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HomeMy WebLinkAbout01/20/2000 - Waste Reduction and Recycling Advisory Commission fal pet L AGENDA I SOLID WASTE ABATEMENT COMMISSION L A EAGAN, MINNESOTA ✓ Municipal Center Conference Rooms 2 A & B THURSDAY, JANUARY 20, 2000 5:30 p.m. * ** I. ROLL CALL AND ADOPTION OF AGENDA - r - c...p + c)R\weAn c P tl II. APPROVAL OF NOVEMBER 18, 1999 MEETING MINUTES Ti III. VISITORS TO BE HEARD IV. ORGANIZATIONAL BUSINESS A. RECOGNITION OF OUTGOING MEMBERS B. S.W.A.C. FUTURE DIRECTION V. OLD BUSINESS A. NEW RECYCLING MESSAGE /LOGO 13- i k a v i s i t 7 d e IkR- r c j CG . � VI. NEW BUSINESS VII. INFORMATIVE A. RESIDENTIAL HAULER LICENSING UPDATE B. JOINT BURNSVILLE /EAGAN RECYCLING PROGRAM UPDATE VIII. NEXT MEETING Next meeting— FEBRUARY 17, 2000 * Dependant upon outcome of Organizational Business Discussion. IX. ADJOURNMENT Subject to Approval MINUTES OF THE SOLID WASTE ABATEMENT COMMISSION - Eagan, Minnesota January 20, 2000 A regular meeting of the Eagan Solid Waste Abatement Commission was held on Thursday, January 20, 2000 at 5:30 p.m. Present were Floyd Hiar, Patricia Hurd, Rick Patraw, Tom Petrilli, Mike Stone, John Tapper and Jim Weinzettel. Absent from the meeting was Gwen Hillesheim. Also present was Communications /Recycling Coordinator Foote. ADOPTION OF AGENDA Foote made note of the revised agenda which she had distributed prior to the meeting in which she had added Item A, Recognition of Outgoing Members under Organizational Business. Chair Patraw requested that an item be added under Old Business, Item B, Review of Meeting with City Council and S.W.A.C. Chair. Tapper moved to adopt the agenda as amended; Weinzettel seconded with all members voting in favor. APPROVAL OF MINUTES There was brief discussion regarding the drop -off of old phone books. Tapper made a motion to approve the minutes of the November 18, 1999 meeting minutes as presented. Hiar seconded with all members voting in favor. ORGANIZATIONAL BUSINESS A. Recognition of Outgoing Members Foote stated that since the addition of this item, she has been informed that Commissioner Tapper has expressed interest in reapplying for his present position as a business representative on the Commission. Since no other applicants have applied for this position, Foote is quite certain that Tapper will be reappointed. Foote thanked Commissioner Hiar for his nine years of service on SWAC, noting that nine consecutive years is the maximum time an individual can serve on one Commission. Foote noted that Hiar was appointed as an alternate in 1990 and as a full member in 1991, where he has continued to serve to date. She stated that Hiar will be presented with a plaque recognizing his years of service at the February 15 City Council meeting. Foote also congratulated Hiar on his appointment as an alternate member of the Advisory Parks Commission. Patraw recalled his early days with SWAC and Hiar's tenacity in dealing with organized collection as well as the manner in which he was welcomed onto the Commission by Hiar. The Commission as a whole and staff thanked Hiar for his years of service. B. SWAC Future Direction Foote stated that besides Tapper's reappointment, three other individuals have been appointed to SWAC, Gary Hansen, Linda Merkel and Clint Hooppaw. These individuals will be present at next month's meeting. Foote also noted that the Council expressed concern with the low attendance at the meetings and are requesting that the Commission address this issue. With a full Commission beginning next month, Foote felt that this issue could be discussed at a future meeting to ascertain whether or not attendance improves and to further discuss the frequency of meetings. The Commission concurred with Foote that the issue of attendance should be discussed at a future meeting. However, Patraw and Hurd felt that meeting frequency should be discussed tonight rather than at the new members' first meeting. Following brief discussion, the Commission agreed that the meetings should continue on a monthly basis. Foote suggested forming subcommittees to review specific issues when necessary. She further noted that Burnsville and Eagan have been meeting with the objective of combining the two cities' recycling programs with Susan Bast from the City of Bumsville staffing the two programs. She briefly updated the Commission on the progress of these meetings, noting that March 1 is the targeted date to begin the transition. She noted that as yet there had been no indication of how this transition could or might affect the Commission, however , she would work closely with the Group to keep them informed as any changes are considered. G The mission The mission of the Solid Waste Abatement Advisory Commission is to proactively assist the Eagan City Council by educating, encouraging and assisting the community in reducing and managing waste in an