02/02/1988 - City Council RegularVIII, ADDITIONAL ITEMS (GOLD)
A. CONTRACTS, Public Improvement
3; /12..- 1 Contract 87 -26, Approve Change Order #1 (Wescott Road)
//� 2 Contract 86 -27, Final Payment /Acceptance (Wilderness Pond - Storm
Sewer
p, /13 3 Contract 85 -20, Final Payment /Acceptance (Lexington Square 2nd
Addition - Trunk Storm & Sanitary Sewer)
04 4 Contract 86 -23, Approve Change Order #3 (Holland Lake - Storm Sewer
-p. B ADJUSTMENT, Non -Union Wages for 1988
IX. ADMINISTRATIVE AGENDA (GREEN)
X. VISITORS TO BE HEARD (for those persons not on the agenda)
XI. ADJOURNMENT
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: JANUARY 28, 1988
SUBJECT: AGENDA INFORMATION FOR THE FEBRUARY 2, 1988 MEETING
ZENEENEM
IAID; • P
After approval is given to the February 2, 1988 agenda and regular
City Council meeting minutes for the January 19, 1988 meeting and
Special City Council minutes for the January 7 and 12, 1988
meetings, the following items are in order for consideration:
A. PARKS AND RECREATION DEPARTMENT:
E D
MIRE'S
Item 1. Park Service Section 28, Willmus Park Early Dedication- -The
Tom Willmus family has owned a large tract of property south of
Diffley Road and adjacent to Johnny Cake Ridge Road for a number of
years. A portion of that property has been developed as single
family residential immediately north of the Woodgate Development.
As a part of the overall development objectives, the Parks and
Recreation Commission has identified a neighborhood park as a part
of their master planning. The Willmus family trust has approached
the City with the intent of making the required park land dedication
in advance of their development. The Advisory Parks and Recreation
Commission has reviewed the request and is recommending to the City
Council that this park land dedication be accepted at this time.
For further information on this item, refer to a memo and material
as prepared by the Director of Parks and Recreation enclosed on
pages . 2-- through ,/
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the
acceptance of a park land dedication from the Willmus family
properties in advance of any further. development.
MEMO TO: HONORABLE MAYOR AND CITY COUNCIL
TOM HEDGES, CITY ADMINISTRATOR
0 \) . FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION
DATE: JANUARY 25, 1988
RE: PARK SERVICE SECTION 28 - WILLMUS PARK
BACKGROUND
The Comprehensive Guide Plan and Parks Systems Plan has previously identified
a "search area" for a neighborhood park east of Johnny Cake Ridge Road and
north of the NSP highline corridor on property owned by the Willmus Family
Trust.
In November 1987, Representatives of the Willmus trust approached the City
with the intent of making the required parkland dedication relative to the
trust property, in order that the family trust could assign parcels to
members. Mr. John Uban has been retained by the Willmus Family Trust to
negotiate and develop a park concept plan and the proposed park boundaries for
this planned "future park."
ADVISORY PARKS & RECREATION - COMMISSION REVIEWAL
At the January 7th, 1988 - Advisory Parks & Recreation Commission meeting, the
Advisory Commission reviewed concept park plans which had, been prepared by
Landscape Architect, Steve Sullivan, and one prepared by Mr. Uban.
A third plan was also prepared by staff and Mr. Uban as a compromise to the
two positions. This compromised plan took into consideration the concerns of
both the developer and City staff.
The Advisory Parks & Recreation Commission approved the proposed parkland
dedication and site plan as envisioned in the "compromise" alternative.
Further, the Commission endorsed notification to the neighborhood that
acquisition of park property for the proposed future park was occurring.
Attached is a copy of a letter to approximately 200 residents near the
proposed park. Also attached is staff's memorandum to the Advisory Commission
concerning this particular item and the compromise site plan.
DISCUSSION
The parkland dedication as proposed would be in advance of any development
plan. Staff is not aware of any planning done by the family in anticipation
of development. Due to the fact the property is owned by a trust, and the
trust must now begin to make disbursements, acquisition of the parkland at
this time would be advantageous to the City as well as the property owner.
Negotiation of the dedication in the future would be more difficult,
particularly if disbursements from the trust take place.
FOR COUNCIL ACTION AND CONSIDERATION
Council should approve /disapprove of the proposed parkland dedication from the
Willmus Family properties in advance of disbursements and development of the
Willmus property.
KV /bls
Attachments
city of ecicJcn
3830 PILdIaRll1 'nA 9.01 x 21199
EAGAN, MINNESOTA 55121
PHONE: (612) 454 -8100
Dear Resident:
Sincerely,
THOMAS HEDGES
City Administrator
EUGENE VAN OVERBEKE
Several months ago, you may have received a letter from this departs iTt
providing you with background information concerning the planning for a
"future" neighborhood park in the vicinity of your residence The purpose of
this letter is to provide you with news regarding this park issue.
The property owner in the "search area" for the proposed future park, has
approached the Department of Parks & Recreation, indicating he is now willing
to make an advance dedication of the land necessary for this future park.
Representatives of the owner, department staff, and the Advisory Parks &
Recreation Commission, have reached an "agreement in principal" for a land
dedication which would provide for this park. This proposal will be sent to
the City Council at its first regular meeting in February.
Please be aware that this agreement, even if approved by the City Council,
does not mean that physical development will or can proceed at this time. The
agreement is for land acquisition only. The current land owner has not
proposed any development of his property at this time. The City does not yet
have a timeframe for development of the park property. When planning for the
park does begin, a neighborhood meeting will be held to discuss a park plan.
Due to the interest expressed by residents of your area in the past, the
department is taking this opportunity to provide you with this "new"
information. Attached you will see a diagram which shows the property
boundaries for the proposed park in relationship to the neighborhood. I trust
this will help you to visualize where the park is to be located. The
Department is pleased that this significant step is being taken to provide
your area with a park. It is hoped the actual acquisition and title to the
property can be obtained within four to six months, after remaining details
are clarified.
Should you have any questions concerning the proposed park and it's
acquisition, please feel free to contact the Department of Parks & Recreation
at the Eagan Municipal Center.
Ken Vraa, Director of Parks & Recreation
KV /bls
.3
THE LONE OAK TREE.. THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY
VIC ELLISON
Mayor
THOMAS EGAN
DAVID K. GUSTAFSON
PAMELA McCREA
THEODORE WACHTER •
Council Members
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MEMORANDUM
TO: ADVISORY PARKS & RECREATION COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION
DATE: JANUARY 4, 1988
SUBJECT: PARK SERVICE SECTION #28 WILLMUS FAMILY PROPERTIES
BACKGROUND
Staff has recently been contacted by Mr. John Uban, of Dahlgren, Shardlow, and
Uban, Consulting Planners, who are representing the Willmus Properties
located in Park Service Section 428.
Park Service Section #28 has a designated future neighborhood park within the
Willmus family property holdings. This property still owes the City
approximately 2.3 acres of land from a previous park dedication shortage,
which has been acknowledged by Mr. Willmus.
The search area for the neighborhood park within the Willmus properties has
been designated as being north of the NSP power lines and east of Johnny Cake
Ridge Road. Mr. Willmus has offered several times to the City, the property
to the south of the existing park property, which staff has deemed as
unsuitable for the active park development that this neighborhood park section
requires.
ISSUE
Mr. Willmus desires to split up his property into separate holdings for
family members. In doing so,•he wishes to fulfill all of the park dedication
requirements on the remaining acreage to facilitate dividing of his family
holdings. Mr. Uban has been working with staff to designate the neighborhood
park area for the City in order to achieve this neighborhood park. Mr.
Willmus still also desires to dedicate the area south of the highline trail
as part of his park dedication requirement. (See attached drawings)
9
ANALYSIS
Parks Planner /Architect, Steve Sullivan has provided the following analysis of
the park area in question for your review.
1. ZONING
o R -4 Multiple
2. EXISTING LAND USE
o Northern portion of site meadow, appears to have been disturbed
(possible grading).
o North and south of Highline Trail are sideslopes w /woods.
o Undeveloped
3. ADJACENT LAND USE
o North /proposed Clemson Drive extention and proposed R -4 multiple
housing
o South /ex single family residential (Mallard Park Addition)
o East/ex. townhomes (Thomas Heights Addition)
o West /ex. Johnny Cake Road and R -1 single family (Mallard. Park
Addition)
4. PARK SERVICE DISTRICT
o 28 P.S.A.
5. UTILITIES
o Water /16" along Johnny Cake Road
8" along Clemson Road
o Sewer /12" along Johnny Cake Road
8" along Clemson Road
o Storm /24" from Johnny Cake Road to Pond
16!' from pond easterly.
6. WATERSHED
o BP -6 Comprehensive Storm Sewer Plan
H.W.L. 910.0
N.W.L. 882.0
Located centrally, primarily in Highline Corridor.
o Depression, L.P. 928.7, located west of proposed park, no outlet
7. EXISTING STRUCTURES
o None
8. SLOPES
o Flat slopes 0 -5 %, 2AC, N.E. corner of proposed park,
16% proposed dedication.
o Moderate slopes 6 -11%, 2. AC N.W. corner of proposed park,
13% proposed dedication.
o Steep slopes 12% and grater, 10.9L AC, all of park except northern
350', 71% proposed dedication.
(See drawing)
9. DRAINAGE
o Majority of park drains to central pond in Highline Trail.
o Northern 5 acres of park drains to depression, west of park.
10. SOILS
o Data not available, (the proposed disturbing of the existing
meadow may indicate topsoil stripping).
11. VEGETATION
o Northern 350' of proposed park. is meadow w /no significant vegetation.
o Remaining proposed park is of high quality oak woods. Some scattered
birch, aspen and evergreens.
12. WILDLIFE HABITAT
o Wooded area supports wide range of birds and small mammals. Highline
corridor does provide habitat for small deer population.
13. ACCESSIBILITY
o Pedestrian, existing 8' bituminous trail Highline Corridor.
o Automobile, proposed extention of Clemson Drive located north of
proposed park.
FACILITY PROGRAM
1. Softball field /275' min. radius.
2. Soccer /open play field /200'X300' min.
3. Playground / sq. ft. min.
4. Hardcourt /full size 50'X90'
5. Open Skate /17,000 sq. ft. min.
6. Parking lot /10 stalls min.
7. Picnic Area (shelter 20'x20')
8. Passive Area
9. Trails
10. Warming House /(Rental vs Permanent)
EVALUATION OF WILLMUS PARK PROPOSAL
1. Facility Design /Layout
o All facilities are of adequate size and dimension.
o Trail /Hard surface access from the P -lot to the parks interior is not
provided. The proposal places the trail only stubbed to the parking
lot.
o Trail bisects pedestrian link from shelter to free skate.
o Hardcourt, Playground and Open skating w /in 10' of westerly property
line. This does not provide adequate area for transition and
landscaping.
o Internally the facilities are too close to one another. This closeness
relates to a spacial "tightness" w /in the park. Non - facility areas be-
come small, lineal and directly reflect the facility layout /dimension.
These spaces are typically utilized for planting spaces and transitions
from facility to facility. Therefore, these small and lineal spaces do
not provide adequate planting area.
o Considerable grading will occur at the south portion of soccer /ball-
field.
o No picnic area is indicated.
o Southern portion of park /ski trail designed for aggressive skier.
o The southern portion of the park which has limited recreation
potential, but has high visual quality. The steep slope and oak woods
are aesthetic. This southern area also provides transition /buffer
to the Highline Trail Corridor.
PARKS PLAN REVIEW
Mr. Uban has provided the City with a concept plan for the park area. To
assist the Commission in understanding the property in question, you should
recognize that the Highline Trail Corridor has already been dedicated to the
City. The area to the south of the Highline Trail dedication is approximately
6.98 acres, and the area to the north, which is primarily the active area,
consists of approximately 8.23 acres. Thus, the park will be made up of
property already dedicated and now owned by the City, along with the two
proposed dedications by Mr. Willmus.
In review of the proposed Park Plan, staff has made some revisions. These
revisions essentially reorientate the baseball backstop and have "loosened"
up the design on the west edge of the park, providing better relationships.
Steve Sullivan, has provided you with a concept plan showing these revisions.
The park plan, as prepared by John Uban, proposes a land dedication of the
south parcel of 6.98 acres and the south portion of 8.23, the total park
dedication will consist of 15.21 acres.
ss.
PARKLAND DEDICATION ANALYSIS
Mr. Willmus owns three (3) parcels, which are zoned R -4, and two (2) parcels
zoned for roadside business. These parcels consist of 33 acres, 31.34 acres
and 2.4 acres, while the roadside business consists of a total of 16.01 acres.
Assuming a ten percent (10 %) dedication on the R -4 zoned property, he will
be required to make a 6.67 acre dedication. The roadside business would be
subject to a 7 -1/2% dedication requirement - yielding 1.2 acres of dedication.
Combined with the 2.3 acres previously owed, the City would be entitled to a
10.1 acre dedication for all of the remaining property.
The parkland dedication required if the property were developed at 12 and 16
units respectively, would increase due to the City's sliding parkland
dedication scale. For example, at 12 units an acre, the total parkland
dedication would be 13.56 acres and at 16 acres a unit, it would 14.8 acres.
Again, the proposed dedication as shown by Mr. Uban was approximately 15.34
acres. Under any of the three above scenarios, that is the dedication of 10 %,
15% for 12 units an acre, and 17% for 16 units an acre; the City would be
receiving more parkland than ordinarily required based on the developers
proposal.
The second scenario the Commission may wish to discuss is, if the City
received only a 10% land dedication on the three residential properties, which
accounts for 66 acres, the amount would be 6.6 acres - plus the 2.3
previously owed - resulting in 8.9 acres required land dedication. This is an
amount equivalent to the area to the north of the powerline which represents
the active park area. The remaining dedication that will be required would be
the commercial property. This would amount to a land dedication of 1.2 acres
or the equivalent cash dedication of approximately $32,000. By proceeding
with the total land dedication as proposed, the City would be obtaining the
second portion south of the Highline Trail as a trade -off for this amount.
OTHER CONCERNS
Not factored into the calculations of the parkland dedication is the
approximate 2 -1/2 acres in the north portion of the park, with steep slopes.
As the members know,. ,typically a lesser amount of dedication credit is
given for those areas with grades in excess of 12% slopes.
The second concern is relative to topsoil availability. There has been a
certain amount of disturbance in the north park area, and staff is both
uncertain and concerned about the amount of topsoil material remaining for
this park.
A third concern is relative to the grade of Clemson Drive, which will extend
from from the Trails of Thomas Lake addition west to Johnny Cake Ridge Road.
Further review by the Engineering Department may help us understand the impact
on the park.
The fourth concern is relative to imput of the surrounding neighborhood.
Commission members will recall that staff sent a letter to nearby residents
several months ago. This was in response to several calls asking if the
City had a designated neighborhood park for the area, and what if any plans
were prepared. It may be appropriate for the Advisory Commission, if it is
in general agreement with the parkland dedication as shown by Mr. Uban or
staff, to have a neighborhood informational meeting with the nearby residents
to explain the City's intentions of acquiring the property from Mr. Wilmus,
and the proposed the park plan. Staff believes that general acceptance on
the park plan at this time would be appropriate.
FOR COMMISSION ACTION
To review the proposal by Willmus Properties for the advanced dedication of
parkland. To either recommend its acceptance or rejection, and determine the
need for a neighborhood meeting with the area residents.
Ken Vraa, Director of Parks & Recretion
KV /bls
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GROSS COl1W"RYS'SKI TRAIL
PARCEL 2
PARCEL 8. PARCEL MAP
— DEDICATION ANALYSIS
k
ARKLAND DEDICATION PREVIOUSLY
i OWED
(PRESENT PARKLAND DEDICATION REQUIREMENTS
R4 PARCELS
1. PARCEL 3 33 AC.
a. 12 UN. /AC. @ 15% 5 AC.
b. 16 UN. /AC. @ 17% 5.6 AC.
2. PARCEL 4 31.34 AC.
a. 12 UN. /AC. @ 15% ,. , 4.7 AC.
b. 16 UN. /AC. @ 17% 5.3 AC.
3. PARCEL 6 2.4 AC.
a. 12 UN. /AC. @ 15% .36 AC.
b. 16 UN. /AC. @ 17% .41 AC. *
RB PARCELS
1. PARCEL 1 9.27 AC.
a. 7.5% .69 AC. *
2. PARCEL 2 6.74 AC.
a. 7.5%
.51 AC. *
TOTAL PARKLAND DEDICATIOU REQUIRED
1. 12 UN. /AC. 13.56 AC.
2. 16 UN. /AC, 14.8 AC. *
DEDICATED PARKLAND SHOWN
TOTAL PARK SIZE
3
15.34 AC.
22.3 AC.
- PARCEL
PARCEL 3
-- EXISTING PARK
PARCEL 5
2.3 AC*
Agenda Information Memo
February 2, 1988, City Council Meeting
INEMMEMPREMEI
There are seven (7) items on the agenda referred to as consent items
requiring one (1) motion by the City Council. If the City Council
wishes to discuss any of the items in further detail, those items
should be removed from the Consent Agenda and placed under
Additional Items unless the discussion required is brief.
A. PERSONNEL ITEMS:
Item 1. Parks and Recreation Intern -- Funding was provided in the
1988 budget for Parks and Recreation Interns. It is the
recommendation of Superintendent of Parks VonDeLinde and Director of
Parks and Recreation Vraa that Kathy Dybiec be hired as a temporary
Park Intern for a period of 12 weeks from. March 28, 1988 to June 11,
1988. This intern would serve under Superintendent of Parks
VonDeLinde.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of
Kathy Dybiec as a temporary Park Intern for a period of 12 weeks
beginning March 28, 1988.
