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Home My WebLink About02/12/1991 - Solid Waste Abatement Commission r\ AGENDA SOLID WASTE ABATEMENT COMMISSION EAGAN, MINNESOTA EAGAN MUNICIPAL CENTER CONFERENCE ROOMS A & B TUESDAY, FEBRUARY 12, 1991 11:30 A.M. I. ROLL CALL AND ADOPTION OF AGENDA II. APPROVAL OF MINUTES III. STAFF REPORT A. Monitoring Report Review B. Household Hazardous Waste Update C. Earth Day 1991 Activities IV.) Organizational Business V. OLD BUSINESS VI. W BUSINESS Long -Term Funding Environmental Survey VII. OTHER BUSINESS A. Future Agenda Items VIII. DISTRIBUTION IX. NEXT MEETING X. ADJOURNMENT MEMO TO: ALL MEMBERS OF THE EAGAN SOLID WASTE ABATEMENT COMMISSION FROM: RECYCLING COORDINATOR HAGEMAN DATE: FEBRUARY 5, 1991 SUBJECT: EAGAN SOLID WASTE ABATEMENT COMMISSION MEETING OF FEBRUARY 12, 1991 A regular meeting of the Eagan Solid Waste Abatement Commission will be held on Tuesday February 12, 1991 at 11:30 a.m., in the Eagan Municipal Center conference rooms A & B. The City will provide a box lunch to those requesting one by Monday, February 11, by 4 p.m. Please contact Kris Hageman or Jane Helebrant at 454 -8100 to indicate whether you will attend and your luncheon preference. I. ROLL CALL AND ADOPTION OF AGENDA The agenda, as presented or modified, requires adoption by the Commission. II. APPROVAL OF MINUTES A copy of the minutes of the Solid Waste Abate}nent Commission meeting of January 8, 1991 is enclosed on pages b to 9 These minutes, subject to any change require approval by the Commission. III. STAFF REPORT A. Monitoring Report Review I have just completed and submitted our 1990 Annual Monitoring Report to Dakota County. By following our 1990 funding guidelines, specific goals and activities were outlined and accomplished. We reached and surpassed our 12% abatement goal. We reached our goal by using only our recyclable materials tonnages. By totaling all abatement activity (recyclables and yard wastes), we reached a 23% abatement rate. The factors which contributed to the success of the program include; A. an average 65 %+ participation rate in curbside collections, B. increase in usage of the Dakota County /Eagan Compost Site and C. expansion of convenient collections into all multi -unit complexes. You will find a complete copy of the 1990 Monitoring Report in the Distribution Section of your packet. You will also find two graphs, 1. indicating our overall tonnage and 2. recording our tonnages by month. H. Household Hazardous Waste Update George Kinney with the Dakota County Public Health Department updated local recycling staff on the household hazardous waste program elements for the coming year. Mr. Kinney stated that the permanent site located at Aptus, 21750 Cedar Ave, in Lakeville will be open the last Saturday of each month from 9 a.m. to 3 p.m. beginning February 23, 1991. In addition to the permanent site, two drop -off locations will be located in areas which are accessible to the greatest amount of county residents. The drop -off sites will also have a Recycling /Reuse area to encourage a "swapping" of usable materials. The County will be phasing out the "one -day" collections by 1992. The County is planning on two one -day collections in 1991 and one during 1992. The sites for these events have not yet been established although the areas targeted are hoped to be different from those chosen for the drop -off centers. The County hopes to organize the "one -day" events during the spring of 1991 and establish the drop -off centers in the fall of 1991. I have enclosed portions of Mr. Kinney's report given at the Long Term Funding Meeting of January 8, 1991 for furthur HHW program information. C. Earth Day 1991 Activities I have begun discussing Earth Day 1991 activities with representatives from the Parks and Recreation Dept. and our Water Quality Coordinator to organize specific events for the week. We have established April, 21st as our celebration day and have reserved Thomas Lake Park for the site of our activities. We will be conducting the day similar to last year's event with the addition of display /information booths and on site demonstrations. We are planning a walk (three different distances) and picnic lunch to be the anchors for the day's program. The theme for this year's Earth Day is Energy Conservation which we will highlight in addition to addressing other environmental issues. J D. Recognition of New Members At its regular meeting of Tuesday, January 15, 1991, the Eagan City Council appointed Terry Davis, Floyd Hiar and Ken Ische to the Commission. The members will be asked to briefly introduce themselves at Tuesday's meeting. C2_ IV. ORGANIZATIONAL BUSINESS During the last year, five commission members have resigned, two of which served as the commission's Co- chairs. To begin the new year, we have established new members, and we need complete our organizational business by appointing a Chair or again Co- Chairs to lead the group. Please give some thought to the continued Co -Chair position vs. a single Chairperson position. The following are the duties of the Chairperson as described in the Organizational Memo to Advisory Committee /Commission Members dated January 22, 1991: 1. Presides over regularly scheduled and special commission /committee meetings. 2. Calls special meetings when it is required to conduct the responsibilities of the commission /committee. 3. Acts as spokesperson for the commission /committee. 4. Assigns members to special study committees. 5. Advises and consults with individual members concerning their participation on the commission /committee. There has been some discussion regarding "terms" of the Chair position. We may want to establish a term of office for the position. Please give these matters some consideration. ACTION TO BE CONSIDERED ON THIS ITEM: Appointment of a Chairperson or Co- Chairpersons to the commission. V. OLD BUSINESS IV. NEW BUSINESS A. Long -Term Funding We have time and again revisited the issue of long -term funding because of the increasing amount of questions surrounding future support for solid waste management programs at both the city and county levels. We have been following the activity of the Dakota County Solid Waste Management Advisory Committee's Subcommittee on Long -Term Funding and await its final report, but we need to address these same issues at the city level. Over the last months of 1990, the budget constraints at the city level have become very clear and the pressure the county has placed on municipalities to contribute more and more to the programs has increased. The future budget constraints have severely cut program expansion city -wide and may possibly jeopardize program coordination in the years to come if county level support is not continued. 3 It is important that the Commission brainstorm ideas to help alleviate our future budget shortfalls and enable the city to maintain and expand its solid waste management programs. Some ideas previously discussed include: o increasing licensing fees o incorporating a user fee into the utility billing system o continuing to impress upon the County the need for local administrative support. The discussion outline prepared for the Long -term Funding meeting on Tuesday Febraury 12, 1991 may help us make some decisions regarding county and city roles for program funding and management. ACTION TO BE CONSIDERED ON THIS ITEM: Begin formulating measures to secure funding for future solid waste abatement programs. B. Environmental Survey I have begun working with Rich Brasch, the Water Quality Coordinator, on a combined residential survey on environmental issues. The main topics for the survey include; solid waste, recycling and water quality issues. We have consulted with staff members from the Dakota County Extension Service and the University of Minnesota Extension Office regarding survey length, format, analysis and general operational procedures. Our timeline for distribution is the week of March 18, 1991 with the return and analysis period beginning April 8, 1991. We will be publishing information regarding the project in the Citywide newsletter and local newspapers to encourage participation. Our sample target is approximately 350- 400 responses. This figure was given to produce a statistically correct sample of Eagan's population. I have enclosed our first round of sample questions for your review. I will be distributing a sample on Tuesday, February 12 which will be closer to the final version. ACTION TO BE CONSIDERED ON THIS ITEM: Approval of the questions submitted or modified to be included in the Eagan Environmental Survey. VII. OTHER BUSINESS A. Future Agenda Items As we have prepared our goals and program elements for 1991 I would like the Commission to think about specific issues they would like addressed in greater detail during our meetings. If you have specific interests or ideas for tours or meeting topics we would like to address them during our meeting on the 12th to organize the 1/ calendar of meetings. VIII. DISTRIBUTION The following materials are enclosed in your packet. 1. On pages /6 to you will find a copy of the Eagan Solid Waste Abatement Commission 1991 Goals and Objectives. 