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09/04/1980 - Advisory Parks & Recreation Commission AGENDA ADVISORY PARK COMMITTEE REGULAR MEETING EAGAN, MINNESOTA CITY HALL SEPTEMBER 4, 1980 7:00 P.M. 1. CALL MEETING TO ORDER AND PLEDGE OF ALLEGIANCE 2. APPROVAL OF MINUTES, AUGUST 7; SPECIAL MEETING AUGUST 21 ESTABLISH AGENDA 3. DEVELOPMENT PROPOSALS None requiring Committee action. 4. OLD BUSINESS A. South Oaks Park - Soccer Kick Board B. Tennis Return Board - Rahn Park C. Park Name - Evergreen Park D. Trails Plan Policy - Draft Review E. C.I.P./Budget 5. NEW BUSINESS A. Fall Program Up Date: Report B. Summer Program Review: Report C. Leibel Addition D. Hill Top Estates 6. OTHER BUSINESS A. Comments by Staff 7. VISITORS TO BE HEARD For those persons not on the Agenda) 8. ADJOURNMENT September 2, 1980 MEMO TO: ADVISORY PARK COMMITTEE FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION RE: SEPTEMBER 4, 1980 Meeting At the regular meeting of the Committee on September 4, Dale Runkle, City Planner will review recent development proposal, none of which should require action by the Committee. Deferred from the August meeting is the report for a soccer kick board at South Oaks Park. Committee members may wish to review the materials sent out in the last Agenda Packet regard- ing this item. Item 4-C, naming of Evergreen Park; 60+ letters went out to residents around the Park, as prescribed by the Committee, re- questing suggestions. Four suggestions were received by the August 28 deadline; which was "Evergreen"Park. The Committee should take action to recommend the official name of the Park so signing may proceed. Kurt Ulrich, Planning Intern will present the draft of the Trails Planning Policy, that staff has been working on. This has received preliminary review by a sub-committee on August 14. A copy is enclosed. A separate memo regarding other Agenda items is in the packet. Respectfully submitted Ken Vraa Director of Parks & Recreation September 29, 198 0 MEMO TO: ADVISORY PARKS COMMITTEE FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION RE: SOUTH OAKS PARK - SOCCER RETURN BOARD Background: At the past two meetings of the Advisory Committee, t e committee reviewed the request from the residents of South Oaks Park for the placement of a 24' x 8' soccer return board. This item was deferred at the September committee meeting until the Director of Parks & Recreation had an opportunity to meet with the residents of the park area. Results of Meetin : On Wednesday September 24, a neighborhood meeting was a with the Director of Parks & Recreation con- cerning the soccer return board. At that meeting there was approximately 14 to 15 people representing five families who wished to see the soccer return board installed. Discussion at the meeting revolved around the need for the board, cost, other park needs etc., etc. The Director pointed out to the group that funds were not available in 1980 for the construction of the board. Limited funding appears to be available for 1981 Park imProvement but that other neighborhoods may also make requests for park improvements. A discussion as to the neighborhood organizing a fund raising event to pay for half of the kick board was raised. It is their hope that the City would be able to match half of the kick board so installation could be made in the spring of 1981. Conclusion: The meetin concluded with the residents agreeing to either a fund raising effort or a neighborhood campaign for contributions to pay for one half of the kick board with the understanding and hopes that the City would pay for the other one half of the materials. Residents also volunteered to assist in the installation of the kick board. Action Requested; The Advisory Committee should either approve or disapprove a recommendation to the City Council to fund one half of a soccer kick board for South Oaks Park in its 150 to 1981 budget allocation; amounting to approximately $175, and for staff to install the kick board. MEMO TO: PARKS ADVISORY COMMITTEE RECREATION FROM: KEN VRAA DIRECTOR OF PARKS AND DATE: AUGUST 22, 1980 REASON: TENNIS RETURN BOARDS, RAHN PARK TENNIS COURTS Background: At the August 1980 Parks Advisory Committee meeting, the Committee reviewed a staff item concerning the potential problems of a tennis return board at Rahn Tennis Courts. Following discussion of the material that was presented to the Committee, the committee directed the staff to make contact with other agencies in regards to this issue. The Parks Foreman has recently had an opportunity to review the tennis return board before the State. Parks Foreman's Association. In addition the Director of Parks and Recreation has made several inquiries to local municipalities in regards to their design and satisfaction with the various types of return boards. Generally,it is in the opinion of those that have been contacted that tennis return boards have come into a period of disuse. Tennis return boards were extremely popular in past years as the sport of tennis was booming, but, recently the tennis boom has slackened and the availability of tennis courts have become easier to obtain and the disuse of the exist- ing tennis bang boards had become apparent. Further, agencies reported that there have been problems