11/13/2012 - City Council SpecialMINUTES
SPECIAL CITY COUNCIL MEETING
TUESDAY, NOVEMBER 13, 2012
5:30 P.M.
EAGAN ROOM — EAGAN MUNICIPAL CENTER
City Council members present: Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley.
City Staff present: City Administrator Hedges, Assistant City Administrator Miller, Director of
Administrative Services VanOverbeke, Director of Public Works Matthys, Director of Parks and
Recreation Johnson, Director of Community Development Hohenstein, Recreation Supervisor Andersen
and City Clerk Scipioni.
I. ROLL CALL AND ADOPTION OF THE AGENDA
Councilmember Tilley moved, Councilmember Fields seconded a motion to adopt the agenda as
presented. Aye:5 Nay:0
11. VISITORS TO BE HEARD
There were no visitors to be heard.
III. CANVAS BALLOTS — NOVEMBER 6, 2012 MUNICIPAL ELECTIONS
City Administrator Hedges introduced the item noting Minnesota Statute 205.185 Subd. 3 requires the
governing body of a city to certify its election results between the third and tenth days after an election.
City Clerk Scipioni gave a brief recap of the November 6, 2012 elections.
Councilmember Bakken moved, Councilmember Hansen seconded a motion to certify the results of the
November 6, 2012 Municipal Election. Aye: 5 Nay: 0
IV. PILOT KNOB ROAD (CSAH 31) CORRIDOR STUDY PRESENTATION
City Administrator Hedges introduced the item noting on June 5, the Council approved a Joint Powers
Agreement with the Dakota County Transportation Department for the Pilot Knob Road Corridor Study
from Yankee Doodle Road to Central Parkway /Northwood Parkway (Project 1095). Hedges noted the
Pilot Knob Road Corridor Study Presentation is proposed to be continued to the Special City Council
meeting scheduled for January 8, 2013. Director of Public Works Matthys provided an update on the
project noting the City recently received input from several of the adjacent properties and because of
that feedback, the study will not be ready to be finalized until further analysis.
V. PUBLIC ART POLICIES (PRESENTATION BY THE DAKOTA CENTER FOR THE ARTS BOARD)
City Administrator Hedges noted in April 2012 the Arts Board contacted the City Council by letter to
consider the inclusion of public art in any new commercial development projects. At the May 1, 2012
Listening Session the Council requested that the Board research and provide information concerning art
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November 13, 2012
Page 2
policies that currently exist in other cities. Director of Parks and Recreation Johnson gave a staff report
and provided additional history on the policies. Kathy Thompson, representing the Dakota Center for
the Arts Board, gave a presentation providing the results of that research.
The Council discussed the issue. The Director of Parks and Recreation Johnson and Director of
Community Development Hohenstein were available for questions.
The Council gave direction to the Advisory Parks Commission to research other public arts policy efforts
in cities similar to Eagan and identify strategies and approaches to reaching that goal and present those
findings at a future City Council workshop.
Council took a 10 minute break.
VI. INTRODUCTION TO THE CEDAR /RED LINE BUS RAPID TRANSIT
ORIENTED DEVELOPMENT MARKET STUDY
City Administrator Hedges introduced the item noting Dakota County and the Cities of Apple Valley,
Bloomington, Eagan and Lakeville have received grant funding to support a transit oriented
development market study for the Cedar Avenue /Red Line BRT corridor and the major stations along its
route, including the Cedar Grove Transit Station. Director Hohenstein provided additional history on the
study noting because there is little information on the BRT and future BRT lines additional action is being
requested to refer the item back to the Advisory Planning Commission. Hohenstein noted over the next
several months the consultant will be looking for feedback from the community relative to development
implications which the APC can discuss at a future workshop. Dakota County Transit Specialist, Joe,
Morneau, gave a presentation to introduce the study process, timeline and expected outcomes.
The Council referred the item back to the Advisory Planning Commission to follow up with Dakota
County Transit regarding the study and present that information at a future City Council meeting.
VII. OUTSIDE WATER METERS — ANNUAL INSTALLATION /REMOVAL FEE
City Administrator Hedges introduced the item noting Eagan currently has approximately 19,000+ utility
accounts, with 122 individual external water meters throughout the city for recording and billing of
water used for irrigation systems, water fountains, outdoor swimming pools, and other external uses.
These meters are typically located in unheated enclosures or screened only by landscaping making it
necessary to remove these meters each winter to prevent freezing and reinstall them again each spring.
Director of Public Works Matthys gave a staff report and provided additional history on the item.
Matthys also addressed the Council's questions from the May 8, 2012 Special City Council meeting.
The Council discussed the water meter service fees.
There was City Council consensus to proceed with the following recommendations:
To implement a "Service Fee" of $55 for each trip made to a property requesting a shut -off or
turn -on of City water.
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November 13, 2012
Page 3
• To require all property owners to have the installation and removal of water meters performed
by certified tradesmen (licensed plumbers) hired by the property owner. City personnel would
perform the necessary inspections as part of the "Service Fee" to insure the
connection /disconnection has been done correctly and the City's water supply has not been
compromised. The property owner /representative would be required to pick up the meter
from the City and return it at the end of the season.
• The new "Service Fee" and service program is recommended to go into effect with the updated
Fee Schedule as of the beginning of the new year 2013.
There was no other business.
VIII. OTHER BUSINESS
IX. ADJOURNMENT
Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn at 8:15 p.m.
Aye:S Nay:O
/a - Ifs
-/a
Date
ml,
Mayor