2. On pages l/ to 22 you will find the 1990 Monitoring Report. 3. On pages .23 to a you will find the two graphs pertaining the abatement tonnages o r 1990. 4. On pages to 34 you will find the minutes from the January 29, 1991 meeting of the Subcommittee on Long -Term Funding. 5. On pages ,37 to T you will find the discussion questions for the next meeting o the Long -Term Funding Subcommittee in addition to a summary of key issues identified from past minutes. 6. On pages / c2 to .? you will find a copy of the listing of all multi -unit buildings and current recycling program status. 7. On pages ,/ to you will find a copy of the firs tset of questions for the environmental survey. IX. NEXT MEETING The next meeting of the Eagan Solid Waste Abatement Commission will be Tuesday, March 12, 1991. B. ADJOURNMENT Subject to Approval MINUTES OF THE SOLID WASTE ABATEMENT COMMISSION Eagan, Minnesota January 8, 1991 A regular meeting of the Eagan Solid Waste Abatement Commission was held on Tuesday, January 8, 1991 at 11:30 a.m. Present were Craig Seim for BFI, Earl Milbridge, Darlene Bahr, Tim Hoel, Tom Mann, Dennis Seiz, Floyd Hiar and Larry Knutson. Also present were Recycling Coordinator Hageman, Assistant to the City Administrator Hohenstein and Dakota County Recycling Specialist Mike Trdan. AGENDA Upon motion by Bahr, seconded by Milbridge, all members voting in favor, the agenda was approved as presented. MINUTES Upon motion by Hiar, seconded by Milbridge, all members voting in favor, the minutes of the December 11, 1990 meeting were approved as presented. MULTI -UNIT RECYCLING Hageman distributed the list of apartments attached to these minutes and indicated that 80 percent of the apartments had recycling programs in place by October 1, 1990. She stated that all apartment complexes except two had begun programs by the end of 1990 and the remainder of the apartments are configured in a townhouse style and will likely be added to the system with curbside containers. Bahr stated that if any complexes were reluctant to start programs, the City should consider establishing a penalty for such non - compliance. Hageman stated that only two complexes remain and they are willing to start. Hiar asked if there was any discussion with the management companies regarding additional materials. Hageman stated that there had not been at this time, but that she would be communicating with them in the near future. She stated that additional materials would present some challenges to the program. 1990 TONNAGE REPORT Hageman reported that reports received to date indicate that residential recycling programs have collected 2,077 tons, drop -off centers 178 tons and yardwaste compost sites 2,313 tons from Eagan in 1990. She stated that three haulers had yet to submit final quarter reports and that five haulers had yet to submit December reports. She stated that the City would easily meet and exceed its goal of 2,693 tons for 1990. 1991 GOALS Hohenstein introduced the goal- setting item and referred the Commission to the progress made on the 1990 goals. By reviewing 1990 program activities, it is clear most program elements are operating as needed and continued program enhancement is the key for 1991 success. Mann added that the system is in place and that we don't need to change a lot because of the success we've had. All members agreed that the overall theme for reaching 91 goals will be to maintain and enhance promotion and education. Hohenstein added that the 1991 funding requirements have a breakdown of: 1) 75 pts. for continued curbside and multi - family program management to meet 14% abatement goal and 2) 25 pts. toward expanded promotional efforts. To achieve these goals for 1991, the Commission established the following goals: *Promotion •Household Hazardous Wastes •Waste Reduction •Residential /Multi - Family Recycling •Schools - Education *Commercial •Advocacy Role Additional subpoints are summarized under each heading: Residential/Multi - Family •Continue to maintain curbside and multi - family programs *Expand curbside and multi - family programs •Continue support of yardwaste program Promotion •Expansion (in addition to minimum requirements) *Utility bill mailings •Encourage monthly reminders from haulers One idea at a time •Newspaper advertisements •P.S.A.'s •10, 20, 30 minute cable programs •Special event participation Household Hazardous Waste •Promote northern tier collection day *Promote mobile sites to support permanent drop -off site *Promote reduction and safe alternatives •Eagan generation Commercial and residential levels Waste Reduction •Expand procurement activities City level *Environmental shopper promotion - household level and City level *Schools *Expanded promotion Schools •Continue presentations •Curriculum development Commercial Recycling *Desk top boxes program •Local support for program start -up •Work with County on program development •Begin waste generation and recycling activity review Advocacy Role •County level •Special issues Upon motion by Knutson, seconded by Mann, all members voting in favor, the 1991 goals and objectives were approved. A list of these goals is attached to these minutes. ADDITIONAL MATERIAL REQUIREMENT Hageman reported that Dakota County has passed an ordinance requiring plastic bottles and corrugated cardboard to be recycled by Dakota County haulers by March 1, 1991. She indicated that the Commission had previously directed staff to pursue implementation of these two materials and that the County action complimented the Commission's previous direction. Hiar stated that he was uncertain whether March would be an appropriate date to start because of uncertain weather and stated that the commencement of the materials should be tied into Earth Week. Hageman stated that the County's action was intended to allow it to be the first County -wide program of its kind and that others were coming on line later in the spring. Seim stated that BFI was willing to meet the March 1 date because it would permit them to absorb the new materials before the customary increase in volumes began in April. He stated that April was typically one of the heaviest months for recycling volumes. Knutson stated that March 1, 1991 did not present concern for his firm either. Upon motion by Hiar, seconded by Milbridge, all members voting in favor, the Commission recommended that the City Council expand the targeted recyclables list to include corrugated cardboard and plastic bottles with necks by March 1, 1991. METROPOLITAN COUNCIL DRAFT POLICY PLAN Hageman introduced the item and indicated that it had been previously distributed to Commission members. She asked if the Commission had any concerns to be directed to the Met Council public hearing. Knutson asked if the Council had settled on "weight" based or "volume" based fee requirements. Hageman stated that the policy related to both weight and volume based alternatives. Knutson stated that the technology necessary to apply a weight based program was not widely in use in the industry yet. Hiar expressed concern about the policy's requirement of mandatory garbage and recycling service and how the City might insure that in an open hauling system. As a consequence of the concerns raised being technical in nature, staff indicated that they would be forwarded to the Met Council and that no separate action would be necessary. DISTRIBUTION Hageman distributed an article from the local press relative to the City of Farmington's weight based garbage service. NEXT MEETING The next meeting of the Solid Waste Abatement Commission will be held on Tuesday, February 12, 1991 at 11:30 a.m. ADJOURNMENT The meeting adjourned at 12:45 p.m. JH Date Chairperson Secretary EAGAN SOLID WASTE ABATEMENT COMMISSION 1991 GOALS AND OBJECTIVES The Commission's primary goals are listed below. Highest priority was given to the first two goals listed. I. Expand Recycling Promotions II. Household Hazardous Waste III. Enhance /Maintain Single Family and Multi- Family Recycling IV. Waste Reduction V. Schools /Education VI. Expanded Advocacy Role Goals and Objectives I. Expand Recycling Promotions /Education A. Expand the use of the following media: - Cable television - Public speaking opportunities - City -wide activities - Bill stuffers - City /Hauler - Newspaper advertising B. Maintain /enhance use of City Newsletter C. Encourage /support hauler promotions D. Develop additional information about drop -off centers E. Utilize connections with Chamber of Commerce and other organizations II. Household Hazardous Waste A. Promote permanent County drop -off site and mobile /satellite sites B. Develop information relative to Eagan's generation - household and commercial C. Increase education - Environmental shopping information - Safe alternatives to hazardous materials III. Enhance /Maintain Single Family and Multi- Family Recycling (Recent state mandates require 35% recycling beginning in 1993. It will be necessary both to add materials and increase participation to achieve this goal.) A. Work with County /Haulers to implement additional materials into program and insure that outlets are available for special materials - Plastics - Corrugated cardboard - Batteries - White goods - appliances - Tires B. Continue to work with haulers and property management companies C. Expand promotional educational materials /U ATTACHMENT 3 MONITORING REPORT City /Township: Eagan Date: 1/30/91 Address: 3830 Pilot Knob Rd. Report Period: 1/1/90 Eagan, Minnesota 55122 To: 12/1/90 Contact Person: Kris Hageman Phone: 454 -8100 1. If this report covers a multi - community program,- list all participating communities. 