03/06/1980 - Advisory Parks & Recreation Commission
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AGENDA
ADVISORY PARK COMMITTEE
REGULAR MEETING
EAGAN, MINNESOTA
CITY HALL
MARCH 6, 1980
7:00 P.M.
1. 7:00 - Call Meeting to Order
✓Pledge of Allegiance & Oath of Office
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II. 7:05 - tstablish pproval of Minutes
Agenda
III. 7:10 - Development Proposals
p• ( A. Walden Heights Addition
P ~O B. Thomas Lake Heights Addition Replat
P,Z,6 C. Oakwood Addition
IV. 7:45 - OLD BUSINESS
A. Park Lind Development Fees (1980)
V. 8:15 - NEW BUSINESS
I ,.a7 A. Procedures for Use of Park Facilities
jQ 29B. Tournament Use Policies
'/P.34 C. Mn. Valley National Wildlife Refuge & Recreation
Area Update
VI. 9:00 - OTHER BUSINESS
4.31 A. Position Vacancy/Director of Parks & Recreation
P.31 B. Appointment to Community Education Council -
District 197
C. Other
VII. 9:30 - VISITORS TO BE HEARD (For those persons not on the Agenda)
VIII. AD.TOURNMENT
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MEMO TO: ADVISORY PARK COMMITTEE MEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: MARCH 4, 1980
SUBJECT: AGENDA INFORMATION
MARCH 6. 1980 ADVISORY PARK COMMITTEE MEETING
The first item of business is to call the meeting to order, followed
with the Pledge of Allegiance. The Oath of Office will then be
administered to the three (3) newly appointed members, in addition
to Carolyn Thurston who was reappointed as a member of the Advisory
Park Committee. The minutes for a regular meeting held on February
7, 1980, are then in order for review, subject to any corrections
by the members of the Advisory Park Committee before approval is
given. The agenda, with additions or deletions, is. then in order
for consideration and should be established per action of the Ad-
visory Par,- Committee.
DEVELOPMENT PROPOSALS
A. Walden Heights Addition Mr. Mike Gair, representing Pilot
Knob Estates, Inc., has made application for a preliminary plat
entitled Walden Heights which is located in the NE14 of Section
33. Mr. Gair has also applied for rezoning from A, Agricultural,
to R-1, Residential Single Family. Both the preliminary plat and
rezoning were approved by the Advisory Planning Commission at their
last regular meeting, held on February 26, 19,80. A copy of the
City Planner's report regarding this development is enclosed on
pages 2 through for your reference. City Planner Runkle
will present a proposes park land dedication for this project at
she meeting on Thursday. This item will _hen appear on the City
Council agenda for the March 18, 1980, meeting.
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CITY OF. EAGAN
SUBJECT: REZONING AND PRELIMINARY PLAT
APPLICANT: PILOT KNOB ESTATES INCORPORATED, MIKE GAIR
LOCATION: NE 4 OF SECTION 33
EXISTING ZONING: A (AGRICULTURAL)
DATE OF PUBLIC HEARING : _ FEBRUARY 27, 1980
DATE OF REPORT : FEBRUARY 21, 1980
REPORTED BY: DALE C. RUNKLE - CITY PLANNER
Application Submitted:
The first application is a request to rezone approximately 46 acres from A (Agricul-
tural) to R-1 (Residential Single District).
The second application submitted is a request for a preliminary plat, Walden Heights,
which consists of approximately 46 acres and will contain 40 single family lots and
one outlot. The outlot is Phase II of t1_2-proposed project.
Comments:
1. The applicant is proposing to develop Phase I this construction season. Phase I
consists of 40 single family lots and the park dedication for the entire development.
Phase II which is outlot"A"will not be developed until utilities are available to the
site.
2. The proposed development appears to be well designed and conforms to the topography.
The plat is also providing continuity by providing stub streets to the surrounding
properties. Walden Drive should be renamed to either Walden Circle or Walden Court,
because it is a cul-de-sac street. The cul-de-sac exceeds the 500 foot length require-
nent and would have to be granted a 50 foot variance.
3. All lots exceed the 12,000 square foot requirement, there may be one or two lots
which do not meet the 85 foot width requirement, at the 30 foot setback line. The lot
lines should be looked at carefully, and adjusted to an 85 foot width at the time of
final plat. Phase I will contain 23.8 acres and Phase II, which is outlot"AA,will
contain 22.8 acres.
4. The proposed development is consistent with land uses proposed in the Comprehensive
Plan.
If approved, the plat should be subject to'the following conditions:
1. Lots 1 and 3 of block 1 shall have restricted access onto Cliff Road.
2. The proposed plat abuts the County Road, therefore it is subject to the Dakota
County Plat Commissions recommendations.
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PILOT ESTATES INC.-WALDEN FIGHTS
FEBRUARY 21, 1980
PAGE TWO
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3. All required easements shall be dedicated to the City of Eagan.
4. A ten foot trailway shall be provided to the park along the west side of
lot 12 block 2, and an 8 foot bituminious surfacing shall be constructed from
Thomas Lane to the park.
