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02/02/1988 - City Council RegularVIII, ADDITIONAL ITEMS (GOLD) A. CONTRACTS, Public Improvement 3; /12..- 1 Contract 87 -26, Approve Change Order #1 (Wescott Road) //� 2 Contract 86 -27, Final Payment /Acceptance (Wilderness Pond - Storm Sewer p, /13 3 Contract 85 -20, Final Payment /Acceptance (Lexington Square 2nd Addition - Trunk Storm & Sanitary Sewer) 04 4 Contract 86 -23, Approve Change Order #3 (Holland Lake - Storm Sewer -p. B ADJUSTMENT, Non -Union Wages for 1988 IX. ADMINISTRATIVE AGENDA (GREEN) X. VISITORS TO BE HEARD (for those persons not on the agenda) XI. ADJOURNMENT MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 28, 1988 SUBJECT: AGENDA INFORMATION FOR THE FEBRUARY 2, 1988 MEETING ZENEENEM IAID; • P After approval is given to the February 2, 1988 agenda and regular City Council meeting minutes for the January 19, 1988 meeting and Special City Council minutes for the January 7 and 12, 1988 meetings, the following items are in order for consideration: A. PARKS AND RECREATION DEPARTMENT: E D MIRE'S Item 1. Park Service Section 28, Willmus Park Early Dedication- -The Tom Willmus family has owned a large tract of property south of Diffley Road and adjacent to Johnny Cake Ridge Road for a number of years. A portion of that property has been developed as single family residential immediately north of the Woodgate Development. As a part of the overall development objectives, the Parks and Recreation Commission has identified a neighborhood park as a part of their master planning. The Willmus family trust has approached the City with the intent of making the required park land dedication in advance of their development. The Advisory Parks and Recreation Commission has reviewed the request and is recommending to the City Council that this park land dedication be accepted at this time. For further information on this item, refer to a memo and material as prepared by the Director of Parks and Recreation enclosed on pages . 2-- through ,/ ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the acceptance of a park land dedication from the Willmus family properties in advance of any further. development. MEMO TO: HONORABLE MAYOR AND CITY COUNCIL TOM HEDGES, CITY ADMINISTRATOR 0 \) . FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: JANUARY 25, 1988 RE: PARK SERVICE SECTION 28 - WILLMUS PARK BACKGROUND The Comprehensive Guide Plan and Parks Systems Plan has previously identified a "search area" for a neighborhood park east of Johnny Cake Ridge Road and north of the NSP highline corridor on property owned by the Willmus Family Trust. In November 1987, Representatives of the Willmus trust approached the City with the intent of making the required parkland dedication relative to the trust property, in order that the family trust could assign parcels to members. Mr. John Uban has been retained by the Willmus Family Trust to negotiate and develop a park concept plan and the proposed park boundaries for this planned "future park." ADVISORY PARKS & RECREATION - COMMISSION REVIEWAL At the January 7th, 1988 - Advisory Parks & Recreation Commission meeting, the Advisory Commission reviewed concept park plans which had, been prepared by Landscape Architect, Steve Sullivan, and one prepared by Mr. Uban. A third plan was also prepared by staff and Mr. Uban as a compromise to the two positions. This compromised plan took into consideration the concerns of both the developer and City staff. The Advisory Parks & Recreation Commission approved the proposed parkland dedication and site plan as envisioned in the "compromise" alternative. Further, the Commission endorsed notification to the neighborhood that acquisition of park property for the proposed future park was occurring. Attached is a copy of a letter to approximately 200 residents near the proposed park. Also attached is staff's memorandum to the Advisory Commission concerning this particular item and the compromise site plan. DISCUSSION The parkland dedication as proposed would be in advance of any development plan. Staff is not aware of any planning done by the family in anticipation of development. Due to the fact the property is owned by a trust, and the trust must now begin to make disbursements, acquisition of the parkland at this time would be advantageous to the City as well as the property owner. Negotiation of the dedication in the future would be more difficult, particularly if disbursements from the trust take place. FOR COUNCIL ACTION AND CONSIDERATION Council should approve /disapprove of the proposed parkland dedication from the Willmus Family properties in advance of disbursements and development of the Willmus property. KV /bls Attachments city of ecicJcn 3830 PILdIaRll1 'nA 9.01 x 21199 EAGAN, MINNESOTA 55121 PHONE: (612) 454 -8100 Dear Resident: Sincerely, THOMAS HEDGES City Administrator EUGENE VAN OVERBEKE Several months ago, you may have received a letter from this departs iTt providing you with background information concerning the planning for a "future" neighborhood park in the vicinity of your residence The purpose of this letter is to provide you with news regarding this park issue. The property owner in the "search area" for the proposed future park, has approached the Department of Parks & Recreation, indicating he is now willing to make an advance dedication of the land necessary for this future park. Representatives of the owner, department staff, and the Advisory Parks & Recreation Commission, have reached an "agreement in principal" for a land dedication which would provide for this park. This proposal will be sent to the City Council at its first regular meeting in February. Please be aware that this agreement, even if approved by the City Council, does not mean that physical development will or can proceed at this time. The agreement is for land acquisition only. The current land owner has not proposed any development of his property at this time. The City does not yet have a timeframe for development of the park property. When planning for the park does begin, a neighborhood meeting will be held to discuss a park plan. Due to the interest expressed by residents of your area in the past, the department is taking this opportunity to provide you with this "new" information. Attached you will see a diagram which shows the property boundaries for the proposed park in relationship to the neighborhood. I trust this will help you to visualize where the park is to be located. The Department is pleased that this significant step is being taken to provide your area with a park. It is hoped the actual acquisition and title to the property can be obtained within four to six months, after remaining details are clarified. Should you have any questions concerning the proposed park and it's acquisition, please feel free to contact the Department of Parks & Recreation at the Eagan Municipal Center. Ken Vraa, Director of Parks & Recreation KV /bls .3 THE LONE OAK TREE.. THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY VIC ELLISON Mayor THOMAS EGAN DAVID K. GUSTAFSON PAMELA McCREA THEODORE WACHTER • Council Members ;..r:•: PRO70 City of Eagan ' 4 i Port o 015 w.:n1M n! ■osa•lo. '. ar no coeoc -.-I It le MOWN A MI 10 Ir 1 : : y� 1 " r b y I) r r H ' . N...w rl ! N t t 1 1 / ' rHo,yA�` WI L0! le Ilr: 2ND L' ,r A DD/ " .r T 10 N / r � • r • THOYA, LAKE O0100 -1' 19211 1° 1,7r 'iI NORTH NO SCALE MEMORANDUM TO: ADVISORY PARKS & RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: JANUARY 4, 1988 SUBJECT: PARK SERVICE SECTION #28 WILLMUS FAMILY PROPERTIES BACKGROUND Staff has recently been contacted by Mr. John Uban, of Dahlgren, Shardlow, and Uban, Consulting Planners, who are representing the Willmus Properties located in Park Service Section 428. Park Service Section #28 has a designated future neighborhood park within the Willmus family property holdings. This property still owes the City approximately 2.3 acres of land from a previous park dedication shortage, which has been acknowledged by Mr. Willmus. The search area for the neighborhood park within the Willmus properties has been designated as being north of the NSP power lines and east of Johnny Cake Ridge Road. Mr. Willmus has offered several times to the City, the property to the south of the existing park property, which staff has deemed as unsuitable for the active park development that this neighborhood park section requires. ISSUE Mr. Willmus desires to split up his property into separate holdings for family members. In doing so,•he wishes to fulfill all of the park dedication requirements on the remaining acreage to facilitate dividing of his family holdings. Mr. Uban has been working with staff to designate the neighborhood park area for the City in order to achieve this neighborhood park. Mr. Willmus still also desires to dedicate the area south of the highline trail as part of his park dedication requirement. (See attached drawings) 9 ANALYSIS Parks Planner /Architect, Steve Sullivan has provided the following analysis of the park area in question for your review. 1. ZONING o R -4 Multiple 2. EXISTING LAND USE o Northern portion of site meadow, appears to have been disturbed (possible grading). o North and south of Highline Trail are sideslopes w /woods. o Undeveloped 3. ADJACENT LAND USE o North /proposed Clemson Drive extention and proposed R -4 multiple housing o South /ex single family residential (Mallard Park Addition) o East/ex. townhomes (Thomas Heights Addition) o West /ex. Johnny Cake Road and R -1 single family (Mallard. Park Addition) 4. PARK SERVICE DISTRICT o 28 P.S.A. 5. UTILITIES o Water /16" along Johnny Cake Road 8" along Clemson Road o Sewer /12" along Johnny Cake Road 8" along Clemson Road o Storm /24" from Johnny Cake Road to Pond 16!' from pond easterly. 6. WATERSHED o BP -6 Comprehensive Storm Sewer Plan H.W.L. 910.0 N.W.L. 882.0 Located centrally, primarily in Highline Corridor. o Depression, L.P. 928.7, located west of proposed park, no outlet 7. EXISTING STRUCTURES o None 8. SLOPES o Flat slopes 0 -5 %, 2AC, N.E. corner of proposed park, 16% proposed dedication. o Moderate slopes 6 -11%, 2. AC N.W. corner of proposed park, 13% proposed dedication. o Steep slopes 12% and grater, 10.9L AC, all of park except northern 350', 71% proposed dedication. (See drawing) 9. DRAINAGE o Majority of park drains to central pond in Highline Trail. o Northern 5 acres of park drains to depression, west of park. 10. SOILS o Data not available, (the proposed disturbing of the existing meadow may indicate topsoil stripping). 11. VEGETATION o Northern 350' of proposed park. is meadow w /no significant vegetation. o Remaining proposed park is of high quality oak woods. Some scattered birch, aspen and evergreens. 12. WILDLIFE HABITAT o Wooded area supports wide range of birds and small mammals. Highline corridor does provide habitat for small deer population. 13. ACCESSIBILITY o Pedestrian, existing 8' bituminous trail Highline Corridor. o Automobile, proposed extention of Clemson Drive located north of proposed park. FACILITY PROGRAM 1. Softball field /275' min. radius. 2. Soccer /open play field /200'X300' min. 3. Playground / sq. ft. min. 4. Hardcourt /full size 50'X90' 5. Open Skate /17,000 sq. ft. min. 6. Parking lot /10 stalls min. 7. Picnic Area (shelter 20'x20') 8. Passive Area 9. Trails 10. Warming House /(Rental vs Permanent) EVALUATION OF WILLMUS PARK PROPOSAL 1. Facility Design /Layout o All facilities are of adequate size and dimension. o Trail /Hard surface access from the P -lot to the parks interior is not provided. The proposal places the trail only stubbed to the parking lot. o Trail bisects pedestrian link from shelter to free skate. o Hardcourt, Playground and Open skating w /in 10' of westerly property line. This does not provide adequate area for transition and landscaping. o Internally the facilities are too close to one another. This closeness relates to a spacial "tightness" w /in the park. Non - facility areas be- come small, lineal and directly reflect the facility layout /dimension. These spaces are typically utilized for planting spaces and transitions from facility to facility. Therefore, these small and lineal spaces do not provide adequate planting area. o Considerable grading will occur at the south portion of soccer /ball- field. o No picnic area is indicated. o Southern portion of park /ski trail designed for aggressive skier. o The southern portion of the park which has limited recreation potential, but has high visual quality. The steep slope and oak woods are aesthetic. This southern area also provides transition /buffer to the Highline Trail Corridor. PARKS PLAN REVIEW Mr. Uban has provided the City with a concept plan for the park area. To assist the Commission in understanding the property in question, you should recognize that the Highline Trail Corridor has already been dedicated to the City. The area to the south of the Highline Trail dedication is approximately 6.98 acres, and the area to the north, which is primarily the active area, consists of approximately 8.23 acres. Thus, the park will be made up of property already dedicated and now owned by the City, along with the two proposed dedications by Mr. Willmus. In review of the proposed Park Plan, staff has made some revisions. These revisions essentially reorientate the baseball backstop and have "loosened" up the design on the west edge of the park, providing better relationships. Steve Sullivan, has provided you with a concept plan showing these revisions. The park plan, as prepared by John Uban, proposes a land dedication of the south parcel of 6.98 acres and the south portion of 8.23, the total park dedication will consist of 15.21 acres. ss. PARKLAND DEDICATION ANALYSIS Mr. Willmus owns three (3) parcels, which are zoned R -4, and two (2) parcels zoned for roadside business. These parcels consist of 33 acres, 31.34 acres and 2.4 acres, while the roadside business consists of a total of 16.01 acres. Assuming a ten percent (10 %) dedication on the R -4 zoned property, he will be required to make a 6.67 acre dedication. The roadside business would be subject to a 7 -1/2% dedication requirement - yielding 1.2 acres of dedication. Combined with the 2.3 acres previously owed, the City would be entitled to a 10.1 acre dedication for all of the remaining property. The parkland dedication required if the property were developed at 12 and 16 units respectively, would increase due to the City's sliding parkland dedication scale. For example, at 12 units an acre, the total parkland dedication would be 13.56 acres and at 16 acres a unit, it would 14.8 acres. Again, the proposed dedication as shown by Mr. Uban was approximately 15.34 acres. Under any of the three above scenarios, that is the dedication of 10 %, 15% for 12 units an acre, and 17% for 16 units an acre; the City would be receiving more parkland than ordinarily required based on the developers proposal. The second scenario the Commission may wish to discuss is, if the City received only a 10% land dedication on the three residential properties, which accounts for 66 acres, the amount would be 6.6 acres - plus the 2.3 previously owed - resulting in 8.9 acres required land dedication. This is an amount equivalent to the area to the north of the powerline which represents the active park area. The remaining dedication that will be required would be the commercial property. This would amount to a land dedication of 1.2 acres or the equivalent cash dedication of approximately $32,000. By proceeding with the total land dedication as proposed, the City would be obtaining the second portion south of the Highline Trail as a trade -off for this amount. OTHER CONCERNS Not factored into the calculations of the parkland dedication is the approximate 2 -1/2 acres in the north portion of the park, with steep slopes. As the members know,. ,typically a lesser amount of dedication credit is given for those areas with grades in excess of 12% slopes. The second concern is relative to topsoil availability. There has been a certain amount of disturbance in the north park area, and staff is both uncertain and concerned about the amount of topsoil material remaining for this park. A third concern is relative to the grade of Clemson Drive, which will extend from from the Trails of Thomas Lake addition west to Johnny Cake Ridge Road. Further review by the Engineering Department may help us understand the impact on the park. The fourth concern is relative to imput of the surrounding neighborhood. Commission members will recall that staff sent a letter to nearby residents several months ago. This was in response to several calls asking if the City had a designated neighborhood park for the area, and what if any plans were prepared. It may be appropriate for the Advisory Commission, if it is in general agreement with the parkland dedication as shown by Mr. Uban or staff, to have a neighborhood informational meeting with the nearby residents to explain the City's intentions of acquiring the property from Mr. Wilmus, and the proposed the park plan. Staff believes that general acceptance on the park plan at this time would be appropriate. FOR COMMISSION ACTION To review the proposal by Willmus Properties for the advanced dedication of parkland. To either recommend its acceptance or rejection, and determine the need for a neighborhood meeting with the area residents. Ken Vraa, Director of Parks & Recretion KV /bls TRY . K r fir TEL SL a.. 0 10 -TOT LOT OPEN Ar;tA/ E�SXAT4 G LAO "SK 8' °TRAlL� • ('L1 AC ."•••••••7.1• "••• ""'S• • l• ..... • • •••••••::•: , 960 • r• Page 15 _PAPeet- 1.13 Cpatt / 117174- PPCiiVelW v+ \NILL/\i% FA: .7 tJ9D/7 _CONliceFr t" tce TN 9s. GROSS COl1W"RYS'SKI TRAIL PARCEL 2 PARCEL 8. PARCEL MAP — DEDICATION ANALYSIS k ARKLAND DEDICATION PREVIOUSLY i OWED (PRESENT PARKLAND DEDICATION REQUIREMENTS R4 PARCELS 1. PARCEL 3 33 AC. a. 12 UN. /AC. @ 15% 5 AC. b. 16 UN. /AC. @ 17% 5.6 AC. 2. PARCEL 4 31.34 AC. a. 12 UN. /AC. @ 15% ,. , 4.7 AC. b. 16 UN. /AC. @ 17% 5.3 AC. 3. PARCEL 6 2.4 AC. a. 12 UN. /AC. @ 15% .36 AC. b. 16 UN. /AC. @ 17% .41 AC. * RB PARCELS 1. PARCEL 1 9.27 AC. a. 7.5% .69 AC. * 2. PARCEL 2 6.74 AC. a. 7.5% .51 AC. * TOTAL PARKLAND DEDICATIOU REQUIRED 1. 12 UN. /AC. 13.56 AC. 2. 16 UN. /AC, 14.8 AC. * DEDICATED PARKLAND SHOWN TOTAL PARK SIZE 3 15.34 AC. 22.3 AC. - PARCEL PARCEL 3 -- EXISTING PARK PARCEL 5 2.3 AC* Agenda Information Memo February 2, 1988, City Council Meeting INEMMEMPREMEI There are seven (7) items on the agenda referred to as consent items requiring one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Additional Items unless the discussion required is brief. A. PERSONNEL ITEMS: Item 1. Parks and Recreation Intern -- Funding was provided in the 1988 budget for Parks and Recreation Interns. It is the recommendation of Superintendent of Parks VonDeLinde and Director of Parks and Recreation Vraa that Kathy Dybiec be hired as a temporary Park Intern for a period of 12 weeks from. March 28, 1988 to June 11, 1988. This intern would serve under Superintendent of Parks VonDeLinde. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Kathy Dybiec as a temporary Park Intern for a period of 12 weeks beginning March 28, 1988. Item 2. An ual Revi w /Revisions of Time Spent Profiles -- Enclosed on pages and please find a memo written by Administrative Assistan Duffy describing the cri ing tle results of the 1987 annual review of Time Spent Profiles for the City of Eagan.' This annual review of Time Spent Profiles was built into the City's compensation plan. As the memo explains, there are approximately 72 existing Time Spent Profiles for positions in the City of Eagan. An annual review was instituted' to determine if tasks and time spent on those tasks had changed since the last review of the TSP. Changes in tasks performed or time spent in tasks performed could affect the placement of the employee's position on the City's salary range hierarchy. Upon request, 20 TSP's were reviewed during the 1987 review period. Changes /revisions were requested in ten of these TSP's. The proposed revisions were thoroughly reviewed with the employee, the direct supervisor, in some cases the department head and with City Administrator Hedges. The result of this review /revision process indicates that changes to point totals only have occurred for two positions and changes in point totals which also would change the salary range for the position have occurred in five positions. Please read the enclosed memo for detailed descriptions of the process and of the positions so affected. It is the recommendation of the supervisors of these positions, the . department heads for these positions, Administrative Assistant Duffy and City Administrator Hedges, that the proposed revisions to the Time Spent Profiles and the accompanying point and /or salary range changes be approved by the Mayor and City Council and that any salary adjustments be retroactive to January 1, 1988. /T PERSONNEL ITEMS ,7 MEMO TO: CITY ADMINISTRATOR HEDGES FROM: ADMINISTRATIVE ASSISTANT DUFFY DATE: JANUARY 20, 1988 SUBJECT: ANNUAL REVIEW /REVISIONS OF TIME SPENT PROFILES During late 1986, a compensation plan for all employees at the City of Eagan was developed which was in accordance with the "comparable worth" law passed by the State Legislature. This plan basically placed positions in various salary ranges according to the point value of those positions as determined by the position evaluation system developed by Control Data Business Advisors under a contract with the Metropolitan Area Management Association. As you recall, approximately 150 government entities (local and outstate cities, libraries, utilities, MAC, etc.) participated in the development of and also utilized this evaluation system to help determine appropriate compensation levels for their employees. The evaluation system is based on a "Time Spent Profile (TSP)" which is developed for each position. In a TSP, each task performed by that position is listed along with the percent of total time the employee spends performing the task. To arrive at the total value of a position, the value of each task is taken times the percent of time. The resulting values are added and the grand total is basically the value of the position. The amount of tasks in any individual TSP can vary from a minimum of approximately 30 to a maximum of 400 or more. When this system was originally approved, the Council and staff recognized that the tasks performed and the percentages of time spent in any one position in Eagan would probably not remain static. This is especially true because of the growth of Eagan which has required a similar growth in the amount of staff and also periodic reorganization of that staff and the tasks performed in various positions. Therefore, an annual review of TSP's was established wherein any employee or supervisor could request a review of a position's current TSP to see if the tasks and percentages listed were still accurate. The guidelines for revision include asking the following questions: 1. Is the task still performed by the employee in this position? 2. Are there additional tasks which are not listed which are now performed by the employee in this position? 3. Has the percentage of time which the employee spends on this task changed? Reviews of the TSP's were scheduled to be performed in the fall of the year, with any revision to points and /or salary ranges effective the first day of the following year. 1987 was the first year during which this review was to be performed and any changes would be effective January 1, 1988. Currently, there are 72 existing TSP's. There are less TSP's than employees because some TSP's (Street Maintenance Worker, Police Dispatcher, etc.) are for positions in which there is more than one employee. During the 1987 review, twenty TSP's were checked out by either employees or supervisors for review. Of the twenty TSP's, ten were returned with no requests for revisions. The proposed revisions on the remaining ten TSP's were thoroughly discussed with the employees whose positions were . concerned and with their direct supervisors. Depending upon the circumstances, in most cases, further revisions were then made in an attempt to be as accurate as possible. In cases where proposed revisions could cause a change in the point total and /or a change in the salary range, those proposed revisions were also thoroughly reviewed and further revised during discussions with the department head. The results of those ten TSP reviews /revisions are as follows: NO CHANGE IN TSP POINT TOTAL: 1. Head Building Maintenance Worker 2. Senior Engineering Tech /Supervisor 3. Street Supervisor CHANGE IN TSP POINT TOTAL /SALARY RANGE DOES NOT CHANGE: 1. Police Records Technician -- Point change from 51 to 52. This slight change possibly resulted from the fact that the Police Department has instituted a new computer system and the records tech is working more on the computer programs and less on plain, straight typing. (Affects one full -time employee) 2. Engineering Technician -- Point change from 71 to 72. The Engineering Division had a major reorganization performed in early 1987. At that time, the TSP was formed for Engineering Technician by estimating what tasks the techs would be performing and in what percent of their time. During the review period, the TSP was refined to reflect what they actually are doing. The slight point change is the result. (Affects three full -time employees) CHANGE IN POINT TOTAL AND SALARY RANGE: 1. Police Receptionist /Clerk Typist -- Point change from 45 to 47; range change from Clerical Level 1 to Clerical Level 2. This change results from the computerization of the Police Department and the reassignment of some duties. The receptionist /clerk typists previously performed simple copy typing duties, phone duties, and public contact duties. They are now performing work on the computer. The change in salary range puts them in the same range as the receptionists at the Municipal Center, the clerk typist at the Maintenance Facility and the clerk typist in Protective Inspections. This appears to be an entirely appropriate placement. (Affects 2 part -time employees) 2. Utility Billing Clerk -- Point change from 57 to 62; salary range change from Clerical Level. 4 to Clerical Level 5. The TSP for this position had not been reviewed since November of 1985. The present review was requested by the supervisor for this position because the original TSP had been established when the person filling the position was new and the . organization of the Finance Department was different. The supervisor felt that both the level of responsibility and decision making had changed, along with a redistribution of filing and typing tasks to other personnel in the Finance Department. The change in salary range would place this position in the same range as the Assessment. Clerk which would probably be more appropriate than the previous placement. (Affects one full -time employee) 3. Utility Billing Clerk- Typist -- Point change from 52 to 57; salary range change from Clerical Level 3 to Clerical Level 4. The review for this position was requested by the supervisor for the same reasons as listed for the Utility Billing Clerk. The change in salary range,would place this position in the same range as the Assessment Clerk Typist which would probably be more appropriate than the previous placement. (Affects one part - time employee) 4. Chief Mechanic /Shop Supervisor -- Point change from 71 to 76; salary range change from Range H to Range I. This review was requested by the supervisor because he felt that the tasks and level of responsibility in the position had changed significantly since the TSP was last reviewed in June of 1986. The position formerly performed more hands -on repair work. Currently, the position is responsible for more diagnostic tasks and supervision and direction to other employees performing the hands -on work. The change would place the Chief Mechanic /Shop Supervisor in the same range as the /7 building inspectors, the construction analyst and the recreation supervisor TI. It would not yet be in the range of the other maintenance supervisors which is probably appropriate because of the amount of employees supervised and the amount of time spent on supervisory duties. (Affects one full -time employee) 5. Assistant City Engineer -- Point change from 89 to 97; salary range change from K to M. This review was requested by the department head because the TSP had not been reviewed since the position was occupied by another employee and also had not been reviewed since the expansion of and the reorganization of the Engineering Division, During the reorganization, tasks previously performed by the Assistant City Engineer were redistributed to the senior and other engineering techs. Also, the Assistant City Engineer currently spends more time in the overall supervision of the Engineering Division. The point change would place the Assistant City Engineer in the same salary range as the Assistant Finance Director, the Public Works and Parks Superintendents and the Police Captains, a placement which appears to be extremely appropriate. (Affects one full -time employee) It is my recommendation that the above TSP point . and /or salary range adjustments be approved by the Mayor and City Council and that any salary adjustments be retroactive to January 1, 1988. If you have any questions, please contact me. { I A 111)u. . � Administrat've Assistant Agenda Information Memo February 2, 1988, City Council Meeting ACTION TO BE CONSIDERED ON THIS ITEM: To approve the 1987 annual review Time Spent Profile point and/or salary range adjustments as enclosed and to approve any salary adjustments be retroactive to January 1, 1988. Item 3. Engineering Intern--The 1988 budget provides funding for several interns within the Engineering Division of the Public Works Department. It is the recommendation of Assistant City Engineer Foertsch that Allen L. Henke be hired as an intern in the Engineering Division of the Public Works Department beginning February 8. This is, as always, a temporary position. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Allen Henke as an Engineering Intern in the Public Works Department, effective February 8, 1988. Item 4. 1988 Rate for Temporary/Seasonal Employees at the City of Eagan--The rate scheduled for temporary/seasonal employees with the City of Eagan has not been revised for a period of two years. The same rate has been in force in both 1986 and 1987. The Council was informed at the end of 1987 that all compensation rates for temporary/seasonal workers would be reviewed and a new proposed rate schedule presented to the Council early in 1988. Enclosed on pages O through 772., is a memo from Administrative Assistant Duffy, detailing the proposed seasonal/temporary compensation rates for 1988 for the City of Eagan. Those proposed rates include compensation for seasonal maintenance workers, recreational leaders and aides, election judges, contract building, fire and sign inspectors. It is the recommendation of City Administrator Hedges and of the department heads concerned that the enclosed rates be approved for 1988. ACTION - TO — BE - -CONSI-DERED—ON-THIS —To approve the enclosed compensation rates for seasdnal/temporary workers for 1988. MEMO TO: CITY ADMINISTRATOR HEDGES FROM: ADMINISTRATIVE ASSISTANT DUFFY DATE: JANUARY 26, 1987 SUBJECT: SEASONAL /TEMPORARY WORKER RATES FOR 1988 As you know, the seasonal /temporary compensation rates at the City of Eagan have remained the same during the past two years. However, other City rates and outside rates have been adjusted during the same time period. Following please find various proposed adjustments for seasonal /temporary worker rates to be effective January 1, 1988 for the 1988 calendar year. All of the following rates have been reviewed by the appropriate department heads and they are recommending approval. 1. SEASONAL MAINTENANCE WORKERS -- The mean starting salary for seasonal maintenance workers for cities in our area was $4.87 per hour for 1987. The starting salary at the City of Eagan was $4.25 for both 1986 and 1987. The following information shows the 1986/87 schedule for the City of Eagan and the proposed schedule for 1988: 1986/87 rates Proposed 1988 rates START 2nd YR 3rd YR 4th YR 5th YR 4.25 4.60 5.00 5.25 6.00 5.00 5.25 5.50 5.75 6.00 2. RECREATIONAL LEADERS AND AIDES -- The following schedules were proposed by Director of Parks & Recreation Vraa for Recreational Leaders and Aides for 1988. The 1986/87 rates are noted for your information. START 2nd YR 3rd YR 4th YR 5th YR 1986/87 Leader 4.75 5.00 5.25 5.50 6.00 Proposed 1988 Leader 5.00 5.25 5.50 5.75 6.00 1987/87 Aide Proposed 1988 Aide 4.00 4.25 4.50 4.50 4.75 5.00 3. INTERNS -- The City employs a variety of different types of interns. 1988 compensation rates should also be set for these positions. a. PROFESSIONAL INTERNS WITH A COLLEGE DEGREE IN THEIR FIELD -- This type of intern generally has at least a bachelor's degree in his /her field and is hired by the City for at least a six month period during which the intern performs work on significant projects for the City as well as, in turn, receiving valuable experience for his /her career. Generally, this classification includes the Administrative Intern, the Planning Intern and some Parks Interns. The current rate for this position is $6.50 per hour. No adjustment is or should be made during the intern's term unless an annual adjustment is made. Suggested rate for 1988: $7.00. b. ENGINEERING INTERNS -- This type of intern is either an upper class student completing course work for a B.S. in Civil Engineering or a recent graduate. They are used both in our engineering division and in the parks planning division. .Market rates for such employees, especially during the construction season are fairly high. This type of intern also performs significant project work for the City while gaining experience. In order to be competitive, I would suggest compensation for 1988 at $8.00. c. INTERNS WHO DO NOT YET HAVE A DEGREE WHO ARE HIRED BY THE CITY FOR SPECIFIC PROJECTS (PROFESSIONAL) -- An example of this type of intern would be an information management undergraduate student or a parks and recreation undergraduate student who would be offered an internship by the City to perform a specific project or group of tasks. I would suggest paying such an individual $6.00. d. INTERNS WHO CONTACT THE CITY OF EAGAN FOR A SIX WEEK (OR LIKE TIME PERIOD) REQUIRED INTERNSHIP AS A PART OF THEIR STUDIES -- Although, technically, it is not necessary to compensate these individuals,_ a stipend __ granted by the City would provide transportation money, etc. In most cases, these individuals do help the City while they are here. A suggested amount would be $40 per week. 4. TEMPORARY CLERICAL POOL WORKERS In order to provide a system wherein the City would have available to it clerical workers who were familiar with both the City's equipment and procedures, a temporary clerical pool was established in 1987. Using the workers from this pool when regular clerical workers are absent or when there is an overload of regular work has been much more efficient and less costly then calling in workers from a professional temporary service. The workers do not need to be trained each time, which is a major time savings, and the compensation is paid directly to the worker, eliminating the services' fees. During 1987, these clerical workers were paid at the starting step level for a clerical 1 worker. I would suggest that the Council approve that level as compensation for those workers. As of January 1, 1988, that rate is •I $6.93 per hour; and as of July 1, 1988, the rate would be $7.27. 5. CONTRACT BUILDING AND FIRE INSPECTORS -- During 1987, the rate for these individuals has been $14.50 per hour. From this amount, the contract inspectors are responsible for all their own expenses including transportation, insurance, etc. For 1988, it is the recommendation of the Chief Building Official that the starting rate remain the same and that the total scale be as follows: Starting 1 Year 2 Years 3 Years $14.50 $15.00 6. CONTRACT SIGN INSPECTOR -- The 1987 rate for this position is currently $8.50 per hour. The Chief Building Official recommends that the 1988 rate scale be set as follows: Starting $9.00 7. ELECTION JUDGES -- The current rates for election judges are $4.00 for the judges and $4.50 for the precinct chairs, the counting center judges and absentee ballot judges. The Director of Finance recommends that these rates remain the same for 1988. Vkokk Adminis Ass 1 Year 2 Years $9.50 $10.00 $15.50 $16.00 Please contact me if you need further information. Agenda Information Memo February 2, 1988, City Council Meeting Item 5. Community Service Officer - -The City of Eagan has had a vacancy for one position of Community Service Officer (CSO) since January 5, 1988. The hiring process for a CSO is extremely lengthy. The hiring process for CSO's to be hired during 1988 began with an advertisement in late November of 1987. Over 80 applications were received. After screening of these applications, 42 candidates were interviewed during the week of December 14, 1987 by Chief of Police Berthe, Administrative Captain Geagan, Operations Captain Aszmann and Administrative Assistant Duffy. From these interviews, 15 applicants were selected for extensive background checks to be performed by the sergeants. It is the recommendation of the aforementioned personnel that James McDonald be hired as a CSO for the City of Eagan, subject to successful completion of the City's physical and psychological examination requirements. Mr. McDonald would begin employment as soon as his notice requirement for his present position is met, which should be during the next two weeks. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of James McDonald as a CSO for the Police Department of the City of Eagan, subject to successful completion of the City's physical and psychological examination requirements. Agenda Information Memo February 2, 1988, City Council Meeting PLUMBERS' LICENSES B. Plumbers' Licenses--There are eight (8) plumbers' licenses in order for consideration. Those licenses include: 1. Aqua City Plumbing, Inc. 2. Boedeker Plumbing and Heating 3. D.C. Mechanical 4. K & K Heating and Plumbing 5. Nickelson Plumbing 6. Steinkraus Plumbing, Inc. 7. Welter & Blaylock, Inc. 8. Williams Mechanical All plumbers' licenses are in order for consideration. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the list of plumbers' licenses as presented. ONE-DAY LICENSE/ST JOHN NEUMANN CHURCH C. One-Day License, Consumption and Display and Non-Intoxicating Malt Liquor for St. John Neumann Church--An application for a non- intoxicating malt liquor license and a one-day consumption display were requested by St. John Neumann .Church to be used in conjunction with a church dance on March 5, 1988. Both applications are in order for consideration. Enclosed on pages 7.5 a-rta are copies of the applications for your reference. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the consumption and display one-day license and a non-intoxicating malt liquor license for St. John Neumann in conjunction with a church dance that is planned for March 5, 1988. w [ LEASE PRINT /)S%t_/2_ � (:)`252/4/1/ / LV&/CG( h (COWL— L✓iCLr e %i ,L 2 iet-2 r/oee- Lasc First Middle Address N271 & Mr`r A-vr c a Last First Middle Address1/4 ?