with the destruc- tion of the boards due to high velocity winds. Those that have suffered storm damage have indicated that they are not replacing these return boards or if they are it is costing them more money than the original installa- tion of the boards. It was also reported by many that they would not recommend the installation of return boards utilizing the existing tennis fencing posts for the support structures. Question is to their reasoning, their response was that support posts were generally not of sufficient strudiness to support the structure. Other agencies reported that the most common "tennis return boards" was through the utilization of nearby walls of buildings, such as an adjacent school building, or park shelter building, etc. One agency did indicate that they did have an adjacent basketball court to a tennis facility. They responded that there was no reports of conflict between the basketball court use and the tennis court use. Conclusion: It is the conclusion of the staff that the construction and erection of tennis bang boards at this location is not a priority item for the department at this time. Because of the experience of other communities who have reported a declining interest and utilization of the tennis return boards, the problems associated with wind damage to the boards and the availability of an adjacent school building which could, and is being utilized as a tennis return board, this recommendation is being made. Tennis Return Boards, Rahn Park Tennis Courts - Memo August 22, 1980 Page2 Further, in an effort to utilize the existing asphalt pad in the most advantageous manner, it is recommended that two basketball standards be installed for open play. Action To Be Considered: To approve or deny the recommendation not to install a tennis return board; and to approve or deny the recommendation for a basketball court. MEMO TO: PARKS AND RECREATION COMMITTEE FROM: KURT ULRICH, PLANNING ASSISTANT DATE: AUGUST 21, 1980 SUBJECT: REVISED TRAIL PLAN POLICIES The following policies were developed as a result of input received-at the meeting of August 11, 1980 concerning trail plan policy development in which several committee members and staff participated. These policies are submitted to the committee for further review before staff proceeds with the trail plan development. e i PAGE 2 POLICY: A system of multiple-use trail corridors shall be developed to meet present and future community needs for recreation and transportation. RATIONALE: At the time City trail corridors are established they should be of sufficient width and layout to accommodate many trail uses. Potential uses will include: hiking, biking, horseback riding, cross-country skiing and snowmobiling. COMMENTS: i I I PAGE 3 POLICY: Trails which are developed shall be safe, enjoyable, and accessible to City residents. RATIONALE: Study shows that safe and enjoyable trails will receive a higher level of use than those which are not well designed. For this reason, trails should be developed according to the generally accepted design and con- struction standards for a particular trail use. Also, trails should seek to minimize interaction between non-compatible trail uses and transportation modes. Trails should be located in esthetically pleasing areas with trailheads located close to residential areas. COM ENTS: { i PAGE d POLICY: Park land dedications shall be sought from land developers along planned trail routes. RATIONALE: The city park land dedication requirements for land development can be used as a means of acquiring land for trail corridors along planned routes. Cash dedications given in lieu of land dedications can also be used for the acquisition and/or development of the trail system. COMMENTS PAGE 5 POLICY: All potential sources of funding for trail development shall be sought. RATIONALE: In order to minimize the direct costs to the community, various sources of funding for the development of trails should be considered including: federal, state, regional and county. Local funds would include general funds, general obligation bonds, special levy, park funds, private dona- tions and user fees which would be used to supplement other revenues. COMMENTS: PAGE 6 POLICY: The City trail plan shall be in coordination with and be supportive of the trail plans of neighboring communities, the county, the region, the state, and the nation where appropriate. r RATIONALE: } Coordination of the City's trail system with other systems will ensure that trails throughout the City are developed in an`orderly fashion pro- viding a complete continuous system of trails to and from adjacent communities and state and county parks. Additionally, the City will rank high for regional, state, and federal funding if its system is part of regional, state, and/or national trail systems. COTv ENTS : x PAGE 7 POLICY: Major residential areas shall have trail connections with schools, shopping areas, employment centers, civic facilities, and other important destina- tions of City residents. RATIONALE: A primary purpose of the trail system is to provide safe and convenient internal transportation linkages throughout the City. The City will seek to identify the major trip origin and destination points within the City and to provide