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4104 Prairie Ridge Rd - Ltr. re: Bituminous Overlay41,1 City of Eaall Mike Maguire Mayor Paul Bakken Cyndee Fields Gary Hansen Meg Tilley Council Members Thomas Hedges City Administrator Municipal Center 3830 Pilot Knob Road Eagan, MN 551 22-1 81 0 651.675.5000 phone 651.675.5012 fax 651.454.8535 TDD Maintenance Facility 3501 Coachman Point Eagan, MN 55122 651.675.5300 phone 651.675.5360 fax 651.454.8535 TDD www.cityofeagan.com The Lone Oak Tree The symbol of strength and growth in our community. July 26, 2012 Dana & Julia Kiecker 4104 Prairie Ridge Rd. Eagan, MN 55123 Re: Street damage Dear Mr. & Mrs. Kiecker, On July 3 of this year your street received a new bituminous overlay as part of the Citywide Pavement Management Program. On July 6, while driving through your neighborhood, I observed a contractor working at your residence. As part of your project they illegally dumped a large amount of dirt, gravel and other landscape material on the new bituminous streetmat; this is a direct violation of City Code. I've included photos for your reference taken that day as well as the damage discovered later. On July 6 we had a high temperature of 102 degrees which contributed to the soft blacktop. The contractor working for the City, on the street overlay project, delayed doing clean-up work in your neighborhood because of the extreme temperatures and the soft pavement. I stopped and talked to your contractor twice that day and explained the issues we have with dumping materials on the street, especially on brand new blacktop. I was assured that they would be extremely careful; i.e. they stated they had new rubber tracks on their skid loader so it wouldn't damage the street and they would power wash the street when they were done. As I'm sure you've seen by now, they did not follow through on any of their promises and in fact, caused substantial damage to the new pavement. The purpose of the new bituminous overlay is to help extend the life of the street by 20 - 25 years. In order to accomplish this, the damaged street area in front of your property will have to be removed and replaced. The estimated cost to complete this repair is $1,500. As the owner that hired the private contractor who caused the damage to public property, you are responsible to resolve the matter. I apologize for not contacting you sooner but we were reviewing the damage and waiting to hear back from our contractor with a cost estimate. I hope you can appreciate the responsibility we have to properly maintain our public right of way. Please contact me at your earliest convenience to discuss the resolution of this problem. I can be reached either at 651-675-5641 or dwestermayer@cityofeagan.com. Regard r , /- Dave Westermayer\ Engineering Techniciap Enclosures: Project photos