08/21/1980 - Advisory Parks & Recreation Commission (2)
August 1980
MEMO TO: PARKS ADVISORY COMMITTEE
FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION
RE: SPECIAL 14EETING - AUGUST 21, 1980
At the regular meeting of the Parks Advisory Committee on July 10th,
the Committee requested a special meeting for the purpose of reviewing
the Capital Improvements program. In addition, a review of the 1981
proposed budget for Parks and Recreation and Tree Conservation was requested.
A special meeting was then scheduled for August 21, 7:00 P.M. at City Hall.
Budgets
Attached are the budgets for the Park and Recreation Department with pro-
gram material for Committee members review. Also attached is the Tree
Conservation budget. The Director will review budget format and provide
additional information at the meeting.
C.I.P.
Committee members have been provided a draft C.I.P. worksheet for 1981 -
1985. This is for Parks improvements only. Expenditures fog trails or
major, special use facilities such as an Ice Arena, Swimming Pool . .
have not been included.
The Parks C.I.P. is based on the Comprehensive Guide Plan. And, therefore,
reflects the expenditures necessary to carry out the acquisition and de-
velopment of Parks in each of the 36 neighborhoods. Consequently, yearly
expenditures are a reflection of the needs identified by the Comprehensive
Plan. Because of the close relationship between the Comprehensive Plan
and the C.I.P., members may wish to review the two documents simultaneously.
Park Improvement Fund
Attached is a portion of a memo to Tom Hedges, City Administrator, outlining
a proposal for a "Park Improvement Fund!' This fund is formally the "Park
Site Acquisition" fund,)but with some modification. The intent is to make
the Park Improvement fund the funding source for Parks Acquisition and
Development. Revenue and expenditure could be identified and matched
through the fund summary.
Additional information on the Budget, C.I.P. and Proposal for the creation
of the Park Improvement fund will be available at the meeting. If members
should have any questions in regards to this material, please contact me
prior to the meeting.
Action Requested
The Committee should review the proposed Budgets and C.I.P. and make its
recommendation to the Council.
~J
August 1980
MEMO TO: PARKS ADVISORY COMMITTEE
FROM: KEN VRAA, DIRECTOR OF PARKS F, RECREATION
RE: SPECIAL MEETING - AUGUST 21, 1980
At the regular meeting of the Parks Advisory Committee on July 10th,
the Committee requested a special meeting for the purpose of reviewing
the Capital Improvements program. In addition, a review of the 1981
proposed budget for Parks and Recreation and Tree Conservation was requested.
A special meeting was then scheduled for August 21, 7:00 P.M. at City Hall.
Budgets
Attached are the budgets for the Park and Recreation Department with pro-
gram material for Committee members review. Also attached is the Tree
Conservation budget. The Director will review budget format and provide
additional information at the meeting.
C.I.P.
Committee members have been provided a draft C.I.P. worksheet for 1981 -
1985. This is for Parks improvements only. Expenditures for trails or
major, special use facilities such as an Ice Arena, Swimming Pool . . .
have not been included.
The Parks C.I.P. is based on the Comprehensive Guide Plan. And, therefore,
reflects the expenditures necessary to carry out the acquisition and de-
velopment of Parks in each of the 36 neighborhoods. Consequently, yearly
expenditures are a reflection of the needs identified by the Comprehensive
Plan. Because of the close relationship between the Comprehensive Plan
and the C.I.P., members may wish to review the two documents simultaneously.
Park Improvement Fund
Attached is a portion of a memo to Tom Hedges, City Administrator, outlining
a proposal for a "Park Improvement Fund!' This fund is formally the "Park
Site Acquisition" fund,)but with some modification. The intent is to make
the Park Improvement fund the funding source for Parks Acquisition and
Development. Revenue and expenditure could be identified and matched
through the fund summary.
Additional information on the Budget, C.I.P. and Proposal for the creation
of the Park Improvement fund will be available at the meeting. If members
should have any questions in regards to this material, please contact me
prior to the meeting.