2. Describe the residential recycling activities that occurred in 1990 including: (Use separate sheets if necessary) o Current status of each activity o Participation rates and methods used to calculate o Promotion and public education undertaken (attach - examples if available) See Attachment A • 3 -1 1/ 3. Describe the status of yard waste collection in your community: Licensed refuse /recycling haulers are required to collect Y.W. separately from residents/businesses and deliver to a Y.W. compost facility. 1 The Dakota County /Eagan Compost site was in operation April -Nov. The site accepted grass,leaves and prunings to 6" in diam.). • Compost and woodchips were available to residents. The site was open to Dakota County residents and businesses that managed their own yard wastes. 4. Describe any commercial /industrial recycling activities undertaken in 1990. • Continued promotion of the availability of both the Guide for Your White Office Paper Recycling and the desk top -boxes. The City purchased 2,000 desk top boxes to supply local businesses W.O.P. program. The city placed a limit of $100 worth of boxes ( or approx. 200) to any one business. The city also produced a brochure exemplifying the importance of the three R's. and mailed to all 1,100 businesses within the city. • • 5. Describe any additional abatement activities that occurred in 1990. Municipal Center recycling activities. Materials collected include: newspapers, glass, aluminum, white office paper, corrugated card- board and batteries. The Dakota County Library recycles W.O.P. inconjuntion with our proq -- -. 2'he Municipai Center is also a drop -off location for button batterie The Public Works facility recycles auto batteries and auto oil. A variety of Commercial /Industria] 6. Dakota County has established a 1990 residential recycling goal of 12% for each community.* Please provide the following information for all known residential abatement activities: (Use separate sheets if necessary.) A. Program Name and Type (eg., drop -off or curbside,): Residential(curbside and multi - unit) Material Tonnage • All(does not include Y.W.) 2,535 See Met. Council report for breakdown * Only 1/3 of the tonnage usd to calculate the 12% may be yard waste. However, all tonnage should be reported. 3 -2 B. Program Name and Type (eg., drop -off or curbside): Material Tonnage • C. Program Name and Type (eg., drop -off or curbside): Recycle Minnesota Resources Drop -off Material Tonnage All 216.16 See Met.Council Report for breakdown D. Program Name and Type (eg., drop -off or curbside): Material Tonnage • Total Residential Tons Recyclable Material: 2,751.16 Total Residential Tons Yardwaste Collected: 2,332.76 3 -3 /3 7. Please provide data on commercial /industrial recycling in your community. (Use additional sheets if necessary) a. Cub Foods (company) Material Tonnage LDPE Plastics N/A Aluminum Cans N/A b Residence Inn (company) Material Tonnage N/A c. (company) Material Tonnage d. (company) Material Tonnage 3 -4 /y _ _ (.4 ill l i 33/SIC=iir 1r=i= Mir = ar -... �� _ RESIDENTIAL RECYCLING purbsid.e pr000ff ' Konth /year started: March SKRRIA.i 3.989 . provided by: HAULERS $ Cost to user $ $ Tons residential by material*: 5 277 Glass tons 10.63 tons • Newspaper 1,038 tons 24.5 tons Aluminum 69 tons 44.2 _ tons Bi -Metal /Steel tons- .4 tons Plastic 4 . 3 tons 1.5 tons Household Items/ tons tons Corrugated Cardboard tons 6.9 tons Oil (Est) tons tons tons Batteries (Est) Scrap Metal /Appliances tons tons Other (Identify) tons tons Al. Fo tons .05 tons TOTAL 1,389 gyp; tons R7 _ 4R15 tons Pick -up frequency: WEEKLY Same day as trash? YES • City supplied bin? YES • Was LRDG factor in starting program ? NO Yes /No City $ for recycling programs: $ $ - County $ for recycling programs: $ . $ :. RESIDENTIAL YARD WASTE Curbside pr000ff Month /Year started = VARIES NOV. 1988 .., Provided by: .. HAULERS $ • $ Cost to user: $ • Tons Yard Waste * * : 0 tons 901.80* tons Pick -up frequency: VARIES Same day as trash? YES City supplied bin? 4.. Yes/No 4 e. Was LRDG factor in starting program? NO NO Where disposed? _ LAKEVILLt~ SITE $ Tip fee charged: $ $ Co. Fee Schedule City $ for yard waste programs: $ $ County $ for yard waste programs: $ $ RESIDENTIAL SOLID WASTE COLLECTION COSTS: Charge to customer: Single rate per Month / Quarter: $ • . Variable rate per Month / Quarter: $ for (amount) $ for , (amount) Volume based rate per Month / Quarter: $ .P,r,00 for . (amount) $ for (amount) Where disposed: Varies Tip fee paid: ,$ (Facility) * 3.3 cubic yards per ton... * *.21 tons per cubic yd. loose grass OR .12 tons per cubic yd. loose leaves Post-It fax transmittal memo 7671} of ppa • / • Kett cam 71JskAh. Dept. I : Phone* ( Ai I' ar ' Fu M ' j �'3t.� jaa f ! TTT /v EAGAN - DAKOTA CO. Date: 1/1 THRU 6/30/90 RESIDENTIAL RECYCLING Curbside Dropoff Month /year started: MARCH 1989 PRE -JULY 1988 Provided by: HAULERS RMR REDEMP /MISC. $ Cost to user $ $ Tons residential by material *: Glass .24 tons / . ?tons Newspaper 783.5 tons /. tons Aluminum 44..a tons .O tons Bi -Metal /Steel /9. G tons /. 4 tons Plastic . S4! tons /. 79 tons Household Items/ . tons tons Corrugated Cardboard tons 53.16 tons Oil tons tons Batteries (Est) tons • tons Scrap Metal /Appliances tons tons Other (Identify) AC. Pon. tons . o7W tons tons TOTAL , On'. tons tons Pick -up frequency: WEEKLY 4 Same day as trash? YES City supplied bin? YES Was LRDG factor in starting program? NO NO City $ for recycling programs: $ $ County $ for recycling programs: $ $ RESIDENTIAL YARD WASTE Curbside Dropoff Month /Year started VARIES APRIL 1986 Provided by: HAULER $ Cost to user: $ $ Tons Yard Waste * * : / W' f : tons /ti 3A.% _. tons Pick -up frequency: VARIES Same day as trash? YES City supplied bin? Y o,'No Was LRDG factor in starting program? NO NO Where disposed? £/hp.Gatate4 CO. SITES CO. SITE. $ Tip fee charged: $ $ at Sc. A tai k le, City $ for yard waste programs: $ $ County $ for yard waste programs: $ $ RESIDENTIAL SOLID WASTE COLLECTION COSTS: Charge to customer: Single rate per Month / Quarter: $ Variable rate per Month / Quarter: $ for (amount) $ for (amount) Volume based rate per Month / Quarter:$ I/o.tit s for (amount) $ for (amount) Where disposed: Tip fee paid: $ (Facility) * 3.3 cubic yards per ton * *.21 tons per cubic yd. loose grass OR .12 tons per cubic yd. loose leaves /6 Monitoring Report A -1 Attachment A 2. Describe the residential recycling activities that occurred in 1990 including: Current status of each activity o Curbside Continued program management to meet abatement goals. Collection of newpapers, aluminum beverage cans, glass food and beverage containers and tin food cans beginning February 1, 1990. The 12% abatement goal was met using only recyclable materials tonnage. Actual abatement for 1990 reached 19 %. Program promotion and education for residents regarding program opportunities made available. Monitoring of hauling community (9 licensed haulers). Oversee and process quarterly /monthly tonnage reports. Staffing of the Eagan Solid Waste Abatement Commission. This group with representatives from the hauling and business communities and residents meets monthly to discuss solid waste and environmental issues and direct staff on program activities. o Multi -Unit Enclosed (Attachment B) please find a listing of all multi - family complexes in the City of Eagan. The multi -unit program is defined for buildings and /or complexes with 5 or more units. I began the year with letters to all multi -unit building managers notifying them of the city ordinance requiring recycling opportunities to all residents by October 1, 1990. (preceding Dakota County by three months). I also established records of which buildings were serviced by particular haulers and began organizing collection services through hauler representatives. On site inspections and meetings were necessary at most complexes to establish collection systems and work out promotional and informational needs. Specific materials were prepared to facilitate program start up and participation requirements. Use of Dakota County posters along with flyers, doorhangers and new resident cards proved to be successful promotional tools for program start up. Most multi - family collection systems involved the use of 60 and 90 gallon carts for separating materials. A few complexes began a commingled system for glass and cans with separate containers for newspapers. Most townhome complexes with 6 - 12 units per building fit into the curbside collection routes and were serviced with two city provided containers. If residents had separate refuse collections, individual recycling collections were incorporated also. A -2 In addition, some complexes went