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09/04/2012 - City Council Regular AGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING SEPTEMBER 4, 2012 6:30 P.M. 1. ROLL CALL AND PLEDGE OF ALLEGIANCE LT 11. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS 15 A. Swearing-in of Police Officer Michael Schneider and Police Officer Calvin Tschida IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for r~ an item to be pulled for discussion) A. APPROVE MINUTES B. PERSONNEL ITEMS R C. APPROVE Check Registers t~ D. ACCEPTANCE of a grant from the MN Department of Commerce for auto theft prevention E. ACCEPTANCE of a grant from Target that will be used to purchase surveillance equipment Z F. REIMBURSEMENT from the Eagan Citizens' Crime Prevention Association for the purchase and training of our new K-9 Badger G. APPROVE Police Liaison services agreement with Independent School District 196 H. APPROVE Agreement for Temporary Contract Building Inspections Services 32. I. APPROVE Final Subdivision and Final Planned Development of Nicols Ridge 5t" Addition J. APPROVE Exempt Permit for Eagan High School Boys Lacrosse Booster Club to hold a raffle on f March 14, 2013 1 K. APPROVE July 1, 2012 to July 1, 2013 General Insurance Renewal L. APPROVE Change Order #2 for City Conduit and Fiber Contract 12-08 M. APPROVE Change Order #8 for City Conduit and Fiber Contract 11-14 I N. APPROVE Final Payment, Contract 11-08, Cedar Grove Boulevard ~Al 0. RECEIVE Final Assessment Report for Project No. 1057, Highview Acres - Street and Utility Improvements and Schedule Public Hearing for October 2, 2012 P. RECEIVE Final Assessment Report for Project No. 1060, Tesseract (Tesseract Place) - Street and Utility Improvements and Schedule Public Hearing for October 2, 2012 4a-) Q. RECEIVE Final Assessment Report for Project No. 1061, S & W Industrial (Sibley Court) - Street and Utility Improvements and Schedule Public Hearing for October 2, 2012 44 R. RECEIVE Final Assessment Report for Project No. 1062, Kings Wood/ Cutters Ridge/ Sherwood Downs - Street and Utility Improvements and Schedule Public Hearing for October 2, 2012 45S. RECEIVE Final Assessment Report for Project No. 1063, Chatterton Ponds - Street and Utility Improvements and Schedule Public Hearing for October 2, 2012 6-T. APPROVE Resolution to accept a donation of 216 cases of water from Twin Cities Goodtime Softball League to be used for various recreation programs and events L1 V U. APPROVE the donation of used playground equipment from Wescott Park playground to KAW (Kids Around the World) to be recycled and reused in a developing country yet to be identified V. APPROVE Resolution consenting to refunding of Ecumen's 2008 housing revenue bonds (to be refinanced through the City of Moorhead) W. Item Removed X. RATIFICATION of a contract with NPL Construction Company for conduit installation in partnership with Dakota Electric Association 4~ Y. SCHEDULE a Special City Council meeting on Monday, September 24, 2012 at 5 p.m. Z. APPROVE additional house planes for Stonehaven development V. PUBLIC HEARINGS A. CERTIFICATION of delinquent utility bills B. CERTIFICATION of delinquent false alarm bills C. CERTIFICATION of delinquent mowing bills D. VACATE Public Drainage & Utility Easement, Outlot A Boulder Lakes VI. OLD BUSINESS VII. NEW BUSINESS A. CERTIFICATION of the preliminary 2013 budget and property tax levy, and setting of public meeting date on which the budget and levy will be discussed. B. CONDITIONAL USE PERMIT- Simply Self Storage -A Conditional Use Permit to allow outdoor 18 rental storage spaces for passenger vehicles, trailers and boats located at 4025 Frontage Road 107 South. C. CONDITIONAL USE PERMIT- Murphy Warehouse - A Conditional Use Permit to allow a revised site plan for outdoor storage of trucks and trailers located at 905 Yankee Doodle Road. k D. CONDITIONAL USE PERMIT and VARIANCE - Holiday Gas Station (car wash)- A Conditional Use Permit to allow a freestanding accessory car wash and a 10' Variance to the required 20' rear yard structure setback for a freestanding car wash building located at 4595 Nicols Road. E. PLANNED DEVELOPMENT AMENDMENT, FINAL PLANNED DEVELOPMENT and FINAL PLAT - Boulder Lakes Business Park - A Planned Development Amendment to build a 60,448 sq ft office/tech building, a Final Planned Development for the same and a Final Plat consisting of one ) lot on 4.83 acres currently platted as Outlot A, Boulder Lakes Business Park. ~~nf~ 20 F. PRELIMINARY SUBDIVSION, FINAL SUBDIVISION and FINAL PLANNED DEVELOPMENT- Eagan Car Club 2nd Addition -A Preliminary and Final Subdivision of approximately 6 acres to create 7 lots and 2 outlots and A Final Planned Development Agreement of approximately 6 acres to allow 76 car storage units and a club house located just north of the property at 4135 Robert Trail South. VIII. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE IX. ECONOMIC DEVELOPMENT AUTHORITY (There are no EDA items to be considered at this time) 2- -2.?-IX. ADMINISTRATIVE AGENDA A. City Attorney B. City Council Comments C. City Administrator D. Director of Public Works E. Director of Community Development XI. VISITORS TO BE HEARD (for those persons not on the agenda) XII. CLOSED SESSION XIII. ADJOURNMENT 41 City of Ema TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: AUGUST 31, 2012 SUBJECT: AGENDA INFORMATION FOR SEPTEMBER 4, 2012 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the September 4, 2012 City Council agenda, the following items are in order for consideration. III i Consent Agenda Information Memo September 4, 2012, Eagan City Council Meeting RECOGNITIONS AND PRESENTATIONS Swearing-in of Officers Michael Schneider and Calvin Tschida FACTS: Police Chief McDonald will introduce new Police Officers Michael Schneider and Calvin Tschida to the Council and community. After a brief introduction, they will be administered the oath of office by the Chief. Both officers began their employment on July 9, 2012. Agenda Information Memo September 4, 2012 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. APPROVE MINUTES ACTION TO BE CONSIDERED: To approve the minutes of the August 21, 2012 Regular City Council meeting as presented or modified. ATTACHMENTS: -7 • Minutes of August 21, 2012 Regular City Council meeting are enclosed on pages through IGa MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota AUGUST 21, 2012 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Councilmembers Bakken, Fields, Hansen and Tilley. Mayor Maguire arrived at 6:05 p.m. There were no visitors who wished to be heard. A regular meeting of the Eagan City Council was held on Monday, August 21, 2012 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Tom Hedges, Assistant City Administrator Miller, Assistant City Administrator VanOverbeke, Director of Community Development Hohenstein, Director of Public Works Matthys, Police Chief McDonald, Director of Parks and Recreation Johnson and Executive Assistant Stevenson. AGENDA City Administrator Hedges noted the addition to the Consent Agenda of Item S. Approval of an Exempt Permit for the Eagan Resource Center to hold a raffle on September 20, 2012. Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as presented/modified. Aye:5 Nay:0 RECOGNITIONS AND PRESENTATION Mayor Maguire stated for the fourth time in a row, Eagan Minnesota has been named in the Top 20 of Money Magazine's Best Small Cities in America list. CONSENT AGENDA Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve the Consent Agenda as presented. Aye: 5 Nay: 0 A. It was recommended to approve the minutes of August 6, 2012. B. Personnel Items 1. Approve the hiring of Seasonal/ Temporary Employees in Parks & Recreation and Communications. C. It was recommended to approve Check Registers dated August 3 and 10, 2012. D. It was recommended to direct Preparation of Ordinance Amendment to Chapter 3 relative to the City's Telecommunication Network. E. It was recommended to approve Change Order No. 4, Contract 11-08 Cedar Grove Boulevard. F. It was recommended to approve Final Payment for Contract 12-05, City-Wide Inflow & Infiltration Reduction - Sanitary Sewer Improvements. G. It was recommended to approve Final Payment for Contract 12-07, 2012 Citywide Sanitary Sewer Lining Improvements. H. It was recommended to receive Final Assessment Report for Project No. 1016R, Ames Crossing Road - Street and Utility Improvements and Schedule Public Hearing for September 19, 2012. 7 City Council Meeting Minutes August 21, 2012 2 page 1. It was recommended to receive Final Assessment Report for Project No. 1047 -Johnny Cake Ridge Road (Cliff Rd to Apple Valley border) Street Improvements and Schedule Public Hearing for September 19, 2012. J. It was recommended to receive Final Assessment Report for Project No.1076 Whispering Woods/ Slater Road Street Improvements and Schedule Public Hearing for September 19, 2012. K. It was recommended to receive Final Assessment Report for Project No. 1080 Rahn Road Street Improvements and Schedule Public Hearing for September 19, 2012. L. It was recommended to receive a Petition to Vacate Public Service Road Easement, Lot 2, Block 1 Cedar Industrial Park, and Schedule a Public Hearing for September 19, 2012. M. It was recommended to a modification of a Site Plan for 3259 Terminal Drive - Aspen Waste. N. It was recommended to approve a Resolution to accept a donation from the Eagan Athletic Association in the amount of $56,904.86 for the construction of a storage building at the Lexington-Diffley Athletic complex and authorize the necessary budget adjustment. 0. It was recommended to cancel the October 9, 2012 Special City Council meeting and schedule a Special City Council meeting on October 22, 2012. P. It was recommended to approve an Exempt Permit for Faithful Shepherd Catholic School to hold a raffle on September 21, 2012. Q. It was recommended to approve the 2013 Parks and Recreation Capital Improvements Program. R. It was recommended to approve the 2012-2013 Advisory Parks Commission Work Plan and Goals. S. It was recommended to approve an Exempt Permit for Eagan Resource Center to hold a raffle on September 20, 2012. Consent N. Director of Parks and Recreation Johnson gave a brief summary of the $56,904.86 donation from the Eagan Athletic Association. PUBLIC HEARINGS There were no items for discussion. OLD BUSINESS There were no items for discussion. NEW BUSINESS There were no items for discussion. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE There were no items for discussion. i I City Council Meeting Minutes August 21, 2012 3 page ADMINISTRATIVE AGENDA CITY ATTORN EY There were no items for discussion. CITY COUNCIL COMMENTS There were no items for discussion. CITY ADMINISTRATOR There were no items for discussion. DIRECTOR OF PUBLIC WORKS There were no items for discussion. DIRECTOR OF COMMUNITY DEVELOPMENT There were no items for discussion. VISITORS TO BE HEARD There were no visitors to be heard. ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 6:51 p.m. Aye: 5 Nay: 0 Date Mayor Clerk Agenda Information Memo September 4, 2012 Eagan City Council Meeting B. PERSONNEL ITEMS Item 1. ACTION TO BE CONSIDERED: Accept the resignation of Sally Ricard, Parks & Recreation Central Services Aide. FACTS: • Management is reviewing staffing options and will bring future recommendations to City Council at a later date. Item 2. ACTION TO BE CONSIDERED: Approve the hiring of Seasonal/ Temporary Employees in Parks & Recreation: Name Division Job Title Taylor Leonard Cascade Bay Lifeguard Melissa Clawson Cascade Bay Lifeguard Community Fitness Maureen Van Sloun Center Instructor 10 Agenda Information Memo September 4, 2012 Eagan City Council Meeting C. RATIFY CHECK REGISTERS ACTION TO BE CONSIDERED: To ratify the check registers dated August 17 and August 24, 2012 as presented. ATTACHMENTS: • Check registers dated August 17, 2012 are enclosed without page number. • Check registers dated August 24, 2012 are enclosed without page number. I I Agenda Information Memo September 4, 2012, Eagan City Council Meeting CONSENT AGENDA: D. Adopt a resolution and authorize an agreement to accept a $27,240 grant from the Minnesota Department of Commerce and authorize a corresponding budget adjustment. ACTION TO BE CONSIDERED: Adopt a resolution accepting a grant from the Minnesota Department of Commerce to purchase equipment that can read license plates to help detect stolen vehicles. FACTS: • The Minnesota Department of Commerce awarded the Eagan Police Department with $27,240 for Auto Theft Prevention. • The proposed grant was written with the intent to purchase a License Plate Reader (LPR) for one squad car. • The LPR automatically performs vehicle registration checks by automatically reading license plates and then checking the State's database to determine if the vehicle is stolen. • Adopting the resolution will necessitate the need for a budget adjustment of $27, 240 in line item # 1104-6231 of the police department's 2012 budget. • As part of the agreement, the city must sign a contract with the State. • The contract has been reviewed by the city attorney ATTACHMENTS A copy of the grant agreement is attached on pages 13 to 1 / A copy of the resolution is attached on page 1 b . I2. STATE OF MINNESOTA GRANT CONTRACT This giant contract is between the State of Minnesota, acting through its Commissioner of Commerce ("State") and Eagan Police Department, 3830 Pilot Knob Road, Eagan, MN 55122 ("Grantee"). Recitals 1. Under Minn. Stat. § 299A.01 and § 6513.84, the State is empowered to enter into this grant. 2. The State is in need of projects to reduce the incidence of automobile theft, and has made grant awards pursuant to its Round 3 Request for Proposals. 3. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract to the satisfaction of the State. Pursuant to Minnesota Statutes §1613.98 Subdivision 1, the Grantee agrees to minimize administrative costs as a condition of this grant. Grant Contract 1 Term of Grant Contract 1.1 Effective date: July 1, 2012, or the date the State obtains all required signatures under Minnesota Statutes Section 16C.05, subdivision 2, whichever is later. The Grantee must not begin work under this grant contract until this contract is fully executed and the Grantee has been notified by the State's Authorized Representative to begin the work. 1.2 Expiration date: June 30, 2013, or until all obligations have been. satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract: 8. Liability; 9. State Audits; 10. Government Data Practices and Intellectual Property; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction, and Venue; and 15 Data Disclosure. 2 Grantee's Duties 2.1 Activities. The Grantee, who is not a state employee, will perform the necessary duties and tasks specified in the Grantee's Round 3 grant application, which is attached and incorporated into this contract as Exhibit A. 2.2 Any changes from the specified tasks or breakdown of costs must: A) advance the purpose of the Automobile Theft Prevention Grant Program, B) remain within the total dollar amount of the grant, and C) be approved in writing by the State's Authorized Representative prior to any changed expenditure. 2.2 Reporting Requirements. Grantee shall report to the State as specified in the Grant Manual of the Office of Justice Program, which is posted online at https:Hdps.mn.gov/divisions/oip/grants/Documents/Grant Manual pdf and is incorporated by reference into this grant contract. (1) Financial Reporting. Grantee shall submit a financial reporting form to the State's Authorized Representative utilizing the format identified by the State within 30 days after the end of the reporting period. (2) Progress Reporting. Grantee shall use forms prescribed by the State to submit a quarterly progress detailing progress achieved towards the accomplishment of the program goals and objectives within 30 days after the end of the reporting period. (3) Other Requirements. Grantee shall submit such other reports and attend meetings and training as State shall reasonably request. Grant (Rev. 09/11) 1 0 (4) Evaluation. The State shall have the authority, during the course of this grant period, to conduct evaluations of the performance of the Grantee. (5) Requirement Changes. The State may modify or change all reporting forms at its discretion during the grant period. (6) Special Requirements. The State reserves the right to include in the grant, at any time during the term of the grant, special administrative requirements deemed necessary to assure the Grantee's successful implementation of the program. The State will notify the Grantee in writing of any special administrative requirements. 3 Time The Grantee must comply with all the time requirements described in this grant contract. In the performance of this grant contract, time is of the essence. 4 Consideration and Payment 4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as follows: (a) Compensation. The Grantee will be reimbursed an amount not to exceed $27,240.00, for activities and budget amounts according to the breakdown of costs identified in Exhibit A, Grantee's Round 2 grant application. (b) Travel Expenses. Reimbursement for travel and subsistence expenses actually and necessarily incurred by the Grantee as a result of this grant contract will not exceed the amount identified and approved for travel in Exhibit A, Grantee's Round 2 grant application; provided that the Grantee will be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Commissioner's Plan" promulgated by the Commissioner of Minnesota Management and Budget (MMB). The Grantee will not be reimbursed for travel and subsistence expenses incurred outside Minnesota unless it has received the State's prior written approval for out of state travel. Minnesota will be considered the home state for determining whether travel is out of state. (c)Total Obligation. The total obligation of the State for.all compensation and reimbursements to the Grantee under this grant contract will not exceed $27,240.00. 4.2. Payment (a) Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be submitted timely upon completion of services, and according to the following schedule: i. Itemized invoices must be submitted at least quarterly, but not more often than monthly, and within 30 days of the period covered by the invoice for services satisfactorily performed. ii. The final invoice pertaining to each state fiscal year of this grant contract must be received by July 31 of that calendar year. Reimbursements from the next state fiscal year(s) may commence on or after July 1 of that calendar year. The final invoice must be received no later than 30 days after the Expiration date of this grant contract. iii. Expenditures for each state fiscal year of this grant contract must be for services performed within the applicable state fiscal year. Every state fiscal year begins on July 1 and ends on June 30. Grant (Rev. 09/11) 2 14 (b) Federal funds. (Where applicable, if blank this section does not apply) Payments under this grant contract will be made from federal funds obtained by the State through Title CFDA number of the Act of . The Grantee is responsible for compliance with all federal requirements imposed on these funds and accepts full financial responsibility for any requirements imposed by the Grantee's failure to comply with federal requirements. 5 Conditions of Payment All services provided by the Grantee under this grant contract must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. 6 Authorized Representative The State's Authorized Representative is Brandon Johnson, Grant Manager, 85-7th Place E, St. Paul, MN, 6511-297-7058, or his successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the services provided under this grant contract. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. J The Grantee's Authorized Representative is James McDonald, Chief of Police, 3830 Pilot Knob Road, Eagan MN 651-675-5700. If the Grantee's Authorized Representative changes at any time during this grant contract, the Grantee must immediately notify the State. 7 Assignment, Amendments, Waiver, and Grant Contract Complete 7.1 Assignment. The Grantee shall neither assign nor transfer any rights or obligations under this grant contract without the prior written consent of the State, approved by the same parties who executed and approved this grant contract,. or their successors in office. 7.2 Amendments. Any amendments to this grant contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant contract, or their successors in office. 7.3 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the provision or the State's right to enforce it. 7.4 Giant Contract Complete. This grant contract contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to bind either party. 8 Liability The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney's fees incurred by the State, arising from the performance of this grant contract by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant contract. 9 State Audits Under Minn. Stat. §16B.98, Subd.8, the Grantee's books, records, documents, and accounting procedures and practices of the Grantee or other party relevant to this grant agreement or transaction are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. Grant (Rev. 09/11) 3 15 10 Government Data Practices and Intellectual Property 10.1. Government Data Practices. The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this ,grant contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the State. The State will give the Grantee instructions concerning the release of the data to the requesting party before the data is released. The Grantee's response to the request shall comply with applicable law. 10.2. Intellectual Property Rights. Grantee represents and warrants that materials produced or used under this grant contract do not and will not infringe upon any intellectual property rights of another, including but not limited to patents, copyrights, trade secrets, trade names, and service marks and names. Grantee shall indemnify and defend the State, at Grantee's expense, from any action or claim brought against the State to the extent that it is based on a claim that all or part of the materials infringe upon the intellectual property rights of another. Grantee shall be responsible for payment of any and all such claims, demands, obligations, liabilities, costs, and damages including, but not limited to reasonable attorneys' fees arising out of this grant contract, amendments and supplements thereto, which are attributable to such claims or actions. If such a claim or action arises, or in Grantee's or the State's opinion is likely to arise, Grantee shall, at the State's discretion, either procure for the State the right or license to continue using the materials at issue or replace or modify the allegedly infringing materials. This remedy shall be in addition to and shall not be exclusive to other remedies provided by law. 11 Workers' Compensation The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 12 Publicity and Endorsement 12.1 Publicity. Any publicity regarding the subject matter of this grant contract must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant contract. 12.2 Endorsement. The Grantee must not claim that the State endorses its products or services. 13 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-law provisions, governs this grant contract. Venue for all legal proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14 Termination 14.1 Termination by the State. The State may immediately terminate this grant contract with or without Grant (Rev. 09/11) 4 I~ cause, upon 30 days written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro-rata basis, for services satisfactorily performed. 14.2 Termination for Cause. The State may immediately terminate this grant contract if the State finds that there has been a failure to comply with the provisions of this grant contract, that reasonable progress has not been made or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 14.3 Termination for Insufficient Funding. The State may immediately terminate this grant contract if: a) It does not obtain funding from the Minnesota Legislature; or b) If funding cannot be continued at a level sufficient to allow for the payment of the services covered here. ` c) Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro-rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the contract is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable time of the State's receiving that notice. 15 Data Disclosure Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. 1. STATE ENCUMBRANCE VERIFICATION 3. STATE AGENCY Individual certifies that funds have been encumbered as required by Minn. Slat. 16A.15 and 16C.05. By: (with delegated authority) Signe/J1~yt Title Date: Date: SWIFT Contract/PONo(s). 5 0-75 a a Poi U(0 l 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant contract on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: Distribution: Title: Agency Grantee Date: State, s Authorized Representative - Photo Copy By: Title: Date: Grant (Rev. 09/11) 5 I~ CITY OF EAGAN RESOLUTION ACCEPTING DONATION TO THE CITY OF EAGAN Minnesota Department of Commerce-Auto Theft Prevention Grant WHEREAS, the City Council of the City of Eagan encourages public donations to help defray the costs to the general public of providing services in Eagan; and WHEREAS, the Minnesota Department of Commerce has presented the Police Department with a donation in the amount of $27,240 which will be used to procure a License Plate Reader. WHEREAS, Minnesota Statutes §465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two-thirds of the members of the City Council; and NOW, THEREFORE, BE IT RESOLVED by the City Council of Eagan, Dakota County, Minnesota, that the donation is hereby accepted for use by the City, and an adjustment is made to line item # 1104-6231 in the police department's 2012 budget; BE IT FURTHER RESOLVED, that the City sincerely thanks the Minnesota Department of Commerce for selecting the City of Eagan as a recipient of this year's grant. ADOPTED this 4th day of September, 2012. CITY OF EAGAN CITY COUNCIL By: It's Mayor Attest: It's Clerk Motion by: Seconded by: Those in Favor: Those Against: Date: 18) Agenda Information Memo September 4, 2012, Eagan City Council Meeting CONSENT AGENDA: E. Adopt a resolution accepting a $700 donation from the Target Corporation and authorize a corresponding budget adjustment. ACTION TO BE CONSIDERED: Approve a resolution accepting a $700.00 grant from the Target Corporation to purchase surveillance equipment for the Police Department. FACTS: • The grant would allow the police department to purchase surveillance equipment that could be used to investigate retail theft cases. • In 2009, the City received a similar grant from the Target Corporation. Those funds were used to purchase surveillance equipment that has been used to solve multiple theft cases. • Adopting the resolution will necessitate the need for a budget adjustment of $700 to line item #1105-6212 in the police department budget. • For several years the Target Corporation has worked with police personnel to promote public safety. • A letter was sent to Target Corporation thanking them for this grant and their support of our community. ATTACHMENTS: Resolution on page . iq CITY OF EAGAN RESOLUTION ACCEPTING DONATION TO THE CITY OF EAGAN Target Corporation WHEREAS, the City Council of the City of Eagan encourages public donations to help defray the costs to the general public of providing services in Eagan; and WHEREAS, the Target Corporation has presented the police department with a donation in the amount of $700. The funds were used to purchase surveillance equipment. WHEREAS, Minnesota Statutes §465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two-thirds of the members of the City Council; and NOW, THEREFORE, BE IT RESOLVED by the City Council of Eagan, Dakota County, Minnesota, that the donation is hereby accepted for use by the City, and an adjustment is made to line item # 1105-6212 in the police department's 2012 budget; BE IT FURTHER RESOLVED, that the City sincerely thanks the Target Corporation for the generous donation. ADOPTED this 4th day of September, 2012. CITY OF EAGAN CITY COUNCIL By: It's Mayor Attest: It's Clerk Motion by: Seconded by: Those in Favor: Those Against: Date: 20' Agenda Information Memo September 4, 2012, Eagan City Council Meeting CONSENT AGENDA: F. Adopt a resolution accepting a $3,500.00 donation from the Eagan Citizen's Crime Prevention Association (ECCPA) and authorize a corresponding budget adjustment. ACTION TO BE CONSIDERED: Adopt a resolution accepting a cash donation from the ECCPA which enabled the police department to purchase a new canine after the death of "Maverick." FACTS: • Police canine Maverick passed away due to cancer earlier this year. Unfortunately, no funding existed to procure a new dog whereupon the department asked the ECCPA to fund a replacement. Ultimately, the association agreed to donate $3,500.00 to fund the cost of the dog. • Adopting the resolution will necessitate the need for a budget adjustment of $3,500.00 to line item # 1104-6226 in the police department budget. • The police department seeks authorization to accept this donation from the ECCPA. ATTACHMENTS .ION Resolution on page CITY OF EAGAN RESOLUTION ACCEPTING DONATION TO THE CITY OF EAGAN Eagan Citizen's Crime Prevention Association (ECCPA) WHEREAS, the City Council of the City of Eagan encourages public donations to help defray the costs to the general public of providing services in Eagan; and WHEREAS, the Eagan Citizen's Crime Prevention Association has presented the police department with a donation in the amount of $3,500. The funds were used to purchase a dog for the police department's canine program. WHEREAS, Minnesota Statutes §465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two-thirds of the members of the City Council; and NOW, THEREFORE, BE IT RESOLVED by the City Council of Eagan, Dakota County, Minnesota, that the donation is hereby accepted for use by the City, and an adjustment is made to line item # 1104-6226 in the police department's 2012 budget; BE IT FURTHER RESOLVED, that the City sincerely thanks the Eagan Citizen's Crime Prevention Association for the gracious and generous donation. ADOPTED this 4th day of September, 2012. CITY OF EAGAN CITY COUNCIL By: It's Mayor Attest: It's Clerk Motion by: Seconded by: Those in Favor: Those Against: Date: 22 Agenda Information Memo September 4, 2012 Eagan City Council Meeting CONSENT AGENDA: G. Approve the Police Liaison Services Agreement between the City of Eagan and Independent School District (ISD) #196 ACTION TO BE CONSIDERED: Approve the agreement between the City of Eagan and ISD #196. FACTS: • The City of Eagan and ISD #196 have partnered to establish a school resource officer program in three schools. • The School District wishes to continue this relationship, and agrees to pay the city $76,335.51 for Eagan Police Officers to continue working in the schools for the 2012- 2013 school year. • The School District increased funding for liaison services by one percent from the 2012- 2013 calendar year. Attachments: Police Liaison Services Agreement on pages A Z5 POLICE LIAISON SERVICES AGREEMENT: SCHOOL DISTRICT NO. 196 AND CITY OF EAGAN THIS AGREEMENT is made and entered into this day of , 2012 by and between SCHOOL DISTRICT NO. 196, a Minnesota municipal corporation, (hereinafter "School District") and CITY OF EAGAN, a Minnesota municipal corporation, (hereinafter "City"). RECITALS WHEREAS, the parties enter into this Agreement pursuant to Minnesota Statutes §126C.44; and WHEREAS, for purposes of this Agreement, the School District's participating secondary schools within the City consist of the following schools: Black Hawk Middle School, Dakota Hills Middle School and Eagan High School. NOW THEREFORE, the parties hereto agree as follows: 1. The City agrees to provide a state certified police officer to perform an average of 20 hours per week police liaison services to each of the School District's secondary schools for the purpose of assisting in the establishment and trained coordination of a cooperative community approach among the School District's schools, students, parents, police and other community resources to address the needs of the students and community members. The City's police liaison services shall include, but not limited to: a. Prevention of delinquency; b. Protection of life and property; and c. Law enforcement. 2. The School District shall pay the City the amount of $76,355.51 for the City's police liaison services to the School District. 3. The parties agree and acknowledge that the police officers who are assigned to provide police liaison services in the schools are, and will continue to be, members and employees of the City and its police department. The police officers shall not become an agent or employee of the School District by virtue of this Agreement and shall not make any representations to the contrary. The officers shall operate under the direct administration and supervision of the police department but will work in cooperation with school administrators to further mutually agreed goals involving the police department, schools and students. The officers shall not have disciplinary authority within the schools or be considered educational service providers, but shall be limited to their police functions. 4. The amount to be paid by the School District as specified in Paragraph 2 herein shall be payable for the 2012-2013 school year upon approval of this Agreement by both parties. 5. This Agreement is effective for the 2012-2013 school year. Upon the expiration of the 2012-2013 school year, this Agreement shall automatically terminate. 