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HomeMy WebLinkAbout04/13/2000 - Waste Reduction and Recycling Advisory Commission AGENDA WASTE REDUCTION & RECYCLING ADVISORY COMMISSION EAGAN, MINNESOTA Municipal Center City Council Chambers* THURSDAY, APRIL 13, 2000 ** 5:30 p.m. * ** I. ROLL CALL AND ADOPTION OF AGENDA II. APPROVAL OF MARCH 16, 2000 MEETING MINUTES III. VISITORS TO BE HEARD IV. INFORMATIVE A. HAULER ROUTING UPDATE V. OLD BUSINESS A. EARTH DAY PLANNING B. 2000 COMMISSION MEETING SCHEDULE C. 2000 GOALS VI. NEW BUSINESS VII. ADJOURNMENT Next meeting— MAY 18, 2000 *The meetings of the Advisory Waste Reduction Commission are held in the City Council Chambers. The April 13 meeting will be cablecast on Channel 16. * *The April meeting was moved from the third Thursday to the second Thursday of the month. The mission The mission of the Waste Reduction and Recycling Advisory Commission is to proactively assist the Eagan City Council by educating, encouraging and assisting the community in reducing and managing waste in an environmentally sound manner. MEMO TO: MEMBERS OF THE EAGAN WASTE REDUCTION & RECYCLING ADVISORY COMMISSION FROM: COMMUNICATIONS COORDINATOR FOOTE DATE: APRIL 6, 2000 SUBJECT: EAGAN ADVISORY COMMISSION MEETING OF APRIL 13, 2000 A regular meeting of the Eagan Solid Waste Abatement Commission will be held on Thursday April 13, 2000 from 5:30 p.m. until 7:00 p.m., at the Eagan Municipal Center. Please contact Joanna Foote at (651) 681 -4604 by Tuesday, April 11, to indicate if you cannot attend. I. ROLL CALL AND ADOPTION OF AGENDA (5:30 -5:32) The agenda, as presented or modified, requires adoption by the Commission. ACTION TO BE CONSIDERED ON THIS ITEM: approve, deny or modify Agenda II. APPROVAL OF Thursday March 16, 2000, MEETING M_� (5:32 -5:35) A copy of the minutes of the ate Reduction Commission meeting of February 17,2000 is ` included on pages 3 to ,„c_. ACTION TO BE CONSIDERED ON THIS ITEM: approve, deny or modify Minutes III. VISITORS TO BE HEARD IV. INFORMATIVE (5:35 -5:40) HAULER ROUTING UPDATE The City information regarding an area of the City, which some haulers were servicing on a different day than appropriate based on the districting, set forth in the City Code. Once aware of this, staff called each of the haulers and corrected the situation. ACTION TO BE CONSIDERED ON THIS ITEM: For discussion only V. OLD BUSINESS A. EARTH DAY PLANNING (5:45 -6:10) The annual Earth Day Celebration is scheduled for Sunday, April 30, from 11:30 to 2:30p.m. at Blackhawk Park. Planning for activities, displays and the educational sessions is underway. The Commission is encouraged to discuss and make suggestions. Volunteers will also be necessary for several aspects of programming. If any member is interested, please notify staff. ACTION TO BE CONSIDERED ON THIS ITEM: Discussion B. 2000 COMMISSION MEETING SCHEDULE (6:10 - 6:20) The Commission began discussion regarding its 2000 meeting schedule at its March meeting. The item was tabled for further discussion at the April meeting. Included on page is the proposed schedule to date which can be refined. The Commission may also wish to further discuss which meetings it wishes to televise and which meetings it might like to hold off site. ACTION TO BE CONSIDERED ON THIS ITEM: Adopt 2000 meeting schedule. C. 2000 GOALS (6:20 -6:55) The Commission discussed a variety of interests and possible goals for 2000. Staff has compiled the summary of this discussion and has included it on page 4 . Also as requested, staff has included on pages 7 to 22, a Dakota County Master Plan document which summarizes the County Focus for its Waste Abatement goals over the next several years. Staff has also included on pages3 to 3/, the Annual Landfill Abatement Grant application which has been submitted to Dakota County for 2000 funding. ACTION TO BE CONSIDERED ON THIS ITEM: Discussion and adoption of Goals. VI. NEW BUSINESS (6:55 -6:59) None Scheduled at this time VII. ADJOURNMENT- -NEXT MEETING (7:00) The next meeting of the Commission is scheduled for Thursday, May 18, 2000 at 5:30 p.m. in the City Council Chambers. c2 • Subject to Approval MINUTES OF THE SOLID WASTE ABATEMENT COMMISSION Eagan, Minnesota March 16, 2000 A regular meeting of the Eagan Solid. Waste Abatement Commission was held on Thursday, March 16, 2000 at 5:30 p.m. Present were Gwen Hillesheim, Patricia Hurd, Linda Merkel, Rick Patraw, Tom Petrilli, Mike Stone and Clint Hooppaw. Absent from the meeting was Gary Hansen, John Tapper and Jim Weinzettel. Also present was Communications Coordinator Foote and Recycling Coordinator Bast. ADOPTION OF AGENDA Hillesheim made a motion to adopt the agenda as presented. Hurd seconded with all members voting in favor. APPROVAL OF MINUTES Foote stated that Commissioner Hansen had noted the misspelling of his name in the minutes. The correction has been made to the minutes. Hurd made a motion to approve the minutes of the February 17, 2000 minutes as amended. Hillesheim seconded with all members voting in favor. INFORMATIVE A. Joint Burnsville /Eagan Recycling Program Chair Patraw introduced Susan Bast, Recycling Coordinator for the Cities of Burnsville and Eagan, noting that Bast is a former Commission member. Bast expressed her excitement at being Joint Recycling Coordinator for both Cities and gave brief background on her education and experience. She noted that she would still be working with Foote on some programs. Foote commented on the transition, noting that staff was working to make it an easy transition for both the residents and staff members. Foote will continue to staff the Commission meetings and to coordinate Eagan's Earth Day as well as assist Bast with other projects when needed. Foote noted that Dakota County is closely observing this transition and seems favorable about the outcome. There was brief discussion regarding other positions that are shared between Burnsville and Eagan. Bast noted that she would try to attend the meetings frequently in the summer, though she has classes scheduled most Thursday evenings throughout the year.. Patraw informed Bast of the Commission's goal to see a strong recycling presence in the community. The Commission members present introduced themselves to Bast. Bast left the meeting at 5:50 p.m. Patraw noted a visitor in the audience. Foote introduced him as Mike White from New Earth Services, who noted that he was present to observe the meeting and had no specific business to discuss. OLD BUSINESS A. Cablecasting of April Meeting and 2000 Cablecast Schedule Chair Patraw stated that this item was discussed at last months meeting; however, the Commission had not been in complete agreement as to whether the April meeting should be cablecast. There was discussion regarding televising on a quarterly basis beginning in April and what agenda items should be included in the televised meetings. Foote stated that she had compiled a tentative list of meetings through year 2000. This list included televising in April, August and November, touring the Eco Site in June and touring the BFI Recyclery in September. The May and October meetings would be held in the City Council Chambers without being televised. The Commission had agreed not to hold meetings in July and December. 3 Solid Waste Abatement Commission Meeting Minutes Page 2/March 16, 2000 Hillesheim suggested that a phone number be displayed on the screen while televising for resident comments. Foote stated that the agenda is placed in the newspaper and the date of the meeting is placed on the City's website in a calendar of upcoming meetings /events. It was noted that organized hauling could be a topic for discussion at a future televised meeting. Patraw felt that the Commission should move on to discussion of the 2000 goals to gain a better idea of how to schedule the upcoming meetings and to return to this item later in the meeting. It was noted that the next meeting is scheduled for April 20, which is both Easter week and spring break for many students. Following brief discussion, Hillesheim moved to change the April meeting date from April 20 to April 13. PetriIli seconded with all members voting in favor. B. Review of 1999 SWAC Activity C. 2000 Goals Foote noted that due to lack of a quorum at a number of meetings in 1999, there were no goals set; however, she distributed to new members a list of recent topics discussed by the Commission (list attached). She elaborated on the list, explaining the Commission's discussion on each item and any subsequent results. Foote stated that the revisions had not yet been made to the hauler licensing ordinance. Upon completion, she will forward a copy to Commission members for their review. She also stated that in 1997, construction demolition haulers were added to the ordinance as a category. She further noted that in 1996, the Commission had conducted a study of the solid waste industry. Following that study, the cap on the number of haulers was added to the ordinance. Neighborhood organized hauling was also promoted in 1996 with the intent of revisiting this issue in three to five years. It would be appropriate to review organized hauling at this time. Foote also distributed copies of 2000 events within the City (attached). Patraw opened the floor for discussion regarding the 2000 goals. The Commission brainstormed ideas. Patraw felt that the Commission's position on a strong recycling presence both at events and in public buildings should be continued. Hurd stated that waste reduction should be the Commission's focus with "Choose to Reduce" as a global message within the City. The Commission discussed creative ways of bringing the recycling message