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02/21/2012 - City Council Regular AGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING FEBRUARY 21, 2012 6:30 P.M. I. ROLL CALL AND PLEDGE OF ALLEGIANCE P. 3 11. ADOPT AGENDA p III. RECOGNITIONS AND PRESENTATIONS 4. 4- A. Eagan Convention and Visitors Bureau Award , B . Recognition of IT Manager, Kristi Petersen, for 24 plus years of service to the City of Eagan IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) R IP A. APPROVE MINUTES et? B. PERSONNEL ITEMS e j 9 C. APPROVE Check Registers e ;io D. APPROVE Temporary On -Sale Liquor License and waive license fee for the Eagan Foundation 11 Annual Wine Tasting and Silent Auction Event at the Eagan Community Center on April 19, 2012 E. APPROVE Temporary On -Sale Liquor License for Twin Cities Goodtime Softball League's 2012 North Star Classic tournament on May 26 and 27, 2012 tO F. APPROVE Tree Maintenance Contractor License for Valley Tree Service, Inc. Qa(t G. APPROVE the 2012 — 2016 General Facilities Renewal & Replacement Improvement Program and the 2012 Budget .e H. APPROVE an Amendment to the 2012 — 2016 Part II Capital Improvement Program and the 2012 Budget Nei I. APPROVE Eagan Cable Franchise Attorney Selection p6, J. AUTHORIZE application of a grant from the Metropolitan Regional Arts Council for an Arts , Learning Grant f=3.) K. APPROVE the 2013/2014 Fee Schedule for the Eagan Community Center p apL. APPROVE Resolutions to accept cash and in -kind donations from Rasmussen College, Health Partners, Thisweek Newspapers, Thisweek Live and Dakota County Tribune to benefit Market Fest and /or 5K Your Way Activity Festival e3? M. ACCEPT a grant from the State of MN on behalf of the Dakota County Drug Task Force , 1 , 1 and approve a resolution authorizing execution of the agreement r.41-N. APPROVE Comprehensive Guide Plan Amendment and Rezoning of the former Fire Administration property to Limited Business Li 1 O. PRESENT Feasibility Report for Project 1083 (Beacon Hill Road — Storm Sewer Improvements) and Schedule Public Hearing (March 6, 2012) f .5D P. APPROVE Agency Delegated Contracting Process Agreement with Minnesota Department of Transportation V---Sol Q. REQUEST Advance of Municipal State Aid Funding PS R. APPROVE South Metro Cities Joint Powers Agreement for Street Maintenance Services 4)56 S. APPROVE Plans & Specifications and Authorize Advertisement for Bids for Contract 12 -01 (City -Wide Street Improvements) .9_, AUTHORIZE Feasibility Report for Project 1054 (Fairway Hills Ultra -High Pressure Zone Improvements) V. PUBLIC HEARINGS 9.5 A. PROJECT 1070 (Oak Chase 4 — Street Overlay) v.1 1B. PROJECT 1069 (Cliff Ridge — Street Overlay) >�9-5 C. PROJECT 1075 (Great Oaks Lane/ Circle — Street Overlay) � 5 D. PROJECT 1071 (Signal Point/ Knob Hill Street Overlay) 1' 1 E. PROJECT 1066 (Coventry Pass 1 & 2 / Country Hollow — Street Overlay) Ito F. PROJECT 1072 (Heine Court — Street Overlay) VI. OLD BUSINESS PiReA. PLANNED DEVELOPMENT AMENDMENT- Panera Bread/ Tony DiSanza - A Planned Development Amendment to allow drive - through service and modifications to the building and �,,� signage located at 1260 Promenade Place - r'(/'(2 B. ORDINANCE AMENDMENTS — Chapter 5 (regarding beer, wine and liquor licensing); Chapter 8 (regarding motorized golf course permits); Chapter 10 (regarding carrier pigeon permits); and Chapter 6 (regarding business licensing regulations); and Resolution Adopting Temporary Wine Festival License Fee e C. ORDINANCE AMENDMENT – City of Eagan – Amusement Devices – Ordinance Amendment to Chapter 11, Section 11.30 and 11.60 regarding Amusement Devices VII. NEW BUSINESS A . APPROVE an Amendment to the 2012 Park Systems Development and Renewal & Replacement Fund Budget to include the addition of an Off Leash Dog Area at Thresher pp ��22 Fields 1 21DB. DIRECT preparation of City Ordinance Amendment to Chapter 10 relative to allowing dogs to be off -leash in an Off Leash Dog Area a q4 C. PLANNED DEVELOPMENT AMENDMENT and PRELIMINARY SUBDIVISION – Cedar Valley Addition / Cedar Valley Church – A Planned Development Amendment to allow a second building and a Preliminary Subdivision of approximately 6.5 acres to create 2 lots located at 2024 Rahn Way VIII. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE IX. ECONOMIC DEVELOPMENT AUTHORITY (There are no EDA items to be considered at this time) X. ADMINISTRATIVE AGENDA p . 7 9 \ 9 A. City Attorney 99 B. City Council Comments C. City Administrator D. Director of Public Works E. Director of Community Development XI. VISITORS TO BE HEARD (for those persons not on the agenda) XII. CLOSED SESSION XIII. ADJOURNMENT cL 41 City of Eaaali Meo TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 17, 2012 SUBJECT: AGENDA INFORMATION FOR FEBRUARY 21, 2012 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the February 21, 2012 City Council agenda, the following items are in order for consideration. 3 Agenda Information Memo February 21. 2012 RECOGNITIONS AND PRESENTATIONS A. EAGAN CONVENTION AND VISITORS BUREAU AWARD • This year the Eagan Convention and Visitors Bureau was honored at the 2012 Explore Minnesota Tourism Conference in Rochester on Jan. 24, 2012 • Eagan Communications Director Tom Garrison, who is the City's liaison to the ECVB and who serves along with Mayor Maguire on the ECVB Board is here to explain the award and call upon the leadership of the Visitors Bureau • Explore Minnesota Tourism's Travel Marketing Awards program salutes outstanding achievements in travel promotion, public relations and advertising of Minnesota's travel destinations. • The awards are highly coveted among its peers. • The Eagan CVB received a Travel Marketing Award of Merit for their "Pick Your Package" promotion which was designed by the Bureau to entice leisure travelers within a six- hour drive to book hotel stays through packages which include discounts on Eagan area attractions and restaurants. • The promotion creatively used radio spots, targeted email blasts and online marketing tactics to generate 646 overnight stays in Eagan hotels. • An estimated economic impact of $218,000 was generated for Eagan by the promotion. • The Judges comments: "This promotion achieved more than double the projected bookings. Great outcome!" • We would ask ECVB President Brent Cory to come forward at this time and receive the Council's congratulations for a job well done. ATTACHMENTS: (None) 4 Agenda Information Memo February 21, 2012 Eagan City Council B. RECOGNIZE THE RETIREMENT OF INFORMATION TECHNOLOGY MANAGER KRISTI PETERSON AND ACKNOWLEDGE HER 24+ YEARS OF SERVICE TO THE CITY OF EAGAN ACTION TO BE CONSIDERED: To recognize the retirement of Information Technology Manager, Kristi Peterson, and acknowledge her 24+ years of service to the City of Eagan FACTS: • Kristi Peterson was hired on August 3, 1987 as the City's Management Information Systems Coordinator, the first IT position to exist in Eagan. • Over the years her position has evolved considerably as the City's use of various forms of technology has increased. • Director of Administrative Services VanOverbeke will address the City Council with more detail on Kristi's service to the City. • IT Manager Peterson will be presented with a plaque in recognition and appreciation for her service to the community. ATTACHMENTS: (None) Agenda Information Memo February 21, 2012 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. APPROVE MINUTES ACTION TO BE CONSIDERED: To approve the minutes of the February 8, 2012 Regular City Council meeting, minutes of the January 10, 2012 Special City Council meeting and minutes of the January 31, 2012 Special City Council goals retreat as presented or modified. ATTACHMENTS: • Minutes of the February 8, 2012 Regular City Council meeting are enclosed on pages 1 1 through / , . • Minutes off the January 10, 2012 Special City Council meeting are enclosed on pages / through /1.40 . • Minutes of the January 31, 2012 Special City Council goals retreat are enclosed on page 1 1 MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL R c Eagan, Minnesota / FEBRUARY 8, 2012 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Chuck Steinkopf was present and addressed the Council regarding incident calls relative to barking dogs. A regular meeting of the Eagan City Council was held on Wednesday, February 8, 2012 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Hedges, Assistant City Administrator Miller, Director of Administrative Services VanOverbeke, Director of Community Development Hohenstein, City Planner Ridley, Communications Director Garrison, Public Works Director Colbert, City Engineer Matthys, Deputy Chief Johnson, Fire Chief Scott, Director of Parks and Recreation Seydell Johnson and Assistant City Engineer Gorder. AGENDA City Administrator Hedges noted Public Hearing item A., New Business items D. and F. are proposed to be continued to a future City Council meeting. Councilmember Tilley moved, Councilmember Bakken seconded a motion to approve the agenda as amended. Aye: 5 Nay: 0 RECOGNITIONS AND PRESENTATIONS FUTURE CITIES COMPETITION Recognition was given to a team of 7 and 8 grade students from Blackhawk Middle School who fmished first place overall and won a special award for the best essay in the Future City Minnesota regional competition held on January 14, 2012 at the University of Minnesota. CITY ENGINEER OF THE YEAR 2011 City Engineer Russ Matthys was recognized for receiving the 2011 Engineer of the Year Award by the City Engineers Association of Minnesota (CEAM). CONSENT AGENDA Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the Consent Agenda as presented. Aye: 5 Nay: 0 A. It was recommended to approve the minutes of the January 17, 2012 regular City Council meeting B. PERSONNEL ITEMS 1. a.) It was recommended to accept the resignation of Brea McCarty, Police Technical IV, and authorize her replacement b.) It was recommended to appoint Sergeant Mike Fineran to Lieutenant effective February 12, 2012, and authorize Steve Bolluyt as his replacement 2. It was recommended to accept the resignation from Steve Bolluyt as a Police Lieutenant effective February 11, 2012 and authorize his replacement be promoted February 12, 2012 3. It was recommended to approve the reclassification of the Assistant City Administrator from a level 13 to level 17 C. It was recommended to approve Check Registers dated January 12, 2012, January 19, 2012 and January 27, 2012 as presented D. It was recommended to adopt a Resolution Accepting Updates to the Dakota County All Hazard Mitigation Plan E. It was recommended to approve revised 2012 Budget for Cable Franchise Fees Special Revenue Fund `7 City Council Meeting Minutes t`� February 8, 2012 i`.,1 R 2 page F. It was recommended to approve Resolution establishing a Cable Access Complaint Review Board, naming franchise administrator, and reserving all other Video Franchise Enforcement Powers to the Eagan City Council G. It was recommended to approve E -TV Access and Operational Use Policies H. It was recommended to approve the Submission of an Application for a 2012 -2014 Department of Natural Resources (DNR) Community Forest Bonding Grant and Authorization for the Director of Parks and Recreation to execute related documents I. It was recommended to authorize staff to initiate the process of amending City Ordinance Chapter 10, Section 10.20 as it relates to "Shade Tree Disease Control and Prevention" J. It was recommended to approve a Resolution Declaring Official Reimbursement Intent — Fire Apparatus — Snozzle K. It was recommended to approve Application for Exempt Permit for Eagan Resource Center to hold a raffle on March 22, 2012 L. It was recommended to approve Tree Maintenance Contractor License for P & C Tree Service M. It was recommended to approve Tree Maintenance Contractor License for Lawrence Tree & Stump Services, Inc. N. It was recommended to approve Tree Maintenance Contractor License for Tree Techs O. It was recommended to approve Off -Sale Liquor License for Drinks Liquor, Inc. DBA Drinks Liquor, 3090 Courthouse Lane P. It was recommended to approve Conditional 90 -Day On -Sale Liquor License extension for Cedarvale Bowl, Inc. DBA Cedarvale Lanes/Fitz's Bar & Grill; Latt, Inc. DBA Valley Lounge; and Cooper's Restaurant Inc. DBA Cooper's Restaurant Q. It was recommended to approve Final Subdivision for Oakbrooke 8 Addition R. It was recommended to approve Consultant pool for Property Maintenance Services S. It was recommended to approve Resolution to change street name of Buffet Way T. It was recommended to approve Change Order No. 4 for Contract 09 -18 (Duckwood Drive Overpass — Bridge & street Improvements) U. It was recommended to approve Final Payment for Contract 12 -04 (1 -35E, North of Diffley Rd — Noise Wall) V. It was recommended to approve Plans & Specifications for Contract 12 -05 (City-Wide Inflow and Infiltration Mitigation — Sanitary Sewer Improvements) W. It was recommended to approve Plans & Specifications for Contract 12 -06 (City-Wide Stormwater & Water Quality Ponds — Sediment Removal & Outlet Improvements) X. It was recommended to approve Plans & Specifications for Contract 12 -07 (City-Wide Sanitary Sewer Lining — Sanitary Sewer Improvements) Y. It was recommended to adopt Findings and Deny Drainage & Utility Easement Vacation Request — Ballantrae Apartments Z. It was recommended to approve Agreement with the National Intergovernmental Purchasing Alliance Company PUBLIC HEARINGS MULTIPLE VARIANCES — TED ANDERSON City Administrator Hedges introduced the item regarding multiple variances for property located at 3105 Sibley Memorial Highway and stated the applicant has requested a continuance to the March 6, 2012 regular City Council meeting. Mayor Maguire opened the Public Hearing and Councilmember Tilley moved, Councilmember Bakken seconded a motion to continue the hearing for property located at 3105 Sibley Memorial Highway to the March 6, 2012 regular City Council meeting. Aye: 5 Nay: 0 City Council Meeting Minutes February 8, 2012 !T, , F f 3 page PROJECT 1063 (CHATTERTON PONDS — STREET OVERLAY) City Administrator Hedges introduced the item regarding Project 1063, Chatterton Ponds street improvements. Director of Public Works Colbert gave an overview of the City's pavement management program. Assistant City Engineer Gorder provided an overview of the feasibility study and proposed improvements. Mayor Maguire opened the public hearing. There being no comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve Project 1063, Chatterton Ponds street improvements as presented and authorize the preparation of detailed plans and specification. Aye: 5 Nay: 0 PROJECT 1064 (HILLS OF STONEBRIDGE 2ND & 3 — STREET OVERLAY) City Administrator Hedges introduced the item regarding Project 1064, the Hills of Stonebridge 2 "d and 3` Additions street improvements. Assistant City Engineer Gorder provided an overview of the feasibility study and proposed improvements. Mayor Maguire opened the public hearing and noted that Council member Bakken excused himself from this hearing given that his property would be assessed under the project. Steve Debaun, 4081 Foxmoore Court, spoke to the Council noting his disagreement with the City's policy in having property owners pay a portion of street improvements. Chester Harrison, 4021 Camberwell Drive N., addressed the Council regarding several concerns including sod replacement for City repairs on residential property, drainage pond issues, and financing specials assessments. Councilmembers and staff discussed the City's philosophy in the development of the pavement management program by assessing homeowners a portion of the cost for street improvements. They further discussed policies adopted by neighboring communities. Councilmember Fields moved, Councilmember Tilley seconded a motion to approve Project 1064, Hills of Stonebridge 2 " and 3' Additions, street improvements as presented and authorize the preparation of detailed plans and specifications. Aye: 4 Nay: 0 (Councilmember Bakken abstained) PROJECT 1067 (HAWTHORNE WOODS — STREET OVERLAY) City Administrator Hedges introduced the item regarding Project 1067, Hawthorne Woods street improvements. Assistant City Engineer Gorder provided an overview of the feasibility study and proposed improvements. Mayor Maguire opened the public hearing. There being no comment, he turned the discussion back to the Council. Councilmember Hansen moved, Councilmember Fields seconded a motion to approve Project 1067, Hawthorne Woods street improvements, as presented and authorize the preparation of detailed plans and specifications. Aye: 4 Nay: 0 (Councilmember Bakken absent) PROJECT 1077 (NORTHVIEW PARK ROAD / BRADDOCK TRAIL / ELRENE ROAD — STREET OVERLAY) City Administrator Hedges introduced the item regarding Project 1077, Northview Park Road, Braddock Trail and Elrene Road street improvements. Assistant City Engineer Gorder provided an overview of the feasibility study and proposed improvements. Mayor Maguire opened the public hearing. There being no comment, he turned the discussion back to the Council. 1 City Council Meeting Minutes February 8, 2012 D� 4 page 't � i r' Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve Project 1077, Northview Park Road, Braddock Trail and Elrene Road street improvements, as presented and authorize the preparation of detailed plans and specifications. Aye: 5 Nay: 0 PROJECT 1068 (LEXINGTON POINTE 1 & 2 — STREET OVERLAY) City Administrator Hedges introduced the item regarding Project 1068, Lexington Pointe 1st and 2 " Additions street improvements. Assistant City Engineer Gorder provided an overview of the feasibility study and proposed improvements. Mayor Maguire opened the public hearing. David Heinz, 4448 Hamilton Drive, addressed the Council regarding his concerns about the quality of roads, condition of a nearby pond, and property damage caused by snow plows. Staff addressed Mr. Heinz's concerns and discussed the quality control mechanisms and specification standards required of a contractor by the City, along with an explanation regarding property damage caused by snowplows and resource suggestion to pond issues. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve Project 1068, Lexington Pointe 1 and 2 Additions street improvements, as presented and authorize the preparation of detailed plans and specifications. Aye: 5 Nay: 0 OLD BUSINESS ORDINANCE AMENDMENT — CITY CODE CHAPTERS 6, 7, 9 & 10 City Administrator Hedges introduced this item regarding ordinance amendments to City Code, Chapters 6, 7, 9 and 10 relating to special event permit processing, transient merchant regulations and the sale of goods on City property or public rights -of -way. City Clerk Scipioni answered pertinent questions by the Council. The City Council and staff discussed the proposed amendments to the City Code. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve an ordinance amendment to City Code Chapter 7 adopting a permitting process for parades, athletic events and other special events occurring on City property or public rights -of -way and direct the City Attorney to publish the ordinance amendment summary. Aye: 5 Nay: 0 Councilmember Fields moved, Councilmember Tilley seconded a motion to approve ordinance amendments to City Code Chapter 6 regarding transient merchant regulations and to City Code Chapters 7, 9 and 10 regarding sale of goods on City property or public rights -of -way. Aye 5 Nay: 0 Councilmember Fields moved, Councilmember Tilley seconded a motion to approve a resolution adopting fees in connection with special event permits; a resolution adopting special event permit rules and regulations; and a resolution adopting neighborhood block party rules and regulations. Aye: 5 Nay: 0 The City Council recessed at 8:05 p.m. The City Council reconvened at 8:15 p.m. /0 City Council Meeting Minutes *1 February 8, 2012,.,] [" 5 page NEW BUSINESS REZONING AND FINAL PLANNED DEVELOPMENT — BRADFORD PLACE/LESTER BORDSEN City Administrator introduced the item regarding rezoning and final planned development, rezoning of approximately 1.7 acres from (R -1), single family residential to (PD), planned development and a final planned development to allow a new detached accessory structure located at 733 Bradford Place. City Planner Ridley gave a staff report. Lester Bordsen, applicant, was present and addressed the Council regarding the platting of his property and fees associated with the planned development agreement, noting the additional fees that will be incurred and asked the Council to waive fees associated with the planned development. The City Council discussed the list of fees given to the Council by Mr. Bordsen associated with rezoning and the fmal planned development. City staff and the City Attorney responded to several Council questions relative to fees. The Council recommended the Finance Committee review the fees and make recommendation to the Council as a whole. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve rezoning of 1.78 acres from single family (R -1) to planned development (PD) for property located at 733 Bradford Place. Aye: 5 Nay: 0 Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a fmal planned development to allow a new detached accessory structure for property located at 733 Bradford Place, subject to the following conditions. Aye: 5 Nay: 0 1. A written Final Planned Development Agreement shall be executed and recorded with the County Recorder's office. The following exhibits are necessary for the Final PD Agreement. • Final site plan • Final building elevations 2. The planned development allows for the following and further deviations will require an amendment to the planned development. • More than two detached accessory structure (not the exceed three) • Accessory structure in excess of 800 sq. ft. (not to exceed 1,952 sq. ft.) • Accessory structure to exceed the size of the house • An accessory structure in the front yard • An accessory structure that exceeds the wall height requirements 3. A building permit shall be issued prior to commencing construction of the new garage and prior to demolition of the existing garage. 4. The existing detached garage shall be removed prior to construction of the new garage. 5. The proposed garage and roof shall match the existing house in finish materials and colors. 6. The property shall be platted prior to issuance of any building permits. Proof of recording shall be provided before issuance of the building permit. Councilmember Fields moved, Councilmember Tilley seconded a motion to direct the Finance Committee to review the fees associated with the planned development and to make a recommendation to the City Council about said fees. Aye: 5 Nay: 0 CONDITIONAL USE PERMIT — LONE OAK MARKET/TONY DONATELL City Administrator Hedges introduced this item regarding the request for a conditional use permit to allow a temporary grill for seasonal outdoor sales at the Lone Oak Market located at 1286 Lone Oak Road. City Planner Ridley gave a staff report. Tony Donatell, owner of the Lone Oak Market, was present and available for questions by the Council. / 1 City Council Meeting Minutes J February 8, 2012 r- 6 page" Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve a conditional use permit to allow a temporary grill for seasonal outdoor sales on property located at 1286 Lone Oak Road, subject to the following conditions. Aye: 5 Nay: 0 1. This conditional use permit shall be recorded at Dakota County within 90 days of approval by the City Council, and proof of recording submitted to the City. 2. The seasonal sales shall be allowed between June 1 and August 31 each year, not to exceed 90 consecutive days. 3. All structures shall be removed by September 1 each year. 4. Only one seasonal sale or outdoor event shall occur at one time subject to City ordinances. 5. The activity shall occur only within the area designated on the site plan. 6. The site shall be kept in a neat and orderly manner and the grilling shall be contained within the approved area and shall not interfere with pedestrian safety, vehicular movement, emergency access and existing business activities. 7. Hours of operation shall be between the hours of 10:30 a.m. and 2:00 p.m. Monday — Friday. 8. Signage shall be subject to City sign code requirements; up to three temporary signs are allowed, but shall not exceed a total area of 25 sq. ft. 9. The applicant shall maintain a MN Department of Health Food License. CONDITIONAL USE PERMIT — LOST SPUR/STEVE WHILLOCK City Administrator Hedges introduced the item regarding a request for a conditional use permit to allow a pylon sign with dynamic display at the Lost Spur located at 2750 Sibley Memorial Highway. City Planner Ridley gave a staff report. A representative of the sign company was present and available for questions by the Council. Councilmember Bakken moved, Councilmember Hansen seconded a motion to approve a conditional use permit to allow a pylon sign with a dynamic display on property located at 2750 Sibley Memorial Highway, subject to the following conditions. Aye: 5 Nay: 0 1. The conditional use permit shall be recorded with Dakota County within 60 days of the date of approval by the City Council. 2. An administrative sign permit shall be obtained from the City prior to installation of the pylon sign. 3. The existing monument sign shall be removed prior to installation of the pylon sign. 4. The pylon sign shall be setback a minimum of 10 ft. from all property lines. 5. The pylon sign shall be located as indicated on the site plan received December 21, 2011. 6. The pylon sign shall not exceed the dimensions as indicated on the sign exhibit dated January 6, 2012. 7. The pylon sign shall comply with all sign code requirements. 8. Landscaping shall be restored to the current condition by June 1, 2012. PLANNED DEVELOPMENT AMENDMENT — PANERA BREAD/TONY DISANZA City Administrator Hedges introduced the item regarding a planned development amendment to allow drive - through service and modifications to the Panera Bread building and stated the applicant has requested this item be continued to the February 21, 2012 City Council meeting. Mayor Maguire moved, Councilmember Fields seconded a motion to continue consideration of the application for a PD amendment for Panera Bread to the February 21, 2012 City Council agenda. Aye: 5 Nay: 0 COMPREHENSIVE GUIDE PLAN AMENDMENT — CENTRAL PARK COMMONS2 CSM, INC./THOMAS PALMQUIST City Administrator Hedges introduced the item regarding a comprehensive guide plan amendment to change the land use designation of 6.2 acres from SA -MO, special area -major office to SA -RC, special area- retail commercial for Central Park Commons2 located at 3333 Pilot Knob Road. City Planner Ridley gave a staff report. City Council Meeting Minutes February 8, 2012 7 page Tom Palmquist, representing CSM, Inc., was present to answer questions of the Council. R i4 ,C r The City Council briefly discussed the request from CSM requesting a change in land use designation from SA- major office to SA- retail commercial and noted that their action was not to approve the amendment at this time. Councilmember Fields moved, Councilmember Bakken seconded a motion to direct staff to submit to the Metropolitan Council a Comprehensive Guide Plan Amendment to change the land use designation from Special Area — Major Office, to Special Area — Retail Commercial upon approximately 6.2 acres located in the northwest portion of a 47.4 acre site located at 3333 Pilot Knob Road, legally described as Lot 1, Block 1, Unisys Park 2 Addition and part of Lot 2, Block 1, Unisys Park 2 Addition lying southerly and easterly of Central Parkway. Aye: 5 Nay: 0 Councilmember Hansen moved, Councilmember Tilley seconded a motion to waive the adjacent community 60- day review and comment period for the Comprehensive Plan Amendment. Aye: 5 Nay: 0 ORDINANCE AMENDMENT — CITY OF EAGAN / AMUSEMENT DEVICES City Administrator Hedges introduced the item regarding an ordinance amendment to Chapter 11, Section 11.30 and 11.60 relating to amusement devices and stated this item is being asked to be continued to the February 21, 2012 City Council agenda. Mayor Maguire moved, Councilmember Tilley seconded a motion to continue the ordinance amendment to City Code Chapter 11, Sections 11.30 to 11.60 regarding amusement devices to the February 21, 2012 City Council agenda. Aye: 5 Nay: 0 LEGISLATIVE /INTERGOVERNMENTAL AFFAIRS UPDATE There were no items at this time. ADMINISTRATIVE AGENDA There were no items at this time. VISITORS TO BE HEARD There were no visitors to be heard. ADJOURNMENT Councilmember Fields moved, Councilmember Tilley seconded a motion to adjourn the meeting at 9:10 p.m. Aye: 5 Nay: 0 Date Mayor City Clerk /3 MINUTES SPECIAL CITY COUNCIL MEETING TUESDAY, JANUARY 10, 2012 5:30 P.M. EAGAN ROOM — EAGAN MUNICIPAL CENTER City Council members present: Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. City Staff present: City Administrator Hedges, Assistant City Administrator Miller, Director of Administrative Services VanOverbeke, Fire Chief Scott, Community Development Director Hohenstein, Community Development GIS Specialist Slettedahl, City Planner Ridley, Public Works Director Colbert, Police Chief McDonald, City Engineer Matthys, Parks and Recreation Director Seydelll Johnson, Planner Thomas and Planner Dudziak. I. ROLL CALL AND ADOPTION OF THE AGENDA Councilmember Tilley moved, Councilmember Fields seconded a motion to adopt the agenda as presented. Aye: 5 Nay: 0 II. VISITORS TO BE HEARD There were no visitors to be heard. III. JOINT MEETING WITH EAGAN'S LEGISLATIVE DELEGATION Mayor Maguire welcomed State Representatives Wardlow and Anderson, and State Senator Daley. It was noted that Representative Hansen and Senator Metzen were unable to attend this evening. City Administrator Hedges stated that it is an annual tradition of the City Council to invite Eagan's legislative delegation to the first meeting of the year to dialogue with the Council regarding legislative issues anticipated during the 2012 session. City Administrator Hedges summarized the 2012 legislative priorities of the City. The City Council and delegation discussed priorities and areas of focus for 2012. Mayor Maguire thanked the legislative delegation for attending the meeting and thanked them for their service to the community. IV. NAVIGATING THE NEW NORMAL (JOINT MEETING WITH THE ADVISORY PLANNING COMMISSION) Mayor Maguire welcomed the members of the Advisory Planning Commission in attendance. Maguire also welcomed Gordon Hughes and Cathy Bennett, coordinators of the Navigating the New Normal program through the Urban Land Institute of Minnesota. I it Special City Council Minutes January 10, 2012 Page 2 City Administrator Hedges noted that the Urban Land Institute of Minnesota developed the Navigating the New Normal program as a tool for cities interested in having better understanding of factors affecting development and redevelopment in the economic environment that is evolving as a result of the Great Recession. Hedges added that the Navigating the New Normal program utilizes some of the community change data that was developed in the Opportunity Cities program to define residential potentials and applies it more generally to all types of physical and economic development. Community Development Director Hohenstein introduced Gordon Hughes and Cathy Bennett, who gave a presentation on navigating the New Normal. Caren Dewar, Executive Director of ULI, thanked the City for its participation in the New Normal and Opportunity Cities programs. Mayor Maguire welcomed the panel members present to discuss the New Normal, which included: Eric Anderson, New Perspective Senior Living; Jay Lindgren, Dorsey and Whitney; Mark Ruff, Ehlers Financial; and John Shardlow, Stantec. The City Council, members of the Advisory Planning Commission, and the panel discussed the New Normal and its implications to the City of Eagan. The following topics were discussed: In the current recovering economy, collaboration between local governments and developers is becoming increasingly important. As lenders and investors are requiring more equity and preleasing and less risk, the margins and return on investment is tightening. In the aftermath of the Great Recession, there are fewer developers and fewer deals and developers are more selective about where they choose to invest and take risk. Some developers look to local governments to reduce standards or participate financially in projects as means of reducing risks or costs. Cities should consider whether they wish to do so or rely more on the market to arrive at appropriate property prices. It was suggested that cities consider setting clear goals in addition to the use standards in their Comprehensive Plans and zoning codes. In the current economy, developers can only spend a certain amount on "pursuit costs ". As a consequence, clear expectations, streamlined processes and a partnership mentality between the City and developers of desirable projects can make the difference between a project occurring and not. The key is to increase predictability in the process and the likelihood of particular options. In order to manage its high growth period, Eagan's philosophy was necessarily one of managing growth. The need for some management will continue, but the city may also want to consider how best to facilitate certain types of growth that it hasn't done as much in the past. In the near term, there is not enough capacity in the development or capital markets for big projects. Small projects with lower risk are the most likely to be completed. One way for a city to help lower the risk is by doing property assembly, removing barriers and preparing a site for new development. It was noted that the EDA's decision to proceed with the acquisition of properties in Cedar Grove is an example of that. It was important to have all of the property under control for redevelopment. Panelists compared acquiring and holding property at Cedar Special City Council Minutes January 10, 2012 Page 3 Grove until the market will support redevelopment to Edina's experience with Centennial Lakes. A city's vision, staying power and patience helps bring about better outcomes. Changing demographics will drive demand for additional numbers and kinds of rental housing options. In addition to the Generation Y preference for rentals for mobility, more empty nesters and others will be interested in rental options. While vertical mixed use is hard to accomplish in the suburbs, horizontal mixed use or closer locations of different uses can be financed and developed. Both younger and older demographics like shopping within walking distances of their homes. While tax increment is the most common public financing tool to support development, developers may ask for the city to bond for special assessments for public improvement costs specific to a project. In some cases, they are also asking for the waiver or reductions or fees or dedications or the use of TIF or tax abatement as a means of flattening property tax costs for a period of time. A city may or may not choose to consider these tools, but they should discuss whether they would consider them as part of their development policies. The panel noted that Eagan has a strong reputation and good relationships with developers. It has been important to them to get clear direction and for the City to avoid the slow no, when something does not meet its goals or expectations. City Administrator Hedges summarized the discussion. He noted some of the key points being the importance of revisiting the City's policy on public financing assistance, the value of clear goals and patience for redevelopment, the need to provide developers and the community with clear expectations for development and redevelopment and the need to recognize different 1 demographic expectations for housing and its proximity to retail and other services. Mayor Maguire thanked the panelists and all the participants in the discussion. The City Council discussed the recommendations of the panel and suggested further review and efforts to package the City's goals, financial options, etc. with regard to the City's development and redevelopment efforts. V. OTHER BUSINESS There was no Other Business. VI. ADJOURNMENT Councilmember Tilley moved, Councilmember Bakken seconded a motion to adjourn at 7:30 p.m. Aye: 5 Nay: 0 I2, MINUTES SPECIAL CITY COUNCIL GOALS RETREAT JANUARY 31, 2012 5:30 P.M. MOONSHINE PARK RETREAT CENTER City Councilmembers present: Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. City staff present: City Administrator Hedges and Assistant City Administrator Miller. I. ROLL CALL AND ADOPTION OF AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to adopt the agenda as presented. Aye: 5 Nay: 0 II. VISITORS TO BE HEARD There were no visitors to be heard. III. APPROVE APPLICATION FOR EXEMPT PERMIT FOR FRIENDLY HILLS MIDDLE SCHOOL PTA TO HOLD A RAFFLE ON FEBRUARY 3, 2012 City Administrator Hedges introduced the item, noting that Friendly Hills Middle School is planning to host a raffle on February 3, 2012 at the Lost Spur Golf and Event Center in Eagan. Hedges noted that the permit is needed in advance of the next regular City Council meeting. Councilmember Fields moved, Councilmember Tilley seconded a motion to adopt a resolution approving exempt permit for Friendly Hills Middle School PTA to conduct a raffle on February 3, 2012 at the Lost Spur Golf and Event Center, 2750 Sibley Memorial Highway. Aye: 5 Nay: 0 IV. GOALS UPDATE City Administrator Hedges summarized the progress to -date on the 2011 -2012 City goals. The City Council discussed the goals. V. ADJOURNMENT Councilmember Fields moved, Councilmember Tilley seconded a motion to adjourn the retreat at 8:05 p.m. Aye: 5 Nay: 0 ‚-7 Agenda Information Memo February 21, 2012 Eagan City Council Meeting B. PERSONNEL ITEMS Item 1. ACTION TO BE CONSIDERED: Approve hiring of the Temporary GIS Technician/ Operations Support Specialist position in the Utilities Department "to be named ". /e Agenda Information Memo February 21, 2012 Eagan City Council Meeting C. RATIFY CHECK REGISTERS ACTION TO BE CONSIDERED: To ratify the check registers dated February 2, 2012 and February 9, 2012 as presented. ATTACHMENTS: • Check registers dated February 2, 2012 and February 9, 2012 are enclosed without page number. Agenda Information Memo February 21, 2012, Eagan City Council Meeting D. APPROVE TEMPORARY ON -SALE LIQUOR LICENSE AND WAIVE LICENSE FEE FOR THE EAGAN FOUNDATION 11 ANNUAL WINE TASTING AND SILENT AUCTION EVENT AT THE EAGAN COMMUNITY CENTER ON APRIL 19, 2012 ACTION TO BE CONSIDERED: To approve the temporary on -sale liquor license and waive the license fee for the Eagan Foundation's 11 Annual Wine Tasting and Silent Auction Event at the Eagan Community Center on April 19, 2012. FACTS: ➢ The Eagan Foundation has requested a temporary on -sale liquor license be issued to them for a wine tasting event planned for April 19, 2012 at the Eagan Community Center. The 11 annual charitable event is being held to raise funds for the various projects of the Eagan Foundation. ➢ The Eagan Foundation has requested that the $150.00 license fee be waived. ➢ The application form has been submitted and deemed in order by staff. Following Council approval, the application will be forwarded to the Department of Public Safety/Liquor Control Division for their approval. ATTACHMENTS (1): ➢ A letter from the Eagan Foundation is enclosed on page c . c O VISION To make Eagan the best February 5, 2012 place to live, learn, work and play. Mayor Mike Maguire Thomas Hedges, City Administrator MISSION Eagan City Council Members City of Eagan To build a legacy for 3830 Pilot Knob Road 3830 Pilot Knob Road Eagan one gift at a time. Eagan, MN. 55122 Eagan, MN. 55122 Re: Eagan Foundation 11th Annual Wine Tasting and Silent Auction Event BOARD OF DIRECTORS Oct. 1, 2011 - Sept. 30, 2012 Dear Mayor Maguire, Eagan City Council Members, and Mr. Hedges and City Staff: Patti Engel The Eagan Foundation again wants to thank the City of Eagan for its ongoing partnership Board Chair with the Foundation in our efforts to make Eagan the best and most involved community in Bob Braun Minnesota. Vice Chair Laurie Halverson We are planning out 11th annual Wine Tasting and Silent Auction to be held on Thursday, Secretary April 19, 2012 at the beautiful Eagan Community Center. This event is our primary fundraiser for the year and we expect in excess of 300 attendees at what has come to be a Carol Swenson community signature event. Treasurer We ask the Council waive, as it most graciously did in the previous years, the fee for the Members at Large Temporary On - Sale Liquor License for the event. We have enclosed our application for the Janet Alland license, along with supporting paperwork. Karen Berg Johnson Barb Ducharme We will forward more information to Council and staff about the wine event as the day draws Angela Finnegan near, but for now, please save the date - April 19, 2012. David Fitze Adrienne Foley Please contact me directly at 651- 592 -4226 if you have any questions or concerns. Thank Tom Hedges Maria Hutera you for your consideration. Laurie Huusko Brenda Johnson Sincerely, Juli Seydell Johnson Karen Julian Suzanne Kvas Karen Lyons Kristin Olson Maria Hutera Michael Proebstle Eagan Foundation Board Member John Quesnel Wine Tasting Event Volunteer Chris Schutrop Greg Wilken Janel Woods *Want to Be An Auction Donor But Have Nothing to Donate? We Can Help! You can make a MONETARY donation to the Eagan Foundation's silent auction and we will shop for youl Your name will appear on the bid sheet as the Donor. Agenda Information Memo February 21, 2012, Eagan City Council Meeting E. APPROVE TEMPORARY ON -SALE LIQUOR LICENSE FOR THE TWIN CITIES GOOD TIME SOFTBALL LEAGUE'S NORTH STAR CLASSIC TOURNAMENT ON MAY 26 AND 27, 2012 ACTION TO BE CONSIDERED: To approve a temporary on -sale liquor license for the Twin Cities Good Time Softball League's North Star Classic Tournament on May 26 and 27, 2012. FACTS: ➢ The Twin Cities Good Time Softball League, a non - profit organization based in Minneapolis, has applied for a temporary on -sale liquor license for its softball tournament, the North Star Classic, scheduled for May 26 and 27, 2011 at the Northview Athletic Fields. ➢ The North Star Classic tournament has been held in Eagan since 2004. For the past eight years, the organization has been granted a temporary liquor license by the City to allow alcohol sales at this event. ➢ The organization has met the requirements for a temporary on -sale liquor license and has submitted the required documentation. The application has been reviewed by staff and the Police Department and has been deemed in order for approval. ➢ Following Council approval, the application will be forwarded to the Department of Public Safety /Liquor Control Division for final approval. ATTACHMENTS (0): Agenda Information Memo February 21, 2012, Eagan City Council Meeting F. APPROVE TREE MAINTENANCE CONTRACTOR LICENSE FOR VALLEY TREE SERVICE, INC. ACTION TO BE CONSIDERED: To approve a Tree Maintenance Contractor License for Valley Tree Service, Inc., 7600 West 146 Street, Apple Valley, MN. FACTS: ➢ Corey Dotas, owner of Valley Tree Service, Inc., has applied for a Tree Maintenance Contractor License for 2012. All requirements of the application have been met and the fee has been paid. ➢ Staff recommends approval. ATTACHMENTS (0): (The complete application is available from the Office of the City Clerk.) 43 Agenda Information Memo February 21, 2012 Eagan City Council G. APPROVE THE 2012 - 2016 GENERAL FACILITIES RENEWAL & REPLACEMENT CAPITAL IMPROVEMENT PROGRAM & THE 2012 BUDGET ACTION TO BE CONSIDERED: To approve the 2012 - 2016 General Facilities Renewal & Replacement Capital Improvement Program (CIP) & the 2012 Budget FACTS: • The General Facilities Renewal & Replacement Fund was created in 1999 for the purpose of providing resources for renewal and replacement of general facilities; primarily non - enterprise fund infrastructure. Major renewal and replacement items such as roofs, parking lot improvements, and grounds enhancements are cyclical in nature and create budgeting problems when inserted into the annual operating budgets. • The CIP and Budget incorporate all projects /improvements of this nature and has used a tax levy as well as Enterprise revenues as funding sources. Development of this CIP allows for a more systematic and City wide approach to timing and coordination of these improvements. • The first year of this CIP (2012) is approved as a budget with the four out years (2013 - 2016) being approved only as a general plan. (With the exception that the replacement of the ABLE training facility noted in the public policy considerations below actually commits $400,000 in 2013.) PUBLIC POLICY CONSIDERATIONS: 1. The proposed 2012 Budget and 2012 - 2016 CIP incorporate the Major Street Fund as a funding source for all bituminous improvements except those owned by the Utility Enterprise Funds. This change has the following implications: o Non - transportation trails (primarily in parks) and parking lots will eventually be incorporated into the Public Works CIP, reviewed and scheduled through the Pavement Management Program with improvements financed by Major Street Fund resources. This consolidates these improvements by type (bituminous) rather than by location or use and allows more consistency in maintaining the City's infrastructure. It will also provide for more coordination on the timing of the projects and better pricing through economies of scale as they relate to street improvements. cJ o The proposed financing change allows these necessary bituminous improvements to be financed; however, it allocates resources from the Major Street Fund of $799,000 in 2012 and an additional $1,031,900 over the years 2013 — 2016. The change clearly will have an impact on future resource allocation within the Major Street Fund. o Other improvements in the General Facilities Renewal & Replacement CIP continue to be funded by a property tax levy and Enterprise Fund revenues. 2. The proposed 2102 Budget and 2012 - 2016 CIP include an allocation of $100,000 in 2012 and $400,000 in 2013 for replacement of the ABLE Fire Training Facility located in Burnsville. The 2012 dollars would be available to hire an architect and prepare the site and the 2013 dollars would be for construction of the replacement facility. The other ABLE cities, Apple Valley, Burnsville, and Lakeville are making similar budget allocations for the two years. o Staff is proposing to fund this project from the City's Community Investment Fund as a project of Community wide benefit with no other designated funding source available. In the event the City Council would like to further discuss either of these recommendations with public policy implications this item could be pulled from the Consent Agenda for consideration. ATTACHMENTS: • Attached on page 02 Le is a copy of the allocations and funding sources for the 2012 General Facilities Renewal & Replacement Budget. • Attached on page is a copy of the summary of the proposed 2012 - 2016 General Facilities enewal & Replacement CIP. o,5 O O O 0 O 0 LL 0 O U o 0 U 1 U an a CD 6 m v cc0 (0 U f cu w C 3 M U U (y . 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O 7 a) C + 7 m 7 N U ii d W U W � 5 U) I- J 2d W UUU(N C) Q C (1) U U . c a7 Agenda Information Memo February 21, 2012 Eagan City Council H. APPROVE AN AMENDMENT TO THE 2012 - 2016 CIP PART II (VEHICLES AND EQUIPMENT) & 2012 BUDGET ACTION TO BE CONSIDERED: To approve an amendment to the Part II (Vehicles and Equipment) 2012 — 2016 Capital Improvement Program (CIP) & 2012 Budget FACTS: • The Part II (Vehicles and Equipment) 2012 — 2016 Capital Improvement Program (CIP) & 2012 Budget were approved by the City Council in official action on September 20, 2011. • A requested allocation of $10,000 to upgrade existing equipment and to install additional audio /visual technology in the main conference room at the Central Maintenance Facility was included with submissions for the City's General Facilities Renewal & Replacement CIP and reviewed by staff at a later date. • Staff has determined that this type of expenditure is more appropriately reviewed and funded in the Part II CIP. In order to keep the project on schedule this budget amendment is being requested allowing for 2012 completion. • Had this request been reviewed earlier by staff, it would have been recommended for inclusion with the original 2012 Part II CIP Budget. • This amendment will increase the 2012 Part II CIP Budget to $2,050,600. • This expenditure is proposed to be financed by the Franchise Fees Fund as were similar expenditures made at City Hall. Consequently, there will be no tax impact and no change to the $183,980 estimated 12 -31 -2012 carry forward amount projected in the Equipment Revolving Fund. ATTACHMENTS: (None) Agenda Information Memo February 21. 