosures REGIONAL • NATIONAL • INTERNATIONAL REAL ESTATE REGIONAL OPERATIONS. Phoenix, AZ . Los Angeles, CA . Denver, CO . Meriden, CT • Tampa, FL Miami, FL . Atlanta, GA . Chicago, IL Worldwide Offices Natick, MA • Owings Mills, MD . Southfield, MI . Minneapolis, MN . Oxford, MS • Charlotte, NC • Morristown, NJ . North Haledon, NJ North America . 5omh A—r�< -., Melville, NY • New York, NY . Toledo, OH • King of Prussia, PA . Philadelphia, PA . Nashville, TN • Nashville, TN • Dallas, TX • Vienna, VA " • MiddI, Ea,r Bangkok Bogota . Buenos Aires . Caracas . Copenhagen . Hamburg . Haarlem • Lima . London . Manila Mexico City . Montreal A,�' A -.,ha www.binswanger.com Mumbai Paris . Sari Juan . Sao Paulo . Santiago • Seoul . Shanghai . Singapore • Tel Aviv . Tokyo . Toronto • Warsaw as— Agenda Information Memo November 1, 2011, Eagan City Council Meeting CONSENT AGENDA I. Adopt a Resolution accepting a $300 donation from the Elko Speedway ACTION TO BE CONSIDERED: Approve a Resolution accepting a $300 donation from the Elko Speedway to be used by the Eagan Police Department for K -9 training. FACTS: • On October 8, 2011, Elko Speedway sponsored a K -9 demonstration by local police agencies, including the Eagan Police Department. • After the demonstration, Elko Speedway gave each participating agency a donation of $300 to be used for K -9 training. • A letter was sent to Elko Speedway acknowledging their donation. • The donation will be used to offset the cost of outside instructors for a K -9 seminar sponsored by the Eagan Police Department. • Approving the resolution/accepting the donation will also approve a $300 adjustment to line item 1104 - 6476- Trainings and Conferences in the police department's budget. ATTACHMENTS Resolution on page MR CITY OF EAGAN RESOLUTION ACCEPTING DONATION TO THE CITY OF EAGAN Elko Speedway WHEREAS, the City Council of the City of Eagan encourages public donations to help defray the costs to the general public of providing services in Eagan; and WHEREAS, Elko Speedway has presented the Police Department with a donation in the amount of $300 to be used by the Eagan Police Department for K -9 training. WHEREAS, Minnesota Statutes §465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two - thirds of the members of the City Council; and NOW, THEREFORE, BE IT RESOLVED by the City Council of Eagan, Dakota County, Minnesota, that the donation is hereby accepted for use by the City; BE IT FURTHER RESOLVED, that the City sincerely thanks Elko Speedway for the gracious and generous donation. ADOPTED this 1 st day of November, 2011. CITY OF EAGAN CITY COUNCIL By: It's Mayor Attest: It's Clerk Motion by: Seconded by: Those in Favor: Those Against: Date: (�_7 Consent Agenda Information Memo November 1, 2011 Eagan City Council Meeting CONSENT AGENDA: Approve a resolution accepting a Bulletproof Vest Partnership (BVP) grant award from the Bureau of Justice Assistance (BJA). ACTION TO BE CONSIDERED: Approve a resolution accepting the BVP grant from the BJA in the amount of $13,457.29. The funds are reimbursement for vests purchased in 2011, 2012 and 2013. FACTS: • The grant is to assist police agencies in purchasing bulletproof vests for police officers. • The grant will pay a maximum of 50% of the cost of the vest with the department responsible for the remaining cost. • A typical officer's bulletproof vest costs approximately $900 -$1200 depending on the model. The vest is only certified for a total of 5 years. • The grant' requirements and the Eagan Police Department's policy require mandatory wear of the vest for all officers responding to police calls. • On September 21, 2011, the department was awarded the listed amount by BJA. The grant expires August 31, 2013 but agencies are encouraged to apply each year. • Adopting the resolution will necessitate the need for budget adjustments over the next three years to line item # 1144 -6224, not to exceed $13,457.29. ATTACHMENTS: Resolution on page aq Elm M!' CITY OF EAGAN RESOLUTION ACCEPTING GRANT TO THE CITY OF EAGAN Bulletproof Vest Partnership (BVP) through the Bureau of Justice Assistance (BJA) WHEREAS, the City Council of the City of Eagan encourages public donations and grant awards to help defray the costs to the general public of providing services in Eagan; and WHEREAS, the Bureau of Justice Assistance has awarded the City with a grant in the amount of $13,457.29 to reimburse the police department for purchasing bulletproof vests for its police officers. WHEREAS, Minnesota Statutes §465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two - thirds of the members of the City Council; and NOW, THEREFORE, BE IT RESOLVED by the City Council of Eagan, Dakota County, Minnesota, that the grant is hereby accepted for use by the City's police department, and line item number 1144 -6224 in the police department budget receives a corresponding budget adjustment; BE IT FURTHER RESOLVED, that the City sincerely thanks the Bureau of Justice Assistance for the grant award. ADOPTED this 1 St day of November, 2011. CITY OF EAGAN CITY COUNCIL By: It's Mayor Attest: It's Clerk Motion by: Seconded by: Those in Favor: Those Against: Date: j'l l Agenda Information Memo November 1, 2011, Eagan City Council Meeting CONSENT AGENDA: K. Adopt a resolution accepting a $12,381.74 donation from the Eagan Citizen's Crime Prevention Association (ECCPA) and authorize corresponding budget adjustments. ACTION TO BE CONSIDERED: Accept a cash donation from the ECCPA which enabled the police department to purchase a speed trailer and tactical vests for the police department's K -9's FACTS: • The Eagan Police Department recognized a need to update its speed trailer. This equipment is placed along a roadway to display speeds of passing vehicles. Aside from helping to educate the public, it records speeds that can be used for later analysis. The cost of this item was $7,970.74. • The department identified a need to purchase tactical vests for the police canines. The vests are bullet proof and should help minimize the risk of injuries to the dogs. The cost for the two vests were $4,411.00 • The above items were originally purchased by the City. • Adopting the resolution will necessitate the need for a budget adjustment of $7,970.74 to line item # 1104 -6226 in the police department budget. • Adopting the resolution will necessitate the need for a budget adjustment of $4,411.00 to line item # 1104 -6224 in the police department budget. • 7,970.74 +4,411= 12,381.74 • The police department seeks authorization to accept this donation from the ECCPA. ATTACHMENTS Resolution on page 3C) CITY OF EAGAN RESOLUTION ACCEPTING DONATION TO THE CITY OF EAGAN Eagan Citizen's Crime Prevention Association (ECCPA) WHEREAS, the City Council of the City of Eagan encourages public donations to help defray the costs to the general public of providing services in Eagan; and WHEREAS, the Eagan Citizen's Crime Prevention Association has presented the Police Department with a donation in the amount of $12,381.74 as reimbursement for a speed trailer and vests for the department's two canines. WHEREAS, Minnesota Statutes §465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two - thirds of the members of the City Council; and NOW, THEREFORE, BE IT RESOLVED by the City Council of Eagan, Dakota County, Minnesota, that the donation is hereby accepted for use by the City; BE IT FURTHER RESOLVED, that the City sincerely thanks the Eagan Citizen's Crime Prevention Association for the gracious and generous donation. ADOPTED this 1 st day of November, 2011. CITY OF EAGAN CITY COUNCIL By: It's Mayor Attest: It's Clerk Motion by: Seconded by: Those in Favor: Those Against: Date: 3j Agenda Information Memo November 1, 2011, Eagan City Council Meeting L. Approval of an Amendment to the Joint Powers Agreement with the Minnesota Bureau of Criminal Apprehension. ACTION TO BE CONSIDERED: Approve an amendment to the original 2009 Joint Powers Agreement enabling Eagan Police Detectives to access funds for training, equipment, and overtime through the Community Oriented Policing Services (COPS), Child Sexual Predator Program Grant administered by the Minnesota Bureau of Criminal Apprehension. This partnership is commonly referred to as the Internet Crimes Against Children (ICAC) Program. FACTS: In July 2009, the City of Eagan signed a Joint Powers Agreement (JPA) with the State of Minnesota, Bureau of Criminal Apprehension to partner in the investigation of online child predators. This partnership was made possible through the Office of Juvenile Justice and Delinquency Prevention (OJJDP), Community Oriented Policing Services (COPS), Child Sexual Predator Program Grant. • In September 2010, the City of Eagan signed an amendment to extend the expiration date of the COPS Grant to August 31, 2011 • The City of Eagan is now being asked to sign a second amendment to the original contract. The new revisions push the expiration of the original JPA to August 31, 2012 and change the cap on overtime expenses from $5,000.00 to $2,000.00. • Eagan Police Department Detectives have investigated 17 child pornography cases since becoming affiliated with the ICAC Program. The Department currently has five pending cases. • The 2009 JPA was reviewed by the Eagan City Attorney's Office. ATTACHMENTS: A copy of the agreement is attached as page through �— 5D-1. AMENDMENT NO. 2 TO CONTRACT NO. 3000 -1438 Contract Start Date: Original Contract Expiration Date: Current Contract Expiration Date: Requested Contract Expiration Date July 1, 2009 Sept. 30, 2010 Aug. 31, 2011 Aug. 31, 2012 Total Contract Alnount: Original Contract: Previous Amendment(s) Total This Amendment: $0.00 - $3,000.00 $2,0 $5,006.00 This amendment is by and between the State of Minnesota, through its Commissioner of Public Safety, Bureau of Criminal Apprehension, located at 1430 Maryland Avenue East, St. Paul, MN 55106 ( "State ") and City of Eagan, Police Department, located at 383 Pilot Knob Road, Eagan, MN 55122 ("Governmental Unit "). Recitals The State has a contract with the Governmental Unit identified as 3000 -1438 ( "Original Contract ") (SWIFT Contract Number 32972) for investigative overtime reimbursement, training and equipment. The State is in need of assistance from city and county law enforcement agencies in investigating and combating the exploitation of children which occurs through the use of computers by providing funds for equipment, training and expenses, including travel and overtime funding, which are incurred by law enforcement as a result of such investigations. This amendment is needed to increase the total dollar amount of this contract to cover additional overtime hours and expenses for services being provided as well as extend services through August 31, 2012 to allow participating affiliates additional time to accomplish closures on cases they have initiated as a result of this Joint Powers Agreement. The State and the Contractor are willing to amend the Original Contract as stated below. Contract Amendment In this Amendment deleted contract terms will be struck out and the added contract terms will be underlined. REVISION 1. Clause 1. "Term of Contract" is amended as follows: 1.2 Expiration date: , August 31, 2012 or until all obligations have been satisfactorily fulfilled, whichever occurs first. REVISION 2. Clause 3. "Payments ", Section (D) is amended as follows: (D) The State has a total Expense Budget of $241,481.00 that was approved under the Community Oriented Policing Services (COPS), Child Sexual Predator Program Grant for investigative overtime hours and expense reimbursement. Based on the number of Governmental Units participating in the COPS Child Sexual Predator Program the total obligation of the State for reimbursement of investigative overtime hours and expenses will not exceed $5,000.00 $2 for any erne this Governmental Unit, unless approved by the State's Authorized Representative. (THE REMAINING PORTION OF THIS PAGE WAS INTENTIONALLY LEFT BLANK) Rev. 07/11 33 AMENDMENT NO. 2 TO CONTRACT NO. 3000 -1438 The Original Contract and all previous amendments are incorporated into this Amendment by reference. 1. STATE ENCUM RANCE VERIFICATION Individual cer s that fu�ads have e encumbered as required by M n Slat. § §I6A. I S a I C.0 . Signed: Date: /,, 1� Contract No. 3000 -1438 Written Amendment 42 SWIFT Purchase Order No. 3000003923 2. CONTRACTOR The Contractor certifies that the appropriate persons) have executed the contract on behalf of the Contractor as required by applicable articles, bylaws, resolutions, or ordinances. By: Title Date: By: Title: Date: Rev. 07/11 ��q 3. STATE AGENCY Individual certifies the applicable provisions of Minn. Slat §I6C.08, subdivisions 2 and 3 are reaffirmed. By: (with delegated authority) Title: Date: 4. COMMISSIONER OF ADMINISTRATION As delegated to Materials Management Division By: Date: Distribution: Agency Contractor State' s Authorized Representative - Photo Copy Agenda Information Memo November 1, 2011 Eagan City Council Meeting M. CONTRACT 09 -04 FISH LAKE ALUM DOSING & SETTLING BASIN WATER QUALITY IMPROVEMENTS ACTION TO BE CONSIDERED: Approve the final payment for Contract 09 -04 (Fish Lake Alum Dosing and Settling Basin — Water Quality Improvements) in the amount of $5,247.58 to Stocker Excavating, Inc., and accept the improvements for perpetual City maintenance subject to warranty provisions. FACTS: • Contract 09 -04 for the modification of the Fish Lake alum dosing process located at the Hurley Lake (Pond JP -11) storm sewer lift station, as well as the construction of a settling basin east of Pond JP -47, north of Wescott Road and east of Denmark Avenue. • These improvements have been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. J� Agenda Information Memo November 1, 2011 Eagan City Council Meeting N. PROJECT 1085 DENMARK AVE — PROMENADE PLACE TO TOWN CENTRE DRIVE INTERSECTION TRAFFIC CONTROL & STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the Draft Feasibility Report for Project 1085 (Denmark Ave - Promenade Place to Town Centre Drive — Intersection Traffic Control & Street Improvements), and schedule a Public Hearing to be held on December 6, 2011. FACTS: • On March 20, 2007, the City Council provided consensus on the preferred alternatives for each of the three segments included in the Yankee Doodle Road Corridor and Access Management Study. As part of this discussion, the City Council indicated interest in the operational review of the intersection of Denmark Avenue and Promenade Place, a private driveway access to the Eagan Promenade. • On June 3, 2008, the Council approved the 2009 -2013 Capital Improvement Program with an intersection improvement scheduled for 2011 to address the traffic issues at Denmark Avenue and Promenade Place. • On March 16, 2010, the Council approved an agreement with Dakota County that provided for the Engineering Design, Right of Way acquisition and Construction of Yankee Doodle Road enhancements, including a signal at Yankee Doodle Rd and Promenade Avenue (Project 925). Due to the difficulties and expense of acquiring right of way related to an extension of Promenade Ave from Yankee Doodle Rd to Town Centre Dr, that portion of Project 925 has been deleted by the County. • Other intersection modifications on Yankee Doodle Rd at both Denmark Ave and Yankee Place, as well as on Denmark Avenue at Town Centre Dr were also identified in Project 925. Minor geometric modifications to the Yankee Doodle Rd and Denmark Ave intersection would allow the existing signal to function more efficiently by allowing opposing left turn movements on Denmark Ave. to operate concurrently. The proposed changes to the Denmark Ave and Town Center Dr intersection provided more storage for northbound vehicles turning left onto Yankee Doodle Rd, but with the elimination of southbound left turn movement. An Intersection Control Evaluation (ICE) study for the intersection of Denmark Avenue and Promenade Place was completed to determine if a traffic signal or roundabout was recommended to be included with all the other proposed Yankee Doodle Road improvements (Project 925). With the delay in the Promenade Ave. extension and its signal at Yankee Doodle Road as mentioned above, City Staff prepared a Feasibility Report for a separate project (Project 1035) to focus on the identified Denmark Avenue improvements. On May 3, 2011, the original Feasibility Report was presented at a public hearing. Concerns from adjacent business representatives expressed at the informational meeting were shared with the Council including: a) lack of consensus on proposed intersection improvements at Denmark Ave and Promenade Place, b) objection to the elimination of left turns from southbound Denmark Ave onto Town Center Dr and, c) objection to the delay in the signal installation at Yankee Doodle Rd and Promenade Ave. As a result, the City Council canceled Project 1035 and directed staff to further evaluate the proposed improvements in coordination with the proposed Yankee Doodle Road improvements included as part of Project 925. On October 18, the revised Feasibility Report for Project 1035R was presented at a public hearing. The Council indicated support for the updated improvement proposals addressing the aforementioned business concerns, but cancelled the project and directed staff to prepare a new feasibility report including an assessable pavement preservation overlay on Denmark Avenue. A draft of this new Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a Public Hearing to be held on December 6, 2011. ATTACHMENTS: • Draft Feasibility Report, attached without page numbers. 91 Agenda Information Memo November 1, 2011 Eagan City Council Meeting O. BLACK DOG WATERSHED MANAGEMENT ORGANIZATION ACTION TO BE CONSIDERED: Delegate authority to the City of Apple Valley to select a Black Dog Watershed Management Organization (WMO) Commissioner and Alternate (Apple Valley -Eagan Representatives) and authorize the Mayor and City Clerk to execute all related documents. FACTS: • The Black Dog Watershed Management Organization ( BDWMO) is located in northwestern Dakota County. The BDWMO was created by a Joint Powers Agreement (JPA) between the cities of Apple Valley, Burnsville, Eagan, and Lakeville. • In June 1985 these cities executed a joint powers agreement establishing and empowering the BDWMO. The BDWMO was formed in response to the requirements of the Metropolitan Surface Water Management Act. The Act required, among other things, the preparation of watershed management plans in the Minneapolis -St. Paul metropolitan area. • The BDWMO covers about 17,600 acres; 73% of the watershed lies within the City of Burnsville, 19% within the City of Lakeville, and 8% within the City of Apple Valley. The City of Eagan constitutes less than 1% of the BDWMO. • The City of Burnsville (Group A) appoints three (3) of the five (5) commissioners on the BDWMO Board of Commissioners (Board). Apple Valley and Eagan (Group AA) share one (1) commissioner. Lakeville (Group AAA) has the remaining commissioner. Each group also is represented by an alternate commissioner. • The terms of all five (5) commissioners and three (3) alternate commissioners expire on November 1, 2011; however, commissioners will continue to serve until they are either reappointed or replaced. Currently, Apple Valley and Eagan are represented on the Board by Commissioner Mary Hamann- Roland and Alternate Commissioner Steven David. • To make their two Group AA appointments, according to the JPA, Apple Valley and Eagan each appoint a delegate. The two delegates meet to appoint one (1) commissioner and one (1) alternate commissioner. In the alternative to appointing a delegate to vote on its behalf, a city council may vote directly. • Since Eagan has a much smaller land area in the Blackdog WMO as compared to Apple Valley and there are no prospective applicants from Eagan, it would be reasonable to delegate the authority to appoint our mutual Commissioner and Alternate to the City of Apple Valley and affirm their selection of Mary Hamann -Roland as Commissioner and a person to be named by the Apple Valley City Council as the Alternate for Group AA. N Agenda Information Memo November 1, 2011 Eagan City Council Meeting P. PROJECT 1019,1-35E NOISE WALL COOPERATIVE AGREEMENT ACTION TO BE CONSIDERED: Approve Cooperative Construction Agreement No. 99780 with the Minnesota Department of Transportation (MnDOT) and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Project 1019 provides for the construction of a noise wall adjacent to the west side of Interstate 35E north of Diffley Road. The proposed project includes 1447 linear feet of noise wall approximately 14 feet high, as well as erosion control improvements, near the south bound exit ramp to Diffley Road. • On November 5, 2009, the City Council approved a resolution amending the Public Works 5- Year Capital Improvement Program (2010 -2014) to incorporate the addition of a Minnesota Department of Transportation (MnDOT) noise wall in 2014. Since the original approval, the timetable for the noise wall construction has moved forward for both agencies and it is currently scheduled for 2012 in the City's current 5 -Year CIP (2012- 2016). • Because financing of the construction of the noise wall will be shared between MnDOT (90 %) and the City (10 %), a Cooperative Construction Agreement must be executed with MnDOT to identify agency responsibilities for construction activities, cost participation and various maintenance activities. The cost to the City is estimated at $48,861.08 and will be financed by the Major Street Fund. • An agreement between the City of Eagan and MnDOT has been prepared providing for the noise wall to be constructed, owned and maintained by MnDOT with maintenance for aesthetics purposes only on the non - highway side of the noise wall being the responsibility of the City. • The proposed agreement will be valid upon Council and MnDOT approval only if MnDOT awards a contract for the construction of the noise wall and associated improvements. Consideration for the award of contract is tentatively scheduled for the first quarter of 2012. • The Agreement has been reviewed by the Public Works Department and City Attorney's office and found to be similar to other interagency agreements and in order for favorable Council consideration. -33 Agenda Information Memo November 1, 2011 Eagan City Council Meeting Q. REQUEST ADVANCE FROM MUNICIPAL STATE AID ROAD PROGRAM ACTION TO BE CONSIDERED: Approve a resolution requesting the Minnesota Department of Transportation to advance to the City of Eagan $2.0 million from the Municipal State Aid (MSA) Construction account. FACTS: • The Municipal State Aid (MSA) program distributes a portion of the gas tax money to all Minnesota cities over 5,000 population and is based on a formula of proportionate population and construction needs. The City of Eagan's apportionment for 2011 is approximately $2.5 million. These funds are required to be used on the City's designated State Aid roadway system. Only 20% of the city's local street mileage is eligible for this designation and related funding (approx. 48.0 miles). • Because the City of Eagan, with its Pavement Management Program, has been very progressive in its construction program on State Aid eligible streets, we have spent approximately $10.5 million more than our cumulative annual allocations. This amount remains eligible for future State Aid reimbursement when funds become available. • The MSA program allows for cities to advance funds in excess of their annual apportionment at no interest. • On March 1, 2011, the City Council approved a resolution requesting an advance of $2 million. At that time, this was the maximum amount that a city could request. • At the Fall Screening Board meeting, a motion to increase the advance amount to 5 times the annual construction account allotment or $4 million, whichever is less, was approved. Eagan is eligible to request an advance of an additional $2 million at this time. • This resolution requests the Commissioner of Transportation to advance the City of Eagan a total of approximately $2.0 million from future State Aid Construction Account payments. This maximum request amount will be repaid from future annual apportionments but provides the City with the use of these interest free funds at the present time. ATTACHMENTS: • State Aid Advance Resolution, page. 3� RESOLUTION NO TO ADVANCE FUNDING FROM THE MUNICIPAL STATE AID STREET CONSTRUCTION FUND WHEREAS, the City of Eagan has implemented Municipal State Aid Street Projects which have required State Aid funds in excess of those available in its State Aid Construction Account, and WHEREAS, said City constructed said projects through the use of Local Municipal Funds to supplement the available funds in their State Aid Construction Account, and WHEREAS, said City needs to reimburse the expended Local Municipal Funds through the use of advance encumbrances from the general State Aid Construction Account to supplement the available funds in their State Aid Construction Account, and WHEREAS, the advance is based on the following determination of expenditures: Account Balance as of October 25, 2011 ( Less estimated disbursements: Project # SAP 195- 020 -007 $ 280,437 Project # SAP 195 -102 -006 $ 374,077 Project # SAP 195- 106 -011 $ 118,238 Project # SAP 195- 106 -012 $ 473,409 Project # SAP 195- 108 -004 753,839 Advance Amount (amount in excess of acct balance) $2,000,000 WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of Minnesota Statutes 162.14, Subdivision 6 and Minnesota Rules, Chapter 8820, 1500, Subpart 10. NOW, THEREFORE, Be It Resolved: That the Commissioner of Transportation be and is hereby requested to approve this advance for financing approved Municipal State Aid Street Project(s) of the City of Eagan in an amount up to $2,000,000 in accordance with Minnesota Rules 8820.1500, Subparagraph 10b. I hereby authorize repayments from subsequent accruals to the Municipal State Aid Street Construction Account of said City from future year allocations until fully repaid. CITY OF EAGAN CITY COUNCIL Mayor Attest: City Clerk I HEREBY CERTIFY that the above is a true and correct copy of a resolution presented to and adopted by the City of Eagan, County of Dakota, State of Minnesota, at a duly authorized City Council Meeting held in the City of Eagan, Minnesota, on the I" day of November, 2011, as disclosed by the records of said City on file and of record in the office. L/1 Christina A Scipioni !U Agenda Information Memo November 1, 2011, Eagan City Council Meeting R. APPROVE TOBACCO LICENSE FOR BK DISCOUNT LIQUOR, LLC, DBA BK DISCOUNT LIQUOR, 1629 LENA COURT ACTION TO BE CONSIDERED: To approve the Tobacco.License for BK Discount Liquor, LLC, doing business as BK Discount Liquor, located at 1629 Lena Court. FACTS: ➢ Bona Ku, sole partner of BK Discount Liquor, LLC, has applied for a Tobacco License. ➢ BK Discount Liquor, LLC purchased the existing MT Liquory, which had a Tobacco License. ➢ All required documents have been submitted, reviewed and deemed in order by City staff and the Police Department. ATTACHMENTS (0): (The complete application is available from the Office of the City Clerk.) `7` f Agenda Information Memo November 1, 2011, Eagan City Council Meeting S. APPROVE TOBACCO LICENSE FOR PROSPERITY LIQUOR, INC., DBA T L LIQUORS, 1565 CLIFF ROAD SUITES 18 & 19 ACTION TO BE CONSIDERED: To approve the Tobacco License for Prosperity Liquor, Inc., doing business as T L Liquors, located at 1565 Cliff Road Suites 18 & 19. FACTS: ➢ Jian Mao Lin, sole officer of Prosperity Liquor, Inc. has applied for a Tobacco License. ➢ Prosperity Liquor, Inc. is purchasing the existing T L Liquors. ➢ All required documents have been submitted, reviewed and deemed in order by City staff and the Police Department. ATTACHMENTS (0): (The complete application is available from the Office of the City Clerk.) qa Agenda Information Memo November 1, 2011, Eagan City Council Meeting T. APPROVE OFF -SALE LIQUOR LICENSE FOR PROSPERITY LIQUOR, INC., DBA T L LIQUORS, 1565 CLIFF ROAD SUITES 18 & 19 ACTION TO BE CONSIDERED: To approve the Off -Sale Liquor License for Prosperity Liquor, Inc., doing business as T L Liquors, located at 1565 Cliff Road Suites 18 & 19. FACTS: ➢ Jian Mao Lin, sole officer of Prosperity Liquor, Inc. has applied for an Off -Sale Liquor License. ➢ Prosperity Liquor, Inc. is purchasing the existing T L Liquors, which currently has an Off - Sale Liquor License. ➢ All required documents have been submitted, reviewed and deemed in order by City staff and the Police Department. ATTACHMENTS (0): (The complete application is available from the Office of the City Clerk.) 18 Agenda Information Memo November 1, 2011, Eagan City Council Meeting U. APPROVE APPLICATION FOR EXEMPT PERMIT FOR EAGAN HIGH SCHOOL BOYS LACROSSE BOOSTER CLUB TO HOLD A RAFFLE ON MARCH 15, 2012 ACTION TO BE CONSIDERED: Adopt Resolution approving Exempt Permit for the Eagan High School Boys Lacrosse Booster Club to conduct a raffle on March 15, 2012 at Eagan High School, 4185 Braddock Trail. FACTS: ➢ The Eagan High School Boys Lacrosse Booster Club has applied for an Exempt Permit with the Gambling Control Board to hold a raffle as listed above. ➢ All requirements of the application have been met and staff deems it in order for approval. ATTACHMENTS (1): j A copy of the proposed resolution is attached on page TJ (The application is available from the Office of the City Clerk.) qy RESOLUTION CITY OF EAGAN APPLICATION FOR EXEMPT PERMIT EAGAN HIGH SCHOOL BOYS LACROSSE BOOSTER CLUB WHERAS, Eagan High School Boys Lacrosse Booster Club has applied for an Exempt Permit to conduct a raffle on March 15, 2012; and WHEREAS, the Eagan Police Department has reviewed the application and has not identified any reason to deny; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby approved the Exempt Permit for Eagan High School Boys Lacrosse Booster Club to conduct a raffle on March 15, 2012 at 4185 Braddock Trail in Eagan. CITY OF EAGAN CITY COUNCIL By: It's Mayor Attest: It's Clerk Motion by: Seconded by: Those in favor: Those against: Date: November 1, 2011 CERTIFICATION I, Christina M. Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 1 St day of November, 2011. City Clerk 45— Agenda Information Memo November 1, 2011, Eagan City Council Meeting V. APPROVE TEMPORARY ON -SALE LIQUOR LICENSE PEOPLE OF PRAISE, MN, INC,'S COMMUNITY SOCIAL ON NOVEMBER 19, 2011 ACTION TO BE CONSIDERED: To approve the temporary on -sale liquor license for People of Praise, MN, Inc,'s Community Social on November 19, 2011. FACTS: ➢ People of Praise, MN, Inc. has requested a temporary on -sale liquor license be issued to them for a Community Social event planned for November 19, 2011. The event will be held inside the school building, located at 601 River Ridge Parkway. ➢ The application form and fee have been submitted and deemed in order by staff. Following Council approval, the application will be forwarded to the Department of Public Safety /Liquor Control Division for final approval. ATTACHMENTS (0): (The complete application is available from the Office of the City Clerk.) -0 Agenda Information Memo November 1, 2011, Eagan City Council Meeting W. DECLARE BICYCLES, UNCLAIMED PROPERTY AND MISCELLANEOUS CITY PROPERTY TO BE SURPLUS ACTION TO BE CONSIDERED: To declare bicycles, unclaimed property and miscellaneous City property to be surplus. FACTS: ➢ Throughout the year, the City acquires a variety of unclaimed and stolen property and retires certain other City property that is no longer of any use. State Law permits the sale of such surplus items to the highest designation. ➢ Prior to the designation of surplus property, a list of items is circulated to all departments and, if there remains any public use for the property, it is reallocated to the appropriate department instead of being sold. ➢ The City Council approved an agreement with PropertyRoom.com, an online auction service specializing in the disposition of unclaimed and surplus property. Prior to the sale of the property through PropertyRoom.com, the appropriate legal notice will be published in Thisweek Newspaper. ➢ In addition to utilizing PropertyRoom.com, the City may use other methods to sell surplus property. Any methods that are used will be consistent with the City's Policy for the Sale of Surplus City Property. ➢ In some cases, if the property has little or no value due to its condition, disposal is the best option. Per the City's Policy for the Sale of Surplus City Property, surplus property that is damaged or has nominal or no value may be deemed refuse or may be recycled. ATTACHMENTS (1): The surplus property list enclosed on pages � to 4 . 117 Surplus Property List 1. 2 copy holders for typing with adjustable swing arm and heavy base 2. small battery powered digital clock with letter opener 3. Sharp Compet QS 2768 calculator 4. Sharp Compet QS calculator 5. Sharp Compet QS 2604 calculator 6. Olympus 2.1 digital camera 7. Olympus 3.1 digital camera 8. Tamrak camera bag with floppy disk/adapter /cord and book 9. Full back support 10. Small back support pillow 11. Konica 9760 Fax Machine 12. Side chairs 13. Blue couch 14. Advance Burnisher 15. Savin Copier 4045SP 16. Ultra Max Pool Vacuum 17. Seven Pairs of athletic shoes 18. Orange shirt 19. Green Bay packer umbrella 20. HP Photo printer 21. Guitar Hero III game 22. Pair of Nike athletic shoes 23. Vtech digital Phone 24. Trading cards- Basketball & Football 25. Play Station 3 Games 26. DVD movies 27. PS 3 remote 28. MP3 player Wear buds 29. Sears variable speed 113 hp elec drill 30. Skillsaw 2 1/8 hp 7 1/4 Circular saw 31. Laptop case 32. Toro lawn mower 33. Golf bags w /misc golf clubs 34. Radio Flyer wagon 35. Porta Heat torpedo heater 36. Coleman camp fuel 37. Gold Ring 38. Earrings 39. Silver colored bracelet 40. Silver ring 41. White Rosary 42. Box of Mary Kay products 43. Mary Kay suitcase w /products inside 44. Paper shredder 45. Steam /dry iron 46. 35mm Pentex camera w/ lens /external flash in bag 47. Paintball gun 48. Small backpacks 49. Sierra wireless modems 50. GPS mounting brackets 51. Coax cable on spool 52. Speaker Cords 53. Face mask & jacket 54. Tire iron 55. Power extension cord 56. Coleman propane torch 57. Skill saw 58. Tires on rims 59. Women's size 8 Nike shoes 60. Emergency car kit 61. Backpack 62. Uniden scanner 63. Video games 64. Magnum brand speakers 65. Sony subwoofer 66. Phillips DVD player 67. Phillips DVD player 68. RCA DVD player 69. Sparkle power supply 70. Emergency road kit 71. Kevin Williams autographed football 72. Baseball bat 73. Homelite chainsaw 74. BMW rims w /tires 75. Dunlap tire on rim 76. Subwooferw /Cross Fire amp 77. RCA receiver 78. Pioneer car stereo 79. Pioneer car stereo 80. Speaker Craft 81. Wirelss -C2 Access Point 82. LTM -1.0 Learn/Test module 83. Under counter stem rack glass holder 84. MN Viling hitch cover 85. Oil pan 86. Dua Fast stapler 87. Flatscreen power center 88. Micrometer 89. Fluke clamp meter 90. Fluke volt meter 91. Quad core 92. AMD Processor 93. AMD Processor Surplus Property List 94. Cambeil Manfield pin nailer 95. Sony digital camera 96. Backpack 97. Pink Nintendo 98. Phillips MP3 player 99. Pro Trainer stationary bike 100. Stair Master 4000 PT 101. Blue backpack 102. Proactive Skin Care 103. He Man adult costume 104. He Man adult costume 105. GPS dash mount —Weighted 106. Pearl Set (bracelet, two earrings, necklace, ring) 107. Diamond ring 108. Verizon MITS Samsung phone �i Agenda Information Memo Eagan City Council Meeting Consent Agenda November 1, 2011 X. RATIFY CENTRAL COMMONS SPECIAL AREA RETAIL MARKET ABSORPTION STUDY SERVICE AGREEMENT WITH MAXFIELD RESEARCH ACTION TO BE CONSIDERED: To ratify the Service Agreement with Maxfield Research to perform the Central Commons Special Area Retail Market Absorption Study. FACTS: ➢ At its meeting of October 2, 2011, the City Council authorized the initiation of a retail market absorption study for the Central Commons Special Area to provide background for its ultimate consideration of whether to approve a Comprehensive Guide Plan Amendment related to the redevelopment of the Lockheed Martin property at the intersection of Pilot Knob and Yankee Doodle Roads. ➢ The purpose of the study will be to determine the capacity of the market area to absorb additional square footage of retail development without having a material negative impact on existing retail development in the Central Commons Area and, further, to determine whether the addition of a retail development of the scale proposed by CSM would have the effect of expanding the market area and creating additional destination traffic for retail in the area. ➢ A Request for Proposals was distributed to qualified market research firms in the Twin Cities area and, based on a range of factors, Maxfield Research has been selected to undertake the study. It is expected to take roughly 45 days. The study will be managed by City staff and the cost will be paid by CSM as the developer. ATTACHMENTS (None): ➢ A copy of the consultant proposals is available upon request 5-0 Agenda Information Memo November 1, 2011 Eagan City Council Meeting Y. INFLOW & INFILTRATION SURCHARGE APPEALS ACTION TO BE CONSIDERED: Approve the Public Works Committee Recommendation regarding various appeals to Inflow & Infiltration Surcharges. FACTS: • City Ordinance 3.40 was amended on Sept. 9, 2009 to require compliance with a mandatory Inflow & Infiltration inspection program along with any subsequent corrective work orders. On December 15, 2009 the City Council adopted a formal Sump Pump and Sewer Lateral Inspection Program & Policy to eliminate Clearwater flow from the sanitary sewer system. • Subdivision l0E of this ordinance established a surcharge for those properties that either would not respond to the mailed request to schedule an inspection within 30 days of mailed notice, or failed to follow through with the required corrective work within 60 days of receiving a Corrective Work Order as a result of the inspection. • Surcharges were set at $150 per month for low density residential properties and $500 per month for all others. These surcharges would continue to accumulate each month that the property remained out of compliance. • In anticipation of potential appeals, the Council directed the Public Works Committee to review any appeals and provide their recommendation back to the Council under the Consent Agenda. • On October 25, 2011 the PW Cmte met to hear 4 appeals received to date. As a result of their review, the Cmte is recommending that 3 of the appeals be granted with related surcharges waived. The 4`" appeal is recommended for denial and its surcharge be reaffirmed. • The Committee also supported staffs recommendation that unrelated plumbing code violations identified during the course of the I &I inspections not be included in the I &I compliance enforcement action. This primarily relates to flexible Sump Pump discharge lines vs. the code required rigid pipe standard (if it is already properly plumbed to the building's exterior). If a Sump Pump discharge has to be disconnected from the sanitary sewer system, it will still be required to meet all current plumbing codes (i.e. rigid pipe) as part of the I &I Corrective Work Order. ATTACHMENTS: • Public Works Cmte meeting minutes, pages r to 151 PUBLIC WORKS COMMITTEE MTG TUESDAY, OCTOBER 25, 2011 EAGAN CITY HALL MINUTES The Public Works Committee of the City Council consisting of Councilmembers Cyndee Fields and Paul Bakken convened the meeting at 5:50 pm in Conference Rooms 1 A/B. Also in attendance were Public Works Director Tom Colbert and Utilities Technician Jim Hauth. Community Development Director Jon Hohenstein appeared for the Old Business Item only. City Administrator Tom Hedges joined the meeting at approximately 6:50 pm. With the adoption of the Agenda, Old Business Item A was moved to the first item of consideration. III. A. Flexible Pipe on Sump Pump Discharge Mr. Colbert introduced this item and explained that during the course of Inflow & Infiltration (I &I) inspections, if an existing Sump Pump was properly discharging to the outside of a structure, but was constructed of flexible pipe rather than the Plumbing Code requirement of rigid pipe, it was so noted as being noncompliant and a corrective work order was issued. This caused confusion between the typical Plumbing Permit 6 month correction time frame and the 60 day I &I timeline resulting in surcharges being levied in a few situations. Director of Community Development Hohenstein explained that, during other typical building and plumbing inspections, secondary observations of flexible pipes on properly routed sump pump discharge lines were not being cited for enforcement. Staff suggested that the rigid pipe requirement on discharge lines be enforced only for those sump pumps that had to be reconstructed due to improper connection to the sanitary sewer system. Committee Recommendation: The plumbing code requirement for rigid pipe on sump pump discharge lines be enforced under the I &I ordinance only for those sump pumps found to be improperly connected to the sanitary sewer system. The following appellants appeared before the Committee based on their time of arrival: II. C. Berle Eckley, 1938 timber Wolf Trail N Mr. Eckley appeared before the Committee. Director Colbert introduced this item and provided background information regarding the surcharged placed against this utility account. Mr. Eckley presented additional information regarding his lack of response to the inspection notification and requested that the $150 surcharge be removed. After further discussion, the Committee agreed to Mr. Eckley's request. Committee Recommendation: Remove the $150 surcharge levied against this property. 6-1:1Z P.W. Cmte Mtg October 25, 2011 Page 2 Il. B. Barbra Adrian Morrell 1723 Hickory Hill Barbra and Jeff Morrell appeared before the Committee. Director Colbert introduced this item and provided background information regarding the surcharged placed against this utility account. Ms. Morrell presented additional information regarding their lack of response to the inspection notification and requested that the $150 surcharge be removed. After further discussion, the Committee agreed to their request. Committee Recommendation: Remove the $150 surcharge levied against this property. II. A. Brian Nickell 3991 Mica Trail Debbie Nickell appeared before the Committee. Director Colbert introduced this item and provided background information regarding the surcharged placed against this utility account. Ms. Nickell presented additional information regarding their situation and subsequent delay in replacing the sump pump's flexible discharge pipe with rigid pipe and requested that the $150 surcharge be removed. After further discussion, the Committee agreed to Ms. Nickell's request. Committee Recommendation: Remove the $150 surcharge levied against this property. II. D. Boyany Hong 1929 timber Wolf Trail Dr. Hong did not appear for this Committee hearing. Director Colbert introduced this item and provided background information regarding the surcharged placed against this utility account for lack of response to the inspection notification. After further discussion, the Committee denied Dr. Hong's request. Committee Recommendation: Deny the appeal and reaffirm the $150 surcharge against this property. The Committee then had a general discussion about how best to address those properties that continue to accrue monthly surcharges resulting in significant liabilities against those accounts while the City still isn't able to inspect the property. Staff was directed to try various personal contact options in an effort to achieve better compliance. The Committee then discussed possible dates for the next Public Works Committee meeting to consider other appeals, if necessary. A date in early December was suggested based on Committee members' schedule. The City Administrator was asked to coordinate calendars and set a date. The meeting adjourned at approx. 7:10 pm. Notes prepared by Tom Colbert. Gt5 Agenda Information Memo November 1 2011, Eagan City Council Meeting Z. EXTENSION OF COMPLETION DATES FOR INTERIM USE PERMIT — 915 YANKEE DOODLE ROAD (FLEETPARK, LLC) ACTION TO BE CONSIDERED: To approve a modification of conditions to extend completion dates for an Interim Use Permit for property located at 915 Yankee Doodle Road. REQUIRED VOTE FOR APPROVAL: Majority of Councilmembers present FACTS: ➢ On June 7, 2011, the City Council approved an Interim Use Permit for outside storage of trailers and trucks upon this property. ➢ At that time, the applicant expected a specific tenant would occupy the property. That tenant deal fell through and the property remains vacant. ➢ The completion dates for site improvements in the conditions of approval have now passed without the work being done, and the time to record the IUP has also passed. ➢ The owner wishes to retain the IUP approval for outdoor storage in anticipation of a future tenant occupying the site. To do that, the applicant has requested that the completion dates for site improvements be pushed out to July 1, 2012, to coincide with the same schedule as the neighboring property at 905 Yankee Doodle Road. ➢ With that action, a new time frame for recording the IUP would also be set 60 days from this Council action (December 30, 2011). ➢ Other terms and conditions of approval will remain in place. Attached is a redlined list of the conditions of approval from the June 7, 2011 City Council meeting minutes showing the changes. ISSUES: None 60 -DAY AGENCY ACTION DEADLINE: Not applicable ATTACHMENTS (3): Location Map, page Redlined list of conditions, page5__(9__ E -mail from applicant Wayne Hoovestol, pages !�iv Project Name: R J Ryan (905 & 915 Yankee Doodle Rd) Request: Conditional Use Permit/ Interim Use Permit Case Nos.: 11- CU- 07 -04 -11 & 11- IN- 03 -04 -11 City of Eagan 5s Feet 0 500 1,000 2,000 Legend Jolla City Boundary Parcels Parks Buildings N Location Map Modified conditions of approval for Interim Use Permit 915 Yankee Doodle Road 1. This Interim Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. The term of this Interim Use Permit shall expire on November 1, 2014. 3. The outdoor storage shall be limited to the number and type of vehicles shown on the site plan. 4. The storage area shall be maintained in an orderly fashion. 5. All parking and storage areas shall be properly maintained to prevent deterioration. 6. All fencing and landscape screening shall be installed by September 1 - 5 , 201 i July 2012 and shall be subject to on -going maintenance. Mesh screening shall be required for west end of fence between the property and adjacent school. 