/4b% K /CC/3 g /)_ Street Street City State Zi p Phone q3 / —S�z°r Birchdate Zj___._( Cit State Zi p Phon 6/ �/_75�, cif Birthdate � �. = Z ,3 � Q NAGER! S AML CJ e: . ne 'I c.i ri f i ( e DEENAME S T J Dh''U / U IAA} ec)4 Address 1 /O) PPI10T ") Last First Middle Address 12. $ E,0/4 S(1 0. c4ex.r:1 !2 L . Street Street 0 City State Zip /'hone -StJ -70 City '' State Zip Phone ( ?,5 - 4/....../ 5 / Birthdace HE-REILYL APE ' TES'' •FOR NON'd "►I5NTO7Ck C:Ak'U NGV OE • UOR(LLCQEWS E for the year /9 $ Y From / / / to 3 (/ 6 . Event: C/- �'v/?C i' ,2,1NLT m date month date Location: .11 (-0 Ola r— 11-m96 /20k9 Are (for temporary license) you the actual proprietor? Yes ( ) No (\.A_, location? Yes ( ) No ( to you? Yes (/1 No ( ) Where 6 4'G / ?8,7 ress : 1re you the owner of the property of the business Has any other license of this kind been granted Are any taxes, assessments or utility bills for No CY). If yes, give reason. During the past year, has a summons been issued MS 304.A802? Yes ( ) No (f). If yes, attach _ Have_ youever been convicted? Yes ( ) No_()) City, Year the premises unpaid or deliquenc? Yes ( ) under the Liquor Civil Liability Law summons copy. City ----------------- (Ocher than a traffic offense) Is this a joint ownership or silent partnership? Yes ( ) No 0). If yes, please attach a listing of complete names, dates of birth, addresses and telephone numbers for everyone involved. I HEREBY VERIFY THAT THERE HAS BEEN NO CHANCE IN OWNERSHIP OR MANAGERS IN THE PAST YEAR. THE LICENSEE HEREBY AGREES TO INDEMNIFY AND HOLD EACAN HARMLESS FROM ANY AND AL.L CLAIMS OR SUITS INCLUDING ATTORNEYS FEES AND OTHER DEFENSE COSTS, WHICH THE CITY OF EACAN MAY INCUR BY REASON OF ANY ACTIVITIES ARISING FROM THE GRANTING OF THIS 3.2 BEER LICENSE. I (we) HEREBY AGREE TO OPERATE SUCH BUSINESS IN ACCORDANCE WITH THE LAWS OF MINNESOTA AND TILE ORDINANCES OF THE CITY OF EACAN. THE FOREGOING STATEMENTS ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF. AUTHORIZED SIGNATURE ez b. ,arm, - I t s -- CS 3— / , ,../ . First /) ' 11 Middle Last` a- y ;,.- u FOR CITY USE ONLY POLICE APPROVAL: Yes ( ) No ( ) SIGNED DATED CITY COUNCIL APPROVAL: Yes ( ) No ( ) SIGNED DATED ra DATE ON SALE FEE OFF SALE FEE TEMPORARY FEE $25.00 CITY OF EAGAN 3830 PILOT KNOB ROAD EACAN, MINNESOTA 55122 APPLICATION FOR NON — INTOXICATING MALT LIQUOR LICENSE NEW RENEWAL TEMPORARY 9.87 CITY OF EAGAN APPLICATION FOR CONSUMPTION & DISPLAY - ONE DAY LICENSE Fee: Date Submitted: 1/ Z Z / 3 ' Reason For Event: C}-r- f cti 9' j C5 Name of Non- Profit A. The following organization: 1. TRUE NAME: e y Last 1 / 2. RESIDENCE ADDRESS: 3. DA'Z'E OF BIRTH: 5. Have you ever been convicted of any crime other than a traffic offense? Yes If yes, explain: B. The following is to be completed by the of the event: 1. TRUE NAME � ynic Last • RESIDENCE ADDRESS: ( 71 Street • DATE OF BIRTH: 1 /,y C Month Day Year 5. Have you ever been convicted of any crime other than a traffic offense? Yes No If Yes, explain: 6. How long have you been a member of the organization? S C (S4'2,S ORGANIZATION INFORMATION: Month /Day /Year I PR o DAT8SOP3 N First LL/ / 5 / C /c ‘01 c; ,[�� n p Street 4. PLACE OF BIRTH: ✓'9 (C G( First 1. Address where regular meetings are held: / t(l r -O. City 4. PLACE OF BIRTH: Date of Event: 3 /_C F Organization: s ( . 7o ti4./ Al t titi C,r i4cGr is to be ,completed by the duly authorized officer Full _waddle .State Zip 5::54° z J Cit State designated Chairperson /Manager Full Middle 4. How long has the organization been in existence? /a 5. Haw many members in the organization? 2 4-0 of the /WM" l/�(/ ('Yt.i tint/ State Zip' t r /CS( ,°z r � City /State Street City cj • 2 Day and time of meetings: o �- E \-1. 3. Is the applicant organization organized under the f laws of the State of Minnesota? Yes 1 / No Consumption & Display Application Page Two ORGANIZATION INFORMATION (continued) 6. What is the purpose of the organization? 7. Officers of the Organization: I, NAME ADDRESS (street /city /zip) TITLE �I C ell ti i. �`I tom. 1 1 1 7 1d 0 P; to k y , 424. Pf V1 k. s ,5" '7 Hart �(1 4 Lc n n.� L / 8. Give the names of any other persons paid for services to the organization: NAME 9. In whose custody are organization records kept? NAME: xt ADDRESS: 0 /) _ Y0t' J o i' L bt,! k Street /City /State Zip Business Telephone Number: I.j x '.,2079 Home Telephone Number r SL_ /3 f. THE LICENSEE HEREBY AGREES TO INDEMNIFY AND HOLD THE CITY OF EAGAN HARMLESS FROM ANY AND ALL CLAIMS OR SUITS INCLUDING ATTORNEY FEES AND OTHER DEFENSE COSTS, WHICH THE CITY OF EAGAN MAY INCUR BY REASON OF ANY ACTIVITIES__ARISING FROM THE GRANT_OF - THIS - CONSUMPTION - AND - DISPLAY - ONE DAY LICENSE. ADDRESS (street /city /zip) and I, arN, Authcp.zeci 0 icer o Org. . Name o Event C ci�t -c.a.r .2 Y- uo .s hereby submit in duplicate this application for a consumption day 1' ense in accordane with the Eagan City Code, Chapter 5, Minn ota Statutes. e_ FOR CITY USE ONLY POLICE APPROVAL: Yes ( ) No ( ) SIGNED CITY COUNCIL APPROVAL: Yes ( ) No ( ) SIGNED W iIp p,° 1 • l ,, t-, W, Signature - Chairpe c T \ ITLE v ..t-rt a,•person Manager and display - one Section 5.80, and DATED on /Manager DATED Agenda Information Memo February 2, 1988, City Council Meeting WINE AND STRONG BEER LICENSE /EAGAN TAP D. Wine and Strong Beer License for Eagan Tap - -An application was submitted by Eagan Tap, Inc., for a City on -sale wine license. and strong beer. The Eagan Tap is located immediately west of Pizza Hut in the Cedarvale Shopping area. The Eagan Tap restaurant was formerly the A & W drive -in. The license has been processed by the City Clerk's office and reviewed by the Police Department with a recommendation that there is no public safety reason to deny the request. A copy of the application is enclosed without page number for each City Councilmember to review. ACTION TO BE CONSIDERED ON THIS ITEM: To approve a wine and strong beer license for Eagan Tap, Inc., located at 3998 Sibley Memorial Highway. Agenda Information Memo February 2, 1988, City Council Meeting CORRECTION TO PLAT/R & B ADDITION E. Correction to Plat for R & B Addition--The City has received a request from Don Dethlefs, a registered land surveyor, asking that the City be on official record that references to R & B Investments be changed to R & B Investors on the R & B Addition plat that was filed at Dakota County in the office of the county recorder on October 15, 1987. Enclosed on page. is a copy of the land surveyors certificate. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the land surveyor's certificate of correction to the plat of R & B Addition. LAND SURVEYORS CERTIFICAT'E OF CORRECTION TO THE PLAT OF R AND B ADDITION Pursuant to the provisions of Chapter 505.124 Laws of Minnesota, 1957, Donald D. Dethlefs, the undersigned, a Registered Land Surveyor in and for the State of Minnesota, declares as follows: 1. That I prepared the plat of R AND B ADDITION dated October 8, 1987 and filed on October 15, 1987 in the Office of County Recorder, Dakota County, Minnesota in Book 14 of Plats on Page 38. 2. That said plat contains errors in the following parti- culars, to wit: Sheet 1 of 2 Sheets incorrectly shows R and B Investments, a Minnesota general partnership as fee owner. 3. That said plat is hereby corrected in the following particulars, to wit: All references to R and B Investments, a Minnesota general partnership shall be changed to R & B Investors, a Minnesota general partnership. Dated: January 12, 1988 &Q „s2A1 Donald D. Dethlefs Registered Land Surveyor No. 13600 State of Minnesota The above certificate of correction to the plat of R AND B ADDITION has been approved by the City of Eagan at a regular meeting of the City Council of Eagan, held on the day of , 19 City Clerk Agenda. Information Memo, February 2, 1988, City Council Meeting PROJECT 531 /PREPARATION OF FEASIBILITY REPORT F. Project 531, Authorize Preparation of Feasibility Report /Acquisition of Right -of- Way - -As a part of Dakota County's Five -Year Capital Improvement Program (CIP), Lexington Avenue (County Road 43) from Yankee Doodle Road to 1/3 mile north of Diffley Road is scheduled to be reconstructed to a five -lane urban road during 1989. In order to meet this construction time table, it will be necessary to prepare the feasibility report and schedule the public hearing during 1988. Also, because of the length of time involved in the acquisition of right -of -way, it is important• to begin this process as soon as possible. Present design requirements result in the necessity to acquire the three existing houses located on the northeast corner of Lexington Avenue and Wescott Road. The City and County have been jointly negotiating with these property owners and are very close to a negotiated settlement on two of the three properties. The third one (Jim Williams) will probably have to proceed through condemnation. Therefore, it is requested that authorization be given to prepare this feasibility report and authorize the acquisition of required right -of -way through Dakota County. ACTION TO BE CONSIDERED ON THIS ITEM: To authorize the feasiblity report for Project 531 (Lexington Avenue - street and storm sewer) and authorize the acquisition of right -of -way, including condemnation if necessary. 3/ Agenda Information Memo, February 2, 1988, City Council Meeting PROJECT 527, LEXINGTON AVENUE & LEXINGTON SQ /STORM SEWER G. Project 527, Receive Report /Order Public Hearing (Lexington Avenue & Lexington Square - Storm Sewer) - -As a result of the "super storm" on July 23, 1987, extensive flooding was experienced in the Lexington Square development south of Wescott Road and east of Lexington Avenue. As a result, extensive studies were performed by the City to evaluate the probable cause and alternative solutions to minimizing similar future occurrences. The results of that preliminary study was presented at the November 12, 1987, Council meeting with the Council directing staff to proceed with the preparation of a detailed feasibility report proposing the installation of additional storm sewer facilities as necessary and alternative financing methods. The preparation of this feasibility report has been completed and is being presented to the Council in consideration of scheduling the formal public hearing to discuss these proposed improvements as well as the partial funding of this project by the developer and /or property owners in that drainage basin. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 527 (Lexington Avenue and Lexington Square - Storm Sewer) and schedule a public hearing to be held on March 1, 1988. 3� Agenda Information Memo February 2, 1988, City Council Meeting PROJECT 528, EAGANDALE CTR INDUSTRIAL PK 9TH ADDN STREETS & UTILITIES H. Project 528, Receive Report/Order Public Hearing (Eagandale Center Industrial Park 9th Addition - Streets & Utilities--In response to a petition submitted by the developers of the proposed Eagandale Center Industrial Park 9th Addition, the Council authorized the preparation of a feasibility report for the installation of streets and utilities to service this commercial subdivision located in the southwest corner of Lone Oak Road and Lexington Avenue. This report has now been completed and is being presented to the Council for their consideration of scheduling a public hearing for formal presentation and discussion. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 528 (Eagandale Center Industrial Park 9th Addition - Streets & Utilities) and schedule the public hearing to be held on March 1, 1988. 33 Agenda Information Memo, February 2, 1988, City Council Meeting B RINGS PROJECT 525 /STORM SEWER LEFT STATION A. Project 525 - Woodlands Addition & Hurley Lake - Storm Sewer Lift Stations - -On January 5, the Council received a feasibility report and scheduled a formal public hearing for February 2 for the installation of the storm sewer lift station to serve the Woodlands Addition and the upgrading of the existing Hurley Lake lift station. Enclosed on pages 55 through 5' is a copy of that feasibility report for the Council's information and review during the public hearing presentation by the consulting engineer who prepared this report. All notices have been published in the legal newspaper and sent to all property owners who would be affected by assessments associated with this project. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve /deny Project 525 (Woodlands Addition /Hurley Lake - Storm Sewer Left Stations) and, if approved, authorize the preparation of detailed plans and specifications. ressrca.x.tametrial 1 e .. 0 . W 0.*'.. • . . ( if • ' ) ' •') 1 ) . - r oa='"'"'k'eavara•aaii ( ( . !.. • . t. . ) ( ( TEADM1011151. r ePert Woodlands Story Sew Lift Station • (Pond jP-14 Outlet) Hurley Lke Lilt Station Upgrade (Pond JP-11 Outlet) . :Trunk Storm Sewer Project No. 525 algan, Minnesota December, 1987 lie No. 49448 1 1 ki Engineers December 21, 1987 Honorable Mayor and (71.y Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Woodlands Storm Sewer Lift Station. (Pond JP-14 Outlet) Hurley Lake Lift Station Upgrade (Pond JP-11 Outlet) Trunk Storm Sewer - Project No, 325 File No. 49448 Dear Mayor and Council: Enclosed is our report for Woodlands Storm Sewer Lift: Station (Pond JP-14 Outlet) and the Hurley Lake Lift Li.i Upgrade, Pond JP-11 Outlet, Project No. 525. This report covers zrunk storm sewer improvements and includes a preliminary assessment roll. We would be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss any aspect of this report. Yours very truly, BONESTROO, ROSENF, ANDERLIK & ASSOCIATES, INC. • 7 Mark A. Hanson MAH:li Boriestroo Roselle si=soderlik Associates Date: & Architects Approved by Department of Public Works Ono U. Bonestroo, E. Robert \M Rosene, Joseph C. Ariderlik. P.E. Bradford A. Lemberg, P.E. Richard E. Turner, P.E. James C. Olson. P.E. Glenn R. Cook, P.E. Thomas E. Noyes, PE. Robert G. Schunicht, P.E. Marvin T. Soivaia, RE, 36 Keith A. Gordon. Richard W. Eoster, P.C. Donald C. Burgardt, P.E. Jerry A. Bourdon, Mark A. Hanson, P.E. Ted K. Field, P.E. Michael T. Rautmann, P.E. Robert R. Pfeffer le, PE. David 0. Loskota, P.C. hereby certify that this report was prepared by me or under my direct supervision and that 1 .am a duly Registered Professional Engineer under the laws of thetate of 1 1,1 /‹. / Mark A. Hanson rtiornas W. Peterson. P.E. Michael C. Lynch, P.E. James R. Maland, RE. Kenneth P. Anderson, RE Keith A. Bachmann, P.E. Mark R. Ro Ifs, P.E. Robert C. Russek, A.I A. inomas E. Angus, RE. Howard A. Sanford, P.E. • 2335 West Highway 36 a St. Paul, Minnesota 55113 a 612-636-4600 Chafes A. Erickson Leo M. Pawelsky Harlan M. Olson • Susan M. Eberlin mark A. Seip Date:December 21,_1987 Reg. No. 14260 SCOPE: This project provides for the construction of a storm sewer lift sta- tion to ultimately serve as the outlet for Pond JP-14. The lift station is required at this time due to the development of the Woodlands subdivision which discharges storm water into Pond JP-33 whicl . will ultimately discharge to Pond JP-14 where there is no storm sewer outlet- Also included is upgrad- ing the existing lift station serving as the outlet to Pond JP-11 (Hurley Lake). The upgrading provides for increasing, its capacity to its ultimate size due to the upstrearn development which has occurred in recent years. FEASIBILITY AND RECOEMENDATION: The project as outlined herein is feasible from an engineering standpoint and is in accordance with recent revisions to the Comprehensive Storm Sewer Plan, These revisions were the results of ap- proving the Woodland plat. The revisions included land locking Pond JP-12 and JP-61 and relocating the lift station from Pond JP-12 to Pond JP-33. However, as part of this report, it is now recommended that the proposed lift station be constructed to ultimately serve Pond jP-14. It is recommended the lift station serve Pond JP-14 because the natural ground elevation in Pond JP-14 is lower than Pond JP-33. This project can best be carried out as one contract. DISCUSSION: Woodland Storm Sewer Lt Station (Pond JP-14 Outlet) - It is proposed to con- struct a submersible lift station that will ultimately provide the outlet for Pond JP-14. The developer has been unable to acquire an easement over Pond JP-14, therefore, the lift station will temporarily pump from Pond JP-33 as shown on the attached drawing. The force main and gravity storm sewer in Woodlands which ultimately discharge to Pond JP-19 (located south of Wescott R02 Page 1. 37 Road) was constructed privately by the developer. It is also assumed for pur- poses of this report the grading of the access drive and the lift station site will be done by the developer of the Woodlands Addition. Therefore, this project provides for constructing the submersible lift station, constructing the inlet piping from Pond JP-33, and the force main between the lift station and street connecting to the existing force main. Also included is the con- struction of a bituminous surface over the access .drive from the street to the lift station. Design considerations for Pond JP-14 and JP-33 are as follows: Pond JP-33 829 854 27.0 ac.ft. 2 cfs Hurley Lake Lift Station Uagyade _gond jP-11 Outlet) - It is proposed to upgrade the existing submersible storm sewer lift station serving Pond JP-11 (Hurley Lake) to its ultimate capacity. Presently the existing station is capable of pumping 750 gallons per minute (gpm) while its ultimate capacity at saturation development is 5,850 gpm, The initial construction of the lift station as part of Project No. 382 in 1983 provided that the physical charac- teristics of the lift station be constructed to its ultimate size. Therefore, as part of this project all that is required is the installation of new pumps (capable of pumping 5,850 gpm), reconstruction of inlet piping in the station, and upgrading the control panel. The existing downstream storm sewer has been properly sized to convey the increase flow rate (approximately 11 cfs) to Fish Lake. However, it is proposed as part of this project to extend the existing 48" RCP storm sewer discharging into Fish Lake. This extension is required due to additional development adjacent to the existing flared, therefore, re- quiring the 48" RCP to be extended 60' to the lake's edge. In addition, due Page 2. R02 Pond JP-14 Storage 91111, HWL Volume Outflow 828 854 44.9 ac.ft. 2 cfs to the increased pumping requirement 3 phase power is required. Dakota Elec- tric has been contacted and 3 phase power is to be extended from Denmark Ave- nue within existing easements to the lift station. EASEMENTS PERMITS: Easements required for construction of the Woodlands lift station will be provided_ and financed by the Woodlands development Permits will also be required from the William Brothers Pipeline Co. for work per- formed within their easement. • AREA TO BE INCLUDED: ASSESSMENT AREA NW 1/4, SECTION 13 Parcel 018-29 WESCOTT GARDEN LOTS Lot 1, 2, 3, 4, Block 4 COST ESTIMATE: A detailed cost. estivate is presented in Appendix A located at the back of this report which is summarized below: Woodlands Storm Sewer Lift Station (Pond JP-14 Outlet) $127,220 Hurley Lake Lift Station Upgrade (Pond jP-11 Outlet) 130,000 $257,220 The total estimated project cost is $257,220 which includes contingencies and all related overhead. Overhead costs are estimated at 30 percent and in- clude legal, engineering, administration and bond interest. ASSESSMENTS: Assessments are proposed to be levied against the benefited property. A preliminary assessment roll is included at the back of this re- port in Appendix B. Assessments will be spread over 15 years at an interest rate based on the bond sale financing this project. Page 3. RO2 All costs presented herein are trunk. Therefore, it is proposed to assess those parcels their trunk area storm sewer assessment near the Woodlands lift station which benefit from this project but have not previously been assessed. TRUNK ASSESSMENT RATES: Trunk assessment rates in effect at the time of this report and apply to this project area as follows: TRUNK AREA STORM SEWER Single Family $0.056 Multi-Family $0.070 REVENUE; Revenue sources to cover the cost of the project are as follows: Proj. Cost Revenue Balance Trunk $257,220 Trunk Assessment $ 85,820 the trunk storm sewer fund. Present Feasibility Report Public Hearing Approve Plans and Specifications RO2 Open Bids/Award Contract Construction Completion Final Assessment Hearing First Payment Due with Real Estate Taxes 2/0 $257,220 The anticipated project deficit is $171,400 which is the responsibility of PROJECT SCHEDULE Page 4. $ 85,820 -$171,400 January 5, 1988 February 2, 1988 March, 198.8 April, 1988 July, 1988 August, 1988 May, 1989 APPENDIX A PRELIMINARY COST ESTIMATE WOODLANDS STORM SEWER LIFT STATION (POND JP-14 OUTLET) HURLEY LAKE LIFT STATION UPGRADE (POND JP-11 OUTLET) TRUNK STORM SEWER PROJECT MO, 525 A.) WOODLAND STORM SEWER LIFT STATION JP-14) LUMP SUM Submersible lift station @ $63,000.00/L.S. $ 63,000 160 Lin.ft. 16" DIP inlet piping @ $50.00/lin.ft. 8,000 320 Lin.ft. 10" DIP force main @ $20.00/lin.ft. 6,400 120 Lin.ft. 12" RCP storm sewer @ $40.00/1in.ft. 4,800 LUMP SUM Connect to existing 10" DIP @ $500.00/L.S. 500 750 Sq.yds. Bituminous access drive @ $12.00/sq.yd. 9,000 1.0 Acre Seeding w/mulch & fertilizer @ $1,500.00/ac. _j00 Total $ 93,200 +5Z Contingencies 4,660 $ 97,860 +302 Legal, Engineering, Admin. & Bond Interest 29,360 TOTAL ■•■■■■■■•■■■••■•■•■■•••■ •■••■■■•■■■••■••••■■■ $1.27,220 B.) HURLEY LAKE LIFT STATION UPGRADE (JP-11) LUMP SUM Upgrade lift station capacity (1.5 cfs to 13.0 cfs) $88,100.00/L.S. $ 88,100 60 Lin.ft. 48" RCP storm sewer @ $70.00/lin.ft. 4 ,2122 R02 Total +5% Contingencies 4 $ 92,300 4,620 $ 96,920 +30% Legal, Engineering, Admin. & Bond Interest 29,080 TOTAL $126,000 Phase 3 power by Dakota Electric 4Q09 TOTAL 00000 09■04■00■■■■•■:■■0 0000000000000000 $130,000 Page 5. TRUNK AREA STORM SEWER Assessable Parcel Area Credit Area Rate/ Total Description (sq.ft.) (sq.ft.1 _isy.ft.Z st Assessment NW 1/4, SECTION 13 Parcel 018 -29 175,750 Street 202 140,600 $0.070 $ 9,842 WESCOTT GARDENS LOTS Lot 1, Blk. 4 Lot 2, Blk. 4 Lot 3, Blk. 4 Lot 4, Blk. 4 R02 APPENDIX A PRELIMINARY ASSESSMENT ROLL WOODLANDS STORM SEWER LIFT STATION (POND JP -14 OUTLET) POND JP-11 LIFT STATION UPGRADE TRUNK STORM SEWER PROJECT NO. 525 389,380 389,380 389,380 389,380 Street 202 Street 202 Street 202 Pond 45,000 Street 202 Page 6. 