09/04/1980 - Advisory Parks & Recreation Commission
AGENDA
ADVISORY PARK COMMITTEE
REGULAR MEETING
EAGAN, MINNESOTA
CITY HALL
SEPTEMBER 4, 1980
7:00 P.M.
1. CALL MEETING TO ORDER AND PLEDGE OF ALLEGIANCE
2. APPROVAL OF MINUTES, AUGUST 7; SPECIAL MEETING AUGUST 21
ESTABLISH AGENDA
3. DEVELOPMENT PROPOSALS
None requiring Committee action.
4. OLD BUSINESS
A. South Oaks Park - Soccer Kick Board
B. Tennis Return Board - Rahn Park
C. Park Name - Evergreen Park
D. Trails Plan Policy - Draft Review
E. C.I.P./Budget
5. NEW BUSINESS
A. Fall Program Up Date: Report
B. Summer Program Review: Report
C. Leibel Addition
D. Hill Top Estates
6. OTHER BUSINESS
A. Comments by Staff
7. VISITORS TO BE HEARD For those persons not on the Agenda)
8. ADJOURNMENT
September 2, 1980
MEMO TO: ADVISORY PARK COMMITTEE
FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION
RE: SEPTEMBER 4, 1980 Meeting
At the regular meeting of the Committee on September 4, Dale
Runkle, City Planner will review recent development proposal,
none of which should require action by the Committee.
Deferred from the August meeting is the report for a soccer
kick board at South Oaks Park. Committee members may wish to
review the materials sent out in the last Agenda Packet regard-
ing this item.
Item 4-C, naming of Evergreen Park; 60+ letters went out to
residents around the Park, as prescribed by the Committee, re-
questing suggestions. Four suggestions were received by the
August 28 deadline; which was "Evergreen"Park. The Committee
should take action to recommend the official name of the Park
so signing may proceed.
Kurt Ulrich, Planning Intern will present the draft of the
Trails Planning Policy, that staff has been working on. This
has received preliminary review by a sub-committee on August
14. A copy is enclosed.
A separate memo regarding other Agenda items is in the packet.
Respectfully submitted
Ken Vraa
Director of Parks & Recreation
September 29, 198 0
MEMO TO: ADVISORY PARKS COMMITTEE
FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION
RE: SOUTH OAKS PARK - SOCCER RETURN BOARD
Background: At the past two meetings of the Advisory Committee,
t e committee reviewed the request from the residents of South
Oaks Park for the placement of a 24' x 8' soccer return board.
This item was deferred at the September committee meeting until
the Director of Parks & Recreation had an opportunity to meet
with the residents of the park area.
Results of Meetin : On Wednesday September 24, a neighborhood
meeting was a with the Director of Parks & Recreation con-
cerning the soccer return board. At that meeting there was
approximately 14 to 15 people representing five families who
wished to see the soccer return board installed. Discussion
at the meeting revolved around the need for the board, cost,
other park needs etc., etc. The Director pointed out to the
group that funds were not available in 1980 for the construction
of the board. Limited funding appears to be available for
1981 Park imProvement but that other neighborhoods may also
make requests for park improvements. A discussion as to the
neighborhood organizing a fund raising event to pay for half
of the kick board was raised. It is their hope that the City
would be able to match half of the kick board so installation
could be made in the spring of 1981.
Conclusion: The meetin concluded with the residents agreeing
to either a fund raising effort or a neighborhood campaign for
contributions to pay for one half of the kick board with the
understanding and hopes that the City would pay for the other
one half of the materials. Residents also volunteered to
assist in the installation of the kick board.
Action Requested; The Advisory Committee should either approve
or disapprove a recommendation to the City Council to fund
one half of a soccer kick board for South Oaks Park in its
150 to
1981 budget allocation; amounting to approximately
$175, and for staff to install the kick board.
MEMO TO: PARKS ADVISORY COMMITTEE
RECREATION
FROM: KEN VRAA DIRECTOR OF PARKS AND
DATE: AUGUST 22, 1980
REASON: TENNIS RETURN BOARDS, RAHN PARK TENNIS COURTS
Background: At the August 1980 Parks Advisory Committee meeting, the
Committee reviewed a staff item concerning the potential problems of
a tennis return board at Rahn Tennis Courts.