7. Lock boxes meeting Fire Department specifications shall be installed at all fence gate locations. A private yard hydrant shall be installed at the southwest corner of the building and private fire hydrants must be tested and inspected by August 1, 2 July l 2012 8. The six trailers shown along the east side of the 915 building should be removed to avoid the potential for blockage of the easement and narrowing of the drive providing access to the northern portion of the site. 9. Areas along the common boundary with the adjacent 905 Yankee Doodle Road site should be signed "no parking fire lane ", as well as the east and northwest sides of the 915 building and along with northwest property line. 10. The applicant shall provide a private access easement, in a form acceptable to the City Attorney, in favor of the adjacent property to the east at 905 Yankee Doodle Road to Columbia Drive. 11. Building address numbers shall be installed and displayed in accordance with the provisions in Section 2.78 of the City Code. 12. Any new mechanical equipment that may be installed either on the building or on the ground shall be screened in accordance with the City Code requirements. (Excerpt from June 7, 2011 CC minutes, modified for CC meeting Nov. 1, 201 1) sty Pam Dudziak From: Wayne Hoovestol [wayne @lonemountaintruck.com] Sent: Wednesday, October 26, 2011 9:48 AM To: Pam Dudziak Cc: Mike Ridley Subject: RE: 905 & 915 Yankee Doodle Road Pam: Thanks for the heads ttp, I would like to request the continuance. Mike, I will check out the complaint and get back to you today. Thanks. WH Wayne Hoovestol Cresco Capital, Inc Lone Mountain Truck Leasing, LLC Phone: 866 - 512 -5685 ext. 204 9M pt K t I nr The information transmitted is intended only for the addressee(s) and may contain confidential or privileged material, or both. Any review, receipt, dissemination or other use of this information by non - addressees is prohibited. If you received this in error or are a non - addressee, please contact the sender and delete the transmitted information. From: Pam Dudziak [mailto:pdudziak @cityofeagan , com] Sent: Tuesday, October 25, 2011 2:13 PM To: Wayne Hoovestol Cc: Mike Ridley Subject: RE: 905 & 915 Yankee Doodle Road Mr. Hoovestol, I left you a voice mail message this morning, and wanted to try the e -mail avenue as well. As you know, the City Council approved an Interim Use Permit for the property at 915 Yankee Doodle Road on June 7, 2011. Please review the e -mail chain below, I have highlighted some areas for your particular attention. In response to the messages below, we received direction from the owner of 905 YD Rd. They wish to retain their CUP approval for outdoor truck /trailer storage in anticipation of a different tenant occupying that site. In order to do that, they have requested an extension of the completion dates for site improvements specified in their CUP and additional time to record the permit . If you wish to do the same, please notify me in writing with that direction; an e -mail will suffice. If we do not hear from you, this item will be placed on the City Council agenda to rescind the IUP approval for failure to record it within 60 days and failure to obtain an extension for the site improvements and time to record the permit. If the IUP is rescinded and you have a new tenant`in the future who wishes to utilize outdoor storage on the property, you would need to reapply at that time for a Conditional Use Permit or Interim Use Permit. I look forward to receiving your direction on this matter. Please let me know if you have any questions, I would be happy to discuss this in greater detail with you. Pam Pamela Dudziak I Planner I City of Eagan p City Hall 1 3830 Pilot Knob Road I Eagan, MN 55122 (Fax) I pduclziak cP rn � cityofeagan co City of �ja�all THIS COMMUNICATION MAY CONTAIN CONFIDENTIAL AND /OR OTHERWISE PROPRIETARY MATERIAL and is thus for use only by the intended recipient. If you received this in error, please contact the sender and delete thee -mail and its attachments from all computers. S/7 Agenda Information Memo November 1, 2011 Eagan City Council Meeting A. CERTIFICATION OF DELINQUENT UTILITIES ACTION TO BE CONSIDERED: To close the public hearing and approve the final assessment roll for delinquent utility bills and authorize its certification to Dakota County for collection with property taxes. FACTS: • The City Code allows for collection through certification of delinquent utility bills which are not paid. • At the October 4, 2011 City Council meeting, a public hearing was scheduled for the November 1, 2011 City Council meeting. • The City currently has approximately 1223 utility bill accounts with delinquent payments. The assessable amount of these accounts is $202,364.26. These items are in order for certification to the County. If certified another 5% interest is added. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this hearing and their proposed assessments. • 179 utility accounts due for certification have had a sheriff's sale since January 1, 2007 or 16 %. 26 accounts had sheriff's sales in 2007, 31 accounts had sheriff's sales in 2008 and 60 accounts had sheriff's sales in 2009 and 62 accounts had sheriff's sales in 2010 and in 2011 there have been 93 sheriff's sales to date. ATTACHMENTS: • Delinquent account list; pages � through . Account # Service Address Certification Balance 0036502409 2977 LEXINGTON AVE S $70.51 0036408003 1330 TOWERVIEW RD $306.58 0024406415 3731 PILOT KNOB RD $101.21 0023412109 3710 BLACKHAWK RD $108.05 0023412000 3720 BLACKHAWK RD $274.60 0023406721 2113 WUTHERING HEIGHTS RD $296.22 0023406861 2139 SILVER BELL RD $154.07 0023903602 4024 BLACKHAWK RD $66.72 0023900103 4095 BLACKHAWK RD $135.38 0011716313 4300 BLACKHAWK RD $166.61 0035505908 550 LONE OAK RD $18.32 0089907810 & 0036602803 3401 B HWY 55 $118.36 0023501406 1901 JADE LANE $208.90 0023502602 1957 JADE LANE $390.55 0023900509 1833 KATHRYN CIR $481.45 0023900608 1839 KATHRYN CIR $62.84 0023900707 1845 KATHRYN CIR $101.46 0023900905 1849 KATHRYN CIR $101.96 0023901200 1844 KATHRYN CIR $116.41 0013101308 584 HACKMORE DR $160.26 0013103007 643 CRIMSON LEAF TR $178.85 0013122502 4392 TOFTE LANE $240.99 0013122809 4404 TOFTE LANE $81.11 0013157607 4350 BENT TREE LANE $185.30 0013159207 4367 BENT TREE LANE $140.07 0013175005 683 CRIMSON LEAF TR $57.61 0036150423 3380 COACHMAN RD $1,343.25 0036201408 1485 LONE OAK RD $164.50 0023408313 1955 GOLD TR $194.99 0023408503 1973 GOLD TR $154.88 0011800505 4637 BEACON HILL RD $69.11 0011800901 4651 BEACON HILL RD $755.25 0011801206 4669 BEACON HILL RD $604.16 0011804101 1563 LANCASTER LANE $87.08 0011806007 4635 KINGSBURY DR $222.98 0011817707 4720 COVINGTON CT $138.42 0011816303 4713 COVINGTON CIR $149.38 0011815701 4762 BEACON HILL RD $755.83 0011815503 4770 BEACON HILL RD $82.56 0011812708 4751 BEACON HILL RD $12.75 0011813805 4785 BEACON HILL RD $107.66 0011813201 4773 BEACON HILL RD $64.72 0012838306 4717 BERKSHIRE CT $123.49 0012836102 1926 COVINGTON LANE $155.43 0012840609 1934 BERKSHIRE DR $284.56 0012840005 1948 BERKSHIRE DR $73.48 `59 0012837803 4736 BERKSHIRE WAY $196.16 0012837407 4752 BERKSHIRE WAY $76.02 0024403008 3434 WASHINGTON DR $2,655.43 0024429904 1261 WINDCREST AVE $133.29 0024430209 1279 WINDCREST AVE $122.77 0024430407 1291 WINDCREST AVE $123.25 0024450504 3899 DENMARK AVE $196.12 0024450702 3911 DENMARK AVE $95.83 0024460404 1249 CRESTVIEW LANE $133.86 0024460107 1250 CRESTVIEW LANE $37.91 0024460826 1271 DEERRIDGE CT $96.84 0024460818 1265 DEERRIDGE CT $37.34 0023411408 3741 BLACKHAWK RD $50.71 0023420904 3750 ROBIN LANE $141.08 0025674201 3689 ROBIN LANE $88.71 0025647603 1855 RED FOX RD $101.02 0025647702 1851 RED FOX RD $75.59 0025648205 3709 BLACKHAWK RD $34.04 0025649203 1844 DEER POND CIR $319.14 0025651704 3747 BROWN BEAR TR $260.57 0025651902 3759 BROWN BEAR TR $135.47 0025652207 3772 BROWN BEAR TR $58.59 0025652306 3766 BROWN BEAR TR $17.07 0025653205 3681 ROBIN LANE $467.26 0024223604 3640 ASHBURY RD $128.66 0024222804 1563 ASHBURY CT $252.24 0024225609 1620 ASHBURY PL $80.00 0024226904 1619 ASHBURY PL $212.32 0025209701 1610 BLACKHAWK LAKE PL $40.96 0025210006 1604 BLACKHAWK LAKE DR $95.32 0025210600 1580 BLACKHAWK LAKE DR $82.59 0025208901 1586 BLACKHAWK HILLS RD $33.96 0025208109 1595 BLACKHAWK LAKE DR $96.09 0025503806 3757 BLACKHAWK PT $65.96 0024406308 1655 BLACKHAWK COVE $452.37 0024117004 3830 RIVERTON AVE $189.45 0024118002 3829 RIVERTON AVE $119.09 0025206004 1450 BLACKHAWK LAKE DR $109.87 0025205907 1509 BLACKHAWK RIDGE WAY $316.41 0025205402 1462 BLACKHAWK LAKE DR $182.87 0025206806 3712 BLACKHAWK LAKE CT $311.07 0011513801 4266 BOULDER RIDGE PT $36.95 0011513900 4264 BOULDER RIDGE PT $32.78 0011514502 4252 BOULDER RIDGE PT $482.28 0011515509 4217 JUNIPER PT $257.61 0011512704 4273 BOULDER RIDGE PT $109.01 0013100706 4205 SUMAC PT $51.25 IoD 0025001207 3824 LAUREL CT $106.28 0025001306 3834 LAUREL CT $44.78 0025004508 3881 DOLOMITE DR $411.03 0025004805 3879 DOLOMITE DR $124.52 0025005208 3871 DOLOMITE DR $202.46 0025005901 3864 DOLOMITE DR $64.88 0025006602 3878 DOLOMITE DR $149.18 0025012907 3805 HEATHER DR $63.04 0025013004 3807 HEATHER DR $92.57 0025007105 3837 HEATHER DR $238.14 0025007600 3847 HEATHER DR $157.68 0025007808 3851 HEATHER DR $188.42 0025008103 3857 HEATHER DR $117.97 0025009804 3852 HEATHER DR $18.30 0025010307 3840 HEATHER DR $133.36 0025010406 3842 HEATHER DR $146.65 0025011206 3826 WILLOW WAY $34.10 0025011909 3808 WILLOW WAY $59.17 0025012105 3806 WILLOW WAY $136.70 0025012600 3802 HEATHER DR $98.05 0037607207 661 BRIDLE RIDGE RD $200.99 0037602604 708 WESCOTT RD $129.91 0037611001 757 MILL RUN CIR $219.89 0037612702 3842 MILL RUN LANE $212.90 0037615309 780 CANTER GLEN CIR $85.74 0037617107 3906 CANTER GLEN DR $249.64 0011910403 1634 NORWOOD DR $93.99 0011901006 4817 SHEVLIN CT $96.95 0011907052 4842 SHEFFIELD LANE $182.40 0011911500 1589 SHERWOOD CT $75.90 0011914009 1532 SHERWOOD WAY $194.53 0011914801 4884 KNOTTINGHAM CIR $499.64 0011918901 4761 LONDON LANE $135.65 0024403206 1384 CRESTRIDGE LANE $58.59 0024403438 3640 CRESTRIDGE CT $45.13 0024403446 3636 CRESTRIDGE CT $31.38 0036702009 3262 ROLLING HILLS DR $152.91 0036723104 3239 HILLSIDE CT $230.89 0036723807 682 HILLSIDE DR $200.21 0036712701 3306 ROLLING HILLS DR $141.40 0036722304 3413 ROLLING HILLS DR $448.75 0036707404 3246 BLACK OAK DR $61.23 0036707107 3234 BLACK OAK DR $135.55 0036603603 540 CHAPEL LANE $197.37 0036115202 1656 DONALD CT $295.69 0036116705 1624 DONALD CT $119.53 0012116000 1085 TIFFANY DR $192.55 (p) 0010612307 4321 PILOT KNOB RD $118.92 0010612414 4375 PILOT KNOB RD $126.11 0025744202 3711 KENNEBEC DR IRR $113.14 0012605408 2119 CLIFFHILL LANE $214.02 0012605507 2115 CLIFFHILL LANE $284.46 0012605804 2103 CLIFFHILL LANE $144.04 0012607602 2128 CLIFFHILL LANE $45.99 0012601803 4471 SCOTT TR $25.96 0012602108 2139 CLIFFVIEW DR $206.91 0012603106 2099 CLIFFVIEW DR $190.07 0012604807 2144 CLIFFVIEW DR $84.68 0012604005 2110 CLIFFVIEW DR $80.77 0012608105 4528 SCOTT TR $276.45 0012608303 4534 SCOTT TR $266.67 0012608907 4556 SCOTT TR $298.85 0012610408 4529 SCOTT TR $68.65 0012610200 4535 SCOTT TR $110.85 0012609509 4555 SCOTT TR $135.40 0012609202 4563 SCOTT TR $64.99 0023301005 4056 DIAMOND PT $113.96 0023300908 4050 DIAMOND PT $183.28 0023103401 2178 GARNET PT $1,210.78 0023103302 2182 GARNET PT $25.39 0023103104 2175 GARNET PT $35.88 0023103005 2133 SAPPHIRE LANE $65.96 0023101801 2146 SAPPHIRE LANE $121.54 0023105109 2100 GARNET LANE $1,186.89 0023104409 2128 GARNET DR $107.96 0023107105 4130 DIAMOND DR $62.55 0023106909 4144 DIAMOND DR $305.35 0023109309 2087 GARNET LANE $116.65 0023108509 2053 GARNET LANE $26.68 0023112808 2088 OPAL DR $119.06 0023112402 2106 OPAL DR $211.11 0023112006 2060 EMERALD LANE $268.40 0023202609 4177 TOPAZ DR $31.02 0023205206 2001 EMERALD LANE $59.49 0023205008 2004 EMERALD LANE $57.46 0010400505 2002 DIFFLEY RD $87.59 0010403905 4242 SANDSTONE DR $157.93 0010402501 4354 JASPER DR $203.53 0010401701 4271 RAHN RD $55.00 0010309508 4247 SANDSTONE DR $59.18 0010305704 4248 JASPER DR $247.99 0010307205 2042 CORAL LANE $146.57 0010310605 2063 CORAL LANE $592.61 0010303303 4253 JASPER DR $278.06 of 0010303808 4287 JASPER DR $46.61 0010301406 4247 LIMESTONE DR $92.96 0010207603 4259 AMBER CT $29.47 0010207405 4263 AMBER CT $30.54 0010206605 4295 AMBER DR $46.86 0010206506 4301 AMBER DR $224.85 0010205409 2069 MARBLE LANE $185.41 0010209104 4256 DIAMOND DR $63.57 0010208601 4230 DIAMOND DR $124.85 0010210607 4251 DIAMOND DR $283.12 0010210201 2125 MARBLE LANE $169.12 0010100105 4206 NICOLS RD $816.64 0023101702 4064 NICOLS RD $171.00 0023302003 2132 CARNELIAN LANE $104.21 0023102304 4084 DIAMOND DR $462.65 0023210107 2106 JADE LANE $161.51 0023211303 2058 JADE LANE $167.40 0023211402 2050 JADE LANE $89.40 0023211600 2042 JADE LANE $128.61 0023212608 2018 CARNELIAN LANE $201.80 0023208101 2025 JADE LANE $493.45 0023208705 2049 JADE LANE $64.96 0023302607 2098 CARNELIAN LANE $126.49 0023302805 2090 CARNELIAN LANE $1,189.48 0023209505 2085 JADE LANE $186.10 0023215601 2038 FLINT LANE $95.95 0023215502 2034 FLINT LANE $87.21 0023215205 2022 FLINT LANE $110.40 0023307606 2082 BLUESTONE DR E $156.94 0023214604 2025 FLINT LANE $85.67 0023214208 2041 FLINT LANE $118.43 0023304108 2101 CARNELIAN LANE $237.16 0023304009 2097 CARNELIAN LANE $222.25 0023304603 2069 BLUESTONE DR E $127.63 0023304900 2057 BLUESTONE LANE $205.54 0023305006 2053 BLUESTONE LANE $116.25 0023305808 2021 BLUESTONE LANE $50.09 0010406601 4339 RAHN RD $1,121.53 0010407104 4369 RAHN RD $156.88 0010407302 2019 SHALE LANE $80.25 0010409407 4344 SANDSTONE DR $277.10 0010408102 4391 ONYX DR $86.38 0010201200 2073 QUARTZ LANE $300.96 0010203701 2106 MARBLE LANE $100.11 0010202505 2058 MARBLE LANE $74.12 0010109106 2125 COPPER LANE $136.02 0010110807 2074 QUARTZ LANE $98.59 Lea 0010103604 4315 DIAMOND DR $73.24 0010101707 2112 SHALE LANE $50.42 0010101905 2120 SHALE LANE $198.36 0010102200 2134 SHALE LANE $174.47 0010105609 2091 SHALE LANE $205.68 0010104602 2133 SHALE LANE $46.05 0010108702 4352 DIAMOND DR $203.57 0010108009 4339 COPPER PT $1,149.46 0023603509 1801 TURQUOISE TR $162.45 0023602600 1837 TURQUOISE TR $177.23 0023310303 3940 BERYL RD $31.88 0023309008 1949 TURQUOISE TR $205.14 0023309107 1941 TURQUOISE TR $155.09 0023309503 1921 TURQUOISE TR $66.78 0023308406 3953 BERYL RD $150.00 0023505605 4058 RAHN RD $170.31 0023507700 4034 BERYL RD $350.66 0023506504 4035 MICA TR $731.06 0023511207 3961 MICA TR $188.35 0023511801 3973 PUMICE LANE $96.33 0023600901 1820 CINNABAR CT $79.09 0023601602 1812 TURQUOISE TR $26.53 0023607302 3948 CINNABAR DR $280.47 0023803604 3966 MICA TR $165.49 0023509508 4058 OLIVINE DR $99.27 0023509904 4016 MICA TR $142.79 0023508807 4046 MICA TR $159.05 0023509003 4059 OLIVINE DR $135.59 0023508500 4064 MICA TR $82.21 0023502800 1952 CARNELIAN LANE $221.09 0023502701 1956 CARNELIAN LANE $53.39 0023610702 1875 GOLD TR $247.42 0023702400 1778 SERPENTINE DR $81.20 0023702004 1787 GOLD CT $49.90 0023701402 1784 GOLD CT $59.09 0023700800 3937 TURQUOISE PT $174.05 0023700206 3901 TURQUOISE PT $58.59 0023704406 3941 BLACKHAWK RD $75.59 0023607609 1778 TURQUOISE TR $222.67 0023607906 3957 PERIDOT PATH $127.59 0023912801 1762 GABBRO TR $183.46 0023912603 1766 GABBRO TR $64.92 0023912405 1770 GABBRO TR $134.21 0023802101 4019 PUMICE LANE $31.72 0023802002 4013 PUMICE LANE $361.28 0023801806 4001 PUMICE LANE $473.03 0023807001 1847 TACONITE TR $83.34 ME 0023805906 1831 CARNELIAN LANE $30.78 0023807803 1848 TACONITE TR $45.84 0023808009 1840 TACO ITE TR $113.09 0023808207 4013 LIMONITE LANE $107.32 0023808801 1839 CARNELIAN LANE $196.21 0023810203 1847 PUMICE PT $366.98 0023810609 4018 PUMICE LANE $308.24 0023800600 1854 JADE LANE $422.34 0023801004 4076 LIMONITE LANE $55.14 0023811409 1830 CARNELIAN LANE $179.37 0023811615 4064 MAGNETITE PT $58.84 0023905300 4054 HALITE LANE $125.00 0023913403 1777 TACONITE PT $165.71 0023913106 4007 BLACKHAWK RD $184.82 0023913007 4001 BLACKHAWK RD $865.36 0023909609 1806 TACONITE TR $135.66 0023909807 1798 TACONITE TR $285.25 0023910508 1770 TACONITE TR $101.28 0023911506 1807 BLUESTONE DR E $146.73 0023907405 1790 BLUESTONE DR E $76.70 0023908106 1775 CARNELIAN LANE $87.59 0023908601 1795 CARNELIAN LANE $67.09 0023906209 4072 CINNABAR DR $111.14 0023906407 4060 CINNABAR DR $48.27 0024114704 3857 RIVERTON AVE $135.87 0024108904 1721 MONTICELLO AVE $112.23 0024105108 1725 DEERWOOD DR $87.21 0024105306 1733 DEERWOOD DR $51.71 0024106007 1742 SARTELL AVE $79.71 0023609308 3872 CINNABAR DR $208.17 0023611502 3885 CALCITE DR $74.84 0023713902 1764 SILVER BELL RD $156.03 0023710601 3820 COUNTRY CREEK WAY $260.48 0023710304 3828 COUNTRY CREEK WAY $231.88 0023709900 3842 COUNTRY CREEK WAY $157.02 0023708100 3813 LODESTONE LANE $54.24 0013193909 2207 MARILYN AVE $230.65 0013194907 2206 MARILYN AVE $18.19 0013195300 4931 RUSTEN RD $117.30 0013195508 4939 RUSTEN RD $99.74 0013195904 4955 RUSTEN RD $117.26 0013196100 4954 RUSTEN RD $196.74 0013196407 4942 RUSTEN RD $116.58 0013197306 4906 RUSTEN RD $171.81 0013238506 4677 NICOLS PT $77.85 0024715104 1355 CHATTERTON RD $250.15 0024714008 1360 CHATTERTON CT $97.04 �s- 0024716409 0024716300 0038310702 0038311007 0038311502 0011303500 0011303807 0010800803 0011302700 0011303211 0011304904 0012102406 0012102208 0012102109 0012102000 0012105607 0012100707 0012100202 0012105201 0012104501 0012104105 0012107801 0012108205 0012108601 0012108908 0012109500 0012109807 0012110201 0012110805 0012111704 0012611901 0012612701 0012613204 0012613709 0012617403 0012614905 0012615506 1392 CHATTERTON RD 1396 CHATTERTON RD 506 CHAPEL CT 500 CHAPEL CT 497 CHAPEL CT 1381 LAKESIDE DR 1363 LAKESIDE DR 4455 CHES MAR CIR 1374 LAKESIDE CIR 1394 LAKESIDE CIR 4520 OAK LEAF CIR 4586 CANTEBURY CIR 4590 CANTEBURY CIR 4592 CANTEBURY CIR 4595 CANTEBURY CIR 1084 KIRKWOOD DR 4595 MAPLE LEAF CIR 4579 MAPLE LEAF CIR 1095 KIRKWOOD DR 1079 KIRKWOOD DR 1063 KIRKWOOD DR 1123 KIRKWOOD DR 1113 KIRKWOOD DR 4553 HORIZON CIR 1110 KIRKWOOD DR 4568 HORIZON CIR 4580 HORIZON CIR 4596 HORIZON CIR 4583 HORIZON CIR 4563 HORIZON CIR 45188 CINNAMON RIDGE TR 4510B CINNAMON RIDGE TR 4516 CINNAMON RIDGE TR 4504 CINNAMON RIDGE TR 4501B CINNAMON RIDGE TR 4496 CINNAMON RIDGE TR 4486 CINNAMON RIDGE TR 0012616405 4478B CINNAMON RIDGE TR 0012621900 4590 CINNAMON RIDGE TR 0012622809 4564 CINNAMON RIDGE TR 0012623203 4552 CINNAMON RIDGE TR 0012621306 4571 CINNAMON RIDGE TR 0012618708 4510 SLATER RD 0012627600 4481 SLATER RD 0012628103 4463 SLATER RD 0012628202 4461 SLATER RD 0012628301 4459 SLATER RD $74.09 $121.59 $118.38 $226.98 $221.09 $179.27 $86.61 $73.48 $171.55 $78.48 $71.63 $146.18 $148.59 $179.33 $67.90 $40.05 $112.42 $146.98 $106.67 $187.97 $76.13 $156.38 $125.73 $27.29 $309.25 $92.71 $620.93 $52.56 $179.58 $38.43 $34.50 $41.17 $88.79 $71.86 $61.00 $64.41 $72.06 $129.61 $82.60 $159.34 $161.07 $118.53 $17.14 $88.91 $81.40 $246.99 $64.63 NIP 0012624201 0012625406 0012627006 0012626008 0012631602 0012631107 0012631206 0012630703 0012629903 0012632667 0012632766 0012632790 0012632899 0012632907 0012632923 0012632964 0012632998 0012633103 0012633046 0011600509 0013200407 0013201009 0036140903 0036141802 0036142404 0036142701 0036146207 0036112589 0036112787 0036120509 0037506300 0037505906 0037504107 0036307908 0036311207 0036313203 0036313609 0038202008 0038209508 0038230603 0038230801 0038247300 0038247409 0038316808 4431 SLATER RD 4403 SLATER RD 4468 SLATER RD 4436 SLATER RD 4469 CINNAMON RIDGE CIR 4455 CINNAMON RIDGE CIR 4457 CINNAMON RIDGE CIR 4443 CINNAMON RIDGE CIR 4419 CINNAMON RIDGE CIR 4462 CINNAMON RIDGE TR 4444 CINNAMON RIDGE TR 4438 CINNAMON RIDGE TR 4420 CINNAMON RIDGE TR 4418 CINNAMON RIDGE TR 4414 CINNAMON RIDGE TR 4408 CINNAMON RIDGE TR 4398 CINNAMON RIDGE TR 4378 CINNAMON RIDGE TR 4370 CINNAMON RIDGE TR 1835 BEECHER DR 1850 CLIFF LAKE CT 1862 CLIFF LAKE CT 1610 SNOWFLAKE DR 3243 EVERGREEN DR 3231 EVERGREEN DR 3225 EVERGREEN DR 3236 EVERGREEN DR 3147 FARNUM DR 1593 FOUR OAKS RD 3146B FARNUM DR 4151 LANTERN LANE 624 LANTERN CT 4142 LANTERN LANE 2988 PILOT KNOB RD 2990 BURNSIDE AVE 2804 VILAS LANE 2841 VILAS LANE 536 ESK LANE 4083 PRAIRIE RIDGE RD 500 TYNE LANE 508 TYNE LANE 565 COVENTRY PKWY 569 COVENTRY PKWY 607 CRANE CREEK LANE 0038317301 597 CRANE CREEK LANE 0038318101 590 CRANE CREEK LANE 0038319109 3138 CRANE CREEK PL $63.44 $62.20 $149.30 $147.99 $177.32 $105.93 $167.18 $220.68 $558.65 $108.50 $140.00 $147.60 $130.32 $204.30 $157.32 $23.73 $35.16 $84.97 $593.35 $72.28 $129.46 $120.83 $68.63 $55.41 $59.45 $98.89 $77.59 $245.22 $77.09 $161.55 $25.00 $102.83 $227.85 $212.31 $80.07 $275.98 $155.60 $201.87 $404.03 $213.90 $118.97 $125.17 $54.74 $202.21 $63.79 $84.17 $239.95 LOP 7 0038320800 0024904104 0024904203 0024903502 0024903007 0024902801 0024904609 0024904906 0024905705 0025308909 0025310202 0025310988 0025660408 0025610809 0025611203 0025633702 0089907490 0089907555 0036407708 0036404507 0036402600 0036401206 0036401917 0036406205 0036406114 0036406106 0036406015 0036405710 0024337305 0024601106 0024605602 0024606501 0024605107 0024605206 0024604100 0025719501 0025719600 0038275103 0038276507 0038272811 & 0038272803 0012035408 0012035804 0012904603 0012907200 0012904009 0012913000 0012910808 3143 CRANE CREEK PL 1264 DUCKWOOD DR 3605 CROSSROAD CT 3610 DENMARK AVE 3622 DENMARK AVE 3624 DENMARK AVE 3613 CROSSROAD CT 3617 CROSSROAD CT 3604 CROSSROAD CT 1423 CUTTERS LANE 1432 CUTTERS LANE 1446 ROCKY LANE 3989 FAWN WAY 4071 BEAVER DAM RD 4055 BEAVER DAM RD 1863 RUBY CT N 659 PARKSIDE CT 4920 PARKSIDE CIRCLE 1382 QUARRY LANE 3153 JURDY CT N 1325 JURDY RD 3210 MARICE CT 1352 JURDY RD 3198 JURDY CT S 3200 JURDY CT S 3202 JURDY CT S 3206 JURDY CT S 3205 JURDY CT S 1320 DRESDEN CT 3560 WIDGEON WAY 1201 SPOONBILL CIR 1179 KITTIWAKE CIR 3553 WIDGEON WAY 3561 WIDGEON WAY 3552 WIDGEON WAY 4177 OLD SIBLEY MEM HWY 4173 OLD SIBLEY MEM HWY 3412 EAGAN OAKS CT 810 EAGAN OAKS LANE 1288 PROMENADE PL 2065 ROYALE DR 2087 ROYALE CT 4465B CLOVER LANE 1843 WALNUT LANE 4464 CLOVER LANE 4404 CLOVER LANE 4449B CLOVER LANE $47.87 $46.04 $52.24 $30.07 $116.03 $185.52 $253.78 $227.27 $118.84 $49.24 $447.15 $165.37 $44.71 $99.58 $51.03 $259.06 $66.77 $149.54 $102.90 $240.64 $119.86 $155.22 $37.83 $51.15 $60.60 $79.05 $203.79 $186.60 $110.21 $19.76 $72.34 $267.49 $46.52 $64.17 $172.87 $119.23 $139.16 $74.35 $286.95 $3,594.74 $132.78 $323.80 $81.91 $390.40 $101.74 $153.19 $67.98 mol 0012909602 0012908802 0025303603 0025305004 0024321911 0025744905 0010602803 0010603108 0010603900 0010606101 0010605707 0013022504 0013022603 0013120605 0012236006 0012236402 0012237103 0012238408 0012239208 0012241402 0012240701 0012239406 0012242707 0012265302 0012265203 0012265906 0012262507 0025718909 0023410616 0038265104 0038298600 0038301701 0038288908 0038289104 0038302808 0038304507 0024428120 0012205001 0036601508 & 0038337705 0037203007 0037200508 0037200805 0037203106 0023902000 0025723909 0025724006 0025724303 4431B CLOVER LANE 4419B CLOVER LANE 1415 DEERWOOD CT 4002 DEERWOOD TR 3702 DENMARK AVE 1109 CELIA CT 4236 SEQUOIA DR 4233 SEQUOIA DR 4241 LODGEPOLE DR 4343 SEQUOIA DR 4313 SEQUOIA DR 1382 CAMELBACK DR 1378 CAM ELBACK DR 4755 CYPRESS PT 4460 LYNX CT 4467 FAWN RIDGE TR 4481 FAWN RIDGE TR 4463 WHITETAIL WAY 4483 WHITETAIL WAY 4462 REINDEER LANE 4476 REINDEER LANE 736 HAY LAKE RD N 4500 WHITETAIL WAY 4505 OAK POND RD 4501 OAK POND RD 4506 OAK POND RD 4508 WHITETAIL WAY 1827 JOURDAN CT 1834 JOURDAN CT 3845 NORTH RIDGE DR 905 HYLAND CT 842 GOVERN CIR 894 OAK CT 886 OAK CT 826 BALD LAKE CT 3877 BIG TIMBER TR 3575 PILOT KNOB RD 745 GOLDEN MEADOW RD 2815 DODD RD 3795 GREENSBORO DR 1000 GREENSBORO LANE 3786 GREENSBORO CT 3770 GREENSBORO DR 4106 BLACKHAWK RD 1783 TALON TR 1779 TALON TR 4172 RAPTOR RD $66.07 $223.17 $130.09 $379.03 $52.86 $68.21 $87.55 $186.99 $138.24 $73.31 $59.18 $107.71 $187.41 $112.87 $186.36 $33.20 $35.56 $272.35 $332.58 $99.74 $219.32 $82.24 $38.00 $75.14 $218.37 $138.76 $189.69 $272.14 $139.15 $78.98 $225.75 $209.22 $58.10 $273.89 $153.73 $202.93 $189.02 $71.94 $60.52 $257.96 $253.76 $70.44 $72.64 $92.52 $168.72 $154.96 $339.66 now 0025725300 4132 RAPTOR RD $168.85 0025725409 4128 RAPTOR RD $96.86 0025725805 1715 TALON TR $75.01 0025728205 1724 TALON TR $62.47 0025675901 1750 SKATER CIR $161.03 0015504210 4871 BISCAYNE AVE $60.29 0025112905 1581 PACIFIC AVE $40.65 0025101502 3497 COACHMAN RD $258.82 0025102005 3527 COACHMAN RD $263.29 0025102104 3533 COACHMAN RD $302.91 0025104902 1621 BOARDWALK $93.60 0025105107 1629 BOARDWALK $263.50 0025107202 1636 BOARDWALK $87.59 0025108507 1599 PARK PL $368.56 0025109000 3569 COACHMAN RD $62.09 0025110008 3575 COACHMAN RD $74.66 0025110404 1601 PACIFIC AVE $273.26 0025111600 3586 BALTIC AVE $84.09 0036607505 645 RITA CT $264.44 0036607901 3220 RANDOM RD $187.89 0036605905 3318 WREN LANE $76.97 0036605301 3320 ROLL LANE $198.59 0013127808 4321 DORCHESTER CT $98.59 0013152509 554 HAWTHORNE WOODS DR $131.21 0010600609 4265 HEINESTRASSE $132.90 0024901605 1311 CRESTRIDGE LANE $435.00 0024902009 1303 CRESTRIDGE LANE $58.39 0024902405 1297 CRESTRIDGE LANE $55.78 0036300507 1440 HIGHVIEW AVE $171.70 0025402306 1387 MICHELLE DR $173.34 0025401704 3960 VERSAILLES CT $331.84 0023917008 4170 MEADOWLARK WAY $83.56 0023917404 4164 MEADOWLARK WAY $107.03 0023918105 4150 MEADOWLARK WAY $73.78 0023919509 4140 MEADOWLARK WAY $50.30 0023923105 4133 MEADOWLARK PT $84.25 0023922701 4141 MEADOWLARK PT $32.78 0023919608 4112 SOUTH MEADOWLARK RD $149.78 0023921604 4078 SOUTH MEADOWLARK RD $64.72 0036800803 3950 WORCHESTER DR $219.75 0036801009 3942 WORCHESTER DR $218.68 0036803401 3816 FAIRHAVEN RD $257.36 0036804003 3887 WORCHESTER DR $247.61 0036806305 3904 STONEBRIDGE DR N $78.98 0036816601 697 HAVENHILL RD $268.09 0036822203 721 BRADFORD CIR $180.69 0037510401 4086 FOXMOORE CT $150.04 7b 0037513801 4101 BAFFIN BAYS $254.16 0037513504 4079 CAMBERWELL DR N $224.35 0038220208 4040 CAMBERWELL DR N $96.17 0038223707 742 CAMBERWELL DR $132.10 0024707408 1280 RASPBERRY LANE $71.34 0024700601 1294 BERRY RIDGE RD $54.34 0024709909 4103 BLUEBERRY LANE $155.76 0024709107 4126 BLUEBERRY LANE $223.25 0024707804 4178 BLUEBERRY CIR $188.47 0036408029 1335 TOWERVIEW RD $99.33 0024461204 4020 HOSFORD HILLS RD $226.50 0012016614 2086 KINGS RD $76.99 0012305702 4708 PENKWE CIR $108.50 0012306809 4676 PENKWE WAY $84.48 0012307609 1649 COVINGTON LANE $234.57 0012300604 4699 RIDGE CLIFFE DR $181.39 0012302501 4676 RIDGE CLIFFE DR $82.09 0012303400 4658 RIDGE CLIFFE DR $76.30 0012310108 46411/2 PENKWE WAY $65.46 0012310306 4639 1/2 PENKWE WAY $219.82 0012311106 46311/2 PENKWE WAY $377.80 0012312005 4621 PENKWE WAY $1,105.95 0012311809 4623 PENKWE WAY $603.77 0012312500 4617 1/2 PENKWE WAY $31.89 0012312807 4613 PENKWE WAY $46.89 0012316709 4654 PENKWE WAY $196.34 0012317707 4622 RIDGE CLIFFE DR $183.93 0012318309 46161/2 RIDGE CLIFFE DR $140.57 0012319109 4608 1/2 RIDGE CLIFFE DR $803.11 0012319000 4608 RIDGE CLIFFE DR $61.97 0012319703 4602 RIDGE CLIFFE DR $185.08 0012316485 4619 RIDGE CLIFFE DR $48.70 0036304129 2841 BRIDGEVIEW TER $337.04 0036107209 3302 DONALD AVE $298.20 0036107605 3318 DONALD AVE $216.50 0036602019 3211 HWY 55 $117.60 0036611804 3107 JOYCE CT $136.72 0024465908 1434 KINGS WOOD RD $238.53 0024464208 1482 KINGS WOOD RD $84.09 0025677808 1463 KINGSWOOD POND OVLK $29.55 0012403408 4585 LAKE PARK DR $356.96 0012402509 4521 LAKE PARK DR $36.10 0012401808 4554 LAKE PARK CT $156.47 0012402202 4536 LAKE PARK DR $92.45 0012206900 627 ATLANTIC HILL DR $73.94 0012205209 670 ATLANTIC HILL DR $266.21 0012205506 650 ATLANTIC HILL DR $176.54 � I 0012206603 618 ERIE CT $196.98 0012208302 582 MICHIGAN CT $70.60 0013131404 590 TODD AVE $96.48 0013131909 612 MCFADDENS TR $35.54 0036434306 3095 SHIELDS DR $90.19 0036430908 3070 SHIELDS DR 106 $136.42 0036430502 3080 SHIELDS DR 104 $38.87 0036430205 3080 SHIELDS DR 107 $139.33 0036103406 3314 HERITAGE LANE $81.09 0036105617 3240 HERITAGE LANE $155.74 0013183207 4225 DANIEL DR $545.07 0037400801 3993 NORTHVIEW TER $181.10 0037401403 4025 NORTHVIEW TER $298.78 0037401700 4037 NORTHVIEW TER $152.60 0037016607 1063 HUMMINGBIRD LANE $133.38 0037010105 3615 FALCON WAY $121.09 0037011103 3638 BLUE JAY WAY $107.13 0037010303 3670 BLUE JAY WAY $212.85 0037012101 3613 BLUE JAY WAY $193.51 0037011905 3605 BLUE JAY WAY $39.02 0037011806 3601 BLUE JAY WAY $216.78 0037014503 3643 FALCON WAY $193.41 0037015104 3632 FALCON WAY $370.18 0037022407 3663 CARDINAL WAY $114.51 0037018900 3695 FALCON WAY $120.76 0037018504 3679 FALCON WAY $292.69 0012429502 4354 BRADDOCK TR $161.76 0012430104 4336 LEX POINTE PKWY $210.72 0012432506 979 POINTE WAY $33.20 0012435608 953 JEFFERSON LANE $70.27 0012435103 933 JEFFERSON LANE $76.84 0012436200 4448 HAMILTON DR $42.53 0012436705 952 JEFFERSON LANE $73.48 0012437802 4337 LIVINGSTON DR $60.35 0037708302 1055 BRIAR CREEK RD $209.34 0037708005 1043 BRIAR CREEK RD $360.39 0037707502 1023 BRIAR CREEK RD $101.43 0037710902 1057 KETTLE CREEK RD $127.02 0037700606 3901 PRINCETON TR $11.79 0037705100 1060 TICONDEROGA TR $146.89 0037705308 1044 TICONDEROGA TR $25.00 0037702305 3904 PRINCETON TR $61.55 0037701901 3928 PRINCETON TR $320.27 0037806304 3922 BOSTON CIR $55.58 0037807708 1018 BOSTON HILL RD $173.51 0037718509 1034 SAVANNAH RD $297.32 0037717204 1039 SAVANNAH RD $190.79 /,�), 0037716800 1023 SAVANNAH RD $200.33 0037811809 3869 DANBURY TR $99.61 0037714607 964 SAVANNAH RD $107.54 0037808102 1000 BOSTON HILL RD $223.60 0037818200 3819 DANBURY TR $160.19 0037808904 1075 NORTHVIEW PARK RD $128.73 0037811205 979 NORTHVIEW PARK RD $114.51 0037801909 1006 TICONDEROGA TR $174.95 0037801503 1014 TICONDEROGA TR $41.80 0012460903 4403 HAMILTON DR $140.28 0012462008 4392 HAMILTON DR $245.26 0013115902 4220 DANIEL DR $152.71 0013143102 949 WILDFLOWER CT $86.76 0013144902 965 CONEFLOWER CT $221.07 0013145503 997 WILDFLOWER CT $1,214.31 0013147608 1051 WALNUT RIDGE DR $175.02 0013149703 4331 JENNIFER CT $278.81 0013149802 4327 JENNIFER CT $53.59 0013178603 1005 TRILLIUM CT $258.43 0013179908 953 TRILLIUM CT $277.29 0013285507 1154 LEXINGTON RIDGE CT $41.33 0013282900 510 BROOKLYN CT $130.21 0013284104 551 CAYLIN CT $245.19 0011118106 1659 WOODGATE LANE $432.39 0011117405 1670 WOODGATE LANE $181.06 0011121803 1753 CANVASBACK LANE $273.50 0011122306 4366 WOODGATE LANE N $88.42 0011125507 4354 WOOD DUCK CIR $298.28 0011125903 4342 WOODGATE LANE N $70.90 0011126703 4310 WOODGATE LANE N $190.35 0013206909 4304 PINTAIL CT $204.42 0013208400 4296 GADWALL CT $213.97 0013208707 4284 GADWALL CT $86.61 0013209705 1713 BRANT CIR $209.57 0013211503 1785 BRANT CIR $214.41 0011620804 4621 MANOR DR $201.33 0013119508 4667 TAMIE AVE $55.15 0036504801 1057 KENNETH ST $409.56 0036504900 1061 KENNETH ST $261.66 0036506301 1046 KENNETH ST $159.11 0036503704 2836 LEXINGTON AVE S $106.54 0036507705 1069 BEATRICE ST $148.87 0036507507 1061 BEATRICE ST $159.84 0036507408 1057 BEATRICE ST $259.38 0036508406 1066 BEATRICE ST $12.04 0036510105 1061 MCKEE ST $92.40 0036510204 1065 MCKEE ST $211.98 --�3 0036512101 1061 KEEFE ST $211.58 0036105203 3345 HERITAGE LANE $211.24 0011702602 4241 BEAVER DAM RD $95.80 0011704509 1961 TIMBER WOLF TR N $261.90 0011704707 1969 TIMBER WOLF TR N $147.89 0011708203 1972 TIMBER WOLF TR S $170.08 0011701604 1989 BADGER CT $34.27 0011701802 1977 BADGER CT $230.59 0011714300 4353 BEAR PATH TR $97.64 0011714003 4365 BEAR PATH TR $179.46 0011713807 4373 BEAR PATH TR $287.92 0011713401 4389 BEAR PATH TR $164.86 0011707502 1971 TIMBER WOLF TR S $132.08 0011713005 4386 BEAR PATH TR $99.74 0011715109 1960 SHALE LANE $425.07 0023207103 4137 RAHN RD $31.96 0025729203 4141 RAHN RD $273.33 0025668906 1685 DONEGAL CT $277.30 0025671108 3930 DONEGAL WAY $158.13 0025696709 3962 GREYSTONE RIDGE $125.34 0013266408 691 ROSA CT $101.94 0013266804 707 ROSA CT $163.21 0025730904 2128 CEDAR GROVE TR $96.72 0025731001 2130 CEDAR GROVE TR $165.01 0025731407 2138 CEDAR GROVE TR $126.40 0025746207 4024 CEDAR GROVE LANE $30.41 0012217006 4232 BRADDOCK TR $92.47 0012215703 4215 VALLEY FORGE PL $160.80 0012214508 4210 TRENTON RD $77.85 0012223301 4279 VALLEY FORGE PL $233.78 0012224200 4289 TRENTON TR $169.09 0012221701 4292 TRENTON TR $199.94 0012222501 4270 VALLEY FORGE PL $86.81 0012228003 4310 TRENTON TR $230.74 0012228102 4306 TRENTON TR $33.31 0012421400 869 CURRY TR $64.72 0012423604 844 CURRY TR $78.74 0010809416 4424 OAK CHASE RD $121.01 0010808103 4565 OAK CHASE CIR $104.15 0012633905 2243 MAHOGANY WAY $239.62 0025680109 4058 JOHNNY CAKE RIDGE RD $132.03 0025681206 1624 JOHNNY CAKE RIDGE WA $90.09 0025688904 1688 OAKBROOKE WAY $156.21 0025692500 1619 OAKBROOKE DR $131.28 0025693607 1665 OAKBROOKE CIR $123.18 0025702309 1555 JOHNNY CAKE ALCOVE $317.54 0025505504 1561 JOHNNY CAKE ALCOVE $219.35 i q 0025703604 1564 OAKBROOKE TER $103.93 0025703901 1570 OAKBROOKE TER $430.29 0025680000 4062 JOHNNY CAKE RIDGE RD $91.46 0025704404 4104 OAKBROOKE CURVE $62.84 0025715608 4113 OAKBROOKE CURVE $49.87 0025715707 4138 OAKBROOKE CURVE $113.84 0025716101 4130 OAKBROOKE CURVE $166.11 0012131504 4445 LYNX CT $15.91 0012133401 775 COUGAR DR $72.33 0012134904 768 COUGAR DR $86.61 0013237904 911 OAKWOOD HEIGHTS CIR $46.83 0013237706 907 OAKWOOD HEIGHTS CIR $190.28 0036215606 1481 MCCARTHY RD $16.70 0036209401 1556 RED CEDAR RD $130.52 0036306538 1419 OSTER DR $70.12 0012212007 4539 HAY LAKE RD S $90.51 0012280624 668 OVERHILL RD $286.22 0012280970 4513 HAY LAKE RD S $108.50 0012280673 659 OVERHILL RD $322.27 0012203501 4352 STIRRUP ST $145.46 0013000609 4619 PARKRIDGE DR $122.34 0013002100 4618 PARKRIDGE DR $116.22 0013018908 4650 PARKRIDGE CT $83.91 0013018007 4680 PARKRIDGE DR $152.28 0013015607 4659 PARKRIDGE DR $94.58 0012005427 & 0012005419 2075 CLIFF RD $205.61 0012833406 4778 GALAXIE AVE $73.48 0012826806 4742 PONDVIEW DR $251.61 0012827200 4731 RIDGE WIND TR $182.67 0012832705 4736 WEST WIND TR $64.72 0012822607 4723 NARVIK DR $205.70 0012824801 1887 COVINGTON LANE $211.03 0012828208 4744 RIDGE WIND TR $62.51 0025742206 1510 VIOLET LANE $66.57 0024323503 3762 DENMARK TR E $64.74 0024323206 3756 DENMARK TR E $115.84 0024322208 3716 DENMARK CT E $148.18 0024322109 3712 DENMARK CT E $104.32 0024325607 3727 DENMARK CT W $92.59 0024324501 3757 DENMARK TR W $209.73 0024340002 3661 PINECREST CT $94.83 0013246707 1517 COVINGTON LANE $148.40 0013256904 4613 SUMMIT PASS $28.48 0013259502 1520 PINETREE TR $49.16 0024302549 3643 KOLSTAD RD $165.72 0013189105 4808 WESTON HILLS DR $195.68 0013192000 535 WHITE PINE WAY $224.23 0013249206 4830 SYCAMORE CT $94.48 0025642505 1473 ENGLERT RD $71.03 0038334900 3046 POPPLER LANE $23.87 0036204709 2860 SIBLEY HILLS DR $46.72 0036205003 2852 SIBLEY HILLS DR $91.14 0036232007 1550 SKYLINE CT $146.84 0036232403 1547 SKYLINE TR $13.11 0036407104 1335 QUARRY LANE $191.73 0012026209 2017 PIN OAK DR $107.56 0012027108 2035 PIN OAK DR $207.20 0012031407 2012 VIENNA LANE $191.61 0012031209 2016 VIENNA LANE $262.45 0025500406 3760 BLACKHAWK RD $170.44 0012701603 1729 NOKIA WAY $148.50 0012702502 4665 BAMBLE CIR $317.89 0012703104 4654 PELLO CIR $61.93 0012704300 4650 LENORE LANE $88.55 0012708707 4759 NARVIK DR $236.90 0012711206 1847 KARIS WAY $58.04 0012711305 4611 LENORE LANE $223.96 0012712808 1846 KARIS WAY $115.77 0012714002 1801 COVINGTON LANE $150.31 0012802609 4715 LUND PT $42.52 0012803102 4714 TANA PT $104.79 0012802807 4725 LUND PT $123.34 0012805107 4684 HIRTA PT $179.05 0012806808 4676 HORTEN PT $92.92 0012808002 4685 ALTA PT $33.76 0012807301 4684 STAVERN PT $76.18 0012807103 4683 STAVERN PT $107.55 0012807202 4687 STAVERN PT $69.71 0012809703 4670 TRAVERSE PT $166.05 0012810206 4677 TRAVERSE PT $149.58 0012812301 46711ACKSTONE PT $94.51 0012813002 4672 LENORE LANE $112.72 0012813705 4684 LENORE LANE $125.52 0012813606 4686 LENORE LANE $60.02 0012815403 4752 FLORA DR $51.52 0012819900 4701 SNOWBELL PT $122.98 0012819306 4704 HIDDEN PT $75.74 0012818407 4702 GRENADA PT $85.54 0012817201 4709 MARKHAM PT $128.02 0012808804 1757 KARIS WAY $207.79 0013215405 1769 NOKIA WAY $325.28 0036230506 1590 STEPHANIE CIR $113.15 0023415201 1750 MONTEREY LANE $72.19 0036202604 2954 SIBLEY MEMORIAL HWY $100.44 -7(-p 0011202900 4362 METCALF DR $398.09 0011205507 4377 METCALF DR $94.82 0011206000 2259 CLARK CT $83.52 0036307700 2987 PILOT KNOB RD $182.34 0023418601 3710 KNOLL RIDGE DR $47.34 0038308003 943 WILD ROSE CT $185.53 0012200507 755 LASSO LANE $164.01 0012201307 773 HACKMORE DR $71.40 0012001608 4905 SAFARI CT S $106.00 0012004602 4860 SAFARI PASS $60.35 0012002309 1947 SAFARI TR $333.00 0012002408 1943 SAFARI TR $95.37 0013107305 2035 SAFARI HEIGHTS TR $174.37 0013107404 2039 SAFARI HEIGHTS TR $171.15 0013108204 4898 ROYALE TR $78.12 0024804205 3603 WIDGEON WAY $32.60 0024800203 1231 MOURNING DOVE CT $105.59 0024801201 3641 WIDGEON WAY $100.00 0024809600 3696 WIDGEON WAY $291.72 0024810608 3701 WIDGEON WAY $26.62 0024833204 1192 DUCKWOOD TR $50.09 0024831703 1207 DUCKWOOD TR $263.33 0024832602 3720 FALCON WAY $66.34 0025663907 3740 BURGUNDY DR $76.87 0012130407 850 SUDBERRY LANE $55.98 0012130704 856 SUDBERRY LANE $105.48 0025605908 1413 HORSESHOE CIR $115.00 0025605403 1408 HORSESHOE CIR $95.39 0025600503 1495 PALOMINO TR $87.91 0025600602 1499 PALOMINO TR $64.11 0035500305 3207 SIBLEY MEMORIAL HWY $93.31 0025502600 1350 ROCKY LANE $10.17 0012644217 2245 JAMES CT $126.52 0036902005 3715 SOUTH HILLS LANE $166.11 0036901700 3709 SOUTH HILLS LANE $118.04 0013235908 4509 ALICIA DR $261.08 0013237102 4521 ALICIA DR $112.87 0037104304 4178 PENNSYLVANIA AVE $106.06 0037104700 4187 READING $100.00 0037105103 4188 READING $97.53 0037106606 4114 PENNSYLVANIA AVE $195.35 0037104205 4183 PENNSYLVANIA AVE $76.52 0037101201 4108 STATES AVE $55.27 0037102902 4107 STATES AVE $134.30 0037111606 4124 NEW YORK AVE $246.29 0037116902 4036 PENNSYLVANIA AVE $623.16 0037116407 4056 PENNSYLVANIA AVE $167.10 7� 0013292107 0025630609 0038254306 0025200908 0025203902 0025203100 0025221409 0025223009 0012137006 0013263009 0011716602 0011716800 0011717006 0011717303 0011719705 0011719804 0011720000 0011720802 0011721206 0011721305 0011723608 0011724309 0011724705 0011725108 0011716107 0011726700 0011726908 0011727005 0011727500 0011729308 0011731304 0011743606 0011743903 0011741709 0011730801 0011734902 0011737509 1442 WELLINGTON WAY 2120 WUTHERING HEIGHTS RD 701 GRANITE DR 1482 FEDERAL CT 1435 BLACKHAWK LAKE DR 1406 BLACKHAWK LAKE DR 1586 LAKEVIEW CURVE 1567 LAKEVIEW CURVE 712 SUMMER LANE 1622 SUMMIT HILL 1882 DEER HILLS TR 1878 DEER HILLS TR 1874 DEER HILLS TR 4237 SUNRISE RD 4295 SUNRISE RD 4297 SUNRISE RD 4301 SUNRISE RD 4310 BEAVER DAM RD 4294 BEAVER DAM RD 4292 BEAVER DAM RD 1885 SUNRISE CT 1892 SUNRISE CT 1901 BEAR PATH TR 1875 DEER HILLS TR 4243 BLACKHAWK RD 4299 SUN CLIFF RD 4291 SUN CLIFF RD 4287 SUN CLIFF RD 4263 SUN CLIFF RD 4308 SUN CLIFF RD 1872 BEAR PATH TR 1889 DEER HILLS TR 1883 DEER HILLS TR 1864 DEER HILLS TR 1857 DEER HILLS TR 4294 FOX RIDGE RD 4281 FOX RIDGE RD 0011737202 4297 FOX RIDGE RD 0037904208 3673 WESCOTT HILLS DR 0012228201 4291 AUGUSTA LANE 0012228300 4285 AUGUSTA LANE 0012232807 774 YORKTOWN PL 0012233805 776 SUNSET DR 0012247300 4250 AUGUSTA LANE 0012245205 4371 YORKTOWN DR 0024202806 1535 GREENWOOD CT N 0024207508 3466 GREENWOOD CT S $194.96 $152.53 $73.96 $227.97 $97.84 $172.74 $224.75 $120.84 $86.61 $44.63 $235.01 $180.58 $143.30 $279.41 $301.72 $139.65 $268.85 $338.32 $261.50 $282.01 $89.32 $111.16 $254.55 $24.56 $128.54 $ 64.72 $259.99 $82.41 $50.43 $69.11 $42.15 $29.00 $637.10 $112.87 $38.36 $73.48 $219.16 $94.80 $367.58 $179.64 $176.99 $132.70 $192.01 $177.73 $132.11 $129.13 $63.50 0024207409 3468 GREENWOOD CT S $89.68 0024205502 3483 GREENWOOD CT S $121.89 0024205205 3475 GREENWOOD CT S $142.67 0024205007 3471 GREENWOOD CT S $190.94 0024204604 3463 GREENWOOD CT S $383.23 0024204406 1524 GREENWOOD CT N $170.57 0024208605 1515 WOODVIEW AVE W $166.35 0024208209 1507 WOODVIEW AVE W $201.39 0024212201 1491 WOODVIEW AVE E $145.08 0024212300 1493 WOODVIEW AVE E $60.03 0024212102 1489 WOODVIEW AVE E $201.84 0024211203 1480 WOODVIEW AVE E $53.28 0024210908 1490 WOODVIEW AVE E $83.95 0024210700 1486 WOODVIEW AVE E $45.53 0024210403 1502 WOODVIEW AVE W $62.53 0024210502 1504 WOODVIEW AVE W $31.07 0024209900 1516 WOODVIEW AVE W $64.05 0024201709 1522 ASPEN DR $10.30 0024201600 1536 ASPEN DR $61.01 0024213209 3421 HIGHLANDER DR $116.11 0024213506 3427 HIGHLANDER DR $141.84 0024216509 3436 HIGHLANDER DR $166.59 0024216608 3422 HIGHLANDER DR $44.03 0024214504 3449 HIGHLANDER DR $249.07 0013301007 4603 SWEET ST $91.00 0013290002 4808 SYCAMORE CT $71.54 0089907005 4816 SYCAMORE CT $183.22 0089907245 1721 TERRA GLENN CT $143.07 0025737206 1704 TERRA GLENN CT $120.75 0089907100 1712 TERRA GLENN CT $209.56 0023406911 & 0023406895 3800 TESSERACT PL $454.85 0038227005 3829 BRIDGEWATER DR $282.68 0012018800 4829 SAFARI PASS $86.61 0012022208 1989 SAFARI TR $373.02 0012022802 1966 SAFARI TR $532.18 0012022901 1964 SAFARI TR $32.06 0012021408 4875 SAFARI PASS $31.42 0038004909 3637 WOODLAND TR $56.80 0038003406 807 PROMONTORY PL $132.29 0038257903 3551 WOODLAND TR $313.36 0012400503 1482 LAKE PARK CIR $149.82 0012504601 1520B CLEMSON DR $82.55 0012504403 1526 CLEMSON DR $51.97 0012505509 1519 CLEMSON DR $201.75 0012506200 1527B CLEMSON DR $48.75 0012506309 1527 CLEMSON DR $35.57 0012515003 1546 CLEMSON DR $46.11 q 0012519708 1570B CLEMSON DR $127.29 0012518908 1592 CLEMSON DR $74.47 0012508602 1564B BAYLOR CT $139.57 0012511101 1575B CLEMSON DR $68.83 0012576500 1588 MALLARD VIEW $167.82 0012575700 1604 MALLARD DR $56.63 0012575601 1606 MALLARD DR $44.90 0012575205 4504 MALLARD TR S $37.11 0012571907 1621 MALLARD DR $139.15 0011119104 4427 MALLARD CT $66.53 0024306805 3637 DENMARK AVE $82.52 0024306508 3647 DENMARK AVE $92.73 0024301301 3650 KOLSTAD RD $140.21 0024303703 1296 KOLSTAD LANE $62.60 0024303406 1300 KOLSTAD LANE $152.72 0024303307 1302 KOLSTAD LANE $59.97 0024320400 1265 TIMBERSHORE LANE $97.86 0024319808 1255 TIMBERSHORE LANE $171.66 0024318909 1241 TIMBERSHORE LANE $219.10 0024310500 1260 TIMBERSHORE LANE $34.47 0024310708 1238 TIMBERSHORE LANE $50.54 0024310005 1268 TIMBERSHORE LANE $188.88 0024308801 3652 DENMARK AVE $80.78 0024309106 1282 TIMBERSHORE LANE $59.51 0024308603 3660 DENMARK AVE $83.14 0024300501 1306 CRESTRIDGE LANE $110.92 0024314205 1165 TIMBERSHORE LANE $71.32 0024314700 1173 TIMBERSHORE LANE $123.51 0024315905 1193 TIMBERSHORE LANE $140.45 0024316606 1203 TIMBERSHORE LANE $155.92 0024316903 1209 TIMBERSHORE LANE $84.22 0024317406 1217 TIMBERSHORE LANE $469.09 0024318503 1233 TIMBERSHORE LANE $236.20 0024318701 1237 TIMBERSHORE LANE $144.79 0024312209 1182 TIMBERSHORE LANE $87.97 0024312902 1170 TIMBERSHORE LANE $79.05 0024313702 3678 DENMARK AVE $256.32 0012018305 2148 NANCY CIR $270.82 0025640103 1345 TOWN CENTRE DR $1,875.76 0025666207 3465 DENMARK AVE $1,244.05 0024009508 1747 BLUEBILL DR $81.77 0024010506 1727 BLUEBILL DR $62.47 0024012601 3764 GOLDEN HILL TER $150.94 0024013401 3780 GOLDEN HILL TER $46.65 0024004806 1750 FLAMINGO DR $246.52 0024004905 1752 FLAMINGO DR $276.08 0024005100 1754 FLAMINGO DR $125.35 I a, 0024005209 1756 FLAMINGO DR $239.77 0024004004 1732 FLAMINGO DR $99.43 0024003600 1726 FLAMINGO DR $36.97 0024007700 3781 RED ROBIN LANE $129.00 0024000705 3786 RED ROBIN LANE $26.36 0024003105 1716 FLAMINGO DR $57.13 0024002909 1712 FLAMINGO DR $50.05 0024001208 3777 GREY DOVE LANE $160.98 0024002206 3780 GREY DOVE LANE $23.37 0024002305 3784 GREY DOVE LANE $114.62 0024002503 3790 GREY DOVE LANE $101.40 0038261509 928 TRAIL CT $146.12 0036300101 1410 SKYLINE RD $124.94 0036300200 1414 SKYLINE RD $179.08 0035501808 1436 SKYLINE RD $94.15 0035501709 1432 SKYLINE RD $220.07 0013004403 4844 ERIKS BLVD $63.57 0013003900 4805 ERIKS BLVD $1,243.58 0013008008 1466 RICHARDS CT $183.72 0036305209 2860 HIGHRIDGE TER $66.56 0036305605 2861 HIGHRIDGE TER $69.86 0036303402 2870 HIGHVIEW TER $199.04 0036302305 1473 HIGHVIEW AVE $104.46 0038263307 3579 WOODLAND CT $58.30 0012008207 2091 PIN OAK DR $228.97 0012007308 2041 PIN OAK DR $194.49 0012009304 4733 OAK WAY $52.37 0012010203 2116 VIENNA LANE $112.02 0012011508 2104 VIENNA LANE $200.18 0012016903 2107 KINGS RD $46.81 0012016101 2062 VIBURNUM TR $42.45 0012014205 2048 KINGS RD $194.34 0012014304 2046 KINGS RD $230.69 0012013702 2058 KINGS RD $57.47 0012017703 2080 KINGS RD $77.38 0013011903 4698 WALDEN DR $492.80 0013249404 1487 PINETREE TR $201.12 0013187802 639 WATERVIEW COVE $64.72 0013188107 646 WATERVIEW COVE $205.41 0013188305 654 WATERVIEW COVE $89.11 0013188404 658 WATERVIEW COVE $269.49 0012125209 958 WATERFORD DR W $149.18 0012122107 4458 WEDGWOOD DR $156.94 0012121802 1006 WEDGWOOD LANE N $195.82 0012121109 1034 WEDGWOOD LANE N $60.35 0012120408 1021 WEDGWOOD LANE S $168.28 0012120309 1017 WEDGWOOD LANE S $152.99 If • 0012122404 1001 WEDGWOOD LANE N $70.66 0025619206 4081 CASHELL GLEN $46.53 0025619503 4083 CASHELL GLEN $77.59 0025618406 4107 CASHELL GLEN $99.92 0038273009 874 TRAILS END RD $217.80 0037005907 872 TRAILS END RD $818.76 0037004306 926 WESCOTTTR $38.26 0037004504 918 WESCOTT TR $812.50 0037004801 906 WESCOTTTR $221.74 0024510109 3825 WESTBURY DR $194.52 0024514200 1117 WESTBURY PATH $92.59 0024510000 3854 WESTBURY DR $85.84 0024513103 3872 WESTBURY DR $54.25 0024511404 3921 WESTBURY DR $141.56 0024511701 3939 WESTBURY DR $53.39 0024511800 3945 WESTBURY DR $139.82 0024511909 3951 WESTBURY DR $58.25 0024516403 3832 WESTBURY LANE $211.07 0024561706 3856 WESTBURY LANE $48.90 0024561805 3860 WESTBURY LANE $214.41 0024560005 1112 WESTBURY CIR $127.09 0024560104 1116 WESTBURY CIR $309.28 0024517302 3933 WESTBURY WAY $107.52 0024517500 3930 WESTBURY TR $73.09 0024517609 3926 WESTBURY TR $198.85 0024518003 3910 WESTBURY TR $225.66 0024521304 3912 WESTBURY WAY $247.00 0024521007 3924 WESTBURY WAY $119.89 0038225207 3463 TRAILS END RD $207.80 0013136502 521 WESTON HILLS CT $99.19 0013137500 524 WESTON HILLS CT $286.34 0013139100 4691 BRISTOL BLVD $401.81 0013141106 4688 BRISTOL BLVD $114.78 0013167309 4701 STRATFORD LANE $152.86 0013124706 4231 WEXFORD WAY $246.09 0013124904 4243 WEXFORD WAY $140.74 0013162607 1600 WEXFORD CIR $148.96 0012645305 4813 WHISPERING CT $200.33 0012648408 4805 FOUR SEASONS DR $91.00 0089908000 4928 WHISPERING WAY $86.61 0013243209 2269 WALL ST $289.55 0013243803 2268 WALL ST $172.26 0010912905 1222 CARLSON LAKE LANE $86.61 0010910909 1219 BALSAM TR E $246.69 0010914109 1207 CARLSON LAKE LANE $73.48 0011500105 1154 AQUARIUS LANE $30.66 0011502101 4344 ORION LANE $131.62 0011503901 4376 ANDROMEDA WAY $73.48 0011505609 4276 LYRA CT $77.85 0011505708 4280 LYRA CT $84.21 0011505807 4284 LYRA CT $11.31 0011506201 4304 KAUFMANIS WAY $228.71 0011507506 4365 CAPRICORN CT $214.06 0010833606 1295 WILDERNESS LANE $84.17 0010803906 1353 WILDERNESS RUN DR $295.53 0010803807 1345 WILDERNESS RUN DR $330.04 0010803203 1331 WILDERNESS RUN DR $320.39 0010701001 4395 GARDEN TR $269.08 0010703908 1386 CLEOME LANE $79.91 0010700300 4360 GARDEN TR $203.18 0010805505 1271 VILDMARK DR $57.90 0010705408 1348 COSMOS LANE $119.99 0010707602 4353 SVENSK LANE $47.22 0010706703 4390 SVENSK LANE $91.00 0010711109 1290 CARLSON LAKE LANE $178.54 0010712206 4358 DUNROVIN LANE $70.45 0010900504 1384 BALSAM ST E $180.17 0010900702 1376 BALSAM ST E $141.00 0010900801 1370 BALSAM ST E $62.84 0010900900 1366 BALSAM ST E $219.40 0010907806 4251 CARLSON LAKE LANE N $112.92 0010902302 1355 BALSAM ST E $117.26 0010904506 1370 EASTER LANE $248.71 0010903904 1351 SIGFRID ST E $65.67 0010905107 1346 EASTER LANE $199.74 0011402104 4263 MALMO LANE N $217.24 0011404308 4237 NYBRO LANE N $155.16 0011405008 1306 EASTER LANE $55.98 0038237400 3694 WILLBROOK CT $309.66 0024333908 3864 DENMARK AVE $201.72 0024333809 3866 DENMARK AVE $193.76 0024336208 3809 DEERCLIFF CT $46.57 0024335903 3822 DEERCLIFF CT $159.13 0024335002 3805 DENMARK AVE $248.65 0024332306 1294 DEERCLIFF LANE $47.22 0024333304 1272 DEERCLIFF LANE $92.28 0024333601 3855 DENMARK AVE $70.71 0024328809 3839 WINDCREST CT $41.28 0024327702 3811 WINDCREST CT $41.28 0024331100 1320 DEERCLIFF LANE $120.19 0024330300 1336 WINDCREST AVE $32.40 0024330904 1326 WINDCREST AVE $76.40 0036917003 3633 WINDTREE DR $213.05 0036917409 3645 WINDTREE DR $99.25 �0 0036909505 696 STONEWOOD RD $112.11 0036905701 710 BRENTWOOD LANE $78.98 0010514701 1675 HICKORY HILL $258.41 0010514305 1665 HICKORY HILL $95.02 0010511905 1629 HICKORY HILL $108.24 0010511202 1650 HICKORY HILL $93.99 0010509503 1663 HICKORY LANE $154.36 0010508505 1647 HICKORY LANE $56.00 0010507903 1637 HICKORY LANE $56.57 0010505808 1662 HICKORY LANE $70.09 0010506806 1646 HICKORY LANE $23.09 0010507309 1631 WALNUT LANE $51.69 0010503803 4546 JOHNNY CAKE RIDGE RD $252.07 0010500700 1677 WALNUT LANE $219.63 0010501708 1640 WALNUT LANE $69.04 0010501500 1632 WALNUT LANE $178.38 0011005907 1711 HICKORY HILL $244.37 0011005204 1721 HICKORY HILL $132.01 0011004801 1725 HICKORY HILL $158.60 0011003506 1718 HICKORY HILL $69.39 0011003100 1708 HICKORY HILL $171.38 0011007705 1743 HICKORY HILL $498.19 0011008307 1755 WALNUT LANE $66.92 0011007200 1752 HICKORY HILL $49.62 0011014206 1760 HICKORY HILL $236.69 0011000205 1708 WALNUT CIR $82.25 0011114204 4468 JOHNNY CAKE RIDGE RD $135.86 0011110806 1720 WOODGATE LANE $79.05 0011110301 4439 WOODGATE PT $57.46 0011107802 4476 WOODGATE PT $97.33 0011106903 4464 WOODGATE PT $362.08 0011105400 4440 WOODGATE PT $148.88 0011100906 4448 WOODGATE CT $280.77 0011100401 4440 WOODGATE CT $68.78 0011010600 1803 WALNUT LANE $63.25 0011010402 1797 WALNUT LANE $73.15 0013264700 4410 WOODGATE COVE $164.08 0013264908 4413 WOODGATE COVE $185.75 0023308562 3898 RAHN RD $121.89 0023308554 3900 RAHN RD $133.06 0023308539 3902 RAHN RD $132.37 0023308547 3904 RAHN RD $147.71 0013288303 645 WOODLAND WAY $119.68 0025707803 1527 DEERWOOD BEND $59.78 0025709007 1512 DEERWOOD BEND $56.05 0025709106 1510 DEERWOOD BEND $105.84 0025710104 1490 DEERWOOD BEND $117.09 �1 0023406853 2125 SILVER BELL RD $142.95 0038332706 1457 LONE OAK RD $176.30 $202,364.26 i Agenda Information Memo November 1, 2011, Eagan City Council Meeting PUBLIC HEARINGS B. CERTIFICATION OF DELINQUENT FALSE ALARM BILLS ACTION TO BE CONSIDERED: To close the public hearing and approve the final assessment roll for delinquent false alarm bills and authorize its certification to Dakota County. FACTS: ➢ The City Code allows for collection through certification of delinquent false alarm bills. ➢ At the October 4, 2011 City Council meeting, a public hearing was scheduled for the November 1, 2011 City Council meeting. ➢ The City does not charge residents or businesses for the first three false alarms in a calendar year. The fourth and subsequent false alarms result in a $100 fee per alarm. The delinquent false alarm bills include a 10% penalty and a $25 certification fee. ➢ The City currently has 11 properties with delinquent false alarm bills. The assessable amount of these bills is $2,365. None of these properties have been or are in the foreclosure process. ➢ The City will accept payment for any portion of the assessment free of interest charges for a period of thirty days, beginning November 2 through December 2. If the assessment is paid after December 2, interest at 5% from November 2, 2011 to December 31, 2012 will be added to the principal amount due. The length of the assessment is one year. Unpaid balances will be collected with the 2012 property taxes. ➢ All notices have been published in the legal newspaper and sent to all affected property owners informing them of this hearing and the proposed assessments. ATTACHMENTS (1): Proposed assessment roll on page O 7 146, Delinquent False Alarm Bills November 1, 2011 M Delinquent Amount Certification Total Address PID plus 10% penalty Fee Assessment 1868 Buckley Bay 10- 17791 -02 -122 $110.00 $25.00 $135.00 3450 Highway 149 10- 01300 -05 -010 $110.00 $25.00 $135.00 3840 Westbury Lane 10- 83651 -02 -110 $220.00 $25.00 $245.00 980 Lone Oak Road 10- 22502 -03 -271 $110.00 $25.00 $135.00 3220 Denkmark Avenue 10- 45001 -01 -010 $220.00 $25.00 $245.00 1263 Promenade Place 10- 22472 -02 -092 $220.00 $25.00 $245.00 1335 Town Centre Drive 10- 77040 -01 -010 $110.00 $25.00 $135.00 3035 Denmark Ave 10- 22508 -01 -030 $330.00 $25.00 $355.00 3615 Crestridge Drive 10- 77150 -01 -020 $220.00 $25.00 $245.00 3200 Denmark Avenue 10- 80350 -01 -010 $330.00 $25.00 $355.00 3000 Ames Crossing 10- 14750 -01 -010 $110.00 $25.00 $135.00 Total $2,365.00 M Agenda Information Memo November 1, 2011, Eagan City Council Meeting PUBLIC HEARINGS C. CERTIFICATION OF DELINOUENT NOXIOUS WEED, MOWING, REFUSE REMOVAL, AND BOARD -UP BILLS ACTION TO BE CONSIDERED: To close the public hearing and approve the final assessment roll for delinquent noxious weed, mowing, refuse removal, and board -up bills and authorize its certification to Dakota County. FACTS: ➢ The City Code allows for collection of delinquent noxious weed, mowing, refuse removal, and board -up bills through certification to property taxes. A 10% penalty and a $25 certification fee are added to all outstanding delinquent bills. ➢ At the October 4, 2011 City Council meeting, a public hearing was scheduled for the November 1, 2011 City Council meeting. ➢ The City currently has 21 properties with delinquent noxious weed, mowing, refuse removal, and board -up bills. The assessable amount of these bills is $10,144.80. Since last spring, the City billed 26 properties for these services. Of the 26 billed, 5 property owners paid the fees and 21 are in order for certification to the County. Of the 21 to be certified, 12 have been or are currently somewhere in the foreclosure process. ➢ The City will accept payment for any portion of the assessment free of interest charges for a period of thirty days, beginning November 2 through December 2. If the assessment is paid after December 2, interest at 5% from November 2, 2011 to December 31, 2012 will be added to the principal amount due. The length of the assessment is one year. Unpaid balances will be collected with the 2012 property taxes. ➢ All notices have been published in the legal newspaper and sent to all affected property owners informing them of this hearing and the proposed assessments. 