2 6. Each party shall be liable for the acts and omissions of its own agents and employees and not the acts and omissions of the other party's agents and employees. The parties' liability shall be limited by the provisions of the Municipal Tort Claims Act, Minn. Ch. 466 or other applicable law. 7. The parties agree that all government data collected, shared or received as a result of the parties' duties under this Agreement shall be handled and maintained in accordance with all applicable federal, state and local laws, rules and regulations governing government data, including, but not limited to the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. The parties understand and agree that any sharing of data between them must occur in accordance with the law governing the dissemination of data, including, but not limited to, specific laws and governing the sharing of data on students and minors. INDEPENDENT SCHOOL DISTRICT NO. 196: By: Jackie Magnuson Its: Chairperson By: Joel Albright Its: Clerk STATE OF MINNESOTA ) ss. COUNTY OF ) On this _ day of 2012, before me a Notary Public within and for said County, personally appeared JACKIE MAGNUSON and JOEL ALBRIGHT, to me personally known, who each being duly sworn by me, did say that they are the Chairperson and Clerk of Independent School District No. 196 and that said instrument was signed and sealed on behalf of said School District by authority of the School Board and said Chairperson and Clerk acknowledged said instrument to be the free act and deed of the School District. Notary Public CITY OF EAGAN: By: Mike Maguire Its: Mayor By: Christina Scipioni Its: City Clerk STATE OF MINNESOTA ) ss. COUNTY OF ) On this _ day of 2012 before me a Notary Public within and for said County, personally appeared MIKE MAGUIRE and CHRISTINA SCIPIONI to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and Clerk of the City of Eagan, the municipality named in the foregoing instrument, and that the seal affixed on behalf of said municipality by authority of its City Council and said Mayor and Clerk acknowledged said instrument to be the free act and deed of said municipality. Notary Public jr Agenda Information Memo Eagan City Council Meeting Consent Agenda September 4, 2012 H. APPROVE Agreement for Temporary Contract Building Inspection Services ACTION TO BE CONSIDERED: To approve an agreement to retain temporary contract building inspection services through November, 2012 and authorize a budget adjustment for that purpose. FACTS: From time to time in response to work loads, the City has retained a firm that provides temporary contract building inspection services. Most recently this was done when a member of our inspection staff was out on a leave of absence. We've also used contract building inspection services when volume of permits and inspections for roofing and siding work following hail and wind storms resulted in inspection backlogs. ➢ One full time inspector position was cut from the budget in 2009 in response to the downturn in construction activity. Since that time, residential and commercial development has begun to recover and we are experiencing a steady increase in construction activity. The July 2012 inspections per inspector are 17% above the past 5- year average and revenues are up 21.24% during that same timeframe. ➢ Lately we have been seeing extended turnaround times for plan reviews to issue building permits and backlogs on scheduling inspections of 4-5 working days. The more typical scheduling period that meets customer expectations is 2-3 working days. ➢ While it is not possible or appropriate to staff for same day or very short turn around inspections, our service focus is to avoid long delays in scheduling inspections so contractors and property owners doing their own projects can get their inspections and keep their work moving forward in a timely fashion. The occasional use of contract services permits us to meet this standard. ➢ In order to manage work flow and provide timely response, the contract position would be available up to three days a week as inspection schedule demand requires through this period. ATTACHMENT(1)- Service Agreement on pages 28 through BUILDING INSPECTION SERVICES AGREEMENT This agreement is entered into this day of , 2012 by and between Inspectron, Inc., a Minnesota corporation with its principal place of business located at 15120 Chippendale Ave., Rosemount, MN, 55068 (hereinafter "Inspectron" and the City of Eagan an incorporated Minnesota city with its principal offices located at 3830 Pilot Knob Road Eagan, Minnesota 55122 (hereinafter "City"). WHEREAS, the City has enacted the Minnesota Building code (the "Code"); WHEREAS, the City requires building inspection services to ensure compliance with the Code; WHEREAS, the City desires to enter into an agreement for the purchase of building inspection services with Inspectron; and WHEREAS, Inspectron desires to provide such services to the City, NOW THEREFORE, upon adequate consideration, the receipt and sufficiency of which is acknowledged, the parties hereto agree as follows: 1. Inspection services. During the term of this agreement, Inspectron agrees to perform inspection services as outlined in the proposal dated (attached hereto as Exhibit A) 2. Condition of Inspection Services a) City agrees to provide Inspectron with access to pertinent information, records, systems and data, as determined necessary in the discretion of Inspectron. The city shall provide all required forms. Inspectron shall assist in the responsibilities of administration and enforcement of its zoning ordinance by reviewing all building permits for final zoning approval and land use. City shall hold Inspectron harmless and indemnify Inspectron from any and all claims that arise or may arise from zoning, land use, ordinances or incomplete or incorrect information on the permit application. Such indemnification and hold harmless shall specifically include damages, claims costs and reasonable attorney fees. b) Inspectron shall perform the services under this contract at such location and at such times as Inspectron deems appropriate while providing the coverage requested by the City. c) Inspectron shall provide all tools, transportation, and communication devices it deems necessary to carry out the field services of this Agreement. . d) Inspectron agrees to proceed diligently and in accordance with its usual course and manner of business. Inspectron may at its discretion retain subcontractors in the performance of this agreement. Inspectron shall notify the City in the event a sub-contractor will be used. Inspectron agrees to perform additional services, to which the parties agree during the term of this contract under the terms and conditions of this agreement. 3. Term of Agreement. This agreement is effective commencing and shall consist of a period of six months of service. This agreement may be automatically extended upon such terms and conditions as contained herein. 4. Payment. In consideration of such consulting work, the City agrees to pay to Inspectron an hourly rate of $60.00. Hourly charges are inclusive of equipment charges, communication charges and overhead. Work will be billed on a monthly basis and shall be due and payable upon receipt of such billing. The City upon receipt of such billing shall pay within 30 days. Payments more than 30 days delinquent shall accrue a 1.5 percent monthly finance charge. 5. The City does not by this Agreement, contract with Inspectron for a minimum number of hours per week. The number of hours required of Inspectron inc. shall be at the sole discretion of the City 6. Confidentiality. City agrees that it will not reveal divulge or make known to any person, firm, or corporation any secret or confidential information during or after the term of this agreement. Confidential information shall be defined as knowledge, systems, practices or other information submitted in writing or other tangible form designated as confidential by Inspectron. The City shall use such confidential information for the limited purposes of this agreement. All data created, collected, received, stored, used, maintained or disseminated by Inspectron in performing its duties under this Agreement is subject to the requirements of the Minnesota Government Data Practices act, Minnesota Statutes, Chapter 13, and Inspectron, its officers, employees, agents and subcontractors will comply with those requirements as if it were the City. 7. Relationship. Nothing in this agreement shall be construed to create employment, a partnership, joint venture, license or agency relationship and neither party shall have the right or authority to bind the other. For the purpose of this Agreement, Inspectron shall be deemed an independent contractor. Inspectron employees shall not be entitled to any employment benefits customarily given to City employees. 8. Inspectron Employees. The City agrees that it will not hire any of Inspectron's employees, who have provided services under this agreement, during the term of this contract or for a period of one year after the expiration or termination of this agreement, without the express written consent of Inspectron. In the event the City hires such Inspectron employee(s) (with or without express written consent of Inspectron); the City shall notify Inspectron and pay a fee of ten (10%) percent of the employee's 1St year annual salary with the City. Such payment shall be due upon the commencement of employment with the City. 9. Termination. This agreement may be terminated by either party upon thirty (30) days written notice. Such termination shall not affect the rights and obligations of the parties accrued prior to the termination date or rights under paragraph 3 and 4. 10. Assignability. This agreement shall not be assignable by either party without the written consent of the non-assigning party. 11. Law. This contract shall be governed by the law of the State of Minnesota. The parties agree that the venue of any legal action arising under the agreement shall be Dakota County, Minnesota. The parties further agree that tin the event either party brings an action against the other to enforce any condition or covenant of this agreement the prevailing party shall be entitled to recover its court costs and reasonable attorney fees in the judgment rendered in such action. 12. Severability. If any provision of this agreement shall be held by any court to be illegal, invalid or unenforceable, such provision shall be construed and enforced as if it had been more narrowly drawn so as to be legal, valid or enforceable. Such illegality, invalidity or unenforceability shall not have effect upon or impair the enforceability of any other provision of this agreement. 13. Indemnification. Inspectron shall indemnify, hold harmless the City its officers and employees against any and all liability, loss, cost, damages, expenses, claims or actions resulting from omission or negligent acts of Inspectron employees during the performance of this Agreement. The City shall indemnify, hold harmless Inspectron its officers and employees against any and all liability, loss, cost, damages, expenses, claims or actions resulting from omission or negligent acts of City employees during the performance of this Agreement. 5-01 Nothing in this Agreement shall be deemed a waiver by the City of the limitations on liability set forth in Minnesota Statutes, Chapter 466, and the City shall not be obligated to indemnify Inspectron for any amount in excess of such limitations, less any amount the City is required to pay on behalf of itself, its officers, agents and employees for claims arising out of the same occurrence. Inspectron shall further indemnify the City against all liability and loss in connection with, and shall assume full responsibility for, payment of all federal, state and local taxes or contributions imposed or required under employment insurance, social security and income tax laws with respect to Inspectron employees engaged in performance of this Agreement. 14. Insurance. During the term of this Agreement, Inspectron shall maintain insurance as described in the certificates of insurance attached hereto as Attachments One and Two. 15. Entire Agreement. This agreement constitutes the entire agreement between the parties. This agreement may be amended only by written agreement of both the City and Inspectron. IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year first written above. City Inspectron, Inc. By: By: Its: Mayor Its: Attest: By: Its: City Administrator Consent Agenda Information Memo September 4, 2012, Eagan City Council Meeting 1. FINAL SUBDIVISION AND FINAL PLANNED DEVELOPMENT - NICOLS RIDGE 5 H ADDITION (LENNAR) ACTION TO BE CONSIDERED: To approve a Final Planned Development Amendment for Nicols Ridge 5th Addition consisting of 18 townhome units upon 2.0 acres located south of Cedar Grove Parkway and west of Cedar Grove Trail, upon property legally described as Outlot B, Nicols Ridge 4th Addition. To approve a Final Subdivision (Nicols Ridge 5th Addition) to create 18 townhome lots and one outlot upon 2.0 acres located south of Cedar Grove Parkway and west of Cedar Grove Trail, consisting of property legally described as Outlot B, Nicols Ridge 4th Addition. REQUIRED VOTE FOR APPROVAL: Majority of Councilmembers Present FACTS: ➢ The Preliminary Subdivision and Planned Development were approved August 17, 2010. ➢ The Final PD and Final Subdivision for Nicols Ridge 5th Addition consists of Phase 2 of the development plan. ➢ All documents and Agreements necessary for the Final Subdivision and Final Planned Development are anticipated to be executed and in order for execution at the regular meeting of the City Council. ISSUES: ➢ None 60-DAY AGENCY ACTION DEADLINE: Not applicable ATTACHMENTS: (2) Location Map, page Final Plat, page 3!~ Location Map "7 Rd Fort Snelling State Park r v k D al RcI r - Dlmov'Ra B °oP t ~ .r it I Map Area Extent g Cray[ SILVER BELL RD SILVER BELT. ROAD t Subject Site e~ _ a Woodhaven Park + 1 b c° ® 2 pip G - 5 NT ;a ~P k.. 4G - AN LANE ~P E O • M1JR I C.ader Pond Park e!S:A•:H:-NO-30J0tFFL-Y'ROAD) SU} --••-pSAH NO•ti0 _ A______ 1-1 _0 - GOR.1 LANE - _ 3,p 04T . bF. ~ Ivor_HIIIs:Park Park 5 c Project Name: Nicols Ridge 5th Addn. Legend Request: Final Subdivision & Final PD P1101i mums City Boundary Case Nos.: 19-FS-02-01-12 & 19-FD-02-01-12 parcels Parks Buildings [ N ~ 4~k City of Eap Mp.ty`:\PN,A.Wr0\UOAF•p4Ape5N Pw.e\a.q\Nemnasl.Vxa SrEaix.kn-.xw .Pa.a.q e..epeSe.p X D, 661 OO~v ~0 o L~ oo Q c~j OS r °O IS \ CAD ° S6 " s 00 sF \ O° 11 O p \ '°o o Qo . 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NO, 1137 319 Agenda Information Memo September 4, 2012, Eagan City Council Meeting J. APPROVE EXEMPT PERMIT EAGAN HIGH SCHOOL BOYS LACROSSE BOOSTER CLUB TO HOLD A RAFFLE ON MARCH 14, 2013 ACTION TO BE CONSIDERED: Adopt Resolution approving Exempt Permit for the Eagan High School Boys Lacrosse Booster Club to conduct a raffle on March 14, 2013 Eagan High School, 4185 Braddock Trail. FACTS: ➢ The Eagan High School Boys Lacrosse Booster Club has applied for an Exempt Permit with the Gambling Control Board to hold a raffle as listed above. ➢ All requirements of the application have been met and staff deems it in order for approval. ATTACHMENTS (1): A copy of the proposed resolution is attached on page (The application is available from the Office of the City Clerk.) RESOLUTION CITY OF EAGAN APPLICATION FOR EXEMPT PERMIT EAGAN HIGH SCHOOL BOYS LACROSSE BOOSTER CLUB WHERAS, the Eagan High School Boys Lacrosse Booster Club has applied for an Exempt Permit to conduct a raffle on March 14, 2013; and WHEREAS, the Eagan Police Department has reviewed the application and has not identified any reason to deny; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby approved the Exempt Permit for Eagan High School Boys Lacrosse Booster Club to conduct a raffle on March 14, 2013 at 4185 Braddock Trail in Eagan. CITY OF EAGAN CITY COUNCIL By: It's Mayor Attest: It's Clerk Motion by: Seconded by: Those in favor: Those against: Date: September 4, 2012 CERTIFICATION I, Christina M. Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 4th day of September, 2012. City Clerk 3:7 Agenda Information Memo September 4, 2012, Eagan City Council Meeting K. APPROVE JULY 1, 2012 TO JULY 1, 2013 GENERAL INSURANCE RENEWAL ACTION TO BE CONSIDERED: To approve the general insurance renewal for the period of July 1, 2012 to July 1, 2013. FACTS: ➢ The City has received renewal information for the general insurance coverage. The renewal proposed has been assembled through the efforts of Ron Youngdahl and Carl Bennetsen of Northern Capital Insurance Group, the City's insurance representative. ➢ General insurance coverage includes buildings and contents, equipment, automobile, general liability and numerous smaller areas of risk exposure. ➢ Official quotations were not solicited, but other markets have been reviewed through the years. The general conclusion is that there are no providers who can match the League of Minnesota Cities Insurance Trust (LMCIT) for both price and coverages. Consequently, only one quote from the LMCIT is being presented to the City Council for consideration. ➢ The insurance renewal is being presented to Council part way through the renewal period due to LMCIT processing delays. Appropriate coverage was bound and has been maintained during the past three and a half months. ➢ The total premium deceased approximately 3.7% from the prior year as shown below. A detailed explanation of changes is not included in this packet, but is available upon request from the City Administrator's office. Per the conclusion reached by the City Council on May 15, 2012, the renewal approval includes not waiving the monetary limit on tort liability. ATTACHMENTS (0) Increase/Decrease Coverage 2011/2012 2012/2013 Amount Percent Property $ 123,119 $ 123,804 $ 685 0.6% Municipal Liability 163,375 150,528 (12,847) -7.9% Auto Liab & Damage 48,924 47,188 (1,736) -3.5% Mobile Property 9,917 10,212 295 3.0% Blanket Bond 2,069 1,881 (188) -9.1% Fireworks 225 225 - 0.0% Boiler & Machinery 17,816 18,191 375 2.1% Total premiums $ 365,445 $ 352,029 $ (13,416) -3.7% AD&D - Firefighters 2,519 2,519 $ - 0.0% (AD&D coverage is obtained via another insurance carrier) Agenda Information Memo September 4, 2012 Eagan City Council Meeting CONSENT AGENDA: L. APPROVE CHANGE ORDER #2 FOR CITY CONDUIT AND FIBER CONTRACT 12-08 ACTION TO BE CONSIDERED: To approve change order 2 to Contract 12-08 and authorize the Mayor and City Clerk to execute all documents. FACTS: • It is suggested that the fiber route from Rahn Road to Nichols Road be eliminated until after construction has been completed in the Cedar Grove redevelopment area as roads may change, utilities may need to be re-routed, etc. • The fiber installed to date still comes close enough to the development that it would be an incentive for any land developers to extend the fiber route at the time of construction. • At this time, there would be no other known businesses that would be potentially missed if we removed this section of fiber. • The total cost reduction of this change order issued from MP Nexlevel LLC for conduit/fiber placement will be $35,149.10. • The change order has been reviewed by the internal fiber staff team and with the consultants assisting the City on the fiber network, and has been found to be in order for favorable Council consideration. ATTACHMENTS: (None) Agenda Information Memo September 4, 2012 Eagan City Council Meeting CONSENT AGENDA: M. APPROVE CHANGE ORDER #8 FOR CITY CONDUIT AND FIBER CONTRACT 11-14 ACTION TO BE CONSIDERED: To approve change order 8 to Contract 11-14 and authorize the Mayor and City Clerk to execute all documents. FACTS: • This change order reduces the number of splice points in the network, specifically customers connecting to the network on the west side of Denmark Avenue and Yankee Doodle. • In the long term this will reduce what the City will pay to add new customer connections (from the west of Denmark/Yankee) onto the network. Instead of splicing at two locations, this change order will result in a single splice point. • Consultants Design Nine and Elert & Associates are recommending approval of the change order resulting in a total increase of $9,580.90 to Contract 11-14. • This contract was bid well below the original estimate. ATTACHMENTS: (None) 31 Agenda Information Memo September 4, 2012 Eagan City Council Meeting N. CONTRACT 11-08, CEDAR GROVE BOULEVARD STREET & UTILITY IMPROVEMENTS ACTION TO BE CONSIDERED: Approve the final payment for Contract 11-08 (Cedar Grove Boulevard Street & Utility Improvements) in the amount of $51,617.83 to Friedges Excavating, Inc., and accept the improvements for perpetual City maintenance subject to warranty provisions. FACTS: • Contract 11-08 provided for the street realignment, upgrade, utility, and landscape improvements of Cedar Grove Boulevard (formerly Sibley Memorial Highway) within the Cedar Grove Redevelopment Area in northwest Eagan (City Project No. 1051). • On June 21, 2011, the City Council awarded the Phase I Alternate Bid for Contract 11-08, providing for these improvements, along with trunk water main modifications in the area. Also included in these improvements is the installation of a water system pressure-reducing station and associated maintenance access manhole on the existing water main vault at Silver Bell road and Highway 13. • These improvements have been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. 4`-'" Agenda Information Memo September 4, 2012 Eagan City Council Meeting 0. PROJECT 1057, HIGHVIEW ACRES STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 1057 (Highview Acres - Street Improvements) and schedule a public hearing to be held on October 2, 2012. FACTS: • Project 1057 provided for % mile of street improvements on Highview Avenue, within the Highview Acres residential neighborhood in north-central Eagan as outlined and discussed in the feasibility report and approved by the City Council. • This project, constructed under Contract 12-02, has been completed, all costs tabulated and the final assessment roll prepared. The assessments are based upon the City of Eagan's Special Assessment Policy for all such assessable properties. • This roll is now being presented to the Council for their consideration of scheduling a public hearing to formally present the final costs to be levied against the benefited properties. • An informational neighborhood meeting will be scheduled prior to the final assessment hearing with the affected property owners to address any concerns. • The final assessments are approximately 28% less than the estimate contained in the feasibility report presented at the public hearing held on January 17, 2012 due to favorable bids received. Agenda Information Memo September 4, 2012 Eagan City Council Meeting P. PROJECT 1060, TESSERACT PLACE STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 1060 (Tesseract Place - Street Improvements) and schedule a public hearing to be held on October 2, 2012. FACTS: • Project 1060 provided for 300 feet of street improvements on Tesseract Place, a commercial/ industrial street in west-central Eagan, as outlined and discussed in the feasibility report and approved by the City Council. • This project, constructed under Contract 12-02, has been completed, all costs tabulated and the final assessment roll prepared. The assessments are based upon the City of Eagan's Special Assessment Policy for all such assessable properties. • This roll is now being presented to the Council for their consideration of scheduling a public hearing to formally present the final costs to be levied against the benefited properties. • An informational neighborhood meeting will be scheduled prior to the final assessment hearing with the affected property owners to address any concerns. • The final assessments are approximately 13% less than the estimate contained in the feasibility report presented at the public hearing held on January 3, 2012 due to favorable bids received. 42.1 Agenda Information Memo September 4, 2012 Eagan City Council Meeting Q. PROJECT 1061, S & W INDUSTRIAL (SIBLEY COURT) STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 1061 (S & W Industrial - Street Improvements) and schedule a public hearing to be held on October 2, 2012. FACTS: • Project 1061 provided for 750 feet of street improvements on Sibley Court (S & W Industrial), a commercial/ industrial street in west-central Eagan, as outlined and discussed in the feasibility report and approved by the City Council. • This project, constructed under Contract 12-02, has been completed, all costs tabulated and the final assessment roll prepared. The assessments are based upon the City of Eagan's Special Assessment Policy for all such assessable properties. • This roll is now being presented to the Council for their consideration of scheduling a public hearing to formally present the final costs to be levied against the benefited properties. • An infonnational neighborhood meeting will be scheduled prior to the final assessment hearing with the affected property owners to address any concerns. • The final assessments are approximately 12% less than the estimate contained in the feasibility report presented at the public hearing held on January 3, 2012 due to favorable bids received. 4D Agenda Information Memo September 4, 2012 Eagan City Council Meeting R. PROJECT 1062, KINGS WOOD/ CUTTERS RIDGE/ SHERWOOD DOWNS STREET IMPROVMENTS ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 1062 (Kings Wood/ Cutters Ridge/ Sherwood Downs Additions - Street Improvements) and schedule a public hearing to be held on October 2, 2012. FACTS: • Project 1062 provided for nearly 2 miles of street improvements on Kings Wood/ Cutters Ridge/ Sherwood Downs residential streets in central Eagan, as outlined and discussed in the feasibility report and approved by the City Council. • This project, constructed under Contract 12-02, has been completed, all costs tabulated and the final assessment roll prepared. The assessments are based upon the City of Eagan's Special Assessment Policy for all such assessable properties. • This roll is now being presented to the Council for their consideration of scheduling a public hearing to formally present the final costs to be levied against the benefited properties. • An informational neighborhood meeting will be scheduled prior to the final assessment hearing with the affected property owners to address any concerns. • The final assessments are approximately 16% less than the estimate contained in the feasibility report presented at the public hearing held on January 17, 2012 due to favorable bids received. Lin Agenda Information Memo September 4, 2012 Eagan City Council Meeting S. PROJECT 1063, CHATTERTON PONDS STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 1063 (Chatterton Ponds - Street Improvements) and schedule a public hearing to be held on October 2, 2012. FACTS: • Project 1063 provided for approximately 0.4 miles of street improvements on Chatterton Ponds residential streets in central Eagan, as outlined and discussed in the feasibility report and approved by the City Council. • This project, constructed under Contract 12-02, has been completed, all costs tabulated and the final assessment roll prepared. The assessments are based upon the City of Eagan's Special Assessment Policy for all such assessable properties. • This roll is now being presented to the Council for their consideration of scheduling a public hearing to formally present the final costs to be levied against the benefited properties. • An informational neighborhood meeting will be scheduled prior to the final assessment hearing with the affected property owners to address any concerns. • The final assessments are approximately 5% more than the estimate contained in the feasibility report presented at the public hearing held on February 8, 2012. z Agenda Memo September 4, 2012 City Council Meeting T. APPROVE a Resolution to accept a donation of 216 cases of water from Twin Cities Goodtime Softball League to be used for various recreation programs and events. ACTION TO BE CONSIDERED: To approve a resolution to accept a donation of 216 cases of water valued at $ 861.84 from Twin Cities Goodtime Softball League to be used for various recreation programs and events. FACTS: ® Twin Cities Goodtime Softball League (TCGSL) hosted the NAGAAA World Series at Noi-thview and Lexington-Diffley Athletic Fields August 14-18, 2012. After the tournament concluded, they had an abundance of water leftover with an expiration date of August, 2014. ® The City of Eagan was contacted by Andy Kellerman ftom TCGSL who offered the water to Eagan Parks & Recreation. ® The water is planned to be used by Eagan Parks & Recreation at various recreation programs and events until the supply is depleted. ATTACHMENTS: e Resolution on Page. CITY OF EAGAN RESOLUTION TO ACCEPT A DONATION OF 216 CASES OF WATER FROM THE TWIN CITIES GOODTIME SOFTBALL LEAGUE TO BE USED FOR VARIOUS RECREATION PROGRAMS AND EVENTS WHEREAS, the City of Eagan hosted the NAGAAA Softball World Series at the Northview and Lexington-Diffley Athletic Fields on August 14-18, 2012; and WHEREAS, the Twin Cities Goodtime Softball League (TCGSL) was the local host for the NAGAAA Softball World Series; and WHEREAS, there was an abundance of water leftover from the event; and WHEREAS, the Twin Cities Goodtime Softball League offered the left over cases of water to Eagan Parks and Recreation for their use; and WHEREAS, the City of Eagan will use the donation of water for various recreation programs and events; NOW, THEREFORE, BE IT RESOLVED that the Eagan City Council does hereby accept the donation of 216 cases of water valued at $861.84 from the Twin Cities Goodtime Softball League to be used for various recreation programs and events. CITY OF EAGAN CITY COUNCIL By: Mayor Attest: City Clerk Motion made by: Seconded by: Those in favor: Those against: Dated CERTIFICATION 1, Christina M.Scipioiu, City Clerk for the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 4`" day of September, 2012. City Clerk Agenda Memo September 4, 2012 City Council Meeting U. APPROVE the donation of used playground equipment from Wescott Commons Park playground to KAW (Kids Around the World) to be recycled and reused in a developing country vet to be identified. ACTION TO BE CONSIDERED: To approve the donation of used playground equipment from Wescott Park playground to Is' AW (Kids Around the World) to be recycled and reused in a developing country yet to be identified and authorize the Director of Parks and Recreation to sign the Donation Agreement with KAW on behalf of the City of Eagan. FACTS: ® The playground structure at Wescott Commons Park is being replaced this fall as part of the City's regular playground replacement program ® Because regulations and guidelines pertaining to playgrounds change over time, older playground structures once removed generally cannot be reinstalled by the City or another entity as they will not meet the current safety requirements. The current practice is that the structures are stripped of any useable parts and recycled and/or disposed of. ® Kids Around the World (KAW) is a nonprofit corporation that accepts donations of used playgrounds and reinstalls theirs for children in underprivileged locations around the world. To date they have recycled over 100 playgrounds including several from other Twin City communities. ® KAW has inspected the play structure at Wescott Commons and expressed an interest in it. Their crews would pick up the structure upon its removal this fall and package it for shipping and there would be no cost to the City. ® KAW provides liability and workers compensation insurance for their staff that will be removing and shipping the equipment and will name the City as an additional insured. ® Through a Donation Agreement with KAW the City waives all interests in, and responsibility for the equipment and donates it in an "as-is" condition to KAW with no warranty either expressed or implied. ATTACHMENTS: • None Agenda Memo September 4, 2012 Eagan City Council Meeting V. Approve resolution consenting to refunding of Ecumen's 2008 housing revenue bonds (to be refinanced through the City of Moorhead). ACTION TO BE CONSIDERED: • To approve a resolution consenting to refiulding of Ecumen's 2008 housing revenue bonds. FACTS: • In 2008, the City of Eagan issued $3.7 million in housing revenue bonds to provide capital for Ecumen, a senior housing provider, for construction of its Centennial campus project in Apple Valley. • This issue is considered "conduit debt" and, as such, the City has no legal responsibility for the payments; all payments are the responsibility of Ecumen. • Any city can serve as the conduit, even if the project is located outside the city. Organizations like Ecumen pursue financing through cities that can issue "bank-qualified" debt. If a city's total expected debt issuance for a calendar year is less than $10 million, the issue is bank-qualified, and will generally result in a lower interest rate on the loan. • Because of the favorable interest rate environment, Ecumen is now refinancing the outstanding balance of $2.87 million. • The City of Moorhead has the available bank-qualified capacity to serve as the conduit for the refinancing. • Under State law, the City must consent to the refinancing by way of resolution. ATTACHMENTS: • The resolution is attached on pages through [IQ Extract of Minutes of a Meeting of the City Council of the City of Eagan, Minnesota Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Eagan, Minnesota, was duly held at the Eagan City Hall in said City on Tuesday, the 4th day of September, 2012, at P.M. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION GIVING CONSENT AND APPROVAL TO THE ISSUANCE OF HEALTH CARE AND HOUSING REVENUE REFUNDING BONDS (EVERCARE SENIOR LIVING, LLC PROJECTS), SERIES 2012 The motion for the adoption of the foregoing resolution was duly seconded by member , and after full discussion thereof and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 4919430v1 RESOLUTION GIVING CONSENT AND APPROVAL TO THE ISSUANCE OF HEALTH CARE AND HOUSING REVENUE REFUNDING BONDS (EVERCARE SENIOR LIVING, LLC PROJECTS), SERIES 2012 WHEREAS, Evercare Senior Living, LLC, a Minnesota limited liability company (the "Borrower"), desires to refinance the outstanding principal balance (approximately $2,870,000) of the $3,585,000 Health Care Revenue Bonds (Ecumen and Ecumen Foundation Corporate Guaranty - Centennial Campus Project) Series 2008A and $115,000 Taxable Health Care Revenue Bonds (Ecumen and Ecumen Foundation Corporate Guaranty - Centennial Campus Project ) (the "2008 Bonds") issued by the City of Eagan, Minnesota ("the City") for the purpose of financing a 20-unit memory care facility located at 14631 Pennock Avenue in the City of Apple Valley (the "Project"); and WHEREAS, the Borrower has proposed that the City of Moorhead, Minnesota, and the Moorhead Economic Development Authority (collectively, "Moorhead"), issue tax exempt revenue bonds, in one or more series (the "2012 Bonds") to refinance the Project as well as four additional facilities of the Borrower financed with bonds issued in 2005 by the Apple Valley Economic Development Authority; and WHEREAS, pursuant to Minnesota Statutes, Section 469.155, Subd. 12, Moorhead must have the consent of the City in order to refinance the 2008 Bonds. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Eagan, Minnesota, as follows: 1. The City hereby consents to the refunding of its 2008 Bonds and approves the issuance of the 2012 Bonds by Moorhead to refinance the Project. 2. In no event shall the 2012 Bonds ever be payable from or charged upon any funds of the City; the City is not subject to any liability thereon; no owners of the 2012 Bonds shall ever have the right to compel the exercise of the taxing power of the City to pay any of the 2012 Bonds or the interest thereon, nor to enforce payment thereof against any property of the City; the 2012 Bonds shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property of the City; and the 2012 Bonds do not constitute an indebtedness of the City within the meaning of any constitutional or statutory limitation. Adopted by the City Council of the City of Eagan, Minnesota, this 4th day of September, 2012. Mayor Attest: City Clerk 2 4919430v1 STATE OF MINNESOTA COUNTY OF DAKOTA CITY OF EAGAN 1, the undersigned, being the duly qualified and acting Cleric of the City of Eagan, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City duly called and held on the date therein indicated, insofar as such minutes relate to a resolution consenting to and approving the issuance of revenue bonds by the City of Moorhead. WITNESS my hand this day of September, 2012. City Cleric 3 4919430v l Agenda Information Memo September 4, 2012 Eagan City Council Meeting CONSENT AGENDA: X. RATIFICATION OF A CONTRACT WITH NPL CONSTRUCTION COMPANY FOR CONDUIT INSTALLATION IN PARTNERSHIP WITH DAKOTA ELECTRIC ASSOCIATION ACTION TO BE CONSIDERED: To ratify a contract with NPL Construction Company for conduit installation in partnership with Dakota Electric Association FACTS: • This partnership will share in the expense of boring under 35E south of Cliff Road and North of Cedar near Kettle Park. NPL will be installing three 2 inch conduits underneath the highway for future City fiber optic use. • Given the partnership between Dakota Electric and the City, the cost is significantly lower than if the City were to install the conduit on its own in the future. • The City learned of DEA's plans to install the fiber less than one week prior to the actual installation, and as such, a decision was needed immediately as to whether to pursue the opportunity. • The proposed installation was reviewed by the City's consulting firms assisting on the fiber project and is recommended for installation to take advantage of the cost sharing and the opportunity to cross under 35E. • The $14,550 cost for the installation is to be financed from the Fiber Infrastructure Fund. ATTACHMENTS: • Enclosed on page is a map showing the location of the project. I lip aaiasNaae~ Ll L Mill igr %7 G 41 MRS . 1111 vJ a i • • . bZdT \ \ \ \ fa= -awe / v ~ o, m . U f lA \ ~ ...W .gyp s~ \ tau • \ °s °n N7 VNN91A m F { OWN D 4 _p 7 d ry .III I.p°y~' I i~w \ ♦ \ DIM p 5 n"p Agenda Information Memo September 4, 2012 Eagan City Council Meeting Y. SCHEDULE A SPECIAL CITY COUNCIL MEETING ON MONDAY, SEPTEMBER 24, 2012 AT 5 P.M. ACTION TO BE CONSIDERED: To schedule a Special City Council meeting on Monday, September 24 at 5 p.m. FACTS: • A special City Council meeting is proposed for Monday, September 24, 2012 at 5 p.m. for the purpose of conducting Finance Director interviews. ATTACHMENTS (0): 55 Consent Agenda Information Memo September 4, 2012, Eagan City Council Meeting Z. ADDITIONAL HOUSE PLAN OPTIONS FOR STONEHAVEN PLANNED DEVELOPMENT - LENNAR CORP. ACTION TO BE CONSIDERED: To approve two additional house plan options for the Stonehaven Development located south of Yankee Doodle Road and west of Wescott Woodlands. REQUIRED VOTE FOR APPROVAL: Majority of Councilmembers present. FACTS: ➢ The Stonehaven Planned Development was approved in 2010. The development consists of a variety of single-family homes, twinhomes, and row townhomes. ➢ Lennar continues to develop new house models, modifying floor plans and features to update its product to meet "current lifestyle needs and buyer preferences." ➢ Development of the site began in 2010. In 2011, Lennar added several additional single- family house plans to the Stonehaven development, and 9 additional plans earlier this year. ➢ Lennar recently has submitted two additional house plans for inclusion in the Stonehaven development. As with the existing homes in this development, each floor plan is offered in several different exterior finish styles. ➢ Both models feature two stories, 4 bedrooms, 4 baths and 3-stall garage. o The Blakely is 3,344 sq. ft. o The Clearwater is 3,714 sq, ft. ➢ These new house plans will be subject to the same bulk standards for setbacks, lot coverage, structure height, etc. as other homes in the development. ➢ Staff has reviewed the house plans and finds them to be comparable and compatible in appearance to the units already approved in this development. ISSUES: None ATTACHMENTS: (3/)'~ Location Map, page 5 Applicant's narrative, page House plan drawings, page through 15(p Eagan Boundary Locati®■ ■ ~ap Ey RightlAWay Parcel Area ParkAroa Building Footprint ~ ~D- ~'71~~k4' 9 t n ~ttti µty{f r + ' ~ a f } ~kz 1• d~?~`` , ~ D~ i~ ta: lw tt~'{- # , F r t 3 Y~j ly ~ r f: OrHW 0,28- VANHDk'DOODLE1iD, it o t6I o Ay"n ® b MOM l'~ as QtiQ ®a Qo a©a a~a ORM f> ~ ~~o o Subject Site' r~Q o fI}o toM[lp~ r D O o-no 5~ , pi s~~ y ; 2F _ S13^um 1f3yi? d., , ~ Ott 1 ' W II i ~ a.fl x~ ~ ° b D a a 0r~ QJ ~ Q ~ ~ P t?r ~fY t,: i, ~o wane ~ ma ~ a m o ,A ~ CP e, Q v ,yew o ~ 6 o ~;J Q `~9 Q 4 m ~ m .A ~ d UCftw 0 a111Y uauwvooeu Ve~ erns tWo di ~ ~ C+4a tt~c , t~j ~ ~0 d y Ep a ~w ~ ' -Oq ra 47 d ~ t •r q b Q fit; e ti a ,m 4 pmoolje~ 'd ~ o ~ Q~ ft 1F . O't~ t 3r F3 r'4 4 (r Q " q ~ t,a d ~ Q. ~ tg _ O p t] w 0. o ~ 0 " to p'' o' d b ©m a ~ ~ 6 ~ O D .W e ~ m ~W ~ m. COrrftO - ~ t w rrno 'r C a: ~ p4o oma aom ° m j ° oa:. r~~ a o V 4 p0 P Irw~ b a t w(? ' @9D 6'OOD•. Oq ~ ~ y~1pQ /O ❑ G1 ~ tai= ~ mupCA~ f~} 0 9 o - r:a ra s r nr•a~rn 5i? dl a r~ m M tt: (h C7 • n ~ A P4.~DCr c d ' ~ n Cs~ ~ ~ ~t : ~ ~`1 ~y ~ 1000 0 1000 2000 Feet Development/Developer: Stonehaven (Lennar) N City of ~ 11QU11 THIS MAP IS INTENDED FOR REFERENCE USE ONLY The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are w t not responsible for errors or omissions, CommOnlty Devolopment Npnrtmont S Augtr t 29, 2012 1 City of Eagan 3830 Pilot Knot) Road Fagaji, MN 55122 JZC: ~toticlztrvera Dar Honorable Mayor and tnerrlbQrs. of the Caurrc:i[ , To endure the dex ixids of today's challenging housing rriarket, Lem at r o*a inu€;s to evolve house plains to offer h(nnes that are receptive to customers changing wants and needs, With that in mind,.Lonnar is proud to submit a series of new Bonne l)lans to supplerrirnt the existing collection of homes already offered in. the `~toriehm,cn Corn unity. The ne\v plans are designed based upon focus groups conducted with L,cr)rtar buyers, feedback 1'rorn J13 towers surveys, and 11-lark.et researeh. The presen:te.d plans hiclucle design features that meet current lifestyle needs and buyer preferences that are not addrCssed by the current offerings ill Stonehavc.n. The oljjective is to rtaaintain vaticty withmit compromising the duality (if craftsmanship rtrrd inatcrial selections of the horn€;, 'T'he F3lakely plan is a. 2 story single family phgm in tho Ai e icao Hartland series, '1 he 3,344 sf plan includes a 3 car garage along with 4 bedrooms, 4 baths and a finished dear, Rounding old the main floor is Z gourmet kitchen, formal dining rooin and large mud room and tech center. The 2"`r floor includes four bedrooms a large owners suite; and a generous laundry space. Thc lower lcvel can be finished to add additional finished square fUotage: including 2 more bedrooms and ' more, bathrc onas al:on.g Nvith a rec roorn and rliedla/game arca, C'tenr,, Ater 'the Clcarwater plan is a 2 story single family plan in the American heartland series, The 3,714 sf plan v+ ifli a 3 car garage is dcfii)ed by tho expansive rooms, pcrfcct far entertaining, The Clearwaier highlights a main Roor great r•oont; study, firrinal diming area, and tornial living space as well as a gournict kitchen with a walk in pantry. "('he second floor adds 4 irrore bedrooms that include an expansivc ovvners suite plus 2 additional baths and laundry room, NVc feet strongly that the; approval of these new plans will improve interes( in 'ytonelraverz. We appreciate your support and look foreword to condiming our,partnership with thc City of Fauaa ill creating a successful (`,ommunity, Irr ilze rtacart~irxze, if you have any questions or corunwats " of froc to oorrtac me, Respectfully, L 1. 'tae Jablonski l.,ennar Corporation 16305 36th Ave N elite X00 - PlymOUth, SIN 446-42-70 Th e- Blakely 2 Stories 4 Bedrooms 4 Baths 3-Bay Garage 3,344 Sq. Ft. Total `I1 &E! ES~1:7 j ~1~ t IYlLl1 ~wc., O, t -r j t J i i i Mir! 'ZR 16305 161th e ' - -all IyTouth, 446 • 4• 111 JAI Al 59 { I . ;I II dreai<fast II I1'•I•X T 11 Tech Center • 'ant I i 1 tire'rit [Zoo III yt'r81x i', 41 ' Eg 0 to l 1. _ D„ r ' Muci 1 .t tCitchen Y. I Room 8'.3, f • ~ Ili R I_ _ LH 3 Car Garage 29'.6X21'-6' ng .5'-1" Study ____~I } i 1 I j • • . porch I i ~r 1 >..I a 1 i li, -awners .C Bedroom 4 I I , I Owners Suite I { { } T 8t11X1 iT•'X 15'•4` I 1 - W.I I 1 M JIM [falh,~ II i ° W.I.C. I ' 1rai a e. • ~ ~c Bedroom z Bedroom 3 n .t..Laaary_!... 14-4•x 14'•4' 12'4°X 14'.1 0• rl. Vii. i I :flA i ~ 1 I P ' Ca ,1 I-t Th~e cilearwater 2 Stories 4 Bedrooms 4 Baths 3-Bay Garage 3,714 Sq. Ft. Total 4b 9 w , bREtW'QQ - I7 i f y f" ° t~ ~~tg! P Gnrt~hr<rE~eamrY i s 'r r ~ A t39 O I, . 'tea cr,~ J~i" A W'.'Sel: f2.' n.~,¢~.alfua`3r ~s I> r Avenue 16305 36ih N., Suite 600,,Plymouthi:mN 55446 952-249-3000 ~l Nook Kitchen Iirntiy I. I o I % "10'-3`X 161.3" 9'-1"X21 l Great Room I r i--- :i I^~ M 1 7.6'X 15'•3' I I I I 1++J, 1 1- Mud I II - II-: Room i Raf am, Dining 11'-1"X 13'-6' W W W W W 3 Car Garage - 29'-6"X 21'-6" II ~ I I I Living iroyed i , --------------------I s 1 V-?X 13'-3" Study 11'-3'X 1 P-3" o. Ili I I I I i I 1 I Porch i i I Suite i ,1, ~ Owner's ~ I ® 'S 19'-6"X15'-5" 1 I _ i 8aih a'.fDn_ I -----------------a r "Laundry I < Do o~"n Opan ° Bedroom 4 aal°~, ■ = 14'-3'X 11'-1 " ® J&J Bath _ %4 O ~ . , • • A.C. W I.C Bedroom 2 _ ..C 11'-1"Xil'-11" 3%4 Bedroom 3 ' n f h""" © 161•61 X 131,5" Agenda Information Memo September 4, 2012, Eagan City Council Meeting PUBLIC HEARINGS A. CERTIFICATION OF DELINQUENT UTILITIES ACTION TO BE CONSIDERED: To close the public hearing and approve the final assessment roll for delinquent utility bills and authorize its certification to Dakota County for collection with property taxes. FACTS: ➢ The City Code allows for collection through certification of delinquent utility bills which are not paid. ➢ At the August 6, 2012 City Council meeting, a public hearing was scheduled for the September 4, 2012 City Council meeting. ➢ The City currently has approximately 803 utility bill accounts with delinquent balances. The assessable amount of these accounts is $125,837.09. These items are in order for certification to the County. If certified another 3.5% interest is added. ➢ All notices have been published in the legal newspaper and sent to all affected property owners informing them of this hearing and their proposed assessments. ➢ 82 utility accounts due for certification have had a Sheriff's Sale since January 1, 2007 or 10.2%. 11 accounts had a Sheriff's Sale in 2007, 7 accounts in 2008, 11 in 2009, 12 in 2010, 22 in 2011 and 19 in 2012. ATTACHMENTS (1): Delinquent account list; pages W through I 63 Account # Service Address Certification Balance 0025209701 1610 BLACKHAWK LAKE PL 129.71 0010905909 1339 EASTER LANE 31.27 0037102308 4087 VERMONT AVE 31.60 0012301305 4677 RIDGE CLIFFE DR 76.66 0025714700 4131 OAKBROOKE CURVE 88.78 0012508602 1564B BAYLOR CT 93.86 0011106408 4456 WOODGATE PT 61.12 0035505700 526 LONE OAK RD 46.36 0024210502 1504 WOODVIEW AVE W 96.32 0012014205 2048 KINGS RD 158.38 0025007105 3837 HEATHER DR 82.48 0011717402 4239 SUNRISE RD 105.29 0036116705 1624 DONALD CT 138.12 0024403008 3434 WASHINGTON DR 1,632.63 0038202008 536 ESK LANE 126.67 0036706406 3247 RED OAK DR 37.02 0010905107 1346 EASTER LANE 119.82 0036510303 1069 MCKEE ST 237.37 0023406721 2113 WUTHERING HEIGHTS RD 197.76 0013152509 554 HAWTHORNE WOODS DR 149.20 0023803604 3966 MICATR 88.78 0011622834 590 GREENLEAF DR S 155.27 0023916307 4188 SOUTH MEADOWLARK RD 90.62 0013216304 1896 RIDGECREST CIR 144.88 0037708005 1043 BRIAR CREEK RD 417.45 0012530309 1615B CLEMSON DR 42.35 0023710304 3828 COUNTRY CREEK WAY 141.41 0012203501 4352 STIRRUP ST 98.48 0010309201 4265 SANDSTONE DR 183.23 0012907200 1843 WALNUT LANE 206.89 0024216608 3422 HIGHLANDER DR 86.03 0025616202 4165 CASHELL GLEN 122.65 0024005209 1756 FLAMINGO DR 74.19 0036502409 2977 LEXINGTON AVE S 89.97 0010910909 1219 BALSAM TR E 154.97 0037102308 4087 VERMONT AVE 211.20 0013002100 4618 PARKRIDGE DR 113.57 0023923105 4133 MEADOWLARK PT 697.79 0024003105 1716 FLAMINGO DR 435.21 0013201009 1862 CLIFF LAKE CT 79.42 0010309508 4247 SANDSTONE DR 87.83 0036313203 2804 V1 LAS LANE 161.52 0012613808 4504B CINNAMON RIDGE TR 56.36 0037707700 1031 BRIAR CREEK RD 188.76 0036109007 3391 DONALD AVE 253.35 0036402600 1325 JURDY RD 148.83 mot' Account # Service Address Certification Balance 0036406205 3198 JURDY CT S 84.67 0024117004 3830 RIVERTON AVE 121.32 0011811601 4707 BEACON HILL RD 92.28 0011303211 1394 LAKESIDE CIR 129.48 0024305609 3661 DENMARK AVE 138.74 0012013702 2058 KINGS RD 436.84 0012711305 4611 LENORE LANE 153.91 0013137500 524 WESTON HILLS CT 154.32 0025111303 3569 BALTIC AVE 114.70 0036112589 3147 FARNUM DR 293.02 0037105103 4188 READING 235.72 0012904009 4464 CLOVER LANE 98.65 0037116902 4036 PENNSYLVANIA AVE 552.09 0013103007 643 CRIMSON LEAF TR 121.38 0036209401 1556 RED CEDAR RD 216.01 0023109309 2087 GARNET LANE 90.13 0036107209 3302 DONALD AVE 370.96 0023810609 4018 PUMICE LANE 204.29 0012515003 1546 CLEMSON DR 60.93 0023607906 3957 PERIDOT PATH 212.34 0036406114 3200 JURDY CT S 48.84 0011813805 4785 BEACON HILL RD 123.48 0012228003 4310 TRENTON TR 178.73 0023509904 4016 MICATR 109.37 0010205409 2069 MARBLE LANE 180.85 0012826806 4742 PONDVIEW DR 147.03 0035501808 1436 SKYLINE RD 186.04 0025693607 1665 OAKBROOKE CIR 166.86 0012314506 4648 1/2 PENKWE WAY 81.96 0036302909 1470 HIGHVIEW AVE 71.08 0023509003 4059 OLIVINE DR 152.33 0037513801 4101 BAFFIN BAYS 273.75 0025725805 1715 TALON TR 58.30 0025310202 1432 CUTTERS LANE 263.93 0038225207 3463 TRAILS END RD 216.45 0011126703 4310 WOODGATE LANE N 138.19 0036723104 3239 HILLSIDE CT 218.03 0011008703 1763 WALNUT LANE 104.15 0024709107 4126 BLUEBERRY LANE 185.18 0036705309 553 77TH ST W 167.97 0012838702 1933 BERKSHIRE DR 139.88 0013234109 4628 PINETREE CURVE 60.03 0024316606 1203 TIMBERSHORE LANE 101.70 0012239208 4483 WHITETAIL WAY 193.14 0010303303 4253 JASPER DR 157.85 0023510902 3979 MICATR 170.51 C'~ Account # Service Address Certification Balance 0012205209 670 ATLANTIC HILL DR 167.82 0012202206 4291 DODD RD 111.61 0024331100 1320 DEERCLIFF LANE 99.88 0012710307 1822 SENJA CT 221.53 0012007308 2041 PIN OAK DR 119.06 0037617107 3906 CANTER GLEN DR 193.64 0012101903 4593 CANTEBURY CIR 117.10 0036407708 1382 QUARRY LANE 121.08 0011118106 1659 WOODGATE LANE 235.44 0036507606 1065 BEATRICE ST 180.41 0024205502 3483 GREENWOOD CT S 59.91 0012245809 4207 YORKTOWN DR 498.07 0011010402 1797 WALNUT LANE 89.65 0036406106 3202 JURDY CT S 105.62 0036233203 1611 SKYLINE PATH 192.10 0011724309 1892 SUNRISE CT 155.83 0036803401 3816 FAIRHAVEN RD 234.38 0012430.104 4336 LEXINGTON POINTE PKWY 132.77 0010903805 1347 SIGFRID ST E 103.39 0013101308 584 HACKMORE DR 203.33 0013259502 1520 PINETREE TR 73.60 0025718909 1827 JOURDAN CT 428.68 0013243803 2268 WALL ST 146.61 0036912202 3770 WINDTREE DR 279.96 0012837803 4736 BERKSHIRE WAY 114.93 0036510907 1064 MCKEE ST 183.57 0036405306 1380 JURDY RD 140.28 0012310306 4639 1/2 PENKWE WAY 130.69 0011004801 1725 HICKORY HILL 747.38 0013018007 4680 PARKRIDGE DR 186.82 0012631602 4469 CINNAMON RIDGE CIR 291.87 0012120408 1021 WEDGWOOD LANE S 116.97 0012603106 2099 CLIFFVIEW DR 123.39 0011005204 1721 HICKORY HILL 315.40 0012610200 4535 SCOTT TR 88.10 0012319703 4602 RIDGE CLIFFE DR 130.92 0023410616 1834 JOURDAN CT 67.65 0023215205 2022 FLINT LANE 115.16 0024215105 3454 HIGHLANDER DR 131.20 0012010203 2116 VIENNA LANE 39.56 0010612414 4375 PILOT KNOB RD 101.48 0012625703 4416 SLATER RD 107.78 0036506301 1046 KENNETH ST 153.63 0011727609 1900 BEAR PATH TR 313.29 0010105609 2091 SHALE LANE 127.71 0038316709 609 CRANE CREEK LANE 69.66 (40~ Account # Service Address Certification Balance 0012516704 1566 CLEMSON DR 37.54 0010902302 1355 BALSAM ST E 165.95 0011714300 4353 BEAR PATH TR 66.76 0013162607 1600 WEXFORD CIR 119.21 0012629101 4439 SLATER RD 570.74 0011405008 1306 EASTER LANE 80.98 0025005208 3871 DOLOMITE DR 82.59 0010712206 4358 DUNROVIN LANE 39.90 0012022802 1966 SAFARI TR 274.15 0037016607 1063 HUMMINGBIRD LANE 143.11 0038298600 905 HYLAND CT 232.27 0010110807 2074 QUARTZ LANE 146.17 0037804507 987 BOSTON HILL RD 112.39 0012912903 4404B CLOVER LANE 146.32 0038232005 3877 KENNET CIR 157.47 0010100105 4206 NICOLS RD 513.69 0037705704 1025 TICONDEROGA TR 75.07 0038272803 1288 PROMENADE PL 2,593.39 0036117406 1643 DONALD CT 76.20 0012245205 4371 YORKTOWN DR 129.91 0024521304 3912 WESTBURY WAY 177.81 0011003506 1718 HICKORY HILL 749.85 0012266805 786 HAY LAKE RD N 168.13 0012108502 4551 HORIZON CIR 52.99 0013208400 4296 GADWALL CT 138.12 0038233904 830 HIDDEN MEADOW TR 44.03 0037904208 3673 WESCOTT HILLS DR 50.00 0037513504 4079 CAMBERWELL DR N 295.06 0036607505 645 RITA CT 305.83 0010913101 1218 CARLSON LAKE LANE 142.26 0010830701 1286 WILDERNESS CURVE 113.06 0012637906 2252 JAMES ST 61.20 0037612702 3842 MILL RUN LANE 239.17 0036712701 3306 ROLLING HILLS DR 199.22 0012122107 4458 WEDGWOOD DR 102.80 0024308603 3660 DENMARK AVE 85.36 0037903804 3635 WESCOTT HILLS DR 64.77 0023901408 1830 KATHRYN CIR 102.04 0036800803 3950 WORCHESTER DR 139.87 0036204709 2860 SIBLEY HILLS DR 130.85 0036204600 2870 SIBLEY HILLS DR 83.98 0036230506 1590 STEPHANIE CIR 119.93 0038276101 821 EAGAN OAKS LANE 102.26 0024005100 1754 FLAMINGO DR 68.61 0012223301 4279 VALLEY FORGE PL 198.59 0023802705 4058 AMETHYST LANE 39.20 Account # Service Address Certification Balance 0025005703 3860 DOLOMITE DR 77.05 0037705100 1060 TICONDEROGA TR 159.17 0036605905 3318 WREN LANE 94.45 0010903904 1351 SIGFRID ST E 96.66 0025688904 1688 OAKBROOKE WAY 105.85 0036513208 1052 KEEFE ST 99.30 0036302305 1473 HIGHVIEW AVE 262.14 0010505808 1662 HICKORY LANE 61.38 0037401700 4037 NORTHVIEW TER 424.85 0023412109 3710 BLACKHAWK RD 77.74 0038243200 511 WAVENEY CT 261.26 0012836102 1926 COVINGTON LANE 111.92 0038302808 826 BALD LAKE CT 162.55 0036512101 1061 KEEFEST 290.20 0023801806 4001 PUMICE LANE 290.14 0012714002 1801 COVINGTON LANE 145.23 0010210201 2125 MARBLE LANE 162.49 0025400300 1388 MICHELLE DR 111.22 0012201307 773 HACKMORE DR 99.27 0025630302 3777 ROBIN LANE 92.78 0023505605 4058 RAHN RD 136.31 0037018900 3695 FALCON WAY 140.83 0038289104 886 OAK CT 260.81 0011726908 4291 SUN CLIFF RD 49.21 0012827101 4725 RIDGE WIND TR 86.43 0010503803 4546 JOHNNY CAKE RIDGE RD 289.41 0012813408 4680 LENORE LANE 30.54 0036507507 1061 BEATRICE ST 197.21 0024010100 1733 BLUEBILL DR 91.57 0023408503 1973 GOLD TR 106.43 0024305203 3667 DENMARK AVE 25.90 0012015202 2107 VIBURNUM TR 116.00 0010907806 4251 CARLSON LAKE LANE N 83.83 0037614302 766 BRIDLE RIDGE RD 202.20 0035500305 3207 SIBLEY MEMORIAL HWY 119.81 0012813002 4672 LENORE LANE 143.98 0025221409 1586 LAKEVIEW CURVE 166.89 0011742301 4283 EAGLE CREST DR 161.83 0038221206 758 CAMBERWELL DR 30.59 0025724006 1779 TALON TR 124.12 0012810206 4677 TRAVERSE PT 93.81 0011113404 4456 JOHNNY CAKE RIDGE RD 51.34 0038301701 842 GOVERN CIR 241.25 0025014408 3823 HEATHER DR 62.59 0013127808 4321 DORCHESTER CT 150.02 0013235908 4509 ALICIA DR 110.00 bg Account # Service Address Certification Balance 0013192000 535 WHITE PINE WAY 141.06 0011303500 1381 LAKESIDE DR 122.66 0024205205 3475 GREENWOOD CT S 99.02 0012018305 2148 NANCY CIR 186.71 0012104808 4552 KIRKWOOD CIR 183.66 0025633702 1863 RUBY CT N 169.46 0012302501 4676 RIDGE CLIFFE DR 88.29 0012626008 4436 SLATER RD 94.29 0037703709 3859 PRINCETON CIR 60.67 0025303108 1408 DEERWOOD CT 100.94 0012403408 4585 LAKE PARK DR 224.51 0011506201 4304 KAUFMANIS WAY 144.53 0025008103 3857 HEATHER DR 109.93 0036720605 3374 ROLLING HILLS DR 106.47 0036430205 3080 SHIELDS DR 107 151.81 0012427209 4314 BRADDOCK TR 124.74 0011106903 4464 WOODGATE PT 715.58 0011721206 4294 BEAVER DAM RD 142.66 0023912504 1768 GABBRO TR 101.22 0025709700 1498 WOODSTONE CIR 61.96 0036205201 2888 SIBLEY HILLS DR 55.08 0038313706 3211 BLACK OAK DR 153.07 0012233805 776 SUNSET DR 151.47 0013167309 4701 STRATFORD LANE 93.20 0010210607 4251 DIAMOND DR 76.53 0025013004 3807 HEATHER DR 90.58 0012208302 582 MICHIGAN CT 104.41 0012818407 4702 GRENADA PT 122.41 0036607901 3220 RANDOM RD 224.59 0038243507 500 WAVE NEY CT 140.22 0038204608 611 EDEN CIR 250.89 0012824801 1887 COVINGTON LANE 134.40 0012224200 4289 TRENTON TR 118.72 0011734902 4294 FOX RIDGE RD 108.89 0023408701 1993 GOLD TR 188.00 0038217402 731 CAMBERWELL DR 50.00 0013183207 4225 DANIEL DR 176.62 0025703901 1570 OAKBROOKE TER 261.27 0038288908 894 OAK CT 157.09 0036100220 1771 YANKEE DOODLE RD 248.94 0010514701 1675 HICKORY HILL 175.55 0024809600 3696 WIDGEON WAY 221.59 0012221701 4292 TRENTON TR 132.93 0010501500 1632 WALNUT LANE 123.93 0013242102 4649 ASPEN RIDGE CIR 129.94 0011100401 4440 WOODGATE CT 56.66 0 Account # Service Address Certification Balance 0036917003 3633 WINDTREE DR 276.19 0012828208 4744 RIDGE WIND TR 93.91 0023411408 3741 BLACKHAWK RD 61.69 0025745407 4008 CEDAR GROVE LANE 98.42 0011106606 4462 WOODGATE PT 112.93 0023900509 1833 KATHRYN CIR 755.25 0024337305 1320 DRESDEN CT 125.30 0036120509 31468 FARNUM DR 186.19 0013237904 911 OAKWOOD HEIGHTS CIR 76.60 0023306509 2030 BLUESTONE LANE 82.24 0038305603 3494 WOLFBERRY CT 61.12 0013211503 1785 BRANT CIR 138.88 0024301301 3650 KOLSTAD RD 107.59 0036307908 2988 PILOT KNOB RD 211.40 0036306900 2920 PILOT KNOB RD 95.16 0036104404 3303 HERITAGE LANE 180.60 0023103401 2178 GARNET PT 180.08 0012135703 899 PARK KNOLL DR 107.24 0011512704 4273 BOULDER RIDGE PT 74.18 0036115004 1662 DONALD CT 102.72 0011743804 1885 DEER HILLS TR 116.34 0037719804 3912 DANBURY TR 150.83 0023912405 1770 GABBRO TR 98.93 0010108702 4352 DIAMOND DR 131.54 0037716800 1023 SAVANNAH RD 250.03 0038292504 647 LEXIE CT 150.33 0013284104 551 CAYLIN CT 177.89 0011010600 1803 WALNUT LANE 54.44 0025110404 1601 PACIFIC AVE 163.34 0010804300 1290 VILDMARK DR 117.56 0010406601 4339 RAHN RD 440.88 0012615407 4484B CINNAMON RIDGE TR 71.89 0025104902 1621 BOARDWALK 41.94 0025710104 1490 DEERWOOD BEND 78.71 0025677808 1463 KINGSWOOD POND OVERLOOK 83.77 0012016101 2062 VIBURNUM TR 150.94 0012605507 2115 CLIFFHILL LANE 174.49 0012601803 4471 SCOTT TR 94.23 0013131602 605 MCFADDENS TR 227.58 0036144400 1605 RAINDROP DR 111.07 0011105509 4442 WOODGATE PT 53.34 0010108009 4339 COPPER PT 481.37 0036105617 3240 HERITAGE LANE 146.90 0010712800 1269 WILDERNESS RUN RD 133.50 0011723004 4294 SUNRISE RD 102.85 0025102104 3533 COACHMAN RD 201.73 Account # Service Address Certification Balance 0023610702 1875 GOLD TR 124.36 0023300908 4050 DIAMOND PT 122.83 0037401403 4025 NORTHVIEW TER 400.78 0037708302 1055 BRIAR CREEK RD 50.80 0012712808 1846 KARIS WAY 79.46 0036232007 1550 SKYLINE CT 107.62 0036107605 3318 DONALD AVE 228.12 0012214508 4210 TRENTON RD 108.68 0012205001 745 GOLDEN MEADOW RD 196.58 0012827804 4743 RIDGE WIND TR 188.83 0037502705 616 AUTUMN OAKS CT 174.65 0024450504 3899 DENMARK AVE 72.11 0012606901 2094 CLIFFHILL LANE 132.48 0024324501 3757 DENMARK TR W 161.53 0037717709 1059 SAVANNAH RD 122.75 0037019007 3699 FALCON WAY 181.92 0013004403 4844 ERIKS BLVD 97.24 0012608808 4550 SCOTT TR 137.70 0024339103 3780 DREXEL CT 109.78 0023302805 2090 CARNELIAN LANE 241.80 0038257903 3551 WOODLAND TR 329.50 0023909807 1798 TACONITE TR 170.88 0012504601 1520B CLEMSON DR 136.86 0036503704 2836 LEXINGTON AVE S 158.60 0025730904 2128 CEDAR GROVE TR 72.16 0013193909 2207 MARILYN AVE 154.37 0036605707 3325 WREN LANE 105.42 0036112720 1587 FOUR OAKS RD 75.90 0023304900 2057 BLUESTONE LANE 130.49 0025310988 1446 ROCKY LANE 111.59 0036205003 2852 SIBLEY HILLS DR 112.16 0011914009 1532 SHERWOOD WAY 107.24 0023909609 1806 TACONITE TR 153.46 0036512606 1076 KEEFEST 50.00 0038262002 917 LONE OAK RD 56.47 0038203709 574 EDEN CIR 121.69 0012615407 4484B CINNAMON RIDGE TR 33.64 0010402501 4354 JASPER DR 146.33 0011721305 4292 BEAVER DAM RD 168.68 0023210107 2106 JADE LANE 115.97 0011723608 1885 SUNRISE CT 62.20 0037800406 989 TICONDEROGA TR 50.00 0037014503 3643 FALCON WAY 313.02 0010803203 1331 WILDERNESS RUN DR 179.78 0012628103 4463 SLATER RD 100.08 0024314700 1173 TIMBERSHORE LANE 97.30 ~1 Account # Service Address Certification Balance 0038319000 618 CRANE CREEK LANE 203.18 0038318408 606 CRANE CREEK LANE 241.52 0011732807 4346 FOX RIDGE CT 133.54 0023802002 4013 PUMICE LANE 156.34 0038220208 4040 CAMBERWELL DR N 141.43 0038208005 4161 COUNTRYVIEW DR 244.25 0037020906 3683 CANARY WAY 185.80 0011815701 4762 BEACON HILL RD 90.85 0012624300 4429 SLATER RD 529.84 0023105109 2100 GARNET LANE 193.90 0024112005 3916 RIVERTON AVE 93.97 0012280673 659 OVERHILL RD 530.25 0025012600 3802 HEATHER DR 134.37 0010500700 1677 WALNUT LANE 36.73 0012212007 4539 HAY LAKE RD S 55.85 0023304108 2101 CARNELIAN LANE 141.02 0023104409 2128 GARNET DR 75.82 0012116000 1085 TIFFANY DR 124.39 0023908601 1795 CARNELIAN LANE 104.99 0013139100 4691 BRISTOL BLVD 210.32 0036806305 3904 STONEBRIDGE DR N 232.51 0023709900 3842 COUNTRY CREEK WAY 107.56 0023508807 4046 MICA TR 116.48 0012571907 1621 MALLARD DR 134.40 0036510204 1065 MCKEE ST 194.53 0011117405 1670 WOODGATE LANE 113.95 0024406308 1655 BLACKHAWK COVE 260.69 0024004301 1738 FLAMINGO DR 30.32 0011732609 4350 FOX RIDGE CT 89.72 0089907555 4920 PARKSIDE CIRCLE 103.25 0024312209 1182 TIMBERSHORE LANE 63.50 0013134804 4269 ROSEMARY CT 165.41 0012307609 1649 COVINGTON LANE 156.81 0036507408 1057 BEATRICE ST 210.77 0025105107 1629 BOARDWALK 124.12 0010603108 4233 SEQUOIA DR 113.92 0010409407 4344 SANDSTONE DR 123.57 0011110806 1720 WOODGATE LANE 712.98 0024322208 3716 DENMARK CT E 147.90 0038316808 607 CRANE CREEK LANE 148.41 0024207409 3468 GREENWOOD CT S 114.70 0036404705 3165 JURDY CT N 170.37 0012838306 4717 BERKSHIRE CT 281.84 0011719804 4297 SUNRISE RD 93.85 0012632824 4434 CINNAMON RIDGE TR 90.81 0038268801 822 BEAR PAW TR 754.57 Account # Service Address Certification Balance 0010207603 4259 AMBER CT 58.68 0023309107 1941 TURQUOISE TR 485.65 0036722304 3413 ROLLING HILLS DR 92.17 0012239406 736 HAY LAKE RD N 102.85 0036406015 3206 JURDY CT S 240.32 0036507101 1045 BEATRICE ST 70.64 0012311809 4623 PENKWE WAY 64.86 0012833406 4778 GALAXIE AVE 91.07 0024327702 3811 WINDCREST CT 69.16 0023912603 1766 GABBRO TR 91.44 0024336208 3809 DEERCLIFF CT 88.03 0012535308 1614 CLEMSON DR 70.06 0011806007 4635 KINGSBURY DR 160.90 0011708203 1972 TIMBER WOLF TR S 149.37 0037711801 3869 GIBRALTAR TR 360.85 0023921109 4088 SOUTH MEADOWLARK RD 74.08 0025708306 1513 DEERWOOD BEND 80.01 0036200707 1455 LONE OAK LANE 55.50 0012232807 774 YORKTOWN PL 138.16 0024901605 1311 CRESTRIDGE LANE 294.13 0012228300 4285 AUGUSTA LANE 436.40 0024902405 1297 CRESTRIDGE LANE 89.48 0025666207 3465 DENMARK AVE 573.78 0010511202 1650 HICKORY HILL 103.81 0024314205 1165 TIMBERSHORE LANE 65.72 0010915809 1236 CARLSON LAKE LANE 138.20 0013000609 4619 PARKRIDGE DR 83.59 0024000705 3786 RED ROBIN LANE 164.06 0011701604 1989 BADGER CT 125.18 0012907606 4401B CLOVER LANE 30.50 0036605301 3320 ROLL LANE 243.89 0025203100 1406 BLACKHAWK LAKE DR 121.52 0013187802 639 WATERVIEW COVE 118.56 0036801009 3942 WORCHESTER DR 224.80 0036504306 1037 KENNETH ST 155.56 0023710601 3820 COUNTRY CREEK WAY 92.11 0012631305 4461 CINNAMON RIDGE CIR 66.04 0037200805 3786 GREENSBORO CT 185.66 0012316907 4632 RIDGE CLIFFE DR 38.43 0012004602 4860 SAFARI PASS 760.70 0011200508 4333 MEDARY AVE 246.20 0089907100 1712 TERRA GLENN CT 136.47 0012632998 4398 CINNAMON RIDGE TR 209.71 0024321200 1277 TIMBERSHORE LANE 101.16 0037008000 866 WESCOTT SQUARE 80.02 0038012209 3761 BAYBERRY LANE 320.84 I Account # Service Address Certification Balance 0038278909 2850 BRIDGEVIEW TER 36.13 0036307007 2930 PILOT KNOB RD 90.30 0012625406 4403 SLATER RD 63.46 0011717303 4237 SUNRISE RD 138.48 0037504107 4142 LANTERN LANE 238.83 0024307902 3670 DENMARK AVE 64.48 0037808102 1000 BOSTON HILL RD 257.91 0023807209 1855 TACONITE TR 53.31 0013196506 4938 RUSTEN RD 36.66 0036505204 1073 KENNETH ST 262.08 0024207607 3464 GREENWOOD CTS 55.75 0011003100 1708 HICKORY HILL 117.55 0012238408 4463 WHITETAIL WAY 225.83 0024101107 1742 COCHRANE AVE 80.31 0023408719 1995 GOLD TR 135.16 0012031407 2012 VIENNA LANE 121.10 0024213407 3425 HIGHLANDER DR 97.10 0025305004 4002 DEERWOOD TR 215.27 0010401107 4235 RAHN RD 113.10 0012434007 4368 LEXINGTON POINTE PKWY 102.63 0012909404 4429 CLOVER LANE 110.16 0012265302 4505 OAK POND RD 104.50 0012316006 4608 1/2 PENKWE WAY 72.96 0012810107 4679 TRAVERSE PT 102.50 0036812204 673 BROCKTON CURV 56.47 0012109500 4568 HORIZON CIR 78.32 0023807001 1847 TACONITE TR 96.36 0025653007 3730 BROWN BEAR TR 96.43 0036432904 3040 SHIELDS DR 106 82.18 0038299806 865 GOVERN CIR 85.59 0011801206 4669 BEACON HILL RD 152.08 0024311102 1224 TIMBERSHORE LANE 76.95 0013189105 4808 WESTON HILLS DR 126.17 0013264700 4410 WOODGATE COVE 118.21 0013206909 4304 PINTAIL CT 137.39 0038202503 604 THAMES CIR 179.03 0010704906 4326 GARDEN TR 60.97 0012035804 2087 ROYALE CT 151.39 0036723609 3449 ROLLING HILLS DR 225.00 0012805107 4684 HIRTA PT 128.43 0011502101 4344 ORION LANE 142.74 0036103406 3314 HERITAGE LANE 105.19 0011707502 1971 TIMBER WOLF TR S 149.13 0024561201 3861 WESTBURY LANE 43.47 0024517609 3926 WESTBURYTR 116.31 0024335002 3805 DENMARK AVE 132.94 i Account # Service Address Certification Balance 0025694407 1666 OAKBROOKE CIR 34.31 0037017308 1068 HUMMINGBIRD LANE 87.07 0013246707 1517 COVINGTON LANE 147.74 0037203007 3795 GREENSBORO DR 113.06 0025210808 1499 BLACKHAWK LAKE DR 132.66 0037117603 844 NORTHVIEW PARK RD 185.16 0024604100 3552 WIDGEON WAY 114.67 0023102304 4084 DIAMOND DR 191.60 0036504900 1061 KENNETH ST 289.79 0038010005 3770 LINDEN LANE 447.29 0035505502 2981 LEXINGTON AVE S 66.93 0012604005 2110 CLIFFVIEW DR 698.90 0036722106 3405 ROLLING HILLS DR 111.03 0089907005 4816 SYCAMORE CT 120.14 0036817302 700 HAVENHILL RD 166.27 0013144605 973 CONEFLOWER CT 95.01 0038276507 810 EAGAN OAKS LANE 326.34 0024318909 1241 TIMBERSHORE LANE 81.83 0025500406 3760 BLACKHAWK RD 720.55 0036300200 1414 SKYLINE RD 208.43 0023502800 1952 CARNELIAN LANE 229.37 0012401808 4554 LAKE PARK CT 51.19 0037012101 3613 BLUE JAY WAY 224.18 0036512309 1069 KEEFEST 151.32 0023611304 3884 CALCITE DR 26.16 0023700800 3937 TURQUOISE PT 122.69 0037801909 1006 TICONDEROGA TR 217.91 0025205907 1509 BLACKHAWK RIDGE WAY 208.23 0012608303 4534 SCOTT TR 144.54 0015512700 4227 SOUTH ROBERT TR 46.41 0037105608 4154 PENNSYLVANIA AVE 57.69 0012316709 4654 PENKWE WAY 89.40 0036307700 2987 PILOT KNOB RD 231.08 0036408003 1330 TOWERVIEW RD 138.88 0023213705 2055 CARNELIAN LANE 106.73 0024007908 3779 RED ROBIN LANE 39.03 0010916005 1235 WILDERNESS PARK CIR 100.67 0036300218 1420 SKYLINE RD 216.28 0035501709 1432 SKYLINE RD 268.95 0012505004 1515 CLEMSON DR 140.82 0036146504 1599 SNOWFLAKE DR 881.65 0011002607 1702 HICKORY HILL 41.67 0011112000 1702 WOODGATE LANE 144.60 0023713902 1764 SILVER BELL RD 93.57 0023713803 1766 SILVER BELL RD 102.87 0023808009 1840 TACONITE TR 136.32 ~5 Account # Service Address Certification Balance 0012840609 1934 BERKSHIRE DR 117.15 0023408313 1955 GOLD TR 117.84 0012026209 2017 PIN OAK DR 83.39 0025731407 2138 CEDAR GROVE TR 97.45 0012634002 2245 MAHOGANY WAY 60.58 0036108900 3389 DONALD AVE 185.41 0024602807 3535 WIDGEON WAY 183.64 0037020005 3684 FALCON WAY 220.16 0023713209 3804A LODESTONE LANE 115.72 0023713308 3804B LODESTONE LANE 80.79 0023713407 3804C LODESTONE LANE 93.52 0023713506 3804D LODESTONE LANE 102.42 0025013806 3815 HEATHER DR 32.18 0025007600 3847 HEATHER DR 319.36 0023308562 3898 RAHN RD 87.35 0023308554 3900 RAHN RD 134.47 0023308539 3902 RAHN RD 91.51 0023308547 3904 RAHN RD 138.38 0023902000 4106 BLACKHAWK RD 352.05 0010206506 4301 AMBER DR 146.79 0012630703 4443 CINNAMON RIDGE CIR 66.00 0012616405 4478B CINNAMON RIDGE TR 88.67 0012609608 4553 SCOTT TR 40.40 0012318002 4618 1/2 RIDGE CLIFFE DR 53.70 0012806808 4676 HORTEN PT 72.22 0011818101 4685 CAMBRIDGE DR 62.02 0012802807 4725 LUND PT 90.92 0012205506 650 ATLANTIC HILL DR 113.38 0024560104 1116 WESTBURY CIR 199.15 0011302700 1374 LAKESIDE CIR 113.20 0036300101 1410 SKYLINE RD 132.72 0024465106 1459 KINGS WOOD LANE 75.66 0012509907 1545 CLEMSON DR 36.93 0025505504 1561 JOHNNY CAKE ALCOVE 156.20 0010510808 1660 HICKORY HILL 72.63 0024109209 1709 MONTICELLO AVE 130.77 0024002909 1712 FLAMINGO DR 133.76 0024109100 1713 MONTICELLO AVE 101.97 0024009508 1747 BLUEBILL DR 90.12 0023714009 1762 SILVER BELL RD 83.55 0023309008 1949 TURQUOISE