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01/15/2013 - City Council RegularAGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING JANUARY 15, 2013 6:30 P.M. I. ROLL CALL AND PLEDGE OF ALLEGIANCE II. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS A. Recognize the retirement of Officer Robert (Bob) Wegner for his twenty -four years of service to the citizens of Eagan IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) 5 A. APPROVE MINUTES B. PERSONNEL ITEMS _LP5__C. APPROVE Check Registers 1(y D. DECLARE used fire department pagers surplus and authorize their sale E. APPROVE issuance of revenue bonds by the MVTA to finance expansion of the Eagan Bus Garage F. Item removed G. item removed o�\ H. PRESENT Feasibility Report for Project 1059, Eagan Woods Office Park - Street Improvements and schedule Public Hearing (February 19, 2013) do_� I. PRESENT Feasibility Report for Project 1099, Ted Wachter Addition (Civic Center Drive) - Street Improvements and schedule Public Hearing (February 19, 2013) J. PRESENT Feasibility Report for Project 1106, Blackhawk Glen/ Blackhawk Ridge- Street ,1 Improvements and schedule Public Hearing (February 19, 2013) A K. PRESENT Feasibility Report for Project 1109, Ridgehaven Acres/ Rustic Hills Dr/ Skyline - Street Improvements and schedule Public Hearing (February 19, 2013) r�J L. PRESENT Feasibility Report for Project 1116, Duckwood Crossings (Crestridge Drive) - Street Improvements and schedule Public Hearing (February 19, 2013) a� M. APPROVE Plans & Specifications, Contract 13 -02, Citywide Street Improvements and Authorize Advertisement for Bids February 28, 2013 N. APPROVE Agreement with MNDOT for TH 55/ TH 149 Improvements O. APPROVE a Resolution to accept a donation from Genisys Credit Union in the amount of $6,250 for several 2013 Parks & Recreation programs and events 3a P. APPROVE a 2013 promotion at the Eagan Community Center and Cascade Bay for military families J � Q. AUTHORIZE Conveyance of Land in the Cedar Grove Redevelopment District by the City of Eagan to the Eagan Economic Development Authority 32� R. EXTENSION - Spectrum Business Park Conditional Use Permit and Variances y�S. EXTENSION — Paragon Eagan, LLC, Preliminary Planned Development Agreement t4 5 T. SCHEDULE a Special City Council meeting on January 17, 2013 and January 18, 2013 for the purpose of conducting City Administrator interviews V. PUBLIC HEARINGS IAA\ A. VACATE Public Drainage & Utility Easement, Lot 3, Block 1, Oaks of Bridgewater 3r0 Addition yl B. PROJECT 1029 (South Oaks Addition) Street Improvements G C. PROJECT 1065 (Lexington Way) Street Improvements 91 D. PROJECT 1102 (Weston Hills Additions) Street Improvements \ o E. PROJECT 1103 (Lexington Pointe Eighth -Tenth Additions) Street Improvements 13 F. PROJECT 1110 (Wilderness Run Second & Fourth) Street Improvements I[l �G. PROJECT 1117 (Manor Lake/ Lakeview Trail) Street Improvements H. VARIANCE - Toll Brothers, Inc. A Variance of 5' to the required 50' structure setback from public right -of -way for property located at 1431 Wellington Way aoQt VI. CITY ORGANIZATIONAL BUSINESS A. ACTING MAYOR B. OFFICIAL LEGAL NEWSPAPER C. CITY COUNCIL MEETING SCHEDULE D. COUNCIL MEETING PROCEDURES E. STANDING COMMITTEE APPOINTMENTS / REPRESENTATIVE APPOINTMENTS VII. OLD BUSINESS VIII. NEW BUSINESS A. APPROVE a Joint Powers Agreement between the City of Eagan and Dakota County pertaining to the purchase of the final portion of the Caponi Art Park. �B. APPROVE a Purchase Agreement between the City of Eagan and the Caponi Art Park Board to purchase the final portion of the Caponi Art Park C. APPROVE the Operating & Maintenance Agreement, Conservation Easement, Natural Resource Manage Plan and CAP Strategic plan pertaining to Caponi Art Park D. CONSIDERATION OF ADDITIONAL SUSPENSION / REVOCATION — Granite City Restaurant Operations, Inc. d.b.a. Granite City Food & Brewery on -sale liquor license based upon its fourth alcohol sales violation within 36 months IX. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE X. ECONOMIC DEVELOPMENT AUTHORITY A. CALL TO ORDER a� B. ADOPT AGENDA aZ:C. CONSENT AGENDA 1. APPROVE EDA Minutes 2. APPROVE Agreement to Terminate Cedar Office Buildings (Condominium) and Certificate of Termination 3. APPROVE the Release of Encumbrances on Property in Cedar Grove Redevelopment District 4. AUTHORIZE Extension of Preliminary Redevelopment Agreement with Pratt Development for the Cedar Grove Redevelopment District D. OLD BUSINESS E. NEW BUSINESS 1. APPROVE Escrow Agreement with Paragon Outlets Eagan LLC for purchase of Xcel pipe materials j5H 2. APPROVE Parking Ramp Design Approval Agreement with Paragon Outlets Eagan LLC F. OTHER BUSINESS 'j(n 1. EDA ORGANIZATIONAL BUSINESS G. ADJOURN XI. ADMINISTRATIVE AGENDA A. City Attorney B. City Council Comments C. City Administrator D. Director of Public Works E. Director of Community Development Xll. VISITORS TO BE HEARD (for those persons not on the agenda) XIII. CLOSED SESSION XIV. ADJOURNMENT 40k� City of Eagan Memo TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 11, 2013 SUBJECT: AGENDA INFORMATION FOR JANUARY 15, 2013 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the January 15, 2013 City Council agenda, the following items are in order for consideration. ■ Agenda Information Memo January 15, 2013, Eagan City Council Meeting RECOGNITIONS AND PRESENTATIONS: Recognize the retirement of Officer Robert (Bob) Wegner for his twenty -four years of service to the citizens of Eagan. FACTS: • Officer Wegner was hired on February 1, 1988. • Although he was assigned to patrol for his entire career, he performed many functions within the department which Chief McDonald will describe in more detail. • Officer Wegner will be presented a plaque in appreciation of his service. ATTACHMENTS: None I Agenda Information Memo January 15, 2013 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. APPROVE MINUTES ACTION TO BE CONSIDERED: To approve the minutes of the December 18, 2012 Regular City Council meetings as presented or modified. ATTACHMENTS: • Minutes of December 18, 2012 Regular City Council meeting are enclosed on pages through 0� 5 MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota DECEMBER 18, 2012 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Hansen, Fields and Tilley. A regular meeting of the Eagan City Council was held on Tuesday, December 4, 2012 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Hansen, Fields and Tilley. Also present were City Administrator Tom Hedges, Assistant City Administrator Miller, Assistant City Administrator VanOverbeke, Director of Finance Pepper, Director of Community Development Hohenstein, City Planner Ridley, Director of Public Works Matthys, Superintendent of Utilities Eaton, Assistant City Engineer Nelson, Communications Director Garrison, Director of Parks and Recreation Johnson, Fire Chief Scott, and Executive Assistant Stevenson. AGENDA Mayor Maguire took a moment of silence to acknowledge the tragic events in Newtown, Connecticut that occurred the morning of December 14, and passed along sympathies to the families and the community of Newtown. Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as presented. Aye:5 Nay:0 RECOGNITIONS AND PRESENTATION The City Council and City Administrator Hedges recognized Assistant City Administrator Gene VanOverbeke for his 31 years of service to the City of Eagan and presented him with a plaque. Assistant City Administrator VanOverbeke thanked the City for the opportunity to serve. City Administrator Hedges introduced the 2012 Eagan Residential Survey results, noting every two years over the last decade the City has hired Decision Resources to conduct a random sample survey of Eagan residents to inform City Council and staff decision- making on city services. Hedges noted Communications Director Garrison began working with City staff and Decision Resources over the summer to define and refine question areas. Dr. Bill Morris, President of Decision Resources, Ltd., presented the results of the 2012 Community Survey. The City Council discussed the survey and commented on how much they appreciated City staff and was very pleased with the results. CONSENT AGENDA Councilmember Fields moved, Councilmember Tilley seconded a motion to approve the Consent Agenda as presented. Aye: 5 Nay: 0 A. It was recommended to approve the minutes of November 13, November 20 and December 4, 2012. B. Personnel Items m City Council Meeting Minutes December 18, 2012 2 page 1. Approve the hiring of the Campus Facilities Manager on Duty "to be named ". 2. Approve the hiring of the Parks & Recreation Central Services Aide "to be named" 3. Approve the proposed 2013 non -union Compensation Plan, 2013 Parks & Recreation Seasonal Compensation Plan, and the proposed 2013 City Wide Intern Compensation Plan. 4. Authorize replacement of Community Development Clerical Technician vacancy and to approve the reclassification of this position from Clerical Tech III to Clerical Tech IV. 5. Approve the reorganization in the Fire Department by appointing Darrin Bramwell, Fire Marshal to assume the duties of Deputy Fire Chief. C. It was recommended to approve check registers November 30 and December 7, 2012. D. It was recommended to approve the Eagan Volunteer Fire Relief Association Board Members' Salaries. E. It was recommended to adopt a Resolution accepting a $270 donation from Commons on Marice. F. It was recommended to approve a Memorandum of Understanding (MOU) between the U.S. Department of Veterans Affairs Police and the Eagan Police Department. G. It was recommended to adopt a Resolution accepting a $1000 donation from Wal -Mart. H. It was recommended to approve the final financing package for the Eagan Fire Safety Center and related improvements. I. It was recommended to approve the 2013 Enterprise Fund budgets for Public Utilities (Water, Sewer, Street Lighting, Storm Drainage /Water Quality), Cascade Bay, Community Center, and Fiber Infrastructure (AccessEagan). J. It was recommended to approve the 2013 Special Revenue Fund budgets: Housing Fund, DWI Forfeiture Fund, Minnesota Investment Fund (MIF) Revolving Loan Fund, Cable TV Franchise Fees Fund, Cedar Grove Special Services District Fund, and E -TV Fund. K. It was recommended to approve a Professional Services Agreement with Hoisington Koegler Group for Central Area Small Area Study. L. It was recommended to waive the adjacent community review /comment period for a Comprehensive Plan Amendment for 3160 and 3170 Sibley Memorial Highway. M. It was recommended to receive a Petition to Vacate Public Drainage & Utility Easement, Lot 3, Block 1Oaks of Bridgewater 3rd Addition, and Schedule Public Hearing for January 15, 2013. N. It was recommended to approve an Amendment to Consulting Engineering Fee Schedule (2013). 0. It was recommended to present aFeasibility Report for Project 1029 South Oaks Additions and Schedule Public Hearing (January 15, 2013). P. It was recommended to present a Feasibility Report for 1065 Lexington Way and Schedule Public Hearing (January 15, 2013). Q. It was recommended to present a Feasibility Report for Project 1102 Weston Hills Additions and Schedule Public Hearing (January 15, 2013). R. It was recommended to present a Feasibility Report for Project 1103 Lexington Pointe 8th - 12thand Schedule Public Hearing (January 15, 2013). S. It was recommended to present a Feasibility Report for Project 1110 Wilderness Run 2nd & 4th and Schedule Public Hearing (January 15, 2013). T. It was recommended to present a Feasibility Report for Project 1117 Manor Lake /Lakeview Trail and Schedule Public Hearing (January 15, 2013). U. It was recommended to authorize an application of a grant from the Metropolitan Regional Arts Council for a Community Arts Grant. I City Council Meeting Minutes December 18, 2012 3 page V. It was recommended to approve a Resolution to accept a donation of $1,000 from the Dakota Center of the Arts for new studio easels for the Eagan Art House. W. It was recommended to approve a change of manager for Axel's Bonfire's On -Sale Liquor License. X. It was recommended to approve Amendments to the AccessEagan non - exclusive network access and use agreement and property owner connection agreements. Y. It was recommended to approve an agreement and an amendment to the agreement with the State of MN Court Administration to allow our city prosecutors access to computerized Minnesota court data. Z. It was recommended to approve an Exempt Permit for Friendly Hills Middle School PTA to hold a raffle February 1, 2013 at Lost Spur Golf and Event Center. PUBLIC HEARINGS 2013 FEE SCHEDULE City Administrator Hedges introduced the item noting under Minnesota Statues the adoption of a fee schedule requires publication at least 10 days prior to a public hearing which was published on December 7, 2012. Fees are reviewed annually by staff with any fee increases proposed by the departments charging the fee. Hedges noted proposed increases are reviewed for propriety and compiled for presentation to the Council by the Finance Director. Finance Director Pepper was available for questions. