12/11/2012 - City Council SpecialMINUTES
SPECIAL CITY COUNCIL MEETING
TUESDAY, DECEMBER 11, 2012
5:30 P.M.
EAGAN ROOM — EAGAN MUNICIPAL CENTER
City Council members present: Councilmembers Bakken, Fields, Hansen and Tilley. Mayor Maguire
arrived at 6:30 p.m.
City Staff present: City Administrator Hedges, Assistant City Administrator Miller, Assistant City
Administrator VanOverbeke, Director of Communications Garrison, Director of Public Works Matthys,
Superintendent of Utilities Eaton, Fire Chief Scott and Director of Community Development Hohenstein.
I. ROLL CALL AND ADOPTION OF THE AGENDA
City Administrator Hedges noted there are five projects for which feasibility reports are to be accepted,
with public hearings to be scheduled for January 2, 2013. The City Council directed a stand -alone item
be added after Visitors to be Heard to accept the reports and schedule the public hearings.
Councilmember Hansen moved, Councilmember Tilley seconded a motion to adopt the agenda as
amended. Aye:4 Nay:0
11. VISITORS TO BE HEARD
There were no visitors to be heard.
FEASIBILITY REPORTS AND PUBLIC HEARINGS
A. Project 1098, Wexford Additiona /Wexford 2 "d Addition Street Improvements
B. Project 1104, Oak Ridge Family Homes (Clemson Drive) Street Improvements
C. Project 1107, Park Center Street Improvements
D. Project 1112, Wenzel First Addition Street Improvements
E. Project 1113, Norvin Oaks Street Improvements
City Administrator Hedges introduced the items noting the amended agenda includes five street
improvement projects and the action for each of the projects would be to receive the draft feasibility
report and schedule public hearings on January 2, 2013.
Acting Mayor Bakken moved, Councilmember Tilley seconded a motion to receive the five Feasibility
Reports and schedule public hearings to be held on January 2, 2013. Aye: 4 Nay: 0
III. REVIEW 2013 LEGISLATIVE PRIORITIES
City Administrator Hedges introduced the item noting in keeping with past practice, the 2013 Legislative
Priorities are sent to the Legislative delegation in mid - December. Hedges added that letters have been
mailed and emailed to the members of the delegation inviting them to the January 8, 2013 Special City
Council meeting.
Special City Council Minutes
December 11, 2012
Page 2
The Council reviewed the proposed 2013 Legislative Priorities and made recommendations for additions
to the priorities.
IV. 2013 FIBER INFRASTRUCTURE FUND BUDGET
City Administrator Hedges introduced the item noting for a number of years the City has been installing
fiber and conduit primarily for use by the City. Recently, the City has undertaken the AccessEagan
project and connection of customers can now take place. Expenditure appropriations for consultants
and construction have been addressed on an as needed basis by the City Council with revenues
consisting primarily of transfers from other City funds. Hedges noted to more formalize these activities
and to allow for better financial controls and strategic planning staff has been working to develop a
formal business plan around AccessEagan while incorporating all City fiber infrastructure assets and
operations. The first step in creation of a business plan has been the development of an operating
budget for consideration by the Council. Assistant City Administrator VanOverbeke and Director of
Communications Garrison gave a staff report and additional history on the item.
The Council discussed the proposed budget and directed staff to include on the December 18, 2012
Consent Agenda.
V. PRIVATE FIRE HYDRANT MAINTENANCE
City Administrator Hedges introduced the item noting currently there is a total of 4,058 fire hydrants in
the City of Eagan, and of these, 3,522 of these are public fire hydrants that are City owned and
maintained by the Utilities Division of the Public Works Department. The remaining 528 are private fire
hydrants and are not maintained by City staff. Director of Public Works Matthys gave a staff report and
additional history on the item noting the need for Council consideration of a private fire hydrant
maintenance program. Matthys reviewed fire hydrant identification options to identify which hydrants
are private or dead -end and the option to upgrade the steamer nozzles of those existing private fire
hydrants with Storz nozzles. Fire Chief Scott was available for questions.
The Council discussed private fire hydrant maintenance fees as a means. It was suggested that costs be
amortized over a set period of time, similar to assessments.
There was City Council consensus to proceed with preparation of a proposed change in the service
delivery program with the following recommendations (to be presented at a future City Council meeting
for formal consideration):
• Implementation of private fire hydrant maintenance program administered by City staff.
• Identification of private and dead -end fire hydrants.
• Include consideration of identification of hydrants through coloration of the Storz nozzles in
additional to the five suggested options.
• Implementation of Storz nozzles for private and public fire hydrants.
• The cost for Storz nozzles for private fire hydrants would be billed to the private property
owners, as well as repairs, and could be handled as an assessment, such as street overlays. The
cost for Storz nozzles for public fire hydrants would be billed to all property owners as part of
the utility bill.
Special City Council Minutes
December 11, 2012
Page 3
VI. UTILITIES JOINT PURCHASING AGREEMENT
City Administrator Hedges introduced the item noting since 1985 the City of Eagan has participated in a
Joint Powers Agreement (JPA) with local agencies south of the river to solicit competitive prices for
pavement traffic marking, street sweeping, crack sealing and seal coating contractual services. Hedges
noted the existing JPA format utilized for street maintenance services could be used to create a new JPA
for utility services and material. Public Works Director Matthys gave a staff report and additional history
on the item.
There was City Council consensus to proceed with preparation of a joint powers agreement with various
local agencies for the joint purchasing of services and materials and to have the Eagan Utility
Superintendent administer said Joint Powers Agreement and present at a future City Council meeting for
formal consideration.
There was no other business to be heard.
VII. OTHER BUSINESS
VIII. ADJOURNMENT
Councilmember Tilley moved, Councilmember Bakken seconded a motion to adjourn at 6:54 p.m.
Aye:S Nay:O
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