5. A 50 foot variance should be granted for the overlength cul-de-sac.
Note: The APC may want to consider the blanket variance for this proposed sub-
division, due to the topography and trees. The blanket variance would allowa
10 foot setback deviation.
Engineering Recommendations:
1. 75 foot half right-of-way must be dedicated for Cliff Road.
2. An erosion control plan must be submitted prior to final plat application.
3. The developer shall grade the entire park property within this plat to the
approved elevations as determined by Staff.
4. The developer shall install a ten foot bituminous trailway immediately
ad'`acent to its north line, within the County right-of-way or escrow and equiv-
alent amount. for its future construction..
5. This plat must receive preliminary approval from Dakota County Highway
Department prior to final plat application.
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MEMO TO: ADVISORY PLANNING CONMISSION
c/o DALE C. RUNKLE - CITY PLANNER
FROM: THOMAS A. COLBERT - DIRECTOR OF PUBLIC WORKS
DATE: FEBRUARY 22, 1980
RE: PRELIMINARY PLAT - WALDEN HEIGHTS (PILOT KNOB ESTATES INC.)
Engineering Division has the following comments to make in regards to the
above referenced proposed plat:
UTILITIES:
Trunk sanitary sewer and water main have recently been installed along the
south side of Cliff Road of sufficient size and depth to handle this proposed
Phase I development.
STREETS:
Access to this proposed plat will be by way of County Road 32 (Cliff Road). The
developer has revised his plat to eliminate a cul-de-sac at the Staff's request.
Because of the existing difficult terrain, Walden Drive cul-de-sac is a necessity
to properly service the central portion of this plat.
GRADING AND DRAINAGE:
This proposed plat is generally located on the western side slope of a 60-70 foot
differential in topography. All drainage will naturally flow towards the west
into an existing low lying area that in the future will be connected to our
Master Storm Sewer Plan. That portion of the force main from this pond through
this plat will have to be installed at the time of this development.
Major portion of the grading for this development will occur in the northern half
of the Phase I 20 acre proposal. This grading will vary from cuts of 23 feet
to fills of 11 feet. Because of the extensive grading required and the existing
topography of the site, it will be necessary to have an extensive erosion control
program initiated during the development of this parcel. The maximum street grade
proposed is located on Thomas Lane at an 8% maximum,which is Trithin the r .t-r
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standards. The developer well be grading the park property to the'ex ent of leaving
a 2-1 slope on the western boundary of this plat. It is strongly recommended
that the developer actively persue an agreement with the adjacent property owner
immediately to the west for construction easements to complete the grading
operations for that portion of the park property located within this plat. The
developer, despite the rugged topography, will be required to perform the neces-
sary grading within the entire dedicated right-of-way for the streets in this
III plat.
EASEMENTS AND RIGHTS-OF-WAY:
A 75 foot half right-of-way will have to be dedicated for Cliff Road. Additional
internal utility easements will be required upon the final design determination
of the utility layout.
WALDEN HEIGHTS
FEBRUARY 22, 1980
PAGE TWO
I will be. available to discuss these items in further detail at the Planning
Commission meeting of February 27, 1980.
Respectfully submitted,
~homas A. Colbert, MPE.
Director of Public Works
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Advisory Park Committee Agenda Information
March 4, 1980
Page Two
B. Thomas Lake Heights Addition Replat Mr. Rod Hardy, repre-
senting Dunn & Curry Rea Estate Management, Inc., has made applica-
tion for a revised preliminary plat of a portion of Thomas Lace
Heights Addition. More specifically, the replat addresses 37.3
acres west of Thomas Lake Road that was originally platted for
single family lots and is now proposed by the developer to be 43
quadrominium buildings containing 172 units. This item was pre-
sented to the Advisory Planning Commission at their last regular
meeting on February 25, 1980; however, the matter. was continued
to allow the City staff and developer adequate review of the ori-
ginal PUD agreement to determine whether the change in density
and platting could occur without a change in.the PUD agreement.
A copy of the City Planner's report regarding this development
is enclosed on pages through 'a 5 for your reference. City
Planner Runkle will iscuss the overalr park land dedication for
Thomas Lake Heights Addition and how it impacts the Blackhawk Park
PUD at the meeting on Thursday. This item will r--appear on the
Advisory Planning Commission agenda at the March 25, 1980 meeting.
It will then go before the City Council at the April 1, 1980
meeting.
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CITY OF EAGAN
SUBJECT: REVISED PRELIMINARY PLAT
APPLICANT: DUNN & - CURRY REALESTATE MANAGEMENT INC.
LOCATION: PART OF THE NE4 OF SECTION 28
EXISTING ZONING: PLANNED DEVELOPMENT WITH AN R-1 & R-4 DENSITY
DATE OF PUBLIC HEARING: FEBRUARY.27, 1980
DATE OF REPORT: FEBRUARY 21, 1980
REPORTED BY: DALE C. RUNKLE - CITY PLANNER
Application Submitted:
Anapplication has been submitted for a revised preliminary plat. The applicant
is requesting to replat 37.3 acres of single family lots into 43 quadriminium
buildings with 172 units.