311,500 $0.070 $ 21,805 311,500 0.056 17,444 311,500 0.056 17,444 275,500 0.070 19,285 $ 85,820 POND JP-` iNWL4 828 WWL =854 17 16 RC'MAI N i _ l 16 15 14 13 WOODLANDS STORM SEWER LIFT STATION (POND JP— OUTLET) TRUNK STORM SEWER IMPROVEMENTS CITY PROJECT No. 525 EAGAN, MINNESOTA 6 IP II —FUTURE sTOF M s 1 �• ( 12 "R P LIFT STATION — m ice_ -J VER t7 Nu J *_33 l NWLP: 82 �.,HWL 8 4 8 9 I0 t Date: Dec., 1087' Comm; 49448 trA 0 Scale: I 100 OONESTROO, IOSENE, ANDERUK dt ASSOCIATES, INC. Engineers & Architects St. Paul, Minnesota FIGURE 1 t' +c LAS STORM SEWER LIFT. STA` ON (POND JP -14 OUTLET TRUNK AREA STORM SEWER ASSESSMENTS CITY PROJECT No. 626 BO dESTROO, ROSENE, ANDERUK & ASSOCIATES, INC. Engineers Sc Architects St. Paul, Minnesota -L-L-LLL CE DA TRUNK AREA STORM SEWER A33E86 MENT STREET Scale I '= 400' 0 PHASE 3 POWER ALIGNMENT WESCOTT RD HURLEY LAKE POND STORM TRUNK LAKE C RES T RIDGE C --"tXTEND STORM SE W Ei F 1511 1 LJ \ j ; 7.e 1 FI . LT. UpEIR !(31-t0 POND JP-11 SEWER LIFT STATION UPGRADE STORM SEWER IMPROVEMENTS CITY PROJECT No. 525 EAGAN MINNESOTA J (Date: JAN. 1988 Comm. 49448 Scale o ONESTROO, ROSENE, ANDERLIK ASSOCIATES, INC. EttOtteoirtt a Architect* • St. , Psaul, Minn. FIG. No. 3 Agenda Information Memo, February 2, 1988, City Council Meeting PROJECT 523, STONEY POINT /BLACKHAWK RIDGE - TRUNK WATERMAIN B. Project 523, Stoney Point /Blackhawk Ridge - Trunk Watermain -- In response to a petition submitted by the developers of the subdivisions, a feasibility report was prepared and presented to the Council on January 5 with the public hearing being scheduled for February 2. Enclosed on pages through 9 _ is a copy of that feasibility report providing for the instarlation of a trunk water main through these two subdivisions. All notices were published in the legal newspaper and sent to all potentially affected property owners informing them of this proposed project and public hearing. The consulting engineer and Public Works Director will be available to discuss this proposed project in further detail and answer any questions at the public hearing. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve /deny Project 523 (Stoney Point /Blackhawk Ridge - Trunk Water Main) and, if approved, authorize the preparation of detailed plans and specifications. e roe For Stoney Point & Blackhawk Ridge Trunk Utility Improvements Eagan, Minnesota City Project No. 523 January, 1988 File No. 49447 onestroo IS '.._id�' Y Rosene 1 via ,Anderiik & Associates Engineers & Architects December 23, 1987 Honorable Mayor and Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Stoney Point and Blackhawk Ridge Trunk Utility Improvements Project No. 523 File No. 49447 Dear Mayor and Council: Otto G. Bonestroo, P.E. Robert W. Rosene, P.E. Joseph C. Anderlik, P.E. Bradford A. Lemberg, P.E. Richard E. Turner, PE, James C. Olson, P.E. Glenn R. Cook, P.E. Thomas E. Noyes, P.E. Robert G. Schunicht, P.E. Marvin L. Sorvala, P.E. Transmitted herewith is our report for Stoney Point and Blackhawk Ridge, Proj- ect No. 523. This report covers water main and storm sewer construction and includes a preliminary assessment roll. We would be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss any aspect of this report. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Mark A. Hanson MAH:li 49447 Date: Keith A. Gordon, P.E. Richard W. Foster, P.E. Donald C. Burgardt, P.E. Jerry A. Bourdon, RE. Mark A. Hanson, P.E. Ted K. Field, P.E. Michael 11 Rautmann, P.E. Robert R. Pfefferle, P.E. David O. Loskota, P.E. S hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of th S ate o Minnesota. Date : //Se Approved by: Department of Public Works Thomas W. Peterson, P.E. Michael C. Lynch, P.E. James R. Maland, P.E. Kenneth P. Anderson, P.E. Keith A. Bachmann, P.E. Mark R. Rolfs, P.E. Robert C. Russek, A.I.A. Thomas E. Angus, P.E. Howard A. Sanford, P.E. Mark A. Hanson 2335 West Highway 36 • St. Paul, Minnesota 55113 • 612 -636 -4600 Charles A. Erickson Leo M. Pawelsky Harlan M. Olson Susan M. Eberlin Mark A. Seip Reg. No. Z4 2 SCOPE: This project provides for the construction of trunk water main and storm sewer to serve Stoney Point, Blackhawk Ridge and the proposed Blackhawk Pond. Stoney Point and Blackhawk Ridge are located immediately west of I -35E and north and south of Blackhawk Bills Road, respectively. Stoney Point in- cludes 78 residential lots while Blackhawk Ridge includes 64 residential lots. Blackhawk Pond is located immediately south of Blackhawk Lake and west of I -35E and is proposed to include 50 residential lots. FEASIBILITY AND RECOMMENDATIONS: The project is feasible from an engineering standpoint and is in accordance with the Comprehensive Storm Sewer Plan and the objectives established in the 1988 Comprehensive Water Plan. The proposed location for the 12" trunk main through Stoney Point, Blackhawk Ridge and Blackhawk Pond will replace the previous 12" trunk main proposed east of I -35E between Duckwood Drive and the proposed Cutter's Ridge development. The proj- ect as outlined herein can best be carried out as one contract. DISCUSSION: Water Main - Water main proposed herein includes constructing a 12" trunk main through Stoney Point, Blackhawk Ridge and along the northeasterly side of Blackhawk Pond as shown on the attached drawing. Also included is extending the existing 30" trunk main easterly from Hampton Heights along the north line of Stoney Point to the first southerly street. Ultimately the 30" trunk main will be constructed northerly and easterly in Violet Lane across I -35E to the existing 30" trunk main in Duckwood Drive at Pilot Knob Road. To complete the looping of water mains for Stoney Point, it is proposed to construct an 8" main northerly from the northwest corner of the plat along the west side of Federal Drive to the existing 8" main at Violet Lane. The 12" trunk main 49447 Page 1. along the northeasterly side of Blackhawk Pond is proposed to be constructed across I -35E adjacent to the existing trunk sanitary sewer crossing. As noted on the attached drawing, a portion of the 12" trunk main north and south of Blackhawk Hills Road is intended to be constructed privately by the developer as a part of their respective 1st phase developments. Stoney Point, Blackhawk Ridge and Blackhawk Pond are included in the in- termediate pressure zone and will experience residual and static pressures of approximately 78 and 96 psi. respectively. Homes constructed below elevation 860 will require pressure reduction valves. STORM SEWER: Storm sewer proposed herein includes extending the existing 12" RCP storm sewer in I -35E northwesterly to Pond JP -2 (located in the center of Stoney Point) to serve as its outlet. The existing 12" RCP crossing was con- structed as part of I -35E. However, the existing storm sewer beneath Federal Drive was constructed 3' lower than design. As a result, approximately 80' of storm sewer will be constructed in Federal Drive as part of this project which includes the repair of Federal Drive. Also required is the extension of the existing 12" RCP storm sewer easterly from.I -35E to the edge of Pond JP -3. EASEMENTS: Easements are required for the extension of the 12." storm sewer easterly of I -35E to Pond JP -2 and the extension of the 30" main easterly from Hampton Heights. Listed below is the amount of easement required from each parcel. Parcel Permanent Temporary Description Easement Easement EAST 1/2, SECTION 16 Parcel 010 -05 0.10 Ac. 0.2 Ac. Parcel "A ", TX' Waiver of Plat 0.07 Ac. 0.2 Ac. 49447 A permit is required from Mn /DOT for the trunk main crossing of I -35E. Page 2. AREA TO BE INCLUDED: ASSESSMENT AREA AND CONSTRUCTION AREA EAST 1/2, SECTION 16 Parcel 010 -05 Parcel 011 -07 Parcel 010 -81 Parcel 011 -82 NE 1/4, SECTION 21 Parcel 016 -05 COST ESTIMATE: A detailed cost estimate is presented in Appendix A located at the back of this report. A summary of these costs is as follows: Water Main $260,910 Storm Sewer 42,550 TOTAL $303,460 The total estimated project cost is $303,460 which includes contingencies and all related overhead. Overhead costs are estimated at 30% and include legal, engineering, administration and bond interest, ASSESSMENTS: Assessments are proposed to be levied against the benefited property. A preliminary assessment roll is included at the back of this re- port in Appendix B. Final assessments will be calculated at the stated rates over the final area and frontages contained in the final plats if available at the time of the final assessment hearing. These assessments will be spread over 15 years at an interest rate based on the bond sale financing this proj- ect. WATER: Water main proposed herein is trunk. Therefore, it is proposed to as- sess those parcels abutting the trunk water main the lateral benefit from trunk rate in accordance with the 1988 City of Eagan Fee Schedule. It is proposed to assess the trunk water main in and parallel to I -35E equally to 49447 Page 3. Blackhawk Ridge and Blackhawk Pond as a part of those subdivision's responsi- bility of interlooping water main between developments. The trunk main cross- ing I -35E is considered trunk and not proposed to be assessed. It is also proposed to assess those parcels their trunk area assessment which have not previously been assessed. STORM SEWER: Storm sewer proposed herein is trunk. However, trunk area as- sessments for storm sewer were previously assessed as part of Project No. 279. Therefore, no assessments are proposed for storm sewer. TRUNK ASSESSMENT RATES Water Trunk Area - Single Family $1,315 /Acre Lateral Benefit from Trunk - Single Family $13.10/F.F. REVENUE: Revenue sources to cover the cost of this project are as follows: Water Trunk $260,910 Lateral Benefit from Trunk $ 96,089 Trunk Area Assessment 73,036 TOTAL $260,910 $169,125 - $91,785 Storm Sewer Trunk $ 42,550 TOTAL $ 42,550 0 - $42,550 The anticipated project deficit is - $134,335 which is the responsibility of the trunk water and storm sewer fund. 49447 Page 4. Project Cost Revenue Balance Present Feasibility Report Public Hearing Approve Plans & Specifications Open Bids /Award Contract Construction Completion Final Assessment Hearing First Payment Due with Real Estate Taxes 49447 PROJECT SCHEDULE Page 5. January 5, 1988 February 2, 1988 Spring, 1988 Summer, 1988 Summer, 1988 September, 1988 May, 1989 A. WATER MAIN 240 Lin.ft. 3,440 Lin.ft. 270 Lin.ft. 350 Lin.ft. 100 Lin.ft. 2 Each 1 Each 7 Each 1 Each 6 Each 15,500 Lbs. 3 Each 100 Cu.yds. 4,130 Lin.ft. 49447 30" DIP Water 12" DIP Water APPENDIX A PRELIMINARY COST ESTIMATE STONEY POINT AND BLACKHAWK RIDGE TRUNK UTILITY IMPROVEMENTS PROJECT NO. 523 Jack or auger 12" DIP 8" DIP Water main 6" DIP Water main main in main in p1. @ $50.00 / 1in.ft. pl. @ $24.00 / 1in.ft. in pl. @ $150.00 / lin.ft. in pl. @ $18.00 /1in.ft. in p1. @ $14.00 / lin.ft. Hydrant in pl. @ $1,000.00 /ea. 30" Butterfly valve & box @ $8,000.00 /ea. 12" Resilient wedge gate valve & box @ $800.00 /ea. 8" Resilient wedge gate valve & box @ $500.00 /ea. 6" Resilient wedge gate valve & box @ $400.00 /ea. Fittings in p1. @ $1.50 /lb. Connect to existing main @ $500.00 /ea. Rock stabilization below pipe @ $10.00 /cu.yd. Mechanical trench compaction @ $1.00 / lin.ft. Total +5Z Contingencies, ' +30Z Legal, Engrng., Admin. & Bond Interest TOTAL Page 6. $ 12,000 82,560 40,500 6,300 1,400 2,000 8,000 5,600 500 2,400 23,250 1,500 1,000 4,130 $191,140 9,560 $200,700 60,210 $260,910 B. STORM SEWER 600 Lin.ft. 12" RCP Storm sewer in p1. @ $34.00 /1in.ft. $ 20,400 1 Each Std. MH w /cstg. @ $1,000.00 /ea. 1,000 2 Each 12" Flared end @ $500.00 /ea. 1,000 12 Cu.yds. Rip rap @ $100.00 /cu.yd. 1,200 2 Each Connect to existing storm sewer @ $1,500.00 /ea. 3,000 100 Cu.yds. Rock stabilization below pipe @$10.00 /cu.yd. 1,000 110 Sq.yds. Street repair @$27.00 /sq.yd. 2,970 600 Lin.ft. Mechanical trench compaction @ $1.00 /lin.ft. 600 Total $ 31,170 +5Z Contingencies 1,560 $ 32,730 +30Z Legal, Engrng., Admin. & Bond Interest 9,820 TOTAL $ 42,550 Page 7. 49447 A. WATER a.) Lateral Benefit from Trunk Parcel Assessable Description Footage EAST 1/2, SECTION 16 Parcel 010 -05 200 F.F. Parcel 011 -07 305 F.F. Parcel 010 -81 (Stoney Point) 1,740 F.F. Parcel 011 -82 (Blackhawk Ridge) 1.62 ".F. NE 1/4, SECTION 21 Parcel 016 -05 (Blackhawk Ridge) 2,060 F.F. $13.10 $26,986 Parcel 016 -05 (Blackhawk Pond) 1,400 F.F. 13.10 18,340 TOTAL $96,089 b.) Trunk Area Parcel Total Area Credit Assessable Total Description (Ac.) (ac.) (ac.) Rate /Ac. Assessment SE 1/4, SECTION 16 Parcel 010 -81 Parcel 011 -82 NE 1/4, SECTION 21 Parcel 016 -05 (Blackhawk Ridge) Parcel 016 -05 (Blackhawk Pond) 49447 APPENDIX B PRELIMINARY ASSESSMENT ROLL STONEY POINT AND BLACKHAWK RIDGE TRUNK UTILITY IMPROVEMENTS PROJECT NO. 523 Rate /F.F, $13.10 13.10 13.10 13.10 Total Assessment $ 2,620 3,996 22,794 21,353 32.4 Pond 1.4 24.80 $1,315 $32,612 Street 20Z 28.8. Street 20% 23.04- 1,315 30,298 4.6 Street 20Z 3.7 $1,315 $ 4,866 5.0 Street 20% 4.0 1,315 5,260 Street 20Z TOTAL ....... ............................... $73,036 Page 8. Water Parcel Lateral Benefit Trunk Total Descri.tion from Trunk Area Assessment EAST 1/2, SECTION 16 Parcel 010 -05 Parcel 011 -07 Parcel 010 -81 Parcel 011 -82 NE 1/4, SECTION 21 Parcel 016 -05 (Blackhawk Ridge) Parcel 016 -05 (Blackhawk Pond) 49447 SUMMARY PRELIMINARY ASSESSMENT ROLL STONEY POINT AND BLACKHAWK RIDGE TRUNK UTILITY IMPROVEMENTS PROJECT NO. 523 2,620 3,996 22,794 21 ;353 26,986 18,340 96,089 Page 9. 32,612 30,298 4,866 5,260 73,036 $ 2,620 3,996 55,406 51,651 $ 31,852 23,600 $169,125 49447-RLDWD i CONNECT TO EX. WATER MAIN- PROPOSED 12" TRUNK WATER MAIN (BY OTHERS) STONEY POINT TRAIL DLACKHAWH HILLS ROAD PROPOSED BLACKHAWX RIDGE STONEY POINT CURVE TRUNK WATER MAIN PROPOSED STONEY POINT --..., POND 30" 010-05 010-81 OLACMHAWN PROPOSED r POND 1( : \ \ . 10 6-05 ROYAL OAK 1)RCA1) 010-08 010 VIOLET U4, 4 EX. 0 DIP - 0 PROPOSE D 7 PROPOSED 12 RCPq J, 0" DIP I -7 7' -- T ::-■ \ il 1 TiTri 6 ON -02 -V- 71 t \C 013-05 PROPOSED 12 RCP 01.ACKHAWK L \ / RIDGE DRIVE ;.; 010-06 STONEY POINT ex BLACKHAWK RIDGE TRUNK UTILITY IMPROVEMENTS STORM SEWER & WATER MAIN CITY PROJECT No. 523 EAGAN, MINNESOTA 4 4) ! 0' L 13-791030-79 010-80 ) F;OND1/4 CDRONAllON ROAD m PROPOSED 12 DIP TRUNK WATER MAIN . "OLACXNAAN LAK 'r:ING'S WOOD ROAD 4 • 12 011-05 PAM( ri (41 0-07 Dr DRIVE 67 070-03 jN PROPOSED curreA's RiDOE 010-07 10 (10-03 \•-• PROPOSED MITER'S 700£ 010.'04 13cnostroo Roe no , .;471A Andern A630Clates to 6 :0 i< :0 ict :1-- iz :0 10 0 r Date: JAN., 1988 Comm. 49447 8 A CRESTRIDGE LANE 0 Seale In Feet Fig. No. 800' Engineers Architects St. Paul, Minnesota \ I 1 J7 STONEY POINT CURVE PROPOSED STONEY PONT T LEGEND M LATERAL BENEFIT imi" FROM TRUNK TRUNK AREA WATER ASSESSMENT -T- --r-- i 1 1 1 ...., 741 1 ,..,.. ; j '3-00 .' , ET i LH. I, 310-00 A ,0 0YAL 000 Yy Tj ...-„. 1 - , , , ........, ,...,‘ , 11 . ---.1-,----= , ..-,.x ,, ......-....,...,2 ,.......0 •-:-..-- .030-70 \ ! .--i ;-..--.... •-•.. j :. !,.. _,,--,...' 1 ! .■• \ / , 1 i \ .!. GE DR`E ! i 010-78 i N STONEY POT 1RAIL ------- 1 / i ■ , L.., R LA( MAWR 13LACKHA1hR HILLS ROAD - . - RUESA.E PROPOSED OLACKHAWX RIDGE ,`•71 i ' • • , _ . . • -, ...- , -,f • . 1 , ; I I ';' o.;6.-.:', -.. - - -,. - 0:/.0.10W0 LAU. PROPOSED ill_AGVIAWK \ • POND •-•. \ \ \ -..----- STONEY POINT & 3LACKHAWK RIDGE TRUNK UTILITY IMPROVEMENTS TRUNK WATER M AIN AEEiENTS CITY PROJECT No. 52,3 EAGAN, MINNESOTA / _,\\< ..:_ / 0-0 'I 1 (?-- .1 .., ' 10 \- , . / - 4y (62 / r ...." / -- 11 . ----- 310-07 : •:.! 1 I 6 1 i 1 1 3 03 ERWOOD DRIVE FROPOSED co ERA'S 01000 IL 4 1 012-791 011-79 -L— ' p13- - 430-791 010 010-76 ).; 1 .--.---- ..$,.• 0 MVO i ( ..., ODRONAllON ROAD _ !--- I 4 RING'S WOOD ROAD—, ` E ‘,17 ..... „. 