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07/05/1988 - City Council RegularAGENDA .-- REGULAR MEETING EAGAN CITY COUNCIL EAGAN, MINNESOTA MUNICIPAL CENTER BUILDING JULY 5, 1988 6:30 P.M. I. 6:30 - ROLL GALL & PLEDGE OF ALLEGIANCE (BLUE) II. 6:35 - ADOPT AGENDA & APPROVAL OF MINUTES (BLUE) III. 6:45 - DEPARTMENT HEAD BUSINESS (BLUE) fp.(A. POLICE DEPARTMENT 1. Manpower Request _ q B. PUBLIC WORKS DEPARTMENT 1. Continuation of Sprinkling Ban IV. 6:55 - CONSENT AGENDA (PINK) r'cA. PERSONNEL Items F.7 B. LICENSES, Plumbers ppp,g CVACATE Part of Kennebec Drive, Receive Petition/Order Public Hearing 1 \G D. C. PROJECT 541, Receive Report/Order Public Hearing (Country Hollow 2nd Addition - Trunk Utilities) �,jO E. CONTRACT 88-22, Receive Bids/Award Contract (Miscellaneous Projects) 0 F. FINAL PLAT, Sill Addition r.,„ G. FINAL PLAT, Thomas Lake Woods Addition --111. CONTRACT 88-25, Approve Plans/Authorize Advertisement for Bids (Dodd Road 1 - Overlay) 1 IPROJECT 546, Authorize Feasibility Report (Cedarvale Blvd - Overlay) P,l1 J.. PROJECT 547, Authorize Feasibility Report/Detail Plans (Wells #12 & #13) ilf2oK. PROJECT 548, Authorize Request for Proposals/Feasibility Report (Cliff Road - Water Treatment Plans and Reservoir) 3-1 L. AGREEMENT 88-08, County Signal Installation (Yankee Doodle Rd & Denmark P Avenue) 02.2(M. AGREEMENT 88-05, County Highway Design/Construction & Signal Installation (Cliff Road and Cliff Lake Road) 22-N. AGREEMENT 88-09, County Signal Maintenance Agreement (Cliff Lake Road & Target Entrance) r•o-7 0. EXTENSION, Final Plat Approval, Gopher Eagan Industrial Park 2nd Addition p2 S P. PROJECT 549, Receive Petition/Order Feasibility Report (Stratford Oaks- \' Sanitary & Storm Sewer) V. 7:00 - PUBLIC HEARINGS (SALMON) 20 A. VACATION of Utility Easement, Blackhawk Ponds Addition C VI. OLD BUSINESS (ORCHID) =L-lSA. PRELIMINARY PLAT, Kings Wood 2nd Addition/James Horne, of 41.5 R-1 (Single PFamily) Acres Located Between Pilot Knob Road and Hwy 35E, North of Deerwood Dr in NE1 of Sec 21 si B. CONTRACT 88-13, Receive Bids/Award Contract (Projects 452, 523 & 534) p, 3I C. PRESENTATION of 12-31-87 Annual Financial Report V IX,. X. XI. NEW BUSINESS (TAN) SELECTION, City Fiscal Consultant INSURANCE RENEWAL, 1988-1989 LICENSE, Charitable Gambling, Pull Tabs At LaFonda De Acebo Restaurant (St. John Neumann, Knights of Columbus) LICENSE, Wine & Beer for New Owner of Eagan Tap, 3998 Sibley Memorial Hwy SPECIAL PERMIT, Eagan Tower Office Building Partnership, for Temporary Advertising Ground Sign (12'X8') at Outlot B, Town Centre 70 First Add SPECIAL PERMIT, Eagan Tower Office Building Partnership, for a Temporary Advertising Ground Sign (12' X 8') at Outlot A, Town Centre 70 First Addition VARIANCE, Argus Development/Joe Miller, Requesting a 4 -Foot Variance to the Front Yard Setback, Lot 4, Block 6, Sunrise Hills Addition PLANNED DEVELOPMENT AMENDMENT, Austin Companies, to Amend Uses Within Cedar Cliff Commercial Park 4th Addition Located at NW Intersecation of Cliff Road and Scott Trail, SED of Sec 30 REZONING, Alden Pond/Rosewood Construction, Inc., of 31.2 R-4 (Multiple) Acres to an R-3 (Townhouse) District and a PRELIMINARY PLAT Consisting of Approximately 213 Units Located West of Unysis Campus Along Coachman Road in W# of Sec 32 ORDINANCE AMENDMENT, City of Eagan, to Amend Chapter 11 of the City Code by Strengthening Performance Standards for Multifamily Development;, Commercial Development and Industrial Development VACATE PART OF CEDARVALE BOULEVARD, Wayzata Bay Center Company/David Brown, Receive Petition/Order Public Hearing TRANSPORTATION PLAN, City of Eagan MASAC Appointments ADDITIONAL ITEMS (GOLD) ADMINISTRATIVE AGENDA (GREEN) VISITORS TO BE HEARD (for those persons not on agenda) ADJOURNMENT MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JUNE 23, 1988 SUBJECT: AGENDA INFORMATION FOR JULY 5, 1988 CITY COUNCIL MEETING ADOPT AGENDA APPROVAL.'OF MINUTES After approval is given to the July 5, 1988 agenda and regular City Council meeting minutes for the June 21, 1988 meeting, the following items are in order for consideration: =DEPARTMENT:HEAD BUSINESS A. POLICE DEPARTMENT: Item 1. Manpower Request --The Police Department is requesting the addition of one (1) patrol officer and one (1) investigator to be added to the Police Department during 1988. The addition of a police officer will allow for coverage on a 24 hour basis in all four quadrants of the City and the addition of an investigator will allow the City to process and follow up child abuse and neglect cases that are reported on an increasing basis within our city, which is not unlike cities throughout our metropolitan area and other metropolitan areas. If the recommendation for these two positions is approved by the City Council, two (2) patrol officers would be added in late September. The City would begin training as soon as possible one of its existing patrol officers to become the investigator and the designation would occur sometime in early November. For additional information on this item, refer to a memo prepared by Administrative Captain Geagan and enclosed for your review on pages 7i through ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the addition of two (2) patrol officers in the Police Department in late September. l city of aagan police department JAY M. BERTHE Chief of Police PATRICK J. GEAGAN Administrative Captain KENNETH D. ASZMANN Operations Captain 3830 Pilot Knob Road Eagan, Minnesota 55122 Phone: (o12) 454-3900 June 15, 1988 TO: TOM HEDGES, CITY ADMINISTRATOR FROM: PAT GEAGAN, ADMINISTRATIVE CAPTAIN SUBJECT: REQUEST FOR ADDITIONAL STAFFING VIC ELLISON Mayor THOMAS EGAN DAVID K. GUSTAFSON PAMELA McCREA THEODORE WACHTER Council Members THOMAS HEDGES City Administrator EUGENE VAN OVERBEKE City Clerk During the 1988 budget process the Police Department requested seven patrol officers. One of those officers was deleted as a result of the budget process. The department is requesting consideration for the reinstatement of that uniformed officer due to the large number of calls -for -service and the seriousness of those calls. We are also attempting to have a police officer in each of the four beats, 24 hours a day. We currently have a situation where one officer is assigned an area from the northern to the southern boundaries of the city and from Interstate 35E to the Eagan/Inver Grove Heights border. 1986 population estimates of this particular area were approximately 23,000 people. This area, in 1987, generated 11,000 calls -for -service. Safety issues concerning the public, as well as the police officer, become an issue when one officer is working a geographical area of this size. Those safety issues are slower response times, call stacking, and decreased back-up for the officer assigned in the area. Unfortunately, 1987 has shown a substantial increase in child abuse and neglect cases reported to the Eagan Police Department. The Police Department investigated 162 cases of child abuse and neglect in 1987. This was an increase of 35% over the prior year, 1986. In an effort to devote more time to cases that appear to be of a more serious nature, we are prioritizing cases accordingly. This is creating a situation where cases that first appear to be less of a priority can fall through the cracks when an in-depth investigation could find serious safety issues. In an effort to provide more depth to our investigative unit, we are requesting an additional investigator be added immediately to spend a minimum of 50% of time, in the child abuse area, and the balance of that time to be spent in the crimes against persons, such as assault, sexual assault and death investigations. THE LONE OAK TREE... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY REQUEST FOR ADDITIONAL STAFFING Page 2 The Police Department would appreciate serious consideration for the immediate hiring of a uniformed officer and an investigator. The investigator would come from the existing patrol division and the resulting promotion would require a replacement for that position. Officer Bob Hawkins has submitted his resignation making it necessary for the replacement of his position. If immediate approval is given for these positions, a lengthy interviewing and hiring process is necessary. Thank you for your consideration in this matter. Patrick J. Geagan Captain PJG/lb ,5 Agenda Information Memo July 5, 1988, City Council Meeting B. DEPARTMENT OF PUBLIC WORKS 1.. Continuation of Sprinkling Ban --With the past implementation of the "odd -even" sprinkling ban, the Public Works Department has roticed a significant reduction in unpredictable, peak water useages. The water consumption in our community has been nodified to a manageable level able to be handled by our present system. With the projected continuation of these recordbreaking dought conditions, it is the recommendation of the Public Works Director that this odd -even sprinkling ban be continued through the Labor Day weekend to September 5. The past sprinkling ban ratified by Council action on June 7 was to end on July 6. At that time, it was hoped that the drought situation would have ended. However, with no apparent end in sight, this recommendation is felt necessary to insure the ability to maintain proper water reserves and still allow the community opportunities for reasonable and prudent use of water for outside uses. ACTION TO BE CONSIDERED ON THIS ITEM: To authorize the extension of the odd -even sprinkling ban until September 5, 1988, as necessary. Agenda Information Memo July 5, 1988, City Council Meeting CONSENT AGENDA There are sixteen (16) items on the agenda referred to as consent items requiring one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Additional Items unless the discussion required is brief. PERSONNEL ITEMS A. PERSONNEL ITEMS: Item 1. Part -Time Community Development Department Clerk Typist -- Approximately fifty-five applications were received for this position. After screening of the applications, twenty applicants were invited to the Eagan Municipal Center for typing and written tests. From the results of this testing, seven applicants were invited back for an interview. Interviews were conducted by Chief Building Official Reid, City Planner Runkle, Community Development Secretary Severson and Administrative Assistant Duffy. It is their recommendation that Patricia Peterson be hired for this position, subject to successful completion of the City's physical examination requirement. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Patricia Peterson as a part-time clerk typist for the Community Development Department, subject to successful completion of the City's physical examination requirement. Item 2. Seasonal Utility Maintenance Worker -- The City has been notified by Brad Hoppe that he will not be accepting the position of seasonal utility maintenance worker. It is hoped that Super- intendent of Utilities Connolly will be able to present a name of a replacement worker for approval by the time of the Council meeting on Tuesday. If this is not possible, it would be in or- der for the Council to authorize the City Administrator to ap- prove the hiring of a seasonal utility maintenance worker in or- der that that worker could begin with the City as soon as pos- sible. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of a person to be named Tuesday night as a seasonal utility main- tenance worker or to authorize the City Administrator to approve the hiring of an individual for this position. Item 3. Hearing Conservation Program -- Cities are required by OSHA regulations to administer hearing conservation programs which minimize job-related noise exposure, monitor hearing among employees exposed to excessive noise and motivate employees to adopt behaviors which conserve their hearing. The City of Bloomington Health Department has developed such a program which the City of Eagan has utilized in order to fulfill OSHA require- ments. The 1987 contract amount for this function was $2000, Agenda Information Memo July 5, 1988, City Council Meeting which, in turn, was the amount budgeted for 1988. However, be- cause of increased expenses, the City of Bloomington is proposing raising that amount for 1988 to $2150. Because of the additional $150 charge, this item is being presented to the Council for their approval. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the 1988 con- tract with the City of Bloomington for a hearing conservation program for City of Eagan employees/equipment for the amount of $2150. Agenda Information Memo July 5, 1988, City Council Meeting PLUMBERS LICENSES B. Plumbers Licenses --There are three (3) plumbers licenses in order for renewal. These licenses meet the regulatory requirements of the City Code. They are: Hokanson Plumbing, Nikko Plumbing and Regency Plumbing. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the list of plumbers licenses as presented. Agenda Information Memo July 5, 1988, City Council Meeting VACATION/KENNEBEC DRIVE C. Vacate Part of Kennebec Drive, Receive Petition/Order Public Hearing --The City has received a petition from the adjacent property owner requesting that a portion of Kennebec Drive as shown by the map enclosed on page G)' be vacated as a public roadway allowing the adjacent property owner to use this land for identification signage for the adjacent apartment complex. With all required submittals accompanying the application, it would be appropriate for the Council to receive the petition and schedule a public hearing to be held on August 2. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the petition to vacate a portion of Kennebec Drive and schedule a public hearing to be held on July 19, 1988. • 0 EXISTING UTILITY EASEMENTS fLf HYDRANT �• `O I , 1 20 /1. o• �ro2j23` • 'k7<<4/s%/.1 4=9°4420,.•' L =58.96` R:346.88 WATER MAIN NOT 0 Q7 47Z: ti.3.Z. N EXISTING BUILDING 1 1 1 1 t21 EAST LINE OF LOT 1 SE CORNER OF LOT 0 M M 88-I 128/54 T. 27,14.23.5.18 OJF AREA TO BE VACATED. Agenda Information Memo July 5, 1988, City Council Meeting PROJECT 541/REPORT/PUBLIC HEARING/COUNTRY HOLLOW D. Project 541, Receive Report/Order Public Hearing (Country Hollow 2nd Addition - Trunk Utilities) --In response to a petition submitted by the developer of the proposed Country Hollow 2nd Addition, the Council authorized the preparation of a feasibility report which has now been completed and is being presented to the Council in consideration of scheduling a public hearing to formally discuss the proposed improvements. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 541 (Country Hollow 2nd Addition - Trunk Utilities) and schedule a public hearing to be held on August 2, 1988. CONTRACT 88-22/BIDS/AWARD CONTRACT/MISCELLANEOUS PROJECTS) E. Contract 88-22, Receive Bids/Award Contract (Miscellaneous Projects) --On Friday, July 1, formal bids were received for the above -referenced contract which incorporates the following projects: PROJECT LOCATION DESCRIPTION 514 Duckwwod Drive 521 Yorkton 2nd Addition 530 Kinder Care Addition 535 Carlson Lake 539B Eagandale Center Industrial Industrial Pk. 10th Addn. Streets & Trunk Water Main Storm Sewer Water Main Storm Sewer Lift Station Upgrade Storm Sewer Lift Station Enclosed on page% // is a tabulation of the bids received broken down by project numbers showing the relationship of the low bids to the estimates contained in the feasibility report presented at each project's respective public hearing. These bids will be further analyzed for accuracy and a formal recommendation will be provided by the Public Works Director at the Council meeting on July 5. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids for Contract 88-22 (Miscellaneous Projects) and award the contract to the lowest responsible bidder and authorize the Mayor and City Clerk to execute all related documents. /0 DUCKWOOD DRIVE YORKTON 2ND ADDITION EAGAN, MINNESOTA 1988 CONTRACT 88-22 CITY PROJECT NO. 514 - DUCKWOOD DRIVE CITY PROJECT NO. 521 - YORKTON 2ND ADDITION CITY PROJECT NO. 530 - KINDER CARE ADDITION CITY PROJECT NO. 535 - CARLSON LAKE LIFT STATION CITY PROJECT NO. 539B- EAGANDALE 10TH ADDITION BID TIME: 10:30 A.M. BID DATE: FRIDAY JULY 1, 1988 CONTRACTOR ALT BID. TOTAL BASE BID 1. 0 & P Cont. $ 39,913.28 $ 223,153.26 2. Orfei Cont. 38,662.80 231,213.35 3. Arcon Const. Co. 42,643.92 238,350.36 4. Holst Exc., Inc. 33,176.00 247,409.60 5. G. L. Contracting Co. 46,446.40 275,585.60 6. Nodland Assoc., Inc. -0- 328,733.50 7. S. M. Hentges & Sons -0- 341,186.25 LOW BID $ 223,153.26 PROJ. # 514 521 530 535 539B LOW BID (BASE BID) $61,615.75 $31,199.16 $4,753.98 $68,640.72 $56,943.65 FEASIBILITY REPORT (F.R.) 67,600.00 27,510.00 14,230.00 52,340.00 39,530.00 ENGINEER'S ESTIMATE (E.E.) 60,000.00 33,000.00 10,000.00 58,000.00 50,000.00 % OVER (+) UNDER (-) F.R. - 8.9% +13.4$ -66.7% +31.1% +44.1 % OVER (+) UNDER (-) E.E. + 2.7% - 5.5% -52.5% +18.3% +13.9% Feasibility Report Estimate (F.R.) $ 201,210.00 Engineer's Estimate $ 211,000.00 % Over (+) Under (-) F.R. + 10.9% % Over (+) Under (-) E.E. + 5.7% /( Agenda Information Memo July 5, 1988, City Council Meeting FINAL PLAT/SILL ADDITION F. Approve Final Plat, Sill Addition --The staff has received an application for final plat approval for the Sill Addition (Tesseract School) located in the southeast corner of Silver Bell Road and Nicols Road as shown by the final plat layout enclosed on page j3. All final plat application materials have been submitted, reviewed by staff and found to be in order for favorable Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat for the Sill Addition and authorize the Mayor and City Clerk to execute all related documents. 1 Agenda Information Memo July 5, 1988, City Council Meeting FINAL PLAT/THOMAS LAKE WOODS ADDITION G. Approve Final Plat, Thomas Lake Woods Addition --The staff has received an application for final plat approval for the Thomas Lake Woods Addition located west of Thomas Lake Road and south of the Hi qh ine Trail as shown by the plat layout maps enclosed on pages ,/O-0 4, All final plat application materials have been submitted, reviewed by staff and found to be in order for favorable Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat for the Thomas Lake Woods Addition and authorize the Mayor and City Clerk to execute all related documents. y 1 _ y I ,A it:r Ili1 t`1`i .011 `� Atet _1;11 IX°0 '.. i t '" C.--0-°-2 \ - .- 10 °-2"'''' P4 t={'9 .r.,7-::..cfr Cititi r...,.,.4'igl+?tiw.:ZSIT:n w "__ Aw sr`.X4;r4.r:.wir='L92R 4 ��i� Pit Agenda Information Memo July 5, 1988, City Council Meeting CONTRACT 88-25/PLANS/BIDS/DODD ROAD H. Contract 88-25, Approve Plans/Authorize Ad For Bids (Dodd Road) - Overlay --As a result of the June 7 public hearing, the staff has complied with the Council's directive and completed the detail plans and specifications for the bituminous overlay of Dodd Road from Cliff Road to Farm Road. These plans are being presented to the Council for their approval and authorization to advertise for competitive bids. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plans for Contract 88-25 (Dodd Road - Overlay) and authorize the advertisement for a bid opening to be held at 10:30 a.m., Friday, July 29, 1988. /7 Agenda Information Memo July 5, 1988, City Council Meeting PROJECT 546/AUTHORIZE FEASIBILITY REPORT (CEDARVALE BLVD. -OVERLAY) I. Project 546, Authorize Feasibility Report (Cedarvale Boulevard -Overlay) --With the recent turnback of old T.H. 13 (Cedarvale Boulevard) from MnDot to the City's jurisdiction, future long term maintenance obligations are the responsibility of the City. Due to the present condition of the roadway, it is felt that an overlay is necessary at this time in order to maximize the life expectancy of this roadway prior to any major reconstruction. Similar to other overlay projects (Eagandale Industrial, Dodd Road residential area, etc.) it is staff's recommendation that a formal feasibility report be prepared to identify cost estimates, sources of revenue and proposed schedule to determine if a formal public hearing is necessary to finance this project through special assessments. ACTION TO BE CONSIDERED ON THIS ITEM: To authorize the feasibility report for Project 546 (Cedarvale Boulevard -Overlay). PROJECT 547/AUTHORIZE FEASIBILITY REPORT AND DETAIL PLANS (WELLS #12 & #13) J. Project 547, Authorize Feasibility Report and Detail Plans (Wells #12 & #13) --With the completion of the draft copy of the update/revision of the Comprehensive Water Supply, Storage and Distribution Plan, present and future water consumption projections tied into community and population growth indicate that the City will have the need for two additional wells to be completed during 1989. While we are presently able to meet the peak water demands of the community for about 50 weeks of the year, it requires the continuous operation of all wells pumping at full capacity. Because of the timeframe associated with designing and developing new wells, it is the recommendation of the Director of Public Works that authorization be given to prepare a feasibility report along with detailed plans for the construction of Wells #12 and #13 which would be located through an expansioyof the south well field as shown by the map enclosed in page ACTION TO BE CONSIDERED ON THIS ITEM: To authorize a feasibility report and detail plans for Project 547 (Wells #12 and #13). OIli Z LL co LL w 0a _J J� Q -J W 0 N (5 z r N X W • RESERVOIR m z r w - U w V z • a D w 0. W 0 N w 0 0 O O a a. O ce a a ❑ 0 1J 0 '5 W 0 N S a n. O M a a *VI& orAs iu• • •wr „ J - Mai MPH r 4 J � IIIIIIIIr 1' Ll 2 • 1. mak 002, 1111111 11 ' rnthr 3 0' 1k• I1 iiiiiii.do 0► /L \■M LL wk 1 irYKAWAIM v - 0 41 7 ,,ft �►i11h.' �....rwillikiking".IIO. . 1,4,,-. L II EI W 0 O LL J U ,Z „OZ Iaiwigp mo` • 4 (3 ) SCALE I°= 600s MON ■ r 0)1 r.o. re it A•♦ 18 3H1/1 SVWOHJ /9 NI 1 5,' ▪ 411, 3 d • 0 dv Al 1(1 Agenda Information Memo July 5, 1988, City Council Meeting PROJECT 548/AUTHORIZE REQUEST FOR PROPOSALS/FEASIBILITY REPORT (CLIFF ROAD -WATER TREATMENT PLANT AND RESERVOIR) K. Project 548, Authorize Request for Proposals/Feasibility Report (Cliff Road -Water Treatment Plant and Reservoir) --With the completion of the draft copy of the revision/update for the Comprehensive Water Supply, Storage and Distribution Plan, the continued growth of the community and the development of the south well field indicates the necessity to begin the feasibility reports and detail plan preparation for the construction of a 10.5 M.G. (million gallon) iron and manganese removal water treatment plant proposed to be located near the Cliff Road Reservoir. From the initiation of the feasibility report to the operational completion of the plant takes approximately two and a half years. The long range master plan for the development of our water system has always anticipated a water treatment plant at both major well fields (north and south). This proposal will be the second of the three phase program with the third phase being a dual expansion of our existing treatment plant located on Coachman Road. With the completion of Wells #12 & #13 in 1989, we will be pumping approximately 7.2 M.G.D. (million gallons per day) of untreated water directly into our distribution system. This will constitute approximately 40% of our water supply that w111 not go through a treatment plant. In conformance to the philosophy of the multiple consulting engineering firm selection process, the complexity and magnitude of this public works improvement supports the necessity of soliciting formal Request for Proposals (RFP) from qualified consulting engineering firms for the design of this facility. The financing of this facility will be detailed in the feasibility report if its preparation is authorized. ACTION TO BE CONSIDERED ON THIS ITEM: To authorize a request for proposal for a feasibility report preparation for Project 548 (Cliff Road Water Treatment Plant and Reservoir). -v Agenda Information Memo July 5, 1988, City Council Meeting APPROVE COUNTY SIGNAL INSTALLATION AGREEMENT 88-08 (YANKEE DOODLE ROAD & DENMARK RD.) L. Approve County Signal Installation Agreement 88-08 (Yankee Doodle Road & Denmark Avenue) --As a part of Dakota County's five year capital improvement program (CIP) the intersection of Yankee Doodle Road and Denmark Avenue is scheduled to be signalized during 1988 and activated in early 1989. Subsequently, the County has prepared a cooperative installation agreement to identify the cost share and responsibilities for this estimated $72,000.00 improvement with the City responsible for 50%. This agreement has been reviewed by staff and found to be in conformance with other past signal installation agreements for both cost participation and ongoing maintenance responsibilities. ACTION TO BE CONSIDERED ON THIS ITEM: Approve County Signal Installation Agreement 88-08 (Yankee Doodle Road and Denmark Avenue) and authorize the Mayor and City Clerk to execute all related documents. DAKOTA COUNTY HIGHWAY DESIGN/CONSTRUCTION & SIGNAL INSTALLATION AGREEMENT 88-05 (CLIFF ROAD AND CLIFF LAKE ROAD) M. Dakota County Highway Design/Construction & Signal Installation Agreement 88-05 (Cliff Road and Cliff Lake Road) --As a part of the improvements necessary to service the proposed Cliff Lake Centre Development, the intersection of Cliff Road (County Road 32) and Cliff Lake Road (formerly Rahn Road) has to be upgraded to provide the appropriate turn lanes along with signalization. Because the signalization of this intersection will require a modification of a County road, a cooperative agreement has been prepared delineating the cost participation responsibility of both agencies for both the signal installation and long term maintenance along with the design and construction of the County road under a City Contract. Because of the anticipated requirement to upgrade this segment of Cliff Road from 35E to Cedar Avenue in the forseeable future, it is proposed that a temporary signal be installed at this intersection providing cost savings on the front end system that will have to be reconstructed in the near future. This temporary signal system will also provide the flexibility to salvage the greatest portion of the upfront capital costs of this improvement. The estimated cost of the signal is $45,000.00 with the City responsible for one half of that amount. ACTION TO BE CONSIDERED ON THIS ITEM: To approve County Highway Design/Construction and Signal Installation Agreement 88-05 (Cliff Road and Cliff Lake Road) and authorize the Mayor and City Clerk to execute all related documents. Agenda Information Memo July 5, 1988, City Council Meeting APPROVE COUNTY SIGNAL MAINTENANCE AGREEMENT 88-09 (CLIFF LAKE ROAD & TARGET ENTRANCE) N. Approve County Signal Maintenance Agreement 88-09 (Cliff Lake Road & Target Entrance)-- As a part of the development of the Cliff Lake Centre, a traffic signal will be installed on Cliff Lake Road at the entrance to the Target facility. This w:L11 be the first signalized intersection that does not involve an intersection under the jurisdiction of the County or State. Subsequently, this signal will be the entire financial and maintenance responsibility of the City. The cost of the signal is being assessed to the benefitted properties under Project 529. However, the City does not have the technical expertise, manpower or equipment to provide the necessary maintenance of this signal system. Therefore, it is proposed that the City enter into a joint maintenance agreement with the County Highway Department for the maintenance of this City's signal similar to the County's maintenance of other County road signals located throughout our community. In essence, this provides for the City to contract with Dakota County for technical signal maintenance needs as required. The staff has reviewed this agreement and found it to be in order for favorable Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve County Signal Maintenance Agreement 88-09 (Cliff Lake Road and Target Entrance) and authorize the Mayor and City Clerk to execute all related documents. ac2 Agenda Information Memo July 5, 1988, City Council Meeting FINAL PLAT APPROVAL EXTENSION/GOPHER EAGAN INDUSTRIAL PK 2ND ADDITION 0. Final Plat Approval Extension - Gopher Eagan Industrial Park 2nd Addition --Enclosed on page is a letter received from the representative of the deve oiler and owner of the above - referenced subdivision indicating complexities associated with amending the property description for this torrens property necessary for the County to proceed with the recording of this development. The final plat approval was granted by Council action on December 1, 1987, and valid for only a period of 60 days for recording. Based on the information from the developer's representative that with the legal description issue being resolved, they will be able to record this final plat within the next 30 days. Therefore, it would be in order for this Council to give favorable consideration to renewing/extending their previous final plat approval through July 31, 1988. ACTION TO BE CONSIDERED ON THIS ITEM: To authorize an extension of final plat approval to July 31, 1988, for Gopher Eagan Industrial Park 2nd Addition. a3 PIONEER *engineering June 29, 1988 Land Planners • Civil Engineers • Land Surveyors • Landscape Architects Mr. Tom Colbert City Engineer City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55122 Re: Gopher Eagan Industrial Park 2nd Addition Dear Tom: P.irsuant to our telephone conversation on June 29th, I hereby request an extension to the final plat approval by the City Council of Eagan of the plat of GOPHER EAGAN INDUSTRIAL PARK 2ND ADDITION. My request is due to the unfortunate delay of the proceedings of amending the descriptions for torrens proceedings and getting a final certificate of title of the platted property. Thank -you for your cooperation on this matter. Sincerely, PIONEER ENGINEERING, .A. Bob Sikich, L.S. cc: Mark Kutoff, Gopher Smelting RBS/lnt 2422 Enterprise Drive • Mendota Helga, Innesota 55120 • (612) 681-1914 Agenda Information Memo July 5, 1988, City Council Meeting PROJECT 549, PETITION/FEASIBILITY REPORT/STRATFORD OAKS P. Project 549, Receive Petition/Order Feasibility Report (Stratford Oaks - Sanitary & Storm Sewer) --The staff has received a petition from the property owners and developer of the proposed Stratford Oaks Addition located west of Thomas Lake Road and south of Diffley Road for the installation of sanitary sewer and storm sewer facilities necessary for this development. With the guarantee of all costs for the preparation of the feasibility report, it would be appropriate for the Council to authorize the preparation of this requested feasibility report. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the petition for Project 549 (Stratford Oaks - Sanitary & Storm Sewer) and authorize the preparation of a feasibility report. a5 Agenda Information Memo July 5, 1988, City Council Meeting PUBLIC HEA'INGS VACATE UTILITY EASEMENT/BLACKHAWK PONDS ADDITION A. Vacate Utility Easement, Blackhawk Ponds Addition --On June 7th, the Council received a petition and scheduled a public hearing to be held on July 5 to discuss the vacation of a pre- existing utility easement for a storm sewer line through the property that is being platted as the Blackhawk Ponds Addition located south of Blackhawk Lake and west of 35E. Enclosed on page o77 is a map and legal description showing the location of the easement to be vacated. Adequate utility easements are being provided with the platting of the Blackhawk Ponds Addition to incorporate the existing City's utility system. All notices have been published in the legal newspaper and sent to all potentially affected utility companies informing them of this public hearing. As of this date, the staff has not received any objections to the proposed action. However, the recording of this vacation should be subject to the final plat approval and recording of the Blackhawk Ponds Subdivision which is anticipated in the immediate future. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve the vacation of utility easement document #544569 through the proposed Blackhawk Ponds Addition and authorize the Mayor and City Clerk to execute all related documents for recording subsequent to final plat approval and recording of the Blackhawk Ponds Addition. ace All that part of a City of Eagan utility easement Document No. 544569, lying within Blackhawk Pond according to the recorded plat thereof, Dakota County, Minnesota. NORTH LINE OF GOVERNMENT LOT 3, SECTION 21 —3 4 , 01:-. ‘-..> r. •c9 r �t F $ , s�. 1 ---/83. --/B3 70--E lT oe24y0 �✓.. • 49) a. v p.\', hb . • ":1(• • d, E (LI -NORTH 1_1 NE / /' � .7114 ,/0 i,/ / �O� D d0'//'ye. �, - 63, / / ,�1*h/..> 1 21."4 / 1 �� \ /1�..3 / r.,/P. /, 1 \t / v. , / tip` 7 ,'4.,,.', / 1-1 ` t yogis.. .,,,i,./ / • I I `\`1 7'/ / ./ / N� I ti� \ tP ✓,/ ✓, 1.!'i/" ill I rY Nit 'L. �\9� rr a•i u. I IZ 10 st t�- \� r_,.; ti 8 1 t •/ / I 'tcy t \ • a. Aim•' ' ` a ; ` vt. y1-- t •... .• l ,. -lip.' . -A.` \ ti. v'7 .., ' dl d ' - / G1Z•44 O3 9 ‘ ` 1 i \ 4. yp.� ol:,-. ' ,,47 7, o • 1 ./ 0J 28 414/. 29 • / 4l .4 --350.63--- / 5rA 9.010"%14- ,0t:XO• 1 Of ANSpa:6 ;(� 1 Ca' (7 6•' • Agenda Information Memo July 5, 1988, City Council Meeting OLD BUSINESS PRELIMINARY PLAT/KINGS WOOD 2ND ADDITION A. Preliminary Plat for Kings Wood 2nd Addition for 41.5 R-1 Single Family Acres --At the June 21, 1988 City Council meeting, the rezoning from agricultural to single family to allow for a residential development proposed as Kings Wood 2nd Addition was approved. The preliminary plat entitled Kings Wood 2nd Addition was continued to allow for City staff and consultant review of the community center site to determine the best location for an access road that would serve both Kings Wood 2nd Addition and the community center. This item is being pursued by the Director of Public Works and Director of Parks and Recreation. At the June 21, 1988, City Council meeting, it was determined that if the architect was unable to resolve the placement of the access drive by the July 5 meeting, the item would be continued and possibly considered at the July 12 Special City Council meeting. A meeting with the architect is not scheduled until after the July 5 City Council meeting and it is not anticipated that a resolution to this issue will be reached prior to the Special City Council meeting on July 12. Therefore, City staff is recommending that the item be continued to the July 19 City Council meeting. ACTION TO BE CONSIDERED ON THIS ITEM: To continue the preliminary plat entitled Kings Wood 2nd Addition to the July 19, 1988, City Council meeting. Agenda Information Memo July 5, 1988, City Council Meeting CONTRACT 88-13/RECEIVE BIDS/AWARD CONTRACT (MISCELLANEOUS PROJECTS) B. Contract 88-13, Receive Bids/Award Contract (Miscellaneous Projects) --At the June 21st meeting, the Council received the bids enclosed on page 33 for the above -referenced contract which incorporated three projects. At that time, consideration cf awarding the contract was continued due to the lack of required easements and permits being dedicated in a form that would allow the City to proceed with this contract. Due to the City's inability to obtain a right of entry from the Federal Land Company, a change order had to be prepared and executed by the Contractor acknowledging the delay and the date of possession for construction to start. The Public Works Director will provide a status report regarding the various easements and permits at the July 5th meeting. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids and award Contract 88-13 (Projects #452, 523 and 534)to Richard Knutson, Inc., approve change order #1 and authorize the Mayor and City Clerk to execute all related documents. a1 STONEY POINT & BLACKHAWK RIDGE TRUNK & UTILITY IMPROVEMENTS EAGAN, MINNESOTA 1988 CONTRACT 88-13 PROJECTS 452, 523 & 534 CONTRACTOR 1. Richard Knutson, Inc. 2. Arcon Construction 3. Nodland Assoc. 4. Northdale Const. Co., 5. Orfei Cont., Inc. 6. S.J. Louis Const. 7. Fredrickson Exc. Co. 8. G.L. Contracting 1. 2. 3. 4. 5. BID TIME: 10:30 A.M. BID DATE: THURS., JUNE 16, 1988 452 Base Alt. #1 TOTAL BASE BID $ 312,659.69 323,493.30 329,594.40 329,769.50 340,902.85 350,021.00 356,366.00 373,254.95 523 534 Base Alt.#2 1 $66,250.20 $15,670 1 83,880.44 14,900 1 76,200.00 13,700 1 72,312.80 7,350 2 68,131.46 15,983 $ Feasibility Report (1) Engineer's Estimate (1) % Over (+) Under (-) F.R.(1) % Over (+) Under (-) E.E. (1) $86,700 80,000 - 23.9% - 17.2% 3 D 1 $174,942.251 164,901.101 185,727.001 187,255.501 193,406.151 222,310.001 1 200,000.001 1 - 21.3%1 - 12.5%6 $71,467.24 $6,000 74,711.76 2,750 67,667.40 5,000 70,201.20 3,650 79,365.24 2,500 $99,700 95,000 - 28.3% - 24.8% Agenda Information Memo July 5, 1988, City Council Meeting ANNUAL FINANCIAL REPORT C. Presentation of 12-31-87 Annual Financial Report --At the June 21, 1988 City Council meeting, presentation of the 1987 annual financial report was continued to the July 5 meeting to allow for final preparation and distribution of the document. Each year the City retains the services of an auditor to examine the preceeding calendar year for all financial transactions. The firm of Deloitte Haskins and Sells has completed their audit review. The document has previously been distributed and is therefore ready for consideration by the City Council. The Director of Finance assembles and records all financial transactions which are then examined by the auditors. For the past several years Gene has received an official certificate of recognition from the Government Finance Officers Association for excellance in financial reporting. Representatives of Deloitte Haskins and Sells in addition to our Director of Finance will be at the City Council meeting to answer any questions the Council might have. The financial report will also be referred to as the City Council proceeds with budget meetings during late August and the month of September. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the 1987 annual financial report as examined by the firm of Deloitte Haskins and Sells and coordinated by the Director of Finance. Agenda Information Memo July 5, 1988, City Council Meeting NEW BUSINESS SELECTION/FISCAL CONSULTANT A. Selection City Fiscal Consultant --The City has completed its selection process for a fiscal consultant. A fiscal consultant generally provides financial advice to a city on capital improvements, opportunities to refund bonds and assists in the coordination and sale of bonds when necessary. The City Council at a February meeting authorized a statement of qualifications for legal, engineering and fiscal. Engineering was ratified in April, legal in May and the fiscal consulting is proposed for this City Council meeting. Seven (7) firms presented the City with a response and proposal for providing fiscal services. The Director of Finance, Assistant Director of Finance and City Administrator held 30 - 40 minute interviews with five (5) of those firms, asking a number of questions that were both technical and general to fiscal operations. The firms were then interviewed by Mayor Ellison and City Councilmember Egan who is also chairman of the Finance Committee, on Thursday, June 23. It is the recommendation of Mayor Ellison and Councilmember Egan with concurrence by the City staff that Springsted be appointed as the City's fiscal consultant. This recommendation is based on the qualifications of the firm as evidenced by a number of clients with needs similar to Eagan. The process was difficult in that all five (5) firms interviewed were qualified in various degrees to provide for most if not all of the City's fiscal consulting needs. Enclosed for City Council review is a copy of the statement of qualifications criteria that was sent out to each and every firm and a copy of the rattng criteria used in the evaluation of each of the firms on pages 'jj through 31 . Also enclosed on pages \O through 43 is a copy of the questions that were asked at the initial screening interview and the ground rules for the interview with the Mayor and City Councilmember Egan. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the recommendation to appoint Springsted as the City's fiscal consultant subject to the execution of a satisfactory agreement. 3� STATEMENT OF QUALIFICATIONS FISCAL TABLE OF CONTENTS INTRODUCTION STATEMENT INSTRUCTIONS STATEMENT CONTENT STATEMENT OF WORK STATEMENT EVALUATION AND CONTRACT AWARD CONTRACT EXECUTION CITY INFORMATION I. INTRODUCTION This request for STATEMENTS OF QUALIFICATION has been prepared by the City of Eagan to retain the services of fiscal consultants and advisors. The City expects to engage fiscal consultants in the following three general areas: 1. General Obligation and Special Assessment Bonding to include Equipment Certificates. 2. Refunding Bond Issues 3. Special projects which may include such tasks as tax increment financing, review of developer finanacials, compliance with State and Federal regulations and leasing options. It is the City's intention to retain one consultant in each area defined above. The same firm may be the consultant in more than one area. This means, of course, that there may be a total of one, two or three firms retained by the City. Selection in any or all of the areas should not be interpreted as any type of exclusive arrangement with any firm. The City retains the right to cross general areas or to engage additional firms not on the original list when it is deemed in the City's best interest to do so. II. STATEMENT INSTRUCTIONS A. All statements should be sent and all questions and correspondence should be directed to: E. J. VanOverbeke Finance Director/City Clerk City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 (612) 454-8100 B. All statements rqust be received no later than 4:30 p.m., MAY a1 , 1987. III. STATEMENT CONTENT A. Title Page Include the name of the firm, local address, telephone number, name of a contact person, and the date. B. Table of Contents Include a clear identification of the material by section and by page number. C. Consultant Profile As a minimum, the statement shall include: 1. The area(s) of technical expertise and general services available. 2. The statement should clearly define the tasks which the responding firm is qualified and prepared to perform in any or all of of the three general areas outlined in the introduction. The statement should set forth the firm's qualifications and abilities as well as its approach to carry out each defined task. 3. The name, experience, and qualifications of the person that will be responsible for the management and administration of an engagement with the City. 4. The qualifications and resumes of the professional staff that will be assigned to City projects. 5. The availability of the aforementioned staff. 6. A list of previous or current Minnesota municipal clients, projects being worked on, specific activities performed and the name of a person who may be contacted at the municipality. 7. A list of previous or current projects being performed for the City of Eagan. 8. A list of private clients for whom related work has been or is being performed within the City of Eagan, the activities being performed and the name of a person who may be contacted at the client. 9. Define any potential conflicts of interest the firm might have providing services to the City. 10. Describe and explain all fees and/or charges that may arise from services rendered. Describe and explain in detail all possible fee arrangements including but not limited to hourly rates, percentage of transaction, issuance cogts and any combination thereof. 11. Provide a recent audit or financial report. IV. STATEMENT OF WORK The responding firm shall, develop a statement of work by general area of proposed services. The statement shall be detailed and include the cost of those specific services. The City retains the right to select services as desired from the list provided by the fiscal consultant. If there are any items not included in the Statement of Work, it will be assumed that the firm does not provide those services and will be evaluated accordingly. V. STATEMENT EVALUATION A. The clarity and specificity of the Statement of Work will be considered in the evaluation. B. The City intends to engage those consultants that are evaluated to be most qualified to perform the work and are the most advantageous to the City. C. Based upon the evaluations, the City Administrator will recommend to the City Council the selection. The actual selection of a firm or firms will be made by the City Council. D. The City shall not be liable for any expenses incurred by the applicant including but not limited to expenses associated with the preparation of the statement, attendance at interviews, preparation of a cost proposal or final agreement negotiations. E. The City of Eagan reserves the right to reject any and all statements or to request additional information. VI. EXECUTION OF SERVICES AGREEMENTS A. Negotiations Notwithstanding an agreement, the City reserves the right to negotiate the final terms and conditions of the agreement to be executed. Should the City and a consultant be unable to mutually agree upon the entire agreement, the City reserves the right to discontinue negotiations, select other consultant or reject all of the consultants. Upon completion- of negotiations agreeable to the City and the consultants, an agreement shall be executed. B. Ethics 1. No elected official or employee of the City who exercises any responsibilities in the review, approval or implementation of the proposal or agreement shall participate in any decision which affects his or her direct or indirect personal or financial interest. 2. It is a breach of ethical standards for any person to offer, give or agree to give any City employee or Council person, or for any City employee or Council person to solicit, demand, accept, or agree to accept from another person or firm, a gratuity or an offer of employment whenever a reasonably prudent person would conclude that such consideration was motivated by an individual, group, or corporate desire to obtain special, preferential, or more favorable treatment than is normally accorded to the general public. 3. No consultant firm shall assign any interest in this agreement and shall not transfer any interest in the same without the prior consent of the City. 4. The firm shall not accept any client or project which, by nature, places it in an ethical conflict when representing the City of Eagan. 5. The City requires affirmative action, and therefore, the firm selected shall not discriminate under the agreement against any person in accordance with federal, state and local regulations. 31 VII. CITY INFORMATION A. The City of Eagan was incorporated in 1974 as a statutory, plan A city. It has a Council - Administrator form of government. The City provides a full array of municipal services and general administrative functions. NAME 1. City Council - The Eagan City Council is the final review and approval authority regarding all contracts, payments, plans, improvements, policies, procedures and other business of the City. The City Council, composed of four members and the Mayor, is the legislative and policy making body of the City. The Mayor, who presides over the City Council meetings, is elected at large for a two year term. The Councilmembers are elected at large for four year terms. Set forth on the following table is certain information pertaining to the City Council. TITLE TERM EXPIRES Vic Ellison Mayor 12/31/89 Thomas Egan Councilmember 12/31/89 Dave Gustafson Councilmember 12/31/91 Theodore Wachter Councilmember 12/31/91 Pam McCrea Councilmember 12/31/89 2. City Administrator - The City Administrator reviews and coordinates all matters coming before the City Council. He is responsible for the implementation of Council direction and the coordination and management of City departments on a daily basis. 3. City Staff - The City Administrator implements Council direction through the departments heads of eight City departments. For the purpose of these statements, the primary department shall be Finance/City Clerk. The Finance Director/City Clerk shall act as project manager and principal liaison to the proposing firms. FISCAL CONSULTING PROPOSALS Rating Scale Firm Evaluator Factor Score Weight Weighted Score 1. Qualifications of the Firm a. Relevant experience of the firm. .10 b. Reputation of the firm (based on references). .25 c. Qualifications of personnel to be assigned (experience, training, communicative skills). 2. Technical Approach .25 a. Agreement to meet or exceed performance specifications. .20 b. Ability to communicate plans in an organized, clear and convincing manner. 3,. Fees .10 a. Estimated cost compared with other proposals. .10 0 — unacceptable 1 — poor 2 — fair Based on written response and oral interview. 3c\ 1.00 3 — good 4 — excellent FISCAL CONSULTANT INTERVIEW OUESTIONS 1. What particular strength have you observed regarding the City of Eagan's debt management? 2. What particular weaknesses have you observed regarding the City's debt management? 3. Specifically how could you assist the City in building on those strengths and eliminating the weaknesses? 4. What is your firm's philosophy on refunding that you would bring to this engagement? 5. Why was this particular project team selected and is the team functioning in any of your.referenced cities? 6. What is one significant new client your firm has added and lost in the past year? 7. What does the term "innovative financing" mean and how does it apply to the - .Ci.ty. of ...Eagan? 8 What _ is . the requ i red rnmm i tment.. of . City . staff .to i mp1 lment your program? 9. How do you feel about the City retaining more than one fiscal consultant? 10. Do you allow for hourly billings on debt insurance? 11. Could you more specifically describe the capabilities of your firm to provide the required record keeping for arbitrage calculations and rebates? OOESTIONS FOR SPECIFIC CONSULTANTS Miller & Schroeder Financial, Inc. 1) What is the role of Ernie Clark? 2) I noticed that one of your clients (Minnetonka) is listed in the Springsted proposal under TIF/Special Studies - how do you explain that? Furan & Moody 1) Your client list appears to be long on smaller outstate communities with fewer metro area cities - how do you account for that? Springsted 1) The team consists of: a) Dave MacGillivray VPI - 1988 b) William Brennan - Joined the firm in 1988 c) Luther Fjelstad - School districts as area of expertise (14 in 1987 - no mention of cities) Public Financial Systems 1) What is the total staff of PFS? 2) What client that you have listed is most similar to Eagan? 3) "City has never made a rating presentation to the staff of Moody's . . ." where does that information come from? Evenson Dodge, Inc. 1) Most of your growth cities appear to be outside of Minnesota - how do you account for that? INTERVIEW SCHEDULE Thursday, June 23, 1988 1. 11:30 a.m. 2. 11:50 a.m. 3. 12:10 p.m. 4. 12:30 p.m. 5. 12:50 p.m. FISCAL CONSULTANTS Miller & Schroeder Financial Evensen Dodge Juran & Moody Public Financial Systems Springsted FISCAL CONSULTANT INTERVIEWS JUNE 23, 1988 AGROUND RULES » 20 -Minute Presentation No Questions Anticipated Council has proposal; consultant should assume they have read it. » Council reviewed list of 5 and asked to interview all firms (A minimum of 2 will be present --possibly 3) Presentation Should Include but Not Be Limited to Covering the Following: 1) Introduction --Share company philosophy toward fiscal service and the available financial services for the City. 2) If hired, who will work, contact and advise staff on a regular basis and who will present to the City Council, rating agencies, etc. 3) Summarize why the City should select your firm over one of the other firms. 4'3 Agenda Information Memo July 5, 1988, City Council Meeting INSURANCE RENEWALS/1988-1989 B. Insurance Renewals for 1988 - 1989 --The City's liability and workers compensation insurance coverage is scheduled for renewal on July 1, 1988. Each year coverage is renewed for a one year period of time, July 1 through June 30. Mr. Bruce Medvec of FBS Insurance is the City's agent of record and the City's coverage for both worker's compensation and general liability is bid through the League of Minnesota Cities insurance program. The City Administrator has asked Mr. Medvec to provide a brief memo that explains the history and coverage, including partial self insurance coverage, for review �j the City Council; a copy is nclosed on pages c �-S through C0 . Also enclosed on pages _ through SFS for your review is a copy of that pertinent part of the insurance proposal that includes coverage and premium amounts for the new insurance renewal. Both the'Director of Finance and City Administrator have reviewed the insurance proposal and arerecommending its acceptance as presented. As you will note in the proposal, total costs for coverages consistent with the previous period are increasing from $312,765 to $357,513. Premium rates for nearly all coverages have actually declined reflecting a "soft" insurance market which is consistent with insurance cycles experienced historically. The tremendous growth -of the City .is therefore raps i ng the total premium to increase even though rates have declined. This situation is illustrated dramatically with workers compensation for example where the rates for each employee classification are unchanged but the total covered payroll is increasing from $3,316,000 to $4,101,000. This payroll increase as well as the population increase which drives the firefighter's rate cause the resulting increase of $36,361 in workers compensation premium. A similar situation is evident with City owned vehicles which have increased in number from 101 to 120. The premium per vehicle has increased by approximately 3.1%, however the total premium is increasing by 22.3% or $8,698. In the area of comprehensive general liability averaged rates have actually decreased by 15.8% but the City's operating expenditures have increased by 20.1%. The two year rates are therefore about the same. The cost and availability of umbrella liability coverage has also been explored. In the previous upswing of rates, specifically at the renewal of July 1, 1986, the premium for umbrella coverage became prohibatively expensive at a proposed premium of approximately $90,000 for a $1,000,000 policy. The 1985/1986 premium had been $24,250 for a $2,000,000 policy. For the previous eight years the City had carried umbrella liability. For the most recent year it was in the amount of $2,000,000 and • 4 Agenda Information Memo July 5, 1988, City Council Meeting for the earlier years it was $1,000,000 over the basic policy of $1,000,000 giving the City total protection of $2,000,000 and then $3,000,000 as compared to the present total of $600,000 which is the statutory limit. FBS has received quotes as follows: Coverage Premium $1,000,000 $66,414 2,000,000 99,621 3,000,000 116,223 4,000,000 124,524 5,000,000 128,662 The only available source of this coverage is also through the League since that is where primary coverage is being written. It should be noted that Public Officials Liability including inverse condemnation .is not covered in this quote. The League is declining to offer umbrella coverage on that because of the loss experience, type and frequency of claims. There might be some opportunity to improve this proposed arrangement if the City Council directs the staff and Mr. Medvec to pursue it in more detail. ACTION TO BE CONSIDERED ON THIS ITEM: 1) To approve or deny the insurance proposal for both worker's compensation and general liability for July 1, 1988 through June 30, .1989. 2) To accept or reject umbrella liability coverage or request additional research and continue the question of umbrella coverage to a later meeting. IMO IFnsBSurance 8000 West 78th Street Suite 400 Edina, Minnesota 55435 612 829-4800 June 28, 1988 Mr. Tom Hedges City Administrator The City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 SUBJECT: INSURANCE PROPOSAL - 7-88 TO 7-89 Dear Mr. Hedges: I am pleased to attach our insurance proposal for the City of Eagan's insurance renewal to be effective 7-1-88. As the City of Eagan has experienced some changes during the last 12 months on its city council, I thought it may be appropriate to review the City of Eagan's basic risk philosophy in letter format. BACKGROUND: In 1986, during the height of a national "insurance crisis", the City of Eagan took proactive steps to control spiralling insurance costs. Prior to this crisis, the City of Eagan had maintained a ten year relationship with The Home Insurance Company. Due to the Home Insurance Company's decision to leave the municipal marketplace, the coverages were placed with the "League of Minnesota Cities Insurance Trust". It was also decided at that time, that the City of Eagan would assume additional "risks" in order to control its premiums. The City adopted a $5,000 bodily injury and property damage deductible as respects comprehensive general liability and public officials liability. It assumed a $1,000 deductible across the board for all properties, including buildings, contents and contractors' equipment. And finally, it assumed a partial self-insured posture as respect its workers' compensation. This posture in our industry is sometimes referred to as a "retrospective rating plan". Simply stated, the City would be liable for additional premiums in the event of significant claims, and it would also enjoy return premiums in the event of good loss experience. The City also introduced certain risk management techniques, that would make staff aware of the need for additional safety. Those techniques included pre-employment physicals, safety meetings, and a general awareness by department heads throughout the city. Member First Bank System JUNE 28, 1988 LETTER TO: MR. TOM HEDGES CITY OF EAGAN SUBJECT: INSURANCE PROPOSAL — 7-88 TO 7-89 PAGE 2 RESULTS TO DATE: For policy years 1986 and 1987 the City of Eagan reduced its premiums by approximately $48,000 by adopting the $5,000 deductible for comprehensive general liability. During that period of time we have determined that the City has 11 claims open and 8 claims closed without payment. If all claims were settled for the current "reserve amount" the reduction in estimated savings would be effective by approximately $15,000. Simply stated, after claims, the City of Eagan still enjoyed a $33,000 reduction in premiums by accepting the $5,000 deductible. As respects the workers' compensation program, our records indicate that a $22,000 dividend check was returned for your excellent experience in 1986 and a $48,000 check will be forwarded to the City for your experience in 1987. These dividend returns are due to the excellent claim experience the City has enjoyed in the last two years. I have noted that the City also received its 1986 reserve assessment in the amount of $15,500. This was returned by the League of Minnesota Cities Insurance Trust due to excellent loss experience by all cities within its program. Finaily,our records indicate no losses in excess of $1,000 for your property insurance. The reduction in premium for accepting this large deductible for the past two years has been approximately $2,500. In summary, the City of Eagan has done extremely well by accepting some of the risk where appropriate. 1988/1989 PROPOSAL: In addition to providing an insurance market for political subdivisions, the LMCIT has enhanced its policy during the last three years. Some coverages not readily available on the open insurance market that the City of Eagan has in its policy include, limited pollution liability, inverse condemnation, intentional acts by police officers, professional liability for engineers, ambulance malpractice, and all volunteers of the City as additional insured. Facts are, that the LMCIT has over 25 different areas in which coverages are found to be superior to the open marketplace. JUNE 28, 1988 LETTER TO: MR. TOM HEDGES CITY OF EAGAN SUBJECT: INSURANCE PROPOSAL - 7-88 TO 7-89 PAGE 3 1988/1989 PROPOSAL: Continued As a non-profit insurance trust, it is owned and operated by the Minnesota League of Cities. In 1987 the City of Eagan received two separate dividend checks that the LMCIT declared due to good overall experience. In checking the insurance marketplace, we have found the LMCIT to be extremely price competitive, if similar coverages were available to the City of Eagan. As an insurance broker, we feel we have delivered both price and product. For those reasons it is our recommendation that the City of Eagan maintain its relationship with the League of Minnesota Cities Insurance Trust for its 1988/1989 policy year. It is my intention to be present at your council meeting on July 5, 1988. At that time I will welcome questions by staff or your city council. If you should have any comments or questions in the interim, please feel free to call on me at any time. BAN: l iw 300J Sincerely, uce A. Medvec Senior Account Executive FBS Insurance 8000 West 78th Street Suite 400 Edina, Minnesota 55435 612 829-4800 Member First Bank System INSURANCE PROPOSAL FOR CITY OF EAGAN 3830 Pilot Knob Road Eagan, MN 55122 PRESENTED BY: Bruce A. Medvec FBS INSURANCE 8000 WEST 78TH STREET SUITE 400 EDINA, MN 55435 June 1988 BRUCE A. MEDVEC FBS INSURANCE EDINA, MINNESOTA 55435 L.M.C.I.T. Pol. No. TBD 7-1-88/89 SUMMARY OF INSURANCE COMMERCIAL PACKAGE Building and Contents All Risk (Per Company Form) Agreed Amount/Replacement Cost $ 1,000 Deductible $11,675,327 Blanket Limit CITY OF EAGAN JUNE 1988 PAGE 2 (Schedule Attached - On File with Company) Contractor's Equipment All Risk (Per Company Form) 100% Coinsurance Actual Cash Value $ 1,000 Deductible $ 640,285 Jimit (Schedule Attached - On File with Company) Miscellaneous Property All Risk (Per Company Form) 100% Coinsurance Actual Cash Value $ 500 Deductible $ 41,474 Limit (Schedule Attached - On File with Company) BRUCE A. MEDVEC FES INSURANCE EDINA, MINNESOTA 55435 Voting Machines CITY OF EAGAN JUNE 1988 PAGE 3 All Risk (Per Company Form) 10090 Coinsurance Actual Cash Value $ 500 Deductible $ 34,550 Limit Valuable Papers & Records All Risk (Per Company Form) $ 500 Deductible $ 100,000 Limit Location: City Hall Accounts Receivable All Risk (Per Company Form) $ 500 Deductible $ 100,000 Limit Location: City Hall Crime Coverage Money & Securities $ 250 Deductible $ 10,000 Inside $ 10,000 Outside Location: City Hall S1 BRUCE A. MEDVEC FBS INSURANCE EDINA, MINNESOTA 55435 Comprehensive General Liability "Claims Made" form $600,000 $600,000 $ 5,000 $ 5,000 $ 1,000 Includes: Excludes: CITY OF EAGAN JUNE 1988 PAGE 4 Bodily Injury and Property Damage - Combined Single Limit Products/Completed Operations, Aggregate Limit Deductible Deductible - Bodily Injury (Per Claim) - Property Damage (Per Claim) Medical Payments -Each Person Limit Premises/Operations Products/Completed Operations Blanket Contractual Personal Injury - Including Law Enforcement Personnel Broad Form Property Damage Host Liquor Liability Fire Legal Liability ($50,000) Employees as Additional Insured Extended Bodily Injury Independent Contractors Incidental Medical Malpractice Non -Owned Watercraft (Up to 26') Fellow Employee Exclusion Deleted Limited Pollution Liability (Retro Date: 6-1-88) Punitive Damages *Prior Acts (Retro Date: 7-1-87) Airport Liability Utility Supply Failure Nursing Home Liability Liquor Legal Liability BRUCE A. MEDVEC FBS INSURANCE EDINA, MINNESOTA 55435 CITY OF EAGAN JUNE 1988 PAGE 5 Public Officials Liability "Claims Made" form* $ 5,000 Deductible — Each Loss 600,000 Limit — Each Loss Including: Punitive Damages Inverse Condemnation (Retro Date: 6-1-88) Excluding: Claims occuring between 1-6-86 & 1-6-87 *Prior Acts (Retro Date: 7-1-87) L.M.C.I.T. AUTOMOBILE Pol. No. TBD 7-1-88/89 $600,000 Bodily Injury and Property Damage — Combined Single Limit BASIC $600,000 $ 250 $ 1,000* Personal Injury Protection Uninsured & Underinsured Motorist Deductible — Comprehensive Deductible — Collision Schedule of Vehicles Attached — On File with Company (Total — 120) 30 Day Reporting Required Includes: Hired & Non—Owned Liability Fellow Employees (Exclusion Deleted) Limited Pollution Liability (Retro Date: 6-1-88) *Except as Specified BRUCE A. MEDVEC FBS INSURANCE EDINA, MINNESOTA 55435 L.M.C.I.T./ Pol. No. TBD 7-1-88/89 WORKERS' COMPENSATION Statutory — Minnesota CITY OF EAGAN JUNE 1988 PAGE 6 Employer's Liability $200,000 Bodily Injury — Any One Employee $600,000 Bodily Injury — Any One Occurrence $600,000 Bodily Injury by Disease — Aggregate Limit Classification Code Payroll Rate Street & Road Const. 5506 $ 211,000 8.33 Waterworks 7520 177,000 3.11 Firemen (Volunteer) 7708 38,943 pop. 77.89 Policemen 7720 1,228,000 5.99 Clerical — NOC 8810 955,000 .36 Building Maint. 9015 34,000 5.86 & Repair Parks 9102 436,000 4.13 Sewer Line Maint. 9402 97,000 9.08 & Snow Removal Municipal Employees 9410 963,000 5.88 Experience Modification: .85 Premium Discount: $18,957 United Fire PUBLIC EMPLOYEES BLANKET BOND & Casualty Bond #51-062472 7-1-88/89 $ 25,000 Faithful Performance Blanket Position (Insured Agreement 4) 3 ,t BRUCE A. MEDVEC FBS INSURANCE ED:INA, MINNESOTA 55435 PREMIUM RECAP CITY OF EAGAN JUNE 1988 PAGE 7 PACKAGE Property $ 25,661 Contractors' Equipment 3,522 Miscellaneous Equipment 340 Voting Machines 283 Valuable Papers & Records 140 Accounts Receivable 44 Crime Coverage 255 Comprehensive General Liability 100,256 Public Officials Liability 13,280 AUTOMOBILE LIABILITY 34,470 PHYSICAL DAMAGE LIABILITY 13.233 WORKERS' COMPENSATION 164,507 PUBLIC EMPLOYEES BLANKET BOND 1,522 TOTAL $357,513 BRUCE A. MEDVEC FBS INSURANCE EDINA, MINNESOTA 55435 COMPARATIVE ANALYSIS (July 1988) CITY OF EAGAN JUNE 1988 PAGE 8 Premiums Coverage 1987 1988 1. Property (Blanket Buildings & Contents) $ 24,459 $ 25,661 Values insured are increased by 2.8% from $11,352,778 to $11,675,327. Premium has increased by 4.9% (Average rates have increased by approximately 2.0%) 2. Inland Marine (Contractors Equip. $ 3,061 $ 4,145 Misc. Equip. & Voting Machines) Values Insured ate increased by 37.9% from $519,287 to $716,309 Premium has increased by 35.4% (Average rates have decreased by approximately 1.8%) 3. Valuable Papers & Records & $ 182 $ 184 Accounts Receivable No Change. 4. Crime Coverage Not Written $ 225 5. Comprehensive General Liability $ 99,160* $100,256 Estimated Operating Expenditures have increased by 20.1%, from $8,672,460 to $10,411,670. Premium has increased by 1.1'7. (Averaged rates have decreased by 15.8%) 6. Public Officials Liability $ 17,445 $ 13,280 Premium has decreased by 23.91, due to reduction of basic rates. *Including annual premium charges for Inverse Condemnation and Limited Pollution Liability endorsements. BRUCE A. MEDVEC FBS INSURANCE EDINA, MINNESOTA 55435 CITY OF EAGAN JUNE 1988 PAGE 9 Premiums Coverage 1987 1988 7. Automobile Liability & Physical Damage $ 39,005 $ 47,703 Total number of rated autos has increased by 18.8% from 101 to 120. Premium has increased by 22.3% (Average premium per unit has increased by apprxoximately 3.1%, result of adding newer and higher values autos) 8. Workers' Compensation $128,146 $164,507 Total estimated payrolls have increased by 23.7% from $3,316,000 to $4,101,000 Estimated population has increased by 10.3% from 35,311 to 38,943. Experience Modification factor has increased by 7.6%, from .79 to .85. Premium has increased by 28.4% over—all No change in rates by classification. 9. Public Employee Blanket Bond $ 1,307 $ 1,522 Total number of Class 1 & II employees has increased by 12.1% from 99 to 111 Premium has increased by 16.5% (Average rate has increased by 3.9% due to company rate increase.) TOTAL PREMIUM, Other Than Workers' $184,619 $193,006 Compensation (4.5% Increase) TOTAL PREMIUM, Including Workers' $312,765 $357,513 Compensation (14.3% Increase) BRUCE A. MEDVEC FBS INSURANCE EDINA, MINNESOTA 55435 WORKERS' COMPENSATION Premium Refund Option 1988/89* Estimated Discounted Standard Premium: Estimated Standard Premium: Minimum Premium: Maximum Premium: CITY OF EAGAN JUNE 1988 PAGE 10 Projected 1987/88 Premium Refund* Estimated Discounted Standard Premium: (Adjusted Experience Modification factor of .80) Total Losses (To Date) Calculations: $129,732 X .35 = $ 31,449 X 1.10 = Estimated Annual Premium Amount Previously Paid: Estimated Premium Refund: $164,507 183,464 57,577 220,157 $129,732 $ 31,449 $ 45,406 + 34,594 $ 80,000 —128,146 $ 48,146 Formula: Discounted Standard Premium X .35, plus Losses X 1.10 = Annual Premium Discounted Standard Premium X .35 = Minimum Premium Standard Premium X 1.10 = Maximum Premium Agenda Information Memo July 5, 1988, City Council Meeting CHARITABLE GAMBLING LICENSE/ST JOHN NEUMANN KNIGHTS OF COLUMBUS LA FONDA DE ACEBO RESTAURANT C. License, Charitable Gambling, Pull -Tabs at LaFonda DeAcebo Restaurant (St. John Neumann, Knights of Columbus) --St. John Neumann Knights of Columbus has presented the City with a gambling license application for pull -tabs at La Fonda De Acebo Restaurant. Currently, St. John Neumann Knights of Columbus operates a pull -tab operation at Richard's Food and Liquor making this their second application for this type of use. For a copy of the application and recommendation of the Police Department, please refer to the enclosure without page number. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the gambling license for pull -tabs at LaFonda De Acebo Restaurant as applied for by St. John Neumann Knights of Columbus. Agenda Information Memo July 5, 1988, City Council Meeting LICENSE/WINE & BEER/EAGAN TAP D. License, Wine and Beer for New Owner of Eagan Tap, 3998 Sibley Memorial Highway --Julio de la Huerta of Eagan Grill, Inc., is in the process of purchasing the Eagan Tap at 3998 Sibley Memorial Highway. He wishes to have a wine and strong beer license for the business which will continue to be operated under the name, Eagan Tap. If a successful investigation of the applicant has not been completed by the Police Department by the July 5 meeting, staff will request that action on the license be continued to the July 19 City Council meeting. For a copy of Mr. de la Huerta's application, refer to the enclosure without page number. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a wine and strong beer license for the new owner of the Eagan Tap, Mr. Julio de la Huerta. Agenda Information Memo July 5, 1988, City Council Meeting SPECIAL PERMIT/TEMPORARY ADVERTISING SIGNS ON OUTLOT A TOWN CENTRE 70 9TH ADDITION E. Special Permit for Eagan Tower Office Building Partnership to Allow a 12' x 8P Temporary Advertising Sign on Outlot A of Town Centre 70 Ninth Addition --The City has received an application for a special permit from the Eagan Office Tower Building Partnership to allow a temporary advertising sign on Outlot A at the Town Centre 70 Ninth Addition. This item does not require a public hearing before the Advisory Planning Commission. Enclosed an pages io a through c is a copy of the Planning Department report regarding this item. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a special permit for Eagan Tower Office Building Partnership to allow a temporary advertising sign on Outlot A at Town Centre 70 Ninth Addition. SUBJECT: APPLICANT: LOCATION: EXISTING ZONING: DATE OF PUBLIC HEARING: DATE OF REPORT: REPORTED BY: APPLICATION SUMMARY CITY OF EAGAN SPECIAL PERMITS - TEMPORARY ADVERTISING SIGNS EAGAN TOWER OFFICE BUILDING PARTNERSHIP OUTLOT A, TOWN CENTRE 70 SIXTH ADDITION NW 1/4 OF SECTION 15 OUTLOT A, TOWN CENTRE 70 NINTH ADDITION NW 1/4 OF SECTION 15 CSC (COMMUNITY SHOPPING CENTER) JULY 5, 1988 JUNE 28, 1988 PLANNING DEPARTMENT An application has been submitted requesting two special permits to allow two temporary off-site advertising signs for the Eagan Town Centre. The temporary signs are 12 ft. x 8 ft. (96 sq. ft.) and are approximately 11 ft. in height. Policy requires temporary off-site signs to be no more than 4' x 4' for 1988. If approved, the special permit shall be subject to the following conditions: 1. A one-time fee of $2.50 per square foot shall be paid. 2. An escrow of $75.00 shall be paid to the City and refunded when all code conditions and removal schedules have been met. 3. Both signs shall be removed prior to or on November 1, 1988. 3. All other applicable code requirements shall be adhered to. (z- / Q-- pt. Ao co Qoti` 4 ao4, 2.vol .,..!. . 1 . ;f:i0;:: , •-194,..., , ..j.t.:: 0 /4.4,, 4, o itkr'. 95.. , . 4,..,. V •- k t, 0 , T - GO EgP. t • '' 1,41.4 0 M /. 4711-1 ts.I . 445 2. 4civ; t4. .„ :4 •1b......0..k. ..•... 3 ....,47,,,s - IC TOWN -.4.th. .-. 4;"/ CENTRE a • ."'VATISOr -,0 7 ff , .., -sck'' 1 44/cz 1. 0 ..,, 2 ,, 70 NINT .. . 0 - OUT L.07 a . !/ ) ...! 1 ADDITION , •<°' . A, •Z• 4 N BON 091/ 310 93 897 38 22197 . Pt 891,700t ail% St ... t I • , : I 4 • • cC, I : I . I I L.1.4 OUT 110, 94 OT E -9P 4442•38 d- Aquao0 011 -30 SIGNALED INTERSECTION { — //r/ SIGNALED INTERSECTION l Ylr SIGNALED INTERSECTION O { ( MINDOT PARK & RIDE NTUCI FRIED HICK 200.00 Y ARBY'S .. e SIGNAL BANK .� U u BURGER ei E o r C KING TACO oft 2rLON $1GN EXISTING RAINBOW FOODS .0 SPORTS • I / •' / / ' SIGNALED INTERSECTION PROPOSED SIGNALED INTERSECTION THEATER POND y kY POND Agenda Information Memo July 5, 1988, City Council Meeting SPECIAL PERMIT/TEMPORARY ADVERTISING SIGNS ON OUTLOT A TOWN CENTRE 70 SIXTH ADDITION P. Special Permit for Eagan Tower Office Building Partnership to Allow a 12' x 81 Temporary Advertising Sign on Outlot A of Town Centre 70 Sixth Addition --The City has received an application for a special permit from the Eagan Office Tower Building Partnership to allow a temporary advertising sign on Outlot A at the Town Centre 70 Sixth Addition. This item does not require a public hearing before the �visory.Planning Commission. Enclosed en pages (Q, through (o is a copy of the Planning Department report regarding this item. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a special permit for Eagan Tower Office Building Partnership to allow a temporary advertising sign on Outlot A at Town Centre 70 Sixth Addition. CITY OF EAGAN SUBJECT: SPECIAL PERMITS - TEMPORARY ADVERTISING SIGNS EAGAN TOWER OFFICE BUILDING PARTNERSHIP OUTLOT A, TOWN CENTRE 70 SIXTH ADDITION NW 1/4 OF SECTION 15 OUTLOT A, TOWN CENTRE 70 NINTH ADDITION NW 1/4 OF SECTION 15 CSC (COMMUNITY SHOPPING CENTER) JULY 5, 1988 JUNE 28, 1988 PLANNING DEPARTMENT APPLICANT: LOCATION: EXISTING ZONING: DATE OF PUBLIC HEARING: DATE OF REPORT: REPORTED BY: APPLICATION SUMMARY An application has been submitted requesting two special permits to allow two temporary off-site advertising signs for the Eagan Town Centre. The temporary signs are 12 ft. x 8 ft. (96 sq. ft.) and are approximately 11 ft. in height. Policy requires temporary off-site signs to be no more than 4' x 4' for 1988. If approved, the special permit shall be subject to the following conditions: 1. A one-time fee of $2.50 per square foot shall be paid. 2. An escrow of $75.00 shall be paid to .the City, and refunded when all code conditions and removal schedules have been met. 3. Both signs shall be removed prior to or on November 1, 1988. 3. All other applicable code requirements shall be adhered to. 0- c3 2 BLOCK' ni 6 . 9 ksk— teNclJ 6 Y a 9106J'� .yyv CENTRE 70 NINT ADDITION N d9•1' 09t 223,91 OOTLOT zap 04 05 our LOr 4 G v� #c()A 310 93 LOT 1 BLOCK itZb N 89.1709E 126d 91 434, is d2 I) es•tY 09' '020 1.11 1y1ror w OutLOT 097 ld c a' y7 949.42.1L21 1L 2$4 I.d73 z Ii:IDUC ••• I 1 1Ft.. " :J2 Ad r3 d M k.0 Q`X% God c,04 0 29 -30 Y Co r7 SIGNALED INTERSECTION \It 07 SIGNALED INTERSECTION iO / P MINDOT PARK 1 RIDE / /// i SIGNALED INTERSECTION 2 200 00 g,..11)-122 % NTUC Y FRIED ARBY'S HICKEII i BURGER KING • SIGNAi DANT( l 233.0 EXISTING RAINBOW FOODS la ( YO !/A. z / / /�/ 1 ��_ j/ I Y // I J /1/") /r / SIGNALED INTERSECTION PHASE; I 155,000 SQ FT. I 1 1]EVE. SHOPPING MALL] L1..° 11 1 POND ANCHOR PROPOSED SIGNALED INTERSECTION Agenda Information Memo July 5, 1988, City Council Meeting VARIANCE/JOE MILLER CONSTRUCTION G. Variance for Joe Miller to Front Yard Setback at 883 Basswood Lane --An application has been received from Joe Miller for a 4' variance to the 30' front yard setback to allow a 22' x 24' garage. For a copy of the Planning Department report on this application, refer to pages')Q --� ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the 4' variance to the 30' front yard setback for Joe Miller Construction as presented. G`l CITY OF EAGAN SUBJECT: VARIANCE APPLICANT: JOSEPH MILLER CONSTRUCTION LOCATION: LOT 4, BLOCK 6, SUNRISE HILLS ADDITION 883 BASSWOOD LANE EXISTING ZONING: R-1 (SINGLE-FAMILY) DATE OF PUBLIC HEARING: JULY 5, 1988 DATE OF REPORT: JUNE 28, 1988 REPORTED BY: PLANNING DEPARTMENT APPLICATION SUMMARY The applicant, Joe Miller, is requesting a 4' variance to the 30' front yard setback to allow the proposed 22' x 24' garage to be constructed. During excavation, the applicant lost one of the surveyor's stakes and the footings and block were put in approximately 4' closer to the easement than originally planned for. The existing foundation meets or exceeds all other setback requirements and is not located in a drainage and utility easement. If approved, this variance shall be subject to all applicable code requirements. 1/0 f \ : r 0 •w «s 02137 • • at a Jc �,/-• � r ,SCJ. $ /// '14.\ A� �K�T* '3S Og JJJ�Joc.l. 112 : \ \ 9� W ,\f I ♦WY SC•_ ESCO o 1 ,,:3*O° none cdllsut.1ttI0 t tc 1ItEEns ENGINEGAING rtniiitcns and LAND Sunv(Yons COMPANY, INC. LA3T 146m MEET EurmSVlLLE, LIIIIIIESOT3 55337 PII 432-3000 AS BUILT SURVEY 9C,1' 1714 cr4 Z 2 C rt : LoT 4• e00CK 6, 'OW /SE 11/LLS ADDITION DAKOTA COvt/TY M/LANES"TA w, go5.00 SCALE = /" Fi 'o POsE D F/A//,SHED 64/2.4 GE FLOCK' 8g5. -to nEXIgjill.t(, TOP OF BLOCK qedl F1 FV4r,o,J t %Et.io-r Ex15r: 6 ELE /4r10N . 