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08/07/1980 - Advisory Parks & Recreation Commission aM1 AGENDA ADVISORY PARK COMMITTEE REGULAR MEETING EAGAN, MINNESOTA CITY HALL AUGUST 7, 1980 7:00 P.M. 1. Call Meeting to Order Pledge of Allegiance 2. Approval of Minutes of July 10th Approval of Agenda 3. Development Proposals A. Informal Review of Proposals 4. OLD BUSINESS A. Soccer Kick Board Report - South Oaks B. Park Sign Designs C. C.I.P. - Parks S. NEW BUSINESS A. Rahn Tennis Courts B. Trails Plan 6. OTHER BUSINESS A. Staff Comments 7. VISITORS TO BE HEARD 8. 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U I a w as z MEMO TO: ADVISORY PARK COMMITTEE FROM: RECREATION PROGRAMMER, PETERSON DATE: AUGUST 7, 1980 REGARDING: TEEN CENTER The Teen Center origianlly scheduled to remain open until August 21 was closed on July 31. Foosball, ping pong, volley ball, badminton, games such as clue, yahtzee, chess, etc. were among the activities available at the Center. Staff adjusted the hours to 8:00-10:00 P.M. rather than 7:00-10:00 P.M. at the Center in an attempt to learn whether the teens would spend more time there if the hours were shorter and only the later hours. This change met with partial success. Staff also attempted to learn from the teens what activities they might prefer. The most frequently suggested idea was a dance with a live rock group. Means to publicize and budget did not allow the programming of a dance this year. Attendance at the Teen Center remained lower than in previous years despite staff efforts and the decision to close early was made. I MEMO TO: ADVISORY PARK COMMITTEE FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: AUGUST 5, 1980 RE: AUGUST 7 MEETING The attached packet is for your review prior to the regularly scheduled meeting for August 7. The City Planner has been on vacation, consequently background information on development proposals is not available at the time of the packet prepa- ration. However, it appears that the proposals to be reviewed have no significant impact on the Parks System and an informal review is planned. Item 4 - C is review and recommendation of the Parks C.I.P. This C.I.P. was distributed at the July meeting. A copy is inclosed. Several items will be reviewed under, staff, comments. These items will not require that any formal action be taken by the Committee. f MEMO TO: TOM HEDGES, CITY ADMINISTRATOR GENE VANOVERBEKE, FINANCE DIRECTOR ~jFROM: KEN VRAA ,DIRECTOR OF PARKS $ RECREATION DATE: AUGUST 4, 1980 RE: PARK IMPROVEMENT FUND For the 1980 Budget, I'm proposing the ++Creation of a Park Improvement Fund. This fund is, in actuality the existing Park Site Acquisition, but with a few changes. First: The Park Improvement Fund is created as a "Pool" of money from ' all source of income. Second: Expenditures for Park Capital Improvements would be payed for through the fund, rather than from the general fund or operating budget. Third: The intent of the fund would be to "forecast" in which Park areas improvements are to be made in the next year. The fund is different from a budget in that it is not probable that all park sites listed for improvements could be developed, but does indicate which Parks are to have work done assuming all the "ifs" fall into place. Fourth: Sources of funds are tentative. Income from LAWCON Grants, donations, etc., are not always a certainty. Consequently, expenditure must be made cautiously. If these funds do come in, the expenditure can be made. Or, if income is greater, these additional monies are carried forward to help finance the succeeding years programs. Fifth: It lists, at the time of the Budget, a•level of funding from the City tax base; to assist in the development of the Parks System. This should avoid the need to approach the City for "Special Funding" during the year. However, before expenditures are made, the Council would still approve of the project, but with the funding coming from the Park Improvement Fund. There are other features of the proposed fund that lend itself to a positive approach for Park Improvements. August 1, 1980 Proposed - 1981 Park Improvement Fund Actual 1979 Antici ated 1980 Proposed 1981 Fund Balance 1-1 139,327 214,083, 230,483 Revenue: LAWCON Grants 277,176 Contributions;Dedication 175,640 _ 5,900. --Laterest_on._snve tments 26, 356 5,000 5,000 _ 100, 000 - City; General Fund 86,500 City; Other Other 330 Total Revenue 479,510 97,400 105,000 Expenditures: S,000 Professional Services 5,431 6,000 30,000 - 240,000 Acquisition 267,955 152,000• .Development 131,367 45,000 Total Expense 404,753 81,000 - Fund Balance 12-31 214,083; 230,483 . 