06/05/2012 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
JUNE 5, 2012
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmembers Bakken, Fields, Hansen and Tilley.
Ed & Caryl Crozier were present and addressed the Council regarding renovation of the Old Cedar Avenue
Bridge. The City Council discussed the issue and asked staff to follow up with a letter to the City of
Bloomington encouraging their acceptance of $2 million in federal funding to begin the design and
specification stage to determine what is needed to restore the bridge.
Kim Bernard & Gary Wilkie were present and addressed the Council requesting an amendment to City Code to
permit backyard chickens in a clean, safe, and sanitary environment. City Council discussed the issue and
asked staff to research and to report back at a future City Council workshop.
A regular meeting of the Eagan City Council was held on Tuesday, June 5, 2012 at 6:30 p.m. at the Eagan
Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also
present were City Administrator Tom Hedges, Assistant City Administrator Miller, Director of Administrative
Services VanOverbeke, Director of Community Development Hohenstein, City Planner Ridley, Director of
Public Works Matthys, Police Chief McDonald, Fire Chief Scott, Communications Director Garrison and
Director of Parks and Recreation Johnson and Executive Assistant Stevenson.
AGENDA
Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve the agenda as
presented /modified. Aye: 5 Nay: 0
RECOGNITIONS AND PRESENTATION
The City Council and Police Chief McDonald recognized Detective Lori Tripp for her 32 years of service and
retirement from the City.
The City Council recognized Tom Hedges as 2011 Communicator of the Year by Minnesota Association of
Government Communicators.
CONSENT AGENDA
Councilmember Hansen moved, Councilmember Bakken seconded a motion to approve the Consent Agenda
as presented. Aye: 5 Nay: 0
A. Tt was recommended to approve the minutes of the May 15, 2012, regular City Council
meeting and the minutes of the May 8, 2012, Special City Council meeting as presented or
modified
B. PERSONNEL ITEMS
1. It was recommended to approve the hiring of Catherine Gadient, PT Office Support /GIS
Specialist at Central Maintenance Facility
2. It was recommended to approve the hiring of Marie Segar, PT Fire Prevention Specialist
3. It was recommended to approve the hiring of Patrol Officers Calvin Tschida and
Michael Schneider with the Police Department
4. It was recommended to approve the promotion of Russ Matthys for the position of
Public Works Director
5. It was recommended to approve the hiring of seasonal employees
C. It was recommended to approve Check Registers dated May 11, May 21, and May 25, 2012
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D. It was recommended to approve the updated JPA for the ABLE (Apple Valley, Burnsville,
Lakeville, Eagan) fire training facility
E. It was recommended to approve a resolution to accept a $2,500 donation from CenterPoint Energy
for the Fire Department for a rescue tool
F. It was recommended to approve a resolution to accept a $5,000 donation from Casper's for the
Fire Department for new firefighter helmets
G. It was recommended to declare certain banners to be government signs for purpose of their
display on the light poles on Central Parkway
H. It was recommended to approve the Final Planned Development and Final Subdivision Stonehaven
4th Addition
I. It was recommended to approve a Resolution Offering Social Security to Elected Officials
Covered by the PERA Defined Contribution Plan
J. It was recommended to approve a Resolution to accept a donation from Norma King to plant a
tree in Thomas Lake Park and authorize the necessary budget adjustment
K. It was recommended to approve the Manager Change of the On -Sale 3.2 Percent Malt Liquor
(Beer) License for West End Gun Club
L. It was recommended to approve the Encroachment Agreement — Oakwood Heights 3 rd Addition
M. It was recommended to approve the Plans & Specs and Authorize Bids for Contract 12 -11 (2012
City -wide Trail Improvements)
N. It was recommended to approve the Joint Powers Agreement with Dakota County Transportation
Department for Pilot Knob Road Corridor Study (Project 1095)
O. It was recommended to approve the Appeal Process for Water Meter Surcharges
P. It was recommended to award Contract 12 -10, City -Wide Storm Sewer Improvements
Q. It was recommended to approve the submission of an application for a Farmers Market Promotion
Program Grant from the United State Department of Agriculture.
R. It was recommended to approve the Annual Maintenance Agreement for Contract 11 -14
Conduit /Fiber to MP Nexlevel
Consent E. Chief Scott introduced Shayna Bailey, Field Operations Advisor with CenterPoint Energy who
presented the Eagan Fire Department with a $2,500 donation.
Consent F. Chief Scott gave a brief summary of the $5,000 donation from Casper's to the Eagan Fire
Department.
PUBLIC HEARINGS
There were no items for discussion.
OLD BUSINESS
ORDINANCE AMENDMENT — TO CHAPTER 10 RELATIVE TO
OFF -LEASH DOG AREA REGULATIONS
City Administrator Hedges introduced the item, noting that at the February 21 City Council meeting, the City
Council directed preparation of an amendment to Chapter 10 relative to Off -Leash Dog Area regulations for
the new off -leash dog area opening at Thresher Fields Park in the Summer of 2012.
Mayor Maguire asked if anyone in the audience would like to comment on the amendment. There being no
public comment, he turned discussion back to the Council.