TR 122.37 0011715109 1960 SHALE LANE 112.46 0010102200 2134 SHALE LANE 112.82 0036146207 3236 EVERGREEN DR 105.47 0024207706 3462 GREENWOOD CT S 171.83 0025113408 3566 COACHMAN RD 144.86 Account # Service Address Certification Balance 0024905606 3606 CROSSROAD CT 75.75 0024904401 3611 CROSSROAD CT 30.24 0024903007 3622 DENMARK AVE 99.22 0024510109 3825 WESTBURY DR 167.29 0023607302 3948 CINNABAR DR 211.36 0025610809 4071 BEAVER DAM RD 75.20 0037106606 4114 PENNSYLVANIA AVE 284.98 0025715301 4119 OAKBROOKE CURVE 186.81 0025724907 4148 RAPTOR RD 88.41 0013100706 4205 SUMAC PT 100.61 0012632881 4422 CINNAMON RIDGE TR 86.27 0012630604 4439 CINNAMON RIDGE CIR 102.94 0012110805 4583 HORIZON CIR 122.29 0012110102 4594 HORIZON CIR 191.21 0012110201 4596 HORIZON CIR 152.69 0012809703 4670 TRAVERSE PT 156.53 0012807806 4675 ALTA PT 86.08 0012803102 4714 TANA PT 39.54 0012822003 4734 NARVIK DR 159.85 0011812708 4751 BEACON HILL RD 137.69 0011901303 4801 SHEVLIN CT 108.86 0038230603 500 TYNE LANE 214.91 0012134904 768 COUGAR DR 121.20 0012134706 778 COUGAR DR 78.60 0012220802 860 ROGERS CT 142.26 0025200908 1482 FEDERAL CT 127.89 0037710902 1057 KETTLE CREEK RD 134.13 0011713401 4389 BEAR PATH TR 122.79 0036304145 2845 BRIDGEVIEW TER 139.92 0012645305 4813 WHISPERING CT 130.79 0036407104 1335 QUARRY LANE 193.26 0036401917 1352 JURDY RD 123.56 0025724600 4160 RAPTOR RD 98.31 0024214504 3449 HIGHLANDER DR 121.32 0012840005 1948 BERKSHIRE DR 119.70 0010109106 2125 COPPER LANE 59.89 0037102902 4107 STATES AVE 368.31 0012827200 4731 RIDGE WIND TR 115.09 0037204906 3651 GREENSBORO DR 150.51 0024004004 1732 FLAMINGO DR 120.24 0024012601 3764 GOLDEN HILL TER 49.40 0011602604 1842 BEECHER DR 62.92 0024313702 3678 DENMARK AVE 139.22 0024327207 3810 WINDCREST CT 56.85 0012519708 1570B CLEMSON DR 92.71 0010710804 1274 CARLSON LAKE LANE 110.34 17 Account # Service Address Certification Balance 0012130704 856 SUDBERRY LANE 37.74 0037706900 3876 GIBRALTAR TR 120.94 0012435103 933 JEFFERSON LANE 174.99 0013122502 4392 TOFTE LANE 152.94 0013149703 4331 JENNIFER CT 166.59 0012312005 4621 PENKWE WAY 72.27 0024606501 1179 KITTIWAKE CIR 178.84 0011206000 2259 CLARK CT 109.94 0024715104 1355 CHATTERTON RD 178.96 0023917008 4170 MEADOWLARK WAY 87.40 0013209705 1713 BRANT CIR 149.99 0013245204 4528 MAJESTIC OAKS PL 199.89 0012908802 4419B CLOVER LANE 120.53 0023502602 1957 JADE LANE 257.75 0036804003 3887 WORCHESTER DR 303.03 0011907052 4842 SHEFFIELD LANE 109.15 0013106901 2019 SAFARI HEIGHTS TR 759.88 0010208601 4230 DIAMOND DR 153.97 0013221908 538 MAJESTIC OAKS CT 113.01 0023604002 1850 GOLD TR 68.07 0023700206 3901 TURQUOISE PT 83.69 0024212102 1489 WOODVIEW AVE E 117.90 0010400505 2002 DIFFLEY RD 77.87 0037400801 3993 NORTHVIEW TER 224.67 0037705308 1044 TICONDEROGA TR 257.67 0013268503 1634 MARINA LANE 113.81 0023919608 4112 SOUTH MEADOWLARK RD 531.21 0024830705 1152 BLUE HERON CT 115.14 0010701001 4395 GARDEN TR 125.58 0024100307 1742 PALISADE CIR 109.20 0013147608 1051 WALNUT RIDGE DR 179.66 0012800801 4722 ANNE PT 150.44 0023510100 4035 AMETHYST LANE 84.47 0036404507 3153 JURDY CT N 272.99 0012615209 4482B CINNAMON RIDGE TR 77.69 0036232403 1547 SKYLINE TR 37.75 0011620804 4621 MANOR DR 276.57 0037015104 3632 FALCON WAY 266.44 0023211303 2058 JADE LANE 112.15 0012909503 4431 CLOVER LANE 93.38 0025653205 3681 ROBIN LANE 233.16 0024322604 3728 DENMARK CT E 90.89 0012632766 4444 CINNAMON RIDGE TR 107.60 0023507700 4034 BERYL RD 215.94 0013022504 1382 CAMELBACK DR 129.13 0012306809 4676 PENKWE WAY 123.90 Account # Service Address Certification Balance 0024210700 1486 WOODVIEW AVE E 72.74 0023211600 2042 JADE LANE 137.46 0012819306 4704 HIDDEN PT 106.91 0024315905 1193 TIMBERSHORE LANE 130.25 0023302607 2098 CARNELIAN LANE 40.04 0012510806 1569 CLEMSON DR 120.58 0011716313 4300 BLACKHAWK RD 180.27 0038254306 701 GRANITE DR 95.07 0010301406 4247 LIMESTONE DR 63.54 0024211203 1480 WOODVIEW AVE E 90.47 0012913000 4404 CLOVER LANE 175.64 0011816303 4713 COVINGTON CIR 100.59 0011701208 1984 CHIPMUNK CT 33.70 0036602019 3211 HWY 55 221.32 0025649203 1844 DEER POND CIR 170.74 0013181706 4334 SEAN CT 110.95 0037508108 575 PRAIRIE CIR E 91.47 0012429502 4354 BRADDOCK TR 112.93 0012213609 820 YORKTOWN PL 168.14 0036304202 1478 BRIDGEVIEW AVE 166.51 0037714508 968 SAVANNAH RD 303.07 0010711505 4357 DUNROVIN LANE 83.85 0011701802 1977 BADGER CT 161.81 0010900900 1366 BALSAM ST E 159.76 0012022901 1964 SAFARI TR 34.56 0011510500 4204 YEW PT 63.15 0023307606 2082 BLUESTONE DR E 125.90 0012008207 2091 PIN OAK DR 238.23 0036909505 696 STONEWOOD RD 144.27 0037714607 964 SAVANNAH RD 95.23 0023304009 2097 CARNELIAN LANE 158.32 0012504908 1518B CLEMSON DR 71.89 0024204406 1524 GREENWOOD CT N 134.18 0012460903 4403 HAMILTON DR 120.77 0012402509 4521 LAKE PARK DR 66.78 0025702309 1555 JOHNNY CAKE ALCOVE 221.04 0011100906 4448 WOODGATE CT 90.89 0025739103 3553 LEMIEUX CIR 175.33 0013178603 1005 TRILLIUM CT 197.19 0036303402 2870 HIGHVIEW TER 134.28 0010900504 1384 BALSAM ST E 222.94 0024333106 1274 DEERCLIFF LANE 46.31 0013197306 4906 RUSTEN RD 134.00 0023106909 4144 DIAMOND DR 561.67 0025723909 1783 TALON TR 117.40 0023208101 2025 JADE LANE 404.18 Iq Account # Service Address Certification Balance 0024303703 1296 KOLSTAD LANE 96.66 0038334900 3046 POPPLER LANE 51.44 0011704509 1961 TIMBER WOLF TR N 162.53 0012127502 876 SUDBERRY LANE 122.64 0025108507 1599 PARK PL 146.80 0036722403 3417 ROLLING HILLS DR 170.67 0015504509 4895 BISCAYNE AVE 80.34 0012136206 879 PARK KNOLL DR 107.24 0024309106 1282 TIMBERSHORE LANE 55.95 0012617106 4505 CINNAMON RIDGE TR 56.36 0024333908 3864 DENMARK AVE 118.01 0011720802 4310 BEAVER DAM RD 203.29 0012708707 4759 NARVIK DR 137.83 0035509504 3544 WESCOTT WOODLANDS 37.21 0010511905 1629 HICKORY HILL 105.51 0012633046 4370 CINNAMON RIDGE TR 142.13 0023112402 2106 OPAL DR 125.82 0011202900 4362 METCALF DR 260.24 0012439709 4374 LIVINGSTON DR 98.48 0023811409 1830 CARNELIAN LANE 106.08 0023508500 4064 MICA TR 94.28 0012206900 627 ATLANTIC HILL DR 223.03 0013243209 2269 WALL ST 434.95 0012132007 4425 LYNX CT 66.40 0025010604 3836 HEATHER DR 76.10 0024429904 1261 WINDCRESTAVE 92.59 0037020104 3680 FALCON WAY 301.21 0012613709 4504 CINNAMON RIDGE TR 53.76 0036405710 3205 JURDY CT S 239.60 0025603002 3943 CLIPPERS RD 225.98 0010310605 2063 CORAL LANE 210.03 0037116407 4056 PENNSYLVANIA AVE 227.52 0012608907 4556 SCOTT TR 173.15 0036815504 717 CASTLETON LANE 59.25 0011729308 4308 SUN CLIFF RD 90.69 0012825907 1860 COVINGTON LANE 47.51 0025004805 3879 DOLOMITE DR 74.55 0011804101 1563 LANCASTER LANE 107.24 0024511800 3945 WESTBURY DR 107.80 0012022208 1989 SAFARITR 240.59 0010101905 2120 SHALE LANE 231.58 0024009508 1747 BLUEBILL DR 33.81 0038311502 497 CHAPEL CT 228.24 0023112006 2060 EMERALD LANE 160.95 0012215703 4215 VALLEY FORGE PL 104.21 0012027108 2035 PIN OAK DR 479.62 Account # Service Address Certification Balance 0036611804 3107 JOYCE CT 50.00 0036816304 707 STONEBRIDGE CIR 223.47 0010202505 2058 MARBLE LANE 63.60 0024003006 1714 FLAMINGO DR 164.25 0013157607 4350 BENT TREE LANE 140.49 0036202604 2954 SIBLEY MEMORIAL HWY 117.80 0025629007 4190 STARBRIDGE CT 26.24 0035501410 1426 SKYLINE RD 112.66 0025715905 4134 OAKBROOKE CURVE 111.70 0010201200 2073 QUARTZ LANE 167.81 0011121803 1753 CANVASBACK LANE 146.94 0012016903 2107 KINGS RD 67.00 0012247300 4250 AUGUSTA LANE 123.39 0012607602 2128 CLIFFHILL LANE 139.81 0012605408 2119 CLIFFHILL LANE 149.46 0012280624 668 OVERHILL RD 145.61 0037817301 975 STONY POINT RD 100.27 0012031209 2016 VIENNA LANE 182.71 0012605804 2103 CLIFFHILL LANE 103.51 0024327108 3812 WINDCREST CT 98.44 0024465908 1434 KINGS WOOD RD 145.98 125,837.09 Agenda Information Memo September 4, 2012, Eagan City Council Meeting PUBLIC HEARINGS B. CERTIFICATION OF DELINQUENT FALSE ALARM BILLS ACTION TO BE CONSIDERED: To cancel the public hearing for the certification of delinquent false alarm bills. FACTS: On August 6, the City Council scheduled a public hearing to certify delinquent false alarm bills. Since that time, all delinquent bills have been paid. ➢ Per the direction of the City Attorney, the public hearing must be on the agenda because it was legally noticed, but it may be canceled. Action will be sought at the time of the agenda adoption to cancel the public hearing. ATTACHMENTS (0) Agenda Information Memo September 4, 2012, Eagan City Council Meeting PUBLIC HEARINGS C. CERTIFICATION OF DELINQUENT MOWING BILLS ACTION TO BE CONSIDERED: To close the public hearing and approve the final assessment roll for delinquent mowing bills and authorize its certification to Dakota County. FACTS: ➢ The City Code allows for collection of delinquent mowing bills through certification to property taxes. A 10% penalty and a $25 certification fee are added to all outstanding delinquent bills. ➢ At the August 6, 2012 City Council meeting, a public hearing was scheduled for the September 4, 2012 City Council meeting. ➢ The City currently has two properties with delinquent mowing bills. The assessable amount of these bills is $385.09. Both of these properties have been or are currently somewhere in the foreclosure process. ➢ The City will accept payment for any portion of the assessment free of interest charges for a period of thirty days, beginning September 5 through October 5. If the assessment is paid after October 5, interest at 3.5% from September 5, 2012 to December 31, 2013 will be added to the principal amount due. The length of the assessment is one year. Unpaid balances will be collected with the 2013 property taxes. ➢ All notices have been published in the legal newspaper and sent to all affected property owners informing them of this hearing and the proposed assessments. ATTACHMENTS (1): Proposed assessment roll on page . v co 4~ 3 4- O M UO W C C 3 cO c0 C C C Lq Ln O W m cl Ln E N '-0 00 4a rH ~ H i/? inin~ 0) h H Q M m N p ~ r-I 41 D m O O E N V- N N w O d t v} to Ln au u m c f6 C Ln Ln S' Q. 3 00 '.0 in o ii 0) M r-i ~ Q r p 4L Q. c o W o 3 .1 C' of C 3 w Q. 0 O O O i-I M I~ O O p _ O .-i d O0 O N d r~ 00 O O r-I r I V1 a, i C QV,L ~ ~ (a U V _ 00 to O Ln r1 r*l It r-I Agenda Information Memo September 4, 2012 Eagan City Council Meeting D. OUTLOT A BOULDER LAKES DRAINAGE & UTILITY EASEMENT VACATION ACTION TO BE CONSIDERED: Approve the vacation of a public drainage and utility easement within Outlot A, Boulder Lakes, and authorize the Mayor and City Clerk to execute all related documents. FACTS: • On June 20, 2012, City staff received a petition from the property owner, Greg Miller, representing Interstate Partners LLC requesting the vacation of a public drainage and utility easement within Outlot A, Boulder lakes, located northwest of Lone Oak Road and Ames Crossing Road in northeast Eagan. • The easement is a drainage and utility easement covering the entire property and existing public storm sewer along the west edge of the site. • With this development, the property owner is proposing to relocate the public storm sewer and will be required to dedicate adequate public easement with the re-platting of the parcel. • Council consideration of a Planned Development Amendment, Final Planned Development, and Final Plat to allow the construction of an office/ technology building on this property is also scheduled for September 4. • On August 6, 2012, the City Council scheduled a public hearing to consider the requested vacation to be held on September 4, 2012. • Notices have been sent to all potentially affected and/or interested parties for comment prior to the public hearing. No objections to the proposed vacation have been received. • Vacation of the public drainage & utility easement is contingent upon approval of the Planned Development Amendment, Final Planned Development, and Final Plat. The Council action on the vacation of easements should be concurrent with Council action on these development items. ATTACHMENTS: f3f • Legal Description, graphic, page tn"I • Location Map, page . lam""'" Q G~1 Outlot B Existing Drainage & Utility Easement \ \ \ \ \ \ Outlot A \ ` eI5 . \ i v i l U Lot 1 Block 2 i p W i i ----------i L--------- i LONE OAK RD. 0 s W 0 7/31/2012 Proposed Drainage & Utility Easement Vacation City of EaRan Fig. 2 Outlot A, Boulder Lakes Engineering Department MENDOTA HEIGHTS INTERSTATE 494 NTERSTATE r oe~M~ g O'NEILL DR. x Proposed Vacation Location o ~'1 a U, x 0 o p SS 40 /yF U I~ ROAD LONE OAK ROAD Ty I ~ o ~ No. Sg a0 My K m ~e z H O J_ d > YANKEE DOODLE RD. z a o ~G O 2 W J I J ~ QO ~O N 00 00 A ti DIFFLEY ROAD a ~ e w 9 0 m b 7/30/2012 12 Proposed Drainage & Utility Easement Vacation City of Eap Fig. 1 Outlot A, Boulder Lakes w Engineering Department Agenda Memo September 4, 2012 Eagan City Council Meeting NEW BUSINESS: A. Certification of the preliminary 2013 budget and property tax levy, and setting of public meeting date on which the budget and levy will be discussed. ACTIONS TO BE CONSIDERED: • To approve the preliminary payable 2013 property tax levy as follows: Operating (tax capacity-based) $ 26,998,436 Debt service (tax capacity-based) 201,564 Community Center debt service (market value-based) 1,122,017 Total levy $ 28,322,017 • To approve the preliminary 2013 General Fund expenditure budget, including contingency, of $28,854,000. • To set the date for the public hearing of the 2013 levy and budget as December 4. • To make the following announcement: o "The next regularly scheduled meeting at which the levy and budget will be discussed is the City Council meeting of Tuesday, December 4 at 6:30 p.m., right here in the Council Chambers. The public will be allowed to speak at this meeting." FACTS: • The City Council is required by law to certify the proposed payable 2013 budget and property tax levy on or before September 17. The levy can be subsequently decreased, but not increased. • The City Council is also required to announce the date and time of the next regularly scheduled meeting at which the budget and levy will be discussed. The law also requires the Council to announce that the public will be allowed to speak at these meetings. • The City Council reviewed the 2013 General Fund budget at the August 15 special meeting. The budget presented at the workshop was a 2.9% increase over 2012. No changes have been made to the budget subsequent to the August 15 meeting. • The proposed levy is 3.3% higher than the 2012 levy. The Eagan portion of the property tax on the average value home in 2013 is estimated to be $795a decrease of $11 from the 2012 amount of $806 on the 2012 average value home. • The City's tax capacity rate is estimated to increase from 34.553% to 37.333%, the function of a 2.7% increase in tax capacity-based net local levy, and a 4.9% decline in local tax capacity due to falling property values. • Both the budget and levy will be reviewed, with public input received, at the December 6 meeting. • The County will use this preliminary certification information in preparing TnT notices to be mailed in November. d=Xn Agenda Memo September 4, 2012 Eagan City Council Meeting • The County has again advised the City of the option to include a very basic insert with the TnT notices. Due to the inherent limitations, the City historically has not prepared an insert and none is contemplated for this year unless otherwise directed by the City Council. ATTACHMENTS: • The preliminary 2013 General Fund expenditures budget sununary is enclosed on page qv . 2013 Comparative Summary of Expenditures General Fund Budget 2012 2013 Difference Budget Budget % GENERAL GOVERNMENT 01 Mayor & Council $ 141,800 $ 139,900 $ (1,900) -1.3% 02 Administration 534,300 517,300 (17,000) -3.2% 03 Information Technologies 1,313,700 1,495,200 181,500 13.8% 04 City Clerk 315,100 244,300 (70,800) -22.5% 05 Finance 1,044,200 955,700 (88,500) -8.5% 06 Legal 390,000 390,000 - 0.0% 07 Comm Dev--Planning/ED 970,900 989,700 18,800 1.9% 08 Comm Dev--Inspections 878,300 962,200 83,900 9.6% 09 Communications 465,600 484,400 18,800 4.0% 10 Human Resources 263,200 285,200 22,000 8.4% Gen Govt Total 6,317,100 6,463,900 146,800 2.3% PUBLIC SAFETY 11 Police 11,203,700 11,488,800 285,100 2.5% 12 Fire 1,730,800 1,896,700 165,900 9.6% Public Safety Total 12,934,500 13,385,500 451,000 3.5% PUBLIC WORKS 21 Public Works/Engineering 1,191,200 1,189,500 (1,700) -0.1% 22 Streets & Highways 1,699,400 1,795,000 95,600 5.6% 24 Central Svices. Maint. 629,800 603,900 (25,900) -4.1% Public Works Total 3,520,400 3,588,400 68,000 1.9% PARKS & RECREATION 30 Recreation 2,047,000 2,094,500 47,500 2.3% 31 Parks 1,951,700 2,013,800 62,100 3.2% 32 Tree Conservation 501,000 520,000 19,000 3.8% Parks & Rec Total 4,499,700 4,628,300 128,600 2.9% GENL GOVT BLDG MAINT 33 Government Buildings 738,700 724,400 (14,300) -1.9% Subtotal 28,010,400 28,790,500 $ 780,100 2.8% 41 Contingency--undesignated 29,600 63,500 33,900 114.5% General Fund Total $ 28,040,000 $ 28,854,000 $ 814,000 2.9% Agenda Information Memo September 4, 2012, Eagan City Council Meeting B. CONDITIONAL USE PERMIT - SIMPLY SELF STORAGE ACTION TO BE CONSIDERED: To approve (OR direct findings of fact for denial) a Conditional Use Permit to allow outdoor storage for up to 18 passenger vehicles, trailers and/or boats on property located at 4025 Old Sibley Memorial Highway, subject to the conditions listed in the APC minutes. REQUIRED VOTE FOR APPROVAL: Majority of Quorum FACTS: ➢ The property is zoned I-1 (Limited Industrial), and surrounded by similar zoning districts and right-of-way on all four sides. Access to the site is from Old Sibley Memorial Hwy. ➢ The 8.5 acre property was developed as a storage facility with 657 min-storage rental units in 1978 with special permit approval for living quarters, which is not currently used. ➢ A Zoning Enforcement case prompted this application as outdoor storage had been occurring on the property without the benefit of a Conditional Use Permit (CUP) and that storage limited suitable emergency access. ➢ The applicant is proposing to expand the parking area to the NE corner of the site to maintain the same level of service. ➢ The two outdoor storage requirements that are not met include side/rear yard locations/setbacks and screening, which is made difficult due to the elevation of the site and public rights-of-way on all sides. ➢ The Advisory Planning Commission held a public hearing on August 28, 2012 and is recommending approval. ISSUES: None 60 DAY AGENCY ACTION DEADLINE: September 16, 2012 ATTACHMENTS: (3) Location map on page 01 I &A 012. Draft August 28, 2012 APC minutes on page; Staff report on pages Wthrough g~ Location lap ~VV T ,V 8T zf:4%:x~ Lone Oak Rd bFort Snelling State Pari<,e l Vankea Ooedle.Rd SILVER BELL RD } - -A Dim. Rd 1 N w 1 CIIR Rd Map Area Extent b ZO Subject Site y} m J O GAO ® p m o E$73 ® 0 LEST N S Y~' qN ~P FP ~ 2 ~~~0 ~Py APPHIRE L A Z F m 2 i Op ~ p~ i ® G.edar Pond Pa r1C ZI NLANE ® ® IFF E1 SE Vli E D! AW'rNO:'30 DIFFLEY'ROAD t O:SSA:H: 1JO°.30 .Y , vW,, i Olf LE SE iVI'EI DS GFFL VS RYI .EE 5 I j CORAL LANE CHIPM N Q Feet 0 500 1,000 2,000 Project Name: Simply Self Storage Legend Request: Conditional Use Permit Parcels Case No.: 19-CU-05-07-12 Buildings Parks 4.7 ® i City Boundary N City of Eap Advisory Planning Commission August 30, 2012 Page 9 of 12 E. Simply Self Storage Applicant Name: Simply Self Storage Location: 4025 Frontage Road S; Lot 1, black 1, S & W Industrial Acres Application: Conditional Use Permit A Conditional Use Permit to allow outdoor rental storage spaces for vehicles and a self storage units. File Number: 19-CU-05-07-12 Planner Thomas introduced this item and highlighted th "infonj ation presented in the City Staff report dated August 21, 2012. She noted the backg u - nd'6 story. John Hirschfield, Local District Manager for Si If orage, psa(led the need for the outdoor storage spaces at the facility and th e-was available for i uestions. Chair Heaney opened the public hearing.<<=n There being no public commenChair Heaney los., a public hearing and turned the discussion back to the Commis oI Member Piper inquired about why a la scaping or screerfng was not recommended. Planner Thomas explained that screening fr- m one industrial use to another is not typical and further commented on the sit&cation and reakopogtaphythat drastically limits the effectiveness any screening and Iandscapig would ha kY Member Filipi rioved, Member Piper econded a motion to recommend approval of a Conditional Use Permit to allow outs- or'storage of 18 parking spaces for passenger vehicles, trailers and boats on° prroperly located at 4b-25 South Frontage Road, subject to the following co Conditio " I Use mit shall be recorded at Dakota County within 60 days of approval " 1 the city u I it and .of of its recording provided to the City. 2. outdoor storage shal limited to those items approved and located in the outdoor st a area as identified on x e Site Plan received August 13, 2012. 3. No itional out oor storage all be allowed. 4. Theo door stoge area sh Abe surfaced with bituminous asphalt as identified on the Site PI" received August 13, 2012, including concrete curb and gutter. 5. The applicnt all obtain a grading permit from the City prior to the construction of the proposed outdoor storage areas. 6. All parking artorage areas shall be properly maintained to prevent deterioration. 7. The applican all install one fire hydrant at the main entrance with review and approval by the City Engineer. 8. The applicant shall install No Parking Fire Lane signs around the outside perimeter of the property, spacing to be every 100 feet apart, in a form acceptable to the City Fire Marshal. All voted in favor. Motion carried 5-0. q3 PLANNING REPORT - - - - - CITY-OF-EAGAN- - - - REPORT DATE: August 21, 2012 CASE: 19-CU-05-07-12 APPLICANT: SS MNRI, LLC, d/b/a Simply Self Storage HEARING DATE: August 28, 2012 PROPERTY OWNER: Same APPLICATION DATE: July 18, 2012 REQUEST: Conditional Use Permit PREPARED BY: Sarah Thomas LOCATION: 4025 South Frontage Road COMPREHENSIVE PLAN: IND, Limited Industrial ZONING: I-1, Limited Industrial SUMMARY OF REQUEST The applicant is requesting approval of a Conditional Use Permit to allow outdoor storage for up to 18 passenger vehicles, trailers and/or boats on property located at 4025 South Frontage Road legally described as Lot 1, Block 1, S & W Industrial Acres. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.50, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location; 1. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. 2. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. 3. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. Planning Report - Simply Self Storage CUP August 28, 2012 Page 2 4. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. 5. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. 6. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. 7. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. 8. Is appropriate after considering whether the property is in compliance with the City Code. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. BACKGROUNDIHISTORY A temporary waiver of plat to allow a storage building on unplatted property, a special permit to allow living quarters in an Industrial zoning district and a Conditional Use Permit (CUP) to allow a pylon sign were approved in 1978. Simply Self Storage (formerly E-Z mini-storage) was constructed in 1978 and expanded in 1984- 85. To allow the second phase expansion, the City required the property to be platted which occurred in 1985. A 25 foot Variance was approved in 1987 to allow the buildings within the setback of Hwy. 13. Access to Simply Self Storage is gained from the Old Sibley Memorial Hwy. frontage road rather than from Sibley Court. EXISTING CONDITIONS The site is approximately 8.5 acres in size. It lies in a low area south of Hwy. 13 west of Old Sibley Memorial Highway. The greatest exposure and visibility of this site is from Hwy. 13 to the west. 657 mini-storage rental units are available with a total square footage of 83,300 sq, ft, which includes an on-site manager's residence that is currently unused by the owner. q5 Planning Report - Simply Self Storage CUP August 28, 2012 Page 3 ------SURROUNDI-NGUSES--_-- - - - - - The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: Existing Use Zoning Land Use Designation North Hwy. 13/Cedar Ave interchange South Lovegreen Industrial I-1, Limited Industrial IND, Limited Services Industrial East Cedar Avenue West Hwy 13./City of Burnsville EVALUATION OF REQUEST Compatibility with Surrounding Area - Outdoor storage is a conditional use in the I-1 zoning district. The proposed use appears generally compatible with the surrounding properties and existing uses. Site Plan - The applicant is requesting outdoor storage of 18 items in the NE corner of the site for passenger vehicles, trailers and boats, as "Some spaces are ancillary or essential to tenants who rent and store related items in the self-storage units located on the facility... Availability for leased outdoor parking spaces in this area is limited the Applicant has a waiting list for future tenants." Three bollards are proposed to provide protection of the existing pylon sign. Outdoor Storage Requirements - 1. Outdoor storage items shall be placed within an enclosure as necessary to achieve appropriate security and containment or for public safety reasons when determined necessary by the city. In general business (GB) and community shopping center (CSC) zoning districts, the enclosure shall be attached to the principal building and be constructed of materials which are aesthetically compatible with the principal building. In limited industrial (I-1) and general industrial (I-2) zoning districts, the enclosure may be detached from the principal building. A six foot chain-link fence exists along the perimeter of the site with an electrically operated gate and access off of Old Sibley Memorial Hwy. frontage road. 2. The storage areas shall be located in the side or rear yards and shall not encroach into any required front building setback area or other required setbacks, q0 Planning Report - Simply Self Storage CUP August 28, 2012 Page 4 The site is completely surrounded by roadways and therefore all sides of the site are - - - - - - - --considered -a-`front"-yard. -T-he-pavement-is-proposed-to -be -setback -five feet from-the - property lines, which meets the minimum parking setback for a side or rear yard, but falls short of the 20 foot front yard setback requirement. 3. The outdoor storage area shall be screened from view from the public right-of-way and from any adjacent property which is designated for residential uses in the comprehensive guide plan. As previously mentioned, the site lies in a low area south of Hwy. 13 west of Old Sibley Memorial Highway. The greatest exposure and visibility of this site is from Hwy. 13 to the west. No additional screening is proposed. 4. The storage area shall not interfere with any pedestrian or vehicular movement. The applicant had been allowing outdoor storage of recreational vehicles (RV's), passenger vehicles, boats and trailers within the drive aisles and along the perimeter of the site without the benefit of a Conditional Use Permit. These locations did not allow for proper width of drive aisles as necessary to accommodate emergency vehicles. The proposed location as identified on the Site Plan would provide the same level of service (minus the RV's), in a location that allows adequate emergency vehicle access and minimal occurrence of pedestrian movement. 5. The storage area shall not take up required parking spaces or landscaping areas. The I-1 zoning district requires a minimum of 25% green space on the property. The applicant has not provided this figure; however, both a pond and a large wooded area lie on the SW corner of the property and it appears as though this requirement is easily met. 6. The storage area shall be surfaced with concrete or an approved equivalent to control dust and erosion. The surface shall be properly maintained to prevent deterioration. The proposal satisfies this condition. The applicant is proposing new bituminous pavement for the proposed parking lot expansion area. The Site Plan is unclear as to whether concrete curb and gutter is planned for the expansion. This has been included as a condition of approval. Landscaping - The applicant is not proposing additional landscaping on the site. Tree Preservation - No new development and no tree removal is proposed. Fire Protection - The property is currently served by one fire hydrant on the eastern perimeter of the site which does not adequately provide fire protection. A fire hydrant should be installed at the main entrance to remedy this situation. Additionally, to provide and maintain emergency V Planning Report - Simply Self Storage CUP August 28, 2012 Page 5 vehicle access, No Parking Fire Lane signs should be installed around the outside perimeter of - the property with-spacing-every 100feet apart-, per the InternationalFire Code.------ SUMMARY/CONCLUSION The applicant is requesting approval of a Conditional Use Permit for the outdoor storage to allow outdoor storage of up to 18 passenger vehicles, trailers and/or boats. No new construction is associated with this proposal other than the expansion of the parking area for the outdoor storage. The site is located in an industrial area. The proposed outdoor storage satisfies four of the six outdoor storage criteria. The outdoor storage standards not met include side and rear yard location/setbacks and screening. The uniqueness of the site being surrounded by right-of-way on all four sides makes it impracticable to meet the side/rear yard location requirement. Conditions which are satisfied include enclosure, access/circulation, parking/landscaping and surfacing. City policymakers should determine whether the setbacks and screening are acceptable as proposed. ACTION TO BE CONSIDERED To recommend approval of a Conditional Use Permit to allow outdoor storage of 18 parking spaces for passenger vehicles, trailers and boats on property located at 4025 South Frontage Road. 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council and proof of its recording provided to the City. 2. The outdoor storage shall be limited to those items approved and located in the outdoor storage area as identified on the Site Plan received August 13, 2012. 3. No additional outdoor storage shall be allowed. 4. The outdoor storage area shall be surfaced with bituminous asphalt as identified on the Site Plan received August 13, 2012, including concrete curb and gutter. 5. The applicant shall obtain a grading permit from the City prior to the construction of the proposed outdoor storage areas. 6. All parking and storage areas shall be properly maintained to prevent deterioration. 7. The applicant shall install one fire hydrant at the main entrance with review and approval by the City Engineer. 8. The applicant shall install No Parking Fire Lane signs around the outside perimeter of the property, spacing to be every 100 feet apart, in a form acceptable to the City Fire Marshal. Location trap I. r~ Lone Oak Rd Fort Snelling State Park 3p Yn d[..Rd1 81LVER BELLRD, ■ !t - OlRley Rd k F Curt Rd ,A S~PgO Map Area Extent 7 G0 y s~~ 20 Subject Site PSG ~ Z YL ono ® A ® ® o - ~ - UEST N (~N 5 Y~' N~ ~P qN 9 G~ ~ o. 0. HIRE L 1 G~ 21 S O~~y O~.OG\~~ 3 ' n Z Q O a a Cedar Pond Park zl N ANE ® ® IJ1WJ 1±1 IFF E15E VI EF❑ G S'.A.Ft-:N0 30 (DIFFLEY'.R04D) r u, ..x F ,Y )sue DIF LE S VI'E DS DFFL YS RVI E S I j CORAL LANE CHIPM N Q F-7) I Feet 0 500 1,000 2,000 Project Name: Simply Self Storage Legend Request: Conditional Use Permit Parcels Case No.: 19-CU-05-07-12 Buildings Parks j~ M®1 l City Boundary N City of Eap City of EaEaIl Current Zoning and Land Use Map Application: Simply Self Storage Type: Conditional Use Permit ---Case No.: 19=CU=05=07=12 20 .\CG.D ~oee P 5D CGD 7 Subject Site m 1c. Zoning 1 I w 1-1 Limited Industrial District 0 PD 21, 144 I -01 ~ oho P MIXED 7/ Subject Site nnD~ Land Use Plan IND Limited Industrial IND / IND SAP ~ d / P p \ e` IND 0 300 600 1,200 Feet AT A:E 1 {.la~.~s. r~ MIS LL ~'~,`.>ty.. r;> # H~~r~Y~~1~~C'.r,~'° x r " - ~F T` "Y~"^x.q'tE Y^~,• t f3' s. rT. wenu?' CD i.sj~`~' Ara T ~ • ~ 4 ;-,~,''~'~~j~~ N c J `~2 r~ F1 r U j i f ~a~ nnnYYY < a ~ nt 6w 1"' ,l r t 7 'O LL n i ~n 1 v' V I SITE PLAN ri o f~ ro - ~ L- FTl 7, sr n I / ~ Z~ o o~ o .A O u m y 0-0 o• w o D U) yA r Frl m0 `10 - c yy ° Z ~Y T A 0. [D~ M o - > - I' v \ \ O o ° Dom C a1y~ q G) m -I 06 - zozo 1 G) A o ti N O I z ~ D c~ ov i o o D w ~ 2 _-p zr_j d T r CID F 9: z o Q 0 'Dr ~D< z b m Aozo O~ Tr^ 'O ` .D Am c~j 0 0 m O> C) Lf) ono on \a zm P D o X r op O O o m z D G O r A p W W n U O -I S z .Zl m I- I ° m N Q O .Z7 o o o III-I I z< m I-III ~a; mm 10> Do NAm O III-II ° A~ r- c I-III r m O III-II ` 0 I-III L4 O W co =1 I I o 1=1 I I c -11 1= CA) K 1=1II11 m M z O- orv y O D m it-Il mmmr A : c I III NNA~ n D z m > C-) 0 C) 01 cn I I 1=1 I o N A Z Il jIII `aD z o m D N~~ m oc 0 m o rn O m zwO m O v m ;0 Z , O O O in m -p z z r m z oo z z D n -I '>0 u z m n~ o n II W G N p O r, A J W O o Aow cu O a: 0 Dmp A O p (n w o O o o N SIMPLY SELF STORAGE PRtJ AUGUST10,2012 PROJECT: 12521.00 BKBM E"G'JEER6=" 4025 SIBLEY COURT DR15YY9Y K"e 5930 Brooklyn Boulevard CY,EGKEO dY JWhI m9nneanofs, WIN 55429-2516 EAGAN, MN 55122 Issued For Ph-e. .BOB Faw PROPOSED PARKING STALL LOCATIONS EXHIBIT 1 (/oz i CXIb I INU UUNUI I IUNS g II - N N N o p e O ~ a ~ % yjb I zi _ \ O~ ~ \ U~ J ~ Lij g^s otl W I n♦ s y S n ° . _~O co ~~~5 00~ p 4 YYY o.7a'~ e.f.~` 1.~~ s , rorshl ♦ 1 11 I \ 65 6AS as ~ ~,a a -o 1\ \\1 Sg ~ ~ ~ \ll I - =ao Y 'u ~ i ~ ~ I _ ° Re I 3 I 's3 } 2~9 p $y 9 1 I I ~ • I I Y ao ~L~ \~V I ~al I I O- I - al U~ i ~I 1 1 _ 31 I _m - 1 J~ - _ s vo ~ I a I a\ Io1 ~ t1 ~ 's E a 1 r F N b u \ 1 LO c g li . L E I I; ! 