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V} V� V} V V? o a N 3 C . cu IA 7 0 'x a o O Z 0 0 0 0 0 0 0 0 0 0 0 r 0 0 0 0 0 0 ri 0 r♦ }+ N KT rI r-I RCT lO Ol 1� M 00 rl rI r1 Ict ri r-I l0 M ri N N = N rI O O M O O rI O ri N rI O rI O O O O O rl O M I� Ol N N r-I N -t rl N Ln Ln M N rl 00 LIl r1 C:ll M N 3 O O O O O O O O O O O O O O O N O O O O O a = D 4cl r-I lD rI ri O O O r1 Ln Tt 't O Ln O O w r-I O r-I I a Ln O O Ln Ln o o D O r, o Ln O r- Ln o o Ln O rt o � M LO I� N r1 l0 Cr Ol 00 Ol N M Ol O I� Ol I� r-I ri I 00 't l0 d' N N 00 r 00 N w d' O Ln M O lO lO I- lO M G 00 00 r 00 M I� ri M N I- r1 00 M lq* ri O rl Ln ri r♦ Ln O O O O O O O O O O O O O O O O O O O O O r-I rl rl r-I r-I %-I rI r-I -I r-I r-I r-I r-I r-I r-I r-I r1 r-I r-i r-I ri a) > • L N , • L cu LA o ' L O O m O L 0 0) -0 O H J a) K = f o o Y 'L O v C J O Y C o U _ 'm m m " wow 0 a N c .L j= -' L m "' E E L J L v � c O (,u -p o 0 . L m LJ m o v u v v v o v o= to m L u Z W C , Q 3 M CO .c F U o m C M W lD Y m J m > m J O N lO 00 Ln = N LO Ln N Ln I O Ln rI 0 O lO -1 M u LO Ln r W r-I RT N r� Ln O M ri IZ l0 M lO Ln 00 O1 r1 �zt M I� 00 r1 N -cl 01 Ln a) M 0 M I O 0) 111 00 W M 00 00 ri r-I ri r-I r-I M M 00 Ct qq r-I M r r1 r-I r-I 0 ri M N O OR O e'I i/1• C aJ N H H N Q iO O H Agenda Information Memo November 1, 2011 Eagan City Council Meeting PUBLIC HEARINGS D. PROJECT 1049, WILDERNESS RUN ROAD STREET IMPROVEMENTS FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 1049 (Wilderness Run Road - Street Improvements) and authorize its certification to Dakota County for collection. FACTS: • Project 1049 provided for the street improvements of Wilderness Run Road, from Capricorn Court to Dodd Road, in east - central Eagan. • The Final Assessment Roll was presented to the City Council on October 4, 2011, with a public hearing scheduled for November I to formally present the final costs associated with this public improvement to the affected benefiting properties. • The final assessment cost is approximately 21 % less than the amount estimated in the feasibility report presented at the original Public Hearing on December 21, 2010. • All notices have been published in the legal papers and sent to all affected property owners informing them of this public hearing. An informational meeting was held on October 24 to address all property owners' questions or concerns and provide any additional information of interest. Of the 29 parcels (1 Single - Family, 19 Townhome, 9 Neighborhood & Community Park) being assessed, no one attended the meeting. ATTACHMENTS: • Final Assessment Report, page through �v FINAL ASSESSMENT REPORT PROJECT Number: Project 1049 Name: Wilderness Run Road (Capricorn to Dodd) Street Improvements SANITARY SEWER El Trunk Lateral Service El Lat. Benefit /Trunk Final Feasibility Rate Report Units WATER El Trunk Lateral Service Lat. Benefit /Trunk WAC OTHER ❑ Service Pair Contract Numbe 11 -01 Numberof Parcels 29 PUBLIC HEARING DATES Assessment: November 1, 2011 Project Approval Date: December 21, 2010 Final Feasibility Rate Report Units STORM SEWER Trunk STREET Surf. /Signs -NH Park $16.78 $20.10 F. F. Surf. /Signs -Comm Park $43.81 $52.51 F. F. Surf./Signs -Single-Family Res $1,488.39 $1,900 Lot Eq 9 Surf. /Signs - Townhome Res $447.64 $570.00 TH Unit Indirect Access Driveway -CI STREETLIGHTS ❑Installation Energy Charge Interest Amount City Terms Rate Assessed Financed 5/ 10 Yrs 5.0% $185,736.67 $598,353.34 $223,300 FR $687,300 FR 1 91 City of Eagan Ma To: Mayor and City Council From: John Gorder, Assistant City Engineer Date: October 4, 2011 Subject: Final Assessment Roll, Project 1049 Wilderness Run Road - Street Improvements At the public hearing on December 21, 2010, the City Council ordered Project 1049, and in accordance with the feasibility report, the following improvements were constructed: recycle/ reclaim existing pavement, replacement of traffic and street signage, trail overlay, replacement of curb and gutter as needed for Wilderness Run Road (Capricorn Court to Dodd Road). In accordance with the City Special Assessment Policy and the feasibility report, it was proposed to assess the street pavement and signage improvements to the benefiting residential properties . The improvements were completed under Contract 11- 01. The following information was used in the preparation of the assessment roll for Project 1049. PROJECT COST The construction cost includes the amount of $672,957.81 paid to the contractors for the construction of the improvements. Traffic and street signage was installed at a cost of $4,215.91. Other costs including engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling $106,916.29 were incurred resulting in an improvement and project cost of $784,090.01. The detail of these other costs is provided on Schedule 1. These other costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment rate. CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY IMPROVEMENT COST COSTS COSTS REPORT Pavement/ Sign $664,459.47 $796,300 $119,630.54 114,300 $573,855.66 $90,603.81 Repair C & G/ Trail Overlay 103,318.06 16,312.48 $677,173.72 $106,916.29 $784,090.01 $910,600 7 cJS ASSESSMENTS • Trunk Assessments -No trunk assessments for utilities were proposed in the feasibility report, therefore, none are proposed in this assessment roll. • Street Improvement Costs - The costs of the street overlay and street signage improvements were computed using the following unit prices and quantities: ITEM UNIT QTY PRICE COST Mobilization LS 1.00 $23,764.80 $ 23,764.80 Remove Reclaimed Material CU YD - $ 31.50 $ - Remove Bituminous Pavement SQ YD 430.00 $ 7.25 $ 3,117.50 Remove Bituminous Pavement SQ YD 28,460.00 $ 5.65 $ 160,799.00 Common Excavation CU YD 84.00 $ 30.00 $ 2,520.00 Subgrade Preparation SQ YD 28,460.00 $ 1.65 $ 46,959.00 Salvage Casting EA 49.00 $ 60.00 $ 2,940.00 Aggregate Base, Class 5 TON 95.03 $ 50.00 $ 4,751.50 Reclaim Bituminous Material (8" Depth) SQ YD - $ 2.67 $ - Bituminous Material for Tack Coat GAL 2,060.00 $ 3.00 $ 6,180.00 Type SP 9.5 Wearing Course Mixture (3,B) TON 3,049.05 $ 35.00 $ 106,716.75 Type SP 19.0 Non Wear Course Mixture (4,C) TON 4,483.86 $ 35.00 $ 156,935.10 Type SP 9.5 Wearing Course Mixture (3,B) (Patch) TON 107.36 $ 90.00 $ 9,662.40 Adjust Gate Valve & Box EA 14.00 $ 60.00 $ 840.00 Repair Gate Valve Mid Section EA 9.00 $ 400.00 $ 3,600.00 Install Casting EA 49.00 $ 485.00 $ 23,765.00 Remove & Replace Frame & Ring Casting (27 ") EA - $ 750.00 $ - Traffic Control LS 1.00 $ 9,154.00 $ 9,154.00 Pavmt Message (LT Arrow) Epoxy EA 2.00 $ 102.50 $ 205.00 Pavmt Message (RT Thru Arrow) Epoxy EA 2.00 $ 179.38 $ 358.76 4" Solid White Line - Epoxy LF 6,607.00 $ 0.26 $ 1,717.82 12" Solid White Line - Epoxy LF 72.00 $ 6.15 $ 442.80 24" Solid White Line - Epoxy LF - $ 6.15 $ - 4" Solid Double Yellow Line - Epoxy LF 6,873.00 $ 0.53 $ 3,642.69 24" Solid Yellow Line - Epoxy LF 83.00 $ 8.20 $ 680.60 Crosswalk Marking - Epoxy SQ FT 288.00 $ 3.08 $ 887.04 Install Traffic/ Street Signs LS 1.00 $ 4,215.91 $ 4,215.91 Subtotal 573,855.66 Other costs @ 15.79% 90,603.81 Pavement/ Street Sign Cost $ 664,459.47 2 92 IMPROVEMENT AND ASSESSMENT RATES Low Density Residential (Single - Family) Street Improvements - The City's Assessment Policy states that 75% of the pavement recycle/ reclaim costs are assessable for residential properties (R -1, R -2, R -3) based on a normal residential width street, 32 feet. The average width of Wilderness Run Road within the project area is 36 feet. Due to its collector designation, Wilderness Run Road will have much thicker bituminous than a typical residential pavement section, 5" versus 3 ". Only 60% of the bituminous cost will be eligible for a low - density residential (Single Family) assessment. The improvement and assessment rate for the street improvements for low density residential properties (1 property — 805 Wilderness Run Road) is computed as follows: % Low Density — Single Family Residential = 85 Front Feet/ 15,202 F.F. = 0.56% [$664,459.47 (Pavement/ Signage Cost) x 0.56% x 75% x 60% x 32/36] = $1,488.39 (Total Low Dens SF Res. Assessment) Low Density Residential (Townhome — Indirect Access) Street Improvements - The City's Assessment Policy states that 75% of the pavement recycle/ reclaim costs are assessable for residential properties (R -1, R -2, R -3) based on a normal residential width street, 32 feet. The average width of Wilderness Run Road within the project area is 36 feet. Due to its collector designation, Wilderness Run Road will have much thicker bituminous than a typical residential pavement section, 5" versus 3 ". Only 60% of the bituminous cost will be eligible for a low- density residential (Single Family) assessment. The improvement and assessment rate for the street improvements for low density residential properties (19 TH units — Oakwood Heights Townhomes) is computed as follows: % Low Density — Townhome Indirect Access = 490.8 Front Feet/ 15,202 F.F. = 3.2% [$664,459.47 (Pavement/ Signage Cost) x 3.2% x 75% x 60% x 32/36] = $8,505.08 (Total Low Dens TH Res. Assessment) $8,505.08 (Total TH Assessment) = $447.64/ Townhome Unit 19 TH Units Neighborhood Park Street Improvements - The City's Assessment Policy states that 75% of the pavement recycle/ reclaim costs are assessable for residential properties (R -1, R -2, R -3) based on a normal residential width street, 32 feet. The average width of Wilderness Run Road adjacent to the park is 37.5 feet. Due to its collector designation, Wilderness Run Road will have much thicker bituminous than a typical residential pavement section, 5" versus 3 ". Only 60% of the bituminous cost will be eligible for neighborhood park assessment. The improvement and assessment rate for the street improvements for neighborhood park property (Walnut Hill Park) is computed as follows: % Neighborhood Park = 2,555.2 Front Feet/ 15,202 F.F. = 16.8% [$664,459.47 (Pavement/ Signage Cost) x 16.8% x 75% x 60% x 32/37.5] = $42,865.61 (Total Neighborhood Park Assessment) $42,865.61 (Total NP Assessment) = $16.78/ F.F. 2,555.2 Front Feet Community Park Street Improvements - The City's Assessment Policy states that 100% of the pavement recycle/ reclaim costs are assessable for community park properties regardless of street width or section thickness. The improvement and assessment rate for the street improvements for community park property (Goat Hill & Trapp Farm Parks) is computed as follows: Community Park = 3,032.8 Front Feet/ 15,202 F.F. = 20.0% [$664,459.47 (Pavement/ Signage Cost) x 20.0 %] _ $132,891.89 (Total Community Park Assessment) $132,891.89 (Total CP Assessment) _ $43.81/ F.F. 3,032.8 Front Feet The remaining Wilderness Run Road frontage within the project area (8,463 front feet or 55.7 %) is either sideyard or backyard property with no driveway accesses, and therefore, not assessable under the City's Assessment Policy. ASSESSMENT TERMS - The assessments are proposed for a term of 5 years for residential properties, and 10 years for City park properties. The interest rate is 5.0% per annum on the unpaid balance. CITY REVENUES (RESPONSIBILITY) gs IMPROVEMENT ASSESSMENT CITY IMPROVEMENT COST REVENUE RESPONSIBILITY Pavement/ Sign $664,459.47 $185,736.67 $478,722.80 Repair C & G/ Trail Overlay $119,630.54 0.00 $119,630.54 $784,090.01 $185,736.67 $598,353.34 CITY FUND RESPONSIBILITY Major Street Fund: $598,353.34 Park R & R Fund: $175,743.12 (Walnut Hill/ Goat Hill/ Trapp Farm Park Assessment) gs John Gorder, P.E. RPVIPWPd Public Works Department 1 0 /2� / I 1 Date C: Thomas A. Colbert, Director of Public Works Mike Dougherty, City Attorney Sue Sheridan, Accountant I 1 G)1;2 L IZ r Date Final Assessment Roll City Project 1049 Wilderness Run Road City Parks Neighborhood Park Plat p I D Front Foot Rate /F.F Street Assessment Walnut Hill Park Wedgwood 1st 10- 83550 - 020 -00 996.0 $16.78 $16,712.54 Walnut Hill Park Wedgwood 1st 10- 83550 - 030 -00 1083.4 $16.78 $18,178.95 Walnut Hill Park Wedgwood 1st 10- 83550 - 040 -00 326.0 $16.78 $5,469.44 Walnut Hill Park Wedgwood 1st 10- 83550 - 010 -00 149.9 $16.78 $2,515.66 2,555.2 $42,876.59 Community Park Plat P.I.D. Front Rate /F.F Street Assessment Trapp Farm Park Various 10- 02600 - 025 -75 1093.6 $43.81 $47,910.18 Trapp Farm Park Fawn Ridge 10- 25800 - 010 -00 838.8 $43.81 $36,745.64 Trapp arm Park Pp Oakwood Heights 2nd Addition 10- 53801 - 010 -00 46.5 $43.81 $2,036.29 Trapp Farm Park Summer Place 10- 72960 - 010 -00 83.5 $43.81 $3,655.94 Goat Hill Park NA 10- 02600- 015 -31 970.5 $43.81 $42,518.48 Subtotals 3,032.8 $132,866.53 Parks Total $175,743.12 R1,2,3 Residential Townhomes - Indirect Street Address Plat P.I.D. Lot Equiv Rate /Lot Street Assessment 931 Oakwood Heights Oakwood Heights 10- 53800 - 101 -02 1 $447.64 $447.64 927 Oakwood Heights Oakwood Heights 10- 53800 - 102 -02 1 $447.64 $447.64 932 Oakwood Heights Oakwood Heights 10- 53800 - 103 -02 1 $447.64 $447.64 925 Oakwood Heights Oakwood Heights 10- 53800 - 107 -02 1 $447.64 $447.64 924 Oakwood Heights Oakwood Heights 10- 53800 - 109 -02 1 $447.64 $447.64 919 Oakwood Heights Oakwood Heights 10- 53800 - 104 -02 1 $447.64 $447.64 928 Oakwood Heights Oakwood Heights 10- 53800 - 111 -02 1 $447.64 $447.64 921 Oakwood Heights Oakwood Heights 10- 53800 - 108 -02 1 $447.64 $447.64 926 Oakwood Heights Oakwood Heights 10- 53800 - 110 -02 1 $447.64 $447.64 933 Oakwood Heights Oakwood Heights 10- 53800 - 105 -02 1 $447.64 $447.64 930 Oakwood Heights Oakwood Heights 10- 53800 - 112 -02 1 $447.64 $447.64 929 Oakwood Heights Oakwood Heights 10- 53800 - 106 -02 1 $447.64 $447.64 97 City Parks 240.0 TH Residential - Indirect Access 490.8 913 Oakwood Heights Oakwood Heights 3rd 10- 53802 - 001 -02 1 $447.64 $447.64 901 Oakwood Heights Oakwood Heights 3rd 10- 53802 - 007 -02 1 $447.64 $447.64 911 Oakwood Heights Oakwood Heights 3rd 10- 53802 - 002 -02 1 $447.64 $447.64 903 Oakwood Heights Oakwood Heights 3rd 10- 53802 - 006 -02 1 $447.64 $447.64 909 Oakwood Heights Oakwood Heights 3rd 10- 53802 - 003 -02 1 $447.64 $447.64 905 Oakwood Heights Oakwood Heights 3rd 10- 53802 - 005 -02 1 $447.64 $447.64 907 Oakwood Heights Oakwood Heights 3rd 10- 53802 - 004 -02 1 $447.64 $447.64 Subtotals 19 $8,505.16 R1,2,3 Residential Single- Family Direct 805 Wilderness Run Rd. Fawn Ridge 10- 25800 - 010 -01 1 $1,488 $1,488.39 Subtotals 1 $1,488.39 Residential Total $9,993.55 Assessment Total $185,736.67 Front Footage Summary SF Residential - Direct Access (Use 85 F.F Typical SF 240.0 TH Residential - Indirect Access 490.8 Neighborhood Park - Walnut Hill 2,555.2 Community Park - Goat Hill/ Trapp Farm 3,032.8 P55.7% Total Non - Assessable 8,463.0 Total 15,202 mo Alpha Listing Project Number PA1049 Improvement Type STREET OVERLAY Wednesdaj September 21, 2011 qI Page I of I Pending Proposed PID Address Last Nanie First Nanie MI Assessment Assessment Variance 10- 53800 -02 -102 927 Oakwood Heights Wreviu John A $570.00 $447.64 $122.36 10- 25800 -00 -010 City of Eagan $44,043.00 $36,745.64 $7,297.36 10- 83550 -00 -030 City of Eagan $21,776.00 $18,178.95 $3,597.05 10- 83550 -00 -020 City of Eagan $20,019.00 $16,712.54 $3,306.46 10- 83550 -00 -010 City of Eagan $3,013.00 $2,515.66 $497.34 10- 72960 -00 -010 City of Eagan $4,382.00 $3,655.94 $726.06 10- 02600 -75 -025 841 Wilderness Run RdCity of Eagan $57,424.00 $47,910.18 $9,513.82 10- 83550 -00 -040 City of Eagan $6,552.00 $5,469.44 $1,082.56 10- 53801 -00 -010 City of Eagan $2,441.00 $2,036.29 $404.71 10- 02600 -31 -015 City of Eagan $50,962.00 $42,518.48 $8,443.52 10- 25800 -01 -010 805 Wilderness Run RdDavis Martha G $1,900.00 $1,488.39 5411.61 10- 53800 -02 -112 930 Oakwood Heights (iaehnel Kellie L $570.00 $447.64 $122.36 10- 53802 -02 -004 907 Oakwood Heights (Henderson John A $570.00 5447.64 $122.36 10- 53802 -02 -006 903 Oakwood Heights (Hetherington Cornelius K $570.00 $447.64 $122.36 10- 53800 -02 -103 923 Oakwood Heights (Humphrey Kathy A $570.00 $447.64 $122.36 10- 53802 -02 -002 911 Oakwood Heights Oeske Chad W $570.00 $447.64 $122.36 10- 53800 -02 -111 928 Oakwood Heights (orgenson Darlene K $570.00 $447.64 $122.36 10- 53802 -02 -003 909 Oakwood Heights Q4locek Lynn R 5570.00 5447.64 $122.36 10- 53800 -02 -109 924 Oakwood Heights (Livings Michael 5570.00 $447.64 5122.36 10- 53802 -02 -001 913 Oakwood Heights Uontgomery Andre B 5570.00 $447.64 5122.36 10- 53800 -02 -104 919 Oakwood Heights C loss Heather S 5570.00 5447.64 S122.36 10- 53800 -02 -101 931 Oakwood Heiglits (Rayne Karla L 5570.00 $447.64 5122.36 10- 53802 -02 -005 905 Oakwood Heights (leterson Todd S $570.00 $447.64 5122.36 10- 53800 -02 -106 929 Oakwood Heights (Reese Judith A $570.00 5447.64 $122.36 10- 53800 -02 -110 926 Oakwood Heights Gheridan Maureen P $570.00 $447.64 S122.36 10- 53802 -02 -007 901 Oakwood Heights (Stewart Gregory P S570.00 5447.64 5122.36 10- 53800 -02 -105 933 Oakwood Heights Ckanzer Kelly K 5570.00 $447.64 $122.36 10- 53800 -02 -107 925 Oakwood Heights Graczyk Jennifer L S570.00 $447.64 5122.36 10- 53800 -02 -108 921 Oakwood Heights CWohlforth Cynthia 5570.00 5447.64 $122.36 Wednesdaj September 21, 2011 qI Page I of I Combined Assessment Roll Project Number PA1049 Wednesday, September 21, 2011 / Page I of 1 Pending Proposed PID Address Addition Nance Assessment Variance Assessment 10- 02600 -31 -015 Section 26 $50,962.00 - $8,443.52 $42,518.48 10- 02600 -75 -025 841 Wilderness Run RdSection 26 $57,424.00 - $9,513.82 $47,910.18 10- 25800 -00 -010 Fawn Ridge $44,043.00 - $7,297.36 $36,745.64 10- 25800 -01 -010 805 Wilderness Run RdFawn Ridge $1,900.00 - $411.61 $1,488.39 10- 53800 -02 -101 931 Oakwood Heights Oakwood Heights $570.00 - $122.36 $447.64 10- 53800 -02 -102 927 Oakwood Heights Oakwood Heights $570.00 - $122.36 $447.64 10- 53800 -02 -103 923 Oakwood Heights Oakwood Heights $570.00 - $122.36 $447.64 10- 53800 -02 -104 919 Oakwood Heights Oakwood Heights $570.00 - $122.36 $447.64 10- 53800 -02 -105 933 Oakwood Heights Oakwood Heights $570.00 - $122.36 $447.64 10- 53800 -02 -106 929 Oakwood Heights Oakwood Heights $570.00 - $122.36 $447.64 10- 53800 -02 -107 925 Oakwood Heights Oakwood Heights $570.00 - $122.36 $447.64 10- 53800 -02 -108 921 Oakwood Heights Oakwood Heights $570.00 - $122.36 $447.64 10- 53800 -02 -109 924 Oakwood Heights Oakwood Heights $570.00 - $122.36 $447.64 10- 53800 -02 -110 926 Oakwood Heights Oakwood Heights $570.00 - $122.36 $447.64 10- 53800 -02 -111 928 Oakwood Heights Oakwood Heights $570.00 - $122.36 $447.64 10- 53800 -02 -112 930 Oakwood Heights Oakwood Heights $570.00 - $122.36 $447.64 10- 53801 -00 -010 Oakwood Heights 2nd $2,441.00 - $404.71 $2,036.29 10- 53802 -02 -001 913 Oakwood Heights Oakwood Heights 3rd $570.00 - $122.36 $447.64 10- 53802 -02 -002 911 Oakwood Heights Oakwood Heights 3rd $570.00 - $122.36 $447.64 10- 53802 -02 -003 909 Oakwood Heights Oakwood Heights 3rd $570.00 - $122.36 $447.64 10- 53802 -02 -004 907 Oakwood Heights Oakwood Heights 3rd $570.00 - $122.36 $447.64 10- 53802 -02 -005 905 Oakwood Heights Oakwood Heights 3rd $570.00 - $122.36 $447.64 10- 53802 -02 -006 903 Oakwood Heights Oakwood Heights 3rd $570.00 - $122.36 $447.64 10- 53802 -02 -007 901 Oakwood Heights Oakwood Heights 3rd $570.00 - $122.36 $447.64 10- 72960 -00 -010 Summer Place $4,382.00 - $726.06 $3,655.94 10- 83550 -00 -010 Wedgewood 1st $3,013.00 - $497.34 $2,515.66 10- 83550 -00 -020 Wedgewood 1st $20,019.00 - $3,306.46 $16,712.54 10- 83550 -00 -030 Wedgewood 1st $21,776.00 - $3,597.05 $18,178.95 10- 83550 -00 -040 Wedgewood 1st $6,552.00 - $1,082.56 $5,469.44 Summary for 'SA _Nbr' = PA 1049 (29 detail records) Sum $223,342.00 - $37,605.33 $185,736.67 Wednesday, September 21, 2011 / Page I of 1 MA :G 'SIJ AIS m D 0) LL c a� E w cn a� Q c� c o r , c rn ry o c� U N N L a) I 0 N_ N N N L U) cU � cD i7 ca O � N m C N N C c W V1 913 33S U L CD LL 'w N D I. VJ U) N C L E V) 4- ^: W ' E ' w '^ ^ U ^ ) , ' v '^ J V/ � TT � V V O r � U U O LL O N N N N N L V J G C Cl7 N Cd E i7 @ p_ O N m C C) N 0 D LL N O L C _ O C rY W LL C O CO LL w � W cq U co Cl) U d Q T ~ Y W W W �QZOD- O Q -- i C/) _ } a m ::) w F- U O= m Z W W Z = W U) cn O W O U Q F Z U u u J ■ ■ ■ ■ ■ • =• • O J 0) Cl) W 00 _J Q LL W J 0 Z • Q� El - 0 (6 O C 0") =3 t C (� U a) a) . a > O N N N N N L C/) _Qfl N i7 u C O C' = 4 0 1 : 91 0Z'OIj 3�lS O1 C Ipw Agenda Information Memo November 1, 2011 Eagan City Council Meeting PUBLIC HEARINGS E. PROJECT 1043, BLACKHAWK POND/ MURPHY PARKWAY STREET IMPROVEMENTS FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 1043 ( Blackhawk Pond/ Murphy Parkway - Street Improvements) and authorize its certification to Dakota County for collection. FACTS: • Project 1043 provided for the street improvements of Murphy Parkway and Hawk Place within the Blackhawk Pond/ Murphy Farm neighborhood in central Eagan. • The Final Assessment Roll was presented to the City Council on October 4, 2011, with a public hearing scheduled for November 1 to formally present the final costs associated with this public improvement to the affected benefiting properties. • The final assessment cost is approximately 7% less than the amount estimated in the feasibility report presented at the original Public Hearing on February 1, 2011. The final assessment costs are higher than other comparable neighborhood street improvement projects due to the increased amount of unforeseen subgrade correction needed to prepare the street for the new pavement surface. • All notices have been published in the legal papers and sent to all affected property owners informing them of this public hearing. An informational meeting was held on October 24 to address all property owners' questions or concerns and provide any additional information of interest. Of the 52 parcels (51 Single - Family, 1 Community Park) being assessed, no one attended the meeting. ATTACHMENTS: • Final Assessment Report, paged through 166- FINAL ASSESSMENT REPORT Contract Number of Number Parcels Interest Amount City Financed* Te rms Rate Asse ssed 11 -02 52 5 Yrs 5.0% $76,239.84 $242,482.45 $82,000 FR $161,600 FR* *Change Order No. 2 (Contract 11 -02), approved by the City Council August 1, 2011, provided for an additional $102,119.13 for the removal and replacement of poor subgrade material R PROJECT PUBLIC HEARING DATES Number: Project 1043 Assessment: November 1, 2011 Name: Blackhawk Pond Addition Project Approval Date: February 1, 2011 Street Improvements Final Feasibility Final Feasibility Rate Report Units Rate Report Units SANITARY SEWER STORM SEWER El Trunk ❑Trunk ❑ Lateral 0 Service ❑ Lat. Benefit /Trunk WATER STREET ❑Trunk ❑Gravel Base ❑ Lateral ❑ Surf. /Signs - Direct Access ❑ Service 9 Surf./Signs -Low Dens Res $1,384.14 $ 1,490 Lot Eq ❑ Lat. Benefit /Trunk '❑Surf. /Signs -Comm Park $19.82 $21.23 F. F. ❑ WAC ❑ Driveway - CI OTHER STREETLIGHTS ❑ Service Pair ❑Installation ❑ Energy Charge Contract Number of Number Parcels Interest Amount City Financed* Te rms Rate Asse ssed 11 -02 52 5 Yrs 5.0% $76,239.84 $242,482.45 $82,000 FR $161,600 FR* *Change Order No. 2 (Contract 11 -02), approved by the City Council August 1, 2011, provided for an additional $102,119.13 for the removal and replacement of poor subgrade material R 4 City of Eagan gm To: Mayor and City Council From: John Gorder, Assistant City Engineer Date: October 4, 2011 Subject: Final Assessment Roll, Project 1043 Blackhawk Pond Addition (Murphy Parkway) Street Improvements At the public hearing on February 1, 2011, the City Council ordered Project 1043, and in accordance with the feasibility report, the following improvements were constructed: mill & overlay and recycle/ reclaim existing pavement, replacement of traffic and street signage, replacement of curb and gutter as needed for the Blackhawk Pond (Murphy Parkway) neighborhood. With the recycle/ reclaim portion of the Murphy Parkway construction, poor subgrade materials were encountered. A change order was approved by the City Council that provided for the removal and filling of underlying materials to provide a compacted subgrade on the entire width of approximately 2,000 feet of Murphy Parkway and Hawk Place not originally anticipated under the contract. In accordance with the City Special Assessment Policy and the feasibility report, it was proposed to assess 50% of the street pavement and signage improvements to the benefiting residential properties. The subgrade work performed under the project change order is not proposed to be assessed. The improvements were completed under Contract 11 -02. The following information was used in the preparation of the assessment roll for Project 1043. PROJECT COST The construction cost includes the amount of $270,586.87 paid to the contractors for the construction of the improvements, including the subgrade work under the change order. Traffic and street signage was installed at a cost of $565.91. Other costs including engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling $47,569.51 were incurred resulting in an improvement and project cost of $318,722.29. The detail of these other costs is provided on Schedule I. These other costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment rate. CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY IMPROVEMENT COST REPORT COSTS COSTS Pavement/ Sign $160,147.77 $28,095.42 $188 $201,700 Repair Curb & Gutter 24,127.23 4,232.74 28,359.97 42,000 Subgrade Correction (Change Order #2) 86,877.78 15,241.35 102,119.13 - $271,152.78 $47,569.51 $318,722.29 $243,700 07 ASSESSMENTS • Trunk Assessments -No trunk assessments for utilities were proposed in the feasibility report, therefore, none are proposed in this assessment roll. • Street Improvement Costs - The costs of the street overlay and street signage improvements were computed using the following unit prices and quantities: ITEM Mobilization Salvage Casting Mill Bituminous Surface (1.25 ") Bituminous Joint Bituminous Pavement Reclamation Haul Bituminous Pavement Reclamation Bituminous Material for Tack Coat Type SP 9.5 Wearing Course Mixture (3,B) Type SP 9.5 Wearing Course Mixture (3,B) (Patch) Type SP 19.0 Non Wear Course Mixture (3,B) Adjust Gate Valve & Box Repair Gate Valve Mid Section Repair Gate Valve Top Section w/ Cover Install Casting Adjust Frame & Ring Casting Rem & Repl Frame & Ring Casting Adjust Frame & Ring Casting (Riser Adjustment) Traffic Control Install Traffic/ Street Signs Subtotal Other costs @ 17.54% Pavement/ Street Sign Cost UNIT LS EA SO, YD LF SO, YD CU YD GAL TON TON TON EA EA EA EA EA EA EA LS LS CITY 1.00 18.00 1,460.00 2,154.00 8,575.00 617.54 850.00 1,129.75 25.20 1,098.02 1.00 5.00 18.00 5.00 1.00 1.00 1.00 PRICE $ 7,335.00 $ 50.00 $ 1.03 $ 2.35 $ 1.25 $ 35.00 $ 3.00 $ 46.75 $ 85.00 $ 35.00 $ 80.00 $ 175.00 $ 475.00 $ 500.00 $ 510.00 $ 850.00 $ 195.00 $ 1,560.00 $ 565.91 COST $ 1,560.00 $ 565.91 160,147.77 28,095.42 7,335.00 900.00 1,503.80 5,061.90 10,718.75 21,613.90 2,550.00 52,815.81 2,142.00 38,430.70 175.00 2,375.00 9,000.00 2,550.00 850.00 $ 188,243.19 IMPROVEMENT AND ASSESSMENT RATES Low Density Residential Street Improvements- The improvement and assessment rate for the street improvements for low density residential properties is computed as follows: M Low Density Residential = 5,392 Front Feet/ 7,149 Total F.F. = 75.4% [$188,243.19 (Pavement/ Signage Cost) x 50% x 75.4 %] = $70,591.20 (Total Low Density Res. Assessment) $70,591.20 (Low Density Residential Assessment) 4 $1,384.1411-ot 51 Single Family Lot Equivalents Community Park Street Improvements - The City's Assessment Policy states that 75% of the pavement costs are assessable for community park properties (Blackhawk Park) regardless of street width or section thickness. The improvement and assessment rate for the street improvements for community park property is computed as follows: Community Park = 285 Front Feet/ 7,149 Total F.F. = 4.0% [$188,243.19 (Pavement/ Signage Cost) x 75% x 4.0 %] = $5,647.30 (Total Comm Park Assess) $5,647.30 (Total CP Assessment) = $19.82/ F.F. 285 Front Feet The remaining frontage within the project area (1,472 front feet or 20.6 %) is either sideyard or backyard property with no driveway accesses, and therefore, not assessable under the City's Assessment Policy. ASSESSMENT TERMS - The assessments are proposed for a term of 5 years for residential properties, and 10 years for community park property. The interest rate is 5.0% per annum on the unpaid balance. CITY REVENUES (RESPONSIBILITY) IMPROVEMENT ASSESSMENT CITY IMPROVEMENT COST REVENUE RESPONSIBILITY Pavement/ Sign $188,243.19 $76,239.84 $112,003.35 Repair Curb & Gutter $28,359.97 0 $28,359.97 Subgrade Correction (Change Order #2) $102,119.13 0 $102,119.13 $318,722.29 $76,239.84 $242,482.45 CITY FUND RESPONSIBILITY Major Street Fund: $242,482.45 169 '-k 3 z� John Gorden, P.E. Reviewed 1n Public Works Department Date i o I'S�5 /, C: Thomas A. Colbert, Director of Public Works Mike Dougherty, City Attorney Sue Sheridan, Accountant I Reviewed Finance Depart4nt io /2y��f Date /ID Final Assessment Roll City Proiect 1043 Blackhawk Pond Murphy Parkway R -1 Residential P.I.N. Lot Equivalent Unit Assessment Street Assessment 1597 MURPHY PKWY 10- 14395 -01 -010 1 $ 1,384.14 $ 1,384.14 1601 MURPHY PKWY 10- 14395 -02 -010 1 $ 1,384.14 $ 1,384.14 1593 MURPHY PKWY 10- 14395 -01 -020 1 $ 1,384.14 $ 1,384.14 1605 MURPHY PKWY 10- 14395 -02 -020 1 $ 1,384.14 $ 1,384.14 1589 MURPHY PKWY 10- 14395 -01 -030 1 $ 1,384.14 $ 1,384.14 1585 MURPHY PKWY 10- 14395 -01 -040 1 $ 1,384.14 $ 1,384.14 1581 MURPHY PKWY 10- 14395 -01 -050 1 $ 1,384.14 $ 1,384.14 1577 MURPHY PKWY 10- 14395 -01 -060 1 $ 1,384.14 $ 1,384.14 1573 MURPHY PKWY 10- 14395 -01 -070 1 $ 1,384.14 $ 1,384.14 1569 MURPHY PKWY 10- 14395 -01 -080 1 $ 1,384.14 $ 1,384.14 1565 MURPHY PKWY 10- 14395 -01 -090 1 $ 1,384.14 $ 1,384.14 1617 MURPHY PKWY 10- 14395 -02 -090 1 $ 1,384.14 $ 1,384.14 1557 MURPHY PKWY 10- 14395 -01 -100 1 $ 1,384.14 $ 1,384.14 1621 MURPHY PKWY 10- 14395 -02 -100 1 $ 1,384.14 $ 1,384.14 1553 MURPHY PKWY 10- 14395 -01 -110 1 $ 1,384.14 $ . 1,384.14 1625 MURPHY PKWY 10- 14395 -02 -110 1 $ 1,384.14 $ 1,384.14 1549 MURPHY PKWY 10- 14395 -01 -120 1 $ 1,384.14 $ 1,384.14 1550 MURPHY PKWY 10- 14395 -01 -130 1 $ 1,384.14 $ 1,384.14 1554 MURPHY PKWY 10- 14395 -01 -140 1 $ 1,384.14 $ 1,384.14 1558 MURPHY PKWY 10- 14395 -01 -150 1 $ 1,384.14 $ 1,384.14 1562 MURPHY PKWY 10- 14395 -01 -160 1 $ 1,384.14 $ 1,384.14 1566 MURPHY PKWY 10- 14395 -01 -170 1 $ 1,384.14 $ 1,384.14 1570 MURPHY PKWY 10- 14395 -01 -180 1 $ 1,384.14 $ 1,384.14 1574 MURPHY PKWY 10- 14395 -01 -190 1 $ 1,384.14 $ 1,384.14 1578 MURPHY PKWY 10- 14395 -01 -200 1 $ 1,384.14 $ 1,384.14 1582 MURPHY PKWY 10- 14395 -01 -210 1 $ 1,384.14 $ 1,384.14 1586 MURPHY PKWY 10- 14395 -01 -220 1 $ 1,384.14 $ 1,384.14 1590 MURPHY PKWY 10- 14395 -01 -230 1 $ 1,384.14 $ 1,384.14 1594 MURPHY PKWY 10- 14395 -01 -240 1 $ 1,384.14 $ 1,384.14 1598 MURPHY PKWY 10- 14395 -01 -250 1 $ 1,384.14 $ 1,384.14 1602 MURPHY PKWY 10- 14395 -01 -260 1 $ 1,384.14 $ 1,384.14 1606 MURPHY PKWY 10- 14395 -01 -270 1 $ 1,384.14 $ 1,384.14 1610 MURPHY PKWY 10- 14395 -01 -280 1 $ 1,384.14 $ 1,384.14 1614 MURPHY PKWY 10- 14395 -01 -290 1 $ 1,384.14 $ 1,384.14 1618 MURPHY PKWY 10- 14395 -01 -300 1 $ 1,384.14 $ 1,384.14 1622 MURPHY PKWY 10- 14395 -01 -310 1 $ 1,384.14 $ 1,384.14 1626 MURPHY PKWY 10- 14395 -01 -320 1 $ 1,384.14 $ 1,384.14 1630 MURPHY PKWY 10- 14395 -01 -330 1 $ 1,384.14 $ 1,384.14 1634 MURPHY PKWY 10- 14395 -01 -340 1 $ 1,384.14 $ 1,384.14 1638 MURPHY PKWY 10- 14395 -01 -350 1 $ 1,384.14 $ 1,384.14 Subtotals 40 $ 55,365.60 Hawk Place R -1 Residential P.I.N. Lot Equivalent Unit Assessment Street Assessment 1623 HAWK PL 10- 14395 -02 -030 1 $ 1,384.14 $ 1,384.14 1627 HAWK PL 10- 14395 -02 -040 1 $ 1,384.14 $ 1,384.14 1631 HAWK PL 10- 14395 -02 -050 1 $ 1,384.14 $ 1,384.14 1632 HAWK PL 10- 14395 -02 -060 1 $ 1,384.14 $ 1,384.14 1628 HAWK PL 10- 14395 -02 -070 1 $ 1,384.14 $ 1,384.14 1624 HAWK PL 10- 14395 -02 -080 1 $ 1,384.14 $ 1,384.14 Subtotals 6 $ 8,304.84 Plat P.I.N. Front Foot Rate /F.F. Street Unit Assessment Street Assessment 1668 MURPHY PKWY 10- 49501 -01 -010 Assessment Blackhawk Pond $ 1,384.14 1660 MURPHY PKWY 10- 49501 -01 -020 1 (Blackhawk Park) 10- 14395 -00 -020 285 $ 19.82 $ 5,648.70 Murphy Parkway Murphy Farm 2nd Addition R -1 Residential P.I.N. Lot Equivalent Unit Assessment Street Assessment 1668 MURPHY PKWY 10- 49501 -01 -010 1 $ 1,384.14 $ 1,384.14 1660 MURPHY PKWY 10- 49501 -01 -020 1 $ 1,384.14 $ 1,384.14 1654 MURPHY PKWY 10- 49501 -01 -030 1 $ 1,384.14 $ 1,384.14 1648 MURPHY PKWY 10- 49501 -01 -040 1 $ 1,384.14 $ 1,384.14 1642 MURPHY PKWY 10- 49501 -01 -050 1 $ 1,384.14 $ 1,384.14 Subtotals 5 $ 6,920.70 TOTAL LOT EQUIVALENTS (SINGLE- FAMILY) = 1 51 TOTAL FRONT FOOTAGE (COMMUNITY PARK) 1 285 TOTAL ASSES SMENTS 1 $ 76,239.84 1 Front Footage Summary SF Residential (51 Lots) 5,392.0 75.4% Community Park 285.0 4.0% Total Non - Assessable 1,472.0 20.6% Total 7,149.0 100.0% Combined Assessment Roll Project Number PA1043 PID Address Addition Name Pending Proposed Assessment Variance Assessment 10- 14395 -00 -020 Blackhawk Pond $6,051.00 - $402.30 $5,648.70 10- 14395 -01 -010 1597 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -020 1593 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -030 1589 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -040 1585 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -050 1581 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -060 1577 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -070 1573 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -080 1569 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -090 1565 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -100 1557 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -110 1553 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -120 1549 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -130 1550 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -140 1554 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -150 1558 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -160 1562 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -170 1566 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -180 1570 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -190 1574 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -200 1578 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -210 1582 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -220 1586 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -230 1590 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -240 1594 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -250 1598 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -260 1602 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -270 1606 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -280 1610 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -290 1614 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -300 1618 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -310 1622 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -320 1626 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -330 1630 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -340 1634 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -01 -350 1638 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -02 -010 1601 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -02 -020 1605 Murphy Pkwy Blackhawk Pond $1,490.00 - $105.86 $1,384.14 10- 14395 -02 -030 1623 Hawk PI Blackhawk Pond $1,490.00 - $105.86 $1,384.14 Wednesda} September 21, 2011 ) Page 1 of 2 Combined Assessment Roll Project Number PA 1043 PID Address Addition Name 10- 14395 -02 -040 1627 Hawk PI Blackhawk Pond 10- 14395 -02 -050 1631 Hawk PI Blackhawk Pond 10- 14395 -02 -060 1632 Hawk PI Blackhawk Pond 10- 14395 -02 -070 1628 Hawk PI Blackhawk Pond 10- 14395 -02 -080 1624 Hawk PI Blackhawk Pond 10- 14395 -02 -090 1617 Murphy Pkwy Blackhawk Pond 10- 14395 -02 -100 1621 Murphy Pkwy Blackhawk Pond 10- 14395 -02 -110 1625 Murphy Pkwy Blackhawk Pond 10- 49501 -01 -010 1668 Murphy Pkwy Murphy Farm 2nd 10- 49501 -01 -020 1660 Murphy Pkwy Murphy Farm 2nd 10- 49501 -01 -030 1654 Murphy Pkwy Murphy Farm 2nd 10- 49501 -01 -040 1648 Murphy Pkwy Murphy Farm 2nd 10- 49501 -01 -050 1642 Murphy Pkwy Murphy Farm 2nd Summary for 'SA _Nbr' = PA 1043 (52 detail records) Sum $1,384.14 Pending Proposed Assessment Variance Assessment $1,490.00 - $105.86 $1,384.14 $1,490.00 - $105.86 $1,384.14 $1,490.00 - $105.86 $1,384.14 $1,490.00 - $105.86 $1,384.14 $1,490.00 - $105.86 $1,384.14 $1,490.00 - $105.86 $1,384.14 $1,490.00 - $105.86 $1,384.14 $1,490.00 - $105.86 $1,384.14 $1,490.00 - $105.86 $1,384.14 $1,490.00 - $105.86 $1,384.14 $1,490.00 - $105.86 $1,384.14 $1,490.00 - $105.86 $1,384.14 $1,490.00 - $105.86 $1,384.14 $82,041.00 - $5,801.16 $76,239.84 Wednesday, September 21, 2011 1� Page 2 of 2 0W LO C) LO Lr) LO (0 0 n rl- 1 6 0 LL 0 :� 2 < 't LL UJ < OD OC) C) 1 15 W -J tq 6'� LU m W > < -1 0 CO I �e C) U) Q� >- — LLJ > - a C) U) _ lY w U) < < LL LU D 2 Z 0 r- 17 LL- = 5 E cu o ca. (D Z w (D W — � LU 0 N r H O Z O C1 N Cfl t r ` Lu z O O LL O C J O Q � LL W w g W co w J Fn W j < LU U O U) U � W } d J (n J LL F ■ Z Z 0 ■ U) O We" W 7 �_ U- c� � cd E m o O- N �o ❑ m N N c 0) c W Agenda Information Memo November 1, 2011 Eagan City Council Meeting PUBLIC HEARINGS F. PROJECT 1038, ENGSTROMS DEERWOOD ADDITION STREET IMPROVEMENTS FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 1038 (Engstroms Deerwood Addition - Street Improvements) and authorize its certification to Dakota County for collection. FACTS: • Project 1038 provided for the street improvements of numerous residential streets within the Engstroms Deerwood Addition neighborhood central Eagan. • The Final Assessment Roll was presented to the City Council on October 4, 2011, with a public hearing scheduled for November 1 to formally present the final costs associated with this public improvement to the affected benefiting properties. • The final assessment cost is approximately 25% less than the amount estimated in the feasibility report presented at the original Public Hearing on February 15, 2011. • All notices have been published in the legal papers and sent to all affected property owners informing them of this public hearing. An informational meeting was held on October 24 to address all property owners' questions or concerns and provide any additional information of interest. Of the 84 parcels (all Single - Family) being assessed, no one attended the meeting. ATTACHMENTS: • Final Assessment Report, pages 1 I through �,_l FINAL ASSESSMENT REPORT Contract Number of N Parcels Term s Interest Amount City Rate Assessed Financed 11 -02 84 5 Yrs 5.0% $58,905.00 $97,528.97 $78,200 FR $127,600 FR M PROJECT PUBLIC HEARING DATES Num ber: Project 1038 Assessment: November 1, 2011 Name: Engstroms Deerwood Addition Project Approval Date: February 15, 2011 Street Improvements Final Feasibility Final Feasibility Rate Report Units Rate Report Units SANITARY SEWER STORM SEWER ❑ Trunk ETrunk El Lateral ❑ Service ❑ Lat. Benefit /Trunk WATER STREET El Trunk ❑Gravel Base ❑ Lateral ❑ Surf. /Signs - Direct Access ❑ Service Surf. /Signs -Low Dens Res $701.25 $ 930 Lot Eq ❑ Lat. Benefit /Trunk ❑ Surf. /Signs - Direct Access ❑ WAC El Driveway - CI OTHER STREETLIGHTS ❑Service Pair ❑Installation ❑ Energy Charge Contract Number of N Parcels Term s Interest Amount City Rate Assessed Financed 11 -02 84 5 Yrs 5.0% $58,905.00 $97,528.97 $78,200 FR $127,600 FR M 4 b � Ciely of Eagan Memo To: Mayor and City Council From: John Gorder, Assistant City Engineer Date: October 4, 2011 Subject: Final Assessment Roll, Project 1038 Engstroms Deerwood Street Improvements At the public hearing on February 15, 2011, the City Council ordered Project 1038, and in accordance with the feasibility report, the following improvements were constructed: mill & overlay existing pavement, replacement of traffic and street signage, replacement of curb and gutter as needed for the Deerwood neighborhood. In accordance with the City Special Assessment Policy and the feasibility report, it was proposed to assess 50% of the street pavement and signage improvements to the benefiting residential properties. The improvements were completed under Contract 11 -02. The following information was used in the preparation of the assessment roll for Project 1038. PROJECT COST The construction cost includes the amount of $125,725.81 paid to the contractors for the construction of the improvements. Traffic and street signage was installed at a cost of $458.52. Other costs including engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling $30,249.64 were incurred resulting in an improvement and project cost of $156,433.97. The detail of these other costs is provided on Schedule I. These other costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment rate. CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY IMPROVEMENT COST COSTS COSTS REPORT Mill & Overlay/ Sign $95,028.53 $22,780.79 $117,809.32 $156,300 Repair Curb & Gutter 31,155.80 7,468.85 38,624.65 49,500 $126,184.33 $30,249.64 $156,433.97 $205,800 ASSESSMENTS • Trunk Assessments -No trunk assessments for utilities were proposed in the feasibility report, therefore, none are proposed in this assessment roll. • Street Improvement Costs - The costs of the street overlay and street signage improvements were computed using the following unit prices and quantities: ITEM UNIT QTY PRICE COST Mobilization LS 1.00 $ 7,335.00 $ 7,335.00 Mill Bituminous Surface (1.25 ") SQ YD 5,511.00 $ 1.03 $ 5,676.33 Mill Bituminous Surface (1.25 "x Full Width) SQ YD 2,014.00 $ 1.70 $ 3,423.80 Bituminous Material for Tack Coat GAL 800.00 $ 3.00 $ 2,400.00 Type SP 9.5 Wearing Course Mixture (3,B) TON 1,233.73 $ 46.75 $ 57,676.88 Type SP 9.5 Wearing Course Mixture (3,B) (Patch) TON 24.80 $ 85.00 $ 2,108.00 Adjust Gate Valve & Box EA 1.00 $ 80.00 $ 80.00 Repair Gate Valve Mid Section EA 3.00 $ 175.00 $ 525.00 Repair Gate Valve Top Section w/ Cover EA 6.00 $ 475.00 $ 2,850.00 Adjust Frame & Ring Casting EA 18.00 $ 510.00 $ 9,180.00 Adjust Frame & Ring Casting (Riser Adjustment) EA 9.00 $ 195.00 $ 1,755.00 Traffic Control LS 1.00 $ 1,560.00 $ 1,560.00 Install Traffic/ Street Signs LS 1.00 $ 458.52 $ 458.52 Subtotal 95,028.53 Other costs @ 23.97% 22,780.79 Mill- Overlay/ Street Sign Cost $ 117,809.32 IMPROVEMENT AND ASSESSMENT RATES Low Density Residential Street Improvements- The improvement and assessment rate for the street improvements for low density residential properties is computed as follows: % Low Density Residential =100% [$117,809.32 (Mill & Overlay/ Signage Cost) x 50 %] = $58,904.66(Total Low Density Res. Assessment) $58,904.66 (Low Density Residential Assessment) —> $701.25 /Lot 84 Single Family Lot Equivalents ASSESSMENT TERMS - The assessments are proposed for a term of 5 years for residential properties. The interest rate is 5.0% per annum on the unpaid balance. 