across to the public during televised meetings. Some suggestions included displaying the Earth Ball in the background, graphics at the bottom of the screen and Commissioners using their mugs during the meetings. Foote noted that waste reduction could be a featured topic on an upcoming Community Journal segment. There was also a suggestion to buy ads in the Community Ed paper and the possibility of conducting a Community Ed course on waste reduction. Hurd suggested holding contests in several categories soliciting ideas for waste reduction. Foote noted that a similar contest had been done on Earth Day which could be expanded on. She also noted that the City has been given one side of a tri- vision billboard on 1 -35E between 1-494 and Hwy 55 to display messages, noting that the possibility of displaying a waste reduction message for a period of time could be considered. There was discussion regarding the AAROW program. Foote responded to a question regarding placemats with a recycling message being offered to restaurants to encourage participation in the AAROW program. She noted that placemats had been used in the past and were still available noting that it might be possible for them to be updated. There was also a suggestion that haulers educate residents at the curbside and in billings. A question was raised regarding getting the recycling message to the non - English speaking community. Foote explained the difficulty in even identifying these communities noting that there was a possibility of using translating assistance available through the St. Paul Neighborhood Energy Consortium to accomplishing this goal. The issue of waste processing was discussed. It was noted that cities are mandated to hire a hauler who will agree to bring waste from public facilities to a processing facility. Foote explained that this was a requirement of the County grant. Hillesheim suggested incorporating these requirements into the Commission's goals. Hurd recommended inviting a representative from Dakota County to a future meeting 9 Solid Waste Abatement Commission Meeting Minutes Page 3/March 16, 2000 to discuss their Master Plan, as well as inviting a Councilmember to attend a meeting. There was brief discussion regarding plastic recycling and the issue of contamination. Patraw closed the discussion and directed Foote to write up a list of the goals which had been discussed to be included as an agenda item at next month's meeting. Discussion continued regarding Earth Day, which is slated for April 30. It was agreed that discussing and promoting Earth Day should also be an agenda item for the April meeting. A. 2000 Cablecast Schedule Hillesheim stated that the agenda item on the 2000 Goals should include a listing from tonight's discussion merged with the County's mandated goals. Foote stated that she would prioritize the County goals and narrow them, noting that it would be necessary to form sub - groups to discuss the larger issues. She noted that she would bring the 2000 County grant and a copy of the revised ordinance to the April meeting. It was determined that 2000 Goals, Earth Day and finalizing the 2000 Commission meeting schedule would make up the agenda items for April's meeting. There was further discussion regarding the meeting schedule. Patraw suggested keeping the tours to 1/2 hour with the meeting taking place at the site of the tour. Hurd felt that September would be a good month to televise a meeting and suggested moving the tour of BFI to another month. ADJOURNMENT Upon motion by Hillesheim, seconded by Petrilli, with all members voting in favor, the meeting was adjourned at 7:15 p.m. Date Secretary WASTE REDUCTION COMMISSION PROSPECTIVE GOALS • Continue Developing Visual Presence *in buildings *at events *in work of Council/Commissions • Reduction Focus • Utilize Televised Meetings as Marketing Tool *Earth Ball & visual *Mgrs. @ meetings *Did you know? • More Connections *Community Ed Courses *Schools • Involve Community *Get ideas /contest *ARROW - restaurants • Neighborhood Organization Study • Curbside Education w/Haulers • Attend/Participate in Community • City- Sponsored Events *July 4, Lone Oak Days, Earth Day, Arbor Day, America Recycles Day • Promote Recycling/Waste Reduction @ Multi - Family Housing • Monitor County Meetings /State Legislature • Review City Self - Compliance • Business Recognition Program • Waste Processing • Invite County Staff to Talk About Their Goals • Increase Awareness w/Businesses • Markets & Products • Invite Councilmember to Meeting 6 C. Dakota County Source Reduction Strategies Negotiated County Outcomes 1. Each County will undertake activities designed to reduce the amount of waste generated by businesses, residents, and government units. (All Strategies) 2. Dakota County will: a. Concentrate its efforts on facilitating the reduction of commercial packaging in County purchasing, including identifying the need for changes in the State and County purchasing contracts. (Strategies la, lb, and 2) b. Concentrate its efforts on promoting the reduction of office paper through modified County and public entity practices, with an emphasis on information management practices. (Strategies la, and lc — l e) c. Concentrate its efforts on reducing food waste by providing case study data for public institution food - for - people programs. (Strategies li and lj) d. Assure business assistance is provided. (Strategy 1 k) e. Focus its residential waste reduction efforts on food purchasing practices. (Strategies if— 1h) 3. Dakota and Ramsey Counties will concentrate their efforts in generating and analyzing data that will be used to develop stronger, more effective source reduction and reuse messages targeting the residential sector. (Strategy 1f) Strategies 1. Dakota County will: a. Establish an environmental review team, composed of staff from various County departments, to determine where changes can be made in County operations, practices, and policies that will lessen the County's impact on the environment (e.g., policy on format specifications for County correspondence — single spaced, double sided). b. Review the feasibility of an innovative, reusable transport packaging study. c. Redesign its letterhead to minimize the space consumed by the County logo and basic letterhead information, thereby maximizing the space available for correspondence text. d. Work through its environmental review team to review existing County policies regarding office paper use, and promote changes where needed. e. Work to increase the amount of documents and correspondence routed electronically, and end the receipt of duplicate publications. f. Work with Ramsey County to conduct focus groups to determine effective messages for a residential source reduction campaign. 7 V. Dakota County Source Reduction Strategies 1 of 2 g. Promote the bulk food section at grocery stores as a way for people to purchase only the amount of food they need or can consume during a certain period of time. h. Promote the use of reusable bags for grocery and other store purchases, when feasible and practical for shoppers (e.g., when food or other product purchases are small, and easily fit into a cloth bag). i. Compile and distribute study data from the School District 196 food -to- people and food recycling program. j. Distribute an annual flyer to all schools in the County, and at the annual Teacher's Environmental Education Workshop, regarding food waste reduction and recycling. The flyer will be updated with success stories each year. k. Provide business assistance through advertising, outreach, and public information. 2. County Financial Services staff will work, perhaps with State purchasing staff, to change purchasing specifications so that appropriate products are delivered using reusable or returnable packaging. 2 of 2 V. Dakota County Source Reduction Strategies C. Dakota County Reduction in Toxic/Hazardous Character of Waste Strategies • Negotiated County Outcomes 1. Each County will continue to use a variety of compliance strategies including education, consultation, technical assistance, licensing, inspection and enforcement to assure that regulated hazardous waste is properly managed. (Strategies la— l c, le, and 11) 2. Dakota County will: a. Continue to have waste haulers and solid waste facilities remove and properly manage any hazardous materials that are improperly disposed by the generator. Based on the results of a pilot program, the County will provide a collection program for HHW at sanitary landfills and at other specified facilities. (Strategies la and lb) b. Support a collection for Very Small Quantity Generators (VSQGs), if such a program is needed. (Strategy 1d) c. Continue to provide convenient, year -round access to HHW services, including the HHW product reuse center. (Strategy 1f) d. Focus on providing education to citizens and businesses on hazardous waste collection and prevention programs and placing more emphasis on manufacturer responsibility and waste reuse and recycling. (Strategies ld, le, lg, lm, and 1n) e. Work with retailers and manufacturers to manage CRTs and fluorescent lamps, preventing their introduction into MSW. (Strategies ld and lg) f. Support and host one regional pilot project developed for managing one specific hazardous material in conjunction with retailers and manufacturers. (Strategy 1n) g. Educate consumers, through a targeted educational campaign, to understand the chemical composition of specified products that have measurable toxicity, in order to influence product purchasing, use, and disposal. (Strategies le and 1m) h. Continue a system for reuse, lease take -back, or proper management for electronic