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12/12/1974 - Advisory Parks & Recreation CommissionAG; ,DA 12 - -74 PARK CO :MITTEE CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA 00 p.m. Special £1eetinE of Council - Park Committee reEardinE Pilot Knob Park ,.30 P.M. 1. Pledge of Allegiance 2. Approval of Minutes 3. Report from Council Meeting 4. Appearance of Developers 5. Consultants Reports a. Contract Progress report -Bob Rosene b. H.U.D. progress report -John Voss -Paul hauge c. Other developement contracts not yet finalized 6. Park Maintenance Business a. Vandalism at Carnelian b. Other maintenance "questions 0. Report on park upgrading -Greg Franzen 7. Development Committee Business a.Pemton revised parr plan' b. Gopher -Eagan Realty c. Burnsville Park dedication policy 8, Recreation Committee Business a, Report on hiring of attendants b. Status of First Aid Classes and meeting; with attendants 0. Report on ice conditions and target date for opening, d. Set meeting to finalize winter program and review job description Administrative Business a. Clarification of open meeting law b. Clarification of time of payment of Park Dedication Funds 10. Finance Ccmmittee Business a. November budget information b. Assessment information 11. Publicity Report 12. Old Business 13. New Business 14. Adjournment '7s 5G s Al- 9�-7 G 0 4 •c.c..-C n 7 .a 0 7G a-ry U/ 025 / .�ircv 2g "' r3 R E P O R T T O P A R K C O M M I T T E E CONTENTS Page Introduction Z Statistics 2 Financial Report 3 CAA Organizational Chart 4 Recommendations 5 The Cedar Athletic Association was chartered as a non - profit organization on April 25, 1962 for the purpose of providing organized recreational and competitive programs for the youth of our area. From an organization supporting only Little League basebaZZ in 2962, CAA - sponsored programs now provide organized competition to over Z,500 boys and girls in football, softball, T -ball, hockey, basebaZZ, soccer, basketball. The property, affairs and business of the CAA is managed by seven officers and fourteen directors of individual sports who direct approximately Z50 volunteers in the administration of the various sports programs. As a result of the population growth in our area, we face increasing requirements for personnel, facilities and equipment. As a means to insure meeting our needs, the Board of Directors of the CAA has taken the following action: 1. Approved major changes to the corporate by -laws to allow active participation of a larger number of our residents in the affairs of the CAA. 2. Increased youth registration fees for individual sports. 3. Established a policy on sponsorship of athletic teams in order to provide the opportunity for business concerns to contri- bute on an equitable basis to the welfalre of our youth and strengthening of our community. 4. Established and approved a $l0.00 Family Membership policy. To date, the City of Eagan and the park committee of Eagan have participated in the program on a very limited basis. Their only function has been to maintain city parks and facilities. It's with regard to city and park participants and meeting our financial needs of the youth recreation which we solicit your support and help. Cedar Athletic Association Page 2 Statistics Activity No. of Participants Boys Baseball Girls Softball Boys & Girls Basketball Boys FootbaZZ Girls & Boys Soccer Boys Hockey 350 250 Z50 350 Z50 250 Cedar Athletic Association Page 3 Balance on Hand 12/31/73: Receipts Hockey Basketball Football Baseball Soccer Family Memb . * Insurance Sponsorships Administrative Total funds available through 12/31/74: Expenditures ?ockey Basketball Football B:oseba11 ,.;'ante Balance on hand Z2/31/74: ram Hockey Basketball Football Baseball Soccer Family Memb . Ins urance Sponsorships Administrative Bal. at 22/31/73: $5,144.10 727.00 Z,455.00 7,574.3Z 580.00 466.00 13.00 710.00 60.88 $5,966.06 700.35 1,532.60 7,480.58 115. /1 1,351.00 891. 