711-05 8 7 \ PROPOSED CLATER'S 020-03 01DGE If 010-04 1 Boneotroo Roerene Anderiik Aesociates jr I Date: JAN., 1988 I Comm. 49447 0 ! GRES1RID GE ri LANE 0 If 111 Scale In Feet Engineers a Architects St. Paul, Minnesota Agenda Information Memo, February 2, 1988, City Council Meeting LD B SI NESTS 1 STATEMENT OF OUALIFICATIONS /CONSULTING SERVICES A. Statement of Qualifications for Consulting Services - -A decision was made at the organizational meeting during January 1987 that the City Administrator prepare a request for proposal or, what has been termed for discussion purposes as a Statement of Qualifications, for consulting services to include legal, fiscal and engineering. The motion that was adopted in January 1987 reads as follows: "to prepare Requests for Proposal for each of the consultants for 1988 and that the RFP's be submitted to the City Council for review, including proposed timetables." A sample statement of qualifications for legal, fiscal and engineering services was enclosed with the organizational packet in early January. Those draft SOQ's were revised through a series of departmental reviews and a final draft is enclosed for your review. The City Administrator has prepared a memo that addresses the process, method of selection and timetable if it is the City Council's desire to proceed with the Statement of Quali- fications for these consulting services. The memo addressing SOQ's as prepar d by the City Administrator, is enclosed on pages (p/ through - for your review. Copies of the SOQ's for each of the three (3) consulting services are also enclosed and referenced as pages 6 through ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny 1) direction to the City Administrator to proceed with the solicitation of Statement of Qualifications for consulting services to include legal, fiscal and engineering and 2) to condone with or without modification the process and time schedule as outlined in the memorandum prepared by the City Administrator. MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 26, 1988 SUBJECT: STATEMENT OF QUALIFICATIONS FOR CONSULTING SERVICES During the past several years the City has utilized Requests for Proposal (RFP) for consulting services on various specific projects. Architectural services were bid on several occasions for different municipal buildings and facilities throughout the City and banking services were bid approximately three years ago in addition to auditing services. A decision was made at the organizational meeting during January, 1987 to direct the City Administrator to prepare an RFP for other consultant services which include legal, fiscal and engineering. It was determined in that motion that these proposals would be considered in 1988. The motion that was adopted in January 1987 reads as follows: "to prepare requests for proposal for each of the consultants for 1988 and that the RFP's be submitted to the City Council for review, including proposed timetables." BACKGROUND The RFP mechanism typically defines proposals to engage a relatively exclusive relationship on one or more specific = projects: The =plz =rase "-Statement -of Qualf =scat =ions" (SOQ }= d- of =roes an evaluative process for selecting a resource pool of consulting service providers. Such a mechanism may be more appropriate to define providers of fiscal, legal and engineering services. The SOQ process allows the City to evaluate a detailed list of qualifications ifrom numerous consulting firms to determine the most qualified firm(s) available to provide consulting services on unique routine projects. If the City Council decides to solicit SOQ's for certain or all consulting services as described, it is likely that one or more firms could be designated (to provide consulting services to the community) in specific areas such as engineering. The City's Public Works Department would have a "pool of consultants' available for particular engineering projects to be assigned based on work loads, technical expertise, quality of service, etc. For large, complex or unique projects, the formal RFP process could then be initiated (Treatment Plant, Community Center, etc.) PROCESS In response to the City Council's direction of January, 1987, the management team has prepared, after several revisions, a Statement of Qualifications f r fiscal, legal and various types STATEMENT OF QUALIFICATIONS JANUARY 26, 1988 PAGE TWO of engineering services. Copies of these SOQ's are attached for your review. It was determined that consultant services in the area of general land use planning and parks planning are seldom used and it would work to the City's best interest to use consultants on a day labor basis or project by project. It is very likely that consultants selected for providing routine engineering services could be used by both Parks and Planning. The department heads, under the direction of the City Administrator, would be able to contact a consulting firm that has the available manpower or expertise desired for the task being considered by one of those departments. SCREENING & SELECTION PROCESS It is recommended that the City Administrator request SOQ's from firms that have expressed an interest in serving the City for engineering or fiscal services and from firms with which City staff has familiarity that would like to solicit an SOQ for additional consideration. Due to the specific scope of the legal services being considered and the long -term relationship implied by selection of a particular firm, staff has determined that it would be in the best interests of the City to advertise for SOQ's in the legal area on a regional basis. If the Council feels it necessary to broaden the pool of potential firms for engineering and fiscal services, advertisement for these SOQ's may be undertaken as well. However, such advertisement would require a delay in the schedules illustrated below. Depending upon the number of SOQ's received, staff would perform an initial screening and schedule interviews according to the nature of services being considered. Staff proposes that the firms presenting engineering SOQ's be interviewed by a panel consisting of the Public Works Committee . of the City Council and appropriate staff members. Likewise, fiscal consultants submitting SOQ's would be interviewed by the Council's Finance Committee and the appropriate department heads. Due to their significant, direct contact with the City Council, staff would recommend that firms presenting SOQ's for legal services be interviewed.by the entire City Council, City Administrator, and approporiate department heads. This screening and selection process will optimize Council participation in the review without requiring direct participation by all members in all interviews. Since the City Council makes the final decision on which consulting firms would comprise the pool, it is likely that firms submitting SOQ's will wish to contact each and every member of the City Council. It is suggested that the City Council consider a "no lobby or contact" policy by consultants 62- STATEMENT OF QUALIFICATIONS JANUARY 26, 1988 PAGE THREE the SOQ process. This will allow all candidates to be considered on their merits in the context of their written responses and interviews. SELECTION PROCESS/TIME TABLE Assuming it is the pleasure of the City Council to request Statement of Qualifications for legal, fiscal and engineering services, a time schedule for soliciting SOQ's, staff "review and council selection is necessary. It is suggested that the solicitation of SOQ's be staggered according to the following schedule: Proposed 1.988 Statement of Qualifications Schedule Engineering City Council Approve SOQ 2/2 Advertise for Interested Firms Distribute SOQ's Proposer's Conference SOQ Submittals Staff Evaluation Staff /Committee Interview and /or Short List City Council Interviews City Council Approval POTENTIAL TRANSITIONS 2/3 2/12 2/19 3/1 Legal 2/2 2/3 and 2/7 2/12 2/23 3/1 3/15 Fiscal 2/2 2/26 3/8 3/15 3/30 3/4 3/18 4/12 3/29 3/15 4/5 4/19 The City Administrator will assist the City Council to format the final interview and screening process. Depending upon the nature of the service being provided, there is the potential that certain services in process may require transition from one consultant to another. In the event that such transitions become necessary, it will be essential that an appropriate time frame and process for such transitions be a part of the service contracts under which the designated firms are engaged by the City. When possible and appropriate, a firm currently engaged will be expected to complete projects in progress. In making any selection decision, the City Council is encouraged to direct staff to define those projects which ought to be completed and those which require transition and direct that service contracts be drafted providing for each. STATEMENT OF QUALIFICATIONS JANUARY 26, 1988 PAGE FOUR SUMMARY If the City Council desires a Statement of Qualifications for the aforementioned consulting services, it is recommended that proposals be considered every three to four years with one year renewals similar to the current banking and auditing service arrangements. Obviously, at the direction of the City Administrator or pleasure of the City Council, a change in consulting services can occur more frequently than the recommended time schedule. lo'J�I`uJ�� City Administr`a .r TLH /jeh STATEMENT OF QUALIFICATIONS FISCAL TABLE OF CONTENTS INTRODUCTION STATEMENT INSTRUCTIONS STATEMENT CONTENT STATEMENT OF WORK STATEMENT EVALUATION AND CONTRACT AWARD CONTRACT EXECUTION CITY INFORMATION I. INTRODUCTION This request for STATEMENTS OF QUALIFICATION has been prepared by the City of Eagan to retain the services of fiscal consultants and advisors. The City expects to engage fiscal consultants in the following three general areas: 1. General Obligation and Special Assessment Bonding to include Equipment Certificates. 2. Refunding Bond Issues 3. Special projects which may include such tasks as tax increment financing, review of developer finanacials, compliance with State and Federal regulations and leasing options. It is the City's intention to retain one consultant in each area defined above. The same firm may be the consultant in more than one area. This means, of course, that there may be a total of one, two or three firms retained by the City. Selection in any or all of the areas should not be interpreted as any type of exclusive arrangement with any firm. The City retains the right to cross general aeas or to engage additional firms not on the original list when it is deemed in the City's best interest to do so. II. STATEMENT INSTRUCTIONS A. All statements should be sent and all questions and correspondence should be directed to: E. J. VanOverbeke Finance Director /City Clerk City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 (612) 454 -8100 B. All statements must be received no later than 4:30 p.111., , 1987. III. STATEMENT CONTENT A. Title Page Include the name of the firm, local address, telephone number, name of a contact person, and the date. B. Table of Contents Include a clear identification of the material by section and by page number. C. Consultant Profile As a minimum, the statement shall include: 1. The area(s) of technical expertise and general services available. 2. The statement should clearly define the tasks which the responding firm is qualified and prepared to perform in any or all of of the three general areas outlined in the introduction. The statement should set forth the firm's qualifications and abilities as well as its approach to carry out each defined task. 3. The name, experience, and qualifications of the person that will be responsible for the management and administration of an engagement with the City. 4. The qualifications and resumes of the professional staff that will be assigned to City projects. 5. The availability of the aforementioned staff. 6. A list of previous or current Minnesota municipal clients, projects being worked on, specific activities performed and the name of a person who may be contacted at the municipality. 7. A list of previous or current projects being performed for the City of Eagan. 8. A list of private clients for whom related work has been or is being performed within the City of Eagan, __the_ activities __ beingg- _per_formed - and -the-- name- of a person who may be contacted at the client. 9. Describe and explain all fees and /or charges that may arise from services rendered. Describe and explain in detail all possible fee arrangements including but not limited to hourly rates, percentage of transaction, issuance coats and any combination thereof. IV. STATEMENT OF WORK V. STATEMENT EVALUATION VI. EXECUTION OF SERVICES AGREEMENTS The responding firm shall develop a statement of work by general area of proposed services. The statement shall be detailed and include the cost of those specific services. The City retains the right to select services as desired from the list provided by the fiscal consultant. If there are any items not included in the Statement of Work, it will be assumed that the firm does not provide those services and will be evaluated accordingly. A. The clarity and specificity of the Statement of Work will be considered in the evaluation. B. The City intends to engage those consultants that are evaluated to be most qualified to perform the work and are the most advantageous to the City. C. Based upon the evaluations, the City Administrator will recommend to the City Council the selection. The actual selection of a firm or firms will be made by the City Council. D. The City shall not be liable for any expenses incurred by the applicant including but not limited to expenses associated with the preparartion of the statement, attendance at interviews, preparation of a cost proposal or final agreement negotiations. E. The City of Eagan reserves the right to reject any and all statements or to request additional information. Negotiations Notwithstanding an agreement, the City reserves the right to negotiate the final terms and conditions of the agreement to be executed. Should the City and a consultant be unable to mutually agree upon the entire agreement, the City reserves the right to discontinue negotiations, select other consultant or reject all of the consultants. Upon completion of negotiations agreeable to the City and the consultants, an agreement shall be executed. Agreements will be reviewed not more than every two years and not less than every four years. B. Ethics 1. No elected official or employee of the City who exercises any responsibilities in the review, approval or implementation of the proposal or agreement shall participate in any decision which affects his or her direct or indirect personal or financial interest. 2. It is a breach of ethical standards for any person to offer, give or agree to give any City employee or Council person, or for any City employee or Council person to solicit, demand, accept, or agree to accept from another person or firm, a gratuity or an offer of employment whenever a reasonabley prudent person would conclude that such consideration was motivated by an individual, group, or corporate desire to obtain special, preferential, or more favorable treatment than is normally accorded to the general public. 3. No consultant firm shall assign any interest in this agreement and shall not transfer any interest in the same without the prior consent of the City. 4. The firm shall not accept any client or project which, by nature, places it in an ethical conflict when representing the City of Eagan. 5. The City requires affirmative action, and therefore, the firm selected shall not discriminate under the agreement against any person in accordance with federal, state and local regulations. VII. CITY INFORMATION A. The City of Eagan was incorporated in 1974 as a statutory, plan A city. It has a Council - Administrator form of government. The City provides a full array of municipal services and general administrative functions. NAME 1. City Council - The Eagan City Council is the final review and approval authority regarding all contracts, payments, plans, improvements, policies, procedures and other business of the City. The City Council,:composed of four members and the Mayor, is the legislative and policy making body of the City. The Mayor, who presides over the City Council meetings, is elected at large for a two year term. The Councilmembers are elected at large for four year terms. Set forth . on the following table is certain information pertaining to the City Council. Vic Ellison Mayor 12/31/89 Thomas Egan Councilmember 12/31/89 Dave Gustafson Councilmember 12/31/91 Theodore Wachter Councilmember 12/31/91 Pam McCrea Councilmember 12/31/89 2. City Administrator - The City Administrator reviews and coordinates all matters coming before the City Council. He is responsible for the implementation of Council direction and the coordination and management of City departments on a daily basis. 3. City Staff - The City Administrator implements Council direction through the departments heads of eight City departments. For the purpose of these statements, the primary department shall be Finance. The Finance Director shall act as project manager and principal liaison to the proposing firms. 1 TITLE TERM EXPIRES INTRODUCTION STATEMENT OF INSTRUCTIONS STATEMENT CONTENT CATEGORIES LEGAL STATEMENT OF QUALIFICATIONS TABLE OF CONTENTS GENERAL LEGAL SERVICE S, SPECIAL LEGAL PROJECTS, AND PROSECUTION SERVICES SCOPE OF WORK FOR EACH SERVICE STATEMENT EVALUATION AND CONTRACT AWARD CONTRACT EXECUTION CITY INFORMATION I. INTRODUCTION This request has been prepared by the City of Eagan to retain the services of legal consultants. The request consists of three parts: 1) A City Attorney and staff for general legal services. 2) Legal consultants for special projects or services required by the City, i.e. labor law, contract preparation, litigation, etc. 3) A Prosecution Attorney and staff for prosecution and related legal services. II. INSTRUCTIONS TO PROPOSERS A. All legal firms may submit a proposal for one or both of the legal positions. However, if a firm wishes to submit a proposal for both legal positions it must do so separately. A single proposal addressing both positions will not be accepted. One proposal must be submitted for each legal service position. B. All proposals should be sent to: C. All proposals must be received no later than 4:30 p.m., , 1988. III. PROPOSAL CONTENT A. Title Page Show the SOQ subject, the name of the proposers firm, local address, telephone number, name of contact person and the date. B. Table of Contents Thomas L. Hedges City Administrator City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 (612) 454 -8100 Include a clear identification of the material by section and page number. C. Consultant Profile 1. General Legal Services for a City Attorney: provide general legal support services for the City, acts in an advisory capacity to the City Council, appointed committees and staff, and assists the staff and with general legal direction. As a minimum, the proposal shall include: a. The areas of expertise and general services available. b. The general qualifications of the firm as related to the requested services. c. The proposal should address each of the activities outlined in the scope of work. The proposal should expand upon each item and set forth the firms approach /ability to carry out each activity. d. The name, experience and qualifications of the person who will be responsible for fulfilling the obligations as City Attorney. e. The qualifications and resumes of other professional staff that will be responsible for providing legal services. f. The availability of the aforementioned staff. g. h. A list of previous or current activities performed for the City of Eagan. i. Describe your legal library and research capabilities. What continuing series are maintained? Periodicals? Computer links? What's your capability to maintain a proper response time for legal reports or memos? 7 List and describe any previous or current experience in municipal legal services, specify activities performed, and the name of a =.