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HomeMy WebLinkAbout03/21/2002 - Waste Reduction and Recycling Advisory Commission AGENDA WASTE REDUCTION & RECYCLING ADVISORY COMMISSION EAGAN, MINNESOTA Eagan Municipal Center City Council Chambers THURSDAY, MARCH 21, 2002 5:30 p.m. * ** I. ROLL CALL AND ADOPTION OF AGENDA (5:30 -5:32) II. APPROVE FEBRUARY 21, 2002 MEETING MINUTES (5:32 -5:35) III. VISITORS TO BE HEARD IV. OLD BUSINESS A. Review proposed Ordinance 6.37 Revision (5:35 -6:40) V. NEW BUSINESS A. Review 2002 Commission Meeting Schedule and Work plan (6:40 -6:50) B. Recycling Coordinator Updates (6:50 -6:59) VII. ADJOURNMENT Next meeting- April 18, 2002 at 5:30 p.m. (7:00) Televised The mission The mission of the Waste Reduction and Recycling Advisory Commission is to proactively assist the Eagan City Council by educating, encouraging and assisting the community in reducing and managing waste in an environmentally sound manner. MEMO TO: MEMBERS OF THE EAGAN WASTE REDUCTION & RECYCLING ADVISORY COMMISSION FROM: COMMUNICATIONS COORDINATOR FOOTE DATE: MARCH 13, 2002 SUBJECT: ADVISORY COMMISSION MEETING OF MARCH 21, 2002 A regular meeting of the Eagan Waste Reduction & Recycling Commission will be held on Thursday March 21, 2002 from 5:30 p.m. until 7:00 p.m., in the Council Chambers at City Hall. Please contact Joanna Foote at (651) 681 -4604 by Tuesday, March 19, to indicate if you cannot attend. I. ROLL CALL AND ADOPTION OF AGENDA ACTION TO BE CONSIDERED ON THIS ITEM: approve, deny or modify agenda II. APPROVAL OF FEBRUARY 21, 2002 MEETING MINUTES A copy of the minutes of the Waste Reduction Commission meeting of January 20, 2002 is included as an attachment. ACTION TO BE CONSIDERED ON THIS ITEM: approve, deny or modify February 21, 2002 minutes. III. VISITORS TO BE HEARD IV. OLD BUSINESS A. Discussion Regarding Ordinance Revision (5:55 -6:15) FACTS: At the February meeting the Commission discussed Ordinance Section 6.37 and some of the need for, and suggested revisions. Staff has been working with the City Attorney to amend certain portions of the ordinance as determined by staff and discussed by the Commission. These revisions will distributed at the meeting. Other items the Commission needs to discuss and consider are: • The current cap on the number of residential haulers; • Any changes the commission may wish to consider to the licensing categories, currently Residential, Commercial and Construction/Demolition; • Any changes the commission may wish to consider related to licensing changes (i.e. what happens to a company's license if ownership changes or company ceases to exist, etc); • Any changes the Commission may wish to consider related to loss of license due to non -use; • Any related provisions for ensuring usage of license; ACTION TO BE CONSIDERED ON THESE ITEMS: Discussion and direction. V. NEW BUSINESS A. Review 2002 Meeting Schedule & Work plan (6:40 -6:50) FACTS: A copy of staff's proposed meeting schedule and work plan will be distributed for your review. B. Recycling Coordinator Updates. (6:50 -6:59) ACTION TO BE CONSIDERED ON THESE ITEMS: Discussion and adoption. VI. ADJOURNMENT Next meeting- The next regularly scheduled meeting will be held April 18, 2002 —this meeting is scheduled to be televised. Subiect to ADDroval MINUTES OF THE WASTE REDUCTION & RECYCLING ADVISORY COMMISSION Eagan, Minnesota February 21, 2002 A regular meeting of the Eagan Waste Reduction & Recycling Advisory Commission was held on Thursday, February 21, 2002 at 5:30 p.m. in the Council Chambers at the Eagan Municipal Center. Present were Carla Heyl, Clint Hooppaw, Nathan Krahn, Doug Link, Ron Moening, Rick Patraw and John Tapper. Absent from the meeting were Gary Hansen, Linda Merkel and Kari Sammon. Also present were Recycling Coordinator Bast and Communications Coordinator Foote. APPROVAL OF AGENDA Foote noted she had inadvertently omitted the two following items on the agenda under New Business, Item B. Recycling Updates: 3. Cascade Bay Plaques and 4. Tree Sale Activities & Volunteer Opportunities. She also requested that an additional item be added under Recycling Updates: 5. Waste Management Sort System. Tapper moved to approve the February 21, 2002 agenda as amended. Link seconded with all members present voting in favor. APPROVAL OF MINUTES Foote received a call from Harry Hjermstad, Armor Waste Hauling, regarding an error in the minutes of last month's meeting. Under New Business, Item A, in the second paragraph, the sentence stating that Armor is in the process of moving their operation to Eagan should be omitted as their operations have been in Eagan for some time. Tapper made a motion to approve the minutes of the January 17, 2002 WRAC meeting as amended. Moening seconded the motion with all members present voting in favor. ORGANIZATIONAL BUSINESS A. Introduction of New Members Chair Patraw welcomed new members, Carla Heyl and Nathan Krahn. Introductions around the table followed. Foote stated that she had presented the Oaths of Office to the new members prior to the meeting. Harry Hjermstad was present in the audience and had requested time to address the Commission regarding issues unrelated to the Ordinance Revision agenda item. Chair Patraw suggested