Following discussion of the material that was presented to the Committee,
the committee directed the staff to make contact with other agencies in
regards to this issue.
The Parks Foreman has recently had an opportunity to review the tennis
return board before the State. Parks Foreman's Association. In addition
the Director of Parks and Recreation has made several inquiries to
local municipalities in regards to their design and satisfaction with the
various types of return boards.
Generally,it is in the opinion of those that have been contacted that
tennis return boards have come into a period of disuse. Tennis return
boards were extremely popular in past years as the sport of tennis was
booming, but, recently the tennis boom has slackened and the availability
of tennis courts have become easier to obtain and the disuse of the exist-
ing tennis bang boards had become apparent.
Further, agencies reported that there have been problems with the destruc-
tion of the boards due to high velocity winds. Those that have suffered
storm damage have indicated that they are not replacing these return boards
or if they are it is costing them more money than the original installa-
tion of the boards.
It was also reported by many that they would not recommend the installation
of return boards utilizing the existing tennis fencing posts for the support
structures. Question is to their reasoning, their response was that support
posts were generally not of sufficient strudiness to support the structure.
Other agencies reported that the most common "tennis return boards" was
through the utilization of nearby walls of buildings, such as an adjacent
school building, or park shelter building, etc.
One agency did indicate that they did have an adjacent basketball court to
a tennis facility. They responded that there was no reports of conflict
between the basketball court use and the tennis court use.
Conclusion: It is the conclusion of the staff that the construction and
erection of tennis bang boards at this location is not a priority item
for the department at this time. Because of the experience of other
communities who have reported a declining interest and utilization of the
tennis return boards, the problems associated with wind damage to the
boards and the availability of an adjacent school building which could,
and is being utilized as a tennis return board, this recommendation is
being made.
Tennis Return Boards, Rahn Park Tennis Courts - Memo
August 22, 1980
Page2
Further, in an effort to utilize the existing asphalt pad in the most
advantageous manner, it is recommended that two basketball standards be
installed for open play.
Action To Be Considered: To approve or deny the recommendation not to
install a tennis return board; and to approve or deny the recommendation
for a basketball court.
MEMO TO: PARKS AND RECREATION COMMITTEE
FROM: KURT ULRICH, PLANNING ASSISTANT
DATE: AUGUST 21, 1980
SUBJECT: REVISED TRAIL PLAN POLICIES
The following policies were developed as a result of input received-at
the meeting of August 11, 1980 concerning trail plan policy development
in which several committee members and staff participated. These policies
are submitted to the committee for further review before staff proceeds
with the trail plan development.
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PAGE 2
POLICY:
A system of multiple-use trail corridors shall be developed to meet
present and future community needs for recreation and transportation.
RATIONALE:
At the time City trail corridors are established they should be of
sufficient width and layout to accommodate many trail uses. Potential
uses will include: hiking, biking, horseback riding, cross-country
skiing and snowmobiling.
COMMENTS:
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PAGE 3
POLICY:
Trails which are developed shall be safe, enjoyable, and accessible to
City residents.
RATIONALE:
Study shows that safe and enjoyable trails will receive a higher level
of use than those which are not well designed. For this reason, trails
should be developed according to the generally accepted design and con-
struction standards for a particular trail use. Also, trails should
seek to minimize interaction between non-compatible trail uses and
transportation modes. Trails should be located in esthetically pleasing
areas with trailheads located close to residential areas.
COM ENTS:
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PAGE d
POLICY:
Park land dedications shall be sought from land developers along planned
trail routes.
RATIONALE:
The city park land dedication requirements for land development can be
used as a means of acquiring land for trail corridors along planned
routes. Cash dedications given in lieu of land dedications can also be
used for the acquisition and/or development of the trail system.
COMMENTS
PAGE 5
POLICY:
All potential sources of funding for trail development shall be sought.