environmentally sound manner. C. ELECTION OF CHAIR AND VICE -CHAIR Election of officers is done at the first meeting of each new year. Staff will facilitate the meeting throughout the nominations and election of a Chair, at which point the meeting will be conducted by the Chair. ACTION TO BE CONSIDERED ON THIS ITEM: entertain nominations for Chair. ACTION TO BE CONSIDERED ON THIS ITEM: Elect Chair. ACTION TO BE CONSIDERED ON THIS ITEM: entertain nominations for Vice - Chair. ACTION TO BE CONSIDERED ON THIS ITEM: Elect Vice - Chair. D. MEETING TIMES, LOCATIONS, DATES & TELEVISING Presently the Solid Waste Abatement Commission meetings are scheduled for the third Thursday of each month and are not televised on cable. The Commission is now directed to begin televising its meetings which will mean that they need to be held in the Council Chambers. The group may also wish to discuss the retention or modification of meeting date and time for the year 2000. ACTION TO BE CONSIDERED ON THIS ITEM: Adopt date, time and location for 2000 meetings. VI. OLD BUSINESS A. CONSIDER COMMISSION NAME CHANGE The Commission has been directed by City Council to discuss a change to the name of the Advisory Solid Waste Abatement Commission. Staff will provide a list of suggestions and the group may propose and discuss others. ACTION TO BE CONSIDERED ON THIS ITEM: Adopt a Commission name for approval by City Council. VII. NEW BUSINESS A. REVIEW OF 1999 S.W.A.C. ACTIVITY By way of introduction and orientation of new members the Commission may wish to review its activity and discussi held in 1999. Staff prepared the attached brief recap, included on page / of Commission activity which was provided to new members ant the Administrator's orientation session. ACTION TO BE CONSIDERED ON THIS ITEM: Discussion. VIII. INFORMATIVE A. RESIDENTIAL HAULER LICENSING UPDATE As you may be aware, New Earth Service, Inc. was denied a hauling license because its recycling truck did not meet City Code standards. They have since reapplied and state that they have a truck, which meets City Code standards. Staff will examine the truck and the council will review the application at the February 15, City Council meeting. Staff will provide and update at the Commission meeting. B. JOINT BURNSVILLE/EAGAN RECYCLING PROGRAM UPDATE. Subject to Approval MINUTES OF THE SOLID WASTE ABATEMENT COMMISSION - Eagan, Minnesota January 20, 2000 A regular meeting of the Eagan Solid Waste Abatement Commission was held on Thursday, January 20, 2000 at 5:30 p.m. Present were Floyd Hiar, Patricia Hurd, Rick Patraw, Tom Petrilli, Mike Stone, John Tapper and Jim Weinzettel. Absent from the meeting was Gwen Hillesheim. Also present was Communications /Recycling Coordinator Foote. ADOPTION OF AGENDA Foote made note of the revised agenda which she had distributed prior to the meeting in which she had added Item A, Recognition of Outgoing Members under Organizational Business. Chair Patraw requested that an item be added under Old Business, Item B, Review of Meeting with City Council and S.W.A.C. Chair. Tapper moved to adopt the agenda as amended; Weinzettel seconded with all members voting in favor. APPROVAL OF MINUTES There was brief discussion regarding the drop -off of old phone books. Tapper made a motion to approve the minutes of the November 18, 1999 meeting minutes as presented. Hiar seconded with all members voting in favor. ORGANIZATIONAL BUSINESS A. Recognition of Outgoing Members Foote stated that since the addition of this item, she has been informed that Commissioner Tapper has expressed interest in reapplying for his present position as a business representative on the Commission. Since no other applicants have applied for this position, Foote is quite certain that Tapper will be reappointed. Foote thanked Commissioner Hiar for his nine years of service on SWAC, noting that nine consecutive years is the maximum time an individual can serve on one Commission. Foote noted that Hiar was appointed as an alternate in 1990 and as a full member in 1991, where he has continued to serve to date. She stated that Hiar will be presented with a plaque recognizing his years of service at the February 15 City Council meeting. Foote also congratulated Hiar on his appointment as an alternate member of the Advisory Parks Commission. Patraw recalled his early days with SWAC and Hiar's tenacity in dealing with organized collection as well as the manner in which he was welcomed onto the Commission by Hiar. The Commission as a whole and staff thanked Hiar for his years of service. B. SWAC Future Direction Foote stated that besides Tapper's reappointment, three other individuals have been appointed to SWAC, Gary Hansen, Linda Merkel and Clint Hooppaw. These individuals will be present at next month's meeting. Foote also noted that the Council expressed concern with the low attendance at the meetings and are requesting that