beyond the services provided and included additional materials for collection, built containers for corrugated cardboard and also added permanent signs in recycling areas. These combined efforts among the city, county, the hauling community, onsite management and residents will keep the program expanding and improving. o Drop -off Centers Recycle Minnesota Resources operates a drop -off center at 1971 Seneca Rd. in Eagan. The center accepts a variety of materials and processed 216.16 tons of recyclable items in 1990. This figure is a reduction from 1989 tonnages. This drop is most likely due to the multi - family recycling opportunities available during the year. o Commercial As most cities planned for commercial activities to begin in 1991, the organization of such activities were hurried to take advantage of available funds during 1990. The City of Eagan began commercial activities in 1989 by hosting a meeting of the Chamber of Commerce and by distributing a guide for setting up white office paper recycling programs in the workplace. As we learned of the funding cuts for 1991, plans were made for setting up a program to complement the guide and provide additional support for recycling activities. The City of Eagan purchased 2,000 desk top trays to distribute free of charge to interested businesses within the city. The Eagan Solid Waste Abatement Commission formulated the program and in addition, set a limit of $100 worth of support or approximately 200 boxes per business. The City also produced a brochure discussing the importance of reduction, recycling and reuse in the workplace. The brochure was mailed to all 1,100 businesses in the city in November 1990. Participation Rates The reporting of participation rates varied among the haulers. By averaging the percentages reported, I calculated a 71% participation rate. Some haulers provided specific stop counts and calculated participation, others estimated stop counts and reported an average rate. Periodically, throughout the year, I receive verbal accounts of participation and overall program operations. Promotion and public education activities The city took part in a variety of activities to promote the recycling program and other waste management topics. Our goal for /g A -3 1990 was to expand our use of outlets for promotion and education. To accomplish this goal, the City coordinated and /or took part in the following activities. (Samples of promotion materials enclosed in Attachment C.) o Citywide Brochure o Citywide Newsletter (quarterly) o Cash for Trash Lottery program o New resident letter sent from Mayor and City Administrator o Business brochure o Cable Access Channel - screen messages - 2 60 second PSA's o Display Advertisements in local newspapers o Presentations /Talks - All Saints Lutheran Church, Adult Forum - Rahn Elementary (1) - Dakota Hills Middle School (4) - Thomas Lake Elementary (2) - Deerwood Elementary (1) o Health One Fair - booth o City Hall displays o Earth Day Events - Earth Day Celebration /First Anniversary of Recycling Program - Walk /Picnic - Citywide CleanUp Day - Backyard Composting demonstration o Minnesota Zoological Gardens -Earth Day Activities - booth o Hosted visit from Senator Rudy Boschwitz - Review of recycling and composting programs o Participated in Countywide button battery program o Production of a Slide Show 1990 Expenditures Report PROGRAM AMOUNT Administrative: $ Salaries Assistant to the City Administrator 4,086.51 Contract Recycling Coordinator 19,709.25 Local Meeting Expenses 675.54 . Dues and Subscriptions 95.00 Conferences and Schools 474.00 Personal Auto /Parking 438.72 Reference Materials 69.05 TOTAL ADMINISTRATIVE 25,548.07 Capital Costs: 0 - TOTAL CAPITAL COSTS 0 Residential Operations: Office Supplies 1.44 General Operating Supplies 22.89 Postage /Delivery Service Citywide brochure 2,272.64 New Resident letter 323.75 MultiUnit Info Packet 64.05 SWAC Packet 108.00 General Advertising Earth Day Posters 200.00 Earth Day T- shirts 24.00 Slides /Overheads 154.64 Peoples Magic Performance (X 2) 732.00 Newspaper Display Ads 1,149.72 Rubber Stamps 13.20 General Print & Binding Business Cards 15.50 Citywide Newsletter (4 page insert) 1,059.15 Container Labels 550.00 3 R Reminder Cards 240.50 Multi -unit Doorhangers 436.50 Multi -unit New Resident Cards 304.00 Citywide Brochure 1,474.00 ao Residential Operations Continued... $ Space Rental (Container Storage) 2,194.48 Recycling Awards Cash for Trash Lottery ($100 x week) 5,200.00 Contractual Services Performance Funding 84,956.50 ($30 per ton & $.50 per unit per month if city provided containers are not used) Container Distribution (multi -unit) 260.25 Trailer Delivery (container storage) 124.51 Recycle Minnesota Resources 4,447.32 ($5 per ton for materials plus $4,000 stipend which is last year of three) Other 41.25 TOTAL RESIDENTIAL OPERATIONS 106,370.29 Commercial Activities Business Brochure (1,100) 206.00 Mailing Services & Postage 378.40 Recycling Boxes Dakota County 137.50 Green Bay Packaging 888.75 Print Plate 48.00 TOTAL COMMERCIAL ACTIVITIES 1,658.65 Other Programs Compost Site Preparations Leaf and Grass Transfer 19,308.00 Leaf and Grass Tip Fee 5,247.00 Gravel 742.00 TOTAL OTHER PROGRAMS 25,297.00 a/ TOTAL SOLID WASTE PROGRAM BUDGET $ 158,874 Dakota County Eagan Total ADMIN 9,129 16,419 25,548 *OPERATIONS 133,326 0 133,326 CAPITAL 0 0 0 142,455 16,419 158,874 *OPERATIONS - combined Residential operation, commercial activities and other programs. 0 0 0 co 2 ..t co < ri; „, 0 cc "/ 0 0 c� .0 0 cc 0 d r / - ° C7 cc Z a J W , UCC cv co co U re CV W w ¢ 0 CC z z _ Q o co to co 1 2 0 W CI " s ° • a 3 N 1 / 000 0000 00 000 0000 0 8 C ?'" FM. Cr N r 8 Z O ' z am N %0 000000 00 000 - , 4 o • LLI Ir W CC 11 1 = N % /O00 LLJ F-- 000 00000000000 ¢ II 0 z N O � M N j Q z / / / / / / / /OOOOOOOOOOOOOOOOOO z >- N l / ‘ 0 C° olyx • 41 Ha �' 0 0 / / / /0000000 a 0 t j 0) lli �� C7 ¢ ; W a� / / / / / / / / / / / / / / / / / / / / / / / / / / / //, / , / / / / / / / / / / //% T- z Z 2 z • I I 1 1 I O O O O O O O O to O LO O LO CO N N r r c2 NOTE D A T E A N D L O C A T I O N DAKOTA COUNTY, MINNESOTA NOTICE OF MEETING SUBCOMMITTEE ON LONG -TERM FUNDING OF LANDFILL ABATEMENT ACTIVITIES The Solid Waste Management Advisory Subcommittee on Long -term Funding of Landfill Abatement Activities will be meeting at: 4:00 - 6:00 P.M. Tuesday, February 12, 1991 Apple Valley Commons Building 7300 West 14th Street, Suite 503 Apple Valley, Minnesota 55129 The agenda will include: - Review of Minutes (see attached). - Discussion of Issues Raised in Past Meetings. - Discussion of Potential Revenue Sources. If anyone has a question about the meeting, please call Richard P. Johnson, Dakota County Financial Services Director, at 438- 4590. Minutes For The Dakota County Solid Waste Management Advisory Sub - Committee on Long Term Funding January 29, 1991 Apple Valley Commons Building 7300 West 14th Street Suite 503 Apple Valley, Minnesota 55129 Members present: Staff Present: Others Present: Pat Akin Richard Johnson Floyd Hiar Michael Bisanz Jeff Connell Dana Turner Jeff Harthun Ron Larson Gayle Prest Donna Anderson Mike Trdan Barry Schade 1. Vice Chair Akin called the meeting together at 4:10 P.M. The motion was made by Michael Bisanz, seconded by Dana Turner, to approve the minutes of the December 18th and January 8th meetings. Motion carried on a voice vote. 2. Review of Solid Waste Regulation and Remedial Investigation/ Action: a. A presentation by Jeff Harthun. Mr. Harthun made a presentation on Solid Waste Regulation and Remedial Investigation /Action. The attached handout was reviewed. b. Discussion. Pat Akin asked whether the investigation of contaminated sites included a recommended solution. Mr. Harthun responded that it does if the investigation reveals all of the information necessary. It may be necessary to invest additional dollars to determine the appropriate solution once the scope of the problem is determined. This is also the reason why the County looks to the state and federal superfund sources for revenue. Mr. Akin also asked whether the investigations were done by the Public Health Department or contracted to consultants. Mr. Harthun responded that normally an outside lab is hired to do at least the lab analysis and they may also do the investigation depending upon the scope required. It is also possible that Public Health may collect samples and turn them into the lab. Mr. Akin asked whether feedlots lots were under the jurisdiction of the Public Health Department. Mr. Harthun reported that the Pollution Control Agency has been the responsible agency for issuing feedlot a.� permits. Currently, Dakota County Public Health does not become involved unless there is a nuisance problem. Michael Bisanz asked what the percentage of the solid waste enterprise budget is devoted to Public Health activity. Donna Anderson responded that it is 20 percent. Floyd Hiar stated that there is adequate statutory authority available to the Public Health Department and the County to control waste flow. Jeff Harthun noted that Ordinance 110 does not address waste flow. Dana Turner observed that Remedial Investigation /Action is the primary function for which the solid waste surcharge was originally intended. Again it is an area which does not pay for itself. 