RATIONALE:
In order to minimize the direct costs to the community, various sources
of funding for the development of trails should be considered including:
federal, state, regional and county. Local funds would include general
funds, general obligation bonds, special levy, park funds, private dona-
tions and user fees which would be used to supplement other revenues.
COMMENTS:
PAGE 6
POLICY:
The City trail plan shall be in coordination with and be supportive of
the trail plans of neighboring communities, the county, the region,
the state, and the nation where appropriate.
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RATIONALE: }
Coordination of the City's trail system with other systems will ensure
that trails throughout the City are developed in an`orderly fashion pro-
viding a complete continuous system of trails to and from adjacent
communities and state and county parks. Additionally, the City will
rank high for regional, state, and federal funding if its system is
part of regional, state, and/or national trail systems.
COTv ENTS :
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PAGE 7
POLICY:
Major residential areas shall have trail connections with schools, shopping
areas, employment centers, civic facilities, and other important destina-
tions of City residents.
RATIONALE:
A primary purpose of the trail system is to provide safe and convenient
internal transportation linkages throughout the City. The City will seek
to identify the major trip origin and destination points within the City
and to provide a safe connecting trail system which can be used as an al-
ternative to the automobile.
COMMENTS :
PAGE 8
POLICY:
The City trail plan shall include the following information for each
trail segment:
For Acquisition
A. All parcels to be acquired and acreages (Boundary Identification)
B. Acquisition methods.
C. General proposed maintenance and operation policies.
D. Cost estimates for acquisition, development, operation and
maintenance.
E. Proposed uses in development.
F. Relationship to other trail systems.
G. Adjacent land use and zoning.
H. Other potential additional acquisition methods including
dedication.
For Development
A. Trail use
B. Service area
C. Signing methods
D. Trailhead development
E. Trail facility development
F. Construction materials for trailway
G. Cost estimates
H. Maintenance and operation policing methods and funding sources
I. Additional funding sources.
PAGE 9
POLICY:
Site Qualifications
When possible the City should utilize existing natural and man-made site
characteristics in the location of trailways:
1. Natural features
Trail corridors should be routed to take advantage of natural
corridors such as:
A. Drainage ways ,
B. Streams and creeks
C. Rivers
D. Wooded areas (tree lines)
E. Marches
2. Man-Made Features
Trail corridors, where possible, should use man-made features
such as:
A. Utility easements including power lines, pipelines, gas
lines, telephone easements.
B. Railroad rights-of-way
C. Low volume highway rights-of-way
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D. Aquaducts
3. General Qualifications
A. Corridors should protect the City's resources and minimize
the disruption of natural systems.
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B. Corridors should provide a variety of experiences to the 1
user.
C. Corridors should provide trailheads and support facilities
to the user.
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PAGE 10
POLICY:
Trail Use - The following considerations shall be recognized when trail
use designations are considered:
1. Trail Corridors may be designated as single, multi-use, and multi-
seasonal as dictated by existing conditions.
2. Trail uses will be determined by adjacent land uses, overall system
plan, and compatibility of resources and uses.
3. Multi-use and/or multi-seasonal uses of trails should be a primary
development objective.
4. Typical trail uses incorporated in the system should be:
A. Biking
B. Hiking
C. Cross-country skiing
D. Horseback riding
E. Snowmobiling
Other potential uses of trails may be:
A. Snowshoeing
B. Mopeds (1-2 h.p. motorized bicycles)
C. Moto-cross
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September 2, 1980
MEMO TO: ADVISORY PARK COMMITTEE
FROM: RECREATION PROGRAMMER, PETERSON
RE: FALL PROGRAMS
Attached is a copy of the recreation page prepared for the City
Newsletter.
New programming is the Theatre tickets. Staff anticipates excellent
response because a September 19 trip to Sesame Street Live, publi-
cized through the Tiny Tots filled immediately . . . in fact a
second request for tickets was made to accomodate more people than
first estimated.
The theatre offering is a joint offering with the Rosemount and
Apple Valley Park and Recreation Departments and the effort has
gone very smoothly.