the Commission address this issue. With a full Commission beginning next month, Foote felt that this issue could be discussed at a future meeting to ascertain whether or not attendance improves and to further discuss the frequency of meetings. The Commission concurred with Foote that the issue of attendance should be discussed at a future meeting. However, Patraw and Hurd felt that meeting frequency should be discussed tonight rather than at the new members' first meeting. Following brief discussion, the Commission agreed that the meetings should continue on a monthly basis. Foote suggested forming subcommittees to review specific issues when necessary. She further noted that Burnsville and Eagan have been meeting with the objective of combining the two cities' recycling programs with Susan Bast from the City of Bumsville staffing the two programs. She briefly updated the Commission on the progress of these meetings, noting that March 1 is the targeted date to begin the transition. She noted that as yet there had been no indication of how this transition could or might affect the Commission, however , she would work closely with the Group to keep them informed as any changes are considered. G The Cities of Burnsville and Eagan are moving forward with plans to merge their recycling programs. Transition is expected to begin in early March. It has not yet been determined how, of if the Commission will be impacted by this change. Staff will continue to update the Commission as developments occur. VIII. NEXT MEETING The next meeting of the Eagan Solid Waste Abatement Commission is scheduled for Thursday, March 16, 2000 at 5:30 p.m.* ( *if current meeting schedule is retained) IX. ADJOURNMENT Solid Waste Abatement Commission Meeting Minutes Page 2 /January 20, 2000 It was noted that the City Council once again stated they would like SWAC to consider a name change. It was decided that this issue would be included under SWAC Future Direction at next month's meeting. After further discussion, it was reiterated that future direction for SWAC would be included in next month's meeting agenda. Although the Commission had concurred that meetings would continue on a monthly basis, the day and time of the meetings and the issue of a name change will be discussed under this agenda item. The Commission also agreed that the Commission would remain flexible regarding forming subcommittees when the need arises. Foote noted that Commission goals should be adopted at the March meeting. The Commission requested that she include a list of past goals and accomplishments with next month's packet for discussion. Hiar spoke to the concept of a working group, noting that he would like to see the Commission involved in policy issues. He further noted that community groups could be involved in assisting with recycling activities when needed. Patraw stated that at his meeting with the City Council, there was agreement by the Council that the Commission was going in the right direction. The Council is extremely interested in neighborhood organization and Patraw feels this will be a big issue for the Commission in 2000. It was noted that SWAC is more of a monitoring Commission, proactive on potential new activities and involved in education. After further discussion, Foote noted that the Commission needs to decide whether it is a working commission, an advisory commission or a combination of both, and that any issues and decisions need to be taken before the City Council. OLD BUSINESS A. New Recycling Message /Logo Foote referred the Commission to the sample logos and messages included in their packets. She noted that the Commission could consider adopting one of these illustrations with or without minor changes. This would become an overall community message to eventually be inserted on all park containers, advertising, public education pieces, etc. The Commission had previously discussed placing the message /logo on reusable mugs to be provided to all present Chamber members present at the State of the City Address on February 17. If the Commission would like to make any major changes, the mugs would not be available for this event. After reviewing and discussing the four samples, the Commission chose an illustration with minor modifications requested. Tapper made a motion to adopt the selected recycling message /logo with modifications. Hurd seconded with all members voting in favor. Foote presented mugs made from recycled material and asked if there would be interest in using these mugs for the recycling effort. After brief discussion, the Commission felt the mug was too small and asked if staff could present a mug with some modifications; however, they were in agreement that a mug made with recycled material was a positive influence in their effort to encourage recycling. Foote requested that the Commission authorize her to make the final decision on the mugs