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06/08/1978 - Advisory Parks & Recreation Commissioni r , t j REGULAR METING PARK COMMItTEE EAGAN, MINNESOTA CITY ,HALL 6 -8 -7.8 7:00 P.M. AGENDA I. 7:00 - Call to Order, Pledge of Allegiance 7:05 - Approval of 4 -13 -78 Minutes 7:10 - Establishment of Agenda II. 7:15 - Receptions of Reports and Other Communitcations A. Council Meeting - Tom Hedges 1. Report on Recent Council Actions B. Consultants C. Park Department 1. Park Construction Contract Progress Report 2. Summer Recreation Program Review a. Charge for Tumbling and Dance Classes b. Increase in Fee for Tennis Lessons c. Change in Field Trip Reservation Procedure 3. Saturday Recreation Report 4. Pilot Knob Bikeway Report 5. Grants Update 6. Play Equipment Purchases 1978 7. Kehne House 8. Response from HUD Regarding Thomas Lake Park 9. Permit to Garden in Undeveloped Park Land 10. Discontinuance of Providing Free Plant Materials 8:00 - D. Special Meetings 1. Report from Eagan Valley Ranger's Meeting 5 -x15 2. Report from Meeting with River Hills 9 Residents on Play Equipment - Carolyn Thursten & Jean Loken 3. Set Trail Subcommittee Meeting E. Other III. 8:30 - Development Proposals A. Parkcliff Oaks - Dale Runkle B. Meadowridge, Cameron and Oak Pond Hills - Tom Hedges IV. 9:00 - Old Business A. Report on Action on Carriage Hills, Buffer Hills & Rustic Hills Plats - Staff V. 9:30 - New Business VI. 9:30 - Visitors to be Heard ( Persons not on Agenda) VII. 10:15 - For Your Information VIII. 10.30 - Adjournment PARK COMMITTEE AGENDA BACKGROUND INFORMATION EAGAN, MINNESOTA JUNE 8, 1978 I. Park Director, Schmidt, has corrections of 2 omissions in the 4 -13 -78 Park Minutes. II. A. City Administrator, Hedges, will review Council action on park matters since the 4 -13 -78 meeting. C. 2. Summer Recreation Programs Attached is a copy of the Summer Recreation Program Brochure which is available at Cedarvale, the City Hall and the Park Department Office. Also attached is a memo from Recreation Programmer, Dorothy Peterson, detailing the 2 new programs which are being offered. The following changes should also be discussed. a . A fee of $3.00 is being charged for Tumbling and Dance Classes to help to cover the cost of the instructors, to encourage more regular attendance which is desired because of the recital at the end of the program and to be more consistent with other cities procedures. b. The fee for tennis instruction has been increased from $6.00 to $8.00 for 6 one hour lessons to cover the cost of the instructors who have been granted an increase in salary and to be more consistent with fees charged by nearby communities, thereby discouraging residents of other cities from filling up the Eagan classes. The above two changes also reflect efforts to make as many recreaional offerings self supporting as possible because of fiscal restraints. c. Summer In the Park remains as a free program, however, the registration procedure for field trips has been changed to require that parents sign up and pay for all field trips at the beginning of the session to eliminate the frequent handling of money and the large amount of time that is spent by the instructors registering and collecting for field trips. This new system will be evaluated as to its effectiveness this summer and will be continued if it works well. 6. Play Equipment Purchases The Subcommittee on Playground Equipment selection may wish to arrange to meet with residents of the Pilot Knob Park, South Oaks Park, and Oak Chase Park areas to allow residents to participate in the selection of play equipment for those parks if the Park Committee recommends such purchases at this time. 7. Kehne House The report on costs for upgrading the Kehne House is not yet available. Some Park Committee Members may wish to look at the house to evaluate its potential as a park building. Arrangements for this can be made through the Park Director. Memo To: City Administrator, Tom Hedges From: Park Director, Barb Schmidt Re: Item for May 16, 1978 Council Meeting Date: May 8, 1978 The City of Eagan has received a request from the Dakota County Association for Retarded Citizens,a non profit membership organization, for assistance in funding a summer day camp program for the mentally retarded. At the present time retarded residents of Eagan, including some from Orvilla Homes participate in Day Camp programs run by the Cities of Apple Valley and South St. Paul in co- operation with DARC. The Day Camp are held in parks in those 