equipment used by the County. (Strategy 1h) i. Expand current awareness of consumers by continuing progressive collection programs. (Strategy 1 j) j. Expand current awareness of businesses and government entities by continuing active enforcement of hazardous and solid waste regulations, holding educational workshops, and undertaking an educational campaign targeting businesses. (Strategies lb, lc, le, and l i) k. Demonstrate proper usage and management of toxic and hazardous materials through periodic environmental audits of County government buildings. (Strategy li) 1. Continue to use nontoxic cleaning materials and produce minimal amounts of unavoidable hazardous waste in vehicle and building maintenance. The County will document the use of these materials and provide this information to other governmental units. (Strategy 1j) m. Use remanufactured paint on a demonstration basis to paint selected areas of one or more County buildings and will provide resulting information to other governmental units and private entities. (Strategy 2) VI. Dakota County Reduction in Toxic/Hazardous Character of Waste Strategies 1 of 3 • 3. Dakota County's Parks, Highway, and Facilities Management Departments will review the use of pesticides and fertilizers to determine if less hazardous products could be substituted, and if not, review the level of chemicals added, with the objective of lessening the impact of the chemicals on the environment. (Strategy 1 k) Strategies • Dakota County will: a. Continue a pilot program with County landfills to remove and properly manage household hazardous materials that are improperly disposed, through 1999. Based on an evaluation of the pilot program, the County may provide ongoing collection of improperly disposed household hazardous materials to landfills, transfer stations, and waste haulers. b. Continue to actively enforce hazardous waste regulations. c. Continue to provide training seminars to regulated hazardous waste generators and facilities. d. Offer collection opportunities to businesses for fluorescent and HID lamps, at cost, with support from NSP and Dakota Electric Association. e. Target educational mailings to all minimal generators of hazardous waste. f. Continue to provide ongoing HHW drop -off opportunities at the Eco -Site and through occasional event collections in cities, and provide public access to reuse areas at these sites. g. Continue to support the efforts of SWMCB to work with retailers and manufacturers to manage CRTs. h. Continue to properly manage electronic equipment generated by County offices. i. Complete comprehensive environmental audits of County buildings every three years. j. Continue to use nontoxic cleaning materials and produce minimal amounts of unavoidable hazardous waste in vehicle and building maintenance. Document the use of these materials and provide a report to other public entities during 1999. k. Review pesticide and fertilizer use by County Departments during 1999. Determine if changes should be made for the year 2000 growing season. 1. Continue to place strong emphasis on the management of industrial waste through the County's industrial waste management requirements. (See the NonMSW Management section for more detailed strategies.) 2 of 3 VI. Dakota County Reduction in Toxic/Hazardous Character of Waste Strategies /d m. Continue to work with the cities and townships in the County to properly manage HHW, mainly by jointly providing clear, consistent public information messages. n. Work with retailers and manufacturers to target one hazardous material to be managed through a pilot program. 2. The environmental review team will evaluate the use of remanufactured paint for each painting opportunity that arises in County buildings, on a case -by -case basis. VI. Dakota County Reduction in Toxic/Hazardous Character of Waste Strategies 3 of 3 /i C. Dakota County Recycling Strategies Negotiated County Outcomes 1. Dakota County will: a. Work with the public and private sectors to maintain household recycling rates at 1997 levels. (Strategy la) b. Add a material to the list of County -wide materials required for collection, when the collection is shown to be technically and economically feasible. (Strategy lb) c. Focus its efforts on food waste recycling (e.g., Endres Processing and animal farmers). (Strategies lc — l e) d. Implement a phased business recognition program. (Strategy 1) e. Support eco- printing techniques and practices (e.g., using soy inks, recycled content paper and recyclable paper). (Strategies lh and 10 f. Promote the use of drop -off sites, and continue to fund the County Eco -Site recycling and HHW drop -off site. (Strategies 11c, lm, and 1p) g. Promote the buy - recycled message to all County waste generators, emphasizing recyclables as a resource or asset not a waste. (Strategies lg, 11, and 4) h. Consider leasing County property for solid waste purposes. (Strategy 3) 2. Each County will: a. Increase recycling efforts and adjust purchasing decisions to reduce the amount of MSW generated in its county- operated buildings by 5% by 2003. (Strategies lg, 10, 1p, 2, and 4) b. Assure that, in accordance with State law, all facilities under its control have recycling programs in place by 2000 to collect and recycle at least four materials, including office paper and cardboard when they each comprise a portion of a facility's waste stream. (Strategies lh and lq) c. Gather information about the level and type of service, price of service, quality of service and service performance by 2000 for use in analysis of local recycling efforts. (Strategy 1n) Strategies 1. Dakota County will: a. Exhibit a strong environmental education focus, monitor recyclables markets, and emphasize public /private partnerships in order to maintain household recycling rates. b. Request input from hauler representatives, the Solid Waste Management Advisory Committee, and communities, relative to adding another material to the Countywide materials required for collection. The collection of another material will be shown to be technically and economically feasible prior to any required Countywide collection. There will need to be an awareness and understanding of the cost involved in the collection of an additional material. There will be a six - month implementation period if another material is required for Countywide collection. /C7Z- VII. Dakota County Recycling Strategies 1 of 3 c. Promote the management alternatives for food waste through a brochure distributed to commercial food waste generators in the County. d. Develop an annual press release addressing food waste management alternatives. e. Determine the feasibility of implementing a food waste recycling or reduction program at County facilities. f. Support a phased business recognition program through provision of the approved $6,000 innovation grant funds. County staff will continue to sit on the Advisory Committee for the program. g. Evaluate and, where feasible, incorporate aspects from the Environmentally Responsible Purchasing Guide into the decision making process and contract specifications for purchasing products for County use. h. Promote the use of eco- printing techniques and practices by all County divisions /departments through the existing County Communications Liaison Committee; the Environmental Management Department staff will provide assistance to other County departments. i. Promote the use of eco - printing techniques through continued outreach to businesses and communities. j. Promote the use of public and private drop -off sites throughout the County through the Green Guide (revised every two years), the citizen's update, and local newspaper ads and press releases when needed. k. Encourage product stewardship by promoting the use of single - purpose private sector drop -off sites (e.g., consignment shops, second -hand stores, salvage operations, gas station oil drop -offs, battery drop -offs, tire retail stores, etc.). 1. Continue organizing and promoting recycling events (e.g., Earth Day, America Recycles Day). m. Continue to produce an Eco -Site brochure, and continue to provide a regularly updated web site. n. Work with the other five SWMCB counties to develop a protocol and criteria for gathering recycling service information for use in analysis of local recycling efforts. o. Conduct one waste sort in one County building each year to determine the composition of the waste materials being discarded, and work with the employees in the building to recycle and reduce appropriate materials. p. Continue to manage the Environmental Management Department's vermiculture system, and promote it to other public entities and interested parties. 2 of 3 VII. Dakota County Recycling Strategies /3 q. Ensure that recycling programs are established in all facilities under its control by 2000. At least four materials, including office paper and cardboard, when they each comprise a portion of a facility's waste stream, will be collected by these programs. 2. The County's environmental review team will review County policies related to recycling, reuse and reduction; department in -house recycling coordinators will monitor and educate staff regarding County policies. 3. When appropriate and if available, Dakota County will offer to lease property in Empire Township to a recycling industry business. 