Comments:
1. 37.3 acres of quadriminiums; 35 acres of townhouse; and 7 acres of road right-
of-way.
2. The original plat, Thomas Lake Heights consists of approximately 100 acres and
contains 115 single family lots. The applicant is now requesting to replat 37 acres
west of Thomas Lake Road to contain 43 four-plex buildings, 172 dwelling units.
Everything east of Thomas Lake Road will remain the same as was originally platted.
I have enclosed a copy of the original report for your review.
3. The proposed area being replatted contains 37.3 acres and should have a
maximum density of 270 dwelling units, 67 buildings. The applicant is requesting
172 units, 42 buildings which is a substar_tially low townhouse density. The original
parcel has an R-4 density under the planned development which could allow a max-
imum of 12 units per acre.
4. All quads meet the setback requirements of the R-3 zoning district9the design of
the development has taken the topography into consideration as to minimize the amount
of grading which has to be done within this area. Because of the topography, there is
much more open space than what you would normally find in a townhouse development.
5. The applicant is requesting to put a model townhouse in the northwest or south-
west quadrant of Clemson Drive and Thomas Lake Road.
6. At the present time Clemson Drive is a long dead end street, the street will con-
tinue when the property to the west develops.
7. Outlot*B4is not being developed at this time. 'heir may be a possibility that
outlot+B*may be traded for the small parcel which is west of Outlot'A` and east of
Thomas Lake Road. That's providing better access for each parcel..
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DIM & CURRY REALESTATE MG11 .
FEBRUARY 21, 1980
PAGE TWO
If approved, the plat should be subject to the following conditions:
1. All lots which abut Thomas Lake Road should have restricted access.
2. The density and type of structure should be indicated for each outlot so that
future property owners will know in advance what the future development plans are
for outlot A, ~B & C.
3. The detailed landscape plan shall be approved by the City Staff.
4. Two (2) tot lots should be provided for the pre-schoolers within the townhouse
district.
5. A $2,000 landscape bond shall be required and not released until one year after
the landscaping has been completed.
Engineering Recommendations:
1. A detailed grading and erosion control plan must be submitted and approved
prior to final plat application.
2. All outstanding trunk area assessments must be paid at the time of final plat
application, if utilities are installed privately by the developer.
3. Sufficient drainage and utility easements should be dedicated to incorporate
the 890.0 elevation within block 1. Additional drainage and utility easements should
be dedicated over the common area of lot 1 block 3,outlot "A" and outlot "B".
4. The trailway connection to the Heine 1st Addition must be installed at the time of
development of this plat, as a responsibility of the developer.
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MEMO TO: ADVISORY PLANNING COLUISSION
c/o DALE C. RUNKLE - CITY PLANNER
FROM: THOMAS A. COLBERT - DIRECTOR OF PUBLIC WORKS
DATE: FEBRUARY 22, 1980
RE: PRELIMINARY PLAT - THOMAS LAKE HEIGHTS (DUNN & CURRY) "REVISED"
The Engineering Division has the following comments to offer in regards to
consideration of the above referenced plat:
UTILITIES:
Trunk sanitary sewer and water main facilities are available within Thomas Lake
Road, of sufficient size and depth to handle this proposed development. It is
my understanding that the developer intends to install the utilities by private
contract rather than petitioning for City improvements. If this is the case,
the developer should be made aware that all trunk assessments must be paid at
the time of final plat approval. Any internal utilities that will be required
to continue our trunk system, must be installed as the developers responsibility.
STREETS:
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Access to this proposed plat will be handled by way of the improved Thomas Lake
Road and publicly dedicated internal City streets. Because of the difficult
terrain and variation in topography, the proposed cul-de-sacs cannot feasibly
be eliminated and therefore are acceptable as shown.
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EASEMENTS AND RIGHTS- OF-WAY:
Sufficient right-of-way has already been dedicated for Thomas Lake Road. The
right-of-way dedication for the proposed interior street layout is acceptable as
shown. Drainage and utility easements over lots 8 through 15 and 18 through 21,
shall be dedicated to incorporate the 890.0 contour. Sufficient drainage and
utility easements should be dedicated over outlot "A", outlot "B" and lot 1 of
block 3 as required by Staff.
GRADING AND DRAINAGE:
The drainage plan submitted indicates that all surface drainage will be directed
to Thomas Lake Road, or collected by way of an internal storm sewer system and
discharged into the low lying area on the western edge of this plat. This
drainage concept is acceptable as indicated on their plans dated 1/31/80. A
grading plan has not yet been submitted for review so no comment can be offered
as to the feasibility of developing these individual lots at their proposed location
There is some question over lot 9 block 1 as to its ability to be developed due
to the easement requirement and elevation differential. Without the benefit of
being able to review a grading plan, no further comment can be made at this time.
It should be a requirement that the detailed grading plan.be submitted and approved
prior to final plat application. An erosion control plan must be incorporated
with this grading plan.