Councilmember Hansen moved, Councilmember Bakken seconded a motion to approve an ordinance
amendment to City Code Chapter 10 relative to off -leash dog area regulations, direct the City Attorney to
publish the amendment in the legal newspaper, and approve a resolution amending the City Fee Schedule as
amended. Aye: 5 Nay: 0
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ORDINANCE AMENDMENT - TO CHAPTER 11 RELATIVE TO ESTABLISHING
A MAXIMUM DENSITY FOR PROPERTIES ABUTTING A
MINIMUM MAINTENANCE ROAD
City Administrator Hedges introduced the item regarding establishing a maximum density for properties on a
minimum maintenance road. The ordinance amendment would establish a maximum density of one dwelling
unit per parcel to prevent further subdivision of property and intensification of development along such until
such time as the street is upgraded and the minimum maintenance designation can be removed. City Planner
Ridley gave a staff report.
Mayor Maguire asked if anyone in the audience would like to comment on the amendment. There being no
public comment, he turned discussion back to the Council.
Councilmember Bakken moved, Councilmember Hansen seconded a motion to approve an ordinance
amendment to City Code Chapter 11, Section 11.70, relative to establishing a maximum density for properties
on a minimum maintenance road. Aye: 5 Nay: 0
NEW BUSINESS
PLANNED DEVELOPMENT AMENDMENT — LONE OAK GRILL - TO ALLOW AN
EXPANDED PATIO WITH A GAMING AREA, OUTDOOR PATIO DINING, AND
MODIFICATION OF EXTERIOR BUILDING MATERIALS LOCATED AT 3010
EAGANDALE PLACE IN THE NE 1/4 OF SECTION 10
City Administrator Hedges introduced the item stating the Advisory Planning Commission held a public
hearing on May 22 and is recommending approval of the Planned Development Amendment. City Planner
Ridley gave a staff report.
City Council invited the applicant Joel Lehman to comment. Mr. Lehman conveyed his excitement in
bringing a new dynamic, restaurant concept to Eagan in this space that will include outdoor activities such as
bocce ball and curling.
Mayor Maguire asked if anyone in the audience would like to comment on the amendment. There being no
public comment, he turned discussion back to the Council.
Councilmember Bakken moved, Councilmember Hansen seconded a motion to a Planned Development
Amendment to allow an expanded patio with a gaming area, outdoor patio dining and modification of exterior
building materials for property located at 3010 Eagandale Place, subject to the following conditions:
Aye: 5 Nay:0
1. A Planned Development Amendment Agreement shall be executed and recorded at the Dakota County
Recorder's Office prior to issuance of a building permit. The following plans are required for the
Agreement:
• Site Plan
• Elevation Plan
2. The site shall be developed in conformance with the approved plans:
a. Site Plan dated March 28, 2012
b. Building Elevations dated March 28, 2012
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3. A sign permit is required prior to installation of any sign, and signage is subject to all other
requirements of the City Code.
4. The on -sale alcohol license shall include and permit the service of alcoholic beverages in the outdoor
dining area.
5. The outdoor dining area is subject to City Code requirements including sewer availability charges
imposed as a result of the additional seating in the outdoor dining area.
6. A Building Permit shall be obtained for the exterior building material renovations and patio
expansion.
7. Site Lighting shall be downcast and shielded to prevent glare and shall not be visible from the public
right -of -way.
ADOPT THE 5 YEAR PUBLIC WORKS CAPITAL IMPROVEMENT PLAN (2013 -2017)
AND AUTHORIZE THE IMPLEMENTATION OF THE 2013 IMPROVEMENTS
City Administrator Hedges introduced the item noting the 5 year Capital Improvement Plan (2013 -2017)
Public Works Infrastructure (Part III) was presented at the Council Workshop on May 8, 2012. Director of
Public Works Matthys gave a staff report.
Mayor Maguire asked if anyone in the audience would like to comment on the 5 -year plan. There being no
public comment, he turned discussion back to the Council.
Councilmember Hansen moved, Councilmember Bakken seconded a motion to adopt the 5 -year Capital
Improvement Plan for Public Works Infrastructure, Part III (2013 -2017) and authorized the initiation of the
public improvement process for the 2013 programmed improvements. Aye: 5 Nay: 0
LEGISLATIVEANTERGOVERNMENTAL AFFAIRS UPDATE
There were no items for discussion.
ADMINISTRATIVE AGENDA
CITY ATTORNEY
There were no items for discussion.
CITY COUNCIL COMMENTS
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Mayor Maguire noted that Councilmembers Fields and Tilley have filed for re- election to the Eagan City Council.
Councilmember Bakken noted there is a transit of Venus, a dark disk moving across the face of the Sun happening
today.
CITY ADMINISTRATOR
City Administrator Hedges noted under Consent Agenda Item B the hiring of Russ Matthys as Director of Public
Works. The City Council congratulated Matthys.
DIRECTOR OF PUBLIC WORKS
There were no items for discussion.
DIRECTOR OF COMMUNITY DEVELOPMENT
Director of Community Development Hohenstein noted in the Development/Construction Activity Update that
Murphy Warehouse is in the process of acquiring the property at 905 Yankee Doodle Road, the former
Snyder's /Only Deals property.
VISITORS TO BE HEARD
Maureen Keegan was present and asked whether a transit station is planned at Cliff Road & Cedar Avenue.
Councilmember Hansen and City staff responded to her questions.
ADJOURNMENT
Councilmember Bakken moved, Councilmember Hansen seconded a motion to adjourn the meeting at 7:22 p.m.
Aye: 5 Nay: 0
Date _6 . 1C4 '�aZ
Mayor
Clerk