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03/01/1988 - City Council RegularAGENDA REGULAR MEETING EAGAN CITY COUNCIL EAGAN, MINNESOTA CITY HALL MARCH 1, 1988 6:30 P.M. I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE (BLUE) II. 6:35 - ADOPT AGENDA & APPROVAL OF MINUTES (BLUE) III. 6:40 - STATE REPRESENTATIVE ART SEABERG/LMC LEGISLATIVE COORDINATOR LIZ WITT - CONGRESSIONAL DISTRICT 38 IV. 6:45 - DEPARTMENT HEAD BUSINESS (BLUE) V. A. FINANCE DEPARTMENT 1. Request to Prepay 1988' Special Assessments 2. Request for Special Assessment Information for Commercial Resale B. 1. PUBLIC WORKS DEPARTMENT_ Declaration of Surplus Property/Disposition Authorization (Mobile Radios) 6:55 - CONSENT AGENDA (ORCHID) ` A. B. 0��'L� C. 13 D. �, 13 E. ( `( F. 4)/0 G. t(' H. ((o I. 1(1 J. 4r VI. 7:00 PERSONNEL ITEMS PLUMBERS LICENSES RECEIVE BIDS/Authorize Purchase, Public Works Vehicle #143 (Dump Truck) APPROVE SPECIFICATIONS/Authorize Advertisement for Bids, Public Works Vehicle #144 (Front End Loader) PROJECT 522, Receive Feasibility Report/Authorize Public Hearing (Ridgeview Acres - Streetlights) PROJECT 532, Receive Petition/Authorize Feasibility Report and Detailed Plans...(Bridle Ridge 2nd Addition - State Aid Street) FINAL PLAT, Yorkton Industrial Park 2nd Addition PROJECT 533, Authorize Feasibility Report for Diffley Road (I -35E to Heine Strasse Lane - Street VACATION-, Partial Right-of-way, Receive Petition/Schedule Public Hearing (Blackhawk Road and Federal Drive) VACATION, Partial -Right -of -Way, Receive Petition/Schedule Public Hearing (Safari Pass) - PUBLIC HEARINGS (SALMON) PROJECT 527, Lexington Square (Storm Sewer) Continue to March 15 VII. OLD BUSINESS (PINK) 9,(9 A. OFF-SITE SIGNAGE, Thomas Lake Pointe Development B'. CONTRACT -86-23, Approve Change Order #3 (Holland Lake Storm Clean - Up) VIII. NEW BUSINESS (TAN) o2 `1 A. FISCAL 1987/Budget Adjustments :5I B. GAMBLING LICENSE (Bingo), Farmington Knights of Columbus C. AMENDMENT TO CITY CODE, Terms of City Commissions and Size of Advisory Parks and Recreation Commission f yo D. SITE PLAN REVIEW with Modifications, Meritor Development Corporation, for Blackhawk Pond Addition, 46 Single -Family Lots on 0 36.6 Acres, South of Blackhawk Park and West of Highway 35E COMPREHENSIVE GUIDE PLAN AMENDMENT, REZONING from R-4 to R-1, and a VARIANCE for a cul-de-sac SITE PLAN REVIEW and Revisions to Cliff Lake Centre Preliminary Plat, Ryan/Hoffman Development, Located at NE Intersection of Rahn and Cliff Roads (415F. SITE PLAN REVIEW of Athletic Fields, Independent School District (2' • #196, Adjacent to High School and Northview Park, East of Braddock Trail and South of Northview Park Road ' �� G. COMPREHENSIVE GUIDE PLAN AMENDMENT, City of Eagan, Schindeldecker /J 1st Addition, U REZONING of two A (Agricultural) Acres to a PF (Public Facilities) District PRELIMINARY PLAT for a City Fire Station Located West of Galaxie Avenue and East of Hwy 35E ADOPTION.OF TWO YEAR & FIVE YEAR Economic Development Action Plan ( 9 H. IX. ADDITIONAL ITEMS (GOLD) ( A. PUBLIC IMPROVEMENT CONTRACTS I, a 1. Radio Communications Contract, Receive Bids/Award Contract (Existing Mobile Radio Modifications) IL� 2. CONTRACT 87-24, Approve Change Order #2 (Contract 87-6) Uncompleted ' Work - Berry Patch Park - Storm Sewer) 1J c� 3. Approve Joint City/County Agreement, Project 510 (Cliff Road - (1' r)-; Johnny Cake Ridge Road to Pilot Knob Road) U ,ADMINISTRATIVE AGENDA -(GREEN) X. VISITORS TO BE HEARD (for those persons not on the agenda) XI. ADJOURNMENT PT.' AGENDA APPROVE M AU. E MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 24, 1988 SUBJECT: • AGENDA INFORMATION FOR MARCH 1, 1988 AD After approval is given to the March 1, 1988 agenda and regular CityCouncil meeting minutes for the February 16, 1988 meeting, the following items are in order for consideration. .,STATE" REPIRESENTATI3ViE ART SEABERG` LMC`ILE .i: •.CO'QRD.,1 LI WITT State Representative Arthur Seaberg is requesting a few minutes on the City Council agenda to discuss the legislative agenda for the 1988 session. Also accompanying Representative Seaberg is Liz Witt, a member of the Board of Directors of the League of Minnesota Cities who will present position statements taken by the League for this year's session. Enclosed on page ,2 is a letter from Representative Seaberg. There is no formal action required, however, questions or direction to Representative Seaberg concerning the tax plan and other issues that impact the City of Eagan is in order. Arthur W. Seaberg, District 38B Dakota County Committees: Appropriations Agriculture, Transportation and Semi -State Division Judiciary Crime and Family Law Division Transportation Tom Hedges City Administrator City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Minnesota House of Representatives February 10, 1988 Dear Mr. Hedges: -Please accept this letter as a_request for the undersigned to appear at the Eagan City Council at 6:30 p.m. on -Tuesday, March 1, 1988. I would like to spend a few -minutes discussing the legislative agenda for the 1988- session, and --would respond to any questions by members -of the Council or the Mayor. AIso attending the session with me will be Liz Witt, a member of the Board of Directors of the League of Minnesota Cities, who `would present to you position statements taken by the League. I will anticipate ap.pearing on the agenda unless I should hear from you in the negative. AWS:ak Reply to: ❑ 393 State Office Building, St. Paul, Minnesota 55155 Yours very truly, i hur W. Seaberg State Representative 0 3146 Farnum Drive, Eagan, Minnesota 55121 Agenda Information Memo March 1, 1988, City Council Meeting DEPARTMENT H 4AD ; BUSINESiS. A. FINANCE DEPARTMENT: Item 1. Request to Prepay 1988 Special Assessments --Recently a property owner appeared before the City Council and requested that a special assessment be paid in full and that interest be waived for the remainder of 1988. The exception was granted due to apparent confusion by the property owner's interpretation of the official assessment notice that was sent out by the City. As a part of that action, the City staff was given direction to change the assessment statement by improving its clarity. Another official request has been made to the City by Jan and Robert Giefer who reside at 885 Lakewood Hills Drive who are also requesting that they be allowed to prepay an outstanding balance of special assessments including the 1988 installment on their property. Unlike the recent case, the Giefers are expressing no confusion over the notification and the no -payment appears to have been an oversight. Enclosed on page is a memo from the Director of Finance that reviews the Giefer request. MEMO TO: CITY ADMINISTRATOR HEDGES FROM: FINANCE. DIRECTOR/CITY CLERK VAN OVERBEKE DATE: FEBRUARY 23,:1988 SUBJECT: GIEFER REQUEST TO PAY 1988 SPECIAL ASSESSMENTS Jan and Robert Giefer who reside at 885 Lakewood Hills Drive have requested that they be -allowed to prepay the outstanding balance of special assessments including the 1988- installment on their property. The property was assessed September 1, 1987, under Project 444 which is the Holland Lake Storm Sewer Trunk project. The assessment was certified for $3,300 for 15 years at 8.5% which makes the 1988 installment $594, of which.$374 is interest. They would be agreeable to paying interest to the date of City Council approval. Assuming that approval is granted at the March 1, 1988 meeting, the City would be forgoing $246.50 in interest. Since the assessment certification and collection are all being handled per the applicable state law, only the City Council can authorize this adjustment. Unlike the recent case which was approved, the Giefers are expressing no confusion over the notification and the nonpayment appears to have been an oversight. Please let me know if any additional information is required or if you would like to discuss -this situation in more detail. Financeirector/City Clerk EJV/jeh Agenda Information Memo March 1, 1988, City Council Meeting Item 2. Request for Special Assessment Information for Commercial Resale --Mr. Thomas- Von Behren, President of Twin Cities Legal Support Services, is requesting special assessment information for the purpose of reselling the data to law firms, title companies, real estate firms and other related businesses that require assessment searches for house closings, refinancings and other purposes. Mr.- Von Behren is requesting special assessment search information but objects to the payment to the City for this data. The City currently charges $8.00 for each special assessment search. Mr. Von Behren is objecting to this payment and has requested time on the City Council agenda to review the matter with the City Council. The City Administrator and Director of Finance are both meeting with Mr. Von Behren late Friday afternoon and will provide an additional memorandum and legal opinion by the City Attorney's office on Monday as.a part of the Administrative Packet. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny Mr. Von Behren's request that the City waive any -and all charges for preparing special_ assessment .search information for parcels requested by Mr. Von Behren for his commercial resale of the data. Agenda Information Memo March 1, 1988, City Council Meeting B. PUBLIC WORKS DEPARTMENT: Item 1. Declaration of Surplus Property/Disposition of Authorization (Mobile Radios)-- As a part of the upgrading of he City-wide radio communication system, 24 mobile radios among the various City departments -have been replaced and are no- longer useful due to obsolescence and/or uneconomical retrofitting for compatibility with the new radio communication system. Therefore, it would be appropriate to declare these 24 mobile radio units as surplus City property for proper disposition. Contact has been made with General Communications Company and Communications Center, Inc., to determine -a salvage value for all excess radio units. Communications Centez-made the only offer of providing one new Midland.. -mobile radio in exchange for the 24 surplus radios. This new radio has a value of approximately $750. Based on no other offers being tended, it is the staff's recommendations that these surplus radios be disposed to Communication Center as a trade-in for one new Midland mobile radio. The salvage value and disposition recommendation has been -concurred- with by Mr. John DuBois, consulting radio communications engineer. ACTION TO BE --CONSIDERED ON THIS ITEM: To declare 24 mobile radios as surplus property and authorize their trade to Communication Center in exchange for one new Midland mobile radio. Agenda Information Memo March 1, 1988, City Council Meeting ONSENT AGENDA. There are ten (10) items on the agenda referred.to as consent items requiring one (1) motion by the City Council. If the City Council wishes to discuss any :of the items in further detail, those items should- be removed from the Consent Agenda and placed under. Additional Items unless the discussion required is brief. PERSONNEL ITEMS A.. PERSONNEL ITEMS - Item 1. Parks & Recreation Intern -- As a part of the 1988 budget, an allotment was created in the Parks and Recreation budget for intern services (temporary positions). The Director of Parks and Recreation is recommending that Mel Bailey be hired as an intern for that department starting March 14, 1988. Mr. Bailey has a Bachelors. Degree in Accounting and Business Administration and is presently completing his Masters -in Parks & Recreation Administration. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Mel Bailey as an intern in the Parks & Recreation Department starting March 14, 1988. Item 2. Parks & Recreation Engineering Technician Intern -- During the summer of 1987, Mr. William Bradley served as a parks engineering technician intern, helping with designandinspection work for parks construction. The Director of Parks and Recreation is recommending extending that internship to the coming season and is recommending that Mr. Bradley return for that internship starting March 7, 1988. The funding for this internship is contained in the 1988 budget. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of William Bradley as an engineering technician intern for the Parks & Recreation Department starting March 7, 1988. Item 3. Police Association Collective Bargaining Agreement -- In official action at the February 2, 1988 City Council meeting, the council.. approved an offer to be made to the Eagan Police Association regarding terms for the collective bargaining agreement which would be effective for the 1988 and 1989 calendar Years. Basically, the offer included a 2.5% compensation increase for 1988 and a 3% compensation increase for 1989; a compensation rate for investigators to be set at 5% over the base patrol rate: insurance provisionsandadjustments to certain contract language. The Police Association has accepted. the City's offer. Therefore, the Council should formally ratify the agreement at this time. ACTION TO BE CONSIDERED ON THIS, ITEM: To ratify the collective bargaining agreement, per terms of the Council's last offer, between the Eagan Police Association and the City of Eagan for 1988 and '1989. 1 Agenda Information Memo March 1, 1988, City Council Meeting Item 4. Maintenance Bargaining Unit (Local 320) Collective Bargaining Agreement -- In official action at the February 2, 1988 City Council meeting, the council approved an offer to be madeto the Eagan maintenance bargaining unit (Teamsters Local 320) regarding terms for the collective bargaining agreement which would be effective for the 1988, 1989 and 1990 calendar years. Basically, the offer included a 2.5% compensation increase for 1988 and a 3% compensation increase for 1989 and 1990; freezing the current starting wage for the three years of the agreement; insurance provisions; and adjustments to certain contract language. The maintenance bargaining unit has accepted the City's offer. Therefore, the Council should formally ratify the agreement at this time. ACTION TO BE CONSIDERED ON THIS ITEM: To ratify the collective bargaining agreement, per terms of the Council's last offer, between the maintenance bargaining unit and the City of Eagan for 1988, 1989 and 1990. Item 5. Clerical Reorganization - With the creation of the Community Development Department in the 1988 budget, it was necessary to reorganize the clerical staff at the Eagan Municipal Center. That reorganization was accomplished January 1, 1988. However, because of this reorganization, the work which was performed by one full-time clericalposition in the Finance Department was reduced. Another result of the reorganization is the need in the new Community Development Department for more clerical aid than was previously allotted there. Please refer to the memo enclosed on pages /. through /(7 for a more detailed explanation of this situation. The recommended course of action detailed in that memo involves the elimination of a part-time position in Finance; the transferring of that past -time position's duties to the full-time position; the lay off of the current part-time employee in Finance; the transferring of the half-time funding allotment to Community Development, which would then create a full-time position using that allotment and one of its current half-time positions. It is the recommendation of the City Administratorand the involved department heads that the following action be approved. Please note that no additional funding will be necessary; funds will merely be transferred from one department allocation to another: ACTION TO BE CONSIDERED ON THIS ITEM: 1. To approve the elimination of the part-time assessment clerk typist position in the Finance Department with the tasks for that position being reassigned to the full-time- clerk typist position in Finance. (This action would include the lay off of the person currently occupying the part-time position.) 2. To approve the transfer of the allocation for a half-time clerk typist to the Community Development Department which would then createa full-time position from one of its half-time positions. (This action would not include a lay off of current personnel but the expansion of time for one qualified employee from part to full-time.) MEMO TO: CITY ADMINISTRATOR HEDGES FROM: ADMINISTRATIVE ASSISTANT DUFFY DATE: FEBRUARY 16, 1988 SUBJECT: FURTHER CLERICAL REORGANIZATION As you are aware, with the creation of the Community Development Department and the addition of two clerical positions in the 1988 budget, the clerical staff at the Eagan Municipal Center under- went a process of reorganization at the beginning of 1988. As a result, the "typing pool" which had performed typing tasks° for all City departments was dissolved and its personnel reassigned to specific departments within the City. Other clerical posi- tions were also reassigned so. that individual departments ended up with a secretary and at least one clerk typist who would work for the specific departments exclusively. The exceptions to the one secretary/one clerk typis-t norm were the Administration and Finance Departments which share one secretary and one clerk typist (word processing/computer) between them and the Community Development Department (combined Planning and Protective Inspec- tions Departments) which has the equivalent of one full-time secretary and two full-time clerk typists (one clerk typist posi- tion is filled by two half-time personnel). A complication has arisen from the above reorganization because there exists in the City a positionwhich, like the old typing pool, was designed to perform filing and copying chores for all departments. This is the "file clerk typist" position in Finance, a full-time position which in addition also backs up the front counter andperforms financial clerk typist duties. With the reorganization of the clerical personnel, both engineering and administration have taken over their own filing tasks and community development would prefer to do likewise, given adequate personnel. The elimination of those filing/copying tasks from the file clerk typist's time results in the loss of approximately 4 hours -per day (1/2 time). After meetings and study of the situation between the City Ad- ministrator, the Director of Finance, the City Planner, the Chief Building Official and the Administrative Assistant in charge of personnel, the following recommendation has been made for for- warding to the City Council: In Finance, eliminate the current part-time position of assessment clerk typist (1/2 time) and transfer the tasks performed by that position to thefull-time posi- tion which was previously_ referred to as file clerk typist and which would be referred to as finance clerk typist. That full time position would also continue to back up the front counter, to perform filing and copy- • ing tasks for the Finance Department and to perform other financial clerk typist functions. This action would include the -lay off of the current part-time employee. 2. Transfer the half-time clerk typist allotment to the Community Development Department which would then be able toperform its own filing/copying tasks, which would be spread among the existing clerk typist positions. This transfer would also provide additional help for other clerk typist tasks such as word processing, other computer work, phones, inspection scheduling, etc. This type of assistance is currently needed by that department and will be needed more when a Community Development Director is hired, especially •in the word processing/computer functions. It is the recommendation of the City Planner and the Chief Building Official that the maximum benefit would be received by them if one of the current half-time positions were expanded to full-time. It is also their recommendation that, rather than lay off another current part-time employee and hire a new full-time employee, that one -of the current part-time Community Development employee's time be increased to full-time. This action is appropriate in this specific instance because the employee involved recently applied for and tested for a full-time position in the City and was among .the finalists for that -position. (Please note that the transfer of the current part-time employee in Finance to Community Development was considered, but the concept was rejected because of the different qualifications for the two positions.) The action which should be considered by the Council includes the followings - - 1. To approve the elimination of the part-time assessment clerk typist position in the Finance Department with the tasks for that position being reassigned to the full-time clerk typist position in Finance. (This action would include the lay off of the person currently occupying the part-time position.) 2. To approve the transfer of the allocation for a half- time clerk typist to the Community Development Department which would then create a full-time position from one of its half-time positions. (This action would notinclude a lay off of current personnel but the expansion of time for one qualified employee from part to full-time.) If you have any questions, please contact me. Agenda Information Memo March 1, 1988, City Council Meeting PLUMBERS LICENSES B. Plumbers Licenses --There are nine plumbing licenses in order for renewal. For a copy of the list of plumbers licenses refer to page (Z.L. ACTION TO BE CONSIDERED ON. THIS ITEM: To approve the list of plumbers licenses as presented. PLUMBING LICENSES MARCH 1, 1988 1 Ashby Plumbing 2. Jerry's Plumbing 3. McDonald Plumbing System, Inc. 4. Peine Plumbing & Heating 5. Sauber Plumbing & Heating 6. Schulties Plumbing & Heating 7. Stant Plumbing & Heating 8. Thoen Plumbing, Inc. 9. Wenzel Plumbing & Heating, Inc. Agenda Information Memo March 1, 1988, City Council Meeting RECEIVE BIDS/AUTHORIZE PURCHASE/VEHICLE #143 C. Receive Bids/Authorize Purchase, Public Works Vehicle #143 (Dump Truck)--As'a part of the approved 1988 Budget, the staff solicited firm quotations from authorized vendors through the Hennepin County Joint Purchase Agreement for the purchase of a single -axle dump truck. The low bid was provided by Northstar International in the amount of $39,811.10 for the cab and chassis only. With the estimated cost of $25,000 to complete the retrofitting of this vehicle with the appropriate dump box, plow wing and sander, this vehicle will still be within the 1988 budget of $65,000. ACTION TO BE CONSIDERED ON THIS ITEM:: -To receive the bids from Hennepin County Joint Purchase -and authorize the purchase of Vehicle #143 (Public Works - Dump Truck) from Northstar International in the amount of $39,811.10. D. Approve #144 Front Budget, the completed the end loader. consideration APPROVE SPECS/AD FOR,. BIDS/VEHICLE #144 Specs/Authorize Ad For Bids (Public Works Vehicle End Loader) --In accordance with the approved 1988 Public Works Vehicle Maintenance Division has specifications for the acquisition of a new front - These are being presented - to the Council in for authorization to advertise for formal bids. The specifications are being provided to request a guaranteed buy-back at the end of fiveyears or 6,000 hours of operation, whichever occurs first, similar to other major pieces of heavy equipment purchased_.in the past.. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the specifications for Vehicle 4144 -(Public Works - Front End -Loader) and authorize the advertisement for a bidopening to be held at 10:00 a.m. on March 25, 1988. PROJECT 522 -/FEASIBILITY REPORT/PUBLIC HEARING/RIDGEVIEW ACRES E Project 522,. Receive Feasibility Report/Authorize Public Hearing (Ridgeview Acres - Streetlights) --In -.response to a petition from property owners within the RidgeviewH.. Acres development, a feasibility report has been.prepared discussing the installation of streetlights within this subdivision. This completed. report is now being presented to the Council for their consideration of scheduling a formal public hearing to be held on April 5, 1988. ACTION TO BE CONSIDERED ON THIS ITEM: To__receive the feasibility -report for Project 522 (Ridgeview Acres - Streetlights) and authorize the public hearings to be held on April 5, 1988. 13 Agenda Information Memo March 1, 1988, City Council Meeting PROJECT 532, RECEIVE PETITION/FEASIBILITY REPORT/DETAILED PLANS/BRIDLE RIDGE 2ND F. Project 532, Receive Petition/Authorize. Feasibility Report & Detail Plans (Bridle Ridge 2nd Addition) - State Aid Street -- The staff has received a petition from the property owners and proposed developers of the Bridle Ridge 2nd Addition (Govern Trust and Sienna Corporation, respectively) requesting the preparation of a feasibility report and simultaneous preparation of detail plans and specifications for the installation of the north/south municipal state aid street connecting Northview Park Road with Wescott Road between the Eagan High School and Woodlands Elementary School site. Although this proposed subdivision is not scheduled for Planning Commission review until March 22,_ they have guaranteed all costs associated with preparation of this report and plans if for some reason the proposed development and/or public improvement is not approved as a part of the required public hearing process. The reason for this early petition and initiation of work is due to the required 6-10 week municipal state aid approval process through MnDOT. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the petition for Project 532 (Bridle Ridge 2nd Addition - State Aid Street) and authorize the preparation of a feasibility report and detail plans. FINAL PLAT APPROVALJYORKTON INDUSTRIAL- PKS2N-D-ADDN G. Final Plat Approval, Yorkton Industrial Park South 2nd Addition --The staff has received an application for final plat approval for the above -referenced subdivision located east of T.H. 149 and south of Becker Road as shown by the plat map enclosed on page /< All conditions of the preliminary plat approval of October 20, 1987, have been satisfactorily complied with. All final plat application materials have been submitted, reviewed by staff and found to be in order for favorable Council action. ACTION TO BE CONSIDERED ON THIS ITEM:' To approve the final plat for Yorkton Industrial Park South 2nd Addition and authorize the Mayor and City Clerk to execute all related documents. ,, o ' . I , ,•-:,,, -. cs, r.: '=•:( •-,'‘';'; .'?:, , 1 "°- ,,, I •-: ; .•, CL, .:. ;-i .,' , ,- I (r) _ ,, ,;., \ 1—• ...• , ),,, ,.., ,"`' t•••,.--, .4.6% I I \\ 4‘..: z .r0,1 r7:11,11 -‘,..,.- , , , \ .1 -4.___.-_,-----------, ,i,-:_4,?; -- _,L.-3;_.--.---_ -- (.., ... \.-. , a , , ...... H.1..,) I (J )1- ,;;-",ii,- ;i..1.,.','. ,,... (..‘....oz 4 F,:, —x— „ 1 s,,,,00..,6ns., A \\\'..',..—.0 \ \ 0 0 NA , \ , \ \ \ \ \ d \ t ` ; v. ‘, TT •-, 5 •-•F`-• ' '6 7, 1 i '-'• 5 ?. 7. 1 g ..- i ,., .. ,, OUTLOT _ . 1 , • / • ° \ \ :.. ) . .. , .,-. ,. ;•. t ! 1 .,, •", ;, '1 " ......^ I \ tf, ' c.,\•• !_ , • r 1 ',.';•:, "",: I 1 ,,p , 0 °°,1•'2,,, AN \-.'-' N . 0 \ \ \ \ \.,:s..\...., \\ \:,_ \ \\\\ \ \.-4::\ \ \ • • . '.:. \ . - ., : • I \\'',3. A , \ 0,,,,4,, \ \ •.( '-. \ A.,.: 1 1 N:',/,,C‘. P 0 7 0 \ c:, \ \ 1..•.r. \ \ , \ \.• \ \ \ (••:;,, \ A ;., \ .,, \ \ \ '' \ 0:.`,-2 \ \ \ -.•.:-..,.„ A \ \ : \ HIUOM LAND SURVEYORS 5 " : `i F ; z k -; 1 t. • Agenda Information Memo March 1, 1988, City Council Meeting PROJECT 533/FEASIBILITY REPT/DIFFLEY RD -35E TO HEINE STRASSE LANE H. Project 533, Authorize Feasibility Report (Diffley Road - 35E to Heine Strasse Lane --As a part of the County's 5 -year Capital Improvement Program, Diffley Road from 35E to Heine Strasse Lane is scheduled to be upgraded in 1989. Because of the extensive design requirements and joint powers agreement, it is necessary to initiate the feasibility report and subsequent public hearing process in an advanced time frame. Therefore, staff is requesting authorization from the City Council to proceed with the preparation of the detailed feasibility report for the street and utility improvements proposed for Diffley Road (County Road 30) from 35E to Heine Strasse Lane (present terminus of Diffley Road improvement under Pilot Knob Road project in 1988). ACTION TO BE CONSIDERED ON THIS ITEM: To.. authorize the preparation of a feasibility report for Project 533 (Diffley Road - 35E to Heine Strasse Lane for streets and utilities). VACATION/PUBLIC RIGHT-OF-WAY/BLACKHAWK HILLS RD & FEDERAL DR I. Vacation of Public Right -of -Way, Receive Petition/Order Public Hearing (Blackhawk Hills Road and Federal Drive) --The staff has received a petition from the developers of the proposed Stoney Point Addition and the Blackhawk Ridge Addition adjacent to where Blackhawk Hills Road and Federal Drive meet. All application materials have been submitted, reviewed by staff and found to be in order for Council consideration of scheduling a formal public hearing to vacate the excess right-of-way previously acquired by MnDOT for the construction of this service road as a part of I -35E. ACTION --TO Bim=CONS-I-DERE-D ON THIS ITEM --To receive the—petition for the vacation of partial right-of-way for Blackhawk Hills Road and Federal Drive and schedule the public hearing to be held on April 5, 1988. VACATION/PARTIAL RIGHT-OF-WAY/SAFARI PASS J. Vacation of Partial Right -of -Way, Receive Petition/Order Public Hearing (Safari Pass) --The staff has received a petition to vacate the excess right-of-way along the west side of Safari Pass -adjacent to the Eagan Royale Addition. This excess, right- of-way was acquired by MnDOT as a part of the I -35E frontage road construction program and subsequently conveyed to the City. This right-of-way is in excess of current City standards and/or needs. .Therefore, it would be appropriate for the Council to schedule a formal public hearing to discuss this proposed vacation of public right-of-way. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the petition to vacate a portion of Safari Pass right-of-way and schedule the public hearing to be held on April 5, 1988. Agenda Information Memo March 1, 1988, City Council Meeting - PUBLIC.