Item 2. An ual Revi w /Revisions of Time Spent Profiles -- Enclosed on
pages and please find a memo written by Administrative
Assistan Duffy describing the cri ing tle results of the 1987 annual review of
Time Spent Profiles for the City of Eagan.' This annual review of
Time Spent Profiles was built into the City's compensation plan. As
the memo explains, there are approximately 72 existing Time Spent
Profiles for positions in the City of Eagan. An annual review was
instituted' to determine if tasks and time spent on those tasks had
changed since the last review of the TSP. Changes in tasks
performed or time spent in tasks performed could affect the
placement of the employee's position on the City's salary range
hierarchy. Upon request, 20 TSP's were reviewed during the 1987
review period. Changes /revisions were requested in ten of these
TSP's. The proposed revisions were thoroughly reviewed with the
employee, the direct supervisor, in some cases the department head
and with City Administrator Hedges. The result of this
review /revision process indicates that changes to point totals only
have occurred for two positions and changes in point totals which
also would change the salary range for the position have occurred in
five positions. Please read the enclosed memo for detailed
descriptions of the process and of the positions so affected. It is
the recommendation of the supervisors of these positions, the .
department heads for these positions, Administrative Assistant Duffy
and City Administrator Hedges, that the proposed revisions to the
Time Spent Profiles and the accompanying point and /or salary range
changes be approved by the Mayor and City Council and that any
salary adjustments be retroactive to January 1, 1988.
/T
PERSONNEL ITEMS
,7
MEMO TO: CITY ADMINISTRATOR HEDGES
FROM: ADMINISTRATIVE ASSISTANT DUFFY
DATE: JANUARY 20, 1988
SUBJECT: ANNUAL REVIEW /REVISIONS OF TIME SPENT PROFILES
During late 1986, a compensation plan for all employees at the
City of Eagan was developed which was in accordance with the
"comparable worth" law passed by the State Legislature. This
plan basically placed positions in various salary ranges
according to the point value of those positions as determined by
the position evaluation system developed by Control Data Business
Advisors under a contract with the Metropolitan Area Management
Association. As you recall, approximately 150 government
entities (local and outstate cities, libraries, utilities, MAC,
etc.) participated in the development of and also utilized this
evaluation system to help determine appropriate compensation
levels for their employees.
The evaluation system is based on a "Time Spent Profile (TSP)"
which is developed for each position. In a TSP, each task
performed by that position is listed along with the percent of
total time the employee spends performing the task. To arrive at
the total value of a position, the value of each task is taken
times the percent of time. The resulting values are added and
the grand total is basically the value of the position. The
amount of tasks in any individual TSP can vary from a minimum of
approximately 30 to a maximum of 400 or more.
When this system was originally approved, the Council and staff
recognized that the tasks performed and the percentages of time
spent in any one position in Eagan would probably not remain
static. This is especially true because of the growth of Eagan
which has required a similar growth in the amount of staff and
also periodic reorganization of that staff and the tasks
performed in various positions. Therefore, an annual review of
TSP's was established wherein any employee or supervisor could
request a review of a position's current TSP to see if the tasks
and percentages listed were still accurate. The guidelines for
revision include asking the following questions:
1. Is the task still performed by the employee in this
position?
2. Are there additional tasks which are not listed which
are now performed by the employee in this position?
3. Has the percentage of time which the employee spends on
this task changed?
Reviews of the TSP's were scheduled to be performed in the fall
of the year, with any revision to points and /or salary ranges
effective the first day of the following year. 1987 was the
first year during which this review was to be performed and any
changes would be effective January 1, 1988.
Currently, there are 72 existing TSP's. There are less TSP's
than employees because some TSP's (Street Maintenance Worker,
Police Dispatcher, etc.) are for positions in which there is more
than one employee. During the 1987 review, twenty TSP's were
checked out by either employees or supervisors for review.
Of the twenty TSP's, ten were returned with no requests for
revisions. The proposed revisions on the remaining ten TSP's
were thoroughly discussed with the employees whose positions were .
concerned and with their direct supervisors. Depending upon the
circumstances, in most cases, further revisions were then made in
an attempt to be as accurate as possible. In cases where
proposed revisions could cause a change in the point total and /or
a change in the salary range, those proposed revisions were also
thoroughly reviewed and further revised during discussions with
the department head. The results of those ten TSP
reviews /revisions are as follows:
NO CHANGE IN TSP POINT TOTAL:
1. Head Building Maintenance Worker
2. Senior Engineering Tech /Supervisor
3. Street Supervisor
CHANGE IN TSP POINT TOTAL /SALARY RANGE DOES NOT CHANGE:
1. Police Records Technician -- Point change from 51 to
52. This slight change possibly resulted from the fact
that the Police Department has instituted a new
computer system and the records tech is working more on
the computer programs and less on plain, straight
typing. (Affects one full -time employee)
2. Engineering Technician -- Point change from 71 to 72.
The Engineering Division had a major reorganization
performed in early 1987. At that time, the TSP was
formed for Engineering Technician by estimating what
tasks the techs would be performing and in what percent
of their time. During the review period, the TSP was
refined to reflect what they actually are doing. The
slight point change is the result. (Affects three
full -time employees)
CHANGE IN POINT TOTAL AND SALARY RANGE:
1. Police Receptionist /Clerk Typist -- Point change from
45 to 47; range change from Clerical Level 1 to
Clerical Level 2. This change results from the
computerization of the Police Department and the
reassignment of some duties. The receptionist /clerk
typists previously performed simple copy typing duties,
phone duties, and public contact duties. They are now
performing work on the computer. The change in salary
range puts them in the same range as the receptionists
at the Municipal Center, the clerk typist at the
Maintenance Facility and the clerk typist in Protective
Inspections. This appears to be an entirely
appropriate placement. (Affects 2 part -time employees)
2. Utility Billing Clerk -- Point change from 57 to 62;
salary range change from Clerical Level. 4 to Clerical
Level 5. The TSP for this position had not been
reviewed since November of 1985. The present review
was requested by the supervisor for this position
because the original TSP had been established when the
person filling the position was new and the .
organization of the Finance Department was different.
The supervisor felt that both the level of
responsibility and decision making had changed, along
with a redistribution of filing and typing tasks to
other personnel in the Finance Department. The change
in salary range would place this position in the same
range as the Assessment. Clerk which would probably be
more appropriate than the previous placement. (Affects
one full -time employee)
3. Utility Billing Clerk- Typist -- Point change from 52 to
57; salary range change from Clerical Level 3 to
Clerical Level 4. The review for this position was
requested by the supervisor for the same reasons as
listed for the Utility Billing Clerk. The change in
salary range,would place this position in the same
range as the Assessment Clerk Typist which would
probably be more appropriate than the previous
placement. (Affects one part - time employee)
4. Chief Mechanic /Shop Supervisor -- Point change from 71
to 76; salary range change from Range H to Range I.
This review was requested by the supervisor because he
felt that the tasks and level of responsibility in the
position had changed significantly since the TSP was
last reviewed in June of 1986. The position formerly
performed more hands -on repair work. Currently, the
position is responsible for more diagnostic tasks and
supervision and direction to other employees performing
the hands -on work. The change would place the Chief
Mechanic /Shop Supervisor in the same range as the
/7
building inspectors, the construction analyst and the
recreation supervisor TI. It would not yet be in the
range of the other maintenance supervisors which is
probably appropriate because of the amount of employees
supervised and the amount of time spent on supervisory
duties. (Affects one full -time employee)
5. Assistant City Engineer -- Point change from 89 to 97;
salary range change from K to M. This review was
requested by the department head because the TSP had
not been reviewed since the position was occupied by
another employee and also had not been reviewed since
the expansion of and the reorganization of the
Engineering Division, During the reorganization, tasks
previously performed by the Assistant City Engineer
were redistributed to the senior and other engineering
techs. Also, the Assistant City Engineer currently
spends more time in the overall supervision of the
Engineering Division. The point change would place the
Assistant City Engineer in the same salary range as the
Assistant Finance Director, the Public Works and Parks
Superintendents and the Police Captains, a placement
which appears to be extremely appropriate. (Affects
one full -time employee)
It is my recommendation that the above TSP point . and /or salary
range adjustments be approved by the Mayor and City Council and
that any salary adjustments be retroactive to January 1, 1988.
If you have any questions, please contact me.
{ I A 111)u. .
�
Administrat've Assistant
Agenda Information Memo
February 2, 1988, City Council Meeting
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the 1987 annual
review Time Spent Profile point and/or salary range adjustments as
enclosed and to approve any salary adjustments be retroactive to
January 1, 1988.
Item 3. Engineering Intern--The 1988 budget provides funding for
several interns within the Engineering Division of the Public Works
Department. It is the recommendation of Assistant City Engineer
Foertsch that Allen L. Henke be hired as an intern in the
Engineering Division of the Public Works Department beginning
February 8. This is, as always, a temporary position.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of
Allen Henke as an Engineering Intern in the Public Works Department,
effective February 8, 1988.
Item 4. 1988 Rate for Temporary/Seasonal Employees at the City of
Eagan--The rate scheduled for temporary/seasonal employees with the
City of Eagan has not been revised for a period of two years. The
same rate has been in force in both 1986 and 1987. The Council was
informed at the end of 1987 that all compensation rates for
temporary/seasonal workers would be reviewed and a new proposed rate
schedule presented to the Council early in 1988. Enclosed on pages
O through 772., is a memo from Administrative Assistant Duffy,
detailing the proposed seasonal/temporary compensation rates for
1988 for the City of Eagan. Those proposed rates include
compensation for seasonal maintenance workers, recreational leaders
and aides, election judges, contract building, fire and sign
inspectors. It is the recommendation of City Administrator Hedges
and of the department heads concerned that the enclosed rates be
approved for 1988.
ACTION - TO — BE - -CONSI-DERED—ON-THIS —To approve the enclosed
compensation rates for seasdnal/temporary workers for 1988.
MEMO TO: CITY ADMINISTRATOR HEDGES
FROM: ADMINISTRATIVE ASSISTANT DUFFY
DATE: JANUARY 26, 1987
SUBJECT: SEASONAL /TEMPORARY WORKER RATES FOR 1988
As you know, the seasonal /temporary compensation rates at the
City of Eagan have remained the same during the past two years.
However, other City rates and outside rates have been adjusted
during the same time period.
Following please find various proposed adjustments for
seasonal /temporary worker rates to be effective January 1, 1988
for the 1988 calendar year. All of the following rates have been
reviewed by the appropriate department heads and they are
recommending approval.
1. SEASONAL MAINTENANCE WORKERS -- The mean starting salary for
seasonal maintenance workers for cities in our area was
$4.87 per hour for 1987. The starting salary at the City of
Eagan was $4.25 for both 1986 and 1987. The following
information shows the 1986/87 schedule for the City of Eagan
and the proposed schedule for 1988:
1986/87 rates
Proposed 1988 rates
START 2nd YR 3rd YR 4th YR 5th YR
4.25 4.60 5.00 5.25 6.00
5.00 5.25 5.50 5.75 6.00
2. RECREATIONAL LEADERS AND AIDES -- The following schedules
were proposed by Director of Parks & Recreation Vraa for
Recreational Leaders and Aides for 1988. The 1986/87 rates
are noted for your information.
START 2nd YR 3rd YR 4th YR 5th YR
1986/87 Leader 4.75 5.00 5.25 5.50 6.00
Proposed 1988 Leader 5.00 5.25 5.50 5.75 6.00
1987/87 Aide
Proposed 1988 Aide
4.00 4.25 4.50
4.50 4.75 5.00
3. INTERNS -- The City employs a variety of different types of
interns. 1988 compensation rates should also be set for
these positions.
a. PROFESSIONAL INTERNS WITH A COLLEGE DEGREE IN THEIR
FIELD -- This type of intern generally has at least a
bachelor's degree in his /her field and is hired by the
City for at least a six month period during which the
intern performs work on significant projects for the
City as well as, in turn, receiving valuable experience
for his /her career. Generally, this classification
includes the Administrative Intern, the Planning Intern
and some Parks Interns. The current rate for this
position is $6.50 per hour. No adjustment is or should
be made during the intern's term unless an annual
adjustment is made. Suggested rate for 1988: $7.00.
b. ENGINEERING INTERNS -- This type of intern is either an
upper class student completing course work for a B.S.
in Civil Engineering or a recent graduate. They are
used both in our engineering division and in the parks
planning division. .Market rates for such employees,
especially during the construction season are fairly
high. This type of intern also performs significant
project work for the City while gaining experience. In
order to be competitive, I would suggest compensation
for 1988 at $8.00.
c. INTERNS WHO DO NOT YET HAVE A DEGREE WHO ARE HIRED BY
THE CITY FOR SPECIFIC PROJECTS (PROFESSIONAL) -- An
example of this type of intern would be an information
management undergraduate student or a parks and
recreation undergraduate student who would be offered
an internship by the City to perform a specific project
or group of tasks. I would suggest paying such an
individual $6.00.
d. INTERNS WHO CONTACT THE CITY OF EAGAN FOR A SIX WEEK
(OR LIKE TIME PERIOD) REQUIRED INTERNSHIP AS A PART OF
THEIR STUDIES -- Although, technically, it is not
necessary to compensate these individuals,_ a stipend __
granted by the City would provide transportation money,
etc. In most cases, these individuals do help the City
while they are here. A suggested amount would be $40
per week.
4. TEMPORARY CLERICAL POOL WORKERS In order to provide a
system wherein the City would have available to it clerical
workers who were familiar with both the City's equipment and
procedures, a temporary clerical pool was established in
1987. Using the workers from this pool when regular
clerical workers are absent or when there is an overload of
regular work has been much more efficient and less costly
then calling in workers from a professional temporary
service. The workers do not need to be trained each time,
which is a major time savings, and the compensation is paid
directly to the worker, eliminating the services' fees.
During 1987, these clerical workers were paid at the
starting step level for a clerical 1 worker. I would
suggest that the Council approve that level as compensation
for those workers. As of January 1, 1988, that rate is
•I
$6.93 per hour; and as of July 1, 1988, the rate would be
$7.27.
5. CONTRACT BUILDING AND FIRE INSPECTORS -- During 1987, the
rate for these individuals has been $14.50 per hour. From
this amount, the contract inspectors are responsible for all
their own expenses including transportation, insurance, etc.
For 1988, it is the recommendation of the Chief Building
Official that the starting rate remain the same and that the
total scale be as follows:
Starting 1 Year 2 Years 3 Years
$14.50 $15.00
6. CONTRACT SIGN INSPECTOR -- The 1987 rate for this position
is currently $8.50 per hour. The Chief Building Official
recommends that the 1988 rate scale be set as follows:
Starting
$9.00
7. ELECTION JUDGES -- The current rates for election judges are
$4.00 for the judges and $4.50 for the precinct chairs, the
counting center judges and absentee ballot judges. The
Director of Finance recommends that these rates remain the
same for 1988.
Vkokk Adminis Ass
1 Year 2 Years
$9.50 $10.00
$15.50 $16.00
Please contact me if you need further information.
Agenda Information Memo
February 2, 1988, City Council Meeting
Item 5. Community Service Officer - -The City of Eagan has had a
vacancy for one position of Community Service Officer (CSO) since
January 5, 1988. The hiring process for a CSO is extremely
lengthy. The hiring process for CSO's to be hired during 1988
began with an advertisement in late November of 1987. Over 80
applications were received. After screening of these
applications, 42 candidates were interviewed during the week of
December 14, 1987 by Chief of Police Berthe, Administrative
Captain Geagan, Operations Captain Aszmann and Administrative
Assistant Duffy. From these interviews, 15 applicants were
selected for extensive background checks to be performed by the
sergeants. It is the recommendation of the aforementioned
personnel that James McDonald be hired as a CSO for the City of
Eagan, subject to successful completion of the City's physical
and psychological examination requirements. Mr. McDonald would
begin employment as soon as his notice requirement for his
present position is met, which should be during the next two
weeks.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of
James McDonald as a CSO for the Police Department of the City of
Eagan, subject to successful completion of the City's physical
and psychological examination requirements.
Agenda Information Memo
February 2, 1988, City Council Meeting
PLUMBERS' LICENSES
B. Plumbers' Licenses--There are eight (8) plumbers' licenses in
order for consideration. Those licenses include:
1. Aqua City Plumbing, Inc.
2. Boedeker Plumbing and Heating
3. D.C. Mechanical
4. K & K Heating and Plumbing
5. Nickelson Plumbing
6. Steinkraus Plumbing, Inc.
7. Welter & Blaylock, Inc.
8. Williams Mechanical
All plumbers' licenses are in order for consideration.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the list of
plumbers' licenses as presented.
ONE-DAY LICENSE/ST JOHN NEUMANN CHURCH
C. One-Day License, Consumption and Display and Non-Intoxicating
Malt Liquor for St. John Neumann Church--An application for a non-
intoxicating malt liquor license and a one-day consumption display
were requested by St. John Neumann .Church to be used in conjunction
with a church dance on March 5, 1988. Both applications are in
order for consideration. Enclosed on pages 7.5 a-rta are copies
of the applications for your reference.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the consumption
and display one-day license and a non-intoxicating malt liquor
license for St. John Neumann in conjunction with a church dance that
is planned for March 5, 1988.
w [ LEASE PRINT
/)S%t_/2_ � (:)`252/4/1/ /
LV&/CG( h (COWL— L✓iCLr
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Lasc First Middle
Address N271 & Mr`r A-vr c a
Last First Middle
Address1/4 ?/4b% K /CC/3 g /)_
Street
Street
City State Zi p
Phone q3 / —S�z°r Birchdate Zj___._(
Cit State Zi p
Phon 6/ �/_75�, cif Birthdate � �. = Z ,3 �
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NAGER! S AML CJ e: . ne 'I c.i ri f i ( e
DEENAME S T J Dh''U / U IAA} ec)4
Address 1 /O) PPI10T ")
Last First Middle
Address 12. $ E,0/4 S(1 0. c4ex.r:1 !2 L .