- -p_er s -on =- -w h o -_m a -y _be ===- contacted = a =t _the -. municipality. Provide a detailed description and explanation of all fees and /or charges that may arise for provided municipal legal services. Scope of Work: General Legal Services /City Attorney a. Legal Action: The City Attorney's office is involved in any civil action brought against the City that is not covered by liability insurance. These primarily have to do with actions being brought as a result of action of the Planning Commission and City Council whereby a developer or applicant requests the court that the action be overturned. Other civil actions include condemnation for street and utility rights of way, actions being brought either by or against the City regarding nuisance issues, and injunctions brought for or against the City. In addition, the attorney's office acts a liaison in actions brought against the City where Eagan's liability insurance carrier defends the claims. b. Advisor to City Council, Committees and Staff: The City Attorney also acts as advisor to the City Council, Advisory Planning Commission, Advisory Park Committee, other committees and staff. These functions include attending and drafting minutes for City Council meetings and Planning Commission . meetings and attending such other committee meetings as are requested by the City Administrator or City Council. These activities include the preparation of opinions on miscellaneous legal issues including zoning, platting, and the issuance of permits, procedural matters dealing with operation of the City Council and Advisory Planning Commission and other committees. c. Improvement Projects: The City Attorney's office is involved in assistance with improvement projects including sanitary sewer, water, storm sewer, and street improvements. These functions include the acquisition and negotiation of all easements for street and utility purposes including condemnation where necessary, assistance in assessment issues including the preparation of assessment rolls, advice to the Assessment Committee and attending Assessment Committee meetings, handling of all assessment appeals to the District Court, and preparation and assembly of transcripts for all General Obligation bond issues. 711 d. Miscellaneous Legal Issues: In addition, the City Attorney's office is involved in areas such as ordinance drafting, preparation of documents including development agreements and planned unit development agreements, preparation of agreements of a miscellaneous nature, review of transcripts for industrial revenue and tax exempt mortgage financing, negotiation for the acquisition, sale or transfer of title to personal property and land acquisition of easements by the City for miscellaneous purposes including parks, general advice to the City regarding building permits, zoning, platting, assistance with insurance issues, employee relations, etc. 2. Legal Consultants for Special Projects: Provide specific legal services for certain areas such as labor law, litigation and other special legal projects. As a minimum, the proposal shall include: a. The areas of expertise and general services available. b. The general qualifications of the firm as related to the requested services. c. The proposal should address each of the activities outlined in the scope of work. The proposal should expand upon each item and set forth the firms approach /ability to carry out each activity. d. The name, experience and qualifications of the person who will be responsible for fulfilling the obligations as City Attorney. e. The qual and resumes of other professional staff that will be responsible for providing legal services. f. The availability of the aforementioned staff. g. List and describe any previous or current experience in municipal legal services, specify activities performed, and the name of a person who may be contacted at the municipality. h. A list of previous or current activities performed for the City of Eagan. i. Describe your legal library and research capabilities. What continuing series are maintained? Periodicals? Computer links? What's your capability to maintain a proper response time for legal reports or memos? 76' 1 Provide a detailed description and explanation of all fees and /or charges that may arise for provided municipal legal services. Scope of Work: Legal Consultants for Special Legal Projects a. Special legal consul will provide legal advice, legal consultation and perform the necessary negotiations or litigation on legal issues such as: labor disputes, personnel issues, easement negotiations, damage claims, assessment appeals, content & agreement preparation and other legal actions as deemed necessary by the City Council, City Attorney or City Administrator. Special legal consul will serve the City Council under the coordination of the City Attorney or City Administrator. b. Special legal consul will meet with the City Council or staff at the request of the City Administrator. c. Special legal consul may be given duties that are normally the responsibility of the City Attorney's office due to current workload, or at the request of the City Council or City Administrator. 3. Prosecution Services: Provide the City of Eagan with prosecution against petty misdemeanors, misdemeanors, and gross misdemeanors as well as providing related legal advice. This includes the ability to site codes as necessary and assisting in the development of City policies and guidelines for managing different existing and potential situations. (This proposal includes the scope of work). • As a minimum, the proposal shall include: a. Provide resumes for your firm and for each attorney who may provide services to the City. b. Describe special areas of expertise held by members of the applicant firm and describe how they may be utilized /applied within the prosecution function. Describe criminal appellate experience. c. One important consideration in the provision of Eagan's prosecution services is that the attorney(s) be readily accessible to City personnel, especially police officers. Discuss how your firm intends to meet this goal. d. Describe who would primarily serve as prosecutor. Describe how you will assure backup personnel. e. Describe your legal library and research capabilities. What continuing series are maintained? Periodicals? Computer links? f. Describe your support staff (knowledge, skills, abilities, experience). Describe, with detail, all related services that will be rendered in conjunction with the proposed prosecution services (training sessions for police, regular written updates and policy statements). h. List and describe any previous or current experience in municipal legal services, specify activities performed and the name of a person who may be contacted at the municipality. i. List previous or current activities performed for the City of Eagan. j Provide a detailed description and explanation of all fees and /or charges that may arise for provided prosecution and related legal services. IV.____ PRO_ POSAL _E_V_ALUAT - ION_AND__CONTRACT.- -AWARD . A. The City intends to award a contract to the proposer(s) evaluated to be best qualified to perform the work for the City, cost and other factors considered. B. Based upon the evaluation, the City Administrator will recommend to the City Council the selection of the firm(s) judged to be the most responsive and responsible proposer for each position. The actual selection of the firm(s) and contract awards will be made by the City Council. C. The City shall not be liable for any expenses incurred by the proposer including but not limited to expenses associated with the preparation of the proposal, attendance at interviews, preparation of a cost proposal or final contract negotiations. 7 7 D. The City of Eagan reserves the right to reject any and all proposals or to request additional information form all proposers. V. CONTRACT EXECUTION A. Contract Negotiations Notwithstanding a contract award, the City reserves the right to negotiate the final terms and conditions of the contract to be executed. Should the City and the proposer(s) to whom the contract(s) is recommended to be awarded be unable to mutually agree upon the entire contract, the City reserves the right to discontinue negotiations, select another proposer or reject all of the proposals. Upon completion of negotiations agreeable to the City and proposer, a contract shall be executed. Contract reviews will be made not more than every two years and not less than every four years. B. Contract Ethics 1. No elected official or employee of the City who exercises any responsibilities in the review, approval or implementation of the proposal or contract shall participate in any decision which affects his or her direct or indirect personal or financial interest. 2. It is a breach of ethical standards for any person to offer, give or agree to give any City employee or Council person, or for any City employee or Council person to solicit, demand, accept, or agree to accept from another person or firm, a gratuity or an offer of employment whenever a reasonably prudent person would conclude that such consideration was motivated by an individual, group or corporate desire to obtain special, preferential, or more favorable treatment than is normally accorded to the general public. 3. The firm(s) shall not assign any interest in this contract and shall not transfer any interest in the same without the prior written consent of the City. 4. The firm(s) shall not accept any client or project which, by nature, places it in an ethical conflict with its representation of the City of Eagan. D. The City of Eagan reserves the right to reject any and all proposals or to request additional information foam all proposers. V. CONTRACT EXECUTION A. Contract Negotiations Notwithstanding a contract award, the City reserves the right to negotiate the final terms and conditions of the contract to be executed. Should the City and the proposer(s) to whom the contract(s) is recommended to be awarded be unable to mutually agree upon the entire contract, the City reserves the right to discontinue negotiations, select another proposer or reject all of the proposals. Upon completion of negotiations agreeable to the City and proposer, a contract shall be executed. Contract reviews will be made not more than every two years and not less than every four years. B. Contract Ethics 1. No elected official or employee of the City who exercises any responsibilities in the review, approval or implementation of the proposal or contract shall participate in any decision which affects his or her direct or indirect personal or financial interest. 2. It is a breach of ethical standards for any person to offer, give or agree to give any City employee __c r Co: unci1_p_ers.on ,- __or__for__._ any__ —C_it_y oyes _ - o_r___, Council person to solicit, demand, accept, or agree to accept from another person or firm, a gratuity or an offer of employment whenever a reasonably prudent person would conclude that such consideration was motivated by an individual, group or corporate desire to obtain special, preferential, or more favorable treatment than is normally accorded to the general public. 3. The firm(s) shall not assign any interest in this contract and shall not transfer any interest in the same without the prior written consent of the City. 4. The firm(s) shall not accept any client or project which, by nature, places it in an ethical conflict with its representation of the City of Eagan. ENGINEERING CONSULTANTS STATEMENT OF QUALIFICATIONS TABLE OF CONTENTS INTRODUCTION STATEMENT INSTRUCTIONS STATEMENT CONTENT CATEGORIES STATEMENT EVALUATION AND CONTRACT AWARD CONTRACT EXECUTION CITY INFORMATION I. INTRODUCTION This request for STATEMENTS OF QUALIFICATIONS has been prepared by the City of Eagan in order to retain the services of consulting firms to provide municipal engineering services for the City. The City desires to establish various categories of firms to which projects can be assigned. The City of Eagan hopes to retain up to three firms for each specific category listed within. It should be noted that firms are eligible to be retained in as many of the areas as they are qualified for. The municipal engineering services desired include all the planning, engineering, and financial activities necessary to implement public capital improvements. The services include all facility plans; preparation of preliminary engineering reports, environmental worksheets and reports; detailed design plans, quantity estimates and prepare construction documents; advertisement for and evaluation of bids; construction engineering and inspection services and the preparation of assessment rolls. Projects to be performed will be assigned to one of the municipal engineering firms within the appropriate category. The assignment will be based upon the type of project, the work load and expertise of the firm and the past performance of the firm. II. STATEMENT INSTRUCTIONS A. All statements should be sent to and all questions and correspondence should be directed to: All statemens must be received no later than 4:30 p.m., , 1988. III. STATEMENT CONTENT A. Title Page Include the name of the firm, local address, telephone number, name of the contact person, and the date. B. Table of Contents Thomas A. Colbert P.E. Public Works Director City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 (612) 454 -8100 Include a clear identification of the material by section and page number. C. CONSULTANT PROFILE 1. The areas of technical expertise and the general services available from the firm. 2. The qualifications of the firm as related to the services available. 3. The statement should address each of the specialty categories for which the firm wishes to be considered. The statement should also expand upon each category and set forth the firms approach /ability towards it. 4. The name, experience, and qualifications of the person that will be responsible for the management and administration of a contract with the City. 5. The qualifications and resumes of the professional staff that will be assigned to the City projets. 6. The availability of the aforementioned staff. 7. A repesentative list of previous municipal clients, projects worked on, specify activities performed and the name of a person who may be contacted at the municipality. 8. A list of current municipal clients, projects being worked on, specific activities being performed, and the name of a person who may be contacted at the municipality. 9. A list of previous or current projects performed for the City of Eagan. 10. A list of private clients for whom work has been or is being performed within the City of Eagan, the type of project, the specific activities performed, and the name of a person who may be contacted at the client. 11. A list of all costs associated with each specific category including hourly rates, specialty rates, multipliers, percentages etc. IV. CATEGORIES OF CONSULTANTS There are three (3) primary categories of consultant services anticipated. A. Regular Consultant Services B. Occasional /Specialty Consultant Services C. Retained Consultant Services A. REGULAR CONSULTANT SERVICES: Consultants associated with work of a reoccuring nature. 1. Civil /Municipal - streets - utilities a. Summary of Services: Provide technical engineering expertise in the development of site specific and /or comprehensive plans to review and guide the City's growth in an orderly manner; prepare special studies, feasibility reports and detailed plans and specifications for specific improvement projects; provide the necessary professional and technical manpower to supervise and manage improvement projects; and provide technical assistance to the City Council and staff as required. 1.Planning * Prepares, reviews, updates and revises comprehensive sanitary sewer, storm sewer, water main, water__ quality_,___ transportation_ and__P_ark__ improvement plans for the City of Eagan. * Advises staff and Council of estimated costs, alternative financing methods and recommended schedules of needed capital improvements to these comprehensive plans. 2.Construction • Prepares preliminary engineering and feasibility reports for proposed public improvement projects. * Prepares detailed plans, specifications and technical drawings necessary for the construction of public improvements. * Advertises and evaluates bids. * Conducts public hearings and assists with necessary neighborhood meetings for improvement projects. * Provides legal descriptions and assists in the acquisition of necessary easements. * Conducts pre - construction meetings and coordinates with other utility companies, contractors, governmental agencies, etc., to insure the proper scheduling, permit applications and general supervision of public and private improvement projects. * Performs contruction staking and required engineering surveying. * Perfotms inspection services to insure compliance with City standards and the approved plans and specifications. * Prepare fiscal contract close out reports and perform the testing and inspections necessary to recommend acceptance to staff and the City Council on all improvement projects. 3.Assessments * Assists the staff and the City Council in determining the proper and equitable assessment rates to properly finance public improvement projects. * Provides recommendations as to the extent, limits and amounts of assessments to be spread to some individual improvement projects. 4.Miscellaneous *Reviews, updates and submits suggested revisions for existing fee schedules for assessments, utility user benefit rates, public improvement financing surcharges, and general financing of public improvement projects. * Provides technical assistance and representation for the Municipal State Aid street programs. * Prepares, maintains and makes available to staff general public construction "record" plans. * Assists in maintaining and updating City utility and street index maps. ��l * Provides necessary information as requested by staff in preparation of annual reports, budgets, bond obligation finance statements, etc. * Performs other related duties as requested in writing by the City Council or authorized staff. B. OCCASIONAL /SPECIALTY CONSULTANT SERVICES: Consultants associated with technical areas of expertise for occasional site specific work or ongoing limited services relating to their area of particular expertise (soil, testing, erosion inspection, etc.) 1. Structural - reservoirs - buildings - retaining walls 2. Electrical - street lites - energy management - pumps 3. Architectural - park buildings -well houses - maintenance buildings 4. Communications - radio - telemetry - alarms 5. Land Surveying =subdivisions/plats - certificates of survey - easement descriptions - lot corner (re)placement Transportation - traffic impact analysis 7. Natural Resources -water quality studies - monitoring - hydrologic /hydraulic analysis - erosion control -lake restoration 8. Soils and Materials -constuction density and material testing -soil borings C. RETAINED CONSULTANT SERVICES: Consultants who act as an extension of City staff such as those reviewing development plans for conformance to City comprehensive plans and standards. A retained consultant may also provide regular or occasional /specialty consulting services if so qualified. V. STATEMENT EVALUATION AND CONTRACT AWARDS A. The City intends to award a contract to the firms evaluated to be best qualified to perform the work for the City, with cost and other; factors also considered. B. Based upon the evaluation, the City Staff Selection Committee will recommend to the City Council the selection of the firms judged to be the most responsive and responsible applicants. The actual selection will be made by the City Council. C. The City shall not be liable for any expenses incurred by the applicant including but not limited to expenses associated with the preparation of the statement, attendance at interviews, preparation of a cost statement or final contract negotiations. D. The City of Eagan reserves the right to reject any and all statements or to request additional information from all applicants. E. In evaluating whether a consultant is to be included in one of the categories numerous factors shall be considered. Among those factors are the following: 1. An evaluation of the consultant's technical qualifications, work experience and available resources. 