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06/19/2012 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota JUNE 19, 2012 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen. Councilmember Tilley arrived at 6:10 p.m. There were no visitors who wished to be heard. At 6:10 p.m., the City Council held a closed session to review and discuss emergency safety procedures. The closed session concluded at 6:28 p.m. A regular meeting of the Eagan City Council was held on Tuesday, June 19, 2012 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Tom Hedges, Assistant City Administrator Miller, Director of Administrative Services VanOverbeke, Director of Community Development Hohenstein, City Planner Ridley, Director of Public Works Matthys, Police Sergeant Fineran, Communications Director Garrison, Director of Parks and Recreation Johnson, Chief Financial Officer Pepper, and Executive Assistant Stevenson. AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as presented. Aye: 5 Nay: 0 RECOGNITIONS AND PRESENTATION Mayor Maguire recognized City staff for doing a great job on responding to residents regarding the damage from last night's storm. CONSENT AGENDA Councilmember Tilley moved, Councilmember Fields seconded a motion to approve the Consent Agenda as presented. Aye: 5 Nay: 0 A. It was recommended to approve the minute of the May 22, 2012 Special City Council meeting and June 5, 2012 the Regular City Council meeting as presented or modified. B. PERSONNEL ITEMS 1. It was recommended to approve termination of Desiree Kramer, Fire Department Administrative Assistant 2. It was recommended to approve hiring of Ashley Swenson, Fire Department Administrative Assistant 3. It was recommended to approve the hiring of Seasonal Employees C. It was recommended to approve Check Registers dated June 1, June 8 and June 15, 2012 D. It was recommended to approve a resolution adopting and implementing the performance benchmarks developed by the Council on Local Results and Innovation E. It was recommended to approve the Amended Lease Agreement for JBL Companies for 3795 Pilot Knob Road Property F. It was recommended to approve an Extension of recording Final Plat — Eagan Car Club G. It was recommended to approve the Trail Maintenance Agreement with Dakota County H. It was recommended to receive a Petition to Vacate Public Service Road Easement, Lot 2, Block 1 Cedar Industrial Park, and Schedule a Public Hearing for July 17, 2012 City Council Meeting Minutes June 19, 2012 2 page I. It was recommended to award Contract 12 -09, City -Wide Parking Lot Improvements J. It was recommended to receive a Petition to Vacate Public Drainage & Utility Easement, Lot 2, Block 1 Northwood Business Park 3` Addition, and Schedule a Public Hearing for July 17, 2012 K. It was recommended to approve Election Judges for the August 14, 2012 Primary Election L. It was recommended to approve a Resolution authorizing the City Clerk to appoint Deputy City Clerks for the purpose of election administration M. It was recommended to approve Absentee Ballot Board Judges for the August 14, 2012 Primary Election N. It was recommended to approve Off -Sale Liquor License for Javinos Wines, Inc. DBA Javinos Wines, 3926 Cedar Grove Parkway O. It was recommended to approve a Conduit Lease Agreement with Windstream Subject to Final Revision by the City Attorney's Office P. It was recommended to cancel the July 10, 2012 Special City Council Meeting Q. It was recommended to authorize a Submittal of a Minnesota Business Development Capital Projects Grant Program Application — Pilot Knob Road, Yankee Doodle Road to Central Parkway /Northwood Parkway R. It was recommended to approve the Final Planned Development for Northwood Townhomes City Administrator Hedges noted the 2011 Comprehensive Annual Financial Report (CAFR) for the year end December 31, 2011 has been completed by independent auditors. Matt Mayer of Kern, DeWenter, Viere, Ltd. gave a presentation summarizing the finders of the Auditor's Management Letter and 2011 CAFR. Councilmember Fields moved, Councilmember Hansen seconded a motion to receive and accept the 2011 Comprehensive Annual Financial Report. Aye: 5 Nay: 0 There were no items for discussion. There were no items for discussion. 2011 COMPREHENSIVE ANNUAL FINANCIAL REPORT PUBLIC HEARINGS OLD BUSINESS NEW BUSINESS COMPREHENSIVE GUIDE PLAN AMENDMENT - PARKVIEW GOLF COURSE / HUNTER EMERSON Mayor Maguire introduced the item and provided an overview of the procedures and expectations for dialogue between the Council, developers, audience members and staff. Administrator Hedges noted the action to be considered is to direct staff to submit to the Metropolitan Council a Comprehensive Land Use Guide Plan Amendment from Private Recreation to Low Density, upon approximately 80 acres located to 1310 and 1290 Cliff Road. Hedges added that at least four votes from City Council are required for approval. Hedges noted that a public hearing was held by the City Council Meeting Minutes June 19, 2012 3 page Advisory Planning Commission on May 22, 2012, and the APC did recommend denial on a 5 -1 vote. City Planner Ridley gave a staff report. City Attorney Dougherty addressed questions surrounding the application by Hunter Emerson, LLC and Parkview Golf Associates, LLC to change the land use designation. Rob Zakheim, representing the property owners of Parkview Golf Club, provided some context and the history of Parkview Golf Club along with a PowerPoint presentation. Developer Kurt Manley and additional associates gave a summary of the history of the project and features of the proposed development. Michael Abee, of Paradigm Golf Group, gave a presentation on the history and current state of the golf course industry and noted the saturation of the golf market in the Twin Cities. Mayor Maguire opened the meeting for public comment. The following Eagan residents addressed the Council with questions and /or concerns about the change in the Comprehensive Land Use Guide Plan: Pat Campbell, 4716 Pebble Beach Way, Mark Skweres, 4616 Fairway Hills Drive, Carmel Nadav, 1441 Rocky Lane, Bill Cutter, 4680 Fairway Hills Drive, Ed Erickson, 1520 Thomas Lake Point Road, Mike Bernstein, 1361 Grace Drive, Steve Retzlaff, 4647 Parkridge Drive, Mark Wanous, 2268 Wall Street, Lynn Romberg, 4688 Fairway Hills Drive, Jeff Baillif, 4623 Parkridge Drive, Reyne Brandschaud- Linsk,1260 Dunberry Lane and Amy Cutter. Keith Hittner, 4705 Hittner Pointe, spoke in favor of the proposed amendment. Mayor Maguire asked staff to respond to all questions and concerns presented by the residents. City Administrator Hedges and City staff responded to all of the questions raised by residents during the public testimony. The Council discussed the feedback from residents and raised additional questions of staff. Mayor Maguire and councilmembers noted the fundamental disparity of expecting a private property owner to solely carry the burden for providing a benefit to the public and the uncertainty from a "if not this, what ?" standpoint. The Council also discussed the process and that any proposed development on the site would need to come back for separate public consideration and scrutiny. Councilmember Hansen moved, Councilmember Fields seconded a motion to direct staff to submit to the Metropolitan Council a Comprehensive Land Use Guide Plan Amendment from Private Recreation to Low Density, upon approximately 80 acres located to 1310 and 1290 Cliff Road. Aye: 5 Nay: 0 There were no items for discussion. There were no items at this time. There were no visitors to be heard. LEGISLATIVE /INTERGOVERNMENTAL AFFAIRS UPDATE ADMINISTRATIVE AGENDA VISITORS TO BE HEARD City Council Meeting Minutes June 19, 2012 4 page Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 12:27 a.m. Aye: 5 Nay: 0 -uk-Y 3, ad Date ADJOURNMENT