2012 CONSENT AGENDA I. APPROVE EAGAN CABLE FRANCHISE ATTORNEY SELECTION ACTION TO BE CONSIDERED: Approve Attorney Brian Grogan with the law firm of Moss & Barnett as the City of Eagan's counsel for ongoing cable franchise matters and franchise negotiations. FACTS: • On January 3, 2012, the Eagan City Council authorized the issuance of a Request for Proposals (RFP) for a cable /video franchise attorney to represent the City of Eagan on ongoing cable franchise matters and to lead Eagan's franchise renewal negotiations with the incumbent cable provider, Comcast. • The last time legal counsel was bid was as part of the former Burnsville Eagan Telecommunications Commission (BECT) in 2007. • A three year award with the option for two additional one year renewals is recommended. • Four firms (three from Minnesota and one out of state) submitted proposals ranging from a minimum of $25,500 to a high of more than $88,000. • The firms were scored by a three person selection committee according to the selection criteria stated in the RFP, and two firms were interviewed. • It is the recommendation of the selection committee that Brian Grogan, with the law firm of Moss & Barnett be retained as the best fit for Eagan, and whose cost of services was determined to be reasonable and within the budget. ATTACHMENTS: (None) Agenda Memo February 21, 2012 City Council Meeting J. AUTHORIZE application of a grant from the Metropolitan Regional Arts Council for an Arts Learning Grant. ACTION TO BE CONSIDERED: Authorize the submission of the grant application. FACTS: • Metropolitan Regional Arts Council has grants for up to $10,000 available for Arts Learning projects. Grants are awarded with a dollar to dollar match, with 25% in cash. • Parks & Recreation will submit a grant for $10,000 for arts programming in 2012/2013 to include: • Arts programming at Dakota Hills Middle School to include after school classes and an artist in residence program. • Arts programming at Glacier Hills Elementary School to include an artist in residence program and additional activities to align with the project. • Ongoing arts programming for Dakota Woodlands family shelter. • Hiring of artist to teach and help produce a community - themed project that includes all of the above mentioned participant groups. • Arts learning activities will have specific learning outcomes and include an intention for community engagement. • The grant submission deadline is March 5, 2012. ATTACHMENTS: • None 30 Agenda Memo February 21, 2012 City Council Meeting K. APPROVE the 2013/2014 fees for the Eagan Community Center ACTION TO BE CONSIDERED: To approve the 2013/2014 fee schedule for the Eagan Community Center as presented. FACTS: • The City Council generally reviews proposed fee schedules as part of their annual budget review. • The last change in rental fees occurred in 2008 for the 2010/2011 season. The rates were held through 2011 because of the economy and the shift in outside business meetings. • Because reservations can be made 18 to 24 months in advance, the number of requests for 2013/2014 reservations for weddings is increasing resulting in the need to have a fee structure in place. • Prices are reviewed and compared each year to ensure that the community center is keeping pace with comparable facilities. • The proposed fees suggest changes to all rental rates except the meeting rooms adjacent to the Blast and the Kids Kare space. The remaining meeting spaces have a minimal increase. • The main change in pricing structure is reflected in the Oaks banquet space for Friday and Saturday reservations and for the gymnasiums. Having been operational for 9 years, the reservation pattern for specific spaces has been consistent. o The Oaks banquet space is heavily booked on Fridays and Saturdays between April and November. To increase weekend rentals of the Oaks during December through March, the rate structure proposes a reduced rate during this non -prime time. This will also provide an opportunity for individuals, groups or agencies that have cost constraints to be able to have an event at ECC at a reduced rate. • Oaks Prime Rate (Apr -Nov): Friday: $1,190; Saturday: $1,545 • Oaks Non -Prime Rate (Dec -Mar): Friday: $850; Saturday: $1,190 o The gymnasiums are heavily booked between September and March. Again, to increase rentals during April through August, the rate structure proposes a reduced rate during this non -prime time. • Gym Prime Rate (Sept - Mar): Private Rental: $60/hr • Gym Non -Prime Rate (Apr — Aug): Private Rental: $45/hr o The prime time rates are based on the continuing pattern that during these time frames there are more requests for these spaces than can be accommodated. 31 • The proposed fees also include daily maximum rates as well as reduced rates for limited spaces when being reserved in conjunction with an Oaks banquet rental. • The fee schedule presented is designed to capture the banquet and meeting space market while providing moderately priced rental space options for residents. ATTACHMENTS: • Proposed Fee Schedule for 2013 and 2014 on pages;.— 6S -0 0 in a) 0) v v (n > > O U z 5 a Q v. a te) 10 0) H r 7 co OD C PS 6 C e 0 i ' m 0 O O O to cc) co A A v To E c o a) 0 co lii co CO 0 ( 0 0 0 co 0 C co co co V V 2 T. r O t O 00 o t N 3 0) 0 10 in ID 0 O in o 0 O N N M N m co a) O N : Y O O 52 O� N co co N ( O 0 N O co N T+ o rn rn rn CD CD ' 0) d (0 N L m m m ` m m m L m O. U U U U U U U I— {8 C EC C C C C C O O 0 co N N co E c F N a 0 d ((0 ( 0 � j. °) • ° n - 0 v 0 •,:t (00 c) ° o E �y�. 1.4- N N N O O N O in '0 (n O N 0) q O " O O sT O N U) 0 CO CO CO 0 ,- 1- .- L4) a N N M NS O O O O O O O O N (NI N — 0 0 O to O (0 (0 (o do N 0) 0 0 'C) 0) CD ID ID N- 0 C C 0) N- O (() co co O 00 co co O O 0 O N N N y n o O o 0 0 _ (0 co ‘-r v(0 N- 10 co O O O � (0 0 0 a- a- a- 0 M Vt M �y c R O N « C C N 0 N ` O O co O co Z C i N N D. 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N LO n - M) I 0 O 0 0 10) M M M N 0 o- N •- 0 N N 0 00 N M �) N N N N L 0 0 0_ N N N N N CD (0 C c C CI) C 0) O 0o Cc Z 0 IX 0 U r t 2 f0 f0 w N t 7 U w O O C O O co 0 C C 7 U w L V 0 72 " O C x k C V x ■ ( x* U (0 U U r x f0 s x Y co 0) O O E 0 C N 0) a C N 0) U 7 L 2 2 w U 0) L V co CU co ce O d N O N N N m N N N O 0) N N O m N co cc ce Dtf L L .� N ' � •� N . � d t� O! Z 0 .- ,- 0 CL , CC Z 0 W CL Z 0 O C = d d Q Q a 1x 0 ct w 0 G E re co Q O c - a Y Z a. O a 0 Y 0 4 . 1, Ill s <00 n to n , 00 co co ' N to c t n N CV LO t 0 0 co 0 0 O o o O N N CA CO CO O 0) 0 0 O to to to 0 0 0 CO CO O O O O N N n f\ O O O O N N (0 O O O N N N C C y N r p II ° z CC o 4 - 0 Ce ° z Ce Cli O •L CO a w N ea 0 m Agenda Memo February 21 City Council Meeting L. APPROVE a Resolution to accept donations from Rasmussen College, Health Partners,Thisweek Newspapers, Thisweek Live and DakotaCounty Tribune. ACTION TO BE CONSIDERED: To approve a resolution to accept donations from Rasmussen College, Health Partners, Thisweek Newspapers, Thisweek Live and Dakota County Tribune and to authorize the necessary budget adjustment. FACTS: • The Market Fest 2012 season is planned and ready to provide a farmers market, artisan market, food and music for the community to enjoy every Wednesday evening from June through September. • Donation dollars were budgeted for 2012 to allow this free community program to be hosted by interested local partners. • The following partners are willing to donate cash and in -kind donations for Market Fest as outlined below: o Rasmussen College - $1,500 cash donation o Thisweek Newspapers, Thisweek Live and Dakota County Tribune will donate full color advertisements at a reduced rate of $141.75 each. o Health Partners • Provide 500 shopping bags - $1,000 value • Provide Radio Disney appearance - $3,000 value • Giveaway items and free health screenings at their booth on Health & Wellness Night. • In addition to Market Fest, Health Partners will provide cash or in -kind donations for the following Recreation events during 2012: o 5K Your Way Activity Festival • Provide 500 bags - $1,000 value • Giveaway items at their booth • $750 cash donation • $500 towards purchase of youth/toddler helmets • $250 towards bike safety materials for bike rodeo event o Senior Expo • Provide free health screenings • Provide onsite dieticians /nurse /doctor to answer questions • By approving this donations the 2012 Recreation budget would receive a corresponding budget adjustment reflecting the cash donations of: • $1,500 to budget line item 3079 -4663. • 750 to budget line item 3061 -4663. ATTACHMENTS: • Resolution on Page)] . S(o CITY OF EAGAN RESOLUTION TO ACCEPT A CASH AND IN -KIND DONATIONS FROM RASMUSSEN COLLEGE, HEALTH PARTNERS,THISWEEK NEWSPAPERS, THISWEEK LIVE AND DAKOTA COUNTY TRIBUNE WHEREAS, Eagan Parks and Recreation offers several community wide programs and events during the year that offer volunteer and partnership opportunities; and WHEREAS, Rasmussen College, Health Partners, Thiswek Newspapers, Thisweek Live and Dakota County Tribune have all expressed an interest in partnering with Eagan Parks and Recreation for the 2012 Market Fest and other community events; and WHEREAS, Rasmussen College has offered to donate $1,500 in cash; and WHEREAS, Thisweek Newspapers, Thisweek Live and Dakota County Tribune have offered to donate full color advertisements for Market Fest for a substantially reduced rate; and WHEREAS, Health Partners has offered to donate $750 in cash and several in -kind staff, supplies and services for the Market Fest, 5K Your Way Activity Festival and Senior Expo; and NOW, THEREFORE, BE IT RESOLVED that the Eagan City Council does hereby accept the $2,250 cash donations, reduced rate advertising and in -kind donation of staff, supplies and services from Rasmussen College, Health Partners, Thisweek Newspapers, Thisweek Live and Dakota County Tribune for the 2012 Market Fest, 5K Your Way Activity Festival and Senior Expo events. CITY OF EAGAN CITY COUNCIL By: Mayor Attest: City Clerk Motion made by: Seconded by: Those in favor: Those against: Dated: CERTIFICATION I, Christina M.Scipioni, City Clerk for the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 21' day of February, 2012. City Clerk --T Consent Agenda Information Memo February 21, 2012 Eagan City Council Meeting CONSENT AGENDA: M. Accept a Grant from the State of Minnesota on behalf of the Dakota County Drug Task Force and approve a resolution authorizing execution of the agreement. ACTION TO BE CONSIDERED: To approve the resolution and except the 2012 grant on behalf of the Dakota County Drug Task Force. FACTS: • The Drug Task Force has received state and federal grant funds since its inception in 1988. • One municipality has always acted as its fiscal agency. The City of Eagan assumed this responsibility in 2005. The City of Eagan is now responsible for book keeping, budgeting and grant administration. • The State of Minnesota Office of Justice Programs has awarded the Drug Task Force $285,546 for 2012. The Dakota County Drug Task Force uses this funding to supplement the administration of the unit. • There are three copies of the grant contract attached for the Mayor and City Clerk to endorse. • Along with the grant contract for signature is the resolution authorizing execution of the agreement. ATTACHMENTS: 22 Copy of the 2012 drug task force grant contract and resolution on pages..39" . 383 RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT Authorization to execute grant agreements can be conferred by 1) Statute,. -2) Bylaws or 3) this Resolution Resolution: is_ not heeded if the authorized officials below are signing the grant agreement. These officials may confer their grant signing authority to others by this resolution, and they are the only acceptable signatures on this form: Statutory Cities Mayor and City Clerk == Couuty Board chair and Clerk of the Board Non-Profit Board chair, or official authorized in bylaws Non prffts o: Please attach and highlight bylaws to document signing authority, whether the resolution is needed or not, You cannot authorize yourself. - Be it resolved that the City of Eagan will enter into a cooperative (Name of your organization) agreement with the Office of Justice Programs in the Minnesota Department of Public Safety. Mayor Michael lItguire is hereby authorized to execute such agreements and (Title of authorized official) amendments, as are necessary to implement the project on behalf of the City of Eagan • (Name of your organization) I certify that the above resolution was adopted by the City Council o f (Executive Body) the City of Eagan oir February 21, 2012• (Name of your organization) (Date) SIGNED: WITNESSETH: (Signature) (Signature) Mayor City Clerk (Title) (Title) 2/22/12 2/22/12 (Date) (Date) 39 LEGAL AUTHORITY TO SIGN GRANTS Statutory Cities MS. 412.201 EXECUTION OF INSTRUMENTS Every contract, conveyance, license or other written instrument shall be executed on behalf of the city by the mayor and clerk, with the corporate seal affixed, and only pursuant to authority from the council. Or, signature by person/authority named in resolution by city council identifying who may sign grant contract County Board MS. 375.13 CHAIR The county board, at its first session in each year, shall elect from its members a chair and a vice - chair. The chair shall preside at its meetings and sign all documents requiring signature on its behalf. The chair's signature, attested by the clerk of the county board, shall be binding as the signature of the board. In case of the absence or incapacity of the chair, the vice -chair shall perform the chair's duties. If the chair or the vice -chair are absent from any meeting, all documents requiring the signature of the board shall be signed by a majority of it and attested by the clerk. Or, signature by person/authority named in resolution by county board identifying who may sign grant contract Non- Profit • Signature by position specified in by -laws Or, signature by person/authority named in resolution by board identifying who may - sign grant t¢ t Grant Agreement Page 1 Minnesota Department of Public Safety ( "State ") Grant Program: Commissioner of Public Safety Narcotics and Gang Task Force 2012 Office of Justice Programs 445 Minnesota Street, Suite 2300 Grant Agreement No.: St. Paul, MN 55101 -2139 A -NGTF- 2012 - EAGANCI -00010 Grantee: Grant Agreement Term: City of Eagan Effective Date: 1/1/2012 3830 Pilot Knob Road Expiration Date: 12/31/2012 Eagan, Minnesota 55122 -1897 Grantee's Authorized Representative: Grant Agreement Amount: Tom Pepper, Chief Financial Officer Original Agreement $285,546.00 City of Eagan Matching Requirement $0.00 3830 Pilot Knob Road Eagan, Minnesota 55122 (651) 675-5017 State's Authorized Representative: Federal Funding: CFDA 16.738 Sue Perkins, State Program Administrator State Funding: Laws of 2011 Special Session. Office of Justice Programs Chapter 1, Article 1 Section 11 Bremer Tower, Suite 2300 445 Minnesota Street Special Conditions: Attached and incorporated into St. Paul, Minnesota 55101 this grant agreement. See page 3. (651) 201 -7338 Under Minn. Stat. § 299A.01, Subd 2 (4) the State is empowered to enter into this grant agreement. Term: Effective date is the date shown above or the date the State obtains all required signatures under Minn. Stat. § 16C.05, subd. 2, whichever is later. Once this grant agreement is fully executed, the Grantee may claim reimbursement for expenditures incurred pursuant to the Payment clause of this grant agreement.. Reimbursements will only be made for those expenditures made according to the terms of this grant agreement. Expiration date is the date shown above or until all obligations have been satisfactorily fulfilled, whichever occurs first. • The Grantee, who is not a state employee will: Perform and accomplish such purposes and activities as specified herein and in the Grantee's approved Narcotics and Gang Task Force 2012 Application ( "Application ") which is incorporated by reference into this grant agreement and on file with the State at Bremer Tower, 445 Minnesota Street, Suite 2300, St. Paul, Minnesota 55101 -2139. The Grantee shall also comply with all requirements referenced in the Narcotics and Gang Task Force 2012 Guidelines and Application which includes the Terms and Conditions and Grant Program Guidelines ( http: / /app.dps.mn.gov/Egrants), which are incorporated by reference into this grant agreement. Budget Revisions: The breakdown of costs of the Grantee's Budget is contained in Exhibit A, which is attached and incorporated into this grant agreement. As stated in the Grantee's Application and Grant Program Guidelines, the Grantee will submit a written change request for any substitution of budget items or any deviation and in accordance with the Grant Program Guidelines. Requests must be approved prior to any expenditure by the Grantee. Matching Requirements: (If applicable.) As stated in the Grantee's Application, the Grantee certifies that the matching requirement will be met by the Grantee. Payment: As stated in the Grantee's Application and Grant Program Guidance, the State will promptly pay the DPS Grant Agreement non -state (09/08) 4D Grant Agreement Page 2 Grantee after the Grantee presents an invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services and in accordance with the Grant Program Guidelines. Payment will not be made if the Grantee has not satisfied reporting requirements. Certification Regarding Lobbying: (If applicable.) Grantees receiving federal funds over $100,000.00 must complete and return the Certification Regarding Lobbying form provided by the State to the Grantee. 1. ENCUMBRANCE VERIFICATION 3. STATE AGENCY Individual certifies that funds have been encumbered as required by Minn. Stat. §§ 16A.15 and 16C.05. By: (with delegated authority) Signed: Title: Date: Date: Grant Agreement No. A -NGTF- 2012 - EAGANCI- 00010/3 -8297 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: Title: Mayor Date: February 22, 2012 • By: Distribution: DPS/FAS Title: City Clerk Grantee State's Authorized Representative Date: . February 22, 2012 DPS Grant Agreement non -state (09/08) Grant Agreement Page 3 Special Conditions 1. Additional Requirements: The Grantee acts on behalf of the Dakota County Drug Task Force and will perform all duties and tasks specified in the applicable Request for Proposal and the Grantee's grant application. Grantee must meet and maintain all statutory requirements and conditions of eligibility for multijurisdictional task forces as detailed in Minnesota Statute 299.642 subdivisions 4, 8 and 11 and the applicable Request for Proposal which are hereby incorporated by reference and made a part of this grant contract. 2. Time limitations on funding use: $218,500.00 is available from January 1, 2012 through December 31, 2012. $67,046.00 is available from July 1, 2012 through December 31, 2012. DPS Grant Agreement non -state (09/08) • 4 - 0 0 o 0 EXHIBIT A o U co Z a 6 N e- 0 N U. 1- 0 Z Q N • e- O N o u O O O O O O 0 0 0 0 0 0 0 L c i O O 6 O O O O 6 O O O O O LL L'l 2 64 64 64 64 64 64 64 64 64 69. 64 64 64 Y ca 1-- E a) 3 c ea O a a a c 3 ca m N C.1 O v O Z R 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 a 0 0 0 6 0 0 0 0 0 0 co co co Cr a <- CO 00 N. 0 o 0 0 0 'Cr tO co o � u> > M M N N NN NN 0 0 CO CO 69. 64 64 E9• 64 69• 64 64 O CO 3 ++ T Y N � y m a cn N C F" C U U) a N LL ca U � vi Q W N a a W O 3 o N N x C .. a1 c ' Z U C W Q E W L N C °v Y d o . m 0 w La a� o . « c o ca v Q `V. U .r 0 0 O X O O O N N 43 .. o .. c W c U W O fa a. O a U o0 LL �- c,-_ CO C. L Y a N N w c N Y U N . v + 0 cn N a 4 . Zr) N 7 c N Iti a r 0 O A O cp 3 O O O 0 0 O ` 0 N O N O O O N O O O Z LL F- m �- N b- U N I-- O N F- a. N F- O N f— U N F- F- Consent Agenda Information Memo February 21, 2012, Eagan City Council Meeting N. COMPREHENSIVE GUIDE PLAN AMENDMENT & REZONING — CITY OF EAGAN ACTION TO BE CONSIDERED: To implement a Comprehensive Guide Plan Amendment changing the land use designation from QP, Quasi - Public to O /S, Office Service, for property located at 3795 Pilot Knob Road. To approve a Rezoning changing the zoning designation from PF, Public Facilities, to LB, Limited Business, for property located at 3795 Pilot Knob Road. REQUIRED VOTE FOR APPROVAL: Comprehensive Guide Plan Amendment -- At least four Councilmembers; Rezoning — At least three Councilmembers FACTS: ➢ Prior to completion of the new Fire Safety Campus at 1001 Station Trail, the subject property housed the Eagan Fire Administration function. Fire Administration moved to the new building /site in 2011 resulting in the City no longer having a need for the Pilot Knob Road site. ➢ The subject property is a — 2 acre site is surrounded by properties that are zoned, guided and used for single family residential. ➢ The Advisory Planning Commission held a Public Hearing on November 22, 2011 and they are recommending approval of both requests. ➢ On December 6, 2011, the City Council directed the Comprehensive Guide Plan Amendment to be sent to the Metropolitan Council for review. ➢ On February 6, 2012, the Met Council responded to the proposed Comprehensive Guide Plan Amendment, directing that the City may implement the land use amendment. ➢ The site is developed with a —7,000 s.f. building and 26 parking stalls. The proposal is consistent with the surrounding properties, and the site appears to comply with existing LB bulk standards. No new development is associated with this proposal. ISSUES: None 60 -DAY AGENCY ACTION DEADLINE: Waived ATTACHMENTS (4): Location Map, page __ Letter of approval from Metropolitan Council, page November 22, 2011 APC Minutes, page y- �/ December 6, 2011 City Council Minutes, page `- j Location Map 1 IT — r I _ 61 1 I „" ,, �I ? 7 i. • Lone Oak R. _ Y k e Doodle�Rd i r � • "9 ® ,,, . 0 �� 1',i Dims Rd Il & ,".O 4 C , ' cnrrRa= 1 eA�. NW ® ' z" '�� Map Area Extent m ailit Pil l a" Luc; fii <0 s( 0,'''' _ _ ' ! 0 / _ 1 1 m Illie ILLS RD co v ENGLERTERT R� ■ ® � � /11111/11 of .. �- � ®• ,i_ , ,,—,...-ye,-„, § s_, , ,, ,.,____,, 4 1116 to ISTAIN•mag. in ® ®®®® ® ' Subject Site 1111A, = iiitbk, Oltial 1 11W11111 1111°41... L.; 11111 11 4, ■■ Allit i • - 4 1 , Atl gairlftimm Fri 1E0 WIPCDM ilmaiii ig' IN/t10/ r 1#''',--4111 J • . w ® , ®!�. bai � i® �0I MIS* MIMI Al la Blackhawk Park ®® ~ovl li ..,74‘al. � ®� � ® =®0�®1l Z ®� S• IN � `` - II i 61111/: k- ®1 ® ®� ®®�® P � T ® 1 R ` ®®® ® i®®®®ii III 4 ® ® ® ® ®® '<<� ®® ® Park e ,i A/It 1111Inimita VA 4 , 1. \ „: '.,A= . : logini II ' , V 0 500 1,000 2 Project Name: Former Fire Adminstration Building Legend Address: 3795 Pilot Knob Road l 1116 Cit y Boundary Parcels /� Parks � /'/ \�\ Buildings N City of Capp li,5. RECEIVED FEB 0 2 2012 'y Metropolitan Council AA February 1, 2012 Michael Ridley, AICP City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 RE: City of Eagan Comprehensive Plan Amendment: Fire Administration Building Metropolitan Council Review File No. 20606 -5 Metropolitan Council District 15 Dear Mr. Ridley: The Metropolitan Council received the City's Fire Administration Building comprehensive plan amendment on January 6, 2012. The amendment reguides 1.7 acres Quasi- Public to Office /Service located at 3795 Pilot Knob Road. The City is disposing of an excess parcel and the purpose of the amendment is to allow the private market to redevelop the site. Council staff finds the amendment meets the Comprehensive Plan Amendment Administrative Review Guidelines adopted by the Council on July 28, 2010. The proposed amendment does not affect official forecasts or the City's ability to accommodate its share of the region's affordable housing need. Therefore, the Council will waive further review and action, and the City may place this amendment into effect. The amendment, explanatory materials and the information submission form will be appended to the City's Plan in the Council's files. If you have any questions please contact Patrick Boylan, Principal Reviewer, at 651- 602 -1438. Sincerely, 1 // ..ti -6y Phyllis/anson, Manager Local I' anning Assistance cc: Julie Monson, MHFA Tod Sherman, Development Reviews Coordinator, MnDOT Metro Division Richard Kramer, Metropolitan Council District 13 Patrick Boylan, Principal Reviewer and Sector Representative Cheryl Olsen, Reviews Coordinator N: 1CommDevILPAICommunitieslEagan (LetterslEagan 2012 CPA Fire Admin Bldg_20606-5_Admin. Rev.docx www.metrocouncil.org 390 Robert Street North • St. Paul, MN 55101 -1805 • (651) 602 -1000 • Fax (651) 602 -1550 • TTY (651) 291 -0904 An Equal Opportunity Employer Advisory Planning Commission December 27, 2011 Page 2of3 I ' IV. PUBLIC HEARING New Business A. Former Fire Admin Bldg. Applbcant Name: City of Eagan Location: 3795 Not Knob Road; Application: Comprehensive Guide Plan Amendment A Comprehensive Guide Plan Amendment from Quasi - Public, QP, to Office/Service, O/S File Number: 18-RZ -03 -10-11 City Planner Ridley introduced this item, provided background information and highlighted the information presented In the City Staff report dated November 14, 2011. Chair Heaney opened the public hearing. There being no public comment, Chair Heaney closed the public hearing and turned the discussion back to the Commission. Member Supine moved, Member Filipi seconded the motion to recommend approval of a Comperhenisve Guide Plan Amendment to change the land use designation from QP, Public/Quasi- Public, to O/S, Office Service, for approximately 2 acres located at 3795 Pilot Knob Road. All voted in favor. Motion carded 7 -0. Member Fill moved, Member Vanderpoel seconded the motion to recommend approval of a Rezoning from PF, Public Facilities, to LB, limited Business, for the approximately 2 acre site located at 3795 Pilot Knob Road. All voted in favor. Motion carried 7 -0. • City Council Meeting Minutes December 6, 2011 4 page Homeowner, Lester Bordsen of 733 Bradford Place, was present and addressed the Council regarding the site history and variances requested. The Council discussed the proposal at length including the possibility of setting a precedent by allowing the variances. The Council consulted the City Attorney and staff about possible conditions of approval for the variances. Ultimately, the Council asked the applicant if he was supportive of a continuance to allow further investigation of scenarios to allow the variances and increase the Council's comfort level. The applicant agreed with the approach. The Council clarified that approval has not been given, but various scenarios would be considered. The Council asked for a progress update prior to the item coming back before them. Councilmember Bakken moved, Councilmember Fields seconded a motion to close the public hearing and to continue the item to the February 21, 2011 regular City Council meeting to consider the following variances: 1) to allow more than two detached accessory structures, 2) to allow accessory structures in excess of 800 sq. ft., 3) to allow the size of accessory structure to exceed the size of the house, 4) to allow an accessory structure in the front yard, and 5) to allow an accessory structure that exceeds the wall height requirements, subject to the conditions listed in the staff report. Aye: 5 Nay: 0 OLD BUSINESS There were no items for discussion. NEW BUSINESS COMPREHENSIVE GUIDE PLAN AMENDMENT AND REZONING — FORMER FIRE ADMINISTRATION BUILDING City Administrator Hedges introduced the item regarding a Comprehensive Guide Plan Amendment to be submitted to the Metropolitan Council for the City-owned property located at 3795 Pilot Knob Road. City Planner Ridley gave a staff report and provided background information. Councilmember Hansen moved, Councilmember Tilley seconded a motion to direct staff to submit a Comprehensive Guide Plan Amendment to the Metropolitan Council for the City-owned property located at 3795 Pilot Knob Road. Aye: 5 Nay: 0 LEGISLATIVE /INTERGOVERNMENTAL AFFAIRS UPDATE There were no items to be discussed. VISITORS TO BE HEARD There were no visitors to be heard. ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 9:25 p.m. Aye: 5 Nay: 0 Date Mayor Clerk 4v Agenda Information Memo February 21, 2012 Eagan City Council Meeting O. PROJECT 1083, BEACON HILL ROAD STORM SEWER IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the Draft Feasibility Report for Project 1083, (Beacon Hill Road — Storm Sewer Improvements) and schedule a public hearing to be held on March 20, 2012. FACTS: • On September 6, 2011 the City Council directed staff to prepare a feasibility report considering storm sewer improvements adjacent to Beacon Hill Road, east of Johnny Cake Ridge Road and south of Cliff Road, in southern Eagan. The improvements include the re- grading of the emergency overflows (EOF), or drainage swales, to allow overland drainage to flow between residences on Beacon Hill Road. • Storm sewer improvements were originally constructed in this location under Contract 01 -15 in response to the drainage issues resulting from the July 2000 Super Storm. Since the completion of the July 2000 Storm Improvements, 4663 Beacon Hill Road has flooded as a result of three different subsequent storm events that were much smaller than the July 2000 event. Damage to the interior of the residence has occurred as a result of each event. • The property owner has requested that the City of Eagan construct storm sewer improvements that address the repeated flooding of the residence which would meet the City's standard of protection for a 1% storm event. • An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. • A draft of this Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, March 20, 2012. ATTACHMENTS: • Draft Feasibility Report, attached without page numbers. 47 Agenda Information Memo February 21, 2012 Eagan City Council Meeting P. DELEGATED CONTRACTING PROCESS AGREEMENT - MNDOT ACTION TO BE CONSIDERED: Approve Agency Delegated Contracting Process Agreement No. 99946 with the Minnesota Department of Transportation (MnDOT) and authorize the Mayor and City Clerk to execute all related documents. FACTS: • The City of Eagan has been successful in obtaining federal funds for a variety of transportation improvements, including the following: Highway 13 (Silver Bell Road to Yankee Doodle Road - Project 709R); Highway 149 (Wescott Road to Highway 55 - Project 778); Northwood Parkway Overpass (Project 768); Duckwood Drive Overpass (Project 971); and Highway 149 (Highway 55 to Interstate 494 - Project 923). • The federal government requires the utilization of the state transportation agency as the funding agent for local agencies that are accepting federal aid for transportation improvements. Agency Delegated Contracting Process (DCP) Agreement No. 99946 authorizes MnDOT to do so for the City of Eagan. • Much of the language included within the DCP agreement is required by federal law for federally funded project agreements. Said agreement is an update of a similar 2003 agreement between the City and MnDOT. • In all cases where federal funds are utilized to construct public improvements within MnDOT right -of -way, a separate Cooperative Construction Agreement must be executed with MnDOT to identify agency responsibilities for construction activities, cost participation and various maintenance activities. The City will have the opportunity to address federal requirements included in the DCP agreement within any future Cooperative Construction agreements. • An agreement between the City of Eagan and MnDOT has been prepared which allows MnDOT to act as the City's agent in accepting federal aid for the City. • The proposed agreement will allow Eagan to continue to successfully enhance the transportation system within the city with the use of federal funds. • The Agreement has been reviewed by the Public Works Department and City Attorney's office and found to be similar to other interagency agreements and in order for favorable Council consideration. ATTACHMENTS: • Delegated Contracting Process Agreement - MnDOT Resolution, page RESOLUTION NO AGENCY DELEGATED CONTRACTING PROCESS AGREEMENT - MNDOT WHEREAS, the City of Eagan has completed Cooperative Construction Agreement Projects within Minnesota Department of Transportation right -of -way including the following: Project 709R - Highway 13 (Silver Bell Road to Yankee Doodle Road); Project 768 - Northwood Parkway Overpass; Project 778 - Highway 149 (Wescott Road to Highway 55); Project 971 - Duckwood Drive Overpass; and WHEREAS, said City constructed said projects through the use of Federal Funds to supplement the available funds in the City's Major Street Fund and their State Aid Construction Account, and WHEREAS, said City has been notified of their successful application for the use of Federal Funds through the Surface Transportation Program for the construction of Project 923, Highway 149 (Highway 55 to Interstate 494), and WHEREAS, said City has a current application submittal for the use of Federal Funds through the Surface Transportation Program for the proposed construction of Project 1011, Highway 55/149 (Common Segment), and WHEREAS, the federal government requires the utilization of the state transportation agency as the funding agent for local agencies that are accepting Federal Funds for transportation improvements. NOW, THEREFORE, Be It Resolved: That pursuant to Minnesota Stat. Sec. 161.36, the Commissioner of Transportation be appointed as Agent of the City of Eagan to accept as its agent, federal aid funds which may be made available for eligible transportation related projects, and the Mayor and the City Clerk are hereby authorized and directed for and on behalf of the City to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in "Minnesota Department of Transportation Agency Agreement No. 99946 ", a copy of which said agreement was before the City Council and which is made a part thereof by reference. CITY OF EAGAN CITY COUNCIL By: Mayor Attest: City Clerk STATE OF MINNESOTA CITY OF EAGAN I HEREBY CERTIFY that the foregoing Resolution is a true and correct copy of the Resolution presented to and adopted by the City of Eagan, County of Dakota, State of Minnesota, at a duly authorized City Council Meeting held in the City of Eagan, Minnesota, on the 21s day of February, 2012, as disclosed by the records of said City Council meeting on file and of record in the office. Christina M. Scipioni, City Clerk Notary Public My Commission Expires (SEAL) Agenda Information Memo February 21, 2012 Eagan City Council Meeting Q. REQUEST ADVANCE FROM MUNICIPAL STATE AID ROAD PROGRAM ACTION TO BE CONSIDERED: Approve a resolution requesting the Minnesota Department of Transportation to advance to the City of Eagan $4.0 million from the Municipal State Aid (MSA) Construction account. FACTS: • The Municipal State Aid (MSA) program distributes a portion of the gas tax money to all Minnesota cities over 5,000 in population and is based on a formula of proportionate population and construction needs. The City of Eagan's apportionment for 2012 is approximately $2.37 million. These funds are required to be used on the City's designated State Aid roadway system. Only 20% of the city's local street mileage is eligible for this designation and related funding (approx. 47.4 miles). • Because the City of Eagan, with its Pavement Management Program, has been very progressive in its construction program on State Aid eligible streets, we have spent approximately $11.2 million more than our cumulative annual allocations. This amount remains eligible for future State Aid reimbursement when funds become available. • The MSA program allows for cities to advance funds in excess of their annual apportionment at no interest. • This resolution requests the Commissioner of Transportation to advance the City of Eagan a total of approximately $4.0 million from future State Aid Construction Account payments. This maximum request amount will be repaid from future annual apportionments but provides the City with the use of these interest free funds at the present time. ATTACHMENTS: —� • State Aid Advance Resolution, page gaN, RESOLUTION NO TO ADVANCE FUNDING FROM THE MUNICIPAL STATE AID STREET CONSTRUCTION FUND WHEREAS, the City of Eagan has implemented Municipal State Aid Street Projects which have required State Aid funds in excess of those available in its State Aid Construction Account, and WHEREAS, said City constructed said projects through the use of Local Municipal Funds to supplement the available funds in their State Aid Construction Account, and WHEREAS, said City needs to reimburse the expended Local Municipal Funds through the use of advance encumbrances from the general State Aid Construction Account to supplement the available funds in their State Aid Construction Account, and WHEREAS, the advance is based on the following determination of expenditures: Account Balance as of February 21, 2012 $ -0- Less estimated disbursements: Project # SAP 195- 020 -007 $ 280,437 Project # SAP 195- 102 -006 $ 374,077 Project# SAP 195 -103 -012 $1,268,617 Project # SAP 195- 106 -011 $ 118,238 Project # SAP 195 -106 -012 $ 473,409 Project # SAP 195 -106 -012 $1,485,221 Advance Amount (amount in excess of acct balance) $4,000,000 WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of Minnesota Statutes 162.14, Subdivision 6 and Minnesota Rules, Chapter 8820, 1500, Subpart 10. NOW, THEREFORE, Be It Resolved: That the Commissioner of Transportation be and is hereby requested to approve this advance for financing approved Municipal State Aid Street Project(s) of the City of Eagan in an amount up to $4,000,000 in accordance with Minnesota Rules 8820.1500, Subparagraph 10b. I hereby authorize repayments from subsequent accruals to the Municipal State Aid Street Construction Account of said City from future year allocations until fully repaid. CITY OF EAGAN CITY COUNCIL By: Mayor Attest: City Clerk I HEREBY CERTIFY that the above is a true and correct copy of a resolution presented to and adopted by the City of Eagan, County of Dakota, State of Minnesota, at a duly authorized City Council Meeting held in the City of Eagan, Minnesota, on the 21 day of February, 2012, as disclosed by the records of said City on file and of record in the office. Christina M. Scipioni Agenda Information Memo February 21, 2012 Eagan City Council Meeting R. 2012 STREET MAINTENANCE JOINT POWERS AGREEMENT ACTION TO BE CONSIDERED: Approve the Multi -City Joint Powers Agreement for Street Maintenance Contractual Services and authorize the Mayor and City Clerk to execute all related documents. FACTS: • For the past 27 years (1985), the City of Eagan has participated in a Joint Powers Agreement (JPA) with various other local agencies primarily south of the river to solicit competitive prices for pavement traffic marking, street sweeping, crack sealing and seal coating contractual services. • The only change to this year's agreement is the modification of the agreement to allow cities to join and/or be removed from the agreement administratively resulting in a living Joint Powers Agreement that will not require annual approval by the City Council. • The consolidation of the administrative services and subsequent economy of scale from 14 similar type suburban communities pooling their resources further promotes competitive bidding resulting in significant savings to the City of Eagan and resulted in a Certificate of Commendation from the Governor in 1995. • A copy of the 2012 JPA is now being presented to the City Council for their consideration of approval. It has been reviewed by the City Attorney and found to be in order for favorable consideration. Agenda Information Memo February 21, 2012 Eagan City Council Meeting S. CONTRACT 12 -01, CITYWIDE STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve the plans and specifications for Contract 12 -01 (Citywide Street Improvements) and authorize the advertisement for a bid opening to be held at 10:30 a.m. on Thursday, March 29, 2012. FACTS: • Contract 12 -01 provides for the street improvements of: o Johnny Cake Ridge Road (Cliff Rd. to Apple Valley border, City Project 1047) o Wescott Road/ Glacier Drive (Project 1073) o Whispering Woods 4 & 5` Slater Road (Project 1076) o Northview Park Road/ Braddock Trail/ Elrene Road (City Project 1078) o Johnny Cake Ridge Road (Diffley Rd. to Teal Cove, Project 1078) o Denmark Avenue/ Clubview Drive (Project 1079) o Rahn Road (Project 1080) as outlined and discussed in the respective feasibility reports for each project. • On December 20, 2011, the City Council held public hearings for Projects 1047, 1078, 1079 & 1080. The Council approved the projects and authorized preparation of detailed plans and specifications for the 2012 construction season. • On January 3, 2012, the City Council held a public hearing for Project 1076. The Council also approved the project and authorized preparation of detailed plans and specifications for 2012 construction. • On January 17, 2012, the City Council held a public hearing for Projects 1073. The Council also approved the project and authorized preparation of detailed plans and specifications for 2012 construction. • On February 8, 2012, the City Council held a public hearing for Project 1077. The Council also approved the project and authorized preparation of detailed plans and specifications for 2012 construction. • These projects are being combined under one contract for economies of scale in the competitive bidding process. The plans and specifications have been completed by the City Engineer and are being presented to the City Council for their approval and authorization for the advertisement of bids. • Minnesota state law allows local agencies to choose a procurement system, termed Best Value Contracting (BVC), as an alternative to the standard low -bid contracting system. The law was advocated by a coalition of labor organizations and requires two factors to be considered during the BVC procurement process: price and performance. • BVC uses the relationship between performance and price to achieve the best overall value and lowest long -term cost for government construction projects. • On March 18, 2008, the City Council adopted, as practice, the Best Value Contracting method for the procurement system of public improvement projects for the City. • The BVC method of procurement has been successfully used for numerous previous street & utility improvement contracts since 2008. • The BVC method of procurement will be used for this contract, and will be advertised in the solicitation of these bids. All bids will be evaluated in an open and competitive manner. Agenda Information Memo February 21, 2012 Eagan City Council Meeting T. PROJECT 1054, ULTRA -HIGH PRESSURE ZONE - WATER SYSTEM MODIFICATIONS ACTION TO BE CONSIDERED: Authorize the Preparation of a Feasibility Report for Project 1054 (Ultra -High Pressure Zone — Water System Modifications). FACTS: • Every year the Minnesota Department of Health performs a routine inspection of the City's water supply and distribution system and issues an annual report of their findings. The City routinely receives a near perfect rating except for an ongoing concern regarding the City's use of in -home booster pumps at our highest ground elevations as necessary to maintain the minimum required water pressure at each point of use. The reports have repeatedly contained the following statement: The use of home booster pumps on the distribution system should be eliminated. Adequate water pressure should be controlled through additional elevated storage or municipally owned and controlled booster stations. • The City's topography varies a total of 398 ft from its lowest elevation by the Minnesota River (688) to its highest elevation (1086) in Lebanon Hills Regional Park on Galaxie Ave. Elevation is directly related to water pressure. The Minnesota Department of Health refers to the 10 State Standards for recommended water pressures which state that water pressure should be maintained between 60 and 80 pounds per square inch (psi) for domestic usage. The Standards also address adequate water pressures at street level hydrants for fire suppression needs. • Subsequently, the City water distribution system has been divided into 3 main pressure zones (Low, Intermediate and High) to meet these Standards. The operating pressures in these 3 zones are maintained through a combination of elevated reservoirs and municipal booster stations (to the High Zone) and/or pressure reducing stations (to the Low Zone). However, there are small pockets of development at the highest elevations in the High Pressure Zone whose pressures are near the lower limits of these Standards. These locations are in the Safari Estates, Fairway Hills and Parkcliff neighborhoods. • Certain properties within these neighborhoods had to have an additional in -home booster pump installed to provide the added pressure to meet these standards. These in -home booster pumps tend to be unreliable and difficult for homeowners to maintain. • The City's Comprehensive Water Supply and Distribution Plan of 1996 first identified the need to create an Ultra -High Pressure Zone in the Fairway Hills /Parkcliff neighborhoods as part of the ultimate system build out. It was reaffirmed in the most recent 2008 Comp Plan update approved by Council on January 20, 2009. This proposed improvement has also been subsequently included in the City's approved 5 Year Capital Improvement Plans since 2006. Part of the required future watermain modifications were completed prior to the street rehabilitation improvement for Fairway Hills in 2011. • It is now appropriate to prepare a detailed Feasibility Report to further investigate the scope, benefit, cost, schedule and financing associated with creating this Ultra -High Pressure Zone in the water distribution system. 5(Q Agenda Information Memo February 21, 2012 Eagan City Council Meeting A. PROJECT 1070, OAK CHASE 4 (OAK CHASE CIRCLE) STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 1070, Oak Chase 4 Addition (Oak Chase Circle - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past 22 years, the City has rehabilitated approximately 175 miles of local streets. • The resurfacing of Oak Chase Circle cul -de -sac within the Oak Chase 4th Addition neighborhood in south - central Eagan has been programmed for 2012 in the City's 5- Year Capital Improvement Program. • On June 7, 2011 the City Council directed staff to prepare a feasibility report considering a rehabilitation of this street. • On January 17, 2012, the feasibility report for Project 1070 was presented to the City Council and a Public Hearing was scheduled for February 21 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on February 13 for the adjacent property owners to discuss the proposed improvements. Of the 8 total properties (all single - family) proposed to be assessed under this improvement, 2 residents representing 1 property attended the meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages through14 . • Informational Meeting Minutes, pagerb- - '7tp 5q ii!pliii• C !ty o f E a all Report for Oak Chase 4th Neighborhood Street Revitalization City Project No. 1070 February 2012 • L 1 ,,,,. ay.ie-> '".s.`4..a -^T-c:----- ,hu, ,,. �- .,,�... , �"" {' a wawa- aY"m'i �"``'4 . -mss. F 4 • - - 1P� - 4 1. Cit o E Meo Y To: Honorable Mayor and City Council From: John P. Gorder, Assistant City Engineer Date: February 15, 2012 Re: Oak Chase 4th Street Revitalization City Project No. 1070 Attached is our report for Oak Chase 4 Street Revitalization, City Project No. 1070. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be please to meet with the City Council at you convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. John P. Gorder Date: 2- " 15-12- Reg. No. 22813 Reviewed By: Department of Public Work Date: Z _ I ? — (2. Reviewed By: -4. Finance Depart ent Date: i t - TABLE OF CONTENTS Page Executive Summary 1 Introduction /History 2 Scope 3 Area To Be Included 3 Feasibility and Recommendations 3 Street Pavement Evaluation 4 Proposed Improvements 5 Easements /Permits 7 Cost Estimate 7 Assessments 7 Assessment Financing Options 8 Revenue Source 8 Project Schedule 9 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement /Assessment Area Map - 3 Typical Section — Mill & Overlay 44, Executive Summary Background Project Name Oak Chase 4th Project # 1070 Street Area 2,300 sq yds Street Length 0.10 miles Oak Chase Circle Constructed 1978 Streets Included Reconstructed N/A Crack Sealed - -- Seal Coated 1986 and 1995 Absolute Location SE % of Section 27 Relative Location North of Cliff Road Township 27, Range 23 East of Pilot Knob Road Project Details Roadway resurfacing PCI Rating 48 Replacement of damaged Recommended Patch/ Repair & Scope curb & gutter Improvement Overlay Adjustment /Replacement of; Curb Removal 15% Sanitary /Storm sewer Residential Lots 8 Utility castings Water gate valves Commercial /Industrial 0 Public Facility Lots Street signage Cost Estimate/ Revenue Property City Mill & Overlay w/ Signage $ 37,000 $ 18,500 $ 18,500 Repair Existing Concrete Curb & Gutter $ 9,200 $ 0 $ 9,200 Total $ 46,200 $18,500 (40 %) $ 27,700 (60 %) Oak Chase 4th (p/ 1 February 2012 Neighborhood Street Revitalization Oak Chase 4th Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. Oak Chase Circle (Oak Chase 4 a 500 -feet long residential cul -de -sac street in central Eagan has been identified as one of the 2012 street revitalization improvement projects. Figure 1, located in Appendix C, illustrates the project location. The street in this residential neighborhood was constructed in 1978. The nearby streets within the Oak Chase neighborhood were resurfaced in 1998, with the schedule of improvement for Oak Chase Circle delayed due to its good condition at that time. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed with a bituminous overlay at approximately 20+ years. Overlaying the roadway located within the project area, which is in the 30+ year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that these streets were seal coated in 1986 and 1995. (� Oak Chase 4th �_) 2 The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) in the project area and determined the system is in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right -of -way and easements such as street lights, utility boxes, and storm water ponding/ access, and pedestrian features were evaluated. The rehabilitation of City- maintained items are included in this project, if needed. Scope This project will provide resurfacing (edge mill and overlay) for approximately 500 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and /or replacement to sanitary /storm sewer utility castings, water gate valves, and street signage. Area To Be Included Properties included in the project lie within the SE %, Section 27, lying North of Cliff Road, East of Pilot Knob Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. The mill and overlay portion of the project is cost effective in that the proposed improvement (resurfacing) is considerably Tess expensive than complete reconstruction of this street. Oak Chase 4th (p3 3 The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2012 — 2016) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 —100 Routine Maintenance /Crack Seal /Seal Coat 36 - 55 Patch /Repair and /or Overlay 0 - 35 Reconstruct/ Reclaim The 2011 PCI ranking of Oak Chase Circle has a weighted average pavement condition rating of 48, which falls in the rankings of the "Patch /Repair and /or Overlay" category. The pavement condition of Oak Chase Circle has remained higher than anticipated for a long period of time likely due to good subgrade materials and drainage, and light traffic. However, the pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2012 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require full reconstruction. Oak Chase 4th my 4 Proposed Improvements Pavement - The proposed street improvements for Oak Chase 4th are shown in Figure 3. The " - "___ 1 existing street section for this ' ► 1 ro consists of 2" bituminous ■ '' , ` � _ ! pavement supported by 5 "- 6" gravel ' i I r base (width 32 feet). The existing r i -a - .,- -- * r / , _ _ bituminous surface will be milled adjacent to the existing curb and gutter (6' -8' wide) to accommodate a 1 bituminous overlay. Because of its thin section, it's anticipated the existing bituminous surface will require some bituminous patching prior to the overlay. The overlay, combined with the existing street section and subgrade, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 15% of the existing concrete -, t•.N t curb and gutter will have to be replaced. , -,, -- Boulevard turf will be removed and g , JR ( replaced where curb work has occurred. 