2 communities. There are three 2 week sessions serving a total of 60 children and adults. If every Park department offerbd a- s1m4.14 ram it would be a duplication of effort because of the s all target population. The actual cost to conduct the camp equals $50.00 per participant. The amount charged is $15.00. Last year 14 residents from Eagan enrolled in the program. DARC is asking for $490.00 from Eagan which is equivalent to the deficit incurred last year for Eagan participants. The funds contributed will be paid to the Park Departments to offset these losses. The Cities of Rosemount and Apple Valley have agreed to contribute their fair s' Burnsville will contribute staffing and West St. Paul is considering doing the same only Hastings, which runs a similiar program has decided not to contribute at this time. I recommend that the City authorize a fair share payment to DARC in the amount of $500.00 to be used to reimburse the Cities of Apple Valley and South St. Paul for expenses incurred in offering a Day Camp program Lera+�Q 1 -°-a'- -kb Eagan residents. This item was not included in the budget, however I feel that it can be absorbed and could be charged to outside contracts. I will be bringing this matter before the Park Committee on May llnth and will have their recommendation available for the May 16nth City Council Meeting. RIVER HILLS 9 NEIGHBORHOOD ASSOCIATION We the residents of River Hills 9th Park East Neighborhood Association (P.E.N.A.) propose putting aside the fact that we may be getting some usable equipment (a climber and slide) from M.H.R.A. (We are unable to depend on it due to government red - tape and the speed of action of all parties concerned.) We hereby propose the following plan: Keeping in mind the above equipment could be added at a later date. This plan is based on: 1. A P.E.N. *. account of $750.00 Plus 2. Neighborhood desires 3. Eagan co- operation The proposed plan is to buy: 1. a 4 seat swing set 5 �9 3 regular seats 1 infant seat 2. 2 spring bouncers ItsO 3. 1 teather ball pole (to be -d made by Eagan) 4. 2 Volley ball poles (to be 23(2 made by Eagan) We hereby propose the City of Eagan to use their portion of the match - money to purchase and install the equipment. P.E.N.A. to use their match - money for landscaping, entrance signs, cedar and railroad ties, benches, etc. is purchased by the City without counting man hours as part of the matching funds. However, if large amounts of equipment are obtained free of charge, time spent installing such equipment should be considered as part of the matching funds. Park Director, Schmidt, also recommends that landscaping done with materials already in the Cities possession not be'counted as part of the match but that any sizable new trees should be ordered planted. On the question of whether future funds raised will also be matched, the Park Director suggests that the Park Committee recommend matching future park contributions raised by River Hills 9 residents if possible but reminds the Committee that committments made by present City Council Members are not binding on future City Councils. 3. A meeting should be scheduled to continue work on the Eagan Trail Plan. E. Other A letter from Ken Hedtke_which appeared in recent issue of the Dakota County Tribune should be discussed. A copy is enclosed for Park Committee Review. Park Director, Schmidt, will discuss City Council comments on Park Development at a recent Staff Meeting. III. A. Development Proposals Dale Runkle will discuss 2 new plats for Parkcliff and Hidden Oaks. Cash dedication appears appropriate for the former and park dedication for Hidden Oaks was included in the Pilot Knob Heights final plat approval. B. City Administrative, Tom Hedges, will discuss Council action on 3 plats which may require additional Park Committee action. IV. Dale Runkle will report on final action on three plats; Carriage Hills, Buffer Hills and Rustic Hills, which were previously reviewed by the Park Committee. FOR YOUR INFORMATION Park Committee Member Mike Thomas and Park Director Schmidt took 4 representatives of the Minnesota Department of Natural Resources on a trail ride through the Ligh Line Trail area and Holland Jensen Park. DNR representatives expressed appreciation for the opportunity and commented very favorably on the experience. A check in the amount of $825.97 has been received from Ed Dunn in payment for crop rental for land rented out in error in Northview Park. The check has been deposited in the Park Bond,Fund. Continued 8. Thomas Lake Park No answe has been received from HUD at this time regarding possible . use of ark as a Fire Station. 