8? Tndiv75oal Pro' %yam 5t:_, _onts Income $5,144.10 727.00 1,455.00 7,574.31 580.00 466.00 Z3.00 710.00 60. 88 $Z6,730.29 FINANCIAL REPORT December 3Z, Z974 Expenses $ 5,966.06 700.35 Z,532.60 7,480.58 Z15.71 -0- 1, 351.00 -0- 89 1. 87 $18,038.17 *Family membership funds not included with individual sport registrations. Net (+ or -) $ - 821.96 +26.65 -77.60 +93.73 +464.29 +466.00 -1,338.00 +710.00 - 830.99 $-Z,307.88 +1,795.27 $+ 487.39 $Z,795.27 Z6,730.29 18,525.56 18,038. 17 $ 487.39 Cedar Athletic Association Page 4 CEDAR ATHLETIC ASSOCIATION CURRENT ORGANIZATIONAL CHART President Vice - President Treasurer Secretary Director of Facilities Director of Officials Director of Boys Equip. Director of Girls Equip. Director of Girls Sports Director of Soccer Girls Basketball Girls T -Ball Girls Junior Girls Intermediate Girls Travel Boys Basketball Boys Hockey Boys Flag Football Boys Tackle Boys T -Ball Boys Minor Boys Major Boys Travel Cedar Athletic Association Page 5 Recommendations to the City of Eagan and the City of Eagan Park Committee: Z. Hire a full - time recreational director. Said director should assume aZZ administrative duties of the present Cedar Athletic Association. Those duties are as follows: a. Budgeting b. Funding c. Program d. Registration e. Scheduling of Fa.cilities f. Equipment Inventory - Equipment or Purchasing Equipment g. Insurance h. Appointing Director of Sports 2. Establish a maintenance policy for aZZ facilities to coincide with the season that the Sport: is hang rlayed 2.n. For example: the baseball season cta !;tF c on Ma! the park committee would have to make sure that the fields are graded each that the grass mowec1 once a wee?' that the backstop would be checked and maintained weekly and that the i _'>rLng f the f2[ [dam "could bra done or each ryalno. anal o2t R1:;o and r'e,?reation - 7.1 activities to bG n g/.: 7 of RJhool - . Cur -. c .' , Y o i`, of our o o i- ..r. are en offer,; . to bo- and girls ?- to CI, 6th and 9th a 'Z. Assume Ass ?me resL;onsibi li t. .or sue: rage-, ma'Ln tenance and insurance of aZZ equipment and uni fors . 5. Develop a committee whereby the city and park committee could get better usage of the _facilities controlled by school district #191. 6. Establish an information service that would reach each home owner in the City of Eagan. It is the opinion of this board that the time has come when the City of Eagan and the park committee must expand and take over the above listed recommendations. For Z3 years CAA and its' volunteers have carried the burden and now because of its' size and its' need. for professional and experienced organization, the burden must be shifted to those who are best suited for the job. This. change must be done rapidly and it cannot and should not be put off any longer. We are afraid that unless the city and park committee get involved, the youth program will fall. by the wayside and what a tragedy that would be. The people on the park committee have made prudent and wise investments in Zand for future park development and Cedar Athletic Association Page 6 now we are asking you to make a further investment into the youth of the community. Cedar Athletic Association, by its' president Robert Seurer /. December 24, 1974 City Council. City of Eagan 3795 Pilot Knob Rd. Eagan, Mn. 55122 .\\14\b c, k/c ASSOCIATION 3040 Woodlark Lane St. Paul, Mn. 55121 ATTENTION: Honorable Herb Polzin, Mayor of Eagan Gentlemen: On behalf of the residents of Timberline and surrounding neighborhood, we would like to thank you for your kind consideration in giving us an opportunity to discuss the proposed Timberline Park with you on Thursday, December 12. Your attention to our comments is appreciated. As you are aware, we would like very much to have a park in the area as included in the original park plan, and, more specifically, a park which would afford a quiet look at nature for ourselves and our children, and the