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THOMAS LAKE HEIGHTS "REPLAT"
FEBRUARY 22, 1980
PAGE TWO
I will be available to discuss these items in further detail at the Planning
Commission meeting of February 27, 1980.
Respectfully submitted,
l'toz e: CL
homas A. Colbert, P.E.
Director of Public Works
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CITY OF EAGAN
SLIDJECT : PRELIMINARY PLAT
PETITIONER: DUNN & CURRY REAL ESTATE KUUVM4ENT, INC. - ROD HARDY
LOCATION: M, SECTION 28
EXISTING ZONING : PD, PLANNED DEVELOPMENT
DATE OF PUBLIC HEARING: JUNE 26, 1979
DATE OF REPORT: JUNE 20, 1979
REPORTED BY: DALE C. RUNKLE, CITY PLANNER
Application Submitted
An application has been submitted for preliminary plat, Thomas Lake Heights, which
consists of approximately 100 acres and contains 115 single family lots and two (2)
large outlots.
Comments
1. The Thanas Lake Heights plat is the first residential development to be developed
within the Blackhawk Park Planned Development. From the origin of this planned
development there have been several changes. First, a 15 acre parcel was sold for
an elementary school. Second, the alignment of Thomas Lake Road has shifted to the
north to provide better road access to County Road 30. Third, there was a zoning
trade which transpired between the city of Eagan and Dunn & Curry. The trade which
was made allowed the commercial property on County Road 30 and Thomas Lake Read to
move to the northwest quadrant of County Read 30 and Pilot Knob Road. The ccmTercial
land at County Read 30 and 'T'homas Lake Road was replaced with an R-3 lard use, mixed
residential, 6-12 units/acre.
2. Because of the shift of Thomas Lake Road the City is now in the process of
re-evaluating the park land on the west side of Heine Lake. Because the park land
is being platted as an outlot at this time and development will not occur on this
outlot, the proposed plat will not hinder the City's decision to accept or reject
the proposed park land.
3. The zoning on the portion of the plat which is being developed is designated
as R-1 and R-4 land uses. The R-1 is single family with a density of 0-3 units/acre;
the R-4 is multiple with a.density of 12 units +/acre. The developer is proposing
to develop this portion of the plat with an R-1 density, single family lots which
would yield approximately 2 units/acre.
4. Outlot A, which is not being developed at this time however, in the future the
developer is proposing to construct garden apartments at an R-3 density, 6-12 units/acre
5. Outlot C, another outlot not being developed at this tine will have a density
of R-2, mixed residential-3-6 units/acre.
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Thomas Lake Heights
June 20, 1979
Page 2
6. The entire plat consists of 100 acres. Of this 100 acre, 34.3 will be
platted as outlots and only 65 acres would develop into single family dwellings.
7. There are a substantial number of lots which do not meet the normal width
requirement for a single family lot. However, all lot areas are 12,000 square
feet or greater in size. The Beacon Hills Planned Development was the only
other plat that the City has deviated from the 85 foot minimum width for a
single family residential lot.
8. Thomas Iake Road is a collector street. The plat has been designed to have
all lots obtain access from internal or residential streets.
9. The Park Committee has informally reviewed the Thomas Lake Heights plat. Their
main concern was to get a trail connection between Balsam Lane and the cul-de-sac
within Heine Addition. The developer is proposing to dedicate the requested
trailway. The Eagan Park Committee will take formal action on Thomas Lake Heights
plat at their July meeting. -
10. There are two (2) cul-de-sacs, Ponderosa Court and Greenwood Point, which exceed
the 500 foot maxinum requirement. If approved, the variances for these cul-de-sacs woulc
be granted.
If approved, the plat should be subject to the following conditions:
1. All lots which abut Thomas Lake Road will have restricted access.
2. The density and type of structure should be indicated for each outlot so the
future property owners will know in advance what the future development plans are
for Outlots A and C.
3. Outlot D should be designated as a trailway on the final plat.
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MEND TO: ADVISORY PLANNING CO11MSSION AND
DALE C. RZngZ, CITY PLA -ZER
FRCM: THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS
DATE: JUNE 18, 1979
SUBJECT: PREIM4DU Y PLAT THOMAS LAKE HEIGHTS ADDITION
(DUNN & CURRY REAL ESTATE)
The Engineering Division of the Public Works Department has the following
comments to make in the consideration of the above referenced proposed
preliminary plat:
UTILITIES
Sanitary sewer and water main ofsuffici:ent size and depth has been provided
within Thomas Lake Road to service this proposed plat. Internal sanitary
sewer and water main distribution systems will be designed and/or approved
by the City prior to their installation.
STREETS
Access to this plat will be provided by the presently under construction
Thomas Lake Road collector street:. This plat shows seven (7) cul-de-sacs
of which three (3) require the approval of a variance to the 500 foot
length according to our present subdivision ordinance. The Engineering
Division has reviewed the topography in conjunction with the proposed
street layout and find that these excessive length cul-de-sacs are un-
avoidable due to elevation differentials. Greenwood Lane is recommended
to be redesigned to eliminate the small "bubble" cul-de-sac on the northeast
corner. It is also felt that with a slight redesign and minor grading that
the Balsam Point cul-de-sac could be eliminated by continuing it to the south
and connecting with Greenwood Lane. Staff would like to request direction
from the Planning C nu fission and the Council in the extent of scrutinizing
that should be done in relationship to the elimination of cul-de-sacs in
order to alleviate future maintenance problems for the general tax paying
public.
