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HomeMy WebLinkAbout06/29/2000 - Waste Reduction and Recycling Advisory Commission AGENDA WASTE REDUCTION & RECYCLING ADVISORY COMMISSION EAGAN, MINNESOTA Dakota County Eco -site 3365 S. Highway 149, Eagan THURSDAY, June 29, 2000 5:30 p.m. * ** 1. ROLL CALL AND ADOPTION OF AGENDA II. APPROVAL OF May 18, 2000 MEETING MINUTES III. VISITORS TO BE HEARD IV. INFORMATIVE A. Tour of Eco Site V. OLD BUSINESS A. Sub Committee Updates 1. Evaluation Sub - Committee a. Hauler Survey decisions b. Review Neighborhood organization packet/information 2. Events Sub - Committee a. Update regarding Cascade Bay 1 Birthday, July 4` and National Night Out VI. NEW BUSINESS VII. ADJOURNMENT Next meeting— AUGUST 17, 2000* * July meeting has been canceled at members' request The mission The mission of the Waste Reduction and Recycling Advisory Commission is to proactively assist the Eagan City Council by educating, encouraging and assisting the community in reducing and managing waste in an environmentally sound manner. MEMO TO: MEMBERS OF THE EAGAN WASTE REDUCTION & RECYCLING ADVISORY COMMISSION FROM: COMMUNICATIONS COORDINATOR FOOTE DATE: June 15, 2000 SUBJECT: EAGAN ADVISORY COMMISSION MEETING OF June 29, 2000 A regular meeting of the Eagan Waste Reduction & Recycling Commission will be held on Thursday June 29, 2000 from 5:30 p.m. until 7:00 p.m., at the Dakota County Eco -Site. DIRECTIONS: located at 3365 S. Highway 149, Eagan. The site is approximately one block north of Yankee Doodle Road on Highway 149. Turn west off of 149 at "Recycling Center" sign, cross the railroad tracks and the building will be just ahead to your right. Please contact Joanna Foote at (651) 681 -4604 by Tuesday, June 27, to indicate if you cannot attend. I. ROLL CALL AND ADOPTION OF AGENDA (5:30 -5:32) The agenda, as presented or modified, requires adoption by the Commission. ACTION TO BE CONSIDERED ON THIS ITEM: approve, deny or modify Agenda II. APPROVAL OF Thursday May 18, 2000, MEETING MINUTES (5:32 -5:35) A copy of the minutes of the Waste Reduction Commission meeting of May 18 ,2000 is included as an attachment. ACTION TO BE CONSIDERED ON THIS ITEM: approve, deny or modify Minutes III. VISITORS TO BE HEARD IV. TOUR ECO -SITE (5:35 -6:30) John Tapper and Mark Andren, lead staff person at the Eco -Site will lead the Commission on a tour of the Eco -site. The site includes both the recycling drop -off area, household hazardous waste collection site and the reuse area. Questions and discussion about the tour will follow. ACTION TO BE CONSIDERED ON THIS ITEM: None V. OLD BUSINESS A. Update by Evaluation sub - committee (5:40 -6:45) At its June meeting the commission created three sub - committees. It was the intention of the committee that updates would happen on a quarterly basis, so this is not intended as a complete update. The only intention is to brief commission members on the decisions made regarding the timing of the hauler survey and a review of the information regarding Neighborhood Organization, as this will be the primary item for discussion at the August meeting. The Commission may also wish to discuss whether members are interested in presenting Neighborhood Organization information to neighborhood groups at National Night Out activities on August 1, 2000. ACTION TO BE CONSIDERED ON THIS ITEM: Discussion A. Update by Events sub - committee (5:40 -6:45) Again, this is not meant as a thorough update by this sub - committee, only a chance to determine if full- commission input, or volunteers are needed for upcoming events prior to the August meeting. ACTION TO BE CONSIDERED ON THIS ITEM: VII. NEW BUSINESS VII. ADJOURNMENT- -NEXT MEETING (7:00) The next meeting of the Commission is scheduled for Thursday, August 17, 2000 at 5:30 p.m. in the Council Chambers at Eagan City Hall. The meeting is not scheduled to be televised. MEMO TO: MEMBERS OF THE EAGAN WASTE REDUCTION & RECYCLING ADVISORY COMMISSION FROM: COMMUNICATIONS COORDINATOR FOOTE DATE: June 15, 2000 SUBJECT: EAGAN ADVISORY COMMISSION MEETING OF June 29, 2000 A regular meeting of the Eagan Waste Reduction & Recycling Commission will be held on Thursday June 29, 2000 from 5:30 p.m. until 7:00 p.m., at the Dakota County Eco -Site located at 3365 S. Highway 149, Eagan. The site is approximately one block north of Yankee