9. The For Your Information section of the 4 -13 -78 Park Committee packet contained information on 2 items which should be discipssed and noted in the minutes; the discontinuance of providing paint materials for defining rear lot lines abutting park property and the procedure for obtaining permission to garden on park property. D. 1. Eagan Valley Ranger's Meeting Ma 3rd Park Director, Schmidt, met with the Eagan Valley Rangers, y 1978. Club members expressed interest in preserving a route out of Eagan snewmebil® t rails. The High Line Trail was suggested as a possible route. Club members were invited to appear before the Park Trail Subcommittee to discuss their needs. D. At the 4 -14 -77 Park Committee Meeting the Park Committee expressed a . willingness to match contributions raised by residents of tie River Hills 9 for improvements to the park in that development. The City Council at its meeting endorsed the Park Committees recommendation but no official recording of that endorsement appears in the Council Minutes. River Hills 9 residents are questioning whether the matching funds promised by the Park Committee were a "one time" committment or whether any and all funds raised in the future will be so matched. Carolyn Thursten and Jean Loken met with River Hills 9 Park East Neighborhood Association to discuss play equipment. Enclosed is a report from the Association regarding the improvements they would like to see made in the park. The Park Committee should approve these suggestions if they meet with their approval. The question has also arisen as to whether labor expended by the Park Department maintenance staff in installing equipment planting trees and fabricating structures for the park will be considered as part of the match. This question has come up because the River Hills 9 Homeowners Association may be able to obtain free play equipment which they would then expect the Park Department to install. For liability reasons such installation should be done by City crews if the equipment is obtained. Park Director, Schmidt, also understood previous dicussions by the Park Committee and the City Council regarding matching funds to refer to the initial fund raising efforts but suggests that the same policy, so far as it is reasonable and possible would be continued in the future. Park Director, Schmidt, recommends that the match be in dollars expended for equipment as far as is reasonable. Limited man power prevents the Park Departments crews from performing many hours of labor in an attempt to maximize the financial committment made by the Park Committee. Park Director, Schmidt, suggets that Park Department crews will fabricate and install badminton and volley ball posts and park benches and picnic tables with the matching funds consisting only of the materials purchases. The Park Department will also install such play equipment as To: City Council and Eagan Park Committee From: Dorothy Peterson, Recreation Programmer Re: For Your Information Two new summer programs will be offered this year to young residents of Eagan. The Rahn Park Building will be the site for these activities. TINY TOTS Two sessions for Tiny Tots, ages 3, 4 and 5 will be offered during the month of July. Sessions will meet on Monday and Wednesday or Tuesday and Thursday from 10:00- 11:30AM. The program will be staffed by one adult leader and two aides. Pre registration will be required; each session is open to the first 25 youngsters registered. A registration fee of $3.50 will be charged to cover the cost of materials. Staff salaries were included in the Rahn Building budget; anticipated cost $300.00. Expansion of the program to other park sites in 1979 will be determined by the success of this program in terms of numbers of children registered, numbers not accomodated, requests by citizens to expand to their neighborhoods and availability of funds for staff salaries. TEEN CENTER The Rahn Park Building will be open four evenings a week, Monday through Thursday, from 7:00- 10:OOPM for Eagan area teen- agers. The program is slated to run June 19- August 3; the same dates as the afternoon recreation programs. Activities will be foosball, ping pong, checkers, chess, bocce ball, volleyball, etc. Two young adults will supervise the activities. Their salaries were included in the Rahn Building budget; anticipated cost $675.00. Extension of the program during the month