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HomeMy WebLinkAbout11/16/2000 - Waste Reduction and Recycling Advisory Commission AGENDA WASTE REDUCTION & RECYCLING ADVISORY COMMISSION EAGAN, MINNESOTA Eagan Municipal Center City Council Chambers THURSDAY, NOVEMBER 16, 2000 5:30 p.m. * ** I. ROLL CALL AND ADOPTION OF AGENDA II. APPROVAL OF SEPTEMBER 21 AND OCTOBER 19, 2000 MEETING MINUTES III. VISITORS TO BE HEARD IV. INFORMATIVE A. Review of America Recycles Day Activities B. Community Center Charrette Process, November 15 C. OEA -RAM grant V. NEW BUSINESS A. Hauler Surcharge VI. OLD BUSINESS A. Review Neighborhood Organization Survey Cards B. Review Recycling Survey Cards D. Review Central Park/Community Center site plans E. Continue Green Buildings Discussion E. Sub Committee Updates 1. Evaluation Sub - Committee 2. Events Sub - Committee 3. Education Sub - Committee VII. ADJOURNMENT Next meeting— January 18, 2000* • At the start of the year members determined there would be no December meeting. • January meeting tentative agenda: Multi Family FocuslInvite Property Managers Recognition of non - returning WRC members Sub - Committee Report(s) The mission The mission of the Waste Reduction and Recycling Advisory Commission is to proactively assist the Eagan City Council by educating, encouraging and assisting the community in reducing and managing waste in an environmentally sound manner. MEMO TO: MEMBERS OF THE EAGAN WASTE REDUCTION & RECYCLING ADVISORY COMMISSION FROM: COMMUNICATIONS COORDINATOR FOOTE DATE: September 14, 2000 SUBJECT: EAGAN ADVISORY COMMISSION MEETING OF AUGUST 17, 2000 A regular meeting of the Eagan Waste Reduction & Recycling Commission will be held on Thursday November 16, 2000 from 5:30 p.m. until 7:00 p.m., at the Eagan Municipal Center in the City Council Chambers. Please contact Joanna Foote at (651) 681 -4604 by Tuesday, November 14, to indicate if you cannot attend. I. ROLL CALL AND ADOPTION OF AGENDA (5:30 -5:32) The agenda, as presented or modified, requires adoption by the Commission. ACTION TO BE CONSIDERED ON THIS ITEM: approve, deny or modify Agenda II. APPROVAL OF June 28, 2000, MEETING MINUTES (5:32 -5:35) A copy of the minutes of the Waste Reduction Commission meeting of September 21 ,2000 is included as an attachment. ACTION TO BE CONSIDERED ON THIS ITEM: approve, deny or modify September 21, 2000 Minutes A copy of the minutes of the Waste Reduction Commission meeting of October 19 ,2000 is included as an attachment. ACTION TO BE CONSIDERED ON THIS ITEM: approve, deny or modify October 19, 2000 Minutes III. VISITORS TO BE HEARD IV. INFORMATIVE (5:35 -5:40) A. America Recycles Day Activities Facts: A recap of the events which occurred . ACTION TO BE CONSIDERED ON THIS ITEM: None B. Community Center Charette Process, November 15 Facts: The architects for the Community Center /Central Park will be meeting with the Focus Groups and City Council on Wednesday, November 15 from 6:30 to 9:30 in the City Council Chambers in a charette format. This is a process in which the architects will take the finalized recommendations of the focus groups and provide several design possibilities, which incorporate the focus groups' ideas. I would encourage any WRC members to attend this meeting to form a better understanding of the process. V. NEW BUSINESS VI. OLD BUSINESS A. Review Neighborhood Organization Cards (5:40 -5:45) Facts: Approximately 165 survey response cards have been returned regarding neighborhood organization. Intern Seubert has been processing this information and a spreadsheet of information about the cards is included as an attachment. A new informational packet has been developed and information is being sent to approximately 75 individuals who have requested it. ACTION TO BE CONSIDERED ON THIS ITEM: Refer further discussion/action to Sub Committee B. Review Recycling Survey Cards (5:45 -5:50) Facts: Approximately 2,400 survey response cards have been returned from both Eagan and Burnsville residents regarding general recycling issues. Intern Seubert has been processing this information and a spreadsheet of information about the cards is included as an attachment. ACTION TO BE CONSIDERED ON THIS ITEM: Refer to Sub Committee. C. Review Central Park/ Community Center Site Plan (5:50 -6:00) Facts: Communications Coordinator Foote will spend a few moments answering specific questions and providing an overview of the site and facility componant /plans for the Community Center and Central Park. ACTION TO BE CONSIDERED ON THIS ITEM: None D. Continue Green Buildings Discussion (6:00 -6:50) Facts: At its October meeting, following the Green Institute tour, members discussed how to proceed in bringing ideas forward to the Community Center /Central Park Project Manager and Architects. It was determined that a list of ideas, materials and green building concepts should be created, adopted and forwarded. ACTION TO BE CONSIDERED ON THIS ITEM: Create and adopt a list of ideas, materials and green building concepts to forward to Ken Vraa, Project Manager. E. Sub Committee Updates (6:50 -7:00) 1. Update by Evaluation sub - committee 2. Update by Events sub - committee 3. Update by Education sub - committee VII. ADJOURNMENT Next meeting— January 18, 2000* • At the start of the year members determined there would be no December meeting. • January meeting tentative agenda: Multi Family Focusllnvite Property