0 o o 3 Aotal, hrc 0 2b.3o kok /72.87 - - - 4e,zs _- -• i4.ee N Z° oz' ¢9" E - - anti I hereby certify that this is a true and correct repreesntation oft tract at, lapd as shoyxn' and d ecribed hereon.. As prepared byme on this ,231-,..0 d*Y of ^ , r , 3.98do. Y;, I L L ,�_}iirini Alp Nobs Z2 0 o 40' °' Agenda Information Memo July 5, 1988, City Council Meeting PLANNED DEVELOPMENT AMENDMENT/AUSTIN COMPANIES H. Planned Development Amendment for Austin Companies to Amend uses within Cedar Cliff Commercial Park 4th Addition --A public hearing was held by the Advisory Planning Commission at their regular meeting held on June 28, 1988 to consider a planned development amendment to modify the uses within the Cedar Cliff Commercial Park 4th Addition located at the northwest corner of the intersection of Cliff Road and Scott Trail. The nature of the modification is to allow uses other than automobile related sales and service. While Tires Plus will remain a main tenant of the facility, the applicant wishes to locate other sales and service businesses in the facility. Specifically, Glidden Paint and a short term babysitting service would be among the other tenants. The Advisory Planning Commission is recommending approval. For a c, 9py of the Playlning Department Report, please refer to pages '1 ' through 77Co . For a copy of the Advisory Planning Commission action, refer to those minutes enclosed on page -77 . The nature of the modification does not require additional park land dedication and therefore no Advisory Park Commission recommendation is enclosed. ACTION TO BE CONSIDERED ON THIS .STEM: To approve or deny an amendment to the Cedar Cliff Commercial Park 4th Addition planned development. �3 f J1 v CITY OF EAGAN SUBJECT: PLANNED DEVELOPMENT AMENDMENT APPLICANT: AUSTIN COMPANIES LOCATION: LOT 1, BLOCK 1 CEDAR CLIFF COMMERCIAL PARK 4TH ADDITION EXISTING ZONING: PLANNED DEVELOPMENT DATE OF PUBLIC HEARING: JUNE 28, 1988 DATE OF REPORT: JUNE 21, 1988 REPORTED BY: PLANNING DEPARTMENT APPLICATION SUMMARY An application has been submitted requesting a Planned Development Amendment to allow a change of uses in a building that was originally planned for exclusive automobile -related sales and service. This 1.83 -acre site is located between Scott Trail and Cliff Drive along the north side of Cliff Road. The building is currently being constructed with a brick exterior. In January 1988, a Planned Development Amendment, Preliminary Plat, and Conditional Use Permit were approved to allow the automotive service center with retail sales . -Tires Plus was one of the four main tenants and they will remain in their original location along with Glidden Paint and a babysitting (1- to 2 - hour) service. Sixty-seven parking stalls have been provided; eighty would be necessary for retail -only areas but since the Tires Plus will have a service area on the rear and the .babysitting service is of the pick-up drop-off type of use, .the parking appears to be sufficient. • 1VIOEIEINV\100 dd110 EIVCIE0 t • VCI3111 41. -1 ; -A 1: • 5.;3° .J e;. ,{>( • ••—• .t, 4.1 99*C•E • .7•• IL?.— ': ....s. •-. .., . -3. t j • 'Co .4:- . . I ...I ..- .. ...:• t; .4 *1 1•• %.1 CI CI '... •Cfli .77••ft7 1. 69 C.:/ .7,. £:-.CC. 0 ist --- : . ...k. D &1l o •'•' 1/41 •* il. 1 • ,,,,i 4r .04 '' r‘ t.1 %) N1 ....1 ..... • %, IX 1 • ./ 6:Z.:: 5 - - /_OI?IOfY • E - • e- .7 c" e,/. 7s IT'Plf£ • 4 ('V, • - r 7: a.: 5' .0 /%1 • t tt ;41, ?3 u1 1 _,;fir_ I l' y. , r II x--tt r� „'„,',,.,[•,0‘','', i 11,1.111, 1,11 t" 1+"1'1`1 •� 11th I1"'rt7\ 1,1111» ,.,. .1 11 ,�1ilYi. pt t' 1.,1, r',,,. 11`?'1': 11'11111.1, "4 . '111 11 1 `1 .'r 1,1,,, 11' 1111 "1 1140,1,, 0,, , \41.\lt'ti' ,11,1,,i �.r,, 1 1'11'; ,.,', .,„ ,.'1 1'; ,,,,,, 1111 •. ,,,,. 1\` ._ - Page 23/PLANNING COMMISSION MINUTES June 28, 1988 AUSTIN COMPANIES - PLANNED DEVELOPMENT AMENDMENT - CEDAR CLIFF COMMERCIAL PARK FOURTH ADDITION Chairman Pawlenty convened the public hearing in regard to the request for a planned development amendment to amend the uses within the Cedar Cliff Commercial Park Fourth Addition located in the southeast quarter of Section 30 at the northwest intersection of Cliff Road and Scott Trail. Mr. Sturms informed the Commission an application had been received requesting a planned development amendment to allow a change of uses in a building that was originally planned for exclusive automobile related sales and service. The 1.83 acre site is locatea between Scott Trail and Cliff Drive along the north side of Cliff Road. The building is currently being constructed with a brick exterior. In January 1988, a planned development amendment, preliminary plat, and conditional use permit were approved to allow the automobile service center with retail sales. Tires Plus was one of the four main tenants and they will remain in their original location along with Glidden Paint and a babysitting service. 67 parking stalls have been provided; 80 would be necessary for retail -only areas but since the Tires Plus will have a service area en the rear and the babysitting service is of the pick-up/drop-off type of use, the parking appears to be sufficient. Mark Smith, Austin Companies, stated the facility will be an all -brick exterior and is well landscapes. He informed the Commission of the potential new tenants. He further stated that residents of the area in the -past were not opposed to this development. He stated it would be a change of use in the tenants only and there would not be any change in the construction. Mr. Merkley asked if the parking stalls would be enough with the new tenants. Mr. Smith stated Tires Plus is the largest tenant and they have eight bays for their customers to use. The babysitting clinic is a drop-off/pick-up type of parking only. Mr. Graves stated he saw no problem with approving the amendment and further stated that there was no public opposition at the meeting. Graves moved, Garry seconded, the motion to approve the planned development amendment to amend the uses within the Cedar Cliff Commercial Park Fourth Addition locatea in the southeast quarter of Section 30 at the northwest intersection of Cliff Road and Scott Trail. All voted in favor. T? Agenda Information Memo July 5, 1988, City Council Meeting ALDEN PONDS/ROSEWOOD CONSTRUCTION REZONING AND PRELIMINARY PLAT I. Rezoning for Alden Ponds/Rosewood Construction of 31.2 R-4 Acres to an R-3 District and a Preliminary Plat for 213 Units --A public hearing was held by the APC on June 28, 1988, to consider a rezoning of 31.2 R-4 acres to an R-3 (townhouse district) and a preliminary plat of approximately 225 units to be located on Coachman Road. Discussions with the developer prior to the public hearing resulted in a reduction of units to 213 units to conform with the R-3 standard. The Advisory Planning Commission is recommending approval of the rezoning and the preliminary plat with the provision that the preliminary plat consists of 213 units. As you are aware,this issue came before the Planning Commission on several occassions with considerable testimony and debate in its regard. At the present time, Planning staff believe that all issues have been resolved as were raised by the neighborhood. For a copy of the Planning and Engineering Department report and additional information, please refer to pages through The Advisory Parks and Recreation Commission is cash dedication and trailway. For a copyof its please refer to pages\ - 1 through ( ,� (. For Advisory Planning Commission action, refer to enclosed on pages \au, . recommending a recommendation, a copy of the those minutes ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny 1) the rezoning of Alden Ponds Addition from R-4 to R-3 (townhouse district) and 2) to approve or deny a preliminary plat entitled Alden Ponds Addition. MEMO TO: TIMOTHY PAWLENTY, CHAIR ADVISORY PLANNING COMMISSION MEMBERS FROM: PLANNING DEPARTMENT DATE: JUNE 23, 1988 RE: UPDATE ON ALDEN PONDS At the May 26, 1988 Advisory Planning Commission meeting, the Commission continued the request for the preliminary plat and rezoning based on the following reasons: 1. Staff was to obtain a report from the Police Department on crime in the area and safety and health concerns regarding fire protection. 2. Staff was to review construction problems. 3. To have legal counsel review the R-3 zoning and what the ramifications may be to the City. 4. To review the Quarry Park parking problem to see if more parking spaces should be provided in lieu of a cash dedication. Attached are memorandums from the building inspections, police, and parks & recreation departments regarding the above issues. The Planning Department has been working with legal counsel on the rezoning question. Enclosed is a copy of a letter from Jim Sheldon, City Attorney, regarding zoning. As a result of that Metter, staff has been meeting with representatives of Alden Ponds and the following paragraphs of that letter discussed the proposed compromise on the development plan. In a June 22, 1988 meeting between the developer, -City Attorney and Planning staff, it was the City Attorney's opinion that the i'development would best fit an R-3 District. Staff has reviewed the density of the R-3 zoning and concluded that the maximum density or number of dwelling units for this parcel is 213. -This calculation was based on private drives, not deducting right-of- wayfor the require, proposed internal public street. ":.'This would the current development:containing 226 dwelling .`units to.be reduced by thirteen units. In discussion of this reduction with the applicants, it was indicated they would review their proforma to see if the project is workable with the reduction and location where this would take place. The City has been informed that the site plan would not change the configuration of the roads or building areas, however there may be a reduction of one to two building pads. They are working on this plan and will indicate where the reduction will take place at the Advisory Plannin Commission meeting. As discussed in the legal =opinion from the ''City': Attorney _regarding the unclear definition or interpretation of an 11--4 zoningdistrict, thea ° property is presently zoned R-4 .sand .the applicants °.have indicated that with the reduction of ;:units it may not work economically for them. They would not rezone to the R-3 and would work a new plan providing private streets and potentially a higher density for rental development. Therefore, in the deliberation of the land use and review of plans, the 213 dwelling units will probably be the least amount of dwelling units anticipated on this site which could have the highest conversion capabilities for owner occupancy in the future. If the Planning Commission reviews and approves the rezoning and preliminary plat, the conditions in the staff report shall remain intact. In review of the proposed ordinance amendment regarding development standards, it would be requested that: 1) the developer take into account the condominiumizing or owner occupancy of these units in the future and plat buildings in a fashion which would be the easiest to convert. 2) Individual utility services be provided to each of the dwelling units. 3) An irrigation system be installed in all landscaped areas. 4) The applicant try to conform as close as possible to the new development standards to upgrade development standards in R-3 and R--4 Districts. Sincerely, '17 City 11anner DCR/js • cite, OF ecigan 3830 PILOT KNOB ROAD, P.O. BOX 21199 EAGAN, MINNESOTA 55121 PHONE: (612) 454-8100 • MEMO TO: JIM STURM, PLANNER I FROM: DOUG REID, CHIEF BUILDING OFFICIAL DATE: JUNE 9, 1988 SUBJECT: FOUR OAKS TOWNHOMES • VAC ELLISON Mayor THOMAS EGAN DAVID K. GUSTAFSON PAMELA McCREA THEODORE WACHTER . Council Members THOMAS HEDGES City Administrate EUGENE VAN OVERBEKE City Clerk The Four Oaks Townhomes are a development of quad -type townhomes built during the years 1980-1986. No major problems relating to the construction of these units were encountered during their construction. The recent complaints about deck posts not being centered on footings and exterior maintenance problems are the only complaints ever made against these units. These complaints prompted Steve Hanson, ` Assistant Official, and myself to inspect these units on June None of the deck posts observed would be considered a Not all posts were observed, so if there is a specific is a problem, we would be happy to inspect it. As far as the exterior maintenance problems, specifically siding and painting, some minor areas were observed that could easily be corrected. Maintenance problems are not building code issues, so we do not consider these a problem. Considering the fact that "some of -these buildings are eight or nine years old, these units;appear -to be in very good condition. This complex has always been considered by this department to be one of the nicer quad townhome complexes in Eagan. : As I stated previously,there have never been any complaints "about 'these °units. ":.If specific problems can 'be identified, •.;.we 'will investigate further. Building 8, 1988. problem. unit that .r. THE LONE OAK TREE...THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY police department - JAY M.BERTHE Chief of Police PATRICK J. GEAGAN . Administrative Captain city oF cagan KENNETH D. Aaptain •``a?q?:{3 Operations Captain 3830 Pilot Knob Road Eagan, Minnesota 55122 Phone: (6112) 454-3900 June 9, 1988 VIC ELLISON THOMAS EGAN DAVID K GUSTAFSON PAMELA McCREA THEODORE WACHTER Council Members THOMAS HEDGES City Administrator EUGENE VAN OVERBEKE City Clerk TO: JIM STURM, PLANNING DEPARTMENT FROM: CAPTAIN GEAGAN SUBJECT: POLICE CALLS -FOR -SERVICE IN THE VALLEY RIDGE AND FOUR OAKS TOWN HOUSE AREA This memo is meant as a follow-up to the discussion we had on Monday, June 6, 1988 with representatives from the Rosewood Construction Company relative to the proposed Aldon Pond's Development Site. The report prepared by James Litman, with information provided by the Eagan Police Department, is accurate. It is our experience that there are more police calls -for -service in rental units than owner occupied dwellings. .S _firmly believe that statement holds true in any part of the Minneapolis/St." Paul suburban areas. My only concern with Mr. Litman'.s report using the comparison of Valley Ridge Town Homes versus Coachman Highlands, Four Oaks Townhouses and Coachman Oaks is that the socio-economic makeup may be different which would also impact calls -for -service. It has been the Eagan Police ,Department's experience that regardless of the socio-economic conditions the -greatest effect on police calls -for -service is the quality of the management of a particular project. ,If the owner/management group of a multiple dwelling complex takes an active role in the upkeep, as well as being conscientious about who they elect to rent their unit, our calls -for -service are decreased. Patrick J. Geagan Captain PJG/lb THE LONE OAK TREE...THE SYMBOL OF STRENGTH >AND GROWTH IN OUR COMMUNITY MEMORANDUM TO: ADVISORY PLANNING COMMISSION FROM: STEVE SULLIVAN, LANDSCAPE ARCHITECT PARK PLANNER KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: JUNE 17, 1988 RE: PARKING AT QUARRY PARK The Planning Department has requested an evaluation of the current parking status at Quarry Park. Quarry Park parking area supports eighteen (18) standard 10' x 20' stalls and one (1) 12' x 20' handicap stall. On street parking exists year round except November through April where the snow ban excludes parking on the east side adjacent to the park. The philosophy adopted with the Comprehensive Park System Plan was to provide parking areas within most neighborhood parks to accommodate typical daily park use. Small Park Service Area's neighborhood parks would need not include any parking. Quarry Park parking area supports it's typical daily usership needs. The 15 stall to 20 stall threshold is consistent with the Comprehensive Park Systems Plan and has historically serviced our numerous newly developed neighborhood parks. The parking lots are not designed for peak use period. The adjacent streets provide adequate overflow capabilities. The rational is that the parking program should provide for the 85% - 95% use pattern where adjacent streets are engineered to accommodate additional parking. Coachman Road is designed to accommodate on -street parking. The issue as expressed by the neighborhood is that during the hockey season the parking lot does not provide enough stalls to exclude on -street parking. The snow ban parking exclusion on the park side places all peak parking on the west side of Coachman Road.' Pedestrians are crossing Coachman Road to the park resulting in an unsafe situation. Staff feels that the increasing of the existing parking lot size is inconsistent with the Comprehensive Parks System Plan; provides a typically underused facility within the park, consumes additional parkland and increases development costs. Staff recommends that the snow ban parking from November to April be removed along the road frontage to Quarry Park. This will provide adequate parking to accommodate the peak periods and provide a safer alternative then crossing Coachman Road. SS:cm cc: Ken Vraa Tom Colbert city oF ccag an fire department . KEN SOUTHORN Chief DICK SCHINDELDECKER Assistant Chief DAVE D11OIA District Chief 3795 Pilot Knob Road Eagan, Minnesota 55122 Phone: (612) 454-5274 June 13, 1988 TO: Dale Runkle FROM: Dale Wegleitner SUBJECT: Fire Safety Fire Vehicles ability to get through traffic. VIC ELLISON Mayor THOMAS EGAN DAVID K. GUSTAFSON PAMELA McCREA THEODORE WACHTER Council Members THOMAS HEDGES City Administrate EUGENE VAN OVERBEKE City Clerk In regard to the meeting with Rosewood on June 6th. 1. In most instances a staging area is set up so that that fire vehicles are close to the area of the fire. The Fire Chiefs know where the trucks are and if need be for any reason (a truck would break down, etc.) another truck can be brought into place. In other words we establish a mobile fire station. 2. The Eagan Police cooperate extensively with us to ensure that we can move vehicles around freely as need- ed and notbe blocked in. THE LONE OAK TREE...THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY MEMORANDUM TO: Dale Runkle, City Planner John Voss FROM: James F. Sheldon, City Attorney DATE: June 14, 1988 RE: Alden Ponds R3, R4 Zoning Gentlemen: Per our discussion, the facts are muddled at best. The following seem to be conclusions: 1. The property is currently zoned R4 which allows up to 14 units per acre. The Petitioner applied for R3 which allows a maximum of 7.2 . units per acre. The development meets the definition of a townhome as set forth on page 270, number 70 of the Zoning Code. There is no definition of apartment. John Voss has described that as dwelling units which share common entrances. Dale is not agreeing with that in ! its entirely. There are some that share common entrances but also have separate individual entrances from garage units which have been classified as apartments. The conclusion that can be .reached . is that At is clearly a townhouse. We are :not sure whether it is also an ,apartment since no definition of apartment appears in the Eagan . Zoning Code. Ordinarily, you would take the common definition for apartment. However, sometimes it is not so clear what that is in today's world with the changes in the types of units. It is clearly a multiple City Code. dwellin under the Eagan rpt. page'293, Minimum) Lot Area, there are multiple dwellings which have one story capability as shown in the chart. That would tend t o i support the idea that these townhouses are also apartments.' - 3. The total preliminary plat area is 31.22 acres. The Coachman Road dedication is 1.89 acres. It appears that the Alden Court dedication would be approximately 1800 feet by about 60 feet right-of-way or approximately 108,000 square feet, approximately 2.5 acres.'That would bring the maximum density for the lot under R3 zoning. There, would be approximately 195 units. The setbacks are 30 feet in R3.; 4. If it is correctly anR4zone, however, they are allowed 14 units per acre and 50 foot setbacks. Based on R4 zoning in the chartson page 293, these units easily meet the zoning density requirements as set forth for units per acre. 5. Alden Court will be dedicated as a public road. The issue the Planning Commission has asked us to address is whether R3 or R4 zoning is appropriate. We should set out in a letter to the Planning Commission the two alternatives including the ramifications of each together with our opinion. 6. There are some specific concerns. if the property is R3, he'll have trouble meeting the setback requirements but will be able to combine the buildings which will make it less desirable in terms of design. He'll probably also straighten out the buildings which will also make it less desirable in terms of design. 7. If it's R3, he meets the setback requirements but looses density. Either way, he may loose density but also either way, we will probably have a less desirable design. We are able to give a variance from the setback requirements. Any variance from the density requirements would require a specific finding of hardship. It is unlikely either the Planning Commission or the Council would find a hardship other than the setback requirements. An alternative we have discussed is follows: 1. 'Rezone to R3. 2. That would allow the 3. Alden Court would be `:#or a public -street. 4. Alden Court would be designated as an outlot and the City have a recordable option to acquire Alden Pond (Outlot A) at the City desired within the next 20 years. That the setbacks from Alden Court (Outlot standard setbacks from a public street. JFS/dj k Rosewood Construction.Inc. Commercial / Industrial Offices in Minnesota and Florida Mr. Dale Runkel City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Dale: Pursuant to our discussions with you and the City Attorney, Jim Sheldon, we intend to construct a 213 unit townhome instead of the previously applied for plan including 226 units. We understand that the City interprets the current ordinance to require an R-3 zoning for the type of units we intend to build. We disagree with this interpretation; however, in the interest of expediting the project, we are willing to have our property rezoned to R-3, provided that we are legally entitled to build the comtemplated 213 unit project with our dedication of a right of way for the street to the City, - with the City constructing the street and utility improvements. We view this rezoning request as part of an overall plan to develop this 213 unit project, and we reserve the right to withdraw this rezoning request at any time in the. event that we are not entitled to build this project with the City installation of the public street and utility improvements. If you have any questions, please call. A. Peter Hilger. Vice President Rosewood Office Plaza • Suite 300 South • 1711 West County Road.B • Roseville. MN 55113.3097 • (612) 631-3254 Rosewood Construction, Inc. Commercial / Industrial Offices in Minnesota and Florida June 15, 1988 Jim Sturm City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Jim: Attached is a rough copy of a proposed encroachment easement resolution on our north property line adjacent to Four Oaks Court. It involves construction of a walkway at the request of the Four Oaks Homeowners' Association, which we feel is justified, given the fact that a well-worn trail currently exists. This trail would connect Four Oaks/Farnum Drive to our east property line. On behalf of the Homeowners' Association, we would like to formally request approval for installing such a walkway based on the current need. Further, we submit to you the revised traffic study dated June based on the 226 unit plan with a total of 33 3 -bedroom units. can see by the report, the effect is virtually- negligible. contact me if you have any questions or concerns. Sincerely,/>/ A—Petr Hilger t' Vice President Lugene Peissig, Four Oaks Court Homeowners'yAssociation Rosewood Office Plaza • Sude 300 South • 1711 West County Road'''. • Roseville. MN 5113-3097 •(612) 631-3254 ENCROACHMEN LTD PARTNERSHIP 0 0 0 M~ Y a ■ cC OY ~ ✓C oVw a$ p•.0.4� p O < C O O C M C W O .moi 0 N w OO Y ...Oi C O O w «• • N 4 ti 4• Y 4• Y y N Ot «.0 P O ) J Y N C V O Y • ,,GG .4C4141 • C• �C O4 O x. � 2 rz y iz a '6 S WI MN 3/1 JO 3617 ASI] •., 3„60,00.0 N yr! fiT esict -david braslau ' associates, incorporated 1313 5th street s.e. • suite 322 • minneapolis, mo. 55414 • telephone: 612-331-4571 Peter Hilger Rosewood Properties, Inc. 1711 W. County Road B Roseville, MN 55113 RE: Revised Trip Generation due to Change in Housing Unit Mix: Alden Pond Townhomes 2 June 1988 Dear Peter: A revised estimate of trips generated by the Alden Pond Townhomes project has been made based upon the following changes: Type of Unit 2-Bedroom/1 floor 2-Bedroom/2 floor 3-Bedroom/1 floor Previous Mix 20 190 16 TOTAL UNITS 226 Current Mix 33 160 The trip generation worksheet included as Table 1 of my memorandum to you on 13 May 1988 has been revised and is attached. The following impact on trips from the project are estimated from this change in housing mix: ;,,;:':,'. Increase in Average Daily Traffic: 13 trips per day Increase in AM Peak Hour Inbound: 0 trips per hour ... Increase in AM Peak Hour Outbound: 1 trip per hour Increase in PM Peak Hour Inbound: 1 trip per hour Increase in PM Peak Hour Outbound: 0 trips per hour Peter Hilger Page 2 The change in housing mix is seen to cause a minimal increase in the trips projected previously and hence the projected ADT on adjacent roadways and peak hour turning movements at critical intersections should remain valid for the traffic impact evaluation. Please let me know if you have any questions concerning these estimates. Sincerely, David Bras President Encl. au ALDENPND.WKI LS51 02 -Jur, -88 PREPARED BY DAVID BRASLAU ASSOCIATES, INC. TRIP GENERATION FOR ALDEN POND TOWNHOMES ADT RATES/TRIPS AM PM PER/ UNIT TYPE NO. UNIT NO.PER UNIT TRIPS PERSON TRIPS UNIT TRIPS PERSON TRIPS UNIT TRIPS PERSON TRIPS 2-BRM/1 33 1.5 49.5 6.6 217.8 3.1 153.45 0.52 17.16 0.24 11.88 0.63 20.79 0.38 18.81 2-BRM/2 160 2.5 400 6.6 1056 3.1 1240 0.52 B3.2 0.24 96 0.63 100.8 0.38 152 3-BRM11 33 3.5 115.5 6.6 217.8 3.1 358.05 0.52 17.16 0.24 27.72 0.63 20.79 0.38 43.89 TOTALS 226 565 1491.6 1751.5 117.52 135.6 142.36 214.7 AVGiUNIT 2.5 DIRECTIOiNAL DISTRIBUTION UNITS PERSONS - USING UNITS 226 USING PERSONS 565 IN=.22 OUT=.78 ADT AM IN AM OUT 1492 26 92 1752 30 106 'USE PER PERSON GENERATED TRIPS TO YIELD MORE CONSERVATIVE ESTIMATES IN=.65 OUT=.35 PM IN PM OUT 93 50 140 75 POPULATION FER HOUSEHOLD IN EA6AN ACCORDING TO METRO COUNCIL: APRIL 7. 1987 = 20700/14133 = 1.4646 AVERAGE POPULATION PER HOUSEHOLD ASSUMED FOR THIS PROJECT: EXIT DISTRIBUTION '71MINOR CHANGES CAN BE EXPECTED FROM DISTRIBUTION OF NEW HOUSING MIXT ` AOT AMIN AM OUT PM IN PM OUT FAIR OAKS EXIT = 91 UNIT TRIPS = ::.LETENDRE EXIT = 135 TRIPS = 0.4026 705 12 43 56 30 0.5973 1047 18 63 84 45 TOTALS (REVISED 2 JUNE 1988) PREVIOUS TOTAL DIFFERENCES BETWEEN PREVIOUS/CURRENT MIX: 1752 , 30 106 140 '75 1739 30 105 139 75 13 .0 1 1 •.0 Rosewood Construction, Inc. Commercial / Industrial Offices in Minnesota and Florida June 17, 1988 Ms. Lugene Peissig, Chairman Four Oaks Homeowners Assoc 3144 Farnum Drive Eagan, MN 55121 Dear Ms. Peissig: On behalf of Rosewood, I would like to thank you and the members of your board for the opportunity to present our proposed development plans in greater detail this past Monday, June 13th, and, as well, on June 9th. I hope these meetings were helpful in clarifying the details and develop- ment questions associated with this project. We stand firm, as you know, on our objectives to build rental townhouse projects, as our Plans and Drawings have indicated, even though current.zoning encourages a higher density by construction of apartment buildings for this site. As we have indicated to you, we are setting up the townhouses for the potential of future ownership by providing separate utilities to each unit. The concept is to give the "look of ownership" to a rental program. The question of density and zoning on our 226 unit plan is pending resolution by the City Staff at this point; however, we did present to you an alternative concept whereby a cul de sac system would be employed which would fully comply with the R-4 zoning, and yields an overall density of 242 units. Our preference is to accept the lesser density of 226 units in the original plan, with public streets, which we believe was your feeling as well. Based on the assumption that approval for our townhouse development is received on a timely basis, we do acknowledge and support your concerns for the following: 1. Encroachment Area - We presented to you a solution for our north property line abutting Four Oaks Court which would include construc- tion of a sidewalk path extending from Farnum Drive to the termination of land near Federal Drive. As we discussed and mutually agreed, ,Rosewood would maintain all areas to the south of the walkway, including the walkway, while Four Oaks Court Homeowners' Association would maintain all areas north of the walkway. Because this connection is well used, as evidenced by the existing trail, we concur with the installation of a walkway; however it may be subject, to the approval of the City. Traffic Signals - As indicated by your Association and others in the neighborhood, there is a very strong sentiment that signals should be installed at Coachman Road and Yankee Doodle as well as Four Oaks Road and Highway 13. Clearly, this item is something we do not control, but is a function of the mutual efforts of City Engineering Rosewood Office Plaza • Suite 300 South • 1711 West County Road B • Roseville MN 551133097 • (612) 6313254 `? Page 2 and the State Highway Department. We are very much in -support of your concern for these two intersections, and would endorse efforts that substantiate and justify appropriate signal measures for these two intersections. 3. Quarry Park Parking- As we discussed, parks are not designed for their maximum capacity. As you have indicated, winter hockey and summer T -ball leagues congest the area around Quarry Park. We would support your efforts to find an appropriate solution to this problem within the current park boundaries by endorsing your efforts to have the Parks Department construct more parking spaces within Quarry Park 4. Quality of Construction - I believe we conveyed to you the quality of our proposed development. We pledged every effort to ensure high quality construction methods, means and materials, which result in a first class development. Relating to Four Oaks Court, we committed to you our openness to stand behind our 10 -year warranty, and have, in fact, gone above and beyond our 1 -year warranty, with corrections to various items in the project. We are your neighbor and we plan to be a good neighbor now and in the future. 5. Construction - Appropriate drainage design on the north end of the property alongside the proposed walkway will- be considered. We indicated the progression of the project from south to north, with the northernmost units the last to be constructed. Though we could not pledge that no trucks would ever come onto. Four Oaks Road and access the property from the north, we did indicate that most of the vehicles would be coming off Coachman Road by either the proposed curb cut location or temporary construction accesses... Most of the vehicles will be lighter duty trucks with the exception of excavating equipment, dump trucks, concrete trucks and lumber suppliers. Crime and Safety - We acknowledge Mr. Littman's very appropriate concern for crime and safety. As you will find in the upcoming city staff report for the next planning commission meeting, Mr. Geagan has indicated one of the essential ingredients to the safety of the project is in its management. We will be submitting for the report a copy of a property management outline for this project. I believe the above represents our mutual understanding with respect to this project. You have indicated that most of your concerns have been Al. addressed and that your board was likely neither to approve nor oppose T' this project based on our recent meetings. We acknowledge that we should have met with you prior to the planning commission. This was an error in judgement on our part, for which we have expressed regret at all three meetings with you. However, I feel these past meetings have been positive. Our phone lines are open, and we encourage that you contact us should you have any further questions or concerns. Page 3 If any of the above is contrary to your understanding of our meetings, please notify us at your earliest convenience. Thank you. Sincerely, A. Peter Hilger Vice President APH/me cc: E. Ted Yoch Jim Sturm Members of the Planning Commission MEMO TO: DALE C RUNKLE, CITY PLANNER FROM: JIM STURM, LANDSCAPE ARCHITECT/PLANNER I DATE: MAY 17, 1988 SUBJECT: ALDEN POND ADDITION (REVISED) At the April 26 Advisory Planning Commission meeting, this item was continued after a lengthy public hearing, primarily so the developer could schedule a neighborhood meeting to discuss the project• in greater detail and to answer as many questions as possible. That meeting was held on May 10. Just prior to the last Advisory Planning Commission meeting, a revised sketch plan was submitted for staff review that eliminated all access to Coachman Road except at the Letendre Street intersection. Although it appeared late, it was at the Planning and Engineering Departments' request in an effort to eliminate potential neighborhood concerns. The revised plans have been attached for your review along with the original staff report and conditions. All setbacks meet Code requirements_ Four buildings and the recreation center/office will be accessed from the large cul—de- sac area. In the center will be a tot lot and newly added tennis court. Five tot lots will be provided on site. This item was reviewed by the Advisory Parks and Recreation Commission earlier this month and they are recommending a cash dedication in lieu of a land dedication along with a trail connection from Coachman Road to the Unisys campus along the west property line. • Landscape Architect/Planner I Attachment JS/mc GRADING/DRAINAGE/EROSION CONTROL: The grading plan submitted with this application proposes cut and fill areas ranging from a fill of approximately 9' around Pond CP -3 in the southeasterly corner of the development to a cut of approximately 13' at the proposed entrance from Four Oaks Road along the northerly side. The proposed grading is contained within the limits of the development. All proposed slope areas meet City Codes and standards. Site generated storm water runoff is proposed to be intercepted by an internal storm sewer system and conveyed to the City storm sewer system. The northerly portion of the site is proposed to drain into the existing system in Four Oaks Road. The development is proposing a small ponding area at the southeast corner of Coachman and Four Oaks Road. This small ponding area will restrict the runoff from the site to capacities which the existing City storm sewer system can accommodate. The remaining portion of the site is proposed to drain into Pond CP -3. Pond CP -3 is identified as a ponding area in the City's Comprehensive Storm Sewer Plan. The development is proposing to encroach below the recommended high water elevation identified in the City's Comprehensive Plan along the westerly side of the ponding area. The development is proposing to redefine the ponding area in such a fashion ;that the lost storage volute on the westerly side of the pond is replaced by an equal volume in the southeast corner of the development. The development is proposing to fill in the area where the existing outlet to Pond CP -3 exists. The development will be responsible for reconstructing the 5 cfs outlet to Pond CP -3 A preliminary grading, drainage and erosion control plan was submitted as a part of this application. Erosion control measures are required which will limit the amount of sediment entering. Pond CP -3 and eventually discharging into the Minnesota River flood plain. The following general criteria need to be addressed in greater detail before a grading permit is granted or a .final plat is approved: _ Vegetation establishment, timing of erosion control measures, construction of sediment basins, and a contact person who is responsible for the construction, implementation. and maintenance of erosion control measures for the development is required to be identified on the grading, drainage and erosion control plan. UTILITIES: Water main service of sufficient capacity and pressure to serve the development is readily available from the existing trunk water mains located in Coachman Road and Four Oaks Road. The development will be required to furnish a separate water service to each unit. Sanitary sewer service of sufficient depth and capacity to serve the development is readily available from the existing main in Four Oaks Road, the existing sanitary sewer main, along Coachman Road and the existing 15" sanitary sewer trunk which crosses the southerly portion of this site. The development will be responsible for televising the existing sanitary sewer and storm sewer lines which cross the southerly portion of the site after the construction activity to ensure that no damage to the existing sewer lines has occurred, with the tapes of the televising being delivered to the Public Works Department. The development will be responsible for any damages which occur to any existing City public utility line as a result of construction activities. The developer is also responsible for maintaining minimum covers on the existing utility lines as well as the reconstruction of the existing structures to accommodate his proposed grading. Each proposed unit requires its individual sanitary sewer service. STREETS/ACCESS/CIRCULATION: The site is proposed to be served by a public street which connects Coachman Road and Four Oaks Road. All units will be served from this internal public street. During the upgrade of Coachman Road, a curb cut opposite Letendre Road was provided for access to this site. The applicant is proposing to take street access at the existing curb cut location. The Letendre St./Coachman Road access point would involve the construction of a cul-de-sac street to serve the southerly portion of the site. The applicant is proposing a private street to serve the southerly portion of the development. EASEMENTS/RIGHT-OF-WAY/PERMITS: The applicant is proposing to dedicate sufficient public right-of-way for the proposed internal public street. Sufficient right-of-way for Coachman Road and Four Oaks Road has been provided with previous platting processes. The development is. required to dedicate the appropriate ponding easement for Pond CP -3 to incorporate the proposed high water elevation of 850.5. The development will be required to provide appropriate utility easements for those public utilities which presently exist on the site as well as the proposed public utilities which are constructed outside of public right-of-way. All regulatory agency permits shall be acquired within the appropriate time frame as required by the affected agency. ASSESSMENTS: .The following assessments _are. proposed as a condition of final plat approval and in accordance with the City's special assessment policies in effect at this time: PROJ # DESCRIPTION 71 70 8 323A Future Future Storm Sewer Trunk Lateral Benefit Storm Sewer Trunk Sanitary Sewer Trunk Lateral Benefit Trunk Water Main Trailway Trailway RATE $.0086/sf 26.00/ff 15.85/ff 21.60/ff 6.50/ff 13.00/ff QUANTITY AMT 287,416 $ 2,448 1,040 27,040 1,220 19,337 358 7,733 2,045.43 13,295 508 6,604 TOTAL PROPOSED ASSESSMENT $76,457 All final assessment obligations will be calculated based on the quantities and dimensions of the final plat and in accordance with the rates in effect at the time of the final plat approval. ALDEN POND ADDITION CONDITIONS: (REVISED) 1. These standard conditions of plat approval as adopted by Council action on Septembr 15, 1987 shall be complied with: Al, Bl, B2, B3, B4, Cl, C2, C3, C4, C5, D1, El, F1, and G1. 2. The Environmental Assessment Worksheet shall be processed and approved prior to the Final Plat approval. 