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11/20/2012 - City Council RegularAGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING NOVEMBER 20, 2012 6:30 P.M. I. ROLL CALL AND PLEDGE OF ALLEGIANCE 3 II. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for f an item to be pulled for discussion) 4 A. APPROVE MINUTES 5B. PERSONNEL ITEMS 9 C. APPROVE Check Registers LO D. DESIGNATE a Use for the Available Balance in the Allowance for Uncollectible Taxes Fund E. APPROVE MP Nexlevel and Arvig Construction on the Qualified Fiber Optic Vendors for Lateral Builds for AccessEagan Open Fiber Network F. Item removed G. APPROVE Final Payment for Contract 12 -09, 2012 Citywide Parking Lot Improvements H. PRESENT Feasibility Report for Project 1088 (Cedar Grove Boulevard — Phase II Street & Utility Improvements) and Schedule Public Hearing (December 18, 2012) I. DIRECT Preparation of City Code Amendment to Chapters 6, 7, 10 & 11 regarding Low Maintenance Landscape Standards and No Coal Tar Driveway Sealants — Energy & Environment ,� Advisory Commission Recommendations L13 J. APPROVE Temporary On -Sale Liquor License and waive the license fee for Trinity School at River Ridge Winter Classic event on January 26, 2013 V. PUBLIC HEARINGS v��(O A. FINAL ASSESSMENT HEARING, Project No. 1067, Hawthorne Woods— Street Improvements gO B. FINAL ASSESSMENT HEARING, Project No. 1068, Lexington Pointe 1st -2nd — Street Improvements St C. FINAL ASSESSMENT HEARING, Project No. 1073, Wescott Road (Denmark Ave. to 600' East of Lexington Ave.)/ Glacier Drive — Street Improvements D. FINAL ASSESSMENT HEARING, Project No. 1077, Northview Park Road (Lexington to Elrene)/ Braddock Trail (Diffley Rd. to Northview Park Rd.)/ Elrene Road (Dodd Rd. to Wescott Rd.) — Street Improvements VI. OLD BUSINESS T5 A. ORDINANCE AMENDMENT —An Ordinance Amendment to Chapter 10.40 Relative to Declaring Burning Bans VII. NEW BUSINESS 19 A. REZONING, PRELIMINARY SUBDIVISION AND PRELIMINARY PLANNED DEVELOPMENT — Paragon Outlets LLC — A Rezoning of approximately 25 acres from CGD, Cedar Grove District to PD, Planned Development, A Preliminary Subdivision of approximately 51 acres to create 2 lots and 4 outlots and A Preliminary Planned Development to allow a multi tenant retail outlet shopping center located at an area generally bounded by Hwy. 77 (west), Hwy. 13 (north), Rahn Rd. (east) and Cedar Grove Parkway (south), and including approximately 3.5 acres located south of Cedar Grove Parkway between Cedar Grove Trail and Nicols Road, and including Lot 4 Block 1, Cedarvale 2nd Addition VIII. LEGISLATIVE f INTERGOVERNMENTAL AFFAIRS UPDATE IX. ECONOMIC DEVELOPMENT AUTHORITY (There are no EDA items to be considered at this time) X. AD A. B. C. D. E. MINISTRATIVE AGENDA City Attorney City Council Comments City Administrator Director of Public Works Director of Community Development X1. VISITORS TO BE HEARD (for those persons not on the agenda) XII. CLOSED SESSION XIII. ADJOURNMENT I 41100 City of Evan Memo TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: NOVEMBER 16, 2012 SUBJECT: AGENDA INFORMATION FOR NOVEMBER 20, 2012 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the November 20, 2012 City Council agenda, the following items are in order for consideration. Agenda Information Memo November 20, 2012 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. APPROVE MINUTES ACTION TO BE CONSIDERED: There were no minutes to be approved. ATTACHMENTS: None Agenda Information Memo November 20, 2012 Eagan City Council Meeting PERSONNEL ITEMS Item 1. ACCEPT THE RESIGNATION OF POLICE OFFICER ROBERT WEGNER AND AUTHORIZE HIRING HIS REPLACEMENT ACTION TO BE CONSIDERED: Accept the resignation of Officer Robert Wegner and authorize hiring his replacement. FACTS: • Officer Wegner submitted his resignation effective December 31, 2012. • He will be retiring after 24 years and 10 months of service to the City of Eagan. • Officer Wegner will be recognized at a future Council Meeting. • The filling of Officer Wegner's vacancy was previously discussed with the City Administrator who recommended replacement. • It is anticipated the position would be filled shortly after January 1, 2013. Item 2. LOGIS BOARD OF DIRECTORS ALTERNATE APPOINTMENTS ACTION TO BE CONSIDERED: To approve a resolution designating two Alternate Directors to the Local Government Information Systems ( LOGIS) Board of Directors. FACTS: • LOGIS is a Joint Powers, intergovernmental consortium of Minnesota local government units providing information technology services. • The LOGIS consortium is controlled by its members. LOGIS' Board of Directors is composed of one representative (director) from each agency and agencies are authorized to appoint alternate directors to act in the absence of the director. • City Administrator Hedges serves as Eagan's director. Retired IT Manager Kristi Peterson served as an alternate director until her retirement and Assistant City Administrator Gene VanOverbeke has also been serving as an alternate director. • The attached resolution designates IT Manager Dan Cook and Finance Director Tom Pepper as alternate directors. M ATTACHMENTS: • Enclosed on page 2> is a copy of the resolution designating the alternate directors. Item 3. EAGAN FIREFIGHTERS RELIEF ASSOCIATION BOARD OF TRUSTEES APPOINTMENT: ACTION TO BE CONSIDERED: To appoint Finance Director Tom Pepper to the Eagan Firefighters Relief Association Board of Trustees. FACTS: • State statutes provide that a volunteer fire relief association must be managed by a board of trustees. • The board consists of nine members: six trustees elected from the fire relief association's membership, and three trustees from the municipality. • The municipal trustees for a relief association directly associated with a municipal fire department serve a term of one year and are the fire chief, one elected municipal official, and one elected or appointed municipal official. • Mayor Maguire, Fire Chief Scott and Director of Administrative Services VanOverbeke were appointed as members of the board for 2012 in the January 2012 organizational business. • With Mr. VanOverbeke' s pending retirement, staff is requesting that Finance Director Pepper be appointed at this time to allow him to begin functioning in that role. • The three City appointments will be considered for 2013 in the organizational business in January of 2013. Item 4. DAKOTA COMMUNICATIONS CENTER (DCC) EXECUTIVE COMMITTEE ALTERNATE APPOINTMENT: ACTION TO BE CONSIDERED: To appoint Assistant City Administrator Miller as Eagan's Alternate to the DCC Executive Committee. FACTS: The DCC Joint Powers Agreement — Governance Structure provides for an Executive Committee consisting of the Chief Administrative Officers of Member Jurisdictions. • Assistant City Administrator VanOverbeke has been serving as the City's alternate to the DCC Executive Committee. With his pending retirement, staff is requesting that Assistant City Administrator Miller be appointed to serve in that role. r • There is no term for the appointment of the alternate. Item 5. ACTION TO BE CONSIDERED: Approve the hiring of Seasonal/ Temporary Employees in Parks & Recreation: Name Division I Job Title Civic Ronald Smrekar Arena Hockey Official Civic Richard Bronwell Arena Building Attendant III INFORMATIVES: Assistant Finance Director named: Joshua Feldman • City Council approved hiring for this position on November 7, 2012. 11 RESOLUTION CITY OF EAGAN DESIGNATING ALTERNATE DIRECTORS TO LOGIS BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, as follows: Dan Cook, IT Manager and Tom Pepper, Finance Director are hereby designated to serve as Alternate Directors of LOGIS for the year 2013 and until their successors are appointed. Motion by: Seconded by: Those in favor: Those against: Date: November 20, 2012 CERTIFICATION CITY OF EAGAN CITY COUNCIL By: It's Mayor Attest: It's Clerk I, Christina M. Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 20t" day of November, 2012, City Clerk i Agenda Information Memo November 20, 2012 Eagan City Council Meeting C. RATIFY CHECK REGISTERS ACTION TO BE CONSIDERED: To ratify the check registers dated November 2 and 9, 2012 as presented. ATTACHMENTS: Check registers dated November 2, 2012 are enclosed without page number. Check registers dated November 9, 2012 are enclosed without page number. I Agenda Information Memo November 20, 2012 Eagan City Council Meeting D. DESIGNATE A USE FOR THE AVAILABLE BALANCE IN THE ALLOWANCE FOR UNCOLLECTIBLE TAXES FUND ACTION TO BE CONSIDERED: To designate the financing of Eagan's share of the ABLE Fire Training Facility replacement as a use for the available balance in the Allowance for Uncollectible Taxes Fund with any residual amounts beyond that obligation to be transferred to the Community Investment Fund. FACTS: • The payable 2011 ad valorem property tax levy included an amount of $541,098 as an allowance for uncollectible taxes. The amount actually collected and subsequent interest earnings totals $541,999 as reported in the December 31, 2011 annual financial report. • Fortunately, property tax delinquencies and tax abatements did not increase to the level that was expected. Consequently, it has not been necessary to use this allowance to support operations and it is available for appropriation. • In deliberations during preparation of the 2011 budget, the City Council determined that this money would not be used to expand or enhance operations, but would only be used to support operations, if there were cash flow challenges caused by delinquencies or abatements. • Absent that condition, the money was to be used for onetime capital or for the purpose of reducing current or future debt obligations. • With the February 21, 2012 approval of the 2012 — 2016 General Facilities Renewal & Replacement Capital Improvement Program, $100,000 was allocated in 2012 and $400,000 in 2013 to meet Eagan's $500,000 ABLE obligation. With that action approval was given to fund the project from the City's Community Investment Fund, since no other funding source had been identified at that time. • Given the additional information that is now available, staff is recommending that the ABLE Training Facility be funded from the Allowance for Uncollectible Taxes Fund rather than the Community Investment Fund. ld • To completely close out the Allowance Fund any residual would be transferred to the Community Investment Fund and be available for appropriation in the future. • In the event the City Council would like to consider other options for the use of the available balance, this item should be removed from the consent agenda and perhaps directed to the Finance Committee for additional review. ATTACHMENTS: (None) Agenda Information Memo November 20, 2012 Eagan City Council Meeting E. Approve MP Nexlevel and Arvig Construction on the Qualified Fiber Optic Vendors or Lateral Builds for AccessEagan Open Fiber Network ACTION TO BE CONSIDERED: Approve MP Nexlevel and Arvig Construction on the Qualified Fiber Optic Vendors for Lateral Builds for AccessEagan Open Fiber Network FACTS: Over the past few years, the City of Eagan has built over 16 miles of fiber optic lines throughout some of the most populated business districts within the City. Over the past few months City staff has been working on "lighting" this fiber from the network's core location (Eagan's Fire Safety Campus) to the customer premise. In order to accomplish this, the City sent out a Request for Qualifications to eleven contractors, most of whom took part in Phase I and II bids to request unit pricing, qualifications and work history. The RFQ was sent out on October 1, 2012 and responses were received back on October 29, 2012. We had received two responses and are requesting permission to place them on a list of qualified vendors. The two qualified vendors would be MP Nexlevel, LLC and Arvig Construction. This RFQ's initial intention was to gather a list of potential contractors that would be capable and able to complete the lateral builds while being able to control costs for future expansion of the network to the customer premise. Upon a new provider or customer joining the network, the City will send out construction requirements of the customer hookup to those listed on the qualified vendor list to submit quotes on each project. Most lateral builds, often called "the last mile" dig should be approximately $3,000 -8,000 per build depending upon how far the connection is from the ROW to the customer premise. The lateral builds are required if a carrier or provider wants to join the network or if one of their customers wants to join the network. ATTACHMENTS: • Enclosed on pages through �S is the RFQ responses from Arvig Construction. • Enclosed on pages through g is the RFQ responses from MP Nexlevel, LLC. la RFQ for City of Eagan Open Fiber and Conduit Project - Drops, Dakota County, MN Due 10/29/2012 REQUIRED INFORMATION — CONTRACTOR QUALIFICATIONS I3a.ck roupd - See Attached I. Name of Contractor: State type of contractor: 2. Contractor's address: when organized: 4. Where incorporated.: 5. How many years have you been engaged in the contracting business under the present firth naine. 6. Credit available. Furnish written evidence, preferably from banks. 7. . Authorized signature I;xperiettce/ Performafface - See Attached 1. List of completed and present contracts of similar nature, scope, and size (minimutll $50,0004600,000 estimate) within the past 5 years: Agency contact information (representative, their title, and phone number). • Nature/ description of the work, Gross amount of each contract. 2. List of the major equipment (make, model, year) your company has available for completion of the Project, 3. Provide a completed unit cost table. If there is a surcharge for winter months please describe the conditions that would incur the surcharge and the a.niount per instance. 1 Complete Cost per 250' business drop include building penetration, 4 or 8 count SM armored drop cable, and 4 or 8 port indoor wall mounted Fr1J S4 490.00 assume 36" exit of RO] i', 24" depth„ existiU s lice enclosure ROW 2 Complete Cost per 500' business drop - include building penetration, 4 or 8 count SM armored drop cable, and 4 or 8 $5,985M port indoor wall mounted FTU assume 36" exit of ROW, 24" depth„ existing splice enclosure ROW 3 Complete Cost per 7.50' business drop - .include building penetration, 4 or 8 count SM armored drop cable, and 4 or 8 S8,260.00 port indoor stall mounted kTU - assume 36" exit of ROW, 24" depth„ existing splice enclosure ROW P"6� cen<2kM6 On RFQ for City of Eagan Open Fiber and Conduit Project - Drops, Dakota County, MN Due 10/29/2012 4 Complete Cost per 1000' business drop $ 150.00 12 - include building penetration, 4 or 8 count SM armored drop cable, and 4 or 8 $ 53.5.00 13 porgy indoor wall mounted FTU $36.00 per fiber 14 assume 36" exit of ROW, 24" depth„ existing splice enclosure ROW $36.00 per fiber 5 Complete Cost per 1500' business drop ma I U-00 ediurn .$400.00 S 0 16 - include building penetration, 4 or 8 count SM armored drop cable, and 4 or 8 $13,585.00 17 port indoor wall mounted FTU $10.00 18 - assume 36" exitofROW, 24" de >th„ existin splice enclosure ROW $8.00 19 erform locate of placed drop (the City may request a drop to be located by 570:001 hour 20 he contractor in the .future) $0.25 per foot 7 Cost per business building penetration $200,00 8 Remove and Replace Access Loop for New/Existing Splice Case $450.00 9 Mid - Sheath Fiber Entry (each location) $375.00 24 Asphalt removal & disposal additional 3" depth (per sq, ft) case not include() 1 Install New Splice Case and Place Cables —(each location) it1�J $7575. p 26 Concrete removal & disposal additional 2" depth (per sq. ft) e rum 329.00 ar!e 5450.00 11 Re-enter Splice Case and Place Cable (each location) 4 $ 150.00 12 Splice 1 -24 Optical Fibers $40.00 per fiber 13 Splice 25 -96 Optical Fibers $36.00 per fiber 14 Splice 97 -288 Optical Fibers $36.00 per fiber 15 Splice .Enclosure (each) ma I U-00 ediurn .$400.00 S 0 16 Trench 36" - Machine (per ft) $8.00 17 French 36" —Hand Dig (per ft) $10.00 18 Directional Bore 2" (per ft) $8.00 19 Core Bore ;Structure (each bore) $450;( ?0 20 Tracer wire 12 GA w/ HMWPE covering (per ft. installed) $0.25 per foot 21 Pull Box (hand hole) 24X36X18 load bearing, installed (each) $600.00 22 Pull Box (hand hole) 36X24X36 load bearing, installed (each) S950.00 23 Saw cut concrete or asphalt (per ft) $3,50 per foot 24 Asphalt removal & disposal additional 3" depth (per sq, ft) $2.00 per font 25 Asphalt replacement -- Labor Only (per sq. ft) $4.00 per foot 26 Concrete removal & disposal additional 2" depth (per sq. ft) $2.00 per foot 4 Prv� 5 C.DrsA an RFQ for City of Eagan Open Fiber and Conduit Project - Drops, Dakota County, MN Due 10/29/2012 27 Concrete replacement — Labor Only (per sq. ft) SOM per toot ($575.00 mininru 78 Other charges. Other charges include per -hour labor and site, visit charges for service as follows: 29 Labor per hour per person, normal business day Sam -5pm (M -F) $55.00 30 Labor per hour per person, after business hours $80.00 31 Laborper hour per person, Holiday $50.00 32 Site visit minimum charge, normal business hours 8am -5pm (M -F) $150.00 33 Site visit minimum charge, after business hours $200.00 34 Site visit minimum charge, Holiday $200.00 35 Backhoc with Operator, normal business hours 8ann -5pm (M -T) per hour $135.00 36 Barkhoe with Operator, after business hours (per hour) $195.00 37 ackhoe with Operator, Holiday (per hour) $195.00 38 Right of Way Permit (per ft) Describe: Only include.Eagan City, all other permits pass - through cost $0.20 per foot 3 Job Design per ft (3500 ft minimum to include access and maintenance loops) Price will include drawings delivered, obtain Right of Way Permits, GPS Data, and As Built drawin s submitted to the Owner at com letion of job. $0.610 per foot 40 Winter month surcharge - Describe: High Temperature < 20 degrees 40% 41 Describe; Frost bum for vault di Tu p� frost < 12 inches €7 $300.00 42 Describe: Frost burn for vault digup: frost == 12 -24 inches $450.00 SUBMISSION OF RESPONSES Responses will be received by the City of Eagan, Minnesota, up to the dates and hours as specified in this RFQ. Address all responses to Dan Cook, Eagan Municipal Building, 3830 Pilot Knob Road, Eagan, MN 55:122 and also via electronic mail to: dcookL),cityofeagan,com. �Y �N e � I L 2, RFQ for City of Eagan Open Fiber and Conduit Project - Drops, Dakota County, PIN Due 10/29/2012 REQUIRED INFORMATION _CONTRACTOR QUALIFICATIONS Backaround 1. Name of Contractor: State type of contractor: 2. Contractor's address: when organized: 4. Where incorporated: 5. How many years have you been engaged in the contracting business under the present firm name. 6. Credit available. Furnish written evidence, preferably from banks. 7. Authorized signature Experience/ Performance L List of completed and present contracts of similar nature, scope, and size (minimum $50,000- $600,000 estimate) within the past 5 years: • Agency contact information (representative, their title, and phone number). • Nature/ description of the work, e Gross amount of each contract. 2, List of the major equipment (make, model, year) your company has available for completion of the Project. 3. Provide a completed unit cost table. If there is a surcharge for winter months please describe the conditions that would incur the surcharge and the amount per instance. 1 Complete Cost per 250' lausiriess drop 7, 360.81 - include building penetration, 4 or 8 count SM armored drop cable, and 4 or 8 port indoor wall mounted FTU assume 36" exit of ROW, 24 depth,, xlstting stalk enclosure ROW 2 Complete Cost per 606' business drop 0,277.79 - include building penetration, 4 or 8 count SM armored drop cable, and 4 or 8 port indoor wall mounted FTU assume 36" exit of ROW, 24" de tl ,, oxistlr7 s lip enclosure ROW 3 Complete Cost per 750' business drop 11, 382.30 include building penetration, 4 or 8 count SM armored drop cable, and 4 or 8 .port indoor wall mounted FTU 4 assume 36" exit of ROWS 24" depth„ existing splice enclosure ROW O�_) c..P i)eyNe')iv , LI-0 RFQ for City of Eagan Open Fiber and Conduit Project - Drops, Dakota County, MN Due 10/29/2012 4 Complete Cost per /p00' business drop 13,736.78 include building penetration, 4 or 8 count SM armored drop cable, and 4 or 8 port indoor wall mounted FTU - assume 36" exit of ROW, 24" depth, extistirr spke enclosure ROW 5 C 1-nplete Cost per/ 1 " business drop 18, 070.77 include building penetration, 4 or 8 count SM armored drop cable, and 4 or port indoor wall mounted FTU assume 36" exit of ROW, 24" de th , existln splice enclosure ROW 6 Perform locate of placed drop (the City may request a drop to be located 165.00 by the contractor in the future) 7 Cost per business building penetration 850.00 $ Rernovc and Replace Access Loop for New /Existing Splice Case 300.00 9 Mid - Sheath Fiber Entry (each location) $50.59 10 Install New Splice Case and Place Cables — (each location) 824.59 11 Re -enter Splice Case and Place Cable (each location) 225.00 .. ..- 12 spllcki 1 -24 Optical Fibers 50.61 13 Splice 25 -96 Optical Fibers 28.61 14 Splice 97 -288 Optical Fibers 18.61 15 Splice Enclosure (each) 574.59 16 Trench 36" - Machine (per ft) 8'.50 17 Trench 36" — Hand Dig (per ft) 7.50 18 Qirectionat Bore 2" (per ft) 9.00 ....:......_... 19 Core Bore Structure (each bore 450.00 20 Tracer wire 12 GA w/ HMWPE covering (per ft. installed) 0.51 Pull Box (hand hole) 24X36X18 load bearing, installed (each) 034,77 21 ............ 22 Pulp Box (hand hole) 36X24X36 load bearing, installed (each) 1,107.71 23 Saw cut concrete or asphalt (per ft) T75 24 phalt removal & disposal additional 3" depth (per sq. ft) 8.00 25 Asphalt replacement -Labor Only (per sq. ft) ; 9.50 26 Concrete removal & disppsal additional 2" depth (per sq. ) 10.00 `9 RFQ for City of Eagan Open Fiber and Conduit Project - Drops, Dakota County, MN Due 10/29/2012 27 Concrete replacement — Labor Only (per sq. ft) 1 28 ....... _.. . Other charges. Other charges include per -hour labor and site visit charges for service as follows: .... . ..... 29 Labor per hour per person, normal business day 8am -5pm (M -F) 47.00 30 Labor per hour per person, after business hours 70.50 31 Labor per hour per person, Holiday 04.00 32 Site visit minimum charge, normal business hours 8am -5pm (M -F) 175.00 33 Site visit minimum charge, after business hours 275.00 34 Site visit minimum charge, Holiday 350.00 35 Backhoe with Operator, normal business hours 8am -5pm (M -F) per hour 96.50 36 Backhoe with Operator, after business hours (per hour) 120.00 37 Backhoe with Operator, Holiday (per hour) 143.50 38 Right of Way Permit (per ft) 0.25 39 Job Design per ft (3500 ft minimum to include access and maintenance loops) 0.40 Price will include drawings delivered, obtain Right of Way Permits, GPS Data, and As Built drawings submitted to the Owner at com letion of ob. 40 Winter month surcharge - Describe: A i Describe: Splicing after hours per night 300.00 Responses will be received by the City of Eagan, Minnesota, up to the dates and hours as specified in this RFQ. Address all responses to Dan Cook, Eagan Municipal Building, 3830 Pilot Knob Road, Eagan, MN 55122 and also via electronic mail to: dcookgci ofea ag n.com. a• Agenda Information Memo November 20, 2012 Eagan City Council Meeting G. CONTRACT 12 -09, CITYWIDE PARKING LOT IMPROVEMENTS ACTION TO BE CONSIDERED: Approve the final payment for Contract 12 -09 (Citywide Parking Lot Improvements) in the amount of $29,678.84 to Bituminous Roadways, Inc. and accept the improvements for perpetual City maintenance subject to warranty provisions. FACTS: • Contract 12 -09 provided for the parking lot /trail improvements in the areas of: o Northview Park • Rahn Park • Goat Hill Park • Contract 12 -09 also provided for the parking lot /driveway improvements in the areas of: o Clearwater Park • South Water Treatment Plant • Lexington Water Filling Station as programmed for 2012 in the City's 5 -Year Capital Improvement Program (2012- 2016) and authorized by the City Council. • These improvements have been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. �q Agenda Information Memo November 20, 2012 Eagan City Council Meeting H. PROJECT 1088, CEDAR GROVE BOULEVARD — PHASE II STREET & UTILITY IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the Draft Feasibility Report for Project 1088, Cedar Grove Boulevard — Phase II, Street & Utility Improvements and schedule a public hearing to be held on December 18, 2012. FACTS: • On June 5, 2012, the City Council adopted the 5 -year Capital Improvement Plan (CIP) for Public Works Infrastructure, Part III (2013 -2017) and authorized the initiation of the public improvement process for the 2013 programmed improvements. The reconstruction/realignment of Cedar Grove Boulevard was included as part of this approved CIP. • On July 17, the Economic Development Authority (EDA) approved a purchase agreement between Paragon Outlets Eagan LLC and the EDA for approximately 29 acres of property within the Cedar Grove Redevelopment District. With approval of the agreement, the configuration of the proposed development upon the 29 acres proposes a new alignment of Cedar Grove Boulevard. • On July 17, as a result of the EDA action, the City Council authorized the preparation of a feasibility report for Project 1088, including street and utility improvements on a realigned Cedar Grove Boulevard. • A draft of this Feasibility Report has been prepared by Bolton & Menk, the City's engineering consultant, and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, December 18, 2012. ATTACHMENTS: • Draft Feasibility Report, attached without page numbers. Agenda Memo November 20, 2012 City Council I. DIRECT preparation of City Code Amendment to Chapters 6,7, 10 & 11 regarding Low Maintenance Landscape Standards and No Coal Tar Driveway Sealants — Energy and Environment Advisory Commission recommendations. ACTION TO BE CONSIDERED: Direct the City Attorney's Office to prepare an ordinance amendment to City Code Chapters 6, 7, 10 and 11 relative to low maintenance landscape standards and no coal tar driveway sealants as recommended by the Energy and Environment Advisory Commission. FACTS: • As part of their 2012 -13 Goals and Work Plan the EEAC reviewed City Ordinances and procedures to recommend modifications to the City Council that could support best practices identified through the Greensteps program in which the City is actively participating. A subcommittee of the EEAC has met with City staff members to review current ordinances as well as model ordinances from the Minnesota MPCA and other Minnesota cities to determine if modifications could be made to the Low Maintenance Landscape Standards as well as implementing a restriction on coal tar driveway sealants. The background and proposed ordinance changes are outlined below: Low Maintenance Yard Standards: • In 2009, staff met to discuss and develop low maintenance mowing standards that were adopted as a "best practices" approach for low maintenance mowing. This was in response to requests from large commercial campus properties, to provide their owners a less expensive approach to turf maintenance and to benefit the environment. • In 2012, the EEAC met with the staff group to further discuss a sample model ordinance published by the MPCA and written by Community Resources Planning, Inc. and the EEAC's desire to expand on changes to the best practices, by adopting the model ordinance or a version thereof. • The EEAC's goal is to have one location for property owners to go to in the City Code that will outline all the information a property owner would need if they want to "restore" their typical turf grass yard and have a low maintenance yard, an edible garden, a meadow or a rain garden. Because different portions of the City Code may apply in any given case depending on what the property owner wants to do, or different permits may be needed for certain situations, the yard restoration process was considered cumbersome or unfriendly because it may require research inforamation from Chapters 7, 10, or 11; or it may require a zoning permit, a right -of -way permit, or research in different departments. • Staff reviewed the sample model ordinance and after some discussion the staff group decided it may be easier to take the "usable" portions of the model that addressed those items the EEAC was looking to cover, and insert them within the existing Sec. 10.21 rather than trying to get Sec. 10.21 to mesh within the model. a\ Coal Tar Sealers: • The use of sealers on asphalt driveways is a common practice. However, scientific studies on the use of coal tar -based driveway sealers have demonstrated a relationship between storm water runoff and certain health and environmental concerns. Further scientific study on the use of coal tar -based driveway sealers has demonstrated a relationship between coal tar sealant use and elevated concentrations of these carcinogens in the household. • The purpose of the ordinance amendment is to regulate the use of coal tar -based sealer products within the City of Eagan, in order to protect the health and safety of its residents and preserve the quality of its water. Attachments: None ..• Agenda Information Memo November 20, 2012, Eagan City Council Meeting J. APPROVE TEMPORARY ON -SALE LIQUOR LICENSE AND WAIVE THE LICENSE FEE FOR TRINITY SCHOOL AT RIVER RIDGE WINTER CLASSIC EVENT ON JANUARY 26, 2013. ACTION TO BE CONSIDERED: To approve the temporary on -sale liquor license and waive the license fee for Trinity School at River Ridge's Winter Classic Event on January 26, 2013. FACTS: ➢ Trinity School at River Ridge has requested a temporary on -sale liquor license be issued to them for a Winter Class Event planned for January 26, 2013. The event will be held inside the school building, located at 601 River Ridge Parkway. The event is a fundraiser for the school. ➢ Trinity School at River Ridge has requested that the $150.00 license fee be waived. ➢ The application form has been submitted and deemed in order by staff. Following Council approval, the application will be forwarded to the Department of Public Safety /Liquor Control Division for final approval. ATTACHMENTS (1): ➢ Letter enclosed on pages <)4 and a . (The complete application is available from the Office of the City Clerk.) ME TRINITY SCHOOLat River Rid e VF.Rum • BONum e PncHRum October 23, 2012 Ms. Christina Scipioni City Clerk, City of Eagan 3830 Pilot Knob Road Eagan, MN 55121 Dear Ms. Scipioni: Trinity School at River Ridge is applying for a Temporary On -Sale Liquor License for our Trinity School Winter Classic Events, Saturday, January 26`x', 2013. This document serves to provide the City of Eagan the necessary information about our event so that the City Council will approve our license at the next City Council Meeting. Thank you for working with us to help us secure the license. 1. The Minnesota Department of Public Safety Application and Permit for Temporary On -sale Liquor License was completed and is included with this letter. An additional copy can be provided. 2. I will be faxing The Certificate of Liability Insurance from the Gibson Insurance Company. Our insurance meets or exceeds your requirements. An additional copy can be sent if needed. 3. The Trinity School Winter Classic will be held at Trinity School at River Ridge, 601 River Ridge Parkway, Eagan, Minnesota, 55121. The event will be held indoors within the school premises, and entrance into the Winter Classic will be through our east door, the "Event Entrance." 4. a. We have hired two security personnel for the event who will enforce alcohol beverage sale and consumption laws, crowd control and public safety. b. The beverage servers will require that any person desiring to purchase or be served liquor must show a valid photograph identification which will be checked to insure the person is 21 or older. Then the age of the person is verified, he /she will be issued a wristband which he /she will wear throughout the Winter Classic. No alcohol will be served to a guest who does not have a wristband. 5. No one selling alcohol shall be intoxicated or consume alcoholic beverages during their work shift. 