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08/21/1980 - Advisory Parks & Recreation Commission (2) August 1980 MEMO TO: PARKS ADVISORY COMMITTEE FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION RE: SPECIAL 14EETING - AUGUST 21, 1980 At the regular meeting of the Parks Advisory Committee on July 10th, the Committee requested a special meeting for the purpose of reviewing the Capital Improvements program. In addition, a review of the 1981 proposed budget for Parks and Recreation and Tree Conservation was requested. A special meeting was then scheduled for August 21, 7:00 P.M. at City Hall. Budgets Attached are the budgets for the Park and Recreation Department with pro- gram material for Committee members review. Also attached is the Tree Conservation budget. The Director will review budget format and provide additional information at the meeting. C.I.P. Committee members have been provided a draft C.I.P. worksheet for 1981 - 1985. This is for Parks improvements only. Expenditures fog trails or major, special use facilities such as an Ice Arena, Swimming Pool . . have not been included. The Parks C.I.P. is based on the Comprehensive Guide Plan. And, therefore, reflects the expenditures necessary to carry out the acquisition and de- velopment of Parks in each of the 36 neighborhoods. Consequently, yearly expenditures are a reflection of the needs identified by the Comprehensive Plan. Because of the close relationship between the Comprehensive Plan and the C.I.P., members may wish to review the two documents simultaneously. Park Improvement Fund Attached is a portion of a memo to Tom Hedges, City Administrator, outlining a proposal for a "Park Improvement Fund!' This fund is formally the "Park Site Acquisition" fund,)but with some modification. The intent is to make the Park Improvement fund the funding source for Parks Acquisition and Development. Revenue and expenditure could be identified and matched through the fund summary. Additional information on the Budget, C.I.P. and Proposal for the creation of the Park Improvement fund will be available at the meeting. If members should have any questions in regards to this material, please contact me prior to the meeting. Action Requested The Committee should review the proposed Budgets and C.I.P. and make its recommendation to the Council. ~J August 1980 MEMO TO: PARKS ADVISORY COMMITTEE FROM: KEN VRAA, DIRECTOR OF PARKS F, RECREATION RE: SPECIAL MEETING - AUGUST 21, 1980 At the regular meeting of the Parks Advisory Committee on July 10th, the Committee requested a special meeting for the purpose of reviewing the Capital Improvements program. In addition, a review of the 1981 proposed budget for Parks and Recreation and Tree Conservation was requested. A special meeting was then scheduled for August 21, 7:00 P.M. at City Hall. Budgets Attached are the budgets for the Park and Recreation Department with pro- gram material for Committee members review. Also attached is the Tree Conservation budget. The Director will review budget format and provide additional information at the meeting. C.I.P. Committee members have been provided a draft C.I.P. worksheet for 1981 - 1985. This is for Parks improvements only. Expenditures for trails or major, special use facilities such as an Ice Arena, Swimming Pool . . . have not been included. The Parks C.I.P. is based on the Comprehensive Guide Plan. And, therefore, reflects the expenditures necessary to carry out the acquisition and de- velopment of Parks in each of the 36 neighborhoods. Consequently, yearly expenditures are a reflection of the needs identified by the Comprehensive Plan. Because of the close relationship between the Comprehensive Plan and the C.I.P., members may wish to review the two documents simultaneously. Park Improvement Fund Attached is a portion of a memo to Tom Hedges, City Administrator, outlining a proposal for a "Park Improvement Fund!' This fund is formally the "Park Site Acquisition" fund,)but with some modification. The intent is to make the Park Improvement fund the funding source for Parks Acquisition and Development. Revenue and expenditure could be identified and matched through the fund summary. Additional information on the Budget, C.I.P. and Proposal for the