4. County Purchasing Services staff will work, perhaps with State purchasing staff, to purchase products with higher post consumer content (e.g., copy and printer paper, office letterhead). / VII. Dakota County Recycling Strategies 3 of 3 • C. Dakota County MSW Processing Strategies Negotiated County Outcomes 1. Each County will: a. Work with public entities so that their waste is managed in accordance with the Policy Plan, the County's Master Plan and Minn. Stat. §115A.46 and §115A.47. (Strategies la and lb) 2. Dakota County will: a. Offer a hauler financial incentive through 2003. (Strategies lc, lg, and 1h) b. Support the acceptance of waste combustion ash and residue at appropriate, permitted facilities located in Dakota County. (Strategy 1d) c. Participate in the regional efforts to increase processing capacity and increase the amount of waste processed. d. Encourage innovation and new technology through private sector demonstration projects or other means for waste that would otherwise be landfilled. (Strategy le) e. Emphasize reuse and recycling in order to optimize the available capacity at processing facilities. (Strategy 11) f. Support licensed haulers' use of metropolitan waste processing capacity for MSW generated in Dakota County. (Strategy 1g) g. Strengthen public /private partnerships by working with SKB Environmental on the processing of food waste at the SKB Environmental source - separated organic composting facility. (Strategies li and 1j) Additional Outcomes 1. Dakota County will: a. Assist and regulate waste processing facilities in the County to ensure proper construction and operation of these facilities. (Strategies 11 and 1m) b. Work to inform generators of the benefits and impacts associated with various waste management options. (Strategy lk) Strategies 1. Dakota County will: a. Ensure that waste generated at its County facilities is managed in accordance with Minn. Stat. §115A.46 and §115A.47. b. Distribute annual reminders, individually or with the SWMCB, reminding municipalities of Minn. Stat. § 115A.46 and § 115A.47 requirements, and offering technical assistance to public entities in their efforts to comply with these Statute sections. /5- VIII. Dakota County MSW Processing Strategies 1 of 3 c. Offer haulers, that sign an agreement with Dakota County, a per ton hauler financial incentive for municipal solid waste (MSW), generated in Dakota County, delivered to an approved waste processing facility, of the hauler's choice, for MSW actually processed. d. Regulate the acceptance of waste combustion ash and/or residue at licensed and permitted disposal facilities. Dakota County's approval would be in the form of issuing a license to an appropriate facility to accept the combustion ash and/or residue, and in the form of reviews for compliance. e. Offer to assist approved, licensed, and permitted waste processing demonstration projects within Dakota County. f. Promote, through leadership examples and public information, MSW reuse and recycling programs throughout the County, in an effort to reserve available processing capacity for MSW that is not reusable or recyclable. g. Continue to support haulers' choices to deliver MSW and/or source - separated organics collected in Dakota County to the Hennepin Energy Resource Company (HERC) facility, the Ramsey/Washington County Resource Recovery Facility (NRG- Newport), the Elk River Resource Recovery Facility (NSP -Elk River), the SKB Environmental, Inc. Source - Separated Organic Compost Facility, and appropriate future metropolitan waste processing facilities, relative to the County, hauler financial incentive payment program, to the extent that processing capacity is available. h. Support haulers' choices to deliver MSW and/or source - separated organics collected in Dakota County to the East Central Solid Waste Commission Solid Waste Facility, the Wright County Compost Facility, and appropriate future waste processing facilities, relative to the County's hauler financial incentive payment program, to the extent that processing capacity is available, and documentation for processing can be provided. Work with SKB Environmental, in SKB's efforts to process food waste at its source - separated organic compost facility, based on its location on County -owned land in Empire Township. Haulers delivering source - separated organics collected in Dakota County to SKB's facility are eligible to receive the per ton hauler financial incentive offered by Dakota County, assuming the facility meets all appropriate County and State requirements. j. Continue to lease County -owned land in Empire Township to SKB Environmental for the purpose of conducting its source - separated organic composting activities. The current lease is for five years, beginning March 1998, with three possible five -year extensions. k. Distribute information to County waste generators (consumers), individually or through the SWMCB, regarding: i. The negative environmental impacts associated with burn- barrels, including the fact that this waste management practice is illegal in Minnesota, as well as the negative environmental impacts of burning 2 of 3 VIII. Dakota County MSW Processing Strategies inappropriate waste in fireplaces and recreational -use outdoor fire pits, and burying or dumping waste on one's own land. ii. The potential negative environmental impacts and liabilities associated with improper waste disposal, or waste disposal in non - environmentally sound waste management facilities, that do not meet State and federal requirements. iii. The benefits of an integrated waste management system. 1. Provide technical assistance to waste processing facility operators. m. Enforce County ordinance requirements and State rules related to waste processing facility construction and operation. VIII. Dakota County MSW Processing Strategies 3 of 3 / C. Dakota County MSW Landfilling Strategies Negotiated County Outcomes 1. Dakota County will: a. Regulate sanitary landfills that receive MSW and are located within its County boundaries to protect the environment and public health. (Strategies la — 1m) 2. Each County will: a. Use responsible waste management principles when arranging for the Landfilling of waste. (Strategy 2a) b. Work with public entities within its county so that the public entities use responsible waste management principles when arranging for landfilling of waste. (Strategy 2b) c. Emphasize reuse and recycling in order optimize the available capacity at landfill facilities. (Strategy 3) Strategies 1. Dakota County will continue to: a. Establish and enforce Ordinance No. 110, Solid Waste Management, requirements, including: i. Locational restrictions ii. Design requirements iii. Operational requirements, including cover requirements, prohibited wastes, weighing of waste, and hours of operation iv. Industrial waste management requirements addressing the pre - approval of industrial waste, and waste review and acceptance procedures v. Record keeping vi. Quarterly and annual reporting vii. Insurance requirements viii. Closure and post - closure plans ix. Financial Assurance for operational/preclosure as well as closure and post - closure. b. Issue biannual licenses. . c. Perform a minimum of twice monthly inspections and routinely monitor daily operations. d. Review and approve alternative daily cover. e. Review /analyze reports and data provided by sanitary landfills. f. Enforce County ordinance requirements, license conditions, State Solid Waste Rules, and State Statutes. �� IX. Dakota County MSW Landfilling Strategies 1 of 2 g. Actively participate in State rulemaking and legislative efforts related to sanitary landfills. h. Review and comment on MPCA permits and permit modifications, as well as submittals from sanitary landfills to the MPCA and other State agencies. i. Coordinate with the MPCA and the local jurisdictions. j. Provide other counties with information regarding waste from those counties that was disposed in or rejected at sanitary landfills in Dakota County (e.g., hazardous waste, banned waste). • k. Provide technical assistance to sanitary landfill operators. 1. Assess license fees and host fees to ensure that funds are available to regulate the facilities and provide funding for possible future environmental impacts. 2. When landfilling waste is necessary, Dakota County will: a. Contract for landfill disposal, specifying that its waste be delivered to a specific facility, or specifying that its waste only be delivered to landfills that meet State of Minnesota and Dakota County landfill requirements for construction and operation. b. Provide information to public entities in the County to use in determining where the waste for which they contract disposal service should be landfilled. 3. Dakota County will emphasize the reuse and recycling of MSW through public education messages, ensuring the existence of drop -off sites, and promoting drop -off sites and product reuse opportunities (e.g., second -hand stores, consignment shops, and donation organizations). 