1 1, While the contractor who performs the work is responsible for its establishment in Oak Chase 4th log 5 the first 30 days after placement, adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment /Replacement — Sanitary /storm sewer manholes, catch basins, and gate valves will be adjusted or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Alternative adjustment materials and methods are investigated and implemented to reduce infiltration into the City sanitary and storm sewer systems. H# Y 4 Signage - Traffic and street identification signage within the project limits has reached the end of its useful � 3 ` {'' life and will be considered for replacement as part of this A ;.y f project. Existing signage will be reviewed to determine if it is required by the Minnesota Manual on Uniform_ Traffic Control Devices ( MnMUTCD). Existing signs which ' are required by the MnMUTCD will be replaced to;> improve safety and night time visibility. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage at the street intersections. Oak Chase 4th 6 /4 a *xir zr: � t o Completed Street Improvements Easement /Permits All work will be in the public right -of -way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2012 construction costs and include a 5% contingency and indirect cost of 30 %, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Oak Chase 4th Mill & Overlay $ 37,000 Repair Existing Concrete Curb & Gutter $ 9,200 Total $ 46,200 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay — Residential 50% 50% Repair Existing Concrete Curb & Gutter 0% 100% Oak Chase b 7 Residential Lots — Street Revitalization Improvements (Oak Chase 4th) All residential Tots (8 total single - family residential Tots) as shown on Figure 2 having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill & overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per single - family lot based on the City Assessment Policy is $2,300 /lot and is calculated as follows: 50% x $37,000 (Overlay and Signage Cost) _ $2,300 8 (Residential Lots) Residential Lot Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest determined by the results of the bond sale used to finance the improvements. The following payment schedule is an example of the estimated assessment with an estimated 5.0% interest for the assessed amounts: Single Family Residential Lot = $2,300 Principal Per Year Interest Per Year Cost Per Year First Year $460 $144 $604 Fifth Year $460 $ 23 1 $483 Revenue Source A summary of revenue sources is listed below: Project Property City Cost Assessment Contribution Mill & Overlay (Including Signage) $ 37,000 $ 18,500 $ 18,500 Repair Existing Curb $ 9,200 0 $ 9,200 Totals $ 46,200 $ 18,500 $ 27,700 The City's Major Street Fund will finance the estimated project deficit of $27,700 (60% of total). Oak Chase � 8 Project Schedule Present Feasibility Report to City Council/ Order Public Hearing January 17, 2012 Informational Meeting February 13, 2012 Public Hearing February 21, 2012 Approve Plans and Specifications March, 2012 Award Contract April, 2012 Project Completion August, 2012 Final Cost Report September, 2012 Final Assessment Hearing Fall, 2012 First Payment Due with Property Tax Statement May 15, 2013 Oak Chase 9 Appendix A Preliminary Cost Estimate City Project 1070 Oak Chase 4th Item No. Item Unit Unit Price Est Qty Estimated Cost Part I - Bituminous Street Overlay 2021.501 Mobilization LS $ 5,000.00 1 $ 5,000.00 2104.505 Remove Bituminous Pavement SY $ 6.00 200 $ 1,200.00 2232.501 Mill Bituminous Pavement (Edge Mill) SY $ 1.00 800 $ 800.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 100.00 50 $ 5,000.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 50.00 220 $ 11,000.00 2504.602 Adjust Gate Valve Box EA $ 125.00 1 $ 125.00 2506.522 Adjust Frame and Ring Casting (Manhole) EA $ 400.00 1 $ 400.00 2506.602 Remove & Replace MH Casting (27 ") EA $ 750.00 1 $ 750.00 2504.602 Repair Gate Valve Mid Section EA $ 300.00 1 $ 300.00 2504.602 Repair Gate Valve Top Section w /Cover EA $ 250.00 1 $ 250.00 SP -1 Signage Remove & Replace LS $ 325.00 1 $ 325.00 2563.601 Traffic Control LS $ 2,000.00 1 $ 2,000.00 Subtotal $ 27,150.00 5% Contingency $ 1,357.50 Subtotal $ 28,507.50 30% Indirect Costs $ 8,552.25 Part 1- Bituminous Street Overlay $ 37,059.75 Item No. Item Unit Unit Price Est Qty Estimated Cost Part II - Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter LF $ 6.00 180 $ 1,080.00 2360.501 Type SP 9.5 Wearing Course Mix (Patch) TON $ 100.00 5 $ 500.00 2504.602 Repair Residential Sprinkler Head EA $ 100.00 3 $ 300.00 2504.602 Repair Sprinkler System EA $ 250.00 1 $ 250.00 2504.602 Repair Invisible Dog Fence Line EA $ 50.00 3 $ 150.00 2506.602 Adjust Frame & Ring Casting (CB) EA $ 250.00 2 $ 500.00 2531.501 Concrete Curb and Gutter, D412 LF $ 17.00 180 $ 3,060.00 2540.602 Repair Residential Landscaping EA $ 170.00 1 $ 170.00 2573.530 Storm Drain Inlet Protection EA $ 125.00 2 $ 250.00 2575.505 Sodding, Type Lawn (Highland) SY $ 7.00 50 $ 350.00 2575.551 Compost, Grade 1 TON $ 20.00 5 $ 100.00 Subtotal $ 6,710.00 5% Contingency $ 33530 Subtotal $ 7,045.50 30% Indirect Costs $ 2,113.65 Part II - Repair Existing Curb & Gutter $ 9,159.15 Part I - Bituminous Street Overlay $ 37,059.75 Part II - Repair Existing Curb & Gutter $ 9,159.15 Project 1070 Total Cost $ 46,218.90 70 Appendix B Preliminary Assessment Roll City Project 1070 - Oak Chase Circle Oak Chase Circle Low Density Residential P.I.N. Lot Equivalent Unit Assessment Total 4551 Oak Chase Circle 10- 53503 -30 -010 1 $2,300 $2,300 4553 Oak Chase Circle 10- 53503 -40 -010 1 $2,300 $2,300 4555 Oak Chase Circle 10- 53503 -50 -010 1 $2,300 $2,300 4557 Oak Chase Circle 10- 53503 -60 -010 1 $2,300 $2,300 4559 Oak Chase Circle 10- 53503 -70 -010 1 $2,300 $2,300 4561 Oak Chase Circle 10- 53503 -80 -010 1 $2,300 $2,300 4563 Oak Chase Circle 10- 53503 -90 -010 1 $2,300 $2,300 4565 Oak Chase Circle 10- 53503 -00 -011 1 $2,300 $2,300 Totals 8 $18,400 8 Low - Density Estate Lots 7/ • 1 1 Q Mt 4 m MI 4, Ap O o I A l .1 YANKEE DOODLE RD. a Al `/ . z . , al 1.- ft i It' I t' DU WOOD DR. ER BELL RD. r \ P a - 1 I MI IS* ii. t 1:1111P prima DEERWOOD DR. 1 v 14,1„ Project Location a MO DIFFLEY ROAD fid ■ E l Il ° grirr Alb ...4- ■ , .. z g ,,,,- 0, , ne, _______ ,4 a 8 Mgr a r I a: t , c . g` # alit i 11, CLIFF ROAD 1 1 r ../----- / 54 A 1` A 12/1/2011 Oak Chase 4th ( Oak Chase Cir.) 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CURB & GUTTER 2" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Existing Typical Section -• 60' ROW 1 111111.- 32' F-F -.ow 11■■ EDGE MILL ---------„,......._ (6'-8' wide) Typ. 11/2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY REPLACE EX. CURB & BITUMINOUS TACK COAT GUTTER AS DIRECTED 2" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section 12 I - City of Eakall Oak Chase 4th ( Oak Chase Cir.) 4 1 Typical Sections - Project 1070 Fig. 3 Engineering Department OAK CHASE 4 (OAK CHASE CIRCLE) Street Revitalization City Project No. 1070 Informational Meeting — 7:30 P.M. Monday, February 13, 2012 Eagan Room Attendance John Gorder, Assistant City Engineer, 2 residents representing 1 single - family property (see attached sign -in sheet). Presentation of Project Details Gorder welcomed the property residents and presented project information, including details such as construction, costs, schedule and assessments. A short ETV video on the street improvement process was also shown. Questions/ Comments How has the pavement on Oak Chase Circle lasted so long? Test holes dug by the City have shown that the subgrade soils beneath the pavement are sandy and well- draining. This, along with good surface drainage, removes moisture from the pavement, allowing it to stay in good condition. The pavement has reached a condition that warrants rehabilitation. The meeting adjourned at 7:50 p.m. r �� INFORMATIONAL NEIGHBORHOOD MEETING Oak Chase 4th Oak Chase Circle Project No. 1070 City of hp Monday, February 13, 2012 7:30 p.m. — Eagan Room NAME ADDRESS 1. / -f-h r y ., Rea7 5-5-3 2. r d I Y SS 00 c 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Agenda Information Memo February 21, 2012 Eagan City Council Meeting B. PROJECT 1069, CLIFF RIDGE STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 1069, Cliff Ridge Addition (Street Improvements) as presented and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past 22 years, the City has rehabilitated approximately 175 miles of local streets. • The resurfacing of Oak Chase Way and Cliff Ridge Court within the Cliff Ridge Addition neighborhood in south - central Eagan has been programmed for 2012 in the City's 5 -Year Capital Improvement Program. • On June 7, 2011 the City Council directed staff to prepare a feasibility report considering a rehabilitation of these streets. • On January 17, 2012, the feasibility report for Project 1069 was presented to the City Council and a Public Hearing was scheduled for February 21 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on February 13 for the adjacent property owners to discuss the proposed improvements. Of the 22 total properties (all single - family) proposed to be assessed under this improvement, no one attended the meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages '/' through City o f a au Report for Cliff Ridge Neighborhood Street Revitalization City Project No. 1069 February 2012 -7e i , Cit o f Eaaan Melo Y To: Honorable Mayor and City Council From: John P. Gorder, Assistant City Engineer Date: February 15, 2012 Re: Cliff Ridge Street Revitalization City Project No. 1069 Attached is our report for Cliff Ridge Street Revitalization, City Project No. 1069. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be please to meet with the City Council at you convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. �.,� . * John P. Gorder Date: 2' /5' /2.- Reg. No. 22813 Reviewed By: lam - n9 Department of Public Works Date: 7 Reviewed By: • r Finance Depart ent Date: �� Z - 7 cf TABLE OF CONTENTS Page Executive Summary 1 Introduction /History 2 Scope 3 Area To Be Included 3 Feasibility and Recommendations 4 Street Evaluation 4 Proposed Improvements 5 Easements /Permits 7 Cost Estimate 7 Assessments 7 Assessment Financing Options 8 Revenue Source 9 Project Schedule 9 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll • Appendix C Figures - 1 Location Map - 2 Street Improvement /Assessment Area Map - 3 Typical Section — Mill & Overlay Executive Summary Background Project Name Cliff Ridge Project # 1069 Street Area 4,890 sq yds Street Length 0.20 miles Cliff Ridge Court Constructed 1973, 1989 Streets Included Oak Chase Way Reconstructed Crack Sealed - -- Seal Coated 1986,1995,1998,2003 Absolute Location SE % of Section 27 Relative Location North of Cliff Road Township 27, Range 23 East of Pilot Knob Road Project Details PCI Rating Roadway resurfacing 38/100 Replacement of damaged Recommended Patch /Repair and Scope curb & gutter Improvement Overlay Adjustment /Replacement of; Curb Removal 6% Sanitary /Storm sewer Residential Lots 22 Utility castings Water gate valves Commercial /Industrial 0 Public Facility Lots Street signage Cost Estimate/ Revenue Property City Mill & Overlay w/ Signage $ 61,600 $ 30,800 $ 30,800 Repair Existing Concrete Curb & Gutter $ 16A00 $ 0 $ 16A00 Total $ 78,000 $30,800 (40 %) $ 47,200 (60 %) Cliff Ridge 1 February 2012 Neighborhood Street Revitalization Cliff Ridge Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The nearly 1/4 mile of the Cliff Ridge residential streets in central Eagan are identified for 2012 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets in this residential neighborhood were constructed in 1973 and 1989. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roadway located within the project area, which is in the 20+ year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the streets. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that these streets were seal coated in 1986, 1995, 1998 and 2003. g Cliff Ridge 2 The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) and access in the project area and determined the system is in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right -of -way and easements such as street lights, utility boxes, and storm water ponding/ access, and pedestrian features were evaluated. The rehabilitation of City- maintained items are included in this project, if needed. Scope This project will provide resurfacing (edge mill and overlay) for approximately 1/4 mile of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and /or replacement to sanitary /storm sewer utility castings, water gate valves, and street signage. Area To Be Included Properties included in the project lie within the SE 1/4 of Section 27, lying North of Cliff Road, East of Pilot Knob Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Ea Cliff Ridge 3 Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. The mill and overlay portion of the project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2012 — 2016) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 —100 Routine Maintenance /Crack Seal /Seal Coat 36 - 55 Patch /Repair and /or Overlay 0 - 35 Reconstruct/ Reclaim The 2011 PCI rankings for the street segments have a weighted average pavement condition rating of 38 for the Cliff Ridge neighborhood, which falls in the lower portion of the "Patch /Repair and /or Overlay" category. The street pavement has reached an age where, based ell Cliff Ridge 4 on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2012 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require full reconstruction. Proposed Improvements Pavement - The proposed street improvements for Cliff Ridge are shown in Figure 3. The existing street section for this roadway -dtf consists of 3" bituminous pavement ►� _ supported by 6" gravel base. The erns` existing bituminous surface will be 1, milled adjacent to the existing curb and gutter (6' -8' wide) to accommodate a 1'/2-inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & ; gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 6% of the existing concrete -. curb and gutter will have to be replaced. Boulevard turf will be removed and replaced, where curb repair occurs. While 1 . �. Cliff Ridge 5 the contractor who performs the work is responsible for its establishment in the first 30 days after placement, adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment /Replacement — Sanitary /storm sewer manholes, catch basins, and gate valves will be adjusted or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Alternative adjustment materials and methods are investigated and implemented to reduce infiltration into the City sanitary and storm sewer systems. M1 # lit'_ • , 4 Signage - Traffic and street identification signage within the project limits has reached the end „Fritipaci0 of its useful life and will be considered for replacement as part of this project. Existing signage will be reviewed to determine if it is required by the - 1 + 1 Minnesota Manual on Uniform Traffic Control 1 Devices (MnMUTCD). Existing signs which are -- required by the MnMUTCD will be replaced to improve safety and night time visibility. Existing signs which are not required by, or compliant with, the MnMUTCD will be permanently removed. 0 Lp Cliff Ridge 6 Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage at the street intersections. • i Completed Street Improvements Easement /Permits All work will be in the public right -of -way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2012 construction costs and include a 5% contingency and indirect cost of 30 %, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Cliff Ridge • Mill & Overlay w/ signage $ 61,600 • Repair Existing Concrete Curb & Gutter $ 16,400 Total $ 78,000 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Cliff Ridge gi7 7 City Special Assessment Policy Assessment Ratio Property City Mill & Overlay – Residential 50% 50% Repair Existing Concrete Curb & Gutter 0% 100% Residential Lots – Street Revitalization Improvements (Cliff Ridge) All residential lots (22 total single - family residential Tots) as shown on Figure 2 having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per single - family lot based on the City Assessment Policy is $1,400 /lot and is calculated as follows: 50 x $61,600 (Overlay and Signage Cost) _ $1,400 22 (Residential Lots) Residential Lot Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest determined by the results of the bond sale used to finance the improvements. The following payment schedule is an example of the estimated assessment with an estimated 5.0% interest for the assessed amounts: Single Family Residential Lot = $1,400 Principal Per Year Interest Per Year Cost Per Year First Year r $280 i $85 j $365 Fifth Year --- __ -_ —� $280 I - - - - $15 - - - - -- $295 �� Cliff Ridge 8 Revenue Source A summary of revenue sources is listed below: Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 61,600 $ 30,800 $ 30,800 Repair Existing Curb $ 16,400 0 $ 16,400 Totals $ 78,000 $ 30,800 $ 47,200 The City's Major Street Fund will finance the estimated project deficit of $47,200 (60% of total). Proiect Schedule Present Feasibility Report to City Council/ Order Public Hearing January 17, 2012 Informational Meeting February 13, 2012 Public Hearing February 21, 2012 Approve Plans and Specifications March 6, 2012 Award Contract April 3, 2012 Project Completion August, 2012 Final Cost Report September, 2012 Final Assessment Hearing Fall, 2012 First Payment Due with Property Tax Statement May 15, 2013 Cliff Ridge 9 Appendix A Preliminary Cost Estimate City Project 1069 Cliff Ridge Item No. Item Unit Unit Price Est Qty Estimated Cost Part I - Bituminous Street Overlay 2021.501 Mobilization LS $ 7,500.00 1 $ 7,500.00 2232.501 Mill Bituminous Pavement (Edge Mill) SY $ 1.00 1780 $ 1,780.00 2357.502 Bituminous Material for Tack Coat GAL $ 4.00 350 $ 1,400.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 100.00 10 $ 1,000.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 50.00 450 $ 22,500.00 2504.602 Adjust Gate Valve Box EA $ 125.00 4 $ 500.00 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 400.00 8 $ 3,200.00 2506.602 Adjust Manhole Casting - Riser Adjustment EA $ 185.00 1 $ 185.00 2504.602 Repair Gate Valve Mid Section EA $ 300.00 1 $ 300.00 2504.602 Repair Gate Valve Top Section w /Cover EA $ 250.00 2 $ 500.00 SP -1 Signage Remove & Replace LS $ 1,235.00 1 $ 1,235.00 2563.601 Traffic Control LS $ 5,000.00 1 $ 5,000.00 Subtotal $ 45,100.00 5% Contingency $ 2,255.00 Subtotal $ 47,355.00 30% Indirect Costs $ 14,206.50 Part I - Bituminous Street Overlay $ 61,561.50 Item No. Item Unit Unit Price Est Qty Estimated Cost Part II - Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter LF $ 6.00 160 $ 960.00 2211.501 6 "Aggregate Base, Cl. 5 (100% Crushed) TON $ 15.00 5 $ 75.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 100.00 15 $ 1,500.00 2504.602 Repair Residential Sprinkler Head EA $ 100.00 3 $ 300.00 2504.602 Repair Sprinkler System EA $ 250.00 1 $ 250.00 2504.602 Repair Invisible Dog Fence Line EA $ 50.00 3 $ 150.00 2506.602 Adjust Frame & Ring Casting (CB) EA $ 250.00 4 $ 1,000.00 2506.602 Remove & Replace CB Casting EA $ 700.00 1 $ 700.00 2506.602 R & R PRV MH Top Slab, 1' Section (7'), Casting (3' dia) EA $ 3,500.00 1 $ 3,500.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 100.00 2 $ 200.00 2531.501 Concrete Curb and Gutter, Surmountable LF $ 17.00 160 $ 2,720.00 2540.602 Repair Residential Landscaping EA $ 170.00 1 $ 170.00 2575.505 Sodding, Type Lawn (Highland) SY $ 7.00 50 $ 350.00 2575.551 Compost, Grade 1 TON $ 20.00 5 $ 100.00 Subtotal $ 11,975.00 5% Contingency $ 598.75 Subtotal $ 12,573.75 30% Indirect Costs $ 3,772.13 Part II - Repair Existing Curb & Gutter $ 16,345.88 Part 1- Bituminous Street Overlay $ 61,561.50 Part II - Repair Existing Curb & Gutter $ 16,345.88 Project 1069 Total Cost $ 77,907.38 qb Appendix B Preliminary Assessment Roll City Project 1069 - Cliff Ridge Cliff Ridge Court R -1 - Residential P.I.N. Lot Equivalent Unit Assessment Total 4552 Cliff Ridge Court 10- 17800 -80 -020 1 $ 1,400 $ 1,400 4556 Cliff Ridge Court 10- 17800 -70 -020 1 $ 1,400 $ 1,400 4560 Cliff Ridge Court 10- 17800 -60 -020 1 $ 1,400 $ 1,400 4564 Cliff Ridge Court 10- 17800 -50 -020 1 $ 1,400 $ 1,400 4568 Cliff Ridge Court 10- 17800 -40 -020 1 $ 1,400 $ 1,400 4572 Cliff Ridge Court 10- 17800 -30 -020 1 $ 1,400 $ 1,400 4576 Cliff Ridge Court 10- 17800 -20 -020 1 $ 1,400 $ 1,400 4557 Cliff Ridge Court 10- 17800 -90 -020 1 $ 1,400 $ 1,400 4561 Cliff Ridge Court 10- 17800 -00 -021 1 $ 1,400 $ 1,400 4565 Cliff Ridge Court 10- 17800 -10 -021 1 $ 1,400 $ 1,400 4569 Cliff Ridge Court 10- 17800 -20 -021 1 $ 1,400 $ 1,400 4573 Cliff Ridge Court 10- 17800 -30 -021 1 $ 1,400 $ 1,400 4577 Cliff Ridge Court 10- 17800 -40 -021 1 $ 1,400 $ 1,400 4585 Cliff Ridge Court 10- 17800 -60 -010 1 $ 1,400 $ 1,400 4589 Cliff Ridge Court 10- 17800 -50 -010 1 $ 1,400 $ 1,400 4593 Cliff Ridge Court 10- 17800 -40 -010 1 $ 1,400 $ 1,400 4561 Cliff Ridge Court 10- 17800 -10 -010 1 $ 1,400 $ 1,400 4592 Cliff Ridge Court 10- 17800 -30 -010 1 $ 1,400 $ 1,400 4588 Cliff Ridge Court 10- 17800 -20 -010 1 $ 1,400 $ 1,400 Subtotal 19 $ 26,600 Oak Chase Way R-1 - Residential P.I.N. Lot Equivalent Unit Assessment Total 4572 Oak Chase Way 10- 17800 -50 -021 1 $ 1,400 $ 1,400 4577 Oak Chase Way 10- 17800 -70 -010 1 $ 1,400 $ 1,400 4580 Oak Chase Way 10- 17800 -10 -020 1 $ 1,400 $ 1,400 Subtotal 3 $ 4,200 22 Single - Family Lots TOTAL ASSESSMENT $ 30,800 q i / 4� r 1 m m ► ►E ° ,, , YG Y ,��v O o J f" � � / d Mnni �n ��(� Ii YANKEE DOODLE RD. L • w MO , / '/ • <� i, _.) 111" . 11 DU WOOD DR. 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" ' • ' .<-' , #.1',/ ' N - 4561 4592 , k ,- , dalo ;444. ,- - . „',. • 1 ,.*:. - kt,"" ',I- ,,.- -" ":--,..; ,', 4593 . i 4 ' 1'; I -*4*. -v-;: -- . • '":' ' '''' • • • • ... • ' • '' ...... •• • . • • • i• R 4 4 : ., --------- • _ 1III - -rgl CLIFF ROAD - _ Asitimeisa . ,,-,, r- , ,-- c 7 Lebanon - __,..,.. ,,,,..---- --;,,-.-ii-.. -- , , :; - ,:,1- -- t - ,,,,,,,,,,: -- W o. :::"ZI-2., , =, „ ' Hills , jr , ,. 4 .1,-i, - _ '' . 4...,„."1 . .. f ., 9 „--4.- , fra=„7,-,,,,,,s.:% Regional .4,- ,,. 4.,„ 41 ,00, ,.z ---- ,'...,=- ,, .. ' ,4 '1 -.14„.1, ' 1 .•...,'. ' ,_ 4 fr.--7,i7. 7 . - ,4--,-.--fr4-'''-'11'14'''' ' '''' -... ..: .4;,-, ' ;.',' • 4 - iti*e Ill'ill11 ... , drIIII Mit 41111111. Cliff Ridge Ct. Street Revitalization - Project 1069 Date 12/15/2011 itv of 30a II Street Improvement Area 1,3 :20 ..tal.., Fig.2 >< ,A11111 w , bvINIIIWA C 11, 50' -60' ROW 28' -32' F -F ow— ` r �\ EX. CURB & GUTTER 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Existing Typical Section 50' - 60' ROW 28' -32' F -F EDGE MILL (6' -8' wide) Typ. 1 1/2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY REPLACE EX. CURB & BITUMINOUS TACK COAT GUTTER AS DIRECTED 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section 12 -,,, ' . — 9 Cliff Ridge City of Ea�aIl Fig. 3 Typical Sections - Project 1069 Engineering Department Agenda Information Memo February 21, 2012 Eagan City Council Meeting C. PROJECT 1075, GREAT OAKS LANE/ GREAT OAKS CIRCLE STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 1075, Great Oaks Lane/ Great Oaks Circle (Street Improvements) as presented and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past 22 years, the City has rehabilitated approximately 175 miles of local streets. • The resurfacing of Great Oaks Lane and Great Oaks Circle cul -de -sacs within the Great Oaks Addition neighborhood in east - central Eagan has been programmed for 2012 in the City's 5 -Year Capital Improvement Program. • On June 7, 2011 the City Council directed staff to prepare a feasibility report considering a rehabilitation of these streets. • On January 17, 2012, the feasibility report for Project 1075 was presented to the City Council and a Public Hearing was scheduled for February 21 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on February 13 for the adjacent property owners to discuss the proposed improvements. Of the 12 total properties (all single - family) proposed to be assessed under this improvement, 2 residents representing 2 properties attended the meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages q, through _ • Informational Meeting Minutes, page% 2 ). —, /� � 1,, 1 y 0 a all Report for Great Oaks Lane/Great Oaks Circle Neighborhood Street Revitalization City Project No. 1075 February 2012 t f f z w ry i^rn `ti $ } F � ♦.` �.. � :fi Y 4 _ ( _ - 41 .'�. - S qp 4,10. City of E aall Mo�o To: Honorable Mayor and City Council From: John P. Gorder, Assistant City Engineer Date: February 15, 2012 Re: Great Oaks Lane/ Great Oaks Circle Street Revitalization City Project No. 1075 Attached is our report for Great Oaks Lane/ Great Oaks Circle Street Revitalization, City Project No. 1075. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be please to meet with the City Council at you convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. /!/z^ / John P. Gorder Date: 2-- 19 " 1/...._ Reg. No. 22813 Reviewed By: tr •VII Department of Public Work Date: 2 - 1 7 — 1 Z Reviewed By: ■ Finance Department \\- ' Date: I- (1 � 2 q1 TABLE OF CONTENTS Executive Summary 1 Introduction /History 2 Scope 3 Area To Be Included 3 Street Pavement Evaluation 3 Proposed Improvements 4 Easements /Permits 6 Feasibility and Recommendations 6 Cost Estimate 7 Assessments 7 Assessment Financing Options 8 Revenue Source 8 Project Schedule 9 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement /Assessment Area Map - 3 Typical Section — Mill & Overlay ..c: Executive Summary Background Project Name Great Oaks Lane Project # 1075 Great Oaks Circle Street Area 2,833 sq. yds. Street Length 960 feet Constructed 1991 Streets Included Great Oaks Lane Reconstructed - Great Oaks Circle Crack Sealed - Seal Coated 1996 and 2003 Absolute Location W 1/2 of Section 13 Relative Location South of Yankee Doodle Road Township 27, Range 23 West of Elrene Road Project Details Roadway resurfacing PCI Rating 59 Replacement of damaged Recommended Patch /Repair and curb & gutter Improvement Overlay Adjustment /Replacement of; Curb Removal 6% Scope Sanitary /Storm sewer Residential Lots 12 Utility castings Water gate valves Commercial /Industrial - Public Facility Lots Street signage Cost Estimate/ Revenue Property City Mill & Overlay w/ Signage $ 40,000 $ 20,400 $ 19,600 Repair Existing Concrete Curb & Gutter $ 10,700 - $ 10,700 Total $ 50,700 $ 20,400 (40 %) $ 30,300 (60 %) Great Oaks Lane / Great Oaks Circle 1 q61 February 2012 Neighborhood Street Revitalization Great Oaks Lane /Great Oaks Circle Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. Great Oaks Lane and Great Oaks Circle, two residential cul -de -sac streets nearly 1,000 in length in east - central Eagan are identified for 2012 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets in this residential neighborhood were constructed in 1991. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roadway located within the project area, which is in the 20+ year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the streets. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that these streets were seal coated in 1996 and 2003. Great Oaks Lane / Great Oaks Circle 2 ? The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) and access in the project area and determined the system is in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right -of -way and easements such as street lights, utility boxes, and storm water ponding/ access, and pedestrian features were evaluated. The rehabilitation of City- maintained items are included in this project, if needed. 4 .0k, Scope This project will provide resurfacing (edge mill and overlay) for approximately 960 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and /or replacement to sanitary /storm sewer utility castings, water gate valves, and street signage. Area To Be Included Properties included in the project lie within the W %, Section 13, Tying South of Yankee Doodle Road, West of Elrene Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and Great Oaks Lane / Great Oaks Circle 3 Th t improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 —100 Routine Maintenance /Crack Seal /Seal Coat 36 - 55 Patch /Repair and /or Overlay 0 - 35 Reconstruct/ Reclaim The 2011 PCI rankings for the street segments have a weighted average pavement condition rating of 59 for Great Oaks Lane /Great Oaks Circle, which falls slightly above the rankings of the "Patch /Repair and /or Overlay" category. However, the street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2012 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require full reconstruction. **, Proposed Improvements Pavement - The existing street sections for this area consists of 3.5" bituminous pavement supported by 6" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6' -8' wide) to accommodate a 1% -inch bituminous overlay. The overlay, combined with the existing .. street section, will provide a street — - section consistent with current City standards for residential streets. The ''1 f , i combination of patching and overlay r °` ?� will not eliminate cracking due to the AFT / cr plot C , ' temperature extremes experienced in :� Minnesota. Bituminous overlays will show some continued frost movements Great Oaks Lane / Great Oaks Circle 4 f® and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. The proposed street improvements for this project are detailed in Appendix C, Fig. 3. 5 ; Concrete curb & gutter - Damaged curb & �R i . , ia• �,; � { t \ . ' gutter will be replaced if severely cracked, ,it , ` 1 ' spalled, or settled. It is estimated that } -a — -- approximately 6% of the existing concrete curb `' and gutter will have to be replaced. Boulevard � ` turf will be removed and replaced adjacent to the t curb reconstruction. �,I: - Utility Adjustment /Replacement - Sanitary /storm sewer manholes, catch basins, and gate valves will be adjusted or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Alternative adjustment materials and methods are being investigated and implemented to reduce infiltration into the City sanitary and storm systems. j .� a-,'. ' t . t i _ k r c am . , • ti Great Oaks Lane / Great Oaks Circle 5 /OS Signage - Traffic and street identification signage within the EIREE ; project limits has reached the end of its useful life and will be x r�S considered for replacement as part of this project. Existing signage will °'u be reviewed to determine if it is required by the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Existing signs which are `; required by the MnMUTCD will be replaced to improve safety and night time visibility. Existing signs which are not required by, or compliant with, MnMUTCD will be permanently removed. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage at the street intersections. Easement /Permits All work will be in the public right -of -way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. The mill and overlay portion of the project is cost effective in that the proposed improvement (resurfacing) is considerably Tess expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2012 — 2016) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Great Oaks Lane / Great Oaks Circle 6 /a4 Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2012 construction costs and include a 5% contingency and indirect cost of 30 %, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Great Oaks Lane /Great Oaks Circle Mill & Overlay w/ Signage $ 40,000 Repair Existing Concrete Curb & Gutter $ 10,700 Total $ 50,700 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay— Residential 50% 50% Repair Existing Concrete Curb & Gutter 0% 100% Residential Lots — Street Revitalization Improvements (Great Oaks Lane /Great Oaks Circle) All residential Tots (12 total single - family residential lots) as shown on Figure 2 having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per single - family lot based on the City Assessment Policy is $1,700 /lot and is calculated as follows: Great Oaks Lane / Great Oaks Circle 7 JOS- Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest determined by the results of the bond sale used to finance the improvements. The following payment schedule is an example of the estimated assessment with an estimated 5.0% interest for the assessed amounts: Single Family Residential Lot = $1,700 Principal Per Year Interest Per Year Cost Per Year First Year $340 $106 $446 Fifth Year $340 $17 $357 4*,, Revenue Source A summary of revenue sources is listed below: Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 40,000 $ 20,400 $ 19,600 Repair Existing Curb $ 10,700 _ $ 10,700 Totals $ 50,700 $ 20,400 $ 30,300 The City's Major Street Fund will finance the estimated project deficit of $30,300 (60% of total). Great Oaks Lane / Great Oaks Circle 8 I CSC p Project Schedule Present Feasibility Report to City Council/ Order Public Hearing January 17, 2012 Informational Meeting February 13, 2012 Public Hearing February 21, 2012 Approve Plans and Specifications March, 2012 Award Contract April, 2012 Project Completion August, 20112 Final Cost Report September, 2012 Final Assessment Hearing Fall, 2012 First Payment Due with Property Tax Statement May 15, 2013 Great Oaks Lane / Great Oaks Circle 9 k)7 Appendix A Preliminary Cost Estimate City Project 1075 Great Oaks Lane /Great Oaks Circle Item No. Item Unit Unit Price Est Qty Estimated Cost Part I - Bituminous Street Overlay 2021.501 Mobilization LS $ 5,000.00 1 $ 5,000.00 2232.501 Mill Bituminous Pavement (1- 1/4" depth, 6' Width) SY $ 1.00 970 $ 970.00 2232.501 Mill Bituminous Pavement (1- 1/4" depth, Full Width) SY $ 1.50 720 $ 1,080.00 2357.502 Bituminous Material for Tack Coat GAL $ 4.00 180 $ 720.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 50.00 300 $ 15,000.00 2504.602 Adjust Gate Valve Box EA $ 125.00 2 $ 250.00 2506.522 Adjust Frame and Ring Casting (Manhole) EA $ 400.00 6 $ 2,400.00 2506.602 Adjust Manhole Casting - Riser Adjustment EA $ 185.00 3 $ 555.00 SP -1 Signage Remove & Replace LS $ 1,345.57 1 $ 1,345.57 2563.601 Traffic Control LS $ 2,000.00 1 $ 2,000.00 Subtotal $ 29,321 5% Contingency $ 1,466 Subtotal $ 30,787 30% Indirect Costs $ 9,236 Part 1 - Bituminous Street Overlay $ 40,023 Item No. Item Unit Unit Price Est Qty Estimated Cost Part II - Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter LF $ 6.00 125 $ 750.00 2104.505 Remove Concrete Valley Gutter SY $ 10.00 42 $ 420.00 2211.501 6 "Aggregate Base, Cl. 5 (100% Crushed) TON $ 15.00 10 $ 150.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 100.00 5 $ 500.00 2504.602 Repair Residential Sprinkler Head EA $ 100.00 5 $ 500.00 2504.602 Repair Sprinkler System EA $ 250.00 1 $ 250.00 2506.602 Adjust Frame & Ring Casting (CB) EA $ 250.00 1 $ 250.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 100.00 2 $ 200.00 2531.501 Concrete Curb and Gutter, Mountable LF $ 16.00 115 $ 1,840.00 2531.501 Concrete Curb and Gutter, B612 LF $ 13.00 10 $ 130.00 2531.604 Concrete Valley Gutter - High Early SY $ 55.00 42 $ 2,310.00 2540.602 Repair Residential Landscaping EA $ 170.00 1 $ 170.00 2575.505 Sodding, Type Lawn (Highland) SY $ 7.00 40 $ 280.00 2575.551 Compost, Grade 1 TON $ 20.00 6 $ 120.00 Subtotal $ 7,870 5% Contingency $ 394 Subtotal $ 8,264 30% Indirect Costs $ 2,479 Part II - Repair Existing Curb & Gutter $ 10,743 Part 1- Bituminous Street Overlay $ 40,023 Part I1- Repair Existing Curb & Gutter $ 10,743 Project 1075 Total Cost $ 50,765 /b, Appendix B Preliminary Assessment Roll City Project 1075 Great Oaks Lane /Great Oaks Circle Great Oaks Circle R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 3605 GREAT OAKS CIR 10- 75890 -01 -050 1 $ 1,700 $ 1,700 3615 GREAT OAKS CIR 10- 75890 -01 -040 1 $ 1,700 $ 1,700 3625 GREAT OAKS CIR 10- 75890 -01 -030 1 $ 1,700 $ 1,700 3635 GREAT OAKS CIR 10- 75890 -01 -020 1 $ 1,700 $ 1,700 3645 GREAT OAKS CIR 10- 75890 -01 -010 1 $ 1,700 $ 1,700 Subtotal 5 $ 8,500 Great Oaks Lane R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 800 GREAT OAKS LN 10- 75890 -02 -010 1 $ 1,700 $ 1,700 805 GREAT OAKS LN 10- 75890 -02 -070 1 $ 1,700 $ 1,700 810 GREAT OAKS LN 10- 75890 -02 -020 1 $ 1,700 $ 1,700 815 GREAT OAKS LN 10- 75890 -02 -060 1 $ 1,700 $ 1,700 820 GREAT OAKS LN 10- 75890 -02 -030 1 $ 1,700 $ 1,700 825 GREAT OAKS LN 10- 75890 -02 -050 1 $ 1,700 $ 1,700 830 GREAT OAKS LN 10- 75890 -02 -040 1 $ 1,700 $ 1,700 Subtotal 7 $ 11,900 TOTAL ASSESSMENTS 1 $ 20,400 /CI , K1 YANKEE DOODLE ROAD G - ) 1- LO W / < -33 � W l 2m a '3 Project Location Z o I/ \ z ■ 11% R J /11W t 1 ESCOTT RO A D tli ELRENE RON ^ 1111 11111 I Q � i \ lul L al . 16 DIFFLEY ROAD . 8/16/2011 Great Oaks Lane /Great Oaks Circle 41 , 1 ` City of hp Street Revitalization - Project 1075 Fig. 1 Engineering Department HO Location Map - n _ -x a t . �i} s x ,, Xs ' r y C ! �' • $ }• ' ' * Ems: �•. i«�. . _, . h - ` LEGEND �r '4'4' '•• '� Street Improvement , .r �� t 4 . "y „ Assessable Area "'`' , I. X ,��! 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't . � '� . . \ .. � • ': • n ' 3615 - 4 _` :> '- - 0 P GC Qi Y „ - :" ..- P,„-- ' . ,,,_. ':,,,,,..., ft• ,.. s, ., '4% it.,;; 0 "A„A',.ttir„ , -,_44. ''"-- _,..00 '''' 11 \„. ';I„ ',. - i- t : ''', ' 4 3625 ,, V '>�� _, ` p a d K -/`+ /. } 't ^' , p ie r • c - � . , / ` .,� a p r� r 3635 ill' 820 .x ♦ 4" °'''' 1 °, " Aa } -- '°. A �_ t ...,.. 3e ..... . '� .. r /1 ��+'� 1� ".�, k ..dG sa°e'. _ k . s.H. a .:'5r`s .......��,H' - .. °. � . _.., .. .� • ., n LIUSERSIENGINEERINGICityProjectsl 2012 Street Reconstmcbonl P ' Great Oaks Lane / Great Oaks Cir. Proed,0751Fig2mxd r apA Street Revitalization - Project 1075 Fig. 2 W �i Street Improvement Area /II WM. 12/02/2011 V • Citv of Fa 11A11 50' ROW -.01 io•--- 28' 28 F-F --.41 wo-- 0. 1..., ,.....„.......,_ EX. CURB & GUTTER 3 BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Existing Typical Section 50' ROW —No ii■-- 28' F-F —No ill•--- EDGE MILL (6'-8' wide) Typ. 11/2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY REPLACE EX. CURB & BITUMINOUS TACK COAT GUTTER AS DIRECTED 3 BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section 12 Great Oak Lane / Great Oak Circle i City °Haan ) 1 Typical Sections - Project 1075 Fig.3 Engineering Department GREAT OAKS LANE & GREAT OAKS CIRCLE Street Revitalization City Project No. 1075 Informational Meeting — 7:30 P.M. Monday, February 13, 2012 Eagan Room Attendance Russ Matthys, City Engineer, 3 residents representing 2 single - family properties (see attached sign -in sheet). Presentation of Project Details Matthys welcomed the property residents and presented project information, including details such as construction, costs, schedule and assessments. A short ETV video on the street improvement process was also shown. Questions/ Comments 1. Can we drive on the street during the construction? What about access to my driveway? As indicated in the ETV video, access to your neighborhood will be maintained throughout the construction activity. It is requested that vehicles stay off of the new pavement for 30 to 60 minutes after it is placed. On -site staff and the contractor can assist with any urgent need to drive on the new pavement sooner (i.e. access to or from driveway). Please use caution while driving near the construction activity. Access to the driveway should be maintained throughout construction. If curb needs to be replaced at your driveway, the contractor can provide a temporary access for use during a 72 hour concrete curb curing period. 2. Can we pay for the cost of the street improvement without paying interest? A letter will be sent to you this fall after the construction similar to the letter you received informing you of tonight's meeting and the upcoming public hearing. This future letter will include the final cost or assessment for the street improvement. It will also invite you to another public hearing that specifically addresses the final cost to you as a property owner. At the close of this meeting and the City Council's corresponding approval of the final assessment costs, you will have 30 days in which to pay the full assessment cost, or any portion, without interest. Payment during this 30 -day period should be made at city hall. After the 30 -day period, any remaining portion of the assessment will be forwarded to Dakota County for collection as part of the property taxes. 5% interest is anticipated to be charged for a maximum of five years or until paid in full. 3. Can I write off the assessment cost as I do property taxes for my income taxes? You need to ask this question to a tax professional or accountant. 4. Part of the end of my driveway is below the curb and gutter in front of my house. Can that be fixed? It may be an issue of frost in the ground at this time of year, but City staff will review and determine what appropriate actions may be taken. (830 Great Oaks Lane) The meeting adjourned at 7:50 p.m. 1 ' INFORMATIONAL NEIGHBORHOOD MEETING 40111. Great Oaks Lane/ Great Oaks Circle Project No. 1075 City of hp Monday, February 13, 2012 7:30 p.m. — Council Chambers NAME ADDRESS 1. CO-11 S Lori ,1, 0(1\r\ 2. 54, 11 �b� s (co's ou.Q¢, 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Agenda Information Memo February 21, 2012 Eagan City Council Meeting D. PROJECT 1071, SIGNAL POINT / KNOB HILL STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 1071, Signal Point/ Knob Hill Addition (Street Improvements) as presented and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past 22 years, the City has rehabilitated approximately 175 miles of local streets. • The resurfacing of Signal Point and Knob Drive within the Signal Point/ Knob Hill Addition neighborhood in central Eagan has been programmed for 2012 in the City's 5 -Year Capital Improvement Program. • On June 7, 2011 the City Council directed staff to prepare a feasibility report considering a rehabilitation of these streets. • On January 17, 2012, the feasibility report for Project 1071 was presented to the City Council and a Public Hearing was scheduled for February 21 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on February 13 for the adjacent property owners to discuss the proposed improvements. Of the 17 total properties (13 single - family, 4 commercial office) proposed to be assessed under this improvement, no one attended the meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages) I l tp through 1 . 1 L5 1 0 f E a all Report for Signal Point /Knob Hill Professional Park Neighborhood Street Revitalization City Project No. 1071 February 2012 . q , 0, , I „ , . 'Mr.' ■ 1 a f 4 ' 7_ s ,- r 1 /14) 4 11. Cit o f E Memo Y To: Honorable Mayor and City Council From: John P. Gorder, Assistant City Engineer Date: February 15, 2012 Re: Signal Point/ Knob Hill Professional Park Street Revitalization City Project No. 1071 Attached is our report for Signal Point/ Knob Hill Professional Park Street Revitalization, City Project No. 1071. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be please to meet with the City Council at you convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. p 74 6 John P. Gorder Date: 2 " IV 12_ Reg. No. 22813 Reviewed By: IR L.--- ini,uAL Department of Public Wor Date: 2 — 11 - I-4- Reviewed B : \ ali kAi•-• Finance Dep.I ment Gn Date: ✓ 1 V I ll TABLE OF CONTENTS Executive Summary 1 Introduction /History 2 Scope .3 Area To Be Included .3 Street Pavement Evaluation .3 Proposed Improvements .4 Easements /Permits .7 Feasibility /Recommendations .7 Cost Estimate .7 Assessments .8 Assessment Financing Options .9 Revenue Source .10 Project Schedule .10 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement /Assessment Area Map - 3 Typical Section — Mill & Overlay ,I� A*, Executive Summary Background Project Name Signal Pointe/ Knob Hill Project # 1071 Professional Park Street Area 5,060 sq. yds. Street Length 1,313 feet Constructed 1984 Streets Included Knob Drive Reconstructed - Signal Pointe Crack Sealed - Seal Coated 1989, 1992, 1996, 1998, and 2005 Absolute Location SE % of Section 21 Relative Location North of Diffley Road Township 27, Range 23 West of Pilot Knob Road Project Details Roadway resurfacing PCI Rating 57/100 Replacement of damaged Recommended Patch /Repair and Scope curb & gutter Improvement Overlay Adjustment /Replacement of; Curb Removal 10% Sanitary /Storm sewer Residential Lots 13 Utility castings Water gate valves Commercial /Industrial 4 Public Facility Lots Street signage Cost Estimate/ Revenue Property City Mill & Overlay w/ Signage $ 57,100 $ 42,500 $ 14,600 Repair Existing Concrete Curb & Gutter $ 16,900 - $ 16,900 Concrete Entrance Replacement $ 21,100 $ 21,100 - Total $ 95,100 $ 63,600 (67 %) $ 31,500 (33 %) Signal Point /Knob Hill Professional Park 1 11�{ February 2012 Neighborhood Street Revitalization Signal Point /Knob Hill Professional Park Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. Signal Point, a 300 -feet long residential cul -de -sac and Knob Drive, a 1,000 -feet long mixed use street in central Eagan, are identified for 2012 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets in this neighborhood were constructed in 1984. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roadway located within the project area, which is in the 25+ year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the streets. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that these streets were seal coated in 1989, 1992, 1996, 1998 and 2005. Signal Point /Knob Hill Professional Park 2 l The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) and access in the project area and determined the system is in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right -of -way and easements such as street lights, utility boxes, and storm water ponding/ access, and pedestrian features were evaluated. The rehabilitation of City- maintained items are included in this project, if needed. Scope This project will provide resurfacing (edge mill and overlay) for approximately 1/4 mile of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, installation of concrete driveway entrances, adjustments and /or replacement to sanitary /storm sewer utility castings, water gate valves, and street signage. Area To Be Included Properties included in the project lie within the SE 'A, Section 21, lying North of Diffley Road, West of Pilot Knob Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and Signal Point /Knob Hill Professional Park 3 \a) improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 —100 Routine Maintenance /Crack Seal /Seal Coat 36 - 55 Patch /Repair and /or Overlay 0 - 35 Reconstruct/ Reclaim The 2011 PCI rankings for the street segments have a weighted average pavement condition rating of 57 for Signal Point /Knob Hill Professional Park, which falls in the lower rankings of the "Routine Maintenance /Crack Seal /Seal Coat" category. The street pavement has reached an age ( years) where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2012 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require full reconstruction. Proposed Improvements Pavement - The proposed street improvements for Signal Point /Knob Hill Professional Park are shown in Figure 3. The existing .; ; �-`-j0N street section for this roadway ' , consists of 4.5" bituminous r r.' pavement supported by 6" gravel ; -: 7a— ( Alb.. / base. The existing bituminous ' r surface will be milled adjacent to the existing curb and gutter (6' -8' wide) to accommodate a 1% -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential and Signal Point /Knob Hill Professional Park 4 mixed use streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & f gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 10% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced. While the contractor who performs the work is responsible for its establishment in the first 30 days after placement, adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment /Replacement — Sanitary /storm sewer manholes, catch basins, and gate valves will be adjusted or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. I " � *. y Signal Point /Knob Hill Professional Park 5 as Sidewalk /Path & Pedestrian Ramp - Revisions to the Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps of sidewalks and paths with public streets that are improved, including street surface improvements. The most common method of providing this s I detectable warning is through the installation of r truncated domes a minimum of two feet in length across the width of all pedestrian ramps. This project provides for the installation of truncated dome pedestrian ramps along the existing trail at the intersection of Knob Drive with Diffley Road. Driveway Replacement - Some office use E properties along Signal Pointe /Knob Hill were constructed with bituminous driveway entrances and are proposed to be replaced. ! ?- The entrances will be reconstructed with 7 "- thick concrete aprons in accordance with Eagan - `t -` Standard Detail 440. These driveway entrance replacements provide commercial entrances of adequate strength and width, and are consistent with similar projects in commercial areas throughout the City and the other properties within the project area. Signage - Traffic and street identification signage within the oN .. project limits has reached the end of its useful life and will be lk considered for replacement as part of this project. Existing DR . Wi0B signage will be reviewed to determine if it is required by the t ____- Minnesota Manual on Uniform Traffic Control Devices i ( MnMUTCD). Existing signs which are required by the MnMUTCD will be replaced to improve safety and night time visibility. I Signal Point /Knob Hill l Pr�of ssional Park 6 . Existing signs which are not required by, or compliant with, MnMUTCD will be permanently removed. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. Easement /Permits All work will be in the public right -of -way. No additional easements will be necessary. A permit from Dakota County Transportation Department will be necessary for work within Pilot Knob Road (Co. Rd. 31) at Knob Drive and within Diffley Road (Co. Rd. 30) at Knob Drive. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2012 — 2016) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. 