in order to have them available for the State of the City Address. She further noted that the Civic Arena & Cascade Bay were still reviewing the use of reusable mugs at those facilities. Tapper moved to authorize Foote to make the final decision on a reusable mug made from recycled material to be utilized in an effort to encourage recycling. Hurd seconded, with all members voting in favor. There was a brief discussion regarding the number of haulers in the City. Foote noted that with the recent licensing of three new haulers, the total number is at seven, which is the cap. She stated that the Council desires to provide the residents with choices and encourage competition. They are, however, extremely supportive of neighborhood organization. B. Review of Chair Meeting with City Council Chair Patraw gave a brief update on his meeting with the City Council. He noted that the Council would like the Commission to reconsider a name change. The Council was pleased with the events list which was reviewed by the Commission as targeted areas where a recycling /reuse presence could be displayed. They were very receptive to the use of a visible and consistent message /logo. Foote noted that although the Commission would like to see the cap for licensed haulers lowered, the Council has decided to cap the licenses at seven. There was brief discussion regarding this issue. Patraw noted that while 0? Solid Waste Abatement Commission Meeting Minutes Page 2 /January 20, 2000 It was noted that the City Council once again stated they would like SWAC to consider a name change. It was decided that this issue would be included under SWAC Future Direction at next month's meeting. After further discussion, it was reiterated that future direction for SWAC would be included in next month's meeting agenda. Although the Commission had concurred that meetings would continue on a monthly basis, the day and time of the meetings and the issue of a name change will be discussed under this agenda item. The Commission also agreed that the Commission would remain flexible regarding forming subcommittees when the need arises. Foote noted that Commission goals should be adopted at the March meeting. The Commission requested that she include a list of past goals and accomplishments with next month's packet for discussion. Hiar spoke to the concept of a working group, noting that he would like to see the Commission involved in policy issues. He further noted that community groups could be involved in assisting with recycling activities when needed. Patraw stated that at his meeting with the City Council, there was agreement by the Council that the Commission was going in the right direction. The Council is extremely interested in neighborhood organization and Patraw feels this will be a big issue for the Commission in 2000. It was noted that SWAC is more of a monitoring Commission, proactive on potential new activities and involved in education. After further discussion, Foote noted that the Commission needs to decide whether it is a working commission, an advisory commission or a combination of both, and that any issues and decisions need to be taken before the City Council. OLD BUSINESS A. New Recycling Message /Logo Foote referred the Commission to the sample logos and messages included in their packets. She noted that the Commission could consider adopting one of these illustrations with or without minor changes. This would become an overall community message to eventually be inserted on all park containers, advertising, public education pieces, etc. The Commission had previously discussed placing the message /logo on reusable mugs to be provided to all present Chamber members present at the State of the City Address on February 17. If the Commission would like to make any major changes, the mugs would not be available for this event. After reviewing and discussing the four samples, the Commission chose an illustration with minor modifications requested. Tapper made a motion to adopt the selected recycling message /logo with modifications. Hurd seconded with all members voting in favor. Foote presented mugs made from recycled material and asked if there would be interest in using these mugs for the recycling effort. After brief discussion, the Commission felt the mug was too small and asked if staff could present a mug with some modifications; however, they were in agreement that a mug made with recycled material was a positive influence in their effort to encourage recycling. Foote requested that the Commission authorize her to make the final decision on the mugs in order to have them available for the State of the City Address. She further noted that the Civic Arena & Cascade Bay were still reviewing the use of reusable mugs at those facilities. Tapper moved to authorize Foote to make the final decision on a reusable mug made from recycled material to be utilized