3. The landscaping shall be increased along the Coachman Road property line. 4. All trash shall be contained within the individual garages until the day of common pickup. 5. Should the project ever change to individual ownership, a cony of the Townhouse Bylaws shall be submitted to the City Attorney for review. 6. The development is responsible for constructing the outlet to Pond CP -3 which the development is proposing to relocate. 7. The development is required to televise all existing public utility lines prior to any construction activity being allowed to begin. The televising tapes then become the property of the City. 8. The development is responsible- for any damage or reconstruction .required by the proposed development to the existing public utility lines. 0\°\ ,I wH n)uu J l+eM l l L l -,:UI'UO!OfJ suo' poo asoa z 2 O < Ir J 0 't: h a I o w w o 3'+aN31 31 3)1JMONS } L..") <4 0 L. Z —T— = . - 07— ��.—.w AVMHIVM dam UVOtl S- HVO Hno3 Ul < ter` 0 = M <r� 6 w W z< M LDco►- Nr- N N J foo u u3 — z - z > > ¢ CC w O O U' 0 0 0 J J W W V7 OA W 0 z z 0 O f�— � S S 0 0 0 0 0 0 fY CC CC 0 0 W W N ) N N (JO CS) rh r() In z • Nln W W Q U U Q N �1 N m . N < w W cc ce Q < In N r o W • Z 0 J J < < F- '- O 0 1- I- S3WUH NMOL ONOd N30 -1`d �tirtUlorulsuo') pooMasoa J J J 4 U (+- La W W O Z Z 0 0 )- m52 0 0 0 o K C 4 0 0 0 w W W m m as en N N ap 04 0 rl M N ti 7.43 UNITS / ACRE Cl d 0 8 SAVO 8 f1 OJ 0 0 In Nin In JI 'ET WWwww aC lY cc ▪ U 0 U ' ., U a U W Q Q < < Q LL N Un 0 M U Nm N re) co < - - r� \ M - N z ,/, 0 ,- a ,= Z W < W Z a 0 U 4 `1 - W O O In - (�ow,q a a z r r W aU<Q ,v 0 J S Q < w Q U O - Z r Q Q 2 '- 0 0 0 0 Q W N 1- U IXU)Z 1 6 15s david braslau.46-77" associates, incorporated 1313 5th street s.e. • suite 322 • m,nneapolis, mn 55414 • telephone '612-331-4571 13 May 1988 MEMORANDUM TO: FROM: Peter Hilger, Rosewood Corporation David Braslau RE: Revised Trip Generation and Traffic Volumes Alden Pond Townhomes - Eagan, Minnesota This memorandum contains revisions to previous estimates of trip generation and traffic volumes for the Alden Pond Townhomes development (referred to in my memorandum of 14 March 1988 as the "Eagan Apartments" project). TRIP GENERATION The number of trips have been revised based upon the change in land use. The following distribution of units has been assumed for purposes of this projec- tion: 2-Bedroom/1-story 20 units 2-Bedroom/2-story 190 units 3 -Bedroom 16 units Total 226 units This represents a decrease in the overall number of units (from 232) and a decrease in 3 -bedroom units from 47 to 16. Hence, there is an overall reduc- tion in daily trips from 1903 to 1739. Details of daily and peak hour trip generation estimates are presented in Table 1. TRIP DISTRIBUTION AND ASSIGNMENT The revised layout provides for two rather than three access points. Since the regional trip distribution generated previously is still assumed to be valid (see Figure 2), a slightly greater number of trips leaving at Fair Oaks Road occurs. This is due to the shorter travel time for the larger percentage of trips to the north and east. The resulting distribution of trips is 60% at the Coachman Road and Letendre intersection, and 40% at Fair Oaks Road (see Figure 1). PROJECT RELATED TRAFFIC VOLUMES AND INTERSECTION MOVEMENTS Estimates of project -related two-way Average Daily Traffic (ADT) on roadways in the vicinity of the project are shown in Figure 3. This shows somewhat higher volumes on Fair Oaks Road than before because of the higher volume ac- cessing the project t from that roadway. Project -related turning movements for the AM and PM peak hours are shown in Figures 4 and 5. 11-115 LL 1 TRIP GENERATION ESTIMATION e3aanaat.Mk! 1s47 12 -M3, -aa PREPARED BY DAVID BRASLAU ASSOCIATES, INC. TRIP GENERATION FOR ALDEN POND TOWNHONES ADT RATES/TRIES AM PM PER/ UNIT TYPE NO. UNIT NO.PER UNIT TRIPS FEFEON TRIPS UNIT TRIPS PERSON TRIPS UNIT TRIPS rt LN TRIES _-EP I1 20 1.5 30 6.6 132 3.1 93 0.52 10.4 0.24 7.2 0.63 12.6 0.38 11.4 2-ERM/2 190 2.5 475 6.6 1254 3.1 1472.5 0.52 99.8 0.24 114 0.63 119.7 0.39 120.5 3-ERM/1 16 3.5 56 6.6 105.6 3.1 173.6 0.52 8.32 0.24 13.44 0.63 10.05 0.38 21.28 TOTALS 226 561 1491.6 1739.1 117.52 134.64 142.38 213.18 AVG/UNIT 2.48 . DIRECTIONAL DISTRIBUTION IN=.22 OUT=.78 IN=.65 O_+T=.35 UNITS PERSONS ADT AM IN AM OUT FM Ili FM OUT USING UNITS 226 1492 26 92 93 50 USING rn6L4S 561 1739 30 105 17? 75 USE FER.FERSON GENERATED TRIPS TO YIELD MORE CONSERVATIVE E5TIMITE5 POPULATION PER HOUSEHOLD IN EAGAN ACCORDING TO METRO COUNCIL: APRIL 7, 1997 = 20700/14133 = 1.4646 DEVELOPMENT EXIT DISTRIBUTION FOR EAGAN APARTMENTS FAIR OAKS EXIT = 91 UNIT TRIPS = LETENDRE EX::T = 135 TRIPS = ADT AM IN AM OUT PM IN PM OUT 0.4026 700 12 42 56 30 0.5973 1039 18 63 83 45 TOTALS 1 1739 30 105 139 75 Ib3 •—t w = = CD 4-1 La- PROPOSED BUILDING LAYOUT I— c irs 3 1 0 3 4-) cl e- 3 0 _c cn / / Gun Club Lake / • I-494 :Fair Oaks Road ilot Knob Yankee Doodle Road FIGURE 2 ASSUMED TRIP DISTRIBUTION \th I-494 1 Gun 00 i Lone Oak Road rn 0 / 870 to. Fair Oaks Road 783 Club Letendr- St. Lake / 531 • / (13s U tC3 f 87 0 AGAPE APTS. LO 348 Yankee Doodle Road FIGURE 3 261 Pilot Knob Road ADT ON LOCAL ROADWAYS NEAR PROJECT o� • d Leten . --� QCs o v; kee C�1 e goa aAr ad 2 0 i 11_ ...-J 3 9 � a� �. 0 Z' : j .,., s (s \\\ \ -.5-> ,/ FiG�aE � URNIC�G MGA Et 1ENT S K NGVR 1 NA pEA kpro.eot only) L,o 41•.•••.• 7 is Lone Oak Road 'Fair Oaks Lt__ 5-4 7_+ r-° ' 0 Letendre St. i Jig;s.\,/ \\:1117: Ir' E 0 0 V r cZ - - 7 JIL 4- -P 0 . -•1 P"• .� 3S— Yankee S Yankee DRoad JtL O_., • t7� ¢•,f JIL • t__ 23 • —soiler FIGURE 5 qtr PM PEAK HOUR TURNING MOVEMENTS (project only) l�� CITY OF EAGAN SUBJECT: PRELIMINARY PLAT (ALDEN POND ADDITION) APPLICANT: ROSEWOOD CORPORATION LOCATION: W 1/2 OF SECTION 9 EXISTING ZONING: R-4 (MULTIPLE) DATE OF PUBLIC HEARING: APRIL 26, 1988 DATE OF REPORT: APRIL 15, 1988 REPORTED BY: PLANNING AND ENGINEERING DEPARTMENTS APPLICATION SUMMARY: An application has been submitted requesting a Preliminary Plat for the Alden Pond Addition consisting of 226 rental townhouse units on 31.2 acres located between Coachman Road and the Unisys campus. This site is zoned R-4 (Multiple) and a rezoning to a Townhouse district (R-3) will not be required since the current zoning does allow multiple - dwelling buildings. This proposal is also consistent with the City's most recent Land Use Plan that designates this area for 6- 12 units per acre. An Environmental Assessment Worksheet will be required since more than 225 units are proposed. EXISTING CONDITIONS: This site is primarily open grassland with a stand of trees near the southeast portion of the site where a ponding area naturally occurs. The .site is surrounded by townhouses and the Coachman Oaks Condominiums to the west and the Four Oaks quad -homes to the north. The recently improved ten - acre Quarry Park to the south was designed to accommodate the needs of the large number of multiple dwelling units in the immediate area. An outdoor pool and tot lot will be provided adjacent to the recreation/office building. SITE PLAN: The site plan has changed slightly from the exhibits attached to this report in an effort to eliminate staff concerns about the access points onto Coachman Road. The new plan has a single street extending from Four Oaks Road on the north toward the south connecting to Coachman Road opposite of Snowflake Drive. As a result of this revision and the increased ponding area needed for site runoff, Building 16 (six units) has been eliminated. The overall gross density for the 226 units is 7.43 units per acre. All setbacks for R-3 units were required to be consistent with similar projects. The lot coverage is 17%; R-3 and R-4 projects allow 20%. ALDEN POND ADDITION Thirty-four buildings are proposed ---twenty-two eight-plexes, three six-plexes, eight four-plexes and the recreation center near the Snowflake Drive entrance. Each building will be platted on an individual lot with all common areas being maintained by the developer. The building exterior will have prefinished siding but the colors have yet to be determined. Each unit has its own heating and cooling system, as well as laundry hookups. A private garage with space for another car in front of it will satisfy the City's parking requirement for multiple dwelling units. A conceptual landscape plan was submitted that listed sizes and species of the proposed plant material for a portion of the project. A detailed plan for the entire site will be required prior to final plat approval. Additional material along Coachman Road should be provided for the privacy of the adjacent units to be consistent with other multiple residential projects that have recently been approved. GRADING/DRAINAGE/EROSION CONTROL: The grading plan submitted with this application proposes cut and fill areas ranging from a fill of approximately 15' around Pond CP -3 in the southeasterly corner of the_development to a cut of approximately 17' at the proposed entrance from Four Oaks Road along the northerly side. The proposed grading is contained within the limits of the development. All proposed slope areas appear to meet City Codes and standards. Site generated storm water runoff is proposed to be intercepted by an internal storm sewer system and conveyed to the City storm sewer system. The northerly portion of the site is proposed to drain into the existing system in Four Oaks Road. The development is proposing a small ponding area at the southeast corner of Coachman and Four Oaks Road. This small ponding area will restrict the runoff from the site to capacities which the existing City storm sewer system can accommodate. The remaining portion of the site is proposed to drain into Pond CP -3. Pond CP -3 is identified as a ponding area in the City's Comprehensive Storm Sewer Plan. The development is proposing to encroach below the recommended high water elevation identified in the City's Comprehensive Plan along the westerly side of the ponding area. The development is proposing to redefine the ponding.area in such a fashion that the lost storage volume on the westerly side of the pond is replaced by an equal volume in the southeast corner of the development. The development is proposing to fill in the area where the existing outlet to Pond CP -3 exists. The development will be responsible for reconstructing the 5 cfs outlet to Pond CP -1 A preliminary grading, drainage and erosion control plan was submitted as a- part of this _application. Erosion control measures are required which will limit the amount of sediment entering Pond CP -3 and eventually discharging into the Minnesota River flood plain. The following general criteria need to be addressed in. greater detail before.a grading permit is granted or a final plat is approved: Vegetation establishment, timing of erosion control measures, construction of sediment basins, and a contact person who is responsible for the construction, implementation and maintenance of erosion control measures for the development is required to be identified on the grading, drainage and erosion control plan. UTILITIES: Water main service of sufficient capacity and pressure to serve the development is readily available from the existing trunk water mains located in Coachman Road and Four Oaks Road. The development will be required to furnish a separate water service to each unit. Sanitary sewer service of sufficient depth and capacity to serve the development is readily available from the existing main in Four Oaks Road, the existing sanitary sewer main along Coachman Road and the existing 15" sanitary sewer trunk which crosses the southerly portion of this site. The development will be responsible for televising the existing sanitary sewer and storm sewer lines which cross the southerly portion of the site prior to any construction activity being allowed, with the tapes of the televising being delivered to the Public Works Department. The \\\ development will be responsible for any damages which occur to any existing City public utility line as a result of construction activities. The developer is also responsible for :maintaining minimum cover -s on the existing utility lines as well as the reconstruction of the existing structures to accommodate his proposed grading. Each proposed unit requires its individual sanitary sewer service. STREETS/ACCESS/CIRCULATION: The site is or000sed to be served by a public street which connects Coachman Road and Four Oaks Road. All units will be served Erom this internal public street. During the upgrade of Coachman Road, a curb cut coposite Letendre Road was provided for access to this site. The applicant is not receptive to this provided access location and prefers a Coachman Road access southerly of the existing curb cut approximately 250' south of Letendre Road. This proposed location is opposite a private drive which serves the apartment complex along the west side of Coachman Road. The Letendre St./Coachman Road access point would involve the construction of a cul-de-sac street to serve the southerly portion of the site. EASEMENTS/RIGHT-OF-WAY/PERMITS: The applicant is proposing to dedicate sufficient public right-of-way for the proposed internal public street. Sufficient right-of-way for Coachman Road and Four Oaks Road has been provided with previous Platting processes. The development is required to dedicate the appropriate ponding easement for Pond CP -3 to incorporate the proposed high water elevation of 850.5. The development will be required to provide appropriate utility easements for those public utilities which presently exist on the site as well as the proposed public utilities which are constructed outside of public right-of-way. All regulatory agency permits shall be acquir'ed within appropriate time frame as required by the affected agency. ASSESSMENTS: The following assessments are proposed as condition of final plat approval and in accordance with City's special assessment policies in effect at this time: PROJ # DESCRIPTION 71 Storm Sewer Trunk 70 Lateral Benefit Storm Sewer Trunk 8 Sanitary Sewer Trunk 323A Lateral Benefit Trunk Water Main Future Trailway Future Trailway RATE $.0086/sf 26.00/ff 15.85/ff 21.60/ff 6.50/ff 13.00/ff QUANTITY 287, 416 1,040 1,220 358 2,045.43 508 TOTAL PROPOSED ASSESSMENT the a the AMT $ 2,448 27,040 19,337 7,733 13, 295 6,604 $76,457 All final assessment obligations will be calculated based on the quantities and dimensions of the final plat and in accordance wtih the rates in effect at the time of the final plat approval. ALDEN POND ADDITION CONDITIONS: 1. These standard conditions of plat approval as adooted by Council action on Septembr 15, 1987 shall be complied with: Al, Bl, 82, B3, B4, Cl, C2, C3, C4, C5, D1, El, F1, and G1. 2. The Environmental Assessment Worksheet shall be Processed and approved prior to the Final Plat approval. 3. The landscaping shall be increased along the Coachman Road property line. 4. All trash shall be contained within the individual garages until the day of common pickup. 5. Should the project ever change to individual ownership, a nv cf the Townhouse nvlaws shall be submitted to the City Attorney or review. 6. The ,development is responsible for constructing the outlet to Pond C2-3 which the development =s proposing to relocate. 7. The development is required to televise all existing public utility lines prior to any construction activity being allowed to begin. The televising tapes :hen become the property of the City. 8. The development is responsible for any damage or reconstruction required by the proposed development to the existing public utility lines. 9. The development is required to utilize the existing curb cut provided along Coachman Road. 1�� STANDARD CONDITIONS OF PLAT APPROVAL A. Assessments 1. This development shall accept its additional assessment obligations as defined in the staff's reoort in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights -of -Way 1. This development shall dedicate 10' drainage and utility easements centered over all common lot lines and adjacent to private property or public right-of-way. 2. This development shall dedicate, provide, or financially guarantee its proportionate share of the acquisition costs of additional drainage, ponding, and utility easements as reauired by the alignment, depth, and storage capacity of all reauired public utilities and streets located beyond the boundaries of this plat or outside of dedicated public right-of-way as necessary to service this development. 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements_to incorporate the required high water elevation necessitated by City storm water storage volume requirements. C_ Plans and Specifications 1. All public streets and utilities necessary to provide service to this development shall be designed by a registered professional engineer in accordance with City codes and engineering standards and policies, and approved by staff prior to final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards and approved by staff prior to final plat approval. 3. This development shall insure that all temporary dead end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. 4. A detailed landscape plan shall be submitted on the proposed grading plan and approved by staff prior to the final plat approval. The financial guarantee shall be included in the Development Contract and not released until one year after the date of installation. STANDARD CONDITIONS OF PLAT APPROVAL PAGE TWO 5. All internal public and private streets shall be constructed within the required right-of-way in accordance with City design standards. D. Public Improvements 1. If any public improvements are to be installed under a City contract, the appropriate project :gust be approved .by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits in the time frame required by the affected agency. F. Parks Dedication 1. This development shall fulfull its parks dedication requirements as recommended by the Advisory Parks and Recreation Commission and approved by Council action. G. Other 1. All standard platting and zoning conditions shall be adhered to unless specifically granted a variance by Council action_ Advisory Planning Commission City Council Approved: August 25, 1987 September 15, 1987 Revised: LTS#2 STANDARD 1\� J./ I Q1„0711 PARK '• , ,•77,77. 5-, " / / ,,, ,II / / / •!'.. I • / 1 5 .,,•, -•7 ••••.,:.' „..,. '1, x„c.'7-•7,,,-:4.-!: • cI,• .jI.-•"-',.'-....-' :-.,, i "•,...:• '.....;'.'....,•'':,'-; p,, t ' ,7, ', ''', '1' .5'1/ /1•` ,/' 1 1--.4---• ' ' .--'''' , ' V -------' - - - <'.° • :',-,-:5-----,":' • *--.7..,,r-' i ...3 ',..,.......'....._:,:.;-- ----":-_, , . i • ,11_! / = ----- • ..,:-,-...';'" '''",,,s i 17 • . , • • . _ ., ••• •.7,. 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I +I �F+i_ot ( it •1 i,ii r ,.r fj 1 N -B:: N -C 5" Fx. .1 =-`1 1 , 1, L i- T_____7 -^ li it Q SUBJECT PARCEL F1G#2 city of eagan PUBLIC —'_ WORKS DEPARTMENT S&IIITARY SEWER MASTER PLAN approved: stanaara plate a3 -- - / 1 \ / •• I 4.•.,•' 1 / . • / ./'• •-• •' — - ,-i 12 i ... ..... . -'7 CHCOL . 1 ' '-':- ' • • ,-,\ --/- -4.-- ' 1211 . . ',// 82.0/ 9 2.0 / / -------,.'`rt‘ -IA- • .1 • 1 'frIl_r - - 6" I - I ,A ,----c • co. -1 . :,-) -1 4 — ^ • • i ! 4/b3.0 1 ...,. th - ,. ,,, ..„i "----- msriamisiciiarfl • .___.• , / 719/72 °---7----.1'--------2---Ei ---t3t."''::6!:7,1" I .._. , ....... _.....im.a N , 5 7 2.0 458/ •3. 12' //:—• 1 -7- 9 5 I 5 9 0 ‘....1._"° .. , z. 2 J O. I -i N S.....:•:: / 0.1.:_,92) . 99.3/1170 ...........0...4.:::i ELEVATED STCRAGE - 1 1 •--- ----: ' --i... \ .-------- 0 / < .240::.*.. .)• z i t -<.:.'Z.'1•F6 ,---,•- /,.L__,4 .- SiELEY T "4.LAINA1/, / *:.1 _'""•:•1 ,., I AINDUSTR1A' I.'ARK ,/,',.'• ::.:.:.::....39 . .3/840 \ \ ' _ • 1 1 1 - 1 • _ 0. ; 7;7:41 TC p s'-'1/ ,11 -'r FOX : 18' - A .-•-• G;I 57 E --30smorai / 11 :14 R !CO E , ,_•- • ... 876 /10'6C/ 63.9; 37.0.,0LL, 8 2,-/.9 3 0 579/730.463/620 2" 84 1 20" • ; "1 - CD 4r1 -1/57c (...7 -TREAT VENT J .. 1 / .'., i 3 hr.. I 1 1 :ii --\ ' 613.13/84.0 PLANT • ) 1 1 / SITE •J'::...F.) ,----- LA=9/ /, / / / / .4, (32 LI.G.O.) 1 ' 'HEIGH rS a" .-/' „ / / rt.:-...L:C .I freo 75.1/ 92.0 1,1,..1,...,1::' 3 56.2/67.0-3T/ 11 ii ' i 30.1 c \ 69.5/8i.0 ' ____ ici.4/ p J 05.0 \cio ' ' c -") ' ! 1 ' • —1 ' .: 55.3 / 70.0 i 610033/113:a 1 i 1',.....-V- 1- ,,amini.vok 60.4778.0 ,..„.5.-A., 18" 1 -30" / 730" 4 :--.----: C (1\0.1c G".1i1F:',V .! A _ _,..z..-:,- - .., elm MM. IIMEN• dome ems ania-111111.16-11,11111.- IN! MEW 11•111 OR -- -t 5.36 / 72_ 0; ,-;! /...7,-... A %...• -... 1 . mi i al ........."... 2N -', '',1 , 1 , / ' l ' , 1 , / ;.•...-..iSUBJECT PARCEL F I G 3 city of eagan PUBLIC WORKS DEPARTMENT WATER MASTER PLAN approved: stanaara plate 3 D -b 4J ' a/L 1' ~` s .3 DP -1 E59 3 865 0 -C • D -e .0-I 24 G -:8 DP -17 SOO • ''' 881.9 t i'_ 3 C -o CP -8 715.0 • 7/9.7 -c 1' •1• 0t i r - 7900_:' 802.0 I 1 CP -2 823.5 829.7 r, if • L.S.-4 t2 .� moi CP -3 341.9 850.5 CP -4 827:7 842.6 .8' 8. • -=PE=A 875.9 CP -5 000 873.0' /P -2E :.1 , 874.8 .10- C -h _ 8791_ C p ... 1 :,::,....7711. . : ;[....LI T 1.r. , r' .:::.i, ;IA: 5' ;::.2 ' ."1"'::: , . i . 1 825.0 12 ro CP -I2 826.5 R90 F o.,n „! i SUBJECT PARCEL FIG 41 1 city of eagan jtrPUBLIC 11 WORKS DEPARTMEN STORM SEWER MASTER PLAN approved: standard plate -4: , as EDWARD B. Mc'sIENOMY LARRY S. SEVERSON" JAMES F.SHELDON MICHAEL V. SOV TTS J. PATRICK WILCOX* TERENCE P. DURKIN BERNIE M. 1)1 SIGH 'ALS() LICENSED IN IOWA 'AC.SO LICENSED IN WISCONSIN June 24, 1988 McMENOMY & SEVERSON A PROFESSIONAL ASSOCIATION ATTOItNEYS AT LAW T1/HEPL1' ori): ?300 WEST 111TH STREET P.O. RQX ^43::9 AFFLF CAT.l.EY. MINNFSQTA TEI.RFAX V1111RRR 432.3790 ,P,19.1 •1:12:31:1(1 -1 REPLY Tn- 11150 SOI" rti ROBERT TRU1. ROSEMOL'\T. M11NNESOTA 554)68 '6:111 Chairman Tim Pawlenty Advisory Planning Commission City of Eagan 3830 Pilot Knob Road P.O. Box 21199 Eagan, MN 55121 RE: Alden Ponds Zoning Our File No.: OOE-05032 MICHAEL C. IX)IJGHERTY REID J. HANSEN MICHAEL E. MOLE N UA' ` PAUt..J. TIER PATRICK W. STEWART KEVIN P. CARROLL KENNETH R. HALL OF COUNSEL t,F.CNh1,1RU F. RIERN.\T ,iuHN E. t'CKELiCH Dear Chair Pawlenty: You have asked whether the Alden Ponds project as proposed requires R3 or R4 zoning under the Eagan City Code. Section 11.03(70) defines "townhouse" as "single family building having one (1) or more walls in common with another single family building oriented so all exits open directly to the outside." The Alden Ponds project meets the definition of townhouse as set forth in the ordinance. Section 11.20, Subd. 5(a) (3), provides that within an R3 district no structure or land shall be used except for the following use or uses deemed similar by the council - townhouses only to a maximum density of 6000 square feet per unit. The R4 district provides for apartments only. The current Eagan zoning code contains no definition of apartment. While there have been ligitimate arguments that the Alden Ponds project could be classified as "apartments" for R4 purposes, it is our firm opinion that the project as proposed is a townhouse project and requires R3 zoning in accordance with the Eagan City Code. If you have questions or desire other information, please feel free to contact me. Very truly yours, MCMENOMY Fx.• SEVERaON, P.A. dvisory Planning Commission members {osewcod Property Mana erent, nc. Commercial, Industrial and Residential Property Management Services Management of Alden Pond Townhomes Eagan, Minnesota Alden Pond Townhomes will be managed by Rosewood Property Management, Inc. a division of Rosewood Corporation that has been managing commercial, industrial and residential properties since 1972 in Minnesota, Wisconsin, Florida and Arizona. Specifically, Rosewood Property Management has been managing apartments and condominiums in the Twin Cities and western Wisconsin, including Coachman Oaks in Eagan. It has been the philosophy of Rosewood that projects rent well when properly maintained, so achieving as a result the maximum "eye appeal." It is intended that the Alden Pond Townhomes will be equal to the appearance of our sister project, Coachman Oaks, which is directly across the street. During the rent up stage at Alden Pond there will be: 1. A live in manager at' the site. 2. A .full time rental person. 3. A full time maintenance person. It is intended that besides the live in manager at the site, the maintenance person will also live at Alden Pond Townhomes or Coachman Oaks. This provides the management company more on site visibility, accessbility to tenants, and a feeling of security. During the rent up period and in the future, Rosewood Property Management will be using a combination of Rental Research, Inc. and our own verification techniques with the previous apartment managers and financial institutions as to the credit worthiness and stability of our potential tenants wishing to rent at Alden Pond. We will be requiring one months damage deposit and a one year lease. At the end of one year, tenants will be asked to sign a new lease. Rosewood Office Plaza • Suite 300 South • 1711 West County Road B • Roseville, MN 55113 • (612) 636-8050 Management required after rent up will be: 1. Live in manager on the site. 2. A secretary/bookkeeper/rental agent. 3. A full time maintenance person. During the initial rent up period, the office will be located in the recreation building located in Phase 1 of the project and later it is contemplated that the rental office may be a model unit for display to prospective renters. Rosewood is committed to excellence in all aspects of property management, and to the maintenance of economic vitality of all properties. Kenneth J. Bu eau President FO UR 6 A K 5 R oO�� 9 1 ;<- = rp vv mm x cpWT- N 000 NVld 1143Wd013A30 3115 W 0 03 > Z Z r -(m( 00- NNro. 15 DD >Dm o ➢D D 737 pJOZ O N N rn o N W •-•• r` V N N W 0' 0 0 + O 0 W ■ • (� N 0' g 2t3 n 0 c N O SNOWFLAKE "N.," N � LE. TENORE p O N 0— NNN -4 0' 0' -or NN&++ ,aoa 4-' 000 D�;33 0 rn rn c rrr C z a Rosewood �4( Lt 1'0Np-Talh'lf-f')WjES Construction, Inc. 'RECEIVED: 1711 Waal County Road po11YWA MN 55113 (6 1 41 631-325.41 MEMORANDUM TO: TOM HEDGES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: MAY 10,1988 RE: ALDEN POND ADDITION - ROSEWOOD CORPORATION At the Advisory Parks and Recreation Commission meeting on May 5, 1988, the Advisory Commission reviewed the proposed Alden Pond Addition. It was noted that this preliminary plat application is immediately north of Quarry Park within Park Service Section #9. From the Advisory Planning Commission meeting, it was noted that several residents of the neighborhood expressed concern regarding the development's impact on the neighborhood, and in particular, Quarry Park. Apparently there was a request for the Advisory Commission to review the need for a park land dedication rather than a cash dedication. Further, the Commission was asked to consider tennis courts as a neighborhood need because of the influx of residents into the service area. Staff provided the Advisory Commission with an analysis of the Park Service Section in.comparison with three other park service areas. It'was noted that the Quarry Park/Pilot Knob Park area has a service population of 3,466 and based on existing park standards, type and amount of facilities provided by the two existing neighborhood parks adequately serve existing and planned population growth. It was also noted that there are four existing tennis courts within the privately owned homeowner's association within the area. The developer for Alden Addition was also present to respond to numerous questions concerning the plat relative to the need for playground equipment and tennis courts. Developer indicated he would be providing tot lots and a tennis court within the development. The Advisory Commission also questioned the setback from the north property line of the park and the development, noting the concern for the adjacent athletic lighting of the hockey rinks. The developer stated he was totally aware of this, noting the impact on the units. At the request of the Advisory Commission, the Developer indicated he would be willing to meet with Department Staff to review berming and landscaping to mitigate this impact. It was noted by the Advisory Commission that a land dedication of approximately 3 acres would be of minimal value to Quarry Park based on its fully developed status. After further review, the Advisory Commission made the following recommendations to the City Council concerning the Alden plat: 1. Developer provide a park cash dedication. 2. Developer place additional plant material to provide a buffer/transition between the development and the park along the park's north boundary. 3. Developer place an 8 foot wide bituminous trail on the east side of Coachman Road and along the north end of the plat extending to the development's easterly property line to provide for trail connection to Unisys and Pilot Knob Park. KV:cm cc: Marilyn Wucherpfennig, Planning Aide Ed Kirscht, Engineering Technician Page 2/PLANNING COMMISSION MINUTES June 28, 1988 3. Page 4, paragraph 7, an addition to the end of the paragraph should read, ''Garry said Mr. Litman's information, while useful, did not answer his questions regarding the public safety issues." 4. Page 4, last paragraph, strike the second sentence - "Garry agreed to the addition of the motion." Wilkins asked for the correction on page 3, paragraph 7, of the typographical error "desks" to "decks". Garry moved, Trygg seconded, the motion to approve the minutes of the May 24, 1988 meeting as amended. All votes in favor. J4ay 26. 1988 Joint Meeting of the Eagan City Council and the Eagan City Advisory Planning Commission. Member Garry stated he was present at the Joint meeting, however, he was not present at the Advisory Planning Commission meeting. He also states there should be an addition to the minutes stating "The transportation plan discussion was continued because the consultants needed more time to prepare." Voracek requested the correction on page 1, last paragraph, the typographical error from "equirement" to "requirement". Voracek moved, Graves seconded, the motion to approve the minutes of the Joint Meeting of the Eagan City Council and the Eagan City Advisory Planning Commission of May 26, 1988, as amended. All voted in favor. May 26, 1988 Advisory Planning Commission Minutes. Garry requested the change to page one, last paragraph, the last line should read "Sturm responded that the developer intends individual grading." He also stated the meeting started at 7:30, not at 7:00. Wilkins moved, Graves seconded, the motion to approve the May 26, 1988 Advisory Planning Commission minutes as amended. Pawlenty, Voracek, Wilkins, Trygg, Merkley and Graves voted in favor; Garry abstained as he was absent from the May 26, 1988 meeting. ALDEN POND - ROSEWOOD CONSTRUCTION INC. The first public hearing of the evening was convened by Chairman Pawlenty in regard to the rezoning of 31.2 R-4 (multiple acres) to an R-3 (townhouse) district and a preliminary plat consisting of approximately 225 units located west of the Unisys campus along Coachman Road in the west half of Section 9. 5 Page 3/PLANNING COMMISSION MINUTES June 28, 1988 Assistant Planner Jim Sturm stated the Advisory Planning Commission continued the request for the preliminary plat ot Alden Ponds at the May 26, 1988 meeting for further review by the staff and the City Attorney. He stated it was the City Attorney's opinion that the development would best fit in an R-3 district. He further stated the Police Department's review or the police calls for service in the Valley Ridge and Four Oaks townhouse area indicated there is adequate protection in the area. The building inspector, after his inspection of the property, reported no major problems relating to the construction of these units, only minor cosmetic problems were observed. If the residents feel there are problems, they should contact the inspector and he will review those specific problems. Mr. Sturm stated the Parks ana Recreation Department evaluated the current parking status at Quarry Park. The Parks and Recreation Department feels that the increase of the existing parking lot size is inconsistent with the Comprehensive Parks System Plan. Staff recommends that the snow ban parking from November to April be removed along the road frontage to Quarry Park. The Parks and Recreation Department feels this will provide adequate parking to accommodate the peak periods ana provide a safer alternative than crossing Coachman Road. Mr. Sturms stated Rosewood Construction, Inc. agrees to the rezoning to R-3. Paul Ravich, Attorney for Rosewood Construction, Inc., informed the Commission that Rosewood disagrees with the zoning interpretation to require an R-3 zoning for the type of units they intens to build. However, in the interest of expediting the project, Rosewood is willing to have the' property -rezoned to R-3, provided they are entitled to build the 213 unit project with their dedication ot a _right -of -may for the street to the City,, with the City constructing the street and utility improvements. Peter Hilger, Vice President - Rosewood Construction Inc., stated they have worked with the staff in all matters. Rosewood representatives have met with the Four Oaks Homeowners Association Board and some residents of the area to discuss the project and their concerns. He stated their major concerns were: 1. Encroachment Area - A solution was reached for the north property line abutting Four Oaks Court which would include construction of a sidewalk path extending from Farnum Drive to the termination of land near Federal Drive. It was mutually agreed that Rosewood would maintain all areas to the south ot the walkway, including the walkway, while Four Oaks Court Homeowners Association would maintain all areas north of the walkway. 2. Traffic Signals - The Association feels very strongly that signals should be installed at Coachman Road and Yankee Doodle as well as Four Oaks Road and Highway 13. Rosewood endorses efforts to justify appropriate signal measures for these two intersections. 53 Page 4/PLANNING COMMISSION MINUTES June 28, 1988 3. Quarry Park Parking - The Homeowners Association was concerned with winter hockey and summer T -ball leagues congesting the area around Quarry Park. Rosewood supports the idea of constructing more parking spaces within Quarry Park. 4. Quality of Construction - Rosewood makes every of=ort to insure high quality construction methods and materials which result in first class development. They are committed to stand behind their ten year warranty. 5. Crime and Safety - The Police Department indicated one of the essential ingredients to safety of the project is in its management. Rosewood is committed to on -sight management. 6. Zoning and Density - Mr. Hilger stated this was the toughest issue for Rosewood. They do not necessarily agree with the rezoning to R-3, however, to expedite the project they will agree. Mr. Hilger presented Rosewood's new plan reducing the number of units from 226 units to 213 units. He stated they have relocates the recreation center and will maintain the cul-de-sac as in the previous plan. He stated the plan is basically the same and the product is identical to the previous plan. Mr. Hilger discussed the following conditions which staff has recommended: 1. The developer take into account the conaominiumizing or owner occupancy of these units in the future and plat buildings in a fashion which would be the easiest to convert. 2. Individual utility services be provides to each of the dwelling units. 3. An irrigation system be installed in all landscaped areas. 4. The applicant try to conform as close as possible to the new development standaras to upgrade development standards in R-3 and R-4 districts. Mr. Hilger stated Rosewood agrees to all of these conditions except No. 4. He stated they may need further clarification from staff regarding the new development standards. He stated Rosewood will do their best to conform to this condition. Mr. Hilger asked the Commission to approve the revised plan as presented. The Chief Executive Officer of Rosewood stated he feels they have been responsive to the Four Oaks Homeowners Association. He stated Rosewood should have contacted the Homeowners Association �3 Page 5/PLANNING COMMISSION MINUTES June 28, 1988 before bringing the project to the Planning Commission. He stated that Rosewood's developments are well-managed. He informed the Commission that Rosewood cannot economically withstand more changes to the plans. James Litman, 3156B Farnum Drive, stated he had met with Rosewood representatives, however, had not had a chance to thoroughly review the new sketches before the meeting. He stated he had concerns regarding the walkway, the roadway into the driveway, ana the homeowners' request to move Building A-1. Mr. Hilger stated it was an oversight in the new plan ana Rosewood did plan to angle the road. He further stated that Building A-1 had been set back approximately ten feet. He statea the easement cioes follow the path line. Member Wilkins questioned the reference of the City paying for the utilities and the roads. Mr. Foertsch stated this was not the usual City policy. Mr. Ravich stated Rosewood is asking the City to install the utilities and construct the road and assess the cost of the improvements to the development. Wilkins asked if all the conditions which were suggested by staff in the original plan were still applicable. Mr. Sturm states the same conditions were still applicable. Wilkins asked for clarification of the tot lots and the• tennis court on the new proposal. Mr. Hilger states there will be tot lots and a tennis court on the new plan. However, the tot lots will be reduced from five lots to_ four lots. Mr. Graves. asked why the decreased amount of tot lots. Mr. Hilger stated with the decrease in the units, there will be a decrease in total population and therefore only four tot lots will be necessary. Mr. Graves asked if the Homeowners Association had been informed of the encroachment question before the meeting. Rosewood states the matter had been discussed previously and should not have been a surprise to the Homeowners Association. He stated the wavy line on the sketch will be a straight line when constructed. Mr. Graves asked if the sidewalk and the maintenance would be Rosewood's responsibilty. Rosewood stated it will be their responsibility. Merkley asked the City Attorney to explain his memo to the City staff of June 14, 1988 regarding the R-3 zoning. Mr. Sheldon statea atter his review of the matter, he feels the proposed development is clearly a townhouse under the Eagan City Code requiring R-3 zoning. He stated the rezoning to R-3 would allow the setbacks to be met. He stated Alden Court would be built to City specifications for a public \-35 Page 6/PLANNING COMMISSION MINUTES June 28, 1988 street. The setbacks from Alden Court would meet the standard setbacks from a public street. Mr. Merkley asked the developer if they would meet the new proposed development standards regarding the siding on the buildings. Rosewood stated the buildings will have aluminum siding. However, they are not aware of all of the new development standards which are being proposed. Mr. Foertsch suggested a revision of number 7 of the proposed conditions. He suggested the development be required to televise all existing public utility lines after any construction activity. Mr. Voracek requested an explanation be given to the residents regarding the process necessary to install signals at the intersections. Mr. Foertsch stated certain traffic requirements must be met before signals would be installed. A resident in the audience asked if a survey by the residents neeas to be conauctea or if the City or State does the traffic counts. Mr. Foertsch stated the State does do traffic counts annually. Mr. Voracek asked it residents may petition for the traffic signals. Mr. Foertsch stated the resiaents may petition the City to conauct a survey regarding the need tor signals. Mr. Graves asked if the irrigation would be throughout the ,development or only by the lanascape. Mr. Hilger statea it is_their plan to irrigate throughout the development. Mr. Graves asked which type of equipment would be installed in the tot lots. Mr. Hilger stated there will be a variety of equipment on the tot lots. He stated they are still working on the equipment proposals. However, they feel they will have equipment to be used by the younger and the older generations. Mr. Garry had concerns regarding the parking spaces at Quarry Park. He asked if the APC needed to act on the matter. Chairman Pawlenty suggested they refer the matter to the Park and Recreations Department for review. Member Wilkins questioned the snow parking ban on Coachmen Road. He asked if the new parking restrictions would apply in winter. Mr. Foertsch stated he was unclear on this matter and suggested asking the Council for clarification on this point. Mr. Voracek and Mr. Merkley both asked for clarification by the Council on this matter. Mr. Garry commended the City staff and the City Attorney for their quick action in their follow-up of the requested reports to the Commission. 