` HEARINGS PROJECT 527, LEXINGTON SQUARE A. Project 527, Lexington Square (Storm Sewer) --On January 19, the Council received the feasibility report for the above,- referenced bove-referenced project and scheduled- a public hearing to be held on March 1, 1988. During the notification process for this public hearing, it was discovered that, while all property owners received a notice of the public hearing, not all of those property owners were included in the legal description of the notice they received, thereby creating certain confusion and questionable validity to the public hearing notification process. Therefore, it is the City Attorney's recommendation that this public hearing be continued until March 15 to allow a new notification process to be completed._ Enclosed op page /2? is a copy of the cover letter sent out to all property owners informing them of -this proposed continuance. ACTION TO BE CONSIDERED ON THIS_ITEM: To continue the public hearing for Project 527 (Lexington Square - Storm Sewer) to March 15, 1.988. 3830 PILOT KNOB ROAD, P.O. BOX 21199 EAGAN, MINNESOTA 55121 PHONE: (612) 454-8100 February 23, 1988 VIC ELLISON Mayor THOMAS EGAN DAVID K. GUSTAFSON PAMELA McCREA. THEODORE WACHTER Council Members THOMAS HEDGES City -Administrator EUGENE VAN OVERBEKE City Clerk Re: Project 527, Lexington Square Storm Sewer Public Hearing Notification - Date & Legal Description Correction Dear Property Owner:' Recently, you received a notice from the City of .Eagan regarding a public -hearing scheduled for March 1, 1988, to discuss proposed storm sewer improvements within the Lexington Square development as a result of the flooding.thatoccurred in July, 1987. It has come to our attention that, while every affected property owner was mailed his notice, it was incomplete by not accurately listing all affected property owners. Therefore, enclosed with this letter is a new notice informing you that the PUBLIC HEARING originally scheduled for March 1 has been CONT'IN'UED TO MARCH 15, 19138. We -apologize for any confusion or inconvenience that may result from this.continuance, Sincerely, Deanna Kivi Special Assessment Clerk DN / j j cc--: Dave Keller, Assistant City Attorney Enclosure THE LONE OAK TREE. THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Agenda Information Memo March 1, 1988, City Council Meeting OLD BUSINESS OFF-SITE SIGNAGE FOR THOMAS LAKE POINTE DEVELOPMENT A. Off -Site Signage for Thomas Lake Pointe Development --The Dominium Group is requesting.a variance to the City's off-site signage for the Thomas Lake Pointe Development. Mr. Jack Safar, representing Dominium has stated in the letter dated December 21, 1987 to the City that his company's effort to control building elevations as well as minimizing the retention of trees has greatly and intentionally limited the project's visibility from any public right-of-way. As a result, Mr. Safar is requesting additional off-site signage as a variance to the City's new sign ordinance that limits and restricts off-site signage. For a copy of the planning report and letters provided by the Dominium. Group, refer to pages through g ;2,7,1. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny off- site signage as requested by the Dominium Group for the Thomas Lake Pointe Development. /9 CITY OF EAGAN SUBJECT: SPECIAL USE PERMIT APPLICANT: DOMINIUM GROUP LOCATION: INTERSECTIONS OF THOMAS LAKE ROAD & CLIFF ROAD AND THOMAS LAKE ROAD & DIFFLEY ROAD EXISTING ZONING: AG ON THE DIFFLEY SITE R-1 ON THE CLIFF ROAD SITE DATE OF PUBLIC HEARING: MARCH 1, 1988 DATE OF REPORT: FEBRUARY 24, 1988 REPORTED BY: PLANNING DEPARTMENT APPLICATION SUMMARY: An application has been submitted requesting a Special Use Permit to allow off-site temporary directional signs for the. Thomas Lake Pointe Apartments located aiong_the east side of Thomas Lake Road between Diffley and Cliff Roads. The project was designed and constructed with .a great deal of site sensitivity. As a result, the buildings have very little exposure .from the public streets: The proposed signs would be constructed of 4' x 12' laminated wood -mounted on concrete. They would appear more permanent. -than temporary. They would be -located on the north side of Diffley Road at the Thomas Lake Road intersection and the northeast intersection of Thomas Lake Road and Cliff Road. Dominium would like to keep the .signs up during the initial "rent up" period that may last a year or so. A memo from Dominium's marketing -coordi-nator- detailing -the -percent -of- '=-wa1.k--in"- people that , visit ,-- the project and a letter from Jack Safar have been attached for your review. If approved, this special Use Permit shall be subject to the one-time sign fee of $2.50'per square foot. s:oU) it :orpora d 3140 HARBOR LANE MINNEAPOLIS,.;y'IINNESOTA 55441 612/559-1711 December 21, 1987 Mr. Tom Hedges, City Administrator City of Eagan 3830 Pilot Knob Road Eagan, MN 55121 RE: OFF SITE SIGNAGE: THOMAS LAKE POINTE DEVELOPMENT Dear Tom: In accordance with our conversation this date, you will find attached hereto a memorandum from Dominium -Management Service Inc. which indicates the importance of signage- at: the intersections of Thomas Lake Road with Cliff and Diffley. As you know, the guidance _of this development through the municipal approval process required sensitivity both to our site and the surrounding neighborhood. Our efforts to control building elevations as well as maximizing the retention of trees has greatly and intentionally limited the project's visibility from any public right of way. - Further, at all times during our efforts to obtain -full municipal approval for the development we had no reason not to expect the ability to market apartment units -with reasonable -offsite signage. As a result of- the above referenced factors as well as the demonstrated importance of certain offsite signage based_. on the attached memorandum,.,Dominium would request the City -of Eagan approve a "limited" signage program at the intersections of Thomas Lake Road with.Cli.ff and Diffley. In the event you have any questions concerning -•this matter or more__specifically•attempt{to define the "limited" nature of our request, please feel free to contact either myself or Brendt Rusten (General Manager - Dominium Management Service Inc.) at your convenience. This request is made -most sincerely and respectfully. Very ru. y yours, ;ack W. Safa ci Vice President JWS/sl dominium management service inc. • 3140 Harbor Lane • Minneapolis, MN 55441 • 612-559-1495 • 1020 North Broadway • Suite 210 • Milwaukee, WI 53202 • 414-277-8040 DATE December 8, 1987 /0 TO Jack Safar - DGI FROM Kris Savoie - Marketing Coordinator SUBJECT : OFF-SITE SIGNAGE FOR :THOMAS LAKE POINTE APARTMENTS Our signage on Cliff and Diffley and Thomas Lake Pointe Road is crucial to our Lease -up at Thomas Lake Pointe Apartments. Based on Dakota County's 1986 Traffic Study, the traffic count on Cliff is 13,500 cars per day and on Diffley it is 6,700 per day. Thomas Lake Road has not been counted by the City of Eagan A major portion of our prospects is from our off-site -signage (especially with our secluded location). - Below I have :listed the percentage of our "walk-in" prospects whose visit occurred as a direct result of "driving by" our local signage. August, 1987 September, 1987 October, 1987 November, 1987 550 480 420 420 If we are to do Lease -up on a timely basis, the signage is a crucial- element --in doing -this effectively. - KS/sl cc: Brendt Rusten Pamela Soderquist Professionals In Real Estate Management Agenda Information Memo March 1, 1988, -City Council Meeting CONTRACT 86-23,.APPROVE CHANGE ORDER #3/HOLLAND LAKE B. Contract 86-23, Approve Change Order #3, Holland Lake Storm Sewer --The dictation and attachments for this item will be included with the Additional Information packet on Monday, February 29. a3 Agenda Information Memo March 1, 1988, -City Council Meeting NEW, BUSINESS FISCAL 1987/BUDGET ADJUSTMENTS A. Fiscal 1987/Budget Adjustments ---Each year the Director of Finance prepares a list of budget adjustments for the preceding year. These budgetary adjustments represent certain expenditures - that were allowed in 1987 that exceeded the budgetary guideline that was established for that calendar year. Budget adjustments are required prior to preparation and finalization of the financial report. For a copy of a•memo and list of budget adjustments as loPrepared by the Director of Finance, refer to pages ,Z5 through O. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the fiscal 1987/budget adjustments as prepared and presented for consideration. MEMO TO: CITY ADMINISTRATOR HEDGES FROM: FINANCE DIRECTOR/CITY CLERK VAN OVERBEKE DATE: FEBRUARY 23, 1988 SUBJECT: 1987 BUDGET ADJUSTMENTS Prior to closing the books for 19-87 activity, I would like to recommend a number of budget adjustments. The purpose of these adjustments is to allow the City to present a more realistic budget verses actual statement in the December 31, 1987 annual financial report. The requested City Council action will formalize the adjustments which are primarily the result of previous policy or authorization which is difficult to pinpoint in the City Council. minutes at this time. It should be noted that this action will only change how the 1987 General Fund operations will be reported as the expenditures have, already been made. In total, the General Fund appropriation will increase by $351,070 from. $7,389,630 to $7,740,700, and the $111,920 contingency appropriation will be allocated to operating departments. This budget increase will be offset, by adjustments tothetotal revenue estimate of $351,070. I am, therefore, requesting that the following line items listed by department be amended as follows. Since only a minimum number of line items.. are listed, neither old or new department totals will foot in this presentation. Also, increases or decreases to those specific line items may be more or less than is actually necessary for that line item but serves to balance the department in total. - RECOMMENDED DEPARTMENT ORIGINAL RECOMMENDED ADJUSTMENT REVISED LINE ITEM APPROPRIATION INCREASE (DECREASE) APPROPRIATION Mayor &-City Council Insurance $13,410 $22,590 $36,000 Conferences & Schools 2,50.0: 1,800 4,300 Department Totals $48,280 $24,390 $72,670 Administration Salaries and _Wages, - Regular $159,530 $5,000 $164,530 Other Contract. Services 19,140 12,000 31,140 Department Totals $321,050 $17,000 - $338,050 Data Processing Salaries and Wages Regular - 0 $17,200 Electronic Data Processing $93,110 Department Totals -$140,340 $17,200 ($27,000) ($27,000) $17,200 66,110 $130,540 1987 BUDGET ADJUSTMENTS FEBRUARY. 23', 1988 - PAGE TWO RECOMMENDED DEPARTMENT ORIGINAL RECOMMENDED ADJUSTMENT REVISED LINE ITEM APPROPRIATION INCREASE (DECREASE) APPROPRIATION Finance/City Clerk Salaries and Wages Regular $221,210 $50,100 $271,310 Office Supplies 18,000 ` 15,000 33,000 Prof. Serv. Non -Auditing 3,000 5,300 8,300 Publishing Legal Notices 7,500 4,200 11,700 Other Contractual Services 2,000 2,000 4,000 Election Judges 5,000 2,000 7,000 Office Furnishings & Equip. 3,250 1,200 .4,450 Department Totals $429,370 . $79,800 $509,170 Legal Prof. Legal Services Department Totals $175,000 $175,000 $45,000 $45,000 $220,000 $2.20,000 Planning and Zoning Salaries and Wages Regular $142,250 $14,000 $156,250 Prof. Services - Planning 9,000 8,000 17,000 Department Totals $212,490 $22,000 $234,490 General Government Bldgs. Salaries and Wages - Temporary $19,660 ($9,000) $10,660 Department Totals $139,200 ($9,000) $ 0,200 Cable TV Salaries andWages - Regular . $31,720 ($12-,000)... $19,720 Other Contract. Services 59,500 (47,000) 12,500 Department Totals $98,150 _ ($59,000) $39,150 Police Salaries and Wages Regular' $1,721,680 $110,000 $1,831,680 Motor Fuels -50;000 ($9,000) 41,000 Telephone 32,000 (4,000) 28,000 Insurance 53,470 _(5,700) 47,770 Conferences &:"Schools 20,000 (7,000) 13,000 1987 BUDGET ADJUSTMENTS FEBRUARY 23, 1988 PAGE THREE DEPARTMENT LINE ITEM ORIGINAL APPROPRIATION RECOMMENDED ADJUSTMENT INCREASE (DECREASE) RECOMMENDED REVISED. APPROPRIATION Tuition/Books.Reimburse Mobile Equipment Department Totals Fire Salaries and. Wages Temporary Operating Supplies General Clothing & Personal Equipment Parts Prof. Services - Gas Service Land. Other Equipment Department Totals 4,500 110,000 $2,128,850 $130,880 $110,000 (4,000) (9,000) ($38.700) 500 101,000 $2,200,150 4,500 Equip. 11,640 3,800 Medical 14,180 12,500 10,000 65,000 $51.8,130 Protective Inspections Prof. Services Electrical Insp Prof. Services - $3,000 5,000 7,000 6,000 $21,000 ($4,000) (4,000) (10,000) (12,000) ($30,000) $133,880 9,500 18,640 9,800 10,180 8,500 0 53,000 $509,130 $60,320 Building Insp. 105,000 Insurance 8,460 Conference and Schools 3,630 Department Totals $451,540 ($16,000) (24, 000) (2,000) (2,000) ($44,`000) $44,320 81,000 6,460 1,630 $407,540 Civil Defense Mobile Equipment Department Totals Public Works/Engineering Salaries and Wages - Regular -Professional Services Engineering Office Furnishing and $4,600 $7,690 $254,.050 5,000 Equipment 450 Department Totals $388,510 $62,000 85,000 2,700 $149,700 ($3,400) ($3,400) $1,200 $1,200 $316,0.50 90,000 3,150 $538,210 1987 BUDGET ADJUSTMENTS FEBRUARY 23, 1988 PAGE FOUR RECOMMENDED DEPARTMENT ' ORIGINAL RECOMMENDED ADJUSTMENT REVISED LINE ITEM APPROPRIATION INCREASE (DECREASE) APPROPRIATION Streets and Highways Salaries and Wages - Regular $280,780 $33,000 $313,780 Motor Fuels 25,000 ($8,000) 17,000 Repair & Maint. Supplies 2,000 13,000 15,000 Street Maint. Materials 75,000 30,000 105,000 Signs & Stripping Materials 9,500 10,000 19,500 Electricity - Street Lights 18,000 8,000 26,000 Machinery & Equip. Rental 3,000 12,000 15,000 Buildings 70:300 (25,000) 45,300 Department Totals $1,186,100 $106,000 ($33,000) $1,259,100 Parks and Recreation Salaries and Wages Regular $359,550 $60,000 - $419,550 Operating Supplies General 4,000 10,000 14,000 Street Maint. Materials 42,200 23,000 65,200 Prof. Services - General 3,500 10,000. 13,500 Prof. Services Instructors 35,545 5,000 40,545 Insurance 23,320 5,000 28,320 Other Contractual Service 18,000 10,000 28,000 Department Totals $958,.410 $123,000 $1,081,410 Tree Conservation Salaries and Wages - Regular $32,660 ($8,000) $24 660 Department Totals $74,600 ($8,000) $66,600 Contingency Transfer to Reserves $111,920 Department Totals $111,920-- General Fund Totals $7,389,6.30 $715,090 ($111,920) ($111,920) 0 ($364,020) $7,740,700 1987 BUDGET ADJUSTMENTS FEBRUARY 23, 1988 PAGE FIVE' To balance the increased appropriation level of $7,740,000, I am recommending the following increases to revenue estimates: ORIGINAL REVISED ACCOUNT ESTIMATE ADJUSTMENT ESTIMATE Building Permits $603,750 $15,000 $618,750 Electrical Permits 75,400 75,000 150,400 Plumbing Permits 37,700 25,000 62,700 Mechanical Permits 56,400 45,000 101,400 Sign Permits 2,500 20,000 22,500 Police Town Aid 81,200 35,000 116,200 Building Permit Surcharge Rebate 45,000 25,000 70,000 Interest Earnings 50,000 111,070 174,020 Revenue Totals $7,389,630 $351,070.: $7,740,700 I am estimating that total actual revenues will be approximately $7,945,000 and that total expenditures will be approximately $7,740,700 which generates a favorable variance or fund balance increase of approximately $200,000. The adjustments relate first to theimplementation of comparable worth which was not budgeted within the operating departments and, secondly, to the increased size and magnitude of the General Fund operations. Again, only limited conclusions should be drawn from the line items listed above and a detailed comparison of the operating statements would be necessary to analyze specific line item variances. Please let me know if you would like any additional information or if you would like to discuss this matter. Finance Director/City Clerk EJV/j eh ,c°1 GENERAL FUND EXPENDITURES T0 4 o o L-1 i , o ,. r c, co r on 4 • S• t t: N 1(I 4N 0 1 H z GENERAL GOVER c�- C'1, • . ra C n• as c- a _ • 1 <i lam. h o 0 0 0 0 0 0 0 CO U1 4- ti CD 0, C] Lfl N 0 m 010t0j..- ^ OD 0 0I LI\. N OI CO 00.- Nrak • ,rl c• ' - 5 VD O o N W o Ill O' � N O O • ti 10 ti LPO 01 Ol,--0' 01 4- 01 00 , a1 m 01 ..- ccs+ c- c� S vo- I t c C _I �1 _Vl-9y• ^ — r' ce . -9 , n• • 0 O 00 00 01 10 44 CC n 00 ti 0- O 44, 0N0c0 e- LUNO. - .0 N cl1 10 CT. 01 00 (0) c0 01-01 .- M c) ' ▪ a1 0- O O1 CO 10 m r CO q • bo 0 r1 l 4-) '0 N' L'4 H 5 a U 0 NI • � .Y,. O o t,-0 0 07 y) ).. � Lal 0. 0 rHi (4 - T 4-) 0 0 cd 0 .0 'd cd •rl 1)) r( 0) cd ON P`l: (0 10 ap 0, o 0 o O o o O PUBLIC SAFETY O o 0 0 0 111..'01 .7 0l 00 ,-lfl10 00 00 .- N • L1\ 0- N 44 0 00 Ntom N l CT VD 00 O O VD O O [SCO VD CD 01 00,-00 ,-01 VD 01 00 44 44 CV - 00 Ul 10 -9 9 - CV 043 ul .ti Ol N m N 44 $ 2,089,973 C.cl 0 -A, W 1)0 Ol c o co N 0 cn N ti [-N - ^ O 00 m Illi 1 44 PUBLIC WORKS c?() I O_ L- ` 0 Ln N 0 44. O 00 m c0 0 ,-1 C. a) 0 CO •60 al W 60 ,m.- od) .HH ,-4 a1) 00 .0 i. W D +). 14 a CO cV a o 0 • O 0 VD 00 00i r 43 7.38 Ol0- ao 00 N - O .• 0- 10 Recreation 0 0 01 00 43 10 00 CM Va 0 0 0 0 o 0 Cr,MJ O1 44 +4 0 0 0 44. 44 m 1CV I 01 I •4- J 0 0 0 0 0 Utl Cry ice. :$ 7,389,630 1n 111 CO LII 49. H H 2 ,-1 W 4 Dao 0 W fz- 0) C D U 0 Wo . 0) ,{ co Z o 41 aH U 0 C4 1 .-1 N m• m H 14• 0 1 H Agenda Information Memo March 1, 1988, City Council Meeting GAMBLING LICENSE/FARMINGTON KNIGHTS OF COLUMBUS B. Gambling License for Farmington Knights of Columbus --The Knights of Columbus,. Farmington, have requested a "bingo only" gambling license for a location at Richard's Food and. Liquor at 4185 South Robert Trail The 30 day time consideration for the City ends on March 12, 1988, so the Council must approve or deny the application at this regular meeting. For City Council information, there is currently a pull -tab gambling at Richard's, operated by St. Joseph's Home for Children of Minneapolis. A Police investigation is required for each gambling _-license. Our Police Department has..not.had adequate time to complete its investigation and therefore the item is continued until the March 15, 1988, City Council meeting. According to the Director of Finance/City Clerk, the City has acquired an additional week to make their findings and, therefore, the 30 -day expiration scheduled for March 12 by the State Gambling Commission has been extended allowing the City Council action at its next City Council meeting. A copy of the application and Police Department findings will be. distributed with the next City Council packet. ACTION TO BE CONSIDERED ON THIS ITEM: To approve a continuance of the gambling license for the Farmington Knights of Columbus to the next regular City Council meeting to be held on March 15, 1988. . 3i ,Agenda Information Memo City Council Meeting March 1, 1988 AMENDMENT TO CITY CODE C. Amendment to City Code for Terms of City Commission and Size of Advisory Parks & Recreation Commission --The City Attorney's office has completed a draft of a proposed ordinance amendment that 1) establishes the size of each commission/committee and 2) the length of terms each commission or committee members can serve on any commission or- committee. For a copy of the ordinance amendments, refer to a proposed draft ordinance enclosed on pages 3 15through,3 J It is suggested that ad hoc committees, such as the Solid Waste Abatement and other committees such as a committee to examine the feasibility of a community center be excluded by this amendment action. The City Council should -reserve their right to appoint special ad hoc study groups, again using the example of solid WasteAbatement and a study group for the community center, and maintain the -right to establish a time duration forthe study group. - .and expand the size of the committee beyond the seven and one alternate asdefined in the ordinance amendment. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the ordinance amendment to Section 2.50, 2.51 and 2.52 as presented by the`City Attorney's office with or without modification. - ORDINANCE NO. , 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE, CHAPTER 2, ENTITLED "ADMINISTRATION AND GENERAL GOVERNMENT" BY AMENDING SECTION 2.50, 2.51 AND 2.52 REGARDING THE NUMBER OF TERMS FOR COMMISSION MEMBERS AND BY ADOPTING BY REFERENCE, EAGAN CITY CODE CHAPTER 1 AND SECTION 2.99. THE CITY COUNCIL OF THE CITY OF EAGAN DOES ORDAIN: Section 1. Eagan City Code, Chapter 2, is hereby amended by revising Sections 2.50, 2.51 and 2.52 to read: SECTION. 2.50. ADVISORY COMMISSIONS AND COMMITTEES GENERALLY. All Advisory Commission and Committee appointments authorized by ordinance or resolution shall be made by the Council at the second regular meeting in January of each year, or at such other time as determined by the Council, and such appointments confirmed prior _to the expiration of the existing terms. .The term of each appointee shall be established and stated at the time of his or her appointment, and terms of present Commission and Committee members may be established, and changed or terminated o as to give effect to this Section. Each Commission or Committee shall be composed of seven regular members who shall serve staggered (2 or 3 members subject to appointment each year) three-year terms, unless otherwise required by Statute, Code or resolution. However, no member may serve more than 3 consecutive three -yea t terms or more than nine . , consecutive years on any one Commission or Committee. An eighth member shall be appointed to each Commission or- Committee as an alternate for a period of one year and shall have all of the powers and duties of a Commission or Committee member during the absence -or disability of a regular member. New appointees. shall assume office at the first meeting of- the Commission or Committee after appointment. Pfev4de47 However, that all appointees to Commissions and Committees shall hold office until their successors is are appointed and qualified. All vacancies shall be filled in the same manner as for an expired term, but the appointment shall be effective immediately when made and only for the unexpired term. No appointed Commission or Committee member shall be an employee of the City, but an ex officio member may be so employed. All appointed Commission and Committee members shall serve without remuneration, but may be reimbursed for out-of-pocket expenses incurred in the performance of their duties when such expenses have been authorized by the Council before they were incurred. The chairman and Secretary shall be chosen from and by the Commission and Committee membership to serve for the current year. Any .Commission or Committee member may be removed by the Council for misfeasance, malfeasance or nonfeasancein office. and his or her position filled as any other vacancy. Each Commission and Committee shall hold its regular meetings at a time established and approved annually by the Commission or Committee. All members shall be residents of the City. The City Administrator shall be an ex officio member of all Commissions and Committees; provided, that if he or she may be represented by his or her assistant or some person duly authorized by him or her. One of the members shall be ars Councilmatimember or the Mayor. All Commissions and -Committees shall act as advisory to -the Council. Except as otherwise provided, this Section shall apply to all Commissions and Committees. SECTION 2.51. ADVISORY PLANNING. COMMISSION Subd. 1. Establishment. an4--eempeeit4en: An Advisory Planning Commission is hereby established. .The cemn4ss}en--shall- be-eempesed-e€-seven-feEjalaf-membe r-whe shall-serve-saggefed-theee-yeaf-eams:--An--e-i hh-=ffleffiber e€--the--eemm4se4en--shall--be--a0pe4nted--te--sefve--as-ah I tetnat:e--whe-shall-have-all-e-the-pewefe-a►d-qua}es-e-a eeminlselen-tem'ee -da ing•-the--eheenee--e--dlsablllty--e€-a eeguIef-meffie - .. SECTION 2.52. ADVISORY PARK AND RECREATION COMMISSION. Subd. 1. Establishment_ and-Eempeslten: An Advisory Park and Recreation Commission is hereby established. The eeff isslen-shall-be-eempesed-e€-ten-membes-whe-shall-sef.ve e.tac gefee?--thfee-yeae--Left s- The Director of Parks and Recreation, by reason ofhis position shall be an ex officio member. Section 2. Eagan City Code Chapter 1, entitled General Provisions and Definitions applicable to the entire City Code including "Penalty for Violation" and Section 2.99 entitled "Violation,. a Misdemeanor"are hereby adopted in their entirety, by reference,- - as though repeated. verbatim. Section 3. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST CITY OF EAGAN CITY COUNCIL By: Its Clerk Its Mayor Date. Ordinance -Adopted: January 19, 1.988 Date Ordinance Published in the legal newspaper;. 3S Agenda Information Memo City Council Meeting March 1, 1988 BLACRHAWK POND ADDITION D. Site Plan Review With Modifications, Comprehensive Guide Plan Amendment, Rezoning from R-4 to R-1, Preliminary Plat for Blackhawk Pond Addition and a Variance- for a Cul -De -Sac --A public hearing was held before the Advisory Planning Commission at theirlast regular ,meeting held on January 26, 1988, to consider a planned development amendment, rezoning from R-4 to --R-1, a preliminary plat consisting of 50 single-family lots on 36.6 acres referred to as Blackhawk Pond Addition and a variance for a cul-de-sac in excess of 500 feet as submitted_by the Meritor Mortgage Company. The Advisory Planning Commission is recommending approval of all applications including the variance for the cul-de-sac. For additional information on this -item, refer to the Planning Engineering Department's report, a copy is enclosed on pages through ,S) nd For a copy of the Advisory Parks _and Recreation Commission action, refer to page f5/ . For a copy of the Advisory Planning Commission action on this item, refer to page(s) ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny 1) a comprehensive guide plan amendment,- 2) a rezoning from R-4 to R-1, 3) preliminary plat referred to as Blackhawk Pond Addition, and 4) a variance to exceed the 500 foot requirement for a cul-de-sac. Special Note: The APC minutes for this item will be included with the Additional Information packet on Monday, February 29, MEMO TO: FROM: DATE: SUBJECT: DALE C. RUNKLE, CITY PLANNER JIM STURM, PLANNER. 1 FEBRUARY 8, 1988 BLACKHAWK POND ADDITION On January 26, 1988, the _Advisory Planning Commission approved thisplat consisting of 49 single family lots on 36.6 acres west of Hwy. 35-E. Since that time, the developer has proposed a modification to the plat that will shorten the long cul-de-sac and eliminate three lots. This change requires review by the Advisory Planning Commission prior to City Council action. This plan demonstrates an even greater regard for this heavily wooded and rolling site. Other than house pad grading, there will be no disturbance to the area directly adjacent to Hwy. 35-E. Original Plan 49 14,000 S.F. 58,000 S.F. 1.6 Units/Acre Lots Smallest Lot Largest Lot Net Density Revised Plan 46 15,000 S.F. 151,300 S.F. 1.4 Units/Acre Stovepipe Lot 17, Block 1, will need to be widened from 34' to 50' at the right-of-way line to meet R-1 code requirements. Minor lot line shifting can accomodate this prior to the final plat approval. No variance will be necessary. The original staff report and .revised conditions have been attached for your review. Planner 1 ENGINEERING COMMENTS: Since the preparation of the January 19, 1988 APC staff report, the staff has been working with the applicant addressing the concerns outlined in the January 19th report. The change °in the lot and street configuration had little change in the. requirements listed in the January 19th report. The need for Condition No. 4 has been eliminated. A preliminary water quality analysis has shown that the amount of runoff proposed to discharge directly into Blackhawk Lake will have an insignificant impact on the water quality of Blackhawk Lake. N z 7- 0 cc ccci .• a Y 0 iI 1.4 fi 01>e 1017.1 tJ er-toikoirP.4 x 7,T.40 T t� PTei ;• r.*;S1•` 214 3- • .'M !.JXY ;,'+•f �s I ;fi•rio,,. r.!.A,,0,wt1146• NWic raw+ "1' .lila.: il iJ" ij! 1 1 �' fir} II) N. : fr. �4.'}r 1 0'II} if :.Sri \ ail " • is NY �fi_� ,\_ • -.'tk' - i i'I^y, - f 1 a' i' , il- f, N z 7- 0 cc ccci .• a Y 0 iI 1.4 fi 01>e 1017.1 tJ er-toikoirP.4 x 7,T.40 T t� PTei ;• r.