94 6. Trinity school will post signs at the entrance notifying the public that sales to and consumption to alcoholic beverages by persons under the age of 21 or to persons intoxicated is prohibited. 7. The alcoholic beverages will be available for sale or consumption from 5 -11 p.m. on Saturday, January 26, 2013. 8. Trinity School will designate an on -site manager in compliance with the City of Eagan's requirement. Trinity School at River Ridge requests that the City Council of Eagan wave the $150 fee since, as a non - profit school organization. This is a fundraising event. If you have any additional questions, please contact me at the phone number below. Other Trinity School employees involved in the planning of the Winter Classic, include Peg Louiselle and Steve Hendrickson. Sincerely, Jennifer Theis Administrative Assistant Trinity School River Ridge Parkway Eagan, MN 55121 itheis c,trinitysschools.org www.tsrr.org 651- 789 -2890, ext. 222 Fax: 651- 789 -2891 Cell: 651- 329 -3866 ,9,5 Agenda Information Memo November 20, 2012 Eagan City Council Meeting PUBLIC HEARINGS A. PROJECT 1067, HAWTHORNE WOODS STREET IMPROVEMENTS - FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 1067 (Hawthorne Woods) and authorize its certification to Dakota County for collection. FACTS: • Project 1067 provided for the street overlay improvements within the Hawthorne Woods Addition, south of Diffley Road and east of Dodd Road, in southeast Eagan. • The final assessment roll was presented to the City Council on October 16, 2012, with a public hearing scheduled for November 20, 2012, to formally present the final costs associated with this public improvement to the affected benefitting properties. • The final assessments for the assessable properties are approximately 23% less than the estimate contained in the feasibility report presented at the public hearing held on February 7, 2012. • All notices have been published in the legal newspaper and sent to the affected property owners informing them of this public hearing. • An informational meeting was held on November 13, 2012 to address all property owners' questions or concerns and provide any additional information of interest. Of the 239 parcels (238 Single - Family and 1 Public Facility — Pinewood Elementary) being assessed, no one attended the meeting. ATTACHMENTS: • Final Assessment Report, pages a9 through � I m PROJECT Number: 1067 FINAL ASSESSMENT REPORT PUBLIC HEARING DATES Assessment: November 20, 2012 Name: Hawthorne Woods Project Approval: February 8, 2012 Contract Number of Interest Amount Final Feasibility Variance Rate Report Units STREET Actual to FR 12 -02 239 5/10 yrs 3.5% $ 186,738.54 Surf. /Signs - Low Dens Res $736.92 $960.00 Lot Eq STREET -23.3% $ 465,200.00 FR Surf. /Signs - Public Facility $10.54 $14.00 F. F. Contract Number of Interest Amount Variance City Variance Number Parcels Terms Rate Assessed Actual to FR Financed Actual to FR 12 -02 239 5/10 yrs 3.5% $ 186,738.54 $ (56,861.46) $ 407,198.18 $ 58,001.12 $ 243,600.00 FR -23.3% $ 465,200.00 FR -12.5% a-� City of Eagan To: Mayor and City Council From: John Gorder, City Engineer Date: November 13, 2012 Subject: Final Assessment Roll, Project 1067 Hawthorne Woods Ma At the public hearing on February 8, 2012, the City Council ordered Project 1067. In accordance with the feasibility report, the following improvements were constructed: bituminous pavement mill & overlay, traffic sign replacement and concrete curb & gutter repair for the Hawthorne Woods neighborhood. In accordance with the City Special Assessment Policy and the feasibility report, it was proposed to assess the bituminous mill & overlay paving improvements to the benefiting residential properties. The improvements were completed under Contract 12 -02. The following information was used in the preparation of the assessment roll for Project 1067. PROJECT COST The total construction cost for this project if $496,208.46. This includes $493,320.33 paid to the contractors for the construction of the improvements. Traffic and street signage was installed at a cost of $3,888.13. Other costs including engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling $97,728.96 were incurred, resulting in a total improvement and project cost of $593,937.42. The detail of these other costs is provided on Schedule I. These other costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment rate. IMPROVEMENT CONSTRUCTION OTHER COST COSTS IMPROVEMENT FEASIBILITY COST REPORT Mill & Overlay $316,134.39 $62,263.12 $378,397.51 $492,200.00 Conc Curb & Gutter Repair $180,074.07 $35,465.84 $215,539.91 $216,600.00 $496,208.46 $97,728.96 $593,937.42 $708,800.00 ASSESSMENTS Trunk Assessments No trunk assessments for utilities were proposed in the feasibility report, therefore none are proposed in this assessment roll. Street Improvement Costs The costs of the street overlay and street signage improvements were computed using the following unit prices and quantities: ITEM UNIT CITY PRICE MOBILIZATION LS 1.00 $2,500.00 MILL BITUMINOUS PAVEMENT (0" -11/4" DEPTH) SY 20,784.00 1.36 TACK COAT GAL 2,400.00 2.45 COST $2,500.00 28,266.24 5,880.00 ITEM UNIT TYPE SP 9.5 WEARING COURSE CITY PRICE COST MIXTURE (3,B) TON 4,208.78 56.20 236,533.44 TYPE SP 9.5 WEARING COURSE MIXTURE (3,B)(PATCH) TON 57.01 78.00 4,446.78 ADJUST GATE VALVE BOX EA 25.00 218.00 5,450.00 REPAIR GATE VALVE TOP SECTION W/ COVER EA 9.00 214.00 1,926.00 ADJUST FRAME & RING CASTING EA 82.00 218.00 17,876.00 TRAFFIC CONTROL LS 1.00 1,600.00 1,600.00 ADJUST FRAME & RING CASTING (RISER) EA 11.00 280.00 3,080.00 REPAIR GATE VALVE MID SECTION EA 3.00 375.00 1,125.00 24" SOLID LINE WHITE EPDXY LF 40.00 6.96 278.40 TRAFFIC SIGNAGE REPLACEMENT LS 1.00 3,888.13 3,888.13 CROSSWALK MARKING - EPDXY SF 552.00 5.95 3,284.40 Subtotal .$316,134.39 Other costs $62,263.12 Total Cost of Assessable Item(s) $378,397.51 Low Density Residential (Single Family) Improvements: The City's Assessment Policy states that 50% of the Mill & Overlay costs are assessable for Low Density Residential (Single Family) properties. The improvement and assessment rate for the Low Density Residential (Single Family) properties is computed as follows: Residential = 24,724 F.F. / 26,668 Total F.F. = 92.7% $378,397.51 (Mill & Overlay Cost) x50% X92.7% = $175,386.96 (Assessment) $175,386.96 (Assessment) _ $736.92 / SF Lot 238 SF Lots Public Facility Lots Improvements: The City's Assessment Policy states that 75% of the Mill & Overlay costs are assessable for Public Facility Lot properties. The improvement and assessment rate for the Public Facility Lot properties is computed as follows: % Public Facility = 1,077 F.F. / 26,668 Total F.F. = 4.0% $378,397.51 (Mill & Overlay Cost) x 75% x 4.0% = $11,351.58 Assessment $11,351.58 (Assessment) = $10.54 / Front Foot 1,077 Front Feet ASSESSMENT TERMS: The assessments are proposed for a term of 5 years for residential properties, and 10 years for non- residential properties. The interest rate is 3.5% per annum on the unpaid balance. 09 CITY REVENUES (RESPONSIBILITY) IMPROVEMENT Mill & Overlay Conc Curb & Gutter Repair CITY FUND RESPONSIBILITY Major Street Fund: aw�,- J' n Gorder, P.E. Reviewed Public Works Department Date $407,198.18 c: Russ Matthys, Director of Public Works Mike Dougherty, City Attourney Alexandra O'Leary, Accountant I IMPROVEMENT ASSESSMENT CITY COST REVENUE RESPONSIBILITY $ 378,397.51 $ 186,738.54 $ 191,658.97 $ 215,539.21 $ - $ 215,539.21 $ 593,936.72 $ 186,738.54 $ 407,198.18 IIo N Date Final Assessment Roll City Project 1067 Hawthorne Woods Crimson Leaf Court R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 612 CRIMSON LEAF CT 10- 12300 -70 -040 1 $736.92 $736.92 615 CRIMSON LEAF CT 10- 12300 -80 -040 1 $736.92 $736.92 616 CRIMSON LEAF CT 10- 12300 -60 -040 1 $736.92 $736.92 619 CRIMSON LEAF CT 10- 12300 -90 -040 1 $736.92 $736.92 620 CRIMSON LEAF CT 10- 12300 -50 -040 1 $736.92 $736.92 623 CRIMSON LEAF CT 10- 12300 -00 -041 1 $736.92 $736.92 624 CRIMSON LEAF CT 10- 12300 -40 -040 1 $736.92 $736.92 627 CRIMSON LEAF CT 10- 12300 -10 -041 1 $736.92 $736.92 628 CRIMSON LEAF CT 10- 12300 -30 -040 1 $736.92 $736.92 631 CRIMSON LEAF CT 10- 12300 -20 -041 1 $736.92 $736.92 4282 ROSEMARY CT Subtotals 10 $736.92 $7,369.20 Rosemary Court R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4262 ROSEMARY CT 10- 32170 -80 -010 1 $736.92 $736.92 4265 ROSEMARY CT 10- 32170 -70 -010 1 $736.92 $736.92 4266 ROSEMARY CT 10- 03900 -21 -080 1 $736.92 $736.92 4269 ROSEMARY CT 10- 32170 -60 -010 1 $736.92 $736.92 4270 ROSEMARY CT 10. 32170 -50 -020 1 $736.92 $736.92 4273 ROSEMARY CT 10- 32170 -50 -010 1 $736.92 $736.92 4274 ROSEMARY CT 10- 32170 -40 -020 1 $736.92 $736.92 4277 ROSEMARY CT 10- 32170 -40 -010 1 $736.92 $736.92 4278 ROSEMARY CT 10- 32170 -30 -020 1 $736.92 $736.92 4281 ROSEMARY CT 10- 32170 -30 -010 1 $736.92 $736.92 4282 ROSEMARY CT 10- 32170 -20 -020 1 $736.92 $736.92 4285 ROSEMARY CT 10- 32170 -20 -010 1 $736.92 $736.92 4286 ROSEMARY CT 10- 32170 -10 -020 1 $736.92 $736.92 4289 ROSEMARY CT 10- 32170 -10 -010 1 $736.92 $736.92 4290 ROSEMARY CT 10- 32150 -10 -040 1 $736.92 $736.92 4293 ROSEMARY CT 10- 32150 -30 -010 1 $736.92 $736.92 4294 ROSEMARY CT 10- 32150 -20 -040 1 1 $736.92 $736.92 4297 ROSEMARY CT 10- 32150 -20 -010 1 $736.92 $736.92 Subtotals 18 $13,264.56 Westchester Circle R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4283 WESTCHESTER CIR 10- 32150 -90 -040 1 $736.92 $736.92 4284 WESTCHESTER CIR 10- 32150 -00 -041 1 $736.92 $736.92 4287 WESTCHESTER CIR 10- 32150 -80 -040 1 $736.92 $736.92 4288 WESTCHESTER CIR 10- 32150 -10 -041 1 $736.92 $736.92 4291 WESTCHESTER CIR 10- 32150 -70 -040 1 $736.92 $736.92 4292 WESTCHESTER CIR 10- 32150 -20 -041 1 $736.92 $736.92 4295 WESTCHESTER CIR 10- 32150 -60 -040 1 $736.92 $736.92 4296 WESTCHESTER CIR 10- 32150 -30 -041 1 $736.92 $736.92 4299 WESTCHESTER CIR 10- 32150 -50 -040 1 $736.92 $736.92 4300 WESTCHESTER CIR 10- 32150 -40 -041 1 $736.92 $736.92 553 HACKMORE DR Subtotals 10 $736.92 $7,369.20 Hackmore Drive R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 522 HACKMORE DR 10- 12302 -10 -010 1 $736.92 $736.92 523 HACKMORE DR 10- 12302 -10 -030 1 $736.92 $736.92 527 HACKMORE DR 10- 12302 -20 -030 1 $736.92 $736.92 532 HACKMORE DR 10- 12302 -70 -010 1 $736.92 $736.92 536 HACKMORE DR 10- 12302 -80 -010 1 $736.92 $736.92 540 HACKMORE DR 10- 12302 -90 -010 1 $736.92 $736.92 544 HACKMORE DR 10- 12302 - 00.011 1 $736.92 $736.92 545 HACKMORE DR 10- 12302 -20 -020 1 $736.92 $736.92 548 HACKMORE DR 10- 12302 -10 -011 1 $736.92 $736.92 549 HACKMORE DR 10- 12302 -02 -030 1 $736.92 $736.92 553 HACKMORE DR 10- 12302 - 02.040 1 $736.92 $736.92 �31 Hackmore Drive (continued) R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 557 HACKMORE DR 10- 12301 -10 -020 1 $736.92 $736.92 560 HACKMORE DR 10- 12301 -10 -040 1 $736.92 $736.92 564 HACKMORE DR 10- 12301 -40 -040 1 $736.92 $736.92 565 HACKMORE DR 10- 12301 -20 -020 1 $736.92 $736.92 568 HACKMORE DR 10- 12301 -50 -040 1 $736.92 $736.92 572 HACKMORE DR 10- 12301 -60 -040 1 $736.92 $736.92 576 HACKMORE DR 10- 12301 -70 -040 1 $736.92 $736.92 580 HACKMORE DR 10- 12300 -10 -010 1 $736.92 $736.92 584 HACKMORE DR 10- 12300 -20 -010 1 $736.92 $736.92 588 HACKMORE DR 10- 12300 -30 -010 1 $736.92 $736.92 589 HACKMORE DR 10- 12300 -10 -040 1 $736.92 $736.92 592 HACKMORE DR 10- 12300 -40 -010 1 $736.92 $736.92 593 HACKMORE DR 10- 12300 -20 -040 1 $736.92 $736.92 596 HACKMORE DR 10- 12300 -50 -010 1 $736.92 $736.92 600 HACKMORE DR 10- 12300 -60 -010 1 $736.92 $736.92 616 HACKMORE DR 10- 12300 -20 -030 1 $736.92 $736.92 620 HACKMORE DR 10- 12300 -10 -030 1 $736.92 $736.92 621 HACKMORE DR 10- 12300 -30 -041 1 $736.92 $736.92 624 HACKMORE DR 10- 12300 -50 -050 1 $736.92 $736.92 625 HACKMORE DR 10- 12300 -40 -041 1 $736.92 $736.92 628 HACKMORE DR 10- 12300 -40 -050 1 $736.92 $736.92 629 HACKMORE DR 10- 12300 -50 -041 1 $736.92 $736.92 632 HACKMORE DR 10- 12300 -30 -050 1 $736.92 $736.92 633 HACKMORE DR 10- 12300 -60 -041 1 $736.92 $736.92 636 HACKMORE DR 10- 12300 -20 -050 1 $736.92 $736.92 637 HACKMORE DR 10- 12300 -70 -041 1 $736.92 $736.92 640 HACKMORE DR 10- 12300 -10 -050 1 $736.92 $736.92 641 HACKMORE DR 10- 32150 -10 -030 1 $736.92 $736.92 644 HACKMORE DR 10- 32150 -10 -020 1 $736.92 $736.92 645 HACKMORE DR 10- 32150 -20 -030 1 $736.92 $736.92 649 HACKMORE DR 10- 32150 -30 -030 1 $736.92 $736.92 Subtotals 42 $30,950.64 Crimson Leaf Trail R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 636 CRIMSON LEAF TR 10- 12300 -70 -010 1 $736.92 $736.92 639 CRIMSON LEAF TR 10- 12300 -30 -030 1 $736.92 $736.92 640 CRIMSON LEAF TR 10- 12300 -10 -020 1 $736.92 $736.92 643 CRIMSON LEAF TR 10- 12300 -40 -030 1 $736.92 $736.92 644 CRIMSON LEAF TR 10- 12300 -20 -020 1 $736.92 $736.92 647 CRIMSON LEAF TR 10- 12300 -50 -030 1 $736.92 $736.92 648 CRIMSON LEAF TR 10- 12300 -30 -020 1 $736.92 $736.92 651 CRIMSON LEAF TR 10- 12300 -60 -030 1 $736.92 $736.92 652 CRIMSON LEAF TR 10- 12300 -40 -020 1 $736.92 $736.92 655 CRIMSON LEAF TR 10- 12300 -70 -030 1 $736.92 $736.92 656 CRIMSON LEAF TR 10- .12300 -50 -020 1 $736.92 $736.92 659 CRIMSON LEAF TR 10- 12300 -80 -030 1 $736.92 $736.92 660 CRIMSON LEAF TR 10- 12300 -60 -020 1 $736.92 $736.92 663 CRIMSON LEAF TR 10- 12300 -90 -030 1 $736.92 $736.92 664 CRIMSON LEAF TR 10- 12300 -70 -020 1 $736.92 $736.92 667 CRIMSON LEAF TR 10- 12303 -70 -010 1 $736.92 $736.92 668 CRIMSON LEAF TR 10- 12300 -80 -020 1 $736.92 $736.92 671 CRIMSON LEAF TR 10- 12303 -60 -010 1 $736.92 $736.92 672 CRIMSON LEAF TR 10- 12303 -60 -020 1 $736.92 $736.92 675 CRIMSON LEAF TR 10- 12303 -60 -010 1 $736.92 $736.92 676 CRIMSON LEAF TR 10- 12303 -50 -020 1 $736.92 $736.92 679 CRIMSON LEAF TR 10- 12303 -40 -010 1 $736.92 $736.92 680 CRIMSON LEAF TR 10- 12303 -40 -020 1 $736.92 $736.92 683 CRIMSON LEAF TR 10- 12303 -30 -010 1 $736.92 $736.92 684 CRIMSON LEAF TR 10- 12303 -30 -020 1 $736.92 $736.92 687 CRIMSON LEAF TR 10- 12303 -20 -010 1 $736.92 $736.92 688 CRIMSON LEAF TR 10- 12303 -20 -020 1 $736.92 $736.92 691 CRIMSON LEAF TR 10- 12303 -10 -010 1 $736.92 $736.92 692 CRIMSON LEAF TR 10- 12303 -10 -020 1 $736.92 $736.92 Subtotals 29 $21,370.68 Ba Hawks bury Circle R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4279 HAWSBURY CIR 10- 32151 -60 -020 1 $736.92 $736.92 4280 HAWSBURY CIR 10- 32151 -70 -020 1 $736.92 $736.92 4283 HAWSBURY CIR 10- 32151 -50 -020 1 $736.92 $736.92 4284 HAWSBURY CIR 10- 32151 -80 -020 1 $736.92 $736.92 4287 HAWSBURY CIR 10- 32151 -40 -020 1 $736.92 $736.92 4288 HAWSBURY CIR 10- 32151 -90 -020 1 $736.92 $736.92 4291 HAWSBURY CIR 10- 32151 -30 -020 1 $736.92 $736.92 4292 HAWSBURY CIR 10- 32151 - 00.021 1 $736.92 $736.92 4295 HAWSBURY CIR 10- 32151 -20 -020 1 $736.92 $736.92 4296 HAWSBURY CIR 10- 32151 -10 -021 1 $736.92 $736.92 4299 HAWSBURY CIR 10- 32151 -10 -020 1 $736.92 $736.92 4300 HAWSBURY CIR 10- 32151 - 20.021 1 $736.92 $736.92 4304 HAWSBURY CIR 10- 32151 -30 -021 1 $736.92 $736.92 526 HAWTHORNE WOODS OR Subtotals 13 $736:92 1 $9,579.96 Dorchester Court R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4321 DORCHESTER CT 10- 32150 -80 -030 1 $736.92 $736.92 4325 DORCHESTER CT 10- 32150 -90 -030 1 $736.92 $736.92 4329 DORCHESTER CT 10- 32150 -00 -031 1 $736.92 $736.92 4332 DORCHESTER CT 10- 32150 -00 -032 1 $736.92 $736.92 4333 DORCHESTER CT 10- 32150 -10 -031 1 $736.92 $736.92 4336 DORCHESTER CT 10- .32150 -90 -031 1 $736.92 $736.92 4337 DORCHESTER CT 10- 32150 -20 -031 1 $736.92 $736.92 4340 DORCHESTER CT 10- 32150.80 -031 1 $736.92 $736.92 4341 DORCHESTER CT 10- 32150 -30 -031 1 $736.92 $736.92 4344 DORCHESTER CT 10- 32150 -70 -031 1 $736.92 $736.92 4345 DORCHESTER CT 10- 32150 -40 -031 1 $736.92 $736.92 4348 DORCHESTER CT 10- 32150 -60 -031 1 $736.92 $736.92 4349 DORCHESTER CT 10- 32150 -50 -031 1 1 $736.92 $736.92 526 HAWTHORNE WOODS OR Subtotals 13 1 $736:92 $9,579.96 Dartmouth Court R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4279 DARTMOUTH CT 10- 32151 -90 -021 1 $736.92 $736.92 4280 DARTMOUTH CT 10- 32151 -00 -022 1 $736.92 $736.92 4283 DARTMOUTH CT 10- 32151 -80 -021 1 $736.92 $736.92 4284 DARTMOUTH CT 10- 32151 -10 -022 1 $736.92 $736.92 4287 DARTMOUTH CT 10- 32151 -70 -021 1 $736.92 $736.92 4288 DARTMOUTH CT 10- 32151 -20 -022 1 $736.92 $736.92 4291 DARTMOUTH CT 10- 32151 -60 -021 1 $736.92 $736.92 4292 DARTMOUTH CT 10- 32151 -30 -022 1 $736.92 $736.92 4295 DARTMOUTH CT 10- 32151 -50 -021 1 $736.92 $736.92 4296 DARTMOUTH CT 10- 32151 -40 -022 1 $736.92 $736.92 4299 DARTMOUTH CT 10- 32151 -40 -021 1 $736.92 $736.92 522 HAWTHORNE WOODS DR Subtotals 11 $736.92 $8,106.12 Hawthorne Woods Drive R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 501 HAWTHORNE WOODS DR 10- 32151 -90 -023 1 $736.92 $736.92 502 HAWTHORNE. WO0DS DR 10- 03900 -10 -020 1 $736.92 $736.92 505 HAWTHORNE WOODS DR 10- 32151 -80 -023 1 $736.92 $736.92 506 HAWTHORNE WOODS DR 10- 32151 -20 -041 1 $736.92 $736.92 509 HAWTHORNE WOODS DR 10- 32151 -70 -023 1 $736.92 $736.92 510 HAWTHORNE WOODS DR 10- 32151 - 10.041 1 $736.92 $736.92 513 HAWTHORNE WOODS DR 10- 32151 -60 -023 1 $736.92 $736.92 514 HAWTHORNE WOODS DR 10- 32151 - 00.041 1 $736.92 $736.92 517 HAWTHORNE WOODS DR 10- 32151 - 50.023 1 $736.92 $736.92 518 HAWTHORNE WOODS DR 10- 32151 -90 -.040 1 $736.92 $736.92 521 HAWTHORNE WOODS DR 10- 32151 -40 -023 1 $736.92 $736.92 522 HAWTHORNE WOODS DR 10- 32151 -80 -040 1 $736.92 $736.92 525 HAWTHORNE WOODS DR 10- 32151 -30 -023 1 $736.92 $736.92 526 HAWTHORNE WOODS OR 10- 32151 -70 -040 1 $736:92 $736.92 529 HAWTHORNE WOODS OR 10- 32151 -20 -023 1 $736.92 $736.92 3�) Hawthorne Woods Drive (continued) R -1 Residential P.M. Lot Equivalent Unit Assessment Total 530 HAWTHORNE WOODS DR 10- 32151 -60 -040 1 $736.92 $736.92 533 HAWTHORNE WOODS DR 10- 32151 -10 -023 1 $736.92 $736.92 534 HAWTHORNE WOODS DR 10- 32151 -50 -040 1 $736.92 $736.92 537 HAWTHORNE WOODS DR 10- 32151 -00 -023 1 $736.92 $736.92 538 HAWTHORNE WOODS DR 10- 32151 -40 -040 1 1 $736.92 $736.92 541 HAWTHORNE WOODS DR 10- 32151 -90 -022 1 $736.92 $736.92 542 HAWTHORNE WOODS DR 10- 32151 -30 -040 1 $736.92 $736.92 545 HAWTHORNE WOODS DR 10- 32151 -80 -022 1 $736.92 $736.92 546 HAWTHORNE WOODS DR 10- 32151 -20 -040 1 $736.92 $736.92 549 HAWTHORNE WOODS DR 10- 32151 -70 -022 1 $736.92 $736,92 550 HAWTHORNE WOODS DR 10. 32151 -10 -040 1 $736.92 $736.92 553 HAWTHORNE WOODS DR 10- 32151 -60 -022 1 $736.92 $736.92 554 HAWTHORNE WOODS DR 10- 32151 - 20.030 1 $736:92 $736.92 557 HAWTHORNE WOODS DR 10- 32151 -50 -022 1 $736.92 $736.92 558 HAWTHORNE WOODS DR 10- 32151 -10 -030 1 $736.92 $736.92 568 HAWTHORNE WOODS DR 10- 32151 -60 -010 1 $736.92 $736.92 570 HAWTHORNE WOODS DR 10- 32151 -50 -010 1 $736.92 $736.92 572 HAWTHORNE WOODS DR 10- 32151 -40 -010 1 $736.92 $736.92 574 HAWTHORNE WOODS DR 10- 32151 -30 -010 1 $736.92 $736.92 576 HAWTHORNE WOODS DR 10- 32151 -20 -010 1 $736.92 $736.92 577 HAWTHORNE WOODS DR 10- 32150 -60 -041 1 $736.92 $736.92 578 HAWTHORNE WOODS DR 10- 32151 -10 -010 1 $736.92 $736.92 581 HAWTHORNE WOODS DR 10- 32150 -50 -041 1 $736.92 $736.92 588 HAWTHORNE WOODS DR 10- 32150 -70 -030 1 $736,92 $736.92 592 HAWTHORNE WOODS DR 10- 32150 -60 -030 1 $736.92 $736.92 593 HAWTHORNE WOODS DR 10- 32150 -40 -040 1 $736,92 $736.92 596 HAWTHORNE WOODS DR 10- 32150 -50 -.030 1 $736.92 $736.92 597 HAWTHORNE WOODS DR 10- 32150 -30 -040 1 $736.92 $736.92 600 HAWTHORNE WOODS DR 10- 32150 -40 -.030 1 $736.92 $736.92 603 HAWTHORNE WOODS DR 10- 32150 -10 -010 1 $736.92 $736.92 Subtotals 1 45 1 1 $33,161.40 Bent Tree Lane R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4347 BENT TREE LN 10. 12302 -30 -030 1 $736.92 $736.92 4350 BENT TREE LN 10- 12302 -10 -020 1 $736.92 $736.92 4351 BENT TREE LN 10- 12302 -40 -030 1 $736.92 $736.92 4355 BENT TREE LN 10- 12302 -50 -030 1 $736.92 $736.92 4359 BENT TREE LN 10- 12302 -60 -030 1 $736.92 $736.92 4360 BENT TREE LN 10. 12302 -90 -020 1 $736.92 $736.92 4363 BENTTREE LN 10- 12302 -70 -030 1 $736.92 $736.92 4367 BENTTREE LN 10. 12302 -80 -030 1 $736.92 $736.92 4370 BENT TREE LN 10- 12302 -80 -020 1 $736.92 $736.92 4371 BENT TREE LN 10- 12302 -90 -030 1 $736.92 $736.92 4374 BENT TREE LN 10- 12302 -70 -020 1 $736.92 $736.92 4375 BENT TREE LN 10. 12302 -00 -031 1 $736.92 $736.92 4378 BENT TREE LN 10- 12302 -60 -020 1 $736.92 $736.92 4379 BENTTREE LN 10- 12301 -10 -010 1 $736.92 $736.92 4382 BENT TREE LN 10- 12302 -50 -020 1 $736.92 $736.92 4383 BENT TREE LN 10- 12301 -20 -.010 1 $736.92 $736.92 4386 BENT TREE LN 10- 12301 -02 -040 1 $736.92 $736.92 4387 BENT TREE LN 10- 12301 -30 -010 1 $736.92 $736.92 4390 BENT TREE LN 10- 12301 -02 -030 1 $736.92 $736.92 4391 BENT TREE LN 10- 12301 -40 -010 1 1 $736.92 $736.92 Subtotals 1 20 $14,738.40 Tofte Lane R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4392 TOFTE LN 10- 12301 - 10.030 1 $736.92 $736.92 4396 TOFTE LN 10- 12301 -20 -030 1 $736.92 $736.92 4400 TOFTE LN 10- 12301 -30 -030 1 $736.92 $736.92 4401 TOFTE LN 10- 12301 -20 -040 1 $736.92 $736.92 4404 TOFTE LN 10- 12301 -40 -030 1 1 1 $736.92 $736.92 4405 TOFTE LN 10- 12301 -30 -040 1 F $736.92 $736,92 4408 TOFTE LN 10- 12301 -50 -030 1 $736.92 $736.92 Subtotals 7 $5,158.44 Hackmore Court R -1 Residential P.1.N. Lot Equivalent Unit Assessment Total 515 HACKMORE CT 10- 12302 -30 -010 1 $736.92 $736.92 516 HACKMORE CT 10- 12302 -40 -010 1 $736.92 $736.92 520 HACKMORE CT 10- 12302 -50 -010 1 $736.92 $736.92 521 HACKMORE CT 10- 12302 -20 -010 1 $736.92 $736.92 524 HACKMORE CT 10- 12302 -60 -010 1 $736.92 $736.92 528 EASTWOOD CT Subtotals 5 $736.92 $3,684.60 Eastwood Court R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 516 EASTWOOD CT 10- 32152 -70 -020 1 $736.92 $736,92 520 EASTWOOD CT 10- 32152 -80 -020 1 $736.92 $736.92 521 EASTWOOD CT 10- 32152 -60 -020 1 $736.92 $736.92 524 EASTWOOD CT 10- 32152 -90 -020 1 $736.92 $736.92 525 EASTWOOD CT 10- 32152 -50 -020 1 $736.92 $736.92 528 EASTWOOD CT 10- 32152 -00 -021 1 $736.92 $736.92 529 EASTWOOD CT 10- 32152 -40 -020 1 $736.92 $736,92 532 EASTWOOD CT 10- 32152 - 10.021 1 $736.92 $736.92 533 EASTWOOD CT 10. 32152 -30 -020 1 $736.92 $736.92 536 EASTWOOD CT 10- 32152 -20 -021 1 $736.92 $736.92 537 EASTWOOD CT 10- 32152 -20 -020 1 $736.92 $736.92 540 EASTWOOD CT 10- 32152 -30 -021 1 $736.92 $736.92 541 EASTW20D CT 10- 32152 -10 -020 1 $736.92 $736.92 542 EASTWOOD CT 10- 32152 -20 -010 1 $736.92 $736.92 546 EASTWOOD CT 10- 32152 -10 -010 1 $736.92 $736.92 Subtotals 15 $11,053.80 TOTAL SF LOT ASSESSMENTS 238 $175,386.96 Public Facility P.I.N. Front Ft Unit Assessment Total Pinewood Elementary - 4300 DODD ROAD 10- 72550 -01 -010 1077 $10.54 $11,351.58 26,668 Subtotals $11,351.58 TOTAL ASSESSMENTS 1 $186,738.54 Front Footage Summary Single - Family 24,724 92.7% Public Facility (Pinewood Elementary) 1,077 4.0% Unassessable (Easement, Sideyard) 867 3.3% Tota 1 26,668 100.0 J� -jo 13Z'1)1=1 GGS .e p eoN ppon E L! 0 E iN 44�1 4- 0 (0 0 rt C) LL U) 0 r. < >, 0 0 _j -J Z3 'L iz T. o E '5' E U) LL a) U) o Lo > a) 0- u) 69- 0 U) =3 U) c: a) L- 0 -1--j -C o U) ■ C14 -jo 13Z'1)1=1 GGS .e p eoN ppon E L! 0 E iN 44�1 cci (0 C) a) a) '5' E a) CL > 0- 0 CL c: a) L- 0 -1--j -C o U) N 3: > a)a) cn a) in op 0 U ) 4-1 is El N= LU 0 0.� C: <1 z cci IN �4M 0 U) O O N i O so U N a) O L-- r-- Q U C N N O N O E N C N O +� U) N > N r N N N N -~ U) Q <1Z �n w 0 �9 'Z3 O O N L on D N m CU O � r a U C N N O E L N O O_ E O C (D -F+ U) cu N co �> N N N N N N � Q =-A Sln w 464 ZIB-- 0 Agenda Information Memo November 20, 2012 Eagan City Council Meeting PUBLIC HEARINGS B. PROJECT 1068, LEXINGTON POINTE 1sT & 2ND STREET IMPROVEMENTS - FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 1068 (Lexington Pointe 1St & 2'T and authorize its certification to Dakota County for collection. FACTS: • Project 1068 provided for the street overlay improvements within the Lexington Pointe 1St & 2"d Additions, south of Diffley Road and east of Lexington Avenue, in south - central Eagan. • The final assessment roll was presented to the City Council on October 16, 2012, with a public hearing scheduled for November 20, 2012, to formally present the final costs associated with this public improvement to the affected benefitting properties. • The final assessments for the assessable properties are approximately 30% less than the estimate contained in the feasibility report presented at the public hearing held on February 7, 2012. • All notices have been published in the legal newspaper and sent to the affected property owners informing them of this public hearing. • An informational meeting was held on November 13, 2012 to address all property owners' questions or concerns and provide any additional information of interest. Of the 189 parcels (all Single - Family Residential Lots) being assessed, no one attended the meeting. ATTACHMENTS: • Final Assessment Report, pages �k through 51 40 PROJECT Number: 1068 FINAL ASSESSMENT REPORT PUBLIC HEARING DATES Assessment: November 20, 2012 Lexington Pointe 1st/ Name: 2nd Project Approval: February 8, 2012 Final Feasibility Rate Report Units STREET Surf /Signs - Low Density Residential $562.78 $810.00 Lot Eq Contract Number of Interest Amount Number Parcels Terms Rate Assessed 12 -02 189 5 yrs 3.5% $ 106,365.42 $ 152,800.00 FR mot, Variance City Variance Actual to FR Financed Actual to FR $ (46,434.58) $ 194,645.74 $ (145,654.26) -30.4% $ 340,300.00 FR -42.8% MEMEhh- 4T" City of Evan Memo To: Mayor and City Council From: John Gorder, City Engineer Date: November 13, 2012 Subject: Final Assessment Roll, Project 1068 Lexington Pointe 1st/ 2nd At the public hearing on Feb 08, 2012, the City Council ordered Project 1068. In accordance with the feasibility report, the following improvements were constructed: bituminous pavement mill & overlay, traffic sign replacement, and concrete curb & gutter repair for the Lexington Pointe 1st/ 2nd neighborhood. In accordance with the City Special Assessment Policy and the feasibility report, it was proposed to assess the bituminous mill & overlay paving, and traffic sign replacement improvements to the benefiting residential properties. The improvements were completed under Contract 12 -02. The following information was used in the preparation of the assessment roll for Project 1068. PROJECT COST The total construction cost for this project is $250,876.84. This includes $248,879.55 paid to the contractors for the construction of the improvements. Traffic and street signage was installed at a cost of $1,997,29. Other costs including engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling $50,134.32 were incurred, resulting in a total improvement and project cost of $301,011.16. The detail of these other costs is provided on Schedule I. These other costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment rate. CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY IMPROVEMENT COST COSTS COST REPORT Residential Lots - Direct Access $177,302.03 Conc Curb & Gutter Repair $73,574.81 $250,876.84 ASSESSMENTS $35,431.40 $212,733.43 $305,600.00 $14,702.92 $88,277.73 $187,500.00 $50,134.32 $301,011.16 $493,100.00 Trunk Assessments No trunk assessments for utilities were proposed in the feasibility report, therefore none are proposed in this assessment roll. " D. I Street Improvement Costs The costs of the street overlay and street signage improvements were computed using the following unit prices and quantities: ITEM UNIT CITY PRICE COST MOBILIZATION LS 1.00 $2,500.00 $2,500.00 MILL BITUMINOUS PAVEMENT (0" -11/4" DEPTH) SY 12,181.33 1.36 16,566.61 BITUMINOUS MATERIAL FOR TACK COAT GAL 1,125.00 2.45 2,756.25 TYPE SP 9.5 WEARING COURSE MIXTURE (3,B) TON 2,294.98 56.20 128,977.88 TYPE SP 9.5 WEARING COURSE MIXTURE (3,13)(PATCH) TON 37.00 78.00 2,886.00 ADJUST GATE VALVE BOX EA 5.00 218.00 1,090.00 REPAIR GATE VALVE TOP SECTION W/ COVER EA 10.00 214.00 2,140.00 ADJUST FRAME & RING CASTING EA 56.00 218.00 12,208.00 TRAFFIC CONTROL LS 1.00 1,600.00 1,600.00 ADJUST FRAME & RING CASTING (RISER) EA 11.00 280.00 3,080.00 REPAIR GATE VALVE MID SECTION EA 4.00 375.00 1,500.00 TRAFFIC SIGNAGE REPLACEMENT LS 1.00 1,997.29 1,997.29 Subtotal $177,302.03 Other costs $35,431.40 Total Cost of Assessable Item(s) $212,733.43 Residential Lots Improvements: The City's Assessment Policy states that 50% of the costs are assessable for Residential Lot properties. The improvement and assessment rate for the Residential Lot properties is computed as follows: $212,733.43 (Residential Lots - Direct Access Cost) x 50% = $106,365.42 $106,365.42 (Total Assessment) $562.78/ SF Lot 189 SF Lot ASSESSMENT TERMS: The assessments are proposed for a term of 5 years for residential properties. The interest rate is 3.5% per annum on the unpaid balance. CITY REVENUES (RESPONSIBILI IMPROVEMENT ASSESSMENT CITY IMPROVEMENT COST REVENUE RESPONSIBILITY Residential Lots - Direct Access Conc Curb & Gutter Repair $212,733.43 $106,365.42 $106,368.01 $88,277.73 $0.00 $88,277.73 $301,011.16 $106,365.42 $194,645.74 y3 CITY FUND RESPONSIBILITY Major Street Fund: $194,645.74 John Corder, P.E. Reviewed Public Works Department Date Date c: Russ Matthys, Director of Public Works Mike Dougherty, City Attourney Alexandra O'Leary, Accountant I Final Assessment Roll City Project 1068 - Lexington Pointe 1st & 2nd Hamilton Drive R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4460 Hamilton Drive 10- 45072- 030 -30 1 $562.78 $ 562.78 4456 Hamilton Drive 10- 45072 - 030 -40 1 $562.78 $ 562.78 4452 Hamilton Drive 10- 45072 - 030 -50 1 $562.78 $ 562.78 4448 Hamilton Drive 10- 45072 - 030 -60 1 $562.78 $ 562.78 4444 Hamilton Drive 10- 45072 - 030 -70 1 $562.78 $ 562.78 4440 Hamilton Drive 10- 45072 - 030 -80 1 $562.78 $ 562.78 4436 Hamilton Drive 10- 45072- 030 -90 1 $562.78 $ 562.78 4428 Hamilton Drive 10- 45090 - 020 -10 1 $562.78 $ 562.78 4424 Hamilton Drive 10- 45090 - 020 -20 1 $562.78 $ 562.78 4420 Hamilton Drive 10- 45090 - 020 -30 1 $562.78 $ 562.78 4416 Hamilton Drive 10- 45090 - 020 -40 1 $562.78 $ 562.78 4412 Hamilton Drive 10- 45090- 020 -50 1 $562.78 $ 562.78 4408 Hamilton Drive 10- 45090 - 020 -60 1 $562.78 $ 562.78 4404 Hamilton Drive 10- 45090 - 020 -70 1 $562.78 $ 562.78 4400 Hamilton Drive 10- 45090 - 020 -80 1 $562.78 $ 562.78 4396 Hamilton Drive 10- 45090- 020 -90 1 $562.78 $ 562.78 4392 Hamilton Drive 10- 45090- 021 -00 1 $562.78 $ 562.78 4388 Hamilton Drive 10- 45090- 021 -10 1 $562.78 $ 562.78 4384 Hamilton Drive 10- 45090 - 021 -20 1 $562.78 $ 562.78 4380 Hamilton Drive 10- 45090 - 021 -30 1 $562.78 $ 562.78 4376 Hamilton Drive 10- 45090 - 021 -40 1 $562.78 $ 562.78 4372 Hamilton Drive 10- 45090 - 021 -50 1 $562.78 $ 562.78 4368 Hamilton Drive 10- 45074 - 030 -10 1 $562.78 $ 562.78 4364 Hamilton Drive 10- 45074 - 030 -20 1 $562.78 $ 562.78 4463 Hamilton Drive 10- 45072 - 020 -10 1 $562.78 $ 562.78 4455 Hamilton Drive 10- 45072 - 020 -20 1 $562.78 $ 562.78 4407 Hamilton Drive 10- 45090 - 010 -10 1 $562.78 $ 562.78 4403 Hamilton Drive 10- 45090 - 010 -20 1 $562.78 $ 562.78 4399 Hamilton Drive 10- 45090 - 010 -30 1 $562.78 $ 562.78 4395 Hamilton Drive 10- 45090 - 010 -40 1 $562.78 $ 562.78 4391 Hamilton Drive 10- 45090 - 010 -50 1 $562.78 $ 562.78 4387 Hamilton Drive 10- 45090 - 010 -60 1 $562.78 $ 562.78 4383 Hamilton Drive 10- 45090 - 010 -70 1 $562.78 $ 562.78 4379 Hamilton Drive 10- 45090 - 010 -80 1 $562.78 $ 562.78 4375 Hamilton Drive 10- 45090 - 010 -90 1 $562.78 $ 562.78 4371 Hamilton Drive 10- 45090 - 011 -00 1 $562.78 $ 562.78 4367 Hamilton Drive 10- 45090- 011 -10 1 $562.78 $ 562.78 4363 Hamilton Drive 10- 45074 - 010 -10 1 $562.78 $ 562.78 4359 Hamilton Drive 10- 45074- 010 -20 1 $562.78 $ 562.78 4347 Hamilton Drive 10- 45071 - 020 -80 1 $562.78 $ 562.78 4339 Hamilton Drive 10- 45071 - 020 -70 1 $562.78 $ 562.78 4331 Hamilton Drive 10- 45071- 020 -60 1 $562.78 $ 562.78 4327 Hamilton Drive 10- 45071 - 020 -50 1 $562.78 $ 562.78 4323 Hamilton Drive 10- 45071 - 020 -40 1 $562.78 $ 562.78 4352 Hamilton Drive 10- 45071 - 030 -10 1 $562.78 $ 562.78 4348 Hamilton Drive 10- 45071- 030 -20 1 $562.78 $ 562.78 ' Hamilton Drive (continued) 4344 Hamilton Drive 10- 45071- 030 -30 1 $562.78 $ 562.78 4340 Hamilton Drive 10- 45071 - 030 -40 1 $562.78 $ 562.78 4336 Hamilton Drive 10- 45071- 030 -50 1 $562.78 $ 562.78 4332 Hamilton Drive 10- 45071 - 030 -60 1 $562.78 $ 562.78 4328 Hamilton Drive 10- 45071- 030 -70 1 $562.78 $ 562.78 4324 Hamilton Drive 10- 45071 - 030 -80 1 $562.78 $ 562.78 4320 Hamilton Drive 10- 45071 - 030 -90 1 $562.78 $ 562.78 