2 of 2 IX. Dakota County MSW Landfilling Strategies l C. Dakota County NonMSW Management Strategies Negotiated County Outcome 1. Dakota County will: a. Take the lead in the region in compiling data that the region can use in achieving the outcomes of this Master Plan, including the potential for alternative management practices for nonMSW. (Strategy la) b. Encourage private sector involvement in nonMSW management within Dakota County and within the Metropolitan Area. (Strategies la and 2) 2. Each County will: a. Implement one or more additional strategies by 2003 to reduce, reuse, recycle or process portions of the nonMSW waste stream generated by County activities. (Strategies ld, If, and l i) b. Undertake efforts so that public entities in the county will be in a position to implement one or more additional strategies to reduce, reuse, recycle or process portions of the nonMSW stream. (Strategies le, If, and 11) c. Assess the potential for reduction, recycling, reuse or processing of materials in county deconstruction and remodeling projects. (Strategy 1j) d. Reduce, reuse, recycle or process materials generated by deconstruction or remodeling activities of the County, as identified as appropriate in the assessment. (Strategy 1j) e. Work with public entities to implement appropriate reduction, reuse, recycling and processing opportunities as identified in the assessment. (Strategies le and 1j) 3. Following the completion of the regional research on best management practices, each county will: a. Reduce the toxic/hazardous character of nonMSW disposed. (Strategies lg and 1h) b. Regulate nonMSW land disposal to minimize the toxic/hazardous character of nonMSW that is disposed. (Strategies lb and lc) c. Use hazardous waste programs to minimize the amount of hazardous characteristics in nonMSW. (Strategies lg and 1h) 4. Ramsey, Carver, Dakota and Washington Counties will: a. Evaluate and, where feasible, incorporate sustainable architectural guidelines in the planning process for the construction and remodeling of all county government buildings and other county projects using public financing by 2003. (Strategies lj and Ik) b. Undertake efforts so that public entities in the County incorporate sustainable architectural guidelines in the planning process for the construction and remodeling of all government buildings, including projects using public financing. (Strategy 11) X. Dakota County NonMSW Management Strategies 1 of 3 c o2 • Strategies Dakota County will: a. Work with representatives from various counties and facilities located in the region to: i. Ensure that the data collected from facilities that accept nonMSW is accurate, consistent, and useful in achieving the outcomes of the Regional/County Solid Waste Master Plan. ii. Refine the existing data collection system to be efficient and meaningful, as well as protective of confidential information recorded by the facilities. b. Continue to establish and enforce ordinance requirements concerning: i. Managing nonMSW, including: a) Licensing nonMSW haulers using sanitary landfills. b) Licensing land disposal facilities, transfer stations, processing facilities, storage facilities, infectious waste facilities, and composting facilities. c) Requiring notification from: • Wood waste processors • Concrete and asphalt recyclers • Scrap metal operations. d) Providing design and operational specifications for solid waste facilities. ii. Requiring that solid waste facilities that accept industrial waste have a State - approved Industrial Waste Management Plan, if required by State law, and a County Board- approved Industrial Waste Management Plan. iii. Accepting industrial waste at landfills. iv. Reporting, on a quarterly basis, from: a) Licensed solid waste facilities that accept nonMSW, including the amount of nonMSW accepted and the management method used. b) Land disposal facilities that accept industrial waste, including the name of the generator, and the amount and type of industrial waste received for disposal. v. Keeping records of specific information by solid waste facilities. c. Continue to provide technical assistance to nonMSW facilities in Dakota County. d. Evaluate, on a regular basis at the department level, how waste generated is being managed, and then determine if alternative management methods are necessary or appropriate, and implement alternative management methods when feasible. e. Provide /share information with other public entities regarding opportunities to reduce, reuse, recycle, or process nonMSW. f. Provide educational messages regarding the reduction, reuse, recycling, or processing of nonMSW as appropriate. 2 of 3 X. Dakota County NonMSW Management Strategies • g. Inspect licensed hazardous waste generators in Dakota County to ensure that all waste generated by the business is evaluated to determine its toxicity. h. Provide technical assistance to licensed hazardous waste generators, where appropriate, to reduce the amount of nonMSW generated, reduce the hazardous characteristics of the nonMSW waste generated, and determine the best management practices available for the nonMSW waste generated. i. The County's environmental review team will produce progress reports on the efforts of various county departments to reduce, reuse, recycle or process nonMSW. j. The County's environmental review team will evaluate potential County construction, deconstruction or remodeling projects for the use, where feasible, of sustainable architectural guidelines. k. The Environmental Management Department will provide resources and assistance to the Facilities Management Department, Parks Department, HRA, and other appropriate department projects that incorporate sustainable architectural guidelines. 1. Provide /share information to other public entities regarding opportunities to incorporate sustainable architectural guidelines in the planning process for the construction, deconstruction or remodeling of public facilities. 2. Dakota County will continue to work with representatives from the County's land disposal facilities that manage industrial waste, through Dakota County's Industrial Waste Work Group. X. Dakota County NonMSW Management Strategies 3 of 3 2000 Dakota County Landfill Abatement Community Funding Guidelines & Application Form Funding Period: January 1 - December 31, 2000 Application Due Date: October 1,1999 C / O UU N T Y V 0 Dakota County, Physical Development Division Environmental Management Department, August, 1999 L3 2000 DAKOTA COUNTY LANDFILL ABATEMENT COMMUNITY FUNDING GUIDELINES AND APPLICATION FORM BACKGROUND The Dakota County Board of Commissioners has provided landfill abatement funding assistance to communities in Dakota County since 1989. Dakota County Board Resolution No. 88 -651 states that the County's portion of funding of recycling implementation and operating costs incurred by cities and townships will be through performance -based funding. These Guidelines are consistent with the 2000 Waste Abatement Community Funding Plan approved by the Dakota County Board of Commissioners on August 17, 1999 (Resolution # 99 -459). Landfill abatement assistance to communities is contingent upon available funds. Contents Section Title Page I• Base Fund 3 A. Application and Revision B. Funding Allocation C. Eligible Expenses D. Reimbursement II. Container Fund 4 A. Application B. Funding Allocation and Eligible Expenses C. Disbursement Ill• Sustainable Environment Grants 5 A. Application, Funding Allocation and Eligible Expenses B. Reimbursement IV. Community Responsibilities 5 A. Evaluation Criteria B. Adjustments C. Progress Report D. Annual Report - Attachment Title Attachment A: Application Form - Base Fund — Administration and Education 8 Attachment B: Application Form - Container Fund (Optional) 12 Attachment C: Application Form - Sustainable Environment Grants (Optional) 13 Attachment D: Annual Report Form 15 SECTION I. BASE FUND 2 A. Application and Revision Procedure for Base Fund 1. Application for Base Fund (Attachment A and Official Resolution /Proceedings) Applications for the Base Fund must be submitted by October 1, 1999. Applications will consist of a completed Attachment A (Application Form) and an Official Resolution /Proceedings (the official action from the governing body requesting the funding allocation or a certified copy of the official proceedings). 2. Revisions to Base Fund If a community has substantial changes to the original request for funding, a community shall submit its revisions in writing prior to implementation for approval by the County. 3. Electronic Versions On -line or disc versions of these Guidelines are available from the County upon request. B. Funding Allocation The 2000 maximum reimbursement amounts by community are listed below. Housing counts (1998) are based on Metropolitan Council estimates released June 1999. 1. Formula and Amounts for Communities over 5.000 population Communities over 5,000 population are eligible to receive a $5,000 base per community plus $1.60 per household, based on 1998 household estimates. 2000 FUNDING SCHEDULE (For communities over 5.000 population) (1998 Housing Counts expected shortly from the Metropolitan Council) Citv 1998 Housino Count 2000 Landfill Abatement Base Fund Apple Valley 14,786 $ 28,658 Burnsville 22,661 $ 41,258 Eagan 22,481 $ 40,970 Farmington 3,656 $ 10,850 Hastings 6 372 $ 15,195 Inver Grove Heights 10,439 $ 21,702 Lakeville 12,282 $ 24,651 Mendota Heights 3,860 $ 11,176 Rosemount 4,278 $ 11,619 Rural Solid Waste Commission 5,354 $ 13,378 South St. Paul 8,079 $ 17,899 West St. Paul 8,682 $ 18,832 2. Formula and Amounts for Communities under 5.000 population Communities under 5,000 population are eligible to receive a $500 base per community plus $1.60 per household, based on 1998 household estimates. 2000 FUNDING SCHEDULE (Under 5.000 Population) City 1998 Housing Count 2000 Landfill Abatement Base Fund Lilydale 420 $ 1,172 Mendota 71 $ 614 Sunfish Lake 166 $ 762 Dakota County Total 123,587 $ 259,239 C. Eligible Expenses 1. Eligible Administrative Expenses CAZ5-- 3 Administrative expenses are the salary and benefits of personnel only while working directly, part-time or full - time, on the planning, implementing, and promoting of eligible programs and include mileage for reasonable use of personal vehicles. The salaries, benefits, and mileage for consultant services /temporary help are eligible administrative expenses with prior approval from County staff if related to solid waste abatement activities. Computer software, subscriptions, memberships, dues, and training, (not including out -of -state travel or lodging) are eligible expenses if related to solid waste abatement activities. 