Doodle Road on Highway 149. Please contact Joanna Foote at (651) 681 -4604 by Tuesday, June 27, to indicate if you cannot attend. I. ROLL CALL AND ADOPTION OF AGENDA (5:30 -5:32) The agenda, as presented or modified, requires adoption by the Commission. ACTION TO BE CONSIDERED ON THIS ITEM: approve, deny or modify Agenda II. APPROVAL OF Thursday May 18, 2000, MEETING MINUTES (5:32 -5:35) A copy of the minutes of the Waste Reduction Commission meeting of February 17,2000 is included on pages to _ ACTION TO BE CONSIDERED ON THIS ITEM: approve, deny or modify Minutes III. VISITORS TO BE HEARD IV. TOUR ECO -SITE (5:35 -6:30) John Tapper and Mark Andren, lead staff person at the Eco -Site will lead the Commission on a tour of the Eco -site. The site includes both the recycling drop -off area, household hazardous waste collection site and the reuse area. Questions and discussion about the tour will follow. ACTION TO BE CONSIDERED ON THIS ITEM: None V. OLD BUSINESS A. Update by Evaluation sub - committee (5:40 -6:45) At its June meeting the commission created three sub - committees. It was the intention of the committee that updates would happen on a quarterly basis, so this is not intended as a complete update. The only intention is to brief commission members on the decisions made regarding the timing of the hauler survey and a review of the information regarding Neighborhood Organization, as this will be the primary item for discussion at the August meeting. The Commission may also wish to discuss whether members are interested in presenting Neighborhood Organization information to neighborhood groups at National Night Out activities on August 1, 2000. ACTION TO BE CONSIDERED ON THIS ITEM: Discussion A. Update by Events sub - committee (5:40 -6:45) Again, this is not meant as a thorough update by this sub - committee, only a chance to determine if full- commission input, or volunteers are needed for upcoming events prior to the August meeting. ACTION TO BE CONSIDERED ON THIS ITEM: VII. NEW BUSINESS VII. ADJOURNMENT—NEXT MEETING (7:00) The next meeting of the Commission is scheduled for Thursday, August 17, 2000 at 5:30 p.m. in the Council Chambers at Eagan City Hall. The meeting is not scheduled to be televised. Subject to Approval MINUTES OF THE SOLID WASTE ABATEMENT COMMISSION Eagan, Minnesota May 18, 2000 • A regular meeting of the Eagan Solid Waste Abatement Commission was held on Thursday, May 18, 2000 at 5:30 p.m. Present were Gwen Hillesheim, Gary Hansen, Patricia Hurd, Linda Merkel, Tom Petrilli, Mike Stone and John Tapper. Absent from the meeting were Rick Patraw, Jim Weinzettel and Clint Hooppaw. Also present were Recycling Coordinator Bast and Communications Coordinator Foote. In the absence of Chair Patraw, Vice -Chair Petrilli chaired the meeting. ADOPTION OF AGENDA Hillesheim moved to adopt the agenda as presented. Tapper seconded with all members voting in favor. APPROVAL OF MINUTES Tapper made a motion to approve the minutes of the April 13, 2000 meeting as presented. Stone seconded with all members voting in favor. INFORMATIVE A. Earth Day Update Foote thanked Hurd, Merkel and Petrilli, who served as volunteers for Earth Day activities. She was pleased that approximately 250 individuals were in attendance, noting that there was a scheduling conflict with Eagan Day at the Twins which had approximately 800 -1000 Eagan residents in attendance on the same afternoon. Foote stated that the flower pots, which served as lunch buckets, were a big hit. Later, the pots were filled with compost and bulbs or tree seedlings were planted in them for participants to take home. Foote also made note of the successful displays that were presented by the Forestry and Water Quality Departments, the Eco -Site, CocaCola, SMC Compost Service and New Earth Services and thanked them for their participation in Earth Day. OLD BUSINESS A. 2000 Commission Meeting Schedule Petrilli referred the Commission to the meeting schedule included in their packets. He asked if there were any comments, input or suggestions. Merkel moved to adopt the meeting schedule as presented. Stone seconded with all members voting in favor. B. 2000 -2001 Goals 1. Identify Sub - Committees- Petrilli noted that staff had consolidated the goals from the Commission's last meeting and had listed them under three sub - committees, Education, EventsNisibility and Evaluation. He asked for comments regarding the formation of sub - committees and whether the Commission members were agreeable to this structure. Foote stated that many of the City's commissions utilize sub - committees to work on their goals. If the Commission is in agreement, she feels this would be the most effective way to address this number of listed goals. She noted that over a two year period (16 meetings), there are 15 topics to be discussed and without sub - committees, this would mean that each topic could only be addressed cursorily and it would not allow for many new topics to be included. Foote further informed the Commission that she and Bast had met with two Councilmembers prior to the meeting and that a joint Burnsville /Eagan clean -up day is being suggested. The Councilmembers are requesting that two Solid Waste Abatement Commission Meeting Minutes Page 2/May 18, 2000 Commissioners, as well as representatives from the City of Burnsville, attend planning meetings for this activity. PetriIli questioned the last category listed, Intergovernmental Cooperation. Foote noted that this category included either one -time issues or ongoing items /meetings that are attended by staff or commission members and don't really fit into the other categories. For instance, Commissioner Hensen is a member of the the County Solid Waste Management Advisory Commission and Recycling Coordinator Bast attends numerous recycling committees and seminars. In answer to a question, Foote named County staff who are involved with environmental issues, stating that one of these individuals would be a candidate to be invited to a future meeting regarding County goals. The Commission discussed the sub - committee format. Hillesheim felt that the revised goals list lays the groundwork for the Commission. She noted that the next step would be to define goals that are ongoing and those that are new. This could be a task of the sub - committees with assistance from staff. The Commission agreed that each sub - committee should provide either quarterly or as- needed reports to the Commission. Foote will place a section for reports on future agendas. Petrilli asked for an explanation of the Evaluation Sub - Committee. Foote explained each area under this sub - committee, noting that this sub - committee would work on obtaining feedback from the community and compiling this data. It was decided that the sub - committees would meet at their discretion and that staff participation would be determined by each sub - committee. Stone asked for more information regarding Clean -up Day. Foote noted that Burnsville had already begun to plan a clean -up day for this Fall and that the preliminary plan is for Eagan to partner with them. As there has only been one meeting regarding this issue, few details are available. A brief discussion followed. Having past experience with clean -up days, Stone noted that it could become a very time - consuming and costly event if too much is planned into it. Hillesheim suggested referring this item to the EventsNisibility Sub - Committee. Hillesheim noted that it should be evaluated this year to determine whether to include it as a yearly event. There was consensus among Commissioners, that the sub - committee structure was acceptable. They proceeded to discuss the make -up of the sub - committees. Hurd suggested that the meetings remain informal. It was further determined that Clean -up Day should be placed under the Events - Visibility Sub - Committee. There was also agreement that the sub - committees meet at least quarterly and report to the Commission on a quarterly or as- needed basis. Hurd moved to adopt the format of the three sub - committees as listed, with the sub- committees responsible for meeting and reporting to the Commission on a quarterly basis and refining and prioritizing the listed goals. Hillesheim seconded with all members voting in favor. The sub - committees were formed as follows: Evaluation Sub - Committee - Hillesheim, Stone and Merkel; EventsNisibility Sub - Committee - Petrilli, Tapper, Hurd and Weinzettel; and Education Sub - Committee - Hansen, Patraw and Hooppaw. It was noted that some members may be interested in attending a sub - committee meeting of which they are not a member if the topic is of special interest to them. This was acceptable to the members. Hurd asked that Neighborhood Night Out discussion be publicized to all members to provide interested members the opportunity to attend that sub - committee meeting. Foote noted that volunteers for Neighborhood Night Out and other events would be appreciated. Tapper and Stone volunteered to represent the Commission at the Clean -up Day meetings. Petrilli suggested that each sub - committee should have one individual who will coordinate the meetings and contact sub - committee members. Petrilli, Hansen and Hillesheim volunteered to be contacts for their respective sub - committees. 