Changes to note on programs that have previously been offered
include:
1. Registration of volleyball at the schools on the first
night.
2. No registration for the Halloween Party.
The reason for the registration changes is, the programs have existed
long enough so that staff is confident people will come to take
part. In the case of the Halloween Party, preparations for 200-
225 have been adequate for two consecutive years and staff is pre-
pared to plan for that number of children again.
CPR will not be offered this fall, interest has slackened and/or
diluted due to the availability of this offering from numerous
sources. The Park and Recreation Department will move to an
alternate years scheduling of CPR. Therefore, it will be offered
in the fall of '81.
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Eagan Park & Recreation Department
3501 Coachman Road DOG OBEDIENCE
Eagan, Minnesota 55122 1
454-7802 Beginner level dog obedience classes
are offered this fall. Dogs must be
Registration Procedure: 9 months old or older. Proof of rabies
Beginning September 22, 1980 vacination must be brought.to the first
CALL: 454-7802, to reserve class class session.
space.
Fees: Remit to the Park & Recreation Handler may be an adult or child, how-
Department at the above address by ever the same individual must -attend all
October 3, 1980. class sessions. Handler will need a
THEATRE RESERVATIONS ARE NOT ACCEPTED choker chain and a 6 foot leather leash.
BY TELEPHONE.
WHERE: Basement of-Eagan Police Depart-
TINY TOTS RECREATION ACTIVITIES ment Building.
WHEN: Thursdays, October 2 through
Tiny Tots is a program of recreational November 20.
activities for boys and girls age 3, 4 Section I - 6:30 - 7:30 P.M.
$ 5. Games, singing, stories, simple Section II - 7:45 - 8:45 P.M.
crafts and outdoor play are included FEES $12.50 for 8 lessons
among the planned activities. Croup REGISTER: Beginning September 22, 1980
size is limited.
WOMEN'S OPEN VOLLEYBALL
WHERE: Rahn Park Building, Sandstone Dr.,
west of Rahn School Women's Open Volleyball is scheduled
- DAYS: Sec. I M $ F - 10-Noon for play on Tuesday evenings from
Sec. II T & TH- 10-Noon 7 - 9 P.M. beginning October 7 at
Sec. III T $ TH- 1-3:00 PM Northview Elementary School.
DATES: October 6 - November 26
FEE: $15.00 The school is located on County Road
REGISTER: Beginning September 22, 1980 30, 11 mile east of Lexington Avenue.
HALLOWEEN PARTY No fee will be charged. Register on
October 7 at 7:00 P.M. at the school.
The third annual Halloween Party spon-
sored by the Eagan Park $ Recreation COUPLES OPEN VOLLEYBALL
Department will be held on Saturday,
October 25 at 2:00 P.M. at the Rahn Couples Open Volleyball will begin on
Park Building. Wednesday, October 1, at Pilot Knob
Elementary School. Play is scheduled
Children in grades K - 4 are in- from 7:00-9:00 P.M. each Wednesday
vited to attend in costume. Adults evening throughout the school year.
and teenagers will conduct activities
such as Bob for Apples, Peanut Hunt, Pilot Knob School is located on Lone Oak
and Costume judging. Road, west of Pilot Knob Road.
No fee will be charged and pre- No fee is required. Register on October
registration is not required. 1, at 7:00 PM at the school..
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WARMING HOUSE ATTENDANTS
The City of Eagan Park & Recreation
Department provides warming houses at 8
sites during the outdoor skating season.
for warming house attendant
Applications
positions will be accepted beginning
October 1, 1980. Interviews will be held
during the month of November. Attendants
must be 16 years or older. Salary is
$2.80 to $4.00 per hour depending on
experience. Attendants work 20-25 hrs.
per week. Call the Eagan Park & Recreation
Department 454-7802 beginning
CHILDREN'S THEATRE - CHIMERA THEATRE - October 1, for application. -
A limited number of tickets have been
reserved for Huckleberry Finn at the
Children's Theatre for Saturday,
November 15 and for Babes in Toyland
at the Chimera Theatre on Monday,
December 29. Bus transportation will
be provided. The Eagan, Apple Valley
and Rosemount Park & Recreation
Departments are jointly sponsoring
this opportunity to attend metropolitan _
theatres.