*;S1•` 214 3- • .'M !.JXY ;,'+•f �s I ;fi•rio,,. r.!.A,,0,wt1146• NWic raw+ CITY OF EAGAN SUBJECT: COMPREHENSIVE GUIDE PLAN AMENDMENT PLANNED DEVELOPMENT AMENDMENT (REZONING) PRELIMINARY PLAT VARIANCE — BLACKHAWK POND ADDITION APPLICANT: MERITOR DEVELOPMENT COMPANY LOCATION: N 1/2 OF SECTION 21 EXISTING ZONING: R-4 (WITHIN THE BLACKHAWK PARK PD) DATE OF PUBLIC HEARING: JANUARY 26, 1988 DATE OF REPORT: JANUARY 19, 1988 REPORTED BY: PLANNING AND ENGINEERING DEPARTMENTS APPLICATIONS: Separate applications have been submitted requesting a Rezoning of 36.6 acres zoned R-4 within the Blackhawk Park PD to an R-1 district, and a Preliminary Plat for the Blackhawk Pond Addition containing 49 single-family lots located along the west side of Highway 35E and south of Blackhawk Park. A Comprehensive Guide Plan Amendment will be necessary since the January 1987 Land Use Plan designates this area D -III, six to twelve units per acre. The Variance is for the cul-de-sac in excess of five hundred feet. SITE PLAN: 'Currently this steeply -sloped site is heavily wooded, consisting primarily of oak, birch, and cherry. The large ponding area near the south central portion of the site along the freeway and rugged topography makes this site rather difficult to develop. This layout ,with the long cul-de-sac is about the only way any development can occur and it restricts grading in as many areas as possible. Even though the site could accommodate apartments nicely,__ like the Thomas Lake Pointe project, it has limited v i s ab.i.l_i t_y__._f:r_om_: the -_f r e,ewa.y_. V_eh i c.0 l.a r-.ci.r_c u l a t i on would also be a problem since all of the traffic would have to come from the Conklin Road extension and Deerwood Drive. From that standpoint, the limited access will create a strong neighborhood cohesiveness and privacy. The site will be platted into 49 buildable lots and two outlots. Outlot B on the south will be used for a road connection through the Leo Murphy property on the west to the park on the north. Outlot A on the north side of the main loop road near the center of the site has an existing storm sewer line underneath it. It will provide pedestrian access into the park and trail system. The net density of this subdivision is 1.6 units per acre. These lots vary in size from 14,00.0 SF to 58,000 SF and average 27,050 SF. All are at Least eighty-five feet wide at the setback line. Meritor has not yet determined whether these lots will be sold to a select number of builders or if_ they will be available to the general public for custom home sites. GRADING/DRAINAGE/EROSION CONTROL: The proposed grading plan for Blackhawk:Pond provides for cuts of 20' +/- on the easterly edge of the development and fills of up to 12' +/- near the westerly edge of Pond BP -29. Pond BP -29 is a designated storm water ponding -area in the City of Eagan's Comprehensive Storm Sewer Plan. The proposed filling of Pond BP -29 along its westerly and northwesterly edges is permissible. Adequate storage volume._ is maintained even though a partial filling of Pond BP -29 is proposed. The proposed grading plan provides for street grades of 0.50 minimum to a maximum of 12%. City Code states that for a local type street "street grades wherever feasible shall not exceed 8% with due allowance for reasonable vertical curves". *In reviewing the quote "reasonable" of the proposed 12% street grade, there does not appear to be a feasible alternative way to provide street access to the proposed site and minimize the impact on the existing topography. The development is required to provide adequately sized storm sewer to intercept approximately 10 CFS of flow from the northerly terminus of Conklin Lane and provide a 3 CFS storm sewer stub to the westerly adjacent property. The discharge from the Conklin Lane system presently flows overland and is causing severe erosion problems. 'A small ponding area is required in the vicinity of Lots 6-11 between the proposed park access road and the entrance to the proposed site. Based on the proposed grading plan, controlling the NWL of the ponding area at 316 results in a HWL of 820.5 giving an outflow rate of 4 CFS into Pond BP -29. An emergency Overland drainage swale which minimizes the potential flooding impact of the homes adjacent to this small ponding area is required between this pond and Pond BP -29. A detailed analysis of the drainage area tributary to Pond BP -29 has resulted in storage volume requirements of approximately 21 acre feet. The required storage volumes can be provided by maintaining the existing controlled NWL at 809.7 and providing for storage to a HWL of 818.0. An appropriate overflow outlet from Pond BP -29 to Pond BP -2 is required. This emergency overflow outlet will minimize the potential impact to the proposedhomes adjacent to Pond BP -29. The 21 acre feet storage volume requirements for Pond BP -29 adequately handles storm water runoff from a quantitative standpoint. The water quality of the site generated runoff .needs - to be analyzed because of this site's proximity to Blackhawk Lake. Water quality concerns prevent allowing any site generated runoff to discharge directly into Blackhawk Lake. The most easterly proposed cul-de-sac will be required to drain into Pond BP -29. The development will be responsible for developing a water treatment system which reduces the postdevelopment phosphorus loading to predevelopment levels. A detailed water quality analysis of the wet pond volumes of Ponds BP -29, BP -2 and the small ponding_area along the westerly edge of this site may produce favorable water quality results. A preliminary erosion and sediment control plan was submitted as a part of this application. Plans submitted did not adequately address two major issues resulting from the proposed site development. The two major areas of concern are the restabilization of steep cut and fill slopes proposed onsite; the other is minimizing the potential for sedimentation in Blackhawk Lake. The potential impact on Blackhawk Lake from both a water. quality and an erosion/sediment control standpoint are required to be adequately addressed prior to issuance of a grading permit for site development. SANITARY SEWER/WATERMAIN Sanitary sewer of sufficient size but insufficient depth to adequately serve the site is available along the easterly boundary of the site adjacent to I -35E. Proposed site. development is such that sanitary sewer lift station construction is required to serve this site. The development is required to provide a sanitary sewer service stub to the westerly boundary of the site in a location and depth whichprovides maximum flexibility for the potential development of the westerly adjacent property. Water main of sufficient capacity and pressure to serve this site is proposed to be constructed under a City contract during the summer of 1988. Proposed first floor house elevations below 865 will require pressure reducing valves. STREETS/ACCESS/CIRCULATION: Access to this site is available in one location from Conklin Lane. The development proposes street widths and cul-de-sac radii in .accordance with City Code requirements. EASEMENTS/RIGHTS-OF-WAY/PERMITS: Based on the preliminary grading plan submitted as a part of this preliminary plat application, storm water ponding easements for this small ponding area between the proposed park road and the proposed entrance road and Pond BP -29 are required to HWL's of 820.5 and 818.0, respectively. The development will be responsible for providing. all the appropriate utility easements for utility lines which are not constructed within public right-of-way. The development shall be responsible for ensuring that all regulatory agency permits are acquired in the appropriate time frame as required by the affected agency. ASSESSMENTS: The parcel proposed for platting has previously been assessed for sanitary sewer and storm sewer trunk under.. projects 88 and 257, respectively. . There are no pending assessments of record at the present time, but project 523 is under consideration at this time by the City and will generate a lateral from trunk water main assessment_. when approved. The following assessments are proposed in accordance with present special assessment policies as a condition of final plat approval: DESCRIPTION. PROJ # RATE QTY AMT Water Area Trunk 523 $1,315/ac 31.7 ac $41.,686 Lateral Benefit From Storm Sewer Trunk 257 41.65/1f 780 if 32,487 Lateral Benefit From Sanitary Sewer Trunk 372 31.70/ff 200 ff 6,340 TOTAL PROPOSED ASSESSMENT $80,513: The final assessment obligations will be calculated based on the finalplat areas and dimensions and the rates in effect at the time of final plat approval. CONDIT-IONS BLACKHAWK POND: lei°-'iG Zii'7 1. These standard conditions of plat approval as adopted by Council -action on September 15, 1987 shall be complied with: B-1, B-2, B-3, B-4, C-1, C-2, C-5, D-1, E-1, F-1, and G-1. 2 The development will be responsible for providing an adequately sized storm sewer to intercept the storm water flow from the northerly terminus of Conklin Lane. 3. The development will be responsible for providing a 3 CFS capacity storm sewer stub to the westerly adjacent property. 4. No site generated storm water runoff will be allowed to discharge directly into Blackhawk Lake. 5. The development will be responsible for providing the appropriate emergency overflow outlets for the small ponding area on the -westerly side - of the property and. for Pond BP - 29. 6. -.The development will be responsible for developing a storm water. treatment system .which reduces the postdevelopment phosphorous loading levels to predevelopment levels.. 7. Th development will be responsible for providing a sanitary sewer service stub -to the westerly boundary.of this site in a location and at a depth which provides maximum flexibility for potential development of the westerly adjacent property. STANDARD CONDITIONS OF PLAT APPROVAL A. Assessments 1. This development shall accept its additional assessment obligations as defined in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. Easements and Rights -of -Way 1. This development shall dedicate 10' drainage and utility easements centered over all common lot lines and adjacent to private property or publid•right-of-way. 2. This development shall dedicate, provide, or financially guarantee its proportionate share of the acquisition costs of additional drainage, ponding, and utility easements- as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat or outside .of dedicated public right-of-way as necessary to service this development. 3. This development shall dedicate all public right-of-way and temporary slope ease;nents for ultimate -development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall ded-icate adequate- drainage and ponding easements to incorporate the required high water elevation necessitated -by City storm water storage volume requirements. C. Plans and Specifications 1. All public streets and utilities necessary to provide service to this development shall be designed by a registered professional engineer in accordance with City codes and engineering standards and policies, and approved by staff prior to final plat approval. 2. A detailed grading,- drainage, erosion, and sediment control plan must be prepared in accordance with current City standards and approved by staff prior to final plat - approval. 3. Thisdevelopment shall insure that all temporary dead end public streetsshall have a cul-de-sac constructed, -in accordance with City engineering standards. 4. A detailed landscape plan shall be submitted on the proposed grading plan and approved by staff prior to the final plat approval. The financial guarantee shall be included in the Development Contract and not released until one year after the date of installation. STANDARD CONDITIONS OF PLAT APPROVAL PAGE TWO 5. _All.. internal.public and private streets shall be constructed within the required right-of-way in accordance with City design standards. D. Public Improvements 1. If any public improvements are to -be installed under a City contract, the appropriate project must be approved .ny Council action prior to final plat approval. E. PenAts 1. This development shall be responsible for the acquisition of all regulatory agency permits in the time frame required by .the affected agency. F. Parks Dedication 1. .This development shall fulfull its parks dedication requirements as recommended by the Advisory Parks and Recreation Commission and approved by Council action. G. Other 1. All standard platting and zoning conditions shall be adhered to unless specifically granted a variance by Council action. Advisory Planning Commission City Council Approved;,.. August 25-,_1987 September 15, 1987 Re-viSed: LTS#2 STANDARD a'4 ZONING .-LOCATION LAND USE r7nb�(F. 1, '11;1A4 c04/4t I SDAAla !, •.4i w„a fAO, MUNle GENr orS-.Fr4000 _ __ �t19 i; 1 rv:�nroc it 0. In 1 ., f,,, 1 CP -7 7 76 5.0 , ' / ./4--- - - - : . . 769.4.: „ • >:01 I . I 'flt‘' `,..,•, / ,,' •-• <5,, • ,. t 730061:72 \ \ 796.32 / 802,4 - & , . ) / I A- f • 4, / \4-h AP -38 / 839.8 • 823.5 829.7 CP -I2 826.5 829.6 A- bbb . .818.a 6 :TCN \ 4...... ..1.1. • • , _;-, B P - 30 "...*...,,, ,'. I - ,.:,,!.:;. • 800.0 . .. i .... - '''''!....:,""'"‘""'" - k ' ..„ . . , , . .,. ,....,...: , . , CP- I 1 795.0 808.1 ,..1 825.0 829.7,- - . [a! JP -2--`-<, ti 844.0 - , 851.5 • a.m....ea 111 JP -6 871 880 JP -3 844.0 8472 ,•• ( “2:•;;,- ' 790.3 ' 801.0 - • , . . 24' 8j4P:1-.40 1 • ‘,.; • ‘•1/2....\ 846.5. • I JP -5 8 2 3:8 • • • i • 834,01; • 1!1 fp, ,• 818. B 6 - 28 568:0 lit .6: 36 JP -36 870.6 873.2 866-: r) ---12;----t" AP.13,7; ...:::::'..- „,\:•(, 44'4, 41`?".'"""""- 1'1.1,61,1: .•'. ,;, I - , •-,-,-.^ -,-. C'r .".i -b03.6 ' - I . • '. . •• • l • -i • -,- -- • • -,14,-p ..„,,,..,:,,:•.,j I , A- k • 5076 ...:;'' :::' . i'„H. :,.:-. ; -,-,, [:.:. ,....:- [-_-I_ :1 3•:( • . -:', ‘...'i ,. , • ‘,... '••,•'•..., • i i i 11! ,- 1 •,., , ' 5,4"'. \ ;-' , \ -••••, '„;...- • •:::,, 1 I ' A-11 1 • , ,;_ ""1::,,i'l ••- ) p••:. • -.' r 1 BP -29 .,' 11----c:C.! 1-'--'V' '- ':'1 1 t. 809.7 • 818.0 ,866.6...._-_, fi..... .,.,._., , 1 ..A....,..,,,,._ [L.I...1.„, .-,...1/2. ,. P-.2".31,.• - 11A 1, ..)'•1:,,A 8663;-;:‘4 1.;" : r.111 1-1, ‘ BP -33 ...• i,6%--.1--•-•::1 1 ! 111'2711 ' i A"'s • i, 886.0 - A -r ,..,,. ,-... , -- 1:-..-.::',.- 895.2 • city of eagan PUBLIC WORKS DEPARTMENT RP -3 STORM SEWER MASTER PLAN 36" FIG. #1 approved: standard plate.#: 1 aste ssion t 4 " i j : t•:) ; I 1 ' ' ! 1 ka...iiiaiiiimilaliiiii.10 1414811111 ' / C -.- DIf . :: •/ . 1 2 • ,...,:. ii / : / , / ..,.. -..:1136 / / 4 ‘...24 / • • •-- ' •;A:,-., -.. - . .. ;II J...... „II_ .. v... 11 C— E / C - G / 2'• ;,; .; -1,,c)-t,- • • •,‘ ) s --, W- B - , 1 / "; I ....... II !1- / (5)1••• r. ' .,..:rd t. '• ,. ,....,A0: 36 • - 14-1-......._ . _ .. • or 18" _4 -,..Ajc?. • —4-140A6a4L);;• L• , . , • • • . D'-- — ------ • __..,,,,,,,._. •11.4. •••••;•••.k. (,..', ' - • • 11 .•','.(• . _,, , , , i • • . • ( L•s• '.•c / '- --.•, 11 ,...„..' ... :!...1'!„ .. . '• • . . H.. 1 ;-•kh--•••‘!:islahl , ', ... j 1 '''' ...• .• l•- I , i . . /.... irmrs -77 .---......-.-;-• i,. :- ,,,.,....:. • ..1,•". ,...11.'-i,:•:7•!•.; H- .".'.:".''."1 . • ..i.' ••••....... ‘- ..1 - L- ' , • ji . ',1 .:• I5" W ;.• • : -, t...., I -ki ., •,-; • - . ri Li 1,. ,..i) ; -j ; ,--it -,-;-;;• 1 • • t • -•••• 1 : - : ,-,, .• . it - 11 1 W — G - -• •..;t It aci W- H .. E ' s L. — ii I 1."" 1 s- , 1 • ' ' " ' i . , • ammo. .;..mhbaqh/ - / 1 ! woo ammo. ••••••••4 i • :, ,7 j ; ''!"• r... -'_i ; 1 C— C -J ink man.. .•••••• .•.•••• aro. lomme rum,. 444.1 C- K :4,1r -4-i44"0"1".'muuL,A SUBJECT PARCEL city of eagan PUBLIC WORKS DEPARTMENT SANITARY SEWER MASTER PLAN approved: city of eagan PUBLIC [_ WORKS \ DEPARTMENT SUBJECT PARCEL SANITARY SEWER MASTER PLAN FIG. #2 approved: standard plate 4: b) / ' N..,O\ .. 8O8 7/1 \1 (-7_30(32siimTi.E,G.Dx4f.i :;. / 1060TREATMENT g ,.,- It.){1"7/,ri/4l1,1.li L + 688/84.0 PLANT 3? 4T11 \0L) , , i54 itEIHIS8-.„i (6‘/ 1 , , , 75,1/ 92.0 ...• • 0 56.2/67..43T/ -,,. IAD 1 ,' i i30" ! //,' /' .e -tr., • , . I. , •;'•," / ,..1. •'1,'"-I', 69.5/8740 J , t i 55,3 /.700' i 60.3/.75 1. - i I ; • I 1 . I (C33) 01 tV/ ; ; _ ,/ • 1 a" 1 '-,30" QP.i) I 30-::7! . 60.4/ 7a.0 „..,-/,', 1 97"-4-.,..:,:".: - t • .• -';. ' m'184`)' '.„--,-, I 1;pr'l , \ 'Ij 2'....Ni , \,:.„: 8 4 . 7 / 9 8 . 0 !, : . • ..- : / i 3 i: , a ( ) 1 i I - / / i • , ' 4 12 ‘V--..; ':.:,.-----, 18 / :: ,/...z.z. - • 1- - 7 iy.I.M.,•101): 1 : . . , . • ,.,', Gala& WW1 isoirl Qua. Iiiiiiiitk-.4adlir &WO - CIAO, Ural, 6111.1k3 -415 6.6 / 72 . -• II 1 O Fr1, 1 FA. . vi,`,.'! ..,,3 •. 100 .:..., , I ....,7: . • - V I‘.4)1L: / 61.0 • / • i 'ARK 59.8/ 60.0 5/74.0 1950 I ., .. .!: 59,5/(.1.1§%.4I',.. 1 . - .a< „ ' 76.0 „.I I 6.01I1 - .F-..). ei 1 L i:4•i q ----,"'r-II I ,,,,,LA / 1 i• • \) ,),...i.,%‘•.:-_-____,,,,-;• , k..• -7,--:.:-" \\: \•'` bl .44-+ I \ - ' 64.3 / 84.0 ,..-1:11.z'';1-.,,,,:•,,r \,..,<•••:‘,.''' . ,s •Y ' ''''-N \',1 -/'• II •-••••- -• 'k‘ s•••• 1 ..0. % ' • 56.2/77.0 , kki,I ' - - ;2.311;141111011111t I • I 11TII‘ ,-, ,> .ii 78, 7/ 96.0 131.Aci(HAVVK PARK. ; ; •,• , fill• TT' L.; 1..' ..‘)‘r:,- I 1 ILL • i i18'' 5 1. 7 / 67.0 fl 105 53 , :17 1 * . .•... • " :::::::::::: .•.•... ...•... .• .;•. .• • , .• 2- • wimp , I. 000 ...... -121 518'' 1 .. rigorIltimpTstaiire -foe syslIalishisMarreg ,4444, • 7.-+J" 5 2.6/.67.0 ; •••••• c; ; 20 59. ••,:- GROUND STORA • 2G4En'\20/./410 1 86.0," 3 44.6/59.0 ii16" _ I71.W.V )059 1020 21.8 / 3 I. 0 j0) 4.40 Q62) <POI' 40,0 88.5/ 8 2. 8!,9,,4.0 off) 100.0 , 0 r §.4/107.0 I 5(.0/ q5.0 1 2 u (,..1-1I r 38.3/94.0 81.0 i • • •.• • • • •.• • -...• • • • • • :•:•:•:•:•:•:•:•:•:•:•::::: SUBJECT PARCEL FIG. +3 city of eagan PUBLIC WORKS DEPARTMENT WATER MASTER PLAN approved standard plate 4: 0 MEMORANDUM TO: TOM HEDGES 10 FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: FEBRUARY 8, 1988 SUBJECT: BLACKHAWK POND ADDITION - ADVISORY PARKS AND RECREATION COMMISSION RECOMMENDATION At the Thursday, February 4, 1988 Advisory Parks and Recreation Commission meeting, the Advisory Commission reviewed the proposed Blackhawk Pond Addition. Although this preliminary plat application is within the Blackhawk Park PUD, which has fulfilled it's parks dedication requirement, the Advisory Commission reviewed this preliminary plat because of its proximity and impact on the Blackhawk Community Park. A concern of the Advisory Commission was the impact of this development on a future road access to the park and the affects of storm water ponding. Parks and Recreation staff reviewed with the Advisory Commission road access issues and reconfirmed earlier decisions by the City Council and Advisory Commission concerning access to the park. The Advisory Parks and Recreation Commission has recommended to the City Council the following: 1. That proposed Outlot A be accepted for parks purposes and an eventual trail access. 2. For the development to dedicate Outlot "B" for a future park road access to Blackhawk Community Park. Said outlot shall be reconfigured in order to accomplish an engineered roadway. Further, that any temporary road easement for grading purposes be obtained from the developer, at this time. Agenda Information Memo City Council Meeting March 1, 1988 SITE PLAN REVIEW/CLIFF LAKE CENTER PRELIMINARY PLAT E. Site Plan Review and Revisions to Cliff Lake Center Preliminary Plat for Ryan/Hoffman Development --In official action that was taken by the Advisory Planning Commission at their last regular meeting held on Tuesday, February 25, 1988, a public hearing was held to consider the site plan and final revision to the Cliff Lake Center preliminary plat for the Ryan/Hoffman develop- ment. As a part of the December 17, 1987, City Council action, the final site plan was referred back to the Advisory Planning Commission for their review. The site plan reviewed and adopted by the City Council at that December meeting was a modification to the preliminary plat/site plan reviewed by the Planning Commis- sion at its November 1987 meeting. The APC is recommending approval. For additional information on this item, refer to the Planning and Engine ring Department report, a copy is enclosed on pages 53 through 6. Advisory Planning Commission minutes will not be available until the Administrative Agenda is circulated on Monday, February 29. ACTION TO BE CONSIDERED ON THIS ITEM. To approve or deny the final site plan review and revisions to the Cliff Lake Center preliminary plat. CITY OF EAGAN SUBJECT: REVISED PRELIMINARY PLAT/CLIFF LAKE CENTER APPLICANT: RYAN/HOFFMAN JOINT VENTURE LOCATION: SW 1/4, SECTION 29, NE QUADRANT OF RAHN ROAD AND CLIFF ROAD EXISTING ZONING: EAGAN HILLS WEST PLANNED DEVELOPMENT CSC/RB, LB, AND HIGH DENSITY RESIDENTIAL PLANNED USES DATE OF PUBLIC HEARING: FEBRUARY 25, 1988 DATE OF REPORT: ORIGINAL REPORT AUGUST 17, UPDATED OCTOBER 19, UPDATED NOVEMBER 20, 1987 AND UPDATED FEBRUARY 18, 1988 REPORTED BY: PLANNING AND ENGINEERING DEPARTMENTS APPLICATION: THE ORIGINAL APPLICATION SUBMITTED WAS FOR PRELIMI- NARY PLAT APPROVAL CONSISTING OF APPROXIMATELY 99.9 ACRES AND WOULD CONTAIN THREE LOTS CONSISTING OF APPROXIMATELY 27.9 ACRES AND FOUR OUTLOTS CONTAINING 72.1 ACRES FOR FUTURE DEVELOPMENT ZONING AND LAND USE. A REVISED PRELIMINARY PLAT HAS BEEN SUB- MITTED CONTAINING THREE LOTS OF APPROXIMATELY 28.45 ACRES AND THREE OUTLOTS CONTAINING 2.8 ACRES. ZONING AND LAND USE: THE PROPERTY IS ZONED PD (PLANNED DEVELOPMENT) UNDER THE EAGAN HILLS WEST PLANNED DEVELOPMENT CON- SISTING OF APPROXIMATELY 384 ACRES. THE PORTION OF THE DEVELOP- MENT WHICH LIES SOUTH OF THE NORTHERN STATES POWER EASEMENT CON- TAINS APPROXIMATELY 99.9 ACRES AND ACCORDING TO THE EAGAN HILLS WEST PLANNED DEVELOPMENT, DOES ALLOW FOR COMMERCIAL AND MULTIPLE RESIDENTIAL DEVELOPMENT IN THIS GENERAL AREA. ON DECEMBER 1ST AND 17TH, APPROVAL WAS GIVEN TO THE COMMERCIAL DEVELOPMENT PLAN. BRIEF SUMMARY: THE ORIGINAL PHASE ONE (RETAIL) SUBMISSION, (EXHIBIT 1) DATED SEPT. 1987, CONTAINED A TOTAL OF 325,000 SQUARE FEET OF RETAIL SPACE, ALL FALLING SOUTH OF A PROPOSED EAST -WEST STREET PERPENDICULAR TO RAHN ROAD. THIS BROKE DOWN AS FOLLOWS: SUPER'VALU STORE, 62,000 SQUARE FEET, PLUS A 10,000 SQUARE FOOT FUTURE EXPANSION, 72,000 TOTAL SQUARE FEET; STRIP RETAIL, 110,000 SQUARE FEET; TARGET STORE, 114,300 SQUARE FEET; AND OUTLOTS CON- TAINING 28,700 SQUARE FEET. THE NEXT SUBMISSION, (EXHIBIT 2) DATED NOV. 1987, HAS A ROAD CON- FIGURATION SIMILAR TO THAT IN EXHIBIT D, OF THE PLANNED DEVELOP- MENT AGREEMENT. TOTAL RETAIL SPACE WAS REDUCED TO 278,000 SQUARE 1 ,� 3 FEET; AS FOLLOWS: SUPER VALU TOTAL, 72,000 SQUARE FEET; STRIP RETAIL, 79,700 SQUARE FEET; TARGET STORE, 114,300 SQUARE FEET; AND OUTLOTS, 12,000 SQUARE FEET. THE LATEST SUBMISSION, (EXHIBIT 3) DATED JAN. 1988, IS THE REVI- SION OF THE DECEMBER 17, 1987 PLAN AS DIRECTED BY THE CITY COUN- CIL. IT INCLUDES A COMPLETE REALIGNMENT OF RAHN ROAD. THE TOTAL RETAIL SPACE HAS BEEN REDUCED FURTHER, TO 258,000 SQUARE FEET. SUPER VALU, 67,000 TOTAL SQUARE FEET; STRIP RETAIL, 75,700 SQUARE FEET; TARGET, 114,300 SQUARE FEET; AND ONE OUTLOT, 6,000 SQUARE FEET. BECAUSE OF THE NUMBER OF CHANGES THAT. CAME OUT OF THE DECEMBER CITY COUNCIL MEETINGS, THE PLANNING DEPARTMENT RECOMMENDED A NEW PUBLIC HEARING CONCERNING THESE REVISIONS. THE SECOND PHASE OF THIS PROPOSAL HAS NOT CHANGED WITH THE EXCEP- TION THAT IT WILL MEET THE IMPERVIOUS SURFACE GUIDELINES REQUIRED BY THE ENVIRONMENTAL AGREEMENT REACHED IN JANUARY. ALSO, THE BUILDINGS WILL BE AT A MAXIMUM HEIGHT OF FOUR STORIES UNLESS OTHERWISE APPROVED SITE PLAN REVIEW: BY AGREEMENT, THIS DEVELOPMENT IS ALLOWED A MAXIMUM IMPERVIOUS SURFACE TOTAL OF 70%. STAFF CALCULATIONS SHOW THE PROPOSAL TO HAVE AN IMPERVIOUS SURFACE CLOSER TO 76%. STAFF CALCULATIONS DO NOT INCLUDE RIGHT OF WAY (R.O.W.). THE NEW PROPOSAL, WITH THE RAHN ROAD REALIGNMENT, APPEARS TO BE A BETTER ALTERNATIVE; CONCERNING INTERNAL CIRCULATION. PER THE CITY CODE, THERE IS ADEQUATE PARKING PROVIDED ON SITE. THE PARKING SPACES ARE 10' BY 20°, AND THE DRIVE ISLES ARE 24'; BOTH MEET CITY CODE REQUIREMENTS. HOWEVER, THE PERCENTAGE OF IM- PERVIOUS SURFACE COULD BE REDUCED BY REDUCING THE PARKING STALL DIMENSIONS TO 9' BY 20°. THE SETBACKS THROUGHOUT THE PROPOSED DEVELOPMENT MEET OR EXCEED THOSE REQUIRED BY CITY CODE. THE BUILDING LOT COVERAGE COMBINED IS 18%. SEPARATE LOT COVERAGES: LOT 1: 20.6% LOT 2: 16.0% LOT 3: 25.8% 2 OUTLOT C: 11.6% WHERE A LOADING AREA FACES A PUBLIC STREET, A MINIMUM FORTY FOOT WIDE LANDSCAPED YARD, INCLUDING BERMS, AND VEGETATION SHALL BE PROVIDED AND MAINTAINED ALONG SAID PUBLIC STREET. GENERAL PROVISIONS: WHERE A LOADING AREA IS PROPOSED WITHIN 300 FEET OF ANY RESIDEN- TIAL DISTRICT (THE SUPER VALU STORE IS WITHIN 300 FEET FROM A RESIDENTIAL USE), THE CITY COUNCIL MUST ISSUE A CONDITIONAL USE PERMIT FOR THE OFF-STREET LOADING AREA. HOURS OF OPERATION ARE CONFINED BETWEEN 7:00 A.M. AND 1:00 A.M. EXCEPT FOR BUSINESS' LOCATED 200 FEET OR MORE FROM ANY RESIDEN- TIAL USE (THE SUPER VALU STORE IS LESS THAN 200 FEET FROM A RESIDENTIAL USE) AND FRONTING ON A MAJOR THOROUGHFARE OR COMMER- CIAL SERVICE ROAD. THE CITY COUNCIL CAN SPECIFICALLY APPROVE EX- TENDED HOURS. GRADING/DRAINAGE/EROSION CONTROL: The grading plan for the proposed Cliff Lake Centre development can be separated into the following segments: 1. The grading of the shopping center site and Cliff Lake Centre Road between existing Rahn Road and the east line of the Phase I development. In this section, retaining walls are proposed to be constructed along Cliff Road right-of-way (southeast of Target) and the east side of Target between the service drive and Cliff Lake. No grading or filling is proposed into Cliff Lake expect a small area in the northwest corner which must be reviewed by the DNR. 2. The proposed grading of- Pond AP -25 requires the removal of a portion of existing Rahn Road. Also included is the extension of Rahn Road connecting to Cliff Lake Centre Road north of Pond AP -25. A multi -residential building site is proposed between the north side of Pond AP -25 and the realigned portion of Rahn. Road. A drive and small parking area northwesterly of Pond AP -25 extending southerly from Rahn Road is proposed to serve Rahn Park. The proposed removal of a portion of existing Rahn Road will not be allowed. The existing Rahn Road road bed is to remain intact for potential future use for Rahn Park. 3. The grading of Pond AP -24 located south of the Meadowland Addition and east of Rahn Road. Pond AP -24 is proposed to be located immediately east of the low point in Rahn Road and south of the NSP easement. 4. The grading of Cliff Lake Centre Road from Blackhawk Road to the east line of the proposed Phase I development. This section of raodway must be built up to meet the existing grade of Blackhawk Road. The alignment and grade of Rahn Road and Cliff Lake Centre Drive must conform to Municipal State Aid design standards. Drainage from this site is being directed into five ponding areas which are designated in the Comprehensive Storm Sewer Plan. Listed below are the design assumptions used in determining the storage .and outflow requirements from each of the designated ponding areas: 1. Runoff from the commercial areas will not be allowed to discharge directly into Cliff Lake(Pond AP -11). 2. The storm sewer outfall from Cliff Lake cannot discharge into Pond AP -25. If the storm sewer outfall from Cliff Lake is discharged into Pond AP -22, its existing outfall will have to be reconstructed or upgraded. The storm sewer outfall from Cliff Lake is required to discharge directly into Pond AP -24. 3. Pond AP -25 will receive all the runoff from the shopping center site and be constructed to provide acceptable. levels of storm water treatment. 4. The size of Pond AP -25 must be limited to preserve development between the pond and the south side of realigned Rahn Road. 5. The future commercial property east of this development between Cliff Lake and Cliff Lake Centre Road will discharge directly into Pond AP -23. It is also assumed that the existing storm sewer outfall from Pond AP -23 will not be reconstructed or upgraded. 6. Pond AP -24 would be constructed adjacent to the low point in Rahn Road and its outflow restricted to 22 cfs. 7. Pond AP -49 located in Rahn Park will remain landlocked with no storm sewer outfall. 8. The outflow from Pond AP -50 will discharge directly into Pond AP -25. It is also assumed that additional ponding area will be required south of Cliff Road near Pond AP -50. Based on the above assumptions, the following design considerations are required: POND DESIGNATION DIRECT AREA (ACRES) STORAGE VOLUME (AC/FT) OUTFLOW (CFS) Pond AP -ll (Cliff Lk) 21.0 83 6.55 Pond AP -22 24.5 21.3 5.0 Pond AP -23 39.1 29.6 5.5 Pond AP -24 35.5 5.2 22.0 Pond AP -25 58.3 28.0 3.31 Pond AP -50 41.1 9.8 2.0 Pond AP -50A 30.5 5.6 1.0 The storm sewer system receiving the runoff generated from the low area immediately northwest of the proposed Target site is required to discharge directly into the storm sewer serving the Target parkinglot as opposed to discharging directly into Pond AP -25. The water quality impacts of site development can be reduced by constructing a nutrient detention basin to treat storm water runoff. Proposed storm water detention Pond AP -25 has sufficient capacity to act as a nutrient trap. As shown on the grading plan, Pond AP -25 has an area of approximately 2.25 acres at the controlled water elevation. The construction of a wet pond volume of approximately 6 acre feet below the controlled water elevation will produce phosphorous removal efficiencies of about 65%. This removal rate is contingent upon the wet pond basin having a mean depth of approximately 4'. Basin construction of this design will minimize the water quality impacts of site development on the downstream waterbodies including the Minnesota River. A preliminary Erosion/Sediment Control Plan was submitted for review. Many erosion control issues on this site will be s7 resolved or created by the schedule of grading utility construction and building construction. Given the information on the current plan, the following concerns were identified: 1. Retaining walls need to be constructed as a part of the rough grading operation or shortly thereafter. The location of the walls needs to be clearly marked on the proposed plan. 2. The diversion dike located along the lake will require a safe outlet. It appears that there are two low points along the diversion that may require temporary outlets. Since these areas will eventually be filled, the timing of grading along the lake needs to be formalized to assess what actually- will be required. Because of the extensive site disturbance proposed, the details of the temporary berm design need to be defined. 