928 Jefferson Lane Subtotals 53 $562.78 $ 29,827.34 Jefferson Lane R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 904 Jefferson Lane 10- 45071 - 040 -10 1 $562.78 $ 562.78 908 Jefferson Lane 10- 45071 - 040 -20 1 $562.78 $ 562.78 912 Jefferson Lane 10- 45071- 040 -30 1 $562.78 $ 562.78 916 Jefferson Lane 10- 45071 - 040 -40 1 $562.78 $ 562.78 920 Jefferson Lane 10- 45072 - 041 -00 1 $562.78 $ 562.78 924 Jefferson Lane 10- 45072 - 040 -90 1 $562.78 $ 562.78 928 Jefferson Lane 10- 45072- 040 -80 1 $562.78 $ 562.78 932 Jefferson Lane 10- 45072 - 040 -70 1 $562.78 $ 562.78 936 Jefferson Lane 10- 45072- 040 -60 1 $562.78 $ 562.78 940 Jefferson Lane 10- 45072- 040 -50 1 $562.78 $ 562.78 944 Jefferson Lane 10- 45072 - 040 -40 1 $562.78 $ 562.78 948 Jefferson Lane 10- 45072 - 040 -30 1 $562.78 $ 562.78 952 Jefferson Lane 10- 45072 - 040 -20 1 $562.78 $ 562.78 956 Jefferson Lane 10- 45072 - 040 -10 1 $562.78 $ 562.78 909 Jefferson Lane 10- 45071- 020 -90 1 $562.78 $ 562.78 913 Jefferson Lane 10- 45071 - 021 -00 1 $562.78 $ 562.78 917 Jefferson Lane 10- 45071- 021 -10 1 $562.78 $ 562.78 921 Jefferson Lane 10- 45072- 021 -20 1 $562.78 $ 562.78 925 Jefferson Lane 10- 45072 - 021 -10 1 $562.78 $ 562.78 929 Jefferson Lane 10- 45072- 021 -00 1 $562.78 $ 562.78 933 Jefferson Lane 10- 45072- 020 -90 1 $562.78 $ 562.78 937 Jefferson Lane 10- 45072 - 020 -80 1 $562.78 $ 562.78 941 Jefferson Lane 10- 45072 - 020 -70 1 $562.78 $ 562.78 945 Jefferson Lane 10- 45072- 020 -60 1 $562.78 $ 562.78 949 Jefferson Lane 10- 45072 - 020 -50 1 $562.78 $ 562.78 953 Jefferson Lane 10- 45072- 020 -40 1 $562.78 $ 562.78 957 Jefferson Lane 10- 45072- 020 -30 1 $562.78 $ 562.78 Subtotals 27 $ 15,195.06 Livingston Drive R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4326 Livingston Drive 10- 45073- 020 -10 1 $562.78 $ 562.78 4330 Livingston Drive 10- 45073- 020 -20 1 $562.78 $ 562.78 4334 Livingston Drive 10- 45073 - 020 -30 1 $562.78 $ 562.78 4338 Livingston Drive 10- 45073 - 020 -40 1 $562.78 $ 562.78 4342 Livingston Drive 10- 45073 - 020 -50 1 $562.78 $ 562.78 4346 Livingston Drive 10- 45073 - 020 -60 1 $562.78 $ 562.78 4350 Livingston Drive 10- 45073 - 020 -70 1 $562.78 $ 562.78 4354 Livingston Drive 10- 45073 - 020 -80 1 $562.78 1 $ 562.78 4358 Livingston Drive 10- 45073 - 020 -90 1 $562.78 $ 562.78 14� Livingston Drive (continued) 4362 Livingston Drive 10- 45073- 021 -00 1 $562.78 $ 562,78 4366 Livingston Drive 10- 45074- 031 -20 1 $562.78 $ 562.78 4370 Livingston Drive 10- 45074 - 031 -10 1 $562.78 $ 562.78 4374 Livingston Drive 10- 45074- 031 -00 1 $562.78 $ 562.78 4378 Livingston Drive 10- 45074- 030 -90 1 $562.78 $ 562.78 4382 Livingston Drive 10- 45074- 030 -80 1 $562.78 $ 562,78 4386 Livingston Drive 10- 45074- 030 -70 1 $562.78 $ 562.78 4390 Livingston Drive 10- 45074 - 030 -60 1 $562.78 $ 562.78 4394 Livingston Drive 10- 45074- 030 -50 1 $562.78 $ 562.78 4398 Livingston Drive 10- 45074 - 030 -40 1 $562.78 $ 562.78 4402 Livingston Drive 10- 45074 - 030 -30 1 $562.78 $ 562.78 4329 Livingston Drive 10- 45073- 010 -10 1 $562.78 $ 562.78 4333 Livingston Drive 10- 45073 - 010 -20 1 $562.78 $ 562,78 4337 Livingston Drive 10- 45073 - 010 -30 1 $562.78 $ 562,78 4341 Livingston Drive 10- 45073 - 010 -40 1 $562.78 $ 562,78 4345 Livingston Drive 10- 45073 - 010 -50 1 $562.78 $ 562,78 4349 Livingston Drive 10- 45073- 010 -60 1 $562.78 $ 562.78 4353 Livingston Drive 10- 45073- 010 -70 1 $562.78 $ 562.78 4357 Livingston Drive 10- 45073- 010 -80 1 $562.78 $ 562,78 4361 Livingston Drive 10- 45074 - 020 -60 1 $562.78 $ 562.78 4369 Livingston Drive 10- 45074- 020 -50 1 $562,78 $ 562.78 4377 Livingston Drive 10- 45074 - 020 -40 1 $562.78 $ 5.62.78 4385 Livingston Drive 10- 45074 - 020 -30 1 $562,78 $ 562.78 4393 Livingston Drive 10- 45074 - 020 -20 1 $562.78 $ 562.78 4401 Livingston Drive 10- 45074- 020 -10 1 $562.78 $ 562.78 Subtotals 34 $ 19,134.52 Braddock Trail R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4422 Braddock Trail 10- 45091 - 011 -70 1 $562.78 $ 562.78 4418 Braddock Trail 10- 45091 - 011 -60 1 $562.78 $ 562.78 4414 Braddock Trail 10- 45091 - 011 -50 1 $562.78 $ 562,78 4410 Braddock Trail 10- 45091 - 011 -40 1 $562.78 $ 562.78 4406 Braddock Trail 10- 45091- 011 -30 1 $562.78 $ 562.78 4402 Braddock Trail 10- 45091 - 011 -20 1 $562.78 $ 562.78 4398 Braddock Trail 10- 45091 - 011 -10 1 $562.78 $ 562.78 4394 Braddock Trail 10- 45091 - 011 -00 1 $562.78 $ 562.78 4390 Braddock Trail 10- 45091- 010 -90 1 $562.78 $ 562.78 4386 Braddock Trail 10- 45091- 010 -80 1 $562.78 $ 562.78 4382 Braddock Trail 10- 45091 - 010 -70 1 $562.78 $ 562.78 4378 Braddock Trail 10- 45091 - 010 -60 1 $562,78 $ 562.78 4374 Braddock Trail 10- 45091 - 010 -50 1 $562.78 $ 562.78 4370 Braddock Trail 10- 45091- 010 -40 1 $562.78 $ 562.78 4366 Braddock Trail 10- 45091 - 010 -30 1 $562,78 $ 562.78 4362 Braddock Trail 10- 45091 - 010 -20 1 $562.78 $ 562.78 4358 Braddock Trail 10- 45091 - 010 -10 1 $562.78 $ 562.78 4354 Braddock Trail 10- 45070 - 020 -50 1 $562.78 $ 562.78 4350 Braddock Trail 10- 45070 - 020 -40 1 $562.78 $ 562.78 4346 Braddock Trail 10- 45070- 020 -30 1 $562.78 $ 562,78 4342 Braddock Trail 10- 45070- 020 -20 1 $562.78 $ 562.78 4338 Braddock Trail 10- 45070- 020 -10 1 $562.78 $ 562.78 q Braddock Trail (continued) 4417 Braddock Trail 10- 45091- 021 -10 1 $562.78 $ 562.78 4413 Braddock Trail 10- 45091- 021 -00 1 $562.78 $ 562.78 4409 Braddock Trail 10- 45091 - 020 -90 1 $562.78 $ 562.78 4405 Braddock Trail 10- 45091 - 020 -80 1 $562.78 $ 562.78 4401 Braddock Trail 10- 45091 - 020 -70 1 $562.78 $ 562.78 4397 Braddock Trail 10- 45091 - 020 -60 1 $562.78 $ 562.78 4393 Braddock Trail 10- 45091 - 020 -50 1 $562.78 $ 562.78 4389 Braddock Trail 10- 45091 - 020 -40 1 $562.78 $ 562.78 4385 Braddock Trail 10- 45091 - 020 -30 1 $562.78 $ 562.78 4381 Braddock Trail 10- 45091- 020 -20 1 $562.78 $ 562.78 4377 Braddock Trail 10- 45091- 020 -10 1 $562.78 $ 562.78 4341 Braddock Trail 10- 45070 - 041 -00 1 $562.78 $ 562.78 4337 Braddock Trail 10- 45070 - 041 -10 1 $562.78 $ 562.78 4333 Braddock Trail 10- 45070- 041 -20 1 $562.78 $ 562.78 4329 Braddock Trail 10- 45070 - 041 -30 1 $562.78 $ 562.78 4325 Braddock Trail 10- 45070 - 041 -40 1 $562.78 $ 562.78 4321 Braddock Trail 10- 45070 - 041 -50 1 $562.78 $ 562.78 4317 Braddock Trail 10- 45070 - 041 -60 1 $562.78 $ 562.78 4313 Braddock Trail 10- 45070 - 041 -70 1 $562.78 $ 562.78 4309 Braddock Trail 10- 45070 - 041 -80 1 $562.78 $ 562.78 4305 Braddock Trail 10- 45070 - 041 -90 1 $562.78 $ 562.78 4301 Braddock Trail 10- 45070- 042 -00 1 $562.78 $ 562.78 4322 Braddock Trail 10- 45070 - 030 -70 1 $562.78 $ 562.78 4318 Braddock Trail 10- 45070- 030 -60 1 $562.78 $ 562.78 4314 Braddock Trail 10- 45070 - 030 -50 1 $562.78 $ 562.78 4310 Braddock Trail 10- 45070 - 030 -40 1 $562.78 $ 562.78 4306 Braddock Trail 10- 45070- 030 -30 1 $562.78 $ 562.78 4302 Braddock Trail 10- 45070 - 030 -20 1 $562.78 $ 562.78 4298 Braddock Trail 10- 45070- 030 -10 1 $562.78 $ 562.78 Subtotals 51 $ 28,701.78 Curry Trail R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 929 Curry Trail 10- 45070 - 010 -10 1 $562.78 $ 562.78 933 Curry Trail 10- 45070 - 010 -20 1 $562.78 $ 562.78 937 Curry Trail 10- 45070- 010 -30 1 $562.78 $ 562.78 941 Curry Trail 10- 45070- 010 -40 1 $562.78 $ 562.78 945 Curry Trail 10- 45070- 010 -50 1 $562.78 $ 562.78 949 Curry Trail 10- 45070 - 010 -60 1 $562.78 $ 562.78 953 Curry Trail 10- 45070 - 010 -70 1 $562.78 $ 562.78 957 Curry Trail 10- 45070 - 010 -80 1 $562.78 $ 562.78 961 Curry Trail 10- 45070- 010 -90 1 $562.78 $ 562.78 965 Curry Trail 10- 45070 - 011 -00 1 $562.78 $ 562.78 928 Curry Trail 10- 45070 - 040 -10 1 $562.78 $ 562.78 932 Curry Trail 10- 45070 - 040 -20 1 $562.78 $ 562.78 936 Curry Trail 10- 45070- 040 -30 1 $562.78 $ 562.78 940 Curry Trail 10- 45070 - 040 -40 1 $562.78 $ 562.78 944 Curry Trail 10- 45070 - 040 -50 1 $562.78 $ 562.78 948 Curry Trail 10- 45070 - 040 -60 1 1 $562.78 1 $ 562.78 952 Curry Trail 10- 45070- 040 -70 1 $562.78 $ 562.78 mv RM Curry Trail (continued) 956 Curry Trail 10- 45070- 040 -80 1 $562.78 $ 562.78 960 Curry Trail 10- 45070- 040 -90 1 $562.78 $ 562.78 979 Pointe Way Subtotals 19 $562.78 $ 10,692.82 Pointe Way R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 975 Pointe Way 10- 45071 - 010 -10 1 $562.78 $ 562.78 979 Pointe Way 10- 45072 - 011 -10 1 $562.78 $ 562.78 968 Pointe Way 10- 45070- 030 -80 1 $562.78 $ 562.78 972 Pointe Way 10- 45070 - 030 -90 1 $562.78 $ 562.78 976 Pointe Way 10- 45070 - 031 -00 1 $562.78 $ 562.78 Subtotals 5 $ 2,813.90 189 Single - Family Lots TOTAL ASSESSMENT $ 106,365.42 `t ^t C U) O > 0 (D u o Lo U) (A 6q 4f 121 k, C) ID. co Nr K 'S' 00 10 C, 2 c M . t Nt �- el cq 12 �-N w W., C) m fR! ®R 70 Oil N a) Ce) cq M. 06 64-j RIO s— CY) Flit, (D LO 0) 00 00 A 04 a) Ce) ®ir -icy `�1 i � . �I� � Pxw'zzol lo@foJd\Aojdwj JE)ajlS z�onsjoefojd Aj!O\U33NlSN3\sa3sn\:i 5-0— w CD C) 0) to Cl) OD (D LO 0) 00 00 A 04 a) Ce) ®ir -icy `�1 i � . �I� � Pxw'zzol lo@foJd\Aojdwj JE)ajlS z�onsjoefojd Aj!O\U33NlSN3\sa3sn\:i 5-0— w CD C) 70 N a) .0 06 64-j s— C: n a) E cn a) U) A.-O C: 0 (D N < C 0 a) LL •x (D N '4 U) .kG 2 C J ,U+ Cl) a �EN LO qa� r m V. N � N CA (0 V ,` M C4 to ' � M LO V f V M 3 M to - i v M alp OD 0 a N M m v cq q N I.J.. `f CN ., h M § CD R 1 N I.J.. `f CN ., M § CD .- 0 p -.-i 4-0 W _p N LL }: d PXW'LLU JDafoad \nwdwi;aaiag z�Onsaoafad /4!0WD3NISN3 \sm3sn \:l �71 ll Agenda Information Memo November 20, 2012 Eagan City Council Meeting PUBLIC HEARINGS C. PROJECT 1073, WESCOTT ROAD (DENMARK AVENUE TO 600' EAST OF LEXINGTON AVENUE)/ GLACIER DRIVE STREET IMPROVEMENTS - FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 1073 (Wescott Road — Denmark Avenue to 600' east of Lexington Avenue/ Glacier Drive) and authorize its certification to Dakota County for collection. FACTS: • Project 1073 provided for the street overlay improvements on Wescott Road, from Denmark Avenue to 600' east of Lexington Avenue, and Glacier Drive, south of Wescott Road, in central Eagan. • The final assessment roll was presented to the City Council on October 16, 2012, with a public hearing scheduled for November 20, 2012, to formally present the final costs associated with this public improvement to the affected benefitting properties. • The final assessments for the assessable properties are approximately 8% less than the estimate contained in the feasibility report presented at the public hearing held on January 17, 2012. • All notices have been published in the legal newspaper and sent to the affected property owners informing them of this public hearing. • An informational meeting was held on November 13, 2012 to address all property owners' questions or concerns and provide any additional information of interest. Of the 10 parcels (4 Single- Family Platted Lots, 4 Residential Unplatted, 2 Public Facilities — Glacier Elementary, and All Saints Lutheran Church) being assessed, no one attended the meeting. ATTACHMENTS: • Final Assessment Report, pages 53 through (00 M FINAL ASSESSMENT REPORT PROJECT Number: 1073 Wescott Road/ Glacier Name: Drive PUBLIC HEARING DATES Assessment: November 20, 2012 Project Approval: January 17, 2012 Contract Number of Interest Amount Variance Final Feasibility Number Parcels Terms Rate Assessed Actual to FR Financed Rate Report Units WESCOTT ROAD $ (16,874.73) $ 236,494.63 $ (9,005.37) STREET -24.2% $ 245,500.00 FR -3.7% Surf. /Signs - Low Density Platted $703.06 $850.00 Lot Eq STREET Surf. /Signs - Low Density Unplatted $10.31 $12.00 F. F. STREET Surf. /Signs - Public Facilitv $23.20 $27.00 F. F. GLACIER DRIVE STREET Surf. /Signs - Low Density Unplatted $7.31 $16.00 F. F. STREET Surf. /Signs - Public Facility $13.02 $28.00 F. F. Contract Number of Interest Amount Variance City Variance Number Parcels Terms Rate Assessed Actual to FR Financed Actual to FR 12 -01 10 5/10 yrs 3.5% $ 52,825.27 $ (16,874.73) $ 236,494.63 $ (9,005.37) $ 69,700.00 FR -24.2% $ 245,500.00 FR -3.7% 5z City of Evan ma To: - - Mayor and City Council From: John Gorder, City Engineer Date: November 13, 2012 Subject: Final Assessment Roll, Project 1073 Wescott Road/ Glacier Drive At the public hearing on January 17, 2012, the City Council ordered Project 1073. In accordance with the feasibility report, the following improvements were constructed: bituminous mill & overlay paving, traffic sign replacement and concrete curb & gutter repair for the Wescott Road/ Glacier Drive project. In accordance with the City Special Assessment Policy and the feasibility report, it was proposed to assess the bituminous mill & overlay paving and traffic signage improvements to the benefiting properties. The improvements were completed under Contract 12 -01. The following information was used in the preparation of the assessment roll for Project 1073. PROJECT COST The total construction cost for this project is $220,149.91. This includes $215,825.76 paid to the contractors for the construction of the improvements. Traffic and street signage was installed at a cost of $4,324.15. Other costs including engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling $69,169.99 were incurred, resulting in a total improvement and project cost of $289,319.90. The detail of these other costs is provided on Schedule I. These other costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment rate. CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY IMPROVEMENT COST COSTS COST REPORT bituminous Mill & Overlay - Wescott Road $149,295.20 Bituminous Mill & Overlay - Glacier Drive $10,450.68 Conc. C & G Repair - Intersection Recon $60,404.03 $220,149.91 ASSESSMENTS $46,907.80 $3,283.55 $196,203.00 $13,734.23 $228,400.00 $30,000,00 $18,978.64 $79,382.67 $56,800.00 $69,169.99 $289,319.90 $315,200.00 Trunk Assessments No trunk assessments for utilities were proposed in the feasibility report, therefore none are proposed in this assessment roll. Street Improvement Costs The costs of the street overlay and street signage improvements were computed using the following unit prices and quantities: 5'A ITEM Wescott Road - Mill & Overlay/ Signage MOBILIZATION MILL BITUMINOUS PAVEMENT (11/4" FULL WIDTH) BITUMINOUS MATERIAL FOR TACK COAT TYPE SP 9.5 WEARING COURSE MIXTURE (3,B) TYPE SP 9.5 WEARING COURSE MIXTURE (3,B) (Patch) ADJUST GATE VALVE BOX REPAIR GATE VALVE MID SECTION REPAIR GATE VALVE TOP SECTION W/ COVER ADJUST FRAME & RING CASTING TRAFFIC CONTROL PAVEMENT MESSAGE (RTARROW) EPDXY PAVEMENT MESSAGE (LT) EPDXY 4" SOLID WHITE LINE EPDXY 24" SOLID LINE YELLOW LINE EPDXY 4" DOUBLE SOLID YELLOW LINE EPDXY CROSSWALK MARKING EPDXY 24" SOLID LINE WHITE LINE EPDXY TRAFFIC/ STREET SIGNS Subtotal Other costs Total Cost - Wescott Road ITEM Glacier Drive - Mill & Overlay/ Signage MOBILIZATION MILL BITUMINOUS PAVEMENT (11/4" FULL WIDTH) BITUMINOUS MATERIAL FOR TACK COAT TYPE SP 9.5 WEARING COURSE MIXTURE (3,B) TYPE SP 9.5 WEARING COURSE MIXTURE (3,B) (Patch) ADJUST GATE VALVE BOX TRAFFIC CONTROL PAVEMENT MESSAGE (RT ARROW) EPDXY PAVEMENT MESSAGE (LT) EPDXY 4" SOLID WHITE LINE EPDXY 4" DOUBLE SOLID YELLOW LINE EPDXY CROSSWALK MARKING EPDXY 24" SOLID LINE WHITE LINE EPDXY TRAFFIC/ STREET SIGNS Subtotal Other costs Total Cost - Glacier Drive UNIT CITY PRICE 842.50 SY LS 1.00 $7,582.50 SY 19,165.00 2.25 GAL 1,250.00 3.00 TON 1,598.17 44.00 TON 17.96 100.00 EA 9.00 100.00 EA 1.00 190.00 EA 5.00 145.00 EA 13.00 375.00 LS 1.00 3,555.00 EA 4.00 100.00 EA 8.00 100.00 LF 6,960.00 0.21 LF 565.00 5.25 LF 4,761.00 0.42 SF 192.00 3.10 LF 41.00 6.30 LS 1.00 4,000.00 UNIT CITY PRICE COST $7,582.50 43,121.25 3,750.00 70,319.48 1,796.00 900.00 190.00 725.00 4,875.00 3,555.00 400.00 800.00 1,461.60 2,966.25 1,999.62 595.20 258.30 4,000.00 $149,295.20 $46,907.80 $196,203.00 COST LS 1.00 842.50 842.50 SY 537.00 2.25 1,208.25 GAL 150.00 3.00 450.00 TON 125.00 44.00 5,500.00 TON 8.00 100.00 800.00 EA 1.00 100.00 100.00 LS 1.00 395.00 395.00 EA 1.00 100.00 100.00 EA 1.00 100.00 100.00 LF 64.00 0.21 13.44 LF 77.00 0.42 32.34 SF 144.00 3.10 446.40 LF 22.00 6.30 138.60 LS 1.00 324.15 324.15 5S $10,450.68 $3,283.55 $13,734.23 Residential Lots - Direct Access Improvements: The City's Assessment Policy states that 50% of the Bituminous Mill & Overlay - Wescott Road costs are assessable for Residential Lots - Direct Access properties. This assessment rate is based on a normal residential street width of 32 feet. The average street width for the project area being assessed is 48 feet. Therefore, the amount assessed must be adjusted to reflect this difference. The improvement and assessment rate for the Residential Lots - Direct Access properties is computed as follows: Residential Lots - Direct Access = 272.0 F.F. / 6,337.0 F.F. = 4.3% $196,203.00 (Bituminous Mill & Overlay - Wescott Road cost) x 4.3% x50% x32/ 48 = $2,812.24 (Assessment) $2,812.24 (Assessment) _ $703.06 / SF Lot 4 SF Lots R1 Residential Unplatted Lots Improvements: The City's Assessment Policy states that 50% of the Bituminous Mill & Overlay - Wescott Road costs are assessable for R1 Residential Unplatted Lot properties. This assessment rate is based on a normal residential street width of 32 feet. The average street width for the project area being assessed is 48 feet. Therefore, the amount assessed must be adjusted to reflect this difference. The improvement and assessment rate for the R1 Residential Unplatted Lot properties is computed as follows: % R1 Residential Unplatted Lots = 1,896.0 F.F. / 6,337.0 F.F = 29.90% $196,203.00 (Bituminous Mill & Overlay - Wescott Road cost) x29.9% x50% x32/ 48 = $19,554.90 (Assessment) $19,554.90 (Assessment) _ $10.31 /Front Foot 1,896 Front Feet Public Facility Lots Improvements: The City's Assessment Policy states that 75% of the Bituminous Mill & Overlay - Wescott Road costs are assessable for Public Facility Lot properties. The improvement and assessment rate for the Public Facility Lot properties is computed as follows: % Public Facility Lots = 964.0 F.F. / 6,337.0 F.F. = 15.20% $196,203.00 (Bituminous Mill & Overlay - Wescott Road cost) x15.2% x75% _ $22,367.14 (Assessment) $22,367.14 (Assessment) _ $23.20/ Front Foot 964 Front Feet The remaining frontage within the project area (50.6 %) is either sideyard or backyard property with no driveway access and, therefore, not assessable under the City's Assessment Policy. R1 Residential Unplatted Lots Improvements: The City's Assessment Policy states that 50% of the Bituminous Mill & Overlay - Glacier Drive costs are assessable for R1 Residential Unplatted Lot properties. This assessment rate is based on a normal residential street width of 32 feet. The average street width for the project area being assessed is 38 feet. Therefore, the amount assessed must be adjusted to reflect this difference. The improvement and assessment rate for the R1 Residential Unplatted Lot properties is computed as follows: % R1 Residential Unplatted Lots = 385.0 F.F. / 791.0 F.F = 48.70% $13,734.23 (Bituminous Mill & Overlay - Glacier Drive Cost) x 48.70% x 50% x 32.0 / 38.0 = $2,816.24 $2,816.24 (Assessment) _ $7.31 / Front Foot 385 Front Feet 56 Public Facility Lots Improvements: The City's Assessment Policy states that 75% of the Bituminous Mill & Overlay - Glacier Drive costs are assessable for Public Facility Lot properties. Therefore, only 51% of the costs for this project are assessable. The improvement and assessment rate for the Public Facility Lot properties is computed as follows: % Public Facility Lots = 406.0 F.F. / 791.0 F.F = 51.30% $13,734.23 (Bituminous Mill & Overlay - Glacier Drive cost) x 51.30% x 75% = $5,284.25 (Assessment) $5,284.25 (Assessment) _ $13.02 / Front Foot 406 Front Feet ASSESSMENT TERMS: The assessments are proposed for a term of 5 years for residential properties, and 10 years for non - residential and unplatted properties. The interest rate is 3.5% per annum on the unpaid balance. CITY REVENUES (RESPONSIBILITY) IMPROVEMENT Bituminous Mill & Overlay - Wescott Road Bituminous Mill & Overlay - Glacier Drive Conc. C & G Repair - Intersection Recon CITY FUND RESPONSIBILITY Major Street Fund: $236,494.63 Johri"Gorder, P.E. Reviewed Public Works Department I 1 - I(; .- (.1 Date c: Russ Matthys, Director of Public Works Mike Dougherty, City Attourney Alexandra O'Leary, Accountant I IMPROVEMENT ASSESSMENT COST $196,203.00 $13,734.23 $79,382.67 REVENUE $44,724.80 $8,100.47 $0.00 CITY RESPONSIBILITY $151,478.20 $5,633.76 $79,382.67 $289,319.90 $52,825.27 $236,494.63 59 Finance Department J� Date 0 C O1 E N y Ol a" f0 C LL •L L OJ 'O f0 O cr v+ O U H N 3 M n O ri t O) •O L a U 5B Ln O O LD J F, m 00 W N N O LD LD LD O 1 O O O N O m m m m N 7j O o O O 00 n n n r O m LD Ln O• O 'It 00 M W LO LD LD LD .4 O 0 O O O O O Iq O O O O L!) 00 to v c LL L LL O O LL 7 M M cr N N W w Gl � v m 0 O T J Y O UJ 10 LYj O 0 O Od' O O L E v C D! O •u O O O O ONO L 2 Ii ,-i 1-1 0 m z O O o o d -i N cH N r-i N ri N O Z °o a a Li 0 LL Z Lf) O N 00 OO v0 v0 r K a m m N p O O 0 O jD N Q1 M Ct FO— y m O .-i N m N cmi � '�•I N •O 'O 'O 'O a) O1 O Ln C LL O o o o Ln ^ L C tr Cr 4- , Q o U O u O u +' C O (C6 7 vi- C LL O O um U u. 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PROJECT 1077, NORTHVIEW PARK ROAD (LEXINGTON AVENUE TO ELRENE ROAD)/ BRADDOCK TRAIL (DIFFLEY ROAD TO NORTHVIEW PARK ROAD)/ ELRENE ROAD (DODD ROAD TO WESCOTT ROAD) STREET IMPROVEMENTS - FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 1077 ( Northview Park Road, Lexington Avenue to Elrene Road, Braddock Trail, Diffley Road to Northview Park Road, Elrene Road, Dodd Road to Wescott Road — Street Improvements) and authorize its certification to Dakota County for collection. FACTS: • Project 1077 provided for the street overlay improvements on Northview Park Road, Elrene Road, and Braddock Trail, all collector streets in east central Eagan. • The final assessment roll was presented to the City Council on October 16, 2012, with a public hearing scheduled for November 20, 2012, to formally present the final costs associated with this public improvement to the affected benefitting properties. • The final assessments for the assessable properties are approximately 8% less than the estimate contained in the feasibility report presented at the public hearing held on February 7, 2012. • All notices have been published in the legal newspaper and sent to the affected property owners informing them of this public hearing. • An informational meeting was held on November 13, 2012 to address all property owners' questions or concerns and provide any additional information of interest. Of the 72 parcels (62 Single - Family, 1 Public Facility — Eagan High School/ Dakota Hills Middle School, 9 City Parks) being assessed, no one attended the meeting. ATTACHMENTS: • Final Assessment Report, pages �c_� through 9 Co\ FINAL ASSESSMENT REPORT PROJECT Number: 1077 Northview Park Road/ Braddock Trail/ Elrene Name: Road PUBLIC HEARING DATES Assessment: November 20, 2012 Project Approval: February 7, 2012 Contract Number of Interest Amount Final Feasibility Variance Number Parcels Terms Rate Assessed Rate Report Units STREET 12 -01 72 5/10 yrs 3.5% $ 178,046.28 $ (16,553.72) Surf. /Signs Single Family Res $752.58 $830.00 Lot Eq STREET -26.2% Surf. /Signs - Comm Park $14.66 $16.00 F. F. STREET Surf. /Signs - Public Facilitv $14.71 $16.00 F. F. Contract Number of Interest Amount Variance City Variance Number Parcels Terms Rate Assessed Actual to FR Financed Actual to FR 12 -01 72 5/10 yrs 3.5% $ 178,046.28 $ (16,553.72) $ 668,072.42 $ (237,127.58) $ 194,600.00 FR -8.5% $ 905,200.00 FR -26.2% 47""' City of Eap Memo To: Mayor and City Council From: John Gorder, City Engineer Date: November 13, 2012 Subject: Final Assessment Roll, Project 1077 Northview Park Road/ Braddock Trail/ Elrene Road At the public hearing on February 7, 2012, the City Council ordered Project 1077. In accordance with the feasibility report, the following improvements were constructed: bituminous mill & overlay paving, trail overlays, street signage replacement, concrete curb & gutter repair, and crosswalk improvements for the Northview Park Road / Braddock Trail / Elrene Road project. In accordance with the City Special Assessment Policy and the feasibility report, it was proposed to assess the bituminous street mill & overlay paving and street signage improvements to the benefiting residential properties. The improvements were completed under Contract 12 -01. The following information was used in the preparation of the assessment roll for Project 1077. PROJECT COST The total construction cost for this project is $687,796.41. This includes $680,367.30 paid to the contractors for the construction of the improvements. Traffic and street signage was installed at a cost of $7,429.11. Other costs including engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling $158,322.29 were incurred, resulting in a total improvement and project cost of $846,118.70. The detail of these other costs is provided on Schedule I. These other costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment rate. CONSTRUCTION OTHER IMPROVEMENT COST COSTS Bituminous Mill & Overlay C &G Repair/ Trail Overlay/ Crosswalks ASSESSMENTS Trunk Assessments $477,941.46 $209,854.95 $687,796.41 $110,016.26 $48,306.03 $158,322.29 IMPROVEMENT COST $587,957.72 $258,160.98 $846,118.70 No trunk assessments for utilities were proposed in the feasibility report, therefore none are proposed in this assessment roll. Street Improvement Costs The costs of the street overlay and street signage improvements were computed using the following unit prices and quantities: 0�5 ITEM UNIT QTY PRICE COST MOBILIZATION LS 1 $ 32,015.00 $ 32,015.00 MILL BITUMINOUS PAVEMENT (11/4" FULL WIDTH) SY 20,414 2.25 45,931.50 BITUMINOUS MATERIAL FOR TACK COAT GAL 3,750.00 3.00 11,250.00 TYPE SP 9.5 WEARING COURSE MIXTURE (3,B) TON 5,387.11 44.00 237,032.84 TYPE SP 9.5 WEARING COURSE MIXTURE (3,B) ( PATCH) TON 642.30 100.00 64, 230.00 ADJUST GATE VALVE BOX EA 34 100.00 3,400.00 ADJUST GATE VALVE BOX EA 34 100.00 3,400.00 REPAIR GATE VALVE MID SECTION EA 4 190.00 760.00 REPAIR GATE VALVE TOP SECTION W /COVER EA 25 145.00 3,625.00 ADJUST FRAME & RING CASTING EA 72 375.00 27,000.00 REMOVE & REPLACE FRAME & RING CASTING (27 ") EA 1 650.00 650.00 ADJUST FRAME & RING CASTING (RISER ADJUSTMENT) EA 1 180.00 180.00 TRAFFIC CONTROL LS 1 15,010.00 15,010.00 PAVEMENT MESSAGE (RT ARROW) EPDXY EA 9 100.00 900.00 PAVEMENT MESSAGE (LT) EPDXY EA 10 100 1,000.00 4" SOLID WHITE LINE EPDXY LF 15,930 0.21 3,345.30 24" SOLID YELLOW LINE EPDXY LF 79 5.25 414.75 4" DOUBLE SOLID YELLOW LINE EPDXY LF CROSSWALK MARKING EPDXY SF 24" SOLID LINE WHITE EPDXY LF REMOVE BITUMINOUS PAVEMENT SY NMC LOOP DETECTOR 6'X6' EA PAVEMENT MESSAGE (LT THRU)EPDXY EA Subtotal Other costs Total Cost of Assessable Item(s) 13,548 0.42 5,690.16 1,272 3.10 3,943.20 142 6.30 894.60 1,360 5.25 7,140.00 1 5,580.00 5,580.00 4 130.00 520.00 $ 477,941.46 $ 110,016.26 $ 587,957.72 Low Density Residential (Single Family) Improvements: The City's Assessment Policy states that 50% of the Bituminous Mill & Overlay costs are assessable for Low Density Residential (Single Family) properties. This assessment rate is based on a normal residential street width of 32 feet. The average street width for the project area being assessed is 37.5 feet. Therefore, the amount assessed must be adjusted to reflect this difference. The improvement and assessment rate for the Low Density Residential (Single Family) properties is computed as follows: % SF Residential = 5,565 F.F. / 29,992 Total F.F. = 18.6% $587,957.72 (Bituminous Mill & Overlay Cost) x 50% x18.6% x 32/37.5 = $46,660.32 $46,660.32 $752.58/ SF Lot 62 SF Lots Community Park Improvements: The City's Assessment Policy states that 75% of the Bituminous Mill & Overlay costs are assessable for Community Park properties (Northview Park, Bridle Ridge Park, Wandering Path Park - City property). The improvement and assessment rate for the Community Park properties is computed as follows: % Community Park = 4,481 F.F. / 29,992 Total F.F. = 14.9% $587,957.72 (Bituminous Mill & Overlay Cost) x 75% x14.9% = $65,691.46 $65,691.46 $14.66 / Front Foot - Parks 4,481 Front Feet Public Facility Lots Improvements: The City's Assessment Policy states that 75% of the Bituminous Mill & Overlay costs are assessable for Public Facility Lot properties (ISD 196). The improvement and assessment rate for the Public Facility Lot properties is computed as follows: t 15 Public Facility = 4,466 F.F. / 29,992 Total F. F. = 14.9% $587,957.72 (Bituminous Mill & Overlay Cost) x 75% x14.9% = $65,694.86 $65,694.86 $14.71 / Front Foot - Public Facility 4,466 Front Feet The remaining units within the project area (51.6 %) are either sideyard or backyard property with no driveway access and, therefore, not assessable under the City's Assessment Policy. ASSESSMENT TERMS: The assessments are proposed for a term of 5 years for residential properties, and 10 years for non - residential properties. The interest rate is 3.5% per annum on the unpaid balance. CITY REVENUES (RESPONSIBILITY) IMPROVEMENT ASSESSMENT IMPROVEMENT COST REVENUE Bituminous Mill & Overlay C & G Repair/ Trail Overlay/ Crosswalks CITY FUND RESPONSIBILITY Major Street Fund: $668,072.42 Park Assessment: $65,691.46 dJohn Gorder, P.E. Reviewed Public Works Department` it 1(r iZ Date c: Russ Matthys, Director of Public Works Mike Dougherty, City Attourney Alexandra O'Leary, Accountant I nffl $ 587,957.72 $ 258,160.98 $ 846,118.70 178,046.28 $ 178,046.28 IX Date Final Assessment Roll City Project 1077- Northview Park Road/ Braddock Trail/ Elrene Road Northview Park Road R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 828 NORTHVIEW PARK RD 10- 72500 -06 -020 1 $752.58 $752.58 832 NORTHVIEW PARK RD 10- 72500 -06 -030 1 $752.58 $752.58 836 NORTHVIEW PARK RD 10- 72500 -06 -040 1 $752.58 $752.58 840 NORTHVIEW PARK RD 10- 72500 -06 -050 1 $752.58 $752.58 844 NORTHVIEW PARK RD 10- 72500 -06 -060 1 $752.58 $752.58 848 NORTHVIEW PARK RD 10- 72500 -06 -070 1 $752.58 $752.58 852 NORTHVIEW PARK RD 10- 72500 -06 -080 1 $752.58 $752.58 856 NORTHVIEW PARK RD 10- 72500 -06 -090 1 $752.58 $752.58 860 NORTHVIEW PARK RD 10- 72500 -06 -100 1 $752.58 $752.58 864 NORTHVIEW PARK RD 10- 72500 -06 -110 1 $752.58 $752.58 959 NORTHVIEW PARK RD 10- 45080 -02 -190 1 $752.58 $752.58 963 NORTHVIEW PARK RD 10- 45080 -02 -180 1 $752.58 $752.58 967 NORTHVIEW PARK RD 10- 45080 -02 -170 1 $752.58 $752;58 971 NORTHVIEW PARK RD 10- 45080 -02 -160 1 $752.58 $752.58 975 NORTHVIEW PARK RD 10- 45080 -02 -150 1 $752.58 $752.58 979 NORTHVIEW PARK RD 10- 45080 -02 -140 1 $752.58 $752.58 983 NORTHVIEW PARK RD 10- 45080 -02 -130 1 $752.58 $752.58 987 NORTHVIEW PARK RD 10- 45080 -02 -120 1 $752.58 $752.58 991 NORTHVIEW PARK RD 10- 45080 -02 -110 1 $752.58 $752.58 995 NORTHVIEW PARK RD 10- 45080 -02 -100 1 $752.58 $752.58 999 NORTHVIEW PARK RD 10- 45080 -02 -090 1 $752.58 $752.58 1003 NORTHVIEW PARK RD 10- 45080 -02 -080 1 $752.58 $752.58 1007 NORTHVIEW PARK RD 10- 45080 -02 -070 1 $752.58 $752.58 1011 NORTHVIEW PARK RD 10- 45080 -02 -060 1 $752.58 $752.58 1015 NORTHVIEW PARK RD 10- 45080 -02 -050 1 $752.58 $752.58 1019 NORTHVIEW PARK RD 10- 45080 -02 -040 1 $752.58 $752.58 1023 NORTHVIEW PARK RD 10- 45080 -02 -030 1 $752.58 $752.58 1027 NORTHVIEW PARK RD 10- 45080 -02 -020 1 $752.58 $752.58 1031 NORTHVIEW PARK RD 10- 45080 -02 -010 1 $752.58 $752.58 1039 NORTHVIEW PARK RD 10- 45080 -01 -110 1 $752.58 $752.58 1045 NORTHVIEW PARK RD 10- 45080 -01 -100 1 $752.58 $752.58 1051 NORTHVIEW PARK RD 10- 45080 -01 -090 1 $752.58 $752.58 1057 NORTHVIEW PARK RD 10- 45080 -01 -080 1 $752.58 $752.58 1063 NORTHVIEW PARK RD 10- 45080 -01 -070 1 $752.58 $752.58 1069 NORTHVIEW PARK RD 10- 45080 -01 -060 1 $752.58 $752.58 1075 NORTHVIEW PARK RD 10- 45080 -01 -050 1 $752.58 $752.58 1081 NORTHVIEW PARK RD 10- 45080 -01 -040 1 $752.58 $752.58 1087 NORTHVIEW PARK RD 10- 45080 -01 -030 1 $752.58 $752.58 1093 NORTHVIEW PARK RD 10- 45080 -01 -020 1 $752.58 $752.58 1099 NORTHVIEW PARK RD 10- 45080 -01 -010 1 $752.58 $752.58 1098 NORTHVIEW PARK RD 10- 45035 -01 -010 1 $752.58 $752.58 1092 NORTHVIEW PARK RD 10- 45035 -01 -020 1 $752.58 $752.58 1086 NORTHVIEW PARK RD 10- 45035 -01 -030 1 $752.58 $752.58 1080 NORTHVIEW PARK RD 10- 45035 -01 -040 1 $752.58 $752.58 1074 NORTHVIEW PARK RD 10- 45035 -01 -050 1 $752.58 $752.58 Subtotal 45 $33,866.10 Braddock Trail R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4110 BRADDOCK TR 10- 72500 -04 -570 1 $752.58 $752.58 4114 BRADDOCK TR 10- 72500 -04 -560 1 $752.58 $752.58 4118 BRADDOCK TR 10- 72500 -04 -550 1 $752.58 $752.58 4122 BRADDOCK TR 10- 72500 -04 -540 1 $752.58 $752.58 4126 BRADDOCK TR 10- 72500 -04 -530 1 $752.58 $752.58 4130 BRADDOCK TR 10- 72500 -04 -520 1 $752.58 $752.58 4134 BRADDOCK TR 10- 72500 -04 -510 1 $752.58 $752.58 bi 4138 BRADDOCK TR 10- 72500 -04 -500 1 $752.58 $752.58 4142 BRADDOCK TR 10- 72500 -04 -490 1 $752.58 $752.58 4146 BRADDOCK TR 10- 72500 -04 -480 1 $752.58 $752.58 4158 BRADDOCK TR 10- 72500 -02 -110 1 $752.58 $752.58 4162 BRADDOCK TR 10- 72500 -02 -120 1 $752.58 $752.58 4166 BRADDOCK TR 10- 72500 -02 -130 1 $752.58 $752.58 4182 BRADDOCK TR 10- 72500 -01 -040 1 $752.58 $752.58 4186 BRADDOCK TR 10- 72500 -01 -030 1 $752.58 $752.58 4190 BRADDOCK TR 10- 72500 -01 -020 1 $752.58 $752.58 4194 BRADDOCK TR 10- 72500 -01 -010 1 $752.58 $752.58 Subtotal Subtotal 17 $65,691.46 $12,793.86 TOTAL SF LOT Equivalents 62 1 1 46,659.96 Communitv Park WANDERING PATH PARK (City) P.I.N. Front Foot Rate /F.F. Total 10- 32990 -00 -030 62 $ 14.66 $908.92 WANDERING PATH PARK (City) 10- 32991 -00 -020 145 $ 14.66 $2,125.70 WANDERING PATH PARK (City) 10- 14996 -00 -010 151 $ 14.66 $2,213.66 WANDERING PATH PARK (City) 10- 14997 -00 -050 286 $ 14.66 $4,192.76 NORTHVIEW PARK (City) 10- 02300 -26 -012 1321 $ 14.66 $19,365.86 NORTHVIEW PARK (City) 10- 02300 -54 -020 363 $ 14.66 $5,321.58 NORTHVIEW PARK (City) 10- 02300 -26 -016 405 $ 14.66 $5,937.30 BRIDLE RIDGE PARK (City) 10- 14996 -00 -020 993 $ 14.66 $14,557.38 BRIDLE RIDGE PARK (City) 10- 32990 -00 -010 755 $ 14.66 $11,068.30 Subtotal 4481 $65,691.46 Public Facilitv TOTAL ASSESSMENTS 1 $178,046.28 Front Footage Summary Single- Family Residential Lots P.I.N. Front Foot Rate /F.F. Total 4183 BRADDOCK TRAIL Public Facility Lots - Eagan High School 4,466.0 14.9% Total Non - Assessable 15,480.0 10- 22430 -01 -010 4466 $14.71 $65,694.86 (Eagan HS/ Dakota Hills MS) TOTAL ASSESSMENTS 1 $178,046.28 Front Footage Summary Single- Family Residential Lots 5,565.0 18.6% Community Parks - Northview /Wandering /Bridle Ridge 4,481.0 14.9% Public Facility Lots - Eagan High School 4,466.0 14.9% Total Non - Assessable 15,480.0 51.6% Total 29,992 100.0% • ri H- Immom = 1p—m- C:) 0 ic) - ...... . . . . . . . . Tea ommv� Ri Em CL M-M-1-1— 'UMMM RM Wk 'VIA � W OR 7= 0 ' 9A I uixel --- 17-1 _0 ry z C) LU LU U) 11 0 a) Lo L -�5 L. ID (Y) 0 L) CL a) LL 0 LL 0'( > a) LL :3 (0 r- n -1--j C: Lu E LO E 0 (L 6r). 