2 CITY REVENUES (RESPONSIBILITY) IMPROVEMENT IMPROVEMENT COST Mill & Overlay/ Sign $117,809.32 ASSESSMENT REVENUE $58,905.00 CITY RESPONSIBILITY $58,904.32 Repair Curb & Gutter $38,624.65 $156,433.97 CITY FUND RESPONSIBILITY Major Street Fund: $97,528.97 9�� X��6ir JoIV Gorder, P.E. Reviewed Public Works Department I C / /t Date C: Thomas A. Colbert, Director of Public Works Mike Dougherty, City Attorney Sue Sheridan, Accountant I HO $38,624.65 $58,905.00 $97,528.97 Reviewed Finance Department P, Date lad Final Assessment Roll Engstroms Deerwood Citv Proiect No. 1038 Deerwood Trail R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4001 DEERWOOD TRL 10- 23900 -01 -010 1 $701.25 $701.25 4002 DEERWOOD TRL 10- 23900 -03 -250 1 $701.25 $701.25 4005 DEERWOOD TRL 10- 23900 -01 -020 1 $701.25 $701.25 4006 DEERWOOD TRL 10- 23900 -03 -260 1 $701.25 $701.25 4009 DEERWOOD TRL 10- 23900 -01 -031 1 $701.25 $701.25 4010 DEERWOOD TRL 10- 23900 -03 -270 1 $701.25 $701.25 4013 DEERWOOD TRL 10- 23900 -01 -040 1 $701.25 $701.25 4017 DEERWOOD TRL 10- 23900 -01 -050 1 $701.25 $701.25 4018 DEERWOOD TRL 10- 23900 -03 -010 1 $701.25 $701.25 4021 DEERWOOD TRL 10- 23900 -01 -060 1 $701.25 $701.25 4022 DEERWOOD TRL 10- 23900 -03 -020 1 $701.25 $701.25 4025 DEERWOOD TRL 10- 23900 -01 -070 1 $701.25 $701.25 4026 DEERWOOD TRL 10- 23900 -03 -030 1 $701.25 $701.25 4029 DEERWOOD TRL 10- 23900 -01 -080 1 $701.25 $701.25 4030 DEERWOOD TRL 10- 23900 -03 -040 1 $701.25 $701.25 4033 DEERWOOD TRL 10- 23900 -01 -090 1 $701.25 $701.25 4034 DEERWOOD TRL 10- 23900 -03 -050 1 $701.25 $701.25 4037 DEERWOOD TRL 10- 23900 -01 -100 1 $701.25 $701.25 4041 DEERWOOD TRL 10- 23900 -01 -110 1 $701.25 $701.25 4042 DEERWOOD TRL 10- 23900 -03 -060 1 $701.25 $701.25 4045 DEERWOOD TRL 10- 23900 -01 -120 1 $701.25 $701.25 4046 DEERWOOD TRL 10- 23900 -03 -070 1 $701.25 $701.25 4049 DEERWOOD TRL 10- 23900 -01 -130 1 $701.25 $701.25 4053 DEERWOOD TRL 10- 23900 -01 -140 1 $701.25 $701.25 4054 DEERWOOD TRL 10- 23900 -03 -080 1 $701.25 $701.25 4057 DEERWOOD TRL 10- 23900 -01 -150 1 $701.25 $701.25 4058 DEERWOOD TRL 10- 23900 -03 -090 1 $701.25 $701.25 4065 DEERWOOD TRL 10- 23900 -02 -050 1 $701.25 $701.25 4066 DEERWOOD TRL 10- 23900 -03 -100 1 $701.25 $701.25 4069 DEERWOOD TRL 10- 23900 -02 -060 1 $701.25 $701.25 4070 DEERWOOD TRL 10- 23900 -03 -110 1 $701.25 $701.25 4073 DEERWOOD TRL 10- 23900 -02 -070 1 $701.25 $701.25 4074 DEERWOOD TRL 10- 23900 -03 -120 1 $701.25 $701.25 4077 DEERWOOD TRL 10- 23900 -02 -080 1 $701.25 $701.25 4078 DEERWOOD TRL 10- 23900 -03 -130 1 $701.25 $701.25 4081 DEERWOOD TRL 10- 23900 -02 -090 1 $701.25 $701.25 4085 DEERWOOD TRL 10- 23900 -02 -100 1 $701.25 $701.25 4086 DEERWOOD TRL 10- 23900 -03 -140 1 $701.25 $701.25 4090 DEERWOOD TRL 10- 23900 -03 -150 1 $701.25 $701.25 4098 DEERWOOD TRL 10- 23900 -03 -160 1 $701.25 $701.25 Subtotals 40 1 $28,050.00 laa R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4101 DEERWOOD TRL 10- 23900 -02 -190 1 $701.25 $701.25 4105 DEERWOOD TRL 10- 23900 -02 -200 1 $701.25 $701.25 4106 DEERWOOD TRL 10- 23900 -03 -170 1 $701.25 $701.25 4109 DEERWOOD TRL 10- 23900 -02 -210 1 $701.25 $701.25 4110 DEERWOOD TRL 10- 23900 -03 -180 1 $701.25 $701.25 4113 DEERWOOD TRL 10- 23900 -02 -220 1 $701.25 $701.25 4114 DEERWOOD TRL 10- 23900 -03 -190 1 $701.25 $701.25 4117 DEERWOOD TRL 10- 23900 -02 -230 1 $701.25 $701.25 4118 DEERWOOD TRL 10- 23900 -03 -200 1 $701.25 $701.25 4121 DEERWOOD TRL 10- 23900 -02 -240 1 $701.25 $701.25 4122 DEERWOOD TRL 10- 23900 -03 -210 1 $701.25 $701.25 4125 DEERWOOD TRL 10- 23900 -02 -250 1 $701.25 $701.25 4126 DEERWOOD TRL 10- 23900 -03 -220 1 $701.25 $701.25 4129 DEERWOOD TRL 10- 23900 -02 -260 1 $701.25 $701.25 4133 DEERWOOD TRL 10- 23900 -02 -270 1 $701.25 $701.25 4134 DEERWOOD TRL 10- 23900 -03 -230 1 $701.25 $701.25 4137 DEERWOOD TRL 10- 23900 -02 -280 1 $701.25 $701.25 4141 DEERWOOD TRL 10- 23900 -02 -290 1 $701.25 $701.25 4142 DEERWOOD TRL 10- 23900 -03 -240 1 $701.25 $701.25 4145 DEERWOOD TRL 10- 23900 -02 -300 1 $701.25 $701.25 Subtotals 20 $14,025.00 Deerwood Place R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4032 DEERWOOD PL 10- 23900 -03 -280 1 $701.25 $701.25 4036 DEERWOOD PL 10- 23900 -03 -290 1 $701.25 $701.25 4039 DEERWOOD PL 10- 23900 -03 -360 1 $701.25 $701.25 4040 DEERWOOD PL 10- 23900 -03 -300 1 $701.25 $701.25 4044 DEERWOOD PL 10- 23900 -03 -310 1 $701.25 $701.25 4047 DEERWOOD PL 10- 23900 -03 -350 1 $701.25 $701.25 4048 DEERWOOD PL 10- 23900 -03 -320 1 $701.25 $701.25 4052 DEERWOOD PL 10- 23900 -03 -330 1 $701.25 $701.25 4055 DEERWOOD PL 10- 23900 -03 -340 1 $701.25 $701.25 Subtotals 9 $ 6,311.25 Deerwood Path R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 1425 DEERWOOD PATH 10- 23900 -01 -160 1 $701.25 $701.25 1426 DEERWOOD PATH 10- 23900 -02 -040 1 $701.25 $701.25 a3 1429 DEERWOOD PATH 1- 023900 -01 -170 1 $701.25 $701.25 1430 DEERWOOD PATH 10- 23900 -02 -030 1 $701.25 $701.25 1433 DEERWOOD PATH 10- 23900 -01 -180 1 $701.25 $701.25 1434 DEERWOOD PATH 10- 23900 -02 -020 1 $701.25 $701.25 1438 DEERWOOD PATH 10- 23900 -02 -010 1 $701.25 $701.25 Subtotals 7 1 $4,908.75 Deerwood Court R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 1403 DEERWOOD CT 10- 23900 -02 -150 1 $701.25 $701.25 1404 DEERWOOD CT 10- 23900 -02 -140 1 $701.25 $701.25 1407 DEERWOOD CT 10- 23900 -02 -160 1 $701.25 $701.25 1408 DEERWOOD CT 10- 23900 -02 -130 1 $701.25 $701.25 1411 DEERWOOD CT 10- 23900 -02 -170 1 $701.25 $701.25 1412 DEERWOOD CT 10- 23900 -02 -120 1 $701.25 $701.25 1415 DEERWOOD CT 10- 23900 -02 -180 1 $701.25 $701.25 1416 DEERWOOD CT 10- 23900 -02 -110 1 $701.25 $701.25 Subtotals 8 $ 5,610.00 TOTALLOTS 84 TOTAL ASSESSMENT $ 58,905.00 lay} Combined Assessment Roll Project Number PA1038 PID Address Addition Name 10- 23900 -01 -010 10- 23900 -01 -020 10- 23900 -01 -031 10- 23900 -01 -040 10- 23900 -01 -050 10- 23900 -01 -060 10- 23900 -01 -070 10- 23900 -01 -080 10- 23900 -01 -090 10- 23900 -01 -100 10- 23900 -01 -110 10- 23900 -01 -120 10- 23900 -01 -130 10- 23900 -01 -140 10- 23900 -01 -150 10- 23900 -01 -160 10- 23900 -01 -170 10- 23900 -01 -180 10- 23900 -02 -010 10- 23900 -02 -020 10- 23900 -02 -030 10- 23900 -02 -040 10- 23900 -02 -050 10- 23900 -02 -060 10- 23900 -02 -070 10- 23900 -02 -080 10- 23900 -02 -090 10- 23900 -02 -100 10- 23900 -02 -110 10- 23900 -02 -120 10- 23900 -02 -130 10- 23900 -02 -140 10- 23900 -02 -150 10- 23900 -02 -160 10- 23900 -02 -170 10- 23900 -02 -180 10- 23900 -02 -190 10- 23900 -02 -200 10- 23900 -02 -210 4001 Deerwood Tr 4005 Deerwood Tr 4009 Deerwood Tr 4013 Deerwood Tr 4017 Deerwood Tr 4021 Deerwood Tr 4025 Deerwood Tr 4029 Deerwood Tr 4033 Deerwood Tr 4037 Deerwood Tr 4041 Deerwood Tr 4045 Deerwood Tr 4049 Deerwood Tr 4053 Deerwood Tr 4057 Deerwood Tr 1425 Deerwood Path 1429 Deerwood Path 1433 Deerwood Path 1438 Deerwood Path 1434 Deerwood Path 1430 Deerwood Path 1426 Deerwood Path 4065 Deerwood Tr 4069 Deerwood Tr 4073 Deerwood Tr 4077 Deerwood Tr 4081 Deerwood Tr 4085 Deerwood Tr 1416 Deerwood Ct 1412 Deerwood Ct 1408 Deerwood Ct 1404 Deerwood Ct 1403 Deerwood Ct 1407 Deerwood Ct 1411 Deerwood Ct 1415 Deerwood Ct 4101 Deerwood Tr 4105 Deerwood Tr 4109 Deerwood Tr Pending Proposed Assessment Variance Assessment Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Engstroms Deerwood $930.00 - $228.75 $701.25 Monday, September 19, 2011 Page 1 of 1O-G- Combined Assessment Roll Project Number PA1038 PID Address Addition Name Pending Proposed Assessment Variance Assessment 10- 23900 -02 -220 4113 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -02 -230 4117 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -02 -240 4121 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -02 -250 4125 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -02 -260 4129 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -02 -270 4133 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -02 -280 4137 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -02 -290 4141 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -02 -300 4145 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -010 4018 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -020 4022 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -030 4026 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -040 4030 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -050 4034 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -060 4042 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -070 4046 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -080 4054 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -090 4058 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -100 4066 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -110 4070 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -120 4074 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -130 4078 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -140 4086 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -150 4090 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -160 4098 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -170 4106 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -180 4110 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -190 4114 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -200 4118 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -210 4122 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -220 4126 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -230 4134 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -240 4142 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -250 4002 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -260 4006 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -270 4010 Deerwood Tr Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -280 4032 Deerwood PI Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -290 4036 Deerwood PI Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -300 4040 Deerwood PI Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -310 4044 Deerwood PI Engstroms Deerwood $930.00 - $228.75 $701.25 10- 23900 -03 -320 4048 Deerwood PI Engstroms Deerwood $930.00 - $228.75 $701.25 Monday, September 19, 2011 l Page 2 of 3 / a(.,O Combined Assessment Roll Project Number PA1038 PID Address Addition Name 10- 23900 -03 -330 4052 Deerwood PI Engstroms Deerwood 10- 23900 -03 -340 4055 Deerwood PI Engstroms Deerwood 10- 23900 -03 -350 4047 Deerwood PI Engstroms Deerwood 10- 23900 -03 -360 4039 Deerwood PI Engstroms Deerwood Summary for 'SA _Nbr' = PA1038 (84 detail records) Sum $701.25 $930.00 Monday, September 19, 2011 Pending Proposed Assessment Variance Assessment $930.00 - $228.75 $701.25 $930.00 - $228.75 $701.25 $930.00 - $228.75 $701.25 $930.00 - $228.75 $701.25 $78,120.00 -$19,215.00 $58,905.00 14D77 Page 3 of 3 L o Z Y O J_ a- ` 4058'4 40524048 � 4101 X 4086 - '4074 1415 1411 � ;,� i �� • 4070 4078 t f 1407 4057 '� f � �`'� DEERWOOD PATHR .. a T . 4069 4073 4077 4081 X4085 U-1 ' 1426` - �;1412 x. '11404 t 1438', 1434 k � x w s r* �.- ^S�r LEGEND STEET IMPROVEMENT 1 ASSESSABLE AREA z ■ ■ ■ ■ ■ ■■ v SINGLE FAMILY - $ 701.25 / Lot Engstroms Deerwood City of Ea A Street Revitalization - Project 1038 Fig. 1 Engineering Department �� Final Assessments Agenda Information Memo November 1, 2011 Eagan City Council Meeting PUBLIC HEARINGS G. PROJECT 1021 PARK KNOLL ADDITION STREET IMPROVEMENTS FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 1021 (Park Knoll Addition - Street Improvements) and authorize its certification to Dakota County for collection. FACTS: • Project 1021 provided for the street improvements of Park Knoll Drive within the Park Knoll Addition neighborhood east - central Eagan. • The Final Assessment Roll was presented to the City Council on October 4, 2011, with a public hearing scheduled for November 1 to formally present the final costs associated with this public improvement to the affected benefiting properties. • The final assessment cost is approximately 26% less than the amount estimated in the feasibility report presented at the original Public Hearing on January 4, 2011. • All notices have been published in the legal papers and sent to all affected property owners informing them of this public hearing. An informational meeting was held on October 24 to address all property owners' questions or concerns and provide any additional information of interest. Of the 15 parcels (all Single - Family) being assessed, no one attended the meeting. ATTACHMENTS: • Final Assessment Report, pages through /-% • FINAL ASSESS MEN T REPORT Contract Number Number of Interest Parcels Term s Rate Amount City 11 -01 15 5 Yrs 5.0% As ses s ed Financed $10,342.50 $25,730.73 $14,100 FR $20,900 FR BID PROJECT PUBLIC HEARING DATES Number: Project 1021 Assessment: November 1, 2011 Name: Park Knoll Addition Project Approval Date: January4, 2011 Street Improvements Final Feasibility Final Feasibility Rate Report Units Rate Report Units SANITARY SEWER STORM SEWER ❑ Trunk OTrunk Lateral ❑ Service ❑ Lat. Benefit /Trunk WATER STREET El Trunk ❑Gravel Base ❑ Lateral ❑ Surf. /Signs - Direct Access Service BSurf. /Signs -Low Dens Res $689.50 $ 940 Lot Eq Lat. Benefit /Trunk ❑ Surf. /Signs - Direct Access ❑ WAC ❑ Driveway - Cl OTHER STREETLIGHTS ❑Service Pair El Installation ❑ Energy Charge Contract Number Number of Interest Parcels Term s Rate Amount City 11 -01 15 5 Yrs 5.0% As ses s ed Financed $10,342.50 $25,730.73 $14,100 FR $20,900 FR BID 4 City of Eap Me To: Mayor and City Council From: John Gorder, Assistant City Engineer Date: October 4, 2011 Subject: Final Assessment Roll, Project 1021 Park Knoll Addition Street Improvements At the public hearing on January 4, 2011, the City Council ordered Project 1021, and in accordance with the feasibility report, the following improvements were constructed: mill & overlay existing pavement, replacement of traffic and street signage, replacement of curb and gutter as needed for the Park Knoll neighborhood. In accordance with the City Special Assessment Policy and the feasibility report, it was proposed to assess 50% of the street pavement and signage improvements to the benefiting residential properties. The improvements were completed under Contract 11 -01. The following information was used in the preparation of the assessment roll for Project 1021. PROJECT COST The construction cost includes the amount of $24,430.54 paid to the contractors for the construction of the improvements. Traffic and street signage was installed at a cost of $346.23. Other costs including engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling $11,296.46 were incurred resulting in an improvement and project cost of $36,073.23. The detail of these other costs is provided on Schedule I. These other costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment rate. CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY IMPROVEMENT COST COSTS COSTS REPORT Mill & Overlay/ Sign $14,207.42 $6,477.58 $20,685.00 $28,200 Repair Curb & Gutter 10,569.35 4 15,388.23 6,800 $24,776.77 $11,296.46 $36,073.23 $35,000 f ✓1 ASSESSMENTS • Trunk Assessments -No trunk assessments for utilities were proposed in the feasibility report, therefore, none are proposed in this assessment roll. • Street Improvement Costs - The costs of the street overlay and street signage improvements were computed using the following unit prices and quantities: ITEM UNI QTY PR COST Mobilization LS 1.00 $1 $ 1,188.24 Mill Bituminous Surface (1.25 ") SQ YD 1,006.00 $ 0.85 $ 855.10 Bituminous Material for Tack Coat GAL 231.00 $ 3.00 $ 693.00 Type SP 9.5 Wearing Course Mixture (3,B) TON 221.50 $ 40.00 $ 8,860.00 Type SP 9.5 Wearing Course Mixture (3,B) (Patch) TON 1.50 $ 90.00 $ 135.00 Adjust Frame & Ring Casting EA 4.61 $ 315.00 $ 1,452.15 Adjust Frame & Ring Casting (Riser Adjustment) EA 1.00 $ 220.00 $ 220.00 Traffic Control LS 1.00 $ 457.70 $ 457.70 Install Traffic/ Street Signs LS 1.00 $ 346.23 $ 346.23 Subtotal 14,207.42 Other costs @ 45.59% 6,477.58 Mill - Overlay/ Street Sign Cost $ 20,685.00 IMPROVEMENT AND ASSESSMENT RATES Low Density Residential Street Improvements- The improvement and assessment rate for the street improvements for low density residential properties is computed as follows: Low Density Residential = 100% [$20,685.00 (Mill & Overlay/ Signage Cost) x 50 %] = $10,342.50 (Total Low Density Res. Assessment) $10,342.50 (Low Density Residential Assessment) —> $689.50/Lot 15 Single Family Lot Equivalents ASSESSMENT TERMS - The assessments are proposed for a term of 5 years for residential properties. The interest rate is 5.0% per annum on the unpaid balance. 2 13d� CITY REVENUES (RESPONSIBILITY) IMPROVEMENT Mill & Overlay/ Sign Repair Curb & Gutter IMPROVEMENT ASSESSMENT COST REVENUE $20,685.00 $15,388.23 $10,342.50 1 11 $36,073.23 $10,342.50 CITY FUND RESPONSIBILITY Major Street Fund: $25,730.73 a??!!- /4� Joh Gorder, P.E. Reviewed Public Works Department ` Date C: Thomas A. Colbert, Director of Public Works Mike Dougherty, City Attorney Sue Sheridan, Accountant I 13f3 CITY RESPONSIBILITY $10,342.50 $15,388.23 $25,730.73 Date Final Assessment Roll City Project 1021 Park Knoll Addition Park Knoll Drive R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 915 PARK KNOLL DRIVE 10- 56725 -01 -010 1 $ 689.50 $ 689.50 914 PARK KNOLL DRIVE 10- 56725 -02 -010 1 $ 689.50 $ 689.50 911 PARK KNOLL DRIVE 10- 56725 -01 -020 1 $ 689.50 $ 689.50 900 PARK KNOLL DRIVE 10- 56725 -02 -020 1 $ 689.50 $ 689.50 907 PARK KNOLL DRIVE 10- 56725 -01 -030 1 $ 689.50 $ 689.50 890 PARK KNOLL DRIVE 10- 56725 -02 -030 1 $ 689.50 $ 689.50 903 PARK KNOLL DRIVE 10- 56725 -01 -040 1 $ 689.50 $ 689.50 874 PARK KNOLL DRIVE 10- 56725 -02 -040 1 $ 689.50 $ 689.50 899 PARK KNOLL DRIVE 10- 56725 -01 -050 1 $ 689.50 $ 689.50 895 PARK KNOLL DRIVE 10- 56725 -01 -060 1 $ 689.50 $ 689.50 891 PARK KNOLL DRIVE 10- 56725 -01 -070 1 $ 689.50 $ 689.50 887 PARK KNOLL DRIVE 10- 56725 -01 -080 1 $ 689.50 $ 689.50 883 PARK KNOLL DRIVE 10- 56725 -01 -090 1 $ 689.50 $ 689.50 879 PARK KNOLL DRIVE 10- 56725 -01 -100 1 $ 689.50 $ 689.50 875 PARK KNOLL DRIVE 10- 56725 -01 -110 1 $ 689.50 $ 689.50 Total Assessments (15 Single - Family R1 Lots) 1 $ 10,342.50 L Combined Assessment Roll Project Number PA1021 PID Address Addition Nance 10- 56725 -01 -010 915 Park Knoll Dr Park Knoll 10- 56725 -01 -020 911 Park Knoll Dr Park Knoll 10- 56725 -01 -030 907 Park Knoll Dr Park Knoll 10- 56725 -01 -040 903 Park Knoll Dr Park Knoll 10- 56725 -01 -050 899 Park Knoll Dr Park Knoll 10- 56725 -01 -060 895 Park Knoll Dr Park Knoll 10- 56725 -01 -070 891 Park Knoll Dr Park Knoll 10- 56725 -01 -080 887 Park Knoll Dr Park Knoll 10- 56725 -01 -090 883 Park Knoll Dr Park Knoll 10- 56725 -01 -100 879 Park Knoll Dr Park Knoll 10- 56725 -01 -110 875 Park Knoll Dr Park Knoll 10- 56725 -02 -010 914 Park Knoll Dr Park Knoll 10- 56725 -02 -020 900 Park Knoll Dr Park Knoll 10- 56725 -02 -030 890 Park Knoll Dr Park Knoll 10- 56725 -02 -040 874 Park Knoll Dr Park Knoll Summary for'SA_Nbr' = PA 1021 (15 detail records) Sum Monday, September 19, 2011 Pending Proposed Assessment Variance Assessment $940.00 - $250.50 $689.50 $940.00 - $250.50 $689.50 $940.00 - $250.50 $689.50 $940.00 - $250.50 $689.50 $940.00 - $250.50 $689.50 $940.00 - $250.50 $689.50 $940.00 - $250.50 $689.50 $940.00 - $250.50 $689.50 $940.00 - $250.50 $689.50 $940.00 - $250.50 $689.50 $940.00 - $250.50 $689.50 $940.00 - $250.50 $689.50 $940.00 - $250.50 $689.50 $940.00 - $250.50 $689.50 $940.00 - $250.50 $689.50 $14,100.00 -$3,757.50 $10,342.50 1 -3�7 Page 1 of 1 Z < a / (< \ E 5 / FL o ) } / LL, 5 ' \ < \ . LL . LU ) � . m 2 E $ E e _ ® g $ � Q Q o � � . � 0 e � � v $ �o � � ) �o � 2 % / \ ` \ Agenda Information Memo November 1, 2011 Eagan City Council Meeting PUBLIC HEARINGS H. PROJECT 1040, FAIRWAY HILLS ADDITION STREET IMPROVEMENTS FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 1040 (Fairway Hills Addition - Street Improvements) and authorize its certification to Dakota County for collection. FACTS: • Project 1040 provided for the street improvements of numerous residential streets within the Fairway Hills Addition neighborhood south - central Eagan. • The Final Assessment Roll was presented to the City Council on October 4, 2011, with a public hearing scheduled for November 1 to formally present the final costs associated with this public improvement to the affected benefiting properties. • The final assessment cost is approximately 25% less than the amount estimated in the feasibility report presented at the original Public Hearing on January 4, 2011. • All notices have been published in the legal papers and sent to all affected property owners informing them of this public hearing. An informational meeting was held on October 24 to address all property owners' questions or concerns and provide any additional information of interest. Of the 140 parcels (139 Single - Family, 1 Community park) being assessed, no one attended the meeting. ATTACHMENTS: • Final Assessment Report, pagesb through. I32 FINAL ASSESSMENT REPORT Contract Numbe Number of Parcels Term s Interest Rate Amount City 11 -01 140 5/ 10 Yrs 5.0% Assessed Financed $92,770.34 $187,749.05 $125,100 FR $230,500 FR PROJECT PUBLIC HEARING DATES Number: Project 1040 Assessment: November 1, 2011 Name: Fairway Hills Additions Project Approval Date: January 4, 2011 Street Improvements Final Feasibility Final Feasibility Rate Report Units Rate Report Units SANITARY SEWER STORM SEWER ❑ Trunk OTrunk ❑ Lateral ❑ Service ❑ Lat. Benefit /Trunk WATER STREET ❑Trunk Gravel Base ❑ Lateral ❑ Surf. /Signs - Direct Access ❑ Service Surf./Signs -Low Dens Res $647.74 $873.00 Lot Eq ❑ Lat. Benefit /Trunk Surf. /Signs -Comm Park $8.41 $11.36 F.F. ❑ WAC Driveway - Cl OTHER STREETLIGHTS ❑Service Pair ❑Installation ❑ Energy Charge Contract Numbe Number of Parcels Term s Interest Rate Amount City 11 -01 140 5/ 10 Yrs 5.0% Assessed Financed $92,770.34 $187,749.05 $125,100 FR $230,500 FR 4 City of Eagan Memo To: Mayor and City Council From: John Gorder, Assistant City Engineer Date: October 4, 2011 Subject: Final Assessment Roll, Project 1040 Fairway Hills Street Improvements At the public hearing on January 4, 2011, the City Council ordered Project 1040, and in accordance with the feasibility report, the following improvements were constructed: mill & overlay existing pavement, replacement of traffic and street signage, replacement of curb and gutter as needed for the Fairway Hills neighborhood. In accordance with the City Special Assessment Policy and the feasibility report, it was proposed to assess 50% of the street pavement and signage improvements to the benefiting residential properties, and 75% to the community park (George Ohmann Park). The improvements were completed under Contract 11 -01. The following information was used in the preparation of the assessment roll for Project 1040. PROJECT COST The construction cost includes the amount of $228,310.90 paid to the contractors for the construction of the improvements. Traffic and street signage was installed at a cost of $2,148.67. Other costs including engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling $50,059.82 were incurred resulting in an improvement and project cost of $280,519.39. The detail of these other costs is provided on Schedule 1. These other costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment rate. CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY IMPROVEMENT COST COSTS COSTS Mill & Overlay/ Sign $166,407.17 Repair Curb & Gutter 64,052.40 $36,146.53 13.913.29 REPORT $202,553.70 $273,200 $77,965.69 82,400 $230,459.57 $50,059.82 $280,519.39 $355,600 )3q ASSESSMENTS • Trunk Assessments -No trunk assessments for utilities were proposed in the feasibility report, therefore, none are proposed in this assessment roll. • Street Improvement Costs - The costs of the street overlay and street signage improvements were computed using the following unit prices and quantities: ITEM UNIT Q TY PRICE COST Mobilization LS 1.00 $ 9,505.92 $ 9,505.92 Remove Bituminous SQ YD 20.50 $ 7.25 $ 148.63 Mill Bituminous Surface (1.25 ") SQYD 12,115.00 $ 0.85 $ 10,297.75 Bituminous Material for Tack Coat GAL 1,570.00 $ 3.00 $ 4,710.00 Type SP 9.5 Wearing Course Mixture (3,B) TON 2,555.11 $ 40.00 $ 102,204.40 Type SP 9.5 Wearing Course Mixture (3,B) (Patch) TON 38.78 $ 90.00 $ 3,490.20 Adjust Gate Valve & Box EA 7.00 $ 60.00 $ 420.00 Repair Gate Valve Mid Section EA 6.00 $ 400.00 $ 2,400.00 Repair Gate Valve Top Section w/ Cover EA 14.00 $ 400.00 $ 5,600.00 Adjust Frame & Ring Casting EA 40.00 $ 485.00 $ 19,400.00 Adjust Frame & Ring Casting (Riser Adjustment) EA 11.00 $ 220.00 $ 2,420.00 Traffic Control LS 1.00 $ 3,661.60 $ 3,661.60 Install Traffic/ Street Signs LS 1.00 $ 2,148.67 $ 2,148.67 Subtotal 166,407.17 Other costs @ 21.72% 36,146.53 Mill- Overlay/ Street Sign Cost $ 202,553.70 IMPROVEMENT AND ASSESSMENT RATES Low Density Residential Street Improvements- The improvement and assessment rate for the street improvements for low density residential properties is computed as follows: Low Density Residential = 15,790 Front Feet/ 17,761 F.F. = 88.9% [$202,553.70 (Mill & Overlay/ Signage Cost) x 88.9% x 50 %] = $90,035.12 (Total Low Density Res. Assessment) $90,035.12 (Low Density Residential Assessment) 4 $647.74/Lot 139 Single Family Lot Equivalents Community Park Street Improvements- The improvement and assessment rate for the street improvements for community park property (George Ohmann Park) is computed as follows: Community Park = 325 Front Feet/ 17,761 F.F. = 1.8% [$202,553.70 (Mill & Overlay/ Signage Cost) x 1.8% x 75 %] = $2,734.48 (Total Comm. Park Assessment) $2,734.48/ 325 F.F. _ $8.41/ Front Foot 2 )Z-)L) The remaining Fairway Hills frontage within the project area (1,646 front feet or 8.8 %) is County road right -of -way (Pilot Knob Road — County 31) and therefore, not assessable under the City's Assessment Policy. ASSESSMENT TERMS - The assessments are proposed for a term of 5 years for residential properties. The interest rate is 5.0% per annum on the unpaid balance. CITY REVENUES (RESPONSIBILITY) IMPROVEMENT IMPROVEMENT COST ASSESSMENT REVENUE CITY RESPONSIBILITY Mill & Overlay/ Sign Repair Curb & Gutter $202,553.70 $77,965.69 $77,965.69 $280,519.39 $92,770.34 $187,749.05 $92,770.34 MW $109,783.36 CITY FUND RESPONSIBILITY Major Street Fund: $187,749.05 Park R & R Fund: $2,734.48 (George Ohmann Park Street Assessment) Joh Gorder, P.E. Reviewed Public Works Department Date C: Thomas A. Colbert, Director of Public Works Mike Dougherty, City Attorney Sue Sheridan, Accountant I /4i k Date Final Assessment Roll City Project 1040 Fairway Hills Pebble Beach Way R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4705 PEBBLE BEACH WAY 10- 25601 -04 -050 1 $ 647.74 $ 647.74 4720 PEBBLE BEACH WAY 10- 25602 -03 -010 1 $ 647.74 $ 647.74 4716 PEBBLE BEACH WAY 10- 25602 -03 -020 1 $ 647.74 $ 647.74 4712 PEBBLE BEACH WAY 10- 25602 -03 -030 1 $ 647.74 $ 647.74 4713 PEBBLE BEACH WAY 10- 25602 -02 -050 1 $ 647.74 $ 647.74 4709 PEBBLE BEACH WAY 10- 25602 -02 -060 1 $ 647.74 $ 647.74 4721 PEBBLE BEACH WAY 10- 25602 -01 -080 1 $ 647.74 $ 647.74 4725 PEBBLE BEACH WAY 10- 25602 -01 -090 1 $ 647.74 $ 647.74 4741 PEBBLE BEACH WAY 10- 25603 -01 -010 1 $ 647.74 $ 647.74 4737 PEBBLE BEACH WAY 10- 25603 -01 -020 1 $ 647.74 $ 647.74 4733 PEBBLE BEACH WAY 10- 25603 -01 -030 1 $ 647.74 $ 647.74 4729 PEBBLE BEACH WAY 10- 25603 -01 -040 1 $ 647.74 $ 647.74 Subtotals 12 $ 7,772.88 Cypress Point R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4751 CYPRESS PT 10- 25603 -02 -010 1 $ 647.74 $ 647.74 4755 CYPRESS PT 10- 25603 -02 -020 1 $ 647.74 $ 647.74 4759 CYPRESS PT 10- 25603 -02 -030 1 $ 647.74 $ 647.74 4763 CYPRESS PT 10- 25603 -02 -040 1 $ 647.74 $ 647.74 4767 CYPRESS PT 10- 25603 -02 -050 1 $ 647.74 $ 647.74 4771 CYPRESS PT 10- 25603 -02 -060 1 $ 647.74 $ 647.74 4770 CYPRESS PT 10- 25603 -02 -070 1 $ 647.74 $ 647.74 4766 CYPRESS PT 10- 25603 -02 -080 1 $ 647.74 $ 647.74 4762 CYPRESS PT 10- 25603 -02 -090 1 $ 647.74 $ 647.74 4758 CYPRESS PT 10- 25603 -02 -100 1 $ 647.74 $ 647.74 4754 CYPRESS PT 10- 25603 -02 -110 1 $ 647.74 $ 647.74 4750 CYPRESS PT 10- 25603 -02 -120 1 $ 647.74 $ 647.74 Subtotals 12 $ 7,772.88 Hazeltine Lane R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4707 HAZELTINE LN 10- 25602 -01 -010 1 $ 647.74 $ 647.74 4714 HAZELTINE LN 10- 25602 -02 -010 1 $ 647.74 $ 647.74 4711 HAZELTINE LN 10- 25602 -01 -020 1 $ 647.74 $ 647.74 4722 HAZELTINE LN 10- 25602 -02 -020 1 $ 647.74 $ 647.74 4715 HAZELTINE LN 10- 25602 -01 -030 1 $ 647.74 $ 647.74 4730 HAZELTINE LN 10- 25602 -02 -030 1 $ 647.74 $ 647.74 4719 HAZELTINE LN 10- 25602 -01 -040 1 $ 647.74 $ 647.74 4734 HAZELTINE LN 10- 25602 -02 -040 1 $ 647.74 $ 647.74 4723 HAZELTINE LN 10- 25602 -01 -050 1 $ 647.74 $ 647.74 4727 HAZELTINE LN 10- 25602 -01 -060 1 $ 647.74 $ 647.74 4731 HAZELTINE LN 10- 25602 -01 -070 1 $ 647.74 $ 647.74 Subtotals 11 $ 7,125.14 Interlachen Drive R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 1352 INTERLACHEN DR 10- 25601 -03 -030 1 $ 647.74 $ 647.74 1376 INTERLACHEN DR 10- 25601 -04 -030 1 $ 647.74 $ 647.74 1380 INTERLACHEN DR 10- 25601 -04 -020 1 $ 647.74 $ 647.74 1397 INTERLACHEN DR 10- 25601 -01 -040 1 $ 647.74 $ 647.74 1396 INTERLACHEN DR 10- 25601 -05 -010 1 $ 647.74 $ 647.74 1392 INTERLACHEN DR 10- 25601 -05 -020 1 $ 647.74 $ 647.74 1348 INTERLACHEN DR 10- 25601 -03 -040 1 $ 647.74 $ 647.74 1372 INTERLACHEN DR 10- 25601 -04 -040 1 $ 647.74 $ 647.74 1393 INTERLACHEN DR 10- 25601 -01 -050 1 $ 647.74 $ 647.74 1344 INTERLACHEN DR 10- 25601 -03 -050 1 $ 647.74 $ 647.74 1389 INTERLACHEN DR 10- 25601 -01 -060 1 $ 647.74 $ 647.74 1385 INTERLACHEN DR 10- 25601 -01 -070 1 $ 647.74 $ 647.74 1384 INTERLACHEN DR 10- 25601 -04 -010 1 $ 647.74 $ 647.74 1381 INTERLACHEN DR 10- 25601 -01 -080 1 $ 647.74 $ 647.74 1377 INTERLACHEN DR 10- 25601 -01 -090 1 $ 647.74 $ 647.74 1373 INTERLACHEN DR 10- 25601 -01 -100 1 $ 647.74 $ 647.74 1369 INTERLACHEN DR 10- 25601 -01 -110 1 $ 647.74 $ 647.74 1365 INTERLACHEN DR 10- 25601 -01 -120 1 $ 647.74 $ 647.74 1361 INTERLACHEN DR 10- 25601 -01 -130 1 $ 647.74 $ 647.74 1360 INTERLACHEN DR 10- 25601 -03 -010 1 $ 647.74 $ 647.74 1357 INTERLACHEN DR 10- 25601 -01 -140 1 $ 647.74 $ 647.74 1356 INTERLACHEN DR 10- 25601 -03 -020 1 $ 647.74 $ 647.74 1353 INTERLACHEN DR 10- 25601 -01 -150 1 $ 647.74 $ 647.74 Subtotals 23 $ 14,898.02 Fairway Hills Drive R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4600 FAIRWAY HILLS DR 10- 25600 -01 -010 1 $ 647.74 $ 647.74 4601 FAIRWAY HILLS DR 10- 25600 -02 -010 1 $ 647.74 $ 647.74 4608 FAIRWAY HILLS DR 10- 25600 -01 -020 1 $ 647.74 $ 647.74 4607 FAIRWAY HILLS DR 10- 25600 -02 -020 1 $ 647.74 $ 647.74 4616 FAIRWAY HILLS DR 10- 25600 -01 -030 1 $ 647.74 $ 647.74 4624 FAIRWAY HILLS DR 10- 25600 -01 -040 1 $ 647.74 $ 647.74 4632 FAIRWAY HILLS DR 10- 25600 -01 -050 1 $ 647.74 $ 647.74 4640 FAIRWAY HILLS DR 10- 25600 -01 -060 1 $ 647.74 $ 647.74 4648 FAIRWAY HILLS DR 10- 25600 -01 -070 1 $ 647.74 $ 647.74 4627 FAIRWAY HILLS DR 10- 25600 -03 -070 1 $ 647.74 $ 647.74 4656 FAIRWAY HILLS DR 10- 25600 -01 -080 1 $ 647.74 $ 647.74 4635 FAIRWAY HILLS DR 10- 25600 -03 -080 1 $ 647.74 $ 647.74 1362 CAMELBACK DR 10- 25600 -04 -080 1 $ 647.74 $ 647.74 4664 FAIRWAY HILLS DR 10- 25600 -01 -090 1 $ 647.74 $ 647.74 4643 FAIRWAY HILLS DR 10- 25600 -03 -090 1 $ 647.74 $ 647.74 4675 FAIRWAY HILLS DR 10- 25600 -04 -090 1 $ 647.74 $ 647.74 4672 FAIRWAY HILLS DR 10- 25600 -01 -100 1 $ 647.74 $ 647.74 4651 FAIRWAY HILLS DR 10- 25600 -03 -100 1 $ 647.74 $ 647.74 4680 FAIRWAY HILLS DR 10- 25600 -01 -110 1 $ 647.74 $ 647.74 4688 FAIRWAY HILLS DR 10- 25600 -01 -120 1 $ 647.74 $ 647.74 4696 FAIRWAY HILLS DR 10- 25600 -01 -130 1 $ 647.74 $ 647.74 4700 FAIRWAY HILLS DR 10- 25601 -02 -010 1 $ 647.74 $ 647.74 4704 FAIRWAY HILLS DR 10- 25601 -02 -020 1 $ 647.74 $ 647.74 11�--) Saint Andrew Boulavard R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 1334 ST ANDREW BLVD 10- 25600 -03 -010 1 $ 647.74 $ 647.74 1395 ST ANDREW BLVD 10- 25600 -05 -010 1 $ 647.74 $ 647.74 1322 STAN DREW BLVD 10- 25600 -03 -020 1 $ 647.74 $ 647.74 1391 ST ANDREW BLVD 10- 25600 -05 -020 1 $ 647.74 $ 647.74 1314 ST ANDREW BLVD 10- 25600 -03 -030 1 $ 647.74 $ 647.74 1387 ST ANDREW BLVD 10- 25600 -05 -030 1 $ 647.74 $ 647.74 1307 STAN DREW BLVD 10- 25600 -02 -040 1 $ 647.74 $ 647.74 1303 ST ANDREW BLVD 10- 25600 -02 -030 1 $ 647.74 $ 647.74 1310 ST ANDREW BLVD 10- 25600 -03 -040 1 $ 647.74 $ 647.74 1383 STAN DREW BLVD 10- 25600 -05 -040 1 $ 647.74 $ 647.74 1311 ST ANDREW BLVD 10- 25600 -02 -050 1 $ 647.74 $ 647.74 1306 ST ANDREW BLVD 10- 25600 -03 -050 1 $ 647.74 $ 647.74 1379 STAN DREW BLVD 10- 25600 -05 -050 1 $ 647.74 $ 647.74 1315 ST ANDREW BLVD 10- 25600 -02 -060 1 $ 647.74 $ 647.74 1302 ST ANDREW BLVD 10- 25600 -03 -060 1 $ 647.74 $ 647.74 1375 ST ANDREW BLVD 10- 25600 -05 -060 1 $ 647.74 $ 647.74 1319 STAN DREW BLVD 10- 25600 -02 -070 1 $ 647.74 $ 647.74 1371 ST ANDREW BLVD 10- 25600 -05 -070 1 $ 647.74 $ 647.74 1323 ST ANDREW BLVD 10- 25600 -02 -080 1 $ 647.74 $ 647.74 1367 ST ANDREW BLVD 10- 25600 -05 -080 1 $ 647.74 $ 647.74 1327 ST ANDREW BLVD 10- 25600 -02 -090 1 $ 647.74 $ 647.74 1363 ST ANDREW BLVD 10- 25600 -05 -090 1 $ 647.74 $ 647.74 1331 ST ANDREW BLVD 10- 25600 -02 -100 1 $ 647.74 $ 647.74 1394 ST ANDREW BLVD 10- 25600 -04 -100 1 $ 647.74 $ 647.74 1359 ST ANDREW BLVD 10- 25600 -05 -100 1 $ 647.74 $ 647.74 1335 ST ANDREW BLVD 10- 25600 -02 -110 1 $ 647.74 $ 647.74 1390 ST ANDREW BLVD 10- 25600 -04 -110 1 $ 647.74 $ 647.74 1355 ST ANDREW BLVD 10- 25600 -05 -110 1 $ 647.74 $ 647.74 1339 STAN DREW BLVD 10- 25600 -02 -120 1 $ 647.74 $ 647.74 1386 STAN DREW BLVD 10- 25600 -04 -120 1 $ 647.74 $ 647.74 1351 ST ANDREW BLVD 10- 25600 -05 -120 1 $ 647.74 $ 647.74 1389 CAMELBACK DR 10- 25600 -02 -130 1 $ 647.74 $ 647.74 1382 STAN DREW BLVD 10- 25600 -04 -130 1 $ 647.74 $ 647.74 1347 STAN DREW BLVD 10- 25600 -05 -130 1 $ 647.74 $ 647.74 1378 ST ANDREW BLVD 10- 25600 -04 -140 1 $ 647.74 $ 647.74 1374 ST ANDREW BLVD 10- 25600 -04 -150 1 $ 647.74 $ 647.74 1370 STAN DREW BLVD 10- 25600 -04 -160 1 $ 647.74 $ 647.74 1354 ST ANDREW BLVD 10- 25600 -04 -170 1 $ 647.74 $ 647.74 Subtotals 38 $ 24,614.12 IL[G Camelback Drive R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 1390 CAMELBACK DR 10- 25600 -04 -010 1 $ 647.74 $ 647.74 1386 CAMELBACK DR 10- 25600 -04 -020 1 $ 647.74 $ 647.74 1382 CAMELBACK DR 10- 25600 -04 -030 1 $ 647.74 $ 647.74 1378 CAMELBACK DR 10- 25600 -04 -040 1 $ 647.74 $ 647.74 1374 CAMELBACK DR 10- 25600 -04 -050 1 $ 647.74 $ 647.74 1370 CAMELBACK DR 10- 25600 -04 -060 1 $ 647.74 $ 647.74 1366 CAMELBACK DR 10- 25600 -04 -070 1 $ 647.74 $ 647.74 1365 CAMELBACK DR 10- 25600 -03 -110 1 $ 647.74 $ 647.74 1369 CAMELBACK DR 10- 25600 -03 -120 1 $ 647.74 $ 647.74 1373 CAMELBACK DR 10- 25600 -03 -130 1 $ 647.74 $ 647.74 1393 CAMELBACK DR 10- 25600 -02 -140 1 $ 647.74 $ 647.74 1377 CAMELBACK DR 10- 25600 -03 -140 1 $ 647.74 $ 647.74 1400 CAMELBACK DR 10- 25600 -05 -140 1 $ 647.74 $ 647.74 1397 CAMELBACK DR 10- 25600 -02 -150 1 $ 647.74 $ 647.74 1381 CAMELBACK DR 10- 25600 -03 -150 1 $ 647.74 $ 647.74 1385 CAMELBACK DR 10- 25600 -03 -160 1 $ 647.74 $ 647.74 4640 PILOT KNOB RD 10- 25601 -01 -010 1 $ 647.74 $ 647.74 4650 PILOT KNOB RD 10- 25601 -01 -020 1 $ 647.74 $ 647.74 4660 PILOT KNOB RD 10- 25601 -01 -030 1 $ 647.74 $ 647.74 4670 PILOT KNOB RD 10- 25600 - 010 -00 1 $ 647.74 $ 647.74 Subtotals 20 $ 12,954.80 TOTAL SF LOT Equivalents 139 $ 90,035.86 Community Park P.I.D. Front Foot Rate /F.F. Total Assmt George Ohmann Park (City) 10- 25601 -00 -040 324.9 $ 8.41 $2,734.48 TOTAL ASSESSMENTS 1 $ 92,770.34 14-1 Combined Assessment Roll Project Number PA1040 PID Address Addition Name Pending Proposed Assessment Variance Assessment 10- 25600 -00 -010 Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -01 -010 4600 Fairway Hills Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -01 -020 4608 Fairway Hills Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -01 -030 4616 Fairway Hills Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -01 -040 4624 Fairway Hills Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -01 -050 4632 Fairway Hills Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -01 -060 4640 Fairway Hills Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -01 -070 4648 Fairway Hills Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -01 -080 4656 Fairway Hills Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -01 -090 4664 Fairway Hills Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -01 -100 4672 Fairway Hills Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -01 -110 4680 Fairway Hills Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -01 -120 4688 Fairway Hills Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -01 -130 4696 Fairway Hills Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -02 -010 4601 Fairway Hills Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -02 -020 4607 Fairway Hills Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -02 -030 1303 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -02 -040 1307 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -02 -050 1311 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -02 -060 1315 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -02 -070 1319 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -02 -080 1323 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -02 -090 1327 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -02 -100 1331 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -02 -110 1335 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -02 -120 1339 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -02 -130 1389 Camelback Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -02 -140 1393 Camelback Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -02 -150 1397 Camelback Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -03 -010 1334 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -03 -020 1322 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -03 -030 1314 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -03 -040 1310 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -03 -050 1306 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -03 -060 1302 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -03 -070 4627 Fairway Hills Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -03 -080 4635 Fairway Hills Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -03 -090 4643 Fairway Hills Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -03 -100 4651 Fairway Hills Dr Fairway Hills $873.00 - $225.26 $647.74 Tuesday, October 18, 2011 Page 1 of 4 Combined Assessment Roll Project Number PA1040 PID Address . Addition Name Pearling Proposed Assessment Variance Assessment 10- 25600 -03 -110 1365 Camelback Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -03 -120 1369 Camelback Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -03 -130 1373 Camelback Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -03 -140 1377 Camelback Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -03 -150 1381 Camelback Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -03 -160 1385 Camelback Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -04 -010 1390 Camelback Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -04 -020 1386 Camelback Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -04 -030 1382 Camelback Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -04 -040 1378 Camelback Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -04 -050 1374 Camelback Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -04 -060 1370 Camelback Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -04 -070 1366 Camelback Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -04 -080 1362 Camelback Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -04 -090 4675 Fairway Hills Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -04 -100 1394 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -04 -110 1390 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -04 -120 1386 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -04 -130 1382 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -04 -140 1378 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -04 -150 1374 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -04 -160 1370 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -04 -170 1354 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -05 -010 1395 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -05 -020 1391 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -05 -030 1387 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -05 -040 1383 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -05 -050 1379 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -05 -060 1375 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -05 -070 1371 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -05 -080 1367 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -05 -090 1363 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -05 -100 1359 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -05 -110 1355 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -05 -120 1351 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -05 -130 1347 St Andrew Blvd Fairway Hills $873.00 - $225.26 $647.74 10- 25600 -05 -140 1400 Camelback Dr Fairway Hills $873.00 - $225.26 $647.74 10- 25601 -00 -040 4730 Pebble Beach WayFairway Hills 2nd $3,691.00 - $956.52 $2,734.48 10- 25601 -01 -010 4640 Pilot Knob Rd Fairway Hills 2nd $873.00 - $225.26 $647.74 10- 25601 -01 -020 4650 Pilot Knob Rd Fairway Hills 2nd $873.00 - $225.26 $647.74 10- 25601 -01 -030 4660 Pilot Knob Rd Fairway Hills 2nd $873.00 - $225.26 $647.74 Tuesdgy, October 18, 2011 1 V Page 2 of 4 Combined Assessment Roll Project Number PA1040 Pending Proposed PID Address Addition Name Assessment Variance Assessment 10- 25601 -01 -040 1397 Interlachen Dr Fairway Hills 2nd $873.00 - $225.26 $647.74 10- 25601 -01 -050 1393 Interlachen Dr Fairway Hills 2nd $873.00 - $225.26 $647.74 10- 25601 -01 -060 1389 Interlachen Dr Fairway Hills 2nd $873.00 - $225.26 $647.74 10- 25601 -01 -070 1385 Interlachen Dr Fairway Hills 2nd $873.00 - $225.26 $647.74 10- 25601 -01 -080 1381 Interlachen Dr Fairway Hills 2nd $873.00 - $225.26 $647.74 10- 25601 -01 -090 1377 Interlachen Dr Fairway Hills 2nd $873.00 - $225.26 $647.74 10- 25601 -01 -100 1373 Interlachen Dr Fairway Hills 2nd $873.00 - $225.26 $647.74 10- 25601 -01 -110 1369 Interlachen Dr Fairway Hills 2nd $873.00 - $225.26 $647.74 10- 25601 -01 -120 1365 Interlachen Dr Fairway Hills 2nd $873.00 - $225.26 $647.74 10- 25601 -01 -130 1361 Interlachen Dr Fairway Hills 2nd $873.00 - $225.26 $647.74 10- 25601 -01 -140 1357 Interlachen Dr Fairway Hills 2nd $873.00 - $225.26 $647.74 10- 25601 -01 -150 1353 Interlachen Dr Fairway Hills 2nd $873.00 - $225.26 $647.74 10- 25601 -02 -010 4700 Fairway Hills Dr Fairway Hills 2nd $873.00 - $225.26 $647.74 10- 25601 -02 -020 4704 Fairway Hills Dr Fairway Hills 2nd $873.00 - $225.26 $647.74 10- 25601 -03 -010 1360 Interlachen Dr Fairway Hills 2nd $873.00 - $225.26 $647.74 10- 25601 -03 -020 1356 Interlachen Dr Fairway Hills 2nd $873.00 - $225.26 $647.74 10- 25601 -03 -030 1352 Interlachen Dr Fairway Hills 2nd $873.00 - $225.26 $647.74 10- 25601 -03 -040 1348 Interlachen Dr Fairway Hills 2nd $873.00 - $225.26 $647.74 10- 25601 -03 -050 1344 Interlachen Dr Fairway Hills 2nd $873.00 - $225.26 $647.74 10 25601 04 010 1384 Interlachen Dr Fairway Hills 2nd $873.00 - $225.26 $647.74 10- 25601 -04 -020 1380 Interlachen Dr Fairway Hills 2nd $873.00 - $225.26 $647.74 10- 25601 -04 -030 1376 Interlachen Dr Fairway Hills 2nd $873.00 - $225.26 $647.74 10- 25601 -04 -040 1372 Interlachen Dr Fairway Hills 2nd $873.00 - $225.26 $647.74 10- 25601 -04 -050 4705 Pebble Beach WayFairway Hills 2nd $873.00 - $225.26 $647.74 10- 25601 -05 -010 1396 Interlachen Dr Fairway Hills 2nd $873.00 - $225.26 $647.74 10- 25601 -05 -020 1392 Interlachen Dr Fairway Hills 2nd $873.00 - $225.26 $647.74 10- 25602 -01 -010 4707 Hazeltine Lane Fairway Hills 3rd $873.00 - $225.26 $647.74 10- 25602 -01 -020 4711 Hazeltine Lane Fairway Hills 3rd $873.00 - $225.26 $647.74 10- 25602 -01 -030 4715 Hazeltine Lane Fairway Hills 3rd $873.00 - $225.26 $647.74 10- 25602 -01 -040 4719 Hazeltine Lane Fairway Hills 3rd $873.00 - $225.26 $647.74 10- 25602 -01 -050 4723 Hazeltine Lane Fairway Hills 3rd $873.00 - $225.26 $647.74 10- 25602 -01 -060 4727 Hazeltine Lane Fairway Hills 3rd $873.00 - $225.26 $647.74 10- 25602 -01 -070 4731 Hazeltine Lane Fairway Hills 3rd $873.00 - $225.26 $647.74 10- 25602 -01 -080 4721 Pebble Beach WayFairway Hills 3rd $873.00 - $225.26 $647.74 10- 25602 -01 -090 4725 Pebble Beach WayFairway Hills 3rd $873.00 - $225.26 $647.74 10- 25602 -02 -010 4714 Hazeltine Lane Fairway Hills 3rd $873.00 - $225.26 $647.74 10- 25602 -02 -020 4722 Hazeltine Lane Fairway Hills 3rd $873.00 - $225.26 $647.74 10- 25602 -02 -030 4730 Hazeltine Lane Fairway Hills 3rd $873.00 - $225.26 $647.74 10- 25602 -02 -040 4734 Hazeltine Lane Fairway Hills 3rd $873.00 - $225.26 $647.74 10- 25602 -02 -050 4713 Pebble Beach WayFairway Hills 3rd $873.00 - $225.26 $647.74 10- 25602 -02 -060 4709 Pebble Beach WayFairway Hills 3rd $873.00 - $225.26 $647.74 Tuesd(g, October 18, 2011 Page 3 of 4 �� I q Combined Assessment Roll Project Number PA1040 PID Address Addition Name 10- 25602 -03 -010 4720 Pebble Beach WayFairway Hills 3rd 10- 25602 -03 -020 4716 Pebble Beach WayFairway Hills 3rd 10- 25602 -03 -030 4712 Pebble Beach WayFairway Hills 3rd 10- 25603 -01 -010 4741 Pebble Beach WayFairway Hills 4th 10- 25603 -01 -020 4737 Pebble Beach WayFairway Hills 4th 10- 25603 -01 -030 4733 Pebble Beach WayFairway Hills 4th 10- 25603 -01 -040 4729 Pebble Beach WayFairway Hills 4th 10- 25603 -02 -010 4751 Cypress Pt Fairway Hills 4th 10- 25603 -02 -020 4755 Cypress Pt Fairway Hills 4th 10- 25603 -02 -030 4759 Cypress Pt Fairway Hills 4th 10- 25603 -02 -040 4763 Cypress Pt Fairway Hills 4th 10- 25603 -02 -050 4767 Cypress Pt Fairway Hills 4th 10- 25603 -02 -060 4771 Cypress Pt Fairway Hills 4th 10- 25603 -02 -070 4770 Cypress Pt Fairway Hills 4th 10- 25603 -02 -080 4766 Cypress Pt Fairway Hills 4th 10- 25603 -02 -090 4762 Cypress Pt Fairway Hills 4th 10- 25603 -02 -100 4758 Cypress Pt Fairway Hills 4th 10- 25603 -02 -110 4754 Cypress Pt Fairway Hills 4th 10- 25603 -02 -120 4750 Cypress Pt Fairway Hills 4th Summary for 'SA _Nbr' = PA 1040 (140 detail records) Sum $873.00 Pending Proposed Assessment Variance Assessment $873.00 - $225.26 $647.74 $873.00 - $225.26 $647.74 $873.00 - $225.26 $647.74 $873.00 - $225.26 $647.74 $873.00 - $225.26 $647.74 $873.00 - $225.26 $647.74 $873.00 - $225.26 $647.74 $873.00 - $225.26 $647.74 $873.00 - $225.26 $647.74 $873.00 - $225.26 $647.74 $873.00 - $225.26 $647.74 $873.00 - $225.26 $647.74 $873.00 - $225.26 $647.74 $873.00 - $225.26 $647.74 $873.00 - $225.26 $647.74 $873.00 - $225.26 $647.74 $873.00 - $225.26 $647.74 $873.00 - $225.26 $647.74 $873.00 - $225.26 $647.74 $125,038.00 - $32,267.66 $92,770.34 Tuesday, October 18, 2011 Page 4 of 15� Q a� r) Q O ry LL LL J U F- z w L 2E f w O L d F- L W L W U 0 z W (D W J H w 4- c E 0 U) Q c� 0 0 U N O L d = C gc N cd E N m C N C 4 0) C W U 2 m � d LL LL w w s l Q C� LL W W U CD LL W W U) m N L Lm— � C N Q C LL 1 O d' O U N O L— a_ M (LS LL �E � m o � a> c N C: O W 6 O LL J C Q \ O LLJ LL Q V W CO W J U3. m tq Q � Y W } Q U) J d Q Q LL Z ■ W ■ J ■ ■ ? O (n U S3- U L LL v/ ^ L W E cn ^ U) W ''^^ 'U) U) 2 Co 5 H Co O CD r' U O O ^ L n � C Gd � CGS � O d N 0) C yf d r S3 Agenda Information Memo November 1, 2001, Eagan City Council Meeting NEW BUSINESS A. INTERIM USE PERMIT - HIGH POINT CHURCH (875 BLUE GENTIAN RD.) ACTION TO BE CONSIDERED: To approve (OR direct preparation of Findings of Fact for Denial), an Interim Use Permit for property located at 875 Blue Gentian Road, legally described as Lot 4, Block 1, Robins 2 nd Addition, subject to the conditions listed in the APC minutes. REQUIRED VOTE FOR APPROVAL: Majority of Councilmembers present FACTS: ➢ High Point Church is proposing an Interim Use Permit to allow a church use in a BP zoning district. The BP zoning district does not include churches among the list of permitted or conditional uses. ➢ The IUP provides for uses on an interim basis that are not otherwise allowed in a particular zoning district. ➢ The property was developed in 1997 with a 59,000 s.f. office /warehouse building. ➢ High Point Church proposes to occupy 16,000 s.f.; 8,322 s.f. would be used as lobby, office and classrooms, and 7,600 s.f. of warehouse space would be converted to two auditoriums. ➢ The main auditorium would seat -400 people; the other would be flexible space for about 100 people. ➢ The church holds two Sunday services, evening classes and meetings, and occasional events such as weddings and funerals. ➢ The church currently employs 6 paid staff members and 3 -5 volunteers with office functions during the week, and occasional meetings of up to 20 people during regular business hours. ➢ The proposed use has traffic patterns and parking demand that is opposite that of typical business park uses. ➢ No modifications to the site are proposed. A building permit is required for any interior remodeling and tenant finish work. ➢ The proposed use appears to be compatible with surrounding uses, ISSUES: None 60 -DAY AGENCY ACTION DEADLINE: December 5, 2011 ATTACHMENTS (3): Location Map, pages 1 - CE - through Draft October 25, 2011, APC minutes, page Planning Report, pages JW through /M X54 Locati ®n -- ..R BLUE GENTIAN RD I's YLR AL N E x t e n t — tt —2 STP A El Subject Site A - JYI J exington Pak' R1 Z A —A— i J 2 A LL —13 Feet Project Name: High Point Church 0 500 1,000 2,000 Request: Interim Use Permit Case Nos.: 02-IN-04-09-11 Legend Jullift City Boundary Parcels Parks ( //� Buildings N City Eap of 1ST Advisory Planning Commission October 25, 2011 Page 2 of 11 IV. PUBLIC HEARING New Business A. High Point Church Applicant Name: High Point Church Location: 875 Blue Gentian Rd; Lot 4, Block 1, Robins 2nd Addition Application: Interim Use Permit An Interim Use Permit to allow a church use in Business Park zoning. File Number: 02- IN- 04 -09 -11 Planner Dudziak introduced this item and highlighted the information presented in the City Staff report dated October 17, 2011. Chair Heaney opened the public hearing. There being no public comment, Chair Heaney closed the public hearing and turned the discussion back to the Commission. Member Piper asked why the term requested was five years: Owner John Allen responded that it was a standard lease term and the tenant also needed that term length to amortize the cost of interior lease -hold improvements.' Member Piper moved, Member Vanderpoel seconded a motion to recommend approval of an Interim Use Permit to allow a church use in a BP zoning district upon property located at 875 Blue Gentian Road, legally described as Lot 4, Block 1, Robins 2 nd Addition, subject to the following conditions: 1. The Interim Use Permit shall be' recorded - against the property at the Dakota County. 