3. Review of Resource Recovery: a. Presentation by Richard Johnson. Mr. Johnson made a presentation on the Resource Recovery Project and funding potential. The attached handout was reviewed. b. Discussion. A question was raised as to whether the tip fee at the plant could be used to finance other solid waste activities. Mr. Johnson reported that it could and that this was being done currently in Hennepin County. Dana Turner stated that volume based fees do not address the things that really cost the County money. There are those things that can not be measured through volume base fees. Barry Schade reported that the committee should recognize that the margin that may be available to fund other activities through the tip fee at the Dakota County plant will be less than is available for Hennepin County. This is due to the inflationary cost increases that have occurred since the Hennepin County plant came on line as well as new environmental regulations. Floyd Hiar suggested eliminating the surcharge entirely and placing all the cost on the tax bill. This would avoid the problem of not receiving revenue from the garbage leaving the County and would also put all the costs in one place. Dana Turner stated that he did not agree with abatement taxes increasing substantially. • c27 Michael Bisanz stated that he felt onE of our goals was to show the real cost of solid waste collection and disposal and that this is difficult to accomplish with a variety of revenue sources. Floyd Hiar recommended that the County determine how much waste is being taken out of the County. How much waste is the Washington /Ramsey facility receiving? How much waste is going to other landfills ?. There should be an effort by the County to count the trucks. Jeff Harthun noted that even though waste may be leaving the County that there is still landfill capacity that is available to be filled in the future at a higher surcharge rate. 4. Preparation for Future Discussion. Richard Johnson presented an outline for future sub - committee discussion. This was reviewed with the sub - committee (see attached). Pat Akin directed that the notice of the next meeting on February 12th be given to Ken Wolf and Michael O'Connor as soon as possible. Michael Bisanz asked for an updated copy of the Solid Waste Enterprise Fund budget. 5. Dana Turner moved to adjourn the meeting, the motion was seconded by Michael Bisanz, motion passed on a voice vote. submin Solid Waste Management Advisory Committee Long -Term Funding Subcommittee Solid Waste Regulation and Remedial Investigations /Actions Dakota County Public Health Department INTRODUCTION C)/ The Dakota County Public Health Department regulates a variety of solid waste management activities which occur in the County. The basis for this regulatory authority is Dakota County Ordinance No. 110, Solid Waste Management. Ordinance No. 110, was originally adopted by the County Board in 1977 and has been amended eleven times since adoption. Ordinance No. 110 regulates the ongoing operation of solid waste management facilities and activities through a licensure program whereby the licensee is required to comply with Ordinance and license conditions. Ordinance No. 110 also establishes general public health, safety and environmental standards which are applied to both licensed and unlicensed solid waste management facilities and activities. The Dakota County Public Health Department is also responsible for the regulation of solid waste activities pursuant to Dakota County Ordinance No. 115, Solid Waste Source Separation, which was adopted by the County Board during 1989. This Ordinance essentially regulates the separation of recyclable materials from the mixed municipal solid waste stream by requiring municipalities and the County as a whole to meet established recycling goals. If these goals are not met, mandatory recycling provisions of the Ordinance will become effective. In addition to the above - described solid waste regulatory activities, the Dakota County Public Health Department has an ongoing • investigation and remedial cleanup program for solid waste sites which present actual or potential threats to public health, safety and the environment. This program utilizes solid waste surcharge monies, as referenced below, to evaluate potential problems and to facilitate remediation and cleanup if problems are found. GOALS /OBJECTIVES The goals /objectives of the current Dakota County solid waste regulatory program and the remedial investigation /cleanup program can be summarized as follows: - To regulate the management of solid waste in the County, so as to minimize the actual and potential public health, safety and environmental impacts. - To minimize actual and potential contamination of surface waters ground waters and soils. - To minimize air borne contaminants which may result from solid waste management facilities and activities. - To minimize potentially negative community and land use impacts caused by solid waste management facilities and activities. - To minimize waste disposal,,and maximize a reduction in waste • generation, recycling and reuse. c29 MANDATES /COUNTY AUTHORITY The Minnesota statutory authority for the current County solid waste regulatory and remedial investigation programs is summarized below. 115A.914 Subdivision 3. - Administration; County Planning and Ordinances. Counties shall adopt ordinances for the management of waste tires that embody, but may be more restrictive than State rules. 115A.919 - County Fee Authority. A County may impose a fee on operators of mixed municipal solid waste facilities on a per cubic yardage basis. This fee shall be credited to the County general fund and shall be used only for landfill abatement purposes, or costs of closure, postclosure care, and response actions or for purposes of mitigating and compensating for the local risks, costs and other adverse effects of facilities. 115A.93 - Licensing of Solid Waste Collection. A person may not collect mixed municipal solid waste for hire without a license from the jurisdiction in which the waste is collected. Cities and towns may issue such licenses. County Boards shall implement licensing authority in areas where a city or town does not license. A licensing authority shall require to the extent possible, that charges for collection of mixed municipal solid waste vary with the volume or weight of the waste collected. A licensing authority may impose requirements that are consistent with the county's solid waste policies as a condition of receiving and maintaining a license. Local Public Health Act, 145A.04 Subdivision 8. - Removal and Abatement of Public Health Nuisances. This statute provides general authority to the County to remove and abate situations which may be a threat to public health, such as public health nuisances, sources of filth or potential causes of sickness found on properties. This authority is often applied to situations involving the unlicensed dumping of solid wastes. Metropolitan Counties: Solid Waste Management, 473.811 - Counties and Local Units of Government; Waste Management. Subdivision 4a. This section contains general language which requires counties and local governmental units to adopt ordinances which embody State plans, policies, rules, standards and requirements, pertaining to the management of waste. This section also provides to local governmental units, authority to enforce reasonable conditions regarding the construction, operation, inspection, monitoring and maintenance of waste disposal facilities. Subdivision 5. - This section provides to metropolitan counties the authority to adopt ordinances governing the collection of solid waste. This section also states that a County may adopt, but may not be required to adopt, an ordinance that requires the separation from mixed municipal waste, materials that can be readily separated for use or reuse as substitutes for raw materials or for transformation into a usable soil amendment. Subdivision 5a. - This section requires metropolitan counties to establish ordinances for solid waste facilities relating to location, sanitary operation, inspection, monitoring, maintenance, termination and abandonment and other pertinent matters. The County ordinance shall also require permits or licenses for solid waste facilities. a0 Subdivision 5c. - This section essentially mandates that counties shall by ordinance, enforce State laws pertaining to solid waste • facilities and solid waste collection operations. CURRENT PROGRAM SUMMARIES • The Dakota County solid waste regulatory program addresses both licensed and unlicensed facilities and activities. There are differences, but also some similarities, in the regulatory approaches for both. The characteristics of the regulatory approaches for licensed and unlicensed facilities and activities are outlined below. Licensed Facilities /Activities. - Licensure implies County Board approval. - Operational aspects are approved as conditions of licensure and are monitored /inspected on an ongoing basis. - Operations are conducted pursuant