creation of the Park Improvement fund will be available at the meeting. If members should have any questions in regards to this material, please contact me prior to the meeting. Action Requested The Committee should review the proposed Budgets and C.I.P. and make its recommendation to the Council. w. _ MEMO TO: PARKS ADVISORY COWITTEE . FROM: KEN VRAA, I £!ZEC'I'C s 07 P I RKS AND RECREATION DATE : ' AUGUSTZ2, l9 8 a REASON:. TENNIS RETURN BOAV.US, WLN PARK TENNIS COURTS Background: At the Aug.tst 1980 Parks Advisory Committee meeting, the Committee reviewed a staff 'item,, concerning the potential problems of ' a tennis return board at Win Tennis Courts.. Follow nq discussion of the rriaterial'that was presented to the Committee, the committee directed the staff to make contact with other agencies in regards to this issue. The Parks Foreman has recently had an 'opportunity to review the tennis return,board before the State parks Foreman's Association. In addition the Director of Parks and`Recreation has made several inquiries to local munici.palitie5 in regards to their design and satisfaction with the various types of return boards. r Gemeraliy,it;,is inlthe opinion of those that have been contacted that tennis return :boards idve=come;into a period of disuse. Tennis return boards `were, extremely>popular~in past:=.years as the sport of tennis was r booming, but, recently the tennis-boom has-slackened and the availability of tennis courts have.become easier to obtain and the disuse of the exist- ing tennis bang boards had become apparent. Further, agencies reported+that there have been problems with the destruc- tion of the boards due.to high velocity winds. Those that have suffered storm damage have indicated; that they are not replacing these return boards or if,they'areit is'costing,them more money than the original installa- tion of the boards. » r , It was also reported'by;many that,they would not recommend the installation of return bpards'utilizing theivexi.sting tennis fencing posts for the support Ktrueturob. Quost:ion is to to it roa oltin their response was that support posts were general y not of ruffirjent gtrudiness to support the structure, h Other agencies reported~that: the most common "tennis return boards" was 4 F; through the'utilitation`pf nearby walls oaf buildings, such as an adjacent school building,-or..pa + Aelter building, etc. One agency. did indicate that they did have an adjacent basketball court to a tennis facility. They,'. responded that.there was no reports of conflict between the basketball court use and'the tennis court use. Conclusion: It-is the copalu ion of the, staff that the construction and erection of ter n s bang boa.r4 at this location is not a priority item for the department at, this' dime Bepause,of the experience of other communities who have-rgportcd.t deciining interest and utilization of the tennis return boards, .the, `pn°pbl`eans ssp#,ated with wind damage to the ` boards and 'the availabi'lfi.ty of an ac~jacell -school building which could, and is being utilized as a't6nnis return board, this recommendation is being made. c-nn s Return rc" c; ~ ,'~1h -crams Courts- Memo Page 2 purther, in an 'effott to'ut 11 the ekisting asphalt pad in the most advantageous manner,. it is recommended that two basketball standards be installed for open play. 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D 00 0 c to; to t O Ln , 00 O O O O b O 1 1 Ln N OI O C` CL. ~O 1 O O O 1.0 w " w O O N N O O O N O N a w N M f- G+ N N M Ln N M 7 W o u Z •H d CIS 0 C Y a) Go O Q O U al W 3 a O W ci7 o w cD In 00 0 cd a v .--4 00 On z r-1 w m d 0: ~ d Q CL w A CD -3 r d 14 U 0 d ~ N U R ;:s rc V) 0 -4 4J -4 r 1 a~ u 4) 41 z W > O 4J 4J a) N .-1 U al ►1 an -H > r-4 U) ad U - F 0 i O 0 4-) O cd r. .