2. The permit shall expire five (5) years from the date of approval. 3. All signage shall be consistent with City Code requirements. 4. A building permit shall be obtained for interior remodeling and tenant finish work. 5. Any new rooftop or ground mounted mechanical units shall be subject screening requirements in the City Code. 6. The interim use permit shall be subject to an annual administrative review. The purpose of such review shall be to determine that the conditions of the permit are within compliance. The interim use permit may be revoked for failure to comply with any condition of the permit following notice of the noncompliance and a hearing by the City Council with all interested parties being given an opportunity to be heard. All voted in favor. Motion carried 7 -0. ls�o PLANNING REPORT CITY OF EAGAN REPORT DATE: October 17, 2011 APPLICANT: High Point Church PROPERTY OWNER: Industrial Equities Group, LLC CASE: 02- IN- 04 -09 -11 HEARING DATE: October 25, 2011 APPLICATION DATE: October 6, 2011 REQUEST: Interim Use Permit LOCATION: 875 Blue Gentian Road PREPARED BY: Pamela Dudziak COMPREHENSIVE PLAN: SA /BP, Special Area/Business Park ZONING: BP, Business Park SUMMARY OF REQUEST The applicant is requesting approval of an Interim Use Permit to allow a church use in a BP zoning district upon property located at 875 Blue Gentian Road, legally described as Lot 4, Block 1, Robins 2 nd Addition. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.50 Subdivision 6C states: The Council may issue interim use permits for an interim use of property if: 1. The use is deemed to be temporary in light of the Comprehensive Guide Plan designation for the property site on which the use is located and the use conforms to the bulk and performance standards of the zoning regulations herein; 2. The date or event that will terminate the use can be identified with certainty; 3. Permission of the use will not impose additional costs on the public if it is necessary for the public to take the property in the future; and 4. The user agrees to any conditions that the Council deems appropriate for permission of the use; and Planning Report — High Point Church (875 Blue Gentian Rd.) October 25, 2011 Page 2 The use meets the standards set forth in the zoning regulations herein governing conditional use pen 6. The city determines that the property is in compliance with City Code. City Code Chapter 11, Section 11.50, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use pen and the Council shall issue such conditional use pen only if it finds that such use at the proposed location: Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. 2. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. 4. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. 5. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. 6. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. 7. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. 8. Is appropriate after considering whether the property is in compliance with the City Code. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require ISb Planning Report — High Point Church (875 Blue Gentian Rd.) October 25, 2011 Page 3 such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. BACKGROUND /HISTORY The property was platted in 1996. In 1997 the site was developed with a 59,000 s.f. one -story office /warehouse building. The City adopted the BP zoning district ordinance in 1996 and this site was in the first area of the City to be zoned BP. BP zoning allows offices, office /warehouse and office /showroom, manufacturing and processing when wholly contained inside the building, public utilities and technical /vocational/business schools. In addition, conditional uses include daycare facilities, elementary and middle schools, financial institutions with drive -thru, health care facilities and health/fitness clubs, hotels /motels, and restaurants. Architectural standards are a little higher for BP zoning than I -1, and signage a little more restrictive. EXISTING CONDITIONS The site is developed with a 59,000 s.f. one -story office /warehouse building. The property has public street frontage along three sides, Blue Gentian Road to the west and south and Hwy. 149 to the east. Parking surrounds the building along the west, south and east sides. The east side also contains the loading area for the warehouse space. Access to the site is from Blue Gentian Road in two locations. Site circulation provides for free movement between this lot and the adjacent lot to the north. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: )5-( Existing Use Zoning Land Use Designation North Office /warehouse BP, Business Park SA /BP, Special Area/Business Park East Hwy. 149 vacant (multi -story office) and single- family residential PD, Planned Development; R -1, Single- family Residential SA /BP, Special Area/Business Park South Office BP, Business Park SA /BP, Special Area/Business Park West Office BP, Business Park SA /BP, Special Area/Business Park )5-( Planning Report — High Point Church (875 Blue Gentian Rd.) October 25, 2011 Page 4 EVALUATION OF REQUEST Proposal — High Point Church is proposing to occupy approximately 16,000 s.f. within the 59,000 s.f. building. 8,322 s.£ of the space is currently configured as office space and would be used by the church as lobby, office and classrooms. The remaining space, approximately 7,600 s.f. of warehouse space would be converted to two auditoriums. The main auditorium would seat approximately 400 people and be used for Sunday services. The other auditorium would be a flexible space for about 100 people and be available for other events and medium sized meetings. High Point Church currently offers two services on Sunday mornings with a total attendance of 250 people. In addition, the church would use the building for weekly teaching time in the evenings with classes for kids, youth and adults estimated up to 125 people. Two nights a week, smaller group meetings of 15 -30 people may occur. Occasional church -wide events may also occur, typically in the evening hours or on Saturday, and other occasional uses include weddings, funerals and similar events. According to the submitted narrative, the church currently employs 6 paid staff members and 3 -5 volunteers. Office functions occur during varying hours Monday through Thursday. Meetings of up to 20 people during business hours may also occur occasionally. High Point Church was established in 2006 and the congregation currently meets in the AMC Show place theater in Inver Grove Heights and church offices are located in an office park on Blackshire Path also in Inver Grove Heights. The supplemental narrative infonnation indicates the church has operated in that location while the theater is also open to the public without conflict between the two uses. Compatibility with Surrounding Area — Because churches are not an allowed use in the BP zoning district, the applicant is requesting an Interim Use Permit for a tern of 5 years. The City's zoning ordinance allows churches as a permitted use within the PF, Public Facilities, zoning district. The Interim Use Permit may allow a use not otherwise specified within a zoning district, where the use and its impacts generally appear to be compatible with the surrounding area. The standards for review of an IUP are set forth in the Authority For Review section in the beginning of this report. Airport Noise Considerations — Based on the Metropolitan Council Policy Contours adopted in 2007, the site is located within Noise Policy Zone 4 and churches are considered a conditional use within Zone 4. Since Section 11.64 of the City Code applies only to new construction, the sound attenuation requirements for a conditional use in Policy Zone 4 do not apply to this proposal. However, the applicant should be aware that the site is exposed to noise from aircraft overflights. �V Planning Report — High Point Church (875 Blue Gentian Rd.) October 25, 2011 Site Plan/Parking — No changes to the site plan are proposed. The site provides 181 parking stalls and shows proof of parking for an additional 68 stalls by converting the truck loading areas to vehicle parking east of the building. To the extent that portions of the building continue be used as warehouse, the additional proof of parking stalls are not available. City Code requires parking be provided in the amount of one stall for each 3 seats in the main assembly hall. With a planned capacity of 400, this translates into a need for 133 parking stalls. The applicant's narrative indicates Sunday traffic to be approximately 100 vehicles initially and anticipates growth to use all 181 stalls within the proposed 5 -year term of this pen This traffic would be primarily in the evening and weekend hours, opposite typical weekday business hours. Signag — High Point Church intends to install building signage consistent with City Code, and also consistent with other tenant signage on the building. Landscaping — The site was landscaped with initial construction of the building in 1997. No changes to landscaping are proposed. Mechanical Equipment — Any new roof or ground mounted mechanical equipment installed to accommodate the change in use is subject to screening requirements in City Code Sec. 11.70, Subd. 21. Grading/Stor n Drainage — No grading is proposed and the site is served by existing storm sewer. Wetlands /Water Quality — There are not wetlands on the property and no increase in impervious surface is proposed. Access /Street Design — No changes are proposed to the current access, a single driveway to Blue Gentian Road shared with the adjacent property to the north. Tree Preservation — No trees are proposed to be removed. SUMMARY /CONCLUSION High Point Church is proposing an Interim Use Permit to allow a church use in a BP zoning district. The proposed use appears to be compatible with surrounding uses, with traffic patterns and parking demand that is opposite that of typical business park uses. No modifications to the site are proposed. A building pen is required for any interior remodeling and tenant finish work. N( Planning Report — High Point Church (875 Blue Gentian Rd.) October 25, 2011 Page 6 ACTION TO BE CONSIDERED To recommend approval of an Interim Use Permit to allow a church use in a BP zoning district upon property located at 875 Blue Gentian Road, legally described as Lot 4, Block 1, Robins 2nd Addition. If approved, the following conditions shall apply: 1. The Interim Use Pen shall be recorded against the property at the Dakota County. 2. The permit shall expire five (5) years from the date of approval. 3. All signage shall be consistent with City Code requirements. 4. A building permit shall be obtained for interior remodeling and tenant finish work. 5. Any new rooftop or ground mounted mechanical units shall be subject screening requirements in the City Code. 6. The interim use permit shall be subject to an annual administrative review. The purpose of such review shall be to determine that the conditions of the pen are within compliance. The interim use permit may be revoked for failure to comply with any condition of the permit following notice of the noncompliance and a hearing by the City Council with all interested parties being given an opportunity to be heard. I (D a, Location Map Rd • Rd Nil ffi # #f1101fE1f�'�i 11 h -------------- Dim BLUE GENT N RD �X? A 0 Map Area Extent RA WE ST Subje Site % b " Lexington Park % 4 C, 5 0,264W , d APD T F j Feet Project Name: High Point Church 0 500 1,000 2, Request: Interim Use Permit Legend Case Nos.: 02-IN-04-09-11 JMPIS 16,4 Cit Boundary Parcels Parks Buildings N City of Eap 4 111 � City of Eop Current Zoning and Land Use Map Application: High Point Church (875 Blue Gentian Rd.) Type: Interim Use Permit Case No.: 02- IN- 04 -09 -11 Zo ning BP- Business Park Land Use Plan SAMP- Special Area/ Business Park N 0 300 600 1,200 Feet N RD / 4 A m < BP O�c<` Subject Site o9 s oq PD = rR- C -< m z G) O P qti BP �O l lvvORTN PPR�� P PD O, ENTIAN RD BP fn < MO Subject Site 3 2 0 71 9�A� R' Z BP 2 O /9 Q (00 O NORTH WEST PPR� O BP S RC ° ti 7 1(4 ah P.J f ';YT 4 a1 ALA -icy � . 4 "�.��I #� _ � � - { � �,'. PP7 fI ra .fc = N O• =N= a'm - D � e C a' c, o � � Ya o r A ;:0 Li 0 �J N . V c N A A V) ' = 0 ••q7 ¢off fil l ;DOr p e i O7<O R� D PJ "q 1 r� m Y a 1 0 C N m r �D v 1 , £ P ■ � � Iw F 11 \ - � r .� �� 1 1 � #�• r � Fu �, "'` .� �,, Y•9S Olk mar � "'" 1 I as 1 . 1 - En :c' o x I CI '1 I y Jl '4 r; ' P R 0 S J I to �{ IV 1 I o �'s r I o I m 1. �ted: E�G t; :: g .lc!ad, .. \ � \�� 1� ,, - �• �a P a }zap Eee�a Iy;• � � \ ..i ,' 1 y i � e � 3 } . if Rk Igl \ \ \\ .s °' i. r 11 , ".� `w /_ Fr it I T 6 - �E% _ I J _ ` fs J^ -Iry lFiq tz 'if im l IY�' Ik W . I _ FF �iFi q Y P c c k7�:•_8 =4 =F i` e' i P P _ 31 F �1 st § ° €z3i�IePiFii : p3 1 4 q a 4E if y irks 3��IE�ig !yF ` Rf s t s e ks I i s } }s1�• F 58� c F r : ? 9i "I5 ' -x sirs $ z = e' E: 7 s.1.:= _S _ is _ = i} i EFtl R Y3 at : =S °� 11 s ; • Iuis J k a,_r8 a3i. -Eb_"5 Yi Fka aS� g64��sY� s� { Y 1 y:s1'iY�q a£ � 3 2 _ � \ 1 rr4 iif g EXISTING CONDITIONS cn FT Fri M TI CD m Fri m 0 cl 'j'I Yl .qITP PI AN -,-. 49 MA K m m m cu m m ui m m m m -TI r r Ul U C - Un Cq rl cl 0 0 0 C) ID 0 G O 0 C) -TI -T] 11 -T-1 -T I -rl -9 -TI -T] -Tl O ,j Fri F 0 > P -- Tj r — 7 r ' Y < - Ti 0 tn Cil 4�- 0 > FTI FT Fri M TI CD m Fri m 0 cl 'j'I Yl .qITP PI AN -,-. 49 MA K m m m cu m m ui m m m m -TI r r Ul U C - Un Cq rl cl 0 0 0 C) ID 0 G O 0 C) -TI -T] 11 -T-1 -T I -rl -9 -TI -T] -Tl II cz � m 17 HIM �L 00000000 00 1 0 0 0o 0 ME 0 0000 poo coon0000 00000000 0 ! - 711 I FLOOR PLAN 092 0 0 im a'a FLOOR PLAN To whom it may concern, High Point Church opened its doors in 2006 to help people Find Their Place, Develop Their Faith and Live Their Potential. Over the past five years, hundreds of lives have been impacted. The congregation has been encouraged to engage in positive peer relationships, discover a dynamic relationship with God and to live life to it's highest potential. High Point Church would like to locate to 875 Blue Gentian Road, Eagan, MN. The property is currently zoned Business Park, and the church has submitted a request for a 5 year interim use permit. Most of the surrounding area is zoned Business Park and Planned Development. The area consists of other industrial /warehouse type buildings and some office buildings and therefore is primarily used during normal business hours. During normal business hours the facility would be use by the pastoral staff and administrators. During the typical business day the traffic to the area would be similar or less than any other tenant that would use the space. The main use of the facility would be during evening and weekend hours for church related activities and services. For traffic on Sundays the church anticipate about 100 vehicles in year one and see the potential of growing to use the available 181 parking spots on the premises in year 5. The increase in traffic would remain in the evening and weekend hours and not pose an inconvenience to the surrounding businesses that operate predominantly during typical weekday business hours. The church is proposing to occupy the 15,940 square foot space starting on January 1, 2012. 8,322 square feet of the space is currently configured as office space. The plan is to use the current office space as lobby area, office space, and classrooms and thus would be consistent with what another tenant would likely use that space for. The remaining space, about 7,600 square feet, currently consist of warehouse space. The plan is to turn this space into two auditoriums. The main auditorium would seat approximately 400 people and be used for Sunday services and the other auditorium would be a flexible space for about 100 people and would be available for other events, such as trainings, and other medium sized meetings. There would be no noticeable change to the exterior of the building other than any signage that would meet city code. Therefore from an aesthetic standpoint our impact on the area would be consistent with other tenants that occupy the space. Thank you for your time and consideration, Pastor Tory Farina R -CEIV 0 SEP ? 20 NARRATIVE 1�9 Pam Dudziak From: Elizabeth farina [elizabeth @highpointchurch.ty] Sent: Thursday, October 06, 2011 11:28 AM To: Pam Dudziak Subject: High Point Church Interim Use Permit Pam, I'd like to follow up on our phone conversation and offer some clarification about High Point Church and our anticipated use of the 875 Blue Gentian Road building. Current location: The church was started 5'h years ago and has been meeting at the AMC Show place theater in for the duration of that time. The theater is located at 5567 Bishop Ave, Inver Grove Heights, MN 55076. And we are under contract with National CineMedia for use of that space. We occupy 4 of the 16 theaters on Sunday mornings while the theater is open to the public, so needless to say we are used to sharing space and being mindful of our impact on the other businesses. We have enjoyed a good relationship with the theater staff and feel very positive about our experience in the theater. Our church offices are located at 5838 Blackshire Path, Inver Grove Heights 55076. We are in an office park where we occupy the bottom floor of a building. There are three other tenants upstairs in our immediate building and dozens of other offices that share a parking lot. We have had a very good working relationship with the other tenants and have never had a complaint about church related use or foot traffic. Expected use of building: We expect to use the building on Sundays for our weekly worship service. We currently have two services on Sunday mornings with a total attendance of 250 people. We anticipate using the building for a weekly midweek teaching time that would consist of a few age appropriate classes for kids, youth and adults. This usage would be after business hours and could be estimated at a total of 125 people. We also foresee using the building one to two nights a week for small groups of 15 -30 people. Once per quarter there is the potential for a church wide event/service, but again that would be after business hours in the evening or on a Saturday. Other occasional uses would be for weddings, funerals and similar events. The bulk of our church traffic is formatted for people's availability to participate outside of business hours. There would be usage consistent with office operations. There are currently 6 paid staff members with the church who have varying office hours Monday — Thursday. In addition there are 3 -5 individuals who volunteer in the office on a weekly basis. Most of the meetings that take place in the office are one -on -one meetings with members of the congregation. There is the potential to occasionally have a meeting with approximately 20 people during business hours but that is not a frequent occurrence. My estimation would be to expect that no more than once per quarter. We do not foresee having much of an impact on the surrounding businesses as they predominantly operate during normal business hours. We are requesting a 5 year Interim Use Permit and would strive to have a positive long -term relationship with the surrounding businesses. Please let me know if there is anything else I can shed some light on! Thanks for all of your help in this process. Elizabeth Executive Pastor -70 Agenda Information Memo November 1, 2011, Eagan City Council Meeting B. CONDITIONAL USE PERMIT – MINNESOTA TRUCK AND TRAILER ACTION TO BE CONSIDERED: To approve (OR direct preparation of Findings of Fact for Denial) a Conditional Use Permit to allow outdoor truck and trailer repair and sales with accessory outdoor storage on property located at 3110 Mike Collins Drive, subject to the conditions listed in the APC minutes. REQUIRED VOTE FOR APPROVAL: Majority of Quorum FACTS: ➢ The property is zoned I -1 (Limited Industrial), and surrounded by similar zoning districts and businesses with outdoor storage. The 16,420 sq. ft. building is currently vacant. ➢ A Subdivision, CUP for outdoor storage of semi tractors and trailers and Variance to allow for shared access was approved in 2001. ➢ A fuel spill occurred on the property in 2010 and the 15,000 gallon underground tank was removed earlier this year. This area has not been resurfaced. ➢ The applicant proposes heavy truck service, body, paint, parts and a repair shop with the potential for future sales along with accessory outdoor storage. ➢ The Site Plan identifies the existing location for 18 truck stalls, 28 truck/trailer stalls and 18 auto parking stalls. ➢ Three outdoor storage requirements are not met; the applicant is not proposing an enclosure or additional screening and the storage occurs in the front/side yard. Given the layout of the existing building and parking areas, the proposed use and surrounding areas, an enclosure, additional screening and the location may be acceptable. ➢ The existing CUP would be terminated with approval of this request. ➢ The Advisory Planning Commission held a Public Hearing on October 25, 2011 and is recommending approval. ISSUES: None 60 DAY AGENCY ACTION DEADLINE: November 20, 2011 ATTACHMENTS (3): Location map on page r 7 a `-�� Draft October 25, 2011 APC minutes on page L_6.- ) 1 4 Staff report on pagesi� through I -7I Location IV1ap ' t ��pNKEE•d O Project Name: 3110 Mike Collins Drive Minnesota Truck &Trailer Request: Conditional Use Permit Case Nos.: 11- CU- 14 -09 -11 City of Eagan Feet 0 500 1,000 2,000 Legend Jauo City Boundary Parcels Parks Buildings N' Advisory Planning Commission October 25, 2011 Page 3 of 11 B. Minnesota Truck and Trailer Applicant Name: Minnesota Truck and Trailer, LLC. Location: 3110 Mike Collins Drive; Lot 2, Block 1, Eagandale Center Industrial Park No. 17 Application: Conditional Use Permit A Conditional Use Permit to allow truck and trailer repair and sales. File Number: 11- CU- 14 -09 -11 Planner Thomas introduced this item and highlighted the information presented in the City Staff report dated October 19, 2011. She added that the site plan identifies some light poles however foot candles at the right of way were not depicted. Joe Laux, Owner, Minnesota Truck and Trailer, LLC. explained that the building is in foreclosure and currently bank - owned. He provided background on himself and the businesses he is associated with. He went on to state they want to operate a truck service and parts business with potential sales in the future. He stated Minnesota Truck and Trailer is an independent business; however, the other trucking related companies he is. involved with employ 250 corporately. He explained that they are conscientious of light pollution and knowledgeable in development and their goal is to provide good, secure lighting to protect employees, community, and assets. He stated this will not be a franchise location.> Chair Heaney opened the public hearing.' There being no public comment, Chair Heaney closed,the public hearing and turned the discussion back to the Commission. Member Filipi moved, Member'Supina seconded'a motion to�recommend approval of a Conditional Use Permit to allow,truck and trailer repair and sales on property located at 3110 Mike Collins Drive legally described as Lot 2, Block 1, Eagandale Center Industrial Park No 17, subject to the following conditions as amended 1 . This Conditional Use Permit'shall be recorded at Dakota County within 60 days of approval by the City Council 2. All signage is subject to City Code requirements and the applicant shall receive a sign permit"prior to installation of new signs. 3. Trash containers shall be located indoors or within an enclosure that meets City Code requirements. A building'permit is required to construct a trash enclosure. 4. Any damage to the exterior walls shall be repaired as required by the MN State Building Code and site compliance to the City Code shall occur by June 1, 2012. 5. The storage area in the southeast corner of the site shall be paved with bituminous surfacing and concrete curb and gutter installed by June 1, 2012. 6. Existing landscaping shall be maintained. Vegetation that is failing or has died shall be replaced. 7. The existing light pole shall be removed and /or repaired. Additional lighting to provide site security shall be submitted for review by City staff and installed no later than June 1, 2012 with footcandles added to ensure compatibility at the right -of -way line 8. Any changes to the mechanical equipment shall be consistent with the provisions of the City Code so that it is not visible from the public right -of -way. 9. Building identification numbers shall be installed consistent with City Code Section 2.78. 1 3 Advisory Planning Commission October 25, 2011 Page 4 of 11 All voted in favor. Motion carried 7 -0. Member Supina moved, Member Vanderpoel seconded a motion to recommend approval of a Conditional Use Permit to allow accessory outdoor storage of trucks and trailers on property located at 3110 Mike Collins Drive legally described as Lot 2, Block 1, Eagandale Center Industrial Park No 17, subject to the following conditions: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. The outdoor storage shall be limited to the truck and trailer locations as identified on the Site Plan received October 4, 2011 with a total of 18 truck stalls, 28'truck/trailer stalls and 18 auto parking stalls. 3. No additional outdoor storage shall be allowed. 4. No vehicles shall be parked overnight on public right -of -way. 5. The existing CUP dated September 4, 2001, shall be terminated. All voted in favor. Motion carried 7 -0 nL PLANNING REPORT CITY OF EAGAN REPORT DATE: October 19, 2011 CASE: l l- CU- 14 -19 -11 APPLICANT: Minnesota Truck and Trailer, LLC HEARING DATE: October 25, 2011 PROPERTY OWNER: Vennillon State Bank REQUEST: Conditional Use Permit APPLICATION DATE: Sept. 21, 2011 PREPARED BY: Sarah Thomas LOCATION: 3110 Mike Collins Drive COMPREHENSIVE PLAN: IND, Limited Industrial ZONING: I -1, Limited Industrial SUMMARY OF REQUEST The applicant is requesting approval of a Conditional Use Permit to allow truck and trailer repair and sales with accessory outdoor storage on property located at 3110 Mike Collins Drive legally described as Lot 2, Block 1, Eagandale Center Industrial Park No 17. AUTHORITY FOR REVIEW Conditional Use Permit: City Code Chapter 11, Section 11.50, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: 1. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. 2. Will be hannonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. 3. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. I �J Plaiming Report — Mimiesota Truck & Trailer October 25, 2011 Page 2 4. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. 5. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. 6. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. 7. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. 8. Is appropriate after considering whether the property is in compliance with the City Code. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. BACKGROUND /HISTORY A subdivision, conditional use pen (CUP) for outdoor storage of trucks and trailers, and a variance to allow a shared access were approved in 2001 for this property. The site had been used for over twenty years for outdoor storage of semi tractors and trailers so the CUP was to cover the existing use of the property. The storage was limited to semi tractors and trailers and limited to 50 unmarked spaces. While a CUP for outdoor storage of trucks and trailers was previously granted, the proposed additional use of service and sales would be incorporated into the outdoor storage that has been occurring and replace the existing CUP. A 15,000 gallon underground fuel tank was removed earlier this year. The portion of the site where the tank was removed has not been resurfaced. In 2010 a fuel spill had occurred and the City sent an invoice to the property owner to recoup costs incurred by the City relating to labor and supplies used to control the leak. The City has not yet received payment for that invoice. OR Planning Report — Minnesota Truck & Trailer October 25, 2011 Page 3 EXISTING CONDITIONS The site is approximately 2.7 acres. The property contains a single 16,420 SF service garage building. Parking surrounds the building to the north and south. The property and building have been vacant since April 2011 and there is an open code enforcement case regarding maintenance issues. SURROUNDING USES The subject site is surrounded by I -1, Limited Industrial properties. EVALUATION OF REOUEST Compatibility with Surrounding Area — The surrounding area is characterized by industrial (trucking related) activities with accessory outdoor storage. Considering that no physical changes to the site are proposed, the sales and service of trucks and trailers and outside storage activity is not anticipated to negatively impact surrounding properties. Site Plan — The applicant's business involves heavy truck service, body, paint, parts and a repair shop. The applicant also proposes to possibly sell used trucks from the site at a future date. The proposed Site Plan identifies the existing locations for 18 truck stalls, 28 truck/trailer stalls and 18 auto parking stalls. The applicant plans to improve the aesthetics of the building and property; however, no major alteration to the existing building or site have been proposed. Existing Conditions — The existing parking and storage areas are paved with blacktop surfacing that is in generally fair condition. A portion of the storage area in the southeast corner of the site is not paved and not constructed with perimeter concrete curb and gutter. This area should be paved with bituminous surfacing and concrete curb and gutter. The building is connected to City sewer and water services. Access /Parking Lot — Access to the site is currently from two driveway entrances onto Mike Collins Drive that will remain unchanged. Financial Obli ag tion — At this time, there are no pending assessments on the parcel. Landscaping — The site is landscaped with maturing vegetation, particularly along the boulevard of Mike Collins Drive. According to the applicant's narrative, "We plan to remove existing trees and shrubs along the building and replace them with new trees and shrubs that will provide long tenn valued green space." 1 '� Planning Report — Minnesota Truck & Trailer October 25, 2011 Paae 4 Lighting — City Code Sec. 11.70, Subd. 21.D.8 requires that site lighting be provided as is necessary for security, safety and traffic circulation. Such illumination shall be indirect and diffused or shielded. Lighting shall not be directed upon public rights -of -way or adjacent properties and the source of light shall not be visible from off the property. While not specified in City Code, parking lot lighting should provide minimum light levels of 0.5 footcandles throughout and light levels should not exceed 1 footcandle at the property line. In addition, site lighting should comply with the Illuminating Engineering Society of North America (2003) manual which suggests an average -to- minimum uniformity ratio not greater than 4:1. A site visit identified one parking lot light pole which was no longer in an upright position. The light should be removed or repaired. No additional lighting has been proposed. Lighting is a major deterrent of criminal activity and the applicant should consider the addition of parking lot lighting in accordance with City Code requirements. Si na e — Proposed signage is in accordance with City Code requirements. The building elevations identify building signage on the north and west elevations. No other signage is proposed at this time. A separate sign permit is required for signage. Trash Enclosures — The Site Plan is void of any dumpsters or trash enclosures and therefore the trash should be stored indoors, or enclosures should be constructed consistent with the requirements of the City Code and include a screening gate of 90% or greater opacity. Mechanical Equipment — While the proposed plan is the reuse of an existing building, any proposed changes to the mechanical equipment should be consistent with the provisions of the City's zoning code so that it is not visible from the public right -of -way. Building_ Address Numbers — In accordance with Section 2.78 of the City Code, building numbers should be conspicuously displayed on the building, in a suitable location in an upper corner or near the building entrance so it can be clearly seen from the street and read during all hours of the day. Commercial building numbers should be a minimum height of 12 inches and in a contrasting color to the color of the building. Outdoor Storage — The standards for outside storage found in City Code Section 11.70 Subd.22 are outlined below. Outdoor storage items shall be placed within an enclosure as necessary to achieve appropriate security and containment or for public safety reasons when determined necessary by the city. The storage area is located within the existing parking lot and is not otherwise enclosed and contained. However, with vehicle storage, an enclosure may not be necessary. 2. The storage area shall be located in the side or rear yards and shall not encroach into any required front building setback area or other required setbacks. Due to the nature of the existing parking lot and building configuration, the storage area is located within the front and side yards. 17K Planning Report — Minnesota Truck & Trailer October 25, 2011 Paee 5 3. The outdoor storage area shall be screened from view from the public right -of -way and from any adjacent property which is designated for residential uses in the comprehensive guide plan. The site is landscaped; however, due to the existing site configuration the storage area is not screened from the public right -of -way. 4. The storage area shall not interfere with any pedestrian or vehicular movement. The proposal satisfies this condition. 5. The storage area shall not take up required parking spaces or landscaping areas. The proposal satisfies this condition. 6. The storage area shall be surfaced with concrete or an approved equivalent to control dust and erosion. The surface shall be properly maintained to prevent deterioration. The proposed storage area is surfaced with bituminous asphalt and is in fair condition. The applicant's narrative states that the parking lot will be repaired. SUMMARY /CONCLUSION The applicant is requesting approval of a Conditional Use Permit for the sales and service of trucks and trailers. Approval of this CUP will further have the effect of terminating the existing CUP (allowing outdoor storage of trucks and trailers in 50 unmarked spaces), allowing a truck and trailer sales and service facility (with accessory outdoor storage) upon the subject property. No new construction is associated with this proposal. The site is located in an industrial area and the proposed use is consistent with the history of the parcel and the surrounding area. The proposed outdoor storage satisfies three of the six outdoor storage criteria. The standards not met include setbacks, an enclosure, and screening are primarily due to the existing site configuration and may not be necessary as vehicles are expected to be located within parking lot spaces. Conditions which are satisfied include access /circulation, parking, and surfacing. City policyrnakers should determine whether a full enclosure and screening are necessary and the location of the storage is acceptable. ACTIONS TO BE CONSIDERED To recommend approval of a Conditional Use Permit to allow truck and trailer repair and sales on property located at 3110 Mike Collins Drive legally described as Lot 2, Block 1, Eagandale Center Industrial Park No 17. If approved, the following conditions should apply: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. All signage is subject to City Code requirements and the applicant shall receive a sign permit prior to installation of new signs. 17q Planning Report — Minnesota Truck & Trailer October 25, 2011 Page 6 3. Trash containers shall be located indoors or within an enclosure that meets City Code requirements. A building permit is required to construct a trash enclosure. 4. Any damage to the exterior walls shall be repaired as required by the MN State Building Code and site compliance to the City Code shall occur by June 1, 2012. 5. The storage area in the southeast corner of the site shall be paved with bituminous surfacing and concrete curb and gutter installed by June 1, 2012. 6. Existing landscaping shall be maintained. Vegetation that is failing or has died shall be replaced. 7. The existing light pole shall be removed and/or repaired. Additional lighting to provide site security shall be submitted for review by City staff and installed no later than June 1, 2012. 8. Any changes to the mechanical equipment shall be consistent with the provisions of the City Code so that it is not visible from the public right -of -way. 9. Building identification numbers shall be installed consistent with City Code Section 2.78. To recommend approval of a Conditional Use Permit to allow accessory outdoor storage of trucks and trailers on property located at 3110 Mike Collins Drive legally described as Lot 2, Block 1, Eagandale Center Industrial Park No 17. If approved, the following conditions should apply: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. The outdoor storage shall be limited to the truck and trailer locations as identified on the Site Plan received October 4, 2011 with a total of 18 truck stalls, 28 truck/trailer stalls and 18 auto parking stalls. 3. No additional outdoor storage shall be allowed. 4. No vehicles shall be parked overnight on public right -of -way. 5. The existing CUP dated September 4, 2001, shall be terminated. 11KI) Location Map �I Y Bur Oal ark Park c 0 a ��ypNKE Project Name: 3110 Mike Collins Drive Minnesota Truck &Trailer Request: Conditional Use Permit Case Nos.: 11- CU- 14 -09 -11 41 City of Eagan f Feet 0 500 1,000 2,000 Legend JwnM City Boundary Parcels Parks / Buildings N City of Eap Current Zoning- and Land Use Map Application: Minnesota Truck and Trailer/ 3110 Mike Collins Drive Type: Conditional Use Permit Case No.: 11-CU-14-09-11 I -1 - ------- -- -�L Zoning 1-1 - Limited Industrial Subject Site qT BU NK 8 No. 5 14 GB I R-3 -A A XX PD I IND I I IND Land Use Plan IND - Limited Industrial RC & Subject Site 4 *f R� UNK H Wy N 0 .55 Subject Sit LD e M MD D 0 0 � IND \D q" N 0 300 600 1,200 Feet / AIND Z- pg� # t - ,e -�c„r� .3 s3.� 4r' � "` �.•\ \ 'c � t i � Nk 0 J � f AERIAL ?e l V 0 1 n n X u L `t g L'a "iM - 4iST�� IMP - C) / 7 f, �• ��r �.. ` r� 1�Sr � "�y�r 1 y ".`j- A NEI 1 R� p SITE s , � I 1 p� r i we 1 rr� m m C 8 611 E PLAN 0 -all 0 < 1— 0 > 0 z z > 0 Fi� fno - 7 1 (81) m 0 co A J � N i 3 rr I i a / ' m / a / 4 VEHICLE f 4 ff M I cn 7 g d s P, likii t 28 TRUCK-fTRAILER H f�A c '11" M 18TRUCK G rn z 18 VEHICLE 2f N ( F (. 7 i rc > ) M- m M. m Je r —4 0 all= 5 m -_e r O 5EC) M n - p cql - K Cj) R _z I , > z 7, V, HARRY S. JOHNSON CO., INC. LANDSURVEYORS CONSULTANTS MIMUMMON, MWESOTA PHDNE:QsZ,884 FAX 9SZt&4-&344 18 z a g 5, 4 f> 9 ad m M3 > C, z I m !S 'o if 'M') .0 r 3 m ZO 83 z r m 0 co A J � N i 3 rr I i a / ' m / a / 4 VEHICLE f 4 ff M I cn 7 g d s P, likii t 28 TRUCK-fTRAILER H f�A c '11" M 18TRUCK G rn z 18 VEHICLE 2f N ( F (. 7 i rc > ) M- m M. m Je r —4 0 all= 5 m -_e r O 5EC) M n - p cql - K Cj) R _z I , > z 7, V, HARRY S. JOHNSON CO., INC. LANDSURVEYORS CONSULTANTS MIMUMMON, MWESOTA PHDNE:QsZ,884 FAX 9SZt&4-&344 ro 18 z a g 5, 4 f> 9 ad m M3 M I m w g! c) z I m !S 'o if 'M') .0 m ZO 83 z r > G) hp M K F 0 7 1 (n ig 0 M 0 > c m m .=a I / N I � � - ro PROPOSED ELEVATIONS j I D 1 f'1 ,m ' D f ❑ _ z I i I s m _D _Z J � 1 � z j x'' t; kp r� j 71 I t I z i j T,- A r m m C m Q L .t.< p C") O 0 ,FP z f i fV O r s m _D _Z J � 1 � z j x'' t; kp r� j 71 I t I z i j A m m 0 z f i i i L. M j t � B i P'', r� o. a 6 - - CONSTRUCTION, INC. - ---- - - -- -- 5 12]2] 35:. Cnicse.