Managers Recognition of non - returning WRC members Sub - Committee Report(s) Subject to Approval MINUTES OF THE WASTE REDUCTION & RECYCLING ADVISORY COMMISSION Eagan, Minnesota October 19, 2000 A regular meeting of the Eagan Waste Reduction & Recycling Advisory Commission was held on Thursday, October 19, 2000 at 5:30 p.m. in the meeting room at the Green Institute. Prior to the meeting the Commission toured the Green Institute. Present were Clint Hooppaw, Patricia Hurd, Tom Petrilli, Gary Hansen, Linda Merkel, John Tapper, Mike Stone, and Rick Patraw joined the meeting at 5:50 p.m. Absent from the meeting were Gwen Hillesheim and Jim Weinzettel. Also present were Recycling Coordinator Bast, Recycling Intern Seubert and Communications Coordinator Foote. APPROVAL OF MINUTES Hansen noted a change to the minutes of the September 21, 2000 meeting. On page 1, under Informative, June 7 -8 Superstorm Update, paragraph 2, line 1, Hansen requested that "... any impacts ..." be changed to "... any adverse environmental impacts . . ." The approval of the September 21, 2000 meeting minutes was delayed until the November 16, 2000 meeting because of an informal meeting following the Green Institute tour. OLD BUSINESS A. Update Regarding Community Center Process 1. Green Building Discussion Bast stated that she attended the Sustainable Communities Conference and received the Minnesota Sustainability Design Guide which discusses green building. Foote stated that the question before the Commission was where to go from here. The purpose of the Green Institute tour was to get ideas for the community center. She suggested spending the November meeting to discuss green building and to draft a letter with the Commission's recommendations to Ken Vraa, Eagan's Director of Parks and Recreation and Project Manager for the Community Center /Central Park Design and Construction Process. The City Council has stated the Commission should go through the project manager rather than forming a sub - committee. Tapper stated the Commission should draft a position paper containing the project objectives. Hurd stated the Commission should take a stronger position. It would be nice to have someone involved on a regular basis to know what is the construction schedule. Foote stated the focus groups began with a meeting with TKDA and Moody /Nolan the project architect and Damon Farber, Associates, the Park Master Planner. The groups have continued to meet to refine their areas of focus. Each focus group is discussing different areas of the community center. A charret format is being used for meeting with the focus groups. This format involves first meeting as focus groups and then the Archictect/master planner will present two to three designs incorporating the ideas generated by the focus groups for feedback. These final meetings will take place on November 1 St -3 The City staff has some experience dealing with green building ideas from building the municipal center, police station, Fire Administration and other Public Facilities. Stone asked if the design criteria had been mandated by the Council. Foote stated she was not certain to what extent other than the total project cost, which cannot exceed the $15 million approved by voters. She noted that she would check into this further. The limiting factors will be the budget and time allowed for an idea to be incorporated into the design. Hooppaw stated that a demonstration area could be included with samples of green building ideas incorporated. Hurd asked when constructing the police station, what were the criteria used to determine the percentage of recycled products used. Foote stated that if a similar product existed with a similar price, the product was generally included. Stone asked how far would the city go with incorporating green building concepts. Foote stated that the bottom line is generally financial. One way to capture additional funding however, Waste Reduction & Recycling Advisory Commission Meeting Minutes Page 2 /October 19, 2000 could be to obtain county or state grants. Dakota County and the state provide grant money for sustainable building. Bast stated she would be in charge of applying for grants. Hurd asked when would the walkways be constructed. Foote stated the master planner is working with focus groups and the site is intended to be usable for some activities by July 4, 2001. Foote stated that the Commission should first focus on items such as HVAC, structural materials, and air quality and then items like fixtures and furniture. There will be areas that green building concepts can not be incorporated, for example the gym floor has to be made of a specific material. Carpeted areas and bathrooms are areas where green - building concepts could be incorporated. Footed stated that an understanding of the site and community center is necessary. She can provide some explanation at the meetings but if all of it needs to done, it will take a fair amount of the November meeting. It would be beneficial to have someone from the group on hand on November 1St - 3`d when TKDA presents the designs to the focus groups. These meetings would provide information on which pieces are covered when, what is included, and what decisions have been made about the community center. The Commission continued to discuss attending the November 1 -3 meetings. Patraw questioned if the Commission was in a position to influence