Street
Street 0
City State Zip
/'hone -StJ -70
City '' State Zip
Phone ( ?,5 - 4/....../ 5 / Birthdace
HE-REILYL APE ' TES'' •FOR NON'd "►I5NTO7Ck C:Ak'U NGV OE • UOR(LLCQEWS E for the year /9 $ Y
From / / / to 3 (/ 6 . Event: C/- �'v/?C i' ,2,1NLT
m date month date
Location: .11 (-0 Ola r— 11-m96 /20k9 Are
(for temporary license)
you the actual proprietor? Yes ( ) No (\.A_,
location? Yes ( ) No (
to you? Yes (/1 No ( ) Where 6 4'G / ?8,7
ress
: 1re you the owner of the property of the business
Has any other license of this kind been granted
Are any taxes, assessments or utility bills for
No CY). If yes, give reason.
During the past year, has a summons been issued
MS 304.A802? Yes ( ) No (f). If yes, attach
_ Have_ youever been convicted? Yes ( ) No_())
City, Year
the premises unpaid or deliquenc? Yes ( )
under the Liquor Civil Liability Law
summons copy.
City
-----------------
(Ocher than a traffic offense)
Is this a joint ownership or silent partnership? Yes ( ) No 0). If yes, please attach a
listing of complete names, dates of birth, addresses and telephone numbers for everyone
involved.
I HEREBY VERIFY THAT THERE HAS BEEN NO CHANCE IN OWNERSHIP OR MANAGERS IN THE PAST YEAR.
THE LICENSEE HEREBY AGREES TO INDEMNIFY AND HOLD EACAN HARMLESS FROM ANY AND AL.L CLAIMS OR
SUITS INCLUDING ATTORNEYS FEES AND OTHER DEFENSE COSTS, WHICH THE CITY OF EACAN MAY INCUR
BY REASON OF ANY ACTIVITIES ARISING FROM THE GRANTING OF THIS 3.2 BEER LICENSE.
I (we) HEREBY AGREE TO OPERATE SUCH BUSINESS IN ACCORDANCE WITH THE LAWS OF MINNESOTA AND
TILE ORDINANCES OF THE CITY OF EACAN. THE FOREGOING STATEMENTS ARE TRUE AND CORRECT TO THE
BEST OF MY KNOWLEDGE AND BELIEF.
AUTHORIZED SIGNATURE ez b. ,arm, - I t s -- CS 3— / ,
,../ .
First /) ' 11 Middle Last` a- y ;,.- u
FOR CITY USE ONLY
POLICE APPROVAL: Yes ( ) No ( ) SIGNED DATED
CITY COUNCIL APPROVAL: Yes ( ) No ( ) SIGNED DATED
ra
DATE
ON SALE FEE
OFF SALE FEE
TEMPORARY FEE $25.00
CITY OF EAGAN
3830 PILOT KNOB ROAD
EACAN, MINNESOTA 55122
APPLICATION FOR NON — INTOXICATING MALT LIQUOR LICENSE
NEW
RENEWAL
TEMPORARY
9.87
CITY OF EAGAN
APPLICATION FOR CONSUMPTION & DISPLAY - ONE DAY LICENSE
Fee: Date Submitted: 1/ Z Z / 3 '
Reason For Event: C}-r- f cti 9' j C5
Name of Non- Profit
A. The following
organization:
1. TRUE NAME: e y
Last 1 /
2. RESIDENCE ADDRESS:
3. DA'Z'E OF BIRTH:
5. Have you ever been convicted of any crime other than a traffic offense?
Yes
If yes, explain:
B. The following is to be completed by the
of the event:
1. TRUE NAME � ynic
Last
• RESIDENCE ADDRESS: ( 71
Street
• DATE OF BIRTH: 1 /,y C
Month Day Year
5. Have you ever been convicted of any crime other than a traffic offense?
Yes No
If Yes, explain:
6. How long have you been a member of the organization? S C (S4'2,S
ORGANIZATION INFORMATION:
Month /Day /Year
I
PR o DAT8SOP3
N
First
LL/ / 5 / C /c ‘01 c; ,[�� n p
Street
4. PLACE OF BIRTH:
✓'9 (C G(
First
1. Address where regular meetings are held:
/ t(l r -O.
City
4. PLACE OF BIRTH:
Date of Event: 3 /_C F
Organization: s ( . 7o ti4./ Al t titi C,r i4cGr
is to be ,completed by the duly authorized officer
Full _waddle
.State Zip 5::54° z J
Cit State
designated Chairperson /Manager
Full Middle
4. How long has the organization been in existence? /a
5. Haw many members in the organization? 2 4-0
of the
/WM" l/�(/ ('Yt.i tint/
State Zip'
t r /CS( ,°z r �
City /State
Street City cj
•
2 Day and time of meetings: o �- E \-1.
3. Is the applicant organization organized under the f laws of the State of
Minnesota? Yes 1 / No
Consumption & Display Application
Page Two
ORGANIZATION INFORMATION (continued)
6. What is the purpose of the organization?
7. Officers of the Organization:
I,
NAME
ADDRESS (street /city /zip) TITLE
�I
C ell ti i. �`I tom. 1 1 1 7 1d 0 P; to k y , 424. Pf
V1 k. s ,5" '7 Hart �(1 4 Lc n n.� L /
8. Give the names of any other persons paid for services to the organization:
NAME
9. In whose custody are organization records kept?
NAME: xt
ADDRESS: 0 /) _ Y0t' J o i' L bt,! k
Street /City /State Zip
Business Telephone Number: I.j x '.,2079 Home Telephone Number r SL_ /3 f.
THE LICENSEE HEREBY AGREES TO INDEMNIFY AND HOLD THE CITY OF EAGAN HARMLESS FROM
ANY AND ALL CLAIMS OR SUITS INCLUDING ATTORNEY FEES AND OTHER DEFENSE COSTS, WHICH
THE CITY OF EAGAN MAY INCUR BY REASON OF ANY ACTIVITIES__ARISING FROM THE GRANT_OF
- THIS - CONSUMPTION - AND - DISPLAY - ONE DAY LICENSE.
ADDRESS (street /city /zip)
and I,
arN, Authcp.zeci 0 icer o Org. . Name o Event C
ci�t -c.a.r .2 Y- uo .s
hereby submit in duplicate this application for a consumption
day 1' ense in accordane with the Eagan City Code, Chapter 5,
Minn ota Statutes.
e_
FOR CITY USE ONLY
POLICE APPROVAL: Yes ( ) No ( ) SIGNED
CITY COUNCIL APPROVAL: Yes ( ) No ( ) SIGNED
W iIp
p,° 1 • l ,, t-,
W,
Signature - Chairpe
c T \ ITLE
v ..t-rt
a,•person Manager
and display - one
Section 5.80, and
DATED
on /Manager
DATED
Agenda Information Memo
February 2, 1988, City Council Meeting
WINE AND STRONG BEER LICENSE /EAGAN TAP
D. Wine and Strong Beer License for Eagan Tap - -An application was
submitted by Eagan Tap, Inc., for a City on -sale wine license. and
strong beer. The Eagan Tap is located immediately west of Pizza Hut
in the Cedarvale Shopping area. The Eagan Tap restaurant was
formerly the A & W drive -in. The license has been processed by the
City Clerk's office and reviewed by the Police Department with a
recommendation that there is no public safety reason to deny the
request.
A copy of the application is enclosed without page number for each
City Councilmember to review.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve a wine and strong
beer license for Eagan Tap, Inc., located at 3998 Sibley Memorial
Highway.
Agenda Information Memo
February 2, 1988, City Council Meeting
CORRECTION TO PLAT/R & B ADDITION
E. Correction to Plat for R & B Addition--The City has received a
request from Don Dethlefs, a registered land surveyor, asking that
the City be on official record that references to R & B Investments
be changed to R & B Investors on the R & B Addition plat that was
filed at Dakota County in the office of the county recorder on
October 15, 1987. Enclosed on page. is a copy of the land
surveyors certificate.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the land
surveyor's certificate of correction to the plat of R & B Addition.
LAND SURVEYORS CERTIFICAT'E
OF CORRECTION TO THE PLAT
OF R AND B ADDITION
Pursuant to the provisions of Chapter 505.124 Laws of Minnesota, 1957,
Donald D. Dethlefs, the undersigned, a Registered Land Surveyor in and
for the State of Minnesota, declares as follows:
1. That I prepared the plat of R AND B ADDITION dated
October 8, 1987 and filed on October 15, 1987 in the
Office of County Recorder, Dakota County, Minnesota
in Book 14 of Plats on Page 38.
2. That said plat contains errors in the following parti-
culars, to wit:
Sheet 1 of 2 Sheets incorrectly shows R and B
Investments, a Minnesota general partnership
as fee owner.
3. That said plat is hereby corrected in the following
particulars, to wit:
All references to R and B Investments, a Minnesota
general partnership shall be changed to R & B
Investors, a Minnesota general partnership.
Dated: January 12, 1988
&Q
„s2A1
Donald D. Dethlefs
Registered Land Surveyor
No. 13600
State of Minnesota
The above certificate of correction to the plat of R AND B ADDITION has been
approved by the City of Eagan at a regular meeting of the City Council of Eagan,
held on the day of , 19
City Clerk
Agenda. Information Memo,
February 2, 1988, City Council Meeting
PROJECT 531 /PREPARATION OF FEASIBILITY REPORT
F. Project 531, Authorize Preparation of Feasibility
Report /Acquisition of Right -of- Way - -As a part of Dakota County's
Five -Year Capital Improvement Program (CIP), Lexington Avenue
(County Road 43) from Yankee Doodle Road to 1/3 mile north of
Diffley Road is scheduled to be reconstructed to a five -lane
urban road during 1989. In order to meet this construction time
table, it will be necessary to prepare the feasibility report and
schedule the public hearing during 1988. Also, because of the
length of time involved in the acquisition of right -of -way, it is
important• to begin this process as soon as possible. Present
design requirements result in the necessity to acquire the three
existing houses located on the northeast corner of Lexington
Avenue and Wescott Road. The City and County have been jointly
negotiating with these property owners and are very close to a
negotiated settlement on two of the three properties. The third
one (Jim Williams) will probably have to proceed through
condemnation.
Therefore, it is requested that authorization be given to prepare
this feasibility report and authorize the acquisition of required
right -of -way through Dakota County.
ACTION TO BE CONSIDERED ON THIS ITEM: To authorize the
feasiblity report for Project 531 (Lexington Avenue - street and
storm sewer) and authorize the acquisition of right -of -way,
including condemnation if necessary.
3/
Agenda Information Memo,
February 2, 1988, City Council Meeting
PROJECT 527, LEXINGTON AVENUE & LEXINGTON SQ /STORM SEWER
G. Project 527, Receive Report /Order Public Hearing (Lexington
Avenue & Lexington Square - Storm Sewer) - -As a result of the
"super storm" on July 23, 1987, extensive flooding was
experienced in the Lexington Square development south of Wescott
Road and east of Lexington Avenue. As a result, extensive
studies were performed by the City to evaluate the probable cause
and alternative solutions to minimizing similar future
occurrences. The results of that preliminary study was presented
at the November 12, 1987, Council meeting with the Council
directing staff to proceed with the preparation of a detailed
feasibility report proposing the installation of additional storm
sewer facilities as necessary and alternative financing methods.
The preparation of this feasibility report has been completed and
is being presented to the Council in consideration of scheduling
the formal public hearing to discuss these proposed improvements
as well as the partial funding of this project by the developer
and /or property owners in that drainage basin.
ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility
report for Project 527 (Lexington Avenue and Lexington Square -
Storm Sewer) and schedule a public hearing to be held on March 1,
1988.
3�
Agenda Information Memo
February 2, 1988, City Council Meeting
PROJECT 528, EAGANDALE CTR INDUSTRIAL PK 9TH ADDN
STREETS & UTILITIES
H. Project 528, Receive Report/Order Public Hearing (Eagandale
Center Industrial Park 9th Addition - Streets & Utilities--In
response to a petition submitted by the developers of the
proposed Eagandale Center Industrial Park 9th Addition, the
Council authorized the preparation of a feasibility report for
the installation of streets and utilities to service this
commercial subdivision located in the southwest corner of Lone
Oak Road and Lexington Avenue. This report has now been
completed and is being presented to the Council for their
consideration of scheduling a public hearing for formal
presentation and discussion.
ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility
report for Project 528 (Eagandale Center Industrial Park 9th
Addition - Streets & Utilities) and schedule the public hearing
to be held on March 1, 1988.
33
Agenda Information Memo,
February 2, 1988, City Council Meeting
B RINGS
PROJECT 525 /STORM SEWER LEFT STATION
A. Project 525 - Woodlands Addition & Hurley Lake - Storm Sewer
Lift Stations - -On January 5, the Council received a feasibility
report and scheduled a formal public hearing for February 2 for
the installation of the storm sewer lift station to serve the
Woodlands Addition and the upgrading of the existing Hurley Lake
lift station. Enclosed on pages 55 through 5' is a
copy of that feasibility report for the Council's information and
review during the public hearing presentation by the consulting
engineer who prepared this report.
All notices have been published in the legal newspaper and sent
to all property owners who would be affected by assessments
associated with this project.
ACTION TO BE CONSIDERED ON THIS ITEM: To close the public
hearing and approve /deny Project 525 (Woodlands Addition /Hurley
Lake - Storm Sewer Left Stations) and, if approved, authorize the
preparation of detailed plans and specifications.
ressrca.x.tametrial 1 e .. 0 .
W 0.*'.. • . .
(
if • ' )
' •') 1 ) . -
r oa='"'"'k'eavara•aaii ( (
. !.. • .
t. . )
( (
TEADM1011151.
r
ePert
Woodlands Story Sew Lift Station •
(Pond jP-14 Outlet)
Hurley Lke Lilt Station Upgrade
(Pond JP-11 Outlet)
. :Trunk Storm Sewer
Project No. 525
algan, Minnesota
December, 1987
lie No. 49448
1 1 ki
Engineers
December 21, 1987
Honorable Mayor and (71.y Council
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
Re: Woodlands Storm Sewer Lift Station. (Pond JP-14 Outlet)
Hurley Lake Lift Station Upgrade (Pond JP-11 Outlet)
Trunk Storm Sewer - Project No, 325
File No. 49448
Dear Mayor and Council:
Enclosed is our report for Woodlands Storm Sewer Lift: Station (Pond JP-14
Outlet) and the Hurley Lake Lift Li.i Upgrade, Pond JP-11 Outlet, Project
No. 525. This report covers zrunk storm sewer improvements and includes a
preliminary assessment roll.
We would be pleased to meet with the Council and other interested parties at a
mutually convenient time to discuss any aspect of this report.
Yours very truly,
BONESTROO, ROSENF, ANDERLIK & ASSOCIATES, INC.
• 7
Mark A. Hanson
MAH:li
Boriestroo
Roselle
si=soderlik
Associates
Date:
& Architects
Approved by
Department of Public Works
Ono U. Bonestroo, E.
Robert \M Rosene,
Joseph C. Ariderlik. P.E.
Bradford A. Lemberg, P.E.
Richard E. Turner, P.E.
James C. Olson. P.E.
Glenn R. Cook, P.E.
Thomas E. Noyes, PE.
Robert G. Schunicht, P.E.
Marvin T. Soivaia, RE,
36
Keith A. Gordon.
Richard W. Eoster, P.C.
Donald C. Burgardt, P.E.
Jerry A. Bourdon,
Mark A. Hanson, P.E.
Ted K. Field, P.E.
Michael T. Rautmann, P.E.
Robert R. Pfeffer le, PE.
David 0. Loskota, P.C.
hereby certify that this report was prepared
by me or under my direct supervision and that
1 .am a duly Registered Professional Engineer
under the laws of thetate of
1 1,1 /‹. /
Mark A. Hanson
rtiornas W. Peterson. P.E.
Michael C. Lynch, P.E.
James R. Maland, RE.
Kenneth P. Anderson, RE
Keith A. Bachmann, P.E.
Mark R. Ro Ifs, P.E.
Robert C. Russek, A.I A.
inomas E. Angus, RE.
Howard A. Sanford, P.E.
• 2335 West Highway 36 a St. Paul, Minnesota 55113 a 612-636-4600
Chafes A. Erickson
Leo M. Pawelsky
Harlan M. Olson
• Susan M. Eberlin
mark A. Seip
Date:December 21,_1987 Reg. No. 14260
SCOPE: This project provides for the construction of a storm sewer lift sta-
tion to ultimately serve as the outlet for Pond JP-14. The lift station is
required at this time due to the development of the Woodlands subdivision
which discharges storm water into Pond JP-33 whicl . will ultimately discharge
to Pond JP-14 where there is no storm sewer outlet- Also included is upgrad-
ing the existing lift station serving as the outlet to Pond JP-11 (Hurley
Lake). The upgrading provides for increasing, its capacity to its ultimate
size due to the upstrearn development which has occurred in recent years.
FEASIBILITY AND RECOEMENDATION: The project as outlined herein is feasible
from an engineering standpoint and is in accordance with recent revisions to
the Comprehensive Storm Sewer Plan, These revisions were the results of ap-
proving the Woodland plat. The revisions included land locking Pond JP-12 and
JP-61 and relocating the lift station from Pond JP-12 to Pond JP-33. However,
as part of this report, it is now recommended that the proposed lift station
be constructed to ultimately serve Pond jP-14. It is recommended the lift
station serve Pond JP-14 because the natural ground elevation in Pond JP-14 is
lower than Pond JP-33. This project can best be carried out as one contract.
DISCUSSION:
Woodland Storm Sewer Lt Station (Pond JP-14 Outlet) - It is proposed to con-
struct a submersible lift station that will ultimately provide the outlet for
Pond JP-14. The developer has been unable to acquire an easement over Pond
JP-14, therefore, the lift station will temporarily pump from Pond JP-33 as
shown on the attached drawing. The force main and gravity storm sewer in
Woodlands which ultimately discharge to Pond JP-19 (located south of Wescott
R02
Page 1.