�a Fans l CinBS.cnm >'a G]G] � Ccmcie:e TUm ke]C_s,Gn E��IC Services LANDSCAPE PLAN 1 OF 5 Images of Property located at 3110 Mike Collins Drive, Eagan, MN 55121 RECEIVED OCT 04.2011 118 Dead tree to be removed. Other tree to be trimmed and shaped. New trees planted and grass to have weed control and water. & 119 Dead tree to be removed. Weed control company to be contracted. Grass will be watered. LANDSCAPE PLAN 2 OF 5 Images of Property located at 3110 Mike Collins Drive, Eagan, MN 55121 RECEIVED OCT 0 4 20111 115 Dead trees to be removed. Shrubs to be removed and new shrubs planted. Grass to have weed control, mowing and water 112 Trees will be trimmed and shaped. LANDSCAPE PLAN 3 OF 5 Images of Property located at 3110 Mike Collins Drive, Eagan, MN 5 5121 ie9 RECEIVED OCT 0 4 III Trees to be trimmed and shaped Ito Trees to be removed. New tree planted. Rm. 1 7 t 44'- - pxo 4 40 ;r w all sr Bit Rm. 1 7 t 44'- - pxo 4 40 , LANDSCAPE PLAN 5 OF 5 Images of Property located at 3110 Mike Collins Drive, Eagan, MN 55121 RECEIVED OCT 04 2011 117 Dead tree to be removed. Shrubs to be removed and new shrubs planted. Grass to be watered and wee control contracted. NARRATIVE September 14, 2011 City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear City Planning Commission and City Council, Minnesota Truck and Trailer, LLC plans to operate at 3110 Mike Collins Drive in Eagan, Minnesota. Minnesota Truck and Trailer LLC has entered into a purchase agreement with the Vermillion State Bank for this repossessed property and is in the process of doing its due diligence prior to the closing on the sale. This property occupies approximately 2.75 acres and has a building of approximately 18,000 square feet occupying the developed paved land. From our due diligence it is obvious that this repossessed property has been severely neglected and needs a great deal of improvement to make this site operational. Minnesota Truck and Trailer has required the bank to remove a diesel tank that was an environmental concern and we are also requiring the bank to eliminate all environmental problems currently associated with this blighted facility which is in the process of getting MPCA site closure. If all of our due diligence is completed and we receive municipal approval our plan is to purchase the property and begin remodeling the building in mid November so that we can open for business in the first quarter of 2012. Once operational, Minnesota Truck and Trailer will operate as a heavy truck service, body, paint, parts and repair shop. We are also requesting the right to display and sell new and used trucks at this location in case future expansion would allow for this business model. Minnesota Truck and Trailer plans to utilize the building and land within its current conforming zoning district and would like to continue to operate the property with outside truck/trailer parking as the previous existing CUP allowed for outside truck/trailer parking. Upon opening this facility we will be an independent non franchised truck service location with the primary goal of service, parts, paint, body and repair work. Used truck sales may occur at a future date if our market analysis dictates demand for it and if a potential new truck franchise surfaces, Minnesota Truck and Trailer will also study the market demand and possibly procure the franchise to sell new trucks and perform warranty work. Our initial hours of operation will be 7:OOam to 5:OOpm Monday through Friday with long term goals of expanding the hoes from 7:00am to 11:00pm Monday through Friday and 7:OOam to 5:30pm Saturday and Sunday. Our long term goal will to offer hoes that our convenient to our local customers. Our initial staffing levels will be 10 employees with a long term growth goal of 25 -30 employees. Wage and benefits per hour will be in the $35425 per hour range for employment. Our goal will be to slowly and profitably grow employment and create a valued tax base for the City of Eagan. The primary owners of Minnesota Truck and Trailer LLC have a successful track record in truck service, parts, body and sales. The primary owners also own River States Truck and Trailer, ( www.riverstates.com ), which has operated since 1972 and La Crosse Truck Center, ( www.lacrossetruck.com ) which has operated since 1967. Our key difference in this facility is that we will not be a franchised dealer nor perform warranty work. We will operate as an independent business fi to satisfy our customer needs on our own terms. As River States and La Crosse Truck operate debt free our goal for Minnesota Truck and Trailer, LLC will be to operate in a debt free status which will allow our company to grow on our own terms and at our own pace. This protects our company and provides the City of Eagan with a solid long term business that has strong financial bonds with a goal of growing jobs and a tax base. Our history has shown that we are solid business partners in the communities that we operate which are La Crosse, Eau Claire, Hudson, Roberts, Winona, and Duluth. Our goal will be to become a valued business partner of Eagan and over the long term become a valued member of the community. I thank you for the opportunity to grow in Eagan and look forward to becoming a part of the community. Sincerely, Joseph T Laux President Minnesota Truck and Trailer 19) NARRATIVE REVISED z Rd. Office 608 - 784 -1149 fiver States PO Box 2075 1 -90 Exit 5 Toll 800 - 236 -1149 La Crosse, WI 54602 -2075 Fax 608 -784 -1147 Truck and Trailer www.riverstates.com riverstates @centurytel.net -t. MAIIRMAI IRAIIIR ORYRR,7II0M October 3, 2011 Sarah Thomas Planner City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 RECEIVED OCT 04 2 ,011 Dear Sarah, Thank you for the letter dated September 27"', 2011. I have worked to try and address the questions noted in your letter and am willing to address any questions you may have. I respect and value your and the City of Eagan's time and hope that I have professionally addressed all your questions. Site Plan: We have provided additional detail on site plan that delineates the locations of the trucks and trailers for sales and repair. We have 18 truck spots, and 28 truck/trailer spots, and 19 auto parking spots. Parking spots have been changed from old existing CUP to perfectly identify the actual space for truck or auto requirements. Existing grade is not being changed in any way. It is not our plan to change the land to building ratio or the footprint of the building. Our plan is to clean up the parking lot and fix the cracking in the black top. We have noted on the building plans these exterior improvements. We also have highlighted light poles and utility box on the site plans. Landscape plan: Our plan is to improve the landscape and provide positive aesthetics to give the building proper curb appeal. We plan to remove existing trees and shrubs along the building and replace them with new trees and shrubs that will provide long term valued green space. We will reseed and water the lawn along Mike Collins Drive and contract for proper mowing and weed control. Narrative: Appendix B (Bauman Construction) provides an outline for planned interior and exterior building improvements. We have also noted these improvements on the plan titled "Future Building ". Light poles, A/C unit, and junk will be removed from the site as noted. Please note: all elevations are being utilized as property currently exists. We have notified the current property owner, the Bank of Vermillion, of what we feel are the current violations and monies owed to the City of Eagan. We ask your inspection and code department to formally cite and notify the Bank of Vermillion, the current owner, of all inspection and code violations that currently exist so that they have adequate time to allow for the repair of these items per our contract with them. The Bank of Venllillion is Ho, willing to fix any code violations or bills due from the City but they insist they have not gotten proper legal notice of any. River States Truck and Trailer remains confident that we can be a great partner of the City of Eagan. The last CUP approved mirrors closely what we intend to do with his property. Our use of this property is very consistent with its past history and that of the area. We will be improving the building, providing valued jobs at $35 /hour with benefit average wage and creating a long term revenue stream of tax base. We are professional in what we do and have been since we started in 1972. I respectfully request your approval of our CUP for 3110 Mike Collins Drive. An investment in our company and Joe Laux will pay. dividends for your city. I am available to answer any questions you may have. Sincerely, !I kl�� Joe Laux President Minnesota Truck and Trailer .:�F 1 SITE AND BUILDING REPAIR t�77�t})) 1}-, p S3 B Ai�;,I��r CONSTRU rRi�rli� O c�;li�E FALL L, I ac. 1 art, 1]US E v 1E i 13 flh Street y e` a Calls, VV ` - . ... �3 BUILDINGS f C , 2L - t +1 -`✓GO 1.2 - '0 6v Fa .(J15) _ 7 2i-:;436 f - .L.J 11Cacc1 1 September 15 2011 RECEIVED OCT 0 4 2011 Minnesota Truck & Trailer Eagan, MN Existing Building Remodel Estimate PROJECT BREAKDOWN . x Three feet of wainscoting steel around building Repair 39' -0" of east end wall steel One 12'x14' framed opening 13 new overhead doors with operators White metal liner panel in shop ceiling with 8 " of batt insulation Install white liner panel full height on side walls with 6" of insulation Demo crane rails and fenced area Demo misc. rooms in office area Office remodel allowance Frame new metal roof on block lean -to and sheet walls Paint interior steel frame work in shop 26 guard post covers Plumbing allowance Heating allowance Electrical allowance Misc. building_ repair _..__...._._..__..... Masonry repairs on front office area Replace drop ceiling in office area Flashing and roof leaks Paint and seal roof deck Rep air roof on bathroom Misc. landscaping repairs Parking lot repairs _ Dumpster and misc. fasteners Repair exterior lighting and outlets Sincerely, BAUMAN CONSTRUCTION Gary R 1v inen Specialists in All Types of o Design Built Commercial s Farm - Utilit, s I, 1 191f 2001 CUP EXTRACT OF MINUTES OF THE CITY COUNCIL OF THE CITY OF EAGAN DAKOTA COUNTY, MINNESOTA U 7 -01 A regular meeting of the .City Council of the City of Eagan, Dakota County, Minnesota, was duly held at the Eagan Municipal Center located at 3830 Pilot Knob Road in said. City. on September 4, 2001 at 7:00 p.m. The following members were present: Awada, Bakken, Carlson, Tilley. and Fields; and the following were absent: None Bakken introduced the following resolution and moved its adoption: CITY OF EAGAN Resolution approving a Conditional Use Permit Allowing 789 Company outdoor storage for the property described on Exhibit A attached hereto and attaching conditions thereto WHEREAS, pursuant to Minnesota Statutes 462.357 the City of Eagan has adopted zoning regulations to control land uses and performance standards throughout the City. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagan, Dakota County, Minnesota, that a Conditional Use Permit is hereby approved subject to the " conditions as set forth in the Conditional Use Permit attached hereto as Exhibit A and incorporated herein by reference. DATED this 4th day of September 2001. CITY OF EAGAN (Seal) Avy:McGa e Its: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by Member Fields and upon vote being taken thereon, the following voted in favor: Awada, Bakken, Carlson, Tilley and Fields and the following voted against the same: None qD STATE OF MINNESOT : ss COUNTY OF DAKOTA ) On this 4th day of September 2001, before me a Notary Public within and for said County, personally appeared Mira McGarvey to me personally known, who being by me duly sworn, did say that she is a Deputy Clerk of the City of Eagan, the municipality named in the foregoing instrument, and that the seal affixed on behalf of said municipality by authority of its City Council and said Deputy Clerk acknowledged said instrument to be the free act and deed of said municipality. NOL�.PY PUBLIC - MINNESOTA �� My Commission FxplresJan.37, 2005 This Document was drafted by: City of Eagan 3830 Pilot Knob Road Box 21199 Eagan, MN 55121 CD /Ext of Min. form ko )q�O EXHIBIT A CITY OF EAGAN CONDITIONAL USE PERMIT WHEREAS, 789 Company has complied with all the requirements of the City.of:Eagan necessary for obtaining a Conditional Use Permit. - NOW THEREFORE, By order of the City Council of the City of Eagan, Dakota County, Minnesota, and subject to the terms and conditions hereof,. a Conditional Use Permit is authorized as follows: 1. Permitting a Conditional Use Permit for outdoor storage of semi tractors and trailers within the confines of a "Limited Industrial" zone. 2. Said Conditional Use Permit shall apply to the following described property: Lot 2, Block 1, Eagandale Center Industrial Park No. 17 3. Said Conditional Use Permit shall run with the land as long as all conditional use standards are met. 4. Said Conditional Use Permit shall be subject to conformance with the Eagan City Code and with the conditions set forth herein to include, but not limited to: 5. The Conditional Use Permit shall be recorded at Dakota County with the final plat and proof provided to the City. The CUP shall be continually subject to the following conditions: A. Stora shall be limited to semi tractors and trailers. B. Storage shall be limited to the 50 unmarked spaces. IN WITNESS WHEREOF, I have hereunto set my hand this 4th day of September 2001. CITY OF EAGAN A Minnesota Municipal Corporation ti By: Senior Planner Mike Ridley AOL STATE OF MINNESOTA) :ss COUNTY OF DAKOTA) On this 4`' day of September 2001, before me a Notary Public within and for said County, personally appeared Mike Ridley to me personally known, who being by me duly sworn, did say that he is a Senior Planner of the City of Eagan, the municipality named in the foregoing instrument, and said Planner acknowledged said instrument to be the free act and deed of said municipality. " "'• P� W °.l " "Y" UCHERPFENNIG MLIC- MINNESOTA miss icr. Expires Jan. 31, 2005 ;J I hereby verify that the above said Conditional Use Permit was recorded at the County Recorder's Office on � BY: #` ITS: FM . fo,_aq0N PY 43pKOYA GdU� { f Agenda Information Memo November 1, 2011, Eagan City Council Meeting C. REZONING AND PRELIMINARY PLANNED DEVELOPMENT — AMERCO REAL ESTATE (U -HAUL INTERNATIONAL) ACTIONS TO BE CONSIDERED: To approve (OR direct preparation of findings of fact for denial for) a Rezoning from Limited Industrial (I -1) to Planned Development (PD) for property located at 2871 West Service Road. To approve a Preliminary Planned Development for a moving and storage facility located at 2871 West Service Road, subject to the conditions listed in the APC minutes. REQUIRED VOTE FOR APPROVAL: At least three votes FACTS: The property is zoned I -1 (Limited Industrial), and surrounded by similar zoning districts and businesses with outdoor storage. The 64,000 SF office /warehouse building, constructed in 1969, is currently vacant. ➢ U -Haul has been located in the Cedar Grove area for more than 30 years. The applicant proposes an indoor storage facility, outdoor - access storage buildings, outdoor RV storage and outdoor storage of rental trailers and vans. Several code deviations are proposed; however, through the PD, flexibility to typical zoning standards can be accommodated. ➢ Three outdoor storage requirements are not met for the storage of the vehicle fleet; the applicant is not proposing full enclosure or full ROW screening and the storage occurs in the front/side yard. Given the layout of the existing building and parking areas, the proposed use and surrounding areas, an enclosure, additional screening and the location appear acceptable. ➢ The Advisory Planning Commission (APC) is recommending approval of an open - graded rock surface, as proposed, for the RV storage area (condition 1613). The APC held a public hearing on October 25, 2011 and recommended approval. ISSUES: The applicant provided an exterior material sample for the new outdoor - access storage buildings. The APC determined the sample was not consistent as a Class II material and recommended condition 10A. At the meeting, the applicant requested an additional 15 SF to the overall size of the pylon sign (140 SF) in lieu of the additional building signage that had been proposed. The APC did not believe this deviation was warranted and recommended the Code maximum of 125 SF. 60 DAY AGENCY ACTION DEADLINE: November 20, 2011 ATTACHMENTS (3)• Location map on page 0106 Draft October 25, 2011 APC minute on page ate( Staff report on pageO(1�through )qq Project Name: U -Haul 2871 West Service Road Request: Rezoning /Preliminary Planned Development Case Nos.: 03- RZ- 02- 09- 11/03- PD- 01 -09 -11 ' I Feet 500 1,000 2,000 Legend J 0110 16111 City Boundary Parcels Parks Buildings N Amb City of Eap �C)O Location fVlap Advisory Planning Commission October 25, 2011 Page 5 of 11 C. U -Haul Applicant Name: Amerco Real Estate Location: 2871 West Service Road; Lot 23, Block 5, Eagandale Center Industrial Park Application: Rezoning A Rezoning from 1 -1, Limited Industrial to PD, Planned Development. File Number: 03- RZ- 02 -09 -11 Application: Preliminary Planned Development A Preliminary Planned Development to allow a storage facility. File Number: 03- PD- 01 -09 -11 Planner Thomas introduced this item and highlighted the information'presented in the City Staff report dated October 19, 2011. Member Vanderpoel asked for a definition of 'truck shuntinjg' as it is depicted on the Site Plan Samantha Keating, Amerco Real Estate stated desire to increase the square footage of the pylon sign by an additional 15 square feet to make up forsignage that staff noted was not compliant with the Sign Ordinance on the original plan. She discussed the truck shunting area which is utilized for organizing parking and rotating of rental trucks. Member Heaney asked about the pylon sign and City Planner Ridley stated 125 square feet of signage is the maximum allowed by City Code. Member Piper asked about the material sample distributed by Ms. Keating. City Planner Ridley stated staff saw the material sample for the first time this evening when Ms. Keating passed it around. He further stated that it appeared to be very similar to a synthetic stucco also known as EIFS (Exterior Insulation Finishing System), which is listed in the City Code as a Class III material and would not qualify as a Class 11 material unless the commission and City Council determined otherwise. Member Supina noted that Planned Developments allow for greater flexibility in exchange for greater creativity and asked how this PD benefits the City. Ms. Keating stated that putting a vacant building back in use and providing a full - service operation would both benefit the community. Chair Heaney opened the public hearing. There being no public comment, Chair Heaney closed the public hearing and turned the discussion back to the Commission. Member Piper stated he believed the City's exterior material standards should be met and he was in favor of the modified surfacing in the RV storage area. He also stated he believed 125 SF of signage for the pylon sign is adequate Member Dugan stated his agreement with Piper. Planner Thomas asked the commission about proof of parking. Member Piper stated he did not see the need for 'proof of parking' based on the information aC t Advisory Planning Commission October 25, 2011 Page 6 of 11 provided and that he also believes the additional landscaping offsets the percentage of greenspace. Member Piper moved, Member Filipi seconded a motion to recommend approval of a Rezoning from (1 -1) Limited Industrial to (PD) Planned Development upon approximately 6.17 acres located at 2871 West Service Road, legally described as Lot 23, Block 5, Eagandale Center Industrial Park. All voted in favor. Motion carried 7 -0. Member Piper moved, Member Filipi seconded a motion to recommend approval of a Preliminary Planned Development to create a moving and storage facility upon approximately 6.17 acres located at 2871 West Service Road, legally described as' Lot 23, Block 5, Eagandale Center Industrial Park, subject to the following conditions as amended, 1. The developer shall execute a Planned Development Agreement and record it against the property. The following exhibits are required for the Agreement: • Final Site Plan • Final Building Elevations • Final Site Lighting Plan • Final Landscape Plan • Final Signage Plan Storm Drainage /Utilities 2. This development shall manage storm water and protect water quality from the new outdoor storage/ parking areas by meeting :` requirements for design standards, minimizing impervious surface area and maximizing infiltration and retention, acceptable complementary storm water treatments,,: storm water treatment ponds, regional ponds, and maintenance of private storm water facilities in accordance with the current City post construction storm water regulations. Landscaping 3. The Final Landscape, Plan shall identify, additional foundation plantings, a variety of overstory trees as well as vegetation along the west property line. 4. The Final Landscape Plan shall clarify the amount of green space and show planting details and specifications. 5. All landscaped areas shall be irrigated. 6. The developer and owner shall enter into a maintenance agreement, in a form acceptable to the City;'Attorney, providing for the long -term maintenance of the rain gardens. Building Elevations 7. Building elevations for the storage units visible to the public right -of -way shall meet building material requirements. 8. Building facades exceeding 40 feet in width shall be designed with multiple planes and sections of coordinating materials or both to provide visual interest. 9. Any damaged block in the exterior walls shall be repaired as required by the MN State Building Code by June 1, 2012. 10. (A) The applicant shall provide a revised elevation plan sheet for the storage units that meet City Code requirements. OR aZ0__� Advisory Planning Commission October 25, 2011 Page 7 of 11 (B) The build*Rg rAateF*a!6, as submitted by the app have beeR deteFMiRed to be Siqnage 11. Building signage shall meet City Sign Code requirements of three total signs on no more than two elevations. 12. The pylon sign shall not exceed 50 feet in height and shall comply with all other City Sign Code requirements. 13. Sign permits shall be obtained prior to installation for both the building and pylon signs. Parking /Outdoor Storage 14. If after review by the City, it is determined that additional on -site parking is needed due to extensive on- street parking, additional on -site parking shall be provided or demand of parking reduced within one year of notice to the Applicant or its successors or assigns. 15. The applicant shall obtain a grading permit from the City prior to the construction of the proposed outdoor storage and parking areas. Detailed plans for this ,grading work must be prepared and signed by a registered professional engineer. QR -viz 16. (B) If an open - graded aggregate is used for the outdoor storage areas, the site will be subject to periodic review by city staff for adequacy of the material to control dust and drainage. The first review will occur two years following approval of this permit. If the material is determined to be inadequate, the City will require that it be replaced with bituminous asphalt. 17. All parking and storage areas shall be properly maintained to prevent deterioration. 18. The new areas of bituminous surface shall be constructed with perimeter concrete curb and gutter. 19. The existing bituminous surface on the site along Eagan Industrial Road (labeled on the site plan as a Shunting Area) is in poor condition, and shall be re- surfaced with bituminous. Li htin 20. Site. Lighting shall be 'consistent throughout the development. All fixtures shall be downcast and shielded to prevent glare. Pole— mounted fixtures shall not exceed 25 feet in. height. 21. The applicant shall provide lighting plan specifications. 22. The Photometric plan shall be revised for the building permit application to show compliance with City Code standards, and the standards identified in the planning report. General 23. Mechanical equipment shall meet City Code requirements. 24. Building identification numbers shall be installed consistent with City Code Section 2.78. 25. Outdoor storage shall only be allowed as identified on the Site Plan received October 12, 2011. 26. Residential and commercial uses shall not be conducted within any rented U -Haul storage space. 27. A building permit shall be obtained for both the fence and gate. 28. Gate details shall be provided. ° 29. The gate shall not exceed eight feet in height. 30. The gate shall be kept in premium condition. 31. A lock box shall be provided on the gate to provide emergency vehicle access. 32. The trash enclosure shall meet City Code requirements. Advisory Planning Commission October 25, 2011 Page 8 of 11 33. An eight foot CMU wall provides the enclosure on the western and southern portion of the storage area. Details of the eight foot CMU wall on the north and west property lines shall be provided for the building permit and shall meet City Code.requirements to break up expanses exceeding 40 feet in width. 34. Jersey barriers shall be located on the site as shown on the Site Plan received October 12, 2011. Planner Thomas explained that three signs are not allowed on one elevation which was proposed in the original plan. The applicant is requesting an additional 15 square feet to compensate for the removal of two signs from one elevation on the original plan. Member Piper stated the pylon signage should remain the same and not increase in size. He also stated the number of parking stalls are sufficient and no proof of parking is necessary. He stated the deviation on green space can be justified with additional landscaping. All voted in favor. Motion carried 7 -0. a6L� PLANNING REPORT CITY OF EAGAN REPORT DATE: October 19, 2011 APPLICANT: Amerco Real Estate PROPERTY OWNER: ABP MN (Eagan) LLC REQUEST: Rezoning & Preliminary Planned Development LOCATION: 2871 West Service Road CASE: 03 -RZ-02-09-1 1; 03- PD- 01 -09 -11 HEARING DATE: October 25, 2011 APPLICATION DATE: Sept. 21, 2011 PREPARED BY: Sarah Thomas COMPREHENSIVE PLAN: IND, Limited Industrial ZONING: I -1, Limited Industrial SUMMARY OF REQUEST Amerco Real Estate, the parent company of U -Haul International, is requesting approval of a Rezoning from (1 -1) Limited Industrial to (PD) Planned Development, and a Preliminary Planned Development to create a moving and storage facility upon approximately 6.17 acres located at 2871 West Service Road, legally described as Lot 23, Block 5, Eagandale Center Industrial Park. Execution of the Planned Development Agreement will simultaneously constitute the Final Planned Development Agreement for the property. AUTHORITY FOR REVIEW Rezoning: City Code Chapter 11, Section 11.50, Subd. 5 states in part, 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the regulations of any district may only be made by an affirmative vote of two - thirds of all members of the council. 2. The City Council shall not rezone any land or area in any zoning district or make any other proposed amendment to the zoning ordinance without first having referred it to the planning commission for its consideration and recommendation. ac�:) Planning Report — U -Haul Facility October 25, 2011 Page 2 Planned Development: City Code Chapter 11.60, Subd. 18, A., states the intent of the Planned Development zoning district as follows: Providing greater flexibility in environmental design and relaxation of strict application of the zoning ordinance in exchange for greater creativity and environmental sensitivity. 2. Recognizing the economic and cultural advantages that will accrue to the residents of a planned community. 3. Encouraging a more creative and efficient approach to the use of the land. 4. Encouraging the preservation and enhancement of desirable site characteristics, natural features, and open space. 5. Encouraging a development pattern that is consistent with land use density, transportation facilities and community facilities objectives of the Comprehensive Plan. BACKGROUND /HISTORY B1ueLinx, a building product distributor, was most recently located at this property; however, the building is currently vacant. The property is currently under contract to purchase which would allow U -Haul to relocate from their former Eagan location of 30 plus years (Nicols Road within the Cedar Grove Redevelopment area) as well as expand their services. EXISTING CONDITIONS The 64,000 SF office /warehouse building was constructed in 1969 and abuts railroad tracks to the rear of the site. The site is largely open on the south side of the building. A chain link fence encloses a portion of the site off of West Service Road. An existing pylon sign is located in the east corner of the property. SURROUNDING USES The subject site is surrounded by I -1, Limited Industrial properties except for I -35E to the East. Plaiming Report — U -Haul Facility October 25, 2011 Page 3 EVALUATION OF REQUEST Description of Proposal - The applicant is proposing to rezone the parcel from (I -1) Limited Industrial to (PD) Planned Development to provide a full service U -Haul facility which will include indoor storage facilities, outdoor - access storage buildings, outdoor RV storage and outdoor storage of rental trailers and vans. The facility hours of operation are proposed to be Monday through Saturday 7:00 a.m. to 7:00 p.m. and Sunday, 9:00 a.m. to 5:00 p.m. According to the applicant's narrative, "It is against policy for residential and commercial uses to be conducted in a U -Haul storage room." This has also been included as a condition of approval. Through the Planned Development, flexibility in typical zoning standards can be accommodated to encourage creative site design, efficient use of the land, and preservation and enhancement of desirable site characteristics and natural features. The proposed Preliminary Planned Development consists of the following: • Renovation and reuse of the existing 64,000 SF warehouse building. This includes a 2,875 SF (net) showroom with the remainder of the building used as storage. The storage units would utilize the inside ceiling height of the building by erecting interior improvements to provide storage on two levels. • Three new outdoor access storage buildings. • Two recreational vehicle (RV) storage canopies with 42 parking spaces. • The existing covered loading area is proposed to be renovated and utilized by customers for loading/unloading and parking for a portion of the rental trailer fleet. • Outdoor storage of the rental trailer fleet is primarily located adjacent to West Service Road in the existing parking spaces. • A staging area (truck shunting) for the rental trailers is proposed adjacent to Eagan Industrial Road. • A 50 ft pylon sign to replace the existing pylon sign. The applicant's narrative states, "We can accommodate one hundred rental equipment vehicles and trailers at peak times. Our rental fleet includes small moving vans, small passenger trucks, larger moving trucks, as well as various size towing trailers. Our overall goal is to have no equipment on site at any given time. There is no economic incentive for us to have un- rented equipment on site." Because this is a single phase development, execution of the Planned Development Agreement will simultaneously constitute the Final Planned Development Agreement for the property. Compatibility with Surrounding_ Area — Indoor storage facilities are a permitted use in the Limited Industrial (I -1) zoning districts. Outdoor storage is a conditional use in the I -1 zoning district. The proposed uses appear generally compatible with the surrounding properties and existing uses. ao-7 Planning Report — U -Haul Facility October 25, 2011 Page 4 Site Plan — The proposed development includes the addition of two recreational vehicle storage canopies with 42 spaces and three outside storage buildings with 67 units. The new buildings will add 9,447 SF of building space to the site. These buildings are proposed SW of the existing 64,000 SF building. The four total buildings provide 75,857 net square feet of storage area or 28% building coverage which is less than the city code requirement of a 35% maximum. The RV storage is proposed to be fenced and gated from the remainder of the site. A swipe card will provide access for the customers. A lock box device will be needed to provide Fire Department access. This is included as a condition of approval. The gate is proposed to be constructed of steel, although details of the fence and gate have not been provided and have been included as a condition of approval. The fence and gate should meet code requirements and be constructed of a durable material and kept in premium condition. In addition to the storage use of the property, a propane tank is proposed in the east corner. The purpose of this tank is to provide a refill location for customers. The tank will have two jersey walls next to it to provide protection from vehicular movement in the parking lot. An eight foot wall will be located behind the RV storage to provide a barrier to the railroad line and a second jersey wall will be installed along the western property line for the same purpose. Trash Enclosures — The applicant's narrative provides reference to use of on -site dumpsters; however, no dumpsters or trash enclosures are shown on the Site Plan and therefore the trash should be stored indoors, or enclosures should be noted on a revised Site Plan and constructed consistent with the requirements of the City Code and include a screening gate of 90% or greater opacity. Mechanical Equipment — While the proposed plan is the reuse of an existing building, all mechanical equipment should be screened in accordance with the provisions of the City's zoning code so that it is not visible from the public right -of -way. Building Address Numbers — In accordance with Section 2.78 of the City Code, building numbers should be conspicuously displayed on the building, in a suitable location in an upper corner or near the building entrance so it can be clearly seen from the street and read during all hours of the day. Commercial building numbers shall be a minimum height of 12 inches and in a contrasting color to the color of the building. Setbacks — The 1 -1 zoning district requires setbacks of 40 feet for the public right -of -way, 20 feet for the side and rear yard. The existing building meets these requirements. Accessory buildings are required to meet the same setbacks as the principal building. The proposed accessory buildings have a 42 foot setback from the right -of -way and 20 feet from the side yard. Planning Report — U -Haul Facility October 25, 2011 Page 5 Required setbacks for parking are 20 feet from a public right -of -way and five feet from side and rear lot lines. The existing parking meets and /or exceeds these requirements. The proposed expansion of the bituminous parking area NE of the warehouse building for truck shunting purposes includes a deviation from the typical parking setback of 20 feet, as the parking setback is proposed at 15 feet. The truck shunting area is considered outdoor storage as these vehicles will be kept outdoors, over night, and therefore more discussion on this item is included in the Outdoor Storage section of this report. Parking — 18 parking stalls (12' x 30') are proposed adjacent to West Service Road. These stalls are for the rental U -Haul fleet which includes small moving vans, small passenger trucks, larger moving trucks as well as various sized towing trailers. Seven employee and one handicapped accessible parking stalls are provided near the offices /showroom. Additionally, seven stalls are located under the canopy and are proposed for loading/unloading. The City Code does not identify a minimum amount of parking required for this type of development, but requires retail uses to have one stall per 200 SF of office area and 1 space per 400 SF of warehouse use (to 6,000 SF) then 1 space per 1,000 SF thereafter, for a total of 87 spaces. For guidance on the adequacy of the parking, staff contacted the City of Apple Valley and found that they calculated parking based upon the retail portion of the site and parking has not been an issue. Based upon the retail formula, 14 parking stalls would be required and are provided for with the employee and loading/unloading parking areas. This parking deviation is noted due to the unique use of the site. City Policymakers should give direction on the need for a designated `proof of parking' area on the Site Plan. The applicant has provided a matrix which shows a large storage facility generates less traffic than typical retail uses. Based upon this information it appears as though parking is adequate. If it is determined by the City that the proof -of- parking is needed, it should be constructed within one year of notice. This requirement is included as a condition of approval. Exterior Building Materials — While a portion of the development is reuse of the existing CMU block building, the applicant also proposes new construction of storage units. In relation to the existing building, the applicant's narrative states, "Damaged block in exterior walls and (parking) lot surfaces will be evaluated and repaired as necessary... The entire building will be cleaned up and repainted for a fresh look." The zoning ordinance requires newly constructed buildings in the I -1 zoning district to meet the following exterior finish materials standards. The building must utilize at least two different Class I or Class II materials (brick, glass, natural stone, architectural metal panels — Class 1; specialty concrete block, masonry stucco, manufactured stone — Class II) comprising at least 65% of the building. Up to 35% of the building may be Class III or Class IV materials (EIFS, precast concrete, smooth concrete or scored concrete block, tip up panels). The maximum amount of Class IV material should not exceed 10 percent. = Planning Report — U -Haul Facility October 25, 2011 Page 6 The applicant proposes the storage units to be constructed of a broom finish concrete panel, stucco, access doors and architectural faux door panels. According to the Elevation plan, of the building elevations facing the right -of -way, 54% is comprised of a Kingspan stucco look panel, 15% is comprised of concrete panel and the remaining 31% is comprised of architectural faux door panels. However, it appears that a revision of Building D Elevations was not submitted. At a minimum, staff suggests the elevations viewable from the right -of -way (which includes Building D) should meet city code requirements. This would mean the implementation of another Class I or Class II material, comprising of a minimum of 11 % of the elevations. Further, City Code requires any building fagade exceeding 40 feet in width to be designed with multiple planes, multiple sections of coordinating material, or both, to add visual interest every 40 (80) feet. In lieu of the faux doors, another accent such as pilasters and /or the knee wall as depicted on other elevations should be considered as the faux doors will be located on facades fronting a landscape surface and appear out of place. The applicant has stated that the elevations meet the city's intent regarding visual interest and that the faux architectural door panels are a necessity for the project. According to the applicant's narrative, "It is imperative to inform our customers that self - storage is a feature and service offered at this location ... the architectural door panels provide not only visual interest to the building but help define the services offered at this new location." The applicant should provide a revised elevation plan sheets for the storage units that meet code requirements. In addition, staff has suggested the applicant provide a material sample board to view these materials. Si na e — Building signage is located on the east elevation fronting West Service Road /I -35E. A pylon sign is proposed in the eastern corner of the site, which is a replacement of the existing BlueLinx pylon sign. Building Signcage — The applicant proposes all of the signage on the east elevation. The City Code allows a total of three building signs upon two elevations. The applicant is requesting "U -Haul" in one location and the services provided in two separate locations on the same elevation. This is not allowed via City Code. The services can be clustered together to be considered one sign, but a third sign would have to be located upon a second elevation and be a business sign, such as "U- Haul ". Additionally, the applicant's narrative states that one sign is proposed on "Building D" which is one of the storage unit buildings. This signage is shown on the Elevation plan sheet for Building D but dimensions are not provided. This sign would not be allowed by City Code. Pylon Sign — The pylon sign is proposed to be a 50 foot tall, 125 SF pylon sign. The City Code allows a 27 foot pylon with a 125 SF maximum sign face per side, providing a minimum of 300 foot spacing between pylon signs. A similar deviation to the code was granted in 1998, to the property with Joe Senser's restaurant, to allow for visibility to I -35E. The applicant has stated they have looked at relocating the sign to other parts of the site and have also contacted MnDOT to see if the brush along I -35E could be removed. According to the applicant, the brush that can be removed would not provide more visibility to the site. SID Planning Report — U -Haul Facility October 25, 2011 Page 7 Additionally, in May 1996 the City approved a Planned Development Amendment for the Fairfield Suites hotel allowing a 35 foot pylon sign to compensate for grade changes on the lot and the adjacent freeway right -of -way which limited visibility of a 27 foot sign. Landscaping — The site has three existing trees and is void of any additional landscaping. The applicant proposes to maintain the existing trees and add new plantings to provide visual interest as well as provide a buffer to the outdoor storage areas. Specifically, the applicant proposes to add three Autumn Blaze Maples along the north property line which is adjacent to Eagan Industrial Road. The remainder of the plantings proposed are shrubs, in the front setback areas adjacent to the public right -of -way. Minimal foundation plantings are proposed adjacent to the office /showroom area of the existing building. The foundation plantings shown are meager and should be enhanced. While screening of outdoor storage from other I -1 properties is not required, staff suggests some form of a visual buffer along the west property line within the 20 foot green space. The applicant proposes to construct a rain garden on the South side of the property to provide landscaping and to infiltrate storm water runoff from the site. This rain garden should be installed according to the guidance of the MN Pollution Control Storm Water Manual, and overseen and inspected by City staff at time of installation. Also, the developer and /or owner should enter into a maintenance agreement, in a fonn acceptable to the City Attorney, providing for the long -teen maintenance of these rain gardens. The proposed PD includes a deviation from the typical minimum green space coverage ratio of 25 %. The existing site has 45% green space and the proposed development has a green space of 14 %. It is unclear if this calculation includes the RV parking surface and that clarification has been asked of the applicant. The nature of the RV parking surface is discussed further in the grading section below. Regardless, to help offset the lack of green space on the site, additional landscaping should be provided including a variety of overstory trees. Li htin — City Code Sec. 11.70, Subd. 21.D.8 requires that site lighting be provided as is necessary for security, safety and traffic circulation. Such illumination should be indirect and diffused or shielded. Lighting should not be directed upon public rights -of -way or adjacent properties and the source of light should not be visible from off the property. While not specified in City Code, parking lot lighting should provide minimum light levels of 0.5 footcandles throughout and light levels should not exceed 1 footcandle at the property line. In addition, site lighting should comply with the Illuminating Engineering Society of North America (2003) manual which suggests an average -to- minimum uniformity ratio not greater than 4:1. Lighting fixtures should be consistent throughout the development. All fixtures should be downcast and shielded to prevent glare. all Planning Report — U -Haul Facility October 25, 2011 Page 8 The lighting plan indicates there are going to be nine area lights onsite. The plans indicate the lights are going to be 1,000 watt metal halide mounted on 22 foot poles, with a 3 foot base for an overall height of 25 feet. These lights are to have full cutoff performance which are "nighttime friendly ". The light poles are proposed along West Service Road and Eagan Industrial Road. Site lighting is also provided by building mounted lights. Photometrics show maximum light levels of high levels adjacent to Eagan Industrial Road. The photometrics should be extended to the roadway to determine the light levels at that location. The plan should also be revised to include average -to- minimum ratios and light specifications. Additionally, the RV storage area has relatively low light levels. The plan should be revised to provide a minimum of 0.5 footcandles throughout all the parking lot and storage areas. Gradin Topography — The existing site is relatively flat and generally slopes towards West Service Road and Eagan Industrial Boulevard. The existing outdoor storage and parking areas on the site are surfaced with bituminous and concrete pavement that do not have concrete curb and gutter on the perimeter. The applicant is proposing to construct the new recreational vehicle storage area with an open - graded rock surface, which is ' / 2 inch to 3/ inch washed rock with minimal sands or silts. According to the applicant's narrative, the applicant states that U -Haul has successfully used this type surfacing material on the properties throughout North America, including in cold- weather climates. City Code requires that all off - street parking and storage areas be surfaced with a material to control dust and drainage, and that the surface shall be properly maintained to prevent deterioration. Bituminous asphalt is the most - widely -used surfacing material to accomplish this requirement and is required for off - street parking areas. There are a number of outdoor storage lots with limited traffic within the City that have been allowed to use alternative material surfacing for outside storage areas. Conditions of approval of those developments have provided for a periodic staff review of the condition of the surfacing to determine its adequacy for dust and drainage control. If, upon review, the aggregate surface is determined to be inadequate, the City will require the storage lot to be resurfaced with bituminous asphalt. The applicant should obtain a grading permit from the City prior to the construction of the proposed outdoor storage areas. Detailed plans for this grading work should be prepared and signed by a registered professional engineer. The applicant is not proposing to construct the perimeter of the outdoor storage or parking areas with concrete curb and gutter, but rather contain vehicles from driving off the surfaced areas through the use of parking lot wheel -stop barriers. The proposed new areas of bituminous surface should be constructed with perimeter concrete curb and gutter. City Code requires that all off - street parking and storage areas shall be properly maintained to prevent deterioration. An existing bituminous surface on the site along Eagan Industrial Road (labeled on the site plan as a Shunting Area) is in poor condition, and should be re- surfaced with bituminous. ala Planning Report — U -Haul Facility October 25, 2011 Page 9 Storm Drainage — This development should manage storm water and protect water quality from the new outdoor storage /parking area runoff by meeting requirements for design standards, minimizing impervious surface areas and maximizing infiltration and retention, acceptable complementary storm water treatments, storm water treatment ponds, regional ponds, and maintenance of private storm water facilities in accordance with the current City post construction storm water regulations. The applicant is proposing to manage the storm water generated by the new parking and storage areas through infiltration through the open - graded surfacing on the recreational vehicle storage area, and a rain garden basin for the new bituminous pavement area for the new storage buildings in the southeast corner of the site. Utilities — The existing building on the site is connected to the City sanitary sewer and water main systems. No additional connections are proposed with this application. Access/ Transportation — Access to the site is currently from one driveway entrance onto Eagan Industrial Road and two entrances onto West Service Road, and will remain unchanged with this development. An existing rail spur line runs along the west side of the property. While the applicant is not proposing to utilize the rail spur with their operations, the spur will remain in place. Tree Preservation — There is no significant vegetation on the site. Outdoor Storage Requirements — 1. Outdoor storage items shall be placed within an enclosure as necessary to achieve appropriate security and containment or for public safety reasons when determined necessary by the city. In general business (GB) and community shopping center (CSC) zoning districts, the enclosure shall be attached to the principal building and be constructed of materials which are aesthetically compatible with the principal building. In limited industrial (I -1) and general industrial (I -2) zoning districts, the enclosure may be detached from the principal building. Full enclosure of the vehicle fleet and truck shunting are not proposed and does not appear necessary given the use, location and surrounding uses. The proposed RV storage will be enclosed with gated access from the east. The existing building is located to the north. An eight foot CMU wall provides the enclosure on the western and southern portion of the storage area. Details of this wall should be provided to staff for review and should meet City Code requirements to break up expanses exceeding 40 feet in width. Ql Planning Report — U -Haul Facility October 25, 2011 Page 10 2. The storage areas shall be located in the side or rear yards and shall not encroach into any required front building setback area or other required setbacks. The vehicle fleet and truck shunting storage areas are located in the front setback area due to the layout of the existing parking lot and nature of the business. The proposed RV storage meets required setbacks as it is located in the side /rear yard. 3. The outdoor storage area shall be screened from view from the public right -of -way and from any adjacent property which is designated for residential uses in the comprehensive guide plan. The fleet storage and truck shunting in the front yards will be visible from the public right -of -ways. The proposed Landscape Plan should provide screening of parking lot vehicle headlights from the public right -of -way yet allow for visibility of the truck fleet as intended by the applicant. The RV storage is proposed to be screened from the public right -of -way; however the gate details were not provided. The gate should provide 90% or greater opacity. 