residents of Eagan. We understand that negotiations have been held with the owner of proposed park land recently, and we are encouraged by the generally positive com- ments of the City Council. We also appreciate and share your concern about the potential excessive •"net he e' cr, that a satisfactory solution can be achieved, hopefully through negotiation. We understand that you are prepared to authorize the City Attorney to make a formmal offer to Mr. Shields for approximately seven acres, and anticipate an additional four acres. Should Mr. Shields wish to enter into some type of rezoning arrangement with the City prior to that dedication, I am certain the citizens would react reasonably. Thank you again for your attention and interest in this matter. We look forward to discussions from time to time and a more complete review on March 13, 1975. Sinc rely, L George W. cc: Barbara Schmidt ti (L hmid, President .Current Expense fell aries: 10 Regular employees 12 Temporary help Other Services and Charges: 201 Engineering 202 Landscape architect 203 Legal - 22 Office supplies 231 Motor fuels and lubricants 232 Other operating supplies 24 Repair and maintenance 25 Radio maintenance 26 Cleaning and waste removal 28 PIedical expenses 30 Communications 32 Travel, conferences, arid. schools 34 Publishing 36 , Utilities 38 Rentals 4,I In sc z .0, ,ubscriptions 46 Cl oth n r and uniforms 48 General supplies and minor equipment;; 494 Watchdog expenses ?I (aVl1,CV ci.tal Ou Li a y 50 Land 51 Buildings and structures 52 Furniture and equipment 53 Machinery and automotive equipment 55 Recreational equipment Sundry Total Other items presently coded elsewhere PICA, PERA, and hospitalization emf 1 Dr0( e't/ u�1 F:Ie1c� PrOr O5 4. e vczl F (7 Il — �fi�k — � 4 c / 1 Total ba\fan(_ ?Jove r i Q,rf! t00,�' G. 0 \ • BUDGE COMPAp :S PA} $ (71` �9c�zti� —0 —0 l �,,5=, : —0 2 7 , 96 7 of -0 >� .. Ck.4 67 2 0 i. e ;' -0 $ -0 6 - 7 - yy�3 -0 1974 Bum 5 00 2 50. ►8 0( PAUL H. HAUGE December 16, 1974 GEORGE H. HOEY Department of Housing & Urban Develops:mt Minneapolis - St. Paul Ares Office Griggs - Midway Building, 1521 University Avenue St. Paul, Minnesota 55104 ATTENTION: Mr. Stephen J. Groewmold Dear Mr. Gromewold HAUGE & HOEY Attorneys at Law 3908 SIBLEY MEMORIAL HIGHWAY EAGAN (ST. PAUL), MINNESOTA 55122 (612) 454 -4224 Minneapolis Office Suite 2210 • IDS Center Minneapolis, Minnesota 55402 (612) 336 -8361 RE: Project No. OSA:40 -05 OO -0119 City of Eagan, Final Requisition In reply to your letter of November 15th to Mrs. Alyce Bolke, the Sagan pity Clerk, regarding the above, I will attempt to answer the questions to the ' boot of my ability. Park Site No. 1, Country Home Heights You questioned the Northers National Gas Company easement reflected on the certificate of tile. The easement runnimg it favor of Northern Natural aas Company dated June 12, 1941 is se easement that crosses the entire city from the SAuthwest corner to the North serving basically the Rest sod North ceettral cress of the city. It crosses Lot 1, Block 6 end Lots 8, 10 and 12, Block 8 of Country Home Nights. It is au underere mad casement and the restrictions vctt#'ralate only to construction over the pies. Traditionally the utility companies have greeted permission of bu ldLags to construct over the saaamsnt provided either that a building does not lie directly over the pipe or there ere sufficient piers to prevent the pipe from being damaged by construction over the pipe. It is not anticipated that this will is anyway inhibit construc- tion on those lets by the City of Eagan for park purposes. The park has been developed to es great an extent as is expected except for perhaps minor LoProve- meats in the future. The restrictions im eo way have hindered the development of the park nor ere they expected to do so in the future. Park Site So. 6 Black You mentioned that the rectangular parcel on your Map 1 which vas enclosed !kith your letter