the design of the community center. Foote stated she thought they were in a position to have an influence on the outcome. The group will have to move quickly and it will depend on the level of involvement the Commission decides upon. The more detailed information provided, the more time it would take to pass on the information. Patraw suggested at the next meeting to make a laundry list of green building concepts to be considered. The Commission continued to discuss making a list. Stone stated getting the criteria for the community center was needed in order to add in our two cents. Hurd ask if the Commission would be able to meet with TKDA to discuss what is being planned in order to determine what direction to proceed. Foote stated it would be better to address TKDA as a group and the best way would be to provide them a list and have them respond back to it. The Commission discussed the Green Institute criteria and decided that all three criteria would apply to the community center. These criteria are building efficiency, material efficiency and occupant health. Patraw asked if the community center would serve food. Foote stated there will be concessions areas and the banquet facility which will have a catering kitchen. Patraw added that recycling should be built in and the community center could be used as an educational tool for green building. He asked if Ken Vraa knew that the Commission is taking green building ideas seriously. Foote stated she would check the level of involvement/authority in the design of the community center. Stone stated receiving more information is the first step that needs to be accomplished and knowing the vendor, phone number, and concepts used by the Green Institute will be beneficial when making recommendations. Tapper stated that we should focus on the three R's when making recommendations. Patraw asked if Vraa could attend a Commission meeting. Foote stated that Vraa would be willing to attend but not sure if he would be able to attend because of his extremely busy schedule. B. City Procurement Foote stated that the spreadsheets from the September 21, 2000 meeting were summarized in the new spreadsheet included in the October 19, 2000 meeting packet. Bast noted that about 1500 Recycling Survey cards and 34 Neighborhood Garbage Collection Organization survey cards have been received. She read one of the Recycling Survey cards. It stated, "We appreciate that Eagan recycles! There are many cities and states that don't take recycling and the environment seriously. We know Eagan cares about the environment." Foote added that some of the Neighborhood Garbage Collection Organization survey cards are still being sent out. ADJOURNMENT Stone moved to adjourn the meeting at 6:22 p.m. It was seconded by Merkel with all members present voting in favor. Waste Reduction & Recycling Advisory Commission Meeting Minutes Page 3 /October 19, 2000 Date Secretary • PHILLIPS ECO- ENTERPRISE CENTER: ENERGY AND ENVIRONMENTAL FEATURES Joanna Foote's tour notes $5.6 million project . Average of 13.5 years for payback • Just heating issues about 9 years LHB- engineers and architects • Kraus- Anderson • Welsh Companies Design and Construction Goals Three goals used to make decisions 1. engineering/building efficiency • reduce energy 2. material efficiency • avoid salvage • recycled content 3. occupant health • low VOC paint 10 year payback as threshold for building choices especially heating Geo- Exchange Heat Pump System Use ground as heat sink in summer pulling heat out of the building Solar- Tracking Skylights Energy Management System " ... maximize the efficiency of lighting, heating, ventilation and air conditioning. The system monitors temperature, carbon dioxide, and carbon monoxide levels and uses that information to control the HVAC systems." Energy Recovery Ventilator About a 8 year payback Common breakroom is a gained spot from not having traditional furnace High - Efficiency Lighting Systems Skyluminair skylights -auto sensors to track the sun brings I much more sun than traditional • About 15 year pay off • Mirrors on roof Design for Disassembly and Adaptive Reuse Construction Site Recycling On site construction recycling throughout the project • 80% of materials were recycled or reused Operable Windows Day lighting with operable windows Burnished Block Like police station No finish needed Laminated Wood Beams Elimination of Dropped Ceilings All ceilings sprayed bright white for light bounce Reused Steel Joists Joists all salvaged from a warehouse space in Hugo, MN Green Roof Waffle board on roof garden made from recycled plastic Floor Coverings Linseed oil linoleum • Dry clean Interface Corporation carpet product • Recycled carpet Pre -Cast Concrete Panels 10% fly ash instead of aggregate in tip -up panels (wall panels in warehouse) Parking Lot Blacktopping Recycled Content Tiles Environ counter tops • Phoenix Biocomposits - company in Mankato Bathroom Showers Reused Materials Remanufactured cube walls Recycled fabric on furnishings Stairs and Stair Treads Stairwell up front to encourage that use over elevator MN Timber Salvage • Stair treads are old beams Landscaping Low - Emission Paints and Finishes On -Site Stormwater Management Treat all storm water on site so it generally does not impact storm sewer system Curb cuts tapered on low side of island in parking lot so water will perk into island plantings