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to close the public hearing and adopt a resolution approving the 2013 Fee Schedule establishing fees for various City services, supplies and materials. Aye: 5 Nay: 0 VARIANCE — PAUL DEVINE City Administrator Hedges introduced the item noting that this type of request comes directly to the City Council, with no action required by the Advisory Planning Commission. The variance requested is to exceed the maximum allowed building coverage (20 %) by 2% for a single family parcel located at 3620 Falcon Way. City Planner Ridley gave a staff report and provided additional history on the item. The applicant, Paul Devine was available for questions, The Council discussed the variance request. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Bakken moved, Councilmember Hansen seconded a motion to approve a Variance of 2% to the maximum building coverage for a single family parcel located at 3620 Falcon Way, subject to the following conditions: Aye: 5 Nay: 0 61 City Council Meeting Minutes December 18, 2012 4 page 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. A building permit shall be obtained prior to commencing construction. 3. The proposed addition shall not exceed 168 square feet at foundation. 4. The addition shall not exceed the height of the existing structure, and the roof design and style shall match the principal structure. 5. The addition shall be finished with exterior materials to match the existing principal structure. WELLHEAD PROTECTION PLAN City Administrator Hedges introduced the item noting an informational open house meeting was held on December 11, 2012, for all interested parties to review and discuss the proposed amendment and updated delineations. No one attended the meeting. On December 4, 2012, the draft amendment of the Wellhead Protection Plan was presented to the City Council and a Public Hearing was scheduled for December 18 to formally present and discuss the report with all interested parties in compliance with the Minnesota Wellhead Protection Rules. Public Works Director Matthys introduced Superintendent of Utilities Eaton who gave a staff report and provided additional history on the plan. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Hansen moved, Councilmember Fields seconded a motion to approve the draft Wellhead Protection Plan Amendment, Phase I, as presented and authorize the preparation of Phase II by Barr Engineering, Inc. Aye: 5 Nay: 0 Council took a 10 minute recess. PROJECT 1088, CEDAR GROVE BOULEVARD — PHASE 2 STREET & UTILITY IMPROVEMENTS City Administrator Hedges introduced the item noting Project 1088 provides for the street and utility improvements for Cedar Grove Boulevard within the Cedar Grove Redevelopment Area in northwest Eagan. Public Works Director Matthys gave a staff report and additional history on the project. Mark Kasma, a representative from Bolton & Menk, Inc., gave a presentation of the project and was available for questions. Council discussed the project. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Tilley seconded a motion to approve Project 1088, Cedar Grove Boulevard — Phase 2 (Street & Utility Improvements) as presented and authorize the preparation of detailed plans and specifications. Aye: 5 Nay: 0 City Council Meeting Minutes December 18, 2012 5 page PROJECT 1121, PATRICK ADDITION (HAY LAKE COURT) STREET IMPROVEMENTS City Administrator Hedges introduced the item noting Project 1121, provides for the street improvements for the Patrick Addition. Public Works Director Matthys introduced Assistant City Engineer Nelson who gave a staff report on the project. Council discussed the project. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve Project 1121, Patrick Addition (Hay Lake Court — Street Improvements) as presented and authorized the preparation of detailed plans and specifications. Aye: 5 Nay: 0 PROJECT 1120, NICOLS ROAD (CEDAR GROVE PARKWAY to MEGHAN LANE) STREET IMPROVEMENTS City Administrator Hedges introduced the item noting Project 1120, provides for the street improvements for Nicols Road. Assistant City Administrator Nelson gave a staff report on the project. Council discussed the project. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Hansen moved, Councilmember Fields seconded a motion to approve Project 1120, (Nicols Road, Cedar Grove Parkway to Meghan Lane — Street Improvements) as presented and authorized the preparation of detailed plans and specifications. Aye: 5 Nay: 0 PROJECT 1119, EAGANDALE CENTER INDUSTRIAL PARK STREET IMPROVEMENTS City Administrator Hedges introduced the item noting Project 1119, provides for the street improvements for Eagandale Center Industrial Park. Assistant City Engineer Nelson gave a staff report on the project. Council discussed the project. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve Project 1119, ( Eagandale Center Industrial Park — Street Improvements) as presented and authorized the preparation of detailed plans and specifications. Aye: 5 Nay: 0 ND City Council Meeting Minutes December 18, 2012 6 page PROJECT 1118, DODD FARM (CALVIN COURT) STREET IMPROVEMENTS City Administrator Hedges introduced the item noting Project 1118, provides for the street improvements for Dodd Farm. Assistant City Engineer Nelson gave a staff report on the project. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Bakken moved, Councilmember Fields seconded a motion to approve Project 1118, Dodd Farm (Calvin Court - Street Improvements) as presented and authorized the preparation of detailed plans and specifications. Aye: 5 Nay: 0 PROJECT 1046, OLD SIBLEY HIGHWAY STREET IMPROVEMENTS City Administrator Hedges introduced the item noting Project 1046, provides for the street improvements for Old Sibley Highway. Assistant City Engineer Nelson gave a staff report on the project. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Hansen moved, Councilmember Bakken seconded a motion to approve Project 1046, Old Sibley Highway (Street Improvements) as presented and authorized the preparation of detailed plans and specifications. Aye: 5 Nay: 0 PROJECT 1100, DODD FARM (CLIFF ROAD TO DIFFLEY ROAD) STREET IMPROVEMENTS City Administrator Hedges introduced the item noting Project 1100, provides for the street improvements for Dodd Farm. Assistant City Engineer Nelson gave a staff report on the project. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve Project 1100, Dodd Farm (Calvin Court - Street Improvements) as presented and authorized the preparation of detailed plans and specifications. Aye: 5 Nay: 0 PROJECT 1097, SUMMER PLACE ADDITION /SUMMER PLACE SECOND ADDITION STREET IMPROVEMENTS City Administrator Hedges introduced the item noting Project 1097, provides for the street improvements for Summer Place Addition /Summer Place Second Addition. Assistant City Engineer Nelson gave a staff report on the project. G� City Council Meeting Minutes December 18, 2012 7 page Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Tilley seconded a motion to approve Project 1097, Summer Place Addition /Summer Place Second Addition (Street Improvements) as presented and authorized the preparation of detailed plans and specifications. Aye: 5 Nay: 0 NEW BUSINESS There were no items for discussion. LEGISLATIVE/ INTERGOVERNMENTAL AFFAIRS UPDATE City Administrator Hedges introduced the item noting the list of Eagan's 2013 legislative priorities and positions has been established to serve as a discussion guide for the Council and legislative delegation. Hedges added that the list purposely does not duplicate all of the policy positions supported by the City through the League of Minnesota Cities (LMC), Municipal Legislative Commission (MLC), and Metro Cities. The City's priorities and positions are not intended to be comprehensive of every legislative issue important to the City; however, the list does represent the more critical issues facing the City. Hedges noted the draft includes the additions suggested at the December 11 workshop. In keeping with past practice, the City's legislative priorities and positions will be sent to each member of Eagan's legislative delegation in advance of the January 8, 2013 Special City Council meeting, at which the Council and legislative delegation will have an opportunity to dialogue about the City's priorities and positions. The Council discussed the priorities and positions. The Council directed staff to include the results of the community survey along with Eagan's 2013 Legislative Priorities and Positions to Eagan's legislative delegation members. Councilmember Hansen suggested a change in the wording under State Budget and Impact on the City of Eagan, the last sentence of the third bullet to read as "and has benefitted from the elimination of the homestead credit." Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the City of Eagan's 2013 Legislative Priorities and Positions as amended. Aye: 5 Nay: 0 ADMINISTRATIVE AGENDA CITY COUNCIL COMMENTS Councilmember Hansen noted he had the opportunity last week to participate and speak, as the MVTA Board Chair, at the soft launch of the Cedar Avenue Bus Rapid Transit Metro Red Line. Hansen noted one of the most popular displays regarding the whole project up and down Cedar Avenue was the Cedar Grove Redevelopment. Mayor Maguire noted the generous donations received at this year's Council Holiday Party; there was 261 lbs. of food and $685 collected for the Eagan Resource Center. �A City Council Meeting Minutes December 18, 2012 8 page There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Fields moved, Councilmember Hansen seconded a motion to adjourn the meeting at 8:20 p.m. Aye: 5 Nay: 0 Date Mayor Clerk 1 Agenda Information Memo January 15, 2013 Eagan City Council Meeting B. PERSONNEL ITEMS Item 1. ACTION TO BE CONSIDERED: Approve the hiring of Seasonal Employees in Parks & Recreation: Seasonal/ Temporary Employees Name Division Job Title Wayne St. Martin Parks Seasonal Park Laborer Kiyomi Helland Parks & Rec Fitness Instructor H Agenda Information Memo January 15, 2013 Eagan City Council Meeting C. RATIFY CHECK REGISTERS ACTION TO BE CONSIDERED: To ratify the check registers dated January 4 and 10, 2013 as presented. ATTACHMENTS: • Check registers dated January 4, 2013 are enclosed without page number. • Check registers dated January 10, 2013 are enclosed without page number. �E Agenda Memo January 15, 2013 Regular City Council Meeting CONSENT AGENDA: D. Declare used fire department pagers surplus, authorize their sale. ACTIONS TO BE CONSIDERED: To declare used fire department pagers surplus, authorize their sale and authorize that the proceeds from their sale be used to purchase additional new fire helmets. • To authorize a General Fund expenditure budget adjustment in the amount of the sales proceeds. FACTS: • With the change in the county wide radio system to narrow banding, the fire departments old firefighter pagers no longer function with our system. • The fire department owns approximately 50 of these old version pagers that we would like to advertise for bid to other fire departments that still use this type of system. • Over the past 12 months the Eagan Fire Department has received several donations from Eagan businesses to purchase approximately 30 new Rosenbauer fire helmets. • The new helmets provide a higher level of safety for our firefighters including being a high visibility color and having a built -in flashlight on the helmet. • We would like to use the proceeds from the sale of these used pagers to purchase additional Rosenbauer fire helmets to continue to outfit our firefighters with the new helmets. • The new helmet purchases will be coded to account 1225.6224. ATTACHMENTS: None \(0 Agenda Information