a safe connecting trail system which can be used as an al- ternative to the automobile. COMMENTS : PAGE 8 POLICY: The City trail plan shall include the following information for each trail segment: For Acquisition A. All parcels to be acquired and acreages (Boundary Identification) B. Acquisition methods. C. General proposed maintenance and operation policies. D. Cost estimates for acquisition, development, operation and maintenance. E. Proposed uses in development. F. Relationship to other trail systems. G. Adjacent land use and zoning. H. Other potential additional acquisition methods including dedication. For Development A. Trail use B. Service area C. Signing methods D. Trailhead development E. Trail facility development F. Construction materials for trailway G. Cost estimates H. Maintenance and operation policing methods and funding sources I. Additional funding sources. PAGE 9 POLICY: Site Qualifications When possible the City should utilize existing natural and man-made site characteristics in the location of trailways: 1. Natural features Trail corridors should be routed to take advantage of natural corridors such as: A. Drainage ways , B. Streams and creeks C. Rivers D. Wooded areas (tree lines) E. Marches 2. Man-Made Features Trail corridors, where possible, should use man-made features such as: A. Utility easements including power lines, pipelines, gas lines, telephone easements. B. Railroad rights-of-way C. Low volume highway rights-of-way i D. Aquaducts 3. General Qualifications A. Corridors should protect the City's resources and minimize the disruption of natural systems. (i B. Corridors should provide a variety of experiences to the 1 user. C. Corridors should provide trailheads and support facilities to the user. i PAGE 10 POLICY: Trail Use - The following considerations shall be recognized when trail use designations are considered: 1. Trail Corridors may be designated as single, multi-use, and multi- seasonal as dictated by existing conditions. 2. Trail uses will be determined by adjacent land uses, overall system plan, and compatibility of resources and uses. 3. Multi-use and/or multi-seasonal uses of trails should be a primary development objective. 4. Typical trail uses incorporated in the system should be: A. Biking B. Hiking C. Cross-country skiing D. Horseback riding E. Snowmobiling Other potential uses of trails may be: A. Snowshoeing B. Mopeds (1-2 h.p. motorized bicycles) C. Moto-cross I September 2, 1980 MEMO TO: ADVISORY PARK COMMITTEE FROM: RECREATION PROGRAMMER, PETERSON RE: FALL PROGRAMS Attached is a copy of the recreation page prepared for the City Newsletter. New programming is the Theatre tickets. Staff anticipates excellent response because a September 19 trip to Sesame Street Live, publi- cized through the Tiny Tots filled immediately . . . in fact a second request for tickets was made to accomodate more people than first estimated. The theatre offering is a joint offering with the Rosemount and Apple Valley Park and Recreation Departments and the effort has gone very smoothly. Changes to note on programs that have previously been offered include: 1. Registration of volleyball at the schools on the first night. 2. No registration for the Halloween Party. The reason for the registration changes is, the programs have existed long enough so that staff is confident people will come to take part. In the case of the Halloween Party, preparations for 200- 225 have been adequate for two consecutive years and staff is pre- pared to plan for that number of children again. CPR will not be offered this fall, interest has slackened and/or diluted due to the availability of this offering from numerous sources. The Park and Recreation Department will move to an alternate years scheduling of CPR. Therefore, it will be offered in the fall of '81. i Eagan Park & Recreation Department 3501 Coachman Road DOG OBEDIENCE Eagan, Minnesota 55122 1 454-7802 Beginner level dog obedience classes are offered this fall. Dogs must be Registration Procedure: 9 months old or older. Proof of rabies Beginning September 22, 1980 vacination must be brought.to the first CALL: 454-7802, to reserve class class session. space. Fees: Remit to the Park & Recreation Handler may be an adult or child, how- Department at the above address by ever the same individual must -attend all October 3, 1980. class sessions. Handler will need a THEATRE RESERVATIONS ARE NOT ACCEPTED choker chain and a 6 foot leather leash. BY TELEPHONE. WHERE: Basement of-Eagan Police Depart- TINY TOTS RECREATION ACTIVITIES ment Building. WHEN: Thursdays, October 2 through Tiny Tots is a program of recreational November 20. activities for boys and girls age 3, 4 Section I - 6:30 - 7:30 P.M. $ 5. Games, singing, stories, simple Section II - 7:45 - 8:45 P.M. crafts and outdoor play are included FEES $12.50 for 8 lessons among the planned activities. Croup REGISTER: Beginning September 22, 1980 size is limited. WOMEN'S OPEN VOLLEYBALL WHERE: Rahn Park Building, Sandstone Dr., west of Rahn School Women's Open Volleyball is scheduled - DAYS: Sec. I M $ F - 10-Noon for play on Tuesday evenings from Sec. II T & TH- 10-Noon 7 - 9 P.M. beginning October 7 at Sec. III T $ TH- 1-3:00 PM Northview Elementary School. DATES: October 6 - November 26 FEE: $15.00 The school is located on County Road REGISTER: Beginning September 22, 1980 30, 11 mile east of Lexington Avenue. HALLOWEEN PARTY No fee will be charged. Register on October 7 at 7:00 P.M. at the school. The third annual Halloween Party spon- sored by the Eagan Park $ Recreation COUPLES OPEN VOLLEYBALL Department will be held on Saturday, October 25 at 2:00 P.M. at the Rahn Couples Open Volleyball will begin on Park Building. Wednesday, October 1, at Pilot Knob Elementary School. Play is scheduled Children in grades K - 4 are in- from 7:00-9:00 P.M. each Wednesday vited to attend in costume. Adults evening throughout the school year. and teenagers will conduct activities such as Bob for Apples, Peanut Hunt, Pilot Knob School is located on Lone Oak and Costume judging. Road, west of Pilot Knob Road. No fee will be charged and pre- No fee is required. Register on October registration is not required. 1, at 7:00 PM at the school.. e J WARMING HOUSE ATTENDANTS The City of Eagan Park & Recreation Department provides warming houses at 8 sites during the outdoor skating season. for warming house attendant Applications positions will be accepted beginning October 1, 1980. Interviews will be held during the month of November. Attendants must be 16 years or older. Salary is $2.80 to $4.00 per hour depending on experience. Attendants work 20-25 hrs. per week. Call the Eagan Park & Recreation Department 454-7802 beginning CHILDREN'S THEATRE - CHIMERA THEATRE - October 1, for application. - A limited number of tickets have been reserved for Huckleberry Finn at the Children's Theatre for Saturday, November 15 and for Babes in Toyland at the Chimera Theatre on Monday, December 29. Bus transportation will be provided. The Eagan, Apple Valley and Rosemount Park & Recreation Departments are jointly sponsoring this opportunity to attend metropolitan _ theatres. Huckleberry Finn - Children's Theatre Date: Saturday, November 15 Bus: 10:00 A.M., Cedar School Tickets: $6.00 for adults or children Registration Deadline: October 23 Babes in Toyland - Chimera Theatre Date: Monday, December 29 Bus: 1.00 P.M., Cedar School Tickets: $3.00 for children $3.50 for adults Registration Deadline: November 1 THEATRE REGISTRATION NAME ADDRESS PHONE # of tickets for Huckleberry Finn @ $6.00 ea. # of tickets for Babes in Toyland @ $3.00 for children @ $3.50 for adults Total amount enclosed- Deadlines: Huckleberry Finn, October 23, 1980 Babes in Toyland, November 1, 1980 Mail to: Eagan Park $ Recreation Department 3501 Coachman Road Eagan, Minnesota 55122 September 2, 1980 C I MEMO TO: ADVISORY PARK COMMITTEE FROM: RECREATION PROGRAMMER, PETERSON RE: FOR YOUR INFORMATION - - SUMMER PROGRAMS The basic core of summer programs i.e. Summer In The Park, Wagon- ful '0 Fun, Eaganettes - Fun With Dance and Tiny Tots Recreational Activities are conducted with similar goals and objectives: 1. To provide creative and varied activities geared to a spe- cific age group of children. 2. To provide an opportunity for positive interaction be- tween children and young adults. 3. To instill pride in Park facilities through constructive experiences and attitudes. The degree to which the goals and objectives are met rise and fall with the strengths and weaknesses of the summer staff. With a few minor exceptions, staff was able to locate creative, enthusiastic and conscientious summer part time people. The excep- tions were indiciduals who were a bit too quiet and/or shy but other- wise very capable. Through regular visits to programs, weekly staff meetings and in- formal chats with children Park and Recreation Department staff evaluates the programs. The 1980 evaluation is positive in nature; if improvements were to be suggested for next year they would be: 1. Find a way to increase the number of applicants for summer employment. The wider the range of choice staff has, the probability of locating dynamic staff for each position increases. 2. Slow the pace of time so that staff can step back and take part in a game or craft rather than race from program to program! Tennis and Golf Lessons 71 individuals took golf lessons, more than double the 1979 figure. Twelve class sessions were offered and ten were held. Each session of lessons had 3 class hours at the Northview Athletic Complex. It was interesting to observe the complex with 4 softball games, 1 base- ball game, 1 soccer game and golf lessons in progress! Parking space was very limited. This limited space probably will have to be addressed in the future. Tennis lessons were a disappointment. 168 people took lessons, how- ever, out of 50 classes offered only 25 were held. For years Woodhaven has been the most popular lesson site with every class offered being taught. This year, only 2 of the classes were held. Staff is inclined to believe that the recession hurt the tennis For Your Information - Summer Programs Memo ,'September 2, 1980 y Page 2 lessons more than any other program. The peak in interest in tennis prevalent for the past several years may be past. Evening In The Park This was a learning experience for staff! The destruction of Cedar Pond Park on July 15 did not help a bit. In planning the events, staff chose to begin with a local group, search for a theatre group, aim some event for children and pro- vide an old fashioned band concert. Pat' Ranchettes were local, 100 - 125 people attended their per- formance on July 10. The Apple Valley Puppet Wagon and Clowns appeared before approxi- mately 75 people amid broken glass, garage debris, downed trees and to the hum of chain saws on July 17. The Storytalers performed Slavic Tales on July 24 before 73 people with the threat of rain an ominous presence! The band concert was cancelled because: 1. Area high school bands do not give concerts in the summer. 