to a County- approved plan, which may be modified over time, as changes to the operation are proposed. - License fees, as established by the County Board, must be paid. - Financial assurances are required to address facility and activity liability issues. - Municipal /Township and State approvals are often required, in addition to County licensure. • Unlicensed Facilities /Activities. - Implies that County Board approval has not been granted. - Operation of the facility /activity, or certain aspects of the operation, may be occurring without the knowledge and ongoing review of the County. The facility /activity may not have an operational plan, and even if a plan exists, it will not have been approved by the County. - Because an approved operational plan has not been followed by the facility /activity, problems related to environmental contamination or public health and safety, are more likely to occur, thus increasing the potential that future remedial cleanup actions will be needed. The solid waste facility /activity investigation and remedial cleanup program may address both licensed and unlicensed sites, however, most sites requiring such investigation and cleanup are typically facilities or activities that were not licensed by the County. Summary points regarding this program are as follows: - There are currently several sites in Dakota County which are • already being investigated and /or remediated pursuant to State /Federal superfund programs. The County does not propose to become directly involved in these investigations, but does monitor the investigations and remedial action activities. - There are any other sites in the County which are potential sources of environmental contamination and are, therefore, potential public health problems. These sites are not currently a part of any superfund program investigation. County staff have attempted to prioritize these sites, to proceed with investigation/ remediation. - The main goal for most sites will be to conduct an investigation to determine if contamination exists. If contamination is detected in significant amounts, attempts will then be made to have these sites placed on State /Federal superfund lists, thereby making them eligible for monies to fund expensive remediatons /cleanups. - Investigations typically involve the collection of historical information from knowledgeable parties, followed by the collection of physical and chemical data from water, soil and air. - Surcharge monies budgeted for contaminant site investigations is viewed by the County as a revolving fund. There is an attempt to recover all money expended from the fund from parties responsible for the contamination. In reality, however, much of the expended money may not be recovered. - There are a large number of known and suspected contaminated sites in the County which will require investigation and possible cleanup. The potential cost to the County far exceeds the surcharge monies budgeted for this purpose. This further accentuates the need to recover costs from responsible parties and to have sites placed on State or Federal superfund lists, if appropriate. - In summary, it is almost always a true statement that, "the costs of cleanup are greater than the extra'costs which it may have taken to prevent a problem initially." SOLID WASTE REGULATORY AND REMEDIAL INVESTIGATION /CLEANUP BUDGET The solid waste regulatory and remedial investigation /cleanup program is funded by two (2) sources of revenue: (1) license fees and (2) the solid waste surcharge account. During 1991 the portion of the solid waste program to be paid for by license fees, as indicated in the 1991 County Budget is $242,361.00. These license fees will pay for staff salaries and benefits, staff training and mileage costs. The remainder of the solid waste regulatory program costs for 1991 are budgeted under the solid waste surcharge account. These costs include: $270,940 - Public Health Staff Costs $550,000 - Household Hazardous Waste Program $340,000 - Contaminant Site Investigations $ 28,090 - Licensed Solid Waste Sites $ 22,000 - Waste Tire Sites During 1991 it is estimated that approximately $51,000 will be generated for the household hazardous waste program by corporate contributions and public donations. 5.5:SWMAC DAKOTA COUNTY 411 RESOURCE RECOVERY PROJECT I. INTRODUCTION The proposed resource recovery facility includes two independent process trains rated at 400 TPD each, while firing a reference MSW fuel having a heating value of 5,000 Btu /lb, giving it a design capacity of 800 TPD. The facility is designed to process 234,000 tons per year of reference MSW. The facility will produce up to 21 megawatts of electricity, that will be sold to Northern States Power Company (NSP). The proposed site is located on the University of Minnesota Research Center property. The County has contracted with Combustion Engineering, Inc. to construct and operate the facility. If the Notice of Proceed is given in mid -1991, it is anticipated that initial operations would begin in late 1993 and full operation would be achieved in 1994. II. PROJECT FINANCING A. Type of Bonds. The County plans to issue Resource Recovery Revenue Bonds for the construction of the project. • B. Security for the Bonds. The Bonds will be special limited obligations of the County secured by a pledge of all revenues of the project derived from the processing of waste, sale of energy and the collection of a county wide solid waste service charge. The indebtedness will not constitute a debt of the County or any subdivision thereon or a loan of credit of the County. A bondholder shall not have the right to compel any exercise of the taxing power of the County to pay such bond or interest thereon. The indebtedness when issued will provide the bondholder a prior lien on all revenues of the Solid Waste Enterprise for the payment of principal and interest when due. C. Service Agreement. The service agreement combines both the construction and operation of the facility. 1. Construction Phase - During this phase Combustion Engineering (CE) pledges to construct the facility for a fixed price, subject to escalation or adjustment. The agreement provides for payments of liquidated damages by CE in an amount equal to debt service in the event of delays in completion of the construction of the facility beyond the • scheduled completion date (900 days from Notice to Proceed). Additional liquidated damages will be 33 assessed if the facility fails to meet certain performance guarantees. 2. Operation Phase - During this phase, CE will provide management, operation and maintenance of the facility. The operation agreement has a term equal to the term of the Bonds. The agreement calls for the payment of a fixed operating fee, subject to escalation, certain pass through costs, plus a percentage of electric revenues produced over a guaranteed threshold. In the event that performance guarantees cannot be met by CE during the term of the agreement, the vendor will be subject to certain liquidated damages. D. Service Fee Payments. The County, through the Trustee, shall pay the vendor a service fee for the processing of delivered waste. The service fee will be billed monthly. III. OPERATION FINANCING A. Sources of Enterprise Revenue. The primary sources of revenue available to support the resource recovery project are Hauler Service Fees, Electric Power Revenue and Investment Income. In addition, a Solid Waste Service Charge will be implemented. B. Resource Recovery Revenue Sources: 1. Hauler Service Fees (Tip Fees) would be charged to each waste hauler for depositing refuse at the facility. This service fee would ultimately be passed on to the respective waste generator based upon a volume contract or weekly pick -up. This service fee is the single most important source of revenue. 2. Electric Power Revenue will be paid to the County for all exported electricity by Northern States Power (NSP) subject to the terms of the power purchase agreement which will extend for the 20 year term of the vendor operating agreement. The power payment is that fee paid for the actual kilowatts generated and exported to NSP. The Power Purchase Agreement allows for inflationary adjustment to the power rates. 3. Investment income will be earned and serve as a revenue source for the project. Its level will fluctuate based upon available balances and interest rates. 