Action Requested
The Committee should review the proposed Budgets and C.I.P. and make its
recommendation to the Council.
w. _
MEMO TO: PARKS ADVISORY COWITTEE
. FROM: KEN VRAA, I £!ZEC'I'C s 07 P I RKS AND RECREATION
DATE : ' AUGUSTZ2, l9 8 a
REASON:. TENNIS RETURN BOAV.US, WLN PARK TENNIS COURTS
Background: At the Aug.tst 1980 Parks Advisory Committee meeting, the
Committee reviewed a staff 'item,, concerning the potential problems of
' a tennis return board at Win Tennis Courts..
Follow nq discussion of the rriaterial'that was presented to the Committee,
the committee directed the staff to make contact with other agencies in
regards to this issue.
The Parks Foreman has recently had an 'opportunity to review the tennis
return,board before the State parks Foreman's Association. In addition
the Director of Parks and`Recreation has made several inquiries to
local munici.palitie5 in regards to their design and satisfaction with the
various types of return boards.
r
Gemeraliy,it;,is inlthe opinion of those that have been contacted that
tennis return :boards idve=come;into a period of disuse. Tennis return
boards `were, extremely>popular~in past:=.years as the sport of tennis was
r booming, but, recently the tennis-boom has-slackened and the availability
of tennis courts have.become easier to obtain and the disuse of the exist-
ing tennis bang boards had become apparent.
Further, agencies reported+that there have been problems with the destruc-
tion of the boards due.to high velocity winds. Those that have suffered
storm damage have indicated; that they are not replacing these return boards
or if,they'areit is'costing,them more money than the original installa-
tion of the boards. »
r ,
It was also reported'by;many that,they would not recommend the installation
of return bpards'utilizing theivexi.sting tennis fencing posts for the support
Ktrueturob. Quost:ion is to to it roa oltin their response was that support
posts were general y not of ruffirjent gtrudiness to support the structure,
h Other agencies reported~that: the most common "tennis return boards" was
4
F; through the'utilitation`pf nearby walls oaf buildings, such as an adjacent
school building,-or..pa + Aelter building, etc.
One agency. did indicate that they did have an adjacent basketball court to
a tennis facility. They,'. responded that.there was no reports of conflict
between the basketball court use and'the tennis court use.
Conclusion: It-is the copalu ion of the, staff that the construction and
erection of ter n s bang boa.r4 at this location is not a priority item
for the department at, this' dime Bepause,of the experience of other
communities who have-rgportcd.t deciining interest and utilization of the
tennis return boards, .the, `pn°pbl`eans ssp#,ated with wind damage to the
` boards and 'the availabi'lfi.ty of an ac~jacell -school building which could,
and is being utilized as a't6nnis return board, this recommendation is
being made.
c-nn s Return rc" c; ~ ,'~1h -crams Courts- Memo
Page 2
purther, in an 'effott to'ut 11 the ekisting asphalt pad in the most
advantageous manner,. it is recommended that two basketball standards be
installed for open play.
Actiori'~To, Be'Considered: To appnve or deny the recommendation not to
sr% ittsi:a a term eturn hoanl; and try approvo or deny the recommendation
for a basketball court.
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Parks $ Recreation
General & Administration
Salaries $62,058
Over-Time 100
Pensions - F I C A 10,015
Pensions - P E R A 8,283
Insurance, Personnel 6,750
Engineering Services 500
Planning Services 1,500
Legal Services 500
Office Supplies 800
Fuel & Lubricants 625
Parts/Supplies - Building $ Structures 200
Concession Supplies 465
General Supplies 650
Communications 1,737
Utilities 4,000
Radio Maintenance 844
Rentals 3,353
Insurance 10,270
Repair Maintenance/Auto-Equipment 345
Repair Maintenance Building/Structures 1,000
Printing & Publishing 1,100
Conferences & Schools 1,550