EASEMENTS AND R.O.W.
All easements and rights-of-way as indicating on the preliminary plan submitted
dated May 30, 1979 is acceptable according to current city requirements. Drainage
and utility easements adjacent to property lines as indicated on same preliminary
plat is also in accordance with City standards. Appropriate drainage and utility
easements incorporating drainage basins must be reviewed and approved by Staff
prior to final plat approval.
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Thomas Lake Heights Addition
June 18, 1979
Page 2
DRAINAGE
Drainage for this plat is proposed to be handled by a series of on-site
drainage basins which will interconnect with the presently under construction
Thcmas Lake to Blackhawk Lake trunk storm sewer system. A series of internal
storm sewer laterals and catch basins will be required during the utility
design phase. Prior to final plat approval it is reconrended that a grading
and drainage plan showing individual lot drainage patterns and proposed house
elevations be sutrdtted and approved by the City.
CONSIDERATIONS FOR APPROVAL
The following amu ents should be considered in the final approval of the
above referenced plat:
1. Drainage and utility easements be provided as required by the
City Engineer prior to final plat approval.
2. A grading and drainage plan be approved by the City Engineer
prior to final plat approval.
3. An 8 foot trail be constructed within Outlot B adjacent to Heine
First Addition as a part of the street inprovement project.
Mr. Rosene and I will be available to answer and further questions or coarnts
at the June 26 Planning Ccmnission meeting.
Respectfully submitted,
1_1,,,~~
omas A. Colbert. P.E.
Director of Public Works
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Advisory Park Committee Agenda Information
March 4, 1980
Page Three
C. Oakwood Addition Mr. Vince Kennedy has made application
for a pre iminarv p at entitled Oakwood Addition, which is defined
as Lots 4, 5 and 5, Zehnder Acres, except the South 208 feet of
Lot 6 hereof; together with Lot 6 of Treffle Acres except the
North 300 feet thereof. The application was presented to the City
on October 29, 1979. A public hearing was first held before the
Advisory Planning Commission at the November 27, 1979, meeting;
however, there was no discussion and the matter had. been continued
monthly since that meeting at the developer's request. Due to
the fact that the developer was not suite prepared for the APC
meetings, a report has not been prepared by the City Planner to
date. If appropriate, City Planner Runkle will present a proposed
park land dedication for this project at the meeting on Thursday.
This item will appear on the Advisory Planning Commission agenda
at the March 25, 1980, meeting. It would then be presented to
the City Council at the April 15, 1980, meeting, assuming the deve-
loper is prepared and meets that time schedule.
OLD BUSINESS
A. Park Land Development Fees (1980) The schedule of proposed
Dark and eve opmer_t ees or as recommended by the Advisory
Park Committee at the last regrular meeting held on February 7,
1980, was presented to the City Council at their regular meeting
on February 19, 1980, for consideration. As you recall, the recom-
mendation of staff was to increase the raw land acreage cost from
$6,000 to $9,000 per acre. The City Council discussed the average
residential raw land price in the City and the requirement that
special assessments be paid by the developer at the time of the
land dedication for neighborhood parks. The recommendation of
$9,000 per acre seemed high to the City Council, realizing it was
based on one comparable sale, that of Cedar Cliff Addition located
at Cliff Road, Nicols Road and Rahn Road. The City Council stated
that other raw land sales for residential development in 1979 were
as low a $5,000 to $6,000 per acre and asked that the per acre
raw land cost be re-examined. There was also some discussion on
the policy for handling assessments against park land for those
developers who orovide park lard dedication rather than cash in
lieu of oar', lard dedication. The specific question is how equi-
table is a cash in lieu of park land dedication based upon raw
land cost if the developer who dedicates park land has to pay spe-
cial assessments. The City staff will discuss this matter in fur-
ther detail wit- the Par1r, Committee at the meeting on Thursday.
Presently, City policy for park land is that all assessments against
park land which "exists at t«e time of acquisition of title to the
land by the City will be considered as part of the acquisition
cost of the land unless paid by the seller. When park lard is
b
i
Advisory Park Committee Agenda Information.
March 4, 1980
Page Four
dedicated as part of a residential development, the developer shall
be responsible for payment of all assessments against the land
existing at the time of the dedication. When new assessments are
incurred upon park land owned by the City, the cost of these assess-
ments will be borne by the General Fund in the case of community
parks. Assessments will be spread over the normal assessment area
in the case of neighborhood parks or walkways. In reviewing the
raw land costs, it seemed appropriate to recommend $7500 per acre
which is an average between high and low comparable sales in 1979.
Please refer to the table below for the per unit cost generated
by a raw land acreage cost of $7500.