34' 4. Solid Waste System Service Charge is an assessment • to each solid waste generator for solid waste services. It is based upon property use and type, but is simplified by creating one charge for each property type, rather than formulated from detailed analysis of waste generated data at each location. This solid waste system service charge can be employed to position costs of solid waste operation outside of levy limitations. The mechanism was adopted by the County Board in March of 1990. It is proposed to implement the charge by differentiating between six classes of property: residential commercial /industrial /utility agricultural and seasonal apartments tax exempt mobile home The proposed fees based on January 1, 1990, parcel counts would be as follows (vacant parcels are excluded): Parcel Proposed Projected • Property Class Number Fee Revenue Residential 72,201 $12 $ 866,412 Comm. /Ind. /Util. 2,887 25 72,175 Ag. & Seasonal 1,717 12 20,604 Apartments 842 25 21,050 Tax Exempt 813 12 9,756 Mobile Home 3,800 12 45.600 82,260 $1,035,597 Collection will be made through the County's property tax collection system. IV. REVENUE POTENTIAL At the time the Service Agreement was approved in 1988, the projected tip fee for 1994 was $67.60 per ton. While this fee is expected to be higher now due to inflationary increases and costs of delay, it is still expected to be well under the current fee of $95 per ton at the Hennepin County Plant. This margin may provide an opportunity to finance other • functions of the Solid Waste Management System through the tip fee. However, it is not possible at this time to (� quantify that margin. The tip fee will be set to cover the cost of operating the facility in conjunction with electrical revenue and investment income projections. The setting of the tip fee will also have to consider the fees at the other plants in the region so that the problems of enforcement of designation are minimized. 01D -00rj MEMORANDUM 3 FINANCIAL SERVICES DEPARTMENT Dakota County Administration Center 1590 West Hwy 55 Hastings, Minnesota 55033 Telephone: (612) 438 -4585 DATE: January 29, 1991 TO: Members of the Sub - Committee on Long -Term Funding FROM: Richard P. Johnson, Financial Services Director SUBJECT: Preparation for February 12th Meeting 1. Sub - Committee review minutes of past meetings. 2. Staff will send a summary of key issues identified from past minutes. 3. Staff will prepare a summary of potential revenue sources. 4. Sub - Committee consider attached Discussion Outline. S RPJ /djm DISCUSSION OUTLINE FOR FEBRUARY 12, 1991 I. What should be the County role in influencing and managing the Solid Waste Management System in Dakota County? II. Which functions of the System should the County fund? III. At what levels should the County fund certain functions of the Solid Waste Management System? Which should be reduced, which should be increased, and which should be maintained at existing levels? IV. Which revenue sources should the County consider using to maintain its commitment? V. How should future program requirements or changes, i.e. recycling of additional materials, be handled? What should the funding policy be? VI. What is a realistic timeline for implementation? 3g FEB 05 '91 13:23 DAKOTA COUNTY ADMINISTRATION P.2 MEMORANDUM FINANCIAL SERVICES DEPARTMENT Dakota County Administration Center 1390 West Rwp 55 Hastings, Minnesota 55033 Telephone: (612) 438 -4585 DATE: January 31, 1991 TO: Members of the Sub - Committee on Long -Term Funding FROM: Richard P. Johnson, Financial Services Directorgr SUBJECT: Key Issues and Ideas From Past Discussions markets (Bill Franklin) 1. Markets for recycling materials will improve. The supply and demand factors will grow closer together. However, the system probably will not reach the point where revenues will meet costs. Regional Perspective (Metropolitan Council, Office of Waste Management, Le•i -t' - 's _ -n -lid ast- . 1. Any funding system that is to be developed should be flexible in that it will have to support a constantly evolving solid waste system. 2. Continued focus on higher abatement goals- - 35% in 1993 and 50% by 2000. 3. Government should serve as a role model; Costs of service should be obvious and visible; Incentives for changes in habits should be put into place; and Counties must provide a base level of service. ar Wa to C m o ' 1. Concern was raised as to whether private sites would be accommodating to the private citizens of the County since they are more geared to handle commercial haulers. 2. In terms of a t i ngl minimum o standards as was to discussion was proper the County setting compost. There was concern that there needed to be a definition of the product and the quality so that people would know what they are receiving. FEB 05 '91 13:23 DAKOTA COUNTY ADMINISTRATION P.3 3. It was a concensus of the committee following discussion that the County needed to continue following nuetoimpovei things: s a. educational program. b. The County should continue to reduce its subsidy and to remove itself from operating a portion of the yard waste program to one of oversite and regulation. c. Provision of satellite sites needs to be evaluated more fully. The County should look at reducing subsidy but ensuring the prices are kept reasonable. Also, the County needs to evaluate what would be the true cost to residents if satellites where not subsidized, and will the private sector provide collection at the satellite sites. .urc Sedar -ti- 1. Do haulers need to be subsidized for both collection and marketing of materials? 2. Who does the Recycling Center primarily serve? 3. Can volume based fees provide enough of a differential to provide an incentive to home owners to participate in recycling? 4. Should the pricing structure be used to encourage the use of one option of disposal over another? 5. Will higher prices encourage illegal dumping which will require more enforcement? 6. Will it be necessary to have mandatory recycling in order to obtain broader participation and higher participation rates? 7. There is a need to educate the public as to the true cost of p t it However, if had would be the py impact on participation? 8. considering administrative hould cities be efforts? pesignation 1. There is concern about the inequalitynoffe those etwho ereceive subsidies versus those paying landfills. 2. A representative of the County Attorney's Office was of the opinion that the County could not designate before a facility was available. 410 FEB 05 '91 13:24 DAKOTA COUNTY ADMINISTRATION P.4 3. The Assistant County Attorney 'was asked the question as to whether it would be possible to relate the amount of subsidy that haulers receive to whether or not those haulers are paying abatement fees through Dakota County landfills. She did not feel those issues could be connected. Public Education 1. There will need to be more promotion in order to reach the 35% goal for recycling and eventually the 50% goal. 2. Education should be more targeted. Special Waste and Household Hazardous Waste 1. Special wastes and household hazardous waste are incredibly expensive to handle. 2. Hazardous waste generally has no value so there is not offset from resale to the amount of money that is being spent by the County. Solid Waste Regulation and Remedial AcI4on 1. Remedial Action /Investigation is the primary function for which the solid waste surcharge was originally intended. Again, it is an area which does not pay for itself. Resource Recovery Facility 1. There is potential for use of the tip fee at the facility' to finance some solid waste activities. Will this further dilute the process by which the public is charged for solid waste which increases the confusion as to what it really costs? 2.. Should the solid waste service fee be used more aggressively since it is an easy means to collect revenues and it also spreads some of those costs which are not directly related to volume generation? 01M -06rj - I c Viewing Answer table: Record 1 of 46 Main •_ ANSWER— Complex Name —Date On Linel 1 Aldon Ponds Townhomes 2/14/90 II 2 Alpine Court Condos 11/12/90 3 Aspenwoods Apartments 11/02/90 4 Ballantree Apartments '3/07/90 5 Blackhawk Village 10/01/90 6 Bunker Hills Apartments 3/08/89 7 Cambridge Court 10/17/90 8 Carriage Green 9/28/90 9 Carriage Green II 9/28/90 10 Carriage Hills Condos 6/15/90 11 CedarVale Highlands 6/18/90 12 Chateau Riviera 13 Cinnamon Ridge Apts 9/26/90 14 Cinnamon Ridge TH's 10/07/90 15 Coachman Oaks Apts and Condos 9/27/90 16 Colonial Village /RidgeCliff 4/01/90 17 Countryside Villa 4/01/89 18 Crossroads of Eagan ,4/01/89 19 Dodd Lane TH 20 Duckwood Trails 11/23/90 21 Eagan 4iA4 -b S 6/19/90 22 Easy Streets 6/15/90 23 I1 Forest Ridge Apts 10/12/90 24 Fox Ridge Estates II 2/05/90 25 Glen Pond Estates 8/28/89 I I 26 Knob Hill TH 4/01/89 27 Lemay Lake Apts 9/27/90 28 Lexington Hills Apts 11/01/90 29 Lexington Place Settlement 1/01/90 30 Oakwood Heights 4/01/89 31 Parkside Apts 9/28/90 32 Rahn Villa Apts 9/27/90 33 Royal Oaks of Eagan 4/01/89 34 Shannon Glen Apts 6/16/90 35 Silver Bell Apts 10/01/90 36 South Point Terrace 4/01/89 37 St. Francis Woods 4/01/89 38 Surrey Gardens 10/26/90 39 The Pines Condos 4/01/89 40 Thomas Lake Country Homes 4/01/89 41 Thomas Lake Pointe Apts 9/09/89 42 TownView /Manito 4/01/89 43 ValleyRidge TH 9/30/90 44 ViewPointe Apts 1/30/90 45 Walnut Trails Apts 7/01/90 46 Woodridge Apts 8/01/90 41 ? '/04/91 freeform Page 1 Complex Name: Aldon Ponds Townhomes Street Address: 3300 Aldon Pond Lane # of Bldgs: 28 Total Units: 215 Recycling System: 2 Containers, same day Date On Line: 2/14/90 Complex Name: Alpine Court Condos Street Address: 4170 Hilltop Lane # of Bldgs: 2 Total Units: 26 Recycling System: 2 containers, same day Date On Line: 11/12/90 Complex Name: Aspenwoods Apartments Street Address: 1125 Duckwood Trail # of Bldgs: 2 Total Units: 162 Recycling System: Date On Line: 11/02/90 Complex Name: Ballantree Apartments Street Address: 3800 Ballantree Rd. # of