Memo January 15, 2013 Eagan City Council Meeting E. Approve issuance of revenue bonds by the Minnesota Valley Transit Authority (MVTA) to finance expansion of the Eagan Bus Garage. ACTION TO BE CONSIDERED: To approve issuance of revenue bonds by the MVTA to finance expansion of the Eagan Bus Garage. FACTS: • MVTA is an opt -out transit provider organized under a joint - powers agreement comprised of seven entities: the Cities of Eagan, Burnsville, Apple Valley, Rosemount, and Savage, and the Counties of Dakota and Scott. • In 2013, MVTA is undertaking a $10 million expansion of the Eagan Bus Garage at Hwy 13 and Blackhawk, and expects to issue up to $7 million in revenue bonds for the project. $2.8 million in fiuzding will come from Counties Transit Improvement Board (CTIB) and Dakota County Regional Railroad Authority. • Only MVTA net revenues will be used to repay the bonds. There is no general obligation pledge required of the five cities and two counties. If a revenue shortfall were to occur, the bondholders would not be able to collect from member cities. • All member cities and counties must approve the issuance of the bonds. • One - seventh of the bonds (approximately $1 million) will count against each city's bank qualification status; however, in Eagan this should have no impact as we anticipate bonds in excess of the $10 million bank- qualified limit anyway during 2013. • The bonds are expected to be issued this surmner. ATTACHMENTS: The resolution authorizing issuance of the bonds is on pages lS through D . \11 CITY OF EAGAN RESOLUTION NO. APPROVING ISSUANCE OF REVENUE BONDS BY THE MVTA TO FINANCE EXPANSION OF THE EAGAN BUS GARAGE BE IT RESOLVED by the City Council of Eagan, Minnesota (the "Council ") as follows: Section 1. Recitals. 1.01. The Council is a member of the Minnesota Valley Transit Authority (the "Authority "), which is a joint powers entity organized pursuant to Minnesota Statutes, Section 471.59 and Sections 473.384 and 473.388. 1.02. The Authority owns and operates a public transit system (the "System ") under a Second Amended and Restated Joint Powers Agreement of the Minnesota Valley Transit Authority, effective as of October 11, 2012 (the "JPA ") between five cities and two counties (the "Parties "). 1.03. Under the JPA, the Parties also established the MVTA Bond Board (the "Bond Board "), which may issue bonds or obligations on behalf of the Parties, under any law by which any Party may independently issue bonds or obligations, and may use the proceeds of the bonds or obligations to carry out the purposes of the law under which the bonds or obligations are issued; provided that such bonds or obligations shall be issued only to carry out the powers and duties of the Authority described in the JPA. 1.04, Pursuant to the JPA, and Minnesota Statutes, Section 471.59, subd. 11, the Bond Board may issue bonds and obligations only in accordance with express authority granted by the action of the governing bodies of each Party, which bodies must each approve the Bond Board decision to issue bonds and obligations. 1.05. The Bond Board has determined that is in the interest of the Authority and the Parties to finance the acquisition and betterment of an expansion to the Eagan Bus Garage operated by the Authority (the "Project "), through issuance by the Bond Board of revenue bonds secured solely by specified revenues of the Authority (the "Bonds "), as described in this resolution. 1.06. The Bond Board has further determined that it is in the best interest of the Bond Board and the Authority to negotiate the sale of the Bonds with the advice and assistance of Springsted, Incorporated ( "Springsted) as the Bond Board's financial advisor. 1.07. The Bond Board has also determined that it is in the best interest of the Bond Board and the Authority to negotiate the sale of the Bonds to Dougherty & Company LLC ( "Dougherty "). IN Section 2. Authorization. 2.01. The Board expressly approves the issuance of the Bonds by the Bond Board in a maximum principal amount of $7,000,000, and expressly authorizes the Bond Board to negotiate all terms of sale of the Bonds to Dougherty, including without limitation maturities and interest rates. 2.02. Nothing in this resolution is intended, or will be construed, to pledge the City's full faith and credit or taxing power to the Bonds, or to pledge any City funds or assets of any kind as security for the Bonds, it being understood that the Bonds will be secured solely by specified revenues of the Authority. 2.03. For the purposes of Section 265(b)(3)(C)(iii) of the Internal Revenue Code of 1986 as amended (the "Bank, Qualification Act "), the City agrees, with all other Parties, that: (a) all the Parties receive benefit from issuance of the Bonds, in that the Parties jointly own and operate the System, and the Bonds will finance the Project, which is part of the System; (b) an equal allocation of such benefits among all Parties (i.e., one - seventh) bears a reasonable relationship to the respective benefits received by each Party; and (c) the City irrevocably agrees to allocate one - seventh of the principal amount of the Bonds to the City in calendar year 2013 for the purpose of determining the City's status as a "qualified small issuer" in 2013 under the Bank Qualification Act. 2.04. The City's approval of issuance of the Bonds is subject to approval by the governing body of each Party as to the issuance of the Bonds substantially as described in this resolution. 2.05. The Mayor and City Clerk are authorized and directed to execute any documents required by the Authority or its bond counsel in order to effectuate the intent of this resolution. 2.06. City staff and consultants are authorized and directed to take all other actions required to carry out the intent of this Resolution. Section 3. Effective Date. 3.01. This resolution is effective upon approval by this Board. 