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01/13/2004 - Airport Relations CommissionAGENDA REGULAR MEETING EAGAN AIRPORT RELATIONS COMMISSION EAGAN, MINNESOTA EAGAN CITY COUNCIL CHAMBERS TUESDAY, JANUARY 13, 2004 7:00 P.M. I. ROLL CALL AND ADOPTION OF AGENDA II. APPROVAL OF MINUTES III. VISITORS TO BE HEARD IV. OLD BUSINESS a. ARC COMMUNICATIONS PLAN b. EAGAN / MENDOTA HEIGHTS CORRIDOR ANALYSIS V. NEW BUSINESS a. NORTHWEST AND MESABA AIRLINES COMMUNICATIONS b. TWO -YEAR ARC COMMUNICATIONS PLAN c. BLOOMINGTON COMPREHENSIVE GUIDE AMENDMENT REQUEST VI. STAFF / COMMISSION REPORT a. NOISE OVERSIGHT COMMITTEE b. MAC MEETING UPDATE c. MSP JOINT AIRPORT ZONING BOARD d. MSP AIRPORT NOISE POLICY AREA e. GUIDELINES FOR ADVISORY COMMISSION APPOINTMENTS /PROCEDURES f. 2005 N.O.I.S.E. CONFERENCE VII. ROUNDTABLE VIII. ADJOURNMENT Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid. y ! � city of eagan MEMO TO: CHAIR STARICHA AND THE EAGAN AIRPORT RELATIONS COMMISSION FROM: DIANNE LORD, ASSISTANT TO THE CITY ADMINISTRATOR DATE: JANUARY 7, 2004 SUBJECT: AIRPORT RELATIONS COMMISSION MEETING OF JANUARY 13, 2004 A regular meeting of the Eagan Airport Relations Commission will be held on Tuesday, January 13, 2004 at 7:00 p.m. in the Eagan City Council Chambers. Please contact Mary Swenson at 651- 675 -5005, if you are unable to attend this meeting. I. ROLL CALL AND ADOPTION OF AGENDA The agenda, as presented or modified, is in order for adoption by the Commission. IL APPROVAL OF MINUTES The minutes of the October 14, 2003 ARC meeting are attached on pages through . These minutes, as presented or modified, are in order for adoption by the Commission. Also included for the Commission's information, on pages through , are the minutes from the November 12 joint meeting of the City Council and ARC. Since the December 2003 meeting was cancelled, there are no December meeting minutes. III. VISITORS TO BE HEARD The Eagan City Council and its Commissions set aside up to ten minutes at the beginning of public meetings to permit visitors to address items of interest to the meeting that are not on the regular agenda. Items that will take more than ten minutes or that require specific action, can be scheduled for future agenda. IV. OLD BUSINESS A. ARC Communication Plan—As is customary, an agenda item is included to provide progress reports /concept ideas on the ARC's communications initiatives. As the Commission may recall, e -mail correspondence took place with commissioners regarding possible communication initiatives. Enclosed on page is a recent e mail from Communications Director Garrison with his suggestions for upcoming stories and cable shows. Also, for the Commission's information, enclosed on page is a 2004 -2005 publication schedule for the Experience Eagan newsletter. The Commission is encouraged to further discuss their immediate communications ideas and initiatives. The following are the ARC communications subcommittees, which have been provided should the subcommittees wish to provide an update: a. Newsletter articles Commissioners DiNella, Thorkildson, and Hooppaw b. ARC "Notebook" —Chair Staricha, and Commissioners Schlax and Thompson C. Cable Television—Commissioners Nierengarten and Krahn B. Eagan /Mendota Heights Corridor Analysis Attached on pages through is the November 2003 Eagan/Mendota Heights Departure Corridor Analysis. Also enclosed, on pages through , is the November 2003 Technical Advisory Report. The November reports are the most current reports available on the MAC website. As a reminder, in September of 2003, the MAC informed City staff that they will no longer be publishing the 2002/2003 comparison reports due to a reduction in staffing. V. NEW BUSINESS A. Northwest and Mesaba Airlines Communications—At the November 12 joint meeting of the City Council and the ARC, it was suggested that the ARC invite representatives from Northwest Airlines' and Mesaba Airlines' Government Relations staff to an upcoming ARC meeting. The purpose of the discussion would be to dialogue about how the City could show its appreciation for the Airlines' presence in the community, as well as discuss how the relationship between the City and the Airlines could be strengthened. The Commission is asked to discuss what meeting would be best to invite the airlines' representative to attend, and what topics the Commission would like to discuss. B. Two -year ARC Communications Plan—At the November 12 joint meeting of the City Council and the ARC, the Council requested that the ARC formulate a two -year communications plan to address, in particular, the opening of the new North/South Runway in 2005. The Council asked that the Communications Plan be prepared and presented to the City Council by May of 2004. The Commission is asked to discuss the strategy they would like to take to formulate the Communications Plan. C. Bloomington Comprehensive Guide Amendment