13� Page 7/PLANNING COMMISSION MINUTES June 28, 1988 Garry moved, Voracek seconded, the. motion to approve the rezoning of 31.2 R-4 (multiple) acres to an R-3 (townhouse) aistrict. All voted in favor. Garry moved, Wilkins seconded, the motion to approve the preliminary plat consisting of 213 units located west of the Unisys Campus along Coachman Road in the west half of Section 9, subject to the following conditions: 1. These standard conditions of plat approval as adopted by Council action on September 15, 1987 shall be complied with: Al, 81, B2, B3, B4, Cl, C2, C3, C4, C5, D1, El, Fl, and Gl . 2. The environmental assessment worksheet shall be processed and approved prior to the final plat approval. 3. The landscaping shall be increased along the Coachman Road property line. 4. All trash shall be contained within the individual garages until the day of common pickup. 5. Should the project ever change to individual ownership, a copy of the townhouse Bylaws shall be submitted to the City Attorney for review. 6. The development is responsible for constructing the outlot to Pond CP -3 which the development is proposing to relocate. 7. The development is required to televise all_ existing public utility lines after .any construction activity. The televising tapes then become the property of the City. 8. The development is responsible for any damage or reconstruction required by the proposed development to the existing public utility lines. 9. The developer to dedicate the right-of-way for Alden Court as a public road. 10. The development to be assessed and accept the cost for the street and utility improvements. 11. The developer take into account the condominiumizing or owner occupancy of these units in the future and plat buildings in a fashion which would be the easiest to convert. 12. Individual utility services be provided to each of the dwelling units. 13. An irrigation system be installed in all landscaped areas. Page 8/PLANNING COMMISSION MINUTES June 28, 1988 Chairman Pawlenty stated he feels the Council should consider the proposed development standards when they review the Alden Ponds project. He asked the developer to review these new standards when they are approved and attempt to conform to them wherever possible. Mr. Graves asked if the new development standaras ordinance passes the Council, will developments previously approved be granafathered in. Mr. Sheldon stated the ordinance is not effective until approved by the Council. If a development had received preliminary plat approval, it would not necessarily have to comply with the new ordinance. However, it would be asked to comply with it. If a development had not received preliminary plat approval, any new development would need to conform to the new ordinance. All voted in favor. Mr. Voracek requested the Council review the possibility of signals at the two intersections before an accident occurs at the intersections. Chairman Pawlenty thanked all parties involved with the development for their efforts in working out the problems. WILLIAM HUTTNER — WAIVER OF PLAT Chairman Pawlenty then convened the public.Jiearing in -gard_to the r est for a waiver of. plat to allow a conveyance o ana located 1 he southwest quarter of Section 14, south , Birch Street. Mr. Sturm info 'led the Commission .an appli : tion had been submitted requesting a aiver of plat to alio, a conveyance of a land sale located northwest of •e Sunrise Hills :nd Woodland Additions and south of the Wescott GardeLots in Se tion 14. He stated no development will occur as a dire resul of the waiver of plat. The applicant has submitted plans reque i • a preliminary plat for a portion of the site. These plans have 'seen modified slightly through the design process and will be revi - •ped the APC at the July meeting together with the adjacent parcel gown as Woodlands Second Addition. The existing home near he northwesportion of the site has access onto Wescott Hills ' ive. Mr. Sturm •ted that detailed plans are currently being wor ed out between the atf and the developer. The applicant was •t present at the meeting. Mr. Widstrom,-.utting property owner, had concerns reg- ding Birch Street. He s ated junk had been left on his land which endangers his ca le. He further stated he does not want more Agenda Information Memo July 5, 1988, City Council Meeting ORDINANCE AMENDMENT/CITY OF EAGAN/AMEND CHAPTER 11 J. Ordinance Amendment, City of Eagan to Amend Chapter 11 of the City Code by Strengthening Performance standards for Multi Family Development, Commercial Development and Industrial Development --A public hearing was held at the Tuesday, June 28, 1988 Advisory Planning Commission meeting concerning the proposed amendment to the Eagan City Code, Chapter 11, concerning development performance standards. This amendment is part of the Council's effort to maintain adequate development standards and encourage the continuation of quality development within the community. The Advisory Planning Commission is recommending approval of the amendment. The proposed. amendment is enclosed on pages 1 (t,t7 through lJ ((S . For additional background on this item, please refer to Attorney Sheldon's memoranda on pages /'kM'/V7 These memoranda are provided by way of background and their observations are entirely contained within the ordinance amendment as presented. This material generally summarizes and activates items discussed by the City Council, Advisory Planning Commission, Developers Task Force and City staff over recent months. For a 7y,og the APC minutes regarding this item, please refer to pages ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the amendment to the Eagan City Code, Chapter 11, Strengthening Performance Standards for Multi -Family Development, Commercial Development and Industrial Development. PROPOSED AMENDMENTS :TO EAGAN CITY CODE 'Section 11.03 (26) "Single Garage" has a minimum of a 10 foot width and a minimum of 240 square feet. "Double Garage" has a minimum width of 20 feet and a minimum length of 22 feet. Section 11.20. aubd. 6(c), Additional Setback for Height. In all R districts, all minimum required building setbacks as stated in Subd. 6, Subd. (A) of this section shall be increased by 3 feet for each 1 foot of height over 35 feet. Section 11.20, S_ubd. 61f), Building and Impervious Surface Coverage of the Site. All buildings, including accessory buildings, together shall not cover more than twenty percent (20%) of the site area. The maximum impervious lot surface coverage in an R3, R4, or R5 district shall not exceed sixty-five percent (65%) of the total site area. Section_ 11.20. Subd. “h) , In all R3Aand R4 zones, at least forty percent (40%) of any exterior building finish shall consist of a combination of materails which are non-combustible, non -degradable and maintenance free (for example, base brick, natural stone, glass, and aluminum siding) or those comparable in grade and quality. No exterior building finish shall be sheet aluminum, asbestos, iron, ateel, correyaLed aluminum ux uniLeated block. Samples or exterior building materials shall be submitted with the application. Section x.20, SUtd. 6(i), Architectural Standards. In all R2, and R4 districts, architectural plans shall be prepared by a registered architect and include (a) elevations of all sides of the., building; (b) dimensions of all structures; (c) location and screening of heating, air-conditioning and ventilation systems. All sides of all buildings shall be treated as afront with the same architectural treatment. Section _11.2q ._ yubd. 6(9, In all A, more than thirty percent (30%) of all removed. •.:r, Section 11.10. Subd. 13(c), Multiple Dwellings, Apartments and Condominiums. . '1. No detached garages shall be attached or undergiound. 2. On all buildings in excess of twelve (12) units, ' at least one ) enclosed or underground garage space per unit and at least one.: 1) outdoor parking space per unit shall be provided •t,';. �)�. :d.'s•, r':. �.. .3. .� .ti; '.4*,k'. .-." fip iw.. :i"��. �;t,�.ry:.• E',�;t�Y': 73 '� 5¢•s''r. ',+'.• ��!. �"1,•..... � e. ._..., ;'t .''R�.' �A:�•, .. '� �.. ... ., ...:,�,w..^�;e.....�.,:e'fi.itk'ka,:�.t+d•...f,{Y-R`.'-.;,�La ,:. ___ir �v..'�1:� arR':f�Si r r'^',`"'y wit�foraii+r6iodbfdt.tt 3. On all buildings in excess of twelve (12) units, at least one and one-half (1 1/2) enclosed or underground garage spaces per unit and one (1) outdoor parking space per unit, on an average for the building, shall be provided. u LL1 11.10, Subdivision N N .ri ti LiMITATIO Y J -4 w 0 f1 accessory 21/2 stories Y 4i V 21/2 stories 3 stories a D. 10 44 C 'D ii C 13 41 .. II ... ro .•1 L K C -3 w 7 i ,. O 0 Cl 4.1 4 W CT W Y C 41 0 ..4 •A .0 41 .••1 .1.)4 '1 J .--1 .. 4.4 w ... 4.1 .0 W .. 4.4 ill 0 3 0 0 0 3 0 ..1 111 'a r1 +3 0+1 'D •'. accessory or R-4 District 1�1 (Also_See Section DK'ELLING Y Y Y A) Y Y 0 4) 4) 41 4) C. 41 4) V 4) 4) U W W 4-1 W 44 W N a 11) 0 ttl N 0 0 ., •--1 • 1.4 0) w 1 L C4 K m C •.. a 4) y) .0 L 1) 0 4) 4) 4) 4' y N r. y 4) 4) U V V 0)) w w 44 w 44 LI y 0 0 0 0 0 'O 'O 1'1 r1 .-1 to 4-5 C T 14INIMUM AREA, SETBACK AND HEIGHT REGULATION • FRONT -YARD OR LO 0 .Cu' O 0) 4) 4) 111 .0 N 1 1 I 41 v 0 N N r 1 1 1 .r O a Y Y .0 44 Y C). •.. •n a, y ar d o y0 �....� u u u at W u 11 41 11 1.1 41 U tv 4/ N the rear and side yard setbacks 44 W W W 44 W 31 Y 4-1 44 W (1„ •' W 4. W M M 0 M N 1 41 W :A N Y UO\ 11 C. C J r'lAs V •1:1 •• C ^ W Y Y 44 a) O 'D 'D g.' 'O'0 2 1: C - 8 H O 4 the rear and side yard setbacks R1 cr R2 district, C) 0 -0 4) W w GP 0) 04 9.4 AVL 4) C! u .. 4 144 1 14 0 4 Uv Al 0 0 0 1 `~ 0 .a. +a. Y b N N co)Or4 GO 40 .0 .1 1 0 0. Y K 41 U) ' y G 4 0 la N Q 1ti N O :0,...., i� • 3 I • 3 m • 4.4 -4, V U 7 4 '� 4' a1 4a) U m N u a r tP •m b a1 x c3 • •Q Cl. C .v O. a 1a a .1s 1n 4 V w 0 O 0 -4 •• 1.4 .. u0 ••. 4.)c-.-1 0 a, w w v V v • •-r ...t 1a ••1 u W Orr U 4 0 • o a. N . p• [n .--I C 0cn u e-1 a O -..-14) O • 4) .. 0 4) 4.1 c)G .)1 41 +T• 4 C. 7 b 41 7 r- c i -+ K :1 - W O . .-1 tunNw t- 0 a 01 0 D F 0 44 Q 1)rl to w N tn I U ) 0 r 43 n3 0 0 4 r 1 •ri 04 Cmx 44 4.) .•+ K v U • .r-. 2, a) >. m O a -•r ar m G) .. ) U s a -4/ .0 �c g g .1 a e -i (33 0 0 iS r a z 0 NW N t. 43 G) J-) 0 Q) C W G: G) . f h M 1n O N w Ca oc a 4t: g z N 41 5-1 Oo USE DISTRICT Agricultural .4 0 w v) 0 292 (1-1-83) a Cd a Q) 0 331 11 G) !3 •4 r Cil N• 4J 0 i N ... L 4J 44 w o 0 40 1 W 1 1 Q� Ol 4J 44 4.4 44 o �n N 4-4 o N ----. 44 44 M 1 1 t 4 • U U1 C: r./ IV "r, U 14 v -. • . .0 i, 44 w o O .--Ia • -1-r 1 44 t 1 ,--1 . . 4.4 44 4a 4, 0� N • 44 0 N - M 0 In 1 1 1 0 • o .44 in 44 0 . 0 Cr ,«... U Vl 0 J 0 � rJ 0Li w W o 0 1'1 .4 1 4.1 I • 4J4-4 w 44 o In N • 4-4 o hJ 0 M a • W in M • o w o 0 •. 0 0. N C9 • ..u., CCO U 1 0 .9 44 44 44 W 0 o 44 I 4- 1 1 c1 r-1 44 44 44 4.4 P4 0 u 1 44 u, 0 N 00 P) . 4.4 11-1 an m 1 I ) M -.4 •V .CI Z Ct) •• 0 • ri .-i i4 y (I) W II.) v w w o 0 „•1 r-1 4.1 -4-) cl,, (I) . C) v w w 0 N A 20 feet 5 feet 20 feet 4402 0 0 N 20 feet m a MINIMUM BUILDING SETBACKS: Along major, minor, arterial, State or Interstate Hwy. SEE SECTION Along public streets: 30 feet Side lot line: 10 feet Rear lot line: Adj. to Residential 5 0 or Agricultural Dist. 49- feet • MINIMUM PARKING SETBACKS; Along public street: 20 feet Side or rea lot line: 5 feet Adj. to Res. or Agric. District * 20 feet N,AXIMUM BUILDING COVERAGE: Coverage of Lot: 20% M.tXIMUM BUILDING HEIGHT: Maximum height: 30 feet (MINIMUM RETAIL FLOOR AREA: Minimum area .--- (Initial Bldg.) 309 (1-1-83) .>-_IA rt�(s) W ▪ 4J rn •rf r-4 )-1 b 1.1 tti ed 4 3 U Ci -tS �1 • rcs -1 tII z rii U a co o -H • CJ :G >~ N A UMIE ( 0.4 r-1 .r.1 1-1 0 r-1 4J 0 r-! N U N G) bC1 S1 `a 3.a •.-i +) N W ' tf .� t -I i-) • 'i0 0 +A N .) g r -I �rO a •r•I W S� °'-1 tH•r•I 0 g tji E0 •(-1 +� •(-1 Q) '0 N r. '0 •r-4 -'-4 •rl c -r•I Q )4 b .4 a) o 0, atrlo H CJ r0 0 0 -•"t rtS U ti) 14 N i - Q) .Q A ?, E brd o (1) >tU U 4J N (13•r4 U rC E Q! -1-t C fa1-4 H (I) -d g ie 04'4 0 • MEMORANDUM TO: Dale Runkle John Voss FROM: James F. Sheldon DATE: June 15, 1988 RE: Brick Ordinance Our File No.: OOE-04791 1. Page 293, paragraph c, Additional Setback for Height: In all residential districts, the minimum required building setback as stated in Subdivision 6, Subparagraph a) of this Section shall be increased by 3 .feet for each one foot of .height over 35 feet. 2. There will be an increase to setback requirement from Rl and R2 districts for every other district. Thus, if the setback in an institutional district or a commercial is 50 feet and that abuts a residential district, that setback will be increased. For the purposes of this memo, we will say that the setback will .be _ minimum of _ 10 0 feet . f.ram ..the : zaadway . =or .. pras ty. Line :that . abutz - a :R1 or M2 district. 3. Dale will Check with Doug Reid to determine if there is anything in the . building code that would 1 inti t the length of buildings. One of the things that we -have talked about is public safety reasons to restrict the length of multiple family dwellings. 4. Also, the maximum impervious . surface . of any R3 through R5 development should not exceed 65%. 5. Every R3 through R5 zone should require underground irrigation system for all green space. 6. Garages: (1) On all apartment projects or buildings in excess of 12 units, the project shall provide one attached enclosed stall garage (20 X 22 minimum) or an underground parking space per unit. (2) All duplexes and double bungalows (R2 zones) shall provide an attached double-cas-garage and (3) all other multiples, i.e., townhouses, coachhomes, quads and apartment complexes of 12 units or less, shall provide an average of one and one-half attached enclosed or underground garage spaces per unit for the total complex. John Voss has brought up the issue of enclosed versus covered. We need a definition for that. Dale will get the dimensions for a single garage. 7. In addition to the enclosed spaces above specified, the open spaces, as currently required by the zoning ordinance, shall remain in full force and effect. In the all other category above (#3), townhouses, coachhomes and quads and apartment complexes of 12 units or :less, no detached garages shall be permitted. 8. Our current draft reads that 75% of the exterior building finish shall consist of a combination of materials comparable in grade and quality to the following: a) Base brick; b) Natural stone; c) Glass; and ADD d) Some kind of high quality wood finishing. Dale will check with Doug Reid to see if there is a definition -or some kind of standard in the building industry or in the building code. john Voss has suggested .:.our .or.diisance _should contain ,the .foll.ow.ing. a) No building shall be constructed of sheet . aluminum, asbestos, .iron, steel, corregated aluminum or untreated block.. 9. Dale will check with Doug to see whether it is practical to require .all masonry construction as opposed to wood frame_and trusses or steel frame. 10. Another provision should be that all sides ofall buildings shall be treated as a front with the same architectural treatment. JFS/dj k MEMORANDUM TO: Dale Runkle John Voss FROM: James F. Sheldon DATE: June 22, 1988 RE: Brick Ordinance Amendment to Section 11.20 Regarding Setbacks Our File No.: 00E-04791 Amendment to Section 11.20 Regarding Setbacks: 1. Adjacent to an R1, R2 or agricultural district, the setback from an R3 district shall be changed from 30 to 50 feet. 2. Adjacent to an R4 district, the setback shall be changed from 30 to 100 feet. 3. From LB and NB districts, 50 feet from all other and commercial districts, 100 feet. (See page 309, Section 11 .20, Subd. 6 (c) . ) The following should be added: In a commercial or industrial district, there shall be no parking, loading or driveways permitted between the minimum required building setback line and the side or rear lot line directly abutting and a residential R1 or R2 district or an agricultural district that is shown on the City's adopted guide plan for R1 or R2 development. Institutional adjacent to agricultural, R1 or R2 would be the same as R4, that is, the setback would be 100 feet. Page 293, paragraph (c), Additional Setback for Height, as stated in the memo. This means from all sides for all setbacks. In referring to my memo of June 15, 1988, Item 3 is covered in other matters and Item 4 is alright. Item 5 should read, "Every R3 through R5 zone should require an underground irrigation system for all landscape green space as opposed to natural or wild areas." In Item 6, the idea is alright with the definition of single car garage space to be a minimum of 10 feet in width but at least 240 square feet of area. The garage space then can be enclosed or covered. 7 is alright. 8 should read "In an R3 or R4 zone, at least 40% of any exterior building finish shall consist of a combination of materials which are non-combustible, non -degradable and maintenance free (for example, 4(.0 base brick, natural stone or glass, aluminum siding and the like) or those comparable in grade or quality. No exterior building finish shall be sheet aluminum, asbestos, iron, steel, corrugated aluminum or untreated block. We can't require No. 9 because it is already covered by the building code. Paragraph 10, we should require that all building sides shall be treated as a front with the same architectural treatment and being consistent in the building. In addition, in all R3 and R4 zones, and industrial and commercial zones, building materials shall be submitted to both the Planning Commission staff and Council. The sample building materials shall be submitted to staff Advisory Planning Commission and Council as well as elevations of all sides of buildings. We also should make sure that in all R3 and R4 zones, there is appropriate site plan and building review. cc: Tom Hedges Page 24/PLANNING COMMISSION MINUTES June 28, 1988 ORDINANCE AMENDMENT — CITY OF EAGAN — DEVELOPMENT STANDARDS City Planner Dale Runkle stated that John Voss, Jim Sheldon, City staff and the Developers Task Force attended many meetings regarding the new proposed ordinance. He stated not all items could be discussed in great detail because of the time limit. Rod Hardy, representative from the Developers Task Force, presented the proposed ordinance to the Commission ana also discussed the minimum building setbacks. He suggested the Commission approve the sections of the proposed ordinance that were approved by the Developers Task Force and review the remainder of the amendment at the next APC meeting. Chairman Pawlenty thanked Mr. Hardy and all of the members of the Developers Task Force for their work on the proposed amendment. Member Wilkins stated she appreciated the work and the effort of the Developers Task Force, the City Attorney and the City Staff. Mr. Graves asked what action the Commission should take on the proposed ordinance. City Attorney Sheldon stated the Planning Commission must hold a public hearing to amend Chapter 11 of the City Codes. He stated the Commission had complied with that requirement. Mr. Merkley questioned the drop of the percent in Section 11.20, Subd. 6(F) regarding the exterior building finish. Mr. Runkle stated that 40% worked well with the staff, the developers and the City Attorney. Member Wilkins stated she felt the Developers Task Force had worked hard on the amendment and had many good thoughts and input. Member Garry asked if the detached garage issue in Section 11.10, Subd. 13(C) was such a big issue. Wilkins stated it was necessary tor the appearance of the neighborhoods. Trygg moved, Merkley seconded, the motion to amend Chapter 11 and Chapter 13 of the Eagan City Code as follows: Section 11.03 (26) "Single Garage" has a minimum of 10 foot width and a minimum of 240 square feet. "Double Garage" has a minimum width of 20 feet and a minimum length of 22 feet. Section 11.20. Subd. 6(c), Additional Setback for Height. In all R districts, all minimum required building setbacks as stated in Subd. 6, Subd. (A) of this section shall be increased by 3 feet for each 1 foot of height over 35 feet. rig Page 25 /PLANNING COMMISSION MINUTES June 28, 1988 Section 11.20. Subd. 6(h), In all R3 and R4 zones, at least forty percent (40 %) of any exterior building finish shall consist of a combination of materials which are non - combustible, non - degradable and maintenance free (for example, base brick, natural stone, glass, and aluminum siding) or those comparable in grade and quality. No exterior building finish shall be sheet aluminum, asbestos, iron, steel, corregated aluminum or untreated block. Samples of exterior building materials shall be submitted with the application. Section 11.10, Subd. 13(c), Multiple Dwellings, Incluaing Townhouses, Apartments ana Conaominiums. 1. No detached garages shall be permitted. All garages shall be attached or underground. 2. On all buildings of twelve (12) units or less, at least one (1) enclosed or underground garage space per unit and at least one (1) outdoor parking space per unit shall be provided. 3. On all buildings in excess of twelve (12) units, at least one and one -half (1 1/2) enclosed or underground garage spaces per unit and one (1) outdoor parking space per unit, on an average for the building, shall be provided. Section 13.31 - UTILITY SERVICES Subd. 1 - In all residential districts, each dwelling unit shall have: (a) a separate meter for water services; and (b) a separate meter for electrical service. Subd. 2 - In all residential districts, each dwelling unit (except dwelling units on multiple stories which are not on land) shall be platted as separate a separate lot on the final plat. All voted in favor. The Commission requested the City Council define "mature tree" in Section 11.20, Subd. 6(j). EAGAN COMPREHENSIVE TRANSPORTATION PLAN City Engineer Tom Colbert presented the Commission with the preliminary results of the transportation plan. Mr. Colbert stated the plan was necessary to identify future traffic problems. Mr. Colbert stated if the traffic congestion cannot be handled, the City may have to consider limiting land use. He stated the transportation Agenda Information Memo July 5, 1988, City Council Meeting VACATE PART OF CEDARVALE BOULEVARD/RECEIVE PETITION/ORDER PUBLIC HEARING R. Vacate Part of Cedarvale Boulevard, Receive Petition/Order Public Hearing --During the past several months, the City has been approached by the management organization for the Cedarvale Shopping Center complex for consideration of vacating a portion of the old service road to old Trunk Highway 13 (presently Cedarvale Boulevard) to allow an expansion and upgrading of their parking lot facility. However, before the applicant proceeds with the formal vacation petition and public hearing process, they would like to determine if the City would be willing to reduce the ordinance requirements and grant variances to the improvements required by code for the expansion of their parking lot facility. In addition to the code requirements for parking lot expansions, they have expressed a concern with the necessity to maintain the current MTC park and ride site. Enclosed on page /S/ is a map showing the relationship of the request improvements to the existing conditions. Enclosed on pages ,_5 through /5-7 are summary correspondence identifying their position in pursuing these variances. Mr. David Brown, commercial properties manager has indicated that if he cannot get some type of concession from the City regarding these code requirements, that he no longer wishes to proceed with the petition for vacating excessive public right-of-way. If there is a favorable position by the Council in regards to considering the future variance applications, the staff would schedule the public hearing for the vacation and consideration of the variance applications at the same meeting on August 2nd. This of course is subject to the applicant providing all the information required by the appropriate applications by July 8, 1988. Enclosed on pages /3 g through ((off are preliminary reports by staff regarding these requests. ACTION TO BE CONSIDERED ON THIS ITEM: To determine if there is sufficient benefit to approving future variance applications associated with parking lot expansion for the Cedarvale Shopping Center facility and if so, receive the petition and schedule a public hearing to be held for the vacation of a portion of Cedarvale Boulevard for August 2, 1988. 1 umrnc May 27, 1988 Mr. Tom Hedges, City Administrator Vic Ellison, Mayor City Council Members City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 RE: Vacating Frontage Road Dear Gentlemen: I would like to give you a condensed history of the request to vacate the service road fronting Cedarvale Shopping Center. Coupled with this issue is one dealing with other variances that are needed in order to make this process economically feasible. Attached to this letter is a narrative relating to the issues that need to be discussed and the rationale for their importance. I approached Tom Hedges approximately one year ago with a request to see if there was any practical way title to this land could be transferred to the owner of Cedarvale with the sole purpose of expanding the parking and improving traffic flow. His opinion and that of Tom Colberts was that it could be done and would be in the best interests of the city to do so. The reasons supporting this rationale are as follows: 1. The city has maintained this service road since it was turned back to the city by the D.O.T. Maintaining includes blacktop repair, stripping, snow plowing and weed control. By vacating this road it would alleviate this responsibility. 2. Vacating this raodway would allow the city to tax this land. Our consultant estimated an additional $5,000 to $7,000 per year would be added to the tax income. 3. Traffic flow at Cedarvale would be improved with the added benefit of additional parking. Upper Midwest Management Corporation 1106 South Broadway P.O. Box 834 New Ulm, Minnesota 56073 (507) 359-2004.. . 7u:t:." ISA.:#.ii-i.'4i;, Page 2 City of Eagan May 27, 1988 It appeared from our preliminary discussions that there was a mutual benefit and the subject of vacating the road should be looked into further. At this point it was turned over to city staff to work out the details. I actually applied for the vacation in February at a cost of $300. I agreed to pay for the surveying costs to determine exactly how much would be vacated. Another $800 was spend for those costs. City staff then required that we submit a parking layout plan and also look at the drainage issue. I agreed to do this and retained a civil engineer and architect to comply. Cost of this was almost $2,000. I also requested from our consultants a cost estimate to comply with all the city code requirements such as: 1. Landscaping 2. Curb and gutter 3. Set -back As you can see from the enclosed cost estimate the prospects of proceding became very dim. At a cost of $182,137 this translates to a per -stall cost of $2,100. An average price for new development runs $700 to $800 per stall. At triple the cost it became apparent that this vacation may not be economically practical regardless of the benefit. I have attached a separate sheet that covers specific items, some being code requirements, that could make this more practical to consider. Cedarvale Shopping Center, as well as the whole Cedarvale area needs your help and support in order to survive the tremendous influx of retail activity. Please give this careful consideration. Sincerely yo David Brown, C.S.M. Commercial Properties Manager ' UPPER MIDWEST MANAGEMENT CORPORATION DB:bb Enclosure UMMC EAGAN CITY COUNCIL Variance and Vacation Request June 7, 1988 The following are specific concerns, some being code requirements, that have caused this request to be very questionable. They are presented for your discussion and consideration. City code requirements and other matters have been discussed with the following staff members: 1. Jim Sturm 2. Bruce Allan 3. Mike Furch 1. Park and Ride - In an early conversation with city staff it was stated that we would be required by the city to retain the Park and Ride. If we were to do so then we would have a net gain of 39 stalls and the project would not be practical any way you look at it. I am asking that we be allowed to negotiate or elect not to negotiate with the M.T.C. as we choose. In short, we don't want to be encumbered by any previous agreements made with the M.T.C. by either the city -or the D.O.T. 2. Curb and Gutter - Code requires that the entire road frontage be constructed with curb and gutter. Since the elevations require that any surface drainage slope towards catch basins in the middle of the road, the rationale for having curb and gutter is not relevant. 3. Burm and Landscaping - Code requires a screening burm of approximately 3 feet with landscaping on top of this. The rationale for screening cars from drive-by traffic is lost on me. I can't see any practical reqson for this requirement except for aesthetic reasons. It actually hinders business in that visibility is a key factor for any retail complex. If we walk away from this -request, the city must live with the current conditions. I suggest a • compromise on this issue. I would entertain a maximum of a one foot burro with a moderate landscaping requirement. Upper Midwest Management Corporation 1106 South Broadway P.O. Box 834 New Ulm, Minnesota 56073 (507) 359-2004 I Page 2 Variance and Vacation Request City of Eagan June 7, 1988 4. Set -back Requirements - Code requires a 20 foot set -back from the property line. If we are granted a maximum of a 7 foot variance on the set -back requirement we would not have to remove a 150 foot section and extend the blacktop in order to meet the drive requirements. This 7 foot variance would only affect one end of the property line. At the opposite end the 20 foot set -back would actually be exceeded. The following are not code items but do impact the project: 5. Tree Removal - The large evergreens that currently exist in the present right-of-way could be donated to the city for use in the city parks. 6. Improved Traffic Flow - The addition of this land would improve the traffice flow a great deal. It makes it a more logical and safe flow for the traffic entering and exiting Cedarvale. MEMO TO: BY: DATE: SUBJECT: Cedarvale Parking Lot File Loren Wright 13 May 1988 Cost estimate for parking lot expansion COST ESTIMATE "A" (If More Earthwork Is Required Than "B") EARTHWORK: Excavation and Hauling $5.00/cy 2520 cy ($5.00) = $12,600.00 Granular Fill $10.00/cy 2900 cy ($10.00) =$29,000.00 Removal of Pavement Lump sum New Bituminous Curb and Gutter Storm Sewer. Storm Sewer Catch Basins Flared End Sections Connections Move 4 pole mounted light fixtures Seal coat in area of new striping Striping 313 cars Landscaping 15% Contingency Not included in the above: Survey preparation Architectural and Engineering Services $12.00/syr ny ($12.00) =$55,800.00 $3,000.00 $44,600.00 $8.00/LF 1360 LF ($8.00) = $10,880.00 300,LF ($35.00) = $10,500.00 4 at 1500.00 =;`\ $6,000.00 5 at $300.00 = 6 at $200.00 = Subtotal Total $1,500.00 $1,200.00 $5,200.00 $8,000.00 $700.00 $14,000.00 $158,380.00 $23,757.00 $182,137.00 COST ESTIMATE "B" (If Less Earthwork Is Required Than "A") Excavation and Hauling Granular Fill Removal of Pavement New Bituminous Curb and Gutter Storm Sewer. $5.00/cy 1760 cy ($5.00) = $8,800.00 $10.00/cy 1320 cy ($10.00) =313,200.00 Lump sum 69.0ois;T1 4650-sy ($9.00) $8.00/LF 1360 LF ($8.00) $3,000.00 $25,000.00 = $41,850.00 = $10,880.00 Storm Sewer $25.00/LF T.F ($25.00) = Catch Basins 4 at0$� 0 Flared End Sections 5 at $300.00 = Connections 6 at $200.00 = Move 4 pole mounted light fixtures Sealcoat in area of new striping Striping 313 cars Landscaping 15% Contingency Not included in the above: Survey preparation Architectural and Engineering Services cc: Dave Brown Duane Temple Subtotal Total $7,500.00 $4,000.00 $1,500.00 $1,200.00 $5,200.00 $8,000.00 $700.00 $14,000.00 $119,830.00 $17,974.00 $137,804.00 TO: FROM: DATE: SUBJECT: MEMORANDUM Dale Runkle, City Planner Shannon Willey, Zoning Administrator June 29, 1988 Variance requests for the Cedarvale Shopping Center. David Brown, the commercial properties manager for Cedarvale Shopping Center, has requested from the City a petition to vacate Cedarvale Boulevard and several variances associated with the vacation. Combined, they would allow for expansion of the exist- ing parking lot. The applicant is requesting the following variances: 1) Park and Ride Site; 2) Curb and Gutter; 3) Berm and Landscaping; and 4) Setback Requirements. Mr. Brown explained to staff the request for vacation is contin- gent upon receiving a favorable response from the City Council regarding the variances. However, the variances are based on financial hardship, and if approved would serve solely as a con- venience to the applicant. By allowing such relaxation of the Code requirements, a precedent will be set for future applica- tions. This matter will be discussed in greater detail with the formal variance report to the City Council August 2, 1988 if a deter- mination by the City Council has been made whether to procede with the petition to vacate. Respectfully submitted, Shannon Wil LO ley N2t- �s2 MEMO TO: THOMAS L. HEDGES, CITY ADMINISTRATOR FROM: THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS DATE: JUNE 29, 1988 SUBJECT: VACATION OF CEDARVALE BOULEVARD-VARIANCE FOR PARKING LOT EXPANSION-CEDARVALE SHOPPING CENTER FACILITY During the past several months, there has been much confusion regarding various requests submitted by Mr. David Brown, the commercial properties manager for the Cedarvale Shopping Center complex. While the original application was to vacate a portion of Cedarvale Boulevard, it could not be processed due to the lack of the necessary legal description and sketch for review by staff. During the process of working with the applicant to receive this information, Mr. Brown indicated that he would be hesitant to proceed with the vacation process unless he could be assured that the resulting variances associated with the parking lot expansion would be approved. These variances related to the requirement for concrete curb and gutter around the perimeter of all parking lot facilities (expansion only in this case), landscaping the parking lot expansion, set back requirements and the retention of the existing MTC park and ride facility. Each of these will be addressed individually as follows: Park and Ride Site: In 1982, the Cedarvale merchants formed the Cedarvale Transportation Advisory Committee to work with the City and MnDot to try and address or minimize the impact of the relocation of T.H. 13 on the Cedarvale facility. The Cedarvale Merchant Transportation Advisory Committee recommended to the City that the construction of a park and ride site be performed by MnDot in its present location. An alternative location at the east end of the facility was proposed but rejected by the merchants and MTC. That shelter would be a more hazardous area than the present location. Subsequently, MnDot constructed the park and ride site within their right-of-way through an agreement with the City. The retention of this park and ride facility is purely at the discretion of the City at the present time. Past surveys indicate that this facility receives maximum usage the majority of the time. Curb and Gutter: The City currently requires the installation of concrete curb and gutter on all new parking lot construction and/or expansions to help contain drainage, protect the edge of the parking lot and provide a physical separation between parking lot and landscaped areas from errant traffic and parking vehicles. I am not aware of any variances granted by Council action to this requirement. It provides a very definitive long term quality impact for the site improvements of any facility handling more than 4 vehicles. Setback Requirements: A maximum 7' variance to the 20' setback requirement is necessary due to Engineering's recommendation that a minimum 50' half right-of-way be retained through the right-of-way vacation process to facilitate potential future road widening and/or off street trailway improvements. This sufficient right-of-way retention would minimize any negative impact associated with a setback variance from 0-7'. In Mr. Brown's letter of May 27, he indicates that the incorporation of approximately 1.5 acres of vacated public right- of-way onto the tax rolls would generate an additional $5,000 to $7,000 in property tax income. This is questionable as to whether the overall market value of the property would increase by this small addition for parking stalls only. Also, Mr. Brown's estimate of $2,100 per stall cost of City requirement items is misleading. The improvements would provide parking for approximately 163 stalls. While some of these are relocated stalls and others are actual net increase in parking stall numbers, the results and reconfiguration provides much better traffic circulation and parking stall layout for this facility. While the larger of the two cost estimates was used, staff does not understand how certain unit prices were increased. Taking this into consideration, staff calculates that the per stall cost of the improvements is approximately $950 which is in line with redevelopment as well as new development of parking lots. Mr. Brown's overall request is based on the premise of financial hardship. If variances to the concrete curb and gutter and landscaping requirements were granted for this sole purpose, the staff would have a hard time supporting the ordinance for other applications for similar type facilities. From a City maintenance perspective, it would be advantageous to the City to vacate the old frontage road and the related responsibilities of the MTC park and ride site. If the park and ride site were determined to have enough benefit to be retained either in this location or another location, its maintenance should be the responsibility of the shopping center as it would no longer be associated with public right-of-way access. Further information and clarification can be provided on this complex issue as the need arises. Respectfully submitted, ((gt Thomas A. Colbert Director of Public Works TAC/jf ku° SIGMA SURVEYING SERVICES INC. STREET VACATION DESCRIPTION (part of Cedarvale Boulevard and Old Frontage Road to State Trunk Hwy. 13) That part of Cedarvale Boulevard (old State Trunk Highway No. 13) and the adjoining Frontage Road lying southeasterly thereof described as follows• Commencing at the northwest corner of the Northeast Quarter of Section 19, Township 27, Range 23, Dakota County, Minnesota; thence S 0°24'35"E on an assumed bearing along the west line thereof, a distance of 2018.74 feet to the tangent intersection with the centerline of Old State Trunk Highway No. 13 right-of-way; thence N 48°37'07" E along said centerline , a distance of 564.97 feet; thence S 41°22'53" E, a distance of 83.50 feet to the point of beginning of the land to be described; thence S 41°22'53" E, a distance of 69.00 feet; thence N 48°37'07" E along the southeasterly line of said Frontage Road, a distance of 1218.81 feet; thence N 41°22'53" W, a distance of 69.00 feet; thence S 48°37'07" W along a line parallel with and 50 feet southeasterly of the inplace Cedarvale Boulevard centerline, a distance of 1218.81 feet to the point of beginning. SHEET 1 of 2 SHEETS 3730 Pilot Knob Road • Eagan, Minnesota 55122 (612) 452 - 3077 SIGMA SURVEYING SERVICES INC. 3730 Plot Knob flood Eapon. Minnesota 55122 (612)452-3077 Ny1•zz's3'w 69,0 - .x 16.1 —STREET VACATION EXHIBIT — p/o CEDARVALE BLVD. and Old FRONTAGE ROAD to S.T.H. 13 Eagan, Minnesota 5.11,1 L;hs of Cedarvals S1 e1.,;... Cc...ter property • 3 j O 0 N WW1.01' E 4100 -- 591•22..53•E ' CEDARVALE DRIVE 0j J */ 4�JAYNE D. ' •.'CORDES --- 14675•. A 7_•.. 