4 -> Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2012 construction costs and include a 5% contingency and indirect cost of 30 %, which include legal, administration, engineering and bond interest. A summary of the costs is as follows: Signal Point /Knob Hill Professional Park 7 Jas Signal Point /Knob Hill Professional Park Mill & Overlay w/ signage $ 57,100 Repair Existing Concrete Curb & Gutter $ 16,900 Concrete Entrance Replacement $ 21,100 Total $ 95,100 4 0* Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay- Residential 50% 50% Mill & Overlay- Commercial /Industrial /Public Facility 100% - Repair Existing Concrete Curb & Gutter - 100% Concrete Entrance Replacement 100% - Residential Lots — All residential lots (13 total single - family residential lots) as shown on Figure 2 having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per single - family lot based on the City Assessment Policy is $1,150/lot and is calculated as follows: 1,366' (Residential Frontage) / 2,626' (Total Frontage) = 52% Frontage $57,100 (Mill & Overlay Costs) x 50% x 52% = $14,900 (Total Assessment) $14,900 (Total Assessment) / 13 SF Lots = $1,150 /Lot Commercial /Industrial Lots — All commercial and industrial lots adjacent to streets in the project area, shown in Figure 2, are proposed to be assessed. The City's Assessment Policy states that 100% of the mill and overlay costs are assessable to commercial /industrial lots, regardless of street width. The estimated cost per lot to be assessed, based on the City's Assessment Policy, is $7,100 /net acre and is calculated as follows: Signal Point /Knob Hill Professional Park kge 1,260' (Commercial Frontage) / 2,626' (Total Frontage) = 48% Frontage $57,100 (Mill & Overlay Costs) x 100% x 48% = $27,400 (Total Assessment) $27,400 (Total Assessment) / 3.88 net acres = $7,100 /net acre Concrete Entrance Replacements — All adjacent commercial /industrial properties with entrances not to current City standards are proposed to be assessed the total cost of the entrance replacement improvements on the area of driveway installed. The total entrance assessment per lot is calculated based on the individual requirements needed to replace existing bituminous entrances with concrete entrances in accordance with current City standards. The estimated cost of driveway replacement is approximately $111 /square yard replaced. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years (residential properties) and ten years (commercial/ industrial/ office) with the interest determined by the results of the bond sale used to finance the improvements. The following payment schedule is an example of the estimated assessment with an estimated 5.0% interest for the assessed amounts: Single Family Residential Lot = $1,150 Principal Per Year Interest Per Year Cost Per Year First Year $230 $58 $288 Fifth Year $230 $ 12 $242 Commercial /Industrial Lot (per $1,000 assessment) Principal Per Year Interest Per Year Cost Per Year First Year $100 $50 $150 Tenth Year $100 $ 5 $105 Signal Point /Knob Hill Professional Park 9 Ia7 Revenue Source A summary of revenue sources is listed below: Project Property City Cost Assessment Contribution Mill and Overlay (Including Signage) $ 57,100 $ 42,500 $ 14,600 Repair Existing Curb & Gutter $ 16,900 - $ 16,900 Concrete Entrance Replacement $ 21,100 $ 21,100 - Totals $ 95,100 $ 63,600 $ 31,500 The City's Major Street Fund will finance the estimated project deficit of $31,500 (33% of total). Project Schedule Present Feasibility Report to City Council/ Order Public Hearing January 17, 2012 Informational Meeting February 13, 2012 Public Hearing February 21, 2012 Approve Plans and Specifications March, 2012 Award Contract April, 2012 Project Completion August, 2012 Final Cost Report September, 2012 Final Assessment Hearing Fall, 2012 First Payment Due with Property Tax Statement May 15, 2013 Signal Point /Knob Hill Professional Park 10 Ia) Appendix A Preliminary Cost Estimate City Project 1071 Signal Point /Knob Hill Professional Park Item No. Item Unit Unit Price Est Qty Estimated Cost Part I - Bituminous Street Overlay 2021.501 Mobilization LS $ 5,000.00 1 $ 5,000.00 2232.501 Mill Bituminous Pavement (Edge Mill) SY $ 1.00 1920 $ 1,920.00 2357.502 Bituminous Material for Tack Coat GAL $ 4.00 350 $ 1,400.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 100.00 10 $ 1,000.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 50.00 500 $ 25,000.00 2504.602 Adjust Gate Valve Box EA $ 125.00 7 $ 875.00 2506.522 Adjust Frame and Ring Casting (Manhole) EA $ 400.00 5 $ 2,000.00 2506.602 Adjust Manhole Casting - Riser Adjustment EA $ 185.00 2 $ 370.00 2504.602 Repair Gate Valve Mid Section EA $ 300.00 2 $ 600.00 2504.602 Repair Gate Valve Top Section w /Cover EA $ 250.00 3 $ 750.00 SP -1 Signage Remove & Replace LS $ 900.55 1 $ 900.55 2563.601 Traffic Control LS $ 2,000.00 1 $ 2,000.00 Subtotal $ 41,815.55 5% Contingency $ 2,090.78 Subtotal $ 43,906.33 30% Indirect Costs $ 13,171.90 Part I - Bituminous Street Overlay $ 57 078.23 Item No. Item Unit Unit Price Est Qty Estimated Cost Part II - Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter LF $ 6.00 280 $ 1,680.00 2211.501 6 "Aggregate Base, Cl. 5 (100% Crushed) TON $ 15.00 10 $ 150.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 100.00 10 $ 1,000.00 2504.602 Repair Residential Sprinkler Head EA $ 100.00 5 $ 500.00 2504.602 Repair Sprinkler System EA $ 250.00 1 $ 250.00 2504.602 Repair Pet Containment Wire EA $ 50.00 2 $ 100.00 2506.602 Remove & Replace Casting (Catch Basin) EA $ 700.00 2 $ 1,400.00 2506.602 Adjust Frame & Ring Casting (CB) EA $ 250.00 6 $ 1,500.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 100.00 2 $ 200.00 2531.501 Concrete Curb and Gutter, D412 LF $ 15.00 230 $ 3,450.00 2531.501 Concrete Curb and Gutter, B612 LF $ 15.50 50 $ 775.00 2540.602 Repair Residential Landscaping EA $ 170.00 1 $ 170.00 2573.530 Storm Drain Inlet Protection EA $ 125.00 3 $ 375.00 2575.505 Sodding, Type Lawn (Highland) SY $ 7.00 80 $ 560.00 2575.551 Compost, Grade 1 TON $ 20.00 12 $ 240.00 Subtotal $ 12,350.00 5% Contingency $ 617.50 Subtotal $ 12,967.50 30% Indirect Costs $ 3,890.25 Part II - Repair Existing Curb & Gutter $ 16,857.75 Item No. Item Unit Unit Price Est Qty Estimated Cost I3q Part III - Concrete Entrance Replacement 2104.501 Remove Concrete Curb and Gutter LF $ 6.00 280 $ 1,680.00 2104.505 Remove Bituminous Pavement SY $ 7.25 150 $ 1,087.50 2105.501 Common Excavation CY $ 18.75 25 $ 468.75 2211.501 6 "Aggregate Base, Cl. 5 (100% Crushed) TON $ 15.00 30 $ 450.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 100.00 5 $ 500.00 2531.501 Concrete Curb and Gutter, B612 LF $ 15.00 40 $ 600.00 2531.507 7" Concrete Driveway Pavement - High Early SY $ 55.00 190 $ 10,450.00 2575.505 Sodding, Type Lawn (Highland) SY $ 7.00 20 $ 140.00 2575.551 Compost, Grade 1 TON $ 20.00 4 $ 80.00 Subtotal $ 15,456.25 5% Contingency $ 772.81 Subtotal $ 16,229.06 30% Indirect Costs $ 4,868.72 Part III - Concrete Entrance Replacement $ 21,097.78 Part I - Bituminous Street Overlay $ 57,078.23 Part II - Repair Existing Curb & Gutter $ 16,857.75 Part III - Concrete Entrance Replacement $ 21,097.78 Project 1071 Total Cost $ 95,033.76 I Appendix B Preliminary Assessment Roll City Project 1071 - Signal Point /Knob Hill Professional Park Knob Drive R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4157 Knob Drive 10- 68055 -70 -010 1 $1,150 $1,150 4161 Knob Drive 10- 68055 -60 -010 1 $1,150 $1,150 4165 Knob Drive 10- 68055 -50 -010 1 $1,150 $1,150 4169 Knob Drive 10- 68055 -40 -010 1 $1,150 $1,150 4173 Knob Drive 10- 68055 -30 -010 1 $1,150 $1,150 4177 Knob Drive 10- 68055 -20 -010 1 $1,150 $1,150 4181 Knob Drive 10- 68055 -10 -010 1 $1,150 $1,150 Subtotals 7 $8,050 Signal Point R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4142 Signal Point 10- 68055 -60 -020 1 $1,150 $1,150 4138 Signal Point 10- 68055 -50 -020 1 $1,150 $1,150 4134 Signal Point 10- 68055 -40 -020 1 $1,150 $1,150 4135 Signal Point 10- 68055 -30 -020 1 $1,150 $1,150 4139 Signal Point 10- 68055 -20 -020 1 $1,150 $1,150 4143 Signal Point 10- 68055 -10 -020 1 $1,150 $1,150 Subtotals 6 $6,900 Knob Drive PD - Comm/ Ind/ Street Overlay Concrete Entr Total P.I.N. Net Acreage Assessment (@ Assess Office Assessment $7,100/ net acre) ( @$111/ SY) 4145 Knob Drive 10- 42600 -70 -010 0.41 $2,911 $5,275 $8,186 4151 Knob Drive 10- 42600 -60 -010 0.67 $4,757 $4,431 $9,188 4178 Knob Drive 10- 42600 -21 -020 1.36 $9,656 $11,394 $21,050 Vacant Lot (Ohalloran & Murphy Co) 10- 42600 -30 -020 1.44 - $10,224 $10,224 Subtotals 3.88 $27,548 $21,100 $48,648 TOTAL STREET ASSESSMENT $42,498 TOTAL ASSESSMENT $63.598 Front Footage Summary Single - Family 1,366 52.0% 13 Lots Commercial/ Industrial (Office) 1,260 48.0% 4 Lots Total 2,626 100.0% 1 31 / ap "G / I— o 9 � � - S / d MAR��E - �4° G 7 I 1 YANKEE DOODLE RD. i NKEE DOC /i t" p 0 Li 11111 ir 4111 / Z 4111 Wr 1 AM 1111; DU WOOD • lilt VIM Project Location ,\ ER BELL RD. ha IP A 7 40 Ns q 1. ... id imp...." DEERWOOD DR. v MA" � s A i 4 . 0 III � ° p � D IFFLEY ROAD iii ir VI /egio Z cc°3 T � � AM vpp� a i/ 141 id CLIFF ROAD jilll la , re 1 74 1 12/v2. 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CURB & GUTTER 4.5" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Existing Typical Section 60' ROW - KNOB DR. 45' -50' ROW - SIGNAL PT. 32' F -F No— EDGE MILL (6' -8' wide) Typ. 11/2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY REPLACE EX. CURB & BITUMINOUS TACK COAT GUTTER AS DIRECTED 4.5" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section 12 it Signal Point \ Knob Hill Professional Park City of Ea�aIl Fig. 3 Typical Sections - Project 1071 I'34 Engineering Department Agenda Information Memo February 21, 2012 Eagan City Council Meeting E. PROJECT 1066, COVENTRY PASS 1 & 2 / COUNTRY HOLLOW STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 1066, Coventry Pass 1 St/ 2 "d/ Country Hollow Additions (Street Improvements) as presented and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past 22 years, the City has rehabilitated approximately 175 miles of local streets. • The resurfacing of numerous streets with the Coventry Pass 1 2" Country Hollow Additions neighborhood in east - central Eagan has been programmed for 2012 in the City's 5 -Year Capital Improvement Program. • On June 7, 2011 the City Council directed staff to prepare a feasibility report considering a rehabilitation of these streets. • On January 17, 2012, the feasibility report for Project 1066 was presented to the City Council and a Public Hearing was scheduled for February 21 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on February 13 for the adjacent property owners to discuss the proposed improvements. Of the 356 total properties (355 single - family, 1 City park) proposed to be assessed under this improvement, 14 residents representing 10 properties attended the meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: � • Feasibility Report, pages t �� throughf ! • Informational Meeting Minutes, page/ Cp 7 440 0. C ity of a a ll Report for Country Hollow /Coventry Pass 1st & 2nd Neighborhood Street Revitalization City Project No. 1066 February 2012 4 : /, te r : ;, . t ' }�, _ - 1 '6 r .� 1 ir 1r jr t�.. i t: - _ go el e'-` f` , � ... . 4 �; P 4! i �_ r 4 1 i „ i t I r. + 4 / / ( 16t 4, 10. Cit o f E au Meoo To: Honorable Mayor and City Council From: John P. Gorder, Assistant City Engineer Date: February 15, 2012 Re: Country Hollow/ Coventry Pass 1 & 2 Street Revitalization City Project No. 1066 Attached is our report for Country Hollow/ Coventry Pass 1 & 2 Street Revitalization, City Project No. 1066. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be please to meet with the City Council at you convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. /?/,N, _744, John P. Gorder Date: 2- /5 l z, Reg. No. 22813 Reviewed By: T ( Department of Public W rks Date: 2 (1 - ( 2 Reviewed By: Finance Depa ent Date: -1 137 TABLE OF CONTENTS Page Executive Summary 1 Introduction /History 2 Scope 3 Area To Be Included 3 Feasibility and Recommendations 4 Street Evaluation 4 Proposed Improvements 5 Easements /Permits 7 Cost Estimate 8 Assessments 8 Assessment Financing Options 9 Revenue Source 9 Project Schedule 10 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement /Assessment Area Map - 3 Typical Section — Mill & Overlay 139 Executive Summary Background Project Name Country Hollow /Coventry Pass Project # 1066 1st & 2nd Street Area 74,738 sq. yds. Street Length 19,605' (3.71 miles) Numerous within: Constructed 1987 -1993 Coventry Pass Overlayed -- Streets Included Country Hollow Cracksealed - -- Seal Coated 1992 -1996, 2003 Section 24 East of Dodd Rd. Absolute Location Relative Location Township 27, Range 23 North of Diffley Rd. Project Details Roadway resurfacing PCI Rating 40 Replacement of damaged Recommended Improvement Patch /Repair and /or curb & gutter Overlay Adjustment /Replacement of: Curb Removal 6% Scope sanitary /storm sewer Residential Lots 355 utility castings water gate valves Park /Public Facility Lots 1 street signage Cost Estimate Property City Mill & Overlay w/ Signage $ 640,400 $ 322,700 $ 317,700 Repair Existing Concrete Curb & Gutter $ 145,200 - $ 145,200 Total $ 785,600 $ 322,700 (41 %) $ 462,900 (59 %) Coventry Hollow/ Coventry Pass f & 2nd 1 Cj 1 February 2012 Neighborhood Street Revitalization Country Hollow /Coventry Pass 1st & 2nd Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The nearly 4 miles of Country Hollow /Coventry Pass 1st & 2nd residential streets in east - central Eagan are identified for 2012 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets in this residential neighborhood were constructed from 1987 -1993. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roadway located within the project area, which is in the 20+ year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the streets. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that these streets were seal coated from 1992 -1996, while some other streets were seal coated in 2003 and 2007. Country Hollow /Coventry Pass 1st & 2nd (L 2 The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) and access in the project area and determined the system is in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right -of -way and easements such as street lights, utility boxes, and storm water ponding/ access, and pedestrian features were evaluated. The rehabilitation of City- maintained items are included in this project, if needed. Scope This project will provide resurfacing (edge mill and overlay) for approximately 4 miles of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, modification of rain garden curb inlets, adjustments and /or replacement to sanitary /storm sewer utility castings, water gate valves, street signage. Area To Be Included Properties included in the project lie within the East 1/2, Section 24, including and Tying South of Tyne Lane, West of the City Limits with Inver Grove Heights, East of Dodd Road and North of Diffley Road in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Country Hollow /Coventry Pass 1st & 2nd 111 3 Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase ride - ability. The mill and overlay portion of the project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2012 — 2016) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 —100 Routine Maintenance /Crack Seal /Seal Coat 36 - 55 Patch /Repair and /or Overlay 0 - 35 Reconstruct/ Reclaim The 2011 PCI rankings for the street segments have a weighted average pavement condition rating of 40 for Country Hollow /Coventry Pass 1st & 2nd, which falls in the rankings of the "Patch /Repair and /or Overlay" category. The street pavements have reached an age where, based on the City's past experience, the integrity of the pavements can rapidly decline if no Country Hollow /Coventry Pass 1st & 2nd Lp 4 improvements are performed. Therefore, the 2012 construction season is the optimal time to construct the bituminous overlay on these streets. Any delay of the project may reduce the structural benefit to the street sections and require full reconstruction. Proposed Improvements Pavement - The proposed street improvements for Country tt — Vim' Hollow /Coventry Pass 1st & 2nd are shown in Figure 3. The existings street section for these roadway i \ consists of 3" bituminous pavement — {' I - supported by 6" gravel base. The ! �— existing bituminous surface will be ! t a milled adjacent to the existing curb and gutter (6' -8' wide) to accommodate a 1 bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & tr , gutter will be replaced if severely cracked, spalled, or settled. It is estimated that — _ approximately 6% of the existing concrete curb and gutter will have to be replaced. { Boulevard turf will be removed and replaced. While the contractor who I I t Country Hollow /Coventry Pass 1st & 2nd 1 43 5 performs the work is responsible for its establishment in the first 30 days after placement, adjacent property owners are encouraged to consistently water the new turf to help ensure its growth. Utility Adjustment /Replacement — Sanitary /storm sewer manholes, catch basins, and gate valves will be adjusted or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Alternative adjustment materials and methods are investigated and implemented to reduce infiltration into the City sanitary and storm sewer systems. • At e -ter Signage - Traffic and street identification signage within the project limits has reached the end of its useful life and will be considered for replacement as part of this project. Existing signage will be reviewed to determine if it is required by the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Existing signs which are required by the MnMUTCD will be replaced to improve safety and night time visibility. Existing signs which are not required by, or compliant with, the MnMUTCD will be permanently removed. Country Hollow /Coventry Pass 1st & 2nd X 44 6 Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage at the street intersections. • Completed Street Improvements Sidewalk /Path & Pedestrian Ramp — Revisions to the Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps of sidewalks and paths with public streets that are improved, including street surface improvements. The most common method of providing this detectable warning is through the installation of truncated domes a minimum of two feet in length across the width of all pedestrian ramps. This project provides for the installation of truncated dome pedestrian ramps along the existing trail along the east side of Dodd Road. Easement /Permits All work will be in the public right -of -way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. Country Hollow /Coventry Pass 1st & 2nd IBS Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2012 construction costs and include a 5% contingency and indirect cost of 30 %, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: • Mill & Overlay w/ signage $ 640,400 • Repair Existing Concrete Curb & Gutter $ 145,200 Total $ 785,600 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay — Residential 50% 50% Mill & Overlay - Neighborhood Park 50% 50% Repair Existing Concrete Curb & Gutter 0% 100% Residential Lots — All residential lots (355 total single - family residential lots) as shown on Figure 2 having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per single - family lot based on the City Assessment Policy is $900 /lot and is calculated as follows: • 38,625' (Residential Frontage) / 39,210' (Total Frontage) = 99% Frontage • $640,400 (Mill & Overlay Costs) x 50% x 99% = $317,000 (Total Assessment) • $317,000 (Total Assessment) / 355 Lots = $900 /Lot Country Hollow /Coventry Pass 1st & 2nd dye 8 Neighborhood Parks — City parks property (Captain Dodd Park) having driveway access to Country View Drive within the project area, as shown in Figure 2, are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable to parks, based on a standard 32 -foot width. The estimated cost per front foot to be assessed, based on the City's Assessment Policy, is $5.50 /Front Foot and is calculated as follows; • 585' (Parks Frontage) / 39,210' (Total Frontage) = 1% Frontage • $640,400 (Mill & Overlay Costs) x 50% x 1% = $3,200 (Total Assessment) • $3,200 (Total Assessment) / 585' = $5.50 /Front Foot Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest determined by the results of the bond sale used to finance the improvements. The following payment schedule is an example of the estimated assessment with an estimated 5.0% interest for the assessed amounts: Single Family Residential Lot = $900 Principal Per Year Interest Per Year Cost Per Year First Year $180 % $56 $236 Fifth Year $180 $9 $189 Revenue Source A summary of revenue sources is listed below: Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 640,400 $ 322,700 $ 317,700 Repair Existing Curb $ 145,200 0 $ 145,200 Totals $ 785,600 $ 322,700 $ 462,900 Country Hollow /Coventry Pass 1st & 2nd 141 9 The City's Major Street Fund and Water Quality Fund will finance the estimated project deficit of $462,900 (59% of total). Project Schedule Present Feasibility Report to City Council/ Order Public Hearing January 17, 2012 Informational Meeting February 13, 2012 Public Hearing February 21, 2012 Approve Plans and Specifications March, 2012 Award Contract April, 2012 Project Completion August, 2012 Final Cost Report September, 2012 Final Assessment Hearing Fall, 2012 First Payment Due with Property Tax Statement May 15, 2013 Country Hollow /Coventry Pass 1st & 2nd Iqg 10 Appendix A Preliminary Cost Estimate City Project 1066 Country Hollow /Coventry Pass 1st & 2nd Item No. Item Unit Unit Price Est Qty Estimated Cost Part I - Bituminous Street Overlay 2021.501 Mobilization LS $ 10,000.00 1 $ 10,000.00 2232.501 Mill Bituminous Pavement (Edge Mill) SY $ 1.00 28580 $ 28,580.00 2357.502 Bituminous Material for Tack Coat GAL $ 4.00 3710 $ 14,840.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 50.00 6900 $ 345,000.00 2504.602 Adjust Gate Valve Box EA $ 125.00 22 $ 2,750.00 2506.522 Adjust Frame and Ring Casting (Manhole) EA $ 400.00 38 $ 15,200.00 2506.602 Adjust Manhole Casting - Riser Adjustment EA $ 185.00 103 $ 19,055.00 2504.602 Repair Gate Valve Mid Section EA $ 300.00 14 $ 4,200.00 2504.602 Repair Gate Valve Top Section w /Cover EA $ 250.00 28 $ 7,000.00 SP -1 Signage Remove & Replace LS $ 17,500.00 1 $ 17,500.00 2563.601 Traffic Control LS $ 5,000.00 1 $ 5,000.00 Subtotal $ 469,125.00 5% Contingency $ 23,456.25 Subtotal $ 492,581.25 30% Indirect Costs $ 147,774.38 Part I - Bituminous Street Overlay $ 640,355.63 Item No. Item Unit Unit Price Est Qty Estimated Cost Part II - Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter LF $ 6.00 2520 $ 15,120.00 2104.505 Remove Concrete Valley Gutter SY $ 10.00 20 $ 200.00 2104.509 Remove Catch Basin Manhole (CBMH) EA $ 500.00 4 $ 2,000.00 2211.501 6" Aggregate Base, Cl. 5 (100% Crushed) TON $ 15.00 10 $ 150.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 100.00 68 $ 6,800.00 2504.602 Repair Residential Sprinkler Head EA $ 100.00 10 $ 1,000.00 2504.602 Repair Sprinkler System EA $ 250.00 5 $ 1,250.00 2504.602 Repair Invisible Dog Fence Line EA $ 50.00 5 $ 250.00 2506.602 Adjust Frame & Ring Casting (CB) EA $ 250.00 55 $ 13,750.00 2506.602 Install Catch Basin Manhole w/ cstg (CBMH) EA $ 2,500.00 4 $ 10,000.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 100.00 2 $ 200.00 2531.501 Concrete Curb and Gutter, Surmountable LF $ 17.00 2520 $ 42,840.00 2531.604 Concrete Valley Gutter - High Early SY $ 55.00 20 $ 1,100.00 2540.602 Repair Residential Landscaping EA $ 170.00 3 $ 510.00 2573.530 Curb Inlet Modification - Water Quality EA $ 300.00 13 $ 3,900.00 2573.530 Storm Drain Inlet Protection EA $ 125.00 6 $ 750.00 2575.505 Sodding, Type Lawn (Highland) SY $ 7.00 680 $ 4,760.00 2575.551 Compost, Grade 1 TON $ 20.00 90 $ 1,800.00 Subtotal $ 106,380.00 5% Contingency $ 5,319.00 Subtotal $ 111,699.00 30% Indirect Costs $ 33,509.70 Part II - Repair Existing Curb & Gutter $ 145,208.70 Part I - Bituminous Street Overlay $ 640,355.63 Part II - Repair Existing Curb & Gutter $ 145,208.70 Project 1066 Total Cost $ 785,564.33 10 Appendix B Preliminary Assessment Roll City Project 1066 - Country Hollow /Coventry Pass 1st & 2nd Additions Countryside Drive R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4158 COUNTRYSIDE DR 10- 18276 -01 -040 1 $900 $900 4159 COUNTRYSIDE DR 10- 18276 -02 -070 1 $900 $900 4162 COUNTRYSIDE DR 10- 18276 -01 -030 1 $900 $900 4163 COUNTRYSIDE DR 10- 18276 -02 -060 1 $900 $900 4166 COUNTRYSIDE DR 10- 18276 -01 -020 1 $900 $900 4167 COUNTRYSIDE DR 10- 18276 -02 -050 1 $900 $900 4170 COUNTRYSIDE DR 10- 18276 -01 -010 1 $900 $900 4171 COUNTRYSIDE DR 10- 18275 -02 -010 1 $900 $900 4173 COUNTRYSIDE DR 10- 18275 -02 -020 1 $900 $900 4174 COUNTRYSIDE DR 10- 18275 -01 -070 1 $900 $900 4175 COUNTRYSIDE DR 10- 18275 -02 -030 1 $900 $900 4177 COUNTRYSIDE DR 10- 18275 -02 -040 1 $900 $900 4178 COUNTRYSIDE DR 10- 18275 -01 -060 1 $900 $900 4179 COUNTRYSIDE DR 10- 18275 -02 -050 1 $900 $900 4181 COUNTRYSIDE DR 10- 18275 -02 -060 1 $900 $900 4182 COUNTRYSIDE DR 10- 18275 -01 -050 1 $900 $900 _ 4185 COUNTRYSIDE DR 10- 18275 -02 -070 1 $900 $900 4186 COUNTRYSIDE DR 10- 18275 -01 -040 1 $900 $900 4189 COUNTRYSIDE DR 10- 18275 -02 -080 1 $900 $900 4190 COUNTRYSIDE DR 10- 18275 -01 -030 1 $900 $900 4193 COUNTRYSIDE DR 10- 18275 -02 -090 1 $900 $900 4194 COUNTRYSIDE DR 10- 18275 -01 -020 1 $900 $900 4198 COUNTRYSIDE DR 10- 18275 -01 -010 1 $900 $900 Subtotals 23 $20,700 Autumn Oaks Ct. R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 580 AUTUMN OAKS CT 10- 18275 -03 -010 1 $900 $900 584 AUTUMN OAKS CT 10- 18275 -03 -020 1 $900 $900 587 AUTUMN OAKS CT 10- 18275 -02 -100 1 $900 $900 588 AUTUMN OAKS CT 10- 18275 -03 -030 1 $900 $900 591 AUTUMN OAKS CT 10- 18275 -02 -110 1 $900 $900 592 AUTUMN OAKS CT 10- 18275 -03 -040 1 $900 $900 595 AUTUMN OAKS CT 10- 18275 -02 -120 1 $900 $900 596 AUTUMN OAKS CT 10- 18275 -03 -050 1 $900 $900 600 AUTUMN OAKS CT 10- 18275 -03 -060 1 $900 $900 604 AUTUMN OAKS CT 10- 18275 -03 -070 1 $900 $900 607 AUTUMN OAKS CT 10- 18275 -03 -160 1 $900 $900 608 AUTUMN OAKS CT 10- 18275 -03 -080 1 $900 $900 611 AUTUMN OAKS CT 10- 18275 -03 -150 1 $900 $900 612 AUTUMN OAKS CT 10- 18275 -03 -090 1 $900 $900 615 AUTUMN OAKS CT 10- 18275 -03 -140 1 $900 $900 616 AUTUMN OAKS CT 10- 18275 -03 -100 1 $900 $900 619 AUTUMN OAKS CT 10- 18275 -03 -130 1 $900 $900 620 AUTUMN OAKS CT 10- 18275 -03 -110 1 $900 $900 623 AUTUMN OAKS CT 10- 18275 -03 -120 1 $900 $900 Subtotals 19 $17,100 's Prairie Ridge Rd. R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4063 PRAIRIE RIDGE RD 10- 18401 -04 -110 1 $900 $900 4064 PRAIRIE RIDGE RD 10- 18401 -02 -080 1 $900 $900 4067 PRAIRIE RIDGE RD 10- 18401 -04 -100 1 $900 $900 4068 PRAIRIE RIDGE RD 10- 18401 -02 -070 1 $900 $900 4071 PRAIRIE RIDGE RD 10- 18401 -04 -090 1 $900 $900 4072 PRAIRIE RIDGE RD 10- 18401 -02 -060 1 $900 $900 4075 PRAIRIE RIDGE RD 10- 18401 -04 -080 1 $900 $900 4076 PRAIRIE RIDGE RD 10- 18401 -02 -050 1 $900 $900 4080 PRAIRIE RIDGE RD 10- 18401 -02 -040 1 $900 $900 4083 PRAIRIE RIDGE RD 10- 18401 -04 -070 1 $900 $900 4084 PRAIRIE RIDGE RD 10- 18401 -02 -030 1 $900 $900 4088 PRAIRIE RIDGE RD 10- 18401 -02 -020 1 $900 $900 4091 PRAIRIE RIDGE RD 10- 18401 -04 -060 1 $900 $900 4092 PRAIRIE RIDGE RD 10- 18401 -02 -010 1 $900 $900 4100 PRAIRIE RIDGE RD 10- 18401 -01 -010 1 $900 $900 4103 PRAIRIE RIDGE RD 10- 18401 -04 -050 1 $900 $900 4104 PRAIRIE RIDGE RD 10- 18401 -01 -020 1 $900 $900 4108 PRAIRIE RIDGE RD 10- 18401 -01 -030 1 $900 $900 4111 PRAIRIE RIDGE RD 10- 18401 -04 -040 1 $900 $900 4112 PRAIRIE RIDGE RD 10- 18401 -05 -010 1 $900 $900 4116 PRAIRIE RIDGE RD 10- 18401 -05 -020 1 $900 $900 4119 PRAIRIE RIDGE RD 10- 18401 -04 -030 1 $900 $900 4120 PRAIRIE RIDGE RD 10- 18401 -05 -030 1 $900 $900 4123 PRAIRIE RIDGE RD 10- 18401 -04 -020 1 $900 $900 4124 PRAIRIE RIDGE RD 10- 18401 -05 -040 1 $900 $900 4127 PRAIRIE RIDGE RD 10- 18401 -04 -010 1 $900 $900 4128 PRAIRIE RIDGE RD 10- 18275 -05 -070 1 $900 $900 4131 PRAIRIE RIDGE RD 10- 18275 -04 -010 1 $900 $900 4132 PRAIRIE RIDGE RD 10- 18275 -05 -060 1 $900 $900 4135 PRAIRIE RIDGE RD 10- 18275 -04 -020 1 $900 $900 4136 PRAIRIE RIDGE RD 10- 18275 -05 -050 1 $900 $900 4139 PRAIRIE RIDGE RD 10- 18275 -04 -030 1 $900 $900 4140 PRAIRIE RIDGE RD 10- 18275 -05 -040 1 $900 $900 4160 PRAIRIE RIDGE RD 10- 18275 -02 -180 1 $900 $900 4163 PRAIRIE RIDGE RD 10- 18275 -03 -220 1 $900 $900 4164 PRAIRIE RIDGE RD 10- 18275 -02 -170 1 $900 $900 4167 PRAIRIE RIDGE RD 10- 18275 -03 -210 1 $900 $900 4168 PRAIRIE RIDGE RD 10- 18275 -02 -160 1 $900 $900 4171 PRAIRIE RIDGE RD 10- 18275 -03 -200 1 $900 $900 4172 PRAIRIE RIDGE RD 10- 18275 -02 -150 1 $900 $900 4175 PRAIRIE RIDGE RD 10- 18275 -03 -190 1 $900 $900 4176 PRAIRIE RIDGE RD 10- 18275 -02 -140 1 $900 $900 4179 PRAIRIE RIDGE RD 10- 18275 -03 -180 1 $900 $900 4180 PRAIRIE RIDGE RD 10- 18275 -02 -130 1 $900 $900 4183 PRAIRIE RIDGE RD 10- 18275 -03 -170 1 $900 $900 Subtotals 45 $40,500 Prairie Circle East R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 566 PRAIRIE CIR E 10- 18276 -02 -030 1 $900 $900 567 PRAIRIE CIR E 10- 18276 -02 -020 1 $900 $900 Is 570 PRAIRIE CIR E 10- 18276 -02 -040 1 $900 $900 571 PRAIRIE CIR E 10- 18276 -02 -010 1 $900 $900 574 PRAIRIE CIR E 10- 18275 -02 -220 1 $900 $900 575 PRAIRIE CIR E 10- 18275 -05 -010 1 $900 $900 578 PRAIRIE CIR E 10- 18275 -02 -210 1 $900 $900 579 PRAIRIE CIR E 10- 18275 -05 -020 1 $900 $900 582 PRAIRIE CIR E 10- 18275 -02 -200 1 $900 $900 583 PRAIRIE CIR E 10- 18275 -05 -030 1 $900 $900 586 PRAIRIE CIR E 10- 18275 -02 -190 1 $900 $900 Subtotals 11 $9,900 Prairie Circle West R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 584 PRAIRIE CIR W 10- 18275 -04 -120 1 $900 $900 585 PRAIRIE CIR W 10- 18275 -04 -040 1 $900 $900 588 PRAIRIE CIR W 10- 18275 -04 -110 1 $900 $900 589 PRAIRIE CIR W 10- 18275 -04 -050 1 $900 $900 592 PRAIRIE CIR W 10- 18275 -04 -100 1 $900 $900 593 PRAIRIE CIR W 10- 18275 -04 -060 1 $900 $900 596 PRAIRIE CIR W 10- 18275 -04 -090 1 $900 $900 597 PRAIRIE CIR W 10- 18275 -04 -070 1 $900 $900 600 PRAIRIE CIR W 10- 18275 -04 -080 1 $900 $900 Subtotals 9 $8,100 Lantern Lane R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4126 LANTERN LN 10- 18401 -04 -120 1 $900 $900 4127 LANTERN LN 10- 18401 -03 -040 1 $900 $900 4130 LANTERN LN 10- 18275 -04 -200 1 $900 $900 4134 LANTERN LN 10- 18275 -04 -190 1 $900 $900 4138 LANTERN LN 10- 18275 -04 -180 1 $900 $900 4142 LANTERN LN 10- 18275 -04 -170 1 $900 $900 4146 LANTERN LN 10- 18275 -04 -160 1 $900 $900 4150 LANTERN LN 10- 18275 -04 -150 1 $900 $900 4151 LANTERN LN 10- 18275 -03 -250 1 $900 $900 4154 LANTERN LN 10- 18275 -04 -140 1 $900 $900 4155 LANTERN LN 1018275 -03 -240 1 $900 $900 4159 LANTERN LN 10- 18275 -03 -230 1 $900 $900 4160 LANTERN LN 10- 18275 -04 -130 1 $900 $900 Subtotals 13 $11,700 Lantern Court R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 609 LANTERN CT 10- 18275 -03 -340 1 $900 $900 612 LANTERN CT 10- 18275 -03 -260 1 $900 $900 613 LANTERN CT 10- 18275 -03 -330 1 $900 $900 616 LANTERN CT 10- 18275 -03 -270 1 $900 $900 617 LANTERN CT 10- 18275 -03 -320 1 $900 $900 620 LANTERN CT 10- 18275 -03 -280 1 $900 $900 621 LANTERN CT 10- 18275 -03 -310 1 $900 $900 624 LANTERN CT 10- 18275 -03 -290 1 $900 $900 625 LANTERN CT 10- 18275 -03 -300 1 $900 $900 sa I Subtotals I 9 1 I $8,100 Wildflower Way R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 614 WILDFLOWER WAY 10- 18275 -03 -350 1 $900 $900 615 WILDFLOWER WAY 10- 18275 -03 -430 1 $900 $900 618 WILDFLOWER WAY 10- 18275 -03 -360 1 $900 $900 619 WILDFLOWER WAY 10- 18275 - 034 -20 1 $900 $900 622 WILDFLOWER WAY 10- 18275 -03 -370 1 $900 $900 623 WILDFLOWER WAY 10- 18275 -03 -410 1 $900 $900 626 WILDFLOWER WAY 10- 18275 -03 -380 1 $900 $900 627 WILDFLOWER WAY 10- 18275 -03 -400 1 $900 $900 630 WILDFLOWER WAY 10- 18275 -03 -390 1 $900 $900 Subtotals 9 $8,100 Country View Drive R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4100 COUNTRYVIEW DR 10- 18403 -02 -350 1 $900 $900 4101 COUNTRYVIEW DR 10- 18403 -04 -030 1 $900 $900 4104 COUNTRYVIEW DR 10- 18403 -02 -360 1 $900 $900 4105 COUNTRYVIEW DR 10- 18403 -04 -040 1 $900 $900 4108 COUNTRYVIEW DR • 10- 18403 -02 -370 1 $900 $900 4109 COUNTRYVIEW DR 10- 18403 -04 -050 1 $900 $900 4112 COUNTRYVIEW DR 10- 18403 -02 -380 1 $900 $900 4113 COUNTRYVIEW DR 10- 18403 -04 -060 1 $900 $900 4117 COUNTRYVIEW DR 10- 18403 -04 -070 1 $900 $900 4121 COUNTRYVIEW DR 10- 18403 -05 -010 1 $900 $900 4125 COUNTRYVIEW DR 10- 18403 -05 -020 1 $900 $900 4129 COUNTRYVIEW DR 10- 18403 -05 -030 1 $900 $900 4133 COUNTRYVIEW DR 10- 18403 -05 -040 1 $900 $900 4136 COUNTRYVIEW DR 10- 18276 -03 -100 1 $900 $900 4137 COUNTRYVIEW DR 10- 18403 -05 -050 1 $900 $900 4140 COUNTRYVIEW DR 10- 18276 -03 -090 1 $900 $900 4141 COUNTRYVIEW DR 10- 18403 -05 -060 1 $900 $900 4144 COUNTRYVIEW DR 10- 18276 -03 -080 1 $900 $900 4148 COUNTRYVIEW DR 10- 18276 -03 -070 1 $900 $900 4152 COUNTRYVIEW DR 10- 18276 -03 -060 1 $900 $900 4153 COUNTRYVIEW DR 10- 18276 -02 -120 1 $900 $900 4156 COUNTRYVIEW DR 10- 18276 -03 -050 1 $900 $900 4157 COUNTRYVIEW DR 10- 18276 -02 -110 1 $900 $900 4160 COUNTRYVIEW DR 10- 18276 -03 -040 1 $900 $900 4161 COUNTRYVIEW DR 10- 18276 -02 -100 1 $900 $900 4164 COUNTRYVIEW DR 10- 18276 -03 -030 1 $900 $900 4165 COUNTRYVIEW DR 10- 18276 -02 -090 1 $900 $900 4168 COUNTRYVIEW DR 10- 18276 -03 -020 1 $900 $900 4169 COUNTRYVIEW DR 10- 18276 -02 -080 1 $900 $900 4172 COUNTRYVIEW DR 10- 18276 -03 -010 1 $900 $900 4176 COUNTRYVIEW DR 10- 18277 -01 -010 1 $900 $900 Subtotals 31 $27,900 Country Court R -1 Residential 1 P.I.N. I Lot Equivalent 1 Unit Assessment 1 Total /53 556 COUNTRY CT 10- 18276 -02 -130 1 $900 $900 557 COUNTRY CT 10- 18276 -02 -170 1 $900 $900 560 COUNTRY CT 10- 18276 -02 -140 1 $900 $900 561 COUNTRY CT 10- 18276 -02 -160 1 $900 $900 564 COUNTRY CT 10- 18276 -02 -150 1 $900 $900 Subtotals 5 $4,500 Esk Lane R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 503 ESK LN 10- 18403 -01 -020 1 $900 $900 507 ESK LN 10- 18403 -01 -010 1 $900 $900 512 ESK LN 10- 18403 -03 -110 1 $900 $900 516 ESK LN 10- 18403 -03 -100 1 $900 $900 520 ESK LN 10- 18403 -03 -090 1 $900 $900 523 ESK LN 10- 18402 -02 -020 1 $900 $900 527 ESK LN 10- 18402 -02 -010 1 $900 $900 531 ESK LN 10- 18400 -01 -030 1 $900 $900 535 ESK LN 10- 18400 -01 -020 1 $900 $900 536 ESK LN 10- 18400 -03 -030 1 $900 $900 539 ESK LN 10- 18400 -01 -010 1 $900 $900 540 ESK LN 10- 18400 -03 -020 1 $900 $900 544 ESK LN 10- 18400 -03 -010 1 $900 $900 Subtotals 13 $11,700 Thames Avenue R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 3894 THAMES AVE 10- 18400 -02 -010 1 $900 $900 3898 THAMES AVE 10- 18400 -02 -020 1 $900 $900 3902 THAMES AVE 10- 18400 -02 -030 1 $900 $900 3906 THAMES AVE 10- 18400 -02 -040 1 $900 $900 3910 THAMES AVE 10- 18400 -02 -050 1 $900 $900 3914 THAMES AVE 10- 18400 -02 -060 1 $900 $900 3918 THAMES AVE 10- 18400 -02 -070 1 $900 $900 3922 THAMES AVE 10- 18400 -02 -080 1 $900 $900 3926 THAMES AVE 10- 18400 -02 -090 1 $900 $900 3930 THAMES AVE 10- 18400 -02 -100 1 $900 $900 3934 THAMES AVE 10- 18400 -02 -110 1 $900 $900 3938 THAMES AVE 10- 18400 -02 -120 1 $900 $900 3939 THAMES AVE 10- 18400 -03 -210 1 $900 $900 3942 THAMES AVE 10- 18400 -02 -130 1 $900 $900 3943 THAMES AVE 10- 18400 -03 -220 1 $900 $900 3946 THAMES AVE 10- 18400 -02 -140 1 $900 $900 3947 THAMES AVE 10- 18400 -03 -230 1 $900 $900 -- )j 3950 THAMES AVE 10- 18400 -0 -2150 1 $900 $900 Subtotals 18 $16,200 Thames Circle R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 593 THAMES CIR 10- 18400 -03 -040 1 $900 $900 596 THAMES CIR 10- 18400 -03 -100 1 $900 $900 597 THAMES CIR 10- 18400 -03 -050 1 $900 $900 600 THAMES CIR 10- 18400 -03 -090 1 $900 $900 isq 601 THAMES CIR 10- 18400 -03 -060 1 $900 $900 604 THAMES CIR 10- 18400 -03 -080 1 $900 $900 605 THAMES CIR 10- 18400 -03 -070 1 $900 $900 Subtotals 7 $6,300 Eden Circle R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 574 EDEN CIR 10- 18400 -03 -200 1 $900 $900 575 EDEN CIR 10- 18400 -04 -020 1 $900 $900 578 EDEN CIR 10- 18400 -03 -190 1 $900 $900 579 EDEN CIR 10- 18400 -04 -030 1 $900 $900 582 EDEN CIR 10- 18400 -03 -180 1 $900 $900 583 EDEN CIR 10- 18400 -04 -040 1 $900 $900 586 EDEN CIR 10- 18400 -03 -170 1 $900 $900 590 EDEN CIR 10- 18400 -03 -160 1 $900 $900 594 EDEN CIR 10- 18400 -03 -150 1 $900 $900 598 EDEN CIR 10- 18400 -03 -140 1 $900 $900 602 EDEN CIR 10- 18400 -03 -130 1 $900 $900 606 EDEN CIR 10- 18400 -03 -120 1 $900 $900 607 EDEN CIR 10- 18400 -04 -050 1 $900 $900 610 EDEN CIR 10- 18400 -03 -110 1 $900 $900 611 EDEN CIR 10- 18400 -04 -010 1 $900 $900 Subtotals 15 $13,500 Coventry Parkway R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 564 COVENTRY PKWY 10- 18403 -02 -010 1 $900 $900 565 COVENTRY PKWY 10- 18403 -03 -120 1 $900 $900 568 COVENTRY PKWY 10- 18403 -02 -020 1 $900 $900 569 COVENTRY PKWY 10- 18403 -03 -130 1 $900 $900 572 COVENTRY PKWY 10- 18403 -02 -030 1 $900 $900 573 COVENTRY PKWY 10- 18403 -03 -140 1 $900 $900 576 COVENTRY PKWY 10- 18403 -02 -040 1 $900 $900 577 COVENTRY PKWY 10- 18403 -03 -150 1 $900 $900 580 COVENTRY PKWY 10- 18403 -02 -050 1 $900 $900 581 COVENTRY PKWY 10- 18403 -03 -160 1 $900 $900 584 COVENTRY PKWY 10- 18403 -02 -060 1 $900 $900 585 COVENTRY PKWY 10- 18403 -03 -170 1 $900 $900 588 COVENTRY PKWY 10- 18403 -02 -070 1 $900 $900 589 COVENTRY PKWY 10- 18403 -03 -180 1 $900 $900 592 COVENTRY PKWY 10- 18403 -02 -080 1 $900 $900 593 COVENTRY PKWY 10- 18403 -03 -190 1 $900 $900 597 COVENTRY PKWY 10- 18403 -03 -200 1 $900 $900 600 COVENTRY PKWY 10- 18403 -02 -150 1 $900 $900 601 COVENTRY PKWY 10- 18403 -03 -210 1 $900 $900 604 COVENTRY PKWY 10- 18403 -02 -160 1 $900 $900 605 COVENTRY PKWY 10- 18403 -03 -220 1 $900 $900 608 COVENTRY PKWY 10- 18403 -02 -170 1 $900 $900 609 COVENTRY PKWY 10- 18403 -03 -230 1 $900 $900 613 COVENTRY PKWY 10- 18403 -03 -240 1 $900 $900 617 COVENTRY PKWY 10- 18403 -03 -250 1 $900 $900 620 COVENTRY PKWY 10- 18403 -02 -310 1 $900 $900 621 COVENTRY PKWY 10- 18403 -03 -260 1 $900 $900 j5 5- 624 COVENTRY PKWY 10- 18403 -02 -320 1 $900 $900 625 COVENTRY PKWY 10- 18403 -03 -270 1 $900 $900 628 COVENTRY PKWY 10- 18403 -02 -330 1 $900 $900 629 COVENTRY PKWY 10- 18403 -03 -280 1 $900 $900 632 COVENTRY PKWY 10- 18403 -02 -340 1 $900 $900 633 COVENTRY PKWY 10- 18403 -03 -290 1 $900 $900 637 COVENTRY PKWY 10- 18403 -03 -300 1 $900 $900 640 COVENTRY PKWY 10- 18403 -04 -020 1 $900 $900 644 COVENTRY PKWY 10- 18403 -04 -010 1 $900 $900 648 COVENTRY PKWY 10- 18400 -05 -010 1 $900 $900 652 COVENTRY PKWY 10- 18400 -05 -020 1 $900 $900 653 COVENTRY PKWY 10- 18400 -03 -240 1 $900 $900 657 COVENTRY PKWY 10- 18400 -03 -250 1 $900 $900 661 COVENTRY PKWY 10- 18400 -03 -260 1 $900 $900 665 COVENTRY PKWY 10- 18400 -03 -270 1 $900 $900 669 COVENTRY PKWY 10- 18400 -03 -280 1 $900 $900 Subtotals 43 $38,700 Avon Court R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 3949 AVON CT 10- 18400 -05 -080 1 $900 $900 3952 AVON CT 10- 18400 -05 -030 1 $900 $900 3953 AVON CT 10- 18400 -05 -070 1 $900 $900 3956 AVON CT 10- 18400 -05 -040 1 $900 $900 3957 AVON CT 10- 18400 -05 -060 1 $900 $900 3960 AVON CT 10- 18400 -05 -050 1 $900 $900 Subtotals 6 $5,400 Witham Lane R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 641 WITHAM IN 10- 18401 -02 -090 1 $900 $900 642 WITHAM LN 10- 18401 -03 -030 1 $900 $900 645 WITHAM LN 10- 18401 -02 -100 1 $900 $900 646 WITHAM LN 10- 18401 -03 -020 1 $900 $900 649 WITHAM LN 10- 18401 -02 -110 1 $900 $900 650 WITHAM LN 10- 18401 -03 -010 1 $900 $900 653 WITHAM LN 10- 18401 -02 -120 1 $900 $900 Subtotals 7 $6,300 Welland Court R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 628 WELLAND CT 10- 56975 -01 -080 1 $900 $900 632 WELLAND CT 10- 56975 -01 -070 1 $900 $900 636 WELLAND CT 10- 18401 -02 -160 1 $900 $900 640 WELLAND CT 10- 18401 -02 -150 1 $900 $900 644 WELLAND CT 10- 18401 -02 -140 1 $900 $900 648 WELLAND CT 10- 18401 -02 -130 1 $900 $900 Subtotals 6 $5,400 Tyne Lane R -1 Residential I P.I.N. I Lot Equivalent I Unit Assessment I Total 1 %), 500 TYNE LN 10- 18402 -03 -010 1 $900 $900 501 TYNE LN 10- 18402 -01 -010 1 $900 $900 504 TYNE LN 10- 18402 -03 -020 1 $900 $900 505 TYNE LN 10- 18402 -01 -020 1 $900 $900 508 TYNE LN 10- 18402 -03 -030 1 $900 $900 509 TYNE LN 10- 18402 -01 -030 1 $900 $900 513 TYNE LN 10- 18402 -01 -040 1 $900 $900 517 TYNE LN 10- 18402 -01 -050 1 $900 $900 Subtotals 8 $7,200 Fromme Court R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 516 FROMME CT 10- 18402 -02 -030 1 $900 $900 520 FROMME CT 10- 18402 -02 -040 1 $900 $900 524 FROMME CT 10- 18402 -02 -050 1 $900 $900 525 FROMME CT 10- 18402 -02 -070 1 $900 $900 528 FROMME CT 10- 18402 -02 -060 1 $900 $900 Subtotals 5 $4,500 Mersey Way R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 3855 MERSEY WAY 10- 18402 -02 -120 1 $900 $900 3858 MERSEY WAY 10- 18402 -03 -040 1 $900 $900 3859 MERSEY WAY 10- 18402 -02 -110 1 $900 $900 3862 MERSEY WAY 10- 18402 -03 -050 1 $900 $900 3863 MERSEY WAY 10- 18402 -02 -100 1 $900 $900 3866 MERSEY WAY 10- 18402 -03 -060 1 $900 $900 3867 MERSEY WAY 10- 18402 -02 -090 1 $900 $900 3870 MERSEY WAY 10- 18402 -03 -070 1 $900 $900 3871 MERSEY WAY 10- 18402 -02 -080 1 $900 $900 3874 MERSEY WAY 10- 18402 -03 -080 1 $900 $900 3878 MERSEY WAY 10- 18402 -03 -090 1 $900 $900 3882 MERSEY WAY 10- 18402 -03 -100 1 $900 $900 3886 MERSEY WAY 10- 18402 -03 -110 1 $900 $900 Subtotals 13 $11,700 Kennet Circle R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 3864 KENNET CIR 10- 18402 -03 -180 1 $900 $900 3868 KENNET CIR 10- 18402 -03 -190 1 $900 $900 3869 KENNET CIR 10- 18402 -03 -170 1 $900 $900 3872 KENNET CIR 10- 18402 -03 -200 1 $900 $900 3873 KENNET CIR 10- 18402 -03 -160 1 $900 $900 3876 KENNET CIR 10- 18402 -03 -210 1 $900 $900 3877 KENNET CIR 10- 18402 -03 -150 1 $900 $900 3880 KENNET CIR 10- 18402 -03 -220 1 $900 $900 3881 KENNET CIR 10- 18402 -03 -140 1 $900 $900 3884 KENNET CIR 10- 18402 -03 -230 1 $900 $900 3885 KENNET CIR 10- 18402 -03 -130 1 $900 $900 3888 KENNET CIR 10- 18402 -03 -240 1 $900 $900 3889 KENNET CIR 10- 18402 -03 -120 1 $900 $900 Subtotals 13 $11,700 I5 Waveney Court R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 500 WAVENEY CT 10- 18403 -02 -120 1 $900 $900 503 WAVENEY CT 10- 18403 -02 -110 1 $900 $900 504 WAVENEY CT 10- 18403 -02 -130 1 $900 $900 507 WAVENEY CT 10- 18403 -02 -100 1 $900 $900 508 WAVENEY CT 10- 18403 -02 -140 1 $900 $900 511 WAVENEY CT 10- 18403 -02 -090 1 $900 $900 Subtotals 6 $5,400 Severn Way R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 500 SEVERN WAY 10- 18403 -02 -230 1 $900 $900 504 SEVERN WAY 10- 18403 -02 -240 1 $900 $900 505 SEVERN WAY 10- 18403 -02 -220 1 $900 $900 508 SEVERN WAY 10- 18403 -02 -250 1 $900 $900 509 SEVERN WAY 10- 18403 -02 -210 1 $900 $900 512 SEVERN WAY 10- 18403 -02 -260 1 $900 $900 513 SEVERN WAY 10- 18403 -02 -200 1 $900 $900 516 SEVERN WAY 10- 18403 -02 -270 1 $900 $900 517 SEVERN WAY 10- 18403 -02 -190 1 $900 $900 520 SEVERN WAY 10- 18403 -02 -280 1 $900 $900 521 SEVERN WAY 10- 18403 -02 -180 1 $900 $900 524 SEVERN WAY 10- 18403 -02 -290 1 $900 $900 528 SEVERN WAY 10- 18403 -02 -300 1 $900 $900 Subtotals 13 $11,700 Mersey Point R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 3891 MERSEY PT 10- 18403 -03 -010 1 $900 $900 3895 MERSEY PT 10- 18403 -03 -020 1 $900 $900 3898 MERSEY PT 10- 18403 -03 -080 1 $900 $900 3899 MERSEY PT 10- 18403 -03 -030 1 $900 $900 3902 MERSEY PT 10- 18403 -03 -070 1 $900 $900 3903 MERSEY PT 10- 18403 -03 -040 1 $900 $900 3906 MERSEY PT 10- 18403 -03 -060 1 $900 $900 3907 MERSEY PT 10- 18403 -03 -050 1 $900 $900 Subtotals 8 $7,200 1355 Single - Family Lots TOTAL SINGLE - FAMILY ASSESSMENT $319,500 I CITY PARK P - Park P.I.N. Front Footage Unit Assessment Total Captain Dodd Park - City 10- 18400 -00 -040 584 $ 5.50 $ 3,210 Totals $ 3,210 1 TOTAL ASSESSMENTS $322,710 I )5( tK ROAD 1 ( / / LONE OAK ROA P I P l�l o I w o � 1 CO m`4/ II TN. 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':2*\.;--, ,i;-:,,t,/,7,„( .46::, / / ,T .':\ NT"? ::- .i.01:::::lit-i*:;,,,:l. ‘--,-,:: ' , ti'7-7, a) c 44 . - , - .-,-;-- .---> . - . ,4 ! . .,/,', ., .:„,. ., ., „... . , .,‘.., , ,.. :, -,,,-.--,- • -_ -, „.. , -,,,„, 4, ., ..- -.1iNt, ''. - - -"-, t S 0 DI /�� cn Q ;� ' �..�. ° ,. ,.. - .. . �: p �. "tom y/ ' :+ 6 . � Ate w } C. 4r ` , ''ti. ! ?r ::::, , °" :. � j 4 ' Imo '� t _ t �� r? . g : ei0 . ier .,- AAlfer;!. ' .', ii. ' ' , , ..: 8," : V -,;',.,,W l' ' 4 w i , ...,:y . --\ - 7. ., f V. Q ' • z " 3 Vi e : ; s ` c 4 y,� aD • \-i,...-. '. f- i' /- •-;,..'''.. --",--,- ,- .r, -., . .1 .., -,,,,,-, . -r. .--_,- .,-.. ''s.. s err - j' ,'. 4..,i , :: : ' - ' , ..":1 - Ni„,,,,`-i , '• 1 ':-.:.';'I'-'-l-a.-tmi4'"a'L'''"--rj'"l'.."- -4'.th'ilt6.'6221-.. • 1(PL-1- 50'-60' ROW F-F EX. CURB & GUTTER 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Existing Typical Section —am 50' - 60' ROW 28'-32' F-F EDGE MILL (6'-8' wide) Typ. 11/2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY REPLACE EX. CURB & BITUMINOUS TACK COAT GUTTER AS DIRECTED 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section 12/08/2011 Country Hollow \ Coventry Pass 1st & 2nd City of Eagan Fig. 3 )tgypical Sections - Project 1066 Engineering Department COUNTRY HOLLOW/ COVENTRY PASS 1 & 2ND Street Revitalization City Project No. 1066 Informational Meeting — 5:30 P.M. Monday, February 13, 2012 Eagan Room Attendance John Gorder, Assistant City Engineer, 14 residents representing 10 single - family properties (see attached sign -in sheet). Presentation of Project Details Gorder welcomed the property residents and presented project information, including details such as construction, costs, schedule and assessments. A short ETV video on the street improvement process was also shown. Questions/ Comments Since you are replacing the street signs, the "Country View Drive" street nameplates are currently not properly spelled. City staff will ensure the new nameplates will be spelled in accordance with the spelling of the street names on the plat documents. Is it possible to install a painted and signed crosswalk on Dodd Road at the Elrene Road/ Coventry Parkway intersection? This intersection likely does not meet vehicle or pedestrian traffic volumes for placement of a painted and signed crosswalk, as set forth in the City Crosswalk Policy. Based on the current traffic volumes (4, 000 per day), and observed traffic, there are sufficient gaps for pedestrians to cross Dodd Road without the aid of a crosswalk. Also, the installation of a crosswalk where it is unwarranted may give a pedestrian a false sense of security, and because of this, they may not wait for an adequate gap in vehicle traffic before crossing. I have a poorly draining piece of curb and gutter in front of my house. City staff will review and determine if replacement is necessary. The meeting adjourned at 6:00 p.m. /V' INFORMATIONAL NEIGHBORHOOD MEETING Country Hollow/ Coventry Pass 1 & 2 Project No. 1066 City of Ea flan Monday, February 13, 2012 5:30 p.m. - Eagan Room NAME ADDRESS 1. ISO Fo } - 4f 41 q ri) i I/ /e UJ uR ,, 2. �f -,--- 3 13 ? 1 zs . 1 Yc . -- 3. f/ (0//e1;-- l4&. 7 a.,Alyie.„) Ar, 1 4. ehvis ( Chit) k Scbtirk- I Ali ltef- t- // 61 (kat/kid; y (/i ce ) tom 5. of lie,h?_e, 6/6 /-a nie r n 0+- 6. , ,A J Fay 64 7. 11) -, a C)--- j --- ' 1 8. c CUWAkkl ptwkwA 9. kcu 1 / /7 1 _ / /3 1-0- luip l,(J I .. i 10. Aef, - f/V/ as 7 _,: 11. 12. 13. l (a Agenda Information Memo February 21, 2012 Eagan City Council Meeting F. PROJECT 1072, BOULDER RIDGE (HEINE COURT) STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 1072, Boulder Ridge Addition (Heine Court - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past 22 years, the City has rehabilitated approximately 175 miles of local streets. • The resurfacing of Heine Court within the Boulder Ridge Addition neighborhood in central Eagan has been programmed for 2012 in the City's 5 -Year Capital Improvement Program. • On June 7, 2011 the City Council directed staff to prepare a feasibility report considering a rehabilitation of this street. • On January 17, 2012, the feasibility report for Project 1072 was presented to the City Council and a Public Hearing was scheduled for February 21 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on February 13 for the adjacent property owners to discuss the proposed improvements. Of the 8 total properties (7 townhome, 1 City park) proposed to be assessed under this improvement, no one attended the meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: ?� • Feasibility Report, pages I ('through �bJ /0v 41, 11F City of a all Report for Boulder Ridge (Heine Court) Neighborhood Street Revitalization City Project No. 1072 February 2012 vigut-tt AilipUiti fz:.ACH Wit j 1 4 0. C!t o f � a� memo � To: Honorable Mayor and City Council From: John P. Gorder, Assistant City Engineer Date: February 15, 2012 Re: Boulder Ridge (Heine Court) Street Revitalization City Project No. 1072 Attached is our report for Boulder Ridge (Heine Court) Street Revitalization, City Project No. 1072. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be please to meet with the City Council at you convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. t John P. Gorder Date: 2- - r 6- 12 Reg. No. 22813 Reviewed By: gL_ v 01 al Department of Public Wo Date: '2 — ( - ( 2 Reviewed By: Finance Depa ment Date: J TABLE OF CONTENTS Executive Summary .1 Introduction /History 2 Scope .3 Area To Be Included .3 Street Pavement Evaluation .3 Proposed Improvements .4 Easements /Permits .6 Feasibility /Recommendations .6 Cost Estimate .7 Assessments .7 Assessment Financing Options .8 Revenue Source .9 Project Schedule .9 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement /Assessment Area Map - 3 Typical Section — Mill & Overlay ICI Executive Summary Background Project Name Boulder Ridge Project # 1072 (Heine Court) Street Area 660 sq. yds. Street Length 60 feet Constructed 1988 Reconstructed - Streets Included Heine Court Crack Sealed - Seal Coated 1993 and 2001 Absolute Location NE % of Section 28 Relative Location South of Diffley Road Township 27, Range 23 West of Pilot Knob Road Project Details Roadway resurfacing PCI Rating 48 Replacement of damaged Recommended Patch /Repair and curb & gutter Improvement Overlay Adjustment /Replacement of; Curb Removal 10% Scope Sanitary /Storm sewer Residential Lots 7 Townhomes Utility castings (Boulder Ridge) Water gate valves City 1 Park Lots Street signage Cost Estimate/ Revenue Property City Mill & Overlay w/ Signage $ 17,500 $ 10,700 $ 6,800 Repair Existing Concrete Curb & Gutter $ 8,700 _ $ 8,700 Total $ 26,200 $ 10,700 (41 %) $ 15,500 (59 %) I c? ) Boulder Ridge (Heine Court) 1 February 2012 Neighborhood Street Revitalization Boulder Ridge (Heine Court) Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. Heine Court, a 60 -feet long residential cul -de -sac street in central Eagan has been identified for 2012 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The street in this residential neighborhood was constructed in 1988. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roadway located within the project area, which is in the 20 -25 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that this street was seal coated in 1993 and 2001. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the )73 Boulder Ridge (Heine Court) 2 Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous recycling and overlay proposed with this project. Infrastructure Review - The Public Works Department has inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) and access in the project area and determined the system is in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right -of -way and easements such as street lights, utility boxes, and storm water ponding/ access, and pedestrian features were evaluated. The rehabilitation of City- maintained items are included in this project, if needed. 11 41 Scope This project will provide resurfacing (edge mill and overlay) for approximately 60 feet, with a cul -de -sac bubble, of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and /or replacement to sanitary /storm sewer utility castings, water gate valves, and street signage. Area To Be Included Properties included in the project lie within the NE %, Section 28, lying South of Diffley Road, West of Pilot Knob Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. 41 0* Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and Ti" Boulder Ridge (Heine Court) ( ) 3 improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 —100 Routine Maintenance /Crack Seal /Seal Coat 36 - 55 Patch /Repair and /or Overlay 0 - 35 Reconstruct/ Reclaim The 2011 PCI ranking for Heine Court has a weighted average pavement condition rating of 48, which falls in the "Patch /Repair and /or Overlay" category. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2012 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require full reconstruction. Proposed Improvements Pavement - The proposed street improvements for Boulder Ridge (Heine Court) are shown in Figure 3. The existing street section`' .� for this roadway consists of 3" { t t bituminous pavement supported by 6" gravel base. The existing ', + x ' r bituminous surface (including an ' '� adjacent 4 -stall parking area) will be milled adjacent to the existing curb and gutter (6' -8' wide) to accommodate a 1 bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying Boulder Ridge (Heine Court) 4 pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, . a• t ' spalled, or settled. It is estimated that Of approximately 10% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and ��— replaced. While the contractor who i performs the work is responsible for its establishment in the first 30 days after placement, adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment /Replacement — Sanitary /storm sewer manholes, catch basins, and gate valves will be adjusted or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. g + 411 • 1 t t Boulder Ridge (Heine Court g � ourt) 5 Sidewalk /Path & Pedestrian Ramp — Revisions to the Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps of sidewalks and paths with public streets Y � i that are improved, including street surface improvements. The most common method of providing this detectable warning is through the installation of truncated domes a minimum of two feet in length across the width of all pedestrian ramps. This project provides for the installation of truncated dome pedestrian ramps along the existing trail. r °, f 10 it Signage and Street Lights - Traffic and street identification signage Heine ct within the project limits is compliant with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD) and does not need to be replaced at this time. The street lights in the project area (maintained by Dakota Electric Association) are also in good condition and provide adequate coverage. Easement /Permits All work will be in the public right -of -way. No additional easements will be necessary. A permit from Dakota County Transportation Department will be necessary for work within Diffley Road (Co. Rd. 30) at Heine Court. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. 1 Boulder Ridge (Heine Court) 6 The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2012 — 2016) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2012 construction costs and include a 5% contingency and indirect cost of 30 %, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Boulder Ridge (Heine Court) • Mill & Overlay w/ signage $ 17,500 • Repair Existing Concrete Curb & Gutter $ 8,700 Total $ 26,200 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay— Low Density Residential (R - 1,2,3) 50% 50% Mill & Overlay— Community Park 75% 25% Repair Existing Concrete Curb & Gutter 0% 100% Boulder Ridge (Heine Court) 7 Residential Lots — All residential lots (7 townhomes— Boulder Ridge), as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per front foot based on the City Assessment Policy is $430/ Front Foot and is calculated as follows: • 106' (Residential Front Feet) / 310' (Total Frontage) = 34% Frontage • $17,500 (Mill & Overlay Costs) x 50% x 34% = $3,000 (Total Assessment) • $3,000 (Total Assessment) / 7 townhomes = $430 /Townhome Community Parks — Heine Pond Park, a City park having driveway access to Heine Court within the project area, as shown in Figure 2, is proposed to be assessed. The City's Assessment Policy states that 75% of the mill and overlay costs are assessable to parks, based on a standard 32 -foot width. The estimated cost per front foot to be assessed, based on the City's Assessment Policy, is $42 /Front Foot and is calculated as follows: • 182' (Parks Front Feet) / 310' (Total Frontage) = 59% Frontage • $17,500 (Mill & Overlay Costs) x 75% x 59% = $7,700 (Total Assessment) • $7,700 (Total Assessment) / 182 Front Feet = $42/ Front Foot The remaining Boulder Ridge (Heine Court) frontage within the project area (22' or 7 %) is within Dakota County right -of -way with no driveway accesses, and therefore not assessable under the City's Assessment Policy. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest determined by the results of the bond sale used to finance the improvements. The following payment schedule is an example of a $430 assessment with an estimated 5.0% interest for the assessed amounts: 17 Boulder Ridge (Heine Court) 8 Principal Per Year ( Interest Per Year r Cost Per Year First Year - - - $86 -- - -- - -- $27 $113 Fifth Year $86 $ 4 $90 Revenue Source A summary of revenue sources is listed below: Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 17,500 $ 10,700 $ 6,800 Repair Existing Curb & Gutter $ 8,700 = $ 8,700 Totals $ 26,200 $ 10,700 $ 15,500 The City's Major Street Fund will finance the estimated project deficit of $15,500 (59% of total). Project Schedule Present Feasibility Report to City Council/ Order Public Hearing January 17, 2012 Informational Meeting February 13, 2012 Public Hearing February 21, 2012 Approve Plans and Specifications March, 2012 Award Contract April, 2012 Project Completion August, 2012 Final Cost Report September, 2012 Final Assessment Hearing Fall, 2012 First Payment Due with Property Tax Statement May 15, 2013 e gb Boulder Ridge (Heine Court) 9 Appendix A Preliminary Cost Estimate City Project 1072 Boulder Ridge (Heine Court) Item No. Item Unit Unit Price Est Qty Estimated Cost Part I - Bituminous Street Overlay 2021.501 Mobilization LS $ 5,000.00 1 $ 5,000.00 2232.501 Mill Bituminous Pavement (Edge Mill) SY $ 1.00 210 $ 210.00 2357.502 Bituminous Material for Tack Coat GAL $ 4.00 50 $ 200.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 50.00 100 $ 5,000.00 2506.522 Adjust Frame and Ring Casting (Manhole) EA $ 400.00 1 $ 400.00 2563.601 Traffic Control LS $ 2,000.00 1 $ 2,000.00 Subtotal $ 12,810.00 5% Contingency $ 640.50 Subtotal $ 13,450.50 30% Indirect Costs $ 4,035.15 Part 1- Bituminous Street Overlay $ 17,485.65 Item No. Item Unit Unit Price Est Qty Estimated Cost Part II - Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter LF $ 6.00 32 $ 192.00 2104.505 Remove Bituminous Pavement SF $ 0.60 150 $ 90.00 2104.505 Remove Concrete Valley Gutter SY $ 10.00 5 $ 50.00 2211.501 6 "Aggregate Base, Cl. 5 (100% Crushed) TON $ 15.00 10 $ 150.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 100.00 2 $ 200.00 2360.501 SP WEA340B Wear Course Mix (Lot Overlay) TON $ 50.00 10 $ 500.00 2504.602 Repair Residential Sprinkler Head EA $ 100.00 1 $ 100.00 2504.602 Repair Sprinkler System EA $ 250.00 1 $ 250.00 2506.602 Adjust Frame & Ring Casting (CB) EA $ 250.00 1 $ 250.00 2506.602 R & R Top Slab & Casting (CB) EA $ 1,200.00 1 $ 1,200.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 100.00 2 $ 200.00 2521.501 4" Concrete Ped Ramp w /Wet Cast for Truncated Dome Inset SF $ 4.50 75 $ 337.50 2531.501 Concrete Curb and Gutter, D412 LF $ 15.00 10 $ 150.00 2531.501 Concrete Curb and Gutter, B612 LF $ 15.50 22 $ 341.00 2531.604 Concrete Valley Gutter - High Early SY $ 55.00 5 $ 275.00 2531.618 Truncated Dome Detectable Warning Paver SF $ 42.00 32 $ 1,344.00 2540.602 Repair Residential Landscaping EA $ 170.00 1 $ 170.00 2573.530 Storm Drain Inlet Protection EA $ 125.00 3 $ 375.00 2575.505 Sodding, Type Lawn (Highland) SY $ 7.00 10 $ 70.00 2575.551 Compost, Grade 1 TON $ 20.00 2 $ 40.00 2582.502 4" Solid Line White -Epoxy LF $ 2.00 60 $ 120.00 Subtotal $ 6,404.50 5% Contingency $ 320.23 Subtotal $ 6,724.73 30% Indirect Costs $ 2,017.42 Part I1- Repair Existing Curb & Gutter $ 8,742.14 Part 1- Bituminous Street Overlay $ 17,485.65 Part II - Repair Existing Curb & Gutter $ 8,742.14 Total Cost $ 26,227.79 1 Appendix B Preliminary Assessment Roll City Project 1072 - Boulder Ridge (Heine Court) Heine Court PD - Townhomes P.I.N. Lot Assessment Rate Total Equivalent 4215 Heine Court 10- 14800 -01 -190 1 $430 $430 4213 Heine Court 10- 14800 -01 -200 1 $430 $430 4211 Heine Court 10- 14800 -01 -210 1 $430 $430 4209 Heine Court 10- 14800 -01 -220 1 $430 $430 4207 Heine Court 10- 14800 -01 -230 1 $430 $430 4205 Heine Court 10- 14800 -01 -240 1 $430 $430 4203 Heine Court 10- 14800 -01 -250 1 $430 $430 Subtotals 7 $3,010 Community Park P.I.N. Front Assessment Rate Total Footage (Outlot C) Heine Pond Park 10- 14800 -00 -030 182 $42 $7,644 Subtotals _ $7,644 I TOTAL ASSESSMENT 1 $10,654 I Front Footage Summary Townhome (Access to Heine Ct.) 106 34% 7 Lots Heine Pond Park 182 59% Unassessable 22 7% Total 310 100% leia ,06- K w‘f ■ 7, m eci s��R4, O 4� I Y O �� I -J � I / - P / !L �•a �� O / ill I YANKEE DOODLE RD. i YANKEE DOC MP • > _ _. , < „ ffy rx ,,,e. ,,,., I r liali DU OOD . i fl " ipRI . 1 Pro ject Locaton ER BELL RD. n r L 1 il ----- 1,1* 1 vrim_ii DEERWOOD DR. lail II= P" C -.'-------- ----./ I re 114 mii e1 4 III A .10 IP 1 * 1 D IFFLEY RO ? r °I i c e ► o vo�� 11 Ai iim CLIFF ROAD t11i I' . — ir 1` A 12/1/201, Boulder Ridge (Heine Court) ' Street Revita lization - Pro 1072 Fi 1 y City of �a�aIl �� 1 g. 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CURB & BITUMINOUS TACK COAT GUTTER AS DIRECTED 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section 12/08 Boulder Ridge - (Heine Court) it City of kali �� Fig.3 Typical Sections - Project 1072 Engineering Department Agenda Information Memo February 21, 2012, Eagan City Council Meeting VI. OLD BUSINESS A. PLANNED DEVELOPMENT AMENDMENT — PANERA BREAD ACTION TO BE CONSIDERED: To Approve (or direct preparation of Findings of Fact for Denial) a Planned Development Amendment to allow drive - through service and modifications to the building, signage and awnings, for property located at 1260 Promenade Place, legally described as Lot 7, Block 2, Eagan Promenade, subject to the conditions listed in the staff report. To Approve (or direct preparation of Findings of Fact for Denial) a Planned Development Amendment to allow modifications to the exterior building finish materials and awnings for property located at 1260 Promenade Place, legally described as Lot 7, Block 2, Eagan Promenade, subject to the conditions listed in the staff report. REQUIRED VOTE FOR APPROVAL: At least three votes * New information is bold. FACTS: ➢ In addition to submitting a supplemental narrative, the applicant has proposed two specific modifications to the original Site Plan in an effort to respond to concerns raised by the APC and the staff report. ➢ Specific changes include: o Removing three of the `head -in' parking stalls in front of the store to minimize vehicle maneuvering in the primary drive aisle serving both Panera and the multi- tenant (former Ethan Allen) building to the south. o Widening the primary drive aisle to allow two outbound lanes including a left - turn only lane and movement onto Promenade Place. ➢ Additional modifications resulting from the redesign include: o Three parking stalls on the west side of the main drive were eliminated and the parking islands enlarged, increasing green space, and providing more landscaping and planting area. o Current green space is 27.6 %. This redesign incorporates more green space such that 25.9% is now proposed compared to the previous proposal of 23.0 %. o A total net reduction of nine parking stalls leaves 56 parking stalls. Current City Code would require 43 stalls. o The dining patio areas are proposed to be permeable paver bricks rather than broom finished concrete. o Changes to the signage plan to remove wheat graphics from the awnings and delete proposed signage on the east elevation. Both of these changes bring the proposal into greater compliance. ➢ Eagan Promenade PD was established in 1996. The Promenade PD established certain guidelines for architectural and finish treatments, private drives, shared access and parking, signage and awnings. The Eagan Promenade PD excluded drive- through service except for Dairy Queen and TCF Bank at the west end of the development. ➢ The Panera building was constructed in 1998 as a stand -alone single -user restaurant. The Final PD approved a Class II cafeteria/deli style restaurant with outdoor seating consisting of 6 tables of 4 seats each. The Final PD did not contemplate drive - through service. ➢ The PD Amendment encompasses both the proposed drive - through service and associated modifications to the site, building and signage, as well as existing modifications already made to the exterior building finish materials and awnings. For this reason, there are two action items for the Council's consideration. ➢ Access is from Promenade Place (private street) to the north which connects to Promenade Avenue (public street) to the east. Ingress /egress and parking is shared with the neighboring lot to the south. ➢ Building modifications already made that are inconsistent with the existing PD include new paint color on the front facade and multi -color awnings with graphics. ➢ Proposed drive - through modifications include widening the southern service drive to accommodate the drive - through approach, relocating the trash enclosure, installation of directional and menu board signs as well as new building signs, construction of an order canopy and pick -up window, sidewalk connections and new landscaping. ➢ Associated impacts of the proposed modifications include a net reduction of nine parking stalls, increased impervious coverage reducing green space from 27.6% to 25.9 %, detaching the trash enclosure from the principal structure, reduced structure setbacks to Promenade Ave. (trash enclosure) and Promenade Place (pick -up window). ➢ The APC held a public hearing on January 24, 2012 and recommended denial. The reasons stated for the recommendation are listed in the APC minutes and summarized under Issues below. ISSUES: ➢ The APC recommended denial of this proposal for the following stated reasons: o Concern for possible bad precedent it might set o Non - conforming performance standards such as green space, setbacks and landscaping o Exit location of the drive - through lane o Lack of a bypass lane ➢ The APC inquired about other drive - through developments in the City that lack a bypass lane. Staff identified 5 restaurant developments without a bypass lane (Culver's in Town Centre, Pardon My French in Thomas Lake Center, Dairy Queen on Denmark Ave., Taco Bell on Cliff Rd., and Caribou in Grand Oak 5. ➢ A letter of support has been submitted by the owner of the adjacent property to the south, Blackhawk Investment Group. ➢ A letter of objection has been submitted by Mid - America Real Estate on behalf of the property owner to the north. )g1 ➢ No further correspondence has been received since the latest revision was provided. Representatives for both neighboring property owners were advised of the most recent plan revisions. ➢ At the APC meeting on January 24, 2012, the applicant delivered a 23 -page petition containing 410 signatures in support of adding the drive - through. One page of the petition is included in the attachments for the Council's reference. 60 -DAY AGENCY ACTION DEADLINE: Waived by Applicant ATTACHMENTS: (9) Location Map, page ) APC Minutes on pages' QfJ through I Q 9,9, F Supplemental Panera Narrative (2 -10- 2012), pages I 'through f9 fP 4 Revised Panera development and signage plans received 2 -10 -2012, pa! es ( 17 through(' j0 Staff Report (Jan. 19, revised Jan. 26, 2012) on page 1 throug .4 Panera Narrative (received January 19, 2012) on pagey, throughg, ,. Correspondence from Blackhawk Investment Group (Jan. 18, 2 12), page Correspondence from Mid - America (Jan. 27, 2012), page �Ltlreutg- Petition (one page of 23 total pages), page gg Location Map %L1 Ig 3 gri \-\---s i � • �� Yankee Doodle�Rd0 1 NI I mm�� '�� _ / lee. , / i1 \ i . „�„�. I� d DIM, Rd p. I ■mim 4Ltt mi ® Moonshine Park ' • i ® � • ® ' \ ,� Cliff Rd I. J� R•AD Aw Ie Map Area Extent =/ ®� %® ® ® : UpDl . a < Tan 1111 4 II IEOR }' NORTH YUOe PKwY 1 Y . .. O � ti A I I o ■ a y O x - - Subject Site In n if a 1 El o _w ■ .1 le e 11116Tail J [ l ill OM COUNTY" RatiD71078 TYANKEEMOODCE17(SAT) ° i TDwN CFN1'R= e - rillilillv 411111111111-1101 le G - v C N e. IV #4= , 4 ,® , ' O'Le Lake Park H , buk,,,,,,...,,, b,,,,,,, If......L19...:,...14„,....;10,,,,....,,,",,, A ., ... I -0,„ 41 ,, -, ...111:44.046.® i� • m ®wli 2 �. Z . ^ DVCKwOOD OF X i -Ile ® I I ®I , iZ Li AVM r nor o ra •- ■l AI►,/i�� ` ' • �• .' C'' 0,1 111111 T rPFTFI[ rib _ �� I I I Fee Project Name: Panera 0 500 1,000 2,000 Request: PD Amendment Legend Case Nos.: 10- PA- 02 -04 -11 J.II■ 16 1 i i City Boundary Parcels Parks i Buildings N 4 City of Cap 1 gl 1 Advisory Planning Commission January 24, 2012 Page 9 of 15 E. Panera Bread Applicant Name: Panera Bread Location: 1260 Promenade Place; Lot 7, Block 2, Eagan Promenade Application: Planned Development Amendment A Planned Development Amendment to allow drive - through service and modifications to the building and signage. File Number: 10- PA- 02 -04 -11 Member Dugan stated he will abstain from voting on this and the next item. Planner Dudziak introduced this item and highlighted the information presented in the City Staff report dated January 18, 2012. She noted the background and history. There was discussion on the drive - through having only one lane. Member Vanderpoel stated concern that customers could not change their mind once in the drive - through queue. Julie Perrus, Attorney for Panera, submitted 400 signatures of support that were collected in 2011. She explained that this would be the second drive - through Panera in the state. She stated the proposal will create six to eight full -time jobs and will provide additional services to customers. Patrick Bennett, Project Engineer, explained that there is no bypass lane, however the pavement is wide enough to allow for manipulation out of the drive - through before a vehicle gets into the north -south portion of the queue. Chair Heaney opened the public hearing. Matt Rieger, Mid - America Real Estate — representing the owner of the in -line center at Eagan Promenade -- stated Eagan Promenade, Inc. is the declarant of the property. He stated concern for stacking issues on a single lane drive - through, proximity of the retaining wall to Promenade Place, lost turf and landscaping, the detached trash enclosure relocation closer to Promenade Ave. and sight -lines in general. He concluded that the site is too tight to accommodate the proposed improvements. There being no further public comment, Chair Heaney closed the public hearing and turned the discussion back to the Commission. Ms. Perrus stated Developers Deversified Realty (DDR) is listed as the declarant and DDR approved Panera's proposal. Member Vanderpoel asked for clarification of Ms. Perrus' statement. City Attorney Bauer stated the issue of declarant rights is a private matter that does not concern the City. Advisory Planning Commission January 24, 2012 Page 10 of 15 Member Supina stated he has a number of concerns including the exit location of the drive - through, lack of bypass lane, potential bad precedent being set together with the non- conforming issues such as green space and landscaping. He stated he will vote against approval. Member Vanderpoel stated she shared Member Supina's concerns and that she will also vote against approval. Member Filipi moved, Member Supina seconded a motion to recommend approval of a Planned Development Amendment to allow drive - through service and modifications to signage for property located at 1260 Promenade Place, legally described as Lot 7, Block 2, Eagan Promenade, subject to the following conditions: 1. An Amendment to the Planned Development Agreement shall be executed and recorded with the Dakota County Recorder's office within 90 days of approval. Proof of recording shall be provided to the City. The PD Amendment Agreement shall include the following exhibits: • Final Site Plan • Final Building Elevations • Final Landscape Plan • Final Signage Plan 2. This Amendment is intended to supplement and amend the existing Planned Development Agreements. All other conditions in the Development Agreement remain in effect and the Property is subject to the terms and conditions of the Development Agreement, as amended by this Amendment. 3. The applicant shall provide evidence of an easement or other agreement that permits these off -site improvements in a form that is acceptable to the City Attorney. 4. Building signage shall be limited to two building elevations. 5. In accordance with the Sign Guidelines in the Promenade PD Agreement, the "drive -thru" wall sign shall be modified to either individual channel letters mounted on the building or on a raceway of channel-letter construction. 6. The drive- through clearance bar shall not contain signs or logos. 7. ''Menu board and directional signage shall be installed according to the submitted sign plans, and only the numbers and size specified shall be allowed. 8. The outdoor dining area in front of the building shall be surfaced with pervious pavement or paver blocks to offset decreased green space and provide additional on -site infiltration of storm water runoff. 9. The outdoor dining area shall be limited to a total of 24 seats. 10. Landscaping shall be installed per the approved Landscape Plan. All landscaping shall be maintained in a healthy condition including automatic irrigation, replacement of any dead plant materials, and necessary pruning. 11. Building address numbers shall be installed and displayed in accordance with the provisions in Section 2.78 of the City Code. 12. The electrical transformer shall be fully screened from off-site views with landscaping or a screening enclosure. 13. A new pedestrian connection shall be made between the site and the existing trail along Promenade Avenue as shown on the Site Plan. 14. To maintain a clear zone for winter snow and ice removal operations by the City, the retaining wall proposed along Promenade Avenue shall be installed a minimum of 3 feet from the sidewalk. iq Advisory Planning Commission January 24, 2012 Page 11 of 15 Motion failed 0 -6. Member Dugan abstained from voting on this item. Member Filipi moved, Member Piper seconded a motion to recommend denial of a Planned Development Amendment to allow drive - through service and modifications to signage for property located at 1260 Promenade Place, legally described as Lot 7, Block 2, Eagan Promenade. All voted in favor. Motion carried 6 -0. Member Dugan abstained from voting on this item. Member Piper moved, Member Jansma seconded a motion to recommend approval of a Planned Development Amendment to allow modifications to the building and awnings for property located at 1260 Promenade Place, legally described as Lot 7, Block 2, Eagan Promenade, subject to the following conditions: 1. An Amendment to the Planned Development Agreement shall be executed and recorded with the Dakota County Recorder's office within 90 days of approval. Proof of recording shall be provided to the City. The PD Amendment Agreement shall include the following exhibits: a. Final Site Plan b. Final Building Elevations c. Final Landscape. Plan d. Final Signage.Plan 2. This Amendment is intended to supplement and amend the existing Planned Development Agreements. All other conditions in the Development Agreement remain in effect and the Property is subject to the terms and conditions of the Development Agreement, as amended by this Amendment. 3. The outdoor dining area shall be Iimited to a total of 24 seats. 4. Building address numbers shall be installed and displayed in accordance with the provisions in Section 2.7 8.of the City Code. 5. Awnings may be of the Arlon material and multiple colors, and shall contain no graphics or signage. Motion failed 0 -6. Member Dugan abstained from voting on this item. Member Piper moved, Member Vanderpoel seconded a motion to recommend denial of a Planned Development Amendment to allow modifications to the building and awnings for property located at 1260 Promenade Place, legally described as Lot 7, Block 2, Eagan Promenade. All voted in favor. Motion carried 6 -0. Member Dugan abstained from voting on this item. I�� Larkin Hod fi nan Larkin Hoffman Daly & Lindgren Ltd. ATTORNEYS 1500 Wells Fargo Plaza 7900 Xerxes Avenue South Minneapolis, Minnesota 55431 -1194 GENERAL 952-835-3800 FAX 952 -896 -3333 WEB: wwwlarkinhoffman.com February 10, 2012 Pamela Dudziak City Planning City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Panera Bread, LLC Application for a Planned Development Amendment for 1260 Promenade Place to allow for the addition of a drive -thru lane Dear Ms. Dudziak: We represent Panera Bread, LLC ( "Panera ") in its request for two (2) Planned Development amendments to accommodate a drive -thru lane and updated paint and awnings at its existing Panera building located at 1260 Promenade Place (the "Site ") in the City of Eagan (the "City "). This letter is intended to supplement Panera's updated Site Plan in response to the concerns raised in the Staff analysis and by the Advisory Planning Commission (the "APC "). We appreciate the opportunity to respond to the issues raised and hope that the modifications to the submittal allow the City Council to support Panera's application in spite of the APC's recommendation for denial. Development Request Panera proposes to add a drive -thru window and lane to the Site in order to better serve its customers. The drive -thru lane begins on the south side of the building and wraps around to the north side of the building. The addition is a significant long -term investment by Panera at the Site and will provide an additional six (6) to eight (8) jobs in the community. Panera is also seeking City Council approval of an amendment to allow for the changes made to the paint color on the front facade of the building, as well as an upgrade to the awnings at the Site. The Site was developed as a stand -alone restaurant use in 1998. The original Planned Development contemplated only two (2) drive -thrus within the overall development. However, the City contemplates additional infill and redevelopment within the overall development in its 2030 Comprehensive Plan ( "Comp Plan"). This could include additional retail and restaurant uses, including drive -thru restaurants or facilities, which are a market - driven reality. Panera has been moving toward a drive -thru model nationwide. They have opened approximately fifty (50) drive -thru locations to date, including a drive -thru in St. Cloud, Minnesota. Panera expects to pursue several additional drive -thru locations in Minnesota in 2012. RECEIVED F,Es 1 0 2012 '93 Pamela Dudziak February 10, 2012 Page 2 Precedent The Staff analysis and the Advisory Planning Commission raised a concern regarding the precedent that approval of an additional drive -thru on the Site might establish for the remainder of Eagan Promenade and other Planned Developments in the City. The City has a great deal of discretion in decisions related to zoning amendments. A Planned Development amendment provides the City with the flexibility to assess each application on its own merits. The City must only have a rational basis for its decision. Approval of the request by Panera for the addition of a drive -thru does not establish a binding precedent for future land use decisions within this or any other Planned Development. Traffic No traffic study has been completed related to this proposal. It is our understanding that there are existing traffic concerns relating to the Site, as well as the overall development. We cannot address the overall development issues relating to traffic, although Panera would be willing to participate in an effort to find a more comprehensive solution. Based on the Staff analysis and APC comments, Panera is proposing several significant modifications to its original Site design in an attempt to mitigate on -Site traffic issues. Panera is proposing to remove three (3) additional parking stalls in the front of the restaurant in order to further protect the drive aisle to the west of the restaurant and promote better circulation through the Site and the drive -thru. The only remaining parking directly to the front of the restaurant will be two (2) handicapped spaces and the marked parking space for Panera customers who have placed large orders in the drive -thru and are asked to pull aside to have their deliveries made to their car window. This space was created in response to the City's concern regarding wait times in the drive -thru lane. Panera has not experienced a need in other locations for a dedicated parking space for drive -thru customers, and anticipates that this space will rarely be used at the Site. The removal of the three (3) parking stalls will improve movement through the drive aisle and further buffer the drive -thru lane. Currently, cars pull in and back out from these stalls directly into the drive aisle used to access Panera, as well as the Blackhawk Investment Group property to the south. Fewer cars backing into the drive aisle will relieve congestion during peak times. In addition, Panera proposes to remove three (3) stalls on the west side of the drive aisle, allowing for the addition of a left-turn only lane for customers exiting the Site. The addition of the turn lane will benefit the flow of the traffic at the Site and minimize stacking at the stop sign at Promenade Place and in the drive -thru lane. Signage will provide for a right -turn only at the exit of the drive -thru lane. As noted above, there may be a rare instance when a customer is directed by Panera staff to make a left-hand turn into the drive aisle in order to park in the designated pick -up stall. With the addition of the other improvements to the Site, this should not create an issue. The loss of parking stalls will not impact the parking needs on the Site. Under the City Code, 46 parking stalls are required. The modified Site design maintains 56 stalls. The addition of the 114 Pamela Dudziak February 10, 2012 Page 3 drive -thru will further reduce parking needs, as approximately 30 — 40% of customers are anticipated to utilize the drive -thru lane, many of whom are existing carry-out customers. These improvements are proposed to mitigate existing traffic concerns raised by the City Staff and the APC and promote better traffic flow through the Site as a result of the proposed drive - thru. The drive -thru will create minimal additional traffic to the Site. It is expected that the drive -thru will generate approximately 600 trips per week to Panera. This equates to approximately 86 trips per day. Panera's peak hours are between 11:00 a.m. and 2:00 p.m. and represents approximately 41.2% of sales at this location. Even during peak hours, the drive -thru will generate no more than one (1) additional car approximately every five (5) minutes. Finally, the addition of the drive -thru lane will decrease overall pedestrian traffic at the Site. The typical Panera cafe without a drive -thru averages approximately 40% carry-out orders, requiring customers to load and unload the car and cross the drive aisle either to the west of Panera or across Promenade Place. The typical Panera cafe with a drive -thru reduces carry-out orders to approximately 20 %, which means fewer pedestrians attempting to access the Site in front of moving traffic. Bypass Lane A bypass lane is not proposed as a part of Panera's application. The Site layout does not provide adequate space for the addition of a bypass lane. Customers will be able to make a three -point turn to exit the drive -thru lane before reaching the menu board. However, signage will indicate that this is a drive -thru lane, so customers not intending to utilize the drive -thru will not enter the lane. From the point of ordering at the menu board to order pickup at the drive -thru window, a customer can expect to wait approximately three (3) to four (4) minutes. Panera will address snow and ice removal as it does on the rest of its parking area and will keep the drive -thru lane free and clear of driving obstacles. While we understand the concerns raised by the Staff and APC, bypass lanes are not a requirement of City Code. No flexibility from the City Code is required. The City has approved other locations without a bypass lane, and Panera has developed drive -thru service at other sites without a bypass lane and there have been no issues. Green Space Panera is sensitive to the concern raised by City Staff and the APC regarding the loss of green space on the Site. The Eagan Promenade Planned Development is generally lacking landscaping, and the loss of additional green space is challenging. While the updated Site design still results in a 1.7 % loss, of impervious surface, Panera's proposal will create thoughtful additional landscaping that will add to the Site and the overall development. With the loss of the three (3) parking stalls in front of the restaurant, Panera proposes to add landscaping that will provide a buffer to the drive -thru area, an enjoyable entry area to the restaurant, and a buffer for those who would like to enjoy outdoor dining on the patio. The landscaping will include one tree, several shrubs, as well as sod and mulch. Pamela Dudziak February 10, 2012 Page 4 In addition, Panera is proposing to widen the curb and gutters to the west of the restaurant and add more landscaping. Finally, Panera will utilize pervious pavers on its patio, allowing for better infiltration on the Site. Trash Enclosure • The trash enclosure is proposed to be located at the southeast corner of the Site, separated from the building. City Code and the Eagan Promenade Planned Development require that trash enclosures be attached to the building in commercial retail areas. The trash enclosure was placed in the proposed location in order to keep the drive -thru lane close to the building. In addition, the trash enclosure was located to help screen the headlights of cars in the drive -thru lane from the public road and sidewalk, effectively providing additional screening. Panera requests flexibility from the Code and Planned Development requirements in order to improve the overall Site design. Conclusion Panera is comfortable with the conditions imposed by the City for both the drive -thru and the building modifications. With the modifications to the Site design, Panera requests that the City Council reassess the recommendation of the APC and approve the two (2) Planned Development amendments requested. o f i r 7 W0 4 4111117F . 'eL.P-• is, for Larkin Hoffman Daly & Lindgren Ltd. Direct Dial: (952) 896 -3308 Direct Fax: (952) 841 -1763 Email: iuerrus@larkinhoffinan.com 1391925.1 I 11 yl _ _ _ _ - No 00Y2_40_ 198.50_ .- f I > 1 mI 1 II j I.. n m II I _.. ,: I .i -- - II, ty, i , lei D e ° dv o y 3i1 m T Q O s III s w9 `ate ®� ! • 1. `ii r . u o i IE 1,- I 4 A l• l E I :CI l : T gl t \ \ ' . f 4 -r' ...-''',. , , :-.: r" ' l' ' j"=-:,..-i5,-.:. N .r q 6, I I` I � 6 � o° r aj ** : wI / 1 m I 1 n n ni < � ` m — 5555 - - �,� CD na — Nooil oo^a 122 eo —. n C") MJ F.-3 PROMENADE ^` AVENUE n " .. _ _ 1 ; c . JAN - L,:,.”_4,,,,,, J:n Sr ^ `n Fi. 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Cr J ) 1 ..,_ . > (-) w x ,k LLI I t= 0 i 0 ce i 2 8 ; • F 0 u..1 , r 0 ru ; , w • . . : . . : 110 ; m 0 cc 0 • 0 _. , I u) Li- 3SVEI .9 I M M o w 0 • •Ti 0 1 .".--..)• t 0 i I zia Lt....4 03 Ii 1 g (41" 1 cst to a \ - 1 1 fl 0 0 co 2 1 11 . . x 1 .4 ,- ZN M ' ■ tra t - 5 a. ; r 9 - -i ' 1-- ; o : , 4 I 0 w ----- Ce< Z Uti L o S I 1 — D + 11111 w - §F ,, 1.1- 7 7 Ul ° z- 0F I-- W j 0 d u) 0 ce u_ 0 0 II z 0 0 0 ,0 -< u) < . • 3SV9 0 o I x z 03S0dX3 t— W > 0 LLI 0 i (.0 L: w 3INVIld .9£ T 31Wild .0Z 2 CL 0 x .2, CL cr) 411 ca 1 6 (D _ .........___ PLANNING REPORT CITY OF EAGAN REPORT DATE: January 19, 2012 CASE: 10- PA- 02 -04 -11 (revised Jan. 26, 2012) APPLICANT: Panera Bread HEARING DATE: January 24, 2012 PROPERTY OWNER: Apache Commons LLP APPLICATION DATE: April 20, 2011 (Waiver signed) REQUEST: Planned Development Amendment PREPARED BY: Pamela Dudziak LOCATION: 1260 Promenade Place COMPREHENSIVE PLAN: SA/RC, Special Area/Retail Commercial ZONING: PD, Planned Development SUMMARY OF REQUEST The applicant is requesting approval of a Planned Development Amendment to allow drive - through service and modifications to the building, signage and awnings, for property located at 1260 Promenade Place, legally described as Lot 7, Block 2, Eagan Promenade. AUTHORITY FOR REVIEW Chapter 11, Section 11.50, Subdivision 5 states, in part, 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two - thirds of all members of the council. 2. The Council shall not rezone any land or area in any zoning district or make any other proposed amendment to this chapter without first having referred it to the advisory planning commission for its consideration and recommendation. BACKGROUND /HISTORY The property was platted in 1996 as part of the Eagan Promenade development. The Promenade Planned Development established certain guidelines for architectural and finish treatments, private drives, shared access and parking, signage and awnings. A Final Planned Development was executed for this lot and the building was constructed in 1998. The Final PD approved the use of Planning Report — Panera Bread January 24, 2012 Page 2 the site as a Class II cafeteria/deli style restaurant; drive- through service was not considered as part of the request or Final PD approval. This application was initially submitted in mid -2011 and was postponed at the applicant's request to allow them time to resolve concerns of neighboring property owners. In December 2011, the applicant requested that the proposal be rescheduled for public hearing, and submitted a revised Site Plan. .z' r f EXISTING CONDITIONS The property is developed with a Panera Bread restaurant. The building is located 1.11; : . t w on the eastern portion of the lot with ;`�, parking to the west. Access is provided via a private drive, Promenade Place, to the north of the lot. This private drive _ connects with a public street, Promenade Avenue, to the east. The Promenade development established reciprocal easements for access and parking throughout the development. This property shares two access drives, parking and service area, with the adjacent property to the south via those private easements. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: Existing Use Zoning Land Use Designation North Promenade Retail Center PD, Planned Development SA/RC, Special Area/ Retail Commercial East Promenade Oaks PD, Planned Development SA /RC and MD, Special Townhomes & Area/Retail Commercial and Promenade Shoppes Medium Density residential South Multi- tenant retail PD, Planned Development SA/RC, Special Area/ Retail Commercial West Restaurants PD, Planned Development SA/RC, Special Area/ Retail Commercial EVALUATION OF REQUEST Compatibility with Surrounding Area — While the restaurant is a commercial use that is consistent with the surrounding area, the drive - through service is a departure from the Promenade Planned Development. Only one other restaurant (Dairy Queen) in the Promenade development provides drive- through service, and that site is separated from the rest of the Planning Report — Panera Bread January 24, 2012 Page 3 development by Denmark Avenue. TCF Bank at the west end of the Promenade development also offers drive - through service. Both were approved with the initial PD approval. Adding a drive - through function at this location will certainly intensify and, potentially, exacerbate an already congested situation at the point of access to Panera and the multi- tenant building to the south. Drive - through functions at the Promenade were intentionally limited to TCF Bank and DQ; the subject site was not contemplated or designed to accommodate a drive - through. Staff has concerns with the impact that introducing the proposed use will have on this area of The Promenade. Airport Compatibility - The City of Eagan considered airport noise as a factor in its Comprehensive Land Use Guide Plan and has subsequently adopted zoning standards to assist with noise mitigation that are consistent with Metropolitan Council requirements. The subject site is located within the one -mile buffer of Noise Policy Zone 4. The adopted zoning standards consider commercial uses as Compatible within Noise Policy Zone 4 and no further noise mitigation is required. Site Plan — The Site Plan shows the drive - through entrance at the southeast corner of the building. This requires vehicles to approach the drive - through via the shared service drive south of the building. The curb on the south side of the Panera site will be shifted to the north to accommodate this vehicle approach and not obstruct the service access to the neighboring building. Additional widening of the service area on the neighboring site to the south to provide better truck access when drive - through traffic is present is also proposed. The applicant should provide evidence of an easement or other agreement that permits these off -site improvements in a form that is acceptable to the City Attorney. This site shares two driveways to Promenade Place with the building to the south. The existing two -way ingress - egress will be maintained for both driveways. The drive - through exit lane is proposed to have pavement markings indicating right -turn only, however, the design of the exit allows for a left turn movement for exiting vehicles, should a vehicle need to wait a little longer for delivery of their order. Given the proximity of the drive - through exit to Promenade Place, there is potential for drive- through traffic to back up as other traffic exiting the site stacks up and blocks the drive - through exit. The site plan accommodates stacking for three vehicles waiting to exit the drive - through after the pick -up window and before entering the main drive lane. Stacking is shown for five vehicles between order and pick -up, and another seven vehicles until the point where customers place their order. Three stacking spaces are available for exiting vehicles after leaving the pick -up window. For vehicles whose order may take a little longer, one parking stall in front of the building adjacent to the two accessible stalls will be signed for 15- minute pick -up parking. The applicant's narrative speaks to the lack of a bypass lane, and operational changes within the restaurant that will support movement through the drive - through. Trash Enclosure - City Code and the Promenade Planned Development require that trash enclosures be attached to the building in commercial retail areas. This proposal detaches the trash enclosure and relocates it to the southeast corner on the outside of the proposed drive - Planning Report — Panera Bread January 24, 2012 Page 4 through lane. This places the enclosure at a setback of 23.6'. The typical structure setback along Promenade Avenue is 40 feet. The trash enclosure on the adjacent lot to the south is set back 33.6' from Promenade Avenue and is also detached from the principal building. Patio Dining — The Site Plan shows a new concrete patio. The Final PD approved outdoor dining for 24 people (six tables of four seats). On a site visit last summer when the submittal was initially made, staff counted 19 outdoor tables. Continued use of outdoor seating for up to 24 people is acceptable under the prior approval and the applicant has indicated they intend to reduce the amount of outdoor seating to that amount. Other performance standards pertaining to outdoor dining with regard to placement and setbacks, maintaining walkways, setbacks to residential, parking and accessibility appear to be satisfied. Parking — The Final PD approved a total of 65 parking spaces, assuming 51 stalls for the restaurant including seasonal seating and the retail bakery. Three parking stalls are being removed to accommodate the drive- through, leaving a total of 62 stalls. Under the City's current parking ordinance, 43 parking stalls are required -- no additional stalls for the 24 seasonal seats, and based on the applicant's submittal actual retail bakery area is much less than was assumed in 1998. Existing cross easements allow for shared parking within the Promenade development. Building Elevations /Architecture — Panera has repainted the front EIFS panel green. Green was not part of the original Promenade color palette, and was not identified on the Elevations of the Final PD approval. For this reason, the color change is part of the requested PD Amendment. The 1996 Promenade Planned Development Agreement specified finish materials and colors to ensure some cohesiveness among the lots ;. and buildings in the development. Now that the area is fully developed, and aging, such changes TUnerU can update building appearance. Other facelifts , Rt "p have recently occurred on neighboring 'g .: � - "= properties. Examples include the building to the south which received a completely new facade with its conversion from an Ethan Allen furniture store to multi- tenant retail, and modifications to the exterior of Buffalo Wild Wings when it moved into the former Don Pablo's restaurant. Awnings - The proposed awnings, which were previously installed, are made of Arlon vinyl, have multiple colors and contain a wheat graphic. The Promenade architectural guidelines require awnings to be of Sunbrella or Canvas material and of a solid color with no graphics or logos. The intent of the architectural guidelines was to ensure a consistent appearance of awnings throughout the Promenade Planned Development, and to prevent the use of awnings as additional signage. �I� Planning Report — Panera Bread January 24, 2012 Page 5 The acceptability of the Arlon material and multi -color awnings with graphics is a policy matter to be determined by City officials. The specification for Sunbrella or Canvas material on awnings was set in 1996. Technology and available products evolve over time and the Arlon material appears to provide a similar appearance and durability. With regard to the multiple colors and graphics on the awnings, the graphics are considered signage. The recently remodeled Buffalo Wild Wings did receive approval for their signature yellow and black check along the bottom of their awnings, with no logos or graphics. To be consistent, the wheat graphic should be removed from the awnings. Signage — The Promenade PD provided for wall signage on the east and west facades of this building, not to exceed 15% of the facade area in size. In addition, the Promenade Sign Guidelines require all signage to be channel letters, and does not permit can or cabinet signs. The City Code does not contain specific provisions for menu boards. Directional signs are limited to 6 s.f. in area and are exempt from sign permits. Building Signs - Proposed signage on the north elevation is deviation from stipulations of Promenade PD which permit wall signage on only the east and west elevations. The applicant's narrative speaks to this request indicating that "signage on the north elevation is critical ... for traffic approaching from the north," that distance from Yankee Doodle Road diminishes the effectiveness of the west elevation sign, and that the total area of the proposed three building signs (302.7 s.f.) is less than the combined area allowed on the east and west elevations (374.6 s.f.). Staff suggests a more appropriate approach to this issue is that building signage should continue to be allowed on only two sides, and the applicant can choose the two elevations that are most effective. The "drive -thru" sign should be channel letters and not a cabinet, per the Sign Guidelines in the Promenade PD Agreement. In other instances (e.g. Potbelly), individual letters have been mounted onto a raceway background that is of channel - letter construction, and the raceway is then mounted to the building. For smaller signs, such as the proposed "drive -thru" sign, this maintains the channel letter appearance and avoids having many small letters individually mounted to the building. Menu Board and Directional Sign - There are no specific standards in the City Code or the Promenade Planned Development pertaining to menu boards. Directional signage is limited to 6 s.f. and is exempt from permits. Panera is proposing a 4.75' x 7.3' (35 s.f.) menu board, and a 3' x 4.7' (12.8 s.f.) preview board. Both of these will be located on the east side of the building. A canopy is also proposed near the menu board to shield patrons when they are ordering at the speaker. A clearance bar will be installed at the entrance to the drive- through to identify maximum vehicle height that can safely pass through the drive - through. The clearance bar should not contain signage or logos. alT Planning Report — Panera Bread January 24, 2012 Page 6 Several directional signs are proposed at various locations throughout the site to help drivers navigate. These include drive - through entrance and exit signs, do not enter signs and a thank you sign at the drive - through exit. The directional sign located at the west end of the site adjacent to the site entrance from Promenade Place is proposed to include the Panera name and logo in addition the drive -thru identification and arrow. Bulk Standards — Setbacks — The proposed building setback to Promenade Place, a private street is 20.3'. City Code requires a minimum 25' setback from a through private street. Building Coverage — A small building addition is proposed on the north side for the drive through window area. Proposed building coverage is 5,339 s.f., or 11.3% of the lot area. Green Space — At present, the site provides 27.6% green space. This is less than the current City Code requirement of 30 %. A net decrease to 23% green space is proposed. This site was developed before the 30% minimum green space standard was adopted. The proposal results in a net loss of green space, however, the applicant is proposing to install some underground infiltration to partially offset that loss. The net decrease in green space can be accommodated through the PD zoning; the suitability of this reduction is a policy matter to be determined by City officials. With the remodeling of the former Ethan Allen site to the south, pervious paver systems were installed in patio dining areas to increase on -site infiltration and limit storm water runoff. Consideration should be given here to using pervious pavers for the new patio areas in front of the building which are proposed to be concrete. Landscaping/Tree Preservation — The Landscape Plan should be revised to show full screening of the electrical transformer. Five existing trees will be removed for the construction; six new trees will be installed. Some existing shrubs will be relocated and new shrubs installed around the new trash enclosure and along the drive - through lane on the north side of the building. Narrow upright varieties of arbor vitae are proposed along the north side to provide height and screening of the drive through in a constrained planting area. Building Address Numbers — Building address numbers shall be installed and displayed in accordance with the provisions in Section 2.78 of the City Code. Mechanical Equipment — Any mechanical equipment that may be installed or relocated either on the building or on the ground will be subject to City Code requirements for placement and screening. An electrical transformer is proposed to be relocated to the northeast corner on the outside of the drive - through lane. The transformer should be fully screened from off -site views with landscaping or a screening enclosure. Wetlands /Water Quality — There are no wetlands on the property and the site is served by an existing storm drainage system. al LO Planning Report — Panera Bread January 24, 2012 Page 7 Grading/Topography — The site was graded with previous development, and the proposed new drive - through lane construction will require minor grading. A 3 to 4 -foot high retaining wall is proposed along the north side of the building to accommodate grades for the drive - through lane. Storm Drainage — The proposed development will utilize the existing storm drainage system on the site, which ultimately drains to Pond DP- 4.2 north of the development. Underground storm water infiltration features are also proposed to reduce the volume of runoff leaving the site. To also reduce the amount of runoff and increase green space, a reduction in the amount of parking area should be given future consideration, if land use conditions in the proposed development allow. Utilities — Existing sanitary sewer and water service lines of sufficient size, depth, and capacity currently serve the building. Streets /Access /Circulation — Public street access will remain at two locations onto Promenade Place Drive (privately maintained) similar to previous development. The proposed drive - through lane is 11 to 12 feet wide without an exit or bypass lane its entire length from the entrance at the southeast corner of building to the northwest corner of the building. Most drive- through aisle designs in the City have an opportunity for bypass or exit prior to the main exit, in the event a customer wishes to leave the drive - through prior to receiving their order. The applicant proposes a parking stall designated for drive - through customers with larger orders to wait for their order while not backing up other vehicles behind them. Under this scenario, the customer would have to make a left -turn from the drive - through exit lane to get to the designated parking space to await delivery of their order, which could further exacerbate congestion and conflicts at this point of access to Promenade Place. Pedestrian circulation in the area is provided by sidewalks and trails on Yankee Doodle Road and Promenade Avenue connected to the City's trail system. The development proposes a sidewalk and stepped connection to the sidewalk along the west side Promenade Avenue. The proposed drive- through lane will eliminate the possibility of future pedestrian improvements along the north side of the building. The retaining wall necessary to construct the new trash enclosure is shown on the site plan near the existing sidewalk along the west side of Promenade Avenue. To maintain a clear zone for winter snow and ice removal operations by the City, the retaining wall should be installed a minimum of 3 feet from the sidewalk. Financial Obligation — At this time, there are no pending assessments on the parcel. Easements /Rights of Way /Permits — Private easements provide for shared ingress /egress and parking throughout the Promenade development. D--17 Planning Report — Panera Bread January 24, 2012 Page 8 Parks and Recreation — Park and trail dedications were previously satisfied with the initial development. SUMMARY /CONCLUSION Panera Bread is seeking approval of a Planned Development Amendment to add drive - through service to their location at 1260 Promenade Place. The proposal is a departure from the original Promenade Planned Development by adding drive - through service to one of the free- standing buildings, detaching the trash enclosure and reducing its setback from Promenade Avenue, adding building signage to a third elevation, and modifying the building appearance by introducing a new color to the building and having awnings of multiple colors with graphics. A number of the deviations proposed may establish a precedent that City Officials should consider. Specifically, the addition of the drive - through lane on a site where this use was not contemplated when designed or developed and loss of green space on a site that doesn't meet current green space standards and the anticipated impact to traffic circulation in the area particularly at peak times. ACTION TO BE CONSIDERED To recommend approval of a Planned Development Amendment to allow drive- through service and modifications to signage for property located at 1260 Promenade Place, legally described as Lot 7, Block 2, Eagan Promenade. If approved the following conditions shall apply: 1. An Amendment to the Planned Development Agreement shall be executed and recorded with the Dakota County Recorder's office within 90 days of approval. Proof of recording shall be provided to the City. The PD Amendment Agreement shall include the following exhibits: • Final Site Plan • Final Building Elevations • Final Landscape Plan • Final Signage Plan 2. This Amendment is intended to supplement and amend the existing Planned Development Agreements. All other conditions in the Development Agreement remain in effect and the Property is subject to the terms and conditions of the Development Agreement, as amended by this Amendment. 