3.02. If a bond purchase agreement for purchase and sale of the Bonds as described in this resolution has not been approved by this Bond Board by September 1, 2013, this resolution is deemed to be expired and the authorizations described herein terminated. �q Dated: January 15, 2013 CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk CERTIFICATION I, Christina Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 15th day of January, 2013. Christina Seipioni, City Clerk 2 Agenda Information Memo January 15, 2013 Eagan City Council Meeting H. PROJECT 1059, EAGAN WOODS OFFICE PARK STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the Draft Feasibility Report for Project 1059 (Eagan Woods Office Park — Street Improvements) and schedule a public hearing to be held on February 19, 2013. FACTS: • On June 5, 2012, the City Council directed staff to prepare a feasibility report considering the street rehabilitation of the Eagan Woods Office Park commercial/ industrial area in northwest Eagan. • A structural mill and overlay of these streets is programmed for 2013 in the City of Eagan's 5 -Year CIP (2013- 2017). • An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. • A draft of this Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for February 19, 2013. ATTACHMENTS: • Draft Feasibility Report, without page numbers. N Agenda Information Memo January 15, 2013 Eagan City Council Meeting I. PROJECT 1099, TED WACHTER ADDITION (CIVIC CENTER DRIVE) STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the Draft Feasibility Report for Project 1099 (Ted Wachter Addition/Civic Center Drive — Street Improvements) and schedule a public hearing to be held on February 19, 2013. FACTS: • On June 5, 2012, the City Council directed staff to prepare a feasibility report considering the street rehabilitation of the Civic Center Drive on the City's Municipal Center Campus in central Eagan. • A structural mill and overlay of this street is programmed for 2013 in the City of Eagan's 5 -Year CIP (2013 - 2017). • An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. • A draft of this Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for February 19, 2013. ATTACHMENTS: • Draft Feasibility Report, without page numbers. Agenda Information Memo January 15, 2013 Eagan City Council Meeting J. PROJECT 1106, BLACKHAWK GLEN/ BLACKHAWK RIDGE STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the Draft Feasibility Report for Project 1106, Blackhawk Glen/ Blackhawk Ridge, and schedule a public hearing to be held on February 19, 2013. FACTS: • On June 5, 2012, the City Council directed staff to prepare a feasibility report considering the street rehabilitation of the Blackhawk Glen/Blackhawk Ridge neighborhood in northwest Eagan. • A structural mill and overlay of these streets is programmed for 2013 in the City of Eagan's 5 -Year CIP (2013- 2017). • An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. • A draft of this Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for February 19, 2013. ATTACHMENTS: • Draft Feasibility Report, without page numbers. W Agenda Information Memo January 15, 2013 Eagan City Council Meeting K. PROJECT 1109, RIDGEHAVEN ACRES, RUSTIC HILLS DRIVE & SKYLINE STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the Draft Feasibility Report for Project 1109 ( Ridgehaven Acres, Rustic Hills Drive & Skyline — Street Improvements) and schedule a public hearing to be held on February 19, 2013. FACTS: • On June 5, 2012, the City Council directed staff to prepare a feasibility report considering the street rehabilitation of the Ridgehaven Acres, Rustic Hills Drive & Skyline neighborhood in northwest Eagan. • A structural mill and overlay of these streets is programmed for 2013 in the City of Eagan's 5 -Year CIP (2013- 2017). • An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. • A draft of this Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for February 19, 2013. ATTACHMENTS: • Draft Feasibility Report, without page numbers. ,Q-� Agenda Information Memo January 15, 2013 Eagan City Council Meeting L. PROJECT 1116, DUCKWOOD CROSSINGS (CRESTRIDGE DRIVE) STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the Draft Feasibility Report for Project 1116 (Duckwood Crossings /Crestridge Drive — Street Improvements) and schedule a public hearing to be held on February 19, 2013. FACTS: • On June 5, 2012, the City Council directed staff to prepare a feasibility report considering the street rehabilitation of Crestridge Drive, a street serving a commercial area in north - central Eagan. • A structural mill and overlay of these streets is programmed for 2013 in the City of Eagan's 5 -Year CIP (2013- 2017). • An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. • A draft of this Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for February 19, 2013. ATTACHMENTS: • Draft Feasibility Report, without page numbers. RIE Agenda Information Memo January 15, 2013 Eagan City Council Meeting M. CONTRACT 13 -02, CITYWIDE STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve the plans and specifications for Contract 13 -02 (Citywide Street Improvements) and authorize the advertisement for a bid opening to be held at 10:30 a.m. on Thursday, February 28, 2013. FACTS: • Contract 13 -02 provides for the street improvements as outlined and discussed in the respective feasibility reports for each of the following projects: • Summer Place 1St & 2nd —Project 1097 • Dodd Road — Project 1100 • Dodd Farm (Calvin Court) — Project 1118 • Eagandale Center Industrial Park — Project 1119 • Nicols Road - Project 1120 • Patrick Addition (Hay Lake Court) — Project 1121 • On December 18, 2012, the City Council held public hearings for Projects 1097, 1100, 1118, 1119, 1120, and 1121. The Council approved the projects and authorized the preparation of detailed plans and specifications for the 2013 construction season. • These projects are being combined under one contract for economies of scale in the competitive bidding process. The plans and specifications have been completed and are being presented to the City Council for their approval and authorization for the advertisement of bids. • Minnesota state law allows local agencies to choose a procurement system, termed Best Value Contracting (BVC), as an alternative to the standard low -bid contracting system. The law was advocated by a coalition of labor organizations and requires two factors to be considered during the BVC procurement process: price and performance. • PVC uses the relationship between performance and