7-lo-60 1981 PROPOSED PARK IMPROVEMENTS Area & Park Total Acquisition Grading/ Plant Building/ Playscape General/ Seeding Material Structures Trail 1 None 2,000 2 Lexington 3,000 1,000 3 Country Hm Heights 3,000 1,000 2,000 4 Highview 3,000 1,000 2,000 9 Coachman 30,0001, Pilot Knob 20,000 20,000 a 10 E None 10 W None _.12 N None _ - Bur Oaks None 13 - arTiage Ffi -11-%-n-i- 15 T - - Deboer None 16 Ridgeview None 18 Silver Bell None 19 Woodhaven 3,000 3,000 20 Carnelian 10,000 1,000 1,000 6,000 2,000 Cedar Pond 3,000 3,000 Peridot Path None Blackhawk 2,000 1,000 1,000 I1/City Hall/ M. F. 4,000 2,000 2,000 Deerwood None 22 Patrick Eagan None 23 Northview 20,000 4,000 2,000 14,000 24 Dodd None 25 E None 25 W South Oaks None Lakeside None 26 Wedgewood 27 Capricorn Ches Mar Oak Chase 33,000 5,000 5,000 8,000 15,000 Well Site 10,000 5,000 1,000 4,000 Carlson LK. 18,000 5,000 3,000 10,000 28 Evergreen 4,000 1,000 2,000 1,000 Thomas Lake School None Thomas Lake Park Rahn Park 221,000 220,000 a 1,000 W. River Hills 5,000 2,000 3,000 31 W None 32 None 33 None None S~ if None 36 E None TOTALS (,392,000 240,000 23,000 22,000 8,000 21,000 78,000 i AUGUST 1980 Item 5-B MEMO TO: ADVISORY PARK COMMITTEE FROM: KURT ULRICH, PLANNING ASSISTANT KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: AUGUST 4, 1980 RE: PROPOSED EAGAN TRIAL PLAN BACKGROUND: During the past several weeks the City staff has been involved in the initial stages of development of a trail plan for the City of Eagan. Literature currently available on the subject of trail systems has been re- viewed and several preliminary recommendations have been developed for review by this committee before further action is taken on trail plan development. PROCEDURAL OUTLINE: Trial plan developments have been formulated and re- viewed to date with the assistance of John Voss; Planning Consultant,Dale Runkle; City Planner, Kurt Ulrich; Planning Assistant, Ken Vraa Parks 4 Recreation Director, Jean Loken; Former Trails Sub Committee member, as well as various other municipal personnel located throughout the Metropolitan area. The following trail plan concerns have been recognized: 1. Trail uses 2. Surface material - relating to trail use. 3. Maintenance 4. Design & construction 5. Existing City trails 6. Bike ordinances 7. Policies of local government agencies 8. State laws and regulations 9. Sources of funding Specific information relating to the above areas of concern will be presented at the regular meeting of the Parks $ Recreation Committee August 7. ACTION TO BE CONSIDERED: Future concerns will be in the development of goals and policies relating to the use of trails, maintenance, and construction and the development of a realistic schedule of capitol improvements and implementa- tion. In the near future, a special meeting of the committee may be in order to discuss these and other issues. MEMO TO: ADVISORY PARK COMMITTEE FROM: RECREATION PROGRAMMER, PETERSON DATE: AUGUST 7, 1980 REGARDING: TEEN CENTER The Teen Center origianlly scheduled to remain open until August 21 was closed on July 31. Foosball, ping pong, volley ball, badminton, games such as clue, yahtzee, chess, etc. were among the activities available at the Center. Staff adjusted the hours to 8:00-10:00 P.M. rather than 7:00-10:00 P.M. at the Center in an attempt to learn whether the teens would spend more time there if the hours were shorter and only the later hours. This change met with partial success. Staff also attempted to learn from the teens what activities they might prefer. The most frequently suggested idea was a dance with a live rock group. Means to publicize and budget did not allow the programming of a dance this year. Attendance at the Teen Center remained lower than in previous years despite staff efforts and the decision to close early was made. I i I ~ja R 1 C~ I O i 0 qRrv ' / ~ ~ 'il I , ~~q~r, - ~ ~ I - - ~ V ~ I i \ ~ ~ ~ ~ \ ~ ~ ~ Z \ ~Z ~ f '1 50" lot# 10 CS ~ z ~ 0 C: Ix- August 1980 MEMO TO: PARK ADVISORY COMMITTEE FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION RE: SOUTH OAKS PARK - SOCCER KICK BOARD Background: A letter from Mr. John V. McCarthy was received requesting that a wood soccer kick board be installed at South Oaks Park. The soccer board requested would be approximately 24' x 81. Constructed of tongue and groove board with 4' x 4' treated post. Estimated materials cost $320.00. Analysis: South Oaks Park is located in Section 25 W. The Comprehensive Guide Plan estimates a population of 280 residents in this service area. Further, the plan anticipates additional park expansion to the west some- time after 1985. The present open field and play area were developed in 1978 - 79. According to Mr. McCarthy, there are approximately 25 youths currently living in the area who could make use of the kick board. Staff spoke with Mr. Gillund, Soccer Coach from Rosemount High, who is pro- moting and installing kick boards. He indicated that the kick boards are very useful in developing soccer skills. He suggested that an area of 30 to 40 yards in front of the