in an effort to encourage recycling. Hurd seconded, with all members voting in favor. There was a brief discussion regarding the number of haulers in the City. Foote noted that with the recent licensing of three new haulers, the total number is at seven, which is the cap. She stated that the Council desires to provide the residents with choices and encourage competition. They are, however, extremely supportive of neighborhood organization. B. Review of Chair Meeting with City Council Chair Patraw gave a brief update on his meeting with the City Council. He noted that the Council would like the Commission to reconsider a name change. The Council was pleased with the events list which was reviewed by the Commission as targeted areas where a recycling /reuse presence could be displayed. They were very receptive to the use of a visible and consistent message /logo. Foote noted that although the Commission would like to see the cap for licensed haulers lowered, the Council has decided to cap the licenses at seven. There was brief discussion regarding this issue. Patraw noted that while 0? Solid Waste Abatement Commission Meeting Minutes Page 3 /January 20, 2000 meeting with the Council, he had stated that as a part of their review of neighborhood organized hauling, the Commission would be examining the correlation between organized hauling and the number of licensed haulers allowed to operate in the City. INFORMATIVE A. Residential Hauler Licensing Update Foote provided an update on residential hauler licensing. She stated that New Earth Services' request for a residential and commercial hauler licenses had been denied, noting that one of their recycling trucks did not meet our standards. Three additional haulers, Nitti, Superior and Tennis, had applied for and were granted residential hauler licenses. Patraw requested that Foote include a list of licensed haulers on an updated membership list for distribution with next month's packet. After examining the City ordinance regarding the licensing of haulers, the City Council determined that it was necessary to update the ordinance. Staff and the City Attorney are reviewing and redrafting the ordinance. ADJOURNMENT Upon motion by Tapper, seconded by PetriIli, with all members voting in favor, the meeting was adjourned at p.m. Date Secretary 3 Solid Waste Abatement Commission Meeting Minutes Page 3 /January 20, 2000 meeting with the Council, he had stated that as a part of their review of neighborhood organized hauling, the Commission would be examining the correlation between organized hauling and the number of licensed haulers allowed to operate in the City. INFORMATIVE A. Residential Hauler Licensing Update Foote provided an update on residential hauler licensing. She stated that New Earth Services' request for a residential and commercial hauler licenses had been denied, noting that one of their recycling trucks did not meet our standards. Three additional haulers, Nitti, Superior and Tennis, had applied for and were granted residential hauler licenses. Patraw requested that Foote include a list of licensed haulers on an updated membership list for distribution with next month's packet. After examining the City ordinance regarding the licensing of haulers, the City Council determined that it was necessary to update the ordinance. Staff and the City Attorney are reviewing and redrafting the ordinance. ADJOURNMENT Upon motion by Tapper, seconded by PetriIli, with all members voting in favor, the meeting was adjourned at p.m. Date Secretary 3 The mission The mission of the Solid Waste Abatement Advisory Commission is to proactively assist the Eagan City Council by educating, encouraging and assisting the community in reducing and managing waste in an environmentally sound manner. SOLID WASTE ABATEMENT (RECYCLING) COMMISSION The Solid Waste Abatement (RECYCLING) Commission regularly meets the Third Thursday of each month from 5:30 to 7:00 p.m. to review waste management issues /policies, which include the Eagan recycling program. Members include residents, business and hauler representatives. Recent topics of discussion by the Commission have included: -- Voluntary Neighborhood Organizations (Block Rates) -- Hauler issues including: mergers and industry trends, service delivery issues, recyclable markets. Fee separation, current practices. - - Ordinance revisions /updates. -- Increased involvement and recycling /reduction message at City events. - -County grant requirements and funding issues. -- Educational messages. - - A.R.RO.W. (Business Recycling /Reduction) Program - -Event coordination: Earthday, Community Open House, P2 week, America Recycles Day. WU. lel SUM Member Hiar has completed nine years of service to the Commission, the current term limit as set by the City Council and will therefore be leaving the Commission. Hiar was appointed as an alternate member in January of 1990, was