3. Seeding and mulching specifications need to be provided on the proposed grading plan. 4. If construction is anticipated within the water of Cliff Lake, a floatable silt curtain will be needed to limit sediment movement into the lake. A revised detailed erosion and sediment control plan is required prior to issuance of a grading permit of final plat approval. UTILITIES: Trunk sanitary sewer of sufficent capacity and depth to handle the first phase and ultimate development of this property is immediately available along the western (Rahn Road) and northern (NSP highline easement) boundary of this development. Sanitary sewer lateral extensions and individual service lines are adequately proposed to service the development. Water service for this development presently does not exist. It will require the installation -of a l6' trunk main from the existingstub on Blackhawk Road to the existing trunk water main at the intersection of Cliff and Rahn Road. A 12" diameter trunk main must also be interconnected to the existing trunk water main stub located in Beaver Dam Road at Shale Lane. Due to the relocation of Rahn Road and the necessity for looping a water main service through proposed Outlot B and D, the installation of the water main in the location of the proposed Rahn Road realignment will be required as a condition of Phase I development. STREETS/ACCESS/CIRCULATION: Access to this site is through a proposed east/west roadway connecting Cliff Road, Rahn Road and Blackhawk Road. The development is proposed a right-of-way width (90'-105' wide) capable of accomodating a 4 -lane divided roadway with landscaped medians, sidewalk and channelization for traffic turning movements. Access to the proposed Phase I development will be taken from Cliff Lake Centre Road in six locations. The applicant has petitioned the City to design and construct under a public improvement contract the proposed Cliff Lake Centre Drive (including streetlights and signalization), Rahn Road realignment, and all appropriate public utilities necessary to serve the Phase I and ultimate site development. The roadway design will be in accordance with Municipal State Aid (MSA) design standards. EASEMENTS/RIGHTS-OF-WAY/PERMITS: An 80' right-of-way is required for the proposed realignment of Rahn Road. The development is proposing to dedicate right-of-way for the construction of Cliff Lake Centre Road. The right-of-way width in the area of proposed Target parking lot and the intersection with Blackhawk are subject to change based on detail design criteria. Ponding easements will be required for all ponding areas necessary to handle the surface water generated by the 1st Phase and ultimate development. Internal utility easements will be required for all sanitary sewer, storm sewer and water main facilities servicing more than one potential user and/or providing continuity to the City's trunk utility system. All regulatory agency permits shall be acquired within the appropriate time frame as required by the affected agency. ASSESSMENTS: Proposed assessment obligations are as outlined in the November 20, 1987, staff report. All final assessment obligations will be calculated based on the quantities and dimensions on the final plat in accordance with rates and special assessment policiesin effect at the time of the final plat approval. CONDITIONS: CLIFF LAKE CENTRE 1. These standard conditions of plat approval as adopted by Council action on September 15, 1987 shall" be complied with: Al, Bl, B2, B3, B4, Cl, C2, C5, Dl, and Gl. 2. This proposal meets all requirements of the City, except for those items found under "General Provisions". IF these items are enforceable, the developer should modify the plans to bring them into compliance with the City Code. 3. This proposal surpasses, by 6%, the 70% impervious surfaced agreed upon. 4. The development shall be responsible for its proportionate share -of any major roadway improvements to the overall* transportation network system necessitated by either the 1st Phase or ultimate site development. 5. The design of the proposed retaining wall construction must be approved by City staff prior to issuance of a grading permit. 6. The development shall comply with the most recent requirements of the Standard Conditions of Plat Approval as adopted by council action. 7. A detailed grading plan must incorporate Ponds AP -22, AP -23 and AP -24 in addition to Pond AP -11 (Cliff Lake) and AP -25 (Rahn Road) compatible with City approved storage volume capacity requirements. 8. A specific detailed erosion and sediment control plan necessary for the water quality protection of Pond AP -11 (Cliff Lake) must be approved by the City prior to any construction activity initiation. 9. The development is responsible for providing adequate right- of-way width and alignment for proposed Cliff Lake Centre Road as dictated by detail MSA design criteria. . _ I ' ; ' 1 z1 —1 -t* —1 7 •-•• • j .10,3 • )) • -:•-••••5-7-47 • \(.! ,.„. A...% . • '. • 1 EXHIBIT , 1 ! y ••, I. .. , • • , 71 • :** . . 134.11.10 ! • • I : • • ; • .••,... ••••..........7„....„.:_„____ `.1,'••• • _._-:-_,./i: I n19:\i , si1;Ir,•••\'"I`..l. I ;.. c , • % ,;-....)-'r-% .4(r) -) . ; •cin A • • ).•, •--\ . • :' ''..'•.. • i•N1)--, , , '‘' •\ • .". '"• •..I'.',;,;i'.i..„ .:":_:"-,r••:,"_'...'. . .4; .,.I,"(Y)--I- -•Ik/o"-‘r--:---L-i,i...c''7\,.-(-.-..:-.7'---k-?--'• -",.'..'--•s_- •-...•, •-•".1_1•,:3. „.j-.-7( I .r •- .. • :<-"-,, %, -.r:•",,-/;•,Tr -- .2 r,. -,7 ii \9. , ,.1,:,:-. • '.------.‘,..__-.,,----.,-.. \ ''• .• .1 ,.- \X.,.../. .4- L.,:_c.c_.___,V.-:. :. izi 'f,c..\ / s. ... •'1' '-.J.P' I-2(.;:)/••')(_>..../---7---..‘. " '' -,-,1•••*. l'''' ((:"-- -' . .1 X ; i •:'.',. ...:.. 1, •,-,+J ,,..r - • i --4 --V '-'' 4. -. - -•=.- .-,,1‘..-•-• . - •-...._42,4"tf"•_:-, ) y .-••••-••••••• T. • •••• : I e-c_den • ,• , , _-- • 1 -k) • •It ! A •/ : .5 IiI:4 (- .1 4 ) r Er I owd TL 1(2.4 , ; ' .1-•• / , t • • I. r./ • • • - 1... • I. /I • • - • 75,-._•„2••/„.,••••-..,,, lor . \ • - ---1-, .1 -'4( i) 1 • -1 ' 1 ' ; • 1.;•••, t•-7; i'( C't _ ( t ). • •••1, • c_ t. • q ;:-3::11:.•7‘;');11' ri..:''''.:1..j ('';';'' -. .,. n.... , • ,t ../ r7....'../ '',••: .--..:‘-'1'..7".-. ‘.--...t \ -:•:•:,4‘•it-r''''-',4 7 -:-.----:;,-;l,li-i-- - :.0.•.:,:._,4,-,14,,s . • '1;7— , .:-.,.c..,. . . )) ! 1 ',' , 7 . :•_,..-, ii ,,,., ..es. ,, . : ,‘ i..),,,._1,..„.s.,,,•„_c... :,:„..... ..,,...,i/ ' V • ' .7...--; oy•.- • • ...1, ,----i. ..;•.(1,!'...;/ fl) --.•••,.:,._-:.-•-•,2";:‘{‘4,1 , / {--'--14•4 •j4.14'. ' - 1 1 .1. 'V in. T\ • :4, • \v, %• • " - .., TTflH /A • • %• b 1. - _) :',;t..'•-."7•-•_,11.j.(,.(y??,,c!!(,;‘-, • zirr'N--)..sr' *.t:::'•-P"'ir= 14? ))) ?.?.}'17j1/ • j./ • ";( •• • • ig,•-• • . g ' . , I • _ . 4 . ' • .--_• ,\ 1, ,i \'' ) ,,• „..-;;;i•••••••-...:„..5) .„-r -...., --7 ..!,;)!!. •,-.•;1/4( 0.-.-...-\ =?::,;;;-7' •;---- 1? Is.z•_i .**. 'f'''''''"/:-.... -"'.-- • 11 • LY.;:i \.11';\ • EXHIBIT D A Dun), d, Clirr) CIntmuluf.),411 ropii 'c-77 4 W A P.1.1 -Innen Unit Development ICZ a...esti • Curvy et •1^1. NI es. ) 0,44 5' gr•q, Lovi 1. • won. Ai 43$ Land Use Plan • Rir 4.; .1•••,1-1.-1.--ir.* • •1''• g. .1.•••••••1 :3U1111^13A IN1Or V )‘(1 --ii I cl PROPOSED 3TRF.ET A M'AT:r7TII • H 6 CLIFF ROAD 8 z(3 • 12 m NVld 31.IS ''11 t1 11 • ii• ; 11 CUM ROAD viva ioaratia • (o 3 Agenda Information Memo City Council Meeting March 1, 1988 SITE PLAN REVIEW/ATHLETIC FIELDS FOR ISD #196 F. Site Plan Review of Athletics Fields for Independent School District #196 Adjacent to High School/Northview Park --At the last regular meeting of the Advisory Planning Commission held on Thursday, February 25, 1988, the site plan review of athletic fields for Independent School District #196, adjacent to the proposed Eagan High School was reviewed. Action was taken to approve the site plan as presented. For additional information on this report, a copy is enclosed on page(s) For a copy of the APC minutes on this item, refer to page(s) item, refer to the staff 6 -to ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the site plan as presented with or without modifications for athletic fields adjacent to the high school in Northview Park. SPECIAL NOTE: The APC minutes for this item will be included with the Additional Information packet on Monday, February 29. MEMO TO: TIMOTHY PAWLENTY, CHAIRMAN AND ADVISORY PLANNING COMMISSION FROM: DALE C RUNKLE, CITY PLANNER DATE: FEBRUARY 18, 1988 SUBJECT: SITE PLAN REVIEW FOR EAGAN HIGH SCHOOL The process for approving the preliminary plat and site plans for the Eagan High School has deviated from the standardplatting process the City requires for the development of property. Because of the magnitude of this project and the time frames to expedite an opening for 1989, the school district made a special request to the City Council in 1987 to begin the construction of the high shool/middle school with platting to occur as plans get completed in 1988. The school district submitted a general site plan and building location plan in October of '87 which was reviewed by the Advisory Planning Commission and acted on by the City Council on November 5, 1987. This review, however, consisted only of the building site plan and parking with the site plan of the entire 90 acres to be reviewed at a later point in time. On November 5, 1987, the City Council reviewed and approved the Comprehensive Guide Plan amendment and rezoning of the property and preliminary plat conditioned on the following conditions: 1) that the City staff and school district staff try to arrive at an overall site plan for recreational and athletic facilities which will most efficiently and effectively satisfy concerns of the Eagan residents, 2) the standard plat conditions shall apply, and 3) the proposed modifications to the temporary drainage plan proposed to accommodate the construction of the actual high school/middle school building are required in accordance with staff recommendations outlined in the staff report prior to issuance of a grading permit. All councilmembers voted affirmatively. It has been the intention of the City to work with the school district to arrive at an overall site plan that would look at some of Eagan's park and recreational needs as well as the function of the high school and middle school. Some meetings have transpired to work out the issues and location of the facilities however, the school district has indicated the plans submitted in November, and modified very slightly for the February '88 Planning Commission review, are the plans the school district feel best satisfy the school function and for both. academic and athletic/recreational needs. The school district has mitigated some of the concerns that the City has brought out in regard to the location of some of the facilities. The major concern was the location of the stadium on the eastern portion of the site. The stadium has been graded or dished out of the area so the stadium is depressed and birms have. been placed along Braddock Trail on the east thus mitigating some concerns regarding site appearance of the facility from Braddock Trail and the residential neighborhood directly east. 111 C MEMO TO TIMOTHY PAWLENTY & APC FEBRUARY 18, 1988 PAGE TWO There had also been a concern from the Eagan Police Department regarding traffic and circulation of this facility and how it relates to major events that would be held at this location. The City has also received comments from SEH (Short, Elliott, Hendrickson) who are traffic engineers preparing the City's overall transportation plan. They also brought out the same concerns regarding the amount of parking for major events which would occur on the site. In review of their comments, it appears that additional parking should be provided on the north portion of the siteto accommodate the stadium as well as baseball events which would reduce or eliminate parking-occuring on residential streets east of Braddock Trail. These comments have been passed on to the school district and we expect to meet with them on February 23rd to receive any comments they may have regarding this particular concern. Please find enclosed with this memo, comments from the Engineering Department as well as the Eagan Police Department regarding their concerns of this proposed project. Also enclosed will be the original staff report prepared October 20, 1987 for your background and review as well as a set of the new revised site plans which are being proposed for the February meeting. If anyone has any concerns or would like additional information, please advise. City Planner Enclosures DCR/af poiice dapcirhyvent JAY M. BERTHE CAi.I of Po . PATRICK J. GEAGAN Awninirlr.ln. Caown UKENNETH D. ASZMANN �/ t] , �f icsa 1] oosunonl Gown 3830 Pilot Knob Road Eagan, Minnesota 55122 18 February, 1988 TO: Dale Runkle, City Planner FROM: Pat Geagan, Captain SUBJECT: PROPOSED EAGAN HIGH SCHOOL TRAFFIC IMPACT CONSIDERATIONS After reviewing the letter from S.E.H. Engineers dated February 15, 1988, I would like to reiterate the concerns I expressed in my memo to Tom Hedges dated October 19, 1987, relative to the implications of parking and traffic in the area. The S.E.H. study reinforced our feeling relative to the access onto Braddock Trail from the high school south parking lot. It is our understanding that the school buses will be using the south entrance. An access on a curve, as well as a grade creates an increased potential for traffic accidents. The Police Department agrees with S.E.H. Engineering's assessment that a parking lot on the north end of the recreational complex should be considered. If parking is not provided in closer proximity to the recreational fields, it is our experience that people will park illegally both on the roadway, as well as on the boulevards. This provides a high level of frustration for people who are receiving citations and having their vehicles towed, as well as the adjacent residential neighborhoods who are concerned about safety. Pat Geagan Captain PJG/kg CC: Tom Hedges, City Administrator Jay Berthe, Police Chief "Tom Colbert, Public Works Director THE LONE OAK TREE... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY GRADING/DRAINAGE/EROSION CONTROL: The grading plan reviewed at this time provides for grading of the building site, parking lots and a major internal ponding area (Pond JP -34A) in addition to the athletic fields. The athletic fields include 11 ball fields, a stadium for football/track located northeast of the school, west of Braddock Trail and a football/track facility located north of Northview Elementary School. The stadium is to be graded to the same elevation as Braddock Trail, however, a 10 foot high berm for landscaping purposes is proposed between the street and the stadium. Northeasterly of the stadium a 200' by 400' level area is to be graded to an elevation of approximately 3' to 5' above Braddock Trail. The ball field abutting Northview Park Road is approximately 7' above the street. The low area and trees located to the west of the ballfields are intended to be preserved in their natural state. The ballfields located on the school side abutting the existing ballfields in Northview Park are approximately 7' to 13' above the existing ballfields in Northview Park. All slopes are shown to be 3 to 1 or less. The drainage can be separated into five areas as discussed below: 1. The drainage area tributary to Pond JP -34A which is located immediately north of the school includes approximately 55% of the school site drainage. The proposed drainage area is 57.0 acres. The storage volume in Pond JP -34A was assumed to be 14.1 acre feet as opposed to the proposed 12.58 acre feet. The storage volume in Pond JP -34A is required to be increased to the 14.1 acre feet storage requirement. This increase in required storage volume will increase the HWL of Pond JP -3.4A approximately 1' to an elevation of 905. 2. The drainage area tributary to the stadium discharges directly into the existing storm sewer in Braddock Trail. This drainage area is approximately 6.4 acres. The existing storm sewer in Braddock Trail is adequately sized to handle the storm water runoff generated by the 6.4 acres. 3. The drainage area tributary to the existing low area located in the northwest corner of the school site receives runoff from approximately 15.3 acres. The proposed storm sewer discharging into the lower area is required to be constructed to the same elevation as the existing outlet pipe installed in Northview Park Road. 4. The drainage area of school site tributary to Pond JP -34 in Northview Park is approximately 13.5 acres. Due to potential future development adjacent to Pond JP -34 in Northview Park approximately 2.7 acres in the school site is required to be redirected to the low area located in the northwest corner of this site. Therefore, the direct drainage area to Pond JP -34 in Northview Park is reduced from 13.5 acres to 10..8 acres. 5. The drainage area tributary to Pond JP -29 located northwest of Northview Elementary School is approximately 27 acres. Presently two storm sewer segments ae proposed to discharge into the undeveloped portion of Northview Park at its southerly end. These two storm sewers must be connected to the proposed storm sewer system serving the football/track field. This storm sewer is to be constructed westerly discharging into Pond JP -29 at its controlled Normal Water Level (NWL) of 926.5. No erosion/sediment control plan has been submitted for review for the proposed Phase 4 construction. The following items will need to be addressed relating to construction scheduling: 1. The storm water drainage plan needs to be finalized and storm sewer constructed before major grading activities in the ballfield areas can proceed. The first step in the construction is probably going to be construction of the permanent storm water ponds, then the storm sewer outlet pipes will be constructed. After the permanent ponding areas are constructed and the storm sewer pipes are in, the temporary sediment basin areas may be graded. 2. During the major grading of the ballfields there will be a need for temporary sediment trap construction. 3. The phasing of the site restoration should be identified and consistent with construction scheduling. Anticipated phosphorus loadings exported by the offsite and high school development area, without treatment provided by the onsite ponds, is estimated at 163 pounds annually. Utilizing the most efficient storm water routing for phosphorus removal, the export of loadings offsite may be reduced to approximately 89 pounds annually. Reduction in loadings from offsite and high school development areas is approximately 55%. The current drainage plan as proposed by HGA & Associates will provide maximum phosphorus removal with the proposed onsite pond (Pond JP -34A). UTILITIES: Sanitary sewer of sufficient size and the school site was provided under the utility Northview Park Road. This sanitary sewer service the northwest corner of the school site. The 4" service to serve the stadium shall be either including cleanouts every 100' or upgraded to an sewer terminating with a manhole at the stadium. depth to serve contract for was stubbed to sanitary sewer constructed 8" diameter Water service will be provided by a 12" trunk watermain constructed from the existing 20" trunk watermain in County Road 30 and connecting to the existing 8" watermain in Braddock Trail. This main will be located in the high pressure zone. The Comprehensive Water Plan recommends services below elevation 955 may require pressure reduction valves. The school will need to evaluate where pressure reduction valves may be, required within their facility. STREETS/ACCESS/CIRCULATION: Access to the proposed middle school and high school complex is shown from Braddock Trail in three locations. Braddock Trail and Northview Park Road are planned to be constructed to MSA design standards under City Contract #88-03 during 1988. Proposed parking for the school complex is provided in three areas. The south parking area appears to be able to accomodate slightly under 250 vehicles. The easterly parking lot, directly off of Braddock Trail appears to be able to hold more than 300 vehicles. A third lot immediately south of the football stadium and near Braddock Trail appears to be able to hold approximately 150 vehicles. The City's Traffic Engineering Consultant has reviewed the adequacy of the proposed parking. The number of parking spaces for a normal school day appears to be adequate for the forecasted enrollment. With the exception of major athletic events, parking may also be adequate in terms of number of spaces. However, the distance from the parking area to some of the facilities makes them less than desirable. The Traffic Engineering Consultants has identified two concerns. Any overflow of parking that cannot be handled by the school parking lots must take place in the residential neighborhood to the east. Since this will only occur a few times a year for major sporting events, the parking may be tolerated by the neighborhood. However, there is a question of safety of pedestrians crossing Braddock Trail at several locations. The locations of the proposed parking areas may also lead to parking in the residential neighborhoods. The major baseball field is just north of the football stadium and is a quarter mile walk from the nearest parking area. The practice or softball fields in the northwest corner of the school property are also a significant distance from any parking area. Anticipated users of these fields will probably park along Northview Park Road. If activities are scheduled on several ball diamonds at the same time, there will be inadequate parking along the road. Parking will then appear to take place either illegally on school grounds, illegally on Braddock Trail or in the surrounding neighborhood streets. The second concern identified by the Traffic Engineering Consultant is the peak period exit from the parking areas. There will obviously be some delays in the parking lot gaining access to Braddock Trail and then ultimately to Diffley Road or Northview Park Road. However, there are no feasible solutions to this issue. The Traffic Engineering Consultant has also identified a need for a supplementary parking lot at the north end of the recreational complex. The proposed supplementary parking lot at the north end of the complex should be sized based on the need for a joint city/school recreational complex. EASEMENTS/RIGHT-OF-WAY/PERMITS: The school will be required to dedicate the appropriate easements for public utility construction and the ponding easement for Pond JP -34A. An additional 17' wide roadway and trailway easement must be dedicated along the westerly side of Braddock Trail. Proposed right-of-way for Northview Park Road to accomodate the roadway and a trailway must be dedicated with this plat. The development shall be responsible for insuring that all regulatory Agency permits are required in the appropriate time frame as required by the affected agency. CONDITIONS 1. These standard conditions of plat approval as adopted by Council action on September 15, 1987 shall be complied with: A 1, B 1, B 2, B 3, B 4, C 1, C 2, C 5, D 1, and E 1. 2. The development is responsible for revising the proposed. internal storm sewer system to comply with the requirements outlined in the staff report. 3. An additional 17' wide roadway and trailway easement is required along the westerly side of Braddock Trail. STANDARD CONDITIONS OF PLAT APPROVAL A. Assessments 1. This development shall accept its additional assessment obligations as defined in the staff's report in. accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights -of -Way 1. This development shall dedicate 10' drainage and utility easements centered over all common lot lines and adjacent to private property or public right-of-way. 2. This development shall dedicate, provide, or financially guarantee its proportionate share of the acquisition costs of additional drainage, ponding, and utility easements as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat or outside of dedicated public right-of-way as necessary to service this development. 3. This development shall dedicate all public right-of-way and temporary slope basements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation necessitated by City storm water storage volume requirements. C. Plans and Specifications 1. All public streets and utilities necessary to provide service to this development shall be designed by a registered professional engineer in accordance with City codes and; engineering standards and policies, and approved by staff prior to final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards and approved by staff prior to final plat approval. 3. This development shall insure that all temporary dead end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. 4. A detailed landscape plan shall be submitted on the proposed grading plan and approved by staff prior to the final plat approval. The financial guarantee shall be included in the Development Contract and not released until one year after the date of installation. �, 3 STANDARD CONDITIONS OF PLAT APPROVAL PAGE TWO 5. All internal public and private streets shall be constructed within the required right-of-way in accordance with City design standards. D. Public Improvements 1. If any public improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits in the time frame required by the affected agency. F. Parks Dedication 1. This development shall fulfull its parks dedication requirements as recommended by the Advisory Parks and Recreation Commission and approved by Council action. G. Other 1. All standard platting and zoning conditions shall be adhered to unless specifically granted a variance by Council action. 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M. + 17. rm 11 J ■nma eun ew te �- , ) tna 4 i q� ]I | Eni Pnl 1 ---------• --- Y._ ---- .• SITE GRADING (TEST) • 1,4 041-4,14r .11, j! -JI /L , • . ------ ------- • ' ' , . • ' „ 7 - 7 .t , . • CITY OF EAGAN SUBJECT: REZONING/PRELIMINARY PLAT EAGAN HIGH SCHOOL DAKOTA HILLS MIDDLE SCI1OOL APPLICANT: INDEPENDENT SCHOOL DISTRICT 196 TOM WILSON ;. LOCATION: SE 1/4 SECTION 23, NORTH OF DIFFLEY ROAD WEST OF BRADDOCIC TRAIT," EXISTING ZONING: A - AGRICULTURAL DISTRICT DATE OF PUBLIC HEARING: OCTOBER 27, 1987 aa. DATE OF REPORT: OCTOBER 20, 1987 REPORTED BY: PLANNING AND ENGINEERING DEPARTMENTS APPLICATION SUBMITTED: An application has been: submitted requesting a rezoning of approximately 90 acres from A(Agricultural) to P.F. (Public Facilities) to allow a high school ah. middle school to be constructed. The second application submitted is a request for preliminary plat consisting of approximately 90.,acres and containing one lot and two outlots located in the southeas3t 1/4 of Section 23. or ZONING AND LAND USE: Presently the ,pFoperty is zoned A (Agricultural) and is guided for residential development, however, the .1980 Comprehensive Guide has designated a high school site. location in this section but not on the specific parcel that is being proposed. Therefore, along with the rezoning a Comprehensive Plan Amendment will be required in order .o align the public facilities district in accordance with the'.usecbeing proposed. COMMENTS: In review of the Eagan High School; facility for platting and zoning, the City staff has been meeting with the representatives of School District 196 in order to establishl;a date of which the. opening of the high school would occur in ;the fall of 1989. In backing a time schedule from the fall of 1989, the building will have to begin construction the fall of 1987, therefore, the representatives of 196, besides the plattirhg process, are also requesting footings, foundation, etc., in order that construction of the high school can start around mid -Novembers in order to meet the fall 1989 opening. In the negotiations that, have taken place the City had informed School District 196 thatabuilding permits and construction could not begin on this site until final plat had been received from the City. The School Districct indicated that the final plat process wouldn't be completed until the first part of 1988 and that construction had to begin earlier in order to obtain the fall opening. Through several meetings and working on time schedules there has been an agreement between, the City staff and the School District staff in regard to a process -which could allow the school to begin construction and the platting to occur and be completed in the first part of 1987. This process established allowed the s-eparation of the building site which contains approximately 15 - 18 acres and the residual 70 acres for school facilities such as ball field, football stadiums, parking, etc., to be Looked at and studied in more detail. This process allows both the school district and the City to concentrate on a building site. The building will contain approximately 430,000 square feet of space for both the high school and middle school facility and allow the inner relationship between the access, Barking and building location to be worked out in detail. Once the footings and building have been started then the remaining acres can be considered for location of the school facilities which include softball, soccer, football, storm ponding and everything else that is required for the exterior component of the school facility. The issue which arose is that the City had some concern in regard to the placement of ball fields and recreational facilities on the residual 70 acres other than what was proposed by School District 196. In discussing the concerns regarding the location there appears to be two opinions as to why and how the recreational facilities have been located on the site, therefore, instead of tying up the entire development until a plan can be resolved, the City staff has agreed to allow the building to go forward in regard to footings, foundation and allow the residual site plan with the ball fields, recreational facilities, utilities and storm drainage to be reevaluated and to come up with the best possible plan that can be agreed upon by both the City staff and the representatives of School District 196. It has been the indication that both parties will willingly work andcooperateto try to arrive at an overall plan that can be supported by both organizations. In review of the proposed facility, the school district had indicated the total square footage of both the high school and middle school would be approximately 430,000 square feet. Once the. City heard how large this facility was to be, it was reviewed for the environmental criteria and it was found that an Environmental Assessment Worksheet is required for this facility. Staff has worked with the school district representatives and have prepared an Environmental Assessment Worksheet which was published in the Environmental Quality Board Monitor on October 19, 1987. The 30 day review process would end on November 19, an-d--c-on-st=r-ucton- could start anytime after that date. Staff has reviewed the site plan for the footprint of the school, working with the access and circulation of the parking in relationship to the school and number of parking spaces that would be required. The City Fire Marshal has reviewed the site plan for access for the fire