0 U) 44 U) L6 U) 0 • m LL 0 co L • rn > MM H- Immom = 1p—m- C:) 0 ic) - ...... . . . . . . . . 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ORDINANCE AMENDMENT- AN ORDINANCE AMENDMENT TO CHAPTER 10.40 RELATIVE TO DECLARING BURNING BANS ACTION TO BE CONSIDERED: To approve an ordinance amendment to Chapter 10.40 relative to declaring burning bans and to direct the City Attorney to publish the ordinance amendment. FACTS: • On October 16' 2012 the Eagan City Council approved a resolution to implement a temporary burn ban to include recreational fires. • Currently the City Council must implement and lift temporary burn bans. Due to this, the ban was not implemented or lifted in a timely manner due to the need to wait for City Council meetings to act on the burn ban recommendations from staff. • The bans are based on information received from the Minnesota Department of Natural Resources (DNR). • On October 22, 2012 the DNR lifted all restrictions on recreational fires in Minnesota. • This year we did receive some complaints that the Minnesota DNR lifted the ban before Halloween, but the city wasn't able to follow suite due to the timing of council meetings. • On November 7t" the City Council authorized staff to work with the City Attorney's office to amend the ordinance to allow the Fire Chief to have the authority to institute and remove a temporary burn ban which would be based on direction from the Minnesota Department of Natural Resources. • This change would address the concerns that the ban was not started or stopped in a timely manner this year. • Attached is the proposed ordinance amendment to section 10.40, Sudb. 8 which authorizes the Fire Chief to declare a burning ban for a period up to 30 days without Council authorization. ATTACHMENTS: • Proposed amended ordinance 10.40, Subd. 8. on page � - T1 ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER TEN ENTITLED "PUBLIC PROTECTION, CRIMES AND OFFENSES" BY AMENDING SECTION 10.40 REGARDING STATE FIRE CODE AND FIRE SAFETY REGULATIONS; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 10.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter Ten is hereby amended by adding Section 10.40, Subd. 8, to read as follows: Subd. 8. Declaration of burning ban. The city fire chief shall have the right to declare a burning ban within the city subject to the terms herein. A burning ban may be declared when a public fire hazard exists within the city based upon the city's fire danger rating as established by the Minnesota Department of Natural Resources. A burning ban may be in effect for a period up to 30 days, unless the city council authorizes a ban for a period longer than 30 days. All recreational fires and open fires are prohibited and no open burning permits will be issued during a declared burning ban. Section 2. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation "' and Section 10.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 3. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CITY OF EAGAN City Council By: Christina M. Scipioni By: Mike Maguire Its: City Clerk Its: Mayor Date Ordinance Adopted: Date Ordinance Published in the Legal Newspaper: 11(0 Agenda Information Memo November 20, 2012, Eagan City Council Meeting VI. NEW BUSINESS A. REQUEST — PARAGON OUTLETS EAGAN, LLC /CITY OF EAGAN/ ECONOMIC DEVELOPMENT AUTHORITY ACTION TO BE CONSIDERED: To approve a determination regarding consistency of the proposed use with the Comprehensive Guide Plan for the sale of publicly owned property. To approve (or direct preparation of Findings of Fact for Denial) a Preliminary Subdivision (Paragon Outlets at Cedar Grove) to create two lots and four outlots upon approximately 51 acres generally located southeast of Highway 13, between Highway 77 (Cedar Avenue) and Rahn Road, subject to the conditions listed in the APC minutes. To approve (or direct preparation of Findings of Fact for Denial) a Rezoning from CGD to PD of the approximately 25 acres that is proposed Lot 1, Block 1, Paragon Outlets. To approve (or direct preparation of Findings of Fact for Denial) a Preliminary Planned Development for development of a retail outlet center upon approximately 25 acres that is proposed Lot 1, Block 1, Paragon Outlets, subject to the conditions listed in the APC minutes. REQUIRED VOTE FOR APPROVAL: Rezoning and Preliminary Planned Development — At least three votes Preliminary Subdivision — Majority of Councilmeinbers present FACTS: ➢ The 51 -acre site is generally located southeast of Highway 13, between Highway 77 (Cedar Avenue) and Rahn Road, and includes —3.5 acres S of Cedar Grove Parkway and including 3.5 acres south of Cedar Grove Parkway and Lot 4 Block 1, Cedarvale 2 °a Addition. ➢ The Cedar Grove Redevelopment TIF District was created 2001 and certified 2003 with the goal of reestablishing the area as a gateway to Eagan in pedestrian & transit oriented form through both residential & commercial uses. ➢ The Comprehensive Plan anticipates that Planned Developments would be used for the consideration of each development within the redevelopment area to replace the CGD zoning with specific development criteria. ➢ All of the property is owned by the Eagan Economic Development Authority, which has entered into a purchase agreement to sell property to Paragon. 11 Prior to the sale of publicly owned property, a determination regarding the consistency of the proposed use with the Comprehensive Guide Plan is needed. ➢ The applicant proposes a Preliminary Subdivision to create two lots and four outlots upon approximately 51 acres. ➢ For the 25 acres of proposed Lot 1 Block 1, the applicant proposes a Rezoning from CGD to PD, and a Preliminary Planned Development for the retail outlet center development. ➢ Details of the proposal are summarized in the attached memo dated Nov. 15, 2012 ➢ The proposal provides for a redevelopment of the core area of the Cedar Grove Redevelopment TIF District, dedicates land for a future park in the area, utilizes shared parking (via fixture City parking structure), establishes new network of public streets to provide more effective circulation in the area, and creates two parcels for future development ( Outlots A and B). To do this, the developer is requesting some deviations to typical Code requirements such as for multiple buildings on a single lot, single -story buildings vs. two -story buildings required by CGD zoning, setbacks greater than the build -to lines in CGD zoning, and the location and size of surface parking lots. ISSUES: None 60 -DAY AGENCY ACTION DEADLINE: Extended to January 17, 2013 (120 days) ATTACHMENTS (4): Location Map, page 10� Project Summary Memo, page ?o r � Draft October 23, 2012, APC Meeting Minutes, pages 5,;� through b9 Planning Report (Rezoning, Prelim. PD, Prelim. Subd.), pages bE5 through V�4 in Location Map Llling Lon. Oak Rd State-Park / a 10 Vankaa Oo.AI..Rtl� l Gor` � Ddn.y Rd �e 2� CIIIf Rd I 0 _ _ _ _ ~Map Area Extent O OP - SILVER BELL RD m SILVER eEII ROAD F Z dO ` Subject Site G� IT Woodhaven Park _ ® ® Y Subject Site MICA TRAIL BL E5T t� - - MICE POIN - ARNELIAN I ANE 1py SA HI E LN 04i Eye _ AD Cr O p O 07 - Cedar PP d Park RCON AME �cHFlE�O 5 Feet Project Name: Paragon Outlets 0 500 1,000 2,000 Request: Rezoning, Prelim PD, Prelim Subd. Legend ' Case Nos.:19- RZ- 07- 09 -12, 19- PD- 03- 09 -12, 19- PS- 05 -09 -12 [::] Parcels PaBuildings Parks Parks City of Eap ,=JJA 4�,,r,BCityBoundary N 49 JhL_ 97PF- City of Evan Memo To: Mayor and City Council From: Pamela Dudziak, Planner Date: November 15, 2012 Subject: Paragon Outlets This memo is intended to supplement the City Council Agenda Memo for the Paragon Outlets proposal, and provide a more detailed summary of the proposed development. ➢ The applicant proposes a Preliminary Subdivision to create two lots and four outlots upon approximately 51 acres. If approved, the subdivision accomplishes the following: • Relocates Cedar Grove Blvd. to the north edge of the site, adjacent to Hwy. 13 • Establishes a new east -west public street (Paragon Parkway) • Creates two public street connections between Paragon & Cedar Grove Parkways • Lot 1 Block 1 = Proposed retail outlet center development (440,000 gsf in six buildings) • Lot 1 Block 2 = Future shared parking structure (by EDA) • Outlot C = Park Land Dedication of —3.5 acres • Outlots A & B = Future development • Outlot D = Results from realignment of Rahn Rd. ➢ For the 25 acres of proposed Lot 1 Block 1, the applicant proposes a Rezoning from CGD to PD, and a Preliminary Planned Development for the retail outlet center development. If approved, these applications result in the following: • Six buildings with a compact walkable interior concourse for access to storefronts • Large portions of inner concourse are covered with canopies • Surface parking lots at E and W ends of the development • Circular plaza pedestrian entry points at southeast and southwest corners • Internal central plaza includes Food Pavilion with curved fagade and outdoor seating which also serves as the center's gathering space • Central plaza opens to the south, providing connection to parking structure • Service areas are located along the north side adjacent to Cedar Grove Blvd., and on E and W ends of buildings adjacent to surface parking 49 UP • Signage includes a 68'8" major complex pylon sign at the northwest corner, 17' tall free- standing entry monument signs on southwest and northeast corners, directories and other way - finding signs • Building signage, under canopy and blade signs serve tenant identification • Building heights are 20' - 24' with some features extending to 32'6" • Flanking the entrance to the central plaza in the middle of the south side, the buildings have monument features that project to a height of 58'4" and include tenant signage panels. • Building materials consist of brick and cast stone along the base of the buildings and pilasters, cultured stone accents and on gable ends of canopies over walkways, synthetic stucco (EIFS) on the upper portions of the buildings, and glass storefronts and spandrel glass O Advisory Planning Commission October 23, 2012 Pages Page 5 of 12 B. Paragon Applicant Name: Paragon Outlets LLC Location:. An area generally bounded by Hwy. 77 (west), Hwy. 13 (north), Rahn Rd. (east) and Cedar Grove Parkway (south), and including approximately 3.5 acres located south of Cedar Grove Parkway between Cedar Grove Trail and Nicols Road, and including Lot 4 Block 1, Cedarvale 2nd Addition Application: Rezoning A Rezoning of approximately 25 acres from CGD, Cedar Grove District PD, Planned Development. File Number: 19- RZ- 07 -09 -12 �gr` ROY y /�.v X44 Application: Preliminary Planned Development A Preliminary Planned Development to allow a retail outl j ping cenfer File Number: 19- PD- 03 -09 -12 f,« f Application: Preliminary Subdivision r A Preliminary Subdivision of approximately 51 acres to Create tots and 4 outlots File Number: 19- PS- 05 -09 -12 f h F° Planner Dudziak introduced this item an ,highlighted the information presented in the City Staff report dated October 18, 2012. She note f ackground and h" y. She stated the following condition should be added to the list of con fiorisffor the Preliminar '; IE nned Development: „.fry 30. The recycling areas shall be eliminate- froMAP'the Pb�r Parkway frontage on the south sides of Buildings E and shall no t9ccur in deslg`nated emergency vehicle parking areas. Recycla `s sto nd pick -up shall be relocated to the other designated service areas 4 -. Member Dugan stated heie jn9:rfrom voting on this item. There was d'tscuss %r he re ing 14 acres on the site. City Planner Ridley displayed the map andexplained tha DA o ,:soutots A and B and will be available at a later time. Kelvin And d Salem LaF o' desglbed the proposed as an open -air, race track design upscale ou ` all with pedesttian concourse. They discussed other projects in the country and experience wi i E _tIet malls in climates such as Minnesota's. A review of trails, pedestrian linkages, landsca $ : food `vilion, security, service and deliveries, and other design features were described. It was st d that construction would ideally begin in the spring with a 15 month completion. Mr. Anthill4 scussed increased tax base and jobs and stated a typical tenant lease is for a 10 year term. A discussed security, lighting, and service areas. Member Piper asked about whether this retail project conflicts with the potential retail project proposed by CSM for Pilot Knob and Yankee Doodle Road, Mr. Antill responded that the two projects attract different types of tenants, so they do not see a conflict. Member Piper inquired about what types of uses this development might attract to nearby sites. rem Advisory Planning Commission October 23, 2012 Pages Page 6 of 12 Mr. Antill responded that restaurants, other retail and service uses, banks, and hotels are typical. Chair Heaney opened the public hearing. Mark Ryan, 3837 Riverton Avenue, commented on the traffic study, goals for the area, pedestrian and transit features, key trends related to sustainability that are stated in the 2030 Comprehensive Plan and the handling of stormwater. Steve Hurst, 2136 Cedar Grove Trail stated concern for traffic on Cedar Grove Parkway caused by the entrances to the future parking structure. AN" There being no further public comment, Chair Heaney closed the public hearing and turned the discussion back to the Commission. `'.. City Engineer Gorder discussed storm water managey—'f"fa the entire r- 50Beiopment area and stated the existing storm water system would b flodified and expandee- discussed traffic studies completed for the area and that Ceiove Poway showed acct ble levels of service with or without the proposed development' -B-e further�Jtated the development plan includes east /west access options via a relocated Ced�t Boui'evard and t ' new Paragon Parkway that will provide more direct access to the devel p t site which will lessen the traffic impact on Cedar Grove Parkway. Addis Ily, he stated the ring peak hours are the most critical area of concern for congestion ink�ilea and the stan R usess hours of the proposed outlet mall do not coincide with the R tang commuters.. f z3 i F. Member Jansma asked about the traffic study and about sta[i sizes within the parking structure. Member Supina asked Ef there would be stalls available in tfie parking structure to serve other future development Elie area.=$ O ` There was discussion on m rking a %Whe size of the spaces. City Planner Ridley stated the plans for�tke parkI Z ruct re had een developed enough to answer specifics but that these writ b`e. avai to serve oher development. ` Member 5upina asked if evelo t incorporates any sustainable features. Mr. Antill responded that LEA principles such as white roofs, recycling of gray water for irrigation, etc. ii employed, wever, it has not yet been determined whether the project meets enough criteria i`ot- certification; -} Member Piper suggested the City consider amending the zoning ordinance in regard to parking stall sizes to permit 9' ide stalls. Member Piper commented on the City's parking stall dimensional standards and asked if there is precedent for 50' tall pylon signs. City Planner Ridley stated that there are two other existing 50' stall pylons in the City. He further explained that the City Code provides for "Major Complex" signage which allows a pylon sign for each major adjacent street and also states that the City Council shall determine the maximum size after reviewing applicable conditions including terrain, safety factors, etc. Member Filipi stated the proposed is a good use for this gateway into the city and that he would Advisory Planning Commission October 23, 2012 Pages Page 7 of 12 be voting in favor; however, he shared his concern with the building views from Highways 13 & 77. Member Filipi moved, Member Piper seconded a motion to determination consistency of the proposed use with the Comprehensive Guide Plan for the sale of publicly owned property. All voted in favor. Motion carried 5 -0. Member Dugan abstained from voting on this item. Member Filipi moved, Member Piper seconded a motion to recommend approval of a Preliminary Subdivision to create two lots and four outlots upon approximately 51.67 acres located southeast of Highway 13, between Highway 77 (Cedar Pue) and Rahn Road, and including 3.5 acres south of Cedar Grove Parkway and Lot 4 arvale 2nd Addition, subject to the following conditions: 1. The developer shall comply with these standard c Council on February 2, 1993: Al, B1, B3, C1, C 2. The property shall be platted. F 3. All erosion/ sediment control plans submitted for i prepared by a designer who has received current (MNDOT) training, or approved equal training as tifio'fts of plat approval4as adopted by 1 and E1 designing stormwater pollution preve: E n plans. Also, aflApj installation of erosion/ sediment contr jl x' es, and the est development, shall have received Erosion t Control through the University of Minnesota, or a roved ua train Engineer. f:_and grading permits shall be Department of T ansportation by the City Engineer in sonnel responsible for the bllshment of vegetation for the napactor /Installer certification ig- s determined by the City 4. The developer shall be .yu1s on1sible to maim P public drainage and utility easement over the existing sewer pipe- i hin he developmen'.- ~ite until each relocation is complete. 5. This development II provi ydrant spacing and locations in accordance with City Fire Department and Pubh Works andards. In addifi6n, fire department connections along with building wall shall be�provided as required and approved by the City Fire Mrs its 6. The deVel`oper r h1 maintain the existing n ht -of -way of Cedar Grove Boulevard until such time as Xcel and Ce£ury Link fV relocated their utilities. Thereafter, the developer must pet Mon the City to vd'6`W` all easy s that are impacted by the proposed development. 7. nor t ©� anal Subdivisio Te,d ?s prov ,the City shall have entered into an agreement with Xcel for the elo tion of the tin g gas line. 8. The City sf have awad the contract for the relocation of Cedar Grove Boulevard. 9. The developer; all obtaih` all outside agency permits as necessary for completion of the site improvemetT s` 10. Tree mitigation re ements shall be fulfilled through a combination of upsizing landscape trees on site, instil g off -site trees, and cash. 11. The applicant shall fulfill tree mitigation through the following: a. The applicant shall upsize the 105 landscape trees to be installed on site (per plan sheet L -1.1, Preliminary Landscape Plan) from 2.5" caliper to 4" caliper (single -stem deciduous trees), and from 6' height to 12' height (coniferous trees and multiple -stem deciduous trees). b. The balance of required tree mitigation shall be fulfilled by installing 29 Category A trees offsite; either at Outlot C (new city park) or in nearby Woodhaven Park, or provide a cash payment of $17,400. c. Fulfill item b above through a combination of trees and cash. Advisory Planning Commission October 23, 2012 Pages Page 8 of 12 12. Park Dedication due for the development shall be satisfied by the dedication of Outlot C to the City for park purposes. 13. Trail Dedication due for the development shall be satisfied by the installation of the proposed 10' non - motorized trail on Cedar Grove Boulevard as depicted in the plan set dated Oct 3, 2012. 14. The development will be responsible for any Sewer Availability Charges (SAC) and Water Availability Charges (WAC) that may be due at the issuance of any building permit. 15. The maple trees lining the north side of Paragon Parkway adjacent to the surface parking lots shall be placed every 25' in accordance with CGD zoning district standards, and more trees added to provide full coverage if necessary. t 16. Additional measures to enhance screening between the surfac ',,lots and all public rights -of -way, such as berming and shrub and perennial plan i as, shall be employed and shown on the Final Landscape Plan. 17. The landscaped areas between the parking lots abutting; blic nghsof -way shall include landscaping in the form of berming, shrubs and pere %ials, :too proved treening of the parking lots. hA 18. Parking lot islands shall be landscaped with ma 4 > als that are salt tolerant ` can withstand snow storage. Certain perennials, g s, and d ciduous or lo�swiig shrubs may be suitable. Woody plants and evergreen tre`s, hallTe used in thes�reas. 19. The transformers and other similar ground equipmen�shajl�bereened by landscaping or a screen wall. 20. The City and developer shall coordiNatefthe final selectioln of „the pedestrian lights along the perimeter of the site to ensure comps lblh ,k ith the City streJight, that will be employed in the same area..{ All voted in favor. Motion carried 5 -0. - , I I "'14Y Member Dugan abstained -ft voting on this itm� Member Fili i move ;Member Pi er seconded a otion to recommend approval of a Rezoning p� w., P_ 4�_ �4 pP g from CGD P�arine , eveloment for 24.46 acres consisting of proposed Lot 1 Block 1, Paragon Outlets at Cedarrge. . =i All voted in,favor'” I'o carried 5 =0 MemberPugan abstar om vaiirig. on this item. Member"Filipi moved, Merri0d Piper seconded a motion to recommend approval of a PreliminaeWRIanned Development for a retail outlet center upon 24.46 acres consisting of proposed Lot'1 Bock 1, Paragon Outlets at Cedar Grove, subject to the following conditions as amended:r 1. The property shall V07 ubdivided and platted prior to Final Planned Development approval. 2. This Preliminary Punned Development allows a retail outlet center consisting of six buildings totaling approximately 442,000 gross square feet. 3. The developer shall execute a Preliminary Planned Development Agreement which includes the following plans. • Site Plan • Building Elevations • Site Lighting Plan • Landscaping Plan • Signage Plan ,w Advisory Planning Commission October 23, 2012 Pages Page 9 of 12 4. The Preliminary Planned Development Agreement shall be recorded against the property at the Dakota County Recorder's office within 60 days of City Council approval. 5. A Final Planned Development Agreement shall be executed for each phase of the development prior to issuance of a building permit for the phase. The following plans are necessary for each Final Planned Development Agreement: • Final Site Plan • Final 'Building Elevations • Final Site Lighting Plan • Final Landscaping Plan • Final Signage Plan 6. All erosion/ sediment control plans submitted for development al, gra ing permits shall be prepared by a designer who has received current Minnesot "e artment of Transportation (MNDOT) training, or approved equal training as determi t City Engineer in designing stormwater pollution prevention plans. Also, al ersonneresponsible for the installation of erosion/ sediment control devices, an ft est blishme- Wbfy,vegetation for the development, shall have received Erosion /Sedime Cont%ol Inspector /Installer certification through the University of Minnesota, or approve , qual training as determir y tie City Engineer. 7. The developer shall be responsible to maintain pui& l rainageN. utility easerpWrit over the existing sewer pipes within the development site un it ,_ ` relocation is complete. 8. The developer shall obtain all outside agency permits a cessary for completion of the site improvements. 9. This development shall provide hydraht�spaeang and locatio "s ordance with City Fire Department and Public Works standards; 6 addition, fire depa', ent connections along with building wall hydrant connections shall be proVtde as required and approved by the City Fire Marshal. £kuz x 10. "No Parking Fire LanelgS shall be postealong all th�r gh drives around the outside perimeter of the r=} p p `` rty, as uvell as both drives between the parking lot and buildings on the East and Wgst. 'st es of th -- operty. Spacing of signs shall be 100 feet apart, in a form acceptable to the Ci i e Mag l. Final plans far the sign design and placement of such signage shall be show °f lap, at theftime of Final Planned Development. 11. All emerg r§ y vehicle pa, area gall beclearly marked "No Parking Fire Lane," and signe, E ergency Vehicle P ng Area Only." 12. In ;c dance with S n 2.78 } he City Code, building numbers shall be conspicuously 01 ed on the builds "n a suh e location in an upper corner or near the building entra o they can be early seen from the street and read during all hours of the day. The applicant should wo .n ith City staff on addressing plan for buildings and tenants so that specificlocations ar easily identifiable in case of emergency. 13. Tree mitigation reguirerr), is shall be fulfilled through a combination of upsizing landscape trees on site, installmc,ff -site trees, and cash. 14. The applicant shallYft�I ill tree mitigation through the following: a. The applicant shallupsize the 105 landscape trees to be installed on site (per plan sheet L- 1.1, Preliminary Landscape Plan) from 2.5" caliper to 4" caliper (single -stem deciduous trees), and from 6' height to 12' height (coniferous trees and multiple -stem deciduous trees). b. The balance of required tree mitigation shall be fulfilled by installing 29 Category A trees offsite; either at Outlot C (new city park) or in nearby Woodhaven Park, or provide a cash payment of $17,400. c. Fulfill item b above through a combination of trees and cash. 15. Park Dedication due for the development shall be satisfied by the provision of Outlot C to the City for park purposes. 0 Advisory Planning Commission October 23, 2012 Pages Page 10 of 12 16, Trail Dedication due for the development shall be satisfied by the installation of the proposed 10' non - motorized trail on Cedar Grove Boulevard as depicted in the plan set dated Oct 3, 2012. 17. Recyclables storage and pick -up should be relocated to the other designated services areas. 18. Prior to Final Planned Development approval, the developer shall provide the City with the Signage Design Manual for this development. A Sign Permit is required for all signs within the development, free - standing and building mounted. Only directional signs < 6 s.f. in area may be exempt from a sign permit. 19. Prior to Final Planned Development approval, a color and materia p ette shall be provided for City review and approval to determine if the color and texture con sts in this area are adequate to achieve the appropriate level of differentiation to tte :building mass in this area. 20. Rooftop mechanical units shall be shown on the Building �levatio: " at the time of building permit, and placement of units 20' from the building edge`nd mm 30 parapet height shall be demonstrated. If these measures alone do n i - ull "y screen sump equipment, additional screening measures shall be employed" -dance with Cat Code. 21. The maple trees lining the north side of Paragon Parkway adjacent to the surface parking lots shall be placed every 25' in accordance vit�GD zondistrict standar ; d more trees added to provide full coverage if necessaryt ;..., 22. Additional measures to enhance screening betwee rFace�parking lots nd all public rights -of -way, such as berming and shrub and perenn'r " "at }: lantings, shall be employed and shown on the Final Landscape Plan SFr �r 23. The landscaped areas between the parking IQts abutting publicyrights -of -way shall include landscaping in the form of berming, shrubs and x,. rennials, to`ptfliide screening of the Y parking lots. W& } 24. Parking lot islands shall be landscaped with m is s t at and salt tolerant and can withstand snow stor rztain perennial' asses, ar deciduous or low-growing shrubs may be suitable W o y pl�#tts{and evergreen trees shall not be used in these areas. 25. The transformers other similar ground e oment shall be screened by landscaping or a screen wall. 0, =' 26. The City and develop e all coordinate the fiN! 'selection of the pedestrian lights along the perimeter he site to e � re comps i�b l ` h the City street lights that will be employed in the s e ar f : F 27. WherO light levels exc.e "d 1 0 fvotcandle at the property line shields shall be utilized to red. plight spillover'f }.3 t more thn1.0 footcandle. 28. The d., a oper shall havepenteredtrnto a Reciprocal Easement and operating agreement for the parks ' structure in a form acceptable to the City Attorney. 