PROPOSED PER UNIT
# OF UNITS PRESENT PER UNIT COST FOR ONE (1)
OF UNITS PERSONS FOR 100 COST FOR ONE (1) ACRE PARK AT:
TYPE OF UNIT PER ACRE PER UNIT POPULATION ACRE PARK AT $6,000 $9,000 $7,500
SINGLE FAMILY 2.5 4.0 25 $240 $360 $300
TOWNHOUSE 6.0 3.3 30 $200 $300 $250
APARTMENT 15.0 2.5 40 $150 $225 $187
MOBILE HOME 6.0 3.1 30 $200 $300 $250
The recommendation of the City staff is the new per unit cost based
on raw land at $7500 per acre. In the City Council's action of
February 19, 1980, the new cash donation will apply to all develop-
ments that are in process, meaning that final plats that have not
been processed and are pending will pay the new cash donation rates.
NEW BUSINESS
A. Procedures for Use of Park Facilities Recreation Programmer
Dorothy Peterson as prepare an out ine of procedures for use
of park facilities, a copy is enclosed on page a for your
reference. The outline specifically addresses proceUures related
to ball diamonds and soccer fields and also large group and/or
neighborhood picnics. Recreation Programmer Peterson will be pre-
sent to review the Outline of Procedures Memo to the City Admini-
strator at the meeting on Thursday. It is recommended that action
be taken to establish a procedure for use of _:le Park facilities
so that the Citv staff has a guideline policy to use that is con-
sistent for all groups requesting use of the parks anal/or ball
diamonds.
a7
MEMO TO: CITY ADMINISTRATOR HEDGES
FROM: RECREATION PROGRAMMER PETERSON
DATE: FEBRUARY 21, 1980
RE: OUTLINE OF PROCEDURES FOR USE OF PARK FACILITIES
BALL DIAMONDS & SOCCER FIELDS
1. Park office contacts league representatives, providing a form
for written requests for fields.
2. Leagues are assigned fields to fill their needs.
a. Adults on City, Blue Cross or Univac fields as much as
possible.
b. Children on school fields.
3. Permission for beer has not been included on these league permits
in the past, primarily because adults used some school fields.
4. Single game permits are issued on an available space basis.
LARGE GROUP AND/OR NEIGHBORHOOD PICNICS
1. Groups contact the park office regarding availability of a park
and to arrange for special maintenance e.g. picnic tables, trash
barrels and lining of a field.
2. Areas where these special events have occured include:
Carnelian Park, Pilot Knob School and Park, Bur Oak Park,
Lexington Park, Rahn Park and Cedar Pond.
3. Groups wishing to use the Rahn Building have paid $25.00 in
the past for a one day event in that facility. The fee has
been raised to $50.00. rr
'4. Permission to bring in beer in kegs, barrels, case lots and/or i
alcoholic beverages can be secured and authorized by written
94
permit signed by the Park Director(according to ordinance).
The Park Director authorized the Recreation Programmer to sign
these permits also. The police department receives copies of ~ `
all permits that included mention of alcohol.
5. The park ordinance does not speak to preference in usage of
facilities for Eagan residents, however we are very nervous
when a request comes from outside! No outside request has
been denied and to date no damage has resulted from an event held
by a company located outside of Eagan. Basically, that's all
there is to the process of reserving fields; we of course have
a master chart that shows what is being used every day of the
week all season long.
The Northview Athletic Complex will be in use this summer. I
have already received inquiries regarding the availability of
the fields for a weekend tournament. I have given May 1 as the
date for acceptance of requests.
In order to be able to follow through on that I am in the pro-
cess of revising the work we did on a fee system one year ago.
It will need to be discussed by the Park Committee and approved
by the Council and Mart probably will need an opinion from Paul
Hauge due to the Lawcon funds involved. I hope to be ready with
it for the March 6 Park Committee meeting.
2IF
Advisory Committee Agenda Information
Marc' 4, 1.C) :O
Page Five
B. Tournament Use Policies Enclosed on pages 3C) through
3 is a memoran um t at was prepared by Recreation rogrammer
eterson regarding Tournament Regulations for Northview Field Com-
plex. The memorandum specifically addresses fees, regulations,
classification of users for the Northview Field Complex in regard
to weekend tournaments. It is recommended that the Advisory Park
Committee adopt the regulations as proposed by the Recreation Sub-
committee and Recreation Programmer Peterson. If the procedures
as written or amended are adopted and recommended to the City
Council, legal opinion will be provided to verify compliance with
State regulations as suggested in Recreation Programmer Peterson's
memorandum.
ill
a°~
MEMO TO: CITY ADMINISTRATOR, TOM HEDGES
FROM: RECREATION PROGRAMMER, PETERSON
DATE: FEBRUARY 28, 1980
RE: TOURNAMENT REGULATIONS FOR NORTHVIEW FIELD COMPLEX, BACKGROUND INFORMATION
One year ago preliminary work on fees, regulations and classification
of users for the Northview Field Complex in regard to week end tournaments
was initiated.
The proposals were briefly discussed by the Park Committee and tabled
for further study. The delays in construction and acceptance of the con-
tractors work removed the urgency of a decision on the proposal.