appears to vary from the Plat of Survey prepared by the Dakota County Surveyor covering the land actually acquired. Map 1 is only s rough drawing amt not miserly as accurate ss the plat or survey sod there was no confusion intended. The Plat of Survey was dome after the time the appraisals were originally prepared but represent the seee property. As for your qussttane tether the contract describing a parcel of 54 acres or the deed reflsctitlxg a parcel 36 acres govsrps, the explanation for that is that we acquire all of the lad'! in Govermmnet Lot 2 owned by Mrs. Sell. The reason for chssge to a smeller parcel via that the developer of a pleased unit derelopnnwmt comsisti*g of Eagan 500 which has been preliminarily sppreved, irtemds to dedicate land West of proposed 135E and in addition shoreline along Blackloavk Lake as each time es the exact location of 133E is deter*ird. Mi. Stephen J. a Department of Hous December 16, 1974 Page Two (2) Acquisitions of that lard will be distinct from Park Site No. 6 encompassed within the BUD contract. The recording information for the deed Ls as hallows: Page 431391 of Dakota County Records, filed Mreh 26, 1974. Park Site No. 8Certh „ lake You questioned whether the intention was to delete property owned by Joseph McCarthy and Anthony Capani from Park Site No. 8. The answer La that Eagan intended and did acquire land from both but the descriptions for the land: acquired from each was revised slightly. As to the attachment in the letter of November 26, 1973, we are enclosing a copy of a survey covering Park Site No. 8 which hopefully will answer your questions in that regard. P1t: kk Sncloaure cc: Alyce balks Barbers Schmidt John Moss Urban Development Park Site No's. 3 b: Regarding the deletion of Sites No. 3 and 4, piers* refer to a letter from 1I of August 21, 1914 an Amendatory Contract emending the grant which wars mailed to your office in June, 1974. Section 1 of that Amendatory Contract provides for the deletions of Park Sites No. 3 seed 4 from the existing contract. A copy of that Amendatory Contract is attached to this latter. We have prepared a resolution adopted by our City Council its relation to Section 9 of the Special Conditions providing for special restrictions that the sites may not be sold, leased or otherwise transferred without the written approval of the Secretary of Housing and Urban Development. A copy is enclosed. The original is Wag recorded and the record/ information in respect to this information will be sent to you. If there are snag questions, please contact soy office. Very truly yours, HAUGE & HEY, P.A. Paul R. 00046 _ UNPAID 1974 PARCEL DESCRIPTION 1974 BALANCE 3162 -A2A4 Section 12, Chapdelaine (1.98 ,Acres) 38.10 184.40 3851 Lot 11, Burrview Acres 636.98 3481.20 3852 Lot 12, Burrview Acres 551.50 3153.16 C3006 Part of Outlot D Cedar Grove #6 1699.85 13236.19 03007 Part of Outlot E Cedar Grove #6 59.80 204.27 3624 Lot 1, Block 6, Country Home Heights 436.61 3041.96 3625 Lot 2, Block 6, Country Home Heights 352.57 2456.48 3653 Lot 8, Block 8, Country Home Heights 436.61 3041.96 3655 Lot 10, Block 8, Country Home Heights 322.82 2249.40 3657 Lot 12 Block 8, Country Home Heights 378.84 2639.42 3269 -A Section 20, Carnelian Park 391.76 2656.00 B3818 -C Lot 6, Block 1, Eagandale Ind. Park #2 127.14 1011.48 TOTAL 5432.58 37355.92 AGENDA 1211-7.4. PARK COMMITTEE CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA 7:00 p.i7,15pecial Meeting of Council Committee regarding Pilot Knob Pa 7:30 P.M: Pledge of Allegiance •4 . Approval of Minutes 6 Report from Council Meeting Le of Developers V hsultants Reports ontract Progress report-Bob Rosene H.U.D. progress report-John Voss-iaul hauge . Other developement contracts not yet finalized 6. Par aintenance Business ' . 