29. The developer shall have£entered into an Encroachment and Maintenance Agreement, in a form accep46 -[ -io the Cify Attorney, for the maintenance of any plantings within public right - of -way. 30. The recycling are "fall be eliminated from the Paragon Parkway frontage on the south sides of Buildings, Iand F and shall not occur in designated emergency vehicle parking areas. Recyclables storage and pick -up shall be relocated to the other designated service areas. All voted in favor. Motion carried 5 -0. Member Dugan abstained from voting on this item. W PLANNING REPORT CITY OF EAGAN REPORT DATE: October 18, 2012 CASE: 19- RZ- 07- 09 -12; (revised November 7, 2012) 19- PD- 03- 09 -12; 19 -PS- 05 -08 -12 APPLICANT: Paragon Outlets Eagan, LLC/ HEARING DATE: October 23, 2012 City of Eagan/ Eagan EDA PROPERTY OWNER: City of Eagan/ APPLICATION DATE: September 19, 2012 Eagan EDA REQUEST: Rezoning, Preliminary Planned PREPARED BY: Pamela Dudziak Development, Preliminary Subdivision LOCATION: Multiple parcels southeast of Highway 13, between Highway 77 (Cedar Avenue) and Rahn Road COMPREHENSIVE PLAN: SA - Cedar Grove Commons ZONING: CGD, Cedar Grove District SUMMARY OF REQUEST The applicant is requesting approval of a Preliminary Subdivision (Paragon Outlets at Cedar Grove) to create two lots and four outlots upon approximately 51 acres generally located southeast of Highway 13, between Highway 77 (Cedar Avenue) and Rahn Road. The applicant also requests approval of a Rezoning from CGD to PD, and a Preliminary Planned Development for development of a retail outlet center upon the approximately 25 acres that is Lot 1, Block 1 of the proposed subdivision. The Eagan Economic Development Authority owns much of the property that makes up the development site, and has entered into a purchase agreement to sell it to Paragon for redevelopment. Prior to the sale of publicly owned property, a determination regarding the consistency of the proposed use with the Comprehensive Guide Plan is needed. Therefore, as a separate action item at the end of this report, the APC is also asked to make a recommendation on the proposal's consistency with the Comprehensive Guide Plan. M' w� Planning Report — Paragon Outlets October 23, 2012 AUTHORITY FOR REVIEW Subdivision: City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto: A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including, but not limited to, topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage and retention are such that the site is suitable for the type of development or use contemplated. D. That the site physically is suitable for the proposed density of development. E. That the design of the subdivision or the proposed improvements are not likely to cause environmental damage. F. That the design of the subdivision or the type of improvements are not likely to cause health problems. G. That the design of the subdivision or the type of improvements will not conflict with easements of record or with easements established by judgment of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds, or similar burden. I. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). J. That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Quality RM O Planning Report — Paragon Outlets October 23, 2012 Page 3 Management Plan ". Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public." Rezoning: City Code Chapter 11, Section 11.50, Subd. 5 states in part, 1. The provisions of this chapter maybe amended by the majority vote of the council, except that amendments changing the regulations of any district may only be made by an affirmative vote of two - thirds of all members of the council. 2. The City Council shall not rezone any land or area in any zoning district or make any other proposed amendment to the zoning ordinance without first having referred it to the planning commission for its consideration and recommendation. Planned Development: City Code Chapter 11.60, Subd. 18, A., states the intent of the Planned Development zoning district as follows: 1. Providing greater flexibility in environmental design and relaxation of strict application of the zoning ordinance in exchange for greater creativity and environmental sensitivity. 2. Recognizing the economic and cultural advantages that will accrue to the residents of a planned community. 3. Encouraging a more creative and efficient approach to the use of the land. 4. Encouraging the preservation and enhancement of desirable site characteristics, natural features, and open space. Encouraging a development pattern that is consistent with land use density, transportation facilities and community facilities objectives of the Comprehensive Plan. BACKGROUND /HISTORY This area is a former commercial area that was initially developed in the 1960's. With the realignment of Highway 13 in the mid- 1980's, and the opening of new retail centers elsewhere in the City, the commercial area experienced a decline. In 1998, the City initiated the Cedarvale Area Redevelopment Study to evaluate the area's potential to create a viable mixed use area that would utilize the area's innate advantages (highway visibility and accessibility) while maintaining compatible land use relationships with surrounding uses. The study resulted in the as, Planning Report — Paragon Outlets October 23, 2012 Page 4 development of the Village Plaza Redevelopment Concept (November, 1999), which was accepted by the City Council in early 2000 and it served as the basis for the actions below. Following the Study in October 2001, the City formally created the Cedar Grove Redevelopment Tax Increment Financing (TIF) District, which includes the development site. The TIF District was certified by Dakota County in July of 2003. The City approved a public improvement project in 2001 to realign the Silver Bell Road intersection with what is now Cedar Grove Parkway (formerly Beau d'Rue Drive) and Highway 13. Construction was completed in 2003. The City's Comprehensive Guide Plan was amended in 2003 with the approval of the small area plan for Special Area #5 (Cedar Grove). The Cedar Grove Special Area plan was approved by the Metropolitan Council in April 2003 and implemented by the City on May 6, 2003. The City adopted the new Cedar Grove Zoning District ordinance in December 2002 and on June 3, 2003, the City Council approved a rezoning of approximately 96 acres within the Cedar Grove redevelopment area from various zoning districts to CGD, Cedar Grove District, including the parcels that comprise the subject site. The City's current 2030 Comprehensive Guide Plan, adopted in April 2010, continues to include this property within the Cedar Grove Commons Special Area. REDEVELOPMENT PLAN AND DISTRICT History —The proposed project is located in the core area of the Cedar Grove Redevelopment District. The District was created by the City in 2003 as an outcome of the conclusions of the Cedar /13 Task Force, an ad hoc group of business people, residents, the Chamber of Commerce and representatives of City advisory commissions. The Task Force was formed in response to concerns by business and property owners in the area regarding the challenges the businesses and property owners had maintaining their vitality following the replacement of the Hwy 13 -Cedar Avenue intersection with the freeway interchange that shifted most traffic around the area and changed the location from a pass through opportunity to one relying on destination customers for their trade. As a consequence of this change, the area had begun to decline as businesses that relied on the previous traffic pattern closed and relocated. The Task Force report, referred to as the Village Plaza Plan, concluded that in order for the area to be revitalized, it would be necessary for it to change from a predominantly community shopping center use to a mixed use area consisting of a combination of residential, neighborhood, hospitality and destination uses that could take advantage of its location and proximity to the interchange and regional assets like the airport and Mall of America. It was recognized that the combination of multiple small lots arranged around a road system that had been developed as a state highway and frontage roads would not be assembled and converted through the private market alone. TIF District and Redevelopment Activities — In response to those findings, the City and its Economic Development Authority (EDA) performed a review of the condition of the properties and determined the area met the requirements for the creation of a redevelopment tax increment N Planning Report — Paragon Outlets October 23, 2012 Page 5 financing district. Public hearings were held and the district was formed to facilitate the acquisition and assembly of properties and provide for fiinding to offset the extraordinary costs of acquisition, assembly and preparation of the area for private redevelopment. In a redevelopment district, EDA's repay such costs through a combination of the resale of the development property and the additional tax revenue created by the new development. h1 this case, the EDA has also secured _grant funds to pay certain of the costs and it will continue to do so as the redevelopment progresses. Developers who acquire property for new development must also follow the ordinary development application and review process. The overall goal for the area has been to reestablish it as a gateway to Eagan in a pedestrian and transit oriented form through a combination of residential and commercial uses, incorporating existing destination uses within the area, such as Jensen's Supper Club and Cedarvale Lanes. Redevelopment projects within the district also will provide the opportunity to make trail connections through the area between the City and regional trail systems to complete connections from the neighborhoods to the public spaces within the area and the Minnesota River Valley trail system. Since 2003, the EDA has acquired properties within the area, relocated affected businesses, cleared the property, performed environmental remediation and taken other steps to prepare the area for new development. In parallel, the City has constructed improvements to the Hwy 13- Silver Bell Road -Cedar Grove Boulevard -Cedar Grove Parkway intersection and roadways. While the recession has limited investment in new development within the core area, redevelopment and new development has occurred in the surrounding properties, including Keystone Senior Living, Nicols Ridge Townhomes, Lincoln Place, Cedar Bluffs Business Center, Schwan's Home Service and Eagle Ridge Condominiums. During this same time, individual property owners invested privately in upgrades of McDonalds and the Shoppes at Cedar Grove and the Minnesota Valley Transit Authority completed the first phase of the Cedar Grove Transit Station, which will be one of the stops on the Cedar Avenue /Red Line Bus Rapid Transit system. Paragon and hnplementation of the Redevelopment — In consideration of the effects of the recession on the development market, in 2010 the EDA encouraged its master developer and broker partners to cast the net more broadly to be open to types of development that may not have been contemplated for the area in the past, provided it could be implemented in ways that still supported the original goal of a mixed use, walkable, transit oriented development. As a result, when Paragon Outlets identified the site as a potential location within the region, the EDA engaged the company in a discussion of how an outlet center could fiinction as part of a larger pedestrian and transit oriented mixed use project. It was detennined that the pedestrian oriented design of the interior of the center itself confonned to some of the original expectations for small store, human scale shopping and that the interior walkways resemble the expectations for walkable streets with gathering spaces and focal points identified in the Cedar /13 Task Force Village Plaza Plan. Understanding that a center of the proposed scale and type is typically developed with surface parking only, the EDA negotiated with Paragon to address overall parking needs together through the development of a parking ME Planning Report — Paragon Outlets October 23, 2012 Page 6 structure that could serve a portion of the outlet center's needs as well as parking for uses to be developed on two outlots flanking the parking structure and lots along Cedar Grove Parkway between the parking structure and the Nicols Ridge neighborhood to the south. It was also noted that the users of transit in transit oriented development areas use the system to get to and from home, shopping and jobs. While the implementation of the Paragon proposal may result in less housing within proximity to the Cedar Grove Transit Station than may have been expected in the past, the proximity of the station to the proposed center makes it likely that a number of the employees and customers of the center will take advantage of transit to access the facility from home or by combining shopping trips at the Mall of America. The purchase agreement between the EDA and Paragon is contingent upon the approval of the development application. Among other terns, the agreement includes the following expectations: • Paragon will purchase the development property from the EDA at fair market value. • Paragon will purchase the parcel south of Cedar Grove Parkway from the EDA and dedicate it to the City as a public park. • Paragon will pay for the relocation of Cedar Grove Boulevard and the Xcel gas pipeline. • Paragon will provide for 800+ parking stalls on its development site and contribute to the construction and ongoing maintenance costs of the shared parking structure between the development property and Cedar Grove Parkway. • The EDA will construct a parking structure of at least 1,400 stalls to provide shared parking opportunities for the Paragon development and future outlot development in its vicinity. The EDA will be responsible for completing construction of the parking structure by the time the Paragon project opens. EXISTING CONDITIONS The site consists of multiple parcels generally bounded by Highway 13 to the north, Cedar Grove Parkway to the south, Rahn Road to the east and Nicols Road to the west. Two parcels are located on the southeast side of Cedar Grove Parkway. Most of the parcels were previously developed and have been cleared of their previous buildings. Please note that for ease of discussion of this application, the directional references above (north, east, etc.) have been simplified for ease of discussion of this application. Cedar Grove Boulevard runs southwest to northeast along the northern portion of the site. A gas line easement is also located in this area and dins the length of the site. There is no direct access to /from Highway 13. Access is provided via the local streets of Cedar Grove Parkway, Cedar Grove Boulevard and Nicols Road. Rahn Road is also a local public street which connects Cedar Grove Boulevard and Cedar Grove Parkway on the northeast end of the development site. There are scattered trees remaining from prior development that were left when existing buildings were cleared in anticipation of redevelopment. Planning Report — Paragon Outlets October 23, 2012 Page 7 SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: EVALUATION OF REQUEST Description of Proposal — The applicant is proposing a multiple building retail commercial development in the center of the subject site on proposed Lot 1, Block 1. Multiple buildings on a single parcel can be accommodated through the proposed Planned Development zoning. Off - street parking will be provided on the east and west ends of the project totaling 829 surface parking stalls. Additional structured parking on Lot 1, Block 2, is anticipated for future construction by the EDA for shared use in the area. A new public street is proposed through the site (Road `A' /Paragon Parkway), with public street connections to Cedar Grove Parkway at each end of the future structured parking. Planned Development and Public Benefit — By its nature, the Cedar Grove Redevelopment District is expected to involve compact and more intense development than is the case in other areas of the City. While the CGD Zoning District permits that to occur, in order to be implemented, the details of individual developments may not align with all of the specific requirements of the Zoning District. As a consequence, the City anticipates that the developments within the district will reflect the general expectations of the Code, but will be implemented through Planned Development Zoning, with the specific plans being compared to the standards of that district as well as the redevelopment goals and principals in the Village Plaza Plana and the Cedar Grove Commons Special Area Plan of the City's Comprehensive Guide Plan. Preliminary Subdivision - The proposed subdivision consolidates multiple parcels and creates two new lots and four outlots for the proposed and fiiture development. The plat also dedicates right -of -way for a relocated Cedar Grove Boulevard along the northern edge of the site adjacent to Highway 13, resulting in a larger contiguous land area for development between Cedar Grove 212 Existing Use Zoning Land Use Designation North Highway 13 Right -of -Way Right -of -Way East Credit Union; Restaurant CGD, Cedar Grove District Special Area /Mixed Use (Jensen's and Fitz's Bar & Grill); Indoor Recreation (Cedarvale Lanes ) South Residential (townhomes, PD, Planned Development; Special Area/ Mixed Use condos, and apartments); CSC, Community Retail Shopping Center; and CGD, Cedar Grove District West Nicols Road /Highway 77 Right -of -Way Right -of -Way (Cedar Avenue) EVALUATION OF REQUEST Description of Proposal — The applicant is proposing a multiple building retail commercial development in the center of the subject site on proposed Lot 1, Block 1. Multiple buildings on a single parcel can be accommodated through the proposed Planned Development zoning. Off - street parking will be provided on the east and west ends of the project totaling 829 surface parking stalls. Additional structured parking on Lot 1, Block 2, is anticipated for future construction by the EDA for shared use in the area. A new public street is proposed through the site (Road `A' /Paragon Parkway), with public street connections to Cedar Grove Parkway at each end of the future structured parking. Planned Development and Public Benefit — By its nature, the Cedar Grove Redevelopment District is expected to involve compact and more intense development than is the case in other areas of the City. While the CGD Zoning District permits that to occur, in order to be implemented, the details of individual developments may not align with all of the specific requirements of the Zoning District. As a consequence, the City anticipates that the developments within the district will reflect the general expectations of the Code, but will be implemented through Planned Development Zoning, with the specific plans being compared to the standards of that district as well as the redevelopment goals and principals in the Village Plaza Plana and the Cedar Grove Commons Special Area Plan of the City's Comprehensive Guide Plan. Preliminary Subdivision - The proposed subdivision consolidates multiple parcels and creates two new lots and four outlots for the proposed and fiiture development. The plat also dedicates right -of -way for a relocated Cedar Grove Boulevard along the northern edge of the site adjacent to Highway 13, resulting in a larger contiguous land area for development between Cedar Grove 212 Planning Report — Paragon Outlets October 23, 2012 Page 8 Boulevard and Cedar Grove Parkway. Right -of -way for a realigned Rahn Road, Cedar Grove Parkway (adjacent to Outlot C), and a new public street, Paragon Parkway and street connections between that and Cedar Grove Parkway will also be dedicated with the plat. In addition to the two lots for the proposed retail development and future parking structure, the subdivision creates four outlots. Two of the outlots are anticipated for fiiture development ( Outlots A and B), and another is intended for fiiture park use ( Outlot Q. A fourth outlot ( Outlot D) results from the realignment of Rahn Road on the east edge of the site. Compatibility with Surrounding Area — The surrounding area is designated for mixed uses, as is the subject site. The area is directly adjacent to Highway 13, with two existing businesses to the east (Jensen's and Cedarvale Lanes /Fitz's Bar and Grill). The proposed subdivision makes better use of the land by consolidating parcels, realigning existing streets and creating new streets. Future development is anticipated on Outlots A and B, as well as vacant parcels to the west of proposed Outlot C. Mixed use in nature, the Cedar Grove Special Area Plan and Cedar Grove District zoning district both contemplate some level of new retail development in the area. Since the implementation of the TIF district, the Nicols Ridge townhomes, Keystone Senior Communities and Lincoln Place youth supportive housing, have all contributed to the residential component of new development in the Cedar Grove area. Consistency with Comprehensive Guide Plan — An action on the Comprehensive Guide Plan itself is not required in this case because the Guide designation for the subject property anticipates a mixture of uses, of which retail commercial is one. A separate action in this regard is included for Commission consideration, because state law provides for the Planning Commission to make a determination as to the consistency of the proposal with the City's Comprehensive Guide Plan, when a City or EDA considers the sale of property to a private entity. In this case, Paragon Outlets Eagan, LLC, and the Eagan EDA have entered into a purchase agreement for the sale of the parcel described in the development action for the proposed development of a retail outlet center in the core area of the Cedar Grove Commons Special Area. That Special Area section of the Comprehensive Plan is attached to this report. The agreement is contingent on approval of the development proposal. The core area of the Special Area was purposely designated for a range and mixture of uses that could include high and medium density residential, retail commercial, and office and service uses. Consistent with the mixed use approach, the Cedar Grove Zoning District incorporates standards and uses that "are designed to create a walkable scale, cohesive sense of place that meets the intended goals for the redevelopment area." The Comprehensive Plan anticipates that Planned Developments will be used for the consideration of "each development within the area to replace the CGD zoning with specific development criteria ". MR Planning Report — Paragon Outlets October 23, 2012 While not all of the Comprehensive Guide goals may apply to all potential developments within the area, some of the goals the EDA recognized as being the basis for approving the Paragon concept plan and pursuing the project include: a. The revitalized Cedar Grove Area will serve as a Gateway /Landmark of the Community. • The project is expected to serve as a gateway and landmark, by virtue of its destination function and visibility from the major roadways. b. The redevelopment will incorporate new urban development expectations by incorporating a pedestrian focus, transit opportunities, mixed residential and commercial uses, uniform and cohesive design elements, structured parking and public green space. • While its execution is different from some new urban approaches, the project is pedestrian oriented in that it is designed to attract shoppers to park once and shop its pedestrian oriented interior spaces. • It is also anticipated that a portion of both shoppers and employees of the center will take advantage of the Cedar Grove Transit Station, which is located within walking distance of the west entrance of the center. • The center itself will incorporate a uniform and cohesive design approach, which also relates to certain finishes in existing developments within the area, such as Keystone and Lincoln Place. These features are also expected to be reflected in future developments on the outlots within the area. • The EDA purposely negotiated the incorporation of a parking structure as an aspect of the project to create shared parking opportunities and to preserve two development outlots that are available for other uses envisioned for the area, such as multi- family residential, hospitality, office or additional retail. • In addition to meeting landscaping and tree replacement requirements, the development is providing for a parkland dedication of property across Cedar Grove Parkway from the site to complement Woodhaven Park to the east and to retain green space, including a substantial mature tree stand within the area. c. Buildings should be attractive from Highway 77 /Highway 13, as well as their primary access. • The proposed design of the buildings is purposeful about the nature of the finishes and design elements that will be used both in the interior, customer oriented spaces and in the exterior spaces that represent the approaches to the property from all four sides. W Planning Report — Paragon Outlets October 23, 2012 Page 10 d. Development should provide an identifiable "signature" for the area, either through a signature building, an element of the public realm or through cohesive design of individual buildings. • The center, made up of six cohesively designed buildings is intended to serve as a signature structure for the area. e. The Cedar Grove Transit Station should be incorporated into the area redevelopment plans by maximizing the compatibility of adjacent uses and access. • As noted above the Cedar Grove Transit Station is within walkable distance of the west entrances of the center and trails and sidewalks will be incorporated in the development to provide convenient links. Due to this proximity, it is expected that some portion of the shoppers and employees of the center will use transit to travel to and from the site. It is also possible that local circulator bus routes will include a stop at the center as they approach or leave the transit station. £ Adequate parking should be integrated within the site and large, expansive parking lots should be avoided. • As noted above, the EDA negotiated the incorporation of a parking structure into the approved concept plan as a means of addressing parking demand in a smaller footprint than surface parking only. The APC may consider these and /or other policies in its action regarding the proposed project's consistency with the Comprehensive Guide Plan. Airport Noise Considerations — The Noise Policy Contours place the subject site within the Zone 4 Buffer. Within the Buffer Zone, retail commercial uses are considered compatible. Preliminary Subdivision: Lots — The proposed subdivision consolidates multiple existing parcels and creates two new lots and four new outlots. The proposed development dedicates 6.99 acres of right -of -way. All of the parcels have public street frontage. Proposed parcel areas are as follows: L1 131 = 24.45 acres Outlot B = 2.80 acres Ll B2 = 9.08 acres Outlot C = 3.41 acres Outlot A = 4.14 acres Outlot D = 0.81 acres Density — The retail outlet development is proposed for Lot 1, Block 1. The proposal consists of six buildings totaling 441,835 s.f. gross building area, or 408,243 gross leaseable area upon 24.45 acres. Topo rg aphy/ Grading =The site is generally open with mature landscape trees, and slopes from southwest to northeast, with elevations ranging from 830 to 800. CCI Planning Report — Paragon Outlets October 23, 2012 Page 11 The preliminary grading plan is acceptable. The entire site will be disturbed in preparation for the proposed buildings and parking lots. All erosion/ sediment control plans submitted for development and grading permits should be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all personnel responsible for the installation of erosion/ sediment control devices, and the establishrrient of vegetation for the development, should have received Erosion /Sediment Control Inspector /Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. Stone Water Management/ Water QualitX — The preliminary storm drainage plan is acceptable. The entire site lies within Drainage District A (as designated in the City Storm Water Management Plan — 2007), and generally flows northwest toward Highway 13 and Pond AP -52 within Cedar Grove Boulevard and Highway 13 right -of -way. This redevelopment is subject to the City's post construction requirements (City Code §4.33) for stormwater management and surface water quality. These regulations include: design standards for volume control and reduction, total phosphorus control, total suspended solids control, oil and grease control, and runoff rate control performance standards. They also provide for: minimization of impervious surface area and maximization of infiltration and retention, acceptable complementary stormwater treatments, pond requirements, regional ponding, and maintenance of private stormwater facilities. According to §4.33, redevelopment projects such as this need primarily to meet requirements for stormwater associated with increases in impervious surface, as compared to the original development (i.e., Cedar Grove). The City has determined overall redevelopment of the designated Special Area is not well suited to fulfill §4.33 requirements on -site. Pond AP -52 will be modified as part of the City's public improvement project (Cedar Grove Boulevard — Phase Il, Project No. 1088), and will provide storm water management per City standards for the entire redevelopment area, including this proposed development. Wetlands — Because there are no wetlands on site, City Code §11.67, wetland protection and management regulations, does not apply. Utilities — The preliminary utility plan is acceptable. Trunk and lateral sanitary sewer and water main of sufficient size, depth, and capacity are available within the site for re- aligmnent and extension to serve the development. Sanitary sewer District W (as designated in the City's Comprehensive Sanitary Sewer Plan) serves the entire site. The proposed development requires the relocation of City sanitary sewer pipe and water main pipes from the middle to the outer edges of the site. The developer should be responsible to maintain public drainage & utility easement over the existing sewer pipes within the development site until each relocation is complete. This development should provide hydrant spacing and locations in accordance with City Fire Department and Public Works standards. Planning Report — Paragon Outlets October 23, 2012 Page 12 Relocations of a major gas line (Xcel Energy) and fiber optic line conduit (Century Link) are necessary from within the existing Cedar Grove Boulevard right -of -way to the proposed re- aligned right -of -way, and will be completed in conjunction with the City's public improvement project. The developer should maintain the existing right -of -way of Cedar Grove Boulevard until such time as Xcel and Century Link have relocated their utilities. Thereafter, the developer must petition the City to vacate all easements that are impacted by the proposed development. Street /Access /Pedestrian Circulation — An AUAR Traffic Analysis was completed for the Cedar Grove Redevelopment Area (August 2009, updated July, 2012) to evaluate the existing roadway conditions, determine future traffic generated by the proposed redevelopment, identify any subsequent traffic impacts to the adjacent roadway network, and recommend improvements, if necessary.. Main access to and from the development area is provided at Highway 13 /Silver Bell Road and Highway 77 (Cedar Avenue)/ Diffley Road. Traffic is then distributed to the supporting roadway system based on the site layout and where on -site parking is provided. A majority of the traffic is expected to enter and exit through the Highway 13 /Silver Bell Road (55 percent) intersection. These motorists will then enter and exit the redevelopment site from Cedar Grove Boulevard and Cedar Grove Parkway. Other new trips will enter and exit using Nicols Road (35 percent) and Silver Bell Road (5 percent), classified as two major collector roadways in the City's Transportation Plan. The remaining (5 percent) new trips are expected to use Rahn Road, a minor collector roadway, to and from the redevelopment site. Although local trips will require using other neighborhood streets, these trips will be limited to residents living in the neighborhood and are not expected to impact the fixture traffic volumes on these roadways. Traffic analysis models indicate that, with some signal system timing and pavement marking modifications as detailed in the AUAR Traffic Analysis Report, all intersections in the area will continue to operate at acceptable levels of service with this proposed development, and with future potential development of the Cedar Grove Area. The Traffic Analysis Report identified intersection improvement as follows: TH 13 and Silver Bell Road • Modifications to the existing signal timing/ phasing • If implementation of the eastbound right -turn overlap phase is not desired, construction of an additional eastbound right -turn lane (to provide dual right -turn lanes) or an extension of the existing right -turn lane should be considered. Silver Bell Road and Cedar Grove Boulevard /Cedar Grove Parkway • Extend the westbound right -turn lane to provide a minimum of 550 feet of storage. • Extend the eastbound left -turn lane to provide a minimum of 300 feet of storage. • Modifications