1 O Y \ ~I~1 ~~ac.rzrth\ J i I a xtl /05 NARRATIVE CONDITIONAL USE PERMIT SUBMITTAL PROPERTY OWNER: SS MNRI, LLC d/b/a Simply Self Storage APPLICANT: SS MNRI, LLC d/b/a Simply Self Storage --SITE ADDRESS: 4025-Old Sibley Memorial Highway; Eagan, MN- - - - -----PID# _ --10=65790=01=01-0-- - - - - - - - COMPREHENSIVE GUIDE PLAN The existing Comprehensive Plan designation for the property is IND, Limited Industrial. Applicant does not propose to amend, modify or change the existing Comprehensive Plan designation. ZONING CLASSIFICATION The existing zoning classification for the property is.I-I, Limited Industrial, as said classification is defined in Section 11.60. - Use Districts and Overlays, City Code (excerpt below): A. Purpose. The purpose of the I-1 Limited Industrial District is to provide for the establishment of a variety of warehousing, manufacturing and light industrial uses, including large volume truck-oriented uses. B. Permitted uses. 1. Adult establishments. 2. Commercial recreation-Indoor. 3. Freestanding satellite dishes, subject to the regulations thereof elsewhere in this chapter. 4. Ice, cold storage plants, bottling works. 5. Machine and welding shops. 6 Motor vehicle repair-Major. 7. Offices. 8. Processing, fabrication, storage or manufacturing light materials or wholesaling operation or service. 9. Public attility tower mounted antennae, subject to the regadations thereof elsewhere in this chapter. 10. Radio and television facilities. 11. Research laboratories. 12. Restaatrants-Class I. 13. Technical and vocational schools. 14. Warehousing and wholesaling and related sales or showrooms. C. Conditional uses. 1. Amusement centers. 2. Car or truck washes. 3. Coffee kiosks, subject to the regulations thereof elsewhere in this chapter. 4. Contractors' yards. 5. Freestanding tower or wind energy conversion systems, subject to the regulations thereof elsewhere in this chapter. 6 Fuel storage tanks, located above ground, subject to the outdoor storage regulations in this chapter. 7. Kennels with outside runs and subject to the regulations in chapter 6 8. Motor fatel sales-Class H. 9. Off-site off-street parking and off-site outdoor storage, subject to the regulations thereof in this Code. 10. On-sale liquor, 3.2 beer or ivine. CONDITIONAL USE PERMIT SUBMITTAL PROPERTY OWNER: SS MNRI, LLC d/b/a Simply Self Storage APPLICANT: SS MNRI, LLC d/b/a Simply Self Storage SITE ADDRESS: 4025 Old Sibley-Memorial Highway,-Eagan, MN - - - - - - - - - ----PID#- - - - - --_10-65790-01=01-0-- - - - - 11. Outdoor storage when conducted by an occupant of the principal building, subject to regulations thereof elsewhere in this chapter. 12. Rental lots. 13. Sales yards for building materials when conducted by an occupant of the principal building, subject to regulations thereof elsewhere in this chapter. 14. Sales and service for trucks. 15. Seasonal outdoor sales, subject to the regulations thereof elsewhere in this chapter. 16 Truckstops. 17. Truck terminals. 18. Waste facilities, subject to the regulations in chapter 6 Applicant does not propose to amend, modify or change the existing zoning classification of I-I, Limited Industrial. REQUEST FOR CONDITIONAL USE PERMIT The Applicant, SS MNRI, LLC is requesting approval of a Conditional Use Permit to allow a maximum of eighteen (18) outdoor parking rental storage spaces to be occupied by standard passenger vehicles, trailers or boats, all of which to be located within the northeastern section of the of the self storage facility (indicated on the areas of the attached survey) which site is the principal building of the Owner/Applicant/occupant known as Simply Self Storage located at 4025 Old Sibley Memorial Highway, Eagan, MN, as described as Lot 1, Block 1, S & W Industrial Acres. As provided for I-I, Limited Industrial use, the spaces shall be 90 degree-angled spaces, with a 19' stall to curb and 10' stall width, and shall provide for a 24' aisle width. The proposed area is located is located more than 112 feet from the public street (Sibley) which exceeds the required 20 foot public street setback. The calculations also include a 5 foot side setback from the property line. It is not within the 100 foot setback required setback for residential zoning district districts; nor within the 50 foot setbacks for properties guided to parks, public facilities adjacent to residential, or residential properties separated by a street. The proposed area is parking area is currently grassland and is secured by a chain link fence and berm surrounding the northeastern property line facing Sibley Memorial Highway. The Applicant has leased spaces around the perimeter of the facility for the last year without being aware of the need to obtain a Conditional Use Permit to do so. Some spaces are ancillary or essential to tenants who rent and store related items in the self storage units located on the facility (e.g., one tenant stores inflatable bouncing house used for childrens' parties and also leases space for a trailer to transport the house to and from events, etc.). Availability for leased outdoor parking spaces in this area is limited the Applicant has a waiting list for future tenants. mar 105 CONDITIONAL USE PERMIT SUBMITTAL PROPERTY OWNER: SS MNRI, LLC d/b/a Simply Self Storage APPLICANT: SS MNRI, LLC d/b/a Simply Self Storage SITE-ADDRESS: - 4025 Old -Sibley Memorial Highway, Eagan ;-MN-- - - - - - - ----PID#---- 10=65790=Oi=010 - - - The additional income from the leased sites has played essential part of the Applicant's continued financial sustainability. The outdoor rental storage spaces will be operated and maintained to be compatible in appearance with the existing character of the facility and will not change or diminish the neighborhood. The requested conditional use will not create or interfere with any traffic flow, nor create any hazardous or nuisance to the public or surrounding properties. EXISTING LAND USE The subject property consists of a self storage facility on 8.67 acres of land and is developed with nine,- one-story external-entrance multi-unit storage buildings. The buildings were constructed starting in 1978, and includes 657 self-storage units. There is landscaping throughout the site, primarily at the ends of the storage buildings. The property is enclosed within a chain link fence and can be accessed via an electrically operated gate located along the northeastern property line. SURROUNDING USES Properties located with 660 feet of the subject property are utilized and zoned for public right-of-ways to the west, north and east, and BP Business Park District to the south. Agenda Information Memo September 4, 2012, Eagan City Council Meeting C. CONDITIONAL USE PERMIT - MURPHY WAREHOUSE ACTION TO BE CONSIDERED: To approve (or direct preparation of Findings of Fact for Denial) a Conditional Use Permit to permit outdoor storage of trailers and trucks upon property located at 905 Yankee Doodle Road, subject to the conditions listed in the APC minutes. REQUIRED VOTE FOR APPROVAL: Majority of Councilmembers present FACTS: ➢ Murphy Warehouse is proposing outdoor storage for 80 trailers on this site. Murphy is also undertaking updates to the existing building for aesthetics, safety and energy efficiency, as well as restoring the rail spur connection to the building. Because of the median on Yankee Doodle Road restricts left-turn movements from the site, Murphy is proposing to construct a driveway extension to Mike Collins Drive. ➢ A similar CUP was approved in 2011, and this CUP modifies the site and landscape plans associated with the outdoor storage. ➢ Murphy has occupied the site under the 2011 CUP and proposes changes to the site layout, access plan and landscape plan. ➢ The existing above ground fuel tanks will or have been removed and a smaller buried tank installed. ➢ Removal of some existing pavement will offset the added impervious from the new driveway, and results in a net increase in green space from 26.4% to 28.8%. The proposed landscape plan includes berming, a variety of trees and perennials, as well as prairie plantings in place of turf grass over much of the area. ➢ The landscape plan proposes 90 trees, 37 of which will fulfill mitigation requirements for trees lost as a result of grading for the new driveway. ➢ The Advisory Planning Commission held a public hearing on August 28, 2012 and did recommend approval. ISSUES: None 60-DAY AGENCY ACTION DEADLINE: September 30, 2012 ATTACHMENTS: (3) Location Map, page VV Draft August 28, 2012, APC minutes, pages ~~r ~ through Planning Report, pages a[- through Im Location ± ie n`Oak Rd; AiERS v \l, a jk.. Doodle.Rdl .yam <o ~R .A ~G 2 Dimav Rd S CIR( Rd `~fl ~ wvvwa ee xu.v v.a>m v~ Map Area Extent a 0 0 3 < ` CoUR LL AD Cny~ 1111H11CT ~G y SOY c HAPE LANG 5 p ALDRINL Subject Site Bur Oaks Park North Park Park _L" a o o j 1a LYANKEE•DOODL6RD•1.-:•' NO" O' O :.__._.Cq EM O a ARE Inn z ® ® ? RL 4Yescott.Comnions Park U 41 Feet 0 500 1,000 2,000 Project Name: Murphy Warehouse Legend Request: Conditional Use Permit Parcels Case No.: 11-CU-06-07-12 Buildings Parks 3 3r City Boundary N City of Eap Advisory Planning Commission August 30, 2012 Page 10 of 12 F. Murphy Warehouse Applicant Name: Shamrock Investment Location: 905 Yankee Doodle Road; Lot 1, Block 1, Eagandale Center industrial Park No. 5 Application: Conditional Use Permit A Conditional Use Permit to allow a revised site plan for outdoor storage of trucks and trailers. File Number: 11-CU-06-07-12 Planner Dudziak introduced this item and highlighted the4lnfrt7~ation presented in the City Staff report dated August 21, 2012. She noted the backgroun n 2xstory. 0- Member Piper inquired about the requirement of rants no ng included in the conditions. Planner Dudziak stated it could be added n 'tio ever, the uired hydrants are included in the plans being considered. Applicant Richard Murphy Jr. pr a brie tor flurphy Warehouse and echoed Planner Dudziak's comments th h fire , nts are a , ady included on the design plan. He discussed reactivating the railroa spurliKie o'the property. d the importance of rail access to the business. Chair Heaney stated hAnd the app' an have on acq intances however they have not spoken on the matte. Chair Heaney openi~,d the public hear' f --r 4fk Ther e' no pu lic Chair Heaey closed the public hearing and turned the di' o the C mission. P, . ber Piper stay the pr osal will be a remarkable improvement to the property and that h reciates Mr. rphy's ingness to invest in the site and the community, Member Dugan a e Member ..'a r move , Member VTai derpoel seconded a motion to recommend approval of a Condition Is Use P mit for prop9% at 905 Yankee Doodle Road legally described as Lot 1, Block 1, Eag all enter Industrial Park No. 5, to permit outdoor storage of trailers and trucks located north ofVN& kee Doodle Road between Mike Collins Drive and Columbia Drive, subject to the following editions: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. The outdoor storage shall be limited to the number and type of vehicles shown on the site plan 3. The storage area shall be maintained in an orderly fashion. 4. All parking and storage areas shall be properly maintained to prevent deterioration. 5. All fencing and landscape trees shall be installed by June 30, 2013. Advisory Planning Commission August 30, 2012 Page 11 of 12 6. Lock boxes meeting Fire Department specifications shall be installed at all fence gate locations. 7. A Final Landscape Plan shall be submitted which identifies perennial plantings and tree mitigation. 8. Tree mitigation is required in the amount of 37 Category B trees. The Final Landscape Plan should identify the mitigation trees, both in the legend and graphically, in accordance with the tree mitigation obligation pursuant to City Code. All trees shall be planted no later than June 30, 2013. 9. Prior to commencing site work, the applicant shall provide nancial guarantee for the landscaping and tree mitigation in accordance with City C .-Section 11.70, Subd. 12 & 13. 10. Prior to release of the CUP for recording, the applicant sa provide a proof of parking plan to show how additional parking for the existing 70 st be accommodated on the site. 11. Parking stalls along the west side shall be 10' wide r e more space between vehicles for emergency access. Code E ly S~ . Sign Permit shall be 12. Signs shall be subject to compliance with th9M obtained prior to installation of any signs 13. Building address numbers shall be instatf_ d-,and displayed in acc nce with the provisions in Section 2.78 of the City Code. oil 14. Any new mechanical equipment that ma be if -alted ei, her on the b ding or on the ground shall be screened in accord", e with City ode<requirements. All voted in favor. Motion carried _`=yam ~4. rf4 4415. fI-~r VF t~ l REPORT CITY OF EAGAN REPORT DATE: August 23, 2012 CASE: 11-CU-06-07-12 APPLICANT: Murphy Warehouse HEARING DATE: August 28, 2012 PROPERTY OWNER: Shamrock Investments APPLICATION DATE: August 1, 2012 REQUEST: Conditional Use Pen-nit PREPARED BY: Pamela Dudziak LOCATION: 905 Yankee Doodle Road COMPREHENSIVE PLAN: IND, Limited Industrial ZONING: I-1, Limited Industrial SUMMARY OF REQUEST The applicant is requesting approval of a Conditional Use Permit to pen-nit outdoor storage of trailers and trucks for property at 905 Yankee Doodle Road, legally described as Lot 1, Block 1, Eagandale Center Industrial Park No. 5, located north of Yankee Doodle Road between Mike Collins Drive and Columbia Drive. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.50, Subdivisions 4C and 41) provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use pen-nit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: 1. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. 2. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. 3. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. ~Il Planning Report - Murphy Warehouse August 28, 2012 Page 2 4. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage strictures, refuse disposal, water and sewer systems and schools. 5. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. 6. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. 7. Will not result in the destruction, loss or dainage of a natural, scenic or historic feature of major importance. 8. Is appropriate after considering whether the property is in compliance with the City Code. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. BACKGROUND/HISTORY The property was initially platted in 1970 and replatted in its current configuration in ~1979. The warehouse was initially '3~ ~constructed in 1970, and expanded with an ~ N,~1~~. ~k i''' 771 G G,'S':~~' -r +w•,.~c '.t s~a~~. ii addition in 1979. Access to the site is from Yankee Doodle Road. Dakota County } recently extended the median within 4j Yankee Doodle Road such that direct: access into this site is now restricted to right-in/right-out only. In 2011, the City approved a similar CUP for a different occupant. That anticipated u s tenant fell through, and the CUP went ~a t x4 unutilized until Murphy Warehouse purchased the property earlier this year. Murphy has occupied the property under the existing CUP. While Murphy is proposing the same outdoor storage use, they propose a different site layout, access plan and landscape plan, which is the basis for the present CUP request. 1~ Planning Report - Murphy Warehouse August 28, 2012 Page 3 EXISTING CONDITIONS The property consists of approximately 17 acres and contains an L-shaped 358,000 s.£ warehouse which, until a few months ago, had been unoccupied for several years. Access to the site is provided from Yankee Doodle Road. An above ground fuel tank sits in the front yard near Yankee Doodle Road. Loading docks on the building face south and west. The existing parking lot and storm drainage system were constructed with previous development of the building on the site. The building is connected to City sewer and water services. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: Existing Use Zoning Land Use Designation North Office/Warehouse I-1, Limited Industrial IND, Limited Industrial South Townhomes R-3, Residential Townhouse MD, Medium Density East Office/warehouse I-1, Limited Industrial IND, Limited Industrial West Vacant & 1-1, Limited Industrial IND, Limited Industrial Office/warehouse EVALUATION OF REQUEST Description of Proposal - The proposed outdoor storage is for semi trailers on the west and south sides of the building. The storage area is located on an existing paved surface. Because of the median on Yankee Doodle Road that restricts left turning movements in and out of the driveway to this site, Murphy is proposing to construct a driveway extension to Mike Collins Drive. Murphy also proposes a different type of fence and a different landscape plan than the 2011 CUP. Added impervious coverage for the new driveway through the property is offset by added green space and landscaping on the western portion of the site, introducing a green island off the southwest corner of the building which also provides landscape screening of the truck storage area, and increasing the pavement setback on the west side to provide more landscaping and green space. The net result is an increase in the amount of green space from 26.4% to 28.8%. In addition to the site improvements, Murphy is also investing in building improvements including repainting the existing concrete masonry unit building, and upgrading the dock equipment, updating the fire protection system, replacing light fixtures with energy efficient LED fixtures, and installing solar panels. In addition, Murphy plans to reestablish the rail line to the building and extend it into the building. 113 Planning Report - Murphy Warehouse August 28, 2012 Page 4 Compatibility with Surrounding Area - Other nearby properties have similar outside storage. Airport Noise Considerations - The City of Eagan considered airport noise as a factor in its Comprehensive Land Use Guide Plan and has subsequently adopted zoning standards to assist with noise mitigation that are consistent with Metropolitan Council requirements. The proposed Land Use designation associated with this request is Limited Industrial. The subject site is located within the one-mile buffer of Noise Policy Zone 4. The adopted zoning standards consider industrial uses as Compatible within Noise Policy Zone 4 and no further noise mitigation is required. Site Plan - The Site Plan shows outdoor storage for a total of 66 semi and trailer stalls on the west side of the building, and 14 on the south side. A driveway connection to Mike Collins Drive is proposed. Whereas the 2011 CUP utilized a chain link fence with mesh screening, Murphy is proposing a new 6' decorative security fence along the south and west sides of the site. Screening will be provided through berming and enhanced landscaping. The fence will cross the two driveways and these gates should be equipped with lockboxes meeting Fire Department specifications for emergency access. The existing above-ground fuel tanks will be replaced by a new smaller propane tank in approximately the same location. According to the applicant's narrative, the new tank will be below grade under a low berm. Green space will be increased from 26.4% to 28.8%0. Landscaping - The Landscape Plan appears acceptable. A mix of deciduous and evergreen trees with prairie plantings is proposed. Deciduous trees line the new driveway to Mike Collins Drive, as well as the southern boundary of the site. Groupings of evergreen trees southeast of the building provide some screening of the southerly storage area. More than one acre prairie plantings is proposed instead of turf grass in areas not occupied by trees. A storm sewer runs along the west side of the parking lot within the site. Berming to the south and within the newly created landscape island southwest of the building will enhance screening. The fence along the south property line will be decorative and lined with perennials, adding to the overall aesthetic appearance of the site. Perenriial plantings should be shown on a Final Landscape Plan. Tree Preservation - The site contains 15 significant trees and 3,750 s.f. of significant woodlands in the vacant area near Mike Collins Drive. With the construction of the new driveway and associated grading, 100% of the significant trees and significant woodlands will be removed. Accounting for the allowable 30% removal, required mitigation for 11 trees and 2,625 s.f. of significant woodlands calculates to a total of 37 Category B trees, or equivalent. The Landscape Plan provides for new planting of 90 Category B trees. This fiilfills the mitigation amount, in addition to required landscaping. The Final Landscape Plan should I I Plaiming Report - Murphy Warehouse August 28, 2012 Page 5 identify the mitigation trees, both in the legend and graphically, to document that the mitigation obligation is being met. Grading/Storrn Drainage/Utilities - The existing parking lot and storm drainage system were constructed with previous development of the building on the site. The building is corulected to City sewer and water services. Fire/Emergency Access - Lock boxes meeting Fire Department specifications should be installed at all fence gate locations. Fire hydrants should be relocated and installed to meet the specifications of the Eagan Fire Department. Wetlands/Water Quality - There are no wetlands on the property. The site is served by an existing storm drainage system. Access/Streets - Access to the site is currently from one driveway entrance onto Yankee Doodle Road (County Highway 28) that provides right-in/right-out turning movements only. The access on to Yankee Doodle Road will remain unchanged with this development, and a new access to Mike Collins Drive from the property will be constructed by the property owner/ applicant. The property owner/applicant is aware that Dakota County has scheduled an improvement at the Mike Collins Drive/Yankee Doodle Road (County 28) intersection for 2015 that will limit the intersection to a 3/ configuration by prohibiting left turns from southbound Mike Collins Drive to eastbound Yankee Doodle Road. Outdoor Storage - In addition to the requirements for a conditional use permit listed above, City Code Section 11.70, Subdivision 22, C, 2, lists performance standards for outdoor storage as follows: a. Outdoor storage items shall be placed within an enclosure as necessary to achieve appropriate security and containment or for public safety reasons when determined necessary by the city. In general business (GB) and community shopping center (CSC) zoning districts, the enclosure shall be attached to the principal building and be constructed of materials which are aesthetically compatible with the principal building. In limited industrial (I--1) and general industrial (I-2) zoning districts, the enclosure may be detached from the principal building. A new fence is proposed to enclose the storage area with gates to secure the area and control access. The fence design is 6' decorative metal fence. b. The storage area shall be located in the side or rear yards and shall not encroach into any required front building setback area or other required setbacks. The bulk of the storage area is located in the west side yard. A portion is at the loading docks facing Yankee Doodle Road. The loading docks are existing, and the storage area is set back behind the front building line. 115 Planning Report - Murphy Warehouse August 28, 2012 Page 6 c. The outdoor storage area shall be screened fi°om view from the public right-of-way and from any adjacent property which is designated for residential uses in the comprehensive guide plan. The building screens the storage area from the east. The trailer storage is visible from the street and from the west. New landscape screening will be installed along the west, east and south sides of the property. The storage area is set back more than 100' from Yankee Doodle Road, exceeding the 50' minimum setback standard across from residential property. d. The storage area shall not interfere with any pedestrian or vehicular movement. The proposed storage plan maintains the driving and maneuvering areas within the site. e. The storage area shall not take tip required parking spaces or landscaping areas. The proposed storage areas do not occupy required landscaping areas, and new landscape areas are being created with this Site Plan. The trailer storage area is located along the building in areas designed for loading docks, and opposite the loading docks at the edge of the maneuvering area. Off-street parking is provided in the southwest portion of the site. The existing site provides 70 parking stalls, a total of 38 parking stalls are proposed. Some existing paved areas that may previously have been used for parking are being removed to provide berming and added green space west of the building. Parking could be expanded to these areas again in the future if necessary, and there is ample paved area on the site such that some of the truck and trailer storage could be reduced and replaced with vehicle parking if needed. The applicant should provide a proof of parking plan to show how additional parking for the existing 70 stalls can be accommodated on the site. f. The storage area shall be surfaced with concrete or an approved equivalent to control dust and erosion. The surface shall be properly maintained to prevent deterioration. The entire storage area is paved with bituminous and edged with concrete curb and gutter. Sim - Any signs should be subject to compliance with the City Sign Code. The City Code permits one free-standing (monument) sign per building, and building signage on two elevations. A Sign Permit is required prior to installation of any signs. Building Address Numbers - Building address numbers shall be installed and displayed in accordance with the provisions in Section 2.78 of the City Code. Mechanical Equipment - Any new mechanical equipment that may be installed either on the building or on the ground will be subject to City Code requirements for placement and screening. i Planning Report-Murphy Warehouse August 28, 2012 Page 7 SUMMARY/CONCLUSION The applicant is requesting approval a Conditional Use Permit to allow outdoor storage of semi trailers and trucks. The proposed outdoor storage is for 80 trailers on this site. No new building construction is associated with this proposal. A similar CUP was approved in 2011, and this CUP modifies the site and landscape plans associated with the outdoor storage. The site is located in an industrial area and the proposed outdoor storage occurs in the side yard of the property. This type of use is common in the area and it appears the standards for outdoor storage are met. ACTION TO BE CONSIDERED To recommend approval of a Conditional Use Permit for property at 905 Yankee Doodle Road legally described as Lot 1, Block 1, Eagandale Center Industrial Park No. 5, to pen-nit outdoor storage of trailers and trucks located north of Yankee Doodle Road between Mike Collins Drive and Columbia Drive. If approved, the following conditions should apply: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. The outdoor storage shall be limited to the number and type of vehicles shown on the site plan. 3. The storage area shall be maintained in an orderly fashion. 4. All parking and storage areas shall be properly maintained to prevent deterioration. 5. All fencing and landscape screening shall be installed by June 30, 2013. 6. Lock boxes meeting Fire Department specifications shall be installed at all fence gate locations. 7. A Final Landscape Plan shall be submitted which identifies perennial plantings and tree mitigation. 8. Tree mitigation is required in the amount of 37 Category B trees. The Final Landscape Plan should identify the mitigation trees, both in the legend and graphically, to document that the mitigation obligation is being met. al Planning Report - Murphy Warehouse August 28, 2012 Page 8 9. Prior to commencing site work, the applicant shall provide a financial guarantee for the landscaping and tree mitigation in accordance with City Code Section 11.70, Subd. 12 & 13. 10. Prior to release of the CUP for recording, the applicant shall provide a proof of parking plan to show how additional parking for the existing 70 stalls can be accommodated on the site. 11. Signs shall be subject to compliance with the City Sign Code. A Sign Permit shall be obtained prior to installation of any signs. 12. Building address numbers shall be installed and displayed in accordance with the provisions in Section 2.78 of the City Code. 13. Any new mechanical equipment that may be installed either on the building or on the ground shall be screened in accordance with City Code requirements. 116 Location 11~ap he WD. e PG~•~ Dl l.y Rd y t Corr Rd Map Area Extent a 0 0 a LOUR 4 ~P APOLLO ROAD O~ O`~S "tae a` CT o~ DJ } APE LANE i9 O Bur Oaks Park ALMN Subject Site - North Park Park ~l 1 La O ~ n NKEE'DOODLE RD.)-^.~•-- =^u- LYP ~ NQ:10 0 ~ n,rGO. 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J Varies With Hei°ht t Standard Heights Picket (IS Ga.) 3', 3'A', 4', t i -T 4. "LLU "z- - u \ \ - 3-l6"Typical(-}"r\irCap) Bracket Options 3" Typical (3" Air Gap) 36" Min. Footing Depth Y Refer to Construction Specification Table for recommended (Post Spacing by Bracket Type) E-COAT"' UNIQUE PROFUSION WE, LDI1NG PROCESS ATFT' PROTECTION PATENT D466,620 6,811,145 7,071,439 RAI{ABLE DESIGN PATENT D466,621 7,071,439 • AUTOMATICALLY FUSION WELDED AT ALL INTERSECTIONS 20 YEAR ' NO EXPOSED WELDS - VIRTUALLY SEAMLESS APPEARANCE • GOOD NEIGHBOR PROFILE - SAME ON BOTH SIDES TY • CONSISTENT HIGH QUALITY LEVEL - EVERY PANEL • ZLNC-PI-IOSPHATIZED GALVANIZED STEEL BASE MATERIAL Page 2-35 Effective: 01-01-12 1~ August 1, 2012~~„„ b+ _I!~ R BY. Murphy Warehouse Project Narrative We are excited to present our plans for a conditional use permit to the City of Eagan for our new facility at 905 Yankee Doodle Road. We purchased the existing facility this past spring and are renovating the building and the site to meet our needs as well as being good stewards to the city and responsible neighbors to those around us. Currently we operate three other facilities with Energy Star Ratings and LEED Gold (2) & Silver (1) certifications. It is our goal to operate this facility with Energy Star Rating and LEED certification as well. We are currently engaged with a third party consultant to help us obtain that goal and many of the building upgrades are targeted at energy efficiency and carbon reduction. Included with our submittal are the appropriate application forms, along with the required drawings as called for on your checklist, The following is a brief narrative of the project. We have broken it down between the site, building exterior and building interior: • Site: o Provided a new drive entrance off of Mike Collins Drive for truck traffic. We chose to put the entrance at this location for two reasons. The first being the county not allowing a left hand turn in or out of the site at the existing entrance on Yankee Doodle. The second being we understood the school next door to the west would prefer if the truck traffic was kept away from their property. o We have attached estimated truck usage worksheet for your review. o We are removing a portion of the existing impervious area and adding more green space. We currently exceed the city's requirement for 25% pervious area, We are, In fact, raising the pervious area from approximately 26% to 28%. In these additional areas, we are adding prairie grass, berms and other landscaping. o As mentioned above we are adding prairie grassed to the site, not only to the additional pervious area, but at existing turf areas as well. It is our intent to do something similar to a previous project that we have completed. Attached are photos of a current facility that we own. We have also included our maintenance plan as well for your review. We are very proud of the way our prairie grasses are maintained as evident in the attached photos and plan on taking the same care on this project. o Provided additional landscaping. As you will see on the landscape concept drawings we are adding over 60 trees to the site to soften the edge of the property. We have completed a tree inventory of the existing site and have attached a worksheet detailing the existing trees to be removed as well as trees that will be added. You will see that we are meeting and exceeding the city requirements for tree removal per the city's ordinance. o We are planning on removing the large propane tanks out front and locating a smaller tank below grade (under a low berm). o We will be upgrading the site lighting. o We will re-establish the rail line to the building and plan on extending into the building as we have done at three of our other rail served facilities. Page 1 of 2 REVISED4 /6151-33 RECEIVED AUG 0 12012 o We are installing a new decorative black security fence along the south and east front side of the site with gates at the two entrances, This will be to replace the existing, rusting chain link fence. ® Building Exterior: o We are going to repaint the entire exterior fagade of the building, We will be painting it similar to other Murphy Warehouse buildings with a light cream color plus a green and white band, We feel these colors will brighten and clean the building's appearance significantly, o We are upgrading all the dock equipment to new, modern systems. We will be infilling a few of the doors to allow for more storm water ponds and more green space, • Building Interior: o We are currently painting all the interior walls white and replacing all the light fixtures to brighten up the facility and help us reduce the energy load for lighting. o We are replacing the old light fixtures with efficient LED fixtures for energy efficiency, o We are upgrading the warehouse mechanical systems (HVAC and air exchange) to modern efficient systems for this type facility. o We intend to utilize solar power for a portion of our power consumption with roof panels as Murphy has done on 5 other facilities, These panels will be from tenKsolar of Bloomington, MN and incorporate 3M solar reflector technology. This system is state- of-the-art In the world for solar technology given their low voltage design base which solved the perennial "shadow" problem which all other solar panels suffer from today, o We are updating the fire protection system to meet current codes and to allow for higher storage, We would like to thank you for considering our application, We look forward to working with the City in revising these drawings per your Input, Please do not hesitate to ask if additional information is required or if questions arise, Warm Regards, Richard T Murphy Jr, President / CEO Murphy Companies Page 2 of 2 i August 1 2012 RE: Murphy Warehouse Co - 905 Yankee Doodle, Eagan, MN Truck Volume Estimate Murphy's best estimate at this time for average loads (and this is based upon inbound + outbound loads): • Avg, Per day: 55 • Avg. per week: 275 • Avg. per Month: 1200 • Avg. per year: 15,000 Day of Week volume: • Monday: 30% • Tuesday: 14% • Wednesday: 10% • Thursday: 14% • Friday: 30% • Sat,/Sun,: 2% Time of Day volume: • Gam-lpm: 90% Report prepared by: Richard Murphy, Jr, President & CEO Murphy Warehouse Company 612-623-1287 REVISED ric,hard@ti,lurphywarehouse.com RUXIVED AUG 0 12012 cop` I "I- Agenda Information Memo September 4, 2012, Eagan City Council Meeting D. CONDITIONAL USE PERMIT AND VARIANCE - HOLIDAY STATIONSTORES, INC. ACTION TO BE CONSIDERED: To approve (or direct preparation of Findings of Fact for Denial) of a Conditional Use Permit to permit a free-standing accessory car wash, upon property located at 4595 Nicols Road, subject to the conditions listed in the APC minutes. To approve (or direct preparation of Findings of Fact for Denial) of a 10' Variance to the required 20' rear yard structure setback, for a free-.standing accessory car wash building, upon property located at 4595 Nicols Road. REQUIRED VOTE FOR APPROVAL: Majority of Councilmembers present FACTS: ➢ Holiday is proposing to construct a free-standing accessory car wash on the north end of this site. There are no residential uses in close proximity to the site. ➢ A 10' rear yard setback Variance is requested to allow the proposed car wash building to be set back 10' from the north lot line rather than the required 20'. This is to permit unobstructed flow of traffic. ➢ The existing motor fuel station and convenience store was constructed in 1986 and included several auto service bays on the north side of the building. The service bays have been unused since 2009. ➢ Holiday is proposing to remove the service bays and construct a free-standing car wash building. The north side of the building will be finished to match the existing. Four parking stalls, vacuums and the trash enclosure will be located on the north side of the building. ➢ Entrance to the car wash is from Nicols Road with stacking along the northeast corner of the site. Stacking is provided for more than 6 vehicles and additional landscaping is proposed for screening. A sign panel will be added to the existing pylon sign. ➢ Without the service bays, required parking is reduced to 21 stalls and 28 stalls are provided. ➢ The proposal results in a net reduction in impervious surface and the addition of stormwater management improvements including a rain garden. ➢ The Advisory Planning Commission held a public hearing on August 28, 2012 and did recommend approval. ISSUES: None 1 60-DAY AGENCY ACTION DEADLINE: September 30, 2012 ATTACHMENTS: (3) lqb ,y Location Map, page Il Draft August 28, 2012, APC minutes, age ~ -f qb Planning Report, pages W through I Location Map EEO Cedar Pond Pa LO oOakRd `Q.S:A WNQ.