vehicles and also attached with this report is a memorandum from the Police Department spelling out their concerns in regard to this facility. The school district will be present on October 27 in order to give a presentation to the Planning Commission in regard to the elevations and proposed location of the school on the site. Also, they will discuss the time, frame that they are trying to establi-sh and some of the concerns regarding the overall site planning for the entire site. GRADING/DRAINAGE/EROSION CONTROL: The proposed grading plan for the entire high school/middle school site provides for virtually regrading of the entire site except for a small stand of pine trees in the northwesterly portion and the severely sloping wooded topography on the south, adjacent to Diffley Road. A detailed analysis of the proposed grading plan is limited to the building site at this time due to City staff concerns regarding the orientation of the athletic and ponding facilities. A grading plan for the building site provides for grading of the building area and the southerly parking lot. Entrance to the southerly parking lot will be provided by constructing an entrance, approximately 600' north of Diffley Road, onto Braddock Trail_. The building site grading plan also provides for constructing a temporary drainage ditch north from Diffley Road. This temporary drainage ditch is proposed to be constructed easterly from the building site to Braddock Trail and paralleling Braddock Trail to its low point. At the low point, a sedimentation pond is proposed which outlets onto Braddock Trail by an overland spillway. Calculations have been provided which verify the sedimentation pond area requirements and the temporary drainage ditch design for a five-year design storm period. After review of the proposed drainage, staff recommends constructing the drainage ditch allowing the future storm sewer alignment allowing the overland drainage to discharge into a natural depression located immediately north of the building and west of the proposed stockpile area. The natural depression could serve as the sedimentation pond. A controlled outlet structure could be constructed at the northerly end of the natural depression which would discharge overland to the low point in Braddock Trail. At Braddock Trail, it is recommended a storm sewer pipe be constructed from the existing storm sewer to serve as an outlet to this proposed sedimentation pond area. The proposed trunk storm sewer alignment would prevent any overland drainage onto Braddock Trail and the adjacent homes in the event of a storm, greater than the five-year design frequency, would occur. Also, by utilizing the natural depression as a sedimentation pond, an outlet could easily be constructed that would provide storage for greater than a five-year frequency storm. The increased storage volume also serves as a safety factor in the event that a storm greater than the five-year frequency design does occur. The concern is for when the ground is in a frozen condition which would then inhibit the storm water seepage into the existing ground therefore increasing runoff. Trunk storm sewer facilities to serve the school site and the area south of Diffley Road are proposed to be constructed under a City contract in the spring of 1988. The school site will be required to provide approximately 14.1. acre/feet of onsite ponding. The proposed onsite storm sewer concept is acceptable but subject to further review based on the uncertainty of the residual 70 acre configuration. The proposed drainage basins direct their runoff to locations which are adequately sized to accommodate anticipated runoff volumes. A grading, drainage and erosion'control plan was submitted as a part of the preliminary plat proposal for the school. UTILITIES: Sanitary sewer service to the school site will be provided by the existing sanitary sewer in Northview Park Road at the northwest corner of the site. Water service will be provided by a looped water main connecting to the 20" trunk water main in Diffley Road and the 8" water main in Braddock Trail. The 8" water main connection in Braddock Trail will be provided on the southerly side of the pressure reducing station placing the high school site in the high pressure zone. A looped water main system is proposed to be constructed around the building to provide proper fire protection. EASEMENTS/RIGHT-OF-WAY/PERMITS: This development shall be responsible for dedicating a 60' half right-of-way along Diffley Road and additional right-of-way to provide a minimum 66' full right-of-way width along Braddock Trail in accordance with the City of Eagan requirements. The right-of-way along Braddock Trail shall parallel the alignment of the constructed roadway. In addition, a 10' wide trailwayeasement shall be dedicated to incorporate an 8' bituminous trail along the west side of Braddock Trail. A minimum 80' right-of-way shall also be dedicated for Northview Park Road. Permanent easements shall be provided for the trunk_ _water main from Diffley Road to Braddock Trail and for the trunk storm sewer from Diffley Road to the pond northerly of the school. The permanent easement shall also include the pond to its high water level and the outlet from the pond to the west line of the school site. The sanitary sewer from Northview Park Road to the school shallbe considered a private line and no easement is required. All regulatory agency permits shall be acquired within the appropriate time frame as required by the affected agency. STREETS/ACCESS/CIRCULATION: Access to the proposed school site is taken from Braddock Trail in four locations: The southerly access is located approximately 600° north of Diffley Road; one is proposed opposite the southerly intersection of Pennsylvania Avenue in the Stafford Place Addition and Braddock Trail; another is proposed opposite Atlantic Avenue; and the northerly access is proposed at a location which is offset from the northerly intersection of Pennsylvania Avenue and Braddock Trail. This northerly offset entrance to the school site will not be allowed in its proposed location. The northerly entrance will be allowed at a location which is opposite the northerly intersection of Pennsylvania Avenue and Braddock Trail. No entrance from Northview Park Road is proposed. No on -street parking has been provided for the school side of Braddock Trail. The dimension details of the proposed internal traffic circulations of the parking lot areas of the school site are subject to staff review and approval during a detailed site plan analysis. ASSESSMENTS: The proposed school site has been levied the following assessments: Sanitary sewer trunk under Project 433 and water area and water lateral benefit from trunk under Project 365. The school site is subject to the following pending assessments: Sanitary sewer lateral benefit, water lateral benefit from trunk, storm sewer trunk and Northview Park Road street assessments all under Project 498, storm sewer trunk under Project 479, and water area under Project 485. The following assessments are proposed as a condition of final plat approval: PROJ # DESCRIPTION RATE QTY AMT 365 Water Availability Charge $1,920/ac 89.96 ac $172,723 365 Water Lateral Benefit Upgrade 8.08/ff 610 ff 4,929 365 Additional Water Lateral Benefit 20.55/ff 577 ff 11,857 479 Storm Sewer Trunk Upgrade ,026/sf'. 64,000 sf 1,664 479 Storm Sewer Trunk Upgrade .026/sf 403,200 sf 10,483 (504,000 x .8) 478 Add'l Storm Sewer Trunk .079/sf 2,735,258 sf • 216,085 Future Cty Rd. 30 Upgrade 82.37/ff 1,187 ff 97,773 Future Storm Sewer Lateral 10.39/ff 1,187 ff 12,333 Benefit - Cty. Rd. 30 Future Trailway 12.40/ff 1,187 ff 14,719 TOTAL PROPOSED ASSESSMENT $542,566 The final assessment amount will be determined using rates in effect at the time of final plat approval and based on final plat dimensions and areas. CONDITIONS FOR EAGAN HIGH SCHOOL AND DAKOTA HILLS MIDDLE SCHOOL: 1. That the City staff and school district staff will try to arrive at an overall site plan for recreational and athletic facilities which will most efficiently and effectively satisfy the concerns of the Eagan residents. 2. The standard plat conditions shall apply. 3. The proposed modifications to the temporary drainage plan proposed to accommodate the construction of the actual high school/middle school building are required in accordance with the staff recommendations outlined in the staff report prior to issuance of a grading permit. <t� coJic3 de cr meit JAY M. BERTHS Chief of Poko PATRICK J. GEAGAN Administrotive Captain KENNETH b. ASZMANN Operations Captain 3830 Pilot Knob Road Eagan, Minnesota 55122 19 October, 1987 TO: TOM HEDGES FROM: CAPTAIN GEAGAN SUBJECT: LAW ENFORCEMENT ISSUES CONCERNING THE NEW EAGAN HIGH SCHOOL Following the Staff Advisory Planning Meeting with high school officials, a subsequent meeting was held within the Police Department to discuss potential law enforcement issues concerning a high school facility in the City of Eagan. The Eagan Police Department has discussed with Rosemount Police Department, as well as Apple Valley Police Department, issues concerning the schools in their areas. It seems the biggest drain on police resources are special events, ie. football games, dances, etc. Areas of a criminal nature which seem to pose problems are theft, vandalism and traffic violations. TRAFFIC: The Police Department is concerned over the lack of student parking at the new high school. The E.A.W. indicates that the student parking lots are anticipated to be nearly full. After reviewing parking at both Rosemount High School., as well as Apple Valley High School, we would recommend the additional 150 parking places that were originally allowed for future expansion be immediately used for parking. Because of the configuration of Braddock Trail, in conjunction with the Eagan High School, parking on Braddock Trail will have to be extremely limited. The department is also concerned about access from the high school onto Braddock Trail. The access onto Braddock Trail is on a curve, as well as a grade. It would seem there is a potential for motor vehicle accidents, as well as difficulty with exiting up Braddock Trail and out onto County Road 30 on snow and ice. THE LONE OAK TREE...THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY �`I Page 2 LAW ENFORCEMENT ISSUES CONCERNING THE NEW EAGAN HIGH SCHOOL TRAFFIC; (Continued) We are also concerned about the safety of exiting traffic f.rom.. Braddock Trail during school events onto Diffley Road. We have discussed this with Pete Sorenson from The Dakota County Engineer's Office and have come to a mutual agreement that a signal light which could be manually controlled would be appropriate for that intersection. We would also recommend a street light at the same intersection. SECURITY: The Police Department would like to recommend extensive security lighting surrounding the school, as well as the parking lot and playing fields. The Police Department security access to the West and North side of the building will be minimal, as it appears that we are unable to drive around it. The City of Eagan currently has a school within the community with a similar .West side exposure where we have had a problem with juveniles congregating and causing vandalism and other nefarious acts. The Eagan Police Department is quite concerned about a football field being positioned adjacent to Braddock Trail. We do not feel this blends into a residential community which will be directly .across the street. Even though new residents may realize the potential for noise, there is no doubt the Police Department will be getting noise complaints when activities are carried on at the football field. We are also concerned about large groups of young people congregating in the area of the football field adjacent to the single family homes. This situation creates a high potential for vandalism and disorderly conduct in or near the residential area. We would like to recommend the football field be placed as far from the residential areas as possible. Rosemount Police Department has informed me their department furnishes about 10 police reserve officers to the school at $12.50 per hour per officer, for football games and other activities where a large number of people congregate. With the Eagan Police Department's current staffing levels, I'm sure we would be unable tohave half that number of sworn officers even on a part• -time basis available. Rosemount Police Department advises me that a large number of uniformed police officers greatly reduces the potential for problems at athletic events. Page 3 LAW ENFORCEMENT ISSUES CONCERNING THE NEW EAGAN HIGH SCHOOL The Eagan Police Departmentfeels that with a cooperative effort between the Police Department and the Rosemount/ Apple Valley School District, we can positively address these problems. Pat Geagan_ Captain PJG/lb CC: Chief Berthe Ken Vraa • NVld `J' MINVld 3 5 i • n 3 " ; • • >0 0 z0 z0 ..• - • ---- • _ • ,pc • . II/ \ • \ fi \\ • HEDLUND . _ * - -1,,-i-•.., .;---. -.\..!- --' -,,,--'—.:--- ' °-:7-. H. - -,1) - 1,'. 1 .._ . . ,,,. - ...i! ., I ...,-•1 • •` - • ' . .. _ . . ,11 - . ,..___,_, ' I 14 ';.. • . -j • --:, • ... - li _ . ,11.a Et 14 pil . . , . ... . -.-, • L ,. . I 6., - ' I I 11 . 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(IC ()•\ i'V'‘P , AKEW 0 I ill fs ,,- ; •.. 93.7/104,0.1c-- _. is" OVERHIL_C:.1._..! -'12 • .. )) . , 20" EAGAN HIGH SCHOOL ADD. SUBJECT PARCEL A FIG. +3 city of eagan PUBLIC M WORKS DEPARTMEN WATER MASTER PLAN approved standard plate 4: Agenda Information Memo City Council Meeting March 1, 1988 COMPREHENSIVE GUIDE PLAN/REZONING & PRELIMINARY PLAT FOR FIRE STATION #5 G. Comprehensive Guide Plan Amendment, Rezoning of Two Acres from A to PF and Preliminary Plat Entitled Schindeldecker 1st Addition for the Fire Station #5 Project --A public hearing was first held at the January 26, 1988, meeting and then continued until the February 25 APC meeting allowing neighborhood meetings to review the specific location of the Fire Station relationship --to parking, trees and other landscaping concerns. The APC is recommending approval of the application. For a copy of the revi ed report for the Advisory Planning Commission, refer to pages 0 through-/ / For a copy of the APC minutes, refer to page(s) ACTION TO BE CONSIDERED ON THIS ITEM: To approve the comprehensive guide plan amendment, rezoning from (A) agricultural to (PF) public facility and a preliminary plat entitled Schindeldecker 1st addition for Fire Station #5. Special Note: The APC minutes for this item will be included with the Additional Information packet on Monday, February 29. • CITY OF EAGAN SUBJECT: COMPREHENSIVE GUIDE PLAN AMENDMENT, REZONING, PRELIMINARY PLAT (SCHINDELDECKER 1ST ADD./FIRE STATION 5) APPLICANT: CITY OF EAGAN LOCATION: NW 1/4, SECTION 32 EXISTING ZONING: AG (AGRICULTURAL) DATE OF PUBLIC HEARING: FEBRUARY 25, 1988 DATE OF REPORT: FEBRUARY 9, 1988 REPORTED BY: PLANNING & ENGINEERING APPLICATION SUMMARY: Separate applications have been submitted requesting a rezoning of 2 AG (Agricultural) acres to a P.F. (Public Facilities) district and a preliminary plat for the Schindeldecker 1st Addition. This plat consists of one lot for the City's 5th fire station. The February 1980 and January 1987 Land Use maps designate this site as R-11 (Mixed Residential) and D-1 (Single Family). Therefore a Comprehensive Guide Plan Amendment will be necessary. The site is located between Hwy. 35-E and Galaxie Avenue approximately 1/4 mile south of Cliff Road. EXISTING CONDITIONS/SITE PLAN: This site is surrounded by the Berkshire single family- addition on the west and south, agricultural land on the east that abuts Galaxie Avenue, and R.B. (Roadside Business) land to the north that was bisected from what is now the Rahn Cliff Addition when the Hwy. 35-E land acquisition took place. The topography gradually flows to the south central portion of the site. Vegetation is rather insignificant except for a tree stand near the western property line that shields the adjacent home. These trees will not be disturbed with this proposal. The existing farm house near the northeast corner of the site will: be removed and the bituminous road will need to be extended to the north slightly. The building itself will be very similar to the station under construction at Dodd and Diffley Roads. As with that building, every attempt will be made to keep the station as far away from the residential area as code setbacks allow. There may be some minor shifts in the building pad location between now and the Final Plat, however, the site configuration will remain the same. City staff will prepare the landscape plan. SCHINDELDECKER 1ST ADDITION/FIRE STATION #5 PAGE TWO If the_project moves as quickly as anticipated, the Final Plat package will be submitted in March and the plans and specifications will be approved by the Council; then advertising for bids will take place. The Final Plat should be approved in early April and the construction contract will be awarded. Construction will begin shortly after and completed in late November of 1988. REVISED PLANS: Since the January 26 APC meeting, staff met with the architect three times regarding alternative site plans that would address the neighborhood concerns. Three plans in addition to the original were available for discussion purposes at the neighborhood meeting held on February 8th. Approximately 16 people were in attendance. Pros and cons were mentioned for all plans and it was a general concensus that 'Alternate Plan B' was the most acceptable to all parties.. This plan will not destroy most of the trees near the south edge of the driveway area and no parking stalls will face the south. The additional needed stalls will face the western property line, however, the natural ridge will not be disturbed. In both areas, additional landscaping will enhance the existing plant material. Emphasis will be placed on screening the single family areas with a mixture of over and .understory deciduous trees, pines and elevated shrub beds --that -provide year round beauty. GRADING/DRAINAGE/EROSION CONTROL: This two acre parcel has a 20 foot elevation differential as it slopes from the north to the south. The proposed improvement of the fire station site would include internal parking lot storm sewer facilities which would convey this runoff into the existing 12" trunk storm sewer outfall adjacent to the south boundaries of this development. All other surface water drainage from the undisturbed areas will continue in its present fashion to'a backyard catch basin inlet structure located in the backyard areas of the single family properties to the south. The existing storm -sewer facilities will convey surface water runoff through the trunk storm sewer system all the way to the Minnesota River. While an erosion and sedimentcontrolplan has not been submitted with this plat application, it will be incorporated into the detailed plans and specifications for construction of the fire station itself. UTILITIES: Sanitary sewer and water main of sufficient size, capacity and depth are readily available along the south boundary of this development to service the proposed fire station. EASEMENTS/RIGHT-OF-WAY/PERMITS: The proposed access to this fire station will incorporate the present driveway access along the abandoned alignment of old Galaxie Avenue along the east property line. The old Galaxie Avenue alignment has never had public right-of-way officially dedicated or conveyed. Instead, a 33' half right--of-way from the centerline of the existing roadway alignment has been prescribed to the public under the statutory roadway legislation as -having been used and maintained by the public for a continuous period exceeding seven years. This 33' half right-of-way (2 rods) will incorporate approximately 17' of this plat along the east property line. The proposed future fire station site has been adequately set back from this 17' of public use if it ever should be so dedicated in the future. However, because this property will be under the ownership of the City of Eagan, it is felt it is net necessary to formally dedicate this as public right-of-way at this time to provide for flexibility and discretion by the City in determining whether a future upgraded roadway would ever be constructed along this alignment. Due to the fact that all streets and utilities necessary to service this development are properly located within public right-of-way and/or easements, no additional- easements will be re_quired. Similarly, no permits from any other governmental agency beyond the City will be .necessary to develop this property. STREETS/ACCESS/CIRCULATION: -''Existing access to the fire station will be by way of the existing bituminous driveway within old Galaxie Avenue along the east property line connecting to the new Galaxie Avenue at the southeast corner. However, it is anticipated that at some future date when the adjacent property to the east and north is developed, an internal public street. will be constructed to provide access to a new intersection with Galaxie Avenue opposite West Wind Trail. At that time, the. present driveway access could be either eliminated or downgraded to a secondary access.. The internal parking lot layout: and circulation pattern are according to City standards. ASSESSMENTS: This property has been previously assessed for trunk area sanitary sewer and trunk area water under Project 254. However, storm sewer accessed under Project 316 was only calculated at the previous single family use. Because this development is now being converted into a public facility zone and fire station facility use, the following additional assessments will be the obligation of this development as a condition of _final plat approval: DESCRIPTION QTY Trunk Area Storm 54,122 sf(1) Sewer(Unassessed area) Trunk Area Storm Sewer(Zoning Upgrade) 87,122 sf Lateral Benefit from Trunk Storm Sewer 365 if TOTAL PROPOSED: ASSESSMENT RATE AMOUNT PROJ •$0.056/sf $3,031 316 $0.027/ f(2)2,352 316 $30.88/lf 11,271 316 $16,654 (1) Additional area previously unassessed due to large lot single familyoredit. (2) Difference in public facility and single family zoning rates in accordance with 1988 fee schedule. The ultimate assessment obligation will be calculated on the final -plat information and rates in effect at the time of final plat approval. CONDITIONS: 1. These standard conditions of plat approval as adopted by Council action on September 15, 1987 shall be complied 'with: B-1, 2-2, C-3, C-4, D-1, and G-1. 2,.. This development shall accept its additional assessment obligations as defined in the staff's report in accordance with. the final plat dimensions and the rates in effect at the time of final plat approval. /70 A. STANDARD CONDITIONS of Assessments PLAT APPROVAL l This development s ha:ll accept ccept i t additional d d ° na l a ss e s t m e with n to ligations as defined in a�s report ifinal p1t dimensions and the ratan effect at thethe eof finalplat approval. Easements Rights-of-WayThis development Sha dedicate 10' drainage ttOprivate propety or public right-of_Wayeasements centered °vera common lot lines and adJacen2. This development shall dedicate, Provide, or flnanctallyBaits proportionate share the acquisition additiOnal drainage, ponding, and lliteasements as required by the alignment, depth, and capacityfall required public utilities tiiesandstrelocated beyond eondaof�toservicethidevepment,de dedicated. public right-of-way as necessary to This development shall dedicateul publicriJu sdictionaada roadways asarideasements fr agency. required by the appropratei-t-of_Wayimatedeveoif4, This development shall dedicate quatedramagtedpondigeasements toincorporate the requiredadequate plans and Spcificati•nelevation cessitated y storm atrstorage volumerequirements y this r nt ope Cit 1. Al registered public streets and gistubl his development Codes thissi elopment s necessary ::::: dby staff sioi gnal ger bo gnhte 2. prior rdby fin and With Cit City plan ed grading, draina plat appra�l.cies, and approvai'edards and aep prepared gen accordance ccord nn and se 3 public This development Y staff prior to 1t current accordance CC c street shall ins al plat 4. A °rd s t With s City engineering insure that all term proposed lgda landscape glneering StandaadsCOnstrudead end n included plat a trig plan plan Shall b ant ed in grading pia and approved be submitted il one year Development financial y staff eprior °n the after thedate of°trac� guarantee a1 the :. installation. released ete Sege. C. STANDARD CONDITIONS OF PLAT APPROVAL PAGE TWO 5. A.11 internal p-ublic and private streets shall be constructed within the required .right-of-way in accordance with City design. standards. D. Public Improvements 1._-_ Ifanypublic improvementsare to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits in the time frame required by the affected agency. F. Parks Dedication 1. This development shall fulfull its parks dedication requirements as recommended by the Advisory Parks and Recreation Commission and approved by Council action. G. Other 1. All standard platting and zoning conditions shall be adheredto unless specifically granted a variance by Council action. - Advisory Planning Commission City Council - Approved: August 25., 1987 September 15, 1987 Revised.: LTS#2 STANDARD ZOiN11NG -- LOCATION LAND USE: -PF CSC • j( C'S C PC :• I';.t:.:rvur V. • L _�� . / ;.^.f S � :. Tlt K;, R.� , •/ I - r.. /''.t. !.1,-Pd7,.. PK CAn�TA cCUNTY f. \I \\ ll�.;;11.\ // w ((S U(o • // • , CLIFF ROAD (CO. 110. 32) r. ... " •••• 71! • I • • • • ••••••.;.. !k/tr; ,...4%1:7 • . • ` • A 'O.' 4/I:r0" 01.111=1101MIIIIMMIN111111111•1' LB -Limited Business ' :44-- • " 101101uncommoommuum aaleita . . . — . brda, aro., &um." Mane aoniam .CmomoN.A.t.uscs _ _ . rirsieg day can, oge+mm. xr7vvte Privet. cluta.. ronaulr.“. comeri scrsa ' COMPREHENSIVE SITE PLAN : GALAXIE CLIFF PLAZA '•ExistIng Comprehensive PlanYde'signatioti LB - Limited Business Proposed ,zoning LB- Limited Business TRI -LAND SURVEYING CO.,INC. / 211 "V2AOCK D re l 4.4 14,-0 r3t t ;,.A (Oc(::. 1 l ✓ -Xt Y:L� 1 R:CuFi:::FF ,P4FX--1 1. S,,K PT 2 • SALLY 34 2. a44C PT t3. 0a<951,41 4AJ� 4 7464 P• • 5 Ta55 5. I•_9•1C5T(AU PT 16- 50949L 6 C Sa:[ __ PT :' u;29.4 PT - 7. 6433811.2. Pi. 16- L,FA Pi 6-6,7774 Pt •9 69,4t74 $ 9 • 71(4474 P „„J. STAYER/. ,. II0.44.044MPT 21 -ALTA Pi' • NfluSx Pi. el Agenda- .Information Memo March 1, 1988, City Council Meeting ADOPTION OF TWO YEAR & FIVE YEAR ECONOMIC DEVELOPMENT ACT H. Adoption of Two and Five Year Economic Development Plan --Each year the Economic Development Commission reviews the two and five year action plan. Most of the items on this plan have been reviewed or given direction by the City Council. At the last EDC meeting held on Tuesday, February 23, 1988, both the two and five year action plans were given approval. The action plans are intended to become a guideline for work tasks that impact economic development within the community. The City will also, if given a favorable action by the City Council, include the action plans as a part of the Star City recertification scheduled for 9:00 a.m., Thursday, March 10. Several of the work tasks outlined on the action plan require specific fact finding, reasearch and deliberation by the Economic Development Commission. Many of the other work tasks are simply monitored by the EDC with the understanding that either City staff, Planning Commission or Chamber of Commerce has greater authority for review with the City Council. In any event, all work tasks are economic development related and pertain to the two and five year economic development action plan for the City. Enclosed on pages I c2 0 through 1 1 five year action plans as referenced. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny both the two year and five year action plan for economic development. are copies of the two and 1988-89 EAGAN TWO-YEAR ACTION PLAN WORK TASKS ASSIGNMENT COMPLETION DATE STATUS 1. Update Five -Year Capital Improvement Plan 2. Review_ inancing and Economic Development Tools inclucing TIF, EDA's and Revolving Loan Funds. 3. Review Zoning Classes/ Freeway Zoning 4. Upgrade County/ City Collector Streets 5. 