1 3J andaijsin at Carnelian . Other maintenance questions c. Report on park upgradingGreg Franzen 7. Committee Business mton revised park plan 'opher-Eagan Realty • Burnsville Park dedication policy 8, Recreation Committee Business a. Report on hiring of attendants b. Status of First Aid Classes and meeting with attendants c. Report on ice conditions and target date for opening d. Set meeting to finalize winter program and review job description 9, Administrative Business a. Clarification of open meeting law b. Clarification of time of payment of Park Dedication Funds 10, Finance Committee Business a. November budget information b. Assessment information 11. Publicity Report 12. Old Business 13. New Business 14. Adjournment Page 2 November 27, 1974 cc: Mr. Neil Coates Park Committee Eagan Town Hall Eagan, Minnesota 55121 Mg. Barbara Schmidt Secretary Park Committee Eagan Town Hall Eagan, Minnesota 55121 Mr. Dale Everson Vice Chairman - Park Committee Eagan Town Hall Eagan, Minnesota 55121 Dear Mr. Everson: 3058 Woodlark Lane Eagan, Minnesota 55121 November 27, 1974 In the Dispatch of Tuesday, November 5, an article was carried quoting you as identifying new information as it would relate to a new Civic Center proposed for Eagan. You go on to indicate that this 60,000 square foot structure would cost in the range of $2,000,000 and this might be up for a vote of the citizens in Eagan as early as next spring. About five years ago, I was very involved, along with my fellow neighbors in the McKees, Friendly Hills and Timberline areas, in getting the vote out and passing a bond issue for parks. You may recall that one of those parks was to be immediately behind Pilot Knob School. It was on that basis that the people in the McKees, Friendly Hills, and Timberline areas turned out and passed that bond issue. Five years have gone by and nothing has happened to develop that nature park behind Pilot Knob Elementary School. It would seem that this has gotten lost in the shuffle by those involved in passing the last bond issue. It seems we should complete the obligations created from the last bond issue before we attempt to pass another one. At this point, I have no interest in incurring additional bonded indebtedness until we have fulfilled our current obligations. It would be my feeling that it would be unwise on the parts of the citizens to support another new bond issue, especially in light of the fact that our area has not received what we were led to believe we would receive from the last bond issue. As these facts were identified for the people in our area, it appears that there would be a body of opinion opposing any new bond issues until the park sites in the northern side of Eagan are completed. I'll look forward to reviewing all this data with you, if you should find the time. It is my deep desire to see the obligations of the last bond issue fulfilled. At that time, we should review the additional things that are necessary to make Eagan continue to grow and expand, as it has in the past. JTM :dp Sincerely, John T. Myser Regular salaries (10) - McGuffee, J Franzen, G Haluza, J Hokanson, H Swart, 13 Olson, G Smith, P Temporary help (12) - W'arrning house attendants Spring recreation Summer recreation Repair and maintenance (24) - Nelson Tire Service Valley Tire Service Craigies Gamble Store It Carlson Tractor & Equip Payless Cashway Lumber If E & Q Steel Fabricators Knox Lumber Payless Cashway lumber Corrigan Electric E & Q Steel Fabricators Payless Cashway Lumber Cadillac Plastic Crawley Fence Co. Barry & Sewall Bryan Rock Productd Carlson Tractor & Equip Bryan Rock Products Craigies Gamble Store Barry & Sewall $ 9 019.27 5 816.00 5 49.75 1 954.00 1 558.50 338.13 18.00 Payless Cashway Lumber Craigies Gamble Store Fischer Sand & Aggregate Payless Cashway Lumber Farwell, Ozmun, Kirk Payless Cashway Lumber Bryan Aggregates Lamperts Valley Tire Service Other purchases Park Department= Analysis of Disbursements Purchases 1 -8 1 -8 2 - 2 -5 2 -19 2 -19 3 -19 4 -2 4 -10 4 -16 5 -7 5 -7 5 -7 5 -21 6 -4 6 -18 6 -18 7 -2 7 -16 8 -6 8 -20 9 -3 9 -17 10-15 10 -15 10 -151 10 -29 11 -18 .i 11 -19 11 -19 11 -19 2+ 143.65 $ 4 313.78 302,00 1 576.10 6 191.88 over 450.00 only tire for 801 chloride tires, tubes supplies II r f lumber ,t pieces of strap lumber lumber replace glass /gaskets angle irons lumber Cleer Lexan fasteners Rustoleum agricultural repair -drum, agricultural supplies Rustoleum lumber supplies fill sand lumber . screws, nuts, PC chain lumber agricultural lime. lumber tires(4) General supplies and minor equipment (•8) - Mainly sod and seed with some summer recreation supplies lime flail mower lime $ 5 87.67 73.5 55.50 96.94 303.58 148.44 53.50 55.09 128.09 594.84 149.00 257.18 134.40 50.00 206.86 1 094.04 246.31 234.94 59.86 101.34 137.24 501.45 57.68 141.78 105.26. 145.20 277.31 348.01 71.73 160.88 1 732.11 7 915.58 PARK FUNDS - For the Period ,Ended November 30, 1974 - Park Site Fund Cash balance January 1, 1974 Receipts: Donations in :lieu of park land Interest: on investments (November estimated) Cash balance November 30, 1974 State Natural Resources Grant Fund Cash balance January 1, 1974 $ 1 53 22 5.35 Receipts: Interest on investments (November estimated) 13 000.00 Cash balance November 30, 1974 1972 Park Capital Outlay Fund Cash balance January 1, 1974 Receipts: HUD contribution Interest on investments(November' estimated) Disbursements: Construction - Park Improvement - Balance and Receipts Robert 0. Westlund (leaves app. Metro Engineering (final), Park Lighting - Corrigan Electric (complete) Westdale Ford - 1974 Ford body Jamicon, Inc - tube slide R L Gould - seeder, spreader Midwest Fence - backstops La Haas - automotive egv.ipmen Miracle Recreation Equip. - park bench Cash balance November 30, 1974 $20,000) $ 26 564.17 34 508.8o 1 375.0o 62 447.97 166 225.35 $ 218 849.58 243 642.00 15 300.00 477 791,58 77 7 2 712.60 22 722.00 Engineering 2 42 3.33 Other costs - G. Olson - work in parks 1 027.51 Urban Planning - professional services 2 837.35 A. Roszak - negotiation fee 4 300.00 Peterson Seed - grass seed 360.00 L acquisition costs - J. Kehne 52 000.00 A. Sell - Blackhawk Lake Park; 107 055.10 Dakota Co. treasurer - taxes c 396.24 Equipment - 4 870.00 950.00 2 083.90 4 250,0o 2 094.00 200.00 1 93 764.18 /Saisethiaa, Rte, 01#1441.1.4 a 4d44ci i, .2335 W. %mash .11191selai, 36 St Paul, Miiu:edola 55113 one: 636 -4600 November 18, 19 Northern Bondin 1115 Second Aven Minneapolis, Mn. Attn: Mr. Thomas H. Fair le d Re: Park Improvements Eagan, Minnesota File No. 604996 Project No. 79 Gentlemen: VIA CERTIFIED MAIL etuvudies e i,we44 Charles A. Erickson Richard W. Foster Robert G. Schunicht Marvin L. Sorvala Metro Engineering Contr. Bond #S -1155 Summit Insurance Co. of N.Y". Our letter of September 17th, 1974 inform4you that certain unsatisfactory plantings have not yet been provided by one of the sub - contractors on this project as requested by the owner. As of this date, these plantings have not yet been replaced. Continued negotiations with the Metro Engineering Company and his nursery sub- contractor have not yet resulted in the replacement of these trees. In the event that this work is not accomplished this fall, it will be neces- sary for this guarantee to be extended and the plantings completed during the spring of 1975. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Robert W. Rosene RWR:li cc: Metro Engineering Bill Branch Eldon Hugelen @ Urban Planning Barb Schmidt/' agan Pk. Committee Paul Hauge, Atty. Alyce Bolke, Clerk Otto G. Bonestroo, P.E. Robert W. Rosene, P.E. Joseph C. Anderlik, P.E. Bradford A. Lemberg, P.E. Robert D. Frigaard, P.E. Richard E. Turner, P.E. James C. Olson, P.E. Lawrence F. Feldsien, P.E. Glenn R. Cook, P.E. Keith A. Gordon, P.E. Thomas E. Noyes, P.E. This letter continues the record that these plantings are not satisfactory and that they must be replaced as a part of the contract guarantee. Please advise that you have received this letter and your intended actions in extending this bond.