°30° DIFFILEY ROAD yank..D-k.. DIF LE S VI .E t -CORAL DRRUy Rd Q w z CIIff Rd C) O W vane 1 O vv~.evvv. r•®vvnw.vm z' `0ER CT Map Area Extent 2 BA ERC w ~ a 0 z R DR O~ 5 River Hills Park Park 0 U ~ ~ Z U y b CE - w w m Q SHALE LANE Q w U a 0 r ~ Rahn Athletic Park Q a 2 w IVE 2 a P Rahn Park Park RIV Subject Site - ERIN D S~ Q~ D ¢ V a U P.RK CENTER R of 0 - 0 JIM Z C A FF _r'-q ~ i41 Feet 0 500 1,000 2,000 Project Name: Holiday Station Store / Car Wash Legend Request: Conditional Use Permit & Variance Parcels Case Nos.: 30-CU-07-07-12; 30-VA-07-08-12 Buildings Parks J City Boundary N 11 rum My of Eap Advisory Planning Commission August 30, 2012 Page 4 of 12 C. Holiday Station Store / Car Wash Applicant Name: Holiday Stationstores Location: 4595 Nicols Rd; lot 1, Block 1, Mari Acres 2nd Addition Application: Conditional Use Permit A Conditional Use Permit to allow a car wash. File Number: 30-CU-07-07-12 Application: Variance A A 10' Variance to the rear yard setback requirement toffinstruct and operate a freestanding car wash. ~N File Number: 30-VA-07-08-12 1 0-1 MO£ 3 Planner Dudziak introduced this item and hig ght' the information presented in the City Staff report dated August 23, 2012. She noted t eF kground and histor' Dave Edquist, Manager of Real Estate for `bliday: t d he was availafi=-=for any questions. Chair Heaney opened the publi haring. There being no public comment, ha ea closed the blic hearing and turned the discussion back to the CommissioF Member Filipi aske :sfaff, if there was ar concerO related to eezing water on Erin Lane from cars exiting the `s ter City Engineer -2 - 1- - r :st :ed theha t een no concerns with other car washes in proximity to public rights of w ; e lained that ca -h basins are installed on site to collect the majority of the water before a y At the si '4 4-1 gq, E ember ug i's t* a t e d he fami iar with the applicant and his colleagues however they have of spoken of the natter. tated he is in favor of the proposal mainly because the vacant repair p hop will be r oved. Memb 1 RO, per agree=with Memb Dugan and inquired about parking requirements being met, after the reduction i paces, as ed in the report. Planner Dude` ex lained that parking requirements are reduced because of the removal of the repair porti the existing building and that the site will be adequately parked, per City Code requireme Member Dugan st ed support for the variance and stated the proposed use fits well with the area. Member Piper stated proposed use makes sense in this situation and he also commented on the increase in green space from existing condition. Member Piper noted that the increase in green space improves the property. 107 Advisory Planning Commission August 30, 2012 Page 5 of 12 Member Piper moved, Member Filipi seconded a motion to recommend approval of a Conditional Use Permit to permit a free-standing accessory car wash, and a 10' Variance to the required 20' rear yard structure setback, upon property located at 4595 Nicols Road, legally described as Lot 1, Block 1, Mari Acres 2nd Addition, subject to the following conditions: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. The property shall be developed in accordance with he approved Site Plan dated July 31, 2012. 3. The north wall of the existing building shall be finished with materials to match the rest of the building. 4. The proposed car wash building shall have exterior finis aterials to match the principal building. 5. Lighting fixtures should be downcast and shiel = <:reve t e source of light from being visible from off the property. 6. Entry and exit doors shall be closed durin s /dry cycles. 7. A sign permit is required for all signs pr or to tr stallatron. 8. Building address numbers shall be instil <nccorPce with Secr6n 2.78 of the City Code.~f1P 9. A Final Landscape Plan, signed by a registered landscape architect, s all be provided at the time of Building Permit appli ffift on. 10. The unhealthy tree that is bel.,,rPe"' ov shall be replaced with a similar tree. 11. All mechanical equipment shall bee hed from off sit .views in accordance with City Code standards. Mechanicalx quipint (rooftop and ground mounted) shall be shown on the plans for Buildin Permit wit;-the treenmg methods°ientified. 12. The rain garde sb'I be installe rding tche guidance of the MN Pollution Control % and overse n nd inspectedb~by City staff at time of installation. Also, Storm Wate a % the develope, s all a ter into a maintenance agreement, in a form acceptable to the City Attorney, prow 'g f, the long-ter aintenance of these rain gardens. f.4 All voted in favor., o x a -Tied 5-0 . rl `t M zxits { f TL/ PLANNING REPORT CITY OF EAGAN REPORT DATE: August 23, 2012 CASE: 30-CU-07-07-12; 30-VA-07-08-12 APPLICANT: Holiday Stationstores, Inc. HEARING DATE: August 28, 2012 PROPERTY OWNER: Holiday Stationstores, Inc. APPLICATION DATE: Aug. 1, 2012 REQUEST: Conditional Use Permit PREPARED BY: Pamela Dudziak LOCATION: 4595 Nicols Road COMPREHENSIVE PLAN: SA/RC, Special Area/Retail Commercial ZONING: CSC, Community Shopping Center SUMMARY OF REQUEST The applicant is requesting approval of a Conditional Use Permit to permit a free-standing accessory car wash, and a 10' Variance to the required 20' rear yard structure setback, upon property located at 4595 Nicols Road, legally described as Lot 1, Block 1, Mari Acres 2nd Addition. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11. Subdivisions 4C and 41) provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: 1. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. 2. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. 141 Plamling Report - Holiday (4595 Nicols Rd.) August 28, 2012 Page 2 3. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. 4. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. 5. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. 6. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. i I 7. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. 8. Is appropriate after considering whether the property is in compliance with the City Code. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. BACKGROUNDMISTORY The property was platted in 1981, and the existing Holiday motor fuel and service station was constructed in 1986. The development obtained a CUP at that time for the pylon sign, the motor fuel station and convenience store. The service bays at this location were occupied by Precision Tune for many years, and most recently by All Tune. However, the service bays have gone unused since 2009. Holiday is proposing to remove the service bays from the existing building, and construct a free-standing accessory car wash on the northern end of the site. Holiday's narrative states that "the removal of the existing automotive service garage and replacing it with a freestanding automatic car wash would provide a much needed service to our customers as well as better utilization of our site." Planning Report - Holiday (4595 Nicols Rd.) August 28, 2012 Page 3 EXISTING CONDITIONS The property is 1.1 acres in size. The property has frontage along Nicols Road to the east and Cliff Road to the south. Erin Lane provides access to the property at the northwest corner, and access is also provided from Nicols Road in one location. Existing fuel pumps and canopy are situated on the southern portion of the site, and a pylon sign is located on the southeast corner. The fueling station canopy and pylon sign will remain. Parking is provided along the south and east sides of the building, and along the north edge of the site. The existing parking and circulation areas are paved with blacktop surfacing and concrete curb/ gutter that is in generally good condition. A storm drainage system was constructed with previous development and will be utilized with the new proposal, with a proposed rain garden to manage storm water runoff from the proposed car wash building. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: Existing Use Zoning Land Use Designation North Restaurant CSC, Community SA/RC - Special (McDonald's) Shopping Center Area/Retail Commercial South Cliff Road Right-of-Way East Cedar Cliff Shopping CSC, Community SA/RC - Special Center Shopping Center Area/Retail Commercial West Restaurant (KFC) CSC, Community SA/RC - Special Shopping Center Area/Retail Commercial EVALUATION OF REQUEST Proposal/ Site Plan - Holiday proposes to construct a free-standing accessory car wash in conjunction with an existing motor fuel station and convenience store. To accommodate the new construction, the existing service bays attached to the north side of the convenience store will be removed. The north side of the existing building will be finished to match the rest of that building. Four parking stalls will be added in that area. The trash enclosure will be relocated from the southwest corner to the northeast conger of the building. Existing parking stalls along the north end of the site will be removed and the car wash building constructed in the northwest corner. The approach to the car wash will be from Nicols Road, with the approach lane along the east and north corner of the site. The car wash exits to Erin Lane. To provide unobstructed vehicular circulation, the proposed car wash building is set back 10' from the north (rear) lot line, leaving the required 24' wide two-way drive aisle for site access to and from Erin Lane. Since CSC zoning requires a 20' rear yard setback, a 10' setback Variance 10 Planning Report - Holiday (4595 Nicols Rd.) August 28, 2012 Page 4 is also requested. This existing north curb line is 5' from the north property line, and the car wash building will be set back 10'. Compatibility with Surrounding Area - The proposed use appears compatible with the surrounding area, which is developed with similar retail commercial uses. There are no residential uses in close proximity to the subject site. Airport Noise Considerations - The site is located outside of the Airport Noise Policy Zones. Parking - The required amount of parking for the fuel station and convenience store is 21 stalls, 28 stalls are proposed with this remodel of the site. Parking will be reduced from the existing 40 stalls to 28 stalls. The car wash displaces 15 stalls along the north side of the site. The removal of the service bays reduces the amount of parking required. The accessory car wash requires stacking for six vehicles, which is provided, but does not require parking stalls. Parking stalls dimensions are 10' x 19', which satisfies City Code standards. Accessory Car Wash Design - City Code Section 11.70, Subd. 18-I provides that accessory car washes are subject to the following: 1. Match the exterior material standards and design of the principal building. The car wash should be finished with brick siding to match the existing building The elevations show white fascia panels with a red and blue stripe to match the principal building. 2. Stacking space shall be designed to accommodate six vehicles. The Site Plan provides stacking for more than six vehicles within the site. 3. Stacking space shall not interfere with on-site circulation or parking and loading areas. Stacking space is designated only for stacking, and more than 6 spaces can be accommodated within the site. 4. Provisions shall be made to control and reduce noise of car wash operations and vacuums. Adjacent uses are commercial/office. There are no residential uses in close proximity to the site that wotild be impacted by car wash operations. 5. Vacuum locations shall not interfere with car wash stacking. Vacuums are located adjacent to the principal structure and next to the new trash enclosure. 6. The regulations for commercial car washes in this chapter (Sec. 11.70, Subd. 19) shall be met: a. Entry and exit doors shall be closed during wash/dry cycles. This is an operational item and is identified as a condition of CUP approval. IIIII Planning Report - Holiday (4595 Nicols Rd.) August 28, 2012 Page 5 b. Stacking spaces shall be provided and oriented to prevent traffic backup on adjacent streets. More than six stalls stacking space is provided on-site. c. Parking and stacking spaces shall be screened from view of adjacent residential use areas. Adjacent uses are commercial/office. There are no residential uses in close proximity to the site within view of the parking and stacking spaces. d. Vehicular access points shall be limited to prevent traffic conflicts. Vehicle access points will remain unchanged; car wash movement will flow from Nicols Road, through the car wash and exiting to Erin Lane. e. Vacuums shall not interfere with stacking spaces and not be in a yard adjacent to a residential use area. Vacuums are located on the north side of the principal building; there are no residential use areas adjacent to the property. f. The entire area other than that occupied by structure or landscaping shall be a concrete or paved surface. The maneuvering area, drive lanes, parking areas and sidewalks are paved with bituminous asphalt or concrete. g. Lighting shall have no direct source visible from the public right-of-way or adjacent land. A photometric lighting plan was sucbmitted with shows light levels of less than one foot-candle at the property line. Lighting fixtures should be downcast and shielded to prevent the source of light from being visible from off the property. h. Screening shall be provided as specified in this Code. Existing and proposed landscaping will provide screening; see the Landscape section of this report for more information. Sig nag - A car wash sign panel is proposed to be added to the bottom of the existing pylon sign. Existing signage on the principal building and fuel canopy will remain. The car wash building is proposed to have signs on the east and west elevations. These building signs state "car wash" on the fascia, and do not include the Holiday name or logo. Also, the doors are identified as "entrance" and "exit" to direct traffic properly through the car wash. A Sign Pen-nit is required for all signs prior to installation. Building Address Numbers - In accordance with Section 2.78 of the City Code, building numbers should be conspicuously displayed on the building, in a suitable location in an upper corner or near the building entrance so it can be clearly seen from the street and read during all hours of the day. IL6 Plaraiing Report - Holiday (4595 Nicols Rd.) August 28, 2012 Page 6 Landscaping - The site was landscaped with the initial development in 1987. Plant materials installed at that time have matured. Existing arbor vitae and beech trees will remain along the north side of the property. One tree will be removed from the west side of the site adjacent to Cliff Road. Proposed landscape screening includes two rows of shrubs (bush honeysuckle) planted along the northeast edge of the site to screen the stacking area and fill in beneath the existing evergreen trees, which have had lower branches removed. In addition, the rain garden will be landscaped with perennial flowers such as purple coneflower, blue flag iris and black-eyed susan. Tree Preservation - The site improvements are proposed within areas already covered by building or pavement. One unhealthy existing tree on the south end of the site is proposed to be removed; the other existing trees will remain. The landscape ordinance requires dead or diseased plant materials to be replaced, therefore, the removed tree should be replaced with a similar tree. Mechanical Equipment - All mechanical equipment should be screened from off-site views in accordance with City Code standards. Mechanical equipment (rooftop and ground mounted) shall be shown on the plans for Building Pennit with the screening methods identified. Grading /Storm Drainage/Water Quality - At the time this property was developed in 1987, the City Code did not specify a minimum green space ratio. Currently, City Code requires 30% green space for commercial zoning districts. This site presently provides 21.3% green space. The proposed plans show a net increase in green space to 25.5%. In addition, the applicant is proposing to install a rain garden to address volume reduction. Also proposed is a "CDS structural water quality unit to remove TSS (total suspended solids) and reduce phosphorous runoff." The specific design of such features will be evaluated for compliance with the City's post-construction stonnwater requirements at the time of Building Pen-nit application. The rain garden should be installed according to the guidance of the MN Pollution Control Storm Water Manual, and overseen and inspected by City staff at time of installation. Also, the developer should enter into a maintenance agreement, in a form acceptable to the City Attorney, providing for the long-term maintenance of these rain gardens. Streets/Access/Circulation - Public street access to the site is proposed to remain at two locations, onto Nicols Road to the east and Erin Lane to the west. Parks and Recreation - Park dedication was previously satisfied with the initial development of the site in 1987. Trail dedication was not required at the time of initial development (the Trail Dedication Policy was adopted in Feb. 1990). With no subdivision proposed at this time, the question of park and trail dedication is not applicable to this proposal. Financial Obligation - At time of this report, there are no new pending assessments on the parcel. iq~ Planning Report - Holiday (4595 Nicols Rd.) August 28, 2012 Page 7 SUMMARY/CONCLUSION Holiday is proposing to remodel this site to remove the auto service bays on the north end of the building and construct a free-standing accessory car wash. The car wash requires a Conditional Use Permit and is subject to specific design standards in the City Code. To provide unobstructed vehicular circulation, the proposed car wash building is set back 10' from the north (rear) lot line. Since CSC zoning requires a 20' rear yard setback, this necessitates a 10' setback Variance. The proposal appears to satisfy the design criteria in the City Code specific to car washes. There are no residential uses in close proximity to the site. A Building Pen-nit and Sign Pell-nit are required prior to construction of the building and installation of any signs. ACTION TO BE CONSIDERED To recommend approval of a Conditional Use Permit to permit a free-standing accessory car wash, and a 10' Variance to the required 20' rear yard structure setback, upon property located at 4595 Nicols Road, legally described as Lot 1, Block 1, Mari Acres 2°d Addition. If approved, the following conditions shall apply; 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. The property shall be developed in accordance with the approved Site Plan dated July 31, 2012. 3. The north wall of the existing building shall be finished with materials to match the rest of the building. 4. The proposed car wash building shall have exterior finish materials to match the principal building. 5. Lighting fixtures should be downcast and shielded to prevent the source of light from being visible from off the property. 6. Entry and exit doors shall be closed during wash/dry cycles. 7. A sign permit is required for all signs prior to installation. 8. Building address numbers shall be installed in accordance with Section 2.78 of the City Code. 9. A Final Landscape Plan, signed by a registered landscape architect, shall be provided at the time of Building Permit application. 147 Plaiming Report - Holiday (4595 Nicols Rd.) August 28, 2012 Page 8 10. The unhealthy tree that is being removed shall be replaced with a similar tree. 11. All mechanical equipment shall be screened from off-site views in accordance with City Code standards. Mechanical equipment (rooftop and ground mounted) shall be shown on the plans for Building Pell-nit with the screening methods identified. 12. The rain garden shall be installed according to the guidance of the MN Pollution Control Storm Water Manual, and overseen and inspected by City staff at time of installation. Also, the developer shall enter into a maintenance agreement, in a form acceptable to the City Attorney, providing for the long-term maintenance of these rain gardens. ~V Location Cedar Pond Pa o, Rd =C`S.ArWrNO. 30'°"D1F'FLEY ROAD __...a _:_s Yankee Doodlo.Rd1 ~HC.S-A:H. NO-M30, '11141' 1 RA DI.- Rd D WO M CIIH Rd U z w 6 z ` ER CT J Map Area Extent = BA ERC KI W F ~ U ° z R DR River Hills Park Park N 5P~ ° 0 U ~ U z U y a CE w w M Q SHALE LANE Q 0 W ° U a Rahn Athletic Park a z L a 2 w o 1 _ (n IVE a P Rahn Park v Park RIV Subject Site wERIN D P Q z ` a a u a o P RK CENTER R o: O ° C a Feet 0 500 1,000 2,000 Project Name: Holiday Station Store / Car Wash Legend Request: Conditional Use Permit & Variance Parcels Case Nos.: 30-CU-07-07-12; 30-VA-07-08-12 Buildings Parks p4A~A City Boundary N City of Eap Current Zoning and Land Use Map city of Eap Application: Holiday Station Store/ Car Wash Type: Conditional Use Permit; Variance Case No.: 30-CU-07-07-12; 30-VA-07-08-12 I /q 'LIF csc PD P DRIV RD j - Zoning E RIND CSC Community Shopping PD District ° PD LL < 1 0 ~ P RK CE CSC J PD Q z I Cliff Road a~ U Subject Site c c LB PF LB LIF \ RC i L tD- P DRIV - I L - ERIN DR Land Use Plan ors HD RC Retail Commercial ° o/s P tR E C J RC a o RC z c~ Cliff Road a~ U - Subject Site R , ~ MIXED N O/S O/S 0 300 600 1,200 Feet 4499 7 ..fit +f ''yam" ~ /f~t7 ~ t~ d f _ ~1 a~ 1' y ~ r~ •`~~F . <Z lllli r k§ s 1 r ri, o ty kkii i ~'1 r In p ~ ji~ - 3f s, ' ~ ~ ~I fi c I ~ 3 r a~ F + I 4 . .41 r tik J t 1 ~1 ~ ..l '+f 1 ~ ~~~41 t ~ F t 1 n F r 1 r P,,- ~ .1, 1~r I ~r ""EEEKKKL r ~ J - - t 1 u~lx lr q I~ q t? i I at T',~ ,r~~i }K `+r 4d t 11CVl9 ~ '+4 . •t' r S l ~ ~!4 r kC• 1 i A ..l ~ t y ( r w U tail is i r~ R~ti' i ~~ii ~3/1 f~Sr I ~ls ~~~~z RF ~ r.._~ ~-~.-r-.,•.. ~ } r n~ tO a LO v Otis t } S J f cOUNn STATE 'qlb c ~IFF Y GN ROAO ) AY NO 32 `M z _ 'y'R2251 v H ' ' i :Y ~''9~ ~ ~ h'• ~ W 4nowc t~vw..a~,amr __.a I 2.y~• Y ~ y I YI a" in O ( " fm rR oty' a}S a h 't.;a, E.; I y` 1 m ~I 1 !ai; p I i'~ ' hs I' 1 r h 'CJ j 'p' ~ I ' I I I - g~' I I ggg II ~ a~ l G'° ~ I I ~ ta~~= ~8 a~~6 A ",~~64y I I Yp I I ~ ~'a ttt 1 I I 'O: 7~ hs' ~•i K { a. ~ 1 T-T I E I77 47•~~ ~ I 4 V I \ 'L. { i i ~•a fo t r c r I ~ 2 1 g l 7 / x f~~ e I I 6 Z I ~ q, \ 1~'/ .x i t 1 I a r i.. 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F -a ass mHa~ emod6> d p i 1 1 i, i, c?rA ~ ~iA ~ i4x~ O O O I~ ~I I I la AID I car wash Plane STATIONSTORE #232 o; € yI $~R pp~ and Elevat9~n-e tlt€€ ~ ~n, MN ® w" a ~ .J.~II~ ~ S A8~9~Zi FP4~3 ~ Ie ~~S6~~ RU ~U rn l b~ b~ m ~ en b 0 ~ z CO E,ll EF(m O -O A UU Z V ~ O. ppl P Lyj ! a 6 0 0 . o a a O G ®o 59 y y o ( CLIFF pOUNIY Ogp) 9 p - SiglE ND HI 0 U ~4Zf GHWgY N NO. )Z y i tt~PY~ Vl I~ A~ Car Wash Plan s STATIONSTORE #232 o .a mwe~l and Clio-iis 9 dll~ MIN ® ~~c^ leg°S6>1 1:\2012\12098\08{A0\12MKI.DWG Tuesday, My 17, 2012 1:20:51 PM Cs D O ~ uw oamu m z m • ~v • U N L v ~b m o o m N O A m • - • a v u Z N- • N L C G ~ v w m m u V Y + N u v v u ~ • km w ~ a' m m m D m a m ~ m _V D U U L ~ S A N b . Fr V ~ O N ° m N D N o m °u ~ p bU m m w N w N m o m ~ •'3 a• K~ v + w o m w N L) ~ NN o ° m u u u u u N u N O N ° w u L v a o m n + ° w P&° ag N° v ° °u m v k Q $ u m - N ° ° e o° R° P ~ u • + m " B 666°A°°A° p ° m ° + Y u „ ° w m z N m m m m m w m n m m u m m ° N m pr op m w m m m + m u m ~ i u m m e - _ _ ° m m 0p 21 P~ H '3 m m m m ° G1 ° czi 8 a s m u ° COUNTY CLIFF ROAD g o o 0 z y a STATE AID HIGHW 32 AY NO. V T ]J _ C to ~ ~ f T 9 T km O 8 8 vRppo m z rn RSTATIONSTORE #232 51.92= C ~o Eagan, MN. Holiday Stationstores, Inc. Application for a Conditional Use Permit to construct and operate an accessory car wash . at 4595 Nicols Road Holiday Stationstores, Inc. is seeking approval of a Conditional Use Permit and a 10' variance to the rear yard setback requirement to construct and operate a freestanding accessory car wash at its existing gasoline/convenience store located at 4595 Nicols Road. The property, situated in the northwest quadrant of the intersection of Cliff Rd. and Nicols Rd. is zoned CSC (Community Shopping Center). The parcel is immediately surrounded by Mc Donald's to the north, KFC to the west, Wendy's to the south and Doolittle's to the southeast, all of which are zoned CSC. In addition, Cedar Cliff Center lies immediately to the east and is zoned PD (Planned Development). Beyond the immediate commercial parcels, (measuring out to the required distance of 660') are the following uses and their respective zoning. North Office Space (west of Mc Donald's) - CSC > Day's Inn (northwest of McDonald's - PD Pond (north of Mc Donald's - CSC West > Cedar Avenue S (Hwy 77) South Casper's Cherokee Room (south of Wendy's) - CSC > Office Space (south of Cherokee) - LB Southeast > Office Space (south of Doolittle's) - LB > Office Space (southeast of Doolittle's) - LB > Radio Station/Office Space (east of Doolittle's) - LB Northeast > Office Space (north of Cedar Cliff Center) - PD > Single Story Office/Retail (northeast of Cedar Cliff Center) - PD > Single Family Residential ( northeast of the Holiday parcel) - PD y u ~ 3 7/27/2012 l Background Holiday built and has operated the gasoline/convenience store with an attached automotive service garage since 1987. The concept of the automotive service area was to provide lease space for a major automotive repair operator to serve the community. While this concept proved successful for many years, the recent economic uncertainty has caused this space to be unproductive. As a result, and in an effort to provide a better offering to our customers, Holiday has concluded that the removal of the existing automotive service garage and replacing it with a freestanding automatic car wash would provide a much needed service to our customers as well as better utilization of our site, The Proiect Holiday proposes to demo the existing automotive service garage area along the north side of the convenience store to allow for the construction of a 1,278 sf touch-free automatic car wash to be situated 10' off the north property line and setback 30' from Erin Drive. The entrance and stacking lane for the car wash will be located on the east end of the new building while the exit will be on the west end allowing vehicles to conveniently exit on to Erin Drive. Positioning the car wash in this manner provides two significant benefits; Ensure that the dryers are as far away as possible from the residential properties to the northeast, > Improved circulation on the site and reduce the volume of traffic at the Nicols Road access by redistributing a significant number of vehicles that will use the car wash out the rear exit and on to Erin Drive. As indicated on the proposed site plan, the area where the existing automotive service garage is located will be used as an exterior trash enclosure will be constructed at the northeast corner of the convenience store building with 4 parking stalls for use by customers and employees. The Variance Request Holiday is seeking a 10' building setback variance to the 20' rear yard setback requirement of the City Code, The land surrounding the Holiday parcel has been fully developed or is otherwise bounded by city and county roads giving Holiday no practical way to acquire additional property to eliminate the need for a variance. The 10' variance is being requested in order to best position the car wash as far north and west as possible to; > Maintain the greatest distance possible from our nearest residential neighbors > Provide improved site circulation by allowing an adequately sized access to/from Erin Drive > Provide the greatest number of stacking spaces for cars waiting to use the wash. Practical difficulties arise if the car wash building is required to meet the 20' rear yard setback requirement. Locating the car wash 20' from the north property line places the building in a position 7/27/2012 that would impinge on and obstruct the functionality of the proposed rear access to Erin Lane. The access would need to be reduced from the proposed 24' to just 14', too narrow to properly and efficiently accommodate two-way traffic. Shifting the building footprint to the east would not be a viable option. While it would provide acceptable access to Erin Lane it would tighten the drive aisles behind the building to less than 29', reduce circulation, and reduce the capacity of the car wash stacking to just meet or fall short city code requirements, Holiday would like to begin construction as soon as all approvals and permits are secured and expects to have the car wash completed and operational by late fall, 7/27/2012 Agenda Information Memo September 4, 2012, Eagan City Council Meeting E. PLANNED DEVELOPMENT AMENDMENT, FINAL PLANNED DEVELOMPENT, FINAL PLAT - INTERSTATE PARTNERS ACTION TO BE CONSIDERED: To approve (or direct preparation of Findings of Fact for Denial) of a Planned Development Amendment and Final Planned Development to construct a single-story office/tech building upon approximately 4.83 acres located north of Lone Oak Road and west of Ames Crossing Road. To approve a Final Plat (Boulder Lakes 2nd Addition) to create one lot consisting of 4.83 acres. REQUIRED VOTE FOR APPROVAL: Majority of Councilmembers present FACTS: ➢ The Final Plat replats Outlot A, Boulder Lakes, as a single lot, Lot 1, Block 1, Boulder Lakes 2nd Addition. ➢ Use and development of the property is governed by a 2006 Preliminary Planned Development Agreement which encompassed approximately 85 acres. This is the second building in the Boulder Lakes Planned Development. Parking throughout the entire PD was approved for 9' wide stalls. The site is within the Shoreland Overlay District of Shanahan Lake. The Preliminary Planned Development addressed development standards such as green space, impervious coverage, maximum building heights, etc. for the overall 85-acre development site. ➢ The proposed development is for a single-story 60,721 s.f. office/tech building. The occupant is MISO, Midwest Independent System Operator, Inc., a regional electrical transmission operator for all or part of 13 states and the Canadian Province of Manitoba. ➢ The proposed development appears compatible with existing uses and surrounding development. The proposed use and development also appears consistent with the 2006 Preliminary Planned Development Agreement. ➢ Since this lot was platted in a slightly different configuration than shown in the Preliminary PD Agreement, the size of this building will also determine the future building size on the adjacent parcel to the south (Ll, B2, Boulder Lakes). &I One unique element of this proposal that deviates from the Preliminary PD is the covered parking in the west parking lot. Staff has requested wider parking stalls to provide appropriate emergency access in that area. ➢ Building architecture and materials are consistent with the first Boulder Lakes building. ➢ Security is provided by a decorative fence which restricts access to the employee parking and the west side of the building containing the data center and control room. The site design minimizes the length of fence along the two streets. ➢ The generators are also located within the fenced area and are screened by landscaping. ➢ Some modifications to the Landscape Plan to enhance screening of parking and a final tree species selection, subject to approval of the City Forester, will be required for the Final PD Agreement. ➢ The Advisory Planning Commission held a public hearing on August 28, 2012 and did recommend approval. ISSUES: ➢ The applicant indicated that providing 10' stalls under the canopies would result in the loss of at least 10 parking stalls. The APC suggested the applicant work with City staff further to determine acceptable minimum widths. ➢ Eagan Fire has determined that 9.5' wide canopy stalls would provide adequate access along the west boundary and that 9' wide canopy stalls would suffice on the building side of the north-south drive aisle. 