-1 H 4-) 0+ O a7 i rl Pf. L) Oa i GL H ad N rUI a%1 Z an d O N •ri U ~4 O O .i ad w H is b U;3 $4 ad In 4-4 a f•1 iJ :3 4-4 4J 4J 91. CLI LO 4-) Cd Q U Q 00 O O O aA O U a w fly z Parks $ Recreation General & Administration Salaries $62,058 Over-Time 100 Pensions - F I C A 10,015 Pensions - P E R A 8,283 Insurance, Personnel 6,750 Engineering Services 500 Planning Services 1,500 Legal Services 500 Office Supplies 800 Fuel & Lubricants 625 Parts/Supplies - Building $ Structures 200 Concession Supplies 465 General Supplies 650 Communications 1,737 Utilities 4,000 Radio Maintenance 844 Rentals 3,353 Insurance 10,270 Repair Maintenance/Auto-Equipment 345 Repair Maintenance Building/Structures 1,000 Printing & Publishing 1,100 Conferences & Schools 1,550 Mileage -1,160 Dues & Subscription 150 Contractual Services 675 Captal Outlay Automotive 6,000 Building/Structures 2,200 Office Furniture/Equipment 200 Parks & Recreation Parks Salaries $88,529 Over-time 1,750 Part-time 12,800 Small tool 100 Fuels & Lubricants 15,090 Uniforms 560 Parts $ Supplies Auto/Equipment 4,900 Parts $ Supplies Building/Structures 1,400 Seed, Fertilizer, Chemicals (Weed) 7,050 General Supplies 8,540 Rental 550 Repair & Maintenance Auto/Equipment 3,000 Repair & Maintenance Building/Structures 1,400 Cleaning $ Waste Removal 300 Capital Outlay Automotive/Equipment $36,060 Other -33,000 Recreation Part-time Salaries $29,863 General Supplies 5,410 Contractual 8,514 July 31, 1980 Proposed Recreational Expenditures by Program Summer in the Park Temporary Salaries - - - - - - - - - - - - - - - - - - - $6,250 General Supplies - Craft 750 General Supplies - Equipment - - - - - - - - - - - - - - 300 General Supplies - Entertainment - - - - - - - - - - - - 125 Contractual Services - - - - - - - - - - - - - - - - 1,400 Total Program - - - - - - - - - - - 8,825 Tiny Tots Temporary Salaries - - - - - - - - - - - - - - - - - - - $5,323 General Supplies - Craft - - - - - - - - - - - - - - - - 400 General Supplies - Equipment - - - - - - - - - - - - 50 Total - - - - - - - - - - - - - - - - $5,773 Warming House Program Temporary Salaries - - - - - - - - - - - - - - - - - - - $13,800 General Supplies - - - - - - - - - - - - - - - - - - - - 105 Total - - - - - - - - - - - - - - - - $13,905 Playwagon Temporary Salaries - - - - - - - - - - - - - - - - - - - $1,175 General Supplies - - - - - - - - - - - - 165 Total - - - - - - - - - - - - - - - - 1,340 T - Ball Temporary Salaries - - - - - - - - - - - - - - - - - - $615 General Supplies - - - - - - - - - - - - - - - - - - - - 366 Total - - - - - - - - - - - - - - 981 Dog Obedience Contractual - - - - - - - - - - - - - - - - - - - - - - - $360 Eaganette - Dance Temporary Salary- - - - - - - - - - - - - - - - - - - - --$1,390 General Supplies - - - - - - - - - - - - - - - - - - - - 100 Total - - - - - - - - - - - - - - - - 1, 490 "Special Events" Temporary Salary - - - - - - - - - - - - - - - - - - $110 General Supplies - - - - - - - - - - - - - - - - - - - 750 Total- - - - - - - - - - - - - - - - 860 Teen Center Temporary Salaries- - - - - - - - - - - - - - - - $500 Page 2 Proposed Recreational Expenditures by Program Golf General Supplies - - - - - - - - - - - - - - - - - - - - - $60 Contractual - - - - - - - - - - - - - - - - - - - 420 Total - - - - - - - 480 Tennis General Supplies - - - - - - - - - - - - - - - - - - - $135 Contractual - - - - - - - - - - - - - - - - - - - - - - - 1,260 Total - - - - - - - - - - - - - - - - - 1,395 Volley Ball General Supplies - - - - - - - - - - - - - - - - - - $ 54 Contractual - - - - - - - - - - - - - - - - - - - - - - 126 Total - - - - - - - - - - - - - - - - 180 Cross Country Ski Contractual Services - - - - - - - - - - - - - - - - - - $70 Broomball General Supplies - - - - - - - - - - - - - - - - - - - X45 Contractual Services - - - - - - - - - - - - - - - - - - 120 Total - - - - - - - - - - - - - - - - 165 Figure Skating General Supplies - - - - - - - - - - - - - - - - - - - $ 45 Contractual Services - - - - - - - - - - - - - - - - 224 Total 269 Women's Volley Ball League General Supplies - - - - - - - - - - - - - - - - - - - - $160. Men's Softball General Supplies $1,700 Contractual Services - - - - - - - - - - - - - - - - - - 3,820 Total - - - - - - - - - - - - - - - - 5, 520 "Over 30" League General Supplies - - - - - - - - - - - - - - - - - - - $100 Contractual Services - - - - - - - - - - - - - - - - 414 Total - - - - - - - - - - - - - - - 514 C.P.R. Classes Contractual Services - - - - - - - - - - - - - - - - - - $300 Other Temporary Salaries - - - - - - - - - - - - - - - - - - $1,000 Summary Totals Temporary Salai-.tes- - - - - - - - - $29,863 General Supplies - - - - - - - - - 5,410 Contractual Services - - - - - - 8,514