As of this date, however, plans are being prepared for the use of the
Northview fields by adult softball leagues for the 1980 summer season.. We
can not fore see a high demand for weekend tournaments, however we must be
prepared for inquiries with the adoption of our regulations, classifications
and fee scale.
As directed by Barb Schmidt, I have studied the state regulations on
availability to users regarding facilities built in part with Lawcon funds.
The regulations are:
1. Preference in reservation is prohibited.
2. Reasonable differences in zees may be maintained on the basis of
residence.
3. Differences in fees may include no charge for residents and a
charge to non residents.
4. Fees charged to non residents can not exceed twice that charged
to residents.
5. Where no fee is charged to residents, the fee charged non residents
can not exceed the fees charged residents at comparable state or
local public facilities that have a fee system.
The only neighboring municipality that has a facility with Lawcon monies
involved is Bloomington. When they built that field complex they added it to
the tournament policies already in effect for all of their other fields. It
is interesting to note that an organization out side of Bloomington must
petition the city council for permission to use the facilities.
Other communities contacted were:
Apple Valley: No Lawcon funds in a field complex.
Burnsville: No state funds in a field complex.
Lakeville: No Lawcon money in a field complex.
So St. Paul: No state funding in a field complex.
30
Attached please find copies of the city of Bloomington policy and the
regulations proposed for the Northview Field Complex.
As you will note:
1. We have not stated that all.tournaments must be sanctioned. Until
the Park Department has the man power to do all of the registration
of teams and players and serve as the sanctioning agent we can not
demand what we can not deliver.
2. We have not mentioned maintenance during a tournament. The Park
Department budget for FY 1980 does not provide for overtime of
this nature.
3. We have not included the youth leagues under classification of users.
a. We_do not realistically anticipate a tournament request from
them as they use a play off system.
b. The youth leagues do a tremendous service to the city and
perhaps the Park Department budget should absorb the extra
satellite service for them.
c. Damage could occur, of course . . . . .
4. The proposed regulations do not in any way deter the Eagan indi-
vidual who sets up a tournament and can make a profit of $500.00
or more for himself. We can, however, classify that type of tournament
as class two because of the presence of non resident teams. In
that sense the user is the.'teams and not the individual organizing f,
the tournament.
The recreation sub committee from the Advisory Park Committee has had imput
into these regulations.
As a result of a meeting on 2/27/80 with Sharon Radl and Carolyn Thurston a
statement on fees for maintenance by the park department crew during the
tournament is included.
Rather than deal with specific dollar amounts which change annually I have
chosen to generalize. The actual figures for 1980 are: Pay and fringe
benefits for one man plus rental of tractor--$20.00 per hour, mandatory 22
hour payment for call out.
A legal opinion from the city attorney prior to presentation of the Tournament
Use Policy to the City Council to verify compliance with state regulations
would be adviseable.
31
CITY OF BLOOMINGTON
DEPARTMENT OF COMMUNITY SERVICES
PARK AND RECREATION DIVISION
SOFTBALL TOURNAMENT POLICY
1. Permits for facilities will only be issued to Bloomington organizations and/or
teams participating in Bloomington recreational programs, which include among
their membership, residents of the City of Bloomington. (Organizations outside
Bloomington may petition the City Council for permission to use facitities.)
2. Deadline for all tournament reservations for the summer is May 1.
3. A) A deposit of $50 is required to reserve your weekend. It will be refunded'
on completion of the tournament provided the park is picked up of litter
generated by the tournament. It will not be refunded if we are required to
clean up the park.
B) A basic charge of $5/team will be due three (3) days before your tournament
starts.
4. The charges above include:
A) Shelter building with attendant
B) Use of base liner and material, bases and other supplies
C) Lights (if necessary)
5. All tournaments must be sanctioned by the Minnesota Recreation and Park Association,
be prepared to show your card or receipt.
6. In the event of a rain-out, a complete refund will be made. The Park and
Recreation Division shall determine if a refund (and amount) will be made on
all other cancellations or partially completed tournaments.
7. If maintenance of fields by City crews is desired, payment shall be made for
actual pay and actual fringe benefits and 50% for supervision and for equipment
at actual rental rates. (Please contact Peter Wilczek at 881-5811, Ext. 284).
8. No vehicles or machines shall be permitted on park lands without written.consent.
9. Application for beer and food licenses if necessary, is through the City License
and Inspection Department.
32,
Revised 1/4/80
jae
LOCATION: NORTHVIEW ATHLETIC COMPLEX
SUBJECT: TOURNAMENT USE POLICIES
CLASSIFICATION OF USERS
Class one: Eagan Adult Leagues
Class two: Tournaments that include non resident teams
FEES:
Class one: $25.00 per weekend for trash pick up and extra service to toilet
facilities.
$100.00 damage deposit, refunded if no damage occurs.
Class two: $25.00 per weekend for trash pick up and extra service to toilet
facilities.
$100.00 damage deposit, refunded if no damage occurs.
.$5.00/ team basic charge.