to the existing signal timing/ phasing Diffley Road and Nicols Road • Turn lane pavement marking modifications • Modifications to the existing signal timing/ phasing These improvements will be completed either under the City's public improvement project (Project 1088), or as part of future capital improvement projects by the City or Dakota County. Planning Report — Paragon Outlets October 23, 2012 Page 13 Street access for the development is proposed via three public streets, existing Cedar Grove Parkway to the south, a new street, "Paragon Parkway" along the south edge of the site, and re- aligned Cedar Grove Boulevard/ Nicols Road along the north edge near Highway 13. Cedar Grove Boulevard will be reconstructed and re- aligned with the City's public improvement project (Project No. 1088). Pedestrian access and circulation will be provided through numerous trails and walks within the development. This development also proposes to install an 10 -feet wide blacktop trail along the east and south sides of Cedar Grove Boulevard, as shown on the site plan. Easements /Permits /Right -of -Way — The developer should obtain all outside agency pen-nits as necessary for completion of the site improvements. Tree Preservation - A tree inventory submitted with this application indicates that there are fifty - seven (57) significant trees existing at this site. This individual tree resource is comprised of pine, spruce, ash, cottonwood, honeylocust, and birch trees. Tree diameters range from 10 inches to 54 inches. According to the Preliminary Tree Preservation Plan submitted, significant tree impacts will result in the removal of all fifty -seven (57) significant trees (100% of the total). Per the City of Eagan Tree Preservation Ordinance allowable tree removal for this type of development proposal (single -lot single -phase commercial) is set at 30% of the total significant trees. Because the proposed significant tree removal is more than allowable significant tree removal there is required tree mitigation that calculates to seventy -six (76) Category A trees (or an equivalent number of Category A, B, or C trees). The applicant has proposed a Tree Mitigation Plan that includes a credit for the upsizing of landscape trees. While this approach is not currently included in the Tree Preservation Ordinance as a tree mitigation option there is a benefit to planting larger trees, specifically being that it provides more size and age diversity of plant material installed, and it provides for a more immediate "mature of finished" tree appearance to the site. Staff has evaluated the required tree mitigation amount based upon the submitted tree inventory and has determined that additional tree mitigation is necessary. Specifically, the applicant is responsible for the mitigation of 40 trees removed beyond allowable removable limit. Per the City of Eagan Tree Replacement Schedule the mitigation for the replacement of these 40 trees calculates to 76 Category A trees, or 152 Category B trees. Following discussions with the applicant, staff is recommending the following tree mitigation conditions (see Notes below for mitigation calculation details*): a. The applicant shall upsize the 105 overstoiy trees to be installed on site (per plan sheet L- 1.1, Preliminary Landscape Plan) from 2.5" caliper to 4" caliper (single -stem deciduous trees), and from 6' height to 12' height (coniferous trees and multiple -stem deciduous trees). r1 Planning Report — Paragon Outlets October 23, 2012 Page 14 b. The applicant shall fulfill the balance of required tree mitigation by installing 58 Category B trees or 29 Category A trees offsite, either at Outlot C (the adjacent new city park), or in nearby Woodhaven Park; or provide a cash balance of $17,400. c. Fulfill item b above through a combination of trees and cash. *Notes: Mitigation Calculation Details 76 Category A trees x 4" = 304" caliper required. (Cat. A consistent with upsizing) 105 Category A landscape trees x 1.5 " upsize per tree = 157.5 " upsize total. (CREDIT) 304 " —157.5 " = 1465 " caliper balance due 1465 " caliper balance 12.5 " caliper per Category B tree = 58 Category B trees balance or 29 Category A trees 58 Category B trees x $300 per tree installed = $17,400 (29 Category A trees) Parks and Recreation — The Cedar Grove redevelopment district contemplates that recreation areas will be provided in common spaces. The 1999 Village Plaza Plan envisioned community gathering spaces and connections to adjacent park areas, as well as bicycle and pedestrian trails along Cedar Grove Parkway, Silver Bell Road connecting to Nicols Road at the west end of the development, on the north side of Highway 13, and also to existing neighborhoods along Rahn Road. The neighborhood park needs for this area are provided by Woodhaven Park. In addition, this proposal contemplates a land dedication of Outlot C for park purposes. Park Dedication - The purpose of Park Dedication is the preservation of land for park purposes and the development of park facilities and amenities. Park dedication is collected at the time of development. Park Dedication can take the form of a cash payment based upon square footage of building in Commercial /Industrial projects, a per unit fee in residential developments or the dedication of land to the City to be used for park purposes. The size of a land dedication is generally calculated as an area equivalent to 10 % of the gross acres of the proposed development site. The Park Dedication requirement for the Paragon Development is proposed to be met through the provision of a parcel of land ( Outlot C) for the future development of a City park. Dedication due (land): (Gross Acres) x (10 %) = Acres due for dedication 24.5 Acres x 10% = 2.45 acres Potential Credit: Outlot C = 3.5 Acres Assuming fiill credit for the land included in Outlot C, the Park Dedication would be satisfied. �4\ Planning Report — Paragon Outlets October 23, 2012 Page 15 Trail Dedication — In recognition of the role that non - motorized trails have in providing city wide recreational opportunities and facilitating alternative forms of transportation the City collects a "trail dedication fee" from developers as part of the development process. The proceeds are used to construct and enhance trails throughout the City consistent with the City wide trail plan. The calculation of the fee is based upon the net acres of the development site for Commercial /Industrial projects, and a unit count for residential developments, multiplied by a predetermined rate. Some developments include the installation of trails as part of the project. The City has determined that there is benefit to having trail sections installed at the time of development to minimize the impacts on the site that could occur if the trails were installed at some later and allow for more immediate use. Because of the value certain trail sections may have to the City, the City has determined that a credit towards the Trail Dedication may be appropriate in some instances. The general criteria for evaluating the potential for credit being; the value the sections have to public use, consistency with the City wide trail plan and connectivity with existing or plamzed facilities and trails. The potential credit value of a trail would be detenmined by multiplying the length of the trail section in feet by a construction multiplier. The Paragon development is proposing to construct a 10 foot wide perimeter trail paralleling the proposed Cedar Grove Boulevard. The planned trail will have the potential to provide recreational and transportation benefits by providing connection to existing and proposed trails consistent with the overall City trail plan. Dedication due: (Net Area Acres) x (Per Acre Fee) = Trail Dedication due 24.5 Acres x $1251 = $30,650 Potential Credit: (Lineal Ft of Public Value Trail) x (Lineal Ft Construction Multiplier) = trail value 2,125 Ft x $19 (10' trail) = $40,375 Assuming full credit for the trail sections with public value, the trail dedication would be satisfied with the construction of the proposed trail. Financial Obli ation — At this time, there are no pending assessments on the parcels proposed for platting. Based upon a study by City staff of the financial obligations collected in the past and proposed use for the property, there are no outstanding trunk and lateral charges to be collected at time of final subdivision or connection to the City's utility system. The development will be responsible for any Sewer Availability Charges (SAC) and Water Availability Charges (WAC) that may be due at the issuance of any building permit. Plaraiing Report — Paragon Outlets October 23, 2012 Page 16 Rezoning: The property is currently zoned CGD, Cedar Grove District. The CGD zoning district was established in 2002 as a tool to implement the principles of the Cedar Grove Design Framework for compact mixed -use development with an urban design that is pedestrian friendly. To this end, the CGD district establishes specific standards related to site planning, architecture, buildings materials, landscaping signage and other elements. The Planned Development zoning affords flexibility to both the developer and the City with the objective that the mutual flexibility benefits both parties. This proposal provides for a redevelopment of the core area of the Cedar Grove Redevelopment TIF District, dedicates land for a future park in the area, utilizes shared parking (via future City parking structure), establishes new network of public streets to provide more effective circulation in the area, and creates two parcels for future development (Outlots A and B). On the other side, the developer is requesting some deviations to typical Code requirements such as for multiple buildings on a single lot, single -story buildings vs. two -story buildings required by CGD zoning, setbacks greater than the build -to lines in CGD zoning, and surface parking lots. This report evaluates the proposed Planned Development in comparison to the CGD zoning district and other City zoning standards, as well as the principles of both the Cedar Grove Commons Special Area Plan and the Cedar Grove Design Framework. Preliminary Planned Development: Site Plan — The Site Plan provides for six buildings upon Lot 1, Block 1, with surface parking lots on the east and west ends of the development. The main vehicle access points to the development are via Cedar Grove Boulevard and the proposed Paragon Parkway. The southeast and southwest corners of the development at Paragon Parkway are designed as circular plazas with landscaping and bench seating. These areas lead to the inner concourse which provides access to the storefronts. The inner concourse is covered with a canopy structure that spans large sections of the concourse. This area is proposed to be surfaced with decorative pavement and includes "raised planters, seating areas, pedestrian scale lighting and way - finding signage." A central plaza internal to the building area is proposed between buildings C and D, and E and F. This area includes the Food Pavilion with its curved fagade and raised outdoor seating terrace. According to the applicant's narrative, this plaza "serves as the primary gathering space for the center's activities." The central plaza opens to Paragon Parkway to the south, providing a connection to the future structured parking on Lot 1, Block 2. A four -sided pylon sign is proposed at the NW conger of the site, and free- standing entry signs are located on Lot 1, Block 1, at the southwest corner where Paragon Parkway meets Nicols Road, and on the northeast corner where Cedar Grove Boulevard meets Rahn Road. Service areas for the buildings are located along the north side adjacent to Cedar Grove Boulevard. �0?� Planning Report — Paragon Outlets October 23, 2012 Page 17 Uses — The retail outlet development is intended to house medium and small stores and shops and includes a food pavilion located in the center of the complex at the east end of Building C. The applicant has indicated on -sale liquor is not contemplated for the restaurants in this development. Outdoor seating is proposed around the food pavilion. Bulls Standards — The evaluation of bulk standards typically addresses setbacks, lot coverage and green space. The CGD Zoning District does not establish maximum lot coverage or minimum green space standards, setbacks are discussed elsewhere in this report, and a regional storm water management system is in place to serve the area. Green space is consolidated outside of the proposed development with the parkland dedication of Outlot C. Redevelopment in this area is intended to be more intense and urban in nature than a typical commercial development, and the proposed Planned Development should be evaluated as to how well it achieves the intended goals set forth in the adopted policy documents. Setbacks — The CGD zoning district establishes a minimum front yard setback of 0 feet and maximum of 10 feet, a minimum setback of 0 feet for side yards, and a minimum setback of 20 feet for rear yards. Parking setbacks are a minimum of 5 feet on side and rear yards, and 20 feet in front yards adjacent to public right -of -way. The proposed retail development is designed with multiple buildings on a single lot, which can be accommodated through the Planned Development zoning. This also eliminates the need for setbacks from property lines within the retail development. The perimeter property boundaries are all abutting public rights -of -way, and thus, a 0 -10' setback would typically be applied in CGD zoning. On the east and west ends of the site, the buildings are set back much further due to the surface parking lots. On the north side along Cedar Grove Boulevard, building setbacks vary from 27' to 14', and some screen walls for truck and service areas are set back less than 10'. On the south side along Paragon Parkway, building setbacks vary between 15' and 25', with small portions of Buildings E and F set back 0' feet. Along both the north and south sides of the development, there are designated emergency vehicle parking spaces and along Paragon Parkway. On the south side, these areas double as the recycling pick -up areas. Paragon Parkway is a public street, and the streetscape should have a nice appearance. The orientation of the buildings is such that the storefronts face the inner concourse, and the "rear" of the buildings fronts along Paragon Parkway. The recycling areas should be eliminated from the Paragon Parkway frontage on the south sides of Buildings E and F. Recyclables storage and pick -up should be relocated to the other designated services areas in Buildings A and B. This would also eliminate conflicts with recycling service vehicles operating along Paragon Parkway potentially interfering with other vehicular and pedestrian traffic along that street. The surface parking lots abut public streets on three sides. Setbacks for the surface parking lots is less than the typical 20' in some areas. M, Plamiing Report — Paragon Outlets October 23, 2012 Page 18 Signage — There are three free- standing pylon signs at the northwest, southwest and southeast corners of the retail development. Building signage for individual tenants is shown on the buildings. The applicant indicates that all signage elements will be integrated with the building design and the project will have a detailed Signage Design Manual which "controls the size, type and location of all signage [to produce] a consistent and high quality installation throughout." Prior to Final Planned Development, the developer should provide the City with the Signage Design Manual for this development. A Sign Permit is required for all signs within the development, free- standing and building mounted. Only directional signs < 6 s.f. in area may be exempt from a sign permit. Signage elements include a freestanding pylon sign at the northwest corner of the site; two monument signs at the southwest and northeast corners of the development; and vehicular directional signage. Building Signage includes tenant storefront signage and branding, under canopy signage and blade signs. In addition, directories, pathfinders and other elements of the common area "way- finding" system are provided. Freestanding Signs — The northwest corner pylon sign is designed as a four sided sign with area identification of Paragon Outlets at the top, and tenant name signage below. The sign is to be constructed of the same materials as the buildings and tie in to the building architecture with similar features. The pylon is proposed to be 68'8" high and 22'8" wide at the top. The sign structure is open on the bottom 10' allowing pedestrians to pass beneath and around the brick support pillars for the pylon. The 68'8" height is significantly higher than the City's typical 27' maximum pylon height. However, the City Code also has a provision for "Major Complex" signage that allows for up to one free- standing pylon for each major adjacent street. It goes on to state that "The council shall determine the maximum size after reviewing the applicable conditions including terrain, safety factors, etc." The Planned Development zoning, cohesive signage plan, area identification purpose and consolidation of multiple tenants' signage on one structure, as well as the distance to gain visibility to traffic at the Highway 13 and Highway 77 intersection appears to justify the height. Gateway Monuments — The monuments at the two main entrances to the site, the intersection of Paragon Parkway with Nicols Road and at Cedar Grove Boulevard and Rahn Road, consist of brick pillars, decorative lighting and open lattice work between pillars. The Paragon Outlets identification sign is mounted beneath an arbor upon a lattice backdrop. The uppermost height of these signs is 17' 2 ". These signs contain no tenant name panels. These are intended to draw and direct vehicular traffic into the development. Monument signs — Smaller monument signs are located at the two main entry plazas consist of similar design, with brick pillars topped with decorative lights, an open lattice backdrop for the Paragon Outlets identification, and no tenant panels. These signs appear to identify the main pedestrian points of access into the development. Within the pedestrian concourse internal to the retail complex, directories and wayfinding "kiosks" V0 Planning Report — Paragon Outlets October 23, 2012 Pave 19 with tenant panels and arrows aid shoppers in navigating throughout the development. These signs are 9'9" in height and consist of a brick base with the arbor treatment above, and a lattice backdrop for the signage panels. Buildings — The proposed development consists of six buildings. The architectural standards of the CGD zoning district and Cedar Grove Design Framework aim to deemphasize large expanses of buildings by requiring articulation in building facades and roof lines, and variety in both horizontal and vertical architecture and materials. The buildings are evaluated against both the design principles articulated in the Cedar Grove Design Framework and those specified in the CGD zoning district. Through the Planned Development zoning, strict adherence to specific standards may not be required if the design goals are otherwise determined to be achieved. Height - The buildings incorporate variations in finish materials, vertical and horizontal articulation, and repeat a variety of architectural features. The building height is 20' -24', with architectural elements extending to 32'6 ". Flanking the main entrance in the middle of the side, the corners of Buildings E and F have features that project to a height of 58'4" and include tenant signage panels. Architectural Materials and Design — Primary building materials consist of synthetic stucco (EIFS) on the upper portions of the buildings, brick and cast stone along the base of the building and pilasters, cultured stone, glass storefronts, and spandrel glass located below the cornices on the taller storefront elements. The EIFS portion of the buildings is comprised of several colors. A row of contrasting "medallions" dot the upper portion of the buildings. The cultured stone is utilized on the gable ends of the canopies that cover portions of the internal walkways. The Food Pavilion in the central plaza is proposed to be finished with architectural metal panels, a material unique to this building within the development. The Food Pavilion also utilizes cast and cultured stone materials as well as brick, glass, and EIFS. The architectural standards of the CGD zoning district and Cedar Grove Design Framework aim to deemphasize large expanses of buildings by requiring articulation in building facades and roof lines, and variety in both horizontal and vertical architecture and materials. The mass and length of the buildings, 1,200' along the north side (Bldg. A) and +400' along the south sides of Bldgs. E and F, is visually emphasized by the horizontal lines of the different bands of EIFS. This is particularly evident along the proposed Paragon Parkway side of the development where vehicle traffic and pedestrian use will be more intense. While the long external facades in this area are effectively broken up by vertical brick columns and signage blocks, the horizontal lines of extensive white and off -white colored EIFS does little to deemphasize the building mass. A color and material palette should be provided prior to Final Planned Development approval to determine if the color and texture contrasts in this area are adequate to achieve the appropriate level of differentiation to the building mass in this area. \b(0 Planning Report — Paragon Outlets October 23, 2012 Page 20 The applicant's narrative indicates that the buildings and inner concourse create the "main street" feel intended by the CGD zoning district, without the vehicular element. However, with the buildings' storefronts largely oriented to this internal concourse, the rear and service portions of the buildings are what is presented outward and most visible from the public rights -of -way. This presents a challenge both for creating aesthetically appealing facades as well as for screening of service areas. Screening of Rooftop Mechanical Units — City Code requires a minimum 30" parapet for new buildings, and that mechanical units be placed at least 20' from the edge of the building. Parapet walls are designed into these buildings. Proposed rooftop units vary in size. The smallest is a 5 -ton unit, up to 41" in height. The largest is a 12.5 ton unit up to 54" in height. Placement of the rooftop units is generally along the center of the buildings. The combination of placement of RTU's and the parapets is expected to screen rooftop equipment from ground level views. Rooftop mechanical units should be shown on the Building Elevations at the time of building permit, and placement of units 20' from the building edge, and minimum 30" parapet height should be demonstrated. If these measures alone do not fully screen some equipment, additional screening measures should be employed in accordance with City Code. Screening of Service Areas — Service areas are located on the north elevations and at the west ends of Building B and east side of Building A. This orients the service areas toward the public streets on the perimeter of the site. Screening is proposed to be accomplished with brick screen walls integrated with the building architecture. The screen walls also utilize the same lattice above the screen walls. While visibility of taller service and delivery vehicles may not be fully blocked by the lattice, this adds visual and textural interest to the long building fagade, repeats an architectural element that appears elsewhere in the development, and provides additional height to the screen. Parkin — The Site Plan places buildings at the center of the site with surface parking on the east and west ends. Vehicle access into the parking areas is controlled to a single main drive aisle adjacent to the building, which extends North -South through the site between Cedar Grove Boulevard and Paragon Parkway. The access points on Paragon Parkway create four -way intersections with the opposing two new public streets that extend from Paragon Parkway to Cedar Grove Parkway. This arrangement, along with the future structured parking on Lot 1, Block 2, result in large amounts of parking being spaced close to the buildings. Number of stalls — Typically required parking calculations are based on the gross square footage of building space for commercial retail uses. Because there is one food pavilion area with multiple food providers and shared seating, and customers eating at the food pavilion are expected to be shoppers of the retail stores, parking for the food pavilion is included in with general retail uses. In addition, because of the involvement of the EDA in the redevelopment, the purchase agreement allows for less than the required amount of k09 Planning Report — Paragon Outlets October 23, 2012 Page 21 parking on -site, with shared parking in the fiiture parking structure that will serve not only this development, but other future development in the area as well. The required amount of parking is calculated below and is shown on the Site Plan. Retail Uses = 1/200 s.f. up to 10,000 s.f. = 50 stalls 1/250 s.f. up between 10,001 and 30,000 s.f. = 80 stalls 1/300 s.f. above 30,000 s.f. = 411,835/300 = 1,373 stalls Total Required Parking = 1,503 stalls On -Site Parking Provided = 829 stalls Difference to be provided in parking structure = 674 stalls Stall Size - Parking stalls in the surface lots are proposed to be 9' wide by 18' deep. This is a deviation from the City Code standard of 10' x 19'. A 9' stall width has been utilized elsewhere in the City, including Eagan Promenade and the 9' stall width is consistent with industry standards. Aisle Width — City Code requires two -way drive aisles in parking lots to be a minimum of 24' in width. The parking lots provide 30' wide drive aisles adjacent to the buildings, and 24' aisles elsewhere throughout. This is sufficient for general maneuverability, as well as for emergency and delivery vehicles. Parldng Lot Design — The CGD zoning district requires specific landscape design standards for parking lots. The surface parking lots do not meet the specific design standards in the CGD zoning district which require parking to be provided in side and rear yards rather than front yards, limit the amount of parking with street frontage, and restrict surface parking lot proximity to street intersections. Proposed parking lot setbacks from the public streets vary between 10' and 20', with slightly more setback from Nicols Road on the west end of the site. The design of this development intentionally creates a compact walkable pedestrian oriented interior concourse within the building complex. Locating the surface lots on the east and west ends of the site also provide opportunities for shared parking with other existing and fiiture uses that otherwise would not exist. In fiirtherance of these goals, the Plamled Development zoning provides flexibility to accommodate the proposed design, while not requiring strict adherence to these specific performance standards of the CGD zoning district. The CGD zoning district also requires specific landscape standards for surface parking lots. These include providing a tree on each landscaped island, installing one tree every 25' along the site perimeter where parking abuts a street. Other portions of the City Code require planting islands to visually break up expanses of hard surface parking areas, to provide safe and efficient traffic movement, and to define rows of parking. Trees along Rahn Road and Paragon Parkway are proposed to be 35' - 40' apart vs. 25' apart. Further loq Planning Report — Paragon Outlets October 23, 2012 Page 22 discussion of tree spacing is provided in the Landscaping section of this report. Some islands with pole mounted lighting lack trees so as not to interfere with the site lighting. Parking lot islands are typically required to occupy at least 5% of the parking area, which is equivalent to a 5 -stall area for every 100 parking stalls. The islands at each end of the rows of parking appear to satisfy the S% standard. Fire /Emergency Access — The Fire Marshal has reviewed the development proposal and identified the following items related to emergency access. The development should provide fire department connections and hydrant locations along with building wall hydrant connections, as required and approved by the City Fire Marshal. In addition to the designated bumpout for buses, two other emergency vehicle parking areas are identified adjacent to Buildings E and F on the north side of Paragon Parkway. These areas should be visually distinguished from the surrounding sidewalk pavement, and structurally designed to support the heavier emergency vehicles. There are two 12' x 50' designated emergency vehicle locations identified on the north side of the development along Cedar Grove Boulevard. The trails in those areas appear to serve the dual purpose of also providing off - street parking for emergency vehicles. These trail sections should be visually distinguished from the standard bituminous trail, and structurally designed to support the heavier vehicles. In addition, 10' light poles are located adjacent to the south side of the trail, which could hinder the ability of emergency vehicles to pull fully off the street. The light poles in these areas should be set back from the trail a sufficient distance to fully accommodate emergency vehicles. Light levels may need to be adjusted in this area to ensure adequate pedestrian lighting along the trail is being maintained. All emergency vehicle parking areas should be clearly marked "No Parking Fire Lane," and signed "Emergency Vehicle Parking Area Only." "No Parking Fire Lane" signs should be posted along all through drives around the outside perimeter of the property, as well as both drives between the parking lot and buildings on the East and West sides of the property. Spacing of signs to be 100 feet apart, in a form acceptable to the City Fire Marshal. Final plans for the sign design and placement of such signage should be shown on the Site Plan at the time of Final Planned Development. Building Numbers /Addressing — In accordance with Section 2.78 of the City Code, building numbers should be conspicuously displayed on the building, in a suitable location in an upper corner or near the building entrance so it can be clearly seen from the street and read during all hours of the day. The applicant should work with City staff on addressing plan for buildings and tenants so that specific locations are easily identifiable in case of emergency. 