2. Eligible Promotional /Educational /Capital Expenses (Base Fund Eligible promotional /educational /capital expenses are the costs of design, production and distribution for flyers, brochures, newsletter articles, posters, advertisements, videos, billboards, promotional items (pencils, magnets, etc.) necessary to promote recycling /reduction programs. Cost of capital and operational expenses for items currently banned from the landfill are not eligible. If you have a question, please contact the Environmental Management Department. Activities include, but are not limited to: • Commercial recycling /reduction education • Residential recycling /reduction education • HHW disposal /recycling /reduction education • Residential recycling education for community clean up days • The percentage of the cost of a municipal newsletter or ads devoted to recycling /reduction information • Special Events (displays, performance fees) • Backyard composting education and bins • Residential recycling containers and related needs • County approved multi - family and commercial recycling containers and related needs • School /community /parks recycling containers • Yardwaste reduction education • Evaluation on effectiveness, efficiency, and responsiveness of landfill abatement programs Community public education material shall credit the Dakota County Board of Commissioners and the Minnesota Office of Environmental Assistance (OEA) as funding sources. D. Reimbursement The municipality may spend funds on waste abatement activities only. Communities with an approved Application Form (Attachment A) and Annual Report (Attachment D) from the previous year will receive 100% of net eligible costs which will be distributed in one installment. Net eligible costs are project costs after deducting other grants received for the project, and any other revenues, including the sale of recyclable materials. Dakota County will make payments by February 28, 2000, if a Joint Powers Agreement is completed. SECTION II. CONTAINER FUND (Optional) A. Application Procedure for Container Fund Attachment B (Container Fund Application) must be submitted by October 1, 1999. Communities should indicate the number of containers required and the City Administrator or Manager must sign the application form. B. Funding Allocation and Eligible Expenses The maximum amount available in the Container Fund is $25,000 in 2000. Communities apply once a year and will be required to arrange for and fund container storage and distribution. The County will place a priority on new growth areas. Two types of containers are allowed as an eligible expense from this fund: containers for curbside residential recycling, and containers for multi - family recycling. Staff will give priority to requests for curbside recycling containers. Communities will provide multi - family containers only to units upon agreement between building owners or managers and the City. Communities will distribute multi - family containers in coordination with informational meetings for residents. If you have a question about an eligible expense, please contact the Environmental Management Department. C. Disbursement of Containers c 4 • The County will purchase containers after determining the total number required in 2000 and will distribute containers to identified community storage locations after January 1, 2000. SECTION III. SUSTAINABLE ENVIRONMENT GRANTS (OPTIONAL) A. Application Procedure, Funding Allocation and Eligible Expenses Communities must submit applications by September 1, 2000 and the City Administrator or Manager must sign the application form. Funds must be used for projects that expand, enhance or improve existing programs and result in increased amounts of materials collected or additional types of materials collected. Sustainable Environment Grants are available on a first come first serve basis after approval of the Environmental Management Director. The total amount available to all communities is $40,000 and no single community may receive more than $10,000. Residential recycling containers are not an eligible expense. A partial list of eligible expenses include: • Additional solid waste abatement educational opportunities • Salary, benefits, and mileage of personnel working directly, part -time or full -time are eligible expenses • The salaries, benefits, and mileage for consultant services /temporary help are eligible administrative expenses with prior approval from County staff if related to the sustainable environmental grant activities • Commercial recycling capital costs, education and special events • Multi - Family education • Recycling Drop Off equipment/subsidy for recyclable materials neither collected at the curb nor banned • Material Exchanges • Industrial Waste Abatement • Matching funds for other related grants such as the OEA grant program • Projects which provide examples of government leadership • Projects which demonstrate innovation in solid waste education • Source - separated organic composting • Organized collection • Other projects with prior approval of County staff If you have a question about an eligible expense, please contact the Environmental Management Department. B. Reimbursement Communities will receive payment of the amount requested after supplying a written report at the conclusion of the Innovation Fund project and submitting documentation of expenditures. Communities must expend the funds by December 31, 2000 unless prior approval is received from the Environmental Management Department, and submit a report by January 31, 2001. Net eligible costs are project costs after deducting other grants received for the project, and any other revenues, including the sale of recyclable materials, or cost savings. SECTION IV. COMMUNITY RESPONSIBILITIES Community performance will be evaluated based on each community's 2000 Annual Report and a community's achievement of the criteria below. The County may adjust payments to a community in the following year based on the evaluation of its performance for the current year. Dakota County reserves the right to request documentation for information submitted. A. Responsibilities for Communities Communities are responsible for maintaining the level of service outlined in the Dakota County Solid Waste Master Plan (as amended) and maintain a Targeted Community Program that includes at least bi- weekly recyclables collection for single family and multi - family households using a recycling container. The Targeted Community Program requires collection of the following recyclables: newspaper, corrugated cardboard, residential office paper, magazines, cans (food & beverage), plastic containers with a neck, and three colors of glass. If a community does not maintain the above level of service, the County will accept the responsibility for community recycling programs c • and will assess the residents of the community for costs incurred (including the County's administrative, monitoring, and public education costs). Other community responsibilities are divided into three areas (Recycling Operations, Solid Waste Education, and Government Leadership) and depend upon the size of the community. 1. Communities over 5.000 population Evaluation of a community's performance also is determined by the following criteria: a. Recycling Operations Responsibilities (28 Points Total ) Existing Mandates (community must complete all) - (7 Points Each ) 1. Promote implementation of policies that comply with the State law that requires all residences have waste collection service 2. Attain a level of residential waste stream recycling that supports a 50% recycling goal for the County. 3. Assure recycling service in all multi - family buildings that includes all recyclables collected through the curbside collection program. 4. Continue the curbside recycling of the following materials: newspaper, magazines, mixed mail, corrugated cardboard, steel /aluminum cans, glass containers, and plastic containers with a neck. b. Solid Waste Education Responsibilities (48 Points Total ) 1. Made presentation to city employees. 2. Made presentation. 3. Made presentation. 4. Made presentation. 5. Made presentation. • 6. Made presentation. 7. Made presentation. 8. Sponsored a community event for Earth Dav (if attended bv over 100 people - counts as two). 9. Sponsored a community event for America Recycles Dav (if attended bv over 100 people - counts as two). 10. Sponsored a community event for Pollution Prevention Week (if attended by over 100 people - counts as two). 11. Sponsored a community event for OEA's Source Reduction Campaign (if attended by over 100 people - counts as two). 12. Sponsored a community event for other County- approved campaign (if attended by over 100 people - counts as two). 13. Produced a written communication distributed at least once per year to every household, including multi - familv buldinas. 14. Produced a written communication distributed at least once per year to every household, including multi- family buldings. Category B (community must complete all) - (4 Points Each ) 15. Annual targeted public education topic/County- developed materials for distribution by communities: 16. Produced and distributed one written communication piece to each household, including multi - family buildings. 17. Actively participate at and contribute to monthly Local Solid Waste Staff meetings. 18. Continue to evaluate the effectiveness of community activities. 