2. Identify Summer Event Participation — Petrilli referred the Commission to the scheduled summer events, stating that discussion could be limited to the three events that will occur before the next meeting. Those events are Park Site Clean -up on May 20; Holz Farm Fest on May 21; and Cascade Bay 1 Birthday on June 18. Foote explained that the park clean -up would take place at the site recently purchased by the City for a community facility. Staff will be coordinating the clean -up with volunteers helping, including boy scout troops. It was determined that there is no need for the Commission to become directly involved in the Solid Waste Abatement Commission Meeting Minutes Page 3/May 18, 2000 clean -up. Foote stated that staff would appreciate any volunteers for a 1/2 day or full day. A grilled lunch will be provided. Anyone interested in participating should call the Maintenance facility. Next, the Commission discussed the Holz Farm Fest scheduled for Saturday, May 21. It was noted that a compost demonstration at the event had been discussed at a previous meeting. Foote stated that although this would not be possible at this time, information regarding composting could be available for distribution at the event. She further stated that the Commission could possibly target Lone Oak Days for a compost demonstration. Hurd requested that information on Neighborhood Night Out also be available at Saturday's event. The Commission then discussed Cascade Bay's first birthday celebration on June 18. Foote stated that the Commission had discussed a demonstration wall at the aquatic facility on which a mural could be painted using recycled paint. Cascade Bay staff is open to this idea with the locker rooms or other public wall as the targeted area. Hillesheim suggested having children's handprints as the wall's theme. Foote noted that another option could be to approach the Arts & Humanities staff to take on this project. Foote also stated that Cascade Bay staff are willing to consider the Commission's suggestion regarding the sale of reusable drink containers. However, due to contract restrictions, the civic arena may not be open to this idea. Staff from the civic arena is researching this issue. The Commission agreed that the EventsNisibility Sub - committee should meet to further develop the two suggestions, painted wall and reusable containers, for Cascade Bay's 1 birthday celebration. Petrilli suggested that the Commission discuss the 4 of July celebration as there will only be one more meeting before this event occurs. Foote provided a brief background on the City's past involvement in the celebration. She stated that typically a Parks truck drives at the rear of the parade to pick up recyclables. She further noted that Aagard had supplied garbage carts for pick -up of materials with the help of Scout troops. Foote provided the dates of the parade and camival, as well as the parade route. Hurd suggested that vendors at the carnival be approached regarding the sale of reusable cups. This item was referred to the EventsNisibility Sub - Committee for further discussion. Bast stated that she had contacted the parade coordinator, Greg Ashfeld of the Eagan Lion's Club regarding mailing an application to the MN Environmental Assistance Association in order for the City to use the OEA's recycling float. There was consensus among the Commission that the hauler survey should be referred to the Evaluation Sub - Committee and brought back to the full Commission at a later date. It was further suggested that Neighborhood Night Out be placed on the Commission's June agenda. ADJOURNMENT Hillesheim moved to adjourn the meeting at 6:45 p.m. Hurd seconded with all members voting in favor. Date Secretary