100� Planning Report — Paragon Outlets October 23, 2012 Page 23 Security — The applicant has indicated that at their other similar developments, they provide over -night security that patrols both the interior as well as the exterior portions of the development. Security cameras are not typical and are not planned here. In addition, local police may have a substation at the site which is sometimes staffed and also provides patrol. Space availability and the desire of the individual City determine the latter. Hours of Operation —The applicant has indicated that store hours are typically from 10:00 a.m. to 10:00 p.m., and occasionally extended hours a few times a year. This site meets the criteria in the City Code such that it would not be subject to restrictions on hours of operation for retail businesses. Landscaping — The landscape plan provides for upsizing of 95 trees for mitigation purposes. Parking lot islands are planted and where no conflict is presented with parking lot lighting, the islands contain shade trees. Shade trees, conifers and ornamental trees are utilized in a variety of species throughout the development. In addition, more than a dozen varieties of shrub, both deciduous and evergreen, are used as well as 11 varieties of perennials and ornamental grasses. The CGD zoning district includes specific design standards for landscaping including placement of trees every 25' where parking abuts the site perimeter, one overstory tree for every 500 sq. ft. of landscape area on the site, certain prohibited species and other species to be used only in certain circumstances, such as evergreen trees only in areas protected from winter wind conditions. Maple trees line the north side of Paragon Parkway adjacent to the surface parking lots. These trees should be placed every 25' in accordance with CGD zoning district standards, and more trees added to provide full coverage if necessary. Along the other public rights of way adjacent to parking (Cedar Grove Boulevard to the north and Rahn Road and Nicols Road to the east and west), the City Forester indicates many of the proposed tree species have a broader mature crown width and wider spacing of trees is appropriate. To provide screening between the surface parking lots and all public rights of way, berining, shrubs and perennials, should be employed. Landscaped areas include the plazas and planters within the imier concourse of the development. The south and north sides of the development are landscaped and include shrubs, perennials and trees. Parking lot islands should be landscaped with materials that are salt tolerant and can withstand snow storage. Woody plants and evergreen trees should not be used in these areas. Certain perennials, grasses, and deciduous or low- growing shrubs may be suitable. Several transformers are located on the outside perimeter of the buildings. These transformers appear to be screened by landscaping or are placed behind a screen wall. Site Lighting — The Site Lighting Plan consists of a variety of fixtures including pole lighting in the surface parking lots, pedestrian oriented pole mounted lighting, pedestrian bollard lighting, and various wall - mounted fixtures to accent the building and provide illumination adjacent to the buildings. V�D Planning Report — Paragon Outlets October 23, 2012 Page 24 Parking lot lighting is provided by both single and double arm fixtures, pole- mounted at 20' height. These fixtures are horizontal and downcast with uptight cutoffs. The submitted photometrics are consistent with typical lighting standards including the 0.5 minimum footcandle level throughout, an average to minimum ratio of less than 4.0 footcandles. There is some light spill onto public rights -of -way, particularly Paragon Parkway and Rahn Road, where illumination exceeds 1.0 footcandle at the property line. Where light levels exceed 1.0 footcandle at the property line, shields should be utilized to reduce light spillover to not more than 1.0 footcandle. Pedestrian lighting is provided by two types of bollard lighting (A and G) as well as 10' pole lights (E). The bollard lights are concentrated at key pedestrian access points along the south side. Bollards are also utilized along the interior pedestrian concourses. The pedestrian pole lights line the sidewalks and trails along the perimeter of the development. They are also used to illuminate the central and corner plaza areas and interior walkways. The pole lights mimic traditional lighting along a "main street" sidewalk, and within the pedestrian concourse they lend a vertical element accenting the planters and bench seating within those areas. In keeping with the acorn style of street lighting already utilized within the Cedar Grove Redevelopment area, the developer is proposing 10' pedestrian lights (E) with an acorn style fixture. The City and developer should coordinate the final selection of the pedestrian lights along the perimeter of the site to ensure compatibility with the City street lights that will be employed in the same area. Wall- mounted fixtures consist of both downcast fixtures (D) as well as uplighting (H) to illuminate and accent the building. Decorative wall sconces (B) provide both uplighting to illuminate the buildings and down- lighting to illuminate walkways adjacent to buildings. The walkways along the storefronts in the internal concourse are illuminated with recessed lighting (C) beneath the canopies in these areas. SUMMARY /CONCLUSION Paragon Outlets is proposing to develop a multiple building retail outlet center of approximately 440,000 g.s.f. in the core area of the Cedar Grove Redevelopment District. Paragon Outlets of Eagan is proposing a Preliminary Subdivision to create two lots and four outlots upon approximately 51 acres generally located southeast of Highway 13, between Highway 77 (Cedar Avenue) and Rahn Road. The applicant proposes a Rezoning from CGD to PD, and a Preliminary Planned Development upon the approximately 25 acres that is propsoed Lot 1, Block 1, for development of a retail outlet center. Since much of the property is owned by the Eagan Economic Development Authority, prior to the sale of publicly owned property, a detennination regarding the consistency of the proposed use with the Comprehensive Guide Plan is needed. Therefore, as a separate action item, the APC Planning Report — Paragon Outlets October 23, 2012 Page 25 is asked to make a recommendation on the proposal's consistency with the Comprehensive Guide Plan. The proposal provides for a redevelopment of the core area of the Cedar Grove Redevelopment TIF District, dedicates land for a future park in the area, utilizes shared parking (via future City parking stiucture), establishes new network of public streets to provide more effective circulation in the area, and creates two parcels for future development (Outlets A and B). To do this, the developer is requesting some deviations to typical Code requirements such as for multiple buildings on a single lot, single -story buildings vs. two -story buildings required by CGD zoning, setbacks greater than the build -to lines in CGD zoning, and surface parking lots. This report evaluates the proposed Planned Development against the Cedar Grove District zoning standards as well as the general City Code zoning standards. The City has anticipated that developments within the Cedar Grove Redevelopment district would be implemented through Planned Development zoning. As such, in addition to evaluating where the proposal does and does not align with City Code standards, the proposal should be evaluated on how well it achieves the redevelopment goals and principals in the Village Plaza Plana and the Cedar Grove Commons Special Area Plan of the City's Comprehensive Guide Plan. ACTIONS TO BE CONSIDERED To recommend a determination of consistency of the proposed use with the Comprehensive Guide Plan for the sale of publicly owned property. To recommend approval of a Preliminary Subdivision to create two lots and four outlets upon approximately 51.67 acres located southeast of Highway 13, between Highway 77 (Cedar Avenue) and Rahn Road, and including 3.5 acres south of Cedar Grove Parkway and Lot 4 Block 1, Cedarvale 2" d Addition. 1. The developer shall comply with these standard conditions of plat approval as adopted by Council on February 2,1993: A1, B1, B3, Cl, C2, D1 and E1 2. The property shall be platted. 3. All erosion/ sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all personnel responsible for the installation of erosion/ sediment control devices, and the establislunent of vegetation for the development, shall have received Erosion/Sediment Control Inspector /Installer certification `� Q, Planning Report — Paragon Outlets October 23, 2012 Page 26 through the University of Minnesota, or approved equal training as determined by the City Engineer. 4. The developer shall be responsible to maintain public drainage & utility easement over the existing sewer pipes within the development site until each relocation is complete. 5. This development shall provide hydrant spacing and locations in accordance with City Fire Department and Public Works standards. In addition, fire department connections along with building wall hydrant connections shall be provided as required and approved by the City Fire Marshal. 6. The developer shall maintain the existing right -of -way of Cedar Grove Boulevard until such time as Xcel and Century Link have relocated their utilities. Thereafter, the developer must petition the City to vacate all easements that are impacted by the proposed development. 7. Prior to Final Subdivision approval, the City shall have entered into an agreement with Xcel for the relocation of the existing gas line. 8. The City shall have awarded the contract for the relocation of Cedar Grove Boulevard. 9. The developer shall obtain all outside agency permits as necessary for completion of the site improvements. 10. Tree mitigation requirements shall be fulfilled through a combination of upsizing landscape trees on site, installing off -site trees, and cash. 11. The applicant shall fulfill tree mitigation through the following: a. The applicant shall upsize the 105 landscape trees to be installed on site (per plan sheet L- 1.1, Preliminary Landscape Plan) from 2.5" caliper to 4" caliper (single -stem deciduous trees), and from 6' height to 12' height (coniferous trees and multiple -stem deciduous trees). b. The balance of required tree mitigation shall be fulfilled by installing 29 Category A trees offsite; either at Outlot C (new city park) or in nearby Woodhaven Park, or provide a cash payment of $17,400. c. Fulfill item b above through a combination of trees and cash. 12. Park Dedication due for the development shall be satisfied by the dedication of Outlot C to the City for park purposes. 13. Trail Dedication due for the development shall be satisfied by the installation of the proposed 10' non - motorized trail on Cedar Grove Boulevard as depicted in the plan set dated Oct 3, 2012. \\3 Planning Report — Paragon Outlets October 23, 2012 Page 27 14. The development will be responsible for any Sewer Availability Charges (SAC) and Water Availability Charges (WAC) that may be due at the issuance of any building permit. 15. The maple trees lining the north side of Paragon Parkway adjacent to the surface parking lots shall be placed every 25' in accordance with CGD zoning district standards, and more trees added to provide frill coverage if necessary. 16. Additional measures to enhance screening between the surface parking lots and all public rights -of -way, such as berming and shrub and perennial plantings, shall be employed and shown on the Final Landscape Plan. 17. The landscaped areas between the parking lots abutting public rights -of -way shall include landscaping in the form of benning, shrubs and perennials, to provide screening of the parking lots. 18. Parking lot islands shall be landscaped with materials that are salt tolerant and can withstand snow storage. Certain perennials, grasses, and deciduous or low- growing shrubs may be suitable. Woody plants and evergreen trees shall not be used in these areas. 19. The transformers and other similar ground equipment shall be screened by landscaping or a screen wall. 20. The City and developer shall coordinate the final selection of the pedestrian lights along the perimeter of the site to ensure compatibility with the City street lights that will be employed in the same area. To recommend approval of a Rezoning from CGD to PD, Planned Development for 24.46 acres consisting of proposed Lot 1 Block 1, Paragon Outlets at Cedar Grove. To recommend approval of a Preliminary Planned Development for a retail outlet center upon 24.46 acres consisting of proposed Lot 1, Block 1, Paragon Outlets at Cedar Grove. If approved, the following conditions should apply: 1. The property shall be subdivided and platted prior to Final Planned Development approval. 2. This Preliminary Planned Development allows a retail outlet center consisting of six buildings totaling approximately 442,000 gross square feet. ��a Planning Report — Paragon Outlets October 23, 2012 Page 28 The developer shall execute a Preliminary Planned Development Agreement which includes the following plans. • Site Plan • Building Elevations • Site Lighting Plan • Landscaping Plan • Signage Plan 4. The Preliminary Planned Development Agreement shall be recorded against the property at the Dakota County Recorder's office within 60 days of City Council approval. 5. A Final Planned Development Agreement shall be executed for each phase of the development prior to issuance of a building permit for the phase. The following plans are necessary for each Final Planned Development Agreement: • Final Site Plan • Final Building Elevations • Final Site Lighting Plan • Final Landscaping Plan • Final Signage Plan 6. All erosion/ sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stotinwater pollution prevention plans. Also, all persomiel responsible for the installation of erosion/ sediment control devices, and the establishment of vegetation for the development, shall have received Erosion/Sediment Control Inspector /Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. 7. The developer shall be responsible to maintain public drainage & utility easement over the existing sewer pipes within the development site until each relocation is complete. The developer shall obtain all outside agency permits as necessary for completion of the site improvements. 9. This development shall provide hydrant spacing and locations in accordance with City Fire Department and Public Works standards. In addition, fire department connections along with building wall hydrant connections shall be provided as required and approved by the City Fire Marshal. 10. "No Parking Fire Lane" signs shall be posted along all through drives around the outside perimeter of the property, as well as both drives between the parking lot and WS Planning Report — Paragon Outlets October 23, 2012 Page 29 buildings on the East and West sides of the property. Spacing of signs shall be 100 feet apart, in a form acceptable to the City Fire Marshal. Final plans for the sign design and placement of such signage shall be shown on the Site Plan at the time of Final Platmed Development. 11. All emergency vehicle parking area shall be clearly marked "No Parking Fire Lane," and signed `Emergency Vehicle Parking Area Only." 12. In accordance with Section 2.78 of the City Code, building numbers shall be conspicuously displayed on the building, in a suitable location in an upper corner or near the building entrance so they can be clearly seen from the street and read during all hours of the day. The applicant should work with City staff on addressing plan for buildings and tenants so that specific locations are easily identifiable in case of emergency. 13. Tree mitigation requirements shall be fulfilled through a combination of upsizing landscape trees on site, installing off -site trees, and cash. 14. The applicant shall fulfill tree mitigation through the following: a. The applicant shall upsize the 105 landscape trees to be installed on site (per plan sheet L -1.1, Preliminary Landscape Plan) from 2.5" caliper to 4" caliper (single - stern deciduous trees), and from 6' height to 12' height (coniferous trees and multiple -stem deciduous trees). b. The balance of required tree mitigation shall be fulfilled by installing 29 Category A trees offsite; either at Outlot C (new city park) or in nearby Woodhaven Park, or provide a cash payinent of $17,400. c. Fulfill item b above through a combination of trees and cash. 15. Park Dedication due for the development shall be satisfied by the provision of Outlot C to the City for park purposes. 16. Trail Dedication due for the development shall be satisfied by the installation of the proposed 10' non - motorized trail on Cedar Grove Boulevard as depicted in the plan set dated Oct 3, 2012. 17. Recyclables storage and pick -up should be relocated to the other designated services areas in Buildings A and B. 18. Prior to Final Planned Development approval, the developer shall provide the City with the Signage Design Manual for this development. A Sign Permit is required for all signs within the development, free - standing and building mounted. Only directional signs < 6 s.f. in area may be exempt from a sign permit. \�Co Planning Report — Paragon Outlets October 23, 2012 Page 30 19. Prior to Final Planned Development approval, a color and material palette shall be provided for City review and approval to determine if the color and texture contrasts in this area are adequate to achieve the appropriate level of differentiation to the building mass in this area. 20. Rooftop mechanical units shall be shown on the Building Elevations at the time of building permit, and placement of units 20' from the building edge, and minimum 30" parapet height shall be demonstrated. If these measures alone do not fiilly screen some equipment, additional screening measures shall be employed in accordance with City Code. 21. The maple trees lining the north side of Paragon Parkway adjacent to the surface parking lots shall be placed every 25' in accordance with CGD zoning district standards, and more trees added to provide fiill coverage if necessary. 22. Additional measures to enhance screening between the surface parking lots and all public rights -of -way, such as berming and shrub and perennial plantings, shall be employed and shown on the Final Landscape Plan. 23. The landscaped areas between the parking lots abutting public rights -of -way shall include landscaping in the form of berming, shrubs and perennials, to provide screening of the parking lots. 24. Parking lot islands shall be landscaped with materials that are salt tolerant and can withstand snow storage. Certain perennials, grasses, and deciduous or low- growing shrubs may be suitable. Woody plants and evergreen trees shall not be used in these areas. 25. The transformers and other similar ground equipment shall be screened by landscaping or a screen wall. 26. The City and developer shall coordinate the final selection of the pedestrian lights along the perimeter of the site to ensure compatibility with the City street lights that will be employed in the same area. 27. Where light levels exceed 1.0 footcandle at the property line, shields shall be utilized to reduce light spillover to not more than 1.0 footcandle. 28. The developer shall have entered into a Reciprocal Easement and operating agreement for the parking structure in a form acceptable to the City Attorney. 29. The developer shall have entered into an Encroachment and Maintenance Agreement, in a form acceptable to the City Attorney, for the maintenance of any plantings within public right -of -way. W1 STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Oblilzations 1. This development shall accept its additional financial obligations as defined in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rij4hts -of -Way 1. This development shall dedicate 10 -foot drainage and utility easements centered overall lot lines and, 10 -foot drainage and utility easements adjacent to all public rights -of -way where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights -of -way as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. 3. This development shall dedicate all public right -of -way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements, in accordance with requirements set forth in the latest version of the City's Stormwater Management Plan. C. Plans and Specifications All public and private streets, drainage systems, and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines, and policies prior to application for final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 3. This development shall ensure that all dead -end public streets shall have a permanent cul -de -sac, or temporary cul -de -sac to be removed upon further extension (on stub streets), constructed in accordance with City W engineering standards. This development shall dedicate, provide, or financially guarantee the acquisition costs of street easements or public street rights -of -way as required by the alignment of the cul -de -sacs located within or beyond the boundaries of this plat as necessary to service or accommodate this development. 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included in the Development Contract and shall not be released until one year after the date of City certified compliance. D. Public Improvements 1. If any improvements are to be installed under a City contract, the appropriate public improvement project and associated contract must be awarded by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trails Dedications 1. This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks Commission and as awarded by the action of the City Council. G. Tree Preservation and Mitigation This development shall be responsible for preparing a tree preservation plan and mitigating for any removal in excess of the allowable limits. Mitigation shall be in the form of replacement trees, cash equivalent, or a combination thereof in accordance with the recommendation of the Advisory Parks Commission and as awarded by the action of the City Council. H. Stormwater Management and Water Quality Protection 1. This development shall manage stormwater and protect water quality by meeting requirements for design standards, minimizing impervious surface area and maximizing infiltration and retention, and providing acceptable complementary stormwater treatments, stormwater treatment ponds, regional ponds, and maintenance of private stormwater facilities in accordance with the current City post construction regulations and as recommended by the Advisory Parks Commission and awarded by Council action. `O1 I. Wetlands Protection and Management 1. This development shall protect and manage wetlands by meeting requirements for wetland delineations and assessments, sequencing and replacement, and wetland buffers and setbacks in accordance with the current wetland protection and management regulations and as recommended by the Advisory Parks Commission and awarded by Council action. J. Airport Noise Attenuation 1. This development shall be responsible for meeting all appropriate noise attenuation conditions if the property is located within the Metropolitan Council Noise Exposure and /or Buffer Zone. K. Other 1. All subdivision, zoning, and other ordinances affecting this development shall be adhered to, unless specifically granted a Variance by Council action. Advisory Planning Commission Approved': August 25, 1987 aO City Council September 15, 1987 Revised:_ July 10, 1990 Revised:_ February 2, 1993 Revised: July 7, 2009 Cedar Grove Commons Special Area Background The Cedar Grove Special Area includes a 257 acre area from Highway 77 (Cedar Avenue ) to Silver Bell Road, both north and south of Highway 13. Its borders are defined by the boundary of the Cedar Grove Redevelopment Tax Increment Financing (TIF) District. The Special Area was originally created in 2002 after the Comprehensive Plan Update of 2000 and encompassed 500 acres of land around all four quadrants of Hwy 13 and Cedar Avenue. This area was scaled back to only include the portion within the TIF Redevelopment District. However, during this process, land use policy and direction was established to help guide development on surrounding vacant and inconsistently zoned properties as described in the next section. Vision Plar1ning The core area within this Special Area was the former Cedarvale Area. Cedarvale was once considered Eagan's downtown business district centered on the Cedarvale Mall, initially constructed in 1965. Since that time, the commercial viability of the area had declined due largely to access restrictions Figure 3.9 Cedar Grove Commons Special Area Location 2030 Comprehensive Plan Land Use Plan 1 3 -39 1a, Cedar Grove Commons Special Area Plan resulting from the construction of the Highway 77-Highway 13 interchange in 1982 and other commercial competition such as Cliff Lake Center, Eagan 3 -40 1 Land Use Plan Promenade and Town Center. Recognizing that the private market had not been successful in repositioning or reinvesting in the area in the fifteen years following the construction of the interchange and that the area was beginning to decline physically and economically, the City determined that the need was present for some type of public investment and participation to encourage the redevelopment of the properties. The Eagan City Council initiated the Cedarvale Area Redevelopment Study in 1998. The studyhelped lay the initial groundwork for later plan refinements for what is now recognized as the Cedar Grove Redevelopment Area. In October 2001, the City Council formally adopted the Cedar Grove Redevelopment Tax Increment Financing District, which was later certified in 2003. In September of 2003, the Eagan City Council set a series of goals for the area and approved the Cedar Grove vision statement stating: "The City's vision for the Cedar Grove Redevelopment is to once again make the area a strong, vibrant gateway to the City of Eagan by creating a viable mixed -use area that utilizes its highway visibility and accessibility, while maintaining compatible land use relationships with surrounding uses:' This Special Area plan embraces the vision and goal setting statements developed through the planning efforts conducted prior to its adoption. Existing Land Use The Cedar Grove Special Area contains a variety of commercial, industrial, and residential uses. Since the creation of the redevelopment district, several new developments have occurred within the Special Area. Keystone Communities developed a 129 -unit senior housing facility at Silver Bell Road and Cedar Grove Parkway and Lennar Homes has constructed a portion of two phases within their Nicols Ridge townhome development south of Cedar Grove Parkway. In addition, The River Ridge condominiums and Cedar Bluff Business Centerwere both constructed on vacant land north of Hwy 13; and both the stand alone McDonald's restaurant and Shoppes at Cedar Grove have been extensively remodeled. Several existing business are anticipated to remain, including the Tesseract School, the Silver Bell Business Center and Silver Bell Commons office /showroom facilities north of Hwy SS; and the Cedarvale Bowl and Jensen's restaurant south of Hwy 13. Within the area south of Hwy 13 and north of Cedar Grove Parkway (the core area, the City of Eagan has been actively purchasing the remaining property and scheduling demolition of existing buildings. The largest property in the core area, the Cedarvale Mall, and a number of other area buildings were demolished by early 2008. The remaining properties within the area will be demolished as business relocations are completed. This will 2030 Comprehensive Plan 11111III111111I1111111111111111111111III11111111111III111111.. 111In1111n11111n11111. 111111111111I1111111I1111. 111111111111111111111111111111111111111111111n1111111111111II11111111i1i1 ItIIIIII111111111111111111111111111 III IIII11111111111i IIIIII11111111111111.1... 1111111111111111 11111111111111111111111 ............ 1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 Cedar Grove Commons Special Area Plnn complete the assembly of the properties and make the area development ready for replacement uses. Surrounding Properties The original scope of the Redevelopment Area also incorporated the single family uses in the northeast quadrant due to either inconsistencies between zoning and Comprehensive Plan designations or legally existing nonconforming uses, (i.e., single family home on property guided and/ or zoned Industrial). At the request of these residents, the City Council removed the single family residential properties located on Silver Bell and Wuthering Heights Roads from the Special Area. To achieve the required consistency, the City Council directed a LD — Low Density Residential Comprehensive Plan designation for these affected properties. Also, properties in the northerly portion of this quadrant are occupied by a variety of environmentally sensitive systems. These include lands classified as Calcareous Fen, wet meadow, and Harnack and Kennealy Creeks (urban trout streams. This area was the subject of a study completed July 31, 2002 entitled Nicols Fen, Kennealy and Harnack Creeks Project (funded by MN DNRMetro Greenways Planning Grant, LowerMinnesota River Watershed District and City of Eagan. Prior to the completion of this study, the City was generally aware of environmental issues in this area, but had little empirical data to rely upon and, as such, the scope of environmental impact lacked specificity. The environmental classifications, and associated urban trout stream buffer areas (required by the DNR) according to the Eagan City Code, will result in restrictions of varying degrees to development on private and public lands displaying those characteristics. Specifically, several parcels with existing homes are (legally existing ) non - conforming uses due to encroachment of structures in the 300' creek buffer. These homes will be allowed to remain indefinitely, however, expansion of these structures would not be allowed. Because this area serves as a gateway to the Cedar Grove area, the 2000 -2020 Comprehensive Plan directed the Land Use designation and Zoning to P — Park for land held in public ownership in this quadrant. Privately held property in this quadrant, that was zoned Industrial, was directed to a less intense Land Use designation and Zoning; BP - Business Park. Transit Station Minnesota Valley Transit Authority (MVTA) has received funding and begun development of the Cedar Grove Transit Station located at the west end of the Special Area. The initial phase will be a 143 -space surface park and ride lot and transit station buildingwith later planned phases to include structured parking, a pedestrian overpass and center running bus rapid transit (BRT) lanes along Cedar Avenue as development and use warrant. The 2030 Comprehensive Plan � Dz> Land Use Plan 1 3 -41 Cedar Grove Commons Special Area Plan transit station is considered a vital asset in support of the transit oriented development (TOD) focus of the redevelopment efforts in the Special Area. 3 -42 1 Land Use Plan Transportation The relocation of Highway 13 eliminated direct access to the Cedarvale Mall and resulted in an inefficient roadway system along Cedarvale Boulevard, where the old frontage roads to the trunk highways still remained. The obsolete layout of the roads resulted in an inefficient pattern of land use and the underutilization of substantial portions of the area. The construction of the Highway 77 interchange shifted access from the Cedarvale Mall area to Silver Bell Road, a considerable distance from the Cedarvale Mall. In addition, the confined spacing of the Silver Bell Road - Cedarvale Boulevard and Silver Bell Road -Beau D' Rue Drive intersections created difficult and inefficient traffic circulation. In 2001, the City approved a public improvement project that realigned the Silver Bell — Beau D' Rue — Cedarvale Boulevard — Highway 13 intersection. Right -of -way acquisition began in 2001 and the majority of physical improvements occurred in 2002 and 2003. An Alternative Urban Area Review (AUAR) was completed in 2002, a portion of which analyzed existing and proposed traffic patterns and intersections in and around the redevelopment area. Analysis was based on proposed land uses that were accepted as part of a Request For Proposal (RFP) for development scenarios. The AUAR traffic studywas later amended in 2004 to respond to a full development scenario for the core area of the redevelopment district. The update indicates that some intersections are near maximum peak threshold under the land use mixes provided at that time. As the City anticipates a mixed use development, changes to proposed land uses will be reviewed to determine appropriate traffic levels. An updated AUAR is expected to be completed when final development scenarios and phasing is determined. Environmental Review and Remediation The City has contracted with Braun Intertec to perform environmental review within the redevelopment area boundary. A Phase I environmental assessmentwas completed in 2005 and identified environmental conditions within the area. A Phase II assessment was completed in 2006 on four identified properties and examined files of know Leaking Underground Storage Tanks (LUST) sites to evaluate potential environmental impacts to the site. Finding and conclusions are available for review. Braun has recommended that the project area be enrolled in Minnesota Pollution Control Agency's Voluntary Investigation and Cleanup (VIC) and