price to achieve the best overall value and lowest long -term cost for government construction projects. • On March 18, 2008, the City Council adopted, as practice, the Best Value Contracting method for the procurement system of public improvement projects for the City. • The BVC method of procurement has been successfully used for numerous previous street and utility improvement contracts since 2008. • The BVC method of procurement will be used for this contract, and will be advertised in the solicitation of these bids. All bids will be evaluated in an open and competitive manner. in Agenda Information Memo January 15, 2013 Eagan City Council Meeting N. PROJECT 923, TH 55/149 UPGRADE JOINT POWERS AGREEMENT ACTION TO BE CONSIDERED: Approve a Joint Powers Agreement for Project 923 (Trunk Highways 55/149 — Street Improvements) with the Minnesota Department of Transportation (MnDOT) and authorize the Mayor and City Clerk to execute all related documents. FACTS: • On June 2, 2009, the City Council adopted a resolution supporting Federal Transportation Funding applications to the Surface Transportation Plan (STP) program to provide funding for the upgrade of the segment of Highway 149 from the south intersection of TH 55 to the I- 494 north ramp intersection from the existing four -lane divided roadway to a six -lane facility. The proposed improvements included a bituminous trail on the south and west sides of TH 149. • The STP program provides federal funding for projects on regionally significant roadways that connector feed the metropolitan area freeway /highway system. • In February, 2010, the City was notified that the STP application for the segment of TH 149 between I -494 and the north intersection of TH 55 (`A' Minor Arterial - Reliever), was successful in the funding period of 2013 -14 for $1,984,000. The funding requires a local match of $496,000, for a total project cost of $2,480,000. • In February, 2011, the City Council authorized the preparation of a traffic study for TH 149 from I -494 to TH 55 which combined the efforts used in the preparation of the Regional Roadway System Visioning Study and a MnDOT Signal Optimization Project to better understand the forecasted 2030 traffic volumes for the intersections along TH 149 and confirm the future needs of the corridor. The study resulted in a modified scope for the project which now includes a 5 -lane section (3 northbound lanes and 2 southbound lanes). As a result, the total project cost was reduced to $2,257,000 which includes a local match of $451,400. • Additionally, the City was notified that the City's STP application for the segment of TH 55 between the north and south intersections of TH 149, was successful in the funding period of 2014 -15 for $2,400,000. The funding requires a local match of $600,000, for a total project cost of $3,000,000. • These projects are proposed to be designed and constructed as a single project in 2014 to benefit the traveling public and reduce redundant expenses incurred from managing two projects through the federal review process. Additional approvals from the Metropolitan Council will be required to accommodate the construction of both projects in 2014. • City staff has been working closely with MnDOT staff on both of these projects. As a result, MnDOT has agreed to participate in the costs of the preliminary design and preparation of environmental documentation. • An agreement between the City of Eagan and MnDOT for the professional /technical services of Project 923 has been prepared which provides for a 50 %/50% cost share for the completion of these preliminary engineering efforts. The total estimated cost is $122,915 the City of Eagan's share would be $61,457.50. • City staff have reviewed this agreement and found it to be similar to other cost participation and cooperative construction agreements and in order for favorable Council action. D 9 Agenda Memo January 15, 2013 City Council Meeting O. APPROVE a Resolution to accept a donation from Genisys Credit Union in the amount of $6,250 for several 2013 Parks & Recreation programs and events, ACTION TO BE CONSIDERED: To approve a resolution to accept a cash donation of $6,250 from Genisys Credit Union for several 2013 Parks &Recreation programs and events and to authorize the necessary budget adjustment. FACTS: The Genisys Credit Union has approached the City of Eagan to donate money to support several 2013 Parks & Recreation programs and events. Donation/sponsorship dollars were budgeted for 2013 to allow these community programs /events to be hosted by interested local partners. Genisys Credit Union has asked to contribute to the following programs or events during 2013: o $2,000 to support the Puppet Wagon offering free entertainment within local parks during the summer. o $2,500 to support the annual Halloween Hodgepodge event that draws hundreds of people to the Eagan Community Center. o $750 to support the Eagan 5K Your Way Activity Festival or Streets Alive community event in May or September. o $500 to support the Old Fashioned Holiday at Holz Farm that draws hundreds of people to the Holz Farm in the winter. o $500 to support the Teen Battle of the Bands event that draws teens from several local areas. By approving theses donations the 2013 Recreation budget would receive a corresponding budget adjustment reflecting the cash donations of: ® $2,000 to budget line item 3060 - 4663. ® 2,500 to budget line item 3063 -4663. ® 750 to budget line item 3079 -4663. ® 500 to budget line item 3027 -4663. ® 500 to budget line item 3058 -4663. ATTACHMENTS: e Resolution on Page CITY OF EAGAN RESOLUTION TO ACCEPT CASH DONATIONS FROM GENISYS CREDIT UNION WHEREAS, Eagan Parks and Recreation offers several community wide programs and events during the year that offer volunteer and partnership opportunities; and WHEREAS, Genisys Credit Union, has expressed an interest in partnering with Eagan Parks & Recreation to support several 2013 programs and events; and WHEREAS, Genisys Credit Union has offered to donate $6,250 in cash to support specific programs and events that are offered throughout the community including Puppet Wagon, Halloween Hodgepodge, Eagan 5K Your Way or Streets Alive Activity