3 Li SHEET 2 of 2 SHEETS W 0 BEAU - D - RUE Agenda Information Memo July 5, 1988, City Council Meeting REVIEW PRELIMINARY DRAFT/COMPREHENSIVE TRANSPORTATION PLAN L. Review of Preliminary Draft of Comprehensive Transportation Plan --During the past 11 months, the consulting engineering firm of Short-Elliott—Hendrickson, Inc., (S.E.H.), has been preparing the Comprehensive Transportation Plan for the City of Eagan in conjunction with the cities of Inver Grove Heights and Apple Valley as well as Dakota County through a Joint Powers Agreement. With the major portion of the work effort associated with researching present and projected land uses, calculating traffic generation and distributions and tabulating this information through a complex computer program, the preparation of this plan has reached the stages where projected and anticipated transportation capacity problems can be expected. On June 28, S.E.H. provided a background synopsis of the process entailed and a review of the preliminary findings associated with this analysis relating to projected traffic improvement requirements. A copy of the consultant's draft analysis was distributed to the Council as a part of the APC packet for the June 28 meeting. If extra copies are necessary, please contact the Director of Public of Public Works prior to the meeting and additional copies will be provided as needed. The Public Works Director will provide a brief history synopsis with the consulting engineer providing more detailed information as to the procedures used to achieve the information and analysis contained in the report. Both will be available to answer any specific questions the Council may have regarding this process and any specific concerns that should be incorporated in the final draft copy that will be prepared within the next 30-60 days. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the draft preliminary report of the Comprehensive Transportation Plan and address any concerns or additional issues that should be included in the final draft. Agenda Information Memo July 5, 1988, City Council Meeting APPOINTMENT/METROPOLITAN AIRCRAFT SOUND ABATEMENT COUNCIL M. Appointment - MASAC Alternate Representative --The Airport Relations Committee at its regular meeting on Tuesday, June 14, 1988, recommended the appointment of Kathryn Shoaps and Bill Leisecki as the City's alternates to the Metropolitan Aircraft Sound Abatement Council. These positions were previously held by Tom Baker and John Gustin. Typically, the City has made these appointments for a period of two years, however, their term is at the discretion of the City which may choose to make the appointments longer or shorter to be consistent with City policy. For additional information on this item, please refer to the �memorandum enclosed on page (l S . ACTION TO BE CONSIDERED ON THIS ITEM: To appoint two alternate members to the Metropolitan Aircraft Sound Abatement Council. Q.Lf TO: FROM: DATE: SUBJECT: MEMORANDUM TOM HEDGES, CITY ADMINISTRATOR JON HOHENSTEIN, ADMINISTRATIVE ASSISTANT JUNE 17, 1988 MASAC REPRESENTATIVE AND ALTERNATE This memo serves as a request for action to appoint additional alternate members to the Metropolitan Aircraft Sound Abatement Council. As you know, Dustin Mirick currently serves as the City's MASAC representative through 1988. Tom Baker and John Gustin had previously served as the MASAC alternates, but in choosing not to continue on the Airport Relations Committee, I understand that they do not wish to continue on MASAC either. In action taken at its June 14 meeting, the Airport Relations Committee recommended that Katherine Shoaps be appointed as first alternate and Bill Leisecki be appointed as second alternate to MASAC, with Dustin Mirick continuing as the primary representative. I would request that the Council give consideration to this recommendation and authorize staff to prepare correspondence to Mssrs. Baker and Gustin thanking them for their contributions to the area. In a related matter, Mr. Mirick was elected as the Airport Relations Committee Chair, with Ms. Shoaps and Mr. Leisecki as co -Vice Chairs. n nis native Assistant MEMO TO: HONORABLE MAYOR & CITY COUNCIIMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JUNE 29, 1988 SUBJECT: INFORMATIVE WESTERN COURT FACILITY Enclosed on pages [ (o jjthrough is a copy of a memo from the County Administrator informing the City of Eagan that the Western Court Facility will be sold sometime in the future. CONSTITUTIONAL CHALLENGE/OMNIBUS TAX BILL Enclosed on pages 1—)0 through P is a memo from the AMM regarding the MLC challenge of to Omnibus Tax Bill. Also enclosed on pages i 7$ through () is the public relations outline, legal memo from Maun, Green and a petition for Review of Real Estate Tax Assessment that are under consideration for the appeal. A decision will be made by the MLC Board of Directors at their July 6 meeting. The City Administrator will be attending the operating committee meeting on July 5 and will update the Council on action at the regular City Council meeting. AD HOC HISTORY COMMITTEE City Councilmember Wachter, as directed by the City Council, has prepared a letter and mailing to a number of residents to initiate the ad hoc history ittee research. A copy of that letter is enclosed on pages_ and RESULTS OF TRAIL USE SURVEY A trail survey was conducted by the C,4t 's Recreat'on Intern and the results are attached on pages (Y' through 1/4-1,3 for your review. AIRPORT EXPANSION Enclosed on pages (C4 through \61 S is an article that appeared in the Metro Monitor entitled, "Consultant Says Airport Needs to Expand." PERFORMANCE STANDARDS/QUALITY INDICATORS City Planner Runkle and Consulting Planner Voss are completing work with City Attorney Sheldon with regard to the Council's request for improved performance standards/quality indicators integrated into City Code Chapter 13. This will compliment those amendments to City Code Chapter 11 incl ded as an action item on the July 5 agenda. Attached on page(s)(�(a —VVI you will find u� Attorney Sheldon's most recent memorandum in this regard which reflects certain refinements of the proposed modifications to the preliminary platting process. AIRPORT NOISE Attached on pages and you will find correspondence from Bob and Marilyn Murray o 852 Sibley Hills Drive concerning aircraft noise. The Murrays have been in periodic contact with Administrative Assistant Hohenstein regarding the noise impact in the neighborhood and their inability to sell their home. More recently, they raised the issue of property valuation. The attached response has been drafted on your behalf. Both are provided to you at the present time as an illustration of continuing noise impacts in northern Eagan as the corridor issue is discussed with Mendota Heights and the MAC. EAGAN/MENDOTA HEIGHTS CORRIDOR On Tuesday evening, June 28, 1988, Administrative Assistant Hohenstein represented the City's interest in a presentation concerning the corridor at the Metropolitan Aircraft Sound Abatement Council meeting. During the meeting, Mendota Heights reiterated its suggestion that traffic be shifted even further south than the current runway center line and the FAA admitted that it is regularly using up to 28 of air space over the two communities rather than the 15 to which we have been told they were constrained. As a result of the FAA's revelations concerning wider areas of operations and other areas of contention, it has been referred back to the MASAC Operations Committee for review of specific impacts of all alternatives being considered as well as the feasibility of narrowing the area of operations which the FAA has assumed. Staff will continue to provide updates in this regard. /s/ Thomas L. Hedges City Administrator lL� DAKOTA COUNTY DAKOTA COUNTY GOVERNMENT CENTER ADMINISTRATION DEPARTMENT TELEPHONE 612/438-4418 1560 HWY 55 - HASTINGS. MINNESOTA 55033 June 14, 1988 Thomas L. Hedges City Administrator City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Mr. Hedges: Dakota County is in the process of selling its Western Court Facility in Eagan. The purpose of this letter is to identify the reasons for the sale of the property. Over the past year and a half, the County has been evaluating its long-term building needs and its service delivery requirements. Currently, the County has facilities in nineteen separate locations; nine of which are office locations. The dispersion of County offices has resulted in some coordination difficulties and inefficiency. Further, it does not provide the presence or visibility that is desired by the County. One of the County's goals has been to consolidate, to the extent possible, its offices and services. In June, 1987, the County adopted a campus concept that will consolidate County offices into three locations. Each campus will consist of: A. Northern site - Library, Courts, Human Services Administration and field personnel, Administrative Services field personnel, Property Management field personnel, and a Service Center; B. Western site - Library, Physical Development Offices, Courts, Human Services field personnel, Administrative Services field personnel, and a Service Center; C. Eastern site - The Administrative Building will include the County Administration, Administrative Services, Human Services field personnel, Property Management field AN EQUAL OPPORTUNITY EMPLOYER ( 1 _9 Mr. Thomas Hedges June 14, 1988 Page 2 personnel, and a Service Center. The Law Enforcement Center (Public Safety), Courts and Attorney's Offices will continue as currently programmed. The County has evaluated the Western Court site and has determined that it lacks sufficient acreage for the projected office and courts needs. In the event sufficient space did exist, the Library would not have been a part of the Western Campus because of the proximity to the existing Eagan Library. The existing Western Court site contains 11.3 gross acres of land, including a ponding basin and road easements. The minimum buildable acreage for the Western Campus is between 12 and 14 acres. The County sought to purchase additional property to the south of the Court site; however, it had already been purchased for a church site. The County has purchased 19.3 net acres in Apple Valley at the corner of County Road 42 and Galaxie Avenue. The County is working with an architect on the design of the Western Campus. Construction is scheduled to begin in July, 1989 with completion in November, 1990. One condition of the sale of the Western Courts Facility is a lease agreement through the end of 1990. The County will continue to operate courts in the building until the Western Campus is completed. I hope this letter clarifies the reasons for the sale of the Western Court Facility. If you or your City Council have any questions, please feel free to call me. Sincerely, Lyle b. Wray County Administrator LDW/ j mn association of metropolitan municipalities UL LETIN June 15, 1988 TO: Mayors and Managers RE: CONSTITUTIONAL CHALLENGE TO 1988 OMNIBUS TAX BILL The Association of Metropolitan Municipalities' (AMM) Board of Directors would like your input and advice on a matter of some urgency and potential major city impact. The AMM Board of Directors is considering a request from the Municipal Legislative Commission (MLC) to participate in a legal challenge to a portion of the 1988 Omnibus Tax Bill. BACKGROUND: The MLC which is composed of 15 metropolitan suburbs has voted to pursue a legal challenge to the 'disparity reduction aid' provided as part of the 1988 Omnibus Tax Bill. The lawsuit will challenge the 'disparity aid' based on Minnesota Constitution Article X, Section I, which reads in part: 'Taxes shall be uniform upon the same class of subjects and shall be levied and collected for public purposes - -' (emphasis added) Article 4, Section 26, Subd. 3 of the 1988 Omnibus Tax Bill establishes a "disparity reduction aid" which has the effect of "buying down" local government mill rates to approximately 128 mills. The cost of this program is $63.2 million in 1989. If the combined mill rate of schools, counties and cities exceeds 128 mills, the State will provide disparity aid to local units of government to be used to reduce the mill rate to 128. This policy is not in itself unconstitutional. However, the method the Legislature adopted to distribute disparity aid can create a nonuniform tax on the same class of subjects by the same taxing authority and therefore may be constitutionally flawed. A nonuniform tax result can occur because disparity aid is distributed to local units of government but the aid cannot be used to lower the tax rate citywide or countywide or throughout the school district but rather it can be used only to lower the tax rate within a portion of a city, county or school district. -1- 183 university avenue east, st. paul, minnesota 55101 (612) 227-4008 1 70 For example, two taxpayers living in houses on different sides of a street with identical market values and receiving identical county services, could pay different county tax rates. This could happen because one house is in City A (where the combined total mill rate is over 128 mills) and one house is in City B (where the combined total mill rate is less than 128 mills). The disparity reduction aid received by the county can only be used to reduce the county tax rate in city A in this example. As you see, the county tax rate would not be uniform on the same class of subjects and would seem to raise a constitutional question. STATUS: The MLC expects to have the legal brief filed by June 22nd. or 23rd. and has selected outside legal counsel to work on the case. It is their intention to file this suit on behalf of an 'individual taxpayer'. The suit if successful, could prevent the distribution of the 'disparity reduction aid' and since the distribution of this aid would effect the levies that will be set by local units for payable 1989, it is hoped that the suit will be decided before cities certify their 1989 levies (final date is October 25). The MLC asked the AMM and others to participate in this legal challenge. The AMM Board considered this matter on short notice at the June board meeting and after a lengthy discussion, decided to defer a final decision to the July 7th. board meeting. The Board and Staff would like your advice and input on this matter to. enable the Board to make a decision that will reflect the membership feelings on wheather or not to participate and if so, then to what extent and in what manner. NEXT STEPS: Please feel free to contact individual board members (roster enclosed) or AMM staff members: Roger Peterson/Vern Peterson (227-4008) to discuss this matter in more detail. If your city would like to participate or consider participating directly in this matter, please feel free to contact Bob Renner at 893-6650. Mr. Renner is the Legislative k.:ouilsei for the MLC. WE WOULD LIKE TO HEAR FROM YOU! Sincerely, • Gary B-'tian, AMM President Maplewood Councilmember t1 Mona Meyer & McGrath 8500 Normandale Lake Boulevard Suite 1200 Bloomington. MN 55437 (612) 831-8515 FAX (612) 831-8241 June 17, 1988 MUNICIPAL LEGISLATIVE COMMISSION Public Relations Outline Property Tax Law Suit OBJECTIVES: * Support, through public education and publicity, of the Municipal Legislative Commission's law suit challenging the constitutionality of the 1988 Minnesota Property Tax Law. * Create general awareness of the taxation disparities between suburban municipalities and cities in Greater Minnesota. * Increase understanding of the Minnesota Legislature's historical preference to Greater Minnesota. AUDIENCES: primary * Suburban residents. * Legislators. Secondary * The media, as a way to reach primary audiences TACTICS: We recommend a public awareness program running from June 15, 1988 to September 30, 1988. This coincides with the anticipated length of time for resolution of the constitutionality question. During this period we propose a media relations program consisting of the following elements: News releases announcing steps of the court action process, i.e. filing of summons and complaint, district court decision and appeal, Supreme Court decision. MLC Public Relations Page 2 Background and educational articles for community newspapers. These articles would be individualized with statistics for each municipality and quotes from the mayor. Examples of topics to be explored in these articles include: * analysis of the 1988 property tax law inequities with specific data for each municipality within a community newspaper's circulation. * discussion of the per capita spending for public services (fire, police, etc.) in suburban municipalities, compared to in northern Minnesota cities. * distribution of state educational aid monies among suburban and Greater Minnesota communities. Appearances on suburban radio stations, such as those in Anoka and Shakopee. An MLC spokesperson, armed with statistics for those surrounding areas, would appear on local talk radio programs, discussing the law suit and other suburban -- Greater Minnesota inequities. In addition, we would work with metropolitan radio stations, including KSJN, KUOM, KSTP-AM, and WCCO Radio for news stories and guest appearances on the law suit. Television stations would be approached for news stories and analytical discussions of the issue. Key contacts would include government reporters at WCCO-TV, KARE-TV, KSTP-TV and public affairs programs on KTCA, including Almanac and Minnesota Issues. Editorial board meetings. Briefing meetings would be arranged with editors of suburban newspapers and local mayors and MLC spokespersons. We would seek editorials supporting the MLC's law suit at these meetings. We also would arrange editorial board meetings with the St. Paul and Minneapolis daily newspapers to tell the MLC story and urge supportive editorials. In addition, Mona, Meyer & McGrath would provide on-going senior counsel regarding public opinion and perception of the law suit. Our plans will change, if necessary, to accommodate any new developments. MLC Public Relations page 3 PROPOSED TIME LINE June * News release announcing filing -- distributed on local news wire and to all suburban newspapers. * Seek major metropolitan radio and television stories and appearances. July * St. Paul and Minneapolis newspaper editorial briefings. * Two educational articles drafted, individualized and distributed to community newspapers. * Begin community newspaper editorial briefings. August -* Two additional educational articles drafted, individualized and distributed to community newspapers. * Seek local radio station appearances. * Complete community newspaper editorial briefings. September * News release announcing district court decision and appeal. * Announcement of Supreme Court decision. * Continued media relations work with broadcast, metropolitan and community media. BUDGET Professional fees estimate: June -- $1500 July -- $2500 August -- $2500 September -- $2500 Out-of-pocket expenses, such as copying and postage would be charged in addition to the professional fees. i�� JOSEPH A. MAUN MERLYN C. GREEN LAWRENCE J. HAYES JEROME B. SIMON JOHN C.JOHANNESON JAMES W. BREHL BRUCE G. ODLAUG ALBERTA WOODWARD RICHARD D. DONOHOO GARRETT E. MULROONEY WILLIAM J. MASSING M. MICHAEL MONAHAN JAMES A. GALLAGHER CHARLES BANS BARRY A. GERSICK GEOFFREY P. JARPE RICHARD M. GAALSWYK MAUN, GREEN, HAYES, SIMON,JOHANNESON AND BREHL ATTORNEYS AT LAW SAINT PAUL OFFICE 332 HAMM BUILDING 408 ST. PETER STREET SAINT PAUL, MINNESOTA 55102 TELEPHONE AC -612-224-7300 TELECOPIEW 612-298-0915 MINNEAPOLIS OFFICE SUITE 520 3500 WEST BOTH STREET MINNEAPOLIS, MINNESOTA 55431 TELEPHONE: AC -612-835-9550 TELECOPIER=612-835-3463 June 16, 1988 Municipal Legislative Commission 1500 Northland Plaza 3800 West 80th Street Bloomington, MN 55431 Re: 1988 Omnibus Tax Act Ladies and Gentlemen: LARRY B. GUTHRIE ROLF E. GILBERTSON SETH M. COLTON NANCY BURKE HUPP JAMES G. WEINMEVER PHILIP T. COLTON LONNY D. THOMAS GORDON J. APPLE THOMAS J. PUFF RUTH SILSETH MARCOTT STEVEN E. RAU PATRICIA A. COMEFORO PAUL F. BEGGS SUSAN SORRELL KELLY REPLY TO Saint Paul This will confirm the agreement by this law firm to undertake the representation of the Commission and one or more owners of Minnesota real estate designated by you for the purpose of challenging the constitutionality of the 1988 Minnesota Omnibus Tax Act. In particular, that challenge will include the provisions in Article 5, Section 26, Subdivision 3 of the Act establishing disparity reduction aid. It may include constitutionality attacks on other parts of the Act if you or the owners you designate desire. Our representation in this matter is expected to consist of analyzing the Act and the law pertinent to its constitutional validity, filing one or more lawsuits on behalf of such owners, and preparation and presentation of their cases in trials and on appeal. We expect that those lawsuits will take the form of Minnesota Statutes Chapter 278 tax petition cases which will be filed in the district courts of the counties where the properties in issue are located. We expect that those cases will then, in accordance with standard practice, be transferred to the Minnesota Tax Court for pretrial development and trial. Appeals from the Tax Court are made directly to the Minnesota Supreme Court. MAUN, GREEN, HAYES, SIMON, JOHANNESON AND BREHL Municipal Legislative Commission June 16, 1988 Page 2 The Municipal Legislative Commission will pay the legal fees of this law firm and the expenses incurred by us in this entire matter, including the cases filed on behalf of such designated owners. The legal fees of this law firm will be calculated at the normal hourly rates of the lawyers and paraprofessionals involved in this project for matters of this kind. Such expenses are likely to include long distance telephone charges, deposition transcript costs, photocopying, court filing fees, mileage calculated at $.25 per mile, and other travel expenses if petitions are filed in distant counties. In matters of this kind, my normal hourly rate is $145 per hour, and the normal hourly rate of my associate Ruth Marcott is $90 per hour. The normal hourly rate of our paralegals is currently $50 per hour. All such rates are subject to change. We will bill the Commission monthly, and our statements will be payable upon receipt. We would retain the right to elect to discontinue representation of the Commission and the designated owners in the matter if appropriate arrangements are not made for payment of our expenses and legal fees. In the event that we do discontinue representation under those circumstances, we will notify you and the owners sufficiently in advance to allow you to retain other counsel to carry the matter forward if you are so inclined. It must be emphasized that although our fees and expenses will be paid by the Commission, once petitions are filed on behalf of property owners, this firm will represent those owners in their respective suits, and our primary responsibility and allegiance must be to them and not the Commission. One consequence of that is that unless the confidentiality provisions of Rule 1.6 of the Minnesota Rules of Professional Conduct are waived by such owners, our communications with them cannot be disclosed to the Commission. Furthermore, if any such owner directs us to take certain actions in a case filed for that owner that is lawful and ethical, including dismissal, we will be bound to do so. Therefore, you must exercise care in your selection of owners to be designated. The advantages of such dual representation are that it is more economical for us to represent both you and the owners and that our communications with you will be privileged. The risk is that a conflict will develop, in which case we probably MAUN, GREEN, HAYES, SIMON,.JOHANNESON AND BREHL Municipal Legislative Commission June 16, 1988 Page 3 would have to continue to represent the owners and discontinue or curtail representation of the Commission. It must also be emphasized that probability of success for any constitutional challenge of a Minnesota statute, especially a tax statute, is low. We have not yet evaluated the prospects for success with respect to the disparity reduction aid provisions of the 1988 Omnibus Tax Act. When we have done so, we will inform you of our analysis and conclusions. If your Commission is agreeable to retention of this law firm to represent it and the property owners designated by it on the basis described above, please have an authorized officer or officers sign the enclosed copy of this letter in the place provided below and return it to me with a check in the amount of $5,000 payable to this law firm and copies of the resolutions of the Commission and its Executive Committee authorizing such actions. We will hold that sum of $5,000 in our trust account as security for payment of our fees and expenses in this matter, to be applied by us, at our option, against any statement not paid timely or against our final statement. Such retainer deposit must be maintained at that level. Any portion not so applied would be refunded to you upon conclusion of the matter. Very truly yours, Richard M. Gaalswyk RMG:es cc: Mr. Robert Renner, Jr. Municipal Legislative Commission hereby agrees to the retention of the above law firm to challenge the constitutionality of the 1988 Omnibus Tax Act on the terms stated in the foregoing letter. MUNICIPAL LEGISLATIVE COMMISSION By Its OTHER CIVIL STATE OF MINNESOTA DISTRICT COURT COUNTY OF JUDICIAL DISTRICT Petitioner, vs. County of Respondent. PETITION FOR REVIEW OF REAL ESTATE TAX ASSESSMENT (1988-89 TAXES) Your Petitioner respectfully represents and shows to the Court: I That Petitioner has an estate, right, title or interest in the parcel(s) of real property in the City of County of , and State of Minnesota, described on the attached ( , P.I.D. ). II That said property will be unfairly and unequally taxed for real estate taxes payable in the year 1989 in comparison with other property in said City and said County. III That the aforesaid taxation is contrary to Article X, Section 1 of the Constitution of the State of Minnesota and the Fourteenth Amendment to the Constitution of the United States. IV That Minnesota Laws 1988, Chapter 719, is contrary to and in violation of €he Fourteenth Amendment to the Constitution of the United States and Article III, § 1; Article IV, §§ 1, 14, 15, 17, 18, 19 and 21; Article X, § 1; and Article XII, § 1, of the Constitution of the State of Minnesota. WHEREFORE, Petitioner prays this Honorable Court for a determination of Petitioner's claims reducing and equalizing said taxes, declaring said Minnesota Laws 1988, Chapter 719, to be unconstitutional, and enjoining its implementation, and that the Court grant Petitioner such other and further relief as is just. Dated this day of June, 1988. Richard M. Gaalswyk (# 32839) Ruth S. Marcott (# 176825) MAUN, GREEN, HAYES, SIMON, JOHANNESON AND BREHL 332 Hamm Building Saint Paul, MN 55102 (612) 224-7300 Attorneys for Petitioner -2- ACKNOWLEDGMENT The undersigned hereby acknowledges that costs, disbursements, and reasonable attorney and witness fees may be awarded pursuant to Minn. Stat. Section 549.21, subdivision 2, to the party against whom the allegations in this pleading are asserted. Richard M. Gaalswyk ) city of eagan 3830 PILOT KNOB ROAD, P.0 BOX 21199 VIC ELLISON EAGAN, MINNESOTA 55121 Mayor PHONE (612) 454-8100 June 17, 1988 Re: Ad Hoc History Committee Dear THOMAS EGAN DAVID K. GUSTAFSON PAMELA McCREA THEODORE WACHTER Council Members THOMAS HEDGES City Administrator EUGENE VAN OVERBEKE City Clerk The City Council has identified several matters of historical significance that require a type of community action. The relocation and renovation of the old town hall, definition of a useful purpose for the trunk of the Lone Oak Tree, a purpose for the old McCarthy house and determination and collection of Eagan artifacts for historical preservation. I was asked by Mayor Ellison and my fellow City Councilmembers to appoint an ad hoc committee of Eagan residents for the purpose of studying these four (4) areas of historical purpose with the understanding that a report would be made before the City Council on each of the items. It is my desire to contact approximately 15 - 20 individuals in our community with the majority being long-term residents while balancing the committee with a few newer residents. Time and commitment is typically the first question asked when considering any committee appointment. It is my desire to hold meetings late in the afternoon and adjourn in ample time for the dinner hour. All meetings would be scheduled at City Hall with the understanding that field trips would be required to review both the old town hall and McCarthy house. The City Administrator will appoint a member of his staff to coordinate any and all fact -findings and act as a staff person to our committee. Therefore, the time is about an hour and one-half and the frequency of meetings will be established by the group. The commitment is as much time as you are willing to put into the projects but in any event, actual writing, telephone calling and many other fact-finding exercises will be performed by the staff per our direction. THE LONE OAK TREE. THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY �9 � JUNE 17, 1988 PAGE TWO Again, time is precious to all of us and your commitment to the City of Eagan on this committee will be guarded. Please contact Karen, office of the City Administrator, and leave a message as to whether you can or cannot serve on our committee. Thanks for at least sharing my interest. Sincerely, Ted Wachter Eagan City Councilmember cc: Tom Hedges, Eagan City Administrator Ken Vraa, Director of Parks and Recreation TW/kf :3760 BLACKHAWK RD EAGAN 'MN 55122 MICHELLE COLTON 4316 ARIES EAGAN MN 55123 MIKE CASEY 3616 FALCON WAY EAGAN MN 55123 LEROY CHAPDELAINE 3315 DODD RD EAGAN MN 55123 JOHN KLEIN 1495 LONE OAK RD EAGAN MN 55121 ART RAHN 4100 BLACKHAWK RD EAGAN MN 55122 DON CHRISTIANSON 3650 PILOT KNOB RD EAGAN MN 55122 RICK & SANDY BERTZ 550 ATLANTIC HILLS DR EAGAN MN 55123 LESLIE KING 4258 SEQUOIA DR EAGAN MN 55122 .�u.ttiI rit11GG 1309 RASPBERRY LN EAGAN MN 55123 FRANK DEMBROSKI 1040 MCKEE ST EAGAN MN 55121 PAUL TAYLOR 4260 HEINE STRASSE EAGAN MN 55122 MARTIN DESLAURIERS 1031 CLIFF RD EAGAN MN 55122 MARTIN SHIELDS 1396 LONE OAK RD EAGAN MN 55121 DICK REYNOLDS 1794 BLUESTONE DR EAGAN MN 55122 CHERYL MARTENS 1311 BERRY RIDGE RD EAGAN MN 55123 ELIZABETH KENNEALY 2115 SILVER BELL RD EAGAN MN 55122 (g3 C hR1STY CLAPP 4241 BRADDOCK TR EAGAN MN 55123 JAN WEGLEITNER 1366 QUARRY LN EAGAN MN 55121 BEV ALBEE 4441 VILDMARK CT EAGAN MN 55123 LEO MURPHY 1105 DUCKWOOD TR EAGAN MN 55123 MARY ELLEN VORACEK 1244 MOURNING DOVE EAGAN MN 55123 WILFRED HEUER 3340 DODD RD EAGAN MN 55123 ELDON JOHNSON 1299 CARLSON LAKE L EAGAN MN 55123 BARB REBER 3900 SIBLEY MEM HWY EAGAN MN 55122 MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL FROM: BONNIE BLOOD, RECREATION INTERN PARKS AND RECREATION DEPARTMENT DATE: JUNE 7, 1988 RE: RESULTS OF TRAIL USE SURVEY Attached are the results of the trail survey conducted by Recreation Intern Bonnie Blood. A research project is required by the internship program and this survey fulfills the requirement. Parts of this city trail survey have been compared to another trail survey conducted in 1981. Some interesting trends brought out in this comparison are: - A higher percentage of female users - The increase in the users average age - The significant increase in the percentage and number of walkers. Other noteworthy information (statistics) include: - A high number (58%) of trail users have no suggestions for improvements for the trails - The need for a published trails brochure is needed to assist users in locating new routes. The statistics about trail use and users are informational and timely. (g4 MEMORANDUM TO: ADVISORY PARKS AND RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION BONNIE BLOOD, RECREATION INTERN DATE: JUNE 1, 1988 RE: RESULTS OF TRAIL USE SURVEY Enclosed are the results of the trail survey conducted by Recreation Intern Bonnie Blood. This survey was conducted May 16 - May 22, with aproximately 70 hours spent on the trails. Also enclosed are samples of the survey ques- tionaire and observation tally form. ( Fs SURVEY RESULTS The purpose of this survey is to lead to answering the questions of: - who is using the Eagan trails - what are the types of use - what function are the trails serving It is also hoped that this survey will shed insight as to: - likes about the current trails - disikes about the current trails - improvements for the trail system - desired placement of new trails Support for trails in Eagan has been proven by Mayor Ellison's "People's Poll", where 90% of all residents wanted to continue development of Eagan's trails. Also, the community center research showed Eagan's trails to be a valued part of the city. It was also shown that the trails can facilitate the residents recreational patterns. This study showed 88% of residents walk, 76% of residents bicycle, and 40% jog. It is the departments hope that this survey can be used to aid in the continued satisfaction of the community residents, by uncovering the users opinions and ideas. PROCEDURES This survey was conducted over the time period of one week. The aproximate time spent out in the field was 70 hours. Five spots in Eagan were surveyed, including the intersections of: - Yankee Doodle and Pilot Knob - Pilot Knob and the Highline trail - Wescott between Pilot Knob and Lexington - Lexington and the Highline trail - Rahn Road and the Highline trail (qc- TRAIL SURVEY RESULTS Number of users observed 475 Number of users surveyed 156 Approximately 1 in every 3 users were interviewed WHO USES THE TRAIL AGE OF USERS BIKE WALK JOG OTHER Average age 23.4 34 33.4 12.75 Age range 7-58 5-67 24-46 11-16 GENDER OF USERS BIKE WALK JOG OTHER OVERALL Male 52% 29% 67% 100% 43% Female 48% 71% 33% 0% 57% Total 100% 100% 100% 100% 100% (The other category includes uses not specified above. The "other" uses seen on the survey were skateboards and roller skates) When compared to the trail survey conducted seven years ago, this shows a significant difference in the users. The past survey showed 69% of the users to be male, with the largest age group to be 11-20 year olds. The current survey shows the average age of users has increased for each age category (except the "other" category,) and the gender of users has shifted to females. Although children still utilize the trail (as shown by the age range), more and more adults are discovering the trails. GROUPINGS OF USERS (observed) SINGLE 40% # Of people 191 PAIRS GROUPS 30% 30% 144 140 TOTAL 100% 475 When compared to the 1981 study, the area of groups of users also shows a shift. 57% of use in 1981 were single users, while 26% were pairs and 17% were in groups. Today, more people are using the trails with others. A typical user would be an adult female who is with at least one other person. l�� WHAT ARE THE TYPES AND STATISTICS OF USE TYPES OF USE (observed) BIKE WALK JOG OTHER % 49% 37% 8% 6% # 234 172 42 27 TYPES OF USE (interviewed) BIKE WALK JOG OTHER % 39% 51% 6% 4% # 61 80 9 6 TOTAL 100% 475 TOTAL 100% 156 There is a discrepancy in the percentages of those observed to those interviewed. This is due to the fact that it is harder to stop the bikers and joggers for answering the questions. However, the percentage difference is not overly large and should not invalidate the data as long as it is acknowledged. These numbers indicate the most popular type of use to be bicyling. When these statistics are compared to the 1981 survey, a definite change in user patterns becomes apparent. The old survey indicates the majority of use was overwhelmingly bicyclists (72%). Also, walkers only accounted for 15% of all use. I feel that this change reflects the trend towards fitness in our nation, and is indicative of the flurry of articles recently published on the health benefits of walking. FREQUENCY OF USE BIKE WALK JOG OTHER Average 3.4/week 4.8/week 3/week 3//week Range(/week) .25-7 .5-7 1-5 2-7 OVERALL FREQUENCY OF USE* Daily 3-6 /week 1-2 /week Every 2 weeks < Every 2 weeks 30% 35% 28% 2% 5% *7% were on the trail for the first time, and were not included in these figures. Most of these people stated that they would be using the tralis in the future. DISTANCE TRAVELED* BIKE WALK JOG OTHER Average 6 miles 1.9 miles 4.3 miles 1.25 miles Range (miles) .25 - 30 .2 - 6 2.5 - 7 .5 - 3 *It should be noted that 8% were unable to answer this question because they were unsure of how far they were traveling. Also, many others were making a guess as to the distance they were traveling. 3 A Walkers are the most frequent users of the trails, being on the trails almost 5 days per week. However it is interesting to note that they also have the widest range of use. From the overall frequency of use, it is apparent that 93% of users are on the trail once per week or more. This is similar to the study of 1981, where 67% of users surveyed used the trails once or more per week. (This study did not exclude first time users in there figure). Bicylcists average the greatest distance traveled (6 miles) while walkers average 2 miles. FUNCTIONS / AERAS THE TRAIL SERVES REASONS FOR TRAIL USE BIKE WALK JOG OTHER Exercise 31% 44% 89% 40% Recreation 19% 19% 0% 20% Transportation 23% 14% 0% 40% Recreation & Exercise 27% 23% 11% 0% OVERALL 41% 18% 18% 23% Total 100% 100% 100% 100% 100% HOW FAR TRAVELED TO TRAIL 69% of all Eagan trail users traveled 1/2 mile or less to utilize the trail. 