37
Road) was constructed privately by the developer. It is also assumed for pur-
poses of this report the grading of the access drive and the lift station site
will be done by the developer of the Woodlands Addition. Therefore, this
project provides for constructing the submersible lift station, constructing
the inlet piping from Pond JP-33, and the force main between the lift station
and street connecting to the existing force main. Also included is the con-
struction of a bituminous surface over the access .drive from the street to the
lift station. Design considerations for Pond JP-14 and JP-33 are as follows:
Pond JP-33 829 854 27.0 ac.ft. 2 cfs
Hurley Lake Lift Station Uagyade _gond jP-11 Outlet) - It is proposed to
upgrade the existing submersible storm sewer lift station serving Pond JP-11
(Hurley Lake) to its ultimate capacity. Presently the existing station is
capable of pumping 750 gallons per minute (gpm) while its ultimate capacity at
saturation development is 5,850 gpm, The initial construction of the lift
station as part of Project No. 382 in 1983 provided that the physical charac-
teristics of the lift station be constructed to its ultimate size. Therefore,
as part of this project all that is required is the installation of new pumps
(capable of pumping 5,850 gpm), reconstruction of inlet piping in the station,
and upgrading the control panel. The existing downstream storm sewer has been
properly sized to convey the increase flow rate (approximately 11 cfs) to Fish
Lake. However, it is proposed as part of this project to extend the existing
48" RCP storm sewer discharging into Fish Lake. This extension is required
due to additional development adjacent to the existing flared, therefore, re-
quiring the 48" RCP to be extended 60' to the lake's edge. In addition, due
Page 2.
R02
Pond JP-14
Storage
91111, HWL Volume Outflow
828 854 44.9 ac.ft. 2 cfs
to the increased pumping requirement 3 phase power is required. Dakota Elec-
tric has been contacted and 3 phase power is to be extended from Denmark Ave-
nue within existing easements to the lift station.
EASEMENTS PERMITS: Easements required for construction of the Woodlands lift
station will be provided_ and financed by the Woodlands development Permits
will also be required from the William Brothers Pipeline Co. for work per-
formed within their easement.
• AREA TO BE INCLUDED:
ASSESSMENT AREA
NW 1/4, SECTION 13
Parcel 018-29
WESCOTT GARDEN LOTS
Lot 1, 2, 3, 4, Block 4
COST ESTIMATE: A detailed cost. estivate is presented in Appendix A located at
the back of this report which is summarized below:
Woodlands Storm Sewer Lift Station (Pond JP-14 Outlet) $127,220
Hurley Lake Lift Station Upgrade (Pond jP-11 Outlet) 130,000
$257,220
The total estimated project cost is $257,220 which includes contingencies
and all related overhead. Overhead costs are estimated at 30 percent and in-
clude legal, engineering, administration and bond interest.
ASSESSMENTS: Assessments are proposed to be levied against the benefited
property. A preliminary assessment roll is included at the back of this re-
port in Appendix B. Assessments will be spread over 15 years at an interest
rate based on the bond sale financing this project.
Page 3.
RO2
All costs presented herein are trunk. Therefore, it is proposed to assess
those parcels their trunk area storm sewer assessment near the Woodlands lift
station which benefit from this project but have not previously been assessed.
TRUNK ASSESSMENT RATES: Trunk assessment rates in effect at the time of this
report and apply to this project area as follows:
TRUNK AREA STORM SEWER
Single Family $0.056
Multi-Family $0.070
REVENUE; Revenue sources to cover the cost of the project are as follows:
Proj. Cost Revenue Balance
Trunk $257,220
Trunk Assessment $ 85,820
the trunk storm sewer fund.
Present Feasibility Report
Public Hearing
Approve Plans and Specifications
RO2
Open Bids/Award Contract
Construction Completion
Final Assessment Hearing
First Payment Due with Real Estate Taxes
2/0
$257,220
The anticipated project deficit is $171,400 which is the responsibility of
PROJECT SCHEDULE
Page 4.
$ 85,820 -$171,400
January 5, 1988
February 2, 1988
March, 198.8
April, 1988
July, 1988
August, 1988
May, 1989
APPENDIX A
PRELIMINARY COST ESTIMATE
WOODLANDS STORM SEWER LIFT STATION
(POND JP-14 OUTLET)
HURLEY LAKE LIFT STATION UPGRADE
(POND JP-11 OUTLET)
TRUNK STORM SEWER
PROJECT MO, 525
A.) WOODLAND STORM SEWER LIFT STATION JP-14)
LUMP SUM Submersible lift station @ $63,000.00/L.S. $ 63,000
160 Lin.ft. 16" DIP inlet piping @ $50.00/lin.ft. 8,000
320 Lin.ft. 10" DIP force main @ $20.00/lin.ft. 6,400
120 Lin.ft. 12" RCP storm sewer @ $40.00/1in.ft. 4,800
LUMP SUM Connect to existing 10" DIP @ $500.00/L.S. 500
750 Sq.yds. Bituminous access drive @ $12.00/sq.yd. 9,000
1.0 Acre Seeding w/mulch & fertilizer @ $1,500.00/ac. _j00
Total $ 93,200
+5Z Contingencies 4,660
$ 97,860
+302 Legal, Engineering, Admin. & Bond Interest 29,360
TOTAL ■•■■■■■■•■■■••■•■•■■•••■ •■••■■■•■■■••■••••■■■ $1.27,220
B.) HURLEY LAKE LIFT STATION UPGRADE (JP-11)
LUMP SUM Upgrade lift station capacity (1.5 cfs to 13.0 cfs)
$88,100.00/L.S. $ 88,100
60 Lin.ft. 48" RCP storm sewer @ $70.00/lin.ft. 4 ,2122
R02
Total
+5% Contingencies
4
$ 92,300
4,620
$ 96,920
+30% Legal, Engineering, Admin. & Bond Interest 29,080
TOTAL $126,000
Phase 3 power by Dakota Electric 4Q09
TOTAL 00000 09■04■00■■■■•■:■■0 0000000000000000 $130,000
Page 5.
TRUNK AREA STORM SEWER
Assessable
Parcel Area Credit Area Rate/ Total
Description (sq.ft.) (sq.ft.1 _isy.ft.Z st Assessment
NW 1/4, SECTION 13
Parcel 018 -29 175,750 Street 202 140,600 $0.070 $ 9,842
WESCOTT GARDENS LOTS
Lot 1, Blk. 4
Lot 2, Blk. 4
Lot 3, Blk. 4
Lot 4, Blk. 4
R02
APPENDIX A
PRELIMINARY ASSESSMENT ROLL
WOODLANDS STORM SEWER LIFT STATION
(POND JP -14 OUTLET)
POND JP-11 LIFT STATION UPGRADE
TRUNK STORM SEWER
PROJECT NO. 525
389,380
389,380
389,380
389,380
Street 202
Street 202
Street 202
Pond 45,000
Street 202
Page 6.
311,500 $0.070 $ 21,805
311,500 0.056 17,444
311,500 0.056 17,444
275,500 0.070 19,285
$ 85,820
POND JP-`
iNWL4 828
WWL =854
17 16
RC'MAI N
i _ l
16
15
14
13
WOODLANDS
STORM SEWER LIFT STATION
(POND JP— OUTLET)
TRUNK STORM SEWER IMPROVEMENTS
CITY PROJECT No. 525
EAGAN, MINNESOTA
6
IP
II
—FUTURE sTOF M s
1
�• ( 12 "R P
LIFT STATION
— m ice_ -J
VER
t7 Nu J *_33
l NWLP: 82
�.,HWL 8 4
8
9
I0
t Date: Dec., 1087'
Comm; 49448
trA
0
Scale: I 100
OONESTROO, IOSENE, ANDERUK
dt ASSOCIATES, INC.
Engineers & Architects
St. Paul, Minnesota
FIGURE 1
t' +c LAS
STORM SEWER LIFT. STA` ON
(POND JP -14 OUTLET
TRUNK AREA STORM SEWER
ASSESSMENTS
CITY PROJECT No. 626
BO dESTROO, ROSENE, ANDERUK
& ASSOCIATES, INC.
Engineers Sc Architects
St. Paul, Minnesota
-L-L-LLL
CE DA
TRUNK AREA
STORM SEWER
A33E86 MENT
STREET
Scale I '= 400'
0
PHASE 3 POWER
ALIGNMENT
WESCOTT RD
HURLEY
LAKE
POND
STORM
TRUNK
LAKE
C RES T RIDGE
C
--"tXTEND
STORM SE W Ei
F 1511
1
LJ
\ j
; 7.e
1 FI
.
LT. UpEIR !(31-t0
POND JP-11
SEWER LIFT STATION UPGRADE
STORM SEWER IMPROVEMENTS
CITY PROJECT No. 525
EAGAN MINNESOTA
J
(Date: JAN. 1988
Comm. 49448
Scale
o
ONESTROO, ROSENE, ANDERLIK
ASSOCIATES, INC.
EttOtteoirtt a Architect* •
St. , Psaul, Minn.
FIG. No. 3
Agenda Information Memo,
February 2, 1988, City Council Meeting
PROJECT 523, STONEY POINT /BLACKHAWK RIDGE - TRUNK WATERMAIN
B. Project 523, Stoney Point /Blackhawk Ridge - Trunk Watermain --
In response to a petition submitted by the developers of the
subdivisions, a feasibility report was prepared and presented to
the Council on January 5 with the public hearing being scheduled
for February 2. Enclosed on pages through 9 _ is a
copy of that feasibility report providing for the instarlation of
a trunk water main through these two subdivisions. All notices
were published in the legal newspaper and sent to all potentially
affected property owners informing them of this proposed project
and public hearing.
The consulting engineer and Public Works Director will be
available to discuss this proposed project in further detail and
answer any questions at the public hearing.
ACTION TO BE CONSIDERED ON THIS ITEM: To close the public
hearing and approve /deny Project 523 (Stoney Point /Blackhawk
Ridge - Trunk Water Main) and, if approved, authorize the
preparation of detailed plans and specifications.
e roe For
Stoney Point & Blackhawk Ridge
Trunk Utility Improvements
Eagan, Minnesota
City Project No. 523
January, 1988
File No. 49447
onestroo
IS '.._id�' Y Rosene
1
via ,Anderiik &
Associates
Engineers & Architects
December 23, 1987
Honorable Mayor and Council
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
Re: Stoney Point and Blackhawk Ridge
Trunk Utility Improvements
Project No. 523
File No. 49447
Dear Mayor and Council:
Otto G. Bonestroo, P.E.
Robert W. Rosene, P.E.
Joseph C. Anderlik, P.E.
Bradford A. Lemberg, P.E.
Richard E. Turner, PE,
James C. Olson, P.E.
Glenn R. Cook, P.E.
Thomas E. Noyes, P.E.
Robert G. Schunicht, P.E.
Marvin L. Sorvala, P.E.
Transmitted herewith is our report for Stoney Point and Blackhawk Ridge, Proj-
ect No. 523. This report covers water main and storm sewer construction and
includes a preliminary assessment roll.
We would be pleased to meet with the Council and other interested parties at a
mutually convenient time to discuss any aspect of this report.
Yours very truly,
BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC.
Mark A. Hanson
MAH:li
49447
Date:
Keith A. Gordon, P.E.
Richard W. Foster, P.E.
Donald C. Burgardt, P.E.
Jerry A. Bourdon, RE.
Mark A. Hanson, P.E.
Ted K. Field, P.E.
Michael 11 Rautmann, P.E.
Robert R. Pfefferle, P.E.
David O. Loskota, P.E.
S hereby certify that this report was prepared
by me or under my direct supervision and that
I am a duly Registered Professional Engineer
under the laws of th S ate o Minnesota.
Date : //Se
Approved by:
Department of Public Works
Thomas W. Peterson, P.E.
Michael C. Lynch, P.E.
James R. Maland, P.E.
Kenneth P. Anderson, P.E.
Keith A. Bachmann, P.E.
Mark R. Rolfs, P.E.
Robert C. Russek, A.I.A.
Thomas E. Angus, P.E.
Howard A. Sanford, P.E.
Mark A. Hanson
2335 West Highway 36 • St. Paul, Minnesota 55113 • 612 -636 -4600
Charles A. Erickson
Leo M. Pawelsky
Harlan M. Olson
Susan M. Eberlin
Mark A. Seip
Reg. No. Z4 2
SCOPE: This project provides for the construction of trunk water main and
storm sewer to serve Stoney Point, Blackhawk Ridge and the proposed Blackhawk
Pond. Stoney Point and Blackhawk Ridge are located immediately west of I -35E
and north and south of Blackhawk Bills Road, respectively. Stoney Point in-
cludes 78 residential lots while Blackhawk Ridge includes 64 residential
lots. Blackhawk Pond is located immediately south of Blackhawk Lake and west
of I -35E and is proposed to include 50 residential lots.
FEASIBILITY AND RECOMMENDATIONS: The project is feasible from an engineering
standpoint and is in accordance with the Comprehensive Storm Sewer Plan and
the objectives established in the 1988 Comprehensive Water Plan. The proposed
location for the 12" trunk main through Stoney Point, Blackhawk Ridge and
Blackhawk Pond will replace the previous 12" trunk main proposed east of I -35E
between Duckwood Drive and the proposed Cutter's Ridge development. The proj-
ect as outlined herein can best be carried out as one contract.
DISCUSSION:
Water Main - Water main proposed herein includes constructing a 12" trunk main
through Stoney Point, Blackhawk Ridge and along the northeasterly side of
Blackhawk Pond as shown on the attached drawing. Also included is extending
the existing 30" trunk main easterly from Hampton Heights along the north line
of Stoney Point to the first southerly street. Ultimately the 30" trunk main
will be constructed northerly and easterly in Violet Lane across I -35E to the
existing 30" trunk main in Duckwood Drive at Pilot Knob Road. To complete the
looping of water mains for Stoney Point, it is proposed to construct an 8"
main northerly from the northwest corner of the plat along the west side of
Federal Drive to the existing 8" main at Violet Lane. The 12" trunk main
49447
Page 1.
along the northeasterly side of Blackhawk Pond is proposed to be constructed
across I -35E adjacent to the existing trunk sanitary sewer crossing. As noted
on the attached drawing, a portion of the 12" trunk main north and south of
Blackhawk Hills Road is intended to be constructed privately by the developer
as a part of their respective 1st phase developments.
Stoney Point, Blackhawk Ridge and Blackhawk Pond are included in the in-
termediate pressure zone and will experience residual and static pressures of
approximately 78 and 96 psi. respectively. Homes constructed below elevation
860 will require pressure reduction valves.
STORM SEWER: Storm sewer proposed herein includes extending the existing 12"
RCP storm sewer in I -35E northwesterly to Pond JP -2 (located in the center of
Stoney Point) to serve as its outlet. The existing 12" RCP crossing was con-
structed as part of I -35E. However, the existing storm sewer beneath Federal
Drive was constructed 3' lower than design. As a result, approximately 80' of
storm sewer will be constructed in Federal Drive as part of this project which
includes the repair of Federal Drive. Also required is the extension of the
existing 12" RCP storm sewer easterly from.I -35E to the edge of Pond JP -3.
EASEMENTS: Easements are required for the extension of the 12." storm sewer
easterly of I -35E to Pond JP -2 and the extension of the 30" main easterly from
Hampton Heights. Listed below is the amount of easement required from each
parcel.
Parcel Permanent Temporary
Description Easement Easement
EAST 1/2, SECTION 16
Parcel 010 -05 0.10 Ac. 0.2 Ac.
Parcel "A ", TX' Waiver
of Plat 0.07 Ac. 0.2 Ac.
49447
A permit is required from Mn /DOT for the trunk main crossing of I -35E.
Page 2.
AREA TO BE INCLUDED:
ASSESSMENT AREA AND CONSTRUCTION AREA
EAST 1/2, SECTION 16
Parcel 010 -05
Parcel 011 -07
Parcel 010 -81
Parcel 011 -82
NE 1/4, SECTION 21
Parcel 016 -05
COST ESTIMATE: A detailed cost estimate is presented in Appendix A located at
the back of this report. A summary of these costs is as follows:
Water Main $260,910
Storm Sewer 42,550
TOTAL $303,460
The total estimated project cost is $303,460 which includes contingencies
and all related overhead. Overhead costs are estimated at 30% and include
legal, engineering, administration and bond interest,
ASSESSMENTS: Assessments are proposed to be levied against the benefited
property. A preliminary assessment roll is included at the back of this re-
port in Appendix B. Final assessments will be calculated at the stated rates
over the final area and frontages contained in the final plats if available at
the time of the final assessment hearing. These assessments will be spread
over 15 years at an interest rate based on the bond sale financing this proj-
ect.
WATER: Water main proposed herein is trunk. Therefore, it is proposed to as-
sess those parcels abutting the trunk water main the lateral benefit from
trunk rate in accordance with the 1988 City of Eagan Fee Schedule. It is
proposed to assess the trunk water main in and parallel to I -35E equally to
49447
Page 3.
Blackhawk Ridge and Blackhawk Pond as a part of those subdivision's responsi-
bility of interlooping water main between developments. The trunk main cross-
ing I -35E is considered trunk and not proposed to be assessed. It is also
proposed to assess those parcels their trunk area assessment which have not
previously been assessed.
STORM SEWER: Storm sewer proposed herein is trunk. However, trunk area as-
sessments for storm sewer were previously assessed as part of Project No. 279.
Therefore, no assessments are proposed for storm sewer.
TRUNK ASSESSMENT RATES
Water
Trunk Area - Single Family $1,315 /Acre
Lateral Benefit from Trunk - Single Family $13.10/F.F.
REVENUE: Revenue sources to cover the cost of this project are as follows:
Water
Trunk $260,910
Lateral Benefit from Trunk $ 96,089
Trunk Area Assessment 73,036
TOTAL $260,910 $169,125 - $91,785
Storm Sewer
Trunk $ 42,550
TOTAL $ 42,550 0 - $42,550
The anticipated project deficit is - $134,335 which is the responsibility
of the trunk water and storm sewer fund.
49447
Page 4.
Project
Cost Revenue Balance
Present Feasibility Report
Public Hearing
Approve Plans & Specifications
Open Bids /Award Contract
Construction Completion
Final Assessment Hearing
First Payment Due with Real Estate Taxes
49447
PROJECT SCHEDULE
Page 5.