that Hjermstad be heard before the election of officers. Hjermstad gave brief history regarding Armor Waste Hauling, including a description of their operations. He noted that the company is 100% union. The Commission has received an invitation to tour the facility and inspect the vehicles, with the exception of the hauler members. Hjermstad stated that Armor's goal is to redefine service standards in the area. B. Elect Chair & Vice Chair Foote opened the floor to nominations for Commission Chair. Moening nominated Patraw, Link seconded. Patraw nominated Hooppaw, Krahn seconded. Foote distributed ballots to the members. After the ballots were counted, Patraw was elected Chair for 2002. Link moved to elect Hooppaw as Vice- Chair; Patraw seconded with all members present voting in favor. OLD BUSINESS A. Green Building Discussion Chair Patraw gave brief background on this item. Foote distributed a letter from Director of Parks & Recreation Vraa in response to the Commission's letter to Vraa. He had met with the architects and addressed a number of the Commission's questions and concerns. The architects have agreed to compile a list of environmentally safe products that have been included or are being considered. Foote further noted that carpeting utilizing recycled material is being installed in the Community Room, which is in the process of being remodeled. If Foote receives the architects' list before the next meeting, she will share it with the Commission at that time. Waste Reduction & Recycling Advisory Commission Meeting Minutes Page 2/January 17, 2002 NEW BUSINESS A. Discussion Regarding Ordinance Revision Foote distributed a copy of the ordinance to be reviewed. She stated that the City Council has authorized the Commission to review the ordinance and provide possible recommendations for revision. The Council is particularly concerned about haulers who are not using their residential licenses. However, the Council is requesting that the Commission be certain that any recommended changes are enforceable. For the sake of the new members who had not been involved in this process, Foote gave brief background on the item, explaining how and when the cap on haulers was established. Foote outlined the issues to be reviewed in the ordinance, including days of operation, recycling reports and recycling licenses that are not being utilized. Harry Hjermstad, representing Armor Waste Hauling, distributed copies of suggested remedies for review and revisions to the ordinance. One of the issues he identified was residential designation (definitions of residential vs multiple dwelling). He feels that rental units should be reidentified as residential. He further questioned the ability of haulers to hold a residential license that is not being utilized. Following further comments, Patraw thanked Hjermstad for his remarks. Foote noted it would be difficult to enforce an ordinance requiring residential haulers to utilize their license but the City Attorney is looking into appropriate language. Discussion followed regarding neighborhood block groups and caps vs non -caps on licenses. In conclusion, the Commission authorized Foote to work with the City Attomey on possible revisions to the ordinance and bring a draft copy of the proposed ordinance with revisions to the next meeting. Tapper made a motion to authorize staff to work with the City Attomey to prepare a draft copy of the proposed ordinance with revisions to City Code, Section 6.37. Hooppaw seconded the motion with all members present voting in favor. B. Recycling Coordinator Updates Bast noted that a Dakota County Composting Seminar is scheduled for March 21 at 7:00 p.m. in the Eagan City Council Chambers following the Commission's WRAC meeting. Members are invited to stay for the seminar. She also noted that a compost bin sale will be held in Inver Grove Heights on April 20. Volunteers are needed; Hooppaw volunteered to help. Bast also gave an update on Cascade Bay plaques. Plaques identifying that the fumishings at the concessions area are made of recycled materials, will be imbedded into tables • and chairs instead of using signs. Bast updated members about the tree sale to be held in Eagan on Saturday, April 27. She will have a table set up with information about composting and hazardous waste. Recycled- content coffee cups will also be available. Burnsville is planning to hold a similar event. Volunteers are needed. Foote read a press release sent by Waste Management and Moening explained the new state of the art equipment purchased by Waste Management that will separate recycled material allowing all recydables to be mixed. Moening will extend an invitation to the Commission to view the machinery when it is up and running. C. Review 2002 Commission Meeting Schedule & Work Plan The Commission concurred that the meeting date should remain the same - the third Thursday of the month at 5:30 p.m. It was determined that the work plan would be discussed at next month's meeting. Foote asked members to bring ideas to be discussed. In addition, she will compile a list of goals for the meeting. ADJOURNMENT Moening made a motion to adjourn the meeting at 7:15 p.m. Tapper seconded with all members present voting in favor. Date Secretary