Petroleum \DL� 2030 Comprehensive Plan mnnunmuunuminimm�ninnnnnmm�nnnumnninnnnunnnwnunnn nnnminnnnunnmunnminnununnununnnununnmm�nnunnnnnnnnunninnnimm�nnnin nunm i ni nnninmwnmunnnuunnnunnunnnnnnnuununnnnuumnmunnnuwinnnnunnnunnnninnnni Cedar Grove Commons Special Area Plan Brownfield (PBP) programs for current and future investigations review, as well as the Response Action Plan (RAP) /Construction Contingency Plan (CCP) programs for review and acquisition of appropriate liability assurance. The City has initially been awarded a $$0,000 Department of Employment and Economic Development (DEED) grant to offset the investigative costs within the project area. Fly ash deposits associated with a former land fill along Hwy 13 also were identified on the former southern portion of the Mulchay parcel that the City acquired in 2007. An analysis by Braun of the extent of the fly ash and its implication for development is available for review. Airport Implications In addition to the high volumes of traffic on Highways 77 and 13, the Special Area has been subjected to increased levels of airport noise and aircraft overflight traffic as a result of the new north /south runway that became operational in 2005. The 2007 noise contours associated with the newnorth /south runway show that existing and proposed residential areas, lie outside the preliminary 60 DNL contour and should not be subjected to levels of noise that are eligible for Metropolitan Airports Commission (MAC) sponsored mitigation. The area does however, lie within a one -mile buffer (of the 60 DNL contour) and airport noise will be considered as part of development review. In early 2009, the City of Eagan adopted a noise attenuation ordinance that will apply to new subdivision and new development within the Cedar Grove Redevelopment Area. The extent of attenuation will depend on proposed development type and uses. Land Use Plan The land use plan contains a variety of uses that incorporate existing uses that are to remain in place and a range of new uses that have been identified through planning efforts to date that are intended to shape the redevelopment area as a mixed -use, pedestrian and transit orientation design. Land uses associated with the existing developed retail center at Silver Bell Rd and Hwy 13, and the Business Park and Industrial uses on the north side of Hwy 13 will be retained. The one exception is the Wingfoot Tire site, which was proposed to be acquired and assembled with two vacant properties within the area to facilitate the development of a Class A office project under a development agreement with United Properties. Market conditions have changed such that United is no longer pursuing this site for development and the City has since terminated its development contract with them. The City would still like to encourage private redevelopment of this site as office or business park development and therefore, is showing 2030 Comprehensive Plan gas Land Use Plan 1 3 -43 i IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIillllllllllnllllilllilillllllllilillltlllllllliinllllnlllllllllllllilllllillllullllillllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllillllllllllpllllllllllllnllllllllllillllnlllllllllllllllllnllllllllllllllllllllillllllllllllulllllllllllllllnlllllllllllullllulllllllllllllllllllllllllllllulllllllnlllllllllllllilllllllnllllllllllllllllltlllllllllul Illlnlllllllllll t11111ullllllllllllllllllllllllllllllllll' IIIIIIIIIIIIIIIIIIIIIIIIIl11111111 Cedar Grove Commons Special Area Plan Figure 3.10 Cedar Grove Commons Land Use Plan a mixed use employment center land use that does not allow residential or primarily industrial or retail uses. The area south of Cedar Grove Parkway corresponds with the approved Nicols Ridge townhome development. Partial phases are completed and the specific plan for the development of the remainder of the site has yet to be determined; however, the Medium Density Residential land use should be retained in this area. The southeast quadrant of Silver Bell Rd and Cedar Grove Parkway contains a large senior housing development and is approved for a 24 -unit Youth 3 -44 land Use Plan 2030 Comprehensive Plan Q.v IIIIIInIIIIIIIIIIiIIIIIIIIIIIIIIIIiIIIIIt1111111111111111111111111nIIIIIIIIIIIIIIIIIIIInIIIIIIIIIIIIIIIIIIIIIIIII11111111111111111111111111111nIIIIIIIIIIIIIIIIiIIInIIIIIIIIIItinllllllllllllllllllllllllllllllllilllllllllllllllllnlll n tlll 1 t I Illllilllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllilllllllllllillllllllllllllillllllllllillllllllllllllllllllllllllllllllllllllllllllllllltllllllllllllltllll Cedar Grove Commons SpecialArea Plan Housing facility. The remaining property is a single family home and two twin homes. The High Density Residential land use should be retained. The 65 acre core area of the redevelopment district has been the subject of a series of development concept plans that have been aimed at meeting the goals of the area through market supportable uses. The mix of uses will continue to be in flux until final development plans are reviewed and approved. Therefore, the land use designation should be retained as Mixed Use to correspond with a future mix of High and Medium Density Residential, Retail Commercial and Office /Services uses. While the mix of uses is purposely left flexible, the mixed use designated area within the plan measures roughly 80 gross acres, with approximately 17 acres anticipated for residential uses or 21 %. The far west end of the development received turn -back property from MnDOT to accommodate the MVTA Transit Station. The turn -back plat is expected to be extensive from north to south and anticipated use of the property is for quasi - public uses for the Transit Station. Therefore, the quasi- public /institutional designation will be placed on the extent of the future plat. Zoning Recognizing the past planning studies, the City of Eagan adopted a special zoning district in 2002 for much of the area called CGD, Cedar Grove District. The CGD zoning incorporates design guidelines, architectural standards and uses that are designed to create a walkable scale, cohesive sense of place that meets the intended goals for the redevelopment area. As future development is reviewed, the City intends to approve a Planned Development for each development phase within the redevelopment area, replacing the CGD with specific development criteria as the development progresses. The current zoning of Planned Development and Limited Industrial associated with the office /warehouse developments on the north side of Hwy 13 should remain. The Planned Development zoning associate with the Nicols Ridge townhome development should remain and amendments should be reviewed as development in that area progresses. Conceptual Design Plans and Progress Significant effort has been applied to conceptual design within the Special Area, especially within the 6S -acre core development area. The core area is considered the signature piece of the redevelopment district and has been the focus of much of the development attention within the last four years. In anticipation of pending redevelopment within the core area, the City has been actively acquiring properties from willing sellers. Due to recent limitations on eminent domain authority, the City chose to exercise its ability 2030 Comprehensive Plan �D9 Land Use Plan 1 3 -45 Cedar Grove Commons Special Area Plan to acquire remaining property within the core area before statutory time limits on acquisition expired. 3 -46 1 Land Use Plan Original conceptual plans approved by the City showed a significant amount of higher density, for -sale housing. Due to dramatic changes in the housing market and the expressed goal of the district to plan to develop market supportable uses, the original conceptual plans were set aside and a new Master Developer was chosen in 2007. Since that time, extensive conceptual planning has been done to achieve the correct balance of market supportable uses and design. Goals and Policies 1. The revitalized Cedar Grove Area will serve as a Gateway /Landmark of the community 2. Traffic access and circulation to and through the area will be improved. 3. Redevelopment plans will encourage a mixture of market- supportable land uses compatible with one another and with the surrounding area. 4. The redevelopment will incorporate new urban development expectations by incorporating a pedestrian focus, transit opportunities, mixed residential and commercial uses, uniform and cohesive design elements, structured parking and public green space. S. The redevelopment will protect long term vitality of residential areas adjacent to commercial area and consider the needs of existing businesses that are expected to remain within the redevelopment area. 6. Buildings should be attractive from Highway 77 /Highway 13, as well as their primary access. 7. Development should provide an identifiable "signature" for the area, either through a signature building, an element of the public realm or through cohesive design of individual buildings. 8. Consistent architectural standards for medium to high density residential uses should be present. 9. Landscaping, green space and connections to adjacent park areas are important. 10. The Cedar Grove Transit Station should be incorporated into area redevelopment plans by maximizing the compatibility of adjacent uses and access. 11. Adequate parking should be integrated within the site and large, expansive parking lots should be avoided. 2030 Comprehensive Plan IIIIIIIIIIIIIIillllllll Illlililtllllllllllllllllillllllllllllllllllllllllllllil Illlll llllnllllllllllll.......... lll........... 1111111111111111111111 .IIIIIIIIIIIIIIIIIIIIIIIIIIIIII 1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 Cedar Grove Commons SpecinlArea Plan 12. Buffering and screening of unattractive uses should be provided. 13. The City will not support piecemeal, lot -by -lot, redevelopment. 14. `Ihe City will strive to ensure new Business Park development does not negatively impact existing residential properties through the development review process, including enforcement of specific zoning standards and performance guidelines. 15. In recognition of the special area's location, the City will take full advantage of opportunities to present an attractive City image (via development quality, erection of City and area identification signage etc,). 16. Uniform design elements, providing identity and cohesiveness, will be maintained for the special area. 17. Due to the area's proximity to the airport and the proposed new north - south runway, the City will discourage further subdivision of any of the existing detached residential property. 18. New development within the special area shall incorporate sound attenuating construction techniques, as warranted. 2030 Comprehensive Plan • Land Use Plan 1 3 -47 PARAGON OUTLETS AT CEDAR GROVE EXHIBITS EXHIBITS G,�o Location Map 9 I L.— Oak Rd Fort Snelling State•Park +' Yankee Oeedle.Rd' AGO Dims Rd �0 CIIH Rd Map Area Extent O_ OP 22 y _ SILVER BELL RD SILVER BELL ROAD r Z a - N - sw" \10 Subject Site Woodhaven Park Z 0 Subject Site ®� bIICA TRAI R _. - UNIICE POIN PA CARNE IAN LANE tT��O �P1 SA HI E LN �A JAU� LAN JADE I AN o Off• - -. O - _- - Av M. Ra _ 90 Cedar Pond Park ( CON L N - IENFlEtC - - - `' Feet Project Name: Paragon Outlets 0 500 1,000 2,000 Request: Rezoning, Prelim PD, Prelim Subd. Legend Case Nos.:19- RZ- 07- 09 -12, 19- PD- 03- 09 -12, 19- PS- 05 -09 -12 = parcels Buildings Parks / of Ea an JW11M City � City Boundary 4014 N �3k 411111� City of EapIl p Current Zoning and Land Use Ma Application: Paragon Outlet Centers Type: Rezoning, Preliminary Subdivision., Preliminary PD Case No.: 19- RZ- 07- 09 -12, 19- PD- 03- 09 -12, 19- PS- 05 -09 -12 Zoning CGD Cedar Grove District Land Use Plan MIXED Mixed Use r� N 0 300 600 1,200 Coo+ MIXED 1 1 MIXED I5a e• e ; G rr BP QP MIX V( peOP��6 GAO MI �D D P� MIXED RC Subject Site HD �n PARAGON OUTLETS AT CEDAR GROVE CIVIL PLANS: • EXISTING CONDITIONS • PRELIMINARY PLAT • PRELIMINARY SITE PLAN • PRELIMINARY GRADING & EROSION CONTROL PLAN • PRELIMINARY UTILITY PLAN • PRELIMINARY LANDSCAPE PLAN • PRELIMINARY TREE PRESERVATION PLAN CIVIL PLANS l sl- v I I y p � AD m� �m 9 -1 p q! 4l� e A y� \� i g�. ° ��• N ac I o u PARCEL 6Er 191 811— alh IPARCEL 5 xiwol —eq 1 I I Al I I DR �m $ �'•II 0 a° . 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F3 oa. 10 o. oq� O O cl. Ull ffl. E3. m- m= D'- C} - ay • O oq� O O O > Lil NY °r u 0 > > C) N0 L Ll cli V � v u 0 > c > m -AC) W0 7 zZ 70 C7 F-1 n �"j C�j . . . . . . . . . . . PARAGON OUTLETS AT CEDAR GROVE SITE SIGNAGE SITE SIGNAGE w toe Ali -- ! !n r -a zr j a Vu- F r, Fl .J 1 3 O LO ,J. � fOr A ,J. � PIK if' r. PARAGON OUTLETS AT CEDAR GROVE APPLICANT NARRATIVE m PLANNED DEVELOPMENT SUBMITTAL NARRATIVE PARAGON OUTLETS AT CEDAR GROVE EAGAN, MINNESOTA October 3, 2012 COMPREHENSIVE GUIDE PLAN DESIGNATION The property currently has a 2030 Land Use designation of Special Area and is part of the much larger Cedar Grove Commons Special Area plan, which amounts to approximately 257 acres. The Cedar Grove Commons Land Use Plan provides for numerous land use designations such as mixed use, medium density residential, high density residential, quasi - public, retail commercial and industrial. The "Plan" provides a vision planning statement and a number of goals and policies that are to be provided for in future developments. A land use of "Mixed Use High/Medium Density Residential, Retail Commercial and office /Service" has been designated for an area of approximately 65 acres, which includes the application area of approximately 30 acres. A Comprehensive Plan Amendment is_ not being requested by the applicant. The applicant believes that the project considers and addresses a number of the Goals and Policy statements of the Cedar Grove Commons Special Area Plan. ZONING CLASSIFICATION The property has a current Zoning of Cedar Grove District (CGD). The applicant is requesting consideration of rezoning to a Planned Development. LAND USE EXISTING CONDITIONS The project area is currently vacant with only a few buildings remaining which are to be demolished and removed. Limited roadways and parking surfaces currently exist apart from a reconstructed portion of Cedarvale Boulevard that extends into the site from the northeast. The project area amounts to approximately 30 acres and is bound by Highway 13 to the north, Rahn Road to the east, a future parking ramp and outlots to the south and Nicols Road to the west. A number of spoil piles of reclaimed pavement and soil exist immediately south of the project site within the area of the future parking ramp. The site is located in the southeast quadrant of the interchange of Cedar Avenue and Highway 13. It is anticipated that primary vehicular access will be provided via the Highway 13 /Silver Bell Road intersection to the northeast and secondary access via Nicols Road to the southwest. Paragon Outlet Center Planned Development Submittal October 3 2012 Cedar Grove — Eagan, MN E Page 1 of 7 �g J ut 44 , Access to Rahn Road is also provided though it is expected to provide for fewer trips. Pedestrian and bicycle access is provided via trail connections at Nicols Road and Silver Bell Road. A park and ride is currently located adjacent to the site on the west side of Nicols Road. Topography of the area varies from an elevation of 830 near the Nicols Road /Cedar Grove Parkway intersection to 798 near the Rahn Road /Cedarvale Boulevard intersection. Grades of Cedar Grove Parkway vary though are roughly 16 feet higher than the much larger portion of the site to the north, which is at an average elevation of approximately 800. The entire site generally slopes from the southwest to the northeast. The property is currently provided with a number of primary utilities that transect the site from the southwest to the northeast via the Cedarvale Boulevard (Old Highway 13) right -of -way. Primary utilities include: Watermain, sanitary sewer, storm sewer, gas and fiber optic. The immediate site is currently absent of stormwater ponding. However, a large regional retention facility currently exists to the northeast. The regional facility is able to accommodate a large portion of the Cedar Grove area that includes the project area. PROPOSED PLAN General Description The Paragon Outlets at Cedar Grove redevelopment project proposes multiple buildings of uniform and cohesive design elements that utilize vertical and horizontal features to provide for medium and small stores and shops. Feature or gateway elements are currently provided via large landscaped plaza areas at the building corners. A large central plaza area internal to the building is also proposed and is planned to extend southerly and connect to structured parking. The plan proposes a network of pedestrian linkages internal to the site and near its perimeter. Internal walkways, or concourses, are to be primarily covered and provided with raised planters, seating areas, pedestrian scale lighting and way- finding signage. Perimeter trails and walks will provide for connectivity to the surrounding properties and allow for passage of pedestrian and bicycle traffic. The project also proposes a large neighborhood park area south of Cedar Grove Parkway and adjacent to the Nicols Ridge neighborhood. The Paragon Outlets at Cedar Grove redevelopment project will provide the City of Eagan with a unique land use that assists the community in revitalizing the Cedar Grove Area. Gross building areas currently being proposed are as follows: Building A (north) 156.9K SF Building B (west) 20.5K SF Building C (central -west) 92.5K SF Building D (central -east) 84.OK SF Building E (south -west) 45.5K SF Building F (south -east) 42.4K SF Paragon Outlet Center Planned Development Submittal October 3 2012 Cedar Grove — Eagan, MN Page 2 of 7 Site /Building Orientation The current site plan proposes that building massing be pushed forward towards Highway 13 to provide for primary circulation that is internal to the site. Two surface parking areas are to be provided on the eastern and western ends of the site to be in closer proximity to buildings A and C tenants. Additional parking will be available to the south via the ramp, which will be accessed from the sites interior and located in close proximity to the central plaza area. It is intended that outlots A and B develop in the near future with the buildings providing screening of the parking fields and internal circulation areas. It is also intended that the EDA's property along Cedar Grove Parkway will ultimately develop and be provided with buildings that will provide screening of the project area and City's parking structure. Therefore, a majority of the surrounding properties will be screened from the internal site circulation and parking, which is recognized as a goal of the Cedar Grove Commons Special Area plan. Building Design The Eagan City Council set a series of goals for the Cedar Grove redevelopment area and approved the Cedar Grove vision statement stating: "The City's vision for the Cedar Grove Redevelopment is to once again make the area a strong, vibrant gateway to the City of Eagan by creating a viable mixed -use area that utilizes its highway visibility and accessibility, while maintaining compatible land use relationships with surrounding uses. " To this end, the city identified the "signature piece of the redevelopment district" as a sixty -five acre "core area" parcel and formulated a "Village Plaza" concept where retail activity is concentrated into "a walkable, landscaped corridor that provides a central community gathering space reminiscent of a Main Street" and where high - quality, pedestrian - oriented design "creates a pleasant environment for area residents and workers ". To insure that the area has a consistent and attractive image, the City has adopted specific standards within the City Code to control the development and architectural features of the projects within the area. These include the "City of Eagan Cedar Grove Design Framework" (a series of principles on site design, building placement, materials, and other issues with the intent of giving "some character to the development based on time- tested principles of urban planning and architectural design ") and the establishment of the Cedar Grove Zoning District ( "CGD "). "The intent of the "CGD" Cedar Grove District is to provide can area for compact, mixed Ilse development made mutually compatible throttgh ca combination of careful planning and urban design and coordinated public and private investment. The mixture of land uses within the district is essential to establishing the level of vitality and intensity needed to support retail and service uses. The placement of building edges and treatment of building, parking, landscaping, and pedestrian spaces is essential to creating the pedestrian friendly environment envisioned for the Cedar Grove District. The standards in this ordinance are intended to implement and effectuate the principles and Paragon Outlet Center Planned Development Submittal October 3 2012 Cedar Grove — Eagan, MN Page 3 of 7 ♦ e, relationships established in the City of Eagan Cedar Grove Design Frametivork, - Mich ivill be carried out through specific standards related to site planning, architecture, building materials, landscaping, signage and other elements. " It should be noted that the Cedar Grove Design Framework recognized that "any new development in the Cedar Grove area must not only meet the test of community aesthetics but realistic standards of marketplace economics" and that balancing and combining these principles is a challenge as "not every development will make use of every principle, and some of the principles apply more to public spaces than private development, and vice versa. But taken together they will help shape the buildings and overall enviromnent, creating a sense of place in Cedar Grove ". While an upscale outlet center may not have been contemplated as the nucleus for the core redevelopment area, we believe that the proposed project employs many of the principles found in the Cedar Grove Design Framework and readily aligns itself with the intent of the City's vision in "creating a pedestrian - friendly environment ". Acknowledging that the project's unique character and size do not lend themselves to strict observance of the prescriptive requirements defined within the CGD, we believe that the project's design demonstrates a keen sensitivity to those requirements. The differences can be attributed to the inverted nature of the building's pedestrian concourse or "inward looking" street and the "scale" from which it is realized. It appears that many of the CGD requirements did not have a single purposed building of this size and character in mind when they were crafted. The challenge is to "establish a level of vitality and intensity needed to support retail and service uses while creating a pedestrian - friendly environment". The proposed project includes six buildings assembled in a simple oval configuration focused around a large central public plaza and interconnected by an open -air pedestrian concourse. This "racetrack" design, as it is referred to, is standard in the industry because it provides shoppers an easy understanding of "where the stores are and how to get there" while offering the Tenants a relatively balanced circulation of patrons. The pedestrian concourse, lined with continuous glazed storefronts facing each other serves as the center's "main street" and is accessed through well - defined landscaped entry plazas on the southeast, southwest and northwest corners of the site. While this is in contrast to the notion of "outward facing storefronts along a vehicular street ", the resultant shopping environment and associated shopper experience is improved when detached from the automobile as it allows for easy "cross- shopping" in a safe and quiet setting. The large centrally located public plaza, punctuated by the curved fagade and raised outdoor seating terrace of the Food Pavilion, serves as the primary gathering space for the center's activities. Open and inviting on the south, this public space links the project to the proposed parking ramp and residential districts to the south. The "streetseape experience" is further enhanced by the use of concrete paver materials, public seating areas, planters, properly scaled light fixtures, bollards, bike racks, trashlrecycling receptacles and other amenities. Paragon Outlet Center Planned Development Submittal October 3 2012 Cedar Grove — Eagan, MN Page 4 of 7 ko�\ The concourse itself consists of a well - planned sequence of covered pavilions, open spaces, courtyards and public plazas designed to segment the shopping experience into "short blocks" of space while providing different levels of protection from the elements. The result is a relaxed and refined retail setting in a well- presented composition. As a one -story structure with the dimensions and scale of a two -story building, parapets on the primary retail buildings range in height from twenty to twenty -four feet above finished floor. Massing is expressed with both horizontal offsets and vertical offsets through the use of various architectural elements such as towers of varying heights and dimension (32' -50' tall), major entry fagades (28' -32' tall), arcades, canopies, sign elements, engaged pilasters and decorative screen walls. Feature fagade elements are strategically placed at each entry court and at the ends of the concourse so as to create vistas that terminate in focal points of interest and relief. Primary materials of stone, brick, and glass are concentrated at towers, feature elements, and major storefront entryways and are arranged in a clearly defined order of three parts (base, middle and top). Secondary materials are cast stone and synthetic stucco. Service courts are screened with a combination of masonry walls with decorative grille elements and landscaping. Most tenant deliveries occur early mornings prior to opening (10:00 AM) and are delivered by UPS /FedEx trucks. These vehicles are parked for a limited time. In these areas, walls will be 8' -0" tall with decorative grille elements above. In the depressed service court (east side), a 12' -0" high wall shall be provided. Gateway & Plaza Areas As previously stated, the current plan proposes to provide gateway or plaza areas at primary entry points to the building at the southwest and southeast corners. The plan also proposes to provide a central plaza area that will extend southerly and connect to structured parking to the south. It is currently planned that the central plaza pedestrian crossing area be provided with a raised elevation equal to the plaza area to have pedestrian movements be primary to vehicular traffic in that area. All plaza areas are to be provided with pedestrian scale surface treatments such as concrete pavers, colored concrete or similar materials. Raised planters, pedestrian scale lighting, way - finding signage and landscaping complementary to building architecture are to be provided. The corner plaza areas are to be primarily green space while the interior plaza area is to be primarily paved and planned for more intense pedestrian traffic. Pedestrian Connections As previously stated, the project is provided with both internal and external pedestrian connections that are interconnected. Internal walkways or concourses are to be primarily covered and provided with storefronts on either side for shop access. Concourses are to the provided with raised planters, seating areas, Paragon Outlet Center Planned Development Submittal October 3 2012 Cedar Grove — Eagan, MN Page 5 of 7 \`" a pedestrian scale lighting, pedestrian scale pavement treatments such as pavers, waste receptacles and way- finding signage. The areas are to be well lit and provide for an urban shopping experience. Approximately 3,100 linear feet of concourse area is currently proposed. External walkways amount to a primary bituminous trail on Cedarvale Boulevard and numerous concrete walks near the site perimeter. Approximately 5,200 linear feet of exterior or perimeter walkways is currently proposed. It is anticipated that a pedestrian connection to the park and ride to the west will be available once development of outlot A occurs in the future. Therefore, the Paragon Outlet at Cedar Grove project proposes to provide as much as 1.6 miles of trails and walks, which is consistent with the Cedar Grove Commons Special Area plan. Signage and Monuments There are various sign elements located throughout the project. All signage will be integrated with the building design in a well - thought out harmonizing presentation so as to enhance the architectural character of the project. Our centers typically have a very detailed " Signage Design Manual" which dictates and controls the size, type and location of all signage. This produces a consistent and high - quality installation throughout. Site signage elements include a pylon sign (detailed similar to the building's architecture) located in the northwest corner of the project; a monument sign at each entry point, and vehicular directional signage. Building signage shall include tenant storefront and feature element signage /branding, under canopy signage, blade signs, directories, pathfinders, and other elements of the common area "way- finding" system. Refer to signage guidelines package provided by applicant. Parking The City of Eagan Zoning Ordinance requires a minimum of 1,503 parking stalls based on the amount of gross building square footage proposed. The current plan proposes to provide a total of 829 surface parking stalls to the east and west of the buildings. The site will also have access to the structured parking to the south, which may be capable of providing as many as 1,400 parking stalls or 700 parking stalls per level. It is the applicants respectful opinion, based on past project experience, that a total of approximately 1,900 parking stalls may occasionally be necessary during peak operational hours. As many as 2,229 parking stalls will be available to the area, if necessary. Park Dedication The project currently proposes to acquire and dedicate approximately 3.5 acres of open space located off -site and adjacent to the Nicols Ridge development. It is intended that the City of Eagan Parks Department will determine appropriate programming for the park area. Paragon Outlet Center Planned Development Submittal October 3 2012 Cedar Grove — Eagan, MN Page 6 of 7 Deliveries & Screening The current site plan proposes that deliveries be provided near the buildings' perimeter as a result of the internal pedestrian concourse areas. As such, screen walls and landscaping are to be provided to screen delivery and service vehicles. It is the applicant's intent to work with the City to provide satisfactory screening for those areas. TIMING /PHASING It is the applicant's intent to pursue project entitlements at this time in order to be able to begin construction in the spring of 2013. Construction is to proceed as a single phase and is anticipated to take approximately 15 months. If the required utility relocations can be completed in early to mid spring 2013, it is anticipated that construction can be completed for a grand opening in either the back to school season or holiday season of 2014. CONCLUSION The project has been designed to provide for a highly functioning retail center that balances extensive architectural features and landscaping in consideration of market constraints. Upon entering the concourse areas, retail shoppers will be provided with access to a gallery of storefronts of small and medium shops that collectively provide for numerous brand names at value prices. Together, the project will benefit the EDA, the City of Eagan and surrounding businesses. The applicant respectfully concludes that the Paragon Outlets at Cedar Grove project, if approved, will provide the City of Eagan with a project that is unique to the metropolitan area. It is intended that the project's success become the catalyst for redevelopment of remaining properties in the EDA's area. Paragon Outlet Center Planned Development Submittal October 3 2012 Cedar Grove — Eagan, MN Page 7 of 7 M