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02/09/1978 - Advisory Parks & Recreation CommissionREGULAR MEETING PARK COMMITTEE EAGAN, MINNESOTA CITY HALF 2 -9 -78 7:00 P.M. AGENDA I. 7:00 - Call to Order, Pledge of Allegiance. II. 7:05 - Approval of 1 -19 -78 Minutes. III. 7:10 - Establishment of Agenda. IV. 7:15 - Reception of Reports and other Communications. A. Council Meetings - Tan Hedges 1. MRPA Resolution - 2. Lawcon Grants 3. Planning Commission Appearance B. Consultants- C. Park Department 1. Contract #4 - Progress Report 2. Park Committee 5 Year Action Plan 3. Report on Ice Rinks 4. Dakota County Debarker 5. rte D. Special Meetings 1. Report from Development Committee Meeting 2. Report from Dakota County Trail Plan Public Hearing E. Other- V. 8:00 - Development Proposals A. Eagan Hills West - Rod Hardy B. Delaware Estates - Dick Parranto C. Eaganwood - John Klein VI. 8:30 - Old Business VII. 9:00 - New Business VIII. 9:30 - Visitors to be heard** IX. 9:45 - For Your Information X. 10:00 - Adjournment **For those persons who are not on the agenda PARK COMMITTEE AGENDA BACKGROUND INFORMATION 2 -9 -78 City Administrator Tan Hedges will report on recent actions by the City Council which affect park matters. PARK DEPARTMENT Contract #4 Bids were opened on Park Construction contract #4 on Feb. 6, 1978. A copy of the bid tabulation sheet is enclosed for your review. As you can see, the bids are still above the $185,000.00 estimate. However, John Voss, City Planner, and Bob Rosene, City Engineer, will be meeting with Barb Schmidt to determine if certain items could be eliminated from the contract. The City Council has deferred action on the bids to a Special Meeting .to be held February 14th. The recommendation will be available Man. Feb. 13th. The Park Committee could schedule a special. meeting Man.. Feb. 13 or Tues. Feb. 14th . to review this information prior to council action or the committee could refer the matter to staff allowing staff to make the recommendation to the council on this matter. 5 Year Action Plan A requested document in the Lawcon applications is a 5 year Capital Improvement Program. Eagan has only an action plan at this time. The State Pltuuiing Agency will accept our action plan at this time, however Park Director Schmidt did make reference in the grant application to the fact that the Park Committee was in the process of preparing a Capital Improvement Plan. Discussion on Capital Improvement Progralllling has occurred at previous meetings. Such a program would be a most valuable tool for park planning and would aid in decision making on what projects should be accomplished with remaining bond and site funds and in determining projects to be submitted for future grant funds. Some direction as to how this could be accomplished could be provided by the Park Committee at this time. Dakota County Debarker Dakota County Parks, Director Chuck Lowery,has requested a permit from the City of Eagan to locate a debarking unit in Holland Jensen Park in an area South of Cliff Rd. and across from the Lakewood Hills subdivision. This unit would remove bark from diseased elm trees thereby allowing the wood to be stored and utilized rather than being burned. The site would be used primarily by residents of Eagan, Burnsville, Rosemount, Farmington and Inver Grove Heights. A similar operation will be located at Spring Lake County Park. Agenda Information Memo February 9, 1978 Page Two The Minnesota Pollution Control Agency will no longer honor requests for burn sites and the Metropolitan Council has designated counties as being responsible for wood waste disposal. This,then.,is Dakota County's solution to the problem of disposal of diseased wood. The Park Cammitte may wish to endorse this proposal and recommend its approval to the City Council. SPECIAL MEETINGS Development Committee The Development Committee recently toured Eaganwood and will report to the Committee as a whole on their findings. Dakota County Trail Plan - Public Hearing Members of the Trail Committee are planning to attend the Public Hearing on the Dakota County Trail Plan Wed. Feb. 8, 1978 and will report on that meeting. DEVELOPMENT PROPOSALS Eagan Hills West - Rod Hardy Rod Hardy will discuss preliminary plans for a new area recently purchased by Dunn & Curry. This area has been previously reviewed by the Park Committee as proposed Mission Hills North, the Unisource property. However the Mission Hills plat was never finalized. Park dedication at that time included the NSP easement for trail purposes and an active play area adjacent to Rahn Rd. and across from Rahn School & Rahn. Park. The new developer is proposing the same trail easement but has changed the active park area and this should be reviewed in depth by the Park Committee. Dale Runkle is also preparing a neighborhood study on Section 29, which will be available for Park Committee review at the meeting. The City Planner has not seen this plat as yet and therefore no planning report is available at this time. Delaware Estates At the direction of the Park Committee, City Staff is meeting with Mr. Parranto and obtaining information from Inver Grove Heights regarding accepting a 5 acre active park site in Inver Grove Heights. It is hopeful that a satisfactory agreement will be reached and presented to the Park Committee at the meeting. Agenda Information Memo February 9, 1978 Page Three Eaganwood Staff members who toured Eaganwood with John Klein have prepared the following recommendations. Cash rather than land appears to be appropriate for park dedication due to the heavy tree cover and the hilly topography in this plat: Trail access from this plat should be provided between Lots 25 and 26 to connect with the Timberline Trail easement and provide walking access for the residents of Eaganwood to the trail and park areas around Fish Lake. This should be in the form of