goal would be needed, but that no less than 20 yards would be required. Although the park acreage is small, the open field area along Greenleaf Drive could support a kick board, as requested. A probable location would be on the southwest edge of the park facing north. This location would provide approximately 20 yards of unobstructed usage, and would have less impact on other park uses. Currently, a soccer goal is in place on this end of the park. Issues: Although parks should strive to meet the needs of the community/ neighborhood residents, concern and consideration for good design/function of the park (and the entire park system) must be addressed. How well does this need fit into the current parks plan/needs? What of the future? Does this need/want reflect residents and community priorities? How responsive should the City be in regards to this type of request? Would the City react the same if the request were for football goal post for place kicking practice, or a pitchers mound for baseball pitchers - for this or other parks. Are there other park needs that have a "higher" priority than this or is this the highest and greatest good for the park. Financing: Currently, there appears to be no funding designated for this kick board, or from which to draw money from. Action to be Considered: To discuss the issues and make recommendation to install, to not install or to July 3, 1980 Eagan Park Department 3501 Coachman Road Eagan, Minnesota 55122 Dear Sir: I have previously requested that a kickboard for soccer be built and installed at the South Oaks play area. These are very useful in the development of basic soccer skills. All of the playgrounds in the Rosemount School District are installing them. If you wish to con- firm their value, please contact Mr. D. Gillund, Rosemount High soccer coach. There are three athletic association soccer coaches in the South Oaks area: L. Van Dyke, D. Gerenz, and J. McCarthy. There are many children who play soccer and would be able to use the kickboard. If you wish I can get signatures from the neighbors, but I am sure that it should not be necessary for a relatively inexpensive item. Thank you for your consideration of this matter. Sincerely, 0 John V. McCarthy /sl August 1980 MEMO TO: PARK ADVISORY COMMITTEE FROM: KEN VRAA, DIRECTOR OF PARKS $ RECREATION REASON: PARK SIGN DESIGN At the meeting of July 10, 1980 the Advisory Committee adopted the design criteria for signs in the Parks. It was indicated that a landscape architect be requested to develop three design alternatives, similar to one of the pictures that was shown, for review by the Committee at its August meeting. Staff has recently met with this consultant who had sketched numerous preliminary alternatives. The Director of Parks $ Recreation, after viewing the sketches, selected three alternatives for further refine- ment and development. The three alternatives, with a preferred alterna- tive, will be presented to the Committee at its August meeting. Sketches will be made available on the night of August 7. i I 1st arait .iune 25, lysv 2nd Draft June 27, 1980 PROPOSED PARK IMPROVEMENT FUND PROJECTS EAGAN PARK $ RECREATION DEPARTMENT Area 8 Park Total 1981 1982 1983 1984 1985 I # 1 None 2 Lexington 30,000 3,000 2,000 15,000 10,000 3 Country Home Heights 21,000 3,000 3,000 15,000 4 Highview 33,000 3,000 15,000 15,000 9 Coachman 150,000 30,000° 60,000a 60,000 Pilot Knob 20,000 20,000a Pilot Knob School 20,000. 20,000 10 E 100,000a,a/p 50,000a 50,000a/p 10 W None 12 N None Bur Oaks 210,000a 5,000 5,000 200,000a 13 160,000a 80,000a_ 80,000a 14 Carriage Hills None 15 DeBoer None Eaganwood 155,000a/p 75,000a/p 80,000 16 Ridgeview 220,000a 120,000a 50,000 50,000 18 Silver Bell 80,000a/p 30,000a/p 50,000 19 Woodhaven 13,000 3,000 5,000 5,000 Carnelian 35,000 10,000 15,000 10,000 Cedar Pond 21,000 3,000 3,000 15,000 Peridot Path None Cedar School 3,000 3,000. 10 Blackhawk 422,000a 2,000 350,000a 70,000 1 City Hall/Municipal Facilities 8,000 4,000 4,000 Deerwood 155,000 75,000a 80,000 22 Patrick Eagan 117,000a 77,000a,d 20,000 20,000 23 Northview 345,000 20,000 20,000 60,000 100,000 145,000 24 Dodd None 25 E None 25 W South Oaks None Lakeside Estate 15,000 15,000 26 Wedgewood 45,000 20,000 25,000 27 Capricorn 27,000 27,000 Ches Mar 30,000 20,000 10,000 Oak chase 43,000 33,000 10,000 Well Site 10,000 10,000 Carlson Lake 23,000 18,000 5,000 28 Evergreen 8,000 4,000 4,000 Thomas Lake School None Thomas Lake Park 382,000 250,000a 52,000 80,000 Wilmes Park 100,000 100,000a 30 E Meadowlands 160,000 80,000a 80,000a Rahn Park 345,000 200,000a/p 75,000 70,000 30 W River Hills 15,000 5,000 10,000 31 W None 31 E Vienna Woods 52,000a, 20,000a 32,000 32 Thompson 100,000a 50,000a 50,000a T Cliff Park 120,000a 70,000a 50,000a/p a4 Parkview None 36 W Doddview None 36 E None 781,000 699,000 702,000 745,000 852,000