a Resident Representative from January of 1991 until the present. On behalf of the staff and the Commission Members, I would like to thank Member Hiar for his nine years of dedicated service to this Commission. Hair has been appointed as an alternate member to the Advisory Parks Commission. The City Council will be presenting Recognition Plaques and Certificates for Service to all departing members at 6:30 p.m. at the February 15, City Council meeting. Any interested individuals are welcome to attend. B. S.W.A.C. FUTURE DIRECTION The Solid Waste Abatement Commission has had difficulty in retaining Pie.10k14CE I Sue _ 4 members and in achieving a quorum over the past year- and -a -half. As we enter 2000, membership issues seem to be even more of a concern, as filakkn three member terms expire on January 31. These members include Rick I Patraw, John Tapper and Floyd Hiar. Member Hiar is not eligible to 7 IRElpikrf reapply as he has served 9- consecuative years, the current Council imposed term- limit. Member Tapper has not reapplied for a position, �( &� r �_„ Chair Patraw is in the process of reapplying as this packet is being VV Ng( prepared. If Patraw is reappointed, this leaves only six members and no alternate member for the Commission. We have solicited new members aN 2*- fopk eL without success. At its January meeting, the Commission therefore needs �F' T to discuss its future direction and prepare a proposal for the City Council. ?P6f €ias crA (d , rr± V. OLD BUSINESS A. NEW RECYCLING MESSAGE/LOGO T ���� /toyC O At the last two meetings members discussed creating a presence at community a••19 n events that the City is involved in throughout the year. Staff has worked with a p iSSkQ'� designer to create a new logo. Commission members should review and provide direction for its use or revision. As time is extremely short, either this logo needs to be adopted as is and utilized on mugs to be distributed at the - February 17 State of the City Address as discussed, or the logo needs to be c 41 -- revised and introduced elsewhere as there is not time for both revision and imprinting of mugs prior to the February 17 date. A copy of the proposed • logo is included on page �,� Gam' e.�`Q `L - LAXic1 L C ert* ao�► C � T�� VI INFO RMATIVE Cam � " A. RESIDENTIAL HAULER LICENSING UPDATE At the January 4, City Council meeting, action was taken to direct the City Attorney to prepare Findings of Fact to deny the request for residential and commercial licensing of New Earth Services Incorporated. Action will be taken on this item at the January 18 City Council meeting. Also at the January 4, 2000 City Council meeting, the Council directed LiV Hakete-4 Lief -47102--pea/Pdtd. At the last two meetings members discussed creating a presence at community events that the City is involved in throughout the year. Staff has worked with a designer to create a new logo. Commission members should review and provide direction for its use or revision. As time is extremely short, either this logo needs to be adopted as is and utilized on mugs to be distributed at the February 17 State of the City Address, or the logo needs to be revised and introduced elsewhere as there is not time for both revision and imprinting of mugs prior to the February 17 date. A copy of the proposed logo is included on page VI. INFORMATIVE A. RESIDENTIAL HAULER LICENSING UPDATE At the January 4, City Council meeting, action was taken to direct the City Attorney to prepare Findings of Fact to deny the request for residential and commercial licensing of New Earth Services Incorporated. Action will be taken on this item at the January 18 City Council meeting. Also at the January 4, 2000 City Council meeting, the Council will consider residential applications from Superior Services, Nittt Disposal and Tennis Services. There are currently three residential licenses available. B. JOINT BURNSVILLE /EAGAN RECYCLING PROGRAM UPDATE. The City's of Burnsville and Eagan are currently exploring the possibilities of combining resources in a number of areas. As the two Cities jointly own the government cable operations, staff is also exploring other Communications areas in which the Cities responsibilities and resources may be shared. One area under consideration is the Recycling program for the two communities. The current plan in development would have the Burnsville Recycling Coordinator assuming the responsibilities and oversight of all recycling program responsibilities for the two communities. Overall impacts on the two programs, including the role of Eagan's Solid Waste Abatement Commission, have not yet been determined. Staff will update the Commission as development occurs. VIII. NEXT MEETING The next meeting of the Eagan Solid Waste Abatement Commission is scheduled for Thursday, February 17, 2000 at 5:30 p.m. Dependant upon outcome of Organizational Business Discussion. IX. ADJOURNMENT