a 15 foot easement, which can revert to the owners in the event that the trail is not utilized. It can also be vacated if an alternate route is deemed mote appropriate. City. Staff is presently study - ing the Fish Lake Trail and will make an evaluation of the entire trail as it relates to the Drexel Hills subdivision currently under review. In accordance with existing city policy additional accomodations for walkers should be provided by a sidewalk on one side of Duckwood Drive which should be installed when the road is upgraded to residential collector street standards. According to the City Engineer the road installation is first stage construction only. The narrower center portion of the roadway is being built now with the costs assessed to the adjacent property owners. Future widening and installation of a sidewalk would be paid for by other funds and not assessed because the full residential equivalent is being paid at this time by the developers. ORDINANCE #10 AMENDMENT 10.06 ITEM 2 9 -4 -73 reads as follows: Sidewalks shall be installed in new residential subdivision . along one side of collector streets, one side of principal walkways to schools and along both sides of major thorough fares, in accordance with village specifications. A sidewalk on the North side of Duckwood Dr. would provide direct connection to the commercial area proposed to be located adjacent to Pilot Knob Rd. A sidewalk on the South side of Duckwood Dr. would provide direct access to the City Hall property. This side- walk would also connect to Lexington and a trail along Lexington Ave. would provide a good bike route to Patrick Eagan and Northview Parks. The Park Committee may choose to make a recommendation to the City Council on whether the South or North side of the road is the best location for the sidewalk. FOR YOUR INFORMATION 1. Park Director Schmidt received a letter from Dakota County Commissioner, James Kennedy asking for her participation in the planning process for the continued development of Holland Jensen Park. Dakota County is in the process of hiring a planning consultant and Eagan's invitation to be involved in this process is of great benefit to our own planning efforts as the city and county systems should complement rather than compete with each other. A copy of Commissioner Kennedy's letter is enclosed. 2. Recreation Programmer Dorothy Peterson has prepared the enclosed memo to answer the questions on the winter brochures and the skating rinks raised by the Park Committee at their last meeting. 3. A reminder of the Trail sub-committee Meeting February 16, 1978 at 7:00 P.M. at the Park office. 10: Park Committee FRO'I: Dorothy Peterson, Recreation Programmer RE: Questions Raised at January 19, 1978 Park Committee Meeting DATE: February 8, 1978 1. Distribution of Winter Brochure: Copies were placed at the City Hall and in the bulletin board at Cedarvale. Marge Seklund of Welcome Wagon also distributed 75 -100 copies during the month of January to new residents of the city. 2. Provisions for free skating for tots: With the exception of Lexington Park, all skating sites have a pleasure rink on which the ice is regularly maintained for the use of all bon hockey players. The safety of tots is assured on these rinks. Cedar Pond has no hockey goals to invite the playing of hockey. From time to time youngsters there have had to be reminded to leave their sticks at home. 3 Availability of information to residents as to when rinks are closed: Articles in the Valley Sun and Dakota County Tribune in mid January informed the public of our policy to close the warming houses when the wind chill became -30° or colder making outdoor activity dangerous. The president of the Eagan Hockey Boosters was directly informed by the Park Office on each occasion that we closed. Instances where an individual attendant closed because no one was at his rink when the weather was marginal were not publicized. Efforts to inform the public on that portion of our policy should be done better in the future. 1977 -78 PARK IMPROVEMENTS PROJECT NO. 215 EAGAN, MINNESOTA BID TIME: 3 :00 P.M., C.S.T, BID DATE: Monday, Feb. 6, 1978 CONTRACTORS TOTAL BASE BID ALT. #1 ALT. #2 1. Fischer Construction Co. 242,882.60 - 450 - 2,000 2. Arcon Construction Co. 267,472.05 - 1500 - 400 3, Hardrives, Inc. 4. Corrigan Electric Co. 5. Park Construction Co. 234.804.00 - 1500 - 500 6. Richard Knutson, Inc. 211.049.92 - 1700 - 375 7. B -Tu -Mix Co, 8. Husting & Engstrom, Inc. 9, D.L.R. Construction Co, 10. Hilite Electric Co. 11. Henry 0. Mikkelson Const. 233,925.60 - 1500 - 400 12, Robert 0. Westlund 233,802.50 - 1800 - 400 13. Action Courts 14. W & G Rehbein Bros. 240,061. - 2000 - 400 15. Mark III 16. Tennis West LTD 17. B. H. Hesleton Co. 18. Minnesota Valley Surfacing ��. COMMISSIONERS- 1ST DISTRICT PATRICK SCULLY HASTINGS Mr. Thomas L. Hedges Eagan City Administrator City Hall 3795 Pilot Knob Road Eagan, Mn. 55122 Dear Mr. Hedges: I have enclosed one original and two copies of a permit application for locating a wood utilization site on county park property in Eagan. The site would be about 5 acres, screened, fenced and have a one way road in and out. As we discussed, we are only thinking of using the site for a couple of years and then move to another location. I would also request a waiver of the $25. 00 permit fee. I shall be glad to meet with the Eagan City Council and whomever else you suggest to explain our propoal. Yours truly, Charles Lowery, Director Dakota County Parks Dept. C Encl. *DAKOTA COUNTY GOVERNMENT CENTER 1560 HWY. 55 - HASTINGS, MINNESOTA 55033 2ND DISTRICT GERALD E. HOLLENKAMP SOUTH ST. PAUL DAKOTA COUNTY 3RD DISTRICT JAMES KENNEDY WEST ST. PAUL okzIA*0 AN EQUAL OPPORTUNITY EMPLOYER 4TH DISTRICT THOMAS P. STASSEN WEST ST. PAUL CHUCK LOWERY PARK DIRECTOR TELEPHONE 612 - 437 - 3191 February 7, 1978 5TH DISTRICT RUSSELL STREEFLANO BURNSVI LLE