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10/18/2011 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota OCTOBER 18, 2011 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Byrle Eckley, 1938 Timber Wolf Trail North, was present to address the Council regarding an I & I inspection fee. It was suggested to Mr. Eckley to appear at the October 25 Public Works Committee meeting to discuss an appeal. A regular meeting of the Eagan City Council was held on Tuesday, October 18, 2011 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Tom Hedges, Assistant City Administrator Miller, Director of Administrative Services VanOverbeke, Director of Community Development Hohenstein, Police Chief McDonald, Fire Chief Scott, Communications Director Garrison, Director of Parks and Recreation Johnson, City Engineer Matthys and Administrative Secretary O'Brien. AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as presented/modified. Aye: 5 Nay: 0 CONSENT AGENDA Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the Consent Agenda as presented. Aye: 5 Nay: 0 A. It was recommended to approve the Minutes of the October 4, 2011 City Council meeting as presented B. Personnel Items: 1. It was recommended to approve hiring of a Campus Facilities Manager on Duty at Civic Arena/Cascade Bay to be named 2. It was recommended to approve the hiring of Season Employees in Parks and Recreation 3. It was recommended to ratify the Agreement reached between the City of Eagan and the Eagan Police Sergeant Association, Local 185 of Law Enforcement Labor Services, Inc. 4. It was recommended to approve Separation Agreement with Dale Wegleitner, Fire Marshall C. It was recommended to approve the Check Registers dated September 15, 2011 and September 22, 2011 D. It was recommended to approve July 1, 2011 to July 1, 2012 General Insurance Renewal E. It was recommended to approve a Resolution to appoint a Responsible Authority for the purpose of meeting all requirements of the Minnesota Government Data Practices Act F. It was recommended to direct initiation of Comprehensive Guide Plan Amendment and Rezoning of Former Fire Administration Building at 3795 Pilot Knob Road G. It was recommended to authorize Civil Action to Enforce Zoning Standards at 4871 Biscayne Avenue H. It was recommended to authorize initiation of Environmental Assessment Worksheet for Central Park Commons Development Proposal — City of Eagan I. It was recommended to authorize advertisement for Request for Proposals for Eagan Community Center banquet/meeting room food and beverage /liquor service J. It was recommended to authorize the City of Eagan to enter into an agreement with Eagan Athletic Association (EAA) to construct a storage building within the Lexington Diffley Athletic complex and authorize the Director of Parks and Recreation to sign the appropriate documents K. It was recommended to approve extension of development contract completion dates, Project 07 -B (Whispering Woods 14 th ) L. It was recommended to approve Well Drilling Permit — Delta Airlines (1500 Towerview Rd) City Council Meeting Minutes October 18, 2011 2 page PUBLIC HEARINGS FINAL ASSESSMENT HEARING, PROJECT 1037 WOODLAND /SUNRISE HILLS — STREET OVERLAY City Administrator Hedges introduced the item regarding the final assessment hearing on Project 1037, Woodland/Sunrise Hills street overlay. Hedges acknowledged the final assessment was less than the estimation in the feasibility report. City Engineer Matthys gave a staff report regarding the final assessment hearing and noted an informal meeting was held on September 26 to address all affected property owners' questions and concerns. Matthys noted no property owners attended that meeting. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Mayor Maguire closed the public hearing. Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the final assessment roll for Project 1037, Woodlands /Sunrise Hills Additions for street improvements, and authorize its certification to Dakota County for collection. Aye: 5 Nay: 0 FINAL ASSESSMENT HEARING, PROJECT NO. 1032 TROTTERS RIDGE /STAFFORD PLACE — STREET OVERLAY City Administrator Hedges introduced the item regarding the final assessment hearing on Project 1032, Trotters Ridge /Stafford Place street overlay. Hedges acknowledged the final assessment was approximately 17 percent less than the estimation in the feasibility report. City Engineer Matthys gave a staff report regarding the final assessment hearing and noted an informal meeting was held on September 26 to address all affected property owners' questions and concerns. Matthys noted no property owners attended that meeting. Mayor Maguire opened the public hearing. Alex Krasny of 4178 Pennsylvania Avenue was present and addressed the Council regarding his assessment. Matthys discussed the City's pavement management program. City Attorney Dougherty discussed the appeal process noting the Council received in writing a letter from Mr. Krasny regarding his assessment. Mayor Maguire closed the public hearing. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the final assessment roll for Project 1032, Trotters Ridge /Stafford Place Additions street improvements, and authorize its certification to Dakota County for collection. Aye: 5 Nay: 0 FINAL ASSESSMENT HEARING, PROJECT NO. 1041 HILLS OF STONEBRIDGE 1 sT — STREET OVERLAY City Administrator Hedges introduced the item regarding the final assessment hearing on Project 1041, Hills of Stonebridge 1" Addition street overlay. Hedges noted the final assessment was approximately 21 percent less than the estimation in the feasibility report. City Engineer Matthys gave a staff report regarding the final assessment hearing. Matthys noted no property owners attended the informational meeting on September 26. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Mayor Maguire closed the public hearing. Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the final assessment roll for Project 1037, Hills of Stonebridge l Addition street improvements, and authorize its certification to Dakota County for collection. Aye: 5 Nay: 0 City Council Meeting Minutes October 18, 2011 3 page FINAL ASSESSMENT HEARING, PROJECT NO. 1042 BRIDLE RIDGE 1 sT — STREET OVERLAY City Administrator Hedges introduced the item regarding the final assessment hearing on Project 1042, Bridle Ridge I" Addition street overlay. Hedges acknowledged the final assessment was approximately 27 percent less than the estimation in the feasibility report. City Engineer Matthys gave a staff report regarding the final assessment hearing. Matthys noted no property owners attended the informational meeting on September 26. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Mayor Maguire closed the public hearing. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the final assessment roll for Project 1042, Bridle Ridge 1" Addition street improvements, and authorize its certification to Dakota County for collection. Aye: 5 Nay:0 OLD BUSINESS PROJECT 1035R, DENMARK AVENUE — PROMENADE PLACE TO TOWN CENTRE DRIVE INTERSECTION TRAFFIC CONTROL & STREET IMPROVEMENTS City Administrator Hedges introduced the item regarding Project 1035R, Denmark Avenue — Promenade Place to Town Centre Drive intersection traffic control and street improvements noting the action to be considered is to cancel Project 1035R, but affirm the proposed improvements identified under Project 10358 and modify the feasibility report to include special assessments. Hedges discussed the timeline of actions from 2007 to 2011 that have led up to the project. City Engineer Matthys gave a staff report regarding the proposed improvements. Matthys also gave a complete overview of the revisions to the original Project 1035 and discussed the recommendation for further revisions, including proposed assessments, noting an informational neighborhood meeting was held on October 12 to present said recommendation and 2 persons representing three properties attended the meeting. A discussion was held by the City Council clarifying the proposed revision regarding special assessments. Councilmember Fields moved, Councilmember Bakken seconded a motion to cancel Project 1035R, Denmark Avenue — Promenade Place to Town Centre Drive, intersection traffic control and street improvements, but affirm the proposed improvement identified under Project 1035R and direct staff to modify the feasibility report to include special assessments for the properties benefitting from the proposed street overlay and updated recommendations. Aye: 5 Nay: 0 NEW BUSINESS There were no items for discussion. LEGISLATIVE /INTERGOVERNMENTAL AFFAIRS UPDATE There were no items for discussion. ADMINISTRATIVE AGENDA There were no items for discussion. CITY COUNCIL COMMENTS There were no City Council comments. City Council Meeting Minutes October 18, 2011 4 page VISITORS TO BE HEARD There were no visitors to be heard. ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 7:39 p.m. Aye:5 Nay:0 Date [I - 1 - 11 Mayor M10 ✓ ' 40! lif —61