15% of all Eagan trail users traveled 1/2 to 1 mile. 4% traveled over 1 mile to reach the trail. 12% of trail users were from out of town. Many people surveyed answered that they utilize the trail for both recreation and exercise. However the most popular answer was for exercise, which supports the theory that many users walk and bike for health reasons. It is logical that the majority of users live in proximity to the trail, as it is readily accessible. It is interesting to note the relatively high number of users from out of town. Many of these users are from the area communities of Burnsville, Lakeville, and Rosemount. HOW USERS DISCOVERED TRAIL 45% of people interviewed said they spotted the trail while out recreating or while driving past in a car. 42% of people interviewed said they knew of the trails existance because they reside near the trail. 13% found the trail when another person took them there. This indicates that the trails are not well known through past Park and Recreation Departments efforts. It is hoped that this will be changed when the department publishes a new trail brochure this summer. HOW WELL EAGAN TRAILS ARE KNOWN TO USERS 29% responded with quite well 27% said quite well, but only in their neighborhood 17% know Eagan's trails only fairly well 34% answered poorly 3% said not at all These findings also support the need for a published, readily available brochure and map of Eagan's trails. The more familiar the residents are with the trails, the more likely they will be to use them. RESPONSES ON LIKES ABOUT THE CURRENT TRAILS (Most to least mentioned) -Scenery / surroundings -Off the street / safety - Smoothness / paved -Location / convenience - How maintained / cleanliness - Width - Hills - Low number of users -Divided lanes REPONSES ON DISLIKES ABOUT CURRENT TRAILS (Most to least mentioned) - Debris on trail (rocks, sand, glass) -Problems with trail surface (bumps, holes) -Length too short - Not plowed in winter for use -Intersections (dangerous) - Litter -Steepness on parts of trail - Trail surface (bituminous v. concrete) - Problems with other users - Width too small An impressive 58% of those surveyed stated that they had no dislikes with the Eagan trails. It is interesting to notice that some peoples' likes 5. \c7\ are others dislikes. Some of those surveyed liked the fact that the trails were wide. Others felt that the width was not enough. Another example of this juxtaposition is the feeling about the hilly terrain. Some felt that this provided a good workout, while others felt that they were too formidable. RESPONSES ON IMPROVEMENTS USERS WOULD LIKE TO SEE (Most to least mentioned) -More trails / connect and extend existing trails - Signage (locations of trails, distances) -Pothole / surface maintenance - Plowing in winter - Drinking fountains - Bathrooms - Cleaning of debris from trail - Controls at intersections -Smoother trail surfaces - Lower curb entrances The number one improvement people would like to see is more trails. One of our survey questions was where the users would like to see new trails. Signage is a second improvement mentioned. This would also aid in peoples knowledge of the Eagan trail system. RESPONSES TO WHERE PEOPLE WOULD LIKE TO SEE NEW TRAILS (Most to least mentioned) -Pilot Knob Road -Complete Highline trail to Trapp Farm Park and Dodd Road - Cliff Road - Complete Lexington trail - Diffley Road -To Fort Snelling State Park (from Yankee Doodle) - Rahn Road -Blackhawk / Nichols area - To Lebanon Hills - To Minnesota Zoological Garden TALLY SHEET Location Day Date Time WALKER JOGGER BICYCLIST OTHER TYPE AGE SEX # TYPE AGE SEX # TYPE AGE SEX # TYPE AGE SEX , QUESTIONNAIRE Date Age Male/Female Type of use Neighborhood/Address Location Alone/Others Why are you using the trail (recreation, exercize,transportation) What other ways do you use the trails How far are you traveling today How often do you use the trails What do you like about the trails What do you dislike about the trails What improvements would you like to see Where would you like to see new trails How did you discover this trail How well do you know the Eagan trail system Other Comments 1 °K3 eo O • 59 G 0 r.. 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CD �N kr .�cr ti:..r% ter ) R. 7 col �i C `< ^ 6 O t CA • v' ° p' x'N'N ° A .; - ay �'.a'y aoaow ti n g H •< o a•< C c- 09 c:4.-3= : ow ......e ° 7 = .-<"" 0- el) 0.0 8 Q?rG A Po h O _ co S a. -on, ET C O C1 .0 .c 0 y A A 4, p' ,E S ° 0 p' -i ,i,-; O �• v' 7r a 7CI._.. •••• y 3 A' O Co ° (D 0 yp. ' a r. AC0^F� Fw �•�p-Y� ,,,� • cao �c'oy oN ^ .ei,n al @ a CA ooHo A ° C'�D cbD 0F en p' • A 'O '6 ' a W W w `D E. ..., a. 0 w w A 7fx...op °19 A ''.Doo1'v°°'• n°c'„ w G C .A., O 0. ^ A g(2'048 ~^ w F W0 a y' o .y . w co cL .y O`.0 r. nR CD C�'•.. 0 G y _ ▪ w F .1 cD 17,7.'1°5 Mcra �o �iaw •" y w coo a c A co W y ' a yw � eco A= ..... o`14 O0. •'°'=' ' !. D A ^ CS a•a Cr Pa G 0 CI --.'-e �, 0 ,0 O y C'•p C� 1-1"... Cn _ Aa. v' 0.w S0''' O•O A A y A 0 •y ^1 y 0 0.a'O 0. O a's.O 2`< O : ma y „O•, H F fD• 0 O^ CD F w R y asa Ivo �'y ]o.� ?' JIM Marlin MEMORANDUM TO: All""Meibers of -the Developers Task Force FROM: James F. Sheldon DATE: June 22, 1988 RE: Preliminary Plat Approval Issue Dale, John Voss and I have discussed the matter. My reluctance to give early preliminary plat approval is based on Minnesota Statutes 462.358, Subd. 3 (c) , which provides for one year after preliminary plat approval and two years following final approval that unless agreed otherwise between the subdivider and the City, no amendment to a comprehensive plan or official control shall apply to or affect the use development, density, lot size, lot layout or dedication or platting required or permitted by the approved application. John and Dale expressed a more realistic concern. Their's was that if you require all of the documents for preliminary plat approval, the cost of preparation is huge, the time committment is large and the proposed development becomes inflexible because the costs have been spent and revisions would start the process and the costs all over again. Thus, the staff looses its ability to convince and persuade the developer of a more reasonable development and better layout and use of the property. What Dale is proposing is a preliminary plat approval which would be more akin to the old sketch plan or concept approval but would require the developer to sign a specific agreement with the City. The agreement would commit the developer to a technical review process which would be specified in the agreement. Only when the developer met all of the requirements of the technical review process would the preliminary plat then be in a position to apply for final plat approval. If the technical review process indicated that the preliminary plat was not appropriate, modifications would have to be made and the matter would have to be sent back to the Planning Commission for preliminary plat approval again. Both John and Dale are of the opinion that when final plat approval is given, it should be an administrative task as opposed to a discretionary task. Dale points out that what is required now under the proposed memo is even more than is required under the current standards for preliminary plat approval. John Voss said he has checked other ordinances and by far this is the most complete. JFS/dj k city of eagan 3830 PILOT KNOB ROAD, P.O. BOX 21199 EAGAN, MINNESOTA 55121 PHONE (612) 454-8100 June 28, 1988 BOB & MARILYN MURRAY 2852 SIBLEY HILLS DR EAGAN MN 55121 Dear Mr. and Mrs. Murray: VIC ELLISON Maya THOMAS EGAN DAVID K. GUSTAFSON PAMELA McCREA THEODORE WACHTER Council Members THOMAS HEDGES City Administrator EUGENE VAN OVERBEKE City Clerk On behalf of the City Council, I would like to respond to your correspondence of June 2 regarding the aircraft noise situation in your neighborhood. I have spoken with Jon Hohenstein of our office and he informs me that you have been in touch with him on several occasions in this regard. The fact that airport traffic has expanded drastically in recent years and is impacting more of the community than ever before, is of great concern to the City Council. In fact, the City has attempted to come to a resolution of the corridor issue with Mendota Heights through a study of noise impacts in the area. Unfortunately, the issue is far more complex than had originally been thought and the FAA has not been overly cooperative in attempting to reach a resolution of the matter. As recently as June 28, the Metropolitan Airports Commission's noise abatement arm, MASAC, heard presentations by both cities and the FAA regarding this matter. Far from agreeing that traffic should reestablish some of the traditional distance from Eagan neighborhoods, Mendota Heights has suggested that traffic shift farther south and the FAA has claimed that it cannot compress any further toward the center of the corridor. Needless to say, we disagree with both of these positions. It is evident from any objective review of noise impacts, that a disproportionate level of impact currently exists along the southern edge of the corridor in neighborhoods like yours. As regards your market valuation, many area residents were surprised by increases in valuation on their most recent tax bill, changes in State legislation have caused counties to value homes closer to their true sales value than they have in the past. Because tax valuation is the responsibility of the County, the appropriate body to hear your concern is the Board of THE LONE OAK TREE...THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY LETTER TO MR & MRS MURRAY JUNE 28, 1988 PAGE TWO Equalization which meets annually. Meetings of this body typically occur immediately after the distribution of the spring property tax statements. The Board met in May and will meet again in May 1989. In summary, we agree that your home and neighborhood should not be subjected to inordinate levels of noise. At the present time, however, city governments can only attempt to provide noise compatible land uses as we have done and encourage responsible overflight of those areas. With respect to personal and property rights, the only party who can protect their rights against an airport, is an individual homeowner. The standard of proof in such cases is very difficult. This is why airport operations are able to expand in areas like Eagan and Mendota Heights and increase dramatically in areas like south Minneapolis without any successful challenges from the affected parties. The City will continue to attempt to influence the FAA directly and through the Metropolitan Airports Commission to better utilize the noise compatible land uses north of you. We have been hoping for a prompt and reasonable resolution of this issue, but at the present time I would not hold out any hope for dramatic changes in the immediate future. I hope this clarifies some of the issues raised in your letter. If you have any further questions in this regard, please contact my office. Sincerely, Thomas L. Hedges City Administrator TLH/kf MINUTES OF A REGULWMEHTI ::OF THE EAGAN CITY COUNCIL EAGAN, MINNESOTA July 5, 1988 A regular meeting ot the Eagan City Council was held on Tuesaay, July 5, 1988, at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Vic Ellison and Councilmembers Wachter, Egan, Gustarson ana McCrea. Also present were City Aaministrator Tom Heages, Public Works Director Tom Colbert, City Planner Dale Runkle, ana City Attorney Jim Sheldon. ........ AGENDA Item A under Old Business (Preliminary Plat, Kingswood 2na Addition/James Horne) ana Item D under New Business (License, Wine and Beer for a new owner of Eagan Tap) were continued. Wachter moved, Gustafson secOhde.QG agenda as amendea. All voyesqr MINUTES 17une 21. 1988 - Regularhee4hq,..Egan stated a revision should be mane on page 33, second paragr4ht should read "Brad" Swenson instead of "Frea" Swenson. Upon motion by Wachter, seconded by Gustafson, it was resolved that the minutes for the June 21, 1988 regular meeting be approved as amenaea. All voted in favor. POLICE .00kEk Of/MANPOWER REQUEST City Administrator Tom Hedges stated the Police Department requested the addition o patrol officer and one investigator to be added to the Police DeP4:tMeht04-a4g 1988. The addition ot a police officer would allifitOVe on a 24-nour basis in all four quadrants of the City ana the addition of an investigator would allow the City to process and follow-up child abuse and neglect cases that are reported on an increasing basis within the City. Councilmember WachteragO4Atthere was money in the buaget tor the hiring of the patrol oaiOet-444investigator. Hedges stated the additional revenues would46me fromilding permits and expectea development fees. PoliceCaptain Geagah stated the new employees would begin employment in::October, which would mean only three monthssalary would be 4eeded_f-tplAi tne current budget. the motion to approve the Page 2/REGULAR CITY COUNCIL MEETING July 5, 1988 •:::::•:•: Mr. Egan asked if 4notile1.144apar would neea to be purchased. Captain Geagan stated there'iSehOUh equipment for the new employees, only uniformneeded to be purchased. Gustafson moved, Wachter seconded, the motion to approve the addition of one patrol officer and one investigator in the Police Department to begin employment with the City in late September, 1988. All voted in tavor. PUBLIC WORKS DEPARTMENT/CONTINUATION OF SPRINKLING BAN . . Public Works Director Tom::Colbert intormea the Council that with the past implementation rdt..theOpq-even" sprinkling ban, the Public Works Department had notipeaa::'.Siniant reduction in unpresdictable, peak water usages. He turther stated with the projected continuation or the recora breaking drought conaitions, it was the recommenaation ot the Public Works Director that this 'odd -even' sprinkling ban be continues through the Labor Day weekena to September 5, 1988. This recommenaa.ion was telt necessary to ensure the ability to maintain proper water reserves ana still allow the community opportunities400SOnable ana pruaent use or water for outside uses. He stateatiie-cotirtunity has been very cooperative in regards to the sprinkiing,ban. askea the Council to approve the continued sprinkling ban a'8it 4_pasier to lift a ban that is no longer needed than it is to Statione an ana then implement another. ••.•.::::•:::•:•:•: Mayor Ellison askea it there were three new wells on line. Mr. Colbert stated the three new wells which came on-line in June have really been helpful. He also stated an additional well will be on-line in September, 1988. Mr. Wachter asked the continuously. Mr. Colbert stated the wells run contnt644.1ati-Weekenas. However, on Mondays when the reservoirs are shut the wells off to give them a rest. .•.•.•.•. Mr. Wachter asked 4:L13.p.had seen an article regarding Eagan wells going dry. MrCbItitdted he had not seen the article and the Eagan wells are not going ary. He statea he knew Burnsville ana Apple Valley have had problems. Wachter moved, McCrea secohoeo, the motion to authorize the extension of the hoad-evenh:prin4ing ban until September 5, 1988. All voted atfirmatively. . Councilmember Egan .statea he had noticed irrigation systems by the Rainbow Fooa in Town::Centre watering the streets. Mr. Colbert statea there had been a "problintillat particular area ana noted that Federal Land Companwanotpa.r.ticularly cooperative. He further stated they will keep checking the area for improper watering. Page 3/REGULAR CITY COUNCIL MEETING July 5, 1988 :1111:111 DEPARTMENT HEAD UPDATES Mr. Hedges intormeathe Council the Council meeting was not being televised on cable as there had been a problem with the road construction of Pilot Knob Roaa ana suggested a notice be placed in the paper informing the resicents. Mr. Reardon stated a message has been put on the cable tor_the evening intorming the residents of tne problem. Mayor Ellison applauoea F44..e Chief Southorn and his department for the excellent tirewo'rks airplay and their caution in sateguaraing against fires. Fire Chief Southorn stated Station No. 4 naa been aelayed because there is a problem regarding the locker vendor. They are waiting for aelivery of the lockers. He further stated some equipment had been moved into Station No. 4 and the station is being used in a limited sense only. Councilmember Egan asked44 the Fire Department is in the process of hiring new pet0Ohliel fd.Station No. 4. Fire Chiet Southorn stated they willtecrUiting at tne ena of August, 1988. They had received a numberot app4cations ana the interview process had begun. Mr. Hedges stated a 'gf40dOpening tor Station No. 4 would be held soon, preferably on a SaturadYor Sunaay. CONSENT AGENDA The following consent agenda items were submitted and recommended to be approvea:. .:;:0:::••••••••• A. Personnel 1. Part-time Community Dey.elopment Department Clerk/Typist. It was recommended to approthe..:14ring..of Patricia Peterson as a part-time clerk/typist Comnunity Development Department, subject to successful cotPletiOndfthe City's physical examination requirement. 2. Seasonal Utility Maintenance Worker. It was recommenced to authorize the City Aaministtatoto_approve the hiring of an inaividual as a seasonal utiW*04htenance worker. Mr. Gustafson requet.66 the City4oministrator inform the Council when this positionhaa been flea. .•.•.•.•. 3 Hearing Conservat::„It was recommended to approve the 1988 contract with th.6CiWi5i6bMington tor a Hearing Conservation Program for City of Eagan employees/equipment tor the Page 4/REGULAR CITY COUNCIL MEETING July 5, 1988 amount of Two Thousand OYise::::Hui:clr:ea::k::ty and no/100 Dollars ;$2,150.00) . B. Plumbers Licenses. It was recommendea to approve the following plumbers licenses: Hokanson Plumbing; Nikko Plumbing; and Regency Plumbing. C. Vacate Part of K:ernnebec...Drive, Receive Petition/Order Public Hearing. It was recommended t'o receive the Petition to Vacate a portion or Kennebec Drive and scheaul:e: a::.publ::c hearing to be dela on July 19, 1988. D. Project 541, Receive Report/Order Public Hearing (Country Hollow 2nd Addition). It was recommended to receive the: feasibility report for Project 541 (Country Hollow 2nd Additio.n:.:=::::zunk Utilities) and schedule a public hearing to be held on::::Atgi:s:t: 2, 1988. E. Contract 88-22, 'Receive Bid/Award Contract (Miscellaneous Projects). Mr. Colbert presented a revisiont o the Council regarding the ].ow bid. He stated with the revision, the low bidder remains the same. He explained the increases on all of the projects to the Council and requested the alternative bid to 0 & P Contracting in the amount of $224,773.83. It was recommended tor:eC.OVehe bids for Contract 88-22 Miscellaneous Projects)a.id awar:a the contract to 0 & P Contracting :n the amount $224,773.83``and authorize the Mayor and City Clerk to execute all related documents. F. Approve Final P1 Mr. Egan asked if all City requirements has been complied with regarding the Sill Addition final plat. Mr. Colbert statea all City requirements has been met. It was recommenced toapprote:: Addition and authorize th:e:::Nayor ahc( related documents. e final plat tor the Sill ity Clerk to execute all G. Approve Final Plat, Thomas Lase Woods Addition. It was recommended :e .:::�app :©vie t e•final plat for the Thomas Lake Woods Addition and authorize the Mayor and City Clerk to execute all related documents. Page 5/REGULAR CITY COUNCIL MEETING July 5, 1988 H. Contract 88-25,.Approve Plan/Authorize Aa for Bias (Dowd Road) . It was recommended to approve the plans for Contract 88-25 (Doaa Road - Overlay) and authorize the advertisement for a bid opening to be held at 10:30 a.m., Friday, July 29, 1988. I. Project 546, AuthOrize::::F.easibility Report (Ceaarvale Boulevard - Overlay) . It was recomrnended to authorize the feasibility report for Project 546 (Ceaarvale B©:ul: v::77::.Ov:erlay) . .............. J. Project 547, Authorize Feasibility Report ana Detail Pians (Wells No. 12 ana No. 13). Mr. Colbert intormed the Council that the current locations are "tentative" ana the conaitions of th.e:::;:ease ana the proper locations for the wells would be checkea..:.;:' r ::: roper locations would be aetinea with the feasibility report It was recommended toauthorize a feasibility report and detail plans for Project 547 (Well`s :aa:::.:::i::...and No. 13) . K. Project 548, Authorize Request: for Proposal/Feasibility Report (Clitt Roaa - Water Treatment Plant ana Reservoir). It was recommended to authorize a request for proposal for a feasibility report preparation tor Project 548 (Cliff Roaa - Water Treatment Plant and Reservoi:.r.;)... L. Approve County Signal I:rlstallation Agreement 88-08 (Yankee Doodle Road and Denmark Avenue) It was recommended taap.rtv.ourty Signal Installation Agreement 88-08 (Yankee 0Ioop.10.:::i: :a::::a:n ] Denmark Avenue) and authorize the Mayor and City Clerk to execut all related documents. M. Dakota County Highway Design/Construction and Signal installation Agreement 88-05 (Clitt Roaa ana Cedar Lake Roaa). It was recommended to:4pprove� County Highway Design/Construction and Signal Installation A:gOement (Clitt Roaa ana Cedar Lake Roaa) and authorize the Mayor ana City:Clerk to execute all related aocuments. Page 6/REGULAR CITY COUNCIL MEETING July 5, 1988 N. Approve County Signal Roaa and Target Entrance).'--- mtenance Agreement 88-09 (Clitt Lake Mr. Colbert stateathere was a concern regarding trie maintenance of the signal. The City haa contracted with the County for the maintenance as City personnel is unable at this time to maintain the signal. However, there may be a liability insurance problem. He askea the Council to continue this item tor further review by start ana the City Attorney. O. Final Plat Approval Extension - Gopher Eagan Inaustrial Park 2nd Addition. It was recommended ltd44tiiiiiean extension of the tinal plat approval to July 31, 1988 tor Gopher Eagan Industrial Park 2nd Aaaition. P. Project 549, Receive Petition/Oraer Feasibility Report (Stratfora Oaks - Sanitary ana Statmewer). It was recommended toreCeiVehe petition for project 549 ...•.•... •• (Stratford Oaks - Sanitaand'StatM Sewer) ana authorize the preparation ot a feasibility report. Egan movea, Gustafson seCondethe motion to approve the toregoing consent agenda items and'abt4orize their implementation, with the exception of Item N. (Approve County Signal Maintenance Agreement 88-09/Cliff Lake Road and Target Entrance) being continues for further review. All voted yes to all items except Item H. (Contract 88-25, Approve Plan/Authorize Aavertisement for Bids-Doad Road Overlay). Gustafson voted against this item. VACATE UTILITEAE4iENT/BLACKHAWK POND ADDITION Mayor Ellison opened:,the p4.blic hearing regarding the Blackhawk utility easeinent Mr. Colbert stated that on 7cati June 7, 1988, the Counci444WkPetition and scheduled a public hearing to be held on JuIltr'5'I.988.::tb-discuss the vacation of a pre-existing utility easement for a storm sewer line through the property that is being platted as the Blackhawk Pona Addition located South of Blackhawk Lake and west of 35E. He stated adequate utility easements were being provide4W4:0_the platting of the Blackhawk Pond Aaaition to incorporate exting utility system. All notices had been published4fi. the 'Ieg41 newspaper and sent to all potentially affected utiy companiekinforming them of the public hearing. Statf had not received any oljections to the proposea action. He statea the reeding or tWvacation should be subject to the tinal plat approval reoiziin the Blackhawk Pona Subdivision. Page 7/REGULAR CITY COUNCIL MEETING July 5, 1988 Wachter moved, Gustafson seconded, the motion to close the public hearing ana approve the vacation or utility easement Document No. 544569 through the proposed Blackhawk Pona Addition ana authorize the Mayor ana City Clerk to execute all related aocurnents tor recording subsequent to final plat approval and recoruing of the Blackhawk Pond Addition. All voted in tavor. PRELIMINARY PLAT/KINGSWOOD 2ND ADDITION Mayor Ellison informed thopublic the matter had been continued. He statea the matter maybe onthe Special Meeting scheauled tor July 12, 1988. Greg Frank, representatifOr,r,.tii:e developer, Jim Horne, requested the matter not be continued as the developer needed action. He statea they had agreed to the two-week continuance at the previous meeting, however, they needed to proceed as they will have a marketing problem if the project is delayed any turther. Mayor Ellison asked staff if the aetails_cod be workea out by the July 12, 1988 special meeting. Mr...CP1.00i stated staff would attempt to work out all details beford4te. Councilmember McCrea asked the developer if a one-week would. place a hardship on the project. Mr. Horne stated they woUldpfer.'the matter until the July 12, 1988 meeting. He asked the CounCilif t4e_single family lots would be approved ana if they could begindetailed plans. The Council was in agreement with Mr. Horne. CONTRACT 88-13/RECEIVE BIDS/AWARD CONTRACT (MISCELLANEOUS PROJECTS) Mr. Colbert stated thataf. the_june 21, 1988 meeting, the Council received the bids.444i:.4::::Oitract which incorporated three projects. At that time, or1s1uration of awaraing the contract was continued due to the lackof required easements and permits being dedicated in a form that::::wouldallow the City to proceea with this contract. Due to the Citysj.pai4li.ty_.to obtain a right -of -entry from the Federal Lana Company44.44400.tr had to be prepared and executed by the contractor acknowledging the delay and the date of possession for construction to start. He stated tnere was a problem with two of the projects (452 and 523) regarding the right -of -entry. He recommended to the Council that the contract be awarded, with the condition that the contracip-.0-.0not proceed until the proper right -of -entries are recei0:91bert stated that there had been delays in dealing with MnDOP. Wachter moved, McCr:e4: seconded, 01e motion to receive the bids and award Contract 88-13.(Pr.oi..NOS.452, 523 and 534) to Richara Knutson, Inc., approve cli.40040per 1 and authorize the Mayor and City Clerk to executlit4deiocuments, subject to staff working with the State regarding the right -of -entry problems. All voted in favor. Page 8/REGULAR CITY COUNCIL MEETING July 5, 1988 ANNtJ ::Ffl: CIAL REPORT Mr. Colbert stated::e:ach year the City retains the services of an auditor to examine the preceding calendar year tor all tinancial transactions. The firm of Deloitte, Haskins & Sells had completes their audit review. He stated the Director of Finance assembles and records ail financial transactions wnich are then examines by the auditors. For the past several years, Gene VanOverbeke has received an otficial certificate* reco:gnition from the Government Finance Officers' Association for: excellence in tinancial recording. He stated the financial report would be referrea to as the City Council proceeas with budget meetings.auring late August and the month of September. Mr. VanOverbeke presented his report to the Council. Mike Vinyon, Deloitte, Haskins & Sells, statea his Lim riaa received complete cooperation from the. City statf ana City administration. He stated there is..:.high quality in the tinancial reporting in Eagan. He explain.ea: several items of his review to the Council. Councilmember Egan atke:d.:.if the City of Eagan was at the proper ercentage for the general fund::b:alance ana if this percentage woula increase or level out in the future::r. Vinyon stated the percentage cepenas on the cash flow aeterminati'ofs ana that the Council wants to keep in mind "rainy days". He stated the City is in a good position. Councilmember McCrea had questions regarding the internal accounting control methods and the possible need for more safeguarding. Mr. Vinyon st:aten he...t.o.o:: would like to see further controls, however, the Ca.ty:::wa:s: s;h..or:t `on personnel. McCrea stated the matter should be consiaer:eia for..::t:•uture expansion. fir. VanOverbeke stated the City was shortof personnel, however, they have other controls in place. When :a,h.d if ::t:Urther safeguards could be implemented, he would fol::l:ow....th:rougho.n the matter. Mayor Ellison and Councilmember McCrea commended Mr. VanOverbeke and his department for their good work. Mr. Hedges statea that all past suggestions of the auditor had been complies with. McCrea moved, Egan sec.onc d, the motion to approve the 1987 annual financial report as::.OXamnea::oy the rirm of Deloitte, Haskins & Sells ana coordinated ley:::::the Directq:r or Finance. All voted affirmatively. SELL .ION/EU-CA:: CONSULTANT ........................... ............................. ............................ ............................. ............................ ............................. Tom Hedges stated th"e" C ty:'2 as coinpletea its selection process for a fiscal consultant. A tiscal consultant generally provides Page 9/REGULAR CITY COUNCIL MEETING July 5, 1988 financial advice to a cit vn4P.44Amprovements, opportunities to refund bonds and assists in the coordination and sale ot bones wnen necessary. He stated seven tirms presented the City with a response and proposal for providing fiscal services. City statf held interviews with rive of the firms. The firms were then interviewed by Mayor Ellison ana City Counciimember Egan, who is also chairman or the Finance Committee. He suggested to the Council that the City have a "pool of experts" rather ttan an "exclusive expert". He statea it is recommended that Springstedfbe appointed as the City's fiscal consultant. Mr. Egan stated all'five firms were good firms, however, three came to surface as strona..*:tiiMgwno atad service the City of Eagan. He further stated Springst.edStaaddabove the rest. Mayor Ellison stated Springstea represents cities in the area that also have rapid growth ana they will use their top personnel in sealing with the City of Eagan. Egan moved, Wachter seconaed4J:t46motion to approve the recommendation to appoint SpO4gOtt as the City's primary fiscal consultant, subject to tCutiOn of a satistactory agreement. All voted in favor. INSURANCE RENEWAL/1988 - 1989 City Administrator Tom Hedges statea the City's liability and worker's compensation insurance coverage was scheduled for renewal on July 1, 1988. Each year coverage is renewed tor a one-year period or time. He stated premium rates for nearly all coverages have actually declined reflecting a "soW,„ipsurance*market which is consistent with insurance cycles exp0a0*drically. The tremendous growth of the City is thereforausingie total premium to increase even though rates have declined. Mr.Afedges introduced Bruce Meavec of FBS Insurance as the City's 'agent c*:record and stated the City's coverage for both worketcOmP4'0,dn and general liability is bid through the League of MinO:S044g.tIO insurance program. Mr. Mecivec summarized his efforts in the search for insurance for the City of Eagan. He said it is true that there is a "soft" insurance market and prices were going aown, however, it is unfortunate that cities cove:ragoks_not a wiae open market. He statea the City joined the League.ot Miti0.a Cities Insurance Trust because it had the best premiums catidering Eagan's insurance claims. He stated some ofthe reasonstor the increases in the premium is because of paystoll increaspA, the number of employees, and vehicle increases. He statea the_cdstnd availability of umbrella liability coverage had alSO.W044ea. The only available source of this coverage is alsothfbiighthe.'1'eague since that is where the primary coverage is being written. He noted that public otticiais' liability including inverse condemnation is not covered in the Page 10/REGULAR CITY COUNCIL MEETING July 5, 1988 proposea quote. The League :s::aec1:nng to offer umbrella coverage because of the loss experience, type ana frequency or claims. He Etatea there might be some opportunity to improve this proposea arrangement it the City Council airectea the staff ana 4r. Heavec to pursue it in more retail. Mr. Egan noted that the public official liability rate has cropped and with the many... claims why the reduction. idr. Hedvec statea the League negotiated last year.:.:more tavorable terms tor "re -insurance" on public::::cfficial liability ana that the City of Eagan was receiving the : nerit:.:: Mr. Egan questioned the ''claims made" regaraing the public orri:cials coverage from January 6, 1986 through January 6, 1987 .{1eave:ctatea a tail policy nae been purchased. Mayor Ellison questionea the $600,000.00 limit of coverage. Mr. Medvec statea most communities keep the limit at $600,000.00. Councilmember McCrea stated she.:... elt the insurance renewals should be put to bids ana that..ot:ner::lnsurance agents given the cpportunity to bid for the...:C:nsurance. Mr. Hedges stated the present agent is respons:nle.to the City to review all potential markets. He further statea.._.t.h.ere is not much competition tor the City's insurance ana that the:pr:sent agent noes search out for the most competitive rates. He further::sa:a:tea the present agent has has the City's account for a long time arid: that the City start could do a statement of qualifications and put the insurance up for bids; however, there is a time frame problem tor this current year. Mayor Ellison suggested the Council consider putting the insurance up for bids. Mr. Heages stated the matter could begin in six months. McCrea stated she had brought this.:.;.up two mopths ago regarding the insurance and stated she feels insurani:ds::s1ould be consistent with all cther contractee work tor:the Cady'. Mr. Wachter inrormea the Council that in the past the City :had pt:t the insurance up tor bid, however, they found no competition::: Mr. .Hedges agreed that has been past City policy. Mayor Ellison regUes.tec`i::::Nr._.Heages to report back in six months regarding proposea.:::q:ita: t :e:ns and an estimate of the costs regarding the insurance and the agent. Mr. Wachter informed the Council that Mr. Meavec has helpea the City of Eagan througn some tough times. Gustafson moved, Egan s.e:cnncieu, the motion to approve the insurance proposal for botnt'oikete'::.compensation ana general liability tor July 1, 1988 -.through June 30, 1989. All votea yes. Wachter movea, Gustafson seconaed; the motion to reject the umbrella liability cover:age. All voted::;in favor. Page 11/REGULAR CITY COUNCIL MEETING July 5, 1988 :•:-:•:•: CHARITABLE GABBLING LICENSE/ST. JOHN NEUMANN XNIGHTS OF C034MBUS/LA FONDA DE ACEBO RESTAURANT Mr. Hedges stated that St. John Neumann Knights of Columbus had presented the City with a gambling license application for pulltabs at La Fonda De Acebo Restaurant. He statea that currently St. John Neumann Knights of Columbus operates a pulltab operation at Richard's Food and Liquor. A representative from St. john Neumann Knights of Columbus stated they have been sUCbesstUI at Richard's Fooa and Liquor in their pulltabs and that they financial control. He stated that in order tortheStatetd-::approve their request at their next meeting, he needed the Council to approve a 30 -day waiver. Mr. Hedges stated that the Council had in the past approved 30 -day waivers in this situation. Mayor Ellison asked how the financial controls were handled. The representative stated he does the majority of the work himself and reviews all matters thoroughly and that he has a set plan for financial structure. Councilmember McCrea requested the Knights of Columbus report back next year on the proceeds and how they were disbursed. The representative stated that they could ao that on a monthly oasis. Mayor Ellison asked if the Knights of Columbus had any plans for a third operation. The representative stated none at the present time. McCrea moved, WachtWsecOhdsed, the motion to approve the gambling license for puIltabs at::la Fonda De Acebo Restaurant as applied for by St. John Neumanp„:Knights of Columbus, subject to a waiver of the 30 -day req4rement All voted yes. LICENSE/WINB .&-tEBR/EAGAN TAP Mr. Hedges stated this matter had been continued to the July 19, 1988 meeting. SPECIAL PERMIT/TEMPOOARY:404RTISING SIGNS ON OUTLOT A/ TOWN CENTRE 70 NINTH ADDITION AND:sIOWN CENTRE 70 SIXTH ADDITION Mr. Runkle stated the. City had received two applications for special sign permits troMthe Eaganj?:tfice Tower Building Partnership to allow two 12' by 8' temporary 4.0:e0ising signs on Outiot A ot Town Centre 70 Ninth AddidnandTdhCentre 70 Sixth Addition. He stated these items do not require a public hearing before the Advisory Planning Commission. He stated there was a question Page 12/REGULAR CITY COUNCIL MEETING July 5, 1988 concerning whether the a0.0ISA g si:g:ns were consicierea "oft -site' or "on-site" advertising..._. Bruce Collin, FeaeraI Land Company employee, requested approval by the Council to replace the two present signs with new signs which would be upgraded to a more professional appearance. Mayor Ellison askea._.the size of the current signs. Mr. Collin :stated they were 8' by 1f3.:' in size. McCrea suggested the.: revis:i:on of the policy regaraing "off-site" and "on-site" signs. Mayor Ellison stated he consiaerea the signs under consiaeration as on:.:si_te.si.gns.. The applicant was in agreement with Mayor Ellison. Mr. Hied:geS.::stated:;>statt concurs that review of the off-site and on-site policy needs clarification. Mayor Ellison questioned the proposed condition number 3 regarding the removal of the signs. McCrea moved, Wachter seconaecl, the motion to approve a special permit for Eagan Tower Off..:c:eding Partnership to allow a temporary advertising sionOutiot A at Town Centre 70 Ninth Addition, subject to the toll.owing:conditions: 1. The temporary on-site signi.s to be 12' by 8' and approximately 11' in height. 2. A one-time fee of $2.50 per square foot shall be paid. 3. An escrow of $75.00 shall be paid to the City and retunaea when all code conditions and-r.emoval...schedules have been met. 4. The sign shall beremov:ec: prior to July 5, 1990. 5. All other applicable coxae requirements shall be adhered to. All voted in favor. Wachter moved, Gustafson seconded, the motion to approve a special permit for Eagan Tower Office Builaing Partnership to allow a temporary advertising sign on Outlot A at Town Centre 70 Sixth Addition, subject to the foll.owi:lag.. conditions: 1. The temporary on-site sign :s:::to be 12' by 8' and approximately 11' in height. 2. A one-time fee of ::2.50 per..square foot shall be paid. 3. An escrow of $75 fall^b'e—paid to the City and retunded when all coae conditions ana removal schedules have been met. Page 13/REGULAR CITY COUNCIL MEETING July 5, 1988 4. The sign shall be removed rlOr to July 5, 1990. 