60-DAY AGENCY ACTION DEADLINE: September 30, 2012 ATTACHMENTS: (3) Location Map, page V Draft August 28, 2012, APC minutes, a es LV through2 Planning Report, pages/11 through, 1~~ Location Map ! < Ii it ' \ 1 ?j i s t ( tl1' 1 4 i L ~ Lo.i Oak Rd f L ; J 1 ~•ti ± i f S l {-,l \.J 1 ! a YankaeDoodlo.Rd CV, a l _r......_.,. ! i DIRIay Rd XYY.YalarrxXx4 •ewx YYNaaa'a(' XxaKY• r 0~ a CI'R Rd p,.,,:,...~~+^• ~ exa aaXaa anm xe mWaazg•r aa>aaa ( a a F Map Area Extent z Ho - V y~RTN4 ESi vAViti~v 0 <0 W i O A k 1 - U ~ t Subject Site i N~ 0 H ZP s 1:' 5 Q t i= .>..,,.,..<,,,.,,,.,,.,w,«..,:<,,,,.,.Y,N.«>,.v.«<,..<,:,«.G.S.A:H•NO;=25 lLONE.OAK,RD...,.....- = li 0 v .............'..........__...K _ q oa d9 Bur Oaks Park - - zo~a: ae~wA ~a z ~ North Park Park Feet 0 500 1,000 2,000 Project Name: Boulder Lakes Business Park Legend Request: Planned Development Amendment & Final Planned Development Parcels Case No.: 01-PA-07-07-12; 01-FD-07-07-12 Buildings Parks .r~rfrsri An 1wD City Boundary N Ask 4 T!" City of Eap Advisory Planning Commission August 30, 2012 Page 6 of 12 D. Boulder Lakes Business Park Applicant Name: Interstate Partners LLC Location: Outlot A, Boulder Lakes Business Park Application: Planned Development Amendment A Planned Development Amendment to build a 60,448 sq ft building. File Number: 01-PA-07-07-12 Application: Final Planned Development A Final Planned Development of 4.83 acres. File Number: 01-FD-07-07-12 Planner Dudziak introduced this item and highli _ the_informa f! presented in the City Staff report dated August 23, 2012. She noted the k ground and histo ° . Member Vanderpoel asked about the amo. t o in t'e:quired and i it was necessary given the expected use of the facility. Planner Dudziak explained that-are a Weer p Wosed uses within the building which F. makes it difficult to apply City Co, standards However, a stated the city worked with the developer to determine the parkin neeso to not "ove ark" the site. She suggested the applicant may be able to respond t _ anticipate; parking nes. Greg Miller, Interstate? artners discusseparkin d landscaping. He stated there needs to be parking to acco modaterF arge stakeh~i er meeting 'hich happen on a regular basis and, as such, they wo - I, ke tot t least mai `the propose amount of parking. He discussed the operation and s`ecu y a d stated co parking is important to the employees who are part of the 24/7 hour opAtibo stated prefa ice to stay with the previously approved 9x18 stall dimensions. He also state c rn with thieving 75% screening of the parking area due to t nfgur~atio t of the lot. x ber Piper inquted if th uilding were a major office building, would more parking be r 1 d. He also in, wired abo - items not addressed in the conditions, specifically canopy c o d lighting. Planner Dulak stated if the bui g was 100% office, the parking requirement would not be satisfied. Sl1 xplained that a con tion could be added regarding tying the color of the canopies to the ri, opal building. She further explained that the preliminary plan development includes langua quiring the use of lighting matching those previously installed in the development. Member Dugan sta ed he is familiar with the applicant and his colleagues however they have not spoken of the matter. He stated it was good to see a new employer in the City of Eagan. Chair Heaney opened the public hearing. There being no public comment, Chair Heaney closed the public hearing and turned the discussion back to the Commission. / 7V Advisory Planning Commission August 30, 2012 Page 7 of 12 Member Piper moved, Member Filpi seconded a motion to recommend approval of a Planned Development Amendment and Final Planned Development to construct a single-story office/tech building upon approximately 4.83 acres located north of Lone Oak Road and west of Ames Crossing Road, currently legally described as Outlot A, Boulder Lakes, subject to the following conditions: 1. A Final Planned Development Agreement shall be executed and recorded with the Dakota County Recorder's office within 90 days of approval. Proof of recording shall be provided to the City. The Final Planned Development Agreement shall_iclude the following exhibits: a) Final Site Plan b) Final Building Elevations c) Final Landscape Plan d) Final Signage Plan ff e) Final Site Lighting Plan x x= 2. The property shall be platted. f 3. This development consists of a one-story . } s f office/tec J ilding. 4. Parking stalls shall be a minimum of 9 . ►vidth and 18 feet in opth. 10' wide parking stalls shall be provided beneath the ca py ai r1g th est side of lot to provide better access between vehicles in case of eme'gency~~- 5. The fence enclosing the generators shall h ve a gate for access. Theft ecurity gates across the driveways and for the generator areas alt have lockboxes with key access for emergency personnel to be abletuacce`ss'these are in case of fire or other emergency. 6. Rooftop and ground mechanical equiprhen~ shall be sc ned from off-site views. If rooftop mechanical equipment is not fu. scree by the parap wall from ground level views of adjacent properties or streets, a phys~al sY n shall be ° ed in combination with the parapet to attain-f 1 'creening ofthe fooftop Such xreening shall be architecturally compatible Ot i the = =incipal buildingl 7. Signage in this Plan ; d Developmnt is subject t ity Sign Code standards. If a monument sin $ in alled, it shall"Ok consistent with the monument sign for the one existing building ih,t,- oulder Lakes evelopment with regard to design, size and materials. -8 Building address nu~ e h II be Ap ayed in accordance with Section 2.78 of the City o`d ll wor ith City staff on final tree species selection, subject to approval of he applicant NeR City Fores1Yl-- andscape an sha ll evised to include shrub beds to achieve screening of 75% at ma = for the puking areas . long Ames Crossing Road and Shanahan Way. 11. Thep scant shl fulfill requ tree mitigation through the installation of five (5) Category B treeso an equivalent num a of Category A, B, or C trees) as fulfillment of Tree Preservattnn regirements. 12. A financial g antee for landscaping shall be provided at the time of building permit issuance, in formance with City Code requirements. 13. This develop T nt shall be responsible for the acquisition of all regulatory agency permits required by theaffected agency prior to final plat approval. 14. This development shall be responsible for a cash park dedication payable at the time of building permit issuance, at the rates then in effect. 15. The support pillars, metal fascia and soffits of the canopies shall be in a color that matches the building. After the motion and the second, City Attorney Bauer referenced the requested parking stall width. 1'~l Advisory Planning Commission August 30, 2012 Page 8 of 12 Member Piper stated without any other experience to rely upon, he would err on the side of Eagan Fire and stay with the 10' stall width. Member Dugan suggested the applicant work with City staff and Eagan Fire to determine the minimum need to ensure public safety. When asked for clarification, City Planner Ridley explained that he larger stalls would only be for those stalls located under a canopy, all other stalls remain t, same. Mr. Miller responded to a question and stated approximatel:`1=fl parking stalls will be lost with the recommended 10' width. f f All voted in favor. Motion carried 5 -0. ~F= <i 4.-t Sf z f f k ~~s PLANNING REPORT CITY OF EAGAN REPORT DATE: August 23, 2012 CASE: 01-PA-07-07-12; 01-FD-07-07-12 APPLICANT: Interstate Partners HEARING DATE: August 28, 2012 PROPERTY OWNER: Eagan Heights, LLC APPLICATION DATE: July 18, 2012 REQUEST: Planned Development Amendment PREPARED BY: Pamela Dudziak LOCATION: Outlot A, Boulder Lakes COMPREHENSIVE PLAN: ZONING: PD, Planned Development SUMMARY OF REQUEST Interstate Partners is requesting approval of a Planned Development Amendment and Final Planned Development to construct a single-story office/tech building upon approximately 4.83 acres located north of Lone Oak Road and west of Ames Crossing Road, currently legally described as Outlot A, Boulder Lakes. The applicant has also made application for a Final Plat approval to replat the outlot into a single lot (Lot 1 Block 1, Boulder Lakes 2nd Addition). AUTHORITY FOR REVIEW Chapter 11, Section 11. Subdivision 5 states, in part, 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two-thirds of all members of the council. 2. The Council shall not rezone any land or area in any zoning district or make any other proposed amendment to this chapter without first having referred it to the advisory planning commission for its consideration and recommendation. BACKGROUND/HISTORY The site is located west of Ames Crossing Road and north of Lone Oak Road. It is zoned Planned Development and the land use designation in the City's Comprehensive Guide Plan is MO, Major Office. The use and development of the property is governed by a 2006 Preliminary 173 Planning Report - Boulder Lakes, Outlot A August 28, 2012 Page 2 Planned Development Agreement, which encompassed approximately 85 acres, and identified this parcel for office use. EXISTING CONDITIONS The subject parcel is triangular in shape. The property was graded with initial site development and is currently vacant. To the east is Ames Crossing Road, a public street, and to the south is Shanahan Way, a private street, that serves to access the subject site and the adjacent parcels to the south. To the west is the Ecolab facility. The site is located in the Shoreland Overlay District of Shanahan Lake, a General Development Lake. The Preliminary Planned Development addressed development standards such as green space, impervious coverage, maximum building heights, etc. for the overall 85-acre development site. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: Existing Use Zoning Land Use Designation North Vacant Planned Development Special Area/Major Office East Office/vacant Planned Development Special Area/Major Office South Vacant Planned Development Special Area/Major Office West Office (Ecolab) Planned Development Special Area/Major Office EVALUATION OF REQUEST Proposal - Interstate Partners is requesting approval of a Planned Development Amendment and Final Planned Development. h1 conjunction with this proposal, the applicant has made application for Final Plat approval to replat the outlot as a lot. The proposed building is a 60,721 square feet office and data center. The intended tenant is MISO, Midwest Independent System Operator, Inc., a regional electrical transmission operator for all or part of 13 states and the Canadian Province of Manitoba. As such, this facility is subject to strict security standards. For this reason, a decorative steel security fence is proposed around the rear parking area to secure employee parking and the data center and control room in the back of the building. A canopy structure is also proposed over the west parking lot to provide shelter for that parking area. Two flagpoles are proposed at the southeast corner of the building. Compatibility with Surrounding rea - The proposed use appears compatible with the Major Office land use designation and the surrounding existing and anticipated office park developments. 17V Planning Report - Boulder Lakes, Outlot A August 28, 2012 Page 3 Airport Compatibility - Based on the Metropolitan Council Policy Contours adopted in 2007, the site is located within Noise Policy Zone 4. Office uses are considered Compatible Uses within Zone 4. Bulk Standards - The use and development of the property is governed by a Preliminary Planned Development Agreement dated November 9, 2006. The initial 5-year tern of this Agreement was extended earlier this year to 2016. Building Setbacks - As required by the Preliminary PD Agreement, the proposed development complies with minimum building setbacks for RD zoning: 40' front yard and 20' side and rear yard. The applicant proposes canopy structures over the rows of parking in the west parking lot. The canopy does not meet the 20' structure setback from the west lot line. This deviation can be accommodated through the Planned Development, and is discussed in more detail elsewhere in this report. Building Area and Lot Coverage - The Preliminary PD set the total square footage of building area between the two parcels just west of Aines Crossing at 136,000 s.f. The Preliminary PD Site Plan shows a slightly different configuration of the two lots on the west side of Ames Crossing Road (Outlot A and L1 B2) from how they were actually platted. The subdivision came after the Preliminary PD, and acknowledged the adjustment in the configuration of those two lots to accommodate the private east-west drive (Shanahan Way). The building area for the two buildings was to be adjusted accordingly, with the total allotment staying at 136,000 s.£ The proposed 60,448 s.f. MISO facility on the subject site is within this total, and leaves approximately 75,552 s.f, of potential building area for fixture development of Lot 1 Block 2. The building coverage of the lot is 60,734 s.£, slightly more than the gross square footage building area. On the 4.82 acre parcel, this results in 28.9% coverage. Green Space - Green space was addressed in the Preliminary PD and is required to be maintained at 50% for the overall 85-acre site. Only one other building has been constructed in the development. Green space on the subject site alone is 27.9% . Building Height - The proposed building is 26' in height, with the parapet for the main entrance extending to 29'. This is consistent with the max 35' building height specified in the Preliminary PD Agreement. Parking - Parking in this proposal utilizes the 9' x 18' stall size specified in the Preliminary PD Agreement. Drive aisles are 24' in width, consistent with City Code. Parking setbacks are maintained at 20' from the public street of Ames Crossing Road (east), and 15'11" from the curb of the private street of Shanahan Way (south). A 5'6" setback to the west side lot line is shown. A total of 196 parking stalls are proposed. Half of these stalls are employee parking located in the secured area west of the building. The remaining stalls are unsecured visitor parking located south and east of the building. l~~ Planning Report - Boulder Lakes, Outlot A August 28, 2012 Page 4 The unique use of this facility does not easily correspond to the City's parking ordinance. The City Code does provide "for uses not specifically listed, the City shall determine an appropriate standard based on similar uses." To that end, the City has received detailed building usage and parking demand breakdown from the applicant. Based on that information, approximately 110 vehicles would be expected to be on the site regularly on a daily/weekly basis. For the 3 - 4 meetings a year with 70-75 attendees, another potentially 75 vehicles, so the total vehicles on the site could be up around 185 during those times. With 196 stalls provided, the site appears adequately parked for this use. Occupancy of the building with a different user in the future should take into account the available amount of parking. Building Elevations/Architecture -The proposed building appears to be consistent with the Preliminary Planned Development Agreement. The Preliminary Planned Development requires that all buildings within the PD utilize common architectural features and materials. The building is proposed to be finished with the same brick, glass and EIFS materials as the existing Boulder Lakes building. Building architecture is similar and utilizes the same main features as the existing Boulder Lakes building. The same pattern and type of brick and EIFS, as well as window placement, assure the building is compatible with, but not identical to, the existing Boulder Lakes building. This building has a different cornice feature atop the EIFS band along the frill length of the building, and does not include a cornice at the top of the building entrance features. Parking Canopies - The proposal includes canopy strictures over the parking in the west parking lot. These structures are detached from the principal building and as such, are considered accessory structures, although they have no walls. The canopies are supported by columns at regular intervals (approx. every 36') along the outside edge, with supports extending out over the parking area to support the roof structure. Current stall sizes are 9' x 18', which is consistent with the size specified in the Preliminary PD Agreement. However, the addition of the proposed canopy structures does impact on the acceptability of the stall size. The Fire Department recommends 10' wide parking stalls along the west perimeter of the lot to provide better access between vehicles in case of emergency. Accessory structures are typically permitted only in a side or rear yard, and subject to the same setback requirements as the principal structure. The proposed canopies are located on the west side of the building. Typical structure setbacks would be 20'. The purpose of these canopies is to provide shelter for the parking. As such, the setback from the west side lot line is 5' to coincide with the parking setback in that area. If determined to be appropriate by City officials, such a deviation can be accommodated through the Planned Development. The proposed canopies are designed to be architecturally compatible with the principal building, and can be seen in the perspective drawing provided by the project architect. The support pillars and metal fascia and soffits should be in a color to match the building. Lighting is recessed beneath the canopy to illuminate the parking areas. I IIAO Planning Report - Boulder Lakes, Outlot A August 28, 2012 Page 5 Fence - An 8' decorative security fence surrounds the west parking lot. The fence has security gates extending across the two driveways. The design of the facility on the site minimizes the extent of fencing along the public street frontages, while securing the employee parking and rear portion of the building. City Code permits fences up to 8' in commercial industrial areas. The security gates should have lockboxes with key access for emergency persolmel to be able to access that area in case of fire or other emergency. Trash Storage - Trash storage is within an enclosure attached to the southwest corner of the building. The enclosure is constructed of the same materials as the principal building. Mechanical Equipment - Rooftop mechanical is proposed to be screened both by placement upon the building and a parapet around the perimeter roof. As required by City Code, all equipment is placed at least 20' from the edge of the building. Nonetheless, the rooftop equipment is 8' to 10' in height and will project above the 3' parapet. If the equipment is not fully screened by the parapet well from ground level views of adjacent properties or streets, a physical screen shall be used in combination with the parapet to attain fall screening of the rooftop units. Two generators are located off the north end of the building, along with two underground fuel tanks. The generators will be enclosed within the security fence, and screened by landscaping, two staggered rows of White Cedar. This is consistent with the City Code which permits screening of ground equipment with either a solid wall or landscaping with plant materials that remains fully opaque year-round. The fence enclosing the generators should have a gate with a lockbox to provide emergency access in case of fire. Si na e - Signage in this Planned Development is subject to City Sign Code standards. If a monument sign is installed, it should be consistent with the monument sign for the one existing building in the Boulder Lakes development with regard to design, size and materials. Building Address Numbers - In accordance with Section 2.78 of the City Code, building numbers should be conspicuously displayed on the building, in a suitable location in an upper corner or near the building entrance so it can be clearly seen from the street and read during all hours of the day. Site Li hg frog - Site lighting consists of pole mounted lights in the south and east parking lots, and wall packs on the west side of the building, and pedestrian bollard lighting for some sidewalk areas. The west parking lot is illuminated from recessed lights beneath the canopies. The flag poles will be illuminated with uplighting from ground-mounted lights. The proposed pole-mounted light fixtures are the same as utilized with the first Boulder Lakes building. This site introduces pedestrian level post top and bollard lighting. If such post top and bollard lighting is used in future developments in the Boulder Lakes PD, the same fixtures should be employed. l'7Y Plam- ing Report - Boulder Lakes, Outlot A August 28, 2012 Page 6 Site photometrics indicate acceptable light levels of not less than 0.5 footcandles in parking areas and not more than 1.0 footcandle at the property line. The Preliminary PD requires an average to minimum ratio (a measure of lighting uniformity) of not more than 4.0. There are a few spots along the outer curb where the minimum light levels drop to 0.4. Because these points are few and are on the edge of the parking area, using a minimum of 0.5 the south and east parking lot meets this standard. For the west parking areas, which have the canopy cover, a ratio of 4.8 is provided. Because the canopies were not contemplated in the original Planned Development, and minimum light levels are met throughout, this ratio can be acceptable. Landscaping - Trees consist of shade trees, ornamental trees, and evergreen trees. Shrub and perennial beds are proposed at the driveway entrance at the intersection of Ames Crossing and Shanahan Way. Ornamental trees, shrubs and perennials line the front of the building. The side along Ames Crossing Road contains small groups of trees including varieties of shade trees, ornamental and evergreen. A double staggered row of White Cedar, an upright evergreen shrub, screens the generator equipment off the north end of the building. In the setback area between the parking lots and streets, a row of shade trees (hackbery) is proposed. While Shanahan Way is a private street, the landscaping between the parking areas and the streets should include shrub beds to screen the parking to a level of 75% opacity at maturity where such screening is not accomplished by berming. Since this is the second building within the Boulder Lakes development, the established streetscape should be continued and carried over to other future sites within the development. Greenspire Linden was utilized along Shanahan Way with the first Boulder Lakes building; Hackber7y is proposed along Shanahan Way for this site. Hackberry is a hearty tree for developed sites, and use of varied species can minimize susceptibility to pests and disease. For example, in recent years, landscapers have backed off on using Ash trees because of potential infestation of the Emerald Ash Borer. Lindens can be a good alternative boulevard tree, however, the Applicant has indicated that Linden trees are particularly susceptible to stem girdling roots which can shorten tree life. Thus, the choice of Hackberry. The applicant should work with City staff on final tree species selection, subject to approval of the City Forester. Tree Preservation - This lot was previously prepared for development (clear and grub of trees) during 2007 with the initial development of the entire Boulder Lakes site. At that time the City of Eagan Tree Preservation Ordinance was applied and tree mitigation was calculated that was to be applied to each lot as fixture development occurred. A total of sixty-six (66) Category B trees were to be installed on future lots. Tree mitigation amount per each future lot development was determined based upon respective square footage of each lot. This particular lot, Outlot A (Parcel 1), was assigned a tree mitigation amount of five (5) Category B trees (or an equivalent number of Category A, B, or C trees). The applicant has submitted a Landscape Plan that indicates the installation of five (5) Category B trees for mitigation purposes. t4~ Planning Report - Boulder Lakes, Outlot A August 28, 2012 Page 7 Grading/Topography - The site is open and was graded with the development grading of the Boulder Lakes Addition in 2007. Storm Water Drainage - A storm water system of sufficient size, depth and capacity was constructed with the Boulder Lakes development, and the associated Ames Crossing Road improvements, and is available for comnection by development of this property. A replacement wetland was constructed in the northwest area of the 85-acre Boulder Lakes development, according to the City's overall approval of Boulder Lakes Business Park (BLBP). To establish wetland conditions appropriately, an adjacent stornnwater treatment basin also was constructed ultimately to provide sufficient and regular water upon full development of the business park. The Boulder Lakes development plan has not been fiilly implemented, and consequently, the anticipated water flow to the replacement wetland has not occurred during the past several years. To be consistent with the City's previous approval and to support filll establislunent of the created wetland, the on-site retention and infiltration requirement should be waived as provided in City Code §4.33 C.2.. This Code section states that the City may waive, at its discretion, requirements to infiltrate or retain on the first one-half inch ('/2") of runoff from any storm event based on other circumstances that may affect feasible and prudent implementation. Wetlands/Water Quality - Because there are no wetlands on the subject site, City Code §11.67, wetland protection and management regulations, does not apply. Sanitary Sewer/ Water Main - Lateral sanitary sewer and water main service stubs of sufficient size, depth, and capacity are available for connection by development. Streets/ Access - Public street access for this site will be to Ames Crossing Road, a commercial/ industrial street that extends form Lone Oak Road to O'Neill Drive. Easements/Rights of Way/ Permits - Public drainage & utility easement was dedicated over all of Outlot A with the Boulder Lakes Addition. The property owner/ applicant has petitioned the City to vacate this easement, and will re-dedicate all necessary public easements with the re- platting of the property. Parks and Recreation - The property was platted in 2007 and at that time, was identified for park and trail dedication at the time of development. Park and trail dedications are collected at the time of building permit, at the rates then in effect. Trail dedication was satisfied in fiill with the initial development through Public Improvement Project No. 952. Park dedication is based on building size. The 2012 Fee Schedule lists the rate for park dedication at $869 for each 1,000 s.£ of building area. i /7q Plamzing Report - Boulder Lakes, Outlot A August 28, 2012 Page 8 SUMMARY/CONCLUSION The applicant is requesting approval of a Planned Development Amendment and Final Planned Development to locate a 60,721 s.f. building upon property zoned PD. The applicant is simultaneously replatting this outlot as a single lot. The occupant is MISO, Midwest Independent System Operator, Inc., a regional electrical transmission operator for all or part of 13 states and the Canadian Province of Manitoba. The proposed development appears compatible with existing uses and surrounding development. The proposed use and development also appears consistent with the 2006 Preliminary Planned Development Agreement. Since this lot was platted in a slightly different configuration than shown in the Preliminary PD Agreement, the size of this building will also determine the future building size on the adjacent parcel to the south (L1, B2, Boulder Lakes). One unique element of this proposal that deviates from the Preliminary PD is the covered parking in the west parking lot. Staff has requested wider parking stalls to provide appropriate emergency access in that area. Building architecture and materials are consistent with the first Boulder Lakes building. Security is provided by a decorative fence, and the site design minimizes the length of fence along two streets. The generator equipment is screened with landscaping and site lighting is acceptable. ACTION TO BE CONSIDERED To recommend approval of a Planned Development Amendment and Final Planned Development to construct a single-story office/tech building upon approximately 4.83 acres located north of Lone Oak Road and west of Ames Crossing Road, currently legally described as Outlot A, Boulder Lakes. If approved the following conditions shall apply: 1. A Final Planned Development Agreement shall be executed and recorded with the Dakota County Recorder's office within 90 days of approval. Proof of recording shall be provided to the City. The Final Planned Development Agreement shall include the following exhibits: a) Final Site Plan b) Final Building Elevations c) Final Landscape Plan d) Final Signage Plan e) Final Site Lighting Plan 2. The property shall be platted. 3. This development consists of a one-story 60,448 s.f. office/tech building. ItOfD Planning Report - Boulder Lakes, Outlot A August 28, 2012 Page 9 4. Parking stalls shall be a minimum of 9 feet in width and. 18 feet in depth. 10' wide parking stalls shall be provided beneath the canopy along the west side of the lot to provide better access between vehicles in case of emergency. 5. The fence enclosing the generators shall have a gate for access. The security gates across the driveways and for the generator area shall have lockboxes with key access for emergency persomlel to be able to access these areas in case of fire or other emergency. 6. Rooftop and ground mechanical equipment shall be screened from off-site views. If rooftop mechanical equipment is not fully screened by the parapet wall from ground level views of adjacent properties or streets, a physical screen shall be used in combination with the parapet to attain fiill screening of the rooftop units. Such screening shall be architecturally compatible with the principal building. 7. Signage in this Planned Development is subject to City Sign Code standards. If a monument sign is installed, it shall be consistent with the monument sign for the one existing building in the Boulder Lakes development with regard to design, size and materials. 8. Building address numbers shall be displayed in accordance with Section 2.78 of the City Code. 9. The applicant shall work with City staff on final tree species selection, subject to approval of the City Forester. 10. The Landscape Plan shall be revised to include shrub beds to achieve screening of 75% at maturity for the parking areas along Ames Crossing Road and Shanahan Way. 11. The applicant shall fiilfill required tree mitigation through the installation of five (5) Category B trees (or an equivalent number of Category A, B, or C trees) as fulfillment of Tree Preservation requirements. 12. A financial guarantee for landscaping shall be provided at the time of building permit issuance, in conformance with City Code requirements. 13. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. 14. This development shall be responsible for a cash park dedication payable at the time of building permit issuance, at the rates then in effect. /61 Location IV1ap f I 1 x r 115 I t i I... i iy { i ,.su9qDdL . L. r .._i ' i i - DIM.y Rd rxa♦atrx .eav rz+x%man xxmnr 0 Cliff Rd (//a p ~ ♦nzaxaz¢aan ~manannwna'¢~m» ~ ( ~ na F oy Map Area Extent ~ 09 A 44¢ 1 yORTHk"ESr PP0.~•di - y` g Y tt\` 40 Y k..l'• 1 i Subject Site 11 N I - C. v dry € 1 :.......1.....; . j 4 coua e f Q TR ........_.__z i.......... o i ~NO. SS i;. 1 Bur Oaks Park .eo DR ~ o ED tf t ] i North Park Park T Feet 0 500 1,000 2,000 Project Name: Boulder Lakes Business Park Legend Request: Planned Development Amendment & Final Planned Development Parcels Case No.: 01-PA-07-07-12; 01-FD-07-07-12 Buildings Parks / 1111®nmC City Boundary N City of Eapaa City of Eapll Current Zoning and Land Use Map Application: Boulder Lakes Business Park Type: PD Amendment, Final PD Case No.: 01-PA-07-07-12; 01-FD-07-07-12 61 J Zoning PD Planned Development Subject Site ~ PD i PD i I / I % j i r Land Use Plan Subject Site Mo MO Major Office Mo I N 0 300 600 1,200 r:oo+ A83 M. - 14,' ~7L (2734 C ~ ,~pf~ _ ti ~F~ .1 S 1 s A la { t ~i Y ~c ^~~y e N co \L,: b X25"'. ~Yl - r', r ~ y~ y Ld . s U IILV 3 s ~1 ti j N l ~~i..~~~~``' S. ~~jtl t t~F i 4q: •.t if4 ef.= ~.1. - F 3 < ~ ` 1 5 I( } ~ ~Se , T` "1 { ~ 1 1t! ~iks~f ti z ,k n ( ~ W o Co W W z J n t,. rte' r- f vi vi x 5 7r5l ^1 t~ F J N k r ' ' LL ar• O i Lq~F _ a. b+ 5daba~ ~lL3f -{~jF`c~ ~ ~ 11~L 'J C~ < 2~ 1 T ~ I F AERIAL at:oAavu:om_x~s.v ' ufuE:~~~BE Lb.MI].tSRm YqR: vrN j4 ~ s[n 41: ncanewsen.teears}wvla.p - Y 0 ' O - i , I per 6L - "F ' F ! sa 6 F I~ rn ~..x th" 1 i ni, a" 03 I Pry 3°e mg'g ,pe k9 -j C~~ I " P90,~~~ < i z z ~ o f ° o n j D 9 333y m 3 Sif° G ~ 00 m O ; p~ I I I ~~33 \ .~B° . m°y m ~m o°pz y% am c° m G z 9 m o c N ay_ \ ij °~{1 c ~ c n ~ z n?G m mz am Ong^A 61 - ° m 9 „m ~z a F. a~m V"oc<ly >m a m G m mop '~oF°~~2 N o~ A }o~aY ~ g° pds*£e N.?3 °NC°C R m a oQd.'^C dx o S'o Ci c 'e <'ea IEE n °~an~C ,F~. 