2. Performance appraisals from past and existing clients. 3. Previous city experience with the consultant firm. 4. Actual or potential conflict with other clients doing business with the City. B. Selecting Criteria for Projects For each project requiring consulting services, a municipal engineering consultant will be considered from the proper category of consultants approved by the City Council. The following criteria are used for considering a consultant: 1. The consultant's experience with projects or activities similar to the one under consideration. 2. The consultant's knowledge of particular equipment and services required. 3. The consultant's ability to mobilize and make sufficient time available to complete the project or activity within a specified time frame. 4. The appropriateness of the consultant's fees in relationship to the industry and the scope of services to be provided. 5. The performance of the consultant with regard to existing projects or activities with the City. 6. The current work load of the consultant. VII. CONTRACT EXECUTION A. Negotiations and Contract Execution Notwithstanding a contract award, the City reserves the right to negotiate the final terms and conditions of the contract to be executed. Should the City and a consultant be unable to mutually agree upon the entire contract, the City reserves the right to discontinue negotiations, select another consultant or reject all of the statements. Upon completion of negotiations agreeable to the City and consultant, a contract shall be executed. Contract reviews will be made not more than every two years and _not less than ___ ever_ y -_four_years -- _ - - -- B. Contracting Ethics 1. No elected official or employee of the City who exercises any responsibilities in the review, approval or implementation of the proposal or contract shall participate in any decision which affects his or her direct or indirect financial interest. 2. It is a breach of ethical standards for any person to offer, give, or agree to give any City employee or Council person, or for any City employee or Council person to solicit, demand, accept, or agree to accept from another person or firm, a gratuity or an offer of employment whenever a reasonably prudent person would conclude that such consideration was motivated by an individual, group or corporate desire to obtain special, preferential, or more favorable treatment than is normally accorded to the general public. 3. The firm shall not assign any interest in this contract and shall not transfer any interest in the same without the prior written consent of the City. 4. To remove any potential or actual conflict of interest, a regular or occasional consultant representing any client submitting a project or activity to the City shall not represent or review the project or activity on behalf of the City. 5. The firm shall not accept any client or project which, by nature, places it in ethical conflict during its representation of the City of Eagan. 6. The City requires affirmative action, and therefore, the firm selected shall not discriminate under the contract against any person in accordance with federal, state and local regulations. VIII. CITY INFORMATION City Organization The City of Eagan was incorporated in 1974 as a statutory, plan A city. It has a Council - Administrator form of government. The City provides a full array of municipal services and general administrative functions. 1. City Council - The Eagan City Council is the final review and approval authority regarding all contracts, payments, plans, improvements, policies, procedures and other business of the City. The City Council, composed of four members and the Mayor, is the legislative and policy making body of the City. The Mayor, who presides over the City Council meetings, is elected at large for a two year term. The Councilmembers are elected at large for four year terms. Set forth on the following table is certain information pertaining to the City Council. ss NAME TITLE TERM EXPIRES Vic Ellison Mayor 12/31/87 Thomas Egan Councilmember 12/31/89 Dave Gustafson Councilmember 12/31/91 Theodore Wachter Councilmember 12/31/91 Pam McCrea Councilmember 12/31/89 2. City Administrator - The City Administrator reviews and coordinates all matters coming before the City Council. He is responsible for the implementation of Council direction and coordination and management of City departments on a daily basis. 3. City Staff - The City Administrator implements Council directions through the departments heads of eight City departments. For purposes of this proposal the primary department shall be Public Works. The Public Works Director shall act as project manager and principal liaison to the consultants. Agenda Information Memo, February 2, 1988, City Council Meeting enclosed on pages ORGANIZED COLLECTION STUDY A. Acceptance of Organized Collection Study - -The Organized Collection Study prepared for the City by Pope -Reid Associates is completed and a copy of the full report is enclosed in each City Council packet without page number. An executive summary was prepared and a copy of that document is through for your review. The Study has been reviewed over a period of months and approved by the Solid Waste Abatement Commission at its last regular meeting held on January 12, 1988. The SWAG is recommending that the City Council adopt the study as a framework for future decisions concerning waste collection and its relationship to recycling and landfill abatement. Administrative Assistant Hohenstein has stated that as a public policy tool, the study was intended to provide a general compari- son of the available solid waste collection options on the basis of specific criteria including: impacts on the community, impacts on the hauling industry, relationship to recycling alternatives and legal issues. As a decision tool, it makes no recommendations in its current form. To make this document a working tool, it is suggested that the City Council accept the report and consider one of several options: 1) review issues raised by the report in a joint meeting with the Solid Waste Abatement Commission, 2) discuss ramifications of this report with staff at a work session, 3) direct development of a recommendation by the Commission or 4) direct development of a recommendation by the Consultant at an additional cost. These alternatives should be discussed at the meeting on Tuesday. ACTION TO BE CONSIDERED ON THIS ITEM: To accept the report and provide suitable direction to the City Administrator regarding coordination with the Solid Waste Abatement Commission of the Organized Collection Study. EXECUTIVE SUMMARY ORGANIZED COLLECTION STUDY CITY OF EAGAN FEBRUARY, 1988 The City of Eagan licenses sixteen solid waste collection companies to operate within the City. Of the sixteen licensed companies, eleven collect solid waste from residential accounts. Because of concerns about potential impacts of the existing solid waste collection system and uncertainty regarding alternative systems, the City contracted with Pope-Reid Associates to quantify advantages and disadvantages of the existing and alternative collection systems. The study involved surveying all waste collection companies to determine daily routes and other pertinent information. As a result of the survey, areas of concentrated refuse vehicle traffic were determined. Figure 1 identifies the areas of the City where five or more haulers collect each week. FIGURE 1 AREAS OF HIGH WEEKLY CON CENTRAT IONS OF COLLECTION VEHICLE TRAFFIC (CITY OF EAGAN- 7/87) NUMBERS WITHIN OUTLINED AREAS REPRESENT THE NUMBER OF 6 / / HAULERS SERVING THOSE AREAS EACH WEEK (DOES NOT INCLUDE TWO HAULERS) As expected, the more densely - populated parts of Eagan are subject to most fre- quent refuse - vehicle traffic. The impact of refuse- vehicle traffic includes: r Accelerated deterioration of streets resulting in increased need for repair /replacement. • Potential for accidents. The rate of accidents involving refuse trucks is greater than automobiles; and Potential for noise and air pollution. Refuse trucks tend to generate more noise and air pollution than automobiles. The existing system of collecting refuse in Eagan is comparatively more expen- sive than alternative systems in place in similar communities. The study esti- mates that the average Eagan household could save nearly $3.00 a month if a more organized system replaced the existing collection system. Although the existing - system is more competitive, the efficiencies of organized collection tend to result in lower costs. The study also analyzes several alternative refuse collection systems and com- pares the alternatives with the existing system. The methods of collection analyzed are: • municipal collection by city -owned and operated vehicles; • contracting with all existing haulers to collect in eleven districts; • contracting with several haulers to collect in two to ten districts; • contracting with one hauler or a group of haulers to collect city -wide; • existing, open collection; or • existing collection with additional licensing conditions. Table 1 displays a comparison of each system based on eight crucial concerns. The concerns are not weighed according to degree of importance. Items favoring the existing collection system include: low costs to the City, low impact on waste hauling businesses, excellent customer service, and a high degree of ser- vice provider availability. Items favoring an alternative, organized collection system include: lower customer cost, less street wear, and the ability to incorporate volume -based fees which encourage recycling. The study does not recommend a course of action. Instead, information is pre- sented in an objective manner and advantages and disadvantages are listed. _ia ilo 1 i salillP6a1 I ustgo.�d 1pi ou usigoad te6at ou no legal probl err* no legal problem* uslgo.�d le6at ou !!!1111111 - eJ!JL) S /C4Morl iene 4sag4q a4maopau g6iy 6L u .4 moderate to high y6iu Hauling Company Impact w Administrative/ Capital Cost to City w highest cost 1 high ad'iinistra- tive costs I moderate admini- strative costs ssoJ 'an 4e4slulupe aieaapou of Ml low to moderate costs Environmental/ Aesthetics palwi low impact moderate impact Palm! a e.aapau pedul mo moderate to high impact CU •r- -C 0 Equipment Requirements auou very high auou auou auou auou Infra- structure Costs 4-i d-� 51? .ai 4-1 q 4T +, b g..) + 4J � • (13 . a) 4+, N Collection System Existing tedloiur Contract: Existing in Districts Contract: Fever in Distri Contract: Single, City -wide Existing with Restrictions b ' T .v ro RY F Q1 4 -) Q) v 4-) C -P O C (J _ C.1 C E b •r- >-) r .p b .r N EtJ g rci N C •P Q v N r-• P •r O+ U •P C g F-- U Agenda Information Memo February 2, 1988, City Council Meeting OFF -SITE SIGNAGE /THOMAS LAKE POINTE DEVELOPMENT B. Off -Site Signage for Thomas Lake Pointe Development- -The City has received a letter from the Dominium. Group, developers and owners of the Thomas Lake Pointe Development project, requesting a variance from the City's sign policy to allow additional off -site signage for a specified period of time. Since additional discussions are planned with the Dominium Group by the Planning Department, it is recommended that this item be continued until the February 16, 1988 City Council meeting. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a continuance of the off -site signage request of Thomas Lake Pointe Development. VARIANCE /JONATHAN R. IVERSON C. Variance, Jonathan R. Iverson for Century Addition--An application was submitted by Jonathan R. Iverson requesting a 15.' variance to the rear parking setback and a 12' variance to the rear yard setback for Lot 3, Block 1, Century. Addition. This type of variance request does not require action by the Advisory Planning Commission. A copy of the staff report is enclosed on pages ��:L through for your reference. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the 15' variance to the rear parking setback and a 12' variance to the rear yard setback for Lot 3, Block 1, Century Addition, as requested by Jonathan R. Iverson. CITY OF EAGAN SUBJECT: VARIANCE APPLICANT: JONATHON R. IVERSON LOCATION: LOT 3, BLOCK 1, CENTURY ADDITION EXISTING ZONING: NB (NEIGHBORHOOD BUSINESS) DATE OF PUBLIC HEARING: FEBRUARY 2, 1988 DATE OF REPORT: JANUARY 26, 1988 REPORTED BY: PLANNING & ENGINEERING APPLICATION: An application has been submitted by Jonathon R. Iverson requesting a 15 foot variance to the rear parking setback and a 12 foot variance to the rear yard setback for Lot 3, Block 1, Century Addition. COMMENTS: The purpose of this variance is to allow the proposed Sport Scuba Diving Center to be located 18 feet from the north property line and the proposed parking lot be located 5 feet from the north lot line. The north property line abuts Fox Ridge Apartments, thus requiring a minimum setback of 30 feet from the building and 20 feet from the parking lot. The dimensions of this lot severely limit the building design and placement. The setbacks created by the adjacent residential parcel further enhance this unique hardship. The proposed development meets or exceeds all other building setbacks and requirements. Approximately two-thirds of the bu1dingis set back _ 40_leet from the south property line (Century Point Road) adding a large portion of landscaped area to the front of the building which is highly visible from Coachman and Yankee Doodle Roads. City watermain exists 5' north of the north line of Lot 3 and 5' east of the west line of Lot 3. Appropriate easement dedication has been made to protect these lines. The proposed building location does not encroach within the dedicated easements. With the constraints innate to this parcel, strict adherence to the City code setback requirements make development of Lot 3, Block 1, Century Point Addition impractical at best. q6z - 8 8 2 1 rn • •, tn 0 3 s C - CENTURY CE `-4 ■\ 4 LS 9 S69 5Coo"E ADD T1 N 2 (YA'sriCE OCOOLC ROAD) COUNTY ! ROAD NO 29 YANKEE DOODLE ROAD .). SITE -.1 ,.. .., • .-„ ./ , • • 1 , ' .,. i / P01 NT ',-- :6 6. CO/ ' 1 .. t.' i- ^/0• T .k. ,, , .. •; / / ..- ,. 7 N' • 4,, .k,‘„ '4.l O : b 0 4 kr ' ■ u s '*(' C: I .‘1.‘. i ......,-.-7.,, 40 ;4 0 1 , • , . , . SA A•'• fo. ■ • • I - i 0 1"..f .40e• ,•,,, • .. - r - 311/7 - A N 0 0 ‘4 _ " 92 <1 5 0 c p ' t764 .56 " .,3 U 0 co Mc rn C',1 09 ' ''''.--, 1 ' C 4/ CDO 6 r , ° • (93 - 1 / io • r) • Agenda Information Memo February 2, 1988, City Council Meeting CONDITIONAL USE PERMIT /HOLIDAY STATION D. Conditional Use Permit for Holiday Station Stores to Allow the Sale of 3.2 Beer in a CSC District - -A public hearing was held by the Advisory Planning Commission at their last regular meeting held January 6, 1988 to consider a conditional use permit application submitted by Holiday Station Stores to allow the sale of 3.2 beer in a CSC district. The APC is recommending approval of this item. Enclosed on pages y regarding this item. through /tai is a copy of the staff report Also enclosed for your review is a copy of the APC minutes found on page (s) /OL - /OJ. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the conditional use permit for Holiday Station Stores to allow the sale of 3.2 beer in a CSC district. qg' SUBJECT: CONDITIONAL USE PERMIT CITY OF EAGAN APPLICANT: HOLIDAY STATIONSTORES, INC LOCATION: LOT 1, BLOCK 1, MARI ACRES 2ND ADDITION EXISTING ZONING: CSC (COMMUNITY SHOPPING CENTER) DATE OF PUBLIC HEARING: JANUARY 26, 1988 DATE OF REPORT: JANUARY 19, 1988 REPORTED BY: PLANNING DEPARTMENT APPLICATION SUMMARY: An application has been submitted requesting a Conditional Use Permit to allow the sale of 3.2 beer (off sale) in a CSC district. The site is the nearly completed Holiday Service Station on the northwest corner of Nicols and Cliff Roads next to the Kentucky Fried Chicken facility. The previously approved Conditional Use Permit covered the motor fuel sales in a CSC district and the pylon sign only. If approved, this Conditional Use Permit shall be subject to all applicable ordinances. ASSESSMENTS: At the time of platting of Mari Acres 2nd Addition, the City's special assessment policy did not include an assessment for lateral benefit from storm sewer trunk. In accordance with present City special assessment policies, the . following is proposed as a condition of approval: DESCRIPTION PROD # SEAGE - - -- — RATE Lateral Benefit 186 C /I $ 30.88/ff 326.90 ff $10 095 Storm Sewer Trunk TOTAL PROPOSED ASSESSMENT $10,095 1 W 3NV 1 N1a3 avoa S1OHO1N II 11IIIII (NI D D 0 0 D 0 0 D D D D D o 1 w (/) w w E o 0 rn i tv LL. c) w w CO 0 CC - }— CC • CC ▪ w . - w —.I V) a >- 9 0. 2 Z < w CO 0 2 9 869.3 876.0 P - I8 925.5 93 /.3 AP - 49 , 881.7 \L { 889.0 \5 'AP -25 / -50 880.5 888.5 886.0 894.0 AP 17 926.0 940,5 •0 AP -22 873.6 8820 AP 889.3 900.0 AP - II 089.2 8947 BP 909.8 9/6.0 BP 916.0 920.0 r `'" a 4P -2t 693.1 901.0 A AP - 10 91`.9 7 925. o city of eagan PUBLIC WORKS DEPARTMENT AP- 9 892.3 898.8 AP - 19' X33 0.6 938.3 AP 45 946.0 946.8 4 AP - 46 945 0 AP - 34 946.5 934.0 938.8 - 99 AP - 33 9800 9853 T...%'7, 1 / AP -13 908.2 9/4.0 AP - 6- if 915,9 d 9/8.0/ 0 A -ee G- / \ '7 , , AP - 16 920.0 926.0. MASTER PLAN STORM SEWER AP -7 889.2 893.9 `AP - 42 89 5.0 904.0 as 3 A - YY A -xx AP 12 893.3 AP - 9040 /.., 89 6.0 (I 8983 IR,, 7) AP -14 912.1 9/9.3 A - zz SUBJECT PARCEL 890,0 894.0 ' BP 3 '- 933.0 .� 937. v J AP -48 920.6 923.5 �' AP - AP - I5 ' 340 1 908.8 938.3 ,` 9/5.0 LP '• 893.3 900.0 3 approved: AP-28 1 , 910.0 . 9/8:/ ✓� BP 931. <v 932. ue BP-K 15.0 15 920.1 8P -2I 916.0 9200 BP - 22 9 26.0 927.4 BP - 3I ,. ... 