3. The applicant shall provide evidence of an easement or other agreement that permits these off -site improvements in a form that is acceptable to the City Attorney. 4. Building signage shall be limited to two building elevations. a1 Planning Report — Panera Bread January 24, 2012 Page 9 5. In accordance with the Sign Guidelines in the Promenade PD Agreement, the "drive - thru" wall sign shall be modified to either individual channel letters mounted on the building or on a raceway of channel- letter construction. 6. The drive - through clearance bar shall not contain signs or logos. 7. Menu board and directional signage shall be installed according to the submitted sign plans, and only the numbers and size specified shall be allowed. 8. The outdoor dining area in front of the building shall be surfaced with pervious pavement or paver blocks to offset decreased green space and provide additional on -site infiltration of storm water runoff. 9. The outdoor dining area shall be limited to a total of 24 seats. 10. Landscaping shall be installed per the approved Landscape Plan. All landscaping shall be maintained in a healthy condition including automatic irrigation, replacement of any dead plant materials, and necessary pruning. 11. Building address numbers shall be installed and displayed in accordance with the provisions in Section 2.78 of the City Code. 12. The electrical transformer shall be fully screened from off -site views with landscaping or a screening enclosure. 13. A new pedestrian connection shall be made between the site and the existing trail along Promenade Avenue as shown on the Site Plan. 14. To maintain a clear zone for winter snow and ice removal operations by the City, the retaining wall proposed along Promenade Avenue shall be installed a minimum of 3 feet from the sidewalk. To recommend approval of a Planned Development Amendment to allow modifications to the exterior building finish materials and awnings for property located at 1260 Promenade Place, legally described as Lot 7, Block 2, Eagan Promenade. 1. An Amendment to the Planned Development Agreement shall be executed and recorded with the Dakota County Recorder's office within 90 days of approval. Proof of recording shall be provided to the City. The PD Amendment Agreement shall include the following exhibits: a. Final Site Plan b. Final Building Elevations c. Final Landscape Plan d. Final Signage Plan Planning Report — Panera Bread January 24, 2012 Page 10 2. This Amendment is intended to supplement and amend the existing Planned Development Agreements. All other conditions in the Development Agreement remain in effect and the Property is subject to the terms and conditions of the Development Agreement, as amended by this Amendment. 3. The outdoor dining area shall be limited to a total of 24 seats. 4. Building address numbers shall be installed and displayed in accordance with the provisions in Section 2.78 of the City Code. 5. Awnings may be of the Arlon material and multiple colors, and shall contain no graphics or signage. aao Location Map ,....z...,„,, ___ -. . <, e09■111•1M111•11111•11■ I `� / ( L � �1 ' o .ak Rd j „' MI Yank.a Ooo dle.Rd • 1 MINE Ira .7 ' L :41e1111 ! mi l wet DI1118 Rd , o , = Moonshine Park III,p / • b, ' , Cliff Rd I J R R D 4 6 ag . w .� a Map Area Extent Q q O M O A l I H:'iUU. oKPI • O Il& Z MARICE Gk O O r ■ I I t Subject f/ J/ • smL'12 1 C J J I. ._.. ...,... _ .� - _ - COUNTY ROAD NO 28 ('YANKEE DOODLE ROAD) . "' - - I TO • 1T- wiamm."... 10 ill ; p y ,.. 1 L ,. C N - -ZIY 1111111 / • - ' 'II' O'Leary Lake Park .__L 14Illn,M 111111 ,s t, , e" 1' 0.14. !IArw-ar _ c-al 1, J -,, '"--., ' I I Mg trelf4,411. i j I (i \ i < , iii ............",,,,„ „,,,,„,„ , \ �. 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Scale: 1 2U �" z' 3630 S outh Gayns, MO 63121 zi vn , .ours„ ,Exa„ mx.rs to "... "" Cafe #1299 o w n .r......a�''::�"�^� Dace: 04-19-11 n i ..s & o iR cy _ ; a, . : e `^::b� : .;„` 't .w. Drived Place, Addition MY / uwdF•x Mbn Dram By: MAB °°m GROU► 1 260 Promenade Eagan, ddiio 65121 ��•;,;�:.- Checked By: RJS .;m..,.�. ' Grading Plan rwuw a us TA — — ��zQo_a iss so _ ,, , ' ' i -=. foel .01 , , . ,r 1 � . ,. , , „ ,, i.,,,,,,,, - �o� o mI _ , . , x ra ,, L,,,, g o I ml o 1 N m • F. 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T onsE . • a,3? engineering CORE STATES architecture project management 21� construction management 1 permitting ,�® �®� development services GROUP January 19, 2012 City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 -1810 Attn: Ms. Pamela Dudziak Planner Re: Panera Bread — 1260 Promenade Place / PD Amendment Dear Ms. Dudziak: As discussed with you previously, our client is prepared to resume the entitlement process for the above referenced projects. Therefore, we offer the following updated narrative and responses to previously discussed comments, as well as to address our most recent plans submitted for your review. SITE PLAN CHANGES 1. Delivery trucks — please refer to the "Operations" section of this narrative. 2. Shared driveway — cross access easements, parking rights and modification of the existing driveway and its' effects on other users use are addressed during the negotiation period with the landlord. 3. Existing site limitations preclude the ability to have a bypass lane for this project. While it is not anticipated to be a problem, we understand potential does exist that cars (patrons) might have to wait longer than normal for a particular order. As a result, one parking space in the front row has been modified to be painted with "Via Panera Parking Only" and a new pole mounted sign will be placed in front of this space. Staff will then have the ability to direct traffic and utilize this space as needed. 4. The trash enclosure for the adjacent building has been added to our plans, along with dimensions. 5. As discussed during our meeting, a sidewalk along the north side of the property is not able to be accomplished due to limited space. Therefore, we have proposed a new sidewalk along the southern side of the building. 6. Parking calculations have been added, including information regarding indoor and outdoor seat counts. 7. We have accounted for 24 outdoor patio seats. 8. The shared driveway to the south has been widened to 28'+ to allow addition maneuvering room for traffic. 9. Additional pavement / space has been provided at the northeast corner of the adjacent building to accommodate loading / unloading activities. GREEN SPACE / IMPERVIOUS COVERAGE 1. The existing site contains 27.6% of green space and 72.4% impervious surfaces (building, sidewalks, driveways). 2. With proposed alterations to the site, the revised site would contain 23% green space and 77% impervious surfaces. a. To compensate for this change, we have added a short run of underground perforated pipe which will collect drainage from the drive thru lane and filter it into the soil. We will continue to work with City staff finalize this design so that it meets their approval. LANDSCAPING 1. The screening along the northern edge of the drive thru lane and relocated transformer has been enhanced. ww..w,core- eng.corn RECEIVED JAN 1 9 2012 50 Crestwood executive center . suite 500. st. Louis , mo 63126. v: 314.843.4320. f: 314.843.4323 georgic . virginia . new jersey . massachusetts . new brunswick, Canada . missouri . Florida . north carolina . arkansas . California . pennsylvania ado engineering CORE STATES architecture project monagement� construction management 1 permitting dev A � isloprnE:nt services GROUP 2. Calculations (tree counts) have been added to the landscaping plan. SIGNAGE 1. We understand the awning plans as shown do not comply with Promenade guidelines. We would propose to work with staff to arrive at a final design which complies with guidelines but also maintains Panera's standards and brand identification. 2. Sign permit — we understand sign permits are required prior to the replacement of any building signs. Permits will be applied for and obtained as required in conjunction with permitting the overall project. 3. Building permit -- we understand building permits are required prior to the construction of any new awnings. Permits will be applied for and obtained as required in conjunction with permitting the overall project. 4. We would propose an amendment to allow the additional signage on the northern building elevation. a. This elevation is critical to identification of the building for traffic approaching from the north, thereby allowing enough time to react and turn into the shopping center. b. Due to the building's remote proximity to Yankee Doodle Road, the sign on the western elevation has a lessened impact on passing traffic, other than those vehicles already within the shopping center limits. c. The allowed square footage(s) on the west and east elevations are underutilized, and therefore we are not proposing additional total square footage that isn't already allowed. i. West — allowed = 187.3 sf; currently proposed = 94.9 s.f. ii. East — allowed = 187.3 sf; currently proposed = 83.8 s.f. iii. North — currently proposed = 124 s.f. iv. Total — allowed (W & E) = 374.6 s.f.; currently proposed = 302.7 s.f. (80% of allowed) 5. We understand the dark green EIFS color reflected on the tower does not comply with Promenade guidelines. We would propose to work with staff to arrive at a final design which complies with guidelines but also maintains Panera's standards and brand identification. 6. The east building elevation has been modified to include the trash enclosure. 7. Details of the menu board have been included with this package (see attached). OPERATIONS 1. The intent of the drive thru addition is to meet the needs of existing patrons who wish to have the convenience that drive thru facilities offer. a. The typical Panera Bread cafe without a drive -thru averages approximately 40% carry-out orders. A typical Panera Bread with a drive -thru averages about 20% carry-out orders, 40% thru the drive -thru, and 40% from for dine -in customers. b. The number of daily transactions at this cafe averages about 700 per day. c. Currently at this facility, patrons who "carry out" their food represent approximately 38% of transactions. d. Lunch `hour' (11:00 A — 2:00 P), is the peak time for sales at Panera cafes. At this particular location, lunch represents approximately 41.2% of total sales. e. Regular business hours are between 6:30 AM and 9:30 PM. 2. The drive thru would operate at the same hours as the existing cafe. 3. Additional staff are trained and hired to supplement the drive thru. The staff that operates the drive thru is not the same staff that operates the main dining area, i.e. the people taking orders at the front counter are not the same as those taking drive thru orders. 4. The drive thru offers a full (not limited) menu. 5. Based upon already completed drive thru additions, average service times for drive thru patrons is 3.5 to 4 minutes from the time of order (menu board) to food delivery (pick up window). www,core- eng.com 50 crestwood executive center . suite 500 . st. Louis , mo 63126 . v: 314.843.4320. f: 314.843.4323 georgio . virginia . new jersey . massochusetts new brunswick, canado . rnissouri . Florida . north carolina . arkansas . california . pennsylvania �� J engineering CORE STATES architecture project management construction management permitting ddevelopment services M I211111111/1101111 AEI GROUP 6. Deliveries — many Panera drive thru additions which have been completed in the past have utilized existing delivery areas / drives. As a result, the cafe and operations teams must work together to schedule deliveries and trash pickups to happen during non -peak hours or hours when the cafe is closed. a. Panera will coordinate accordingly to revise times as needed to accommodate the changes associated with the drive thru. Please review these responses in conjunction with our revised plans (Revision #3, 12/19/11) and let us know if you have any additional questions or concerns. Respectfully submitted, .41 /110;.- Patrick T. Bennett, P.E. Core States, Inc. Project Manager anti.- w.core- eng.com 50 crestwood executive center . suite 500 . s1. Louis , mo 63126 . v: 314.843.4320 . f: 314.843.4323 georgia . virginia . new jersey . massachusetts new Brunswick, canada . missouri . florida . north Carolina arkansas . california . pennsylvania ayg, Blackhawk Investment Group January 18, 2012 Via: Email Pamela Dudziak City of Eagan Planning and Community Development Departments 3830 Pilot Knob Road Eagan, MN 55122 Subject: Application for a Planned Development Amendment to Allow Drive- Through Service at 1260 Promenade Place, Lot 7, Block 2, Eagan Promenade Dear Ms. Dudziak, I am writing today on behalf of Promenade Place LLC, the company that owns 1270 Promenade Place - the property directly to the south of Panera Bread ( "Panera "), located at 1260 Promenade Place. I wanted to write supporting Panera's Drive - Through application and submit in writing a point that is very critical to our tenants' success. Panera's initial submittal included the conversion of the current ingress and egress point nearest Panera to an exit -only. As a result, we submitted a letter opposing this project because it would limit the access to our property. Panera listened very graciously to our concerns regarding a number of issues, including the access to our property, and has since revised their application to feature full ingress and egress along with addressing our other concerns. Our tenants - Verizon Wireless, Sports Clips, Pearle Vision, Smashburger, Solo's Pizza, and Panda Express rely on having this point of access to allow their customers to get in and out of our property directly and quickly. Nearly every customer enters through this entrance and changing it into an exit -only would negatively impact the sales of the businesses in our property. We would oppose any plan that includes converting the point of access nearest Panera into an exit only. Sincerely, I Promenade Place LLC President R ECEN ED SAN 1$ 1011 a4-3 Pam Dudziak From: Matthew Rieger [MRieger @midamericagrp.com] Sent: Friday, January 27, 2012 9:48 AM To: Pam Dudziak Subject: FW: Panaera Submittal for Drive Thru /Eagan Promenade Attachments: 11.Limited Warranty Deed.pdf; ATT00001.txt Pam, Mid - America Real Estate Minnesota is the managing agent for the new ownership entity(Eagan Promenade, Inc.)who purchased Eagan Promenade this past May. I am responding on behalf of Eagan Promenade, Inc. regarding the Panera Bread(tenant of lot 7,block 2 Eagan Promenade) request to install a new drive thru service for their facility. Pursuant to the Declaration of Declaration of Reciprocal Easements, Covenants, Conditions and Restrictions dated April 12 1996 and recorded April 18 1996 as document no. 1342338(as amended, the "Declaration'), which governs the shared use. Pam, as we discussed I have enclosed the limited warranty deed for your review confirming that the new ownership entity is in -deed Eagan Promenade , Inc.. The Declarant has to be the owner of Eagan Promenade which Eagan Promenade, Inc. is. That is foremost in all of the documents. As pointed out at the planning commission meeting by Ms. Julie Perrus with Larkin Hoffman the Declarant is still listed as the as DDR and this is being remedied as we speak to make sure that the current owner is also listed as the Declarant. We did meet with the applicant on site to review plans and discuss what Panera wanted to accomplish. We informed Panera after review of the plans that Eagan Promenade, Inc. Owner /Declarant could not support their application for the following reasons: 1. Single lane Drive Thru would not work at this location because of the site size. Being in Minnesota snow and ice conditions at different times would only compound this situation. With -out any ability to turn around or by -pass the Drive Thru individuals entering the drive thru by mistake or choosing not to order would have no choice but to stay in the line around the entire length of the building 2. Access from the Drive Thru around the building 'would add an additional traffic lane to an already congested entry point. 3. Customers that have to wait for an order to pull around the front of the building would only compound the traffic problems. 4. Relocation of the current attached trash enclosure to a detached facility would be a major variance to the over- all design of the entire development. 5. Modifications to current in place set back requirements would potentially set a precedent for future requests. 6. The proposed new retaining wall along Promenade Place will be very close to the curb line along the street and will limit visibility at the intersection. Elevation changes would need to be made as well that would make the retaining wall look out of place in its proximity to the street. 7. Loss of common area green space would be considerable in the proposed plan and would be difficult to replace no matter what the new landscape plans provided by the applicant look like. The original design of this site never contemplated a Drive Thru at a later date and as such the site is just too small to do so now. I appreciate your time on this matter. If you have any questions regarding any of the above please let me know. Matthew J. Rieger 1 Sr. Vice President - Principal MI MID-AMERICA 5353 Wayzata Boulevard, Suite 650.. Minneapolis. MN 55416 DIRECT: 952 - 563 -6675 FAX 952 - 563 -6633 l MOBILE: 612 - 759 -9400 Our Newsletter Vicv1J'' / ' c ...../ B R E 4 D Panera Bread of 1260 Promenade Place in Eagan, MN and the customers below would like to see a drive thru put in for the following reasons: • Create more jobs in the Community • Shorter lines in the Bakery Cafe / • More parking available • Convenience for customers Print Name l Signature Date 1. E Al e L _ � 2. jt ad\ Bt e VP ,- /9- /j I / f iv 3. CE YA4S %1 `..� F`- . e_ 1 S -1ii— i 1 c 4. 'iii d 1 R t9 r'PA A , ii ... / t:5 5. k' I< OE eR 4 . - "Army 6. WRUL ex- 0 2eve- &lc - / 9 'N 7. K r/✓,s,.,� w ( f . �i // y / 9. �i 4 . �.. _irlY_ >4 �/ e. Pr �i t 10. l / / 11 in5S C ,� w R . ._�� .. V / 1 / 1 12. J ed C�.9- L;a.„.. 1 s- -/ -r/ 13. q 4441... C'T a oG 11.`t ti / �, / . _ / / . ,S 14. L. i 7 I/ h,V pG fp ie.! •,_ Ai•-- ,2„, s --/9 -/ � 15. I /AGinr 044'fr.,e/ t � 5 79 (! 16. 1 - a I e, C 46 k 4il ACt_ (2t.� -11-- 5‘ '' 1 l 1 / 17. Y4 �� rra,.� r ANNA. . - .. S —1 C'-ii /18. MO O-1 '(1Ir Vat S' �� S I,i Agenda Information Memo February 21, 2012, Eagan City Council Meeting VI. OLD BUSINESS B. ORDINANCE AMENDMENTS — Chapter 5 (regarding beer, wine and liquor licensing); Chapters 8 (regarding motorized golf course permits); Chapter 10 (regarding carrier pigeon permits); and Chapter 6 (regarding business licensing regulations); and Resolution Adopting Temporary Wine Festival License Fee ACTIONS TO BE CONSIDERED: • To approve an Ordinance Amendment to City Code Chapter 5 amending beer license financial responsibility, amending on -sale liquor license restrictions, and adding a temporary wine festival license; an Ordinance Amendment to City Code Chapter 8.08 regarding motorized golf cart use permits; an Ordinance Amendment to City Code Chapter 10.12 regarding carrier pigeons permits; an Ordinance Amendment to City Code Chapter 6 amending various sections regarding business and activity permits and licenses; and direct the City Attorney to publish the ordinance amendment summary. • To approve a Resolution adopting fees in connection with a Temporary Wine Festival License. FACTS: Business License and Permit Ordinance Review Process ➢ City staff conducted a review of existing business license and permit ordinances to assess the following: o Public policy questions/housekeeping items needed to maintain consistency between the City Code and current practices and procedures o Licenses that could be approved and issued administratively (a public policy question) o Licensing requirements that could be discontinued (a public policy question) ➢ At the December 13, 2011 Special City Council meeting, Administrative Services Director VanOverbeke presented staff's findings to the Council. The Council provided direction for each housekeeping item and public policy question and directed the City Attorney to prepare the ordinance amendments. ➢ A description of each ordinance amendment is included in the attached memo from the City Attorney's Office. ➢ The proposed ordinance amendment to Chapter 5 provides for a new temporary wine festival license. The proposed resolution adopts a $150 temporary wine festival license fee, which is consistent with the City's fee for temporary on -sale liquor licenses. Public Policy Considerations ➢ During the preparation of the ordinance amendments, the City Attorney discovered two additional public policy questions for Council consideration. They are: 1) The mechanical amusement device regulations currently provide that no one under age 18 is allowed to play or operate a device. In practice, many of these devices are intended for use by children. The proposed ordinance amendment to Chapter 6 deletes the age requirement. If the City Council is not comfortable with this change, the Council could choose to keep the age requirement or reduce the age of the persons not allowed to use the devices. 2) The mechanical amusement device regulations currently require devices to be at least 600 feet away from any church, school or playground. To maintain consistency with the special use setback required for on -sale liquor licenses, the proposed ordinance amendment reduces the 600 -foot setback to 200 feet. If the City Council is not comfortable with this change, the Council could choose to leave the special use setback at 600 feet, reduce the setback to a different distance, or remove it in its entirety. ➢ Additional information about each of these public policy considerations is included in the attached memo from the City Attorney's Office. ATTACHMENTS (6): The memo from the City Attorney's Office is attached on pages az-1- to . The Ordinance Amendment to Chapter 5 is attached on pages & to o . The Ordinance Amendment to Chapter 8.08 is attached on pag The Ordinance Amendment to Chapter 10.12 is attached on pages tooter The OrdinanA A me dment to Chapter 6 and summary ordinance amendment are attached on pages a5 cs to �� _. The Resolution ` ado ti fees in connection with a Temporary Wine Festival License is attached s 7 on page toc a 1 D Dougherty, Molenda, Solfest, Hills & Bauer P.A. OUGHERTY MOLENDA 7300 West 147th Street Suite 600 Apple Valley, MN 55124 pew 8 Attorneys C Advisors (952) 432 -3136 Phone (952) 432 -3780 Fax www.dmshb.corn MEMORANDUM TO: Christina M. Scipioni, City Clerk FROM: Sharon K. Hills, City Attorney DATE: February 15, 2012 RE: Ordinance Amendments Regarding License / Permit Regulations Attached are five Ordinance Amendments for the City Council's review and consideration. These ordinance amendments were prepared in accordance with the Council's direction to revise business license and permit provisions in the City Code: (1) to address public policy questions — housekeeping items needed to maintain consistency between City Code and existing policy and procedures and with State laws; (2) to provide that certain permits be approved administratively in lieu of City Council review and approval; and (3) to narrow or discontinue license or permit requirements for certain activities or businesses. The following is an outline of the amendments provided in each of the proposed Ordinance Amendments to be considered by City Council: Ordinance Amendment for Chapter Five — Beer, Wine and Liquor Licensing > Section 1 amends City Code Section 5.13, Subd. 2, amending insurance /financial responsibility for on -sale and off -sale beer licenses to be consistent with Minnesota Statutes, Chapter 340A. ➢ Section 2 amends City Code Section 5.52, Subd. 11, to provide that on -sale liquor licenses be subject to not only conditional use permits, as set forth in the Code, but also to the terms of a planned development approval (in commercial or industrial use districts). ➢ Section 3 amends City Code Section 5.70 by adding Subd. 4 to permit and regulate temporary wine licenses for wine festivals. Ordinance Amendment for Section 8.08 — Motorized Golf Cart Use Permits This ordinance amendment revises Section 8.08 to provide that motorized golf cart use permits be issued administratively by the City Clerk, instead of City Council. aZIE February 16, 2012 Page 2 of 5 Ordinance Amendment for Section 10.12 — Carrier Pigeon Permits ➢ City Code Section 10.12, Subd. 7, is amended to provide that carrier pigeon permits be issued administratively by the City Clerk, instead of City Council. Ordinance Amendment for Chapter Six — Business Licensing and Regulations ➢ Section 1 amends City Code Section 6.01 governing definitions. It revises the definition of "applicant" to include both a natural person and a legal entity. The definition of "license" is also revised to include the term "permit" and to provide that the use of the term "license" throughout Chapter 6 shall mean or include the term "permit" as applicable. ➢ Sections 2, 3 and 4 provide amendments to City Code Sections 6.02, 6.03 and 6.11, respectively, which provides for general procedures and regulations for application and licenses for all activities or businesses regulated in Chapter 6. Amendments are also made to remove specific reference to Council approval of applications and provide verbage to be applicable to licenses or permits approved by either Council or City Clerk. ➢ Section 5 revises City Code Section 6.30 regarding mechanical amusement devices. This amendment removes the requirement for a license, but retains the regulations of mechanical amusement devices with regard to prohibition of gambling or automatic payoffs, hours of operation, age of persons allowed to play or operate a mechanical amusement device, and a location set -back from church, school, or playground uses. There are two provisions in the regulations retained in Section 6.30 that Council may wish to consider: 1. Section 6.30 presently provides that no person "under the age of 18" is allowed to play or operate a mechanical amusement device. For practical purposes, mechanical amusement devices are defined as any machine or device which may be operated by the general public for use as a game, entertainment or amusement and includes such devices as pinballs, skill ball, mechanical grab machines, and video or other electronic games, as well as juke boxes. Several of these devices are in many restaurant establishments in the City and are installed in these establishments with the intended use by children, particularly mechanical grab machines, pinball and video games. The Council is asked to consider whether this regulation should be deleted from the Section 6.30 or reduce the age of the persons not allowed to use the devices. 2. Section 6.30 presently requires that no mechanical amusement device be within 600 feet of any church, public or parochial school or playground. Again, many restaurant establishments in the City provide some sort of mechanical amusement device for use of its patrons. Any such establishment Cktuitherty, Moleq+da. SoWlst, Hills & &ausr PA www.dmshb.com liOUGHERTY MOLEINIDA allinenala Attorneys I Advisors February 16, 2012 Page 3 of 5 within 600 feet of any church, public or parochial school or playground would not be permitted to have mechanical amusement devices under the present language. Under Chapter 5 (liquor regulations) and Chapter 11 (zoning regulations), restaurant establishments that have an on -sale liquor license is restricted to a 200 -foot special use setback. The City Council may consider reducing the 600 -foot setback in Section 6.30 to be consistent with the alcohol license special use setback requirements (200 feet) or delete it in its entirety. ➢ Section 6 amends City Code Section 6.31 regulating dance halls. This amendment revises the definition of "public dancing place" (dance hall) to be applicable only to establishments operating exclusively as dance halls and to remove the license or permit requirement for any place in which public dancing occurs (restaurants, hotels, multi -event centers, schools or churches). This section also amends other provisions within City Code Section 6.31 to provide for clarity in reading and organization of the provisions. Section 6.31, Subd. 11 is deleted in its entirety because such restrictions are already regulated by the Minnesota Clean Air Act and the state liquor laws. ➢ Section 7 amends City Code Section 6.32 regarding shows. 1. City Code Section 6.32 was amended to provide for a permit, instead of a license. It was further revised to limit the permit requirement for traveling or transient caravans, circuses, carnivals or other similar performances in the City. The revisions removed the permit requirement for any public show, movie, theatrical or other performance. Section 6.32 was further revised with regard to the exceptions to be clear that a permit is not required for any carnival or event hosted by any school or church provided no part of the event is performed or operated by a traveling company and where no amusement rides are provided. 2. A subdivision was added to provide specific conditions required before a permit will be issued. Additional conditions may be added to this subdivision if the Council deems necessary. 3. Finally, Section 6.32 was amended to provide that the permit be issued administratively by the City Clerk, instead of the City Council. ➢ Section 8 amends City Code Section 6.34 regarding tobacco /tobacco product sale licenses. This amendment provides that the license consideration and approval be administrative by City Clerk and not City Council. ➢ Section 9 amends City Code Section 6.37 regarding refuse hauler licensing. This section was amended to provide that hauler licenses be granted by the City Clerk. arty, Male Ado. S0,Htt1, W Bs & Bawer PA. www.dmshb.com OUGHERTY MOLENDA ®' maim Attorneys Advisors Q50 February 16, 2012 Page 4 of 5 This section was further amended to address the issue of the licensees' insurance requirements. As currently written, the licensee is required to provide a certificate of insurance for the calendar year, which is the term of the license. The City has found this to be a practical difficulty for licensees as their insurance coverages often have a different policy period/term. Section 6.37 was revised to recognize this issue and to put on the licensee the responsibility to provide the City with an updated certificate of insurance as its policy expires /renews, which still requires the licensee to have verified insurance coverage during the duration of the license. ➢ Section 10 amends City Code Section 6.38 regarding kennels. This amendment provides that a license may be granted administratively by the City Clerk and sets forth the grounds for which the City Clerk may deny the license. ➢ Section 11 amends City Code Section 6.39 regulating massage therapist and massage therapy establishment licenses. The present Code currently provides that a massage therapist license may be approved administratively by the City Clerk, but is silent with regard to massage therapy establishment licenses. The amendment provides that the City Clerk may administratively approve massage therapy establishment licenses. Further, in order for a license to be administratively approved, as opposed to by City Council, the regulation must set forth the criteria for the granting or denial of the license. The proposed amendment to Section 6.39 sets forth grounds on which a massage therapy establishment license and a massage therapist license may be denied. ➢ Section 12 deletes Section 6.41 which requires the licensing of stables. ➢ Section 13 deletes Section 6.42 which requires the licensing of golf driving ranges. As you will recall, golf driving ranges are regulated under the City's zoning regulations. ➢ Section 14 amends City Code Section 6.43 governing pet shops. This amendment provides that a pet shop license may be issued by the City Clerk and provides the grounds for which the City Clerk may approve the license. ➢ Section 15 amends City Code Section 6.44 regarding tree maintenance contractor license. This amendment provides that the license may be issued by the City Clerk. The amendment also corrects a codification error regarding the subdivision numbering. ➢ Section 16 amends City Code Section 6.45 regarding pawn shop license regulations. Subd. 9(I) clarifies that the Chief of Police or his designee may order the licensee to not sell or otherwise redeem articles held by the licensed pawn shop. ➢ Sections 17 and 18 amend City Code Section 6.46 regulating paintball facilities. This section was amended to provide that the paintball facility license shall only TN Dougherty, Molendi, Solfest, t4,ih & Bauer P3 www.dmshb.com OUGHERTY MOLENDA alejEcH3 Attorneys ( Advisors 951 February 16, 2012 Page 5 of 5 be issued for those facilities or where a commercial or recreational facility is a permitted or conditional use under the zoning regulations. The amendment further provides that the operation of a paintball facility for which a license would not issue is unlawful. This is to say, if under the provisions of Section 6.46 a license cannot be issued, then the operation of the paintball facility is unlawful. ➢ Summary Ordinance. In lieu of publication of the Chapter 6 Ordinance Amendment, the City Council should also adopt the attached summary ordinance, a copy of which would then be published. SKH/j It DouKherty, Male,,d*. 5olfest, fills & Bauer PA www.dmshb.com LIOUGHERTY MOLENDA Mal 0 Attorneys Advisors asp _ ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER FIVE ENTITLED "BEER, WINE AND LIQUOR LICENSING AND REGULATION" BY AMENDING SECTION 5.13 REGARDING BEER LICENSE FINANCIAL RESPONSIBILITY; AND SECTION 5.52, SUBD. 11, REGARDING ON -SALE LIQUOR LICENSE RESTRICTIONS; ADDING SECTION 5.70 REGARDING WINE FESTIVALS; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 5.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter Five is hereby amended by changing Section 5.13, subd. 2, to read as follows: Subd 2. Exception. This section does not apply to on -sale beer licensees with sales of beer of less than $10,00025,000.00 for the preceding year nor to off -sale beer licensees with sales of beer of less than $20,00050,000.00 for the preceding year nor does it apply to holders of on -sale wine licenses with sales of wine of less than $10,00025,000.00 for the preceding year. An affidavit of the licensee shall be required to establish the exemption under this subdivision. Section 2. Eagan City Code Chapter Five is hereby amended by changing Section 5.52, subd. 11, to read as follows: Subd. 11. Thirty-seven on -sale licenses may be authorized. All on -sale licenses shall be for premises situated in a commercial or industrial use district under a conditional use permit or terms of planned development approval. The 37 licenses shall be distributed as follows: A. Three licenses for hotels; B. 27 licenses for traditional restaurants; C. Seven unallocated licenses; D. No license shall be held for more than two years without being used. E. Any on -sale license issued to the following entities shall be excluded from and in addition to the number of on -sale licenses authorized by this subdivision. (1) Clubs or congressionally chartered veteran organizations. Section 3. Eagan City Code Chapter Five is hereby amended by adding Section 5.70, subd. 4, to read as follows: Subd. 4. Wine festival. 1� A. Subject to the approval of the Commissioner of Public Safety, a bona fide association of owners and operators of wineries sponsoring an annual festival to showcase wines produced by members of the association shall qualify for a temporary wine festival license. The license issued under this subdivision authorizes the sale of table, sparkling or fortified wines produced by wineries at on- sale by the glass, provided that no more than two glasses per customer may be sold, and the dispensing of free samples of the wines offered for sale within designated premises of the festival. A license issued under this subdivision is subject to all laws and ordinances governing the sale, possession, and consumption of table, sparkling, or fortified wines. B. The license fee shall be in an amount set forth by Council resolution. C. The council may, but at no time shall it be under any obligation whatsoever to, grant a wine festival license on premises owned or controlled by the city. Any such license may be conditioned, qualified, or restricted as the council sees fit. If the premises to be licensed are owned or under control of the city, the applicant shall file with the city, prior to the issuance of the license, a certificate of liability insurance coverage in at least the sum of $300,000.00 for injury to any one person, $600,000.00 for injury to more than one person and $25,000.00 for property damage, naming the city as an insured during the license period. D. For purposes of this subdivision, a "bona fide association of owners and operators of wineries" means an association of more than ten wineries that has been in existence for more than two years at the time of application for the temporary license. Section 4. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation "' and Section 5.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 5. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CITY OF EAGAN City Council By: Christina M. Scipioni By: Mike Maguire Its: City Clerk Its: Mayor Date Ordinance Adopted: Date Ordinance Published in the Legal Newspaper: a•4 ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER EIGHT ENTITLED "TRAFFIC REGULATIONS" BY AMENDING SECTION 8.08 REGARDING MOTORIZED GOLF CART USE PERMIT; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 8.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter Eight is hereby amended by changing Section 8.08, subd. 3, to read as follows: Subd. 3. Granting or denying issuance of permit. The council city clerk may, grant or refuse to grant a permit hereunder. No permit shall be issued hereunder until a certificate of insurance, evidencing coverage for liability in compliance with the provisions of Minn. Stat. § 65B.41- 65B.71, is filed with the city clerk. The Eel city clerk may refuse to grant deny a permit hereunder for any of the following reasons: A. The application is incomplete and contains false, fraudulent or deceptive statements. B. The applicant has not complied with one or more of the provisions hereunder. C. The applicant has been convicted of a violation under this section. Section 2. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation "' and Section 8.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 3. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CITY OF EAGAN City Council By: Christina M. Scipioni By: Mike Maguire Its: City Clerk Its: Mayor Date Ordinance Adopted: Date Ordinance Published in the Legal Newspaper: (S5- ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER TEN ENTITLED "PUBLIC PROTECTION, CRIMES AND OFFENSES" BY AMENDING SECTION 10.12 REGARDING CARRIER PIGEONS PERMIT; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 10.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter Ten is hereby amended by changing Section 10.12, subd. 7(D), to read as follows: D. Granting or denying issuance of permit. The eeuneil city clerk may, as provided in this subdMsion,, grant or refuse to grant a permit hereunder. The council city clerk shall deny may ref use to grant a permit hereunder for any of the following reasons: 1. The application is incomplete and contains false, fraudulent or deceptive statements. 2. The applicant has not complied with one or more of the provisions hereunder. 3. The premises or loft thereof for which the permit is sought is not in compliance with all provisions of this subdivision, other City Code provisions or state laws relating to zoning, health, fire, building or safety regulations. 4. The applicant or owner of the premises or carrier pigeons harbored or kept thereon has been convicted of a violation under this subdivision. 5. The applicant is not the owner of the pigeon(s) and is not the occupant of the property for which the permit is issued. 6. The applicant is not a member in good standing of an organized pigeon club, such as the American Racing Pigeon Union, Inc., the International Federation of Racing Pigeon Fanciers, the National Pigeon Association, the American Tippler Society, the International Roller Association, the Rare Breeds Pigeon Club, or a local club that has rules that will help preserve the peace and tranquility of the neighborhood. No permit shall be issued for any property less than one -half acre in size. Section 2. Eagan City Code Chapter Ten is hereby amended by changing Section 10.12, subd. 7(E)(2), to read as follows: E. Conditions of permit. A permit granted by the council hereunder shall be subject to the following conditions and to such other conditions as the council may deem necessary and expedient for the protection of health, safety and general welfare of the city: 2. Transferability of permit. Any permit issued hereunder shall be nontransferable except upon application to and with the consent of the c-1 city clerk. An application for the transfer shall be made as an application for issuance of the initial permit and shall conform in all respects with the provisions of subparagraph B, above, governing the filing of the original application. The application for transfer is to be accompanied by a transfer fee as to be determined by the council resolution. * * * Section 3. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation' and Section 10.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 4. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CITY OF EAGAN City Council By: Christina M. Scipioni By: Mike Maguire Its: City Clerk Its: Mayor Date Ordinance Adopted: Date Ordinance Published in the Legal Newspaper: ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER SIX ENTITLED "OTHER BUSINESS REGULATION AND LICENSING" BY AMENDING VARIOUS SECTIONS REGARDING BUSINESS AND ACTIVITY PERMITS AND LICENSES; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 6.