January 5, 1988
February 2, 1988
Spring, 1988
Summer, 1988
Summer, 1988
September, 1988
May, 1989
A. WATER MAIN
240 Lin.ft.
3,440 Lin.ft.
270 Lin.ft.
350 Lin.ft.
100 Lin.ft.
2 Each
1 Each
7 Each
1 Each
6 Each
15,500 Lbs.
3 Each
100 Cu.yds.
4,130 Lin.ft.
49447
30" DIP Water
12" DIP Water
APPENDIX A
PRELIMINARY COST ESTIMATE
STONEY POINT AND BLACKHAWK RIDGE
TRUNK UTILITY IMPROVEMENTS
PROJECT NO. 523
Jack or auger 12" DIP
8" DIP Water main
6" DIP Water main
main in
main in
p1. @ $50.00 / 1in.ft.
pl. @ $24.00 / 1in.ft.
in pl. @ $150.00 / lin.ft.
in pl. @ $18.00 /1in.ft.
in p1. @ $14.00 / lin.ft.
Hydrant in pl. @ $1,000.00 /ea.
30" Butterfly valve & box @ $8,000.00 /ea.
12" Resilient wedge gate valve & box @ $800.00 /ea.
8" Resilient wedge gate valve & box @ $500.00 /ea.
6" Resilient wedge gate valve & box @ $400.00 /ea.
Fittings in p1. @ $1.50 /lb.
Connect to existing main @ $500.00 /ea.
Rock stabilization below pipe @ $10.00 /cu.yd.
Mechanical trench compaction @ $1.00 / lin.ft.
Total
+5Z Contingencies,
' +30Z Legal, Engrng., Admin. & Bond Interest
TOTAL
Page 6.
$ 12,000
82,560
40,500
6,300
1,400
2,000
8,000
5,600
500
2,400
23,250
1,500
1,000
4,130
$191,140
9,560
$200,700
60,210
$260,910
B. STORM SEWER
600 Lin.ft. 12" RCP Storm sewer in p1. @ $34.00 /1in.ft. $ 20,400
1 Each Std. MH w /cstg. @ $1,000.00 /ea. 1,000
2 Each 12" Flared end @ $500.00 /ea. 1,000
12 Cu.yds. Rip rap @ $100.00 /cu.yd. 1,200
2 Each Connect to existing storm sewer @ $1,500.00 /ea. 3,000
100 Cu.yds. Rock stabilization below pipe @$10.00 /cu.yd. 1,000
110 Sq.yds. Street repair @$27.00 /sq.yd. 2,970
600 Lin.ft. Mechanical trench compaction @ $1.00 /lin.ft. 600
Total $ 31,170
+5Z Contingencies 1,560
$ 32,730
+30Z Legal, Engrng., Admin. & Bond Interest 9,820
TOTAL $ 42,550
Page 7.
49447
A. WATER
a.) Lateral Benefit from Trunk
Parcel Assessable
Description Footage
EAST 1/2, SECTION 16
Parcel 010 -05 200 F.F.
Parcel 011 -07 305 F.F.
Parcel 010 -81 (Stoney Point) 1,740 F.F.
Parcel 011 -82 (Blackhawk Ridge) 1.62 ".F.
NE 1/4, SECTION 21
Parcel 016 -05 (Blackhawk Ridge) 2,060 F.F. $13.10 $26,986
Parcel 016 -05 (Blackhawk Pond) 1,400 F.F. 13.10 18,340
TOTAL $96,089
b.) Trunk Area
Parcel Total Area Credit Assessable Total
Description (Ac.) (ac.) (ac.) Rate /Ac. Assessment
SE 1/4, SECTION 16
Parcel 010 -81
Parcel 011 -82
NE 1/4, SECTION 21
Parcel 016 -05
(Blackhawk Ridge)
Parcel 016 -05
(Blackhawk Pond)
49447
APPENDIX B
PRELIMINARY ASSESSMENT ROLL
STONEY POINT AND BLACKHAWK RIDGE
TRUNK UTILITY IMPROVEMENTS
PROJECT NO. 523
Rate /F.F,
$13.10
13.10
13.10
13.10
Total
Assessment
$ 2,620
3,996
22,794
21,353
32.4 Pond 1.4 24.80 $1,315 $32,612
Street 20Z
28.8. Street 20% 23.04- 1,315 30,298
4.6 Street 20Z 3.7 $1,315 $ 4,866
5.0 Street 20% 4.0 1,315 5,260
Street 20Z
TOTAL ....... ............................... $73,036
Page 8.
Water
Parcel Lateral Benefit Trunk Total
Descri.tion from Trunk Area Assessment
EAST 1/2, SECTION 16
Parcel 010 -05
Parcel 011 -07
Parcel 010 -81
Parcel 011 -82
NE 1/4, SECTION 21
Parcel 016 -05
(Blackhawk Ridge)
Parcel 016 -05
(Blackhawk Pond)
49447
SUMMARY
PRELIMINARY ASSESSMENT ROLL
STONEY POINT AND BLACKHAWK RIDGE
TRUNK UTILITY IMPROVEMENTS
PROJECT NO. 523
2,620
3,996
22,794
21 ;353
26,986
18,340
96,089
Page 9.
32,612
30,298
4,866
5,260
73,036
$ 2,620
3,996
55,406
51,651
$ 31,852
23,600
$169,125
49447-RLDWD
i CONNECT TO EX. WATER MAIN-
PROPOSED 12"
TRUNK WATER MAIN
(BY OTHERS)
STONEY POINT TRAIL
DLACKHAWH HILLS ROAD
PROPOSED BLACKHAWX RIDGE
STONEY POINT CURVE
TRUNK WATER MAIN
PROPOSED STONEY POINT --...,
POND
30"
010-05
010-81
OLACMHAWN
PROPOSED r
POND
1( : \ \
. 10 6-05
ROYAL OAK 1)RCA1)
010-08
010
VIOLET U4,
4
EX. 0 DIP
- 0
PROPOSE D 7 PROPOSED
12 RCPq J, 0" DIP
I -7 7'
-- T ::-■
\ il 1 TiTri 6
ON -02 -V- 71
t
\C
013-05
PROPOSED
12 RCP
01.ACKHAWK L
\ / RIDGE DRIVE
;.;
010-06
STONEY POINT ex BLACKHAWK RIDGE
TRUNK UTILITY IMPROVEMENTS
STORM SEWER & WATER MAIN
CITY PROJECT No. 523
EAGAN, MINNESOTA
4
4)
!
0'
L 13-791030-79
010-80
) F;OND1/4
CDRONAllON ROAD m
PROPOSED 12 DIP
TRUNK WATER MAIN . "OLACXNAAN LAK
'r:ING'S WOOD ROAD
4
• 12
011-05
PAM(
ri
(41 0-07
Dr DRIVE
67
070-03
jN
PROPOSED
curreA's
RiDOE
010-07
10
(10-03
\•-• PROPOSED
MITER'S
700£
010.'04
13cnostroo
Roe no
, .;471A
Andern
A630Clates
to
6
:0
i<
:0
ict
:1--
iz
:0
10
0
r
Date: JAN., 1988
Comm. 49447
8
A
CRESTRIDGE
LANE
0
Seale In Feet
Fig. No.
800'
Engineers Architects
St. Paul, Minnesota
\ I 1 J7
STONEY POINT CURVE
PROPOSED STONEY PONT T
LEGEND
M LATERAL BENEFIT
imi" FROM TRUNK
TRUNK AREA
WATER ASSESSMENT
-T- --r--
i 1
1 1 ....,
741 1
,..,.. ;
j '3-00
.' , ET i LH. I,
310-00
A
,0 0YAL 000
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- , , , ........, ,...,‘ , 11 .
---.1-,----= , ..-,.x ,, ......-....,...,2 ,.......0
•-:-..--
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Date: JAN., 1988
I Comm. 49447
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Engineers a Architects
St. Paul, Minnesota
Agenda Information Memo,
February 2, 1988, City Council Meeting
LD
B SI
NESTS
1
STATEMENT OF OUALIFICATIONS /CONSULTING SERVICES
A. Statement of Qualifications for Consulting Services - -A
decision was made at the organizational meeting during January
1987 that the City Administrator prepare a request for proposal
or, what has been termed for discussion purposes as a Statement
of Qualifications, for consulting services to include legal,
fiscal and engineering. The motion that was adopted in January
1987 reads as follows: "to prepare Requests for Proposal for
each of the consultants for 1988 and that the RFP's be submitted
to the City Council for review, including proposed timetables."
A sample statement of qualifications for legal, fiscal and
engineering services was enclosed with the organizational packet
in early January. Those draft SOQ's were revised through a
series of departmental reviews and a final draft is enclosed for
your review. The City Administrator has prepared a memo that
addresses the process, method of selection and timetable if it is
the City Council's desire to proceed with the Statement of Quali-
fications for these consulting services.
The memo addressing SOQ's as prepar d by the City Administrator,
is enclosed on pages (p/ through - for your review. Copies of
the SOQ's for each of the three (3) consulting services are also
enclosed and referenced as pages 6 through
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny 1)
direction to the City Administrator to proceed with the
solicitation of Statement of Qualifications for consulting
services to include legal, fiscal and engineering and 2) to
condone with or without modification the process and time
schedule as outlined in the memorandum prepared by the City
Administrator.
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: JANUARY 26, 1988
SUBJECT: STATEMENT OF QUALIFICATIONS FOR CONSULTING SERVICES
During the past several years the City has utilized Requests for
Proposal (RFP) for consulting services on various specific
projects. Architectural services were bid on several occasions
for different municipal buildings and facilities throughout the
City and banking services were bid approximately three years ago
in addition to auditing services.
A decision was made at the organizational meeting during January,
1987 to direct the City Administrator to prepare an RFP for
other consultant services which include legal, fiscal and
engineering. It was determined in that motion that these
proposals would be considered in 1988. The motion that was
adopted in January 1987 reads as follows: "to prepare requests
for proposal for each of the consultants for 1988 and that the
RFP's be submitted to the City Council for review, including
proposed timetables."
BACKGROUND
The RFP mechanism typically defines proposals to engage a
relatively exclusive relationship on one or more specific
= projects: The =plz =rase "-Statement -of Qualf =scat =ions" (SOQ }= d- of =roes
an evaluative process for selecting a resource pool of consulting
service providers. Such a mechanism may be more appropriate to
define providers of fiscal, legal and engineering services. The
SOQ process allows the City to evaluate a detailed list of
qualifications ifrom numerous consulting firms to determine the
most qualified firm(s) available to provide consulting services
on unique routine projects. If the City Council decides to
solicit SOQ's for certain or all consulting services as
described, it is likely that one or more firms could be
designated (to provide consulting services to the community) in
specific areas such as engineering. The City's Public Works
Department would have a "pool of consultants' available for
particular engineering projects to be assigned based on work
loads, technical expertise, quality of service, etc. For large,
complex or unique projects, the formal RFP process could then be
initiated (Treatment Plant, Community Center, etc.)
PROCESS
In response to the City Council's direction of January, 1987, the
management team has prepared, after several revisions, a
Statement of Qualifications f r fiscal, legal and various types
STATEMENT OF QUALIFICATIONS
JANUARY 26, 1988
PAGE TWO
of engineering services. Copies of these SOQ's are attached for
your review. It was determined that consultant services in the
area of general land use planning and parks planning are seldom
used and it would work to the City's best interest to use
consultants on a day labor basis or project by project. It is
very likely that consultants selected for providing routine
engineering services could be used by both Parks and Planning.
The department heads, under the direction of the City
Administrator, would be able to contact a consulting firm that
has the available manpower or expertise desired for the task
being considered by one of those departments.
SCREENING & SELECTION PROCESS
It is recommended that the City Administrator request SOQ's from
firms that have expressed an interest in serving the City for
engineering or fiscal services and from firms with which City
staff has familiarity that would like to solicit an SOQ for
additional consideration. Due to the specific scope of the legal
services being considered and the long -term relationship implied
by selection of a particular firm, staff has determined that it
would be in the best interests of the City to advertise for SOQ's
in the legal area on a regional basis. If the Council feels it
necessary to broaden the pool of potential firms for engineering
and fiscal services, advertisement for these SOQ's may be
undertaken as well. However, such advertisement would require a
delay in the schedules illustrated below.
Depending upon the number of SOQ's received, staff would perform
an initial screening and schedule interviews according to the
nature of services being considered. Staff proposes that the
firms presenting engineering SOQ's be interviewed by a panel
consisting of the Public Works Committee . of the City Council and
appropriate staff members. Likewise, fiscal consultants
submitting SOQ's would be interviewed by the Council's Finance
Committee and the appropriate department heads. Due to their
significant, direct contact with the City Council, staff would
recommend that firms presenting SOQ's for legal services be
interviewed.by the entire City Council, City Administrator, and
approporiate department heads. This screening and selection
process will optimize Council participation in the review without
requiring direct participation by all members in all interviews.
Since the City Council makes the final decision on which
consulting firms would comprise the pool, it is likely that
firms submitting SOQ's will wish to contact each and every
member of the City Council. It is suggested that the City
Council consider a "no lobby or contact" policy by consultants
62-
STATEMENT OF QUALIFICATIONS
JANUARY 26, 1988
PAGE THREE
the SOQ process. This will allow all candidates to be
considered on their merits in the context of their written
responses and interviews.
SELECTION PROCESS/TIME TABLE
Assuming it is the pleasure of the City Council to request
Statement of Qualifications for legal, fiscal and engineering
services, a time schedule for soliciting SOQ's, staff "review and
council selection is necessary. It is suggested that
the solicitation of SOQ's be staggered according to the following
schedule:
Proposed
1.988 Statement of Qualifications Schedule
Engineering
City Council Approve SOQ 2/2
Advertise for Interested Firms
Distribute SOQ's
Proposer's Conference
SOQ Submittals
Staff Evaluation
Staff /Committee Interview
and /or Short List
City Council Interviews
City Council Approval
POTENTIAL TRANSITIONS
2/3
2/12
2/19
3/1
Legal
2/2
2/3 and
2/7
2/12
2/23
3/1
3/15
Fiscal
2/2
2/26
3/8
3/15
3/30
3/4 3/18 4/12
3/29
3/15 4/5 4/19
The City Administrator will assist the City Council to format the
final interview and screening process.
Depending upon the nature of the service being provided, there is
the potential that certain services in process may require
transition from one consultant to another. In the event that
such transitions become necessary, it will be essential that an
appropriate time frame and process for such transitions be a part
of the service contracts under which the designated firms are
engaged by the City. When possible and appropriate, a firm
currently engaged will be expected to complete projects in
progress. In making any selection decision, the City Council is
encouraged to direct staff to define those projects which ought
to be completed and those which require transition and direct
that service contracts be drafted providing for each.
STATEMENT OF QUALIFICATIONS
JANUARY 26, 1988
PAGE FOUR
SUMMARY
If the City Council desires a Statement of Qualifications for the
aforementioned consulting services, it is recommended that
proposals be considered every three to four years with one year
renewals similar to the current banking and auditing service
arrangements. Obviously, at the direction of the City
Administrator or pleasure of the City Council, a change in
consulting services can occur more frequently than the
recommended time schedule.
lo'J�I`uJ��
City Administr`a .r
TLH /jeh
STATEMENT OF QUALIFICATIONS
FISCAL
TABLE OF CONTENTS
INTRODUCTION
STATEMENT INSTRUCTIONS
STATEMENT CONTENT
STATEMENT OF WORK
STATEMENT EVALUATION AND CONTRACT AWARD
CONTRACT EXECUTION
CITY INFORMATION
I. INTRODUCTION
This request for STATEMENTS OF QUALIFICATION has been
prepared by the City of Eagan to retain the services of
fiscal consultants and advisors. The City expects to engage
fiscal consultants in the following three general areas:
1. General Obligation and Special Assessment Bonding
to include Equipment Certificates.
2. Refunding Bond Issues
3. Special projects which may include such tasks as
tax increment financing, review of developer
finanacials, compliance with State and Federal
regulations and leasing options.
It is the City's intention to retain one consultant in each
area defined above. The same firm may be the consultant in
more than one area. This means, of course, that there may
be a total of one, two or three firms retained by the City.
Selection in any or all of the areas should not be
interpreted as any type of exclusive arrangement with any
firm. The City retains the right to cross general aeas or
to engage additional firms not on the original list when it
is deemed in the City's best interest to do so.
II. STATEMENT INSTRUCTIONS
A. All statements should be sent and all questions and
correspondence should be directed to:
E. J. VanOverbeke
Finance Director /City Clerk
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
(612) 454 -8100
B. All statements must be received no later than
4:30 p.111., , 1987.
III. STATEMENT CONTENT
A. Title Page
Include the name of the firm, local address, telephone
number, name of a contact person, and the date.
B. Table of Contents
Include a clear identification of the material by
section and by page number.
C. Consultant Profile
As a minimum, the statement shall include:
1. The area(s) of technical expertise and general
services available.
2. The statement should clearly define the tasks
which the responding firm is qualified and
prepared to perform in any or all of of the three
general areas outlined in the introduction. The
statement should set forth the firm's
qualifications and abilities as well as its
approach to carry out each defined task.
3. The name, experience, and qualifications of the
person that will be responsible for the management
and administration of an engagement with the City.
4. The qualifications and resumes of the professional
staff that will be assigned to City projects.
5. The availability of the aforementioned staff.
6. A list of previous or current Minnesota municipal
clients, projects being worked on, specific
activities performed and the name of a person who
may be contacted at the municipality.
7. A list of previous or current projects being
performed for the City of Eagan.
8. A list of private clients for whom related work
has been or is being performed within the City of
Eagan, __the_ activities __ beingg- _per_formed - and -the-- name-
of a person who may be contacted at the client.
9. Describe and explain all fees and /or charges that
may arise from services rendered. Describe and
explain in detail all possible fee arrangements
including but not limited to hourly rates,
percentage of transaction, issuance coats and any
combination thereof.
IV. STATEMENT OF WORK
V. STATEMENT EVALUATION
VI. EXECUTION OF SERVICES AGREEMENTS
The responding firm shall develop a statement of work by
general area of proposed services. The statement shall be
detailed and include the cost of those specific services.