19. Support and promote Dakota County's integrated solid waste management program. e rt 6 c. Government Leadership Responsibilities (24 Points Total ) NEW Responsibilities for Improvement (community choice of one annually) — ( 8 Points ) 1. Increase the amount of products purchased that are made with post- consumer recycled materials 2 Incorporate sustainable building practices into the deconstruction, construction or remodeling of public facilities. 3. Decrease the toxic /hazardous character and amount of chemicals used 4. Decrease the amount of waste and recyclables generated on a per employee basis. 5. Initiate and maintain a vermiculture program 6. Increase eco- printing techniques in community publications and documents on an ongoing basis. 7 Increase the reduction, reuse or recycling opportunities of MSW generated from community facility operations. Continuation of Existing Mandates (community must complete all listed ) — ( 8 Points Each) 8. Manage waste from its facilities as outlined in the Regional /Dakota County Solid Waste Master Plan. 9 Ensure that recycling programs are established for all facilities under its control and that at least four broad types of materials are recycled (existing State law). 2. Communities under 5.000 population The evaluation of communities with under 5,000 households (Lilydale, Mendota, Sunfish Lake, and the RSWC) is determined by the following criteria: Continuation of Existing Mandates (community must complete all listed) — ( 40 Points for item one, 20 Points for item two and 8 Points each for all other items ) 1. Produce and distribute a minimum of written communication piece to each household (including units in multi - family buildings (40 Points). 2. Bi- monthly contact with County staff ( 20 Points). 3. Assure recycling service in all multi - family buildings that includes all recyclables collected through the curbside collection program (8 Points) 4. Continue the curbside recycling of the following materials: newspaper, magazines, mixed mail, corrugated cardboard, steel /aluminum cans, glass containers, and plastic containers with a neck (8 Points). 5. Attain a level of residential waste stream recycling that supports a 50% recycling goal for the County (8 Points). 6. Promote implementation of policies that comply with the State law that requires all residences to have waste collection service (8 Points). 7. Support and promote Dakota County's integrated solid waste management program (8 Points). D. Adjustments Adjustments to community payments will be based upon the following Performance -Based Funding Schedule: 50 points = 50% of net eligible costs reimbursed 51 - 75 points = 75% of net eligible costs reimbursed 76 — 90 points = 90% of net eligible costs reimbursed 91 —100 points = 100% of net eligible costs reimbursed E. Annual Report Communities must submit an Annual Report (Attachment D) to the County by February 15, 2001. Communities will be asked to return funds to Dakota County if expenditures or activities were not consistent with these Guidelines. ? 7 ATTACHMENT A 2000 COMMUNITY LANDFILL ABATEMENT APPLICATION FOR BASE FUND Program Period: January 1, 2000 through December 31, 2000 City/Township: City of Eagan_ Population (1998): _62,000 Number of Households (1998): _22,481 Date Submitted: _October 1, 1999 Amount of Funds Applied for: $40,970_ Address:_3830 Pilot Knob Road, Eagan, MN 55122 E -mail Address: JFOOTE @CITYOFEAGAN.COM Contact: Joanna Foote, Communication /Recycling Coord. Phone Number: (651) 681 -4604 Fax Number: (651) 681 -4612 Attach a copy of the Official Resolution /Proceedings (an official action from the governing body requesting the funding allocation or a certified copy of the official proceedings). I. Description of Program for 2000 - Provide a summary of proposed activities for 2000 in each of the following areas. A. Recycling Operations Curbside recycling operations - Describe your community's curbside recycling operations. Communities are responsible for maintaining a Targeted Community Program that includes at least bi- weekly recyclables collection for single family and multi - family households using a recycling container. The Targeted Community Program requires collection of the following recyclables: newspaper, corrugated cardboard, residential office paper, magazines, cans (food & beverage), plastic containers with a neck, and three colors of glass. Eagan maintains a weekly curbside pick - up recycling program with six targeted recyclable material groups including: newspaper, corrugated cardboard, residential office paper & magazines, cans (food & beverage), plastic containers with a neck, and three colors of glass. All multi- family housing is required by ordinance to provide these same recycling opertunities. Recycling containers are provided to each household. ii. Drop -offs - List the operators, addresses, days /hours of operation, and materials collected at drop -off centers located in the community. • a. Operator: Cub Foods Address: Cliff Lake Road, Eagan Hours: same as store hours Materials collected: plastic (LDPE) and paper bags and Telephone Directories b. Operator: Rainbow Foods Address: Town Center Drive, Eagan Hours: same as store hours 8 Materials collected: Plastic (LDPE) bags c. Operator: Dakota County Eco Site Address: 3365 S. Hwy 149, Eagan Hours: Wednesday through Saturdays ( various) Materials collected: Aluminum Fiol, Aluminum Cans, Tin /steel Cans, Corrugated Cardboard, Glass Bottles & Jars, Magazines & Catalogues, Mixed Mail, Newspaper, Office Paper, Packing Peanuts, Empty Paint & Aerisol Cans, Plastic Bottles with a neck, Scrap Metal and Telephone Books (seasonally). Waste collection service requirement - Describe proposed efforts to promote implementation of policies that require all residences have waste collection service. City Ordinance requires that all households have a weekly waste service or an approved waste management plan. All waste haulers are required to offer /provide recycling services. B. Solid Waste Education Describe your community's public educational /promotional activities proposed for 2000. For each item indicated in the following checklist, please describe the activity. Category A (community must choose at least seven activities) Check Items 1. Make Presentation to City Employees. The recycling division provides recycling collection equipment for each 'l public and work/office area. Regular information is posted and circulated regarding item separation and collection. Miscellaneous collections are undertaken for telephone books, reusable paper and other reusable items. Information regarding source reduction and recycling is provided in quarterly employee newsletters and via e-mail updates. Extra emphasis is given to employee waste reduction functions near Earth Day and during P -2 week. Purchasing inventories are conducted regularly to provide better source reduction /recycled content option information. 2. Make Presentation. Staff generally makes between 5 -20 classroom presentations annually 3. Make Presentation. " ' 4. Make Presentation. 5. Make Presentation. 4 6. Make Presentation. 7. Make Presentation. 8. Sponsor a community event for Earth day (if attended by over 100 people — counts as two). Eagan hosts and annual Earth Day event which is generally attended by nearly 400 individuals. 9. Sponsor a community event for America Recycles Day (if attended by over 100 people — counts as two). Eagan staff 4 will be working with the new Eagan Home Depot to spotlight recycled content products available and possibley 'l on an activity at that location. 10. Sponsor a community event for Pollution Prevention Week (if attended by over 100 people — counts as two). 11. Sponsor a community event for OEA's Source Reduction Campaign (if attended by over 100 people — counts as two). 12. Sponsor a community event for other County- approved campaign (if attended by over 100 people — counts as two). 13. Produce a written communication distributed at least once per year to every household, including multi - family buildings. 4 The City will produce at least four resident newsletters including recycling /source reduction /problem materials disposal information for all residents. 14. Produce a written communication distributed at least once per year to every household, including multi - family buildings. ' Eagan Staff will produce one independent informational /educational piece and distribute it to all residents. Category B (community must complete all) Check Items 'l Distribute County- developed materials for annual targeted public education topic. Topic to be selected by the County, 4 3 / 9 SWMAC, and the communities. Produce and distribute one written communication piece to each household, including multi - family buildings. '1 Actively participate at and contribute to monthly Local Solid Waste Staff meetings. Continue to evaluate the effectiveness of community activities. Support and promote Dakota County's integrated solid waste management program. 4 C. Governmental Leadership Describe govemmental leadership activities proposed for 2000. For each item indicated in the following checklist, please describe the activity and submit examples of the work. Category A Check One •1 1. Increase the amount of products purchased that are made with post - consumer recycled materials. Continue to evaluate office products utilized within City operations and continue to purchase products made from recycled content. 2. Incorporate sustainable building practices into the deconstruction, construction, or remodeling of public facilities. •1 3. Decrease the toxic /hazardous character and amount of chemicals used. Will increase monitoring of non - office 4 products to lower toxicity and increase recyclability/reusability. 