24 Hour Emergency Care Center 6. Update Star City Faet Book, Slide Set & Promotional Materials 7. Perform Business Retention Program City Administrator Dec. City Staff, Public Works Department 8. Monitor Airport Adequacy Developments 9. Acquire Senior Housing Site 10. Perform Comprehensive. Commercial Study 11. Perform Comprehensive Transportation Study 12. Perform Transit Opt Out Study EDC, City Council City Planner,. City Staff, APC Public Works Dept., Dakota County • ,_1988-_ _To_be Completed July 1, 1988 In Progress Jan. 1, 1989 In Progress Jan. 1, 1990 Ongoing EDC, City Council, July Chamber of Commerce City Staff, EDC, - Chamber of Commerce City Staff, EDC, Chamber of Commerce , 1989 Partially Completed Nov. 1, 1988 In Progress Feb.. 1, 1989' To be Completed City Staff 'J -an. 1, 1990 HRA, City Staff City Staff, Consultant City Staff, Consultant City Staff, Consultant Ongoing: Sept. 1, 1988 To be Completed May 1, 1988 To be Completed June 1, 1988 In Progress Oct, 1, 1988 To be Completed 1988-89 EAGAN FIVE-YEAR ACTION PLAN WORK TASKS ASSIGNMENT COMPLETION DATE STATUS 1. Monitor Retail Development Patterns 2. Construct Eagan Community Center 3. Promote Seneca. Treatment Plant Expansion 4. Develop Commercial - Industrial Databases 5 Identify and Study Redevelopment Needs 6. Assess Airport Noise Impacts and Alternatives 7. Monitor Electric Rates 8. Concept Plan for Senior Life Style Housing 9. Monitor Census Demographic Results Chamber of Commerce, EDC City Council City Staff City Council Public Works Director; EDC City Staff City Planner City Administrator City Staff City Staff City Administrator Chamber of Commerce EDC, City Staff Chamber of Commerce 1988-1992 1989-1990 1989 1988-1990 1988-1989 1988-1992 1988-1992 1988-1989 City Staff 1990-1992 In Progress In Progress In Progress In Progress To be Completed In Progress In Progress In Progress To be Completed Agenaa lnrorination ilemo March 1, 1988, City Council Meeting ,ADDITIONA1 ITEMS - PUBLIC IMPROVEMENT CONTRACTS A. Public Improvement Contracts: Item 1. Contract February existing the new Enclosed showing Center. Radio Communications Contract, Receive Bids/Award (Existing Mobile Radio -Modifications) --At 10:00 a.m. on 18, 1988, formal bids were received to modify 13 mobile radios and three base facilities to conform to updated radio communication system within the City. on page /23 is a tabulation of the bids received the low bid of $1,067 was. submitted by Communications These bids have been reviewed by the City's radio communications consulting engineer and found to be in compliance with the specifications and the City's budget. Therefore, it is recommended that the contract be awarded to the low bidder, Communications Center, in the amount of $1,067. ACTION TO BE CONSIDERED ON THIS ITEM To receive the bids for contract (existing mobile radio contract to Communications Center in the radio communications modifications) and award the the amount of $1,067. (aa CITY OF EAGAN RADIO COMMUNICATIONS UPGRADE CONTRACT MOBILE RADIO MODIFICATIONS Bid Opening: 11:00 A.M. C.D.S.T. Bid Date: February 18, 1988 BIDDER 1. Communications Center 2. Capital Electronics 3. Contact Mobile Communications, Inc. 4. Johnson Radio Communications, Inc. 5. Two -Way Radio Company 6. General Communications Company TOTAL BASE BID $1,067.00 1,125.00/$1,671.00 1,132.50 1,185.00 1,387.50 2,094.00 Agenda Information Memo March 1, 1988, City Council Meeting Item 2. Contract 87-24, Approve Change Order #2 (Stafford Place Trunk Utilities —Completion of Contract 87 -6) --Contract 87-6 provided for the installation of a storm sewer lift station from Berry Patch Park in the Hilltop Addition (Pond JP -7) which was originally awarded to S.J. Lewis, Inc. The Change Order presented herein consists of two parts described as follows: PART A: During the design of the lift station, the high water elevation precluded the ability to determine the actual shoreline configuration. Subsequently, upon pumping the -pond down to its controlled elevation, it was•_ determined that the inlet pipe to the lift station had to be extended approximately 20' to confox m to the new exposed natural shoreline of this park pond. ($2,-120.82) PART B: This provides for the completion of the trailway construction and appropriate restoration around this. facility. ($4,203) Because of the original contractor's inability and/or unwillingness to complete the contractual obligations regarding trailway reconstruction and restoration, liquidated damages are being assessed under the provisions of Contract 87-6. Because of the assessment of these_ liquidated damages, that contractor refused to consider accepting the additional work of extending the inlet pipe for additional negotiated compensation. Subsequently, in order to complete this project in a timely manner, the staff requested J.P. Norex, Inc., to perform this work as a change order to Contract 87-24 for the above -referenced prices. All costs associated with this project will be the responsibility of the trunk storm sewer fund, offset by unexpended funds under the original contract (87-6) and/or financed through the levying of liquidated damages under Contract 87-6. ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order #2 for Contract 87-24 (incompleted work for Contract 87-6) in the amount of $6,323.82 and authorize the Mayor and City Clerk to execute all related documents. Item 3. Project 510 Approve City/County Joint Participation Agreement (Cliff Road - Johnny Cake Ridge Road to Pilot Knob Road) --The City has received a formal agreement for the joint design and cost participation for that portion of County Road 32 (Cliff Road from.Johnny Cake Ridge Road to Pilot Knob Road) as approved at the public hearing for Project 510 held on January 5, 1988. This agreement is in conformance with previous agreements with similar joint City/County road improvements and has-been reviewed by the City Attorney and Public Works Director and found to be in order for favorable Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve joint City/County agreement for Project 510 (Cliff Road - Johnny Cake, - Ridge Road to Pilot Knob Road) and authorize the Mayor and City Clerk to execute all related documents. MEMO TO: HONORABLE MAYOR AND CITY-..COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 24, 1988 SUBJECT: INFORMATIVE FIRE DEPARTMENT MONTHLY REPORT Enclosed on page Department monthly resort. is a copy of the January 1988 Fire CABLE COMMISSION ALTERNATE APPOINTMENT At the January organizational meeting Mr. Jeffrey Larson was appointed as an alternate to the Joint Burnsville/Eagan Cable Commission. Mr. Larson has since advised the City that he is unable to accept the commission appointment. Since no additional names appeared on the Cable Commission ballot other than those that .received appointment, direction to the City Administrator is required on a method to fill this vacancy. As a suggestion, the City Council could advertise this vacancy or direct the City Administrator to contact residents who were not appointed and ask if anyone would consider the vacancy. CITY ENGINEERS ASSOCIATION OF MINNESOTA Enclosed on pages -�-L�— through is a copy of a letter, resolution and support :information asking that cities support the highwayfunding recommendations of the Transportation Finance Study Commission. The two primary recommendations are that the gasoline tax be increased by 3 cents per gallon, effective June 1, 1988, and that the share of the motor -vehicle excise tax revenues going to transportation be increased from the present 5% to 350. The Director ofPublicWorks and City Administrator have reviewed the intent of the resolution and action and find its purpose to be consistant with our community's needs for increased funding for the reconstruction and updating of various county roads within our city. If there is City Council direction to further consider this item, it will be placed on either the consent agenda or regular agenda onMarch15. REVOCATION OF COUNTY ROADS 23 AND 63A The City has received a letter from the Dakota County Highway Engineer stating that the Dakota County Board of Commissioners passed a resolution revoking County Roads 23 and 63A. County Road 23, Nicols Road, and County Road 63A, Becker Road, are now Eagan city streets. las CITY TOWING At the last City Council meeting held on February 16, 1988, Mr. Kevin Mellon, Magnum Towing, appeared and requested continuance of his conditional use permit to allow impounding of cars and also a request that consideration be given to allow his company to bid on towing vehicles that are authorized And directed the City Police Department. Enclosed on pages 3 X through f is a memo prepared by our Operations Cap±ain, Ken Aszmann, addressing both issues. PROTECTIVE INSPECTIONS MONTHLY REPORT/JANUARY Enclosed on pages Iv through is a copy of the Protective Inspections monthly report for January 1988. STATUS UPDATE FOR ASSISTED HOUSING AND COMMUNITY DEVELOPMENT Enclosed on pages (4 /through // is a copy of the status report for Dakota County as it relates to assisted housing and community development. /S/ Thomas L. Hedges EAGAN FIRE DEPARTMENT MONTHLY REPORT FOR January,' 1988 Fire/Rescue - ' Training Truck & Equipment Mai nt. Station Maintenance 111 Fire Prevention Administrative TOTAL Available Nights Available Days ---_4__ Available Days & Nights 3 Available Rotating On Leave Rookies TOTAL Structure Grass Vehicle Fal se Medical Other 3 A 9 14 1 $ 0 STAJI ON #3 ":r NAME ` -_-_-- Lp c A.OC.CUpANCY. ;4: _LOSS None 11 F-Mnnthlv-Rennrt 11/R7 February 10, 1988 CITY ENGINEERS ASSOCIATION of MINNESOTA TO: Mayors, Councilmembers, City Administrators, City Clerks, and City Engineers RE: Highway Funding, At the City Engineers Association of Minnesota annual business meeting on January 21, 1988, the need for additional monies to preserve existing roadways, reconstruct roads as necessary, and complete construction of the roadway system was discussed. A motion was passed supporting the highway funding recommendations of the Transportation Finance Study -Commission. The recommendations are outlined in the enclosed document. The two primary recommendations are that the gasoline tax be increased by three cents per gallon effective June 1, 1988, and that --the share of the motor vehicle excise tax (MVET) revenues going to transportation be increased from the present 5% to 35%. The motion -directed that cities be informed of this position of the City Engineers Association of Minnesota, and be asked to take action supporting this position. Mayors, councilmembers, administrators and other individual representatives" of cities are also requested to contact their legislators to ask them for their support of the recommendations of the Transportation Finance Study Commission. A sample resolution is enclosed for your consideration. Your support of this very essential funding increase for transportation is encouraged. Yours truly, Ronald L. Rudrud, P.E. Vice President, CEAM RLR/an Sample Resolution RESOLUTION # WHEREAS, there is a need for additional funding for highways to preserve the existing roadways, reconstruct roads as necessary, and complete the incomplete system of roadways; and WHEREAS, the 1981 Minnesota State Legislature directed that the motor vehicle excise tax (MVET) be transferred to Transportation by increasing increments of 25% percent per biennium beginning with 1984-85 biennium and ending with the total transfer in the 1990-91 biennium; and WHEREAS, the 1981 Legislative law directed that of the amounts transferred to Transportation, 75% go to the Highway Users Tax Distribution Fund (HUTDF) and 25% to the Transit Assistance Fund (TAF); and WHEREAS, the 1983 Legislature, reacting to the State's general fund shortfall, delayed the MVET transfer to the 1986-87 biennium; and 'WHEREAS, the 1984 Legislature modified the schedule by advancing the first phase of transfer to the year 1985 and was to continue through the 1986-87 biennium; and WHEREAS, the 1986 Legislature acted to eliminate the transfer of MVET funds for the 1986-87 biennium; and WHEREAS, the 1987 Legislature acted to eliminate the transfer of MVET funds for the 1988-89 biennium; and WHEREAS, the roadway systems under the jurisdiction of State, County, City and Township can no longer be maintained to minimal standards utilizing current funding; and WHEREAS, the liveability of Minnesota is highly dependent upon its transportation system of which the roadway system is the major artery; and WHEREAS, a major portion of the roadway system in the state is over 40 years old and in need of major repairs or reconstruction; and WHEREAS, the roadway systems will continue to deteriorate at a faster rate than current funds will provide for future repairs or reconstruction; and WHEREAS, the major issue is to provide sufficient funds to meet the needs of the total transportation system within the State of Minnesota; and WHEREAS, the Transportation Finance Study Commission has made recommendations to provide additional funding. NOW THEREFORE BE IT RESOLVED BY THE CITY OF that the city strongly endorses the State Legislature providing additional funding for transportation; and FURTHER, since the Transportation Finance Study Commission recommendations will provide such additional funding, the State Legislature is encouraged to consider adoption of their recommendations as outlined in the Transportation Finance Study Commission's working draft document dated January 7, 1988. PASSED by the city council of this day of , 1988. 1r17I2t , l +_�i;L ,11(k)A Z `l \l I TlaI r IC f L- -AA/j (i � c"-{-t 4K\ <2.1E.--, �J ✓ �� L� . ('t?,-tit 11144 C (.1 i �•� , v� Lt� ': � rf l T -. sic c,'r b-e-1 {vl,✓tcj 4t �r�; I. COMMISSION BACKGROUND The Transportation Finance Study Commission was created as part of the Transportation and Semi-States 1988-89 appropriation bill enacted in the 1987 legislative session. That legislation directed the Commission to study: 1. Present and future highway and transit needs. 2, The adequacy of existing revenue sources to meet those needs. 3. Methods of raising additional revenue. 4. Alternatives to raising revenue. 5, Alternative methods of distributing revenues among various levels of government. The Commission was directed to report its findings and recommendations to the legislature by February 15, 1988. The following members of the legislature were appointed to the Commission: Senator Gary DeCramer Senator Keith Langseth Senator Marilyn Lantry Senator Lyle Mehrkens Senator Clarence Purfeerst Representative Representative Representative Representative Representative Doug Carlson Bob Jensen Henry Kalis Bernie Lieder Art Seaberg At the Commission's first meeting Senator Purfeerst and Representative Kalis were selected to serve as co-chairs. IL COMMISSION ACTIVITIES The Commission's first meeting was in the State Capitol and provided essential background on the developments which had led to the Commission's creation. Rep. Bob Vanasek, Speaker of the House, testified on the scope of the Commission's work, a subject also addressed in a statement provided by Senator Roger Moe, Senate majority leader, and Governor Rudy Perpich. Transportation Commissioner Leonard Levine spoke on the changes which the Department of Transportation were forced to make as a result of funding shortfalls after the 1987 legislative session. The next three meetings, also in the Capitol, focused on state and local highway and transit needs and also heard a report on the Legislative Auditor's study of county state -aid distribution. The Commission then began a series of hearings at locations around the state in an attempt to obtain a sense of what the public expected and demanded of the legislature in terms of transportation service and willingness to finance that service. Meetings were held in Shakopee, Richfield, Two Harbors, Breezy Point, Mankato and Marshall. All these meetings were characterized by heavy attendance (several to the point of capacity) and public testimony from more than 150 persons. While the testimony covered a broad range of transportation subjects almost all of it spoke to the public's awareness of the importance of transportation to the state's economic health.' The specific points brought out most frequently in these hearings may be summarized as follows: 1. The motoring public is willing to pay for the support of highways as long as it can be sure that the money will actually go for highway improvements and maintenance. '31 P.age 2 2. The motor vehicle excise tax (MVET) is a highway user tax and should be treated like other highway user taxes -- that is, dedicated to transportation. 3. Throughout the state people have been waiting many years for highway improvements and are becoming impatient with what they see as endless delays. 4. `In rural areas weight restrictions on highways are a serious impediment to economic growth and add significantly to the costs borne by many segments of the economy, particularly those related to agriculture and manufacturing. 5. Public transit is a subject of vital importance to a sizeable segment of the population, and there is strong support among these people for expanded use of MVET funds for transit as well as for highways. 6. Local elected officials are particularly appreciative of the local bridge bonding program and hope it can be continued. 7. People generally believe that Minnesota's highways are in fundamentally good condition but can and must be improved in areas of capacity and safety. The Commission completed its work with an examination of the costs and benefits of credit Financing for highways, then began its consideration of its final report. III. SCOPE OF THE COMMISSION'S WORK The overall charge given to the Transportation Finance Study Commission was an extremely broad one. If taken literally it would require several years of study, debate and public testimony to cover adequately. Given the limited amount of time available to the Commission it was necessary for us to concentrate primarily on the most pressing issues of transportation finance and to look specifically for recommendations to be made to the 1988 legislative session. This meant that we have been unable to formulate a plan for resolving transportation financing questions beyond the 1990-91 biennium. This decision was not made easily. One of the major problems facing transportation today is the fact that many of its financing decisions have been made on a short-term basis which inhibits long-range planning and leads to public confusion and frustration. To the public the practice of scheduling highway projects and then cancelling them appears as bad management and bad planning when in fact it is the inevitable result of short-term decision making. Nonetheless we determined that our first responsibility in fulfilling the legislature's charge was to seek out the public's views on the kind of transportation system it wants and is willing to pay for. This concentration.. on learning what the public expects from the 1988 Legislative session made it impracticable for us to conduct the kind of in-depth hearings necessary to formulating a long-term proposal. Even with this limitation we believe that the recommendations in this report will provide a foundation on which a more permanent solution can be constructed. IV. COMMISSION FINDINGS AND RECOMMENDATIONS The Commission believes that the most immediate transportation needs facing the 1988 legislative _. session are: (1) the restoration of the Minnesota Department of Transportation's highway improvement program Page 3 for the 1988-89 biennium to its level before the August, 1987, project deferrals were announced, and (2) the restoration of state public transit assistance at least to its 1986-1987 level. In both these areas the fundamental issue is one of commitment. The first responsibility of the legislature in financing transportation should be to avoid retreating on the state's commitment to a highway system adequate to sustain economic development in Minnesota and a transit system which provides a basic level of mobility for a substantial portion of the state's people. Both, those objectives have been compromised by recent legislative actions. The reasons for those actions need not be debated here, but we feel that it is now time for the legislature to resolve, or at least alleviate, the problems raised by those actions. Only when the cutbacks of recent years in both highways and transit have been addressed can the legislature begin seriously to restore its full commitment to an adequate transportation system. The magnitude of the cutbacks in the highway development program did not become fully apparent until August, 1987, when the Department of Transportation announced that 36 highway projects with a total cost of about $96 million, originally scheduled for contract letting during the 1988-89 biennium, would be indefinitely postponed. These deferrals were made unavoidable when the 1987 legislature reduced from 50% to 5% the share of Motor Vehicle Excise Tax (MVET) revenues going to transportation in this biennium. This had the effect of reducing the Trunk Highway Fund's share of the MVET revenue from about 23% to about 2%, requiring a cutback in the highway improvement program. A failure to increase the share of MVET revenue going to transportation in the 1990-91 biennium beyond the 5% level (a 75% level was provided in the original MVET transfer Legislation) will necessitate another round of project deferrals, amounting to approximately $150 million, in that biennium as well. The present leve! of state assistance to public transit is also characterized by cutbacks which, while perhaps less dramatic than those in -the highway area, nonetheless are symptomatic of a declining state commitment to transit. Appropriations for transit assistance for the 1988-89 biennium were some $500,000 less than actual state spending for the same purposes in- the previous biennium, and some $3 million below the original appropriation for that biennium. This continues a pattern of maintaining state support for transit at an essentially unchanged level throughout the 1980s, a pattern which when combined with flat farebox revenue and declining federal aid has made transit throughout the state increasingly dependent on property taxes to meet rising costs. The opportunity to attract new riders to transit and to make it more effective in meeting the transportation needs of rapidly -growing areas is being lost. At a time when Minnesota is making major efforts to enhance economic development in all parts of the state a transportation program which is characterized by reductions, delays and uncertainties is clearly counterproductive. The fust step toward making transportation part of the solution instead of part of the problem must be to take major steps toward restoring the cutbacks of the past year. To help accomplish this the Commission recommends the following actions: Recommendation No, 1, The state zasoline tax should he increased by three cents per Qallon, effective June 1, 1988, The gasoline tax has been the foundation of state highway financing for over fifty years, and we believe it is an essential part of any highway financing package in 1988 as well. The gasoline tax is the one tax where payments for most taxpayers are most closely related to actual highway use, so that it is widely viewed not simply as another tax but as part of the overall cost of motoring. As long as the gasoline tax is dedicated solely to highway purposes it has widespread public acceptance, and we believe that the public is willing to pay such a tax as the price of improving the highway system to meet the demands of its users. Page 4 In increasing its gasoline tax (which has been unchanged since January 1, 1984) Minnesota would be following a clear national trend which has seen eighteen states increase their gasoline taxes since September 1, 1986. Among these states is Wisconsin, which in 1987 increased its tax to 20 cents per gallon. We expect that a number of other states will adopt increases in 1988, including possibly Iowa where the state Transportation Commission has proposed raising that state's 16 cent tax by three cents. Recommendation No, 2. The share of Motor Vehicle Excise Tax revenues going to transportation should increa. ed fr:in the .re ent t• .: As has been noted, many persons who testified before the Commission felt strongly that the excise tax on motor vehicles is as much of a highway user tax as are the gasoline tax and motor vehicle license taxes, and should be dedicated to highways just as those taxes are. We believe that this testimony is representative of a sizeable portion of public opinion. The fact that many people believe that the MVET was always dedicated to highways, and that the legislature in 1983 took it away from highways and has refused to give it back, reflects not so much an erroneous view of the legislative history of MVET as a deep-seated sense that an MVET dedication to highways is fair and equitable. The Commission agrees with this public sense. Additional funds are needed if transportation is ever to become a stimulus for economic development, and the excise tax must be an essential component of a funding package. We recognize the strong feeling on the part of many members of the legislature that they cannot accept an increase in the gasoline tax without a substantial increase in the share of MVET going to highways. We further believe that both sound policy and the necessity of public acceptance of any funding package require that the present division of MVET's transportation share between highways and transit (75% to highways, 25% to transit) be retained. The excise tax is of particular importance as the legislature is faced with proposals to reexamine highway jurisdiction in Minnesota. Because it is free of constitutional requirements for its distribution among state and local governments the excise tax is the only potential highway user tax with the flexibility to finance transfers of highways among jurisdictions. The additional 30% transfer would increase the total share of the excise tax going to transportation to 35%. The 30% figure was selected in order to keep the proposal within the realm of feasibility given the fiscal realities facing the next legislative session and also to provide a rough parity in the total package between MVET revenue and gasoline tax revenue. Table I shows the anticipated revenue from the Commission's transportation financing proposal. The trunk highway share will be sufficient eventually to restore all the projects deferred from the current biennium's highway improvement plan and avoid more than 80% of the probable deferrals in the next biennium. While this package does not go as far as some of us would like in providing revenue for state highways we feel that it is the largest highway funding package which can realistically be presented to the legislature. The total amount which the package will raise for statewide transit assistance over the next three years is about $52.1 million, or an average of $17.4 million per year. It will be up to the legislature to determine how much of this money will be used to augment present transit appropriations from till general fund and how much will be used to replace those general fund appropriations. The Commission recommends that whatever this decision is, the following financing objectives should be met: 1. The dedication of revenue from driver license fees which was used to supplement transit appropriations in the 1988-89 biennium should be repealed for fiscal 1989, and that money be provided from the new MVET revenues going into the transit assistance fund (the dedication is Page 5 scheduled to expire at the end of fiscal 1989). Driver license fee revenue should properly be used to finance the driver licensing system and ought not to be used permanently as a revenue - raising device. Repeal of this dedication will require about $43 million in MVET funds for fiscal 1989. 2. The new MVET money should also be used to provide the additional funds needed to maintain the Metro Mobility program through the rest of the biennium at its present level of service. The increased demand for this service will force it to run out of money before the end of the biennium unless its appropriation is supplemented or service cut back. The amount which the Regional Transit Board is presently requesting for the Metro Mobility supplement is $7.2 million. These two objectives will require about $11.5 million in fiscal 1989. The Commission hopes that the legislature will find it possible to use the remainder of the additional MVET revenues going to the Transit Assistance Fund as supplemental rather than replacement funds, so that the state- can make a meaningful renewal of its commitment to transit as a vital public service. While the Commission believes that this program will mark and end to a policy of retreat in the face of transportation problems and a start toward a permanent solution, it is by no means a complete plan. There is a need for a long-range plan to define Minnesota's real transportation needs and to formulate methods of meeting those needs, including long-term sources of financing. Our final recommendation calls for a process for developing such a plan. Recommendation No, 3, The legislature should create a Transportation Studv Board to Dm) are a long- range study of transportation needs and funding, Such a board ought to consist of both legislators and a broad cross-section of the public, including_ representatives of business, labor, manufacturing, agriculture, tourism and other major highway users. It should be given sufficient time, staff and resources to make a thorough study of transportation needs both, today and over the next twenty year and to develop a plan to meet those needs. Such a plan will necessarily be a. compromise between the desires of all highway users and the ability of the state to make those desires a reality, but it is hoped that the board's studies will be aimed primarily at achieving a transportation system which will be a positive force for encouraging economic development and expanding public mobility. Specifically, we recommend that as part of its studies the board should consider: 1. The possible use of tolls for financing major highway improvements. 2. The costs and benefits of further borrowing to finance highway and bridge improvements. 3. The role of town roads in the state's overall road system and the appropriate level of state highway user tax revenue which should go for town roads and bridges. 4. The possible restoration of the Minnesota Department of Transportation's exemption from the state sales tax, and the exemption from the Motor Vehicle Excise Tax previously enjoyed by both Mn/DOT and local units of government. 5. The use of wheelage taxes as a measure for financing local road and street improvements. 6. The desirability of amending the Minnesota Constitution to provide permanent dedication to transportation purposes of some portion of MVET revenues. 7. The abandonment of the present per -gallon basis for the gasoline tax and its replacement by a Page 6 tax indexed to fuel consumption, fuel prices, construction or maintenance costs or some other variable. S. The feasibility and desirability of imposing a sales tax on motor fuel, either at the retail or wholesale level. 9. The . future of financing major highway improvements through a sharing of the cost between public agencies and benefited economic development centers. 