4. The storage area shall not interfere with any pedestrian or vehicular movement. The proposal satisfies this condition. 5. The storage area shall not take up required parking spaces or landscaping areas. The proposal satisfies this condition. 6. The storage area shall be surfaced with concrete or an approved equivalent to control dust and erosion. The surface shall be properly maintained to prevent deterioration. The applicant is proposing to maintain the RV outdoor storage area with an open - graded rock surface, which was previously discussed in this report. SUMMARY /CONCLUSION Amerco Real Estate, the parent company of U -Haul International, is requesting approval of a Rezoning and Preliminary Planned Development to allow construction of a full service storage facility. U -Haul is proposing to relocate from their former location on Nicols Road and expand the services at the new site. The rezoning from Limited Industrial to Planned Development allows the potential for deviations from typical zoning requirements. alq Planning Report — U -Haul Facility October 25, 2011 Page 11 The following deviations are proposed: • Green space • Building materials (depending on quality of stucco -look wall panel system to meet Class II standard) • Building signage (number and location) • Pylon sign height (50 feet v. 27 feet) • Parking setback • Number of parking stalls • Outdoor storage for fleet vehicles and truck shunting (full enclosure, front setback and screening from ROW) • Outdoor storage for RV's (surface material) The acceptability of the deviations is a policy matter to be determined by City officials. In the application narrative, the applicant has provided a summary of suggested benefits to the City for pennitting these deviations. Execution of the Planned Development Agreement will simultaneously constitute the Final Planned Development Agreement for the property. ACTIONS TO BE CONSIDERED To recommend approval of a Rezoning from (I -1) Limited Industrial to (PD) Planned Development upon approximately 6.17 acres located at 2871 West Service Road, legally described as Lot 23, Block 5, Eagandale Center Industrial Park. To recommend approval of a Preliminary Planned Development to create a moving and storage facility upon approximately 6.17 acres located at 2871 West Service Road, legally described as Lot 23, Block 5, Eagandale Center Industrial Park. If approved, the following conditions should apply: The developer shall execute a Planned Development Agreement and record it against the property. The following exhibits are required for the Agreement: • Final Site Plan • Final Building Elevations • Final Site Lighting Plan • Final Landscape Plan • Final Signage Plan Planning Report — U -Haul Facility October 25, 2011 Page 12 Storm Drainage /Utilities 2. This development shall manage stone water and protect water quality from the new outdoor storage/ parking areas by meeting requirements for design standards, minimizing impervious surface area and maximizing infiltration and retention, acceptable complementary storm water treatments, stone water treatment ponds, regional ponds, and maintenance of private storm water facilities in accordance with the current City post construction storm water regulations. Landscaping 3. The Final Landscape Plan shall identify additional foundation plantings, a variety of overstory trees as well as vegetation along the west property line. 4. The Final Landscape Plan shall clarify the amount of green space and show planting details and specifications. 5. All landscaped areas shall be irrigated. 6. The developer and owner shall enter into a maintenance agreement, in a form acceptable to the City Attorney, providing for the long -term maintenance of the rain gardens. Building Elevations 7. Building elevations for the storage units visible to the public right -of -way shall meet building material requirements. 8. Building facades exceeding 40 feet in width shall be designed with multiple planes and sections of coordinating materials or both to provide visual interest. 9. Any damaged block in the exterior walls shall be repaired as required by the MN State Building Code by June 1, 2012. 10. (A) The applicant shall provide a revised elevation plan sheet for the storage units that meet City Code requirements. OR (B) The building materials, as submitted by the applicant, have been determined to be similar to a Class II material. The elevation plans as submitted are approved for material finish. Planning Report — U -Haul Facility October 25, 2011 Pate 13 Stnae 11. Building signage shall meet City Sign Code requirements of three total signs on no more than two elevations. 12. The pylon sign shall not exceed 50 feet in height and shall comply with all other City Sign Code requirements. 13. Sign permits shall be obtained prior to installation for both the building and pylon signs. Parking/Outdoor Storage 14. If after review by the City, it is determined that additional on -site parking is needed due to extensive on- street parking, additional on -site parking shall be provided or demand of parking reduced within one year of notice to the Applicant or its successors or assigns. 15. The applicant shall obtain a grading permit from the City prior to the construction of the proposed outdoor storage and parking areas. Detailed plans for this grading work must be prepared and signed by a registered professional engineer. 16. (A) The proposed outdoor storage areas shall be surfaced with bituminous asphalt. OR (B) If an open - graded aggregate is used for the outdoor storage areas, the site will be subject to periodic review by city staff for adequacy of the material to control dust and drainage. The first review will occur two years following approval of this permit. If the material is detennined to be inadequate, the City will require that it be replaced with bituminous asphalt. 17. All parking and storage areas shall be properly maintained to prevent deterioration. 18. The new areas of bituminous surface shall be constructed with perimeter concrete curb and gutter. 19. The existing bituminous surface on the site along Eagan Industrial Road (labeled on the site plan as a Shunting Area) is in poor condition, and shall be re- surfaced with bituminous. Li htin 20. Site Lighting shall be consistent throughout the development. All fixtures shall be downcast and shielded to prevent glare. Pole— mounted fixtures shall not exceed 25 feet in height. 21. The applicant shall provide lighting plan specifications. al-I Planning Report — U -Haul Facility October 25, 2011 Paee 14 22. The Photometric plan shall be revised for the building permit application to show compliance with City Code standards, and the standards identified in the planning report. General 23. Mechanical equipment shall meet City Code requirements. 24. Building identification numbers shall be installed consistent with City Code Section 2.78. 25. Outdoor storage shall only be allowed as identified on the Site Plan received October 12, 2011. 26. Residential and commercial uses shall not be conducted within any rented U -Haul storage space. 27. A building permit shall be obtained for both the fence and gate. 28. Gate details shall be provided and provide a minimum of 90% opacity. 29. The gate shall not exceed eight feet in height. 30. The gate shall be kept in premium condition. 31. A lock box shall be provided on the gate to provide emergency vehicle access. 32. The trash enclosure shall meet City Code requirements. 33. An eight foot CMU wall provides the enclosure on the western and southern portion of the storage area. Details of the eight foot CMU wall on the north and west property lines shall be provided for the building pen and shall meet City Code requirements to break up expanses exceeding 40 feet in width. a lie Location Map • Yankee D..dl .Rd • /r ►1 �71�1 ]f 1 O1 fi �f1�71 1111.1 11171 ..... tt - loll o11711f11�1IfMlf><� s DAM Re : aarRd -- .. • . 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EM on M M ME M 2 22 cm 0 ME is Em 0 o ME sm 'I M I 171 mil � 9mil �il n, FAGAN INDUSTRIAL ROAD 0 PU8LJC STRaT $W mar a WAY ;;a m C m m C) 0 O co co CD d A > m[ Mas em 2 1 1 1 1 1 - IVA 1 x`15 N N rT CD U R EAGAN INDUSTRIAL ROAD PUKC STKET W rJCHT ff &NW s SIM� co 00 � � i � � u Q 3 86 I!�� ll 10 $ � F g 0 _ _ I 0 c 0 w ml m 0 0 2011 AMERCO REAL ESTATE COMPANY (Do 00 9 NPR (D 33 30 h j w EXISTING BLDG ELEVATIONS H'i Hi PROPOSED ELEVATIONS T� •zT MI ', �00 - - a i r J � _ um EM f_ - -q O 2011 MI R E STAT E C OUPAW MI ', �00 _ ___ � vi � a) 0 0 m ti 0 z FA ELEVATIONS BLDG D CO co CD 3r�? W C r Z G) �s . M INTE LAYOUT 1111111111 �! ■! ��i _ ! ■_!_mss L - - - - - - - - - J m m m ti O 9 m a �:,. . F m . . .■ • OEM I I I; I' `� , I I I I �? I I I I I I I I L ----- - - - - -J CO co CD 1 0 ■ _ ae�eee�. n In 8811t uee g almo mm ON c INTE LAYOUT 1111111111 �! ■! ��i _ ! ■_!_mss L - - - - - - - - - J m m m ti O 9 m a �:,. . F m . . .■ • OEM I I I; I' `� , I I I I �? 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" PYLON SIGN co 0 -F T 2 \ g| > !2 33 CL ton co 0 -F T 2 \ g| > !2 <- � © ■� s�: \] \ / 5 I | J«] ..,, . \\ } . % /) � � NARRATIVE U+iAUL Planned Development Narrative for: U -Haul Eagan Land Use & Development Standards U -Haul Storage Facility #887014 2871 West Service Road Parcel Number 10- 22500 -05 -230 Eagan, Minnesota 55121 Al TABLE OF CONTENTS PURPOSEOF REQUEST ............................................................................ ..............................2 DESCRIPTION OF PROPOSAL .................................................................. ..............................2 U -HAUL COMMUNITY FACILITIES AND SERVICES ................................. ..............................3 PROPERTY DESCRIPTION ......................................................................... ..............................5 HISTORICAL USE OF PROPERTY - ................................................................. ..............................5 SURROUNDING PROPERTIES- ...................................................................... ..............................5 CIRCULATION SYSTEM (ON & OFF - SITE)- ..................................................... ..............................5 PROJECT DESCRIPTION ........................................................................... ..............................6 OVERALL DESCRIPTION- ............................................................................. ..............................6 PROPOSED LAND USES- ............................................................................. ..............................6 EXISTING AND PROPOSED ZONING & COMPREHENSIVE GUIDE PLAN DESIGNATION- .....................7 PARCEL ACCESS- ....................................................................................... ..............................7 DEVELOPMENT STANDARDS- ....................................................................... ..............................7 SITE DESIGN / PAVEMENT- .......................................................................... ..............................9 PARKING .................................................................................................. .............................10 SCREENING FOR OUTDOOR STORAGE- ....................................................... .............................11 LANDSCAPE DESIGN- ................................................................................ ..............................1 1 BUILDING MATERIALS & ARCHITECTURAL DESIGN- ....................................... .............................12 LIGHTING ................................................................................................. .............................13 SIGN CRITERIA- ......................................................................................... .............................13 INFRASTRUCTURE & UTILITIES- ................................................................... .............................14 DEVELOPMENT SCHEDULE- ........................................................................ .............................14 y�'9 C+ Li i ir' 1+ 5 VEl U -Haul Eagan Page 1 of 14 Planned Development Narrative t I Purpose of Request The purpose of this request is an application for a Planned Development for the proposed U -Haul Moving & Storage Center of Eagan located at 2871 West Service Road. The abovementioned request is in reference to City of Eagan parcel, PID # 10- 22500 -05 -230, currently owned by ABP MN (Eagan) LLC. The applicant, AMERCO Real Estate Company, the parent company of U -Haul International, is currently under contract to purchase the abovementioned property. AMERCO's plan for this property is to create a U -Haul moving and storage facility to include both interior and exterior access storage units, a U -Box storage area, recreational vehicle storage, U -Haul rental vehicles, as well as a retail showroom. We are acquiring this property in order to expand our U -Haul services and better serve local residents who are familiar with our rental operations at the Nicols Road location. Description of Proposal The new development will consist of the renovation of the existing 64,000 square foot warehouse building, the addition of three outside access mini - storage buildings, as well as an area for recreational vehicle storage. The remainder of the site will be devoted to customer drive aisles, customer and employee parking, space for U -Haul rental vehicle staging areas, and site landscaping. Overall, the site will offer a 4,500 square foot showroom area, a 2,100 square foot dispatch and receiving bay, 749 storage units with 64,850 square feet of rentable area, a 10,754 square foot U -Box warehouse space, as well as forty -two recreational vehicle storage spaces. All improvements will be completed in one development phase that will commence upon receipt of all necessary planning and building permit entitlements. At the conclusion of project construction, the existing building will be improved with a 4,500 square foot showroom area while the remainder of the building will be devoted to inside access storage units and a U -Box storage area. Storage units will be built with an innovative SC -10 storage locker system in order to maximize the existing clear height of the building and provide storage units on two levels. In the existing warehouse space, 682 storage units will be constructed and a 10,754 square foot open warehouse area for U -Box storage will be maintained. The existing covered loading area will be retained and reconfigured into a usable storage load and unload area with space for both trucks and passenger cars. A small portion of the covered area (2,100 square feet) will be enclosed to allow for an accessible dispatch and receiving area for rental equipment. The remainder of the covered loading area will serve as additional space for our rental trailer fleet. Overall, the site has been designed to accommodate our fluctuating supply of rental vehicles. Because our rental vehicle fleet is in constant rotation, it is extremely difficult to quantify a specific number of rental vehicles on site at any one particular time. Within the noted areas on site for rental vehicle equipment staging, shunting, and parking, we U -Haul Eagan Page 2 of 14 Planned Development Narrative �� can accommodate one hundred rental equipment vehicles and trailers at peak times. Our rental fleet includes small moving vans, small passenger trucks, larger moving trucks, as well as various size towing trailers. Our overall goal is to have no equipment on site at any given time. There is no economic incentive for us to have un- rented equipment on site. On the southern portion of the site, two recreational vehicle storage canopies and three outside access storage buildings will be constructed. Once constructed, forty -two recreational vehicle spaces as well as sixty -seven outside access storage units will be available to our customers. The new building additions will include a gross square footage of 9,447 square feet. New landscape will be added throughout the site. Parking spaces will be added adjacent to the showroom area for customers and employees. A section of the northwest corner of the lot will be set aside as a truck shunting area, where rental vehicles will be parked and rotated by center staff. Similarly, rental vehicle spaces will be added beyond the front setback yard on West Service Road to provide space for rental vehicle inventory close to the showroom area for both employee and customer convenience. The existing building and site will be maintenanced where needed. Damaged block in exterior walls and lot surfaces will be evaluated and repaired as necessary. U -Haul Community Facilities and Services U -Haul has operated their U -Haul of Eagan facility on Nicols Road for over thirty years. As this property has established itself as a fixture in the Eagan community, we look forward to the opportunity to develop a new facility within the city that will introduce new and valuable services to our well - established customer base. U -Haul moving and storage centers characteristically serve the do- it- yourself household customer. By offering additional services at this new center, we will be better able to serve the residents of Eagan. Similarly, our occupancy and renovation of an existing building will take a vacant building off the city's inventory and repurpose the site to provide a community asset. U -Haul Policies related this project include: • Hours of operation: Monday — Thursday Friday Saturday Sunday 7:00 a.m. to 7:00 p.m. 7:00 a.m. to 7:00 p.m. 7:00 a.m. to 7:00 p.m. 9:00 a.m. to 5:00 p.m. U -Haul Eagan Page 3 of 14 Planned Development Narrative 1 7 �� r All U -Haul storage customers are issued a card -swipe style identification card which must be used to gain access to their room. This is but one of many security policies which protect the customer's belongings and decrease the ability of unauthorized access to the facility. • It is against policy for residential and commercial uses to be conducted in a U -Haul storage room. • Customers and community residents who wish to use the on -site dumpsters for disposing of refuse must gain permission to do so, and are assessed an additional fee. • Items which may not be stored include: chemicals, flammables, and paints. U -Haul facilities are protected by video surveillance. • U -Haul moving and storage centers are non - smoking facilities. U -Haul moving and storage centers are designed to accommodate customer access. The proposed site layout provides adequate maneuvering room for vehicles and provides parking close to storage entrances and the showroom area for increased customer convenience. New moving and storage centers are designed with numerous customer - friendly amenities. Storage customers access the facility through a singular exterior entrance - a method which allows U -Haul to provide outstanding security while presenting an aesthetically pleasing exterior to the community. When customers access their storage room from the interior of the facility, noise and activity is confined — and the U -Haul moving and storage center remains a good neighbor. U -Haul moving and storage centers are convenience businesses. Our philosophy is to place centers in high growth residential areas, where we fill a need for our products and services. Customers are made aware of the U -Haul center, primarily via drive -by awareness, much like that of a convenience store, restaurant or hardware store. Attractive imaging and brand name recognition bring in area residents — by our measures, those who live within a four -mile radius of the center. Custom site design for every U -Haul moving and storage center assures that the facility compliments the community it serves by architectural compatibility and attractive landscaping. Adherence to community objectives are key, so that the U -Haul moving and storage center is a neighborhood asset, and is assured of economic success. U -Haul Eagan Page 4 of 14 Planned Development Narrative C�?�39 20 Property Description Historical Use of Property - The subject property is presently unoccupied, but has previously served as a distribution warehouse for building supplies. The building was originally constructed in 1969 and has maintained the same approximate building footprint and layout since its original construction. The property remained undeveloped until the current site improvements were made and constructed in the late seventies. Surrounding Properties- Adjacent properties to the north, west, and south are located within the adjacent industrial center and operate a variety of industrial, office, and service uses. These properties are also zoned Limited Industrial (1 -1 designation), like the current designation of the subject property. Directly adjacent to the east of the site is West Service Road and Interstate 35 East. Across Interstate 35, additional properties zoned Limited Industrial and Business Park line the freeway corridor. Due to the current industrial and service type activities present on surrounding properties within the prescribed 660 -foot radius, the subject property is an appropriate location for the storage and rental use facility that we are proposing. While not adjacent to the any residential developments, the expanded moving and storage operation will help to serve households in nearby residential areas, much like that of the current rental center on Nicols Road. Circulation System (On & Off- Site)- The subject property is located at the intersection of Eagan Industrial Road and West Service Road in the Eagandale Center Industrial Park. Customers who visit their respective storage units do so on a relatively limited basis. Therefore, in comparison to other uses, a U -Haul moving and storage center is a low- traffic generating use and will not significantly contribute to increased traffic in the area. Customers and employees will access this site via one of the existing access points along Eagan Industrial Road or West Service Road. All vehicles enter the site and will continue along a paved accessway to the showroom, covered storage loading area, gated RV area or to one of the exterior access storage buildings. There will be no access gate or fencing at the entry to the site, but rather only at the recreational vehicle area entrance. There is no need to gate off the entire property since all storage rooms will be individually alarmed and the remainder of the site will contain additional security features. Current chain link fencing will be removed during construction. U -Haul Eagan Page 5 of 14 Planned Development Narrative Additionally, due to the topographical differences adjacent to the western portion of the property (along the railroad line and spur track), jersey wall will be installed to provide a safety barrier for employees and customers driving unfamiliar vehicles. Because drivers of our rental vans are sitting higher -up than a typical vehicle, jersey wall is a more appropriate barrier than a standard curb. Project Description Overall Description- The overall goal for this project is to develop a comprehensive moving and storage facility for members of the local community. Presently, self- storage and recreational vehicle storage are not amenities provided by U -Haul in the City of Eagan. The existing building will be rehabilitated to accommodate a retail showroom, interior access self- storage units, and a U -Box storage area. To the south of the existing building, recreational vehicle storage canopies and outside access mini - storage buildings will be constructed. Proposed Land Uses- Proposed land uses for this site include self- storage, site showroom, recreational vehicle rental space, a U -Box area, additional inventory area for U -Haul rental vehicles, and a relocated propane filling station. The self- storage buildings will offer a variety of different size rooms as well as outside and inside access units. A section of the existing building will be walled off to add heating and cooling as a value -added feature for our customers. The U -Box storage area will offer customers the option of placing goods in specialized containers that do not need to be accessed on a frequent basis. The area reserved for recreational vehicle storage will provide under canopy storage for forty -two recreational vehicles and /or boats. This section of the property will be fenced, screened with an eight -foot wall, and gated to limit access from the rest of the site. In addition to the self- storage uses on site, areas of the property are reserved for additional rental vehicle inventory in an organized and efficient manner. These areas include the truck shunting area, rental parking space area, and the additional rental inventory area under the existing building canopy. The showroom area, housed in the old office space in the existing building, will rent storage units, rent moving equipment, and sell associated moving supplies like boxes and packing tape. U -Haul Eagan Page 6 of 14 Planned Development Narrative Z6— Existing and Proposed Zoning & Comprehensive Guide Plan Designation - The current zoning designation for the property is 1 -1 — Limited Industrial. Our request is a proposed zoning change to PD — Planned Development District. While our proposed uses would be allowed via the conditional use process, to ensure the site functions in a way for us to prosper, we needed to make some deviations from current Limited Industrial standards. These deviations include parking, landscaping, screening, exterior building material guidelines, and signage guidelines which are outlined in the Development Standards section below. Currently, the Comprehensive Guide Plan designation for the property and the surrounding area is a Limited Industrial (IND) designation. While we are requesting a zoning change from Limited Industrial to Planned Development, the underlying uses of the property, once developed, will still be consistent with a Limited Industrial General Plan Designation. Therefore, this development will be consistent with the current future land use plan for the city. Parcel Access- Access to the site will be maintained via the three existing curb cuts. One access along Eagan Industrial Road will be maintained to provide customer access to the planned showroom. In addition, the two existing access points along West Service road will be maintained for customer convenience to access the covered storage loading area. No gate or other entry feature will be maintained along the perimeter of the site and current site fencing will be removed. Because all of the planned storage units will be individually protected via a centrally controlled alarm system and because the RV area will be separately gated, there is no need to provide an additional gate or other access feature at the site entrance. The electronically operated recreational vehicle gate is constructed of steel members and will only be accessed by customers who are renting a space within the walled area. Customers will access the area using a swipe card or remote to activate the gate. The gated area will also feature a Knox box, or other approved device, to provide emergency personnel access to the area. Development Standards- While we have been able to meet or exceed most of the current development standards, to ensure successful operation of the site and a new full - service moving and storage center, we have made some modifications to current parking, landscape, screening, building materials, lot surfacing, and signage guidelines — therefore necessitating the need for a Planned Development designation. Please see the following page for proposed Planned Development standards. U -Haul Eagan Page 7 of 14 Planned Development Narrative pp�� Z' m q y o o ° cn - x R Q �o jai Z3 CD C:: (r� n r` Q o �v O v <D SU }� 5 O C3 }cD (A O m� c3 Cb ib O N V ?e Ch Cr O 'n C = B �CD a n j Co C fi D CD fr �. ° NON N rn a ° A o 0 'B .0 `D '. to .. :: .o° N O A cn 3 C O N cD cu 4 26 _. CD O sv �D O N Ln O O N fD 0 O � w 9 O O n N ..Q O O C1t j O to - C 7 a� = <: c •• O O p -n mN a R n m U w o ° °' g A { =O @ co CD 0 0O T � 7 N y O A+ O y 01 -n N to C to to o m ?� 0 . J 5 CT z X N cu j = Q M n = La N N N (a C N (D p n C ° v 0 CL n c) N m 5) C L C 3 m a CD V r (D n T OL f0 r" i3 0 (D tD .. C 6 CD sD (� O. 77 y _ N 7 (n y LOI �m co o c 0 0 LTI � -< wm CD m -3 �' m a - n T m 0 o r 5. 0 o c� m m CD n cn m = S a c, O 0 a ' a m _ N °: N a T =5 O 5. (h �U m Cn N N p a N T O_ n$ CO CD N p N in �] !J � CL O N T W c 5 � 2 y o CD CO � � o d ^• 07 (D Q O� D m 0 D o �_ Cp CQ CD N ca A G CD C 0 (n - C� N CD N C N z y Q a m 'c 11 1 1 - I I (D �-) - 1 1 1 1 LLLLL N U -Haul Eagan Planned Development Narrative Page 8 of 14 Site Design /Pavement- The site has been designed to accommodate all of our proposed uses while keeping the remainder of the site easily accessible to our customers. Ample drive aisles help customers maneuver easily to the center showroom, the centrally located covered storage loading area, or into the RV parking area. Front and side setbacks have been utilized as landscape areas to both provide buffering to neighboring properties as well as present an aesthetically pleasing exterior to those traveling past the site. Similarly, the landscape area located along the southeastern corner of the property is shown as a planned rain garden area. We have established this area of the site to accommodate any needed stormwater retention for the new paving and building area we are adding to the existing site. Along with attractive landscaping, an area of the site has been set aside to include an environmentally friendly alternative pavement to help reduce our development's impact on the environment. The recreational vehicle area will be paved with an open graded aggregate surfacing. We have chosen this particular location on the site because we expect this area to receive limited traffic as opposed to the main access aisle ways of the site. Similarly, since this area of the site is currently unimproved, we are trying to reduce the impact of new development on the site as much as feasible. We have chosen to include the open graded aggregate surfacing on our site in order to incorporate an environmentally sensitive solution and to increase the sustainability of our development. U -Haul has a corporate sustainability initiative that must be incorporated into the development of new sites. One of the features implemented into new developments is the use of environmentally friendly alternative pavements as opposed to paving entire sites with a traditional concrete or asphalt surfacing. The open graded aggregate surfacing we are proposing is an engineered system composed of compacted subgrade, a geotextile fabric for dust control and stability, as well as a top course of compacted washed stone. The soil in the RV area will be excavated and the natural soil compacted. A geotextile fabric will then be overlaid over the compacted subgrade. Next, a 6" (or per geotechnical report recommendation) layer of 3 / " washed stone will added and compacted to make way for a compacted 2" top surface layer of 1 /2" of crushed stone. We have found in previous applications that a half -inch top course provides for a stable drive surface for vehicles while also maintaining adequate void space for water percolation. We have successfully used this type of application throughout different parts of the United States and Canada including cold weather climates such as parts of Idaho, Wisconsin, and upstate New York. When plowing these areas, the plow blade is lifted three to four inches off the surface of the paved area to allow for both adequate snow removal while also maintaining a suitable drive surface. U -Haul Eagan Page 9 of 14 Planned Development Narrative JJ Fzl,3 The use of the open graded aggregate surfacing has many benefits. Overall, the aggregate pavement functions and acts more like the natural environment than a traditional concrete or asphalt surface. Less stormwater will tend to run off this type of pavement surface, thereby reducing potential damage to streams, washes, and existing vegetation. The aggregate surfacing material will be seen as an extension of the landscape areas as opposed to a large expanse of blacktop. Due to its more natural makeup, this type of alternative surfacing will help in reducing the heat island effect. Aggregate has a high reflectivity as opposed to concrete, asphalt, and rooftops. Because of this reflectivity, less energy will be retained and released than more traditional pavements. Similarly, unlike traditional pavements, the aggregate surfacing is easy to maintain and will not crack or warp. If the aggregate pavement shows wear or is misplaced by any vehicle maneuvering, it can be redressed and smoothed out with little effort. Parking- Self- storage developments have been shown to generate little traffic. Consequently, parking demand for the proposed uses is extremely low and will be rarely utilized. Parking for this development will be accomplished by delineating seven dedicated parking spaces near the showroom as well as eight dedicated storage loading parking spaces under the covered canopy. The remainder of the parking on the site will be devoted to rental vehicle inventory spaces. When the remainder of these spaces are not in use by rental vehicles, they can also serve as an additional customer parking spaces. As demonstrated in the matrix found below, a large storage facility generates far less traffic than typical retail -type uses. U -Haul Eagan Page 10 of 14 Planned Development Narrative �J Based on current City of Eagan parking guidelines, the planned site would not be able to accommodate the prescribed number of parking spaces. Retail parking is to be provided at a ratio of one space for every 200 square feet of gross floor area. In addition, warehouse uses are to provide parking at a ratio of one space per 400 square feet of floor area for the first 6,000 square feet of the building and then one parking space per 1,000 square feet of floor area thereafter. Based on these guidelines, the site would normally need to provide 100 dedicated parking spaces. We feel that the fifteen dedicated parking and loading spaces will be appropriate for the normal amount of customer and employee traffic that will need to be accommodated daily on the site. Screening for Outdoor Storage - Screening will be provided for the recreational vehicle storage area through the introduction of an eight -foot high concrete masonry unit wall along the western and southern portion of the storage area. The northern limit of the recreational vehicle area will be maintained via the southern wall of the existing building. On the eastern side of the recreational vehicle area, 'Building D' will serve as an appropriate screening wall. Areas of the site have been set aside to accommodate U -Haul rental vehicle equipment staging and rotation. These areas have not been provided with a wall or other barrier. Because our rental fleet is constantly rotating, it would make it impractical to keep these vehicles in a gated enclosure. Nonetheless, we have added additional landscaping adjacent to the rental vehicle inventory areas in the prescribed setback yards to help soften and screen these areas. A screening hedge is proposed along West Service Road and additional screening trees have been added adjacent to the truck shunting area along Eagan Industrial Road. Furthermore, the area set aside for `truck shunting,' is located towards the back of the site and will not be highly visible from West Service Road and the front of the site. Landscape Design- Landscaping areas have been provided along the perimeter of the site. Existing trees will be maintained and new plantings will be added to give the site definition and add visual interest from the street. Additional landscaping will be provided at the entrances to the site as well as along the planter area adjacent to the future showroom area. Since these portions of the site will be most visible, careful attention was paid to these areas in order to provide adequate and attractive landscaping. Similarly, a living screen hedge has been added along areas where rental vehicle parking will occur alongside West Service Road. New trees have also been U -Haul Eagan Page 11 of 14 Planned Development Narrative �'l added along the Eagan Industrial side yard to help screen the rental vehicle shunting area. The additional plantings added to site entranceways, showroom area, and rental vehicle parking areas help soften the building's mass and make the property appear more welcoming to future customers. Currently, only a few trees and a large undefined sod area serve as the landscape setback. Adding additional plantings will make the site more visually appealing and will help bring the property closer in compliance with current City of Eagan ideals. Building Materials & Architectural Design - Both the new and existing buildings on site will be treated to give them added architectural interest. Careful attention was paid to the architectural design of the portions of the site that will be visible to the public. Portions of the site will be seen from Eagan Industrial Road, West Service and Interstate 35 beyond. New storage buildings will be constructed with broom finished concrete wall panel as well as a stucco -look architectural metal panel. Storage doors and canopies in the recreational vehicle area will be steel construction. Roofs will be standing seam metal. Entrance doors to the interior storage area and new showroom area will be automatic sliding doors. The existing building will feature minor exterior modifications. A portion of the covered canopy will be enclosed to serve as the dispatch and receiving area. This enclosure will be constructed with CMU block and painted to match the existing building architecture. A new automatic sliding door and new storefront will be added to the former office area to increase the retail look of the building and increase visual interest. The entire building will be cleaned up and re- painted for a fresh look. An uncomplicated color palette will be used on the site to keep the buildings looking clean and well- maintained. The eastern facade of the building will receive a new earth tone - patterned painting scheme to give the front a more welcoming and retail- focused look for our customers. The newly introduced scheme on the existing building will bring a sense of scale to the large building and make it more customer - focused and accessible to our patrons. On the new outside access storage buildings, careful attention was paid toward the building facades that will face outward from the site. A metal Kingspan panel with a stuccoed appearance will be added to the east and south elevations of 'Building U along with a concrete accent feature wall and faux architectural door panels. The interior storage elevations will be treated with the same broom - finished concrete panels as the feature wall. We have chosen to extend the concrete panel along the remaining elevations because we have found that it is U -Haul Eagan Page 12 of 14 Planned Development Narrative �� an extremely durable material for our operation and will also not be highly visible from outside the site. Lighting - Currently, lighting on the site is sparse in nature. One pole light, a handful of building mounted lights, and under canopy and under sofit lights around the former office exist currently. We are proposing to add additional site lighting to increase site security. Under canopy and under sofit lights will be retained. Exterior building mounted lights will be added for emergency egress exits and along the new exterior access storage buildings. Similarly, lights will also be added to the proposed recreational vehicle canopies as a safety feature and for added recreational vehicle customer convenience. Finally, replacement site lighting will added along both West Service Road and Eagan Industrial Road for the increased safety for our customers operating unfamiliar rental vehicle equipment. Those lights planned along West Service Road will also include shields to prevent any possible glare from distracting traffic along Interstate 35. Sign Criteria- A number of building signs will be introduced on the main storage warehouse building as well as one sign on the newly constructed 'Building D.' Signs have been kept to a minimum and are only planned where they will be visible to adjacent right -of -ways. The majority of our signage for the site will face West Service Road and Interstate 35, which is our primary site traffic for this property. In addition, a new ground- mounted pole sign will be introduced along the northeast section of the site. We have studied other locations on the site for this sign and feel that this location will offer our customers the best visibility in traveling both northbound and southbound. We are requesting additional height for the pole sign due to topographical visibility impairment of our sign for southbound Interstate 35 traffic. There is only a small window of road where the pole sign will be seen between existing natural vegetation for southbound travelers. We have inquired about the possibility of trimming this vegetation for added safety for those traveling to our site, but have been informed that the vegetation will need to remain in its natural state. Due to this natural visibility barrier and its unknown ultimate growth, we feel that fifty feet will allow safe travel to our site both now and in the future. U -Haul, as a do- it- yourself mobile moving and storage business, rents large moving vans. These moving vans, which can be up to thirty -two feet in length, are often rented to people who have never driven a truck before. Therefore, it is especially important in the do- it- yourself moving business to try and ensure that our customers arrive safely at their destination. It is essential that our customers U -Haul Eagan Page 13 of 14 Planned Development Narrative a. are able to recognize our pole sign at a distance in order to make timely lane changes so they can exit high speed freeway traffic and arrive at our facility safely. In addition to the new pole sign, we are also requesting additional wall signage mounted over our showroom on the east building elevation to direct local traffic on West Service Road to our showroom. These wall signs are non - illuminated flat plastic letters that serve the additional purpose of routing on -site customer traffic and letting our customers know of our expanded services that they might not otherwise be familiar with. While we are requesting additional sign quantities above current zoning guidelines, our overall square footage is far below what would normally be allowed per code. Infrastructure & Utilities- Currently, the site is serviced with all needed utilities. Water and sanitary sewer are provided by the City of Eagan while electricity and natural gas are provided by third -party companies. All existing connections to utilities will be maintained and utilized for the new development. The new development should not have any increased demand on the current infrastructure. Development Schedule- This project is slated to be developed in one phase. Depending on the timing of the necessary entitlements to permit construction, interior work might be started before site work commences. U -Haul Eagan Page 14 of 14 Planned Development Narrative a , J, NARRATIVE - PUBLIC BENEFIT U+iAUL Planned Development Public Benefits for: U -Haul Eagan Land Use & Development Standards U -Haul Storage Facility #887014 2871 West Service Road Parcel Number 10- 22500 -05 -230 Eagan, Minnesota 55121 hfk a49 Public Benefit of U -Haul Planned Development Designation U -Haul has operated their U -Haul of Eagan facility on Nicols Road for over thirty years and has become a business that has established itself as a fixture in the Eagan community. At this time, we look forward to the opportunity to develop a new full - service U -Haul facility within the City of Eagan that will introduce new and valuable services to our well - established customer base. U -Haul proposes to convert an existing 64,000 square foot building into a U -Haul moving and storage facility. The interior of the building will be renovated to accommodate a retail showroom, interior access self- storage units, as well as a space for a U -Haul U -Box warehouse. The site will be redesigned to allow for the addition of outside access storage buildings and recreational vehicle storage as well as dedicate areas of the site for U -Haul rental vehicle inventory. In redeveloping this site, U -Haul offers a number of benefits to the surrounding community. First and foremost, the occupancy and redevelopment of an existing building site allows a previously vacant property to be taken off of the city's inventory. Similarly, this property has historically been used as a warehouse and distribution facility. With the addition of the U -Haul business, a less intensive use will be established that will not intensify demand on current city infrastructure systems. Specifically, our redevelopment of the subject property will also offer a number of site specific improvements. Overall the property will be cleaned up and made to look more accessible for our future customers. The building will be repainted with a more welcoming paint scheme. The office area will introduce new doors and storefront windows to direct attention to the main office and showroom area. Site setbacks will be maintained for landscaping and additional plantings will be introduced for a softened look. Similarly, the planter area nearest to the future showroom will be replanted with added landscaping material, as this is one of the most visible areas of the site for our customers. While we are planning on making some site modifications to allow for the additional uses of outside access storage units and recreational vehicle storage, we plan to do so in an environmentally friendly manner. Former sodded areas on the southern half of the site will be reconfigured to allow for the abovementioned uses. The planned recreational vehicle area, however, will be surfaced with a natural open graded aggregate surfacing instead of paving with traditional concrete or asphalt surfacing. This environmentally - friendly alternative will allow these areas of the site to act more like the natural environment. Developing the site according to strict zoning regulations would not allow us to offer our customers all of our products and services and would, therefore, not ensure us or the community a successful development. The current greenspace and parking requirements found in the Limited Industrial district guidelines would preclude us from U -Haul Eagan Page 2 of 3 Planned Development Public Benefit ` using the southern portion of the site as we have found necessary. Similarly, the redevelopment of the site according to strict zoning guidelines, especially in regard to the requisite number of parking spaces, would necessitate removal of existing greenspace to allow for the number of prescribed parking stalls. If existing natural areas need to be modified, we would like to offer the larger community valuable features and services rather than another underutilized parking lot. The intent of Planned Development Districts in the City of Eagan is to provide for greater flexibility in new developments in exchange for efficiency, environmental sensitivity, and creative design. We feel that our development proposal meets this intent while offering a number of substantial benefits to the overall Eagan community. We appreciate the consideration of our proposal and look forward to working with the city throughout the entitlement process of our newest moving and storage center. U -Haul Eagan Page 3 of 3 Planned Development Public Benefit �� NARRATIVE — REVISIONS DEAL ESTATE COMPANY CONSTRUCTION DEPARTMENT AMERCO REAL ESTATE COMPANY . 