Huckleberry Finn - Children's Theatre
Date: Saturday, November 15
Bus: 10:00 A.M., Cedar School
Tickets: $6.00 for adults or children
Registration Deadline: October 23
Babes in Toyland - Chimera Theatre
Date: Monday, December 29
Bus: 1.00 P.M., Cedar School
Tickets: $3.00 for children
$3.50 for adults
Registration Deadline: November 1
THEATRE REGISTRATION
NAME ADDRESS
PHONE # of tickets for Huckleberry Finn @ $6.00 ea.
# of tickets for Babes in Toyland @ $3.00 for children @ $3.50 for adults
Total amount enclosed-
Deadlines: Huckleberry Finn, October 23, 1980
Babes in Toyland, November 1, 1980
Mail to: Eagan Park $ Recreation Department
3501 Coachman Road
Eagan, Minnesota 55122
September 2, 1980
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MEMO TO: ADVISORY PARK COMMITTEE
FROM: RECREATION PROGRAMMER, PETERSON
RE: FOR YOUR INFORMATION - - SUMMER PROGRAMS
The basic core of summer programs i.e. Summer In The Park, Wagon-
ful '0 Fun, Eaganettes - Fun With Dance and Tiny Tots Recreational
Activities are conducted with similar goals and objectives:
1. To provide creative and varied activities geared to a spe-
cific age group of children.
2. To provide an opportunity for positive interaction be-
tween children and young adults.
3. To instill pride in Park facilities through constructive
experiences and attitudes.
The degree to which the goals and objectives are met rise and fall
with the strengths and weaknesses of the summer staff.
With a few minor exceptions, staff was able to locate creative,
enthusiastic and conscientious summer part time people. The excep-
tions were indiciduals who were a bit too quiet and/or shy but other-
wise very capable.
Through regular visits to programs, weekly staff meetings and in-
formal chats with children Park and Recreation Department staff
evaluates the programs. The 1980 evaluation is positive in nature;
if improvements were to be suggested for next year they would be:
1. Find a way to increase the number of applicants for summer
employment. The wider the range of choice staff has, the
probability of locating dynamic staff for each position
increases.
2. Slow the pace of time so that staff can step back and take
part in a game or craft rather than race from program to
program!
Tennis and Golf Lessons
71 individuals took golf lessons, more than double the 1979 figure.
Twelve class sessions were offered and ten were held. Each session
of lessons had 3 class hours at the Northview Athletic Complex. It
was interesting to observe the complex with 4 softball games, 1 base-
ball game, 1 soccer game and golf lessons in progress! Parking
space was very limited. This limited space probably will have to
be addressed in the future.
Tennis lessons were a disappointment. 168 people took lessons, how-
ever, out of 50 classes offered only 25 were held. For years
Woodhaven has been the most popular lesson site with every class
offered being taught. This year, only 2 of the classes were held.
Staff is inclined to believe that the recession hurt the tennis
For Your Information - Summer Programs Memo
,'September 2, 1980
y Page 2
lessons more than any other program. The peak in interest in tennis
prevalent for the past several years may be past.
Evening In The Park
This was a learning experience for staff! The destruction of Cedar
Pond Park on July 15 did not help a bit.
In planning the events, staff chose to begin with a local group,
search for a theatre group, aim some event for children and pro-
vide an old fashioned band concert.
Pat' Ranchettes were local, 100 - 125 people attended their per-
formance on July 10.
The Apple Valley Puppet Wagon and Clowns appeared before approxi-
mately 75 people amid broken glass, garage debris, downed trees and
to the hum of chain saws on July 17.
The Storytalers performed Slavic Tales on July 24 before 73 people
with the threat of rain an ominous presence!
The band concert was cancelled because:
1. Area high school bands do not give concerts in the summer.
2. Municipal and other inexpensive band groups finalize their
schedules by March 1.
3. Staff elected not to arrange for a professional group due
to budgetary constraints.