10. The use of the State Transportation Plan as a mechanism for guiding future transportation investment. While the focus of the board's studies would be on transportation it is our intention that it consider transportation spending within a broader context of overall state spending. The events of recent years indicate that transportation spending, and particularly highway spending, can no longer be considered in a vacuum apart from other state programs and commitments. The sooner such a broad context is achieved the more likely it is that the present uncertainties and policy shifts can be replaced by the funding stability needed to carry out any long-range plan. L REVENUES FRUM_TRANSFCRTATICN FINANCE STUOT COMMISSION RECOMMENDATIONS 19,19 1990 1991 1990-91 Biennium MOTOR VEHICLE EXCISE TAX (ADOITICNAL 30% TRANSFER) Total MVET revenue 221,800,000 231,559,000 241,748,000 473,307,000 30X of NVET revenue 66,540,000 69,467,700 72,524,400 141,992,100 Transit share 16,635,000. 17,366,925 18,131,100 35,498,025 Metro 13,308,000 13,893,544 14,504,880 28,398,420 Non -metro 3,327,000 3,473,385 3,626,220 7,099,605 Highway share 49,905,000 52,100,775 54,393,300 106,494,075 Trunk Highway Fund 30,691,575 32,041,977 33,451,880 65,493,856 Co. State -Aid Find 14,771,880 15,421,829 16,100,417 31,522,246 Counties 14,594,617 15,236,767 15,907,212 31,143,979 Town 177,263 185,062 193,205 378,267 Mun. State -Aid Fund 4,441,545 4,636,969 4,841,004 9,477,973 3 CERT GASOLIME TAX INCREASE Net per penny 20,682,706 20,663,588 20,583,882 41,247,471 Net from 3 tants 62,048,118 61,990,765 61,751,647 123,742,412 Trunk Highway Fun! 38,159,592 38,124,320 37,977,263 76,101,583 Co. State -Aid Fund 18,366,243 18,349,266 18,278,488 36,627,754 Counties 18,145,848 18,129,075 18,059,146 36,188,221 Towns 220,395 220,191 219,342 439,533 Mut. State -Aid Fund 5,522,282 5,517,178 5,495,897 11,013,075 TOTAL ADDITIONAL REVENUE Trunk Highway Fund 68,851,167 70,166,297 71,429,142 141,595,439 County State -Aid fund 33,138,123 33,771,096 34,378,904 68,150,000 Counties 32,740,465 33,365,843 33,966,357 67,332,200 Towns 397,657 405,253 412,547 817,800 Mtn. State -Aid Fund 9,963,827 10,154,147' 10,336,900 • 20,491,047 Metro Transit 13,308,000 13,893,540 14,504,880 28,398,420 Mon -Metro Transit 3,327,000 3,473,385 3,626,220 7,099,605 Total 161,726,240 165,229,560 165,229,560 Pp? police department JAY M, BERTHE Chiof of Police PATRICK J. GEAGAN AdmInisvoUve Captain ���� ®� ����.� KENNETH D. ASZMANN Operations Capld n 3830 Pilot Knob Road Eagan, Minnesota 55122 19 February, 1988 TD: TDM HEDGES FROM: CAPTAIN ASZMANN SUBJECT: CITY TOWING I understand that Kevin Mellon (Magnum Towing) appeared at the Council Meeting Tuesday night in reference to his conditional use permit and to request he be allowed to bid on our towing. In reference to his conditional use permit, if it applies to his storage lot at 4861 Biscayne Avenue, we had complaints from his neighbor to the north, Bloomington Cartage, of numerous people coming to their business trying to get their cars from his impound lot (see Citizen's Request dated 2/4/86). Since that time I am not aware of any further problems at that ---location. The city has received at least two and possibly more -complaints from Mr. Melton's neighbors on Diamond Drive that his trucks wake them at night when he frequently leaves for tows. They feel Mr. Mellon is running a business from his residence, the telephone number in- the phone directory for Magnum Towing is 454-2460. This phone number lists to 4333 Diamond Drive-. In the other matter, Mr. Mellon wishes to bid on our towing. In the past two years, you, Chief Berthe, Mr. Mellon, his attorney and I met upstairs to discuss the problems we had with Magnum Towing and the reason we dropped them from our list of tow companies, the specific problems discussed were: 1. Mr. Mellon had a conditional use permit for his business on Hwy. #49, but lost the property when U.P.S. purchased the land, Mr. Mellon then went to Schwendeman Inc. at 4895 South Robert Trail until he had problems there because they did not have the proper permits to store vehicles and failure to pay rent. He then purchased the property at 4861 Biscayne Avenue and requested a special use permit for that property. 2. Mr. Mellon was given the necessary paperwork to fill out for the property on Biscayne, the council placed a couple of requirements on the permit, one being that the lot must have a security fence. THE LONE OAK TREE. ..THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY CITY TOWING Page 2 Mr. Mellon appeared before the council for approval of his permit and stated that the requirements were completed , when in -fact, only a portion of the fence was erected. The Planning Department asked us to check the property which I did and found the fence incomplete. When asked about why the fence was not completed, he stated, "The ground is frozen and he couldn't finish the fence." He, in fact, lied to the council. �. When Mr. Mellon purchased the property I told him, if he was going to use it as an impound Tot for our towing,: it would have to be secure, and because he would not have an office at that location he would have to post a sign identifying the lot as Magnum Towing, the hours of operation, and a phone number he could be contacted at. Mr. Mellon did not. do this. I personally inspected the property several times over a period of weeks to see if it was done. We, by then, received a complaint from Bloomington Cartage in reference to numerous persons bothering them to get their cars. released and/or use their phone. (See Citizen's Request Form dated 2/4/86). 4. We had a couple of problems with him releasing cars during the day because he di_d not have an office at his impound lot. One incident was an insurance agent trying to contact him to 'make arrangements to have a car removed. Another was a private citizen trying to get his car from the -lot. In both cases, they either called or stopped by several times and no one was there to release the cars. Mr. Mellon towed a car for us and while picking _it up pulled on an outside mirror and broke it off.- When the owner picked up his car he asked Mr. Mellon about it. Mr. Mellon said he -found it alongside the car when he picked it up. The citizen came to the Police Department to complain about the damage and while checking it out, the officer at the scene, Officer Kasat, stated that he observed Mr. Mellon use the mirror to get up from the ground -'end tore the mirror off. When Mr. Mellon was advised that Officer Kasat saw him break the mirror he still -denied it, but agreed to make restitution to the citizen. Because of the above problems with Magnum Towing I decided we couldn't use his service and opted to stay with Lehman's Garages. CITY TOWING Page 3 Since taking over Cedarvale•Auto, Lehman's has done an outstanding job in cleaning up their property on Seneca Road, keepingtrack of autos towed by us and providing us with several newer trucks to better serve us. Marks Towing's main base is located in Richfield, however, he now tows for all three Lehman Garages and continues to use Lehman's, in Eagan, for our impound lot. He has a local telephone number and an additional_ night number for call outs. When we call for a tow we, as in the past, still call Lehman's and when cars are released they are still released from Lehman's who is centrally located to a vast number of cars we tow so it is very easy to advise most people where to go to release their cars. In response to .Lehman's conditional use permit, I have checked with Jim Strum in Planning and he and Mr. Runkle have reviewed the permit and feel it is in proper order. I also checked with City Clerk, Gene VanOverbeke, about Mr. Mellon's request- to be reinstated as a tow company and the fact that Mark's is now towing for us. It was his opinion that the city has no obligation or contract with -any towing firm and we reserve the right to use the company who best serves the city's best interest, -at which time happens to be Mark's. In conclusion, we are quite pleased with the service provided, at this time, by Mark's Towing and would recommend continuing to use his service. We were unhappy with Magnum Towing and because of the problems we encountered with him, would not like to reestablish his service. Thank you, Ken Aszmann Operations Captain KDA/lb CC: Dale Runke, City Planner PROTECTIVE INSPECTIONS MONTHLY REPORT - NUMBER OF PERMITS ISSUED Electrical Plumbing HVAC JANUARY 1988 THIS MONTH YEAR-TO-DATE 81 81 42 42 Water Softener Signs Well, Cesspool, Septic Tank YTD 61 61 3 3 6 6 0 0 NATURE OF BUILDING PERMITS ISSUED MONTHLY ia( ,. •, =lU. Yt1LUK11U11 rr mmi r -LL WLAN Mr;V FEE TOTAL FEES FOUNDATION 27 SINGLE FAMILY i 27.$ 2,805,000 $ 15,646.00 $ 7;823.00 $ 73,364.00 DUPLEX TOWNHOUSE CONDO APT BLDGS AGRICULTURAL i i COMMERCIAL 3 ICOMM/IND REMODEL 3 35,200 358.'00 i 162.00 537.85 COMIC/IND ADDITION INDUSTRIAL - i (.INSTITUTIONAL 1 PUBLIC FACILITIES RES. GARAGES ' _ I RES. ADDITIONS 1, 17,000 162.00 1 a1.00 251.50 SWIM POOL 7 MISCELLANEOUS 7 92,500 726.00 I' 227.00 988.50 DEMOLISH HOUSE MOVES 1 38 MO. TOTALS 38 $ 2,949,700 16,892.00 8,293.00 . 75,141.85 ADJUSTMENTS 38 YEAR-TO—DATE 38 $ 2,949,700 $ 16,892.00 $ 8,293.00 ($ 75,141.85_ ia( PROTECTIVE INSPECTIONS - MONTHLY REPORT DATE January 1988 MULTI -FAMILY BREAKDOWN TYPE MO. i# OF PERMITS MO. # OF BUILDINGS YTD # OF BUILDINGS MO t YTD. # OF # OF UNITS ( (Tf�FIT S #OF #OF PERMITS 13NITS VOIDED MOVED IN DUP1.FX 3-P1.FX NO ACTIVITY 4-PLEX 5-PLEX 6-PLEX 7-PLEX 8-PLEX 10-PLEX 1 6-PLEX APT. BLDG. OTHER TOTAL: 996T xuvnNvr modal' =IKON - ONOILOadSNI SAIIDSIOUd , 14569 14568 14556 1-41 tri tx1 t-4 R S H 4141 3470 WASHINGTON DRIVE L1, Bl, BICENTENNIAL 6 3815 NICOLS RD. L2, B25, SECT. 19 2600 EAGAN WOODS DR Ll, B1, EAGAN WOODS OFC ADDRESS & LEGAL FEDERAL LAND 'BRAD RAGAN TRAMMELL CROW PK - . . 0 0 14,700 H . 0 0 VA6ATION •-• 0 0 H 4, cs 0 o $ 178.00 IV tri IT, M 14 H . - H 0 4.,4 4..), I STATE 'SURCHARGE 1 0 o 0 trl .4 Ul 0 0 ND <T L.) Lri -73—* 0 • Z z $ 276.50 kMM IMP 00 2 . - ______ [OMM IMP 996T xuvnNvr modal' =IKON - ONOILOadSNI SAIIDSIOUd PROTECTIVE INSPECTIONS MONTHLY REPORT - JANUARY 1987 NUMBER OF PERMITS ISSUED Electrical Plumbing HVAC THIS MONTH YEAR-TO-DATE 158 158 115 115 121 121 Water Softener Signs Well, Cesspool, Septic Tank YTD 4 4 9 9 1 1 NATURE -OF BUILDING PERMITS ISSUED MONTHLY TYPE NO. VALUATION PERMIT FEE PLAN REV FEE TOTAL 1"ELS 1 FOUNDATION 1 $ $ 15.00 $ $ 15.00 36 SINGLE FAMILY 36 2,988,000 15.,885.50 7,942.75 86,595.25 2 DUPLEX 2 124,000 741.00 370.50 4,577.50 22 TOWNHOUSE - 22 1,390,000 8,242.00 4,121.00 50,502.00 0 CONDO 0 0 APT BLDGS 0 0 _I:GRICULT_URAL COMMERCIAL 3 750,000 3,803.75 1,874.25 .20,094.00 COMM/IND REMODEL 5 52,660 495.70 142.50 665.70 1 COMM/IND ADDITION 1 5,000 58.50 -- 61.00 INDUSTRIAL 0 0 INSTITUTIONAL 0 0 PUBLIC FACILITIES 0 1 RES. GARAGES 1 10,000 93,50 98.50 RES. ADDITIONS 3 51,400 434.50 213 .25 677.75 0 SWIM POOL 0. MISCELLANEOUS 5 45,660 432.90 456.40 0 DEMOLISH 0 0 HOUSE MOVES 0 ADJUSTMENTS - 5,000 -- 15.00 - 7.50 - 25.00 79 TOTATS 79 5,411,720 30,187.35 14,660.75 163,718.10 It (1 PROTECTIVE INSPECTIONS - MONTHLY REPORT DATE JANUARY 1987 MULTI -FAMILY BREAKDOWN TYPE MO. # OF PERMITS MO. # OF BUILDINGS YTD # OF BUILDINGS MO. # OF UNITS YTD. # OF UNITS # OF PERMITS VOIDED # OF UNITS MOVED IN I DUPLEX 2 1 1 2 2 0 0 3-PLEg i 4-PLEX 16 4 4 16 16 0 0 5-PLEX 6 -PLEB 1 6 1 1 6 6 0 0 7-PLEX • 8-PLEX 10 -PLEB _ t 12-PLEX 16-PLEX APT. BLDG.I i OTHER I TOTAL: 24 6 6 24 24 0 0 1 r . f-, N 13149 r W I-' I-` W 0 0 13087 r W 0 Ln -+ . ,.,_ un .+ . ,r .+ • N) u ! K -,W ..,O I H 3227 TERMINAL DR L 041, B 1, SIB TERM IND DR PI 17�1 LIIFF CEDAR CLIFF COMP 2121 CLIFF DR L 1, B 1, CEDAR CLIFF COM 1380 DUCKWOOD DR PK L 1, B 1, EAGAN CONV CTR 3259 TERMINAL DR L 061, B 1, SIB TERM IND 1284 TOWN CENTRE DR L 2, B 1, TOWN CTR 70 2ND 2600 LONE OAK PT L 1. B 1. LONE OAK 2ND 2000 RAHNCLIFF CT L 1, B 1, RAHNCLIFF 1ST 1984-96 RAHNCLIFF CT L 1, B 1, RAHNCLIFF 1ST C7 Ci] L7 R. r tll 0 r SAFETY-KLEEN CORI' FEDERAL LAND FEDERAL LAND 1 H z r H Z HENNING & ROHDE FEDERAL LAND CO z 0 M H til UJ H a H t"' H z Q PETROLEUM Q PETROLEUM CORP OWNER Li, 0 O O N r O O 0 r N O --I to r O O 0 0 0o O w Ln r lr In 0 U) 000`LTZ OOO'G{S PERMITPLAN REV VALUATION _1 FEE I FEES -... - kn Co U1 O r �1 0 U1 0 r r � cri 0 93.50 CO Cr Ln 0 - LJ 0 �1 0 r In 0 0 894.50 $ 2,894.25 0o N V1 ten N VI " 427.25 r 0 0 CT I-, O 0 266.25 178.25 98.50 r O 0 W r t. 0 r t_n 0 0 1 3,Q00.25 r J 0 J 00 v t.n 1 TOTAL FEES'. 0 o y (7)Ll."' 0 0 o r Fv 0 0 - • '0 1 I 0 o r Z ro COMM IMP 0 z r- z 0 COMM NEW 0 O z COMM NEW OCCUP, H rH H 0 H 0 rd ts] SALL31IOHa L436 XHVfl NVr DAIKLOTA U1: '11Y .)R OTA COUNTY HOUSING & REDEVELOPMENT AUTHORITY 2496 - 145th STREET WEST ROSEMOUNT, MINNESOTA 55068 612-423-4800 Serving People and Communities TO: FROM: SUBJECT: DATE: MEMORANDUM -HRA Commissioners; Dakota County Commissioners; City Managers; Tom Novak, County Administrator; and Dakota County Planning Department Mark S. Ulfers, Executive Director STATUS REPORT FOR ASSISTED HOUSING AND COMMUNITY DEVELOPMENT February 4, 1988 -., Enclosed is the January Status Report for all Assisted Housing Programs and Community Development Programs currently being operated in your community and a summary sheet for Dakota County. If you would like to also receive reports on other Dakota County 'communities, please call Lori Zierden of our staff. Enclosures "AN EQUAL OPPORTUNITY FMPLOYER" ASSISTED HOUSING Status Report for Dakota County** January, 1988 Amount of Elderly Family Total (+/-)* Section 8 Existing: Certificates 390 1,164 1,554 +7 Vouchers 37 166 203 0 Moderate Rehab 4 21 25 0 Section 8 New Construction 247 300- 547 0 Low Rent Housing 380 182 5.62 0 235 Home 0 41 41 0 236 Rental 0 526 526 0 TOTAL ASSISTED HOUSING 1,058 2,400 3,458 +7 COMMUNITY DEVELOPMENT Amount Commercial/ of Elderly Family_ Multifamily Total Increase MHFA Local Participation 0 2 0 2 1 MHFA Home Improvement Loan 33 157 0 190 2 MHFA Home Rehab Loan 63 76 0 139 0 MHFA Home Energy Loan 10 105 0 115 8 Rental Rehab 38 49 5 92 0 CDBG Rehab Loan 87 159 0 246 0 CDBG Rehab Loan - Mobile Home 1 20 0 21 0 MHFA Solar Bank Energy Loan 0 8 0 8 0 312 Loan - Residential 4 15 0 19 0 312 Loan - Commercial/ Mixed Use N/A N/A 3 3 0 Weatherization 339 1,372 0 1,711 9 -TOTAL COMMUNITY DEVELOPMENT 575 1,956 8 2,539 20 * + = Increase/- = Decrease ** Numbers for the City of South St. Paul are included in Assisted Housing, Rental Rehab, and Weatherization, but are excluded from the rest of the Community Development programs; South St. Paul operates separate Community Development programs. -Status Report for the City of Eagan January, 1988 Amount of ASSISTED HOUSING Elderly Family Total (+/-)* Section -\.8 Existing: Certificates 41 232 .273 +3 Vouchers 20 60 80 +1 Section 8 New Construction 0 33 .33 0 Low Rent Housing 0 17 17 0 236 Rental- 0 144 144 0 TOTAL ASSISTED HOUSING 61 486 547-.. +4 COMMUNITY DEVELOPMENT Amount of Elderly Family Total Increase MHFA Home Improvement Loan 2 11 13 1 MHFA Home Rehab Loan 3 3 6 0 MHFA Home Energy Loan 1 7 8 0 CDBG Rehab Loan 1 4 5 0 Weatherization 5 64 69 1 * + _ TOTAL COMMUNITY DEVELOPMENT 12 Increase/- = Decrease 89 101 2 A regular meeting of the Eagan City Council was held on Tuesday, February 16, 1988 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Vic .41:1.s914,C.ouncilmembers Wachter, Egan, Gustafson and McCrea. Also01..0000 City Administrator Tom Hedges, Public Works Director Tom. o1bet, City Planner Dale Runkle, Consulting Engineer Robert Rosene'i and City Attorney Paul Hauge. Wachter moved, - McCrea seconded the motion to approve the agenda as presented. All voted yes. Regular Meeting of Februat'y Egan moved, McCrea seconded the motion to approve he minutes of the regular meetingof February 2, 1988 with the fo'l..;..1owing*Oges: On page 6, referring to Pam McCrea, should be chanc04:ACShe'; on page 7 in relation to Statement of Qualifications:01' voted yes except Egan who voted no; on page 12, the .6..1klist amounts should be as follows: Checklist dated 2-2-88 in the amount of $148,886.55, and checklist dated 2-1-88 in the amount of $389,792.75. _All voted aye. Special Meeting of February 9, 1988. Wachter moved, Gustafson seconded the motion to appr...0:k rrinuts of the special meeting of the City Council on FebruaWW14g 4D. voted yea. ..:'..::::. . •:.:•:.• ....:...: DALLASZD DEVELOPMENT ND ADOOIONPUBLIC WORKS DEPT. .-. ..x.:.: •••••• Public Works Director Tom Colbert reviewed with the City Council a request for waiver of financial guarantee for Dallas Development 2nd Addition. He indicated that the Council had approved the final plat in 1987 and approved the final contract on October 20, 1987. The construction of streets and utilits progressed immediately as requested by the developer, and signM.cant construction has beep completed. The developer is still unable to provide the financial security required by ordOki:OW4'd. mr. Colbert reviewed two options, including waiver guaranty, and allowing the 1 Council Minutes -February 16, 1988 release of the final plat fo.....p:04or revoking the final plat and authorizing the pre:0*Mkrligi:Aacquisition of necessary easements for the public iMpOvements. iMi.-Colbert recommended the former and stated that it 'Ould be eaer- to prove benefit against platted property than unAatted prop.Wy, noting it is not likely that the property will be0y41e„.. ta)5A&feited in light of the investment that the developer1ia:n the land. Bernie Frye appeared on_ behalf of Dallas Development and mentioned that Tessaract has changed, its position concerning •construction of the school and now may purchase the land and construct the building the property is Silver City Limited Partnership whUilOWAW4ost of the same principals as Dallas Development Company The eason for the inability to acquire the guaranty is partially"i.elate:eto the school, according to Mr. Frye. •••••••••••••••:.:•:•:•::: Councilmember McCrea ask bow :.:Aliproblem could be avoided in "....••. the future and Mr. Colbert tated thione answer would be to refuse to allow the award of contracts until the plat is recorded. McCrea favored approving the plat as the best of two choices and moved, with Gustafson seconding the motion, to approve the waiver of the financial guaranty and allow -the release of the final plat for Dallas Development 2nd Addio.n, with the understanding that the financial guaranty will be thmtted as soon as possible; further, it was understood that the c66rof tion appeared to be the best option based upon the reasons a1eseiTh'6Wj4Y.the'Public Works Director and that the procedure wou10 not.....beollowed in the future. All members voted in favor. SPECIAL CITY COUNCIL MEETING - FEBRUARY 25, 1988 City Administrator Tom Hedges recommended that the City Council add to its February 25th agenda a report from Decision Resources as _ recommended by the Advisory Committee. Egan moved, Gustafson seconded th'elitbt16..x,:cacknowledge the inclusion on the agenda of the report from Decision R.eources. All voted aye. -CLIFF ROAD & BLACKHAWK R&D - OOK & RIDE FACILITY --A-request had been-Mado'by the'City staff to MnDOT regarding the proposed installation of a pay telephone receptacle for the convenienCe-: of, upersv.,,,,at7.:the_Cliff and Blackhawk Roads Park & Ride facility. MnDOT agreed to pay the kpitallation cost of, about $1,200.00 and Northwestern 'Bell would 40quire a fee of $55.00 t9 $60..00 for monthly_maintehaRcMr,.:C6lbert asked whether the City Council would approve thell**..0000the maintenance cost and Councilman Wachter suggeste:i'dgagof Minnesota be required to pay. the operational cost. The issuewas continued until further --- ••••• information is acquired regarding 'alterb*e financing methods.' 2 `C0000il Minutes February 16, 1988 = The follVwioEyconaeut[e presented by the staff and it was recommended that pprove them: I. Personnel Items: a. Police Officers. It was recommended that Stephanie Masczko and James McDonald be hired as Police Officers in the City, effective March 1, 1988odrespectively. °' '. ^` • b. Community Service onmmeodatioo was made that the Council approve y Service Officer for the City Police Department, ua recommended for hire by the Chief of Police andCity Administrator, subject to successful compIetioo physical and psychological examination requirements, With tbe'``ffective beginning work dates of March 1, 1988 and March 2, 1988. 2. Volunteers of America Week - Proclamation. It was recommended that the proclamation for Volunteers of America Week covering March 6 - 13, 198 3. Plumbers Licenses. applications for plumbers licenses was presented,water conditioner installer license, according to the pack0 0.a.Wbruary 16, 1988. It was recommended that-theappli ved. 4. Off -Sale Beer - BnlAdy Station License. An application was 1submitted by the owner of the Holiday Station at 4945 Nicols Road for off -sale beer license and the recommendation was made that the Council approve the application. 5. Williams & LaRue 20RA44WftWFinal Plat. An application was submitted for final of Williams & LaRue 2nd Addition located' at"'thehorthet co.rier of Wescott Road and Lexington Avenue. Mr. Colbert rWewedZthe plat and noted ted it was - revised slightly from the 6rali'y t approved on May 19, 1987 due to fdrthec aeSlgo ooboIdecati,fo be upgrading of Lexington Avenue, resulting in the required aocIu~^` tioo of the existing house located on proposed Lot 2. In addition, a frontage road across from Outlot A would be provided to the two northerly lots. Firemen's Relief Association -?::aritab1e'Gambliog License. An application had been submitteCby the Firemen's 'Relief Association to'`olIow-fiveur' „Jcale�dacyear� I388 for charitable -gambling po beib-� tob~'edon-'it �e rcommeoded``^tbnt—the-; - 'e be gambling license application for five one -day � events. —�•'' zs` `.� 'n�r • 3 Council Minutes February 16, 1988 7.. National, Primary Dx4.9Mswati. Regulations (NPDWR). The Staff submitted a propoW..i5.6i-*M&Iccording to a letter dated February 4, 1988 addressed&O the Surfa$:eWater Treatment Drinking Water of the Environment4:'. ProtectiobAgency in Washington D.C. There was discussion inci1member response and the staff recommended approV... 8. Northview Road On-StrEking Resolution. A resolution was submitted. regarding Municipal. tate Aid restricting on -street parking along -the north side of Northview Park Road from Lexington Square to Elrene Road as constructed under Contract #88-3. The staff recommended the the. Upon motion by Wachter, secobOd 0..0, it was resolved that the foregoing Consent Agenda itemd:'as P:6sented and recommended be approved and ordered to be impleTOted.'411 voted affirmatively. BLACKHAWK POINT - EASEMENT VACATION The public hearing regarding the vacation of a partial right-of- way and utility easement on Blackhawk Point was convened by Mayor Vic Ellison. The Public Works Director described the vacation, indicating -a portion of the existing public right-of-way for Blackhawk Point and also eiI:SOstorm sewer easement southeasterly of Blackhawk Hills Road. Thei:6:WO:RObjections to the proposed vacation of the easements, aid n61i6e,was sent to the affected utility companies. Gustafsompve.0400rea seconded the motion to close the public -hearing -and a*Otbe vacation of the public right-of-way and utility e011-0:btS and authorize the execution of the related documents. All voted yes. BIETER VS -CITY OF EAGAN At about 7:10 p.m., :::....'11qon asked that the City , Administea-tdi introdude-theraW:dsi-deratitn of the proposed settlement of the Bieter vs. Ea.g.an lawsuit regarding the proposed Diffley Center project. Mr. Hedgk0: incgOted that an action began in the spring of 1987 and ! that the Qity Council at the special meeting on February 9, 1988 efft:erta00 a proposal of the Bieter Company representatives to potentially 'resolve the lawsuit. 1,,lAn executive session was held by the City Council that evening and negotiations have continued during the course of the following week between attorneys and City staff persons and Bieter representatives to work toward a compromise solution. City Attorney Paul Hauge ...explaindit that the Bieter Company representatives were not 1:$00iC4COCurrent meeting on February 16, and also described the '6id0.1bii46Ah9 open meeting law that permits a governing body, incldding x„k City Council, to act in executive session to discuss pending Wthreatened litigation. He 4 Council Minutes -February 16, 1988 noted that the Eagan City qp;!MOTan:00from time to time, used the executive session method 4WWW*Iiipsible under Minnesota law. There are certain requirements, howeverht are imposed including keeping a record of the ':1DO:deedings of'the executive session. Mr. Hedges briefly reviewed t*revised 04n proposedby the developer including the rezoning of tfiCy,g,0.001f of the property to CSC PD with the easterly half bei:h4a00406ided Commercial and R-4 with zoning remaining Agricultural. There were a large number-- of interested persons in the audience •and Mayor Ellison asked if there were questions from any members of the audience. Martin Colon of Federal Land Company appeared and stated that he appreciated that consideration of'the pediposal is put off and it is important that the public be giv00“npug..i: Arlene Krecklau, a resip•Wia0017hat the City intends to do with the Bieter parcel, 'and' whether a specific study would take place as to its utilization. Mr. Hedges answered that the Council has directed staff to arrange for a commercial use study and that it will be proceeding, perhaps being completed within two to three months. As to' the Bieter property, he stated the owner has a right to submit an application, (fte:rwise it will continue to retain the current comp guide and zoniiig., ..„........... ._. •••••:•:•:•:::::::i:::•..... Ms. Krecklau recommended .t4t .6-.%:/dTillittee be formed, including councilmembers, developers, itize.rig:nd business persons, to consider uses of businessPt- throughout the City and ..:•.•:•:•: :•-• • r ,...."....." recommended that there be 00::::0111:promise in the lawsuit by the City ........,- Council. ......- - , .-- Another resident appeared and stated that she was concerned that the 0 -'Neil case would be a precedent in future cases and Mr. Hauge stated that there. are _ generally differences from one case to another-, but that it could'::01::.040At there- are precedents that arise in the event ofacti,:..:ouncil in any case. -. . Councilman Egan cited substantial daOrences between the O'Neil and Bieter- settings and ,..suggeed that settlements should be incurred where they are--appropriat. Member McCrea stated it was her opinion that Arlene Krecklau's proposal was viable and suggested the staff study the creation of a committee to review commercial and other uses in the City. She noted the Economic Development CommissOfj and Developers Task Force were still in existence. 5 Council Minutes February 16, 1983 Bill Duggan asked about...":.::= iWOfto select the firm to study the commercial needs and M*A:.6.tj Waceibed the objective, noting that most developers do studies befoe:Oiubmitting applications. Demographic data would-be Lie,c1 by the firm hired by the City. Mayor Ellison: mentioned..f.6W..11„:::'.:,*aerstood that it would take nearly three months to comp166;WWM:7 Councilman Egan stated the, study should cover how one.part of the City would affect other sections of the City. Mr. Egan also asked about the options that were available to the City Council regarding the Bieter propery::::WC:44y:Aorney Paul Hauge responded that there were several op-tRhnrafftWthe following: J. The applicant could be required to submit a new application for comp guide revision and r•A'AningAbat would follow the normal public hearing process. .:,:••••••••••••• 2. To consider settlement Of thelawsuit, allow the revision to the zoning by agreement and detailed. Findings and Order, which may be less defensible. In this case, the question arises as to whether a majority or two-thirds vote of the City Council would be required for approval. Mayor Ellison stated that the event that a proposal for settlement -is submitted for rezonitg the Bieter action, at any time in the future, thait sl:kiO4be scheduled for a public meeting. The consideration en0d,..W060t 7:40 p.m. • ORGANIATIONAL APPOINTMENTS Tom Hedges introduced the proposed appointment of members to various commissions within the City and noted that appointments were scheduled to_be made for_theEgnomK Development Commission, Solid Waste Abatement Commissi000Wi Management Organization. Notices had been sent to th."1:i5e.61iiiapers. He recommended that three-year terms be applicabgk for the Economic Development • •• •• Commission and Water Managentent 0*Taniz n, due to their on-going status, but that the Solid Waste AilliAteme Commission was created as an adhoc study Commission to review sgjd waste abatement and when the findings and recommendation are completed, the Commission may not be cOntinued. Mr. Hedges then described in more • detail the purpose of each Commission and the proposed ballotilW system, noting the intent would be that the terms be staggered. W ...........•.•••••••••••••••• .................... .......... 6 Council Minutes :February 16, 1988 1.. EconomicrDevelopmenOPM.±.s.s.ian::;::%.,The following persons were elected: Three Year Terms: Retail Sector::,. Industrial Sec0..4 Service Sector Two Year Terms: Corporate Financial Utility Sector One Year Terms: Development Media Sector Public Sector 1 •,, Michelle Sewald George Traynor William Duggan Larry Wenzel Corey Cleveland Eldon Johnson Tom Ellingson Candace Garry Roger Hughes It was noted in each case the foregoing persons received a clear majority of the -Council votes for that position. 