of August will be determined by attendance and availability of staff. Memo To: Barb Schmidt, Park Director From: Dorothy Peterson, Recreation Programmer Re: Saturday Morning Recreation at Pilot Knob March 4 - April 15, 1978 Date: April 24, 1978 Attendance at this session of Saturday morning recreation was the best we have ever had. Twenty -five to 30 youngsters attended each Saturday during March. The majority were boys once again but two or 3 girls did come also. Attendance was lower the first Saturday in April. We attribute this to the building being unavailable the Saturday of Easter vacation which broke the continuity of the program. Twenty youngsters were present the last two Saturdays. Six weeks seems to be a good length of time for this program. It would be best to avoid a break because of a holiday, however this is not always possible as the objective is to offer Saturday Recreation when Athletic Association Programs are between seasons, and when outdoor activity is not dominant. Locating a competent supervisor is easier with a 6 week program, despite fewer hours of work, because it is not always possible to find individuals who have no schedule conflicts for 8 consecutive weeks. si gned t { letters to the are welco »ed an will prin es space permits. ,e rye p t right to edit letters an ;regus that they` °be ke pi short u `�F' when lie drove away ; l Why Must We I n The Streeis May 17, 1978 To`The Editor: A lette f rom, a t lea woul b e , a ; li tt l e `difficult for a fo ur- and -a- h -year old tb write; ;so 1 am sending i t f or h ( fo oth rs in similar circumstances) ` M ynai v e i Jea nne. "l 'm .4 . years old and 1 ve i East an M I" guess . I r,,etty well represent all kids, -about my" age` who live in Cedar Grove,ryWilder ness Run or one of the other many home developments in Eagan. My folks like Eagan and l guess I do too. " play a "lot and -1 like to ride my ; new big wheeler. My mom my tells me to stay • on our driveway, but I like to ride my big wheeler in the street with the test of the neighborhood kids. Most of the time one or two of our mothers sit on the front steps and watch us, but not always. "yesterday Bobby, he's also 4x and lives next door „got bit "by a dog. When we're playing in the street, there are always : lots of 1 dogs around, and I think Bobby, ran over Rex's tail with his Super Cycle. Anyway Rex;bit Bobby in the face. An ambulancehad take' Bobby to the hospital and moinmy said the doctors had to put in 12 stitches "My folks were excited' about that at the dinner table last night, but not nearly - as real excited as when Judy, who is about four and lives across the street from us, was run, over by a car last month. No one knows if Judy was really run .over, but a car sure smashed her , Hot Rodder trike. Judy was coming down one of those sl oping driveways and shot right into the street in front of a car. "Most people think Judy fell off before the car hit the trike Judy was on, but there sure was lots of crying and shouting going on. Everyone was saying how lucky Judy was have only a few scratches. The man in the ,car kept saying how sorry he was and offered to pay for the ' smashed tri Mnmmv said he was crying ff o ften wonder why .us little 1}ave to 'play in' he; streets. 3i er kids = agyrounds play ini an 'd have addy p plays soft an mommy plays tennis. I think all of':theSee in Eagan as th ey n't " seem to` ravel too far;'But' n, What do little kids have say? earns" HEN HEDTKE <'.'` 3635 Blackhawk Rd. it wa t MEMO TO: MEMBERS OF THE ADVISORY PARK COMMITTEE FROM: PARK DIRECTOR SCHMIDT DATE: MARCH 10, 1978 SUBJECT: MARCH 14, 1978 PARK COMMITTEE MEETING The March 9, 1978 regular meeting of the Advisory Park Committee was not held due to lack of a quorum. In order that two items which require prompt action be considered by the Park Committee, a special meeting has been scheduled for March 14, 1978 in conjunction with the Park Committee's appearance before the Advisory Planning Commission. The first item on the Planning Commission agenda at 7:00 p.m. is Eagan Hilts West, which is one of the items requiring Park Committee action. Park Committee Members should be present to hear the presentation. The Park Committee will then hold a special meeting in Tom's office while the Planning Commission meeting continues and after the Park meeting concludes will appear before the Planning Commission. Any Park Committee Member unable to attend this special meeting is asked to contact the Park Department office as soon as possible.