The City retains the right to select services as desired
from the list provided by the fiscal consultant. If there
are any items not included in the Statement of Work, it will
be assumed that the firm does not provide those services and
will be evaluated accordingly.
A. The clarity and specificity of the Statement of Work
will be considered in the evaluation.
B. The City intends to engage those consultants that are
evaluated to be most qualified to perform the work and
are the most advantageous to the City.
C. Based upon the evaluations, the City Administrator will
recommend to the City Council the selection. The
actual selection of a firm or firms will be made by the
City Council.
D. The City shall not be liable for any expenses incurred
by the applicant including but not limited to expenses
associated with the preparartion of the statement,
attendance at interviews, preparation of a cost
proposal or final agreement negotiations.
E. The City of Eagan reserves the right to reject any and
all statements or to request additional information.
Negotiations
Notwithstanding an agreement, the City reserves the
right to negotiate the final terms and conditions of
the agreement to be executed. Should the City and a
consultant be unable to mutually agree upon the entire
agreement, the City reserves the right to discontinue
negotiations, select other consultant or reject all of
the consultants. Upon completion of negotiations
agreeable to the City and the consultants, an agreement
shall be executed.
Agreements will be reviewed not more than every two
years and not less than every four years.
B. Ethics
1. No elected official or employee of the City who
exercises any responsibilities in the review,
approval or implementation of the proposal or
agreement shall participate in any decision which
affects his or her direct or indirect personal or
financial interest.
2. It is a breach of ethical standards for any person
to offer, give or agree to give any City employee
or Council person, or for any City employee or
Council person to solicit, demand, accept, or
agree to accept from another person or firm, a
gratuity or an offer of employment whenever a
reasonabley prudent person would conclude that
such consideration was motivated by an individual,
group, or corporate desire to obtain special,
preferential, or more favorable treatment than is
normally accorded to the general public.
3. No consultant firm shall assign any interest in
this agreement and shall not transfer any interest
in the same without the prior consent of the City.
4. The firm shall not accept any client or project
which, by nature, places it in an ethical conflict
when representing the City of Eagan.
5. The City requires affirmative action, and
therefore, the firm selected shall not
discriminate under the agreement against any
person in accordance with federal, state and local
regulations.
VII. CITY INFORMATION
A. The City of Eagan was incorporated in 1974 as a
statutory, plan A city. It has a Council -
Administrator form of government. The City provides a
full array of municipal services and general
administrative functions.
NAME
1. City Council - The Eagan City Council is the final
review and approval authority regarding all
contracts, payments, plans, improvements,
policies, procedures and other business of the
City. The City Council,:composed of four members
and the Mayor, is the legislative and policy
making body of the City. The Mayor, who presides
over the City Council meetings, is elected at
large for a two year term. The Councilmembers are
elected at large for four year terms. Set forth .
on the following table is certain information
pertaining to the City Council.
Vic Ellison Mayor 12/31/89
Thomas Egan Councilmember 12/31/89
Dave Gustafson Councilmember 12/31/91
Theodore Wachter Councilmember 12/31/91
Pam McCrea Councilmember 12/31/89
2. City Administrator - The City Administrator
reviews and coordinates all matters coming before
the City Council. He is responsible for the
implementation of Council direction and the
coordination and management of City departments on
a daily basis.
3. City Staff - The City Administrator implements
Council direction through the departments heads of
eight City departments. For the purpose of these
statements, the primary department shall be
Finance. The Finance Director shall act as
project manager and principal liaison to the
proposing firms.
1
TITLE TERM EXPIRES
INTRODUCTION
STATEMENT OF INSTRUCTIONS
STATEMENT CONTENT
CATEGORIES
LEGAL
STATEMENT OF QUALIFICATIONS
TABLE OF CONTENTS
GENERAL LEGAL SERVICE S, SPECIAL LEGAL PROJECTS, AND
PROSECUTION SERVICES
SCOPE OF WORK FOR EACH SERVICE
STATEMENT EVALUATION AND CONTRACT AWARD
CONTRACT EXECUTION
CITY INFORMATION
I. INTRODUCTION
This request has been prepared by the City of Eagan to
retain the services of legal consultants. The request
consists of three parts:
1) A City Attorney and staff for general legal services.
2) Legal consultants for special projects or services
required by the City, i.e. labor law, contract
preparation, litigation, etc.
3) A Prosecution Attorney and staff for prosecution and
related legal services.
II. INSTRUCTIONS TO PROPOSERS
A. All legal firms may submit a proposal for one or both
of the legal positions. However, if a firm wishes to
submit a proposal for both legal positions it must do
so separately. A single proposal addressing both
positions will not be accepted. One proposal must be
submitted for each legal service position.
B. All proposals should be sent to:
C. All proposals must be received no later than 4:30 p.m.,
, 1988.
III. PROPOSAL CONTENT
A. Title Page
Show the SOQ subject, the name of the proposers firm,
local address, telephone number, name of contact person
and the date.
B. Table of Contents
Thomas L. Hedges
City Administrator
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
(612) 454 -8100
Include a clear identification of the material by
section and page number.
C. Consultant Profile
1. General Legal Services for a City Attorney: provide
general legal support services for the City, acts
in an advisory capacity to the City Council,
appointed committees and staff, and assists the
staff and with general legal direction.
As a minimum, the proposal shall include:
a. The areas of expertise and general services
available.
b. The general qualifications of the firm as
related to the requested services.
c. The proposal should address each of the
activities outlined in the scope of work.
The proposal should expand upon each item and
set forth the firms approach /ability to carry
out each activity.
d. The name, experience and qualifications of
the person who will be responsible for
fulfilling the obligations as City Attorney.
e. The qualifications and resumes of other
professional staff that will be responsible
for providing legal services.
f. The availability of the aforementioned staff.
g.
h. A list of previous or current activities
performed for the City of Eagan.
i. Describe your legal library and research
capabilities. What continuing series are
maintained? Periodicals? Computer links?
What's your capability to maintain a proper
response time for legal reports or memos?
7
List and describe any previous or current
experience in municipal legal services,
specify activities performed, and the name of
a =.- -p_er s -on =- -w h o -_m a -y _be ===- contacted = a =t _the -.
municipality.
Provide a detailed description and
explanation of all fees and /or charges that
may arise for provided municipal legal
services.
Scope of Work:
General Legal Services /City Attorney
a. Legal Action: The City Attorney's office is
involved in any civil action brought against the
City that is not covered by liability insurance.
These primarily have to do with actions being
brought as a result of action of the Planning
Commission and City Council whereby a developer or
applicant requests the court that the action be
overturned. Other civil actions include
condemnation for street and utility rights of way,
actions being brought either by or against the
City regarding nuisance issues, and injunctions
brought for or against the City. In addition, the
attorney's office acts a liaison in actions
brought against the City where Eagan's liability
insurance carrier defends the claims.
b. Advisor to City Council, Committees and Staff:
The City Attorney also acts as advisor to the City
Council, Advisory Planning Commission, Advisory
Park Committee, other committees and staff. These
functions include attending and drafting minutes
for City Council meetings and Planning Commission .
meetings and attending such other committee
meetings as are requested by the City
Administrator or City Council. These activities
include the preparation of opinions on
miscellaneous legal issues including zoning,
platting, and the issuance of permits, procedural
matters dealing with operation of the City Council
and Advisory Planning Commission and other
committees.
c. Improvement Projects: The City Attorney's office
is involved in assistance with improvement
projects including sanitary sewer, water, storm
sewer, and street improvements. These functions
include the acquisition and negotiation of all
easements for street and utility purposes
including condemnation where necessary, assistance
in assessment issues including the preparation of
assessment rolls, advice to the Assessment
Committee and attending Assessment Committee
meetings, handling of all assessment appeals to
the District Court, and preparation and assembly
of transcripts for all General Obligation bond
issues.
711
d. Miscellaneous Legal Issues: In addition, the City
Attorney's office is involved in areas such as
ordinance drafting, preparation of documents
including development agreements and planned unit
development agreements, preparation of agreements
of a miscellaneous nature, review of transcripts
for industrial revenue and tax exempt mortgage
financing, negotiation for the acquisition, sale
or transfer of title to personal property and land
acquisition of easements by the City for
miscellaneous purposes including parks, general
advice to the City regarding building permits,
zoning, platting, assistance with insurance
issues, employee relations, etc.
2. Legal Consultants for Special Projects: Provide
specific legal services for certain areas such as labor
law, litigation and other special legal projects.
As a minimum, the proposal shall include:
a. The areas of expertise and general services
available.
b. The general qualifications of the firm as related
to the requested services.
c. The proposal should address each of the activities
outlined in the scope of work. The proposal
should expand upon each item and set forth the
firms approach /ability to carry out each activity.
d. The name, experience and qualifications of the
person who will be responsible for fulfilling the
obligations as City Attorney.
e. The qual and resumes of other
professional staff that will be responsible for
providing legal services.
f. The availability of the aforementioned staff.
g.
List and describe any previous or current
experience in municipal legal services, specify
activities performed, and the name of a person who
may be contacted at the municipality.
h. A list of previous or current activities performed
for the City of Eagan.
i. Describe your legal library and research
capabilities. What continuing series are
maintained? Periodicals? Computer links? What's
your capability to maintain a proper response time
for legal reports or memos?
76'
1
Provide a detailed description and explanation of
all fees and /or charges that may arise for
provided municipal legal services.
Scope of Work:
Legal Consultants for Special Legal Projects
a. Special legal consul will provide legal advice,
legal consultation and perform the necessary
negotiations or litigation on legal issues such
as: labor disputes, personnel issues, easement
negotiations, damage claims, assessment appeals,
content & agreement preparation and other legal
actions as deemed necessary by the City Council,
City Attorney or City Administrator. Special
legal consul will serve the City Council under the
coordination of the City Attorney or City
Administrator.
b. Special legal consul will meet with the City
Council or staff at the request of the City
Administrator.
c. Special legal consul may be given duties that are
normally the responsibility of the City Attorney's
office due to current workload, or at the request
of the City Council or City Administrator.
3. Prosecution Services: Provide the City of Eagan with
prosecution against petty misdemeanors, misdemeanors,
and gross misdemeanors as well as providing related
legal advice. This includes the ability to site codes
as necessary and assisting in the development of City
policies and guidelines for managing different existing
and potential situations. (This proposal includes the
scope of work). •
As a minimum, the proposal shall include:
a. Provide resumes for your firm and for each
attorney who may provide services to the City.
b. Describe special areas of expertise held by
members of the applicant firm and describe how
they may be utilized /applied within the
prosecution function. Describe criminal appellate
experience.
c. One important consideration in the provision of
Eagan's prosecution services is that the
attorney(s) be readily accessible to City
personnel, especially police officers. Discuss
how your firm intends to meet this goal.
d. Describe who would primarily serve as prosecutor.
Describe how you will assure backup personnel.
e. Describe your legal library and research
capabilities. What continuing series are
maintained? Periodicals? Computer links?
f. Describe your support staff (knowledge, skills,
abilities, experience).
Describe, with detail, all related services that
will be rendered in conjunction with the proposed
prosecution services (training sessions for
police, regular written updates and policy
statements).
h. List and describe any previous or current
experience in municipal legal services, specify
activities performed and the name of a person who
may be contacted at the municipality.
i. List previous or current activities performed for
the City of Eagan.
j
Provide a detailed description and explanation of
all fees and /or charges that may arise for
provided prosecution and related legal services.
IV.____ PRO_ POSAL _E_V_ALUAT - ION_AND__CONTRACT.- -AWARD .
A. The City intends to award a contract to the proposer(s)
evaluated to be best qualified to perform the work for
the City, cost and other factors considered.
B. Based upon the evaluation, the City Administrator will
recommend to the City Council the selection of the
firm(s) judged to be the most responsive and
responsible proposer for each position. The actual
selection of the firm(s) and contract awards will be
made by the City Council.
C. The City shall not be liable for any expenses incurred
by the proposer including but not limited to expenses
associated with the preparation of the proposal,
attendance at interviews, preparation of a cost
proposal or final contract negotiations.
7 7
D. The City of Eagan reserves the right to reject any and
all proposals or to request additional information form
all proposers.
V. CONTRACT EXECUTION
A. Contract Negotiations
Notwithstanding a contract award, the City reserves the
right to negotiate the final terms and conditions of
the contract to be executed. Should the City and the
proposer(s) to whom the contract(s) is recommended to
be awarded be unable to mutually agree upon the entire
contract, the City reserves the right to discontinue
negotiations, select another proposer or reject all of
the proposals. Upon completion of negotiations
agreeable to the City and proposer, a contract shall be
executed.
Contract reviews will be made not more than every two
years and not less than every four years.
B. Contract Ethics
1. No elected official or employee of the City who
exercises any responsibilities in the review,
approval or implementation of the proposal or
contract shall participate in any decision which
affects his or her direct or indirect personal or
financial interest.
2. It is a breach of ethical standards for any person
to offer, give or agree to give any City employee
or Council person, or for any City employee or
Council person to solicit, demand, accept, or
agree to accept from another person or firm, a
gratuity or an offer of employment whenever a
reasonably prudent person would conclude that such
consideration was motivated by an individual,
group or corporate desire to obtain special,
preferential, or more favorable treatment than is
normally accorded to the general public.
3. The firm(s) shall not assign any interest in this
contract and shall not transfer any interest in
the same without the prior written consent of the
City.
4. The firm(s) shall not accept any client or project
which, by nature, places it in an ethical conflict
with its representation of the City of Eagan.
D. The City of Eagan reserves the right to reject any and
all proposals or to request additional information foam
all proposers.
V. CONTRACT EXECUTION
A. Contract Negotiations
Notwithstanding a contract award, the City reserves the
right to negotiate the final terms and conditions of
the contract to be executed. Should the City and the
proposer(s) to whom the contract(s) is recommended to
be awarded be unable to mutually agree upon the entire
contract, the City reserves the right to discontinue
negotiations, select another proposer or reject all of
the proposals. Upon completion of negotiations
agreeable to the City and proposer, a contract shall be
executed.
Contract reviews will be made not more than every two
years and not less than every four years.
B. Contract Ethics
1. No elected official or employee of the City who
exercises any responsibilities in the review,
approval or implementation of the proposal or
contract shall participate in any decision which
affects his or her direct or indirect personal or
financial interest.
2. It is a breach of ethical standards for any person
to offer, give or agree to give any City employee
__c r Co: unci1_p_ers.on ,- __or__for__._ any__ —C_it_y oyes _ - o_r___,
Council person to solicit, demand, accept, or
agree to accept from another person or firm, a
gratuity or an offer of employment whenever a
reasonably prudent person would conclude that such
consideration was motivated by an individual,
group or corporate desire to obtain special,
preferential, or more favorable treatment than is
normally accorded to the general public.
3. The firm(s) shall not assign any interest in this
contract and shall not transfer any interest in
the same without the prior written consent of the
City.
4. The firm(s) shall not accept any client or project
which, by nature, places it in an ethical conflict
with its representation of the City of Eagan.
ENGINEERING CONSULTANTS
STATEMENT OF QUALIFICATIONS
TABLE OF CONTENTS
INTRODUCTION
STATEMENT INSTRUCTIONS
STATEMENT CONTENT
CATEGORIES
STATEMENT EVALUATION AND CONTRACT AWARD
CONTRACT EXECUTION
CITY INFORMATION
I. INTRODUCTION
This request for STATEMENTS OF QUALIFICATIONS has been
prepared by the City of Eagan in order to retain the services of
consulting firms to provide municipal engineering services for
the City. The City desires to establish various categories of
firms to which projects can be assigned. The City of Eagan hopes
to retain up to three firms for each specific category listed
within. It should be noted that firms are eligible to be
retained in as many of the areas as they are qualified for.
The municipal engineering services desired include all the
planning, engineering, and financial activities necessary to
implement public capital improvements. The services include all
facility plans; preparation of preliminary engineering reports,
environmental worksheets and reports; detailed design plans,
quantity estimates and prepare construction documents;
advertisement for and evaluation of bids; construction
engineering and inspection services and the preparation of
assessment rolls. Projects to be performed will be assigned to
one of the municipal engineering firms within the appropriate
category. The assignment will be based upon the type of
project, the work load and expertise of the firm and the past
performance of the firm.
II. STATEMENT INSTRUCTIONS
A. All statements should be sent to and all questions and
correspondence should be directed to:
All statemens must be received no later than 4:30 p.m.,
, 1988.
III. STATEMENT CONTENT
A. Title Page
Include the name of the firm, local address, telephone
number, name of the contact person, and the date.
B. Table of Contents
Thomas A. Colbert P.E.
Public Works Director
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
(612) 454 -8100
Include a clear identification of the material by
section and page number.
C. CONSULTANT PROFILE
1. The areas of technical expertise and the general
services available from the firm.
2. The qualifications of the firm as related to the
services available.
3. The statement should address each of the specialty
categories for which the firm wishes to be
considered. The statement should also expand upon
each category and set forth the firms
approach /ability towards it.
4. The name, experience, and qualifications of the
person that will be responsible for the management
and administration of a contract with the City.
5. The qualifications and resumes of the professional
staff that will be assigned to the City projets.
6. The availability of the aforementioned staff.
7. A repesentative list of previous municipal
clients, projects worked on, specify activities
performed and the name of a person who may be
contacted at the municipality.
8. A list of current municipal clients, projects
being worked on, specific activities being
performed, and the name of a person who may be
contacted at the municipality.
9. A list of previous or current projects performed
for the City of Eagan.
10. A list of private clients for whom work has been
or is being performed within the City of Eagan,
the type of project, the specific activities
performed, and the name of a person who may be
contacted at the client.
11. A list of all costs associated with each specific
category including hourly rates, specialty rates,
multipliers, percentages etc.
IV. CATEGORIES OF CONSULTANTS
There are three (3) primary categories of consultant
services anticipated.
A. Regular Consultant Services
B. Occasional /Specialty Consultant Services
C. Retained Consultant Services
A. REGULAR CONSULTANT SERVICES:
Consultants associated with work of a reoccuring
nature.