5. All other applicOle coae requirements shall be aaherea to. All voted in favor. The representative tor Federal Lana Company requestea an item be put on the consent agenaa regaraing tne tinal plat approval for Town Centre Shoppes for the July 12, 1988 Special Council Meeting. Mayor Ellison statea if start feels all matters have been complied with, the matter woula be put on the July 12, 1988 agenaa. Mr. Wachter asked Feaeral Lana Company to aanere to the sprinkling ban imposea by the City of Eagan ana to stop sprinkling the streets. The Feaeral Lana Company representative statea he haa spoken with Officer O'Brien from the Eagan Police Department regarding vanaalisms of their irrigation systems. He saia they are attempting to monitor the system ana will comply with the City's odd/even sprinkling ban. VARIANCE/JOE"MILLER CONSTRUCTION •• . Mr. Hedges stated a teaews. the Advisory Planning Commission ot this matter was not necessarYtRunkle stated an application had been received from Joe Miller -tedsOesting a four -foot variance to the thirty-foot front yard setback to allow the proposea 22' by 24' garage to be constructed on Lot Four (4), Block Six (6), Sunrise Hills Addition. He stated that during excavation the applicant lost one of the surveyor's stakes ana the footings and block were put in approximately four feet closer to the easement than originally planned. He statea the exiS*09 t.P4...tion meets or exceeas all other setback requirements andA-ha06atea in a drainage ana utility easement. The applicant stated the stakes haa been moved ana the developer did not purposely place the :tootinigs :in the incorrect location. . . Mr. Wachter questioned why the house was being built in its present location as the lot is so large. He asked it there were topography problems. The applicant stated there is a hill and ravine and alot of sloping lana. Mr. Gustafson statedefe were two alternatives to either buila a short garage or start tt4e'project aver. Gustafson moved, Mca6a seconded the motion to approve the four -foot variance to the..44tyt.:Wfront yard setback tor Joe Miller Construction on La64.h8lock Six (6) , Sunrise Hills Addition, subject to all applicable code requirements. All voted yes. Page 14/REGULAR CITY COUNCIL MEETING July 5, 1988 PLANNED DEVELO;'M£N'T AMEi1I lENT/AUSTIN COMPANIES Mr. Hedges stated aublic hearing was held by the Advisory Planning Commission at their regular meeting on June 28, 1988 to consider a Planned Development Amendment to modify the uses within the Cedar Cliff Commercial Park 4th Addition located at the northwest corner of the intersection of Cliff Road ana Scott Trail. He stated the Advisory Planning Commission recommenaea approval of this request. Mr. Runkle stated the natu.r:e of the modification is to allow uses other than automobile related sales and services. Tires Plus will remain a main tenant::::ot::: the'<facaa::zty, however, the applicant wishes to locate other sales anct •service businesses in the facility. In particular, the applicant suggested Glidden Paint ana a short-term tabysitting service would be among the other tenants. Councilmember :McCrea stated the aevelopment originally has limited business zoning and then wentto a planned aevelopment. She questionea if the Council was .noneidering a commercial planned development. She askew the:: ap:l4ca.nt if he was trying to skirt the Eagan City zoning policy ark Smith, Austin Company, stated they had full intentions of building:an. auto mall facility ana has built seven cr eight such facilities in the::::: is t... He stated their potential tenants went with another developer;: aria they were currently in need cf new tenants. He stated their original plan was for an auto mall. Nor. Gustafson stated the Holiday project was before the Council prior to Austin's original proposal. Mr. Smith informed the Council that the Holiday project was built before theirs ana that their tenants misrepresented to Austin Company regarding becoming tenants in Austin Company's project. He reiteat.ed t.o.:.:.the Council there was no misrepresentation by Aust:i ::: CQri_pariy::;: Mr. Egan questioned f a daycare or a paint facility fit under the limited business district.Mg. Runkle stated the daycare could possibly fit under this cag:o:ry ,.:.:h.owever, the paint business clearly aid not. McCrea asked ifthet:as:wilding Block Daycare facility in the area. Mr. Runkle stated yes there was and noted that the Building Block Daycare was a different type of business than the babysitting service which was proposed by the Austin Company. Councilmembers Egan and Wachter both stated they telt a babysitting service did not fit in with...ar1a1t:Q...care mall. Mr. Gustafson stated he telt ok with the babysi't.rig se:r;vz.ce, however, he was concerned about the paint facility : zi:th the aut mall. Mr. Smith stated they:: are not proposing a change in the plans of the project, only the uses: for the:...tality. McCrea stated she felt t fifer e was a real difference between daycare and babysitting services and felt that the babysitting Page 15/REGULAR CITY COUNCIL MEETING July 5, 1988 :•:•:-:•: .•.•.•.•. service belonged in neighboth0668 .6 :Commercial zoning. She stated she had a problem with arde.ndirig.the-uses tor tne facility. Egan moved, Wachter seconded, the motion to deny an amendment to the Cedar Cliff Commercial Park 4th Addition Planned Development. Mr. Wachter informed the Council he felt the area was becoming deluged with auto centers. as they had in the past been with gas stations. Mr. Smith stated the construction had begun on the auto mall for the potential new tenantt.'and asked if he must now continue to till his facilities as an automall.COUn.lmember McCrea state° that was correct and that he woulandtd*.fiiither tenants with comtatible uses. Mr. Smith stated this would put a hardship on the developer. Mayor Ellison stated the developer would need to find tenants for the LB aistrict. City Attorney James Sheldon stated a tour/fifths vote of the Council was necessary to approve an amendment to the Planned Development. He askea the Council or a resolution of denial. Councilmember Egan amended his motion to additionally authorize the City Attorney to draft a resolution or denial of the Planned Development Amendment for approval/by the Council at their next meeting. Ellison, Egan, Gustafson and .McCrea votea in favor; Wachter voted against. ALDEN PONDS/ROSEWOOD CONSTRUCTION/REZONING AND PRELIMINARY PLAT Mr. Hedges stated a public hearing was held by the APC on June 28, 1988 to consider a rpg004 o 31.2 R-4 acres to an R-3 (townhouse district) and.Pie1:04iialY plat of approximately 225 units to be located on C666hmahoad. Discussions with the developer prior to the public hearing resulted in a reduction of units to 213 units to conform with th.:O.R-3_itandard The Advisory Planning Commission recommended api*OV.:46.0rezoning and the preliminary plat with the provision th'at-th•e-pt-eldMinary plat consists of 213 units. Dale Runkle explained the background and reviewed the proposed plans with the Council. He stat:e4...:the Advisory Planning Commission, at their May 26, 1988 meet04:::::::::644tUued the original request tor the preliminary plat and rezozung for.tifollowing reasons: 1. Staff was to obtain a report ftom the Police Department on crime in the area and safety and health concerns regarding tire protection. 2. Staff was to review construction problems. Page 16/REGULAR CITY COUNCIL MEETING July 5, 1988 3. To have legal counsel "rev i e R-3 zoning. 4. To review the Quarry Park parking problem to see it more parking spaces should be proviaea in lieu of a cash dedication. Mr. Runkle stated it was the City Attorney's opinion that the development would best tit in an R-3 aistrict. He rurther statea the Police Department's review of the police calls for service in the Valley Ridge and Four Oaks townhouse area indicates there is aaequate protection. The buildingnspeC:tor, after his inspection of the property, reported no maj:br prolems relating to the construction of these units, only minor .co.sme.t.ic..pr.o.bi...ems were observed. Mr. Runkle stated the Parks and Recreation :Depar:tnent evaluatea the current parking status at Quarry Park. The Parks and Recreation Department feels that the increase of the existing parking lot size is inconsistent with the comprehensive park system plan. He stated the cevelopers have worked with the staff in solving the above concerns. He further stated there was neighborho;oa opposition at first, however, their concerns seemed to.:h V:e:: been worked out with the developer. Paul Ravich, attorney for thedeveloper, updated the Council on the background of the proj:e:et:;:: He. stated the original plan called for :-4 zoning wherein they could bu t:::.400 apartments on the site. He stated the developer originally waiite4 to build 242 townhouses, however, has scaled the project down t'o 226 units. He stated they have been before the Advisory Planning Commission three times and have held neighborhood meetings. He feels the neighborhood concerns which were raised have been answered and dealt with by Rosewood. He further stated the developer disagreed with the legal interpretation regarding the R-3 zoning....;H4w:0verwould comply with the opinion and have scaled their pr.b iasai. own t o6 213 units. He stated further revisions could cause ecanomic.;:iharaship on the project. He called the Council's attention to the proposed condition number 9 regarding the developer dedicating the: right -o± -way for Alden Court as a public road. Peter Hilger, Vice President of Rosewood, updated the Council on the history of Rosewood and their developments in the area. He stated the current development is the third development of four phases which was originally planned in 1978......He stated Rosewood had met with the neighbors and had resolved..;.tp;r:obl..ems regarding their concerns. He :stated Rosewood agreed with resletents regarding the installation of traffic signals at Coae:hinan Road acrid Yankee Dooale as well as Four Oaks Road and Highway 13.....He stated Ro'sewooa makes every effort to insure high quality construction and arses pre -finished metal siding. He also stated they would:::bae;.;.in:s:t:al;l.ian irrigation system which meets the proposed aevel:opmeee::s:iia:jartards. He stated they would have a well managed project which provides for a safe project. Mr. Hilger reviewed with the Council the design of the project for 213 units. He stated one unit had been reduced from the original project and also Page 17/REGULAR CITY COUNCIL MEETING July 5, 1988 there would now be four _tot..1.o.t,s..jns.t.ead of five tot lots. He stated the project is a rental pvo3e:Ct:: n :::a:skea for the Council's approval for the aevelopment. Rosewood expressedsurprise because of the need to lower the density and of the neighborhooa opposition. However, they statea they should have met with the neighboring residents earlier in the project. They stated the neighborhood residents would prerer ownership over rental. They further stated they have reworked their project many times. Mayor Ellison asked: when Rosewood felt the project might be an ownership project and not rental: Rosewood responaea possibly within four to tive years. 21r. Zg.an: asKed...i..:..the cul-ae-sac was a private road. Rosewood responaeditt14404 :1r. Egan asked where the otf-street parking would be located. Mr. Hilger showed the Council where the parking sites would be ana statea they would be scatterea throughout the development. Mr. Egan askea it the garages were separate from the units. Mr. Hilger statea they are attached to the units. Mr. Egan also asked if there wexe separate services to the units and Mr. Hilger stated there::w:e:r:: separate services to the units. .sir. Wachter questione.a::.t::t fere was a fire wall. Mr. Hilger stated yes. Mr. Wachter questionea:::t:he:::parking ban confusion along Coachman Road. Mr. Hilger statea there s:::a::::ar:leing problem during the winter months auring the hockey season. Councilmembers Wachter and Egan both stated they would like to see the landscape plans before approval. Mr. Hilger presented the proposed landscape plans for 225 units to the Council and statea the plans meet and exceed City codes. Mr. Runkle stated City staff has worked with the developer,::ohe Landscape plans. Mr. Colbert stated the Couiip:il's restriction on the on -street parking by Quarry Park does fall.within the snow ban policy. He statea the City could erGt signs stating it was not under the snow ban policy. Mr. Wachter asked if the grading and erosion plans were in order. Mr. Colbert statea the conceptual gracing ana erosion plans were fine. Mayor Ellison asked for:earge, in the proposed conaition number 3 regarding landscaping beingncreasea. Mr. Wachter asked if.:,the proposed..development met the new development standards. i1z::;: Runkle statea there was only one question concerning the covered pa:skin:g.:.:.spa:caa:;:::however, the project basically met the new standards. Page 18/REGULAR CITY COUNCIL MEETING July 5, 1988 Mr. Wachter asked ifir: :::CQlaor:'if there was a need for signals at the two mentioned intersections. Mr. Colbert statea there was a neea for a signal at the inter -Section of Coachman and Yankee Doodle, however, the County had 'hot time to act on the matter. He would make a request to the County for a review of this project. He further statea the intersection at Four Oaks and Highway 13 aid not meet the requirements for a signal at this time. Mayor Ellison comme:naed Ro:e:ewooa tor their work with the City staff and the neighborhoxi residents and apologized for any delays in their project. He further:statecc that the name Alden Court should be changed since that particular street was now a through street. Gustafson moved, Egan secorraed', the motion to approve the rezoning of 31.2 R-4 (multiple) acres to an R-3 (townhouse) district. All voted in favor. Attorney Ravich askeci if this rezoning could be conditional on the building ot the project. Mr. Sheldon statea the rezoning would not be published until the first:: plat Gustafson movea, Wachter seconded, the motion to approve the preliminary plat consisting 213 units located west of the Unisys campus along Coachman Road and ::the::west nalf or Section 7 subject to the following conditions: 1. These standard conditions ot plat approval as adopted by Council action on September 15, 1987 shall be complied with: Al, B1, B2, B3, B4, Cl, C2, C3, C4, C5, Di, El, Fl and G1. 2. The environmental assessment .;.:wprksheet shall be processea and approved prior to the final::piat;::ap:proval. 3. The landscaping along the Coachman Road property line shall rr.eet City staff approval::: 4. All trash shall axrec :::-.1 ithin the individual garages until the day ot common pickup. 5. Should the project ever change to individual ownership, a copy of the townhouse Bylaws shall be submitted to the City Attorney for review. 6. The development sresponsi}1 *tor constructing the outlot to Pond CP -3 which the aeveiopment is proposing to relocate. 7. The development :i :..r.eq.u.i.ted::::td: televise all existing public utility lines atter any sa:r strct:wwactivity. The televising tapes then become the property*Ot tYe City. Page 19/REGULAR CITY COUNCIL MEETING July 5, 1988 8. The development 4.::p4440*for any damage or reconstruction required by the ' pidpbSed development to the existing Public utility lines. 9. The developer to dedicate the right-of-way for Alaen Court as a public Roaa. 10. The development to be assessea and accept the cost or the street and utility impr6Omente, 11. The developer t*6 intdHaccount the condominiumizing or owner occupancy of these unitSin the:tuture and plat buildings in a fashion which would be thee..sie.00nvert. 12. Individual utility services be provides to each of the dwelling units. 13. An irrigation system be installed in all landscaped areas. All voted in favor. Public Works Directddift-Colert asked the Council to authorize .....•• the feasibility report fOr.:the sti0:.ets on this project because of the delay in putting the matter:.:.0.k.kagenda. Gustafson moved, Wachter secoh1664, the motion to authorize the feasibility report for the streets for Project 542, Alden Ponds Addition - Streets and Utilities. All voted in favor. ORDINANCE AMENDMENT/CITY OF EAGAN/AMEND CHAPTER 11 Mr. Hedges stated aA504c 40.404.9 was held at the June 28, 1988 Advisory Planning CommisWh meeting concerning the proposed amendment to Eagan CityCdde, Chapter 11, concerning development performance standards. This amehUment is part of the Council's effort to maintain adequate deopmeht:standaras and encourage the continuation of quality014004thin the community. He statea the Advisory Planning CottiSgidh-teddiiiMended approval of the amendment. He further stated there had been many work sessions with the staff, developers and the City Attorney regarding the proposed amendment. He stated there had been cooperation between the private and public sectors of the caTtp-.141:44Y Dale Runkle, City n44fier, staOd the APC had questions concerning the followingtoposed sect:ions: 1. Section 11.20, $00d. 6(f) - Tho APC had questioned the proposed 40% of the bi1cing They felt perhaps the percentage should 136-zdXotiii6.5 Page 20/REGULAR CITY COUNCIL MEETING July 5, 1988 2. Section 11.20, Saba. 6(j)he APC requested a aetinition of "mature tree" and also questioneu the 30% figure. 3. Section 11.20, Subd. 5(1) - The APC cjuestionea it the R-2 district should be eliminatea from the amendment. The Developers Task Force felt there was the need for more review regarding the setbacks. Councilmember McCreaquestionea paragraph 3 of Section 11.10, Subd. 13(c) regarding oneana *halt enclosea or unaergrouna garage spaces per unit. Mr. Runkle agreed the paragraph should be reviewea as it would be difficulttpapmplyith. Connie Lea, Eagan resicent of many years, stated she was against the passing ot the ordinance if it increasea the cost of the rent to the renters. She stated she telt the orainance discriminatea against the poorer people and that there would only be high rental units in Eagan. She stated she was currently..looking tor housing in Eagan for an elderly relative and was difficulty as there was no low rent units in Eagan,.:..Shfelt Eagan should accept a wide diversity of residents. Mayor Ellison stated.theAdaIot the Council was not exclusive but to set standards for the dOY.61.0:pes for nice developments in Eagan. He stated if poor developmentere allowed in Eagan, that over the long term, the Council would have no controls on the developers to clean up or fix up the sites. He further stated there was a good mix of property in Eagan and there are more rental units in Eagan than in most cities. she too wantecl od for the developments, however, s.0.:'telte Could be accomplished without increasing the rental fees. • McCrea stated she Oared the concerns on the elderly housing problem. She stated Eagan into elderly housing. Mayor Ellison stated $70.0.;000:00-I.S-CUrrently earmarked for senior housing. Councilmember Egan stated the comprehensive guide plan was purposely devisea to have ajRixte..ot housing in Eagan. He further stated the plan is reviewed4-0771:ear basis. Mayor Ellison statedA'ie telt ti -4t: Section 11.20, Suba. 6(3) should be stricken from .th.e amenomentat this time. Mr. Runkle agreed and stated the matter needed more review regarding reforestation. Mayor Ellison questibd:44:0s adequate in regard to Section 11.20, Subd. 6(h). He telt 40% was too low. Mr. Gustatson agreea. Mayor Ellison suggested 75%. Atter Council aiscussion, it was Page 21/REGULAR CITY COUNCIL MEETING July 5, 1988 ff* ::•:•:•:-: agreed that the percenta Smewhere between 60% and 75%. Councilmembers Gustatsonin6'.E46h-t6in'statea they telt construction needed architectural reli.et ana aesign using a mixture or material. There was further discuSon regarding the windows being included in the percentage tor the exterior. Don Lea stated he objected to the idea of limiting the developers. He stated he feels the City should leave the choice of the material to the devepperswith the Council putting limits on the choices. Mayor Ellison informedA4r. Lea that enforcement would be difficult if there was not an d.r.dinance as the City could not then tell the developers to clean uP.And fix up any rundown property. Mr. Egan stated he feIt:::t40b0i404;ngs must have brick or an equal to brick and the City must have set objective standards for the developers. McCrea moved, Gustafson seconded, the motion to approve the amendment to the Eagan City Code, Chapter 11, strengthening performance standards for multi7t401Waevelopment, commercial development and industrialdye4OpM0t as follows: Section 11.03 (26) :'S'i;pgle Gakage" has a minimum of 10 toot width and a minimum ot 240 square "Double'G:44geh has a minimum width or 20 feet and a minimum length of 22 feet. Section 11.20. Subd. 6(c) Additional Setback for Height. In all R districts, all minimum required building setbacks as stated in Subd. 6, Subd. (A) of this section shall be increased by 3 feet for each 1 foot of height ovexWtee.t: Section 11.20. Subd6(h) ;IhCall R-3 and R-4 zones, at least fifty percent (50%) of any. exterior building finish shall consist of a combination of material whi0Ware non-combustible, non -degradable and maintenance free (for example, base brick, natural stone, glass, and aluminum siding) or thdobtft:pii4ble in grade and quality. No exterior building finish shall be sheet aluminum, asbestos, iron, steel, corregated aluminum or untreated block. Samples of exterior building materials shall be submitted with the application. Section 11.20. Subd. 64-,AYArchktectural Standards. In all R-3 and R-4 districts, architial pId0.4shall be prepared by a registered architect and4itlude (a) elevations of all sides of the building; (b) dimensions_of all structures; (c) location and screening of heating, a4*onditioninand ventilation systems. All siaes ot all buildings shall be as a tront with the same architectural treatment.aK Page 22/REGULAR CITY COUNCIL .MEETING July 5, 1988 Section 11.10. Subci:::::? :). u1t:z.ple Dwellings, Townhouses, Apartments ana"COndontiri uiris. Including 1. No detached garages shall be permitted. All garages shall be attached or underground. 2. On all buildings, at least one (1) enclosed or underground garage space per unit ana at least one (1) outdoor parking space per unit shall be provided. All voted in favor. Ellison moved to ame.na:...E.e.ction...1.1..20, percentage to 75%. There.:w:a.s: no::: second:: ana VACATE PART OF CEDARVALE BOULEVARD/RECEIVE PETITION/ORDER PUBLIC BEARING Subd. 6(h) to increase the the motion tailed. Mr. Colbert stated the City had been approached by the management organization for the_Ce:cW0ale Shopping Center complex for consideration of vacating a„.pqrUOk'Of the old service road to Old Trunk Highway 13 (present:xyCedarv:a.le Boulevard) to allow an expansion and upgrading of their parking lot facility. Betore the applicant proceeded with thef.apm.ai vacation petition and public hearing process, it would like: t;dcitermine it the City would be willing to reduce the ordinance requirements and grant variances to the improvements required by code for *the expansion of their parking lot facility. In addition to the code requirements tor parking lot expansions, the applicant had expressea a concern with the necessity to maintain the current MTC park and ride site. He stated Mr. David Brown, the property manager, had indicated that if he cannot get some type of concession from the::::C:ty :re:g:a:x: ting these code requirements, that he would no longer w:ih to;.:pz:oce'ed with the petition for vacating excessive publi:eright:-:or-way. If there was a favorable position by the Council,..the staff would schedule the public hearing for the vacation and consderat:zan of the variance applications. Mr. Colbert stated the applicant::::is::z.eque:ating the following variances: 1. Park and ride site; 2. Curb and gutter; 3. Berm and landscaping 4. Setback requirements. He stated the varia44es are basepon financial hardship, and it approved, would serve so:l:J:T::aa:*.c:o:nvenience to the applicant. He felt that by allowing sudhlaaf:i:oi7of the code requirements, a precedent would be set for future applications. Page 23/REGULAR CITY COUNCIL MEETING July 5, 1988 McCrea asked if trattiC:::tao.1,11d.still be able to get to the service station. Mr. Colbert stated yes ana presentee and reviewed a arawing with the Council:.:.:regarding the layout. Mr. Colbert statea he felt it was a unique renovation or the existing facility. David Brown, representative of Wayzata Bay Center Company, stated he first started working on this project in 1987. He informed the Council they would like to eliminate the I"1TC park ana ride ana also the requirement forurb ana gutter. He stated they would like to modify the berm and l:a:iascatx.ng to a maximum of a one -foot berm with a moderate lanascap:iig requirement. He stated code requires a 20 -toot setback from theProper:ty line. Mr. Brown statea if they are granted a maximum of a s.even-.00t va.ziance on the setback requirement, they would n:otn:av:e::eimove a 150 toot section and extend the blacktop in orner tb meet the arive requirements. This seven -foot variance would only affect one ena of the property line and at the opposite ena, the 20 -foot setback would actually be exceeaea. Mr. Heages stated the merchantsot the Ceaarvale Shopping Center has previously requested the ar: a:r a rice. However, there are now different tenants in the....ce:nt:e:r ahct the new tenants Leel the park ana rine is not necessary. He'::cautioneo.the Council regarding the curb ana gutter and the possibility :or. .setting a precedent for the future. Mr. Brown stated there was no-*cuxi.b ana gutter when the park ana ride was installed. He further stated there would be no cost to the City to do the proposed remodeling. Mr. Wachter asked Mr. Colbert where the park and ride would be located if it were moved from this location. Mr. Colbert stated there are only two designated park and rides in the City of Eagan at the present time. Mr. Egan stated there were several non-designate.e.park de areas. Mr. Brown stated the Cedarvale tenants were hav fg pxoblern as people were using their parking space for the part: ana ;nae. Mr. Colbert stated if the park and ride were relocated, ::MTC would need to develop a new route. Mr. Egan stated he was.:.::con erasedabout the precedent issue regarding the curb and gu:t tie:rr:d1bert stated there was a similar incident regarding Perkins and the Country Club and this could create a problem. Mr. Gustafson stated he felt there should be curb and gutter on 100% of the project or no curb and gutter at all. Mr. Hedges stated Cedarvale developed before the standards were set in Eagan and there may be a few:oteolder developments in a similar ed situation. He further statie" dld::not want to grant a hardship on Cedarvale and that the start was excited about the improvement. He felt if the project was approved, there should be a statement in the motion explaining the difference. Mr.tgan questionea if there could be a conaition in the moo.n....t.onst:al:l curb and gutter to the entire project at a future time-..6i:ttatea he thought this was questionable. """ Page 24/REGULAR CITY COUNCIL MEETING July 5, 1988 Mr. Gustafson was concerned : regarding the t•ITC question. Mr. Heages statea the City snoula help the MTC tina another location for the park ana rice. Mr. Brown suggested a conaition stating the project would be approved when MTC touna anotrner location. Mr. Gustafson stated he telt the landscaping needed to be appropriate for the area. He statea he was in favor of the renovation of Ceaarvale. Don Christensen stated the lana the park and ride was on was meant for the MTC ana that it was not Cedarvale's lana. Mr. Colbert :statea this was a good issue and that the HTC was providing a service to the community, not just ::the >:merchants of Cedarvale. He further stated he felt that the City .rieeaea:_to work with the MTC. Councilriember Egan statea he could find no economic reason or justification to grant the variances. He stated a need tor the additional parking was not shown and that the need for the park and ride space by Ceaarvale had also not.:.:been shown to the Council. Mr. Brown statea there is a need or....theould not have approaches the City. He telt the improvem.ent:oul:t: improve the looks of the area. He further stated the cente:xw: OrUla maintain the aaditional parking space which would save the City. ron.ey. He further stated there is no real haraship on Ceaarvale as tne:r:e::was:...-not currently a lack of parking space. McCrea statea she agreed with Mayor Ellison that there must be curb and gutter on the improvement. Mr. Brown statea they could work with City staff on that recommendation. Mr. Brown explained to...the Council the request for the vacation is contingent upon receiv:x.:n::tavo able response from the City Council regarding the var::ancesltr. Colbert stated if the the variances were denied atthe public hearing, the vacation process could be stopped at thatp.oint..: Mr. Egan proposed t ow: is 1. Park and ride - if no cost to MTC, relocate the park and ride to another location; 2. Curb and gutter - the ::.eur:b.. and gutter must be maintained to C:Lty standards; Page 25/REGULAR CITY COUNCIL MEETING July 5, 1988 Egan moved, McCrea :seoo:nu.ea :::the::: notion to receive the petition to vacate part of Cedarva e Bolievard and schedule a public hearing to be held for the vacat:b.n of a portion of Cedarvale Boulevard tor August 2, 1988. All voted:::in favor. TRANSPORTATION PLAN Mr. Colbert stated that during the past 11 months the consulting engineering firm had been:::preparing the comprehensive transportation plan for the City of Eagan in dahjunction with the Cities ot Inver Grove Heights and Apple yalleyas well as Dakota County tnrough a Joints Power Agreement. With the: mayor portion ot the work effort associated with research:ing::pxesen.t::a,aa projected land uses, calculating traffic gene:xati:o:ri:: ah4:: ai:S.Cributions and tabulating this information through a complex computer program, the preparation of this plan had reacnea the stages where projected and anticipatea transportation capacity problems could be expected. On June 28, 1988, the consulting engineers provided background information and a review of the preliminary findings to the Advisory Planning Commission. Mr. Colbert statea if the traffic coneesti:on cannot be handlea, the City may have to consider limiti.nganc::use. He stated the plan was necessary so the City andtxnty can make the proper designs to handle the traffic in the future. Bob Byers, City Consulting Eng:iieer, stated work had been performed on the transportation plari:::cver the last year to get an overall handle of future needs. He stated the intersection operations were reviewed in detail in this study. He further statea the study process will be an on-going process. They are using computers to keep track of all of the information. Mr. Byers discussed the preliminary results of the survey with th..e Council, He stated before the City could solve the problems whar.e::::.poected for the year 2010, the City must look at the potential:; p obl'ems five years from now. He stated the County must bnotif :ea ot the potential future problems. He feels the study will .also help in dealings with the Met Council. He will return to the Council in::::approximately one month to update the Council on the 1995 iseV::x-w:::::::::::::::::::::::::::: McCrea asked if there would be a workshop in the future for the Council to thoroughly review the plan. Mr. Hedges suggested a joint workshop with the APC and the Council. The Council felt the .�::;w:a:s::going in the right direction with the transportation plan. Wsaction wa:s.. necessary on this matter. APPOINTMENT/METROPOLITAN AIRCRAFT SOUND ABATEMENT COUNCIL Mr. Hedges stated the::::A:i:r:pot: e :Ltions Committee, at its regular meeting on Tuesda::: iiie::::1 4 : : :1:-988, recommended the appointment of Kathryn Shoaps and Bill Leisecki as the alternates to the Metropolitan Aircratt Souna Abatement Council. These positions Page 26/REGULAR CITY COUNCIL MEETING July 5, 1988 were previously held by om Ba-ke::_::a t :*John Custin. Typically, the City had made these appointments for a period of two years, however, their term was at the di:s.cretion of the City which may choose to make the appointments longer dr shorter to be consistent with City policy. Wachter moved, McCrea seconded, the motion to appoint two alternate members, Kathryn Shoaps and Bill Leisecki, to the Metropolitan Aircraft Souna Abatement Council. All voted yes. VISITORS AGENDA Don Christensen/Stiffer Hills 2nd Addition Mr. Don Christensen -stated 6twhen the original plat of Butter Hills was approvea by the City, there were no roads or utilities. He would now like to finalize the plat so he can have the roaa ana the utilities installed. He stated he had been having aifiiculty in obtaining his request as the staff had been busy. He asked the Council to approve his plat ana engi.n.e:ering so he could move forward with the roaa installation. Mr. Colbert stated :staff' was ::following previous Council instructions regarding tlie:pl.acement on the agenda. He turther statea the City staff was attemptingo::::me.et all of the demands by the City developers, however, the City staf:::Was extremely busy. McCrea asked if Mr. Christensen had been treated differently than Target. Mr. Colbert stated that the Council does direct some fast -tracking of projects. Mayor Ellison asked Mr.;:::::Ghristensen if the two weeks required for publication would put:: a:::I adsh:i:pon his project. Mr. Christensen stated no, however, he fel::t he hati waited long enough. McCrea questionea if advertising was necessary for approval of a final plat. Mr. Colbert stated it waa::::not a:.:.requirement but it was City policy. Egan moved, Wachtereoe_r:clt:tiH: motion to approve the final plat for the Buffer Hills 2nd Addition and authorize the Mayor and City Clerk to execute all related documents. All voted in favor. Don Adams/Temporary Business Permit Mr. Don Adams stated : e::was :: i::::neea of a temporary business permit for an outlet of hWbusinessn the City of Eagan. Mr. Wachter stated the Council woula need::More information berore reviewing the temporary .bu4 ness permit application. Mayor Ellison stated Mr. Adams should :cmplete.,an...,application and request the matter be put on the agenci: :::-::He:dgi informed him to submit his request to Dale Runkle, th .:tity:'Plahner. Page 27/REGULAR CITY COUNCIL MEETING July 5, 1988 :•:-:-:•: •:•:-::-: Lexington0.4:. 2nci A&lition/Tri-Lana Brad Swenson, Tri -Land, requested the release of Lexington Pointe 2nd Addition as hewas losing sales on the project ana was also reaching the deadline to be in the Parade of Homes. He also requested model permits for the project. Mr. Wachter informed Nr. Swenson the Council needed more information before theitteviewofthe matter. Councilmember McCrea stated that when there was final approval by the Council, she understood the developer6CouldAO out and work on the site. She questioned why staff hatiThot informed the Council the matter was not in order before the appr7aothnal plat. Mr. Swenson stated there were two matters which needed clarification before the final plat. One was the new format for the letter of credit and the other the Daniel Road improvement. He stated the Daniel Road improvement was not a condition for approval of the 2nd Addition. Mr. Swenson presentedhandouts to the Council regarding his concerns. Mr. Wachter stated,he4elt the Council could not vote • .•.•.• on the matter at that • Mr. Colbert explainieLto_the:cOuncil the City Attorney had a new form regarding the letter'begit. The letter ot credit was necessary before finalizing the'*14atHe turther stated there was a question regarding the condition Onthe 2nd Addition pertaining to Daniel Drive. He stated the Council could waive this requirement. McCrea asked if the problem arose because of the recent change in the City Attorneys. Mr. Colbert stated he was unsure. Mr. Swenson stated there was no direction...to either law firm regarding the easement. •:•:•:•:•:•:•:•:•:::::•:. Mayor Ellison state4lie wa0not concerned with the letter of credit as Mr. Swenson wap.::.a long-time developer in the City of Eagan. However, he was concern64::::aboutthe roadway. Mr. Swenson stated there was a "haul road" which -.C414be 0.00 McCrea asked how long it would take to build their model homes for the Parade of Homes. Mr. Swenson stated 60 - 70 days. The Parade of Homes would begin the first week of September. Jim Sheldon stated HU.D::O*i$A).4nxel Trail and the issue was when would it be a road. Mr. Sona.tat4d he was willing to purchase the ••••••••• lana from HUD. Mr. Egan stated he i4t there wa.0a traffic flow problem without Daniel Road ana the platOg1.4.4.6.nt if the road was not constructed. He further ft.06iih'etiiil:cti see no evidence of any ot this being the developer's fault. He stated it was not necessary on a temporary basis for tne construction of Daniel Road, however, he telt Page 28/REGULAR CITY COUNCIL MEETING July 5, 1988 it was necessary on a pettanetit::: -:He suggested releasing the Flat and having a temporary congestion on the roadway. Egan moved, McCreaSeconded, the motion to release the Lexington Pointe 2nd Addition plat for recoraing, subject to the City senaing a letter to HUD for immediate attention on the matter. Mr. Colbert questioned it the Council was releasing the developer's obligation to construct Daniel Drive. Councilmembers stated they were not releasing the developer's obligatibn to construct Daniel Drive. Gustatson, Ellison, Egan and McCrearotectin favor; Wachter opposea. -• Mr. Swenson stated .he requested a permit for six moael homes in the Lexington Pointe lavQr stated his request met with previous model homeCondittiOns McCrea moved, Egan seconaea, the motion to approve the permit for six model homes in the Lexington Pointe Addition, subject to all applicable City codes. Gustafson, Ellison, Egan and McCrea voted in favor; Wachter opposed. AWNI$TRATIVE UPDATE Mr. Hedges stated thetetail ':.tudy update should be completed in approximately two weeks. He asked the Council if the Citiiould pay the transportation costs for interviews with potential department heads who were traveling from out of state. He stated this would only be for the final interviews. Council was in agreement with this request. Mr. Hedges stated theatchitectjor the community center would be in town on July 7 and43.-01WW.elcomed the Council to attend the meetings. Mr. Hedges reminaed -the Council of the special council meeting • - on July 12, 1988. • - ....:•.. •... :• , ...• Mr. Hedges updated the Council•regarding the constitutional challenge - omnibus tax bill. He stated the Mayor ana himself woula be attending the MLC update on July 6, 1988. Mr. Runkle informed the/Council that he haci been receiving requests for variances alon'T:Pilot Knob tor uses which were not • . pertaining to haraships. Mr. Colbert stated he needed a resolution from the Council regarding the Municipal State Aid fund.....the sina1 at Cliff Lake Road (Rahn Road) and Cliff Road thrCigkimbi aid" funding. .•.• .•.•. Page 29/REGULAR CITY COUNCIL MEETING July 5, 1988 McCrea moved, Egan P: tae:a:x:>:. :e::: notion to approve the resolution regarding the -Uni�c . a1 State Aid funding the signal at • Cliff Lake Road (Rahn Rami) ana Cliff Road through "off state aid" funding. All voted yes. • Wachter moved, McCrea seconded, the motion to approve the attendance of Councilrlember Egan at the national NOISE conference. All voted yes. ::BILLS Wachter moved, McCrea seco:naea, the motion to approve the payment or the bills as .s.ubmi.tt.ea....Al.l..voted yes. Upon motion duly made by Egan ana seconded by McCrea, the meeting was adjourned at 12:30 a.m. All votea positively. CITY CLERK Eugene VanOverbeke