Request— Enclosed on pages through is correspondence and documents from the City of Bloomington regarding proposed amendments to the City's Comprehensive Plan for the Airport South District. Bloomington is seeking comments from adjacent communities regarding the proposed amendments. As you will see in the attachments, the amendments propose residential infill development less than one mile off of the new runway. Given the proximity to the runway, and the number of residential apartments /condos that are proposed along the entire southern boundary of the runway, it does not appear that there would be a benefit to redirecting airplane traffic one direction or another. However, as the ARC well knows, any residential development, infill or otherwise, which is that close to a runway will present challenges for effective sound insulation. The ARC is asked to discuss the proposed amendments. Any comments from the ARC will then be forward to the City Council for their consideration. VI. STAFF / COMMISSION REPORT A. Noise Oversight Committee — Assistant to the City Administrator Lord attended the most recent Noise Oversight Committee (NOC) meeting on November 20, 2003. Enclosed on pages through are the minutes from the November 20 NOC meeting. Also enclosed, on page is a recent memo from Nigel Finney, Deputy MAC Executive Director — Planning and Environment, regarding a delay in the part 150 Contour process due to data that is not compatible with the new version of the FAA's Integrated Noise Model (INM). As the memo states, it is anticipated that there will be a one month delay in getting the contours to the FAA. B. AMC Meeting Update —The MAC, at their meeting on December 15, 2003, approved the Capital Improvement Projects (CIP) to be completed on its airport system in 2004. The MAC also approved the 2005 CIP. Enclosed on pages through is correspondence from the MAC, which highlights the 2004 -2005 projects that were approved. As you will see, plans to proceed with the opening of Runway 17 -35 were approved, which means that the runway is slated to open in the fall of 2005. Also enclosed, on pages through is a power point presentation regarding the MAC's 2004 Operating budget, which was presented to the MAC Finance Committee on January 7, 2004. C. MSP Joint Airport Zoning Board (JAZB) —The JAZB has not met since they submitted the final Draft Airport Zoning Ordinance to MnDOT. The JAZB will reconvene when they receive a response from the MnDOT Commissioner regarding the draft ordinance. D. MSP Airport Noise Policy Area —Per the request of Chair Staricha, enclosed on pages through is the MSP Airport Noise Policy Area map adopted by the Metropolitan Council, which shows how the noise zones correlate to the 1996 DNL Contours. The map is included as there was some interest expressed as to how the proposed development in Mendota Heights related to the City of Eagan's requirements for construction within the designated noise zones. Also for the Commissions information, included on pages through is the City's Aviation section of the Comprehensive Guide Plan, which includes the Metropolitan Council's Land -use Compatibility Guidelines, which the City of Eagan adheres to when developing. This information was included in the December packet, but is again included in the event that the Commission would like to discuss the matter. E. Guidelines for Advisory Commission Appointments /Procedures —The City Council, during the past few months, has discussed on numerous occasions a new policy to modify the appointment process for advisory commissions. Letters were recently sent to all Commission members to notify them of the Council's action to extend the Commissioners terms through April. Under the new policy, which will be formally considered by the Council at their January 20 meeting, Commission appointments will be made in April of each year, rather than January. Assistant to the City Administrator Lord, at the next ARC meeting, will elaborate on the Council's discussion and rationale for the proposed change. F. 2005 N.O.I.S.E. Conference—At the National Organization to Ensure a Sound - controlled Environment (N.O.I.S.E.) conference this past summer, Councilmembers Carlson and Fields expressed an interest in again hosting the conference. The City of Eagan was recently contacted by N.O.I. S.E. staff to inquire as to whether the City of Eagan would be willing to host the N.O.I.S.E. conference in the summer of 2005. The City gladly accepted their offer, and planning will soon get underway for the 2005 conference. VII. ROUNDTABLE Per the request of the Commission at the March 3 Goals setting workshop, this agenda item has been added so that commissioners have the opportunity to ask questions or make requests for future agenda items.) VIII. ADJOURNMENT Commission meetings will go no later than 8:30 p.m. unless agreed upon by the Commission. Assistant to the City Administrator