4. Decrease the amount of waste and recyclables generated on a per employee basis. Will continue to monitor waste d generated and decrease waste where possible. Further encourage paperless offices, etc. 5. Initiate and maintain a vermiculture program. 6. Increase eco- printing techniques in community publications and documents on an on -going basis. Will continue to 41 give bid preference to Eco- printers and encourage printers utilized to become Eco - printers. 7. Increase the reduction, reuse, or recycling opportunities for MSW generated from community facility operations. Will - V continue to monitor facilities and provide set -up /equipment opportunities as new facilities are added. Category B Check Items 4 8. Manage waste from its facilities as outlined in the Regional /Dakota County Solid Waste Master Plan. Will continue 4 to ensure that waste from municipal facilities is processed and /or managed appropriately. 9. Ensure that recycling programs are established for all facilities under its control and that at least four broad types of I materials are recycled (existing State law). Will continue to monitor facilities and provide set -up /equipment opportunities as necessary. Will ensure these opportunities are available throughout City facilities. II. Work Plan Provide a work plan for 2000 that lists the specific development objectives to be met by the following dates: See Above III. Evaluation Method Describe the evaluation method to be used in 2000 to measure the effectiveness of your community's landfill abatement program The specific method and target for evaluation will be determined following discussion and planning by the Eagan Solid Waste Abatement Commission and City Staff. Evaluation will be completed within the year 2000. V. Budget - Base Fund - January 1, 2000 to December 31, 2000 3 10 • • County Share Community Share' TOTAL Administrative Costs: Direct Salaries $15,315 $52,683 $67,888 Direct Mileage $ 400 $ 400 Direct Membership/Training $ 400 $ 400 $ 800 & Subscriptions Consultant Services $ 8,000 $ 2,000 $10,000 and /or Temporary Help Software $ 200 $ 300 $ 500 Other (List & Describe) Promotional Education: Printing Costs $ 7,500 $ 4,000 $11,500 Distribution Costs $ 4,000 $ 3,200 $ 7,200 Advertisements $ 1,300 $ 500 $ 1,800 Videos /Billboards $ 200 $ 300 $ 500 Promotional Items $ 2,815 $ 2,815 • Special Events (Displays, Performance fees, Etc.) $ 840 $ 840 Other (List & Describe) TOTAL $ 40,970 $ 60,483 $ 101,453 Amount of Base Fund Requested $ 40,970 from County Communities may list program contributions in this column (community contributions are not required). •• Unexpended 2000 Base Fund amounts may not be carried over to 2001. ••• Base Fund Request may not exceed that amount shown on page 3. 11 ATTACHMENT B 2000 COMMUNITY LANDFILL ABATEMENT • APPLICATION FOR CONTAINER FUND Program Period: January 1. 2000 through December 31, 2000 City/Township: Population (1998): Number of Households (1998): Date Submitted: Contact: Phone Number: Fax Number: Address: E -Mail Address Approval of City Administrator or Manager 1. Number of containers required in 2000 - Single Family . Multi- family 2. Delivery Location — List address for container delivery. 3. Distribution Method — Indicate the distribution method for the containers. Note: Multi- family apartment containers are provided only upon agreemenf between building owners or managers and the City. Communities will distribute multi - family apartment containers in coordination with informational meetings for residents. 3 12 ATTACHMENT C 2000 COMMUNITY LANDFILL ABATEMENT APPLICATION FOR SUSTAINABLE ENVIRONMENT GRANT Program Period: January 1. 2000 through City/Township: Population (1998): Number of Households (1998): Date Submitted: Amount of Funds Applied for: Address: E -Mail Address Contact: Phone Number: Fax Number: Approval of City Administrator or Manager Please provide a brief overview of the proposed project for a 2000 Sustainable Environment Grant. Include a brief description of the project including a budget breakdown, projected start date of project, duration of project, location, and organizations involved. Also show how the project supports sustainability and provide expected results from the project, including estimates of how it will expand and improve existing programs or will result in greater amounts or types of materials collected (use additional pages if needed). 1. Project Description 2. Evaluation Method of Project 3. Start Date and Duration of Project 4. Location 35 13 5. Organizations Involved 6. Projected Results /How does the Project Support Sustainability — Include how the project will result in expansion and improvement, will result in greater amounts or types of materials collected, or supports sustainability. 7. Budget Breakdown /Show how grant will be expended. 36 14 ATTACHMENT D 2000 COMMUNITY LANDFILL ABATEMENT ANNUAL REPORT City/Township: Date Address: Report Period: 1/1/00 to 12/31/00 Contact Person: Phone: E -Mail Address Fax Number 1. Recycling Operations Program Status - Describe the status of your community's recycling year 2000 activities for the following operations: a. Curbside Recycling Operations b. Drop -Off Operations - Cities will provide recycling totals for drop off locations. Please provide the drop off name, location, types of material accepted and tons collected in 2000. Total Residential Drop off Recyclables Collected: tons c. Waste Collection Service Requirements - Indicate how community policies that require residences have waste collection service were promoted. 37 15 2. Solid Waste Education Program Status - Describe the status of your community's 2000 educational /promotional activities. Indicate in the following chart the activities undertaken in 2000, describe the activity and submit examples of materials produced. Category A (community must complete at least seven activities) Check Items �1 1. Made Presentation to City Employees. 2. Made Presentation. 3. Made Presentation. 4. Made Presentation. 5. Made Presentation. 6. Made Presentation. 7. Made Presentation. 8. Sponsored a community event for Earth day (if attended by over 100 people — counts as two). 9. Sponsored a community event for America Recycles Day (if attended by over 100 people — counts as two). 10. Sponsored a community event for Pollution Prevention Week (if attended by over 100 people — counts as two). 11. Sponsored a community event for OEA "s Source Reduction Campaign (if attended by over 100 people — counts as two). 12. Sponsored a community event for other County- approved campaign (if attended by over 100 people — counts as two). 13. Produced a written communication distributed at least once per year to every household, including multi - family buildings. 14. Produce ad written communication distributed at least once per year to every household, including multi - family buildings. Category B (community must complete all) Check Items 4 Distributed County- developed materials for annual targeted public education topic. Topic was selected by the County, SWMAC, and the communities. Produced and distributed one written communication piece to each household, including multi - family buildings. Actively participated at and contributed to monthly Local Solid Waste Staff meetings. Continued to evaluate the effectiveness of community activities. Supported and promoted Dakota County's integrated solid waste management program. 3. Govemmental Leadership Efforts - Describe the status of your community's 2000 Governmental Leadership Efforts. Indicate in the following chart the efforts undertaken in 2000, describe the effort and submit examples of materials produced. Category A (community must complete of one annually) Check One 4 1. Increased the amount of products purchased that are made with post- consumer recycled materials. 2. Incorporated sustainable building practices into the deconstruction, construction, or remodeling of public facilities. 3. Decreased the toxic /hazardous character and amount of chemicals used. 4. Decreased the amount of waste and recyclables generated on a per employee basis. 5. Initiated and maintained a vermiculture program. 6. Increased eco- printing techniques in community publications and documents on an on -going basis. 7. Increased the reduction, reuse, or recycling opportunities for MSW generated from community facility operations. Category B (community must complete all) Check Items 4 8. Managed waste from its facilities as outlined in the Regional /Dakota County Solid Waste Master Plan. 9. Ensured that recycling programs are established for all facilities under its control and that at least four broad types of materials are recycled (existing State law). 4. Commercial /Industrial Recycling Status (Optional) - Describe any independent commercial /industrial recycling activities undertaken in 2000. 38 16 5. Residential Recvclino Expenditure Report - (please show all expenditures and all revenue) January 1, 2000 to December 31, 2000 EXPENDITURES Administrative Costs County Share Community Share* . TOTAL Direct Salaries Direct Mileage Direct Membership/Training & Subscriptions Consultant Services and /or Temporary Help Software • Other (List & Describe) Promotional /Educational Costs Printing Costs Distribution Costs Advertisements Videos /Billboards Promotional Items Special Events (Displays, Performance fees, Etc.) Other (List & Describe) B. TOTAL EXPENDITURES C. 2000 Base Funds Received from County D. Program Revenue /Other Funding E. If the Total Expended is less than the amount of Base Funds received from the County, the difference in amounts will be returned to the County — enter amount here *Community program contributions must be listed in this column O:\D EPTEMGMTABATE \MIKE \MT- ABAT00817C •-•"/ 17