2. Municipal and other inexpensive band groups finalize their schedules by March 1. 3. Staff elected not to arrange for a professional group due to budgetary constraints. Teen Center The Teen Center was discussed at the August 7 Advisory Park Committee meeting. Septmeber 1980 MEMO TO: PARKS ADVISORY COMMITTEE FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION RE: LEIBEL ADDITION Background: The Director of Parks $ Recreation has received a memo from Paul Hauge, City Attorney regarding an apparent flaw in the legal description for the owners of the property at the corner of Gold Trail and Beau D'Rue Drive known as the Leibel Addition. This property consists of approximately .86 acres and was formerly a residential home with a single detached garage. The issue at hand is that the owners of the property Mr. and Mrs. Gordon Leibel have sold the property to another. During this transaction an apparent error was found in the survey and legal description (dating back to the mid 19501s). After several months of review by the attorney for the Leibels and the City Attorney, it has been determined that a small sliver of land, approximately 7.61 feet wide by 103.93 feet in length, which was thought to be the property of the Leibel's, is now the property of the City of Eagan's Parks and Recreation Department. Because of this error in the survey and legal description the purchasers are refusing to make payments on the contract for deed in the purchasing of this property from the Leibel's - until the legal description can be clarified. (See attached copy for the property in question). Review: The Director of Parks and Recreation has reviewed the communications from the attorney's office and has visited the site in question to make a visual inspection of the subject parcel. This small strip of land encompasses approximately 790 square feet. A portion of the strip of land is under water with much of it unsuitable for park purposes. This parcel would become a maintenance burden to the Department of Parks and Recreation rather than be- coming a suitable and useful land resource. Both the Public Works Director and Planning Director have reviewed the property in question and are in agreement that the property has no potential value to the City. Considerations: It is not the purpose of the Parks and Recreation Department to give up its land resources, but it appears that this small sliver of land is not suitable for an appropriate park use and is thus not an important element in the park system. Rather, it has the potential of becoming a maintenance burden and a source of continual problems. Conclusion: It is recommended that the small sliver of land be quit claimed to the Leibel's. However, the City should consider two factors before agreeing to proceed with the quit claim. First,, the Leibel's should be required to pay for any legal cost incurred by the City Attorney's office in the review and research of this issue. Second, a nominal payment in return for the quit claim would seem to be a reasonable expectation. The amount of this payment could be based on raw land costs of approximately $10,000 per acre which would be equivalent to .22¢ per square foot or approxiaately $175 for this parcel. Because the property is now developed as a commercial, the value of the parcel might be seen as having a higher value. The value of the square foot might now exceed, under these circumstances, .50~ per square foot or $365. Leibel Addition Memo August 27, 1980 Page 2 Action to be Considered: To approve or deny the City's quit claiming of this parcel of land to the Leibel's with the recommendation to cover attorney's costs and a nominal payment for the property in question. 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Issue: Concern has been expressed to the Director of Parks and Recreation about having an asphalt trail adjacent to the two ponds within the development as shown. Specifically, the concern involves the issue of aesthetics and amount of up-rooting required before the asphalt paver can get in to do the work, in and around the ponds edge. Alternatives: As an alternative to asphalt, a crushed and com- pacted limestone trail or a wood chip trail could be installed. (This would only be done near the two ponds; other sections would use asphalt). These two alternative trail types are compatible with the surroundings, but require greater maintenance and up-keep. As a trail for walking, these two trail types are acceptable, and even preferable if the natural character of the woods is to be kept. If, however, it is felt that this section of trail should also be used by bicyclists, then the trail types are not suitable. 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