Teen Center
The Teen Center was discussed at the August 7 Advisory Park Committee
meeting.
Septmeber 1980
MEMO TO: PARKS ADVISORY COMMITTEE
FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION
RE: LEIBEL ADDITION
Background: The Director of Parks $ Recreation has received a memo from Paul
Hauge, City Attorney regarding an apparent flaw in the legal description for
the owners of the property at the corner of Gold Trail and Beau D'Rue Drive
known as the Leibel Addition. This property consists of approximately .86
acres and was formerly a residential home with a single detached garage.
The issue at hand is that the owners of the property Mr. and Mrs. Gordon
Leibel have sold the property to another. During this transaction an
apparent error was found in the survey and legal description (dating back
to the mid 19501s). After several months of review by the attorney for the
Leibels and the City Attorney, it has been determined that a small sliver of
land, approximately 7.61 feet wide by 103.93 feet in length, which was thought
to be the property of the Leibel's, is now the property of the City of Eagan's
Parks and Recreation Department. Because of this error in the survey and
legal description the purchasers are refusing to make payments on the contract
for deed in the purchasing of this property from the Leibel's - until the
legal description can be clarified. (See attached copy for the property
in question).
Review: The Director of Parks and Recreation has reviewed the communications
from the attorney's office and has visited the site in question to make a
visual inspection of the subject parcel. This small strip of land encompasses
approximately 790 square feet. A portion of the strip of land is under water
with much of it unsuitable for park purposes. This parcel would become a
maintenance burden to the Department of Parks and Recreation rather than be-
coming a suitable and useful land resource. Both the Public Works Director
and Planning Director have reviewed the property in question and are in
agreement that the property has no potential value to the City.
Considerations: It is not the purpose of the Parks and Recreation Department
to give up its land resources, but it appears that this small sliver of land
is not suitable for an appropriate park use and is thus not an important
element in the park system. Rather, it has the potential of becoming a
maintenance burden and a source of continual problems.
Conclusion: It is recommended that the small sliver of land be quit claimed
to the Leibel's. However, the City should consider two factors before agreeing
to proceed with the quit claim. First,, the Leibel's should be required to
pay for any legal cost incurred by the City Attorney's office in the review
and research of this issue. Second, a nominal payment in return for the quit
claim would seem to be a reasonable expectation. The amount of this payment
could be based on raw land costs of approximately $10,000 per acre which
would be equivalent to .22¢ per square foot or approxiaately $175 for this
parcel. Because the property is now developed as a commercial, the value of
the parcel might be seen as having a higher value. The value of the square
foot might now exceed, under these circumstances, .50~ per square foot or
$365.
Leibel Addition Memo
August 27, 1980
Page 2
Action to be Considered: To approve or deny the City's quit claiming of this
parcel of land to the Leibel's with the recommendation to cover attorney's
costs and a nominal payment for the property in question.
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4
MEMO TO: PARKS ADVISORY COMPTITTEE
FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION
RE: HILL TOP ESTATES, TRAIL
Background: As part of the development agreement for Hill Top
Estates, the developer was required to install an asphalt trail.
(See map for location). The contractor is preparing to begin
construction within the next week.
Issue: Concern has been expressed to the Director of Parks and
Recreation about having an asphalt trail adjacent to the two
ponds within the development as shown. Specifically, the concern
involves the issue of aesthetics and amount of up-rooting required
before the asphalt paver can get in to do the work, in and around
the ponds edge.
Alternatives: As an alternative to asphalt, a crushed and com-
pacted limestone trail or a wood chip trail could be installed.
(This would only be done near the two ponds; other sections
would use asphalt). These two alternative trail types are
compatible with the surroundings, but require greater maintenance
and up-keep. As a trail for walking, these two trail types are
acceptable, and even preferable if the natural character of the
woods is to be kept. If, however, it is felt that this section
of trail should also be used by bicyclists, then the trail types
are not suitable.
Action Requested: To approve or deny the change in trail material
in the area adjacent to the two ponds; with the difference in cost
to be placed in the Park Improvement Fund.
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