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This inlannalgn shell rwl bo shared exceplpna'need-to-w w bass and o* after a wing hat each mclpianl of the iniorma6pn is informed of the MnfMental ahhd propne ..it in(armatorh, ahhd accept tlhe resppnsbilM1y to fmA NrUher CirculaEOn of tlhe Ielonnabn. ~ RPe g ~ a _ see I a / 8' 4 m ~ I \ y9 ~ E u \ \ ~ r Q 9 \ a€ a~ o m 9a I I I: 1~ m P6IIY3e m c e co c~ 1119;11*1 l N 11W 1 IIIIII~ gg \ \ q ¢ II .:.I p~\ H \ \ ~ om p. \ \ I i' ~ \p -=_i \PoC I s N Aga a, ~ _ III N A W §F~ 3s : ~ ~ ~ ~ <F4 is3 >~o ~-ga F Aug g A e ' F+3cg \ \ `5 xc g a -a e a F fla~ 3 IIII/ m ° d , a fink Rif $8 - P 94 ag ` F p si o og \ \ P `i d 4 d ~F d b S 'a Fd ~ I III 1 g 1 ' 3' 'a A g ~ A ~2`~ S~ °a ~ ~ ~ $ €RSL fez a -s x: ~ ~ r ~ I ~ Se ~ s° 3, ~ass• 6r ~ ~ s 3 I G 5 ~ ~ P4^s P a P g~ 4 a I 'e :II I ■..m N WO yI i•J x ~~L~ y M I E~•.er /s - ~m 1 a ` uf-I~ z mOI~11 Ct) ® N .ate3-NC ? O x:xx MY,.vi Mr. Ycri~un Ave:~ur, I~n'e s~cVC SEI 51e11 I ea.i~~ilio..cr~m Cf) z~ ~ '=m y o N r IIt91 o,a. ~7 y o m 77 L--- 3 = O NRDE=INFORtJ,ATpN: The atlachetl inlotmalion may ba ryolecled MFederal slaNles, regNaDO~ IecOic utility M.by reslricEaos. This Nformation sM1ell rgl be sharetl exceplon a'rteerl-Io-krurY basOOtsatW ONy attar ensurtep Nat each racipienlot the inlotmaGOnknfsrmetl al Cte cun5tlantiat atW propri inlamabon, erq accepts Uta responsti:¢y to fmilNMer GrculaGOn of tlta Nlomu4on. r .g °t .Pg t,g g°1 tg~°a~a/t I I~t tg / a I a r e ree 4a P.e a~''d t eud t e L t t6 rddt t e t t' a e / L? t' € kka e t e e to .g / e m s 3e~- ra t eete et 'g e tt dtdeet eLt g e eyed e a t • / L d t t a fat e aa•d a r t d e t ne _ t~t /t t / e re t / t ay C, t d t t t r \ t t t t L 7~0 t g- t a•t \ ✓ L t 4a €Up. mm O d e \ 9rn Cl) tt. t r g _ ,o o roc t r ~ a c .T+ t o am 00 f g' t I C t t. s.~~.o -r to t r e t \ e. 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Tnis inlo .ma shell not be Shmdexceplon a'neetl-Io-knoW 'bass antl oNy after ensarrinB Net each recpiem ofpteinlortnabmisinfom*dol¢teN dentiallr Mori of einfamaAOn, erW accepts NeresponsbTiy to limit Ndher cirwlaEOn of Na hlonna4on. rl ~ Iti - _ a , t . I _ _~yy s~ry•~ 'r u - F - S 's ` i s i ~ ~ I ~ r z m O r II'91 irlr.~yna ® n Z C. C O_ C r..-c v rr fl'il .111i.llyli>. ` ~ r m m - a?C^~s ara ma r~ CONFIp~NTIAI IIJFOR'Ahi'PY~ine allaYaJr!p,ra:~ mad b^ p'clai=i b~ ~_:a'slalu:es. rea: ~s:~'eslrc:c+s. TnE.•,rnma:nf SRdALCI_ 5Fa(ed_e.c^p: m x'ne=jWF.~~~; 'ass ai~a:~~alier e~a:1•:aJ NaI PaJ">e'Fie:::oll"?r'y.,re;eris::Jr'm=.'.a•q•e ^:r:li;anii?l aa'p'cC~e:.ri na!W G n"n35::p :la:ceu~s:I:e:esprnetil:r~brr~:lt:•il'.=: tuci;lala'::'I':a:v'[+n:a ln~~ z~ ~Fy as'z_ y ~ x ~ i I I y4~ F of 1 1 C~ O I i 1? F F Cf) is o C '`J n m ' I i I t 6 ~i n3 ~ - N .O O n Z (n I c r.. i. a o - z U G W W-1 \I•. 11-.. n,<~~~< :.Ala-k- %a s:ryy 1 .,.I..ala,.<- ~I ® N ~Cf) _ rn O c.r 1111 47L-aynu y Z `v _ Cn O_ rare 11141 171'-6511r ' to p p / r 0 CONFIOcN{uI IIJFOaUhPgN T I ~ Y' •a.E?p~clE.ietl F}"~tl°ra~5'alu'e5.r~~J tl s} u~ y 1 insM1 I -Ib^ Y e^ r=.]b an_:•i s an]o~rT aflere .r +J,M1xl ea:f ~~cl•-I Mpe p~H:.~cn's•~'rlo'n=;:;~I^,=.f.: an..pcf~~~5 n„I>ecl„=~ IIii11~~:1{.4-f is .recp r_t. i-yk ~~:1~1 . ualcnt.ll. ...I+ STALWART IS@ CABLE BARRIER / IMPASSE SECURITY FENCE SYSTEMS BOLLARD POST KIT Application/Rating (MC = MIL-CON/PU50-P2; GSA = GSA/PU60-P2) (K4 = M30-P2; Not Used For K8/M40-P2; KI2 = M50-P2) Installed Height A:• 2 as ~i ~(Height in Feet; Vindicates Base Stand-Alone Height) TRIDENT STYLE STRONGHOLD STYLE Bollard (B) Color (8 = Black; N = Bronze; W = White; S =Sand) PostType (LP = Line Post; EP = End Post; CP = Corner Post) i Product Line (Not Used for Stalwart or Stalwart IS) (2=Stalwart II; 1=Stalwart Plus) n< X X X B X- X P GAUNTLET STYLE PU50-P2 (MIL-CON) 192'- 8" I PU60-P2 (GSA) 64'- 8" M30-P2 (ENGINEERED K4) 40'- 8" I 40'- 8" r n ,r M40-P2 (K8) 32'- 8" 32'- 8" t 9 6 M50-P2 (K12 DOD) 32'-8" I 32'-8" 4'- 6• /97 t1j" Aluminum Weather Enclosure Fade, scratch, and corrosion resistant polyurethane finish Critical silencer with tailpipe and rain cap, External silencer option also available, Radiator fill panel enables easy service access Punched air outlet grid. Radiator ducted to enclosure air outlet prevents air recirculation within the enclosure i p 1 Hinged and .41 removable doors for 4 ease of servicing Door hold backs provide / positive door positioning during wind gusts Fixed air Inlet louvers sized for maximum radiator cooling air flow Recessed and lockable door handles minimize potential damage Rubber seated access doors prevent water Infiltration and minimize noise Enclosure ships assembled on subbase fuel tank or lifting base. Note: Sample model shown, other models are similar, Weather Enclosure Features • Heavy-duty formed panels, solid construction. • Interchangeable modular panel construction allows design Preassembled package offering corrosion resistant, dent flexibility without compromising building standards, resilient structure mounting directly to lit base or fuel tank. • Bolted panels facilitate service, future modification upgrades, • Polyurethane enamel paint. Superior finish, durability, and or field replacement. appearance, • Cooling/combustion air intake. Weather protective designs • Internal critical exhaust silencer. Offers maximum using fixed air inlet louvers, Sized for maximum cooling component life, operator safety, and includes rain shield airflow, and cap. Models with external silencer are also available. • Cooling air discharge, Weather protective design featuring NOTE: To avoid exceeding the engine manufacturer's horizontal air discharge. Exhausts air through a removable maximum allowable backpressure specification, enclosure tail punched air outlet grille. pipe extensions or attachments are not recommended. • Service access. Multi-personnel doors for easy access to generator set control and servicing of the fuel fill, fuel gauge, oil fill, and battery, GO-119 9111 Paga 2 _,E A f What do you want to do? Timing/Phasing. Interstate Partners LLC is proposing to construct a 60,000 square foot single story office/tech building on Outlot A in Boulder Lakes Business Park for Midwest Independent System Operator, Inc. ("MISO"). MISO, a regional electrical transmission operator, ensures the safe and cost effective delivery of electrical power across all or part of thirteen (13) states and the Canadian Province of Manitoba. The 4.83 acre site is located in the northwest quadrant of the intersection of Ames Crossing Road and Shanahan Way and is currently zoned Planned Development. MISO will lease the building and use it for general office use, conference/training center, data center, and control room for their regional transmission operations. MISO's operations are heavily monitored by the compliance requirements of the North American Electrical Reliability Corporation ("NERC") and the Federal Energy Regulatory Commission ("FERC"). Their reliability and security standards as well as those from Homeland Security significantly impact the security measures required for "critical assets" like this new building for MISO. Industry "best practices" for this facility will require the installation of a crash rated fence as part of the perimeter protection program. The proposed K-8 government rated fencing has been utilized to: enclose MISO's employee parking; restrict access to the shipping/receiving area; and to provide a first line of defense for the physical protection of their data center and control room. We are also seeking, on behalf of MISO, to provide their employees with some limited protection for their automobiles from the weather. They currently have an enclosed parking facility for a majority of their employees at their facility in St. Paul. Therefore, we are proposing to install a commercial carport system along the west property line which will limit the exposure to the surrounding property owners. We hope to begin construction of the base building in late August, 2012. We expect to complete construction of the building shell by March 31, 2013. Interior tenant improvement work would commence on or before April 1, 2013, with an expected completion date of August 31, 2013. MISO will need approximately six (6) months to install its furniture, fixtures, and equipment and to fully commission its data center and control room. MISO is projected to be fully operational in the new facility by March 1, 2014. Existing land uses of subiect property. Outlot A is presently a fully graded, 4.83 acre vacant land parcel. Surrounding land uses and zoning within 660 ' Outlot A is part of the 95 acre master planned Boulder Lakes Business Park. Surrounding land uses and zoning within a 660' radius of this parcel encompass office/tech space users, industrial warehouse and distribution facilities and retail, restaurant and hotel operations. What impact does the planned development amendment have on the surrounding property and land uses? The MISO facility and its use are consistent with the surrounding properties and land uses. NARK IVE . - 201? /W What impact does the planned development amendment have on the subject property? The MISO facility has a positive impact on the subject property and will be another high quality project developed by Interstate Partners in the City of Eagan. What impact does the planned development amendment have on City services such as sewer, water, storm water run-off and roads? The MISO facility will have no negative impact on City services such as sewer, water, storm-water management or roads. Interstate Partners has enlisted the services of a licensed civil engineer to design sewer and water site utilities and storm-water management facilities to comply with City standards. The minor impact on the existing roads will be one (1) curb cut on Ames Crossing Road and two (2) curb cuts on Shanahan Way for ingress and egress. Does the requested land use proposed by the amendment result in a better use of land? The proposed facility and its use by MISO result in an expected use of the land. It has always been contemplated that this parcel would be a site for an office/tech user. What is the public benefit of the proposed amendment? The MISO facility will be another Class A office/tech building that will complement the existing building in Boulder Lakes Business Park and the surrounding business parks in the area. MISO will be a low profile, low impact employer that will bring approximately one hundred (100) high paying energy related jobs to the City of Eagan. Their conference and training operations will also bring professional stakeholders and guests who will take advantage of the numerous restaurants and hotels that are in the area, Agenda Information Memo September 4, 2012, Eagan City Council Meeting F. PRELIMINARY AND FINAL SUBDIVISION AND FINAL PLANNED DEVELOPMENT - EAGAN CAR CLUB ACTIONS TO BE CONSIDERED: To approve a Preliminary and Final Subdivision creating seven (7) lots and two (2) outlots on approximately six acres located on the west side of Highway 3, immediately north of 4135 Highway 3, subject to the conditions listed in the APC minutes. ➢ To approve a Final Planned Development consisting of seven buildings with a total of 76 storage units (garages) and a club house, subject to the conditions listed in the APC minutes. REQUIRED VOTE FOR APPROVAL: At least three votes FACTS: ➢ The approximately 6 acre site is undeveloped and platted as a single lot; public access is provided from Highway 3. ➢ The Preliminary Planned Development for the 76 storage units (garages) and two bays dedicated for a club house and possibly accessory products and/or service for the storage users was approved in April of this year. ➢ The applicant is proposing to subdivide the property into multiple parcels; each garage building will be on a single lot and two outlots will be held as common area. Ultimately, the developer plans to set up each separate garage space as an individually-owned condominium unit. Final Planned Development approval is also being sought. ➢ The Advisory Planning Commission held a Public Hearing on August 28, 2012 and they are recommending approval. ISSUES: None 60 DAY AGENCY ACTION DEADLINE: September 15, 2012 ATTACHMENTS: (3) Location Map, page 2, ~j/~ Draft August 28, 2012 APC minutes pa e l.J4tJ through Planning Report, pages ZC5 through Location a 3 0 WESCOTTROAD ~5.71/7- Wan Lono O it a Rd IFRO R dering Walk Park vaakaaooodm.Ra 9q LEft ° D F a e~ 9 _ F~,T N oifftay Rd ~O p FRO . CT 9 ' I CIiH Rd Q a m ill .yamxam.,vawnaaa vwaazmdvma Map Area Extent Bridle Ridge Park NERD F<RENF T O° If / 1- _ a c r a FO P~ a F " ,-J t-... Oq 1 as T i /Jf ` 7 Park Captain Dodd Park f Y, ILD/ Subject Site LNIL PLO 1° "A //I ~O l = S Z 9 ~~O C UNTRV C~ O r L..v 1 O e~ ♦ c RE JACO i I It 1 .l ) 4 UNTRY 1 j,; ! ,...ice ~ R ro' I I o ~ j ~ !t 1T OD U .x:e.zrn :tvsan.s.rar. s;,s;y,:z o;,-ROAD) v It 1 K 0 1_ - f ct~ C) , k ~11 r 0 , t t t s r i LIT-M Feet 0 500 1,000 2,000 Project Name: Eagan Car Club Legend Request: Preliminary Subdivision Parcels Case No.: 24-PS-03-07-12 Buildings Parks M~IW: City Boundary N City of Eap Advisory Planning Commission August 30, 2012 Page 2 of 12 A. Eagan Car Club Applicant Name: Sathe- Bergquist Inc. Location: Section 24, Township 27, Range 23 West, off State Trunk Highway No. 3 Application: Preliminary Subdivision A Preliminary Subdivision of approximately 6 acres to create 7 lots and 2 outlots. File Number: 24-PS-03-07-12 City Planner Ridley introduced this item and highlighted thrnformation presented in the City Staff report dated August 22, 2012. He noted the backgr : d history. Kurt Manley, applicant, stated he was available forge ns. Chair Heaney opened the public hearing 40 There being no public comment, Chair Heaney cos d the public hearirrtg nd turned the discussion back to the Commission. Member Piper moved, Member tiilp~ econd m~orto recommend approval of Preliminary & Final Subdivision (Eagan Ca' Clu_ "d tion) toleate nine parcels and a Final Planned Development over the e tir s S~ Member Piper moved,.MemberVan, erpo se ded a mot on to recommend approval of a Final Planned Dell «~el lment to alloweven bui with a otal of 76 - 24' x 48' storage units (garages) and a ctLl o e upon approximately 6 s, subject to the following conditions: 9 K' R ,Y 1. A Final Pla ned Development A Q~ement shall be executed and recorded with the Dakota County Recolm' offiice prior to issuance of a building permit. Proof of recording shall be provi~dd to the C~yTl e'fol owin laiis are required for the Agreement: • Sitd"Plall 4 Building evation 4 Landscape P an Tree Mitigati $ Plan • hting Plan 2. Any 5.. spective add-on uses; for the club house i.e. accessory product sales and/or service for the storage users shall be is ntified, reviewed and approved by the City. 3. No unit err idences or businesses shall be allowed; this shall also be a covenant restriction. 4. No repair work hall occur between 10 PM and 7 AM. 5. A property m ger shall be identified and contact information for same shall be provided to the City befo ny building occupancy. 6. Refuse/recycling containers shall be located indoors. 7. The interior-facing fagade elevations are allowed with a prefinished metal primary surface. 8. The following building fagades shall meet the City Code standard for materials and percentage breakdown: Building A: North, south and east Building B: North, south and east Building C: North Building D: North and west X5 Advisory Planning Commission August 30, 2012 Page 3 of 12 Building E: West and east Building F: West, east and south Building G: North, south and east 9. If the proposed parapets do not adequately screen the mechanical equipment, the developer shall provide an alternative screening mechanism. 10. The Developer shall install tree mitigation trees within the temporary easement and in proximity to the conservation easement area as approved by the City. All tree plantings in these areas shall be field verified by City Forestry staff before installation. 11. The developer shall be responsible for replacement of dea ar dying material for the first year following complete installation. 12. All signage shall be consistent with City Code signage irements and require a Sign Permit(s). All voted in favor. Motion carried 5-0. ji B. Enhance Dentistry -WITHDRAWN ~ R f Applicant Name: Enhance Dentistry Location: 1625 Lena Ct, Suite 100; Lot BlocK =rCen ennial Ridge rtd Addition Application: Planned Develt ent Amen4me # A Planned Development Am = . eft to olow a moriu ent sign with a 6 foot face and modification to building signa aid,,, rchitecture. File Number: 28-PA-05-05-12 This item was with` a hn J` f R. s PLANNING REPORT CITY OF EAGAN REPORT DATE: August 22, 2012 CASE: 24-PS-03-07-12 APPLICANT: Sathre-Bergquist, Inc. HEARING DATE: August 28, 2012 PROPERTY OWNER: Hunter/Emerson LLC APPLICATION DATE: July 18, 2012 REQUEST: Preliminary/Final Subdivision PREPARED BY: Michael J. Ridley, AICP Final Planned Development LOCATION: Immediately north of 4135 Highway 3 COMPREHENSIVE PLAN: O/S, Office Service ZONING: PD, Planned Development SUMMARY OF REQUEST The applicant is requesting approval of a Preliminary & Final Subdivision (Eagan Car Club 2°d Addition) to create nine parcels (seven lots and two outlots) and a Final Planned Development located on approximately six acres immediately north of 4135 Highway 3 in the SE 1/4 of Section 24. AUTHORITY FOR REVIEW Planned Development: City Code Chapter 11.60, Subd. 18, A., states the intent of the Planned Development zoning district as follows; 1. Providing greater flexibility in environmental design and relaxation of strict application of the zoning ordinance in exchange for greater creativity and environmental sensitivity. 2. Recognizing the economic and cultural advantages that will accrue to the residents of a planned community. 3. Encouraging a more creative and efficient approach to the use of the land. 4. Encouraging the preservation and enhancement of desirable site characteristics, natural features, and open space. Lff3- Planning Report - Eagan Car Club August 28, 2012 Page 2 5. Encouraging a development pattern that is consistent with land use density, transportation facilities and community facilities objectives of the Comprehensive Plan. Subdivision: City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto: A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including, but not limited to, topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage and retention are such that the site is suitable for the type of development or use contemplated. D. That the site physically is suitable for the proposed density of development. E. That the design of the subdivision or the proposed improvement are not likely to cause environmental damage. F. That the design of the subdivision or the type of improvements are not likely to cause health problems. G. That the design of the subdivision or the type of improvements will not conflict with easements of record or with easements established by judgment of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds, or similar burden. 1. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). J. That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Quality Z900 Planning Report - Eagan Car Club August 28, 2012 Page 3 Management Plan". Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public." BACKGROUND/HISTORY The Eagan Car Club Planned Development, approved in April, will contain 76 individually- owned storage units and a club house. Site has begun and phase one (containing four of the seven buildings) is planned to begin construction later this year. EXISTING CONDITIONS The site is vacant, undeveloped and recently graded to accommodate the future development. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: Existing Use Zoning Land Use Desi nation North Captain Dodd Park Park Park South Valley Blacktop Transitional Office/Service East Undeveloped/IGH Industrial Office Park General Industrial West Single Family R-1 LD EVALUATION OF REQUEST Proposal - The applicant is proposing to subdivide the property into multiple parcels; each garage building will be on a single lot and two outlots will be held as common area. Ultimately, the developer plans to set up each separate garage space as an individually-owned condominium unit. Final Planned Development approval is also being sought. The site will develop in two phases; the northern tier of buildings will constitute Phase 1. Airport Noise Considerations - The site is located outside of the one-mile buffer of Airport Noise Policy Zone 4. Lots - The seven lots will mirror the dimensions of the garage structures; they range in size from 6,400 SF - 21,500 SF. The outlots (common area) make up the bulk of the area. 201 Planning Report - Eagan Car Club August 28, 2012 Page 4 Grading/Topography - The site has been graded under a separate grading permit, is generally open and slopes to the north and west, with large variations in topography, with elevations ranging from 900 along the south edge of the site to 830 in the northwest. Portions of the site are 30 to 40 feet in elevation above existing single-family properties to the west, and 10 to 20 feet above Highway 3 to the east. Private retaining walls are proposed throughout the site to account for the large variations in elevations. Storm Drainage - Storm water runoff from the development is proposed to be managed for water quality and quantity purposes through underground infiltration systems as provided by City Code, in lieu of traditional ponding, as a way to reduce grading disturbance in the northwest portion of the site. Wetlands/Water Quality - There are no wetlands on site. Utilities - Sanitary sewer and water main pipes are available for connection within Highway 3 right-of-way northeast of the site. The developer should extend sanitary and water main to the south edge of the development site, at an adequate depth to serve the property to the south (4135 South Robert Trail) in accordance with City engineering standards. Streets/Access - Public access is available only to State Highway 3 (also known as South Robert Trail) to the east. The MN Department of Transportation (MnDOT) has jurisdiction over Highway 3 and they are requiring the developer to construct a right turn lane on Highway 3 for southbound traffic. Financial Obligation - At this time, there are no pending assessments on the parcel proposed for platting. Based upon a study by City staff of the financial obligations collected in the past and proposed use for the property, the following estimated charges will be collected at time of building permit or connection to the City's utility system. The final charges will be computed using the rates in effect at time of connection or subdivision. The estimated financial obligation is subject to change based upon the areas, dimensions and land uses contained in the Building Permit or plat. Improvement Use Rate Quantity Amount Water Trunk C/I $2,950/ac 5.94 acres $17,523 Total $17,523 Easements/Rights of Way/Permits - The developer has acquired permit approval from the MN Department of Transportation for all work within Highway 3 right-of-way. Tree Preservation - A Tree Mitigation Plan was approved with the original development application that was approved in April 2012. Parks and Recreation - The City Council accepted a Conservation Easement over the northwestern portion of the site in lieu of a cash dedication and approved a cash trail dedication. ZCEI) Planning Report - Eagan Car Club August 28, 2012 Page 5 The current trail dedication is $6,493 based on land area at a rate of $1,251 per net acre of lot area; 5.19 net acres x $1,251. SUMMARY/CONCLUSION The applicant is requesting approval of a Preliminary & Final Subdivision (Eagan Car Club 2"d Addition) to create nine parcels and a Final Planned Development over the entire site. ACTION TO BE CONSIDERED To recommend approval of a Preliminary & Final Subdivision and to create nine parcels upon approximately 6 acres consisting of seven lots and two outlots. If approved, the following conditions should apply. 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 2,1993: Al, Bl, B3, Cl, D1, E1, Gl, K1. 2. The property shall be platted. 3. A cash trail dedication of $6,493 is due at the time of Building Permit issuance. 4. The developer/owner shall extend sanitary sewer and water main to the south edge of the development, at an adequate depth to serve the property to the south (4135 South Robert Trail) in accordance with City engineering standards. 5. The developer/owner shall be responsible to maintain the underground storm water infiltration systems in accordance with City engineering/water quality standards, under a maintenance agreement in a form acceptable to the City Attorney. 6. The developer/owner shall be responsible for annual inspection and maintenance of the storm water features and for providing the City documentation of these activities. 7. Association documents shall be prepared and submitted for review and approval by the City Attorney and these documents shall be recorded against the property prior to any Building Permit issuance. To recommend approval of a Final Planned Development to allow seven buildings with a total of 76 - 24' x 48' storage units (garages) and a club house upon approximately 6 acres subject to the following conditions: 1. A Final Planned Development Agreement shall be executed and recorded with the Dakota County Recorder's office prior to issuance of a building permit. Proof of recording shall be provided to the City. The following plans are required for the Agreement: • Site Plan • Building Elevations zv~ Planning Report - Eagan Car Club August 28, 2012 Page 6 ® Landscape Plan ® Tree Mitigation Plan ® Lighting Plan 2. Any prospective add-on uses for the club house i.e. accessory product sales and/or service for the storage users shall be identified, reviewed and approved by the City. 3. No unit owner residences or businesses shall be allowed; this shall also be a covenant restriction. 4. No repair work shall occur between 10 PM and 7 AM. 5. A property manager shall be identified and contact information for same shall be provided to the City before any building occupancy. 6. Refuse/recycling containers shall be located indoors. 7. The interior-facing fagade elevations are allowed with a prefinished metal primary surface. 8. The following building fagades shall meet the City Code standard for materials and percentage breakdown: Building A: North, south and east Building B: North, south and east Building C: North Building D: North and west Building E: West and east Building F: West, east and south Building G: North, south and east 9. If the proposed parapets do not adequately screen the mechanical equipment, the developer shall provide an alternative screening mechanism. 10. The Developer shall install tree mitigation trees within the temporary easement and in proximity to the conservation easement area as approved by the City. All tree plantings in these areas shall be field verified by City Forestry staff before installation. 11. The developer shall be responsible for replacement of dead or dying material for the first year following complete installation. 12. All signage shall be consistent with City Code signage requirements and require a Sign Permit(s). STANDARD CONDITIONS OF PLAT APPROVAL A. FinancialOblil4ations 1. This development shall accept its additional financial obligations as defined in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights-of-Way 1. This development shall dedicate 10-foot drainage and utility easements centered overall lot lines and, 10-foot drainage and utility easements adjacent to all public rights-of-way where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights-of-way as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. . 3. This development shall dedicate all public right-of--way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements, in accordance with requirements set forth in the latest version of the City's Stormwater Management Plan. C. Plans and Specifications 1. All public and private streets, drainage systems, and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines, and policies prior to application for final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 3. This development shall ensure that all dead-end public streets shall have a permanent cul-de-sac, or temporary cul-de-sac to be removed upon further extension (on stub streets), constructed in accordance with City _Z~ ~ engineering standards. This development shall dedicate, provide, or financially guarantee the acquisition costs of street easements or public street rights-of-way as required by the alignment of the cul-de-sacs located within or beyond the boundaries of this plat as necessary to service or accommodate this development. 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included in the Development Contract and shall not be released until one year after the date of City certified compliance. D. Public Improvements 1. If any improvements are to be installed under a City contract, the appropriate public improvement project and associated contract must be awarded by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trails Dedications 1. This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks Commission and as awarded by the action of the City Council. G. Tree Preservation and Mitilzation 1. This development shall be responsible for preparing a tree preservation plan and mitigating for any removal in excess of the allowable limits. Mitigation shall be in the form of replacement trees, cash equivalent, or a combination thereof in accordance with the recommendation of the Advisory Parks Commission and as awarded by the action of the City Council. H. Stormwater ManalZement and Water Quality Protection 1. This development shall manage stormwater and protect water quality by meeting requirements for design standards, minimizing impervious surface area and maximizing infiltration and retention, and providing acceptable complementary stormwater treatments, stormwater treatment ponds, regional ponds, and maintenance of private stormwater facilities in accordance with the current City post construction regulations and as recommended by the Advisory Parks Commission and awarded by Council action. Z6~ I. Wetlands Protection and Manalyement 1, This development shall protect and manage wetlands by meeting requirements for wetland delineations and assessments, sequencing and replacement, and wetland buffers and setbacks in accordance with the current wetland protection and management regulations and as recommended by the Advisory Parks Commission and awarded by Council action. J. Airport Noise Attenuation 1, This development shall be responsible for meeting all appropriate noise attenuation conditions if the property is located within the Metropolitan Council Noise Exposure and/or Buffer Zone. K. Other 1. All subdivision, zoning, and other ordinances affecting this development shall be adhered to, unless specifically granted a Variance by Council action. Advisory Planning Commission City Council Approved: August 25, 1987 September 15, 1987 Revised: July 10, 1990 Revised: February 2, 1993 Revised: July 7, 2009 Location Map III /H _ 111.151 11 \1 I I O WESCOTT ROAD :i K ~~.ttar.~' 0`''• y Lonw Oal Rd <pRO ~pt~ a~ w O +~w enkme Ooodlo.Rd~ Wandering Walk Park g R° ° - DHnwv Rd soc r _ PO QRO CT j p H T n CIIH Rd p m o ~ smwawra ww ceanw~araaraaww~w Map Area Extent Bridle Ridge Park P° T'"q ylt /r NERD E<RE P O° No HERO P W J TpOPI G _ Del bm Park t Captain Dodd Park Subject Site ~J - WIL FLO t y 'CC NTRYC - ~ 1~/~j l JACO a t 1 ~1 t7 1"" J UNTRYS R ` 1 Y t c o J I__. ~ ~ J( t r o I a-___ t I o i l 0'1 1 °o ° 1 ~!3 1' t I} i ~ II Feet 0 500 1,000 2,000 Project Name: Eagan Car Club Legend Request: Preliminary Subdivision Parcels Case No.: 24-PS-03-07-12 Buildings Parks e4~~ ~~1 i~ ~ City Boundary N City of Eap Current Zoning and Land Use Map City of Eap Application: Eagan Car Club Type: Preliminary Subdivision Case No.: 24-PS-03-07-12 , Subject Site Zoning WIL FLO -q NB Neighborhood Business District ; R- I T f B-3 -R 1 1 - C.S.A.H. 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MINNESOTA 3A g -I I AF' TREE MITIGATION PLAN c c m n A III qfv C , , - lee 48'x24' 48'x24' _ C~l bla e lif F iy~ i 3 F :1 -ls - •"s ~ISf q - z. -,J-U V5 ~\~~~RS SUJ~,~~~ SATHRE-BERGQUI-ST INCQ T fi' 150 SOUTH BROADWAY, WAYZATA, MINNESOTA, 55391 TEL:(952)476-6000 FAX: (952)476-0104 wcB:www.SATHRE.COM 'LFRS P~P~ July 17, 2012 NARRATIVE: Name: Eagan Car Club 2nd Addition, Eagan, 'Minnesota Owner: Hunter/Emerson, LLC Applicant: Satire-Bergquist, Inc. Location: Section 24, Township 27, Range 23 West, off of State Trunk Highway No. 3 (South Robert Trail) Comprehensive Guide Plan: O/S, Office Service Zoning Classification: NB - Neighborhood Business Use/Timing: The property is currently being developed into a club to store vehicles and other high quality storage, It will also provide a space where classic car, boat owners and recreation vehicles owners can share their common interest. Phasing: The 5.95 acres undeveloped site off of South Robert Trail is proposed for approximately 76 storage unites and two bays dedicated for a club house and possible accessory products and or service for the storage users. The first phase of the development (Buildings A, B, C and D) would plan to open in the fall of 2012. The other buildings would be planned for opening in the next couple of years. Existing: Open land, undeveloped. Surrounding Land Uses & Zoning within 660 Ft: To the east in Inver Grove Heights which is mostly undeveloped land and to the northeast is a ministorage facility. To the north is a city park. To the west is R-1, Residential Single Family. To the south is an industrial and retail development. General Description: The project (Eagan Car Club) has been submitted and approved by the City of Eagan. During the development process it was determined that the in the process of creating a condominium garage the declaration documents will require separate lots and outlots for phasing timing. We are replatting the property into multiple lots. Request: We are requesting a subdivision approval of the recently approved Eagan Car Club hi to 7 lots and 2 outlots. RECEIVED