1. Civil /Municipal
- streets
- utilities
a. Summary of Services: Provide technical
engineering expertise in the development of site
specific and /or comprehensive plans to review and
guide the City's growth in an orderly manner;
prepare special studies, feasibility reports and
detailed plans and specifications for specific
improvement projects; provide the necessary
professional and technical manpower to supervise
and manage improvement projects; and provide
technical assistance to the City Council and staff
as required.
1.Planning
* Prepares, reviews, updates and revises
comprehensive sanitary sewer, storm sewer, water
main, water__ quality_,___ transportation_ and__P_ark__
improvement plans for the City of Eagan.
* Advises staff and Council of estimated costs,
alternative financing methods and recommended
schedules of needed capital improvements to these
comprehensive plans.
2.Construction
• Prepares preliminary engineering and feasibility
reports for proposed public improvement projects.
* Prepares detailed plans, specifications and
technical drawings necessary for the construction
of public improvements.
* Advertises and evaluates bids.
* Conducts public hearings and assists with
necessary neighborhood meetings for improvement
projects.
* Provides legal descriptions and assists in the
acquisition of necessary easements.
* Conducts pre - construction meetings and coordinates
with other utility companies, contractors,
governmental agencies, etc., to insure the proper
scheduling, permit applications and general
supervision of public and private improvement
projects.
* Performs contruction staking and required
engineering surveying.
* Perfotms inspection services to insure compliance
with City standards and the approved plans and
specifications.
* Prepare fiscal contract close out reports and
perform the testing and inspections necessary to
recommend acceptance to staff and the City Council
on all improvement projects.
3.Assessments
* Assists the staff and the City Council in
determining the proper and equitable assessment
rates to properly finance public improvement
projects.
* Provides recommendations as to the extent, limits
and amounts of assessments to be spread to some
individual improvement projects.
4.Miscellaneous
*Reviews, updates and submits suggested revisions
for existing fee schedules for assessments,
utility user benefit rates, public improvement
financing surcharges, and general financing of
public improvement projects.
* Provides technical assistance and representation
for the Municipal State Aid street programs.
* Prepares, maintains and makes available to staff
general public construction "record" plans.
* Assists in maintaining and updating City utility
and street index maps.
��l
* Provides necessary information as requested by
staff in preparation of annual reports, budgets,
bond obligation finance statements, etc.
* Performs other related duties as requested in
writing by the City Council or authorized staff.
B. OCCASIONAL /SPECIALTY CONSULTANT SERVICES:
Consultants associated with technical areas of
expertise for occasional site specific work or ongoing
limited services relating to their area of particular
expertise (soil, testing, erosion inspection, etc.)
1. Structural
- reservoirs
- buildings
- retaining walls
2. Electrical
- street lites
- energy management
- pumps
3. Architectural
- park buildings
-well houses
- maintenance buildings
4. Communications
- radio
- telemetry
- alarms
5. Land Surveying
=subdivisions/plats
- certificates of survey
- easement descriptions
- lot corner (re)placement
Transportation
- traffic impact analysis
7. Natural Resources
-water quality studies
- monitoring
- hydrologic /hydraulic analysis
- erosion control
-lake restoration
8. Soils and Materials
-constuction density and material testing
-soil borings
C. RETAINED CONSULTANT SERVICES:
Consultants who act as an extension of City staff such
as those reviewing development plans for conformance to
City comprehensive plans and standards. A retained
consultant may also provide regular or
occasional /specialty consulting services if so
qualified.
V. STATEMENT EVALUATION AND CONTRACT AWARDS
A. The City intends to award a contract to the firms
evaluated to be best qualified to perform the work for
the City, with cost and other; factors also considered.
B. Based upon the evaluation, the City Staff Selection
Committee will recommend to the City Council the
selection of the firms judged to be the most responsive
and responsible applicants. The actual selection will
be made by the City Council.
C. The City shall not be liable for any expenses incurred
by the applicant including but not limited to expenses
associated with the preparation of the statement,
attendance at interviews, preparation of a cost
statement or final contract negotiations.
D. The City of Eagan reserves the right to reject any and
all statements or to request additional information
from all applicants.
E. In evaluating whether a consultant is to be included in
one of the categories numerous factors shall be
considered. Among those factors are the following:
1. An evaluation of the consultant's technical
qualifications, work experience and available
resources.
2. Performance appraisals from past and existing
clients.
3. Previous city experience with the consultant firm.
4. Actual or potential conflict with other clients
doing business with the City.
B. Selecting Criteria for Projects
For each project requiring consulting services, a
municipal engineering consultant will be considered
from the proper category of consultants approved by the
City Council. The following criteria are used for
considering a consultant:
1. The consultant's experience with projects or
activities similar to the one under consideration.
2. The consultant's knowledge of particular equipment
and services required.
3. The consultant's ability to mobilize and make
sufficient time available to complete the project
or activity within a specified time frame.
4. The appropriateness of the consultant's fees in
relationship to the industry and the scope of
services to be provided.
5. The performance of the consultant with regard to
existing projects or activities with the City.
6. The current work load of the consultant.
VII. CONTRACT EXECUTION
A. Negotiations and Contract Execution
Notwithstanding a contract award, the City reserves the
right to negotiate the final terms and conditions of
the contract to be executed. Should the City and a
consultant be unable to mutually agree upon the entire
contract, the City reserves the right to discontinue
negotiations, select another consultant or reject all
of the statements. Upon completion of negotiations
agreeable to the City and consultant, a contract shall
be executed.
Contract reviews will be made not more than every two
years and _not less than ___ ever_ y -_four_years -- _ - - --
B. Contracting Ethics
1. No elected official or employee of the City who
exercises any responsibilities in the review,
approval or implementation of the proposal or
contract shall participate in any decision which
affects his or her direct or indirect financial
interest.
2. It is a breach of ethical standards for any person
to offer, give, or agree to give any City employee
or Council person, or for any City employee or
Council person to solicit, demand, accept, or
agree to accept from another person or firm, a
gratuity or an offer of employment whenever a
reasonably prudent person would conclude that such
consideration was motivated by an individual,
group or corporate desire to obtain special,
preferential, or more favorable treatment than is
normally accorded to the general public.
3. The firm shall not assign any interest in this
contract and shall not transfer any interest in
the same without the prior written consent of the
City.
4. To remove any potential or actual conflict of
interest, a regular or occasional consultant
representing any client submitting a project or
activity to the City shall not represent or review
the project or activity on behalf of the City.
5. The firm shall not accept any client or project
which, by nature, places it in ethical conflict
during its representation of the City of Eagan.
6. The City requires affirmative action, and
therefore, the firm selected shall not
discriminate under the contract against any person
in accordance with federal, state and local
regulations.
VIII. CITY INFORMATION
City Organization
The City of Eagan was incorporated in 1974 as a
statutory, plan A city. It has a Council -
Administrator form of government. The City provides a
full array of municipal services and general
administrative functions.
1. City Council - The Eagan City Council is the final
review and approval authority regarding all
contracts, payments, plans, improvements,
policies, procedures and other business of the
City. The City Council, composed of four members
and the Mayor, is the legislative and policy
making body of the City. The Mayor, who presides
over the City Council meetings, is elected at
large for a two year term. The Councilmembers are
elected at large for four year terms. Set forth
on the following table is certain information
pertaining to the City Council.
ss
NAME
TITLE TERM EXPIRES
Vic Ellison Mayor 12/31/87
Thomas Egan Councilmember 12/31/89
Dave Gustafson Councilmember 12/31/91
Theodore Wachter Councilmember 12/31/91
Pam McCrea Councilmember 12/31/89
2. City Administrator - The City Administrator
reviews and coordinates all matters coming before
the City Council. He is responsible for the
implementation of Council direction and
coordination and management of City departments on
a daily basis.
3. City Staff - The City Administrator implements
Council directions through the departments heads
of eight City departments. For purposes of this
proposal the primary department shall be Public
Works. The Public Works Director shall act as
project manager and principal liaison to the
consultants.
Agenda Information Memo,
February 2, 1988, City Council Meeting
enclosed on pages
ORGANIZED COLLECTION STUDY
A. Acceptance of Organized Collection Study - -The Organized
Collection Study prepared for the City by Pope -Reid Associates is
completed and a copy of the full report is enclosed in each City
Council packet without page number.
An executive summary was prepared and a copy of that document is
through for your review.
The Study has been reviewed over a period of months and approved
by the Solid Waste Abatement Commission at its last regular
meeting held on January 12, 1988. The SWAG is recommending that
the City Council adopt the study as a framework for future
decisions concerning waste collection and its relationship to
recycling and landfill abatement.
Administrative Assistant Hohenstein has stated that as a public
policy tool, the study was intended to provide a general compari-
son of the available solid waste collection options on the basis
of specific criteria including: impacts on the community,
impacts on the hauling industry, relationship to recycling
alternatives and legal issues. As a decision tool, it makes no
recommendations in its current form.
To make this document a working tool, it is suggested that the
City Council accept the report and consider one of several
options: 1) review issues raised by the report in a joint
meeting with the Solid Waste Abatement Commission, 2) discuss
ramifications of this report with staff at a work session, 3)
direct development of a recommendation by the Commission or 4)
direct development of a recommendation by the Consultant at an
additional cost. These alternatives should be discussed at the
meeting on Tuesday.
ACTION TO BE CONSIDERED ON THIS ITEM: To accept the report and
provide suitable direction to the City Administrator regarding
coordination with the Solid Waste Abatement Commission of the
Organized Collection Study.
EXECUTIVE SUMMARY
ORGANIZED COLLECTION STUDY
CITY OF EAGAN
FEBRUARY, 1988
The City of Eagan licenses sixteen solid waste collection companies to operate
within the City. Of the sixteen licensed companies, eleven collect solid waste
from residential accounts. Because of concerns about potential impacts of the
existing solid waste collection system and uncertainty regarding alternative
systems, the City contracted with Pope-Reid Associates to quantify advantages
and disadvantages of the existing and alternative collection systems.
The study involved surveying all waste collection companies to determine daily
routes and other pertinent information. As a result of the survey, areas of
concentrated refuse vehicle traffic were determined. Figure 1 identifies the
areas of the City where five or more haulers collect each week.
FIGURE 1
AREAS OF HIGH WEEKLY CON CENTRAT IONS
OF COLLECTION VEHICLE TRAFFIC
(CITY OF EAGAN- 7/87)
NUMBERS WITHIN OUTLINED AREAS REPRESENT THE NUMBER OF
6 / /
HAULERS SERVING THOSE AREAS EACH WEEK
(DOES NOT INCLUDE TWO HAULERS)
As expected, the more densely - populated parts of Eagan are subject to most fre-
quent refuse - vehicle traffic. The impact of refuse- vehicle traffic includes:
r Accelerated deterioration of streets resulting in increased need for
repair /replacement.
• Potential for accidents. The rate of accidents involving refuse trucks
is greater than automobiles; and
Potential for noise and air pollution. Refuse trucks tend to generate
more noise and air pollution than automobiles.
The existing system of collecting refuse in Eagan is comparatively more expen-
sive than alternative systems in place in similar communities. The study esti-
mates that the average Eagan household could save nearly $3.00 a month if a more
organized system replaced the existing collection system. Although the existing -
system is more competitive, the efficiencies of organized collection tend to
result in lower costs.
The study also analyzes several alternative refuse collection systems and com-
pares the alternatives with the existing system. The methods of collection
analyzed are:
• municipal collection by city -owned and operated vehicles;
• contracting with all existing haulers to collect in eleven districts;
• contracting with several haulers to collect in two to ten districts;
• contracting with one hauler or a group of haulers to collect city -wide;
• existing, open collection; or
• existing collection with additional licensing conditions.
Table 1 displays a comparison of each system based on eight crucial concerns.
The concerns are not weighed according to degree of importance. Items favoring
the existing collection system include: low costs to the City, low impact on
waste hauling businesses, excellent customer service, and a high degree of ser-
vice provider availability. Items favoring an alternative, organized collection
system include: lower customer cost, less street wear, and the ability to
incorporate volume -based fees which encourage recycling.
The study does not recommend a course of action. Instead, information is pre-
sented in an objective manner and advantages and disadvantages are listed.
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Agenda Information Memo
February 2, 1988, City Council Meeting
OFF -SITE SIGNAGE /THOMAS LAKE POINTE DEVELOPMENT
B. Off -Site Signage for Thomas Lake Pointe Development- -The City
has received a letter from the Dominium. Group, developers and owners
of the Thomas Lake Pointe Development project, requesting a variance
from the City's sign policy to allow additional off -site signage for
a specified period of time. Since additional discussions are
planned with the Dominium Group by the Planning Department, it is
recommended that this item be continued until the February 16, 1988
City Council meeting.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a
continuance of the off -site signage request of Thomas Lake Pointe
Development.
VARIANCE /JONATHAN R. IVERSON
C. Variance, Jonathan R. Iverson for Century Addition--An
application was submitted by Jonathan R. Iverson requesting a 15.'
variance to the rear parking setback and a 12' variance to the rear
yard setback for Lot 3, Block 1, Century. Addition.
This type of variance request does not require action by the
Advisory Planning Commission. A copy of the staff report is
enclosed on pages ��:L through for your reference.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the 15'
variance to the rear parking setback and a 12' variance to the rear
yard setback for Lot 3, Block 1, Century Addition, as requested by
Jonathan R. Iverson.
CITY OF EAGAN
SUBJECT: VARIANCE
APPLICANT: JONATHON R. IVERSON
LOCATION: LOT 3, BLOCK 1, CENTURY ADDITION
EXISTING ZONING: NB (NEIGHBORHOOD BUSINESS)
DATE OF PUBLIC HEARING: FEBRUARY 2, 1988
DATE OF REPORT: JANUARY 26, 1988
REPORTED BY: PLANNING & ENGINEERING
APPLICATION: An application has been submitted by Jonathon R.
Iverson requesting a 15 foot variance to the rear parking setback
and a 12 foot variance to the rear yard setback for Lot 3, Block
1, Century Addition.
COMMENTS: The purpose of this variance is to allow the proposed
Sport Scuba Diving Center to be located 18 feet from the north
property line and the proposed parking lot be located 5 feet from
the north lot line. The north property line abuts Fox Ridge
Apartments, thus requiring a minimum setback of 30 feet from the
building and 20 feet from the parking lot.
The dimensions of this lot severely limit the building design and
placement. The setbacks created by the adjacent residential
parcel further enhance this unique hardship.
The proposed development meets or exceeds all other building
setbacks and requirements. Approximately two-thirds of the
bu1dingis set back _ 40_leet from the south property line
(Century Point Road) adding a large portion of landscaped area to
the front of the building which is highly visible from Coachman
and Yankee Doodle Roads.
City watermain exists 5' north of the north line of Lot 3 and 5'
east of the west line of Lot 3. Appropriate easement dedication
has been made to protect these lines. The proposed building
location does not encroach within the dedicated easements.
With the constraints innate to this parcel, strict adherence to
the City code setback requirements make development of Lot 3,
Block 1, Century Point Addition impractical at best.
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Agenda Information Memo
February 2, 1988, City Council Meeting
CONDITIONAL USE PERMIT /HOLIDAY STATION
D. Conditional Use Permit for Holiday Station Stores to Allow the
Sale of 3.2 Beer in a CSC District - -A public hearing was held by the
Advisory Planning Commission at their last regular meeting held
January 6, 1988 to consider a conditional use permit application
submitted by Holiday Station Stores to allow the sale of 3.2 beer in
a CSC district. The APC is recommending approval of this item.
Enclosed on pages y
regarding this item.
through /tai is a copy of the staff report
Also enclosed for your review is a copy of the APC minutes found on
page (s) /OL - /OJ.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the
conditional use permit for Holiday Station Stores to allow the sale
of 3.2 beer in a CSC district.
qg'
SUBJECT: CONDITIONAL USE PERMIT
CITY OF EAGAN
APPLICANT: HOLIDAY STATIONSTORES, INC
LOCATION: LOT 1, BLOCK 1, MARI ACRES 2ND ADDITION
EXISTING ZONING: CSC (COMMUNITY SHOPPING CENTER)
DATE OF PUBLIC HEARING: JANUARY 26, 1988
DATE OF REPORT: JANUARY 19, 1988
REPORTED BY: PLANNING DEPARTMENT
APPLICATION SUMMARY: An application has been submitted
requesting a Conditional Use Permit to allow the sale of 3.2 beer
(off sale) in a CSC district. The site is the nearly completed
Holiday Service Station on the northwest corner of Nicols and
Cliff Roads next to the Kentucky Fried Chicken facility. The
previously approved Conditional Use Permit covered the motor fuel
sales in a CSC district and the pylon sign only.
If approved, this Conditional Use Permit shall be subject to all
applicable ordinances.
ASSESSMENTS: At the time of platting of Mari Acres 2nd Addition,
the City's special assessment policy did not include an
assessment for lateral benefit from storm sewer trunk. In
accordance with present City special assessment policies, the .
following is proposed as a condition of approval:
DESCRIPTION PROD # SEAGE - - -- — RATE
Lateral Benefit 186 C /I $ 30.88/ff 326.90 ff $10 095
Storm Sewer Trunk
TOTAL PROPOSED ASSESSMENT $10,095
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APC Minutes
January 26, 1988
Mr. Hedges described the position with the Special Assessment
Committee and Mr. Voracek volunteered, as did Scott Merkley.
Wilkins moved, Garry seconded the motion to close the nominations
with the two volunteers to be considered as nominated. All voted in
favor.
Scott Merkley was elected to represent the Advisory Planning
Commission on the Special Assessment Committee. Doris Wilkins and
Gary Graves volunteered to represent the Advisory Planning
Commission on the Developer's Task Force. Garry moved, Trygg
seconded the motion to consider the two volunteers as nominated and
to close the nominations. All voted aye. The vote was tied 4 to 4.
The nominees and the remainder of the Commission agreed to abide by
the flip of a coin, won by member Wilkins who was then appointed as
representative to the Developer's Task Force.