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter Six is hereby amended by changing the following definitions in Section 6.01 to read as follows: Applicant means any natural person or legal entity making an application for a license under this chapter. License or permit means a document issued by the city to an applicant permitting him to carry on and transact a business or activity. The use of the term license in this Chapter shall mean or include the term "permit," as applicable. Section 2. Eagan City Code Chapter Six is hereby amended by changing Section 6.02, Subdivisions 5 and 6, to read as follows: Subd. 5. The city clerk trcasurcr shall, upon receipt of each application completed in accordance herewith, forthwith investigate the truth of statements made therein and the moral character and business reputation of each applicant for a license to such extent as he the city clerk deems necessary. For such investigation the city clerk trcasurcr may enlist the aid of the chief of police. The council shall not considcr an An application shall not be considered or acted upon until before such investigation has been completed. Subd. 6. Applications for renewal licenses may be made in such abbreviated form as the council city may by resolution adopt. Section 3. Eagan City Code Chapter Six, Section 6.03, by changing Subdivisions 1, 3 and 5, to read as follows: Subd. 1. Granting. - - . .. •. • .. • • • • license or permit may be granted for the period of the remainder of the then - current calendar year or for part or all of the ensuing license year. All applications, including proposed license periods, must be consistent with this chapter. a5E-3 * * Subd. 3. Transfer. A license shallmay be transferable between persons only upon consent of the council city and payment of the investigation fee. No license shall be transferable to a different location without prior consent of the council City and upon payment of the fee for a duplicate license. It is unlawful to make any transfer in violation of this subdivision. Subd. 5. Refusal and revocation. The council may, for any reasonable cause, refuse to grant any application before it or suspend or revoke any license or permit. No license shall be granted to a person of questionable moral character or business reputation as related to the business or activity for which the license /permit is sought. Before revocation of any license, the council shall give notice to the licensee and grant such licensee opportunity to be heard. Notice to be given and the exact time of hearing shall be stated in the resolution calling for such hearing. * * * Section 4. Eagan City Code Chapter Six is hereby amended by changing Section 6.11, Subd. 3, read as follows: Subd. 3. Hearing. Any applicant or licensee under this chapter who challenges denial of a license or permit or fees, charges or rates fixed or approved by the council shall have a right to a hearing before the council upon written request therefor. Notice of time, place and purpose of such hearing shall be given to such persons and by such means as the council may determine in calling the hearing. Section 5. Eagan City Code Chapter Six is hereby amended by changing Section 6.30, to read as follows: Sec. 6.30. Mechanical amusement devices. Subd. 1. Definitions. The following tcrms, as uscd in this scction, shall have the A. Gamc of skill means any device, excepting pool and billiard tables, bowling alleys special equipment and propelling balls or othcr projectiles across a board or field into respective positions whereby a score is established, the object of which is to secure a special number or numbcrs or a high or low total scorc or any othcr mcthod used to indicate a winner, which is available to be played by thc public generally at a price paid cithcr directly or indirectly for such privilege, whether a prize is offered for thc game or not. 2 aS-9) B. Coin amusement means any machine which, upon the insertion of a coin, token or slug, operates or may be operated and is available to the public generally for entertainment or amusement, which machine emits music, noisc or displays • . • • ent device includes games of skill, coin amusement, and any Subd. 2. License required. It is unlawful for any person to keep or maintain a mechanical . - •- - - • - . - - - ... • • .. first having obtained a license therefor from the city. Subd. 31. Unlawful use and devices. It is unlawful for any person to: (1) sell or maintain a mayor mechanical amusement device which is for gambling or contains an automatic payoff device; (2) give any prize, award, merchandise, gift, or thing of value to any person on account of operation of such device; (3) sell or maintain or permit to be operated in his a place of business any mechanical amusement device equipped with an automatic payoff device; (4) equip any mechanical amusement device with an automatic payoff device; (5) permit persons under the : .. .. : - .. : , - • ; (6) permit the playing of coin a mechanical amusement machines device between the hours of 1:00 a.m. and 6:00 a.m. of any day; or (7) permit the playing of Fein a mechanical amusement manes device within 600 -200 feet of any church, public or parochial school or playground. For purposes of this Section, a mechanical amusement device shall mean any machine or device which upon the insertion of a coin, slug, token, plate, card or disc may be operated by the public eg nerally for use as a game, entertainment, or amusement, whether or not registering a score. It shall include such devices as marble machines, pinball machines, skill ball, mechanical grab machines, mechanical billiard /pool tables, mechanical bowling lanes, video or other electronic games, and any other game or play device or machine under whatever name it may be indicated, and music (such as "juke box ") or picture machines. Section 6. Eagan City Code Chapter Six is hereby amended by changing Section 6.31, to read as follows: Subd. 1. Definitions. The following terms, as used in this section, shall have the meanings stated: A. Public dancing place means any building, room, place, or space open to the general public patronage in which dancing, wherein the public may participate, is carried on and for which admission may-be -lad by the public by-payment may be had, directly or indirectly, by payment of an admission fee or price for dancing. A public dancing place for the purposes of this Section shall not include any building, room, space, or place in which public dancing is not the primary use of 3 av) the location and is only incidental to another use that is the primary use of the location, such as a public dance occurring in a restaurant, hotel, multi -event center, a school or church. B. Public dancc mcans any dance wherein thc public may participate by payment, ... : • - - - • ublic through the payment of money, directly or indirectly. Subd. 2. Permits. It is unlawful for any person or entity to give, hold, or conduct a public .. - .. - - - . - . ... • - . - - operate or permit the operation of a public dancing pl ace . - - . : . • . - .. - . - - .. . ... - -- give, or conduct such public dance from the public authorities hereinafter designated, as hereinafter-previded without first obtaining a permit therefor from the City. Subd. 3. Issuance of a permit. Such permit shall bc obtained from thc city clerk after . •• . - - : • - _ one year. A permit shall be issucd at a fee and under such • Subd. 3-4-. Permit procedure to bc posted. • .- . . - . . --• • . - : _ • -, .. . ... • ... - .. - An application for a public dancing place and the permit fee shall be filed therefor by filing with the city clerk a verified on an application form provided by the City. The applicant shall provide all information as requested on the application, in writing, and thc area of thc premises where the dance is to be given. The application shall be submitted to the city clerk who shall then refer the application to the chief of police for investigation and report before the granting of the permit. The chief of police shall return the application, along with the investigation and report of the proposed licensee, to the council to be placed on the next council meeting agenda. The council shall thereupon act upon the application and either grant or reject deny the same. In the case the same is granted, the council shall direct the proper officers city clerk to issue the same. The permit shall specify the names and addresses of the persons to whom issued; the amount paid therefor; and the time, duration, and place where the public dance is to be held, as well as any other conditions of approval required by the council. The permit shall be posted in a public place in the dancehall described therein during the time the public dance mentioned therein is being given, and the persons named in the permit shall be responsible under the law for the manner in which the public dance is being held and conducted. The permit may be issued subject to conditions as the council may determine. 4 ,(c) Subd. 45. Applications. All applications for such permits shall be made upon blanks furnished by the city, and they shall be accompanied, upon request, by references which shall affirmatively show by the application and references that the applicant is a person of good moral character and reputation in the community in which the applicant lives and the applicant has not, within five years prior to the making of the application, been convicted of a felony, gross misdemeanor, or of any of the provisions of this section or a law similar thereto, and no such application shall be granted to any person of bad character or who has been so convicted as aforesaid, nor to any person who is deemed likely to permit illegal behavior to occur in or around the public dance. No permit shall be issued under the terms of this section unless the council is satisfied that the public dancing place meets all City and State laws and regulations where the Subd. 56. Obscene or indecent behavior. No person shall, in any public dancehall, act or speak in a rude, boisterous, obscene, or indecent manner, nor shall any licensee per-sen-te-wherfra permit has been issucd suffcr or permit any person to so act or speak therein. Subd. 67. Lights. Every public dancing place shall be brightly illuminated while in public use, and dancing therein while the lights are extinguished, dimmed, or turned low, so as to give imperfect illumination, is hereby prohibited. Subd. 78. Not to admit certain persons. It is unlawful for any person to whom a permit has been issued to permit to be or remain in any public dancing place any intoxicated person, any prostitute, any person . .: • ••••• .. • , . :. • . under the age of 17 years, unless such person is accompanied by a parent or guardian, • : ., .. . :. - - . - .. Subd. 89. Officer may attend public dances. The chief of police may, as a condition for approval of a permit, require an officer of the law be present at a public dance to be given or held thereunder during the time the public dance is being held. Such officer of the law shall be designated by the chief of police. In all cases, the fees and expenses of such officer of the law shall be paid in advance by the person to whom the permit has been issued. All premises licensed under this section shall, during all operating hours, be open to inspection by any police officer to determine whether or not this section and all other laws are being observed. All persons, as a condition to being issued such license, consent to such inspection by such officers and without a warrant for searches or seizures. It is unlawful for any licensee or agent or employee of a licensee to hinder or prevent a police officer from making such inspection. Subd. 94-0. Hours. No public danee dancing place shall be held or conducted open to the public between the hours of 1:00 a.m. and 6:00 a.m. of any dayf provided that no public dance shall be held or conducted on Sunday between the hours of 1:00 a.m. and 12:00 noon thereof. In 5 all other cases, the council issuing the permit herein provided for may, if they so desire, fix the hours within which public dances may be held, not inconsistent herewith, and shall also have authority by ordinance or resolution to regulate or prohibit the same on Sunday, within the limits of the city. Subd. 11. Smoking or consumption of alcoholic beverage. Establishments having on sale liquor licenses are specifically excluded from thc provisions of this scction, cxccpt that the council may, as a condition for thc issuance of an on sale liquor liccnsc, require an establishment to meet all or a portion of thc provisions of this scction as a condition for thc issuance of the on sale liquor liccnsc. In all cases, thc council may, as a condition to thc issuance of a dancchall permit, prohibit or limit smoking or thc consumption of alcoholic beverages on the premises for Subd. 4-210. Numbers of persons admitted. Each permit shall set forth the maximum number of persons to be admitted to a public dance into the permitted premises based upon permitted occupancy loads per the Minnesota Building Code. Subd. 13. Waiver of permit. The council may determine that certain public danccs or staff to execute a waiver or permit for such danccs. Subd. 4-411. Disposition of fees Fees. All fees for permits hereunder shall be established by council resolutionpaid into thc general fund of the city. Subd. 4-512. Revocation of permit. The council may, at any time, revoke the permit and . - . - . - -- - - . ., . .. : for violation of any of the provisions of this section, the City Code or state laws and regulations. Section 7. Eagan City Code Chapter Six is hereby amended by changing Section 6.32, Subdivisions 1, 2 and 3 to read as follows: Sec. 6.32. Shows. Subd. 1. License Permit required. It is unlawful for any person to operate, host or permit present any public show, movie, traveling or transient caravan, circus, carnival, th�ical or other similar performance or exhibition in the City without first having obtained a license permit therefor from the city. Subd. 2. Exceptions. No license permit shall be required in for the following instances: 6 A. Performances prcscntcd in thc local schools and colleges, undcr thc sponsorship of . - .. ., . , ., . -- .. • - .. - - - . .. .Any circus, carnival, festival or similar event operated by and on the property of any school or church provided no part of the event is performed or operated by a traveling company. . - ., - . . - -- . . . .. - - - . e. . - ... - .. . Any carnival or festival at which no amusement rides are provided. C. Any performancc or event in or sponsored by bona fide local church and nonprofit Subd. 3. [RescrvcdJ_Permit issuance. A permit under this Section shall be issued if the following are met: A. The applicant provides a sworn statement from the authorized agent of the circus, caravan, carnival or preforming company, if applicable, certifying that the company is in compliance with all state and federal regulations pertaining to circuses and keeping of animals. B. The applicant provides proof of general liability insurance coverage for both applicant and the traveling company providing the caravan, circus, carnival or other performance, if not the same, and said coverage shall be a minimum of $1,000,000.00 combined single limit and $2,000,000.00 aggregate limit and product liability coverage of $1,000,000.00 if the sale of food or non - alcoholic beverages will be sold or provided. C. All City and State permits or licenses have been obtained as may be required for any part of the event, including, but not limited to, building permits for erection of structures, mechanical permits, food service licenses, etc. D. The traveling company to provide the circus, caravan, carnival or similar performance has not had a license or permit revoked or suspended by the City or another jurisdiction in the 60 months preceding the date of application. Section 8. Eagan City Code Chapter Six is hereby amended by changing Section 6.34, Subdivisions 4 and 5, to read as follows: Subd. 4. License application. Application for a license to sell tobacco, tobacco products or tobacco related devices hereunder shall be made on a form provided by the city. The application shall contain the full name of the applicant, the applicant' s residential address and telephone 7 number, the name of the business, the address and telephone number for which the license is sought, and any additional information the city deems necessary. Upon receipt of the a completed application and license fee, the city council city clerk shall forward a copy to the police department for completion of a background investigation . ., - . - - • - - - ... • . . - - - - .. . ..- • -- - - _ If the city clerk determines that an application is incomplete, he or she shall return the application to the applicant with notice of the information necessary to make the application complete. Subd. S. Action on license application. The city councilcity clerk may either approve or deny the license, or it may delay action for such reasonable period of time as necessary to complete any investigation of the application or the applicant it deems necessary. If the city councilcity clerk approves the license, a license shall be immediately issued to the applicant. If the city council city clerk denies the license, notice of the denial shall be given to the applicant. The city council city clerk may deny a license on the following grounds: A. The applicant is under the age of 18 years. B. The applicant has been convicted within the past five years of any violation of a federal, state or local law, ordinance provisions or other regulation relating to tobacco or tobacco products or tobacco related devices. C. The applicant has had a license to sell tobacco, tobacco products or tobacco related devices revoked within the preceding 12 months of the date of application. D. The applicant fails to provide information required on the application or provides false or misleading information. E. The applicant is prohibited by federal, state or other local law, ordinance or other regulation from holding such a license. Section 9. Eagan City Code Chapter Six is hereby amended by changing Section 6.37, Subd. 4(A) and (B), to read as follows: Subd. 4. Hauler license requirements. A. Hauler licenses shall be granted by the City Clerk only upon the condition that the licensee has watertight packer -type vehicles or, in the case of recycling and construction or demolition debris haulers, appropriate container vehicles in condition to prevent loss in transit of liquid or solid cargo; that the vehicle be kept clean and as free from offensive odors as possible; and the vehicle not be parked in any street longer than reasonably necessary to collect garbage, other refuse, yard waste or recyclables:; and the insurance requirements as set forth in this Section are met. All hauler licenses shall be subject to the following requirements: 8 [clauses 1 -8 remain unchanged] B. Before a hauling license may be issued, the applicant shall file with the city clerk evidence of the following insurance coverages and amounts for each vehicle operated under the license from an insurance company authorized to do business within the state: 1. Auto liability coverage including all owned, nonowned and hired motor vehicles. Coverage provided shall be in an amount of at least $250,000.00 for injury to or death of any one claimant and $500,000.00 for total injuries and/or damages arising from a single occurrence, or a combined single limit of $500,000.00. 2. Workers' compensation insurance certificate as required by Minnesota Statutes. The licensee shall file with the city clerk and a copy of the licensee's certificate of insurance) which shall list the vehicle identification number of each vehicle operated under the license verifying insurance coverage in effect during the duration of the license. - - - - • . - • - -. - - - - - - liccnsc, expiring on December 31 of the liccnsc ycr. If the licensee's insurance policy period is not a calendar year running with the license, then the licensee shall file with the City Clerk newly issued certificates of insurance upon its policy coverage period renewals to evidence continued coverage for the license duration. Section 10. Eagan City Code Chapter Six is hereby amended by changing Section 6.38, Subd. 4, to read as follows: Subd. 4. ZeningIssuance and condition of license. No license shall be issued to a person or allowed undcr the zoning chaptcr of the City Codc. The City Clerk may issue a license under this Section provided a conditional use permit has been approved for the operation of the proposed kennel premises. The City Clerk shall deny a license on the following grounds: a. No license shall be issued to a person or the operation of a kennel in a zoning district where such operation is not permitted or otherwise allowed under the zoning chapter of the City Code. b. The licensee has had prior violations of the conditional use permit governing the operation of the kennel. c. The licensee violated state or federal laws governing the care, treatment, or shelter of animals within the preceding five (5) years. 9 d. The applicant does not have proper or suitable facilities for the shelter or harboring of the animals proposed to be kept under the license. Section 11. Eagan City Code Chapter Six is hereby amended by adding Section 6.39, Subd. 7, to read as follows: Subd. 7. Grounds for denial of licenses. A. A massage therapy establishment shall not be issued a massage therapy establishment license upon the following grounds: 1. The proposed fixed location or premises of the massage therapy establishment is not a permitted or conditional use for the property as established by the zoning regulations in this Code; 2. The owner, operator, or any person who has a five percent (5 %) or more financial interest in the proposed licensed massage therapy establishment or the appointed on -site manager or agent of the applicant has a conviction for, or was charged with, but convicted of a lesser charge of, a crime involving a violation of any massage therapy related regulation in any other jurisdiction, any prostitution - related offense, criminal sexual conduct, indecent exposure, surreptitious intrusion, disorderly house as defined by Minnesota Statutes, theft, felony drug offense, any crime of violence as defined by Minnesota Statutes, or any other similar crime or offense within 5 years of the date of application; 3. The owner, operator, or any person who has a five percent (5 %) or more financial interest in the proposed licensed massage therapy establishment had a massage therapist or massage therapy business - related license in another jurisdiction suspended or revoked within 5 years preceding the date of application; 4. The application failed to identify the full name, address, and date and place of birth of the natural person designated b tpplicant as the massage therapy establishment's on -site manager or agent, along with the notarized written consent of such a person to: (1) take full responsibility for the conduct of the licensed premises and operation; and (2) serve as agent for service of notices and other process relating to the license; 5. The applicant provided false or misrepresented information in the application; 10 • 6. The applicant has been denied a license under this Section within the preceding 12 months or 7. Any other basis as provided in this Section. B. A massage therapist shall not be issued a massage therapist license upon the following grounds: 1. The applicant has a conviction for or was charged with, but convicted of a lesser charge a crime involving a violation of any massage therapy related regulation in any other jurisdiction, any prostitution - related offense, criminal sexual conduct, indecent exposure, surreptitious intrusion, disorderly house as defined by Minnesota Statutes, theft, felony drug offense, any crime of violence as defined by Minnesota Statutes, or any other similar crime or offense within 5 years of the date of application; 2. The applicant had a massage therapist or massage therapy business - related license in another jurisdiction that was suspended or revoked within 5 years preceding the date of application; 3. The applicant is not 18 years of age or older; 4. The applicant has not provided proof of education/training as required elsewhere in this Section; 5. The applicant provided false or misrepresented information on the application; 6. The applicant has been denied a license under this Section within the preceding 12 months; or 7. Any other basis as provided in this Section. Section 12. Eagan City Code Chapter Six is hereby amended by deleting Section 6.41 in its entirety: Subd. 1. Definition. "Stable" means any yard, pen, building, structure or place where hoofed animals arc kept for the purpose of renting, leasing or providing thcm to others for a eensideratiefh 11 aicg thcrcfor from thc city. A. Stablcs shall bc permitted only upon prcmiscs zoncd for agricultural uscs, and then , ..- et _- . .. - _ - - - • .. Section 13. Eagan City Code Chapter Six is hereby amended by deleting Section 6.42 in its entirety: See,6:42,--Gelf-driving-range Subd. 1. Definition. "Golf driving rangc" means any placc locatcd outdoors and not part of a golf coursc used for thc purpose of striking, hitting or driving golf balls. 1• Subd. 3. Restrictions and regulations. A. All golf driving rangcs shall be 15 acres or morc in sizc. B. A building shall bc providcd sufficicnt in sizc to house all maintenance cquipmcnt building codc requirements. C. Bathroom facilitics with handicapped acccss must bc providcd. E. The council may revoke or rcfusc to renew any golf driving range license if it F. No sound systcm shall bc installed without prior city approval. G. Hours of operation shall be limited to the hours bctwccn 7:00 a.m. and 11:00 p.m. 12 D q H. Adequate lighting must be provided and approved by the city prior to the issuance of a license. Section 14. Eagan City Code Chapter Six is hereby amended by changing Section 6.43, Subd. 2, to read as follows: Subd. 2. License required. It is unlawful for any person to operate a pet shop without a license therefor from the city. The applicant shall file a completed application and license fee to the City Clerk. The City Clerk shall approve the license unless any of the following grounds exists: a. The applicant is less than 18 years of age. b. The applicant or a person with 5% or more financial interest in the named applicant has a conviction for any local, state or federal law or regulation in connection with the operation of an animal shelter or retail shop or with the keeping, harboring, care or treatment of an animal. c. The applicant or person with 5% or more financial interest in the named applicant has been ordered by any local, state or federal government agency to cease operation of any retail pet store or animal shelter within the preceding 5 years. Section 15. Eagan City Code Chapter Six is hereby amended by changing Section 6.44 to read as follows: Sec. 6.44. Tree maintenance contractors' licensing. Subd. 1. License required. Professional contractors hired to perform tree maintenance services within the city shall be required to obtain a license. The license may be issued by the City Clerk in accordance with this Section. - • .. . • - - - . : Subd. 4-2. Application. Application for a license under this section shall be made at the office of the city clerk treasurer. Subd. 23. Application form. The application for a license shall be made on a form approved by the city which shows, among other things, the name and address of the applicant, the number and names of employees of the applicant, the number of vehicles of the applicant, 13 a-7D together with a description and license number of each, and the type of equipment proposed to be used. Subd. 34. Liability insurance. No license or renewal shall be granted nor shall the same be effective until the applicant shall file with the city clerk proof of a public liability insurance policy covering all operations of such applicant under this section for the sum of at least $100,000.00 against liability for bodily injuries to one person from one accident, $300,000.00 for the injury of two or more persons, and for at least $200,000.00 against liability for damage or destruction of property. Said policy shall provide that it may not be cancelled by the insurer, except after ten days' written notice to the city, and if such insurance is so cancelled and the licensee shall fail to replace the same with another policy conforming to the provisions of this section, said license shall be automatically suspended until such insurance shall have been replaced. Subd. 45. Workers' compensation insurance. Each license applicant shall file with the city clerk- treasurer a certificate of insurance of workers' compensation when such insurance is required by state statute. Subd. 56. Chemical treatment requirements. Applicants who propose to use chemical substances in any activity related to treatment or disease control of trees and shrubs shall file with the city clerk- treasurer proof that the applicant or an employee of the applicant administering such treatment has been certified by the agronomy division of the state department of agriculture as a "commercial pesticide applicator." Such certification shall include knowledge of tree disease chemical treatment. Subd. 67. Fees. The annual license fee shall be determined by resolution of the council. Section 16. Eagan City Code Chapter Six is hereby amended by changing Section 6.45, Subd. 9(I) to read as follows: I. Police restrictions on sale. Whenever the chief of police or his designee shall notify any licensee not to sell or permit to be redeemed any articles received on deposit or purchased by the licensee, the articles shall not be permitted to be redeemed or sold until such time as may be determined by the chief of police. Such time shall in no case exceed the period of six months from the date of such notification. Section 17. Eagan City Code Chapter Six is hereby amended by changing Section 6.46, Subdivisions 2 and 3 to read as follows: Subd. 2. License required. It is unlawful for any person to operate a paintball facility without first obtaining a license therefor from the city. The operation of a paintball facility within the City for which a license will not issue is unlawful. 14 Subd. 3. License application. All applications for a license for the operation of a paintball facility shall be made on a for furnished by the city which states, among other things, the name and address of the applicant, the owner and operator of the paintball facility, the name and address of the paintball facility, and the approval of the fire marshal and police chief of the paintball facility. The City Clerk may approve or deny the application in accordance with this Section. Section 18. Eagan City Code Chapter Six is hereby amended by adding Section 6.46, Subd. 4(J), to read as follows: J. The paintball facility shall be located on property on which a commercial or recreational facility is a permitted or conditional use under the zoning regulations in this Code. Section 19. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation "' and Section 6.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 20. Summary approved. The City Council hereby determines that the text of the summary marked "Official Summary of Ordinance No. ", a copy of which is attached hereto, clearly informs the public of the intent and effect of the ordinance. The City Council further determines that publication of the title and such summary will clearly inform the public of the intent and effect of the ordinance. Section 21. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CITY OF EAGAN City Council By: Christina M. Scipioni By: Mike Maguire Its: City Clerk Its: Mayor Date Ordinance Adopted: Date Ordinance Published in the Legal Newspaper: 15 a7� The following is the official summary of Ordinance No. as approved by the City Council of the City of Eagan on , 2012. ORDINANCE NO. SECOND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER SIX ENTITLED "OTHER BUSINESS REGULATION AND LICENSING" BY AMENDING VARIOUS SECTIONS REGARDING BUSINESS AND ACTIVITY PERMITS AND LICENSES; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 6.99. Chapter Six was amended to provide for administrative approval of certain permits or licenses; to delete or revise licensing requirements for certain businesses or activities; and update certain regulations for consistency with State law or City practices. Additionally, the ordinance amendment revises regulations regarding mechanical amusement devices, dance halls, shows, kennels, stables and paintball facilities, and establishes grounds for administrative action on massage therapy and pet shop license /permit applications. A printed copy of the ordinance is available for inspection by any person during regular office hours at the office of the City Clerk at the Eagan Municipal Center, 3830 Pilot Knob Road, Eagan, Minnesota 55122. Effective date. This ordinance shall take effect upon its passage and publication. (.D7 EXTRACT OF MINUTES OF MEETING OF THE CITY COUNCIL OF THE CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA A regular meeting of the City Council of the City of Eagan, Dakota County, Minnesota was duly held at the Eagan Municipal Center located at 3830 Pilot Knob Road, in said City on February 21, 2012, at 6:30, p.m. The following members were present: Maguire, Bakken, Hansen, Fields and Tilley; and the following were absent: none. * * * Member introduced the following resolution and moved its adoption: RESOLUTION ADOPTING FEE IN. CONNECTION WITH TEMPORARY WINE FESTIVAL LICENSE WHEREAS, the Eagan City Council adopted Ordinance No. 2 " Series under which Section 5.70 of the Eagan City Code was amended. WHEREAS, Ordinance No. 2 " Series, Section 5.70, requires a license fee for a temporary wine festival license and said fee is to be determined by a duly adopted Resolution of the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Eagan, Dakota County, Minnesota, that the following license fee shall be charged by the City Clerk in accordance with Ordinance No. 2 " Series, Section 5.70 of the City Code: • Temporary Wine Festival License: $150 ADOPTED this day of , 2012. Mike Maguire ATTEST: Christina M. Scipioni, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon, the following voted in favor: Maguire, Bakken, Hansen, Fields and Tilley; and the following voted against the same: none. WHEREUPON, said resolution was declared duly passed and adopted and was signed by the Mayor and his signature attested by the City Clerk. 2 Agenda Information Memo February 21, 2012 Eagan City Council Meeting C ORDINANCE AMENDMENT — CHYOFEAGAN ACTION TO BE CONSIDERED: Approve an Ordinance Amendment to City Code Chapter 11, Sections 11.30 and 11.60 regarding .amusement devices and direct the City Attorney to publish the ordinance amendment summary. REQUIREDVOIEFORAPPROVAL: Majority of Council Members Present FACTS: ➢ At their Special City Council Meeting of December 13, 2011, the City Council considered certain policy question/housekeeping items regarding various City licenses and permits. At that time, the Council directed Administrative Services staff to proceed with amendments for a number of these items. ➢ One of the items highlighted was the discontinuation of licensing `amusement devices'. This direction prompted a review of Chapter 11 in that up to three amusement devices are a permitted use or permitted accessory use in the Limited Business, Neighborhood Business, General Business and Community Shopping Center Zoning Districts. ➢ There appears to be no reason to limit the number of devices for business operations that would employ the use of arcade -style games. ISSUES: None ATTA I M EN S: (2) Draft January 24, 2012 APC Minutes on pag4 7 7 Planning Report and Draft Ordinance Amendment, pages throug a76 Advisory Planning Commission January 24, 2012 Page 14 of 15 G. Ordinance Amendment - Amusement Devices Applicant Name:City of Eagan Application: Ordinance Amendment Ordinance Amendment to Chapter 11, Section11.30 and 11.60 regarding amusement devices. File Number: 01- OR- 01 -01 -12 City Planner Ridley introduced this item and highlighted the information presented in the City Staff report dated January 13, 2012. He noted the background and history. Chair Heaney opened the public hearing. There being no public comment, Chair Heaney closed the public hearing and turned the discussion back to the Commission. Member Piper moved, Member Supina seconded a motion to recommend approval of an Ordinance Amendment to Chapter 11, Sections 11.30 and 11.60 regarding amusement devices. All voted in favor. Motion carried 7 -0. 3 -77 PLANNING REPORT CITY OF EAGAN REPORT DATE: January 13, 2012 CASE: 01- OR- 01 -01 -12 APPLICANT: City of Eagan HEARING DATE: January 24, 2012 PROPERTY OWNER: N/A PREPARED BY: Michael J. Ridley, AICP REQUEST: Ordinance Amendment LOCATION: City -wide COMPREHENSIVE PLAN: N/A ZONING: N/A SUMMARY OF REQUEST The City of Eagan is requesting approval of an Ordinance Amendment to Chapter 11, Sections 11.30 and 11.60 regarding amusement devices. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.50, Subdivision 5 states, in part: 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two - thirds of all members of the council. BACKGROUND/HISTORY The Department of Administrative Services approached the City Council late last year regarding some potential housekeeping /clean -up items regarding licensing in Chapter 6. One of those items had to do with licensing amusement devices and their determination that licensing locations is no longer necessary. The City Council directed staff to prepare an ordinance amendment to Chapter 6 to discontinue licensing amusement devices and that amendment will be before the City Council in February. EXISTING CONDITIONS Chapter 11 provides for up to three amusement devices at one licensed location as a permitted use or permitted accessory use in the Limited Business, Neighborhood Business, General Planning Report — Ordinance Amendment January 24, 2012 Page 2 Business and Community Shopping Center Zoning Districts. More than three amusement devices are currently allowed by CUP only in the Limited Business Zoning District. EVALUATION OF REQUEST The licensing requirement and restriction on the number of amusement devices was generated in the mid- 1970's to address amusement center or arcade operations that essentially provided commercial space for large numbers of pinball machines and video games, air hockey and foosball & billiards tables and little else, including adult supervision. r i i_ASTEROIDS 1 . ". a z . .. c Z.4 R - i Save for operations like Charles E. Cheese, Dave & Buster's and certain bowling centers, arcades have largely gone the way of the Dodo as technology has advanced and in -home and on -line gaming is now the norm. As such, Planning staff suggests that removing references to amusement devices in the Zoning Districts mentioned above makes sense at this time as well since there does not appear to be a compelling reason to limit the number of devices at operations that would feature them. SUMMARY /CONCLUSION Dovetailing with an amendment to remove Chapter 6 licensing regulations for amusement devices, Planning staff asserts that Chapter 11 references to amusement devices is antiquated and no longer necessary. There appears to be no reason to limit the number of devices for business operations that would employ the use of arcade -style games. ACTION TO BE CONSIDERED To recommend approval of an Ordinance Amendment to Chapter 11, Sections 11.30 and 11.60 regarding amusement devices. ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER ELEVEN ENTITLED "LAND USE REGULATIONS (ZONING)" BY AMENDING SECTIONS 11.30 AND 11.60 REGARDING AMUSEMENT 'DEVICES; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 11.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter Eleven is hereby amended by deleting the definition of amusement device; mechanical amusement device in Section 11.30: uS . • .. • - •; .. • • • . . • • �;ti _ti = � • _. _ _ •` �„i . _ _ _' • - • . _ • . . . . . . . • • - - 4 - - - , _ - , • _ • - - - - Section 2. Eagan City Code Chapter eleven is hereby amended by deleting Section 11.60, Subd. 10(B)(1) and 10(C)(11 and renumbering each clause;aceordinglyto read as follows: Subd. 10 LB Limited „Business Distri B. Permitted uses. • 1esat-iei}s. 4' 21. Clinics for human care. 32. Freestanding satellite dishes, subject to the regulations thereof elsewhere in this chapter. 43. Funeral homes and mortuaries. 54. Institutional uses: library, swimming pools, churches, public schools, religious centers, health centers, and community buildings. 65. [Reserved]. 76. Municipal buildings where the use conducted is customarily considered to be an office use. 87. Offices of a general nature where the operations do not include retail sales or warehousing from the site. 98. Professional offices, banks and savings and loan. -1-09. Public utility tower mounted antennae, subject to the regulations of in this Code. C. Conditional uses. CCZO 1. Nursing homes, rest homes, retirement homes or hospitals for human - care, day care centers, private schools. 2. Art, interior decorating, photographic or music studio, provided no retail sales are made of products not manufactured on the site. 3. Radio and television studios:':; :•. 4. Private clubs and lodges .'• 5. Museums, art institutions,: galleries, and playhouses. 6. Off -site off - street parking when the principal site of the off -site off - street parking is witlin R -4 zoning districtsubject to the regulations thereof in this 7. Off -site offstreet parkmt;subject to the regulations thereof in this Code, ;except those portions, regarding outdoor storage. 8. On -sale liquor in conjunction with a restaurant facility. � 9. Restaprants Class I onlylkose granted a permit according to applicable city Code p'ovisions to serve.:3.2 beer or wine. 10. Reserved 11. .. - - 4-211. Seasonal outdoor sales subject to the regulations thereof elsewhere in this chapter. Coffee kiosks subject to the following conditions: (a) .:; The activity shall be conducted within a free - standing building, larger than 100 square feet in size. (b) The use shall not result in the elimination of the minimum number of off - street parking spaces required for all uses on the parcel. .(c) Vehicular stacking lanes shall comply with the following: (1) A minimum length of 150 feet shall be provided for a single stacking lane or 80 feet per lane when multiple lanes are provided. (2) Stacking lanes shall be designed such that they do not interfere with existing parking and vehicular circulation. (3) Stacking lanes shall be clearly identified through striping, landscaping, and /or signage. (d) No alcoholic beverages shall be sold. (e) Evidence of issuance of a permit from the Minnesota Department of Health shall be provided to the city. (f) If the use of the building ceases for a period of six months, the conditional use permit shall lapse and the property owner shall remove the building and clean up the site. (g) No on -site preparation of food shall be allowed. 2 Z Section 3. Eagan City Code Chapter Eleven is hereby amended by revising Section 11.60, Subd. 11(D) to read as follows: Subd. 11. NB Neighborhood Business District. D. Permitted accessory uses. 1. Amusement devices not to exceed thrco Machines at one liccnsod . %;'44effrOefts, S 4ti l 21. `Building motittted antennae - and satellite dishes, subject to the regul'atiot s: hereof elsewhere:,in this chapter. 32. Buildings temporarily located for purposes of construction on the premises for a period of not to exceed time necessary to complete said construction. 43. Outdoor display, subject to the regulations thereof elsewhere in this chapter : .54. Private garages, off - street parking and loading spaces, as regulated by this chapt ; ' ublic'telephone booths provided all yard requirements are met. 6. Temporary outdoor events, subject to the regulations thereof elsewhere in this chapter. Section 4. "Eagan City` "Code Chapter Eleven is hereby amended by revising Section 11.60, Subd. 12(D) to read as follows: Subd. 12.: GB General Business District. D. Permitted accessory uses. • lee- atiens. 21. Buildings temporarily located for purposes of construction on the premises for a period of not to exceed time necessary to complete said construction. 32. Private garages, off - street parking and loading spaces, as regulated by this chapter. 3 ago., 43. - Public telephone booths provided all yard requirements are met. 54. Outdoor display, subject to the regulations thereof elsewhere in this chapter. 65. Temporary outdoor events, subject to regulations thereof elsewhere in this chapter. Section 5. Eagan City Code Chapter Eleven is hereby amended by revising Section 11.60, Subd. 13(D) to read as follows: Subd. 13. CSC Community Shopping Center District. D. Permitted accessory uses 1 °'Amusomcntdoyices, not `tp exceed thrco machines at ono liccnscd • 11 • locations:' 21. Buildinimounted antenna or satellite dishes, subject to the regulations thereof elsewhere in This chapter. 32. Buildings temporarily located for purposes of construction on the premises a period of not to exceed time necessary to complete said construction. 43. Outdoor display, subject to the regulations thereof elsewhere in this • chapter. 34.. Private garages, off - street parking and loading spaces, as regulated by this chapter. 65. `Public telephone booths provided all yard requirements are met. 76. :Temporary outdoor event, subject to regulations thereof elsewhere in th chapter. Section - 6. Summary approved. The City Council hereby determines that the text of the summary marked "Official Summary of Ordinance No ", a copy of which is attached hereto, clearly informs4ahe public of the intent and effect of the ordinance. The City Council further determines that publication of the title and such summary will clearly inform the public of the intent and effect of the ordinance. Section 7. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation ' and Section 11.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 8. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. 4 a / R3 ATTEST: CITY OF EAGAN City Council By: Christina M. Scipioni By: Mike Maguire Its: City Clerk Its: Mayor ',.:,..,-•: . -:.,:. : '';.,. • Date Ordinance Adopted: . . .. ... .. - . Date Ordinance Published in the Legal Newspaper: . . ..-..";,..?:::: .:-',:::,.....•:,.. , .. •;.....!: . Date of Advisory Planning Commission Hearing: '',:•-"::::::,:,..,::::::-...,:. `•';i::,:::: '''' ...;•.,..;.,: :•:"::, ,,,,...,:x,,,,,, •:',,,:.;•::::::-;;;,... ..i.:, ''....::::....-.:-...:-.. ''.,;.. --:'..:.;•:::',...:.:"..*: y,::: •:::, ."-:';'-'4,,Y, ;:::'..., ..,..:::,:.•::::-:., ,..,...:.::;-:-.-: ,.. , .,.. .`::'*:•-•:.,:-:,. .,,',":-.:?,;.., ..,.„, Y ': , ' , :■'::', '''..'" '''',',...:::::;;::::::::', ■ ■ ... - . y ''....::■': ,:.. ''.." / .. ■:....: "...".",;::::::' '''' ' ''': '' ' '''`■:`,i...'::, '.':. ":,:n.,.. .:, .". : . . . ., . 