05/08/2012 - City Council SpecialThere were no visitors to be heard.
MINUTES
SPECIAL CITY COUNCIL MEETING
TUESDAY, MAY 8, 2012
5:30 P.M.
EAGAN ROOM — EAGAN MUNICIPAL CENTER
City Council members present: Mayor Maguire, Councilmembers Bakken, Fields, Hansen.
Councilmember Tilley arrived at 5:45 p.m.
City Staff present: City Administrator Hedges, Assistant City Administrator Miller, Director of
Administrative Services VanOverbeke, Director of Community Development Hohenstein, City Engineer Matthys,
Water Resources Manager Macbeth, Water Resources Specialist Thompson, Assistant City Engineer Gorder,
Transportation Operations Engineer Plath, Superintendent of Utilities Eaton and Executive Assistant Stevenson.
I. ROLL CALL AND ADOPTION OF THE AGENDA
Councilmember Fields moved, Councilmember Bakken seconded a motion to adopt the agenda as
presented. Aye: 4 Nay: 0
City Administrator Hedges noted there were no new trails proposed for snow removal and no requests from
the public for any changes or additional miles to be added to the Winter Trail Maintenance Program in 2012 -13.
II. VISITORS TO BE HEARD
III. PUBLIC WORKS 5 -YEAR CIP (2013 -2017)
City Administrator Hedges introduced the item noting that each year the City Council adopts a Capital
Improvement Program (CIP) for the community, which includes Part III - Infrastructure (Public Works). Hedges
introduced City Engineer Matthys, who gave an overview of the proposed Public Works Infrastructure projects for
2013 -2017.
The City Council discussed the proposed CIP projects and directed the CIP to the June 5 City Council
meeting for formal consideration.
IV. OUTSIDE WATER METERS — ANNUAL INSTALL/REMOVAL FEE
City Administrator Hedges introduced the item, noting that a service fee of $55 is being proposed for each
trip made to a property requesting a shut -off or turn-on of City water. City Engineer Matthys gave an overview of
the existing services and proposed reduced scope of services associated with the Outside Water Meters - Annual
Install/Removal fee.
The City Council discussed the proposed fees, and requested staff research the following information
before formally considering the fee:
• What type of effort is needed to eliminate the need to annually remove these 93 meters?
• What would be the cost to do this?
• Research how other communities are handling this problem.
• What would it cost to outsource this type of service?
V. WATER QUALITY — COST SHARE PARTNERSHIP PROGRAM
City Administrator Hedges introduced the item, noting that interest has been expressed to develop
partnership opportunities between the City and private property owners for publically beneficial surface water
Special City Council Minutes
May 8,2012
Page 2
management improvements. City Engineer Matthys introduced Water Resources Coordinator Macbeth who gave a
brief power point presentation of the proposed Water Quality-Cost Share Partnership Program.
The City Council discussed the proposed partnership program, including the recommendation to include
$50,000 for annual City contributions as part of the Public Works 5 -year CIP (2013- 2017), and requested additional
research to be brought back to the Council's Finance Committee.
There was no Other Business.
Councilmember Tilley moved, Councilmember Fields seconded a motion to adjourn at 7:07 p.m. Aye: 5 Nay: 0
Date M(1 1 3 aOI
Clerk
VI. OTHER BUSINESS
VIII. ADJOURNMENT