Maintenance: If maintenance of fields by city crews during the tournament is
desired, payment shall be made by tournament sponsor for actual
pay and actual.fringe benefits and for equipment at actual rental
rates.
License to sell beer: Apply for at the Eagan City Hall at least 2 weeks prior
to the event; pay all fees in accordance with city ordinance 43.
TOURNAMENT REQUESTS t
Applications for weekend tournaments will be accepted beginning May 1.
1. Reservations will be made on a first come first serve basis.
2. All fees must be paid by the Wednesday prior to the
tournament.
3. In the event of a rain out a complete refund will be made.
The Park Department will determine the amount of refund, if
any, on partially completed tournaments.
REGULATIONS
1. No game may start before 8:00 A.M. - park must be clear by
11:00 P.M.
2. Tournament sponsor will enforce NO PARKING in grass areas.
3. Except for initial dragging, tournament sponsor will provide
field maintenance during the tournament unless request for
and payment for city maintenance has been made.
4. Trash must be bagged and/or in barrels in one central
location.
~ 33
February 28, 1980
Advisory Park Committee Agenda Information
March 4, 1980
Page Six
C. Minnesota Valley National Wildlife Refuge & Recreation Area
Update Advisory Park Committee Member Thomas would like to-review
the results of a meeting that was held on January 23, 1980, by
the United State Department of the Interior Fish & Wildlife Service,
concerning the Minnesota Valley National Wildlife Refuge and Recre-
ation Area. For background regarding
that meeting and Committee
b
Member
Thomas' remarks Please refer to a copy of a letter that
was sent to Mr. Thomas by the Acting Chief of the Office of Refuge
Planning found on pages 3 S through 3 67
i
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E"'is r"f United States Department of the Interior
a
p FISH AND WILDLIFE SERVICE IN REPLY REFER TO:
0
_Federal Building, F.>rt Snelling
Twin Cities, Minnesota 55111 PL
1.
January 31, 1980
Mr. Michael Thomas
1390 Avalon Avenue
Eagan, Minnesota 55121
Dear Mr. Thomas:
We were pleased to meet you at our January 23, 1980 public workshop concerning
the Minnesota Valley National Wildlife Refuge and Recreation Area. The plan-
ning team is continuing to collect natural and cultural resource data for the
valley and would appreciate your help in locating recreational facilities in
Eagan that may relate to our plan.
I have enclosed one of our project's base maps (scale 1"=100') with an orange
line defining our data collection boundary. Please indicate the occurrence of
any of the following recreational activities that occur within the orange line,
or any outside the boundary which may affect the project (particularly bbtteen_-
l tial trail links).
1. Bike trails (existing and proposed)
2. Hiking trails (existing and proposed) - We are interested in trails
maintained for public use as well as foot paths that may not be
maintained by the city but are used by the public.
3. Cross-country ski trails
4. Snowmobiling trails
5. Horse trails
6. Any major entry points that the public uses to gain access to trails
7, Bridges (existing and proposed)
8. Picnicking areas and waysides
9. Canoe and boat launching sites
10. Any other recreational points within project area (orange line)
357
2 r
Any information you can mark on the map, we would appreciate. If you have
any questions or if there is any information we can provide for you, please
feel free to contact Nancy Balderston at 725-3313.
Thank you for your assistance.
c~re r,
Acting Chief, Office of Refuge Planning
Enclosure
36
Advisory Park Committee Agenda Information
March 4, 1980
Page Seven
OTHER BUSINESS
A. Position Vacancy /Director of Parks & Recreation To date,
we have receive twenty-one applications or the position of Di-
rector of Parks and Recreation for the City of Eagan. Of these
applicants, ten are presently directors of parks and recreation
or community services directors in other communities, three are
assistant directors, three are recreation supervisors, one a land
technician and recreation planner, one is a University faculty
member in Recreation Studies, one a college senior majoring in
the field, one a high school instructor and one is in private
business. Their experience ranges from less than one year to more
than sixteen. Eleven of the applicants hold Bachelor's degrees,
six hold Master's degrees, two have their Ph.D. degrees and one
will receive his B.S. in May. Geographically, most of the appli-
cants are from the Twin Cities area, although five are from other
locations, in Minnesota, one is from Kansas, one from Iowa and one
from South Dakota.
B. Appointment to Community Education Council District 197
The City o Eagan has an opening on the Community Education
Council for School District #197 (West St. Paul). Barbara Schmidt
was the City's appointment to the Community Education Council;
and due to her resignation as Director of Parks and Recreation.,
she also resigned from the Community Educaiton Council. The Com-
munity Education Council meets approximately five (5) times a year
and generally the meetings are held during the school year. The
next and last meeting for this year will be during the first week
of May. Normally, the City Administrator & a member of the City
Council will attend the May meeting, realizing that it is an annual
update providing information, about all the programs implemented
through the Community Education Council for the school year ending
in May of the same year. If a member of the Advisory Park Committee
is interested in being appointed to the Community Education Council,
this should be expressed on Thursday evening.
C. Other To include any additional items that may become before
the dory Park Committee.
ritLL i) ut N k?,~ .
City Administrator
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