2. Solid Waste Abaterde:0:Kgpkwission. No specific terms were scheduled. Mr. Hedges tl)at the law requires that the ballots be initialed and that a11ots for public record. Ballot No. 1 was used for all Ole r.ggpOepositions and Ballot No. 2 for the alternate Thcs were as follows: Three Residerembers: Tim Hoel Cindy Ista Brenda Marshall Two Business Members: Two Refuse Service Organizatiomr Delmar DeBilzan Earl Milbridge Larry Knutson Kevin Nordby Tom Mann Alternate: Terry Schnell -City Government Service: Jon Hohenstein 3. Water Management Organization. KThere was discussion as to whether Scott Merkley, who is a member ori another commission, should be elected to the Water M440*WOOnization, noting the policy that resident members be ap*ith4d:A.billy one City Commission. Staff recommended that Mr. Merkley b.,:.:.: reappointed for continuity 7 Council Minutes February 16, 1988 purposes. Member McCrea stjWAha..t::::Ayas her belief that the one commission membership po1WWW1 0 upheld. The balloting resulted in the following Catherine JOpunk and Tom Walkington as regular members and Scott FP6:tkley as alt'e:tn'ate. THOMAS LAKE POI i SIGNAGE The application of the Dominium' Group representing the Thomas Lake Pointe development for variance to the City's policy to provide additional off-site signage was upon motion by McCrea, seconded by Gustafson, continued until •A:11..r,qh.:.:988 regular City Council •• • • • • •• • • • • •••••• meeting at the request .. All members voted in favor. REMICK ADDITION,..7,P441TPLAT EXTENSION An application was received fdiii* the developer of the Remick Addition for an extension of the preliminary plat and Dale Runkle briefly explained the proposal to the Council. He noted that there were some technical difficulties in trading of land by the City to the Remicks and thus the reason for the request for continuance. Joe Christensen, attorney,*.peared fOr the Remicks. Wachter moved, .*M:::.staff. Gustafson seconded the moti6to 177:7the extension for one year, basedupon the recommendation 6:i All members voted affirmatively. LeMAY LAKE APAgTIWTS - FINAL RESOLUTION .•••• An application was submitted by the developer of the LeMay Lake Apartments for refunding of the multi -family housing revenue bond issue. The Council at its February 2, 1988 meeting, scheduled consideration for the February 16, 1988 regular meeting, and Mr. Hedges explained that lowW..i4000Wes is the prime reason for the request for the refundlibthAQA:of Miller & Schroeder was present, as was Peter Ramme on betplf Af the developer. Mr. Maple noted that an annual fee will be *llected by the City on the refunding as is the current policy. The'..e were no objections by any persons present. After brief discussion, Egan moved, Gustafson seconded the motion to approve the final resolution for the LeMay Lake Apartment multi -family housing revenue refund bond issue in the amount of $12,500,000 and to direct the Mayor and City Clerk to execute all related documents. All councilmembers ifted yes. r15t:n thc L) C\' 8 ._Council Minutes February 16, 1988 TAX FORFE:L7k11:: :: ; SSIFICATION Director of Finance. QiOverbeke ii: c3 been notified by Dakota County that a list of .-parc: j,s in the Ci.t.y of Eagan was requested to be determined whether to beesignated;::;:; non -conversation lands in preparation of a tax forfeit:U0:::;:;.;sa1.:;:;:;:::' Real estate taxes have been delinquent on the parcel sin:iu:i?::39 .or 1983, depending on the type of property. The Public Works Diirector and Director of Parks & Rec. had reviewed them and recommended that the City not acquire ••• any of the eight parcels that were -listed on the Certificate of County Board of Classification of Forfeited Lands. -The recommendation of the staff was explained by 1r:M15 40d Egan moved,,Gustafson seconded the motion to approve of conservation' Clasification of the parcels described and to:::,direct :the office to notify Dakota County of the Council's decision.,,.,. A11 v,pted yes. DALLAS DEVELOPMEN ''':2 :p• ADD ON - SPECIAL PERMIT An application of Dallas Development Co. for special permit for two temporary advertising signs on Lots 2 and 3, Block 1, Dallas Development 2nd_Addition, adjacent to Highway #13 was submitted for consideration. Mr__. Hedges„ introduced the application and Dale Runkle explained the pr4000,, noting Dallas Development Company will not allow Naegele Outc1.6bi4lping to install the pylon sign approved in_,November of 1987_ by; €he C:11y. Council. Bernie Frye was present off::,...Jtej4W:of- the applicant and stated that it was expected that the•::;::;iss:> would be required for only about six = months. Wachter mov;'e3;:r::'M'c'Crea seconded the motion to rescind the action of the action approving the Naegele permit. All members voted in favor. Egan moved, Gustafson seconded the motion to approve the application with a two year .1.11 X.imum..c.overing Lot 2, 'Block 1 with the following conditions. 1. The one time sign fee of ;2;.50 pe;r square foot shall be paid prior to installation. , , 2. The sign shall not exceed the posed height of 10 feet. 3, The sign shall be located 10 feet with in the. property• line. 4. All other" applicable ordinances shall apply. All voted yea. V McCrea moved, Gustafsori:: '.fir:*'i'n ei : ::the motion to approve the application with a two year riaxiirium 'covering Lot 3, Block 1, with the following -conditions: 9 Council Minutes -February 16, 1988 1. The one time sign f.0.:...WW.Sid'r square foot shall be paid prior to installation. 2. The sign shall not 1g7d. the,Arosed height of 10 feet. 3. The sign shall be 1064W1,MOt within the property line. 4. All other applicable ordinances shall apply. All voted yes. NORTHWESTERN BELL TELEPHONE C.Oivii*NY - SPECIAL PERMIT An application of NorthwedXern 41.1 Telephone Company for special permit for the exp4pAgtipf,..:.:,:.:Omote terminal buildings at 1585 Diffley Road and 15:04ifiaWwas brought to the Council. City Planner Dale Runkle reviewed tiipplication for both sites and it was noted theintentwas to keep the building away from County Road #30 for purposes of future widening, including slope -easements. A representative was pre -gent and answered questions of City Council. She noted that the proposal for each was identical to the project on the Cedar Grove Baptist sit that was installed previously. The existing buildings will 66:::.:r':60NT:ed...within about two years. Member McCrea statdd.she was disappoirY'e4aWthe landscaping around the buildings and the representate e'i0f0i.rled that Northwestern Bell will submit proposals for 1anscapng ahd will abide by the staff's recommendation. Wachter moved, Egan ..:seconded the [nation to approve the .applications subject -to theollowing: 1. The buildings shallhave brick exteriors similar to the previously constructed buildings. 2. Landscape plans mItted and approved by City staff. 3.- All .other applicable ordiOhceshall be complied with; ..., ..:.: 4. The owner shall grant necessary slope easements as requested by the City or County for road improvement purposes adjacent to the parcels. All voted positively. 10 Council Minutes 'February 16, 1988 WELL #10 - CONTRApT4:8..:11.ouRs OF OPERATION A request had beef;;; made t rough Orr-Schelen-Mayeron & Associates, Inc. engineer's'' on behal' '� of E. H. Renner & Sons for permission .tooper'' ate 24 hoOs a day whx:1;e test pumping Well #10. Mr. Colbert explained the r'ei u:eqt axa ;;:recommended approval, noting that the . continuous pumping we w0::`•} e:;:;`fi r four days starting February 17, 1988. Notice had been seii't tb''"a11 neighbors and there were no objections. Bob Frigaard appeared o:n'behalf of Orr-Schelen-Mayeron and indicated the purpose was to try to simulate how a permanent pump would operate. He also indicated that in the event there were any complaints, the operatid.,.b.e....,ah.ut down. It was expected the 24 hour pumping would.:; be •..: tyres ; r hts. Egan moved, McCrea seconded the motion to approthe rrequest, subject to review if there are complaints received. ATT vote''yes. COMMUNITY OF Joy -clip: . :'- R :f IUIl G & PRELIMINARY PLAT An application of Community of Joy Church for rezoning from R-4 to PF (Public Facilities), .:preliminary plat approval and planned development amendment of Lexington South PD was brought to the City Council. Mr. Hedges indicated that the hearing was held before the Advisory Planning CommisOQ•r... on January 26, 1988 and it was recommended that the applicaa : .3 4Cie approved. Dale Runkle explained thathe 6':'t'8•` acre parcel is now zoned R-4 within Lexington South Planned Dev.e:ietptnt, it is located east'of Lexington Avenue-, south of .*14r: tfew' Park Road and was previously platted as an outlot in the::::; exthg'ton Parkview Addition in 1987. At that. time a single access pofnt to the area was provided, and no direct access is currently provided to Lexington Avenue, or proposed with the current application. •,....44% of the site will be proposed green area or left as existing undisturbed area. .The current plan provides for 4,808 square feet with three phases with a maximum building size of 17,690. 51.::::;tcx g q;a:a:1ls had been provided. Mr. Runkle -stated that there xn :y be:.:.:pne access in the future to Lexington Avenue, but not at the presenime. R 4 A representative of the chui'1h bi iding committee was present and ,noted that the applicant will.compI•y with the sedimentcontrol plan and he had no objections to the conditions. He also indicated there were no plans for access to.. Lexington Avenue at the present time. There were no objections. Egan MOed, Gustafson seconded the motion to approve the application for comp guide amendment from D -IV to Public Facilities. All :iii: 11 Council Minutes ::February 16, 1988 Wachter moved, QuGt fbe motion to approve the applicationfor rezoning andan amendment to the planned development, anoocdUg to the oa~- All voted yes. - Egan moved, McCrea motion to approve the application for the pr el appcovaI, subject to the following conditions: ``»`;+`.. l. This development shall apCept its additional assessment .obligations as defined _in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. cx 2. This development shall dedUatS foot drainage and utility easements centered over all oummdri^'lot iIboa and adjacent to private property or public right-of-way. 3. �bio develo�m�otr I�covide, or financially guarantee its pcopoctiooate abace"bt the acquisition costs of additional drainage, ponding, and utility easements as required by the alignment, depth, and storage capacity of all required public utilities and streets located. beyond the boundaries of this plat or outside of dediCated public right-of-way as necessary to service this development. • '- 4. This development shall -%A0'0... all public right-of-way -and temporary olope easementsdevelopment of adjacent roadways as required by theriadiotiuoal agency. , 5. A detailed `Jcndiog e, erosion, and sediment control plan must be prepared in ad:edrdauoe with current City standards and approved by staff prior to final plat approval. ' S. A detailed .landscape plan shall be submitted on the proposed grading plan and approved- by staff prior to the final plat approval. Contract and not releaa6Vyear after the date of installation. - 7. All A.utezn=l public " ateeeta shall -be constructed within the ` 'required right-of-wa9'' in ::.0oordaooe with City design standards. '. . . 8. This development shall beresponsiblefor-the acquisition of all regulator. agency—permits in the time frame required by the affected agency. 9._ This development.„ll itsparks dedication ceguicemeuto-'as' recommend:- Advisory Parks and Recreation .Commission and approved by b6un: a ` Council Minutes -February 16, 1983 10. All standard uiog conditions shall be adhered to unless GDeoifica[iaoce by Council action. ^. ��• •••••••,1 � 11. The landscaping e. revised to provide for appropriate screening on Me northOPy portion of the parcel, adjacent to the mgcicuItoca 12. All signage shall be i6q6V6d and approved by City staff. 13. Fifty 10 foot wide parking stalls shall be constructed with the first phase. l4�' All trash shall vvitbi� the building or an �� enclosure shall be nonatcoote0he building with the same building materials. 15. The proposed grad - entrance shall provide a maximum of 2% for a diota et to 100 feet adjacent to public right-of-way. All voted affirmatively. BEAU D'RUE PRELIMINARY PLAT `•� The application of - uy for approval of -the preliminary plat for Beau � �.. tiou consisting of 4 lots on 4.54 Community Shopping _ ou � pp og Ce_including two existing buildings along Beau D'Rue then considered by the City Council. The APC ce appcoval,�aub'-eot to certain conditions. Dale Rona'- noted that the preliminary plat appIioatiuo was approved in 1983 but had expired and the staff recommended reapplication for review by the City. In addition, the staff requested an overall concept plan for future development and the applicant submitted a suggested master plan. Mike Gair appeared on behalf of the a� .li � theapplicant � . � e a�� cout had no objections to the 11 `ia&�.i``'`� mmeuded by the Planning Commission. ~ ` Coouoilmau u asked a6o t 1988 ���` A��� concerns regarding bufferiuq the single family lots t:8: the utb and Mr. Gair mentioned that some landscaping would be revised -but it will not include the driveway along the south property line as was provided earlier. In 1987, there were four proposals for access points, whereas the 1988 plan provides for only two accesses. Also the intensity of the development would be less under the t plan. The proposal of the staff was that the City coI the development of th Outlot in the future, and it ly.p no.tecl ehere was no objections. � Egan moved, Wachter motion to approve the application, subject to the followingconditions : . •::::::.:. �:::.:. ::::.: 13 Council Minutes February 16, 1988 1. This development :,..,:i.).li. acraelst its additional assessment obligations as defined aa. , . 4aWport in accordance with the final plat dimensions and th "r'ates .in e fact at the time of final plat approval.- .2 .........- 2. This development -sha 3. dedica.tp .0 foot drainage and utility easements centered over all cbThttton 1Qt. lines and adjacent to private property or public right -of -war 3. This development .shall fulfill its parks dedication .requirements as recommended by the Advisory Parks and Recreation Commission and approved by au;n A....acti,o.ri. 4. All standard platting andoning,conditions shall be adhered to unless specifically granted a 'varianc'e:::by Council action. 5. All building expans,thn parking lots, landscapihs; requirements at that time. n .ew zdielopment shall require new development as per City 6. If a parking problem occurs on Lots 1 or 2, the City may require that the parking area be expanded on the rear side of those buildings. 7. Variances shall be 1 wed setbacks as tshown on the site p1i4h... 8. No exterior trash cbntaip.e:, D'Rue -Drive. for the building and parking shall be visible from Beau 9. The development is•.''responsible for executing a recordable document between the developer and the City of Eagan ensuring that in the event the City feels that.. the existing nonconforming parking area creates a hazard to the traveling public and a maintenance problem, the development will relocate the parking area to a conforming use within" 12 maths the wtteri notti6ri fr6m the City of Eagan. 10. Shared driveway easemets sh'a11 be provided with the outlot. ' 11. Necessary right-of-way for NI:6.81s Road shall be dedicated with the; plat All voted affirmatively. 14 Council Minutes :February 16r I988 TOWN -CENTRE 100PB8LIMI0ARY PLAT The application of Watfordship for_ preliminary plat approval of the, Town C ��ditiouoogiotiog of 120 apartment units on Outlot BOIlown CentW100 was.brought to the Council. The applicant reb1400AeOP the Council consider the item -later inthe agenda, d a, u 1Vn by McCrea, seconded Egan, it was resolved that the appli'atibe continued until later in the meeting. All -members voted yes. `PD8LIC�&��S ```�.,."~^--- 1. Lone Oak 2nd87-7. Upon recommendation of the staff and uponmotion' oecooded Gustafson, it was resolved that the Council tb and final payment under Contract �87 7 LoneO � 2 o - , � F. Jedlicki, Inc. in the amount of $4,261.22 and 0 inupcVVen\eut for perpetual maintenance. All voted yes. 2. Pump & Pumphouse No. 10 - Cliff Road Site - Contract #88-4. The plans for_ Contract #88-4 have been submitted and it was ceommmeuded that they be approved and that the Council authorize the advertisement for bidst 30 a.m. on Friday, March II, 1988 at the City HallMcCrea seconded the motion to approve -and implement commendation. All members notedyea. ' 3 .Nancy Cirble - �o-o cc U. Upon recommendation of the City staff and upon ,motWitiY Egan, seconded Gustafson, it was resolved that theCouncil 4Piove the second and final payment for /Contract #87-10 covering Nancy Circle -to Bituminous � Boadwayo, Ioo. 'io the amount of $I'817.17 aod^ uooept the improvements for regular maintenance. All members voted`mye. 4^ Wescott Road - Cnn e recommendation was made by the Consulting EogiDeec f that the.Council approve the tenth and final payment for C cac6-I3 consisting of street and utility improvements' c WeWott RWI. Upon motion by McCrea,- seconded Wachter, It was reisole.0 thatthatithe Council approve and direct the:implementation of re `: mendatioo withpayment to Northdale Construction-, Inc. in the amb^i t of $3O,201.55 andaccept theimpcovemeuto for perpetual maioteoaooe as recommended. All councilmembers voted in favor. _ 5. Nicols Road - Contract #87-16 aoge Order No. Wachter _moved, Egan seconded themotion to Wove Change Order NO. 1 to Contract #87-16 north YVio thocize the Mayor and City Clerk to execute the ueoea All voted positively. 15 Council Minutes February 16, 1988 6. Braddock Trail - - Change Order No. 1. Change order No. 1 was40.0.1#08gWirecommended to be approved. Upon motion by Gustafson, eonded Wachf*,- it was resolved that Change Order No. 1 for ''contract #87'.1-2*5 consisting of street improvements on Braddock ai1 be Approved in the amount of $4,973.70 and that the Cleend Ma be authorized to sign the required documents. All votea44::::Y MAGNUM TOWING - CONDITIONAL USE Kevin Mellon of Magnum pp):wOg,,a;t4.E.01 Biscayne Avenue appeared concerning the conditionalZOCO*0:iWOr the auto impound facility at the southeast corner of the CiOfi(Oequested that the staff review a proposed extension to 'efie pe:thit granted in December of 1985. He indicated that the Cittstaffilas not had time to process the extension covering Lot 3.,:,,1A*aley First Addition. He mentioned that there had bn with neighbors. Egan moved, Wachter seconded the motioiC to allow Magnum Towing to continue as an impound facility until the March 16, 1988 meeting, at which time the City Council will take official action concerning the permit, if it is necessary to do so, with the understanding that notice will be sent to the neighbors concerning the proposed extension of the permit. 11 members voted in favor. Mr. Mellon also indicated'ttiWhad a contract with the City to impound City cars for a per0d otiaiie.4 but that later the Police Department rescinded the co0:*actAWAsked if he could rebid the City towing and storage, Which040ifitly being done by Richfield Towing and storage at Lehm0AMiii Highway #13. The Administrator was asked to review thxdOnditional use permit for the Lehman's property and also the request of Mr. Mellon. POLICE CAPTAIN'S 1980 COMPENSATION RATE The City Administrattkr. .f.that -in reviewing total compensation received during 17, it had been discovered that compensation received by Sergeantn-t6§Police Department, and by captains are extremely close ir some cases According to the concept of comparable worth, th1g. shoUU not be true. A memo from Administrative Assistant _Holly Duffy'aated February 8, 1988 reviewing the issue was discussed. MemberMcCrea asked -why 101 differential was recommended and Mr, Hedges' answer was that the 10% factor has been used for supervisors salary above other personnel in the past by the City. Wachter moved, McCrea seconded the:motion to approve the compensation rate for Policaptains at 10% over the estimated total compensation ..crate forolice _Sergeants, with the understanding that the o1:d0044ffM0 the top Police Sergeant's salary shall be no greater .5.A.i&ii!..45f compensation time per year. All councilmembers voted in favor,x :::::•:.: 16 . Council Minutes -February 16, 1988 E The City &dVliuistcatbcalao renie^' ' with the City Council a proposal from Finance DiGene VanOverbeke by memo dated February 12, 1988 revceot status of the election equipment. Tbe.ecIuipmeut p[ eeo the Mark Sense Optech III -P system which allows for tfiti of paper ballots in individual precinct counting. The reason for. 'the request was that,the new .system could handle the problem of cross-over voting in primary .elections and provide more timely results. It was also explained that most of the cities wb d ace- withdrawing from-the �T Joint Powers Election Eoi-precommendation aud the ceoowos made that the City Council oe���61z*��'naider the purchase of the equipment described in the noemn.���Mc.dgea mentioned that the Council would most likely be* tb the proposal within the next three years, in any� cdec to have the equipment available in 1988 primary i���vvouId be necessary to order it soon. Staff was cecIueaee�''�to ce�'` the potential for leasing the equipment and -return to the CitCouncil with a proposal. - CLIFF ROAD UPGRADING - PROJECT #510 City Public Works Dire80.014,..,Colbert explained to the Council that the staff and councilmemiceived a telephone call from a resident in the Johnny 0.ake -iaa49, Addition objecting to the proposed median to be construcbd.f.Withe existing intersection of Ridgecliffe Drive, just eas4.P..31bEnny Cake Ridge Road. There were no objections expre0Wa'E the public hearing on January 5, 1988. The City Council ti:ga- expressed some sensitivity to the concerns restricting this City street intersection. The County has agreed to revise the plans to provide full access movement in the intersection, but other residents have requested a solid median through the intersection remain, which is opposed by the Public Works Department. The r0.:TM:01W14Y' the Public Works Director was that full access be prc*::146A1*.ecliffe Drive to provide emergency vehicle access and -ftikk acq:p.ps to Cliff Road. Mayor Ellison favored full access. 4gan lOed, Gustafson seconded the motion to accept the recommqndati'66 of 0! staff to provide for full access as proposed. There were n6" obj0iitions, and all voted in favor. 17 Council Minutes February 16, 1988 TOWN CENTRE 100 :..PP;T:IPPtPRELIMINARY PLAT The application of Wa0ord PartWahip for preliminary plat approval of Town Centre ;O0 5th Additlbn was then returned to the City Council for its review. The APC rOipmmended approval subject to certain conditions p1 R1-111.0ie was asked to detail the application andhe explaine4A68. 6 acre parcel on the south side of Town Centre Drive, &iflr of Lexington Avenue would include 122 rental units with_five 22'unit buildings and one12 -unit building. One parcel exceeded. the 20% lot coverage but on average, the coverage is under 20%. The density would be 13.9 units per acre. Mike Bloch of James Hill & A,$oc Obeared, as did Jack Brandt, one of the owners. Mr. Bloch1-scusa the runoff to the rear of theproject and indicated the rat has :Opreased somewhat because of increased impervious surfac.eanCaated the developer would agree with a joint storm Oipk:400, with the property owner to the south. He further .atated .Homeowners Association will be established and Mentioned that there is capacity available and a maintenance agreement is important for purposes of access to utilities to Town Centre:Drive. In addition, a trailway connection would be provided along the west -of the property. Jack Brandt noted that.:...:ront exterior would be constructed of brick, and that there woulcr'45e4040.nance free lap siding around the other side. - - Mayor Ellison asked if thWO6It':°''could be extended around all four sides, and Mr. BrandtiWAOer was that it would be too costly to do so. He further exp1fi'd that the units would be 1,400 square feet in size, all would have fireplace, vaulted 'ceilings, and washers and dryers in each- unit. The rent would be -as high as $800.00 per month, and there would be central heating and air conditioning. Upon question, he answered that family and professional couples would M1Matfor tenant purposes. Councilman Egan asked whetherWie parcel is part of the parcel designated R-4 that could revert W usa.0*:iand the answer was yes. Mayor Ellison stated- the staff isOviewing quality indicators for apartment projects to avoid fading (31*.the exterior, and asked if the developer would entertain suggestions..forsiding, other than maintenance free lap. Mr. Brandt indicated that he would work with the staff in that respect. Egan moved, Wachter -seconded tL. motion to approve t4, application, subject to the following cdMitions: 18 , Council Minutes ,:_February 16, 1988 l". This developmentimpp. its additional assessment Obligations as defined iu�A��—withOct in accordance the rates plat dimensions and io feot at tbe time of final plat approval. ?���~ • 2. This development Sh4OidicgOA.0 foot drainage and utility easements centered over alllines and adjacent to private propectl, or public right-of-wm 3. This development shall dedicate -all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by tb riodiotiwual agency. 4. A detailed grading, '—aimu, and aadimeot^ ooutcl plan,plan,must be prepared in aococde wiourcent City standards and approved by staff prior to val . • 5^ A detailed landscapesubmitted on the proposed grading plan and approved 6f staff Pefbr to the final plat approval. The financial guarantee shall be included in_Development �tb� � Contract and 'not released .until One -year after the date of installation. 0.All internal publidind private streets shall be constructed within the required rigb in accordance with City design standards. . ` ^ = 7. If any public improvemOits be installed under a City contract, the appropriateapproved by Council action prior to final plat aD|cov '' ..„:::•::::"" 8. This development shall be responsible for the acquisition of all regulatory agency permits in the time frame required by the affected agency. 9. This, developmenOW411 its parks dedication requirements as recommenctedb4g&iisory Parks and Recreation Commission and approved by Councili 10. All standard l Ia:ttiho ud *ming conditions shall be adhered to unless specifically gc^` ted aciauoe by Council aCtioo. 11. All trash shall be contained in the garages ' or the enclosures shall be noted on the final plat submission. The development obaIl landing area as appzov ,Ariveo to Town Centre Drive .� _ ~ b . regOred to provide maximum 2% t on the proposed eutcaoc0 19 ...:•:':•: Council Minutes February 16, 1988 14. The development sh41:1:::.gbwed to work with the Eagan Parks and Recreation DepargaiViM.tOitUning the best location for the storm sewer outlet tiiifiugh O'LeariOark which provides a storm sewer for Lots 3-6. - - 15. The development, V:gpgh .0W execution of the property building owners associatioi00.t. can accept the maintenance and ownership responsibilities df:E.'he proposed internal sanitary sewer system. This agreement would eliminate the need to construct sanitary manholes in Town Centre Drive. 16. There shall be Lexington Avenue. the property directly to 17. A 20 foot easement sh1 bdxt)rovided along the westerly portion of the property for the 0.0-itarpewer.' 18. Developer shall ..ii10..iilWct400Y with staff to provide for siding of as long lasting-n'atuto as:0Y6sible.. Mr. Gustafson explained concerns about the storage of wood for fireplaces and Mr. Colbert suggested that gas fireplaces be installed as an alternate. All Councilmembers voted in favor. - 1979 DDD ASPEN Mr. Hedges requested appro01 .9,..46 City Council to declare a 1979 Dodge Aspen as surplus anand sale of the vehicle. Upon motion by Wachter:, secon4Wtikt'rea, itwasresolved that the high bid of Ken Aszmann in the.:::Mount of $255.D0 for the Dodge -be approved and be declared surplus property. All voted yes,.. AIRPORT RELATIONS COMMITTEE The City Administrator : fASAC meeting was being held on February 16, 1988 and that tuW.n Mqprick, MASAC representative, was unable to be present, as s Jol*Hohenstein, He also noted that there as no alternate a:nd thW the. Council may consider an - alternate for that position. NORWEST BANK DEVELOPMENT COMMITTEE Tom Hedges explained to the CouncW that he was requested by Norwest Bank to serve on a community 10.rd relating to development within the City. /He was concerped not only about his schedule, but also any potential claim of The Councilmembers suggested that for both reasons, it wni.6.4a0isable that he be a member of the Board. Council Minutes -February 16, 1988 SOLID WOW. HO4tift4OMMISSION The Administrator then*ted that!„.lene Bahr had requested she be reappointed to the 'Lid Was Abatement Commission and recommended she be addedln adc4gpnal member because it is an ADHOC Committee and that it fiik4g0iinue in existence for a very long period of time. Gustafsor.64C McCrea seconded the motion to appoint Darlene Bahr to the Committee. All members voted yea. LEAGUE OF CIMMMKTIVE SEMINAR Mayor Ellison stated that fw and several staff members were present at the League of Cities't6gislave Seminar on February 16, 1988 and briefly reported on se of the discussion, including property tax issues propop.0...Abe 6nsidered during the 1988 Legislative Session. O'NEIL VS. CITY' OF EAGAN City Attorney Paul Hauge explained to the City Council that the two proposed agreements :,e9.:arding the three actions involving the O'Neil property had not beeii0U:r:ped to him by the O'Neil attorneys and that they were not ready 'ed.44ision to the City Council :for its review and approval. -Henot..6a01.at the draft agreements had last been sent to the O'N0110&ey on January 21, and that several reply -comments had.j50W0Siiitted to the condemnation agreement within the pastiO0Wwith certain concerns regarding revisions to the City Attorney's draft. He requested direction from the Council as to whether ..the public hearing should be held at the February 25, 1988 Planning Commission meeting to rezone the property. It was the consensus of the Council that the public hearing be continued until the next regular meeting. in March because the Council has not hal.017M to review and approve the agreements. ' CHE#LIST. •••••••• Upon motion by Wachter, secondecr'Gustafson, the -following checklists dated January 31-, 1988 in the amount of $924,266.18, the list dated February_15, 1988 in the ampunt_of-$288,860.25, and also the checklist -dated February 16, in amount of $452,524.41 be approved. Allvoted in favor. )1:7; 21 Council Minutes February 16, 1988 City Clerk 22