Bldgs: 9 Total Units: 198 Recycling System: 60 gal set outside enclosure, sep glass & cans Date On Line: 3/07/90 Complex Name: Bunker Hills Apartments Street Address: Yankee Doodle Rd. # of Bldgs: 2 Total Units: 120 Recycling System: 5 90 gallons across from trash, sep glass Date On Line: 3/08/89 Complex Name: Blackhawk Village Street Address: # of Bldgs: 6 Total Units: Recycling System: 2 containers, Date On Line: 10/01/90 4'3 1/04/91 freeform Page 2 Complex Name: Cambridge Court Street Address: Kensington # of Bldgs: Total Units: 24 . Recycling System: 2 containers, Date On Line: 10/17/90 Complex Name: Carriage Hills Condos Street Address: 3420 Golfview Dr # of Bldgs: Total Units: 221 Recycling System: 64's, sep glass, inside parking garage Date On Line: 6/15/90 Complex Name: Carriage Green Street Address: 3470 Golfview Dr # of Bldgs: 2 Total Units: 144 Recycling System: 60's glass and cans, 90's news, at each elevator access Date On Line: 9/28/90 Complex Name: Carriage Green II Street Address: 3475 Golfview Dr if of Bldgs: 1 Total Units: 102 Recycling System: 60' & 90's each elevator access Date On Line: 9/28/90 Complex Name: CedarVale Highlands Street Address: 3908 BeauDeRue Dr # of Bldgs: 3 Total Units: 108 Recycling System: 90's near trash enclosure area,CLEAR ONLY Date On Line: 6/18/90 Complex Name: Chateau Riviera Street Address: 1930 Jade Lane # of Bldgs: 2 Total Units: 90 Recycling System: Date On Line: 4/z/ 1/04/91 treetorm Page 3 Complex Name: Cinnamon Ridge Apts Street Address: 4598 Slater Rd of Bldgs: 11 :al Units: 264 kecycling System: 60's and 90's inside and out of enclosure areas, designated sp Date On Line: 9/26/90 Complex Name: Cinnamon Ridge TH's Street Address: # of Bldgs: 8 Total Units: 64 Recycling System: 2 containers, Date On Line: 10/07/90 Complex Name: Coachman Oaks Apts and Condos Street Address: 3155 Coachman Rd. # of Bldgs: Total Units: 220 Recycling System: commingled glass and cans, just inside each garage entrance Date On Line: 9/27/90 Complex Name: Colonial Village /RidgeCliff Street Address: # of Bldgs: Total Units: cycling System: 2 containers, .,.te On Line: 4/01/90 Complex Name: Countryside Villa Street Address: # of Bldgs: 2 Total Units: 16 Recycling System: 2 containers, Date On Line: 4/01/89 Complex Name: Crossroads of Eagan Street Address: Duckwood & Denmark # of Bldgs: 8 Total Units: 32 Recycling System: 2 containers, Date On Line: 4/01/89 2/S- 1/04/91 freeform Page 4 Complex Name: Dodd Lane TH Street Address: Dodd Lane # of Bldgs: 7 Total Units: 38 Recycling System: Date On Line: Complex Name: Duckwood Trails Street Address: 3575 S. Lexington # of Bldgs: 1 Total Units: 162 Recycling System: 90's at elevator access Date On Line: 11/23/90 Complex Name: Eagan Green Apts Street Address: 4110 Rahn Rd. # of Bldgs: 2 Total Units: 144 Recycling System: 90's set next to dumpsters Date On Line: 6/19/90 Complex Name: Easy Streets Street Address: 1959 Silver Bell Rd. # of Bldgs: 4 Total Units: 188 Recycling System: 64's sep glass, near each trash enclosure area Date On Line: 6/15/90 Complex Name: Forest Ridge Apts Street Address: 1272 Birch Point # of Bldgs: 15 Total Units: 252 Recycling System: 2 containers Date On Line: 10/12/90 Complex Name: Fox Ridge Estates Street Address: 3367 Coachman Rd. 1 of Bldgs: 5 Total Units: 144 Recycling System: 90's near trash enclosure areas Date On Line: 2/05/90 1/6 1/04/91 freeform Page 5 • nplex Name: Glen Pond Estates Street Address: 1364 Highsite # of Bldgs: 5 Total Units: 300 Recycling System: 90's inside parking garage, maintenance rolls out bins for co] Date On Line: 8/28/89 Complex Name: Knob Hill TH Street Address: # of Bldgs: Total Units: Recycling System: Date On Line: 4/01/89 Complex Name: Lemay Lake Apts Street Address: 3005 EaganDale Place # of Bldgs: 3 Total Units: 282 Recycling System: 90's commingled glass /cans, near elevator access in each garag Date On Line: 9/27/90 Complex Name: Lexington Hills Apts reet Address: 4130 Lexington Ave. of Bldgs: 7 Total Units: 168 Recycling System: 60's and 90's commingled c &g Date On Line: 11/01/90 Complex Name: Lexington Place Settlement Street Address: # of Bldgs: Total Units: Recycling System: 2 containers, • Date On Line: 1/01/90 Complex Name: Oakwood Heights Street Address: # of Bldgs: Total Units: Recycling System: Date On Line: 4/01/89 2 -7 7 1/04/91 freeform Page 6 Complex Name: Parkside Apts Street Address: 3500 Lexington Ave # of Bldgs: 4 Total Units: 64 Recycling System: 2 containers, Date On Line: 9/28/90 Complex Name: Rahn Villa Apts Street Address: 4182 Rahn Rd. # of Bldgs: 5 Total Units: 15 Recycling System: commingled glass /cans Date On Line: 9/27/90 Complex Name: Royal Oaks of Eagan Street Address: 3515 Federal Drive # of Bldgs: 7 Total Units: 231 Recycling System: 90's inside each trash enclosure Date On Line: 4/01/89 Complex Name: Shannon Glen Apts Street Address: # of Bldgs: 4 Total Units: 344 Recycling System: 60's sep glass, inside garage entrance Date On Line* 6/16/90 Complex Name: Silver Bell Apts Street Address: # of Bldgs: 2 Total Units: 96 Recycling System: Date On Line: 10/01/90 Complex Name: South Point Terrace Street Address: Diffley /Blackhawk # of Bldgs: Total Units: Recycling System: 2 containers Date On Line: 4/01/89 2/8- 1/04/91 rreerorm r«y, Complex Name: St. Francis Woods Street Address: Abbey Lane * of Bldgs: :al Units: 32 Recycling System: 2 containers Date On Line: 4/01/89 Complex Name: Surrey Gardens Street Address: 4310 Surrey Garden Dr. # of Bldgs: 2 Total Units: 88 Recycling System: 60's and 90's at trash enclosure areas Date On Line: 10/26/90 Complex Name: Thomas Lake Country Homes Street Address: 1596 Mallard View # of Bldgs: Total Units: 64 Recycling System: 2 containers, Date On Line: 4/01/89 Complex Name: Thomas Lake Pointe Apts Street Address: 1500 Thomas Lake Pt. Rd. # of Bldgs: 4 Total Units: 216 :ycling System: Date On Line: 9/09/89 Complex Name: The Pines Condos Street Address: BerryRidge # of Bldgs: Total Units: Recycling System: Date On Line: 4/01/89 Complex Name: TownView /Manito Street Address: # of Bldgs: Total Units: Recycling System: 2 container, Date On Line: 4/01/89 I/ 1/04/91 freeform Page 8 Complex Name: ValleyRidge TH Street Address: 3253 ValleyRidge Dr of Bldgs: 13 Total Units: 100 Recycling System: 2 containers, Date On Line: 9/30/90 Complex Name: ViewPointe Apts Street Address: 3909 S. Valley View Dr. # of Bldgs: 13 Total Units: 327 Recycling System: Date On Line: 1/30/90 Complex Name: Walnut Trails Apts Street Address: 1813 Trailway Dr # of Bldgs: 9 Total Units: 168 Recycling System: 60's inside and outside enclosures Date On Line: 7/01/90 Complex Name: Woodridge Apts Street Address: 3255 Coachman Rd. # of Bldgs: Total Units: 200 Recycling System: Date On Line: 8/01/90 -O Possible Questions for Environmental Tgaffigefte Survey Demographics- w/ 44.)' Q , Joint Questions — Do you live in a single to four unit home? YES - Do you have a set of recycling containers? if no - would you like a set, they are provided to you from the City at no charge. NO - Do you know where your recycling collection location is in your building? Do you currently participate in the Eagan Recycling Program? YES - How often do you set your materials out for collection? Once a week Twice a month Daily Once a month Weekly NO - I am going to list seven possible reasons that may prevent you from recycling. Please respond true or false to each option I do not produce enough recyclables It is not convenient enough I do not have enough time The service is unreliable I am physically unable to I do not believe it is necessary What materials do you currently recycle? (list) Do you know there is a drop -off center for recyclable materials in the city? Do you use the Drop -off center or other recycling location, i.e. neighborhood church or school? Have you every used the Dakota County /Eagan Compost Site? Do you bag your lawn clipping or leave them on the lawn? Do you compost your lawn wastes in your own backyard compost area? Have you received sufficient information regarding the Recycling Program? Did you receive a brochure regarding the new additional materials currently accepted in the Eagan Recycling Program? 5/ 41P What types of additional information would you find most helpful regarding recycling and other environmental issues? L brochures delivered to your door S — ' -44 cable access reminders newspaper advertisements - radio advertisements billboards flyers at your do r' )10V(426/..C.- /711..e-C, or descriptions of recyclable items descriptions on how to prepare materials for collection #'s to call with questions locations for drop -off centers Would you like to see more information regarding recycling waste reduction household hazardous wastes lawn care and composting information special wastes (appliances, tires and auto batteries) acid rain global warming pesticides or Other environmental issues ozone depletion / How would you rate overall recycling program operations? fair good very good excellent As garbage disposal costs increase, is there a level of payment you would support for recycling services? Per month. $0 $2 $5 $10 Other $ -,-- A - 7 1-d 7 L5' cz t7A-1,t A_-,;z-4 2\ V , _ /Lf_e__"_, 6_ i_ .ca