935.0 7 937.6 L.P- 887. C 897.1 FIG. #1 standard plate #: APC Minutes January 26, 1988 Mr. Hedges described the position with the Special Assessment Committee and Mr. Voracek volunteered, as did Scott Merkley. Wilkins moved, Garry seconded the motion to close the nominations with the two volunteers to be considered as nominated. All voted in favor. Scott Merkley was elected to represent the Advisory Planning Commission on the Special Assessment Committee. Doris Wilkins and Gary Graves volunteered to represent the Advisory Planning Commission on the Developer's Task Force. Garry moved, Trygg seconded the motion to consider the two volunteers as nominated and to close the nominations. All voted aye. The vote was tied 4 to 4. The nominees and the remainder of the Commission agreed to abide by the flip of a coin, won by member Wilkins who was then appointed as representative to the Developer's Task Force. Because of the large e--- numbe r- of new members, Chairman Pawlenty recommended that each member introduce him or herself, providing some background to the other members of the commission. AGENDA City Planner Runkle noted that the developer, Opus Corporation, has requested a continuance to the next Advisory Planning Commission meeting in regard to item H, Eagandale Center Industrial Park 10th Addition. Trygg moved, Voracek seconded the motion to adopt the agenda as amended in regard to item H. All voted yes. MINUTES Member Wilkins noted that staff had not provided copies of the November minutes, which had not been reviewed at the December meeting, which had been canceled. Mr. Runkle indicated that the minutes would be provided at the next Planning. Commission meeting. HOLIDAY STATION STORES, INC. - CONDITIONAL USE PERMIT The first public hearing of the evening convened by Chairman Pawlenty was in regard to the application of Holiday Station Stores, Inc. to allow the sale of 3.2 beer in a CSC (Community Shopping Center) district on Lot 1, Block 1, Mari. Acres 2nd. Addition, located in the southwest quarter of Section 30, at Nicols Road and Cliff Road. Assistant City Planner Jim Sturm introduced the application, indicating the location and construction of the Holiday Station Store. He advised that a police investigation was underway in regard to the license for off -sale 3.2 beer. Member Wilkins questioned whether other service stations with convenience stores had been allowed to sell 3.2 beer as conditional uses. It was indicated that the Super America store had been allowed to sell 3.2 beer. 2 APC Minutes January 26, 1988 Member Trygg questioned the large assessment described in the staff report. Mr. Heschen from Holiday, indicated that the applicant was willing to accept the assessment. Voracek moved, Graves seconded the motion to recommend approval of the conditional use permit, subject to the assessment described in the staff report. All voted aye. CONVEYORS, INC. /HOSE, INC. CONDITIONAL USE PERMIT The second public hearing of the evening, convened by Chairman Pawlenty, was in regard to the application of Conveyors, Inc. /Hose Inc., for a conditional use permit for a pylon sign located at 2735 Highway #55 (Parcel #010 -31) in the northeast quarter of Section 2. Mr. Sturm advised the commission that the proposed sign exceeded the pylon sign standards by 25 square feet, although exceptions may be granted by the City in regard - to signs in major complexes or adjacent to freeways. - - Mr. Donald Chase was present, indicating he was the owner of the former __ J.I.Case building purchased - to move their Bloomington business to Eagan with hopes of using their existing sign placed on the existing pole at the site. - Member Wilkins noted that Highway #55 might not be considered a freeway. Mr. Keller indicated that the sign ordinance described a freeway as a principle arterial highway, according to the Comprehensive Guide. Staff was not sure whether Highway #55 was so described in the Comp Guide. Voracek moved, Garry seconded the motion to recommend approval of the conditional use permit for a pylon sign, subject to the one- time__sig_n_ fee of _$_2.50 per square foot; and also subject to a determination that Highway #55 be determined to be a freeway in accord with City standards. However, if Highway #55 is not considered a freeway, a variance should be granted for the pylon sign. All voted in favor. ROYAL OAR. 2ND ADDITION - WAIVER OF PLAT The third public hearing of the evening convened by Chairman Pawlenty, was in regard to the application of Asp Construction, Inc. for a waiver of plat to eliminate an apartment building pad on Lot 2, Block 1, of the Royal Oak 2nd Addition, located west of Federal Drive in the northeast quarter of Section 16. Mr. Sturm indicated that the reason for the waiver of plat was to clean up the property descriptions in accord with the Council directive and the applicant's desire to change the configuration from three 22 -unit apartments to two 33 -unit apartments. /03 3 Agenda Information Memo February 2, 1988, City Council Meeting CONDITIONAL USE PERMIT /CONVEYORS INC. E. Conditional Use Permit for Conveyors Inc. /Hose Inc. for a Pylon Sign - -A public hearing was held by the Advisory Planning Commission at their last regular meeting held on January 26, 1988, to consider a conditional use permit application submitted by Conveyors Inc. for a pylon sign to be located at 2735 Highway 55. The APC is recommending approval of this item to the City Council. For a copy of the Planning and Engineering Department report, refer to page /05 For a copy of action tha was taken by the APC at their last regular meeting, refer to page( ) // ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a conditional use permit for Conveyors Inc. Hose Inc. for a pylon sign to be located at 2735 Highway 55. LOCATION SUBJECT: CONDITIONAL USE PERMIT APPLICANT: CONVEYORS, INC LOCATION: NW 1/4, SECTION 2 EXISTING ZONING: LI (LIGHT INDUSTRIAL) DATE OF PUBLIC. HEARING: JANUARY 26, 1988 DATE OF REPORT: JANUARY 19, 1988 REPORTED BY: PLANNING & ENGINEERING DEPTS APPLICATION SUMMARY: An application has been submitted requesting a Conditional Use Permit to allow an interior lighted pylon sign located on the south side of Hwy. 55. Conveyors, Inc. is an industrial distributor and manufacturer of hoses. The existing building was previously occupied by J. I. Case and their pylon sign was removed when they moved out. The new pylon will be mounted on the existing pole with a total height of 26'. The Conveyors' sign will be relocated from their Bloomington location. It contains 150 SF of sign area. If approved, a variance would not be needed since the Council has the discretion to approve the signage area along freeway locations. If approved, this Conditional Use Permit shall be subject to: 1) The one time sign fee of $2.50 S.F. 7 a r mss, CITY OF EAGAN T APC Minutes January 26, 1988 Member Trygg questioned the large assessment described in the staff report. Mr. Heschen from Holiday, indicated that the applicant was willing to accept the assessment. Voracek moved, Graves seconded the motion to recommend approval of the conditional use permit, subject to the assessment described . in the staff report. All voted aye. CONVEYORS, INC. /HOSE, INC. - CONDITIONAL USE PERMIT The second public hearing of the evening, convened by Chairman Pawlenty, was in regard to the application of Conveyors, Inc. /Hose Inc., for a conditional use permit for a pylon sign located at 2735 Highway #55 (Parcel #010 -31) in the northeast quarter of Section 2. Mr. Sturm advised the commission that the proposed sign exceeded the pylon sign standards by 25 square feet, although exceptions may be granted by the City in regard to signs in major complexes or adjacent to freeways. Mr. Donald Chase was present, indicating he was the owner of the former J.I.Case building purchased to move their Bloomington business to Eagan with hopes of using their existing sign placed on the existing pole at the site. Member Wilkins noted that Highway #55 might not be considered a freeway. Mr. Keller indicated that the sign ordinance described a freeway as a principle arterial highway, according to the Comprehensive Guide. Staff was not sure whether Highway #55 was so described in the Comp Guide. Voracek moved, Garry seconded the motion to recommend approval of the conditional use permit for a pylon sign, subject to the one - time sign fee of $2.50 per square foot; and also subject to a determination that Highway #55 be determined to be a freeway in accord with City standards. However, if Highway #55 is not considered a freeway, a variance should be granted for the pylon sign. All voted in favor. ROYAL OAK 2ND ADDITION - WAIVER OF PLAT The third public hearing of the evening convened by Chairman Pawlenty, was in regard to the application of Asp Construction, Inc. for a waiver of plat to eliminate an apartment building pad on Lot 2, Block 1, of the Royal Oak 2nd Addition, located west of Federal Drive in the northeast quarter of Section 16. Mr. Sturm indicated that the reason for the waiver of plat was to clean up the property descriptions in accord with the Council directive and the applicant's desire to change the configuration from three 22 -unit apartments to two 33 -unit apartments. 3 Agenda Information Memo February 2, 1988, City Council Meeting WAIVER OF PLAT/ASP CONSTRUCTION F. Waiver of Plat, Asp Construction Inc. To Eliminate an Apartment Building Pad on Lot 2, Block 1, Royal Oaks 2nd Addition--A public hearing was held by the Advisory Planning Commission at their last regular meeting held on January 26, 1988 to consider a waiver of plat application submitted by Asp Construction Inc. for the Royal Oaks 2nd Addition. The APC is recommending approval of the waiver of plat. For a copy of the Planning and Engineering Department Reports, refer to pages /s through For a copy of the APC action on this item, refer to page(s)//0-e. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the waiver of plat for Asp Construction Inc. to eliminate an apartment building pad on Lot 2, Block 1, Royal Oaks 2nd Addition. CITY OF EAGAN SUBJECT: WAIVER OF PLAT APPLICANT: ASP CONSTRUCTION, INC. LOCATION: ROYAL OAKES 2ND ADD, NE 1/4, SECT 16 EXISTING ZONING: R -4 (MULTIPLE) DATE OF PUBLIC HEARING: JANUARY 26, 1988 DATE OF REPORT: JANUARY 19, 1988 REPORTED BY: PLANNING & ENGINEERING DEPTS. APPLICATION SUMMARY: On October 6, 1987, the City Council approved a revised site plan for this apartment project. The 3 building pads containing 22 units each were changed to two 33 unit buildings just south of the Surrey Heights 2nd Addition. This Waiver of Plat was a condition of the site plan approval. The open space between the two buildings proposed on Lots 1 and 3 will be used for recreational purposes -- potentially tennis courts. All building setbacks and parking setbacks meet code requirements. If approved, this Waiver of Plat shall be subject to all applicable code ordinances. I> w r IM In 5 0 W 1112Enii Z 7 ° 8' N ■ _ N 0 o95 53 A ■■:EDF..1 ;;HVE g F;i1C::1-ri (2.r PLAT •:.;:-; _ /0? \ \ \ \ \ ' *".\ **.• -----•• \ / ' —. `—..... ..••• .._.- - ---."------ _ 7 - 7 - __" -- --\S_-7-Z -- "_ - _ - - ".- -- ----- ---- -- - ---..\ \ i\ \ I - ___. ,>. ,;G* , ,,:-.."..\ q V ':>,,,„---://' - -= \‘.\\ \,..::.. \\,, -- l 7r,'C-1------1( , s\.?.--..:„,___ c ....._....._ 1 , i.,,./..4„ # ‘ 't i :« s s:: : ' ‘ .., v ..• • __,,,,,, /( S. _iU . • , 6 1'5 r " ROYAL OAK CIRCLE EAGAN, MN. GRADING & EROSION CONTROL PLAN POM ASP CONSTRUCTION CO, INC, 1441.AST AYE M PO 804 1140 FARGO M 6 6E107 * * - ....., .14.4,-....r</ . ,,,,,,, ., ,,, James R . Hill , inc . PLANNERS / ENGINEERS /SURVEYORS 8200 REA t6E E .HLOOM.. •Al 5643, • 66 I> w r IM In 5 0 W 1112Enii Z 7 ° 8' N ■ _ N 0 o95 53 A ■■:EDF..1 ;;HVE g F;i1C::1-ri (2.r PLAT •:.;:-; _ /0? \ \ \ \ \ ' *".\ **.• -----•• \ / ' —. `—..... ..••• .._.- - ---."------ _ 7 - 7 - __" -- --\S_-7-Z -- "_ - _ - - ".- -- ----- ---- -- - ---..\ \ i\ \ I - ___. ,>. ,;G* , ,,:-.."..\ q V ':>,,,„---://' - -= \‘.\\ \,..::.. \\,, -- l 7r,'C-1------1( , s\.?.--..:„,___ c ....._....._ 1 , i.,,./..4„ # ‘ 't i :« s s:: : ' ‘ .., v ..• • __,,,,,, /( S. _iU . • APC Minutes January 26, 1988 Member Trygg questioned the large assessment described in the staff report. Mr. Heschen from Holiday, indicated that the applicant was willing to accept the assessment. Voracek moved, Graves seconded the motion to recommend approval of the conditional use permit, subject to the assessment described in the staff report. All voted aye. CONVEYORS, INC. /HOSE, INC. - CONDITIONAL USE PERMIT The second public hearing of the evening, convened by Chairman Pawlenty, was in regard to the application of Conveyors, Inc. /Hose Inc., for a conditional use permit for a pylon sign located at 2735 Highway #55 (Parcel #010 -31) in the northeast quarter of Section 2. Mr, Sturm advised the commission that the proposed sign exceeded the pylon sign standards by 25 square feet, although exceptions may be granted by the City in regard to signs in major complexes or adjacent to freeways. Mr. Donald Chase was present, indicating he was the owner of the former J.I.Case building purchased to move their Bloomington business to Eagan with hopes of using their existing sign placed on the existing pole at the site. Member Wilkins noted that Highway #55 might not be considered a freeway. Mr. Keller indicated that the sign ordinance described a freeway as a principle arterial highway, according to the Comprehensive Guide. Staff was not sure whether Highway #55 was so described in the Comp Guide. Voracek moved, Garry seconded the motion to recommend approval of the conditional use permit for a pylon sign, subject to the one- time sign fee of $2.50 per square foot; and also subject to a determination that Highway #55 be determined to be a freeway in accord. with City standards:, However, if Highway #55 is not considered a freeway, a variance should be granted for the pylon sign. All voted in favor. ROYAL OAK 2ND ADDITION - WAIVER OF PLAT t r_____— The third public hearing of the evening convened by Chairman Pawlenty, was in regard to the application of Asp Construction, Inc. for a waiver of plat to eliminate an apartment building pad on Lot 2, Block 1, of the Royal Oak 2nd Addition, located west of Federal Drive in the northeast quarter of Section 16. Mr. Sturm indicated that the reason for the waiver of plat was to clean up the property descriptions in accord with the Council directive and the applicant's desire to change the configuration from three 22 -unit * apartments to two 33 -unit apartments. 4 i/ 3 APC Minutes January 26, 1988 Mr. Richard Asp was present on behalf of the applicant indicating that the split was necessary to accommodate assessments of the two parcels and apartments. Mr. Graves questioned whether a foundation had been constructed. Mr. Runkle indicated that the two foundations may have been constructed after consideration of the. Council requiring the lot split. Trygg moved, Wilkins seconded the motion to recommend approval of the waiver of plat, subject to all applicable code ordinances. All voted affirmatively. \- - -- -- "COMMUNITY OF JOY CHURCH ADDITION - REZONING & PRELIMINARY PLAT Chairman Pawlenty then convened the public hearing in regard to the applications of the Community of Joy Church for a planned development amendment (rezoning) of approximately 6 acres from R -4 (Multiple) within the Lexington South Planned Development, to a PF (Public Facilities) district, and a preliminary plat for a church along the east side of Lexington Avenue, and west of the Lexington Parkview Addition in the southwest quarter of Section 23. Mr. Sturm introduced the project which provided .for a great deal of _green space and would allow for a potential three -stage development of the church on the proposed lot with additional parking for the first stage. He noted that the proposal met all code requirements and would provide for access from an interior residential street, while access would not be allowed on Lexington Avenue. Mr. Orlin Rogness, Chairman of the church building committee was present, along with the architect, Mr. Al. Sheldon, who indicated that cuts of up to 20 feet would be required and the entire site would be graded with a consideration for necessary erosion control. Mr. Voracek questioned whethe_r ___ th_e..__ultim_a_te:__size___o_f the_church would create traffic problems on the neighborhood street, with up to 250 parking spaces on the church property. Mr. Sturm noted that the property was zoned R -4. Mike .Foertsch indicated that there may be a potential for a frontage road through the Agricultural parcels immediately to the north, along Lexington Ave. Mr. Voracek suggested that the frontage road be cross - referenced . for future development of the property to the north. Mr. Garry questioned the staff's notation that the erosion control plan was incomplete, which staff indicated could be resolved prior to hearing by the City Council. Member Wilkins questioned whether the right -of -way for Lexington Avenue had been previously dedicated and whether it left room for the trailway, both of which Mr. Foertsch answered in the affirmative. Member Wilkins then suggested that appropriate screening be required to benefit the Agricultural property to the north. //( 4 Agenda Information Memo, February 2, 1988, City Council Meeting Part B: AD IIT I,O L ITEMS PUBLIC IMPROVEMENT CONTRACTS A. Public Improvement Contracts: Item 1. Contract 87 -26, Approve Change Order #1 (Wescott Road) Change Order #1 consisted of two parts described as follows: Part A: This provides for temporary centerline restriping of Wescott Road from Lexington Avenue to Dodd Road necessitated by the new construction and shifting of the old centerline. This -restriping had to be performed outside of the normal schedule of our striping contract for safety purposes. (Add $2,435.06). This provides for the interim adjustment of the utility structures (manholes and gate valves) to ensure accessibility during the winter months prior to the final surfacing to be completed during 1988. The consulting engineer omitted this pay item from the contract documents and now has to be addressed through a negotiated change order unit price. (Add $3,600). All costs associated with this change order will be the responsibility of the major street fund. ACTION FOR CONSIDERATION ON THIS ITEM: To approve Change Order #1 Contract 87 -26 (Wescott Road - Surfacing) in the amount of $6,035.06 and authorize the Mayor and City Clerk to execute all related documents. Item 2. Contract 86 -27, Final Payment /Acceptance (Wilderness Pond Storm Sewer)--We have received a request for final payment through our consulting engineering firm along with a certification of compliance with City approved plans and specifications for the installation of the trunk storm sewer and water main pressure reducing station within the Wilderness Ponds Addition. All final inspections have been performed with representatives of the Public Works Department and found to be in order for a favorable consideration of final payment and acceptance for perpetual maintenance. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the fifth and final payment for Contract 86 -27 (Wilderness Pond - Storm Sewer) to Lake Area Utilities, Inc., in the amount of $2,595.63 and accept the improvements for perpetual maintenance. Item 3. Contract 85 -20, Final Payment /Acceptance (Lexington Square 2nd Addition - Trunk Storm and Sanitary Sewer) - -The City has received a request for final payment from the contractor through our consulting engineering firm along with a certification of compliance to City approved plans and specifications. All inspections have been performed by representatives of the Public Works Department and found to be in order for favorable Council action of final acceptance and perpetual maintenance. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final payment for Contract 85 -20 (Lexington Square 2nd Addition - Trunk Sanitary & Storm Sewer) in the amount of $20,011.94 to Enebek Construction, Inc., and accept the improvements for perpetual maintenance. Item 4. Contract 86 -23, Approve Change Order #3 (Holland Lake Trunk Storm Sewer Outlet)- -This Change Order consists of two parts described as follows: Part A: As a part of the easement acquisition process subsequent to the contract award, an access road had to be constructed to a property as a part of the negotiated easement dedication. The City's contractor complied with this construction requirement. (Add $8,765). Part B: As a result of the July 23 "super storm ", substantial erosion destroyed the restoration work that had been completed within and adjacent to this project. Subsequently, additional costs were incurred to this contractor to complete this work. (Add $6,887.73). All costs associated with these change orders are the responsibility of the contract which was financed through the Trunk Storm Sewer Fund. ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order #3, Contract 86 -23 (Holland Lake - Trunk Storm Sewer) and authorize the Mayor and City Clerk to execute all related documents. Agenda Information Memo February 2, 1988, City Council Meeting NON -UNION WAGE ADJUSTMENT FOR 1988 B. Non- Union Wage Adjustment for 1988--The City Administrator is finalizing a study of wage settlements within the Metropolitan area and will prepare a separate memo to suggest and recommend a wage adjustment for all non - union personnel during 1988. This recommendation will also include an adjustment for the health insurance contribution by the City. ACTION TO BE CONSIDERED ON THIS ITEM: To review the wage ajustment_ and health insurance contribution adjustment for non -union employees as suggested by the City Administrator.