Because of the large e--- numbe r- of new members, Chairman Pawlenty
recommended that each member introduce him or herself, providing
some background to the other members of the commission.
AGENDA
City Planner Runkle noted that the developer, Opus Corporation,
has requested a continuance to the next Advisory Planning Commission
meeting in regard to item H, Eagandale Center Industrial Park 10th
Addition. Trygg moved, Voracek seconded the motion to adopt the
agenda as amended in regard to item H. All voted yes.
MINUTES
Member Wilkins noted that staff had not provided copies of the
November minutes, which had not been reviewed at the December
meeting, which had been canceled. Mr. Runkle indicated that the
minutes would be provided at the next Planning. Commission meeting.
HOLIDAY STATION STORES, INC. - CONDITIONAL USE PERMIT
The first public hearing of the evening convened by Chairman
Pawlenty was in regard to the application of Holiday Station Stores,
Inc. to allow the sale of 3.2 beer in a CSC (Community Shopping
Center) district on Lot 1, Block 1, Mari. Acres 2nd. Addition, located
in the southwest quarter of Section 30, at Nicols Road and Cliff
Road. Assistant City Planner Jim Sturm introduced the application,
indicating the location and construction of the Holiday Station
Store. He advised that a police investigation was underway in
regard to the license for off -sale 3.2 beer.
Member Wilkins questioned whether other service stations with
convenience stores had been allowed to sell 3.2 beer as conditional
uses. It was indicated that the Super America store had been
allowed to sell 3.2 beer.
2
APC Minutes
January 26, 1988
Member Trygg questioned the large assessment described in the
staff report. Mr. Heschen from Holiday, indicated that the
applicant was willing to accept the assessment.
Voracek moved, Graves seconded the motion to recommend approval
of the conditional use permit, subject to the assessment described
in the staff report. All voted aye.
CONVEYORS, INC. /HOSE, INC. CONDITIONAL USE PERMIT
The second public hearing of the evening, convened by Chairman
Pawlenty, was in regard to the application of Conveyors, Inc. /Hose
Inc., for a conditional use permit for a pylon sign located at 2735
Highway #55 (Parcel #010 -31) in the northeast quarter of Section 2.
Mr. Sturm advised the commission that the proposed sign exceeded the
pylon sign standards by 25 square feet, although exceptions may be
granted by the City in regard - to signs in major complexes or
adjacent to freeways. - -
Mr. Donald Chase was present, indicating he was the owner of the
former __ J.I.Case building purchased - to move their Bloomington
business to Eagan with hopes of using their existing sign placed on
the existing pole at the site. -
Member Wilkins noted that Highway #55 might not be considered a
freeway. Mr. Keller indicated that the sign ordinance described a
freeway as a principle arterial highway, according to the
Comprehensive Guide. Staff was not sure whether Highway #55 was so
described in the Comp Guide.
Voracek moved, Garry seconded the motion to recommend approval
of the conditional use permit for a pylon sign, subject to the one-
time__sig_n_ fee of _$_2.50 per square foot; and also subject to a
determination that Highway #55 be determined to be a freeway in
accord with City standards. However, if Highway #55 is not
considered a freeway, a variance should be granted for the pylon
sign. All voted in favor.
ROYAL OAR. 2ND ADDITION - WAIVER OF PLAT
The third public hearing of the evening convened by Chairman
Pawlenty, was in regard to the application of Asp Construction, Inc.
for a waiver of plat to eliminate an apartment building pad on Lot
2, Block 1, of the Royal Oak 2nd Addition, located west of Federal
Drive in the northeast quarter of Section 16. Mr. Sturm indicated
that the reason for the waiver of plat was to clean up the property
descriptions in accord with the Council directive and the
applicant's desire to change the configuration from three 22 -unit
apartments to two 33 -unit apartments.
/03
3
Agenda Information Memo
February 2, 1988, City Council Meeting
CONDITIONAL USE PERMIT /CONVEYORS INC.
E. Conditional Use Permit for Conveyors Inc. /Hose Inc. for a Pylon
Sign - -A public hearing was held by the Advisory Planning Commission
at their last regular meeting held on January 26, 1988, to consider
a conditional use permit application submitted by Conveyors Inc. for
a pylon sign to be located at 2735 Highway 55. The APC is
recommending approval of this item to the City Council.
For a copy of the Planning and Engineering Department report, refer
to page /05
For a copy of action tha was taken by the APC at their last regular
meeting, refer to page( ) //
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a
conditional use permit for Conveyors Inc. Hose Inc. for a pylon sign
to be located at 2735 Highway 55.
LOCATION
SUBJECT: CONDITIONAL USE PERMIT
APPLICANT: CONVEYORS, INC
LOCATION: NW 1/4, SECTION 2
EXISTING ZONING: LI (LIGHT INDUSTRIAL)
DATE OF PUBLIC. HEARING: JANUARY 26, 1988
DATE OF REPORT: JANUARY 19, 1988
REPORTED BY: PLANNING & ENGINEERING DEPTS
APPLICATION SUMMARY: An application has been submitted
requesting a Conditional Use Permit to allow an interior lighted
pylon sign located on the south side of Hwy. 55. Conveyors, Inc.
is an industrial distributor and manufacturer of hoses. The
existing building was previously occupied by J. I. Case and their
pylon sign was removed when they moved out. The new pylon will
be mounted on the existing pole with a total height of 26'. The
Conveyors' sign will be relocated from their Bloomington
location. It contains 150 SF of sign area. If approved, a
variance would not be needed since the Council has the discretion
to approve the signage area along freeway locations.
If approved, this Conditional Use Permit shall be subject to:
1) The one time sign fee of $2.50 S.F.
7
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CITY OF EAGAN
T
APC Minutes
January 26, 1988
Member Trygg questioned the large assessment described in the
staff report. Mr. Heschen from Holiday, indicated that the
applicant was willing to accept the assessment.
Voracek moved, Graves seconded the motion to recommend approval
of the conditional use permit, subject to the assessment described .
in the staff report. All voted aye.
CONVEYORS, INC. /HOSE, INC. - CONDITIONAL USE PERMIT
The second public hearing of the evening, convened by Chairman
Pawlenty, was in regard to the application of Conveyors, Inc. /Hose
Inc., for a conditional use permit for a pylon sign located at 2735
Highway #55 (Parcel #010 -31) in the northeast quarter of Section 2.
Mr. Sturm advised the commission that the proposed sign exceeded the
pylon sign standards by 25 square feet, although exceptions may be
granted by the City in regard to signs in major complexes or
adjacent to freeways.
Mr. Donald Chase was present, indicating he was the owner of the
former J.I.Case building purchased to move their Bloomington
business to Eagan with hopes of using their existing sign placed on
the existing pole at the site.
Member Wilkins noted that Highway #55 might not be considered a
freeway. Mr. Keller indicated that the sign ordinance described a
freeway as a principle arterial highway, according to the
Comprehensive Guide. Staff was not sure whether Highway #55 was so
described in the Comp Guide.
Voracek moved, Garry seconded the motion to recommend approval
of the conditional use permit for a pylon sign, subject to the one -
time sign fee of $2.50 per square foot; and also subject to a
determination that Highway #55 be determined to be a freeway in
accord with City standards. However, if Highway #55 is not
considered a freeway, a variance should be granted for the pylon
sign. All voted in favor.
ROYAL OAK 2ND ADDITION - WAIVER OF PLAT
The third public hearing of the evening convened by Chairman
Pawlenty, was in regard to the application of Asp Construction, Inc.
for a waiver of plat to eliminate an apartment building pad on Lot
2, Block 1, of the Royal Oak 2nd Addition, located west of Federal
Drive in the northeast quarter of Section 16. Mr. Sturm indicated
that the reason for the waiver of plat was to clean up the property
descriptions in accord with the Council directive and the
applicant's desire to change the configuration from three 22 -unit
apartments to two 33 -unit apartments.
3
Agenda Information Memo
February 2, 1988, City Council Meeting
WAIVER OF PLAT/ASP CONSTRUCTION
F. Waiver of Plat, Asp Construction Inc. To Eliminate an Apartment
Building Pad on Lot 2, Block 1, Royal Oaks 2nd Addition--A public
hearing was held by the Advisory Planning Commission at their last
regular meeting held on January 26, 1988 to consider a waiver of
plat application submitted by Asp Construction Inc. for the Royal
Oaks 2nd Addition. The APC is recommending approval of the waiver
of plat.
For a copy of the Planning and Engineering Department Reports, refer
to pages /s through
For a copy of the APC action on this item, refer to page(s)//0-e.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the waiver
of plat for Asp Construction Inc. to eliminate an apartment building
pad on Lot 2, Block 1, Royal Oaks 2nd Addition.
CITY OF EAGAN
SUBJECT: WAIVER OF PLAT
APPLICANT: ASP CONSTRUCTION, INC.
LOCATION: ROYAL OAKES 2ND ADD, NE 1/4, SECT 16
EXISTING ZONING: R -4 (MULTIPLE)
DATE OF PUBLIC HEARING: JANUARY 26, 1988
DATE OF REPORT: JANUARY 19, 1988
REPORTED BY: PLANNING & ENGINEERING DEPTS.
APPLICATION SUMMARY: On October 6, 1987, the City Council
approved a revised site plan for this apartment project. The 3
building pads containing 22 units each were changed to two 33
unit buildings just south of the Surrey Heights 2nd Addition.
This Waiver of Plat was a condition of the site plan approval.
The open space between the two buildings proposed on Lots 1 and 3
will be used for recreational purposes -- potentially tennis
courts. All building setbacks and parking setbacks meet code
requirements.
If approved, this Waiver of Plat shall be subject to all
applicable code ordinances.
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APC Minutes
January 26, 1988
Member Trygg questioned the large assessment described in the
staff report. Mr. Heschen from Holiday, indicated that the
applicant was willing to accept the assessment.
Voracek moved, Graves seconded the motion to recommend approval
of the conditional use permit, subject to the assessment described
in the staff report. All voted aye.
CONVEYORS, INC. /HOSE, INC. - CONDITIONAL USE PERMIT
The second public hearing of the evening, convened by Chairman
Pawlenty, was in regard to the application of Conveyors, Inc. /Hose
Inc., for a conditional use permit for a pylon sign located at 2735
Highway #55 (Parcel #010 -31) in the northeast quarter of Section 2.
Mr, Sturm advised the commission that the proposed sign exceeded the
pylon sign standards by 25 square feet, although exceptions may be
granted by the City in regard to signs in major complexes or
adjacent to freeways.
Mr. Donald Chase was present, indicating he was the owner of the
former J.I.Case building purchased to move their Bloomington
business to Eagan with hopes of using their existing sign placed on
the existing pole at the site.
Member Wilkins noted that Highway #55 might not be considered a
freeway. Mr. Keller indicated that the sign ordinance described a
freeway as a principle arterial highway, according to the
Comprehensive Guide. Staff was not sure whether Highway #55 was so
described in the Comp Guide.
Voracek moved, Garry seconded the motion to recommend approval
of the conditional use permit for a pylon sign, subject to the one-
time sign fee of $2.50 per square foot; and also subject to a
determination that Highway #55 be determined to be a freeway in
accord. with City standards:, However, if Highway #55 is not
considered a freeway, a variance should be granted for the pylon
sign. All voted in favor.
ROYAL OAK 2ND ADDITION - WAIVER OF PLAT
t r_____—
The third public hearing of the evening convened by Chairman
Pawlenty, was in regard to the application of Asp Construction, Inc.
for a waiver of plat to eliminate an apartment building pad on Lot
2, Block 1, of the Royal Oak 2nd Addition, located west of Federal
Drive in the northeast quarter of Section 16. Mr. Sturm indicated
that the reason for the waiver of plat was to clean up the property
descriptions in accord with the Council directive and the
applicant's desire to change the configuration from three 22 -unit
* apartments to two 33 -unit apartments.
4
i/
3
APC Minutes
January 26, 1988
Mr. Richard Asp was present on behalf of the applicant
indicating that the split was necessary to accommodate assessments
of the two parcels and apartments. Mr. Graves questioned whether a
foundation had been constructed. Mr. Runkle indicated that the two
foundations may have been constructed after consideration of the.
Council requiring the lot split.
Trygg moved, Wilkins seconded the motion to recommend approval
of the waiver of plat, subject to all applicable code ordinances.
All voted affirmatively.
\- - -- -- "COMMUNITY OF JOY CHURCH ADDITION - REZONING & PRELIMINARY PLAT
Chairman Pawlenty then convened the public hearing in regard to
the applications of the Community of Joy Church for a planned
development amendment (rezoning) of approximately 6 acres from R -4
(Multiple) within the Lexington South Planned Development, to a PF
(Public Facilities) district, and a preliminary plat for a church
along the east side of Lexington Avenue, and west of the Lexington
Parkview Addition in the southwest quarter of Section 23. Mr. Sturm
introduced the project which provided .for a great deal of _green
space and would allow for a potential three -stage development of the
church on the proposed lot with additional parking for the first
stage. He noted that the proposal met all code requirements and
would provide for access from an interior residential street, while
access would not be allowed on Lexington Avenue.
Mr. Orlin Rogness, Chairman of the church building committee was
present, along with the architect, Mr. Al. Sheldon, who indicated
that cuts of up to 20 feet would be required and the entire site
would be graded with a consideration for necessary erosion control.
Mr. Voracek questioned whethe_r ___ th_e..__ultim_a_te:__size___o_f the_church
would create traffic problems on the neighborhood street, with up to
250 parking spaces on the church property. Mr. Sturm noted that the
property was zoned R -4. Mike .Foertsch indicated that there may be a
potential for a frontage road through the Agricultural parcels
immediately to the north, along Lexington Ave.
Mr. Voracek suggested that the frontage road be cross - referenced .
for future development of the property to the north.
Mr. Garry questioned the staff's notation that the erosion
control plan was incomplete, which staff indicated could be resolved
prior to hearing by the City Council.
Member Wilkins questioned whether the right -of -way for Lexington
Avenue had been previously dedicated and whether it left room for
the trailway, both of which Mr. Foertsch answered in the
affirmative. Member Wilkins then suggested that appropriate
screening be required to benefit the Agricultural property to the
north.
//(
4
Agenda Information Memo,
February 2, 1988, City Council Meeting
Part B:
AD
IIT I,O L
ITEMS
PUBLIC IMPROVEMENT CONTRACTS
A. Public Improvement Contracts:
Item 1. Contract 87 -26, Approve Change Order #1 (Wescott Road)
Change Order #1 consisted of two parts described as follows:
Part A: This provides for temporary centerline restriping of
Wescott Road from Lexington Avenue to Dodd Road
necessitated by the new construction and shifting of
the old centerline. This -restriping had to be
performed outside of the normal schedule of our
striping contract for safety purposes. (Add
$2,435.06).
This provides for the interim adjustment of the utility
structures (manholes and gate valves) to ensure
accessibility during the winter months prior to the
final surfacing to be completed during 1988. The
consulting engineer omitted this pay item from the
contract documents and now has to be addressed through
a negotiated change order unit price. (Add $3,600).
All costs associated with this change order will be the
responsibility of the major street fund.
ACTION FOR CONSIDERATION ON THIS ITEM: To approve Change Order
#1 Contract 87 -26 (Wescott Road - Surfacing) in the amount of
$6,035.06 and authorize the Mayor and City Clerk to execute all
related documents.
Item 2. Contract 86 -27, Final Payment /Acceptance (Wilderness
Pond Storm Sewer)--We have received a request for final payment
through our consulting engineering firm along with a
certification of compliance with City approved plans and
specifications for the installation of the trunk storm sewer and
water main pressure reducing station within the Wilderness
Ponds Addition. All final inspections have been performed with
representatives of the Public Works Department and found to be in
order for a favorable consideration of final payment and
acceptance for perpetual maintenance.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the fifth and
final payment for Contract 86 -27 (Wilderness Pond - Storm Sewer)
to Lake Area Utilities, Inc., in the amount of $2,595.63 and
accept the improvements for perpetual maintenance.
Item 3. Contract 85 -20, Final Payment /Acceptance (Lexington
Square 2nd Addition - Trunk Storm and Sanitary Sewer) - -The City
has received a request for final payment from the contractor
through our consulting engineering firm along with a
certification of compliance to City approved plans and
specifications. All inspections have been performed by
representatives of the Public Works Department and found to be in
order for favorable Council action of final acceptance and
perpetual maintenance.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final
payment for Contract 85 -20 (Lexington Square 2nd Addition - Trunk
Sanitary & Storm Sewer) in the amount of $20,011.94 to Enebek
Construction, Inc., and accept the improvements for perpetual
maintenance.
Item 4. Contract 86 -23, Approve Change Order #3 (Holland Lake
Trunk Storm Sewer Outlet)- -This Change Order consists of two
parts described as follows:
Part A: As a part of the easement acquisition process
subsequent to the contract award, an access road
had to be constructed to a property as a part of
the negotiated easement dedication. The City's
contractor complied with this construction
requirement. (Add $8,765).
Part B: As a result of the July 23 "super storm ",
substantial erosion destroyed the restoration work
that had been completed within and adjacent to
this project. Subsequently, additional costs were
incurred to this contractor to complete this work.
(Add $6,887.73).
All costs associated with these change orders are the
responsibility of the contract which was financed through the
Trunk Storm Sewer Fund.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order
#3, Contract 86 -23 (Holland Lake - Trunk Storm Sewer) and
authorize the Mayor and City Clerk to execute all related
documents.
Agenda Information Memo
February 2, 1988, City Council Meeting
NON -UNION WAGE ADJUSTMENT FOR 1988
B. Non- Union Wage Adjustment for 1988--The City Administrator is
finalizing a study of wage settlements within the Metropolitan area
and will prepare a separate memo to suggest and recommend a wage
adjustment for all non - union personnel during 1988. This
recommendation will also include an adjustment for the health
insurance contribution by the City.
ACTION TO BE CONSIDERED ON THIS ITEM: To review the wage ajustment_
and health insurance contribution adjustment for non -union employees
as suggested by the City Administrator.