2727 N. CENTRAL AVE. • PHOENIX, AZ 85004 PHONE: (602) 263 -6502 • FAX: (602) 277 -1026 TO: Sarah Thomas City of Eagan Planning & Zoning Department 3830 Pilot Knob Road Eagan, MN 55122 DATE: October 11, 2011 RE: Preliminary Planned Development for 2871 West Service Road zs RECEIVED OCT 12 X011 The following are responses to the comments received via email on October 7 regarding revised plans submitted to the City of Eagan dated October 4, 2011. Also included in this package are the applicable revised sheets based on the comments and changes noted below. Site Plan — Landscaping Additional landscaping needed to screen truck shunting area along Eagan Industrial Road. The truck shunting is considered outdoor storage and outdoor storage is required to be screened from right -of -way. Additional landscaping has been added to screen the truck shunting area. A hedge screen has been added to this area for screening purposes. Please see revised sheet L1 for additional landscaping. Consider trees on west property line as an extra benefit to the neighbor and to break up the longest wall of RV storage. We feel that additional plantings in this area would not be highly visible and have, therefore, not been added to the proposed landscape plan. Regarding the chart and green space, existing is at 13% in landscape setbacks and the proposed is 14 %. It's only 1 percent but I'm curious as to how the percentage was determined. The existing landscape area was calculated based on the existing improved landscape setback areas versus the undeveloped area to the south of the building. Sheet C1 has been updated to delineate how these areas were calculated. The 13% landscape area was calculated by combining the maintained setback areas on the site. ac_sc;, F, Site Plan —Architecture Please provide material samples of all finishes. Comment noted. We will put together a material sample board and forward to the city as soon as all samples are available to send. The East elevation of Building B will be visible from the right -of -way and should be enhanced. See comments regarding sheet A4 below. The east elevation of Building B has been revised since it will be visible from the right -of -way. Please see revised Sheet A4. Regarding the chart, provide building material %'s. A chart with proposed exterior building materials has been provided. Please see Sheet A4. Of the building elevations facing the right -of -way, 54% is comprised of Kingspan stucco look panel, 15% is comprised of concrete panel, and the remaining 31 % is comprised of architectural faux door panels. Site Plan — General Why are jersey walls proposed instead of bollards near the propane tank in the front yard? We typically view the jersey walls to be less permanent. We find that bollards, as opposed to jersey wall, are harder for our customers to see when operating unfamiliar rental equipment. Jersey wall provides a more consistent visual barrier for those driving vehicles where they are sitting higher than the typical passenger vehicle. Regarding the chart, 7 parking stalls are proposed for the showroom and 8 for storage. The Site Plan appears to show 7 and 7. Am I interpreting correctly and that was a misprint? The correct number of parking stalls for the site is seven for the showroom area and seven for the storage area. The chart has been updated to correct the misprint. Elevations A4 As previously mentioned, the East elevation of Building B will be visible from the right -of -way and should be enhanced. Use same finish as east elevation on A5. The east elevation of Building B has been updated. Please see revised Sheet A4. Elevations A5 East elevation — the knee wall is attractive. City Code requires any building fagade exceeding 40 feet in width to be designed with multiple planes, multiple section of coordinating materials or both, to add visual interest every 40 (80) feet. In lieu of faux doors, another accent such as pilasters and /or the knee wall would be preferred. Since the faux walls will be located on a landscape surface they may appear even more faux then we'd prefer. We feel that the elevation proposed meets the city's intent to provide visual interest as well as varied coordinating materials. Distinct materials have been added to this elevation as well as a taller feature wall to break up the mass of the building. The faux architectural door panels are a necessity for our project. It is imperative to inform our customers that self- storage is a feature and service offered at this location. Since the existing U- Haul in Eagan is currently a rental vehicle facility and does not offer storage, the architectural door panels provide not only visual interest to the building but help define the services offered at this new location. The code also requires that all exterior vertical surfaces have an equally attractive or same finish. This is an example where the city could most likely support a deviation to the code because the west elevation is visible only from within the property itself. Comment noted. Elevations seen from the right -of -way have been enhanced with alternative materials to further conform to city standards. East elevation — elevation includes view of the building to the rear of the site (the back part of the "c" shape layout). The elevation plan sheet does not include the east elevation of Building B, which is why that end of Building B should have a similar finish. Comment noted. The east elevation of Building B has been updated with the Kingspan panel and concrete knee wall to tie in with the portion of Building D that faces the right -of -way. I as� . y; Agenda Information Memo November 1, 2011, Eagan City Council Meeting D. PRELIMINARY SUBDIVISION (BCBSM WEST ADDITION) AND PRELIMINARY PLANNED DEVELOPMENT — BLUE CROSS BLUE SHEILD MN ACTION TO BE CONSIDERED: To approve (OR direct preparation of Findings of Fact for Denial) a Preliminary Subdivision (BCBSM West Addition) to create two parcels upon approximately 37 acres consisting of Lot 1, Block 1 and Outlot A, Riverpark Office Center located west of Yankee Drive and South of Yankee Doodle Road, subject to the conditions listed in the APC minutes. To approve (OR direct preparation of Findings of Fact for Denial), a Preliminary Planned Development to clarify allowable square footage for future development upon approximately 37 acres consisting of Lot 1, Block 1 and Outlot A, Riverpark Office Center located west of Yankee Drive and South of Yankee Doodle Road, subject to the conditions listed in the APC minutes. REQUIRED VOTE FOR APPROVAL: Preliminary Planned Development — At least 3 votes Preliminary Subdivision — Majority of Councilmembers present FACTS: ➢ In 1995, the City approved a Preliminary PD for 400,000 s.f. of additional building area. It was approved with a 15 -year term. A Preliminary PD Agreement was not executed or recorded. ➢ An EAW was prepared in 1996, and a negative declaration made on the need for an EIS. ➢ In 1999, the City reapproved the Preliminary PD with a modified Site Plan that included possible future structured parking. A Final PD for the first of the four buildings was also approved. ➢ In 2000, a 138,000 s.f. office building was constructed on L1 B1 Riverpark Office Center (1800 Yankee Doodle Rd.), with parking on Outlot A and shared access and parking with the adjacent Comsery parcel (3400 Yankee Drive). ➢ The remaining 262,000 s.f. of development has not been constructed to date and more than 15 years have passed since the original Preliminary PD approval in 1995. ➢ The applicant is now proposing to subdivide the property into two parcels. Each proposed lot has required public street frontage. Access and parking are shared throughout the site and with the adjacent Comsery parcel. Appropriate declarations of easements will be provided for the continued shared access and parking situation. ➢ With new parcel boundaries, the applicant is proposing to allocate the remaining 262,000 s.f. of future development area to proposed Lot 1. ➢ Future development will be subject to all applicable codes and ordinances, environmental and other regulations in effect at that time, which may limit the actual development of proposed Lot 1. ➢ The site is located along the MN River Greenway Corridor identified by Dakota County in the Dakota County Master Greenway Plan. This plan has been adopted by Dakota County and is currently under review by the Metropolitan Council. ➢ Cash park and trail dedications would be due for the undeveloped portion of the subject site to be paid at the time of building permit issuance at the rates then in effect. ISSUES: ➢ A question was raised by the APC whether the dedication of an easement for the MN River Greenway across the subject site would be appropriate in lieu of the cash park and trail dedications identified in 1995. ➢ This information is being provided for consideration by all parties. City staff has been told Dakota County has a program by which the County can reimburse the City for the cash park and trail dedication amount it would have received, if the municipality instead obtains an easement or land dedication for the Greenway in lieu of cash park and trail dedications. ➢ Because the Greenway Master Plan is still under review by the Metropolitan Council and the applicant is not proposing development of the property at this time, it would be premature for the City to make a final determination regarding the appropriateness of obtaining an alternative form of dedication to provide for the future Greenway on this site and whether the County's compensation program would be appropriate in this instance. ➢ If the parties so choose, further discussions may occur on this matter unrelated to these Preliminary Subdivision and Preliminary Planned Development applications and prior to future development when the cash park and trail dedications would be due. 60 AND 120 -DAY AGENCY ACTION DEADLINES: Preliminary Planned Development (60 days) - December 16, 2011 Preliminary Subdivision (120 days) — February 14, 2011 ATTACHMENTS (3): Location Map, paga9S 7 g �� Draft October 25, 2011, APC minutes, page throu S Planning Report and correspondence, pagesc2w through — q c:�sC p Location -WaA Fort Snelling State Park Subject Site /; 28 GOUN � `may OP�� n e` A' - ReuRr Reap Sky Hill Park CREST RI GE LAM �ND PL Z I:IOfIT k '! Afl KV LLO LAt iE a =, n �a� Feet Project Name: Blue Cross Blue Shield MN, Inc. 0 500 1,000 2,000 Request: Prelim. Subdivision and PD Amendment Legend Case Nos.: 08- PS- 01 -09 -11 ,®„M 1r112i City Boundary O Parcels Parks Buildings N City of Cap I Advisory Planning Commission October 25, 2011 Page 9 of 11 D. BCBS Applicant Name: BCBSM, Inc. Location:Outlot A, Riverpark Office Center Application: Preliminary Planned Development A Preliminary Planned Development to create two parcels and clarify allowable square footage for future development on proposed lots 1 & 2. File Number: 08- PD- 02 -10 -11 Application: Preliminary Subdivision A Preliminary Subdivision of approximately 36 acres to create 2 lots. File Number: 08- PS- 01 -09 -11 Members Dugan and Piper will be abstaining from voting on this item. Planner Dudziak introduced this item and highlighted the information presented in the City Staff report dated October 19, 2011. Member Supina stated the importance of Dakota County's Minnesota River Greenway and asked about park dedication. City Attorney Bob Bauer stated the city looks to protect the city not necessarily the county and that park dedication appears to have, been addressed via cash dedication at the time of initial subdivision: Frank Fidler, Director of Facilities, BCBS, Inc. discussed the firing range and stated it produces a little noise occasionally but nothing that disrupts their business. Chair Heaney opened the public hearing. There being no public comment, Chair Heaney closed the public hearing and turned the discussion back to the Commission. Member Filipi moved, Member Jansma seconded a motion to recommend approval of a Preliminary Planned Development to clarify allowable square footage for future development upon approximately 37 acres consisting of Lot 1, Block 1 and Outlot A, Riverpark Office Center located vilest of Yankee Drive and South of Yankee Doodle Road, subject to the following conditions. 1. A Preliminary Planned Development Agreement shall be executed and recorded against the property at the Dakota County Recorder's office. 2. The property shalt be platted. 3. This Planned Development allows for a total building area of up to 262,000 SF for office uses upon Lot 1, Block 1, BCBSM West Addition. 4. Future development of Lot 1, Block 1, BCBSM West Addition will be subject to compliance with all City ordinances and environmental regulations in effect at the time of such development including, but not limited to, tree preservation, wetland protection, bulk standards for parking, green space, setbacks, architectural materials, mechanical screening, etc. 5. Any further development on Lot 1, Block 1, BCBSM West Addition shall require a Final Planned Development together with the following exhibits: a. Site Plan • die Advisory Planning Commission October 25, 2011 Page 10 of I 1 b. Landscape Plan c. Building Elevation Plan d. Utility Plan e. Site Lighting Plan 6. This Amendment shall supplement and amend all prior Planned Development Agreements, including Preliminary Planned Development Agreements. 7. The term of this Agreement shall be 15 years. All voted in favor. Motion carried 5 -0. Members Dugan and Piper abstained from voting on this item. Member Filipi moved, Member Jansma seconded a motion to recommend approval of a Preliminary Subdivision and to create two parcels upon approximately 37 acres consisting of Lot 1, Block 1 and Outlot A, Riverpark Office Center located west of Yankee -Drive and South of Yankee Doodle Road, subject to the following conditions: 1. The developer shall comply with these standards conditions of plat approval as 'adopted by Council on February 2, 1993: Al, B4 2. The property shall be platted. 3. The applicant shall provide evidence of the appropriate declaration or easement agreements for shared driveway access with the adjacent Comsery parcel prior to final subdivision approval. 4. The applicant shall provide evidence of shared parking agreements for review by the City Attorney prior to final subdivision approval. 5. Cash park and trail dedications would be due for the undeveloped portion of the site to be paid at the time of building permit at the rates then in effect. All voted in favor. Motion carried 5 -0. Members Dugan and Piper abstained from voting on this item. V. VISITORS TO BE HEARD (FOR THOSE NOT ON AGENDA) There were no visitors to be heard for items not on the agenda. VI. OTHER BUSINESS City Planner Ridley stated a workshop would be held on Thursday, November 10, 2011, at 5:30 p.m. VII. ADJOURNMENT Member Filipi moved, Member Vanderpoel seconded a motion to adjourn the Advisory Planning Commission meeting at 7:39 p.m. A vote was taken. All voted in favor. Motion carried 7 -0. Respectfully Submitted by: a �;y PLANNING REPORT CITY OF EAGAN REPORT DATE: October 19, 2011 APPLICANT: BCBSM, Inc. PROPERTY OWNER: BCBSM, Inc. CASE: 08- PS- 01 -09 -11 HEARING DATE: October 25, 2011 APPLICATION DATE: October 17, 2011 REQUEST: Preliminary Subdivision and PREPARED BY: Pamela Dudziak Preliminary Planned Development (BCBSM West Addition) LOCATION: Lot 1, Block 1 and Outlot A, Riverpark Office Center (1800 Yankee Doodle Rd.) COMPREHENSIVE PLAN: MO, Major Office ZONING: PD, Planned Development SUMMARY OF REQUEST The applicant is requesting approval of a Preliminary Subdivision (BCBSM West Addition) and Preliminary Planned Development to create two parcels and clarify allowable square footage for future development, upon approximately 37 acres consisting of Lot 1, Block 1 and Outlot A, Riverpark Office Center located west of Yankee Drive and South of Yankee Doodle Road. AUTHORITY FOR REVIEW Planned Development: City Code Chapter 11.60, Subd. 18, A., states the intent of the Planned Development zoning district as follows: 1. Providing greater flexibility in environmental design and relaxation of strict application of the zoning ordinance in exchange for greater creativity and environmental sensitivity. 2. Recognizing the economic and cultural advantages that will accrue to the residents of a planned community. 3. Encouraging a more creative and efficient approach to the use of the land. r � 1 Planning Report — BCBSM, Inc October 25, 2011 Page 2 4. Encouraging the preservation and enhancement of desirable site characteristics, natural features, and open space. Encouraging a development pattern that is consistent with land use density, transportation facilities and community facilities objectives of the Comprehensive Plan. Subdivision: City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto: A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including, but not limited to, topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage and retention are such that the site is suitable for the type of development or use contemplated. D. That the site physically is suitable for the proposed density of development. E. That the design of the subdivision or the proposed improvement are not likely to cause environmental damage. F. That the design of the subdivision or the type of improvements are not likely to cause health problems. G. That the design of the subdivision or the type of improvements will not conflict with easements of record or with easements established by judgment of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds, or similar burden. I. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). C:�(,o I Planning Report — BCBSM, Inc October 25, 2011 Page 3 J. That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Quality Management Plan ". Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public." BACKGROUND/HISTORY This site was historically designated and zoned for limited industrial use. In 1995, the City approved a Preliminary Planned Development for this site, rezoning the property from I -1, Limited Industrial to PD, Planned Development. At that time, the adjacent property that this site surrounds contained an existing office building (Lot 1, Block 1, Comsery No. 1) at 3400 Yankee Drive). The Preliminary PD approved four 100,000 s.f. additions to that existing office building, each to be located on a separate lot, and each connected to another by a corridor. It appears that a Preliminary Planned Development Agreement was not executed or recorded to document this approval. The City Council minutes approving the Preliminary PD stipulated a 15 -year term, which would now be expired. In 1999, the City Council reaffirmed the 1995 Preliminary PD for this site with a modified site plan that included possible structured parking. At that time, a Final Planned Development Agreement was created for Lot 1, Block 1, Riverpark Office Center (1800 Yankee Doodle Road) which allowed the construction of the first of the four buildings. At 138,000 s.f., the building was larger than the 1995 Preliminary PD approval anticipated for a single building. This leaves approximately 262,000 s.f. of development that has not been constructed, nor received Final PD approval. With the proposed subdivision to divide Outlot A into two parcels, and no formal Preliminary PD Agreement pertaining to future development of Outlot A, the applicant is requesting a new Preliminary Planned Development to document the prior Preliminary PD approval and allocate the remaining 262,000 s.f. of future development to proposed Lot 1, Block 1, BCBSM West Addition. Proposed Lot 2, Block 1, BCBSM West Addition will incorporate the existing Lot 1, Block 1, Riverpark Office Center, which contains the 138,000 s.f. building that was constructed in 2000. Planning Report — BCBSM, Inc October 25, 2011 Paee 4 An amendment to the Final Planned Development Agreement was approved in 2004 to include Yankee Place (3400 Yankee Drive) in the Planned Development. In 2006, an amendment to the Final Planned Development Agreement related to the placement of signage was approved. EXISTING CONDITIONS The site is improved with one 138,000 s.f. office building. A corridor connects this with the adjacent building on the Comsery property. Existing site improvements do not follow parcel boundaries. The two buildings in the area (one on the Comsery parcel at 3400 Yankee Drive and one on the Riverpark Office Center parcel at 1800 Yankee Doodle Road) both have parking lots that extend onto existing Outlot A. The applicant indicates that they will be recording declarations of reciprocal storm water drainage and utility easements, cross - access easements, and trail easements for the proposed subdivision and adjacent land, which will provide the necessary easements for future development. The applicant should provide evidence of these easements for review by the City Attorney prior to final subdivision approval. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: EVALUATION OF REQUEST Proposal — The applicant is proposing to divide the existing Outlot A into two parcels. In addition, the applicant is requesting approval of a Preliminary Planned Development to clarify the allocation of future development approved in 1995 based on the proposed parcel boundaries for BCBSM West Addition. Proposed Lot 2 will incorporate the existing Lot 1, Block 1, Riverpark Office Center, which contains the 138,000 s.f. building constructed in 2000 (1800 Yankee Doodle Road). The remaining 262,000 s.f. of the total 400,000 s.f. approved in 1995 is proposed to be allocated to future development of proposed Lot 1. Existine Use Zoning Land Use Designation North Office/warehouse/storage I -1, Limited Industrial IND, Limited Industrial East Office I -1, Limited Industrial IND, Limited Industrial South Metro Waste Sewage Treatment I -1, Limited Industrial IND, Limited Industrial West Fort Snelling State Park/ MN River Valley P, Park P, Parks, Opens Space and Recreation EVALUATION OF REQUEST Proposal — The applicant is proposing to divide the existing Outlot A into two parcels. In addition, the applicant is requesting approval of a Preliminary Planned Development to clarify the allocation of future development approved in 1995 based on the proposed parcel boundaries for BCBSM West Addition. Proposed Lot 2 will incorporate the existing Lot 1, Block 1, Riverpark Office Center, which contains the 138,000 s.f. building constructed in 2000 (1800 Yankee Doodle Road). The remaining 262,000 s.f. of the total 400,000 s.f. approved in 1995 is proposed to be allocated to future development of proposed Lot 1. Planning Report — BCBSM, Inc October 25, 2011 Pate 5 Compatibility with Surrounding Area — There is no new development associated with this proposal. Environmental Review — An EAW was prepared in June 1996 for the proposed expansion of the Riverpark Office Center. In July 1996, the City council adopted a Negative Declaration concluding that the development would not require an EIS. Airport Noise Considerations — This site is located within the one -mile buffer of Airport Noise Policy Zone 4. Office uses are considered compatible within Noise Policy Zone 4 and the one - mile buffer. Lots — Proposed Lot 1 is 10.9 acres in size, Proposed Lot 2 is 25.97 acres. A 35' a sanitary sewer easement runs across the site parallel to the west property line. The northeast portion and southeast corner of the site contain existing ponding and are covered by drainage and utility easements. Both proposed parcels have public street frontage on either Yankee Drive or Yankee Doodle Road. Setbacks — No new development is proposed at this time. Therefore, landscaping, grading and utilities, tree preservation, and other civil plans will be submitted with future development. Building setbacks for proposed Lot 1 will be determined at the time a specific development plan is proposed. Parking — For office uses, City Code requires one parking stall for each 150 square feet of net leaseable area. Applying this standard, 736 parking stalls are required for the existing 138,000 SF facility. Within a Planned Development deviation from strict adherence to typical zoning standards can be accommodated. Existing parking is shared among several parcels, and this shared parking situation will remain with the subdivision. With additional development potential of up to 262,000 square feet, additional parking will need to be provided to support such development on proposed Lot 1. If adequate parking cannot be accommodated with a surface lot, the intensity of development may need to be reduced or structured parking may be necessary. In 1999 the City Council reaffirmed the 1995 Preliminary PD approval with a modified site plan that included possible structured parking. Grading / Topog_raphy — No new grading is proposed with this preliminary subdivision. Proposed Lot 1 is not developed and contains a portion of an existing parking lot serving the BCBS building at 3400 Yankee Drive. Proposed Lot 2 contains the parking lot serving the BCBS building at 1800 Yankee Doodle Road. Storm Drainage — An existing storm sewer system serves the property. No additional storm water management is proposed until future development of proposed Lot 1. Wetlands /Water Quality — Because there are no proposed changes in existing development, City water quality and wetland requirements do not apply at this time. Future development proposal for this site will be subject to applicable water quality and wetland requirements in effect at the time of such development. �H4 Planning Report — BCBSM, Inc October 25, 2011 Pap-e 6 Utilities — Public sanitary sewer and water main service of sufficient size and capacity is available within the site to serve the proposed lots. Streets/ Access — Public street access for proposed Lot 1 is available from Yankee Drive, and access for proposed Lot 2 is available from Yankee Doodle Road and Yankee Drive. Shared driveway access to Yankee Drive is proposed between the Comsery parcel and both proposed Lots 1 and 2. Because alternative public street access for proposed Lot 1 is constrained by ponding in the southeast corner of the site, the applicant should provide evidence of the declaration or easement agreement for this shared access prior to final subdivision approval. Similar shared access is proposed for proposed Lot 2, however, both the Comsery parcel and proposed Lot 2 have alternate means of access to a public street. Financial Obli ation — At this time, there are no pending assessments on the parcels proposed for platting. Easements /Rights of Way/ Permits — With the buildings and their associated parking areas on separate parcels and shared driveway access, the applicant has indicated they will be recording declarations of reciprocal easements to include shared access and site circulation throughout the site including the Comsery parcel. In addition to the shared ingress /egress agreement, the applicant should provide evidence of shared parking agreements for review by the City Attorney prior to final subdivision approval. Tree Preservation — Future development of proposed Lot 1 will be subject to compliance with the City's tree preservation ordinance. Parks and Recreation — In 1995, a cash dedication was recommended for 11 acres of the BCBS Riverpark site. Upon construction of the 138,000 s.f. office building in 2000, a cash park and trail dedication was paid based on a land area of 5.09 acres. Cash dedication would be due for the undeveloped portion of the subject site to be paid at the time of building permit issuance at the rates then in effect. Current park dedication requirements are based upon the intensity of development at a rate of $869.00 per 1,000 SF of building. The current trail dedication is based on land area at a rate of $1,251 per net acre of lot area. This site is along the identified route for the Minnesota River Greenway in Dakota County. The Minnesota River Greenway Master Plan is a vision to establish a greenway following the River's southern banks from Burnsville to St. Paul. Dakota County envisions its greenways to provide multiple layers of benefits in water quality, habitat enhancement, recreation and non - motorized transportation. The Minnesota River Greenway travels seventeen miles along the southern bank of the Minnesota River through the communities of Burnsville, Eagan, Mendota Heights, Mendota and Lilydale before landing at Saint Paul's Lilydale Regional Park. Dakota County exhibits attached to this report reflect the anticipated greenway alignment across the subject property. ass Planning Report — BCBSM, Inc October 25, 2011 Page 8 a. Site Plan b. Landscape Plan c. Building Elevation Plan d. Utility Plan e. Site Lighting Plan 6. This Amendment shall supplement and amend all prior Planned Development Agreements, including Preliminary Planned Development Agreements. 7. The term of this Agreement shall be 15 years. To recommend approval of a Preliminary Subdivision and to create two parcels upon approximately 37 acres consisting of Lot 1, Block 1 and Outlot A, Riverpark Office Center located west of Yankee Drive and South of Yankee Doodle Road. If approved, the following conditions should apply. 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 2, 1993: Al, B4 2. The property shall be platted. 3. The applicant shall provide evidence of the appropriate declaration or easement agreements for shared driveway access with the adjacent Comsery parcel prior to final subdivision approval. 4. The applicant shall provide evidence of shared parking agreements for review by the City Attorney prior to final subdivision approval. 5. Cash park and trail dedications would be due for the undeveloped portion of the site to be paid at the time of building permit at the rates then in effect. _ s � Planning Report — BCBSM, Inc October 25, 2011 SUMMARY /CONCLUSION The applicant is requesting approval of a Preliminary Subdivision (BCBSM West Addition) and Preliminary Planned Development to create two parcels and clarify allowable square footage for future development, upon approximately 37 acres located west of Yankee Drive and south of Yankee Doodle Road. There is no new development associated with this proposal. In 1995, the City approved a Preliminary PD for 400,000 s.f. of additional building area, of which 138,000 s.f. has been constructed to date. Because more than 15 years have passed since that approval, and the lack of a Preliminary Planned Development Agreement to document it, the applicant is now requesting approval of a new Preliminary Planned Development to allocate the remaining 262,000 s.f. of development area to proposed Lot 1 with this subdivision. Future development will be subject to all applicable codes and ordinances, environmental and other regulations in effect at that time, which may limit the actual development of Lot 1. An EAW was prepared in 1996, and a negative declaration made on the need for an EIS. With shared access and parking, proof of applicable declarations or easements must be provided prior to final subdivision approval. Cash dedication would be due for the undeveloped portion of the subject site to be paid at the time of building permit issuance at the rates then in effect. ACTION TO BE CONSIDERED To recommend approval of a Preliminary Planned Development to clarify allowable square footage for future development upon approximately 37 acres consisting of Lot 1, Block 1 and Outlot A, Riverpark Office Center located west of Yankee Drive and South of Yankee Doodle Road. If approved, the following conditions should apply. 1. A Preliminary Planned Development Agreement shall be executed and recorded against the property at the Dakota County Recorder's office. 2. The property shall be platted. 3. This Planned Development allows for a total building area of up to 262,000 SF for office uses upon Lot 1, Block 1, BCBSM West Addition. 4. Future development of Lot 1, Block 1, BCBSM West Addition will be subject to compliance with all City ordinances and environmental regulations in effect at the time of such development including, but not limited to, tree preservation, wetland protection, bulk standards for parking, green space, setbacks, architectural materials, mechanical screening, etc. 5. Any further development on Lot 1, Block 1, BCBSM West Addition shall require a Final Planned Development together with the following exhibits: �P7 STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Obligations 1. This development shall accept its additional financial obligations as defined in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights -of -Way 1. This development shall dedicate 10 -foot drainage and utility easements centered overall lot lines and, 10 -foot drainage and utility easements adjacent to all public rights -of -way where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights -of -way as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. 3. This development shall dedicate all public right -of -way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements, in accordance with requirements set forth in the latest version of the City's Stormwater Management Plan. C. Plans and Specifications 1. All public and private streets, drainage systems, and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines, and policies prior to application for final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 3. This development shall ensure that all dead -end public streets shall have a permanent cul -de -sac, or temporary cul -de -sac to be removed upon further extension (on stub streets), constructed in accordance with City engineering standards. This development shall dedicate, provide, or financially guarantee the acquisition costs of street easements or public street rights -of -way as required by the alignment of the cul -de -sacs located within or beyond the boundaries of this plat as necessary to service or accommodate this development. 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included in the Development Contract and shall not be released until one year after the date of City certified compliance. D. Public Improvements 1. If any improvements are to be installed under a City contract, the appropriate public improvement project and associated contract must be awarded by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trails Dedications This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks Commission and as awarded by the action of the City Council. G. Tree Preservation and Mitigation 1. This development shall be responsible for preparing a tree preservation plan and mitigating for any removal in excess of the allowable limits. Mitigation shall be in the form of replacement trees, cash equivalent, or a combination thereof in accordance with the recommendation of the Advisory Parks Commission and as awarded by the action of the City Council. H. Stormwater Management and Water Quality Protection This development shall manage stormwater and protect water quality by meeting requirements for design standards, minimizing impervious surface area and maximizing infiltration and retention, and providing acceptable complementary stormwater treatments, stormwater treatment ponds, regional ponds, and maintenance of private stormwater facilities in accordance with the current City post construction regulations and as recommended by the Advisory Parks Commission and awarded by Council action. d�q I. Wetlands Protection and Management 1. This development shall protect and manage wetlands by meeting requirements for wetland delineations and assessments, sequencing and replacement, and wetland buffers and setbacks in accordance with the current wetland protection and management regulations and as recommended by the Advisory Parks Commission and awarded by Council action. J. Airport Noise Attenuation 1. This development shall be responsible for meeting all appropriate noise attenuation conditions if the property is located within the Metropolitan Council Noise Exposure and/or Buffer Zone. K. Other 1. All subdivision, zoning, and other ordinances affecting this development shall be adhered to, unless specifically granted a Variance by Council action. Advisory Planning Commission Approved: August 25, 1987 City Council September 15, 1987 Revised: July 10, 1990 Revised: February 2, 1993 Revised: July 7, 2009 76 Project Name: Blue Cross Blue Shield MN, Inc. Request: Prelim. Subdivision and PD Amendment Case Nos.: 08- PS- 01 -09 -11 I Feet 500 1,000 2,000 Legend J.11. City Boundary Parcels Parks Buildings N City of Eap a - 7/ Location Map 1 1� City of Eap Current Zoning and Land Use Map Application: BCBSM, Inc. Type: Preliminary Subd. 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I, .. , I ZONING NOTF S ore a a.roe ` uxo ' aaxe�xc. rrc «. .oMp ...x u. �� / d r Tom. - &6sm We-s+ A,1-1- VICINITY Y l( eN (o v, 01- 1 X111 - 1 1 , IV I RECEIVED OCT! 72011 P ROPOSED a � --------------- �d, 1 11111, 111 S UNDE Request for Subdivision of Outlot A and Lot 1, Block 1, Riverpark Office Center and Request for Amendment of Planned Development Agreement BCBSM, Inc. ( "BCBSM ") respectfully submits this application for subdivision of Outlot A and Lot 1, Block 1, Riverpark Office Center. BCBSM further requests an amendment to the existing Planned Development Agreement dated October 5, 1999 ( "PD Agreement "). In February 2000, BCBSM filed the plat of Riverpark Office Center, which consists of two lots. Lot 1, Block 1 is the lot in which an office building is currently located. Outlot A is the remaining vacant land contained within the plat. As part of its long -term strategic planning, BCBSM has considered possible future uses for Outlot A. While no definite plans have been made, BCBSM wishes to subdivide Outlot A and Lot 1, Block 1, Riverpark Office Center into two lots in the manner depicted on the attached preliminary subdivision map of BCBSM West Addition, in order to provide the flexibility to permit construction of a building on the proposed Lot 1, Block 1 ( "Proposed Lot 1 ") at some point in the future. The portion of Outlot A, Riverpark Office Center, which is not included in the Proposed Lot 1, will be combined with the existing Lot 1, Blockl, Riverpark Office Center and platted into Lot 2, Block 1 ( "Proposed Lot 2 "). Prior to or simultaneous with the recording of proposed BCBSM West Addition, BCBSM will be recording a Declaration of Reciprocal Storm Water Drainage and Utility Easements, a Declaration of Reciprocal Cross - Access Easements and a Declaration of Reciprocal Trail Easements covering Proposed Lots 1 and 2 and adjacent land, which will provide the necessary easements for ingress /egress, walking paths and utility /drainage should future development of Proposed Lot 1 take place. In 1995, BCBSM submitted an application for a preliminary Planned Development and preliminary subdivision for Riverpark Office Center. The Planned Development, which received preliminary approval by the City Council, was for the construction of four new 100,000 square foot buildings. The PD Agreement, executed by the City of Eagan and BCBSM, approved the construction of a 138,000 square foot building on Lot 1, Block 1, Riverpark Office Center, which was considered one of the four buildings set forth in the 1995 preliminary Planned Development. The purpose of this requested amendment to the PD Agreement is to allocate the remaining 262,000 square feet of the 400,000 square feet initially approved pursuant to the 1995 preliminary Planned Development. BCBSM requests that all of the remaining 262,000 square feet be allocated to the Proposed Lot 1. BCBSM understands that future development of Proposed Lot 1 will be subject to the development standards and environmental constraints that exist at the time of the proposed development and that said standards and constraints may limit the intensity and configuration of future development on Proposed Lot 1. ZONING AND COMPREHENSIVE GUIDE PLAN The current zoning of parcel is PD. The zoning will not change as a result of the subdivision. The Comprehensive Guide Plan designation is Major Office (MO). This designation will not change as a result of the subdivision. NARRATIVE RECEIVED OCT 19 2011 SURROUNDING LAND USES AND ZONING WITHIN 660 FEET As shown on the Preliminary Subdivision Plan submitted with this application, the adjacent parcels shown below have the following land uses and zoning: • Part of Lot 1, Block 1, Comsery No. 1 (3400 Yankee Drive) is used as an office building and is zoned PD. • Lot 1, Block 1, R.L. Johnson 2 nd Addition (1750 Yankee Doodle Road and 3500 Yankee Drive) is used as an office building and is zoned PD. • The parcel to the South is vacant land and is zoned I -l. • The property to the East is Chicago, St. Paul, Minneapolis and Omaha Railroad right -of -way. • The property to the East of the railroad right of way is Fort Snelling State Park and is zoned P. �, (3 [ p 2902661 v01 10/18/2011 V 0� `' - a it ;�4 •l}e .d ir'- `U ' • Rail Grade t 4 e 7 j dr r 0 p o y a . y $ Se q - j }' } � S t� d• 'S'- yf {p �P P O ~' O O Rail Line $ G' kk J o .� �; s • • • � • € 1 � Z4 g: {' SC s,� 4 }• ...4y }t 4 . 7 � 3' ---• ��y y A •; F� 4 `3y e { � P � 1 t'; Bt ,r f a uc.Jr x,;75, 1p✓ yrb.. i r5 > 4� ,� s K _^' { r"t. .'N� lI'* ~ �P'ys`r fid yjv ,r r Z ' A� jj 7 s t - y -