5 agzi- __, Agenda Memo February 21 City Council Meeting NEW BUSINESS A. APPROVE an Amendment to the 2012 Park Systems Develoment and Renewal & Replacement Fund Budget to include the addition of an Off Leash Dog Area (OLDA) at Thresher Fields. ACTION TO BE CONSIDERED: To amend the 2012 Park Systems Development and Renewal & Replacement Fund budget by $45,000 to include the addition of an Off -Leash Dog Area (OLDA) and direct staff to complete a detailed analysis of Thresher Fields for the development of an OLDA and prepare draft rules and policies for APrC review and recommendation to the City Council. FACTS: • In recent years the City of Eagan has received several requests from residents to consider the development of an Off -Leash Dog Area (OLDA) with the City limits. • At their September 14, 2011 meeting the APrC reviewed the concepts and issues related to OLDA's and recommended that staff begin the process of identifying potential sites within existing City parks for the development of an OLDA. • Review of sites and potential costs associated with the development of an OLDA were presented to the APrC at their January 3, 2012 meeting. • After having reviewed 3 potential park sites that might be considered for an OLDA location the APrC determined that the Thresher Fields location was the most compatible. • Should the Council wish to proceed with an OLDA at Thresher Fields, staff should be directed to work with the APrC to develop rules and policies that could be brought back to the City Council for consideration. These rules and policies might dictate the way in which an OLDA can best meet the needs of Eagan residents and if/how fees or licensing might apply to potential users. • The cost projection for this project is $45,000 and the Council is being asked to amend the 2012 Park Systems Development and Renewal & Replacement Fund budget to allow for the potential construction of an OLDA as early as this year. One of the current projects planned for in the approved 2012 PSDR &RF budget will not cost as much as was originally estimated so the inclusion of the $45,000 expenditure will not be an overall increase to the already approved Fund budget. ATTACHMENTS: , • y of January 3,2012 APrC background memo on OLDAs on pagesd L to Date: January 3,2012 Agenda Item: VIII -A ; Off Leash Dog Parks Action x City of Eaafl Information Attachments x 1. Maps of potential MEMO locations AGENDA ITEM: VIII -A; OFF LEASH DOG PARKS — POTENTIAL LOCATIONS TO: ADVISORY PARKS COMMISSION PREPARED BY: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS & RECREATION ITEM OVERVIEW: Review and discussion of potential locations for an off -leash dog area BACKGROUND/HISTORY: In recent years, the City of Eagan has received several requests from residents to consider the development of an Off -Leash Dog Area (OLDA) within the City limits. The issue has been considered by the APrC on at least two prior occasions, most recently in 2000. In both instances, no action was taken. The issue was also broached in the 20/20 Vision Plan developed in 2005 with no definitive conclusion drawn. According to the Eagan Police Department, approximately 3000 dogs are currently licensed in the City though the current dog population is estimated to be 12,000 (licenses are now for 2 years). The number of licensed dogs has decreased since the past evaluation (4350 in 1999) though that may not be indicative of the actual number of dog owners. Based upon a web review, there currently are 27 public OLDA's listed in the Twin City metro area. The closest to Eagan being the OLDA's located in Bloomington, Burnsville, Rosemount and St Paul. Anecdotal reports would indicate that the "Alimagnet Dog Park" in Burnsville and the "Dakota Woods Dog Park" near Rosemount are the most popular with Eagan residents. Eagan City ordinances currently require that dogs be kept on leash when in a City park. Resident compliance has generally been inconsistent though there have been very few complaints regarding unleashed dogs, except within the confines of ball tournaments where concessions are served. At the meeting of September 14, 2011 the APrC reviewed the concepts and issues related to OLDA's and recommended that staff begin the process of identifying potential sites within existing City parks for the development of an OLDA in Eagan. ANALYSIS: OLDA's are a specifically defined or designated space or area where dogs are allowed to be off - leash. The generally accepted definition of an OLDA is "a place where people and their dogs can play together ". The areas are most often defined by fences, barriers or natural boundaries created by lakes, wetlands or topography. Use of the OLDA is most often defined by a set of rules / policies specific to that site. To help off -set the maintenance costs and to serve as a means of monitoring and compliance, most OLDA' s require the purchase of either a daily or annual permit prior to use. OLDA's have gained popularity especially in urban settings where there are limited opportunities for dogs to be off leash due to public space constraints and/or prohibitive ordinances. By their nature and the implications associated with off -leash dogs, areas designated as OLDA's are not appropriate for shared use and are best considered exclusive. Some consider OLDA's not to be parks for dogs but rather parks for people who have dogs; serving a recreational need similar to what a ball field provides for those who play ball and a tennis court provides for those who play tennis. Because of location, available space and/or resources of the host entity, the character of each OLDA can be variable though there basic elements that most have in common that will merit consideration in the design process. DICUSSION/EVALUATION: As part of the information gathering process, staff visited 6 metro area OLDA's and reviewed on -line information from OLDA's around the Country. Each of the OLDA's shared many of the common characteristics as described here within, though each had unique features or management strategies. To aid in the identification and analysis of candidate sites in Eagan, rating criteria connected to essential and desirable features and characteristics have been developed. There are no hard and fast "rules" or design requirements for an OLDA other than those that may be connected to City ordinances. Planning and Site Evaluation Criteria As may be obvious, identifying an appropriate site for the development of an OLDA is critical to its acceptance and success in the community. Because of the unpredictability and variability of the primary users (dogs) and design elements necessary to accommodate them, an OLDA can have a significant impact on not only the physical character of the site but also adjacent uses and surrounding properties. The following planning/design issues and relate site evaluation criteria ( *) are based upon identified common characteristics of successful OLDA's 1. Geographic Location- As would be obvious, the larger the park, the more broad ranging significance it has and the greater likelihood that it will become destination to which people are willing to travel. Because the smaller parks have less space and a less diverse experience for the dog and owner, they tend to have more neighborhood or local significance. ( *) Accessible via major collector road, minimal use of neighborhood streets to access site ( *)Reasonable proximity (< 6 miles /12 minutes) to significant residential concentrations 2. Size of Site — The size of OLDA's is highly variable. Determining factors include the size of available properties, the natural characteristics or features of the property, adjoining and/or existing uses, projected or intended level of use and development costs. Because of the lack of space, OLDA's in urban settings tend to be less than an acre in size with a more social purpose. OLDA's in suburban and rural areas tend to be in the range of 7 -15 acres in size, some as large as 40 acres, with a more exercise oriented purpose for dog and owner. ( *) Minimum of 4 acres of functional land area 3. Location — To mitigate noise and any odor issues, most OLDA references suggest that the buffer between the park and the nearest residence be at least 150 feet, more if possible. Additionally, the inclusion of trees, vegetation or topography within the buffer is advantageous. Police Officers from the City of St Louis Park indicated that their most common OLDA related complaint was excess noise from the park located in a residential setting, which had lead to vandalism of the OLDA (The OLDA at the athletic site had few issues). The location an OLDA within the setting of a larger park should also respect any existing uses of the site. A shared use is unlikely. ( *) Minimum of 150 feet from the closest residential property line 4. Environmental Impacts — OLDA's can have an impact on the physical character of the site and therefore, to the extent possible, should not be located in environmentally sensitive areas. Smaller OLDA's can quickly be worn to dirt increasing the potential for erosion. Any trails should be located away from slopes as they too can quickly be worn down to dirt. Several OLDA manager indicated difficulty in establishing new turf or ground cover in worn areas opting instead to spread large volumes of wood mulch....which in one instance lead to odor problems. ( *) Areas of existing ground cover (grasses) suitable for use by dogs with minimal maintenance ( *) Absence of erodible slopes 3/1 or greater ( *) Minimal value as wildlife habitat ( *) Absence of sensitive ecosystems including woodlands predominated by desirable species, wetlands, protected species 5. Waste Management - A concerted effort to encourage owners to participate in the cleanliness of the site by picking up after their dogs is critical. Most parks have waste bags available for pickup with cans near the entrance exit for disposal in cans. Some Cities opt to empty the cans themselves while others contract for the service. The City of Burnsville estimates that their park generates 300 pounds of waste per week while the City of West Des Moines estimates that 10,000 gallons of waste (water added) is pumped from their tanks per season. Because even "natural" pickup bags will not decompose quickly, the waste generally cannot go to the treatment plants and goes in dumpsters destine for landfills or incineration. ( *) Directly accessible by waste hauling equipment 6. Parking and Access — The location of parking within close proximity to the entrance is advantageous for both the dog and owner and the least disruptive for other users if located within a larger complex. Stand alone parking areas are more common in rural or suburban settings. Anecdotal evidence indicates that parking on road, especially in a residential neighborhood, can increase the likelihood of an accident and jeopardize relations with the neighbors. ( *) Close proximity (600'/2 min walk) to an existing, designated, paved, public parking area ( *) Potential to create a use specific drive/parking area as necessary 7. Park Amenities — Depending upon the site and proximity to existing park facilities or amenities it may be appropriate to evaluate the benefits and cost of installing amenities specific to the OLDA. Larger size OLDA, especially those with meadows, may have benches along the perimeter or near the entrance. Shade structures may be appropriate if the site does not have a tree canopy over at least a portion of the site. Some parks have ponds or water bodies that may be appropriate for the dogs to swim in. It is not uncommon for dog owners to bring jugs of drinking water with them for their dogs. Unless there is an existing water source in close proximity, the cost of extending a potable water source to a park can be quite high. Most suburban or rural sites have portable toilet within a reasonable distance from the entrance. ( *) Existing covered shelter within close proximity (600'/2 min walk) ( *) Existing potable water source within close proximity (600'/2 min walk) ( *) Reasonable access to an existing restroom or access for servicing a portable unit 8. Signage and Rules — For an OLDA to be successful, there needs to be a set of clearly defined rules that regulate the use of the park. Most often the rules are listed on signage posted at the entrance, web site or on any literature related to the park. The rules need to cover such topics as; hours, use of a leash, food in the park, use of training aids, eligibility of a dog (age etc), age of the handler, clean up procedure, dogs per person. If the OLDA is within an existing park, general park rules may also apply ( *) Assumed (g.3 9. Ordinance Amendment — Most communities have ordinances requiring that dogs remain on leash when in public. An ordinance amendment would need to be processed to allow dogs to be off leash in the OLDA. ( *) Assumed • 10. Permitting — The issuance of a permit is the opportunity to regulate access to the park, disseminate information and generate revenue that can be offset the operational cost of the park. The cost for an annual permit generally ranges from $20 to $50 per year per dog with non- residents paying more. Some communities have opted to include a permit as part of the cost of purchasing a dog license. Most take the opportunity to ensure that the dog is current with shots by requiring proof at the time of issuance ( *) TBD 11. Enforcement — According to various police source the most common issues related to an OLDA are noise complaints, monitoring compliance with the permit requirement and settling disputes between dog owners. The PD should play a role in site evaluation and developing the rules. ( *) Direct access for emergency and service vehicles Other Accepted Criteria ( *) Compatible with other existing uses of the facility, minimal potential for physical or noise impacts ( *) Does not displace an existing activity or facility ( *) Minimal opportunity for "spill- over" conflicts between dogs that escape the enclosure or are may be unleashed while in transit ( *) ADA accessibility to the park entrance or the ability to readily develop appropriate access Potential Sites The Eagan park system consists of over 50 park sites totaling over 1350 acres. As the park system has developed, a high priority has been placed upon the provision of recreational opportunities and the preservation and/or enhancement of unique natural features and sites. Through partnerships with the local youth athletic associations the City has taken on the role of providing and maintaining spaces while the associations provide the administrative and organizational functions for youth sports. To this end, with the continuing growth of what has been considered a "young" community, the availability of unallocated open spaces is limited. As spaces do become available they are generally allocated in short order to accommodate a new sport/activity or the expansion of an existing program. The majority of the unallocated spaces that do remain contain unique or sensitive natural features that are being preserved and managed in their natural state. Thus, the options available for the allocation of what would be a fairly large open space for an OLDA, relatively speaking, are limited. Upon a very general application of basic site criteria, primarily as relates to: availability, site size and proximity to residences, staff has narrowed the number of candidate sites that merit further consideration to 3: A) Thresher Fields/ 3200 Borchert Lane General Description; Thresher Fields is 77 acres in size and is located in NE Eagan. The primary uses are for youth soccer and general park activities. In addition to the athletic fields, the park consists of heavily wooded slopes and areas of natural grasses and vegetation. The park borders North Lake Existing park amenities include a seasonal restroom building and picnic shelter with exterior water, viewing deck, and trails. There are 144 park stalls. The proposed site is an unused area in the SW corner of the park. ag7 B) Blackhawk Park / 1629 Murphy Parkway General Description; Blackhawk Park is 93 acres in size and is located in west central Eagan. The primary uses are hiking, playground activities, fishing and group reservations. The park is a mixture of open grass lands and steep heavily wooded slopes. The park contains a lake that is encircled by a trail. Existing park amenities include a large seasonal pavilion that is available for reservation, restrooms and exterior water, a large ADA compliant playground, trails, observation deck and fishing pier. There are 97 parking stalls. The proposed site is a natural bowl located on the south shore of the lake, west of the pavilion. C) Rahn Park /4425 Sandstone Drive General Description; This portion of Rahn Park is 42 acres in size and is located in SW Eagan. The primary uses are hiking with peripheral uses of hockey, tennis and athletic space. The area is primarily wooded with open space on one side, bordering the school The existing park amenities of hockey rinks, tennis courts and a warming house are not directly associated with this portion of the park. There are approximately 100 parking stalls in an adjoining lot. Site Analysis Summary Site A Site B Site C Criteria Thresher Blackhawk Rahn Fields Minimum of 4 Acres of Functional space 2 2 2 Minimum of 150' from Closest Residential Property 2 2 2 Line Accessible via Major Collector Road 1 2 2 Reasonable Proximity to Significant Residential 1 2 2 Concentrations ( <6 Mi /12 Min) Within 600' of an Existing Paved Lot 2 1 2 Potential to add Additional Parking and/or Dedicated 2 0 0 Access Direct Access for Emergency or Service Vehicles & 2 1 2 Equipement Compatible with other Existing uses. Minimal Potential 2 0 0 for Noise/Physical Impact Does not Displace an existing Activity or Facility 2 1 2 Minimal Opportunity for Spill -Over Conflicts 1 0 0 Ability to Readily Accommodate Development of ADA 2 1 2 Access to the OLDA Directly Accessible by Waste Hauling Equipment 1 1 2 Covered Shelter Within Close Proximity ( <600') 2 2 0 aD Existing Potable Water Source Within Close Proximity 2 2 0 ( <600') Reasonable Access to a Restroom or Access for 2 1 1 Servicing a Portable Unit At Least 50% Existing Open Space with Grassy Cover 2 1 0 Less Than 25% Erodible 3/1 Slopes 2 1 2 Absence of Sensitive Ecosystems, Including Desirable 1 1 0 Woodlands /Wetlands Minimal Value as Wildlife Habitat 1 1 0 Total 32 22 20 Scoring — (2) Fully Meets Criteria (1) Partially Meets Criteria (0) Does Not Meet Criteria Potential Costs There will be cost associated with the development of any OLDA. A great savings can be realized by utilizing property already in the public realm versus purchasing a parcel. The following is an example of the cost associated with constructing a hypothetical OLDA, 4 acres in size, within an existing park: • Fencing; 2000 lineal ft x $13.00 per foot = $26,000 • Gates; 2 double gates x $785 = $1,570 • Drive through maintenance gate; $785 • Signage and informational kiosks; $2,000 • Waste containers; 3 x $500 = $1,500 • Site furnishings; $3,000 • Security light; $3,000 • Site prep; $3,500 • Parking lot for 18 cars and entrance drive; ($60,000) BASE TOTAL = $41,400 ($101,400 w/lot) OPERATIONAL COSTS: • Trash/Waste removal @ $75 per week • Portable toilet @ $50 per month • General repairs and replacements @ $250 per month(supplies) • Assuming year round operation = $7,500 est. annual cost aCI ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Recommend that the City Council amend the 2012 Parks CIP to include a potential OLDA at a cost of approximately $45,000 at a park location to be determined. 2. Recommend that staff complete a detailed analysis of the park site (to be named) for the development on an OLDA and prepare draft rules and policies for APrC review. 3. Following review of rules and policies, recommend that the City Council proceed with the project and give consideration to an Ordinance amendment that would allow dogs to be off - leash in the OLDA. 4. Recommend that there be no further consideration of a City operated OLDA at this time. 5. Other a�� Agenda Memo February 21 City Council Meeting B. DIRECT PREPARATION OF City Ordinance Amendment to Chapter 10 relative to allowing dogs to be off -leash in an Off Leash Dog Area ACTION TO BE CONSIDERED: Direct the City Attorney to prepare an ordinance amendment to Chapter 10 so as to allow dogs to be off -leash in a designated off-leash area of a City park. FACTS: • Designated Off -Leash Dog Areas (OLDA) have become popular amenities in many metropolitan park areas, including the Twin Cities, where unhindered opportunities to exercise dogs are limited • There have been multiple requests from residents to develop an OLDA in Eagan, the concept is included in the 20/20 park plan • The closest OLDA's to Eagan are in Richfield and Burnsville • The Advisory Park Commission has reviewed the issue and has recommended proceeding with the development of an OLDA in Thresher Fields Park during 2012. • Chapter 10 of the City Ordinances currently prohibits dogs to be off -leash at any time, in any City park area • Without an amendment, dogs could not be let off leash even within the confines of the OLDA, the leash requirements of the current ordinance would continue to be applicable in all park areas outside of the designated OLDA ATTACHMENTS: • None Agenda Information Memo February 21, 2012, Eagan City Council Meeting C. PRELIMINARY SUBDIVISION AND PLANNED DEVELOPMENT AMENDMENT — CEDAR VALLEY CHURCH ACTION TO BE CONSIDERED: To approve (OR direct preparation of Findings of Fact for Denial), Preliminary Subdivision (Cedar Valley Addition) to create two lots upon property located at 2024 Rahn Way, legally described as Lot 1, Block 1, Rahn Ridge, subject to the conditions listed in the APC minutes. To approve (OR direct preparation of Findings of Fact for Denial), Planned Development Amendment to allow a second building upon property located at 2024 Rahn Way, legally described as lot 1, Block 1, Rahn Ridge, subject to the conditions listed in the APC minutes. REQUIRED VOTE FOR APPROVAL: ➢ Preliminary Subdivision - Majority of Councilmembers present ➢ Planned Development Amendment - At least 3 votes FACTS: ➢ The property is part of the Mission Hills South Planned Development and was platted in 1985. A church was constructed on the northwest portion of the site in 1986. Public street access is provided from Rahn Way to the north, and to Rahncliff Road to the east via private easement across adjacent private property. ➢ The Planned Development for the church contemplated a full build -out of the property with a larger church complex than exists today. ➢ A 30' easement for the berm and landscaping installed in 1999 lies along the south and southeast boundaries of the site. ➢ A 1999 Planned Development Amendment to add a child daycare to the church is documented in a Final Planned Development Agreement for the church and daycare. ➢ The current proposal is to subdivide the property into two lots to allow the existing church to be sold on a smaller parcel of land, and provide for future development of the vacant southern portion of the site. ➢ Additional right -of -way for the westerly extension of Rahn Way will be dedicated with the plat, and cross easements for ingress /egress and parking will also be provided. ➢ No new development is proposed at this time. ➢ Construction of utilities to serve future development of Lot 2 should be provided at this time. 8??y ISSUES: ➢ At the APC meeting, the applicant asked if construction of the utilities could be done at the time of development for the newly created parcel. ➢ City staff explained the rationale for requiring utility work to be done in association with the subdivision, which is summarized in the APC minutes. ➢ The City Attorney explained the request was a policy question for the City Council. AGENCY ACTION DEADLINE: ➢ PD Amendment = 60 days waived ➢ Preliminary Subdivision = May 4, 2012 (120 days) ATTACHMENTS: (3) Location Map on page o,91.0 January 24, 2012, APC ,- m� iin tes, pages 17 throu Planning Report, page l- through` qs Location Map Ai= i u Mai LtII'ttiJI o® � ®.s�. ® _� , ®1011111 . : ''- 1111111 ®: •p 1∎ � e® ® ®.00 i ii i- 'er . � � �� aii1Gi �. =- ATmE �I♦Q �� Lone .a ---..I■P ' 11111m 1.1' a" m r • ' "L`La = $HALE a 1 LN hleado`r� land Park dle.Rd ■ih.....■......■ ..■..■■■■. 1111111111 o- Highline Trail Park D fil Rd "„, CLIFF (gKER • . ,� \ Rahn Athletic Park ..• O AO ' Cliff R d :•,_ l l� 1� e B Map Area Extent .1111®® ® R ar ® .111 ®� ®�� e ®v ahn Pk `, , .0 , 1/0 F�� ®� ® ® ®�' ark' 1i1 ® ®® '.e© ,, � . _ Y I ' t' - s/.<4/, _ *C0 i �. lee! ®p ® � © F k, §P- - ' eee��® 1. L y ... g ill -, ),At ira llil i IM %VALI". :�.:.. PR CENTER.R� g �� EN fill 0 O Iiiiiiii Viiiin ®I 1 . ltl -i3� '' © ,H. riffitilita pwri 1 II +1,411 1 NI ill ® . „ Iiiiio®® ®a te® ; . ® ® ®.®.ormull ®®®E m:it Subject Site I ®��1� o o: tll ® &V.& Pa t l l iM a ® c 'I *tI ®Y ® (6 l ®1® L b; 0 ®Q15� d41e®P ®o® R © ® hff Park KINCSRD ®® � ` :' ®1i11�11111®� � �.9 "r • vii 44".!rtfr 4).- 10: * •3 10 :, ''_T :. ,�'�� ® ® ® ®� Leban Hills Regi onal P r 0 . . .. ip _ AmrAlkyintiw,,,,, ziattmcrawarmi :•:=:::,-fi:72 ■%■ fort .--. - ---' --- - 1 1 1 I Feet Project Name: Cedar Valley Church 0 500 1,000 2,000 Request: Prelim. Subd. & PD Amendment Legend Case Nos.: 31- PA- 10 -12 -11 ,.111111 Ma City Boundary Parcels /\ Parks / \ . Buildings N City of Ea a ?6 ��Il Advisory Planning Commission January 24, 2012 Page 7 of 15 D. Cedar Valley Addition Applicant Name: Cedar Valley Church Location: 2024 Rahn Way; Lot 1, Block 1, Rahn Ridge Application: Planned Development Amendment A Planned Development Amendment to allow a second building. File Number: 31- PA- 10 -12 -11 Application: Preliminary Subdivision A Preliminary Subdivision of approximately 6.5 acres to create 2 lots. File Number: 31- PS- 02 -12 -11 Planner Dudziak introduced this item and highlighted the information presented in the City Staff report dated January 18, 2012. She noted the background and history. Member Dugan inquired about the amount and location of parking. He asked if there would be enough parking for the church once the property is subdivided and platted as requested. Planner Dudziak displayed the map and indicated the location of parking and potential additional parking. She stated the amount of parking should be sufficient for the church. Pastor Roger Lane, Cedar Valley Church, stated the church's preference was to extend the utilities at a later date when development was pending. He stated the church will ensure access to Lot 2 and would prefer to post a Letter of Credit for the future extension of utilities. Assistant City Engineer John Gorder explained that standard conditions require utilities to be constructed at time of subdivision to fully prepare Lot 2 for future development. He further explained that there is no access to the existing utilities serving the church. City Planner Ridley also clarified the purpose for the extension at the time of subdivision is to limit the number of players involved. If the extension were not to occur until after Lot 1 had been sold, there would then be three parties involved and that tends to complicate things. City Attorney Bob Bauer explained that it is standard practice that utilities are extended at time of subdivision. In response to Member Piper's question, Bauer stated the City Council will handle the letter of credit policy question. Chair Heaney opened the public hearing. There being no public comment, Chair Heaney closed the public hearing and turned the discussion back to the Commission. Member Piper moved, Member Jansma seconded a motion to recommend approval of a Preliminary Subdivision (Cedar Valley Addition) to create two lots upon property located at 2024 Rahn Way, legally described as Lot 1, Block 1, Rahn Ridge, subject to the following conditions: a Il Advisory Planning Commission January 24, 2012 Page 8 of 15 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 2, 1993: Al, B1, B3, C1 2. The property shall be platted. 3. Cross easements for driveway access over Lot 1 and benefiting Lot 2, and also for existing parking within Lot 2 that serves Lot 1 shall be provided. The easements shall be in a form acceptable to the City Attorney. 4. This subdivision shall dedicate the public right -of -way needed for the future construction of Rahn Way, in accordance with City engineering standards. 5. A license agreement shall be executed between the property owner and the City allowing the parking within the newly dedicated right -of -way for Rahn Way, and providing for the Lot 1 property owner to remove and relocate the parking (and accommodate associated setbacks) affected by the future construction of Rahn Way., 6. To provide for future development of Lot 2, a storm sewer pipe system shall be extended to Lot 2 from Lot 1 in accordance with City engineering design standards. 7. Extension of new sanitary sewer and water service lines necessary for development of Lot 2 shall be constructed entirely within Lot 2 property boundaries. 8. Trail Dedication may be due with the future development of the site, the form and the amount of any dedication shall be determined at the time of such development. All voted in favor. Motion carried 7 -0. Member Piper moved, Member Filipi seconded a motion to, recommend approval of a Planned Development Amendment to allow a second building upon property located at 2024 Rahn Way, legally described as Lot 1, Block 1, Rahn Ridge, subject to the following conditions: 1. The property shall be platted. 2. Future development of Lot 2 shall be consistent with the PF zoning district. Other uses would require an Amendment to the Planned Development and possibly also to the Comprehensive Guide Plan land use designation. 3. Cross easements for driveway access over Lot 1 and benefitting Lot 2, and also for existing parking within Lot 2 that serves Lot 1 shall be provided. The easements shall be in a form acceptabte;.to the City Attorney. 4. This subdivision shall dedicate the public right -of -way needed for the future construction of Rahn Way, in accordance with City engineering standards. 5. A license agreement shall be executed between the property owner and the City allowing the parking within the newly dedicated right -of -way for Rahn Way, and providing for the Lot 1 property owner to remove and relocate the parking (and accommodate associated setbacks) affected by the future construction of Rahn Way. 6. To provide for future development of Lot 2, a storm sewer pipe system shall be extended to Lot 2 from Lot 1 in accordance with City engineering design standards. 7. Extension of new sanitary sewer and water service lines necessary for development of Lot 2 shall be constructed entirely within Lot 2 property boundaries. 8. Trail Dedication may be due with the future development of the site, the form and the amount of any dedication shall be determined at the time of such development. All voted in favor. Motion carried 7 -0. aCt2 PLANNING REPORT CITY OF EAGAN REPORT DATE: January 18, 2012 CASE: 31- PA- 10- 12 -11; 13- PS- 02 -12 -11 APPLICANT: Cedar Valley Church HEARING DATE: January 24, 2012 PROPERTY OWNER: Cedar Valley Church APPLICATION DATE: January 5, 2012 REQUEST: Preliminary Subdivision PREPARED BY: Pamela Dudziak and Preliminary Planned Development LOCATION: 2024 Rahn Way COMPREHENSIVE PLAN: SA -QP, Special Area, Quasi - Public ZONING: PF, Public Facilities SUMMARY OF REQUEST Cedar Valley Church is proposing a Preliminary Subdivision (Cedar Valley Addition) and Planned Development Amendment to create two lots and allow a second building. The property is located at 2024 Rahn Way, legally described as Lot 1, Block 1, Rahn Ridge. AUTHORITY FOR REVIEW Subdivision: City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto: A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including, but not limited to, topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage and retention are such that the site is suitable for the type of development or use contemplated. a `t 1 Planning Report — Cedar Valley Addition January 24, 2012 Page 2 D. That the site physically is suitable for the proposed density of development: E. That the design of the subdivision or the proposed improvements are not likely to cause environmental damage. F. That the design of the subdivision or the type of improvements are not likely to cause health problems. G. That the design of the subdivision or the type of improvements will not conflict with easements of record or with easements established by judgment of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds, or similar burden. I. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). J. That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Quality Management Plan ". Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public." Planned Development: City Code Chapter 11.60, Subd. 18, A., states the intent of the Planned Development zoning district as follows: 1. Providing greater flexibility in environmental design and relaxation of strict application of the zoning ordinance in exchange for greater creativity and environmental sensitivity. 2. Recognizing the economic and cultural advantages that will accrue to the residents of a planned community. 3. Encouraging a more creative and efficient approach to the use of the land. Planning Report — Cedar Valley Addition January 24, 2012 Page 3 4. Encouraging the preservation and enhancement of desirable site characteristics, natural features, and open space. 5. Encouraging a development pattern that is consistent with land use density, transportation facilities and community facilities objectives of the Comprehensive Plan. BACKGROUND /HISTORY The property is part of the Mission Hills South Planned Development and was platted in 1985. A church was constructed on the property in 1986. The Planned Development for the church contemplated a full build -out of the property with a larger church complex, however, no Final Planned Development Agreement was executed. Berming and landscaping was added along the southern portion of the property with the construction of the adjacent Staybridge Suites hotel in 1999. Also in 1999, a Planned Development Amendment was approved to add a child daycare to the church. This amendment is documented in a Final Planned Development Agreement for the church and daycare. EXISTING CONDITIONS An existing church building is located on the northwestern portion of the site with parking to the north and east. Public street access is provided from Rahn Way to the north, and to Rahncliff Road to the east via private easement across adjacent property. A 30' easement for the berm and landscaping lies along the south and southeast boundaries of the site. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: Existing Use Zoning Land Use Designation North Adult Education PD, Planned SA -RC, Special Area Retail Center (ISD #196) Development Commercial South Residential PD, Planned SA -LD, Special Area - Low Density Twinhomes Development East Office PD, Planned SA -O /S, Special Area - Office /Service Hotel Development SA -RC, Special Area Retail Commercial West Driver's Training PF, Public Facilities QP, Quasi- Public Center Planning Report — Cedar Valley Addition January 24, 2012 Page 4 EVALUATION OF REQUEST Proposal —Cedar Valley Church no longer occupies the property and is proposing to subdivide this property to allow sale of the existing church building on a smaller parcel of land, and create a second vacant parcel for future development. At this time, a specific user for the vacant parcel has not been identified. Conceptual development plans have been provided to illustrate how the vacant lot could be developed in the future. The current land use designation of this property in the Comprehensive Guide Plan is QP, Quasi - Public. The existing church use is consistent with the PF, Public Facilities, zoning designation. Since a specific user for the vacant lot has not been identified, future development should also be consistent with the PF zoning district. Permitted uses within PF zoning would include permitted uses listed in the City Code -- churches, schools, government buildings, hospitals, public utility structures and equipment and antenna (building mounted or freestanding per City Code requirements for antennae). Other uses would require an amendment to the PD, and possibly also to the Comprehensive Guide Plan land use designation. Compatibility with Surrounding Area — No change to the use of the property is proposed at this time. The berm and landscaping along the south and southeastern boundary of the property provide a buffer to the adjacent residential development to the south. Airport Noise Considerations — This property is not within the Airport Noise Policy Contours. Lots — Proposed Lot 1 contains the existing development. Proposed Lot 2 would be a vacant lot for future development. Lot 1 is 3.75 acres, and Lot 2 is 2.75 acres. City Code requires that each lot have a minimum of 50' of frontage on a public street. To provide this frontage, Lot 2 includes a 50' wide strip along the east side of the site extending to Rahn Way. A separate driveway to Rahn Way is not contemplated at this time for Lot 2. A cross easement is proposed to provide driveway access for Lot 2 along the current driveway alignment within Lot 1. And also for existing parking that will be within Lot 2 and serves the development on Lot 1. A private ingress /easement easement is already in place that affords access to Rahncliff Court Setbacks — The existing building on proposed Lot 1 satisfies typical setback requirements for the PF zoning district, which is a comparable zoning designation for the existing church use. The concept plan for Lot 2 shows appropriate setbacks from parcel boundaries also. Setbacks for Lot 2 will be reevaluated at the time of future development. With the dedication of additional right -of -way and future reconstruction of parking in that location to accommodate a future extension of Rahn Way, parking and pavement setbacks to that new northerly lot line may be less than the typical 20'. Such a deviation can be accommodated through the planned development. a Planning Report — Cedar Valley Addition January 24, 2012 Page 5 Landscaping — No new landscaping is proposed at this time. Proposed Lot 2 would be subject to the requirements of the City's Landscape Ordinance (Sec. 11.70, Subd. 12) at the time of development. The existing landscaping and benning along the south and southeastern boundary should remain in place with future development. Tree Preservation — No new development is proposed at this time. Future development is subject to the requirements in the City's Tree Preservation Ordinance (Sec. 11.70, Subd. 13). The existing landscaping and berming along the south and southeastern boundary should remain in place with future development. Grading/ Topography — No new grading is proposed with this subdivision. Lot 1 is developed and contains the existing church building. The site topography within the proposed site is relatively flat and open. Lot 2 will be graded at time of its development. Storm Water Management — An existing storm sewer system serves Lot 1. No additional storm water management is proposed until future development of the Lot 2. To provide for future development of Lot 2, a storm sewer pipe system should be extended to Lot 2 from Lot 1 in accordance with City engineering design standards. Utilities — Public sanitary sewer and water main service of sufficient size and capacity serves the existing church building on Lot 1. Extension of new sanitary sewer and water service lines will be necessary with the future development of Lot 2. These extensions should be constructed entirely within Lot 2 property boundaries. Streets/ Access/ Right -of -Way/ Easements — This subdivision should dedicate the public right -of- way needed for the construction of Rahn Way in accordance with City engineering standards. With the dedication of this right -of -way, a portion of the existing parking lot on Lot 1 will be located within public right -of -way. A license agreement should be executed between the property owner and the City allowing the parking within this new right -of -way, providing for the Lot 1 property owner to remove and relocate the parking (and accommodating associated setbacks) affected by the future construction of Rahn Way. A concept plan has been prepared by the developer showing the relocation of parking stalls and service drives after the construction/ extension of Rahn Way. Financial Obligation - At this time, there are no pending assessments on the parcels proposed for platting. Parks and Recreation - The property was platted in 1985 as part of Rahn Ridge Addition, which included the residential twinhomes to the south and west. In satisfaction of park dedication requirements at that time, land was dedicated to the City for nearby Kettle Park which lies to the south, and a trail connection from the public street to the park was provided. 3D3 Planning Report — Cedar Valley Addition January 24, 2012 Page 6 The City implemented a trail dedication policy in February 1990, subsequent to this development. As a result of the current proposed subdivision, trail dedication may be due for the undeveloped portion of the site. The form and amount of dedication will be determined at the time of future development of the site. SUMMARY /CONCLUSION Cedar Valley Church is proposing to subdivide the property at 2024 Rahn Way into two lots to allow the existing church development to be sold on a smaller parcel of land, and provide for future development of the vacant southern portion of the site. No new development is proposed at this time. Additional right -of -way for the westerly extension of Rahn Way will be dedicated, and cross easements for ingress /egress and parking will also be provided. Construction of utilities to serve future development of Lot 2 should be provided at this time. ACTION TO BE CONSIDERED To recommend approval of a Preliminary Subdivision (Cedar Valley Addition) to create two lots upon property located at 2024 Rahn Way, legally described as Lot 1, Block 1, Rahn Ridge. 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 2, 1993: Al, B1, B3, Cl 2. The property shall be platted. 3. Cross easements for driveway access over Lot 1 and benefitting Lot 2, and also for existing parking within Lot 2 that serves Lot 1 shall be provided. The easements shall be in a form acceptable to the City Attorney. 4. This subdivision shall dedicate the public right -of -way needed for the future construction of Rahn Way, in accordance with City engineering standards. 5. A license agreement shall be executed between the property owner and the City allowing the parking within the newly dedicated right -of -way for Rahn Way, and providing for the Lot 1 property owner to remove and relocate the parking (and accommodate associated setbacks) affected by the future construction of Rahn Way. 6. To provide for future development of Lot 2, a storm sewer pipe system shall be extended to Lot 2 from Lot 1 in accordance with City engineering design standards. 7. Extension of new sanitary sewer and water service lines necessary for development of Lot 2 shall be constructed entirely within Lot 2 property boundaries. 8. Trail Dedication may be due with the future development of the site, the form and the amount of any dedication shall be determined at the time of such development. 309" Planning Report — Cedar Valley Addition January 24, 2012 Page 7 To recommend approval of a Planned Development Amendment to allow a second building upon property located at 2024 Rahn Way, legally described as lot 1, Block 1, Rahn Ridge. 1. The property shall be platted. 2. Future development of Lot 2 shall be consistent with the PF zoning district. Other uses would require an Amendment to the Planned Development and possibly also to the Comprehensive Guide Plan land use designation. 3. Cross easements for driveway access over Lot 1 and benefitting Lot 2, and also for existing parking within Lot 2 that serves Lot 1 shall be provided. The easements shall be in a form acceptable to the City Attorney. 4. This subdivision shall dedicate the public right -of -way needed for the future construction of Rahn Way, in accordance with City engineering standards. 5. A license agreement shall be executed between the property owner and the City allowing the parking within the newly dedicated right -of -way for Rahn Way, and providing for the Lot 1 property owner to remove and relocate the parking (and accommodate associated setbacks) affected by the future construction of Rahn Way. 6. To provide for future development of Lot 2, a storm sewer pipe system shall be extended to Lot 2 from Lot 1 in accordance with City engineering design standards. 7. Extension of new sanitary sewer and water service lines necessary for development of Lot 2 shall be constructed entirely within Lot 2 property boundaries. 8. Trail Dedication may be due with the future development of the site, the form and the amount of any dedication shall be determined at the time of such development. 509- STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Obligations 1. This development shall accept its additional financial obligations as defined in the staff s report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights -of -Way 1. This development shall dedicate l0 -foot drainage and utility easements centered overall lot lines and, 10 -foot drainage and utility easements adjacent to all public rights -of -way where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights -of -way as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. 3. This development shall dedicate all public right -of -way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements, in accordance with requirements set forth in the latest version of the City's Stormwater Management Plan. C. Plans and Specifications 1. All public and private streets, drainage systems, and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines, and policies prior to application for final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 3. This development shall ensure that all dead -end public streets shall have a permanent cul -de -sac, or temporary cul -de -sac to be removed upon further extension (on stub streets), constructed in accordance with City engineering standards. This development shall dedicate, provide, or financially guarantee the acquisition costs of street easements or public street rights -of -way as required by the alignment of the cul -de -sacs located within or beyond the boundaries of this plat as necessary to service or accommodate this development. 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included in the Development Contract and shall not be released until one year after the date of City certified compliance. D. Public Improvements 1. If any improvements are to be installed under a City contract, the appropriate public improvement project and associated contract must be awarded by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trails Dedications 1. This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks Commission and as awarded by the action of the City Council. G. Tree Preservation and Mitigation 1. This development shall be responsible for preparing a tree preservation plan and mitigating for any removal in excess of the allowable limits. Mitigation shall be in the form of replacement trees, cash equivalent, or a combination thereof in accordance with the recommendation of the Advisory Parks Commission and as awarded by the action of the City Council. H. Stormwater Management and Water Quality Protection 1. This development shall manage stormwater and protect water quality by meeting requirements for design standards, minimizing impervious surface area and maximizing infiltration and retention, and providing acceptable complementary stormwater treatments, stormwater treatment ponds, regional ponds, and maintenance of private stormwater facilities in accordance with the current City post construction regulations and as recommended by the Advisory Parks Commission and awarded by Council action. Wetlands Protection and Management 1. This development shall protect and manage wetlands by meeting requirements for wetland delineations and assessments, sequencing and replacement, and wetland buffers and setbacks in accordance with the current wetland protection and management regulations and as recommended by the Advisory Parks Commission and awarded by Council action. J. Airport Noise Attenuation 1. This development shall be responsible for meeting all appropriate noise attenuation conditions if the property is located within the Metropolitan Council Noise Exposure and/or Buffer Zone. K. Other 1. All subdivision, zoning, and other ordinances affecting this development shall be adhered to, unless specifically granted a Variance by Council action. Advisory Planning Commission City Council Approved: August 25, 1987 September 15, 1987 Revised: July 10, 1990 Revised: February 2, 1993 Revised: July 7, 2009 Location Map • [ 1 1 ■ �� •• .11 7 !F TTT ,, � L . ak Rd • �r dI i - =buil= --1.-- r ., L L SHALE L ANE Meadowland Park - rd Yankea Do AIe. 1 ■i/ili■i ■■1111■■■ 111111111111... 1111111111 k i °a Highline Trail Park . E i itior 2 DIf Rd Rahn Athletic Park CLIFF LAKE ROAD 1 , n; Cliff Rd 1'1'1',,, • - .�.•�••�• I 0 6 E ' •• Map Area Extent ' C ■1111®, 1 d Ra hn Park E E ■ee®■� �1® , drit4b, !- `MM.■o% m ■ 0 -ark ■®, 111 b , , A ® ® v - J ®' • ' li '''''''' i tilAl Mil �•� RK CENTER < ® � 11111111 El( m . 'MIMI ®1 3 - - 111 'L1' 1 11 •i a ,' WA 0 / it :.•, A.** . 0 111®®® ® ®ai 1119 ■.111 ■■■ ■ ■ ■ ■■®l�mi t t j I ® • VP so ®� Subject Site I ►i • or ® ® mm — � . j t!: : 4* ®i C 4i ire h �� I; NEE 1 tee , m g ® Kettle Park S ® � ri ♦ — ! e_ a ® � ■� ®® a a ;o ® u" wi W1Mi1■ ® ® ® 4 p ddi k � in � � II • o ®® 4 - ' ® ®1, ; ; E • ®® ® I ; ; ®.. R Park ®1 ®111®■ ► - 1k i ® ® ®�11111®®� ®� KINGS RD 4.' a �1� 1. �4 .1 �, e�`I- � ��. � ��° 0'® 5 �� ®' Lebanon Hills Regional Park gli 5 �� . ®BS � • ; : 0 44 + g ' A1111/Avihore. ■4■4, *Of Ai")EkrAtt "my* A'Av /11111111111111111111011 iii._ ;Au._ 46111 Momm.......11■■ 1 1 I Feet Project Name: Cedar Valley Church 0 500 1,000 2,000 Request: Prelim. Subd. & PD Amendment Legend Case Nos.: 31- PA- 10 -12 -11 ,•1,. Ill City Boundary Parcels Z--\ Parks Buildings N 4 City of Cap' �' 4 1/` Current Zoning and Land Use Map City of Eaton Application: Cedar Valley Addition Type: Prelim. Subd. & PD Amendment Case No.: 31- PS- 02 -12 -11 & 31- PA- 10 -12 -11 PD i PD 1 PD 1 PD r -----.41..-- 1 CSC , Zoning - PD -1 IF Subject Site PD, Planned Development i PD PF :My AWN I ._. p se �P4/ LB ItV AK L ' ,�,. '_ \� /M PF 4 � r •i• 11111F !� ''� , X1:1 i c 1 ft :I— _ ,..ma i ±f(tCII RC I RC 1 ---- _ RC ' +• N Land Use Plan Subject Site KG SA/QP - Special Area/ MIXED :1"11: I Quasi - Public RC : - 4 1, ). QP se ois 4 Q. o/S C O '<<"- ION Qp ANA 1 1* .e T. Ph L\ 1 ; �s u n 4...miri 0 300 600 1,200 I Feet 2- 3j0 i f fil't. r w rf y R s (` -` ', 4 t :p l � , � c :� t r 'i ti � # E fb-' - «—,-,,. 11'.:. * ' s ` 4 . i ii 'v Js jj • I • k '_`n i'• � t � ! , '2 ti] ., p L ". '' 9 .? t t. d ,--- � x F ' i 'Y s 1'• ' :'� $,- ,; ih !. ' t ` ] . ! e f. Z k t. . 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' 1--- .00 Emominglon Avenue 5 ..t',Irr,`,....,,f,'"' Empon. MN 55122 1(..-K-X(1 (;• 0,,,,, IZI/ 9 g 1 i Phone: (952) 859-1100 Phone: (651) aos-ssoo For (651) .15-6606 Ronda C He.. MN (IC NO 19576 HEDLUND Planning Engineering Surveying January 6, 2012 Ms. Pamela Dudziak, Planner City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Cedar Valley Church, 2024 Rahn Way, Proposed Preliminary Subdivision and Planned Development Amendment. Dear Ms. Dudziak, On behalf of Cedar Valley Church, I have been asked to write this narrative in regards to what the church's intentions are with their church and property in Eagan. Cedar Valley Church is proposing to subdivide their existing 6.5 acre lot into two lots. The church congregation moved to its home church in Bloomington approximately two years ago and has had the property on the market for several years. Since then they have been renting the building to other church congregations. Background: In 1986 Jesus People Church of Minneapolis purchased the current 6.5 acre property and built what was then planned to be phase one of a two phase project. The church opened as Cedar Ridge Church and remained that until it merged with Bloomington Assemblies of God (now Cedar Valley) as a sister congregation. Phase one of the church is actually what was to be the educational and gymnasium branch of the overall church. The area of the current phase one building is 15,540 square feet with a potential seating total of 550 people (shown on 1986 site plan) in what would be gymnasium of the overall project. Representatives of Cedar Valley said the current seating is more like 350 seats due to a stage that was constructed. Phase two of the project was to be the main auditorium covering approximately 31,000 sq. ft. with proposed seating of 1,300. Comprehensive Guide Plan: The current comprehensive guide plan shows the property as quasi- public. The 2030 comprehensive plan shows the property as stand alone commercial within the Cliff Roads Commons Special Area. RECEIVED JAN 0 6 2012 NARRATIVE 2005 Pin Oak Drive • Eagan, Minnesota 55122 • Telephone (651) 405 -6600 • Fax (651) 405 -6606 ElLe Zoning Classification: The City of Eagan's Zoning map shows the property Planned Development. The original planned development was part of the Mission Hills South PD. The concept use shown for the new lot is concept only so no zoning change is being requested at this time. Timing / Phasing: At this time Cedar Valley Church is only planning on subdividing the lot. When a potential buyer comes forward for the new lot, it will need to go before the City for the approval process. Existing Land Use: The current building with its parking area is 2.04 acres or 31% coverage of the 6.5 acre lot. The remainder of the site is green area. Surrounding Land Uses within 660 feet: West of the property is the drivers training and testing facility. To the north is school and retail. To the east is hotel, office and restaurant. South is single family and twin home residential. Impact of Planned Development amendment on surrounding property and the subject property: Because no use of the new lot is proposed at this time it is difficult to assess any impacts. No visual change will be occurring. Impact to the subject property is that expansion to the church could not be as great as previously planned. Impact of amendment of City services and utilities: The plans showing a concept use of the property show how utilities can service the property and how storm water might be handled. An existing drive access easement on property to the east shows how traffic circulation between the two new lots can work. Is the land better used by this amendment? The concept building shown on lot 2 is labeled as a two story church / school to show maximum parking requirements. This was only done to show what a "maximum" impact could look like. It should be noted that this does not mean it will be a two story use someday and more likely would be a one story use. The proposed amendment is a better use for the church building lot because a buyer does not have to pay for the excess property it likely would not need. If they did want additional property they would have the option of buying the vacant lot also. 9 3(7 Public benefit of the proposed amendment: The addition to the existing church building as proposed in 1986 would have covered about 85% of what is being proposed as lot 2 with impervious surfaces. Whatever the use is moving forward the land coverage will likely be less intense and more diverse as opposed to one large church use. Sincerely Randall C. Hedlund •