Mileage -1,160
Dues & Subscription 150
Contractual Services 675
Captal Outlay
Automotive 6,000
Building/Structures 2,200
Office Furniture/Equipment 200
Parks & Recreation
Parks
Salaries $88,529
Over-time 1,750
Part-time 12,800
Small tool 100
Fuels & Lubricants 15,090
Uniforms 560
Parts $ Supplies Auto/Equipment 4,900
Parts $ Supplies Building/Structures 1,400
Seed, Fertilizer, Chemicals (Weed) 7,050
General Supplies 8,540
Rental 550
Repair & Maintenance Auto/Equipment 3,000
Repair & Maintenance Building/Structures 1,400
Cleaning $ Waste Removal 300
Capital Outlay
Automotive/Equipment $36,060
Other -33,000
Recreation
Part-time Salaries $29,863
General Supplies 5,410
Contractual 8,514
July 31, 1980
Proposed Recreational Expenditures by Program
Summer in the Park
Temporary Salaries - - - - - - - - - - - - - - - - - - - $6,250
General Supplies - Craft 750
General Supplies - Equipment - - - - - - - - - - - - - - 300
General Supplies - Entertainment - - - - - - - - - - - - 125
Contractual Services - - - - - - - - - - - - - - - - 1,400
Total Program - - - - - - - - - - - 8,825
Tiny Tots
Temporary Salaries - - - - - - - - - - - - - - - - - - - $5,323
General Supplies - Craft - - - - - - - - - - - - - - - - 400
General Supplies - Equipment - - - - - - - - - - - - 50
Total - - - - - - - - - - - - - - - - $5,773
Warming House Program
Temporary Salaries - - - - - - - - - - - - - - - - - - - $13,800
General Supplies - - - - - - - - - - - - - - - - - - - - 105
Total - - - - - - - - - - - - - - - - $13,905
Playwagon
Temporary Salaries - - - - - - - - - - - - - - - - - - - $1,175
General Supplies - - - - - - - - - - - - 165
Total - - - - - - - - - - - - - - - - 1,340
T - Ball
Temporary Salaries - - - - - - - - - - - - - - - - - - $615
General Supplies - - - - - - - - - - - - - - - - - - - - 366
Total - - - - - - - - - - - - - - 981
Dog Obedience
Contractual - - - - - - - - - - - - - - - - - - - - - - - $360
Eaganette - Dance
Temporary Salary- - - - - - - - - - - - - - - - - - - - --$1,390
General Supplies - - - - - - - - - - - - - - - - - - - - 100
Total - - - - - - - - - - - - - - - - 1, 490
"Special Events"
Temporary Salary - - - - - - - - - - - - - - - - - - $110
General Supplies - - - - - - - - - - - - - - - - - - - 750
Total- - - - - - - - - - - - - - - - 860
Teen Center
Temporary Salaries- - - - - - - - - - - - - - - - $500
Page 2
Proposed Recreational Expenditures by Program
Golf
General Supplies - - - - - - - - - - - - - - - - - - - - - $60
Contractual - - - - - - - - - - - - - - - - - - - 420
Total - - - - - - - 480
Tennis
General Supplies - - - - - - - - - - - - - - - - - - - $135
Contractual - - - - - - - - - - - - - - - - - - - - - - - 1,260
Total - - - - - - - - - - - - - - - - - 1,395
Volley Ball
General Supplies - - - - - - - - - - - - - - - - - - $ 54
Contractual - - - - - - - - - - - - - - - - - - - - - - 126
Total - - - - - - - - - - - - - - - - 180
Cross Country Ski
Contractual Services - - - - - - - - - - - - - - - - - - $70
Broomball
General Supplies - - - - - - - - - - - - - - - - - - - X45
Contractual Services - - - - - - - - - - - - - - - - - - 120
Total - - - - - - - - - - - - - - - - 165
Figure Skating
General Supplies - - - - - - - - - - - - - - - - - - - $ 45
Contractual Services - - - - - - - - - - - - - - - - 224
Total 269
Women's Volley Ball League
General Supplies - - - - - - - - - - - - - - - - - - - - $160.
Men's Softball
General Supplies $1,700
Contractual Services - - - - - - - - - - - - - - - - - - 3,820
Total - - - - - - - - - - - - - - - - 5, 520
"Over 30" League
General Supplies - - - - - - - - - - - - - - - - - - - $100
Contractual Services - - - - - - - - - - - - - - - - 414
Total - - - - - - - - - - - - - - - 514
C.P.R. Classes
Contractual Services - - - - - - - - - - - - - - - - - - $300
Other
Temporary Salaries - - - - - - - - - - - - - - - - - - $1,000
Summary Totals
Temporary Salai-.tes- - - - - - - - - $29,863
General Supplies - - - - - - - - - 5,410
Contractual Services - - - - - - 8,514