Festival, Old Fashioned Holiday at Holz Farm and the Teen Battle of the Band event; and NOW, THEREFORE, BE IT RESOLVED that the Eagan City Council does hereby accept the $6,250 cash donation from Genisys to support the following 2013 programs and events: Puppet Wagon ($2,000), Halloween Hodgepodge ($2,500), Eagan 5K Your Way or Streets Alive Activity Festival ($750), Old Fashioned Holiday at Holz Farm ($500), and Teen Battle of the Bands ($500);. Motion made by: Seconded by: Those in favor: Those against: Dated CITY OF EAGAN CITY COUNCIL By: Mayor Attest: City Clerk CERTIFICATION I, Christina M.Scipioni, City Clerk for the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 150' day of January, 2013. City Clerk m Agenda Memo January 15, 2013 City Council Meeting P. APPROVE a 2013 Promotion at the Eagan Community Center and Cascade Bay for Eagan Military Families. ACTION TO BE CONSIDERED. To approve a promotion at Cascade Bay on two Tuesdays in the months of June, July and August to offer discounted admission after 4 p.m., a promotion to offer free admission to F.A.N.tastic Saturdays at the Eagan Community Center on the first Saturday of each month and finally a promotion of offer free access to preschool open gym on the first Tuesday of each month to Eagan military families. FACTS: The Eagan Yellow Ribbon team approached City staff in 2010 to solicit free or low cost options for Eagan military families. ® Since 2010, per Council direction, the City offers free admission at the Eagan Community Center for military families to FANtastic Saturdays on the First Saturday of each month as well as free admission to preschool open gym on the second Tuesday of every month. In 2012, there were 4 free admissions to F.A.N.tastic Saturdays and 1 free admission to Preschool Open Gym. ® In 2011, the Council took action to add a reduced rate admission to Cascade Bay on specified Tuesdays for Eagan military families. Records indicate that in 2012 there were 55 admissions for military families however there was an assumption by many military families that this was not limited to Eagan residents, which created some challenges. ® If approved, there will be sufficient signage that indicates the 2013 promotion will allow only Eagan military families who show proper military ID, $3 admission to Cascade Bay after 4 pm on the following dates: • June 11 and 25 • July 9 and 23 • August 8 and 20 ® Each January staff evaluates the value of the promotions to see if they remain a viable option to offer to Eagan military families and considers any modifications they may wish to recominend. The promotions are brought to the City Council annually to seek approval for this limited opportunity for Eagan military families. ® The Eagan Yellow Ribbon Team has expressed their appreciation to the City for considering such a promotion for military families in Eagan. ATTACHMENTS: None 3c) Agenda Information Memo Eagan City Council Meeting Consent Agenda January 15, 2013 Q. AUTHORIZE CONVEYANCE OF LAND BY THE CITY OF EAGAN TO THE EAGAN ECONOMIC DEVELOPMENT AUTHORITY ACTION TO BE CONSIDERED: To authorize conveyance of land by the City of Eagan to the Eagan Economic Development Authority, FACTS: As part of the ongoing redevelopment of the Cedar Grove Redevelopment District, the City of Eagan, as opposed to the Eagan Economic Development Authority, acquired title to two parcels. ➢ The first parcel is located within the area to be developed by the outlet mall. ➢ The second parcel is a remnant of the reconfiguration of Silverbell and Cedar Grove Parkway. Although it is not part of the proposed outlet mall development, it is a housekeeping item for future development. ➢ In order to convey title to the Developer, a transfer to the Eagan Economic Development Authority is necessary. ATTACHMENTS: Location map on page '�a ➢ Two Quit Claim Deeds on pages through t 611 rw � Fort e State Pank Us � 3 a tlys- r+ a ; �aa• m POP an ®� ®® ®• � ®® ® ®' ®ems► � �® �I ■�r1 �� ® ® ®® ®, ® ® ®,', ® ®® ® ® ® ® ® ®I • ® ® ® ® ® ® ® ®� ® ® ®: ® . ® ® ®11►� ®, N, I Meg I of Igo see (Top 3 inches reserved for recording data) QUIT CLAIM DEED Business Entity to Business Entity TOTAL CONSIDERATION FOR THE TRANSFER OF THIS PROPERTY IS LESS THAN $500.00. DEED TAX DUE: $1.65 DATE: 2013 FOR VALUABLE CONSIDERATION, the City of Eagan, a municipal corporation under the laws of Minnesota, ( "Grantor "), hereby conveys and quitclaims to Eagan Economic Development Authority, a public body corporate and politic and a political subdivision of the State of Minnesota, ( "Grantee "), real property in Dakota County, Minnesota, legally described as follows: Lot One (1), Block One (1), Cedar Grove Parkway, Dakota County, Minnesota. Check here if all or part of the described real property is Registered (Torrens) ® Certificate of Title No, 128931 together with all hereditaments and appurtenances belonging thereto. Parcel Identification Number: 10- 16720 -01 -010 Check applicable box, ® The Seller certifies that the Seller does not know of any wells on the described real property. • A well disclosure certificate accompanies this document or has been electronically filed, (If electronically filed, insert WDC number: ) • I am familiar with the property described in this instrument and I certify that the status and number of wells on the described real property have not changed since the last previously filed well disclosure certificate, Grantor City of Eagan By: Mike Maguire By: Its: Mayor Christina M. Scipioni Its: Clerk ECB -1035 ' � Page 1 of 2 Page 2 of 2 State of Minnesota, County of Dakota QUITCLAIM DEED This instrument was acknowledged before me on , 2013 by Mike Maguire as Mayor and by Christina M. Scipioni as Clerk of the City of Eagan, a municipal corporation under the laws of Minnesota, on behalf of the municipal corporation. (Stamp) THIS INSTRUMENT WAS DRAFTED BY: Dougherty, Molenda, Solfest, Hills & Bauer P.A. 7300 West 1471h Street, Suite 600 Apple Valley, MN 55124 (952) 432.3136 KJP: 0206.26767 of notarial officer) Title (and Rank): My commission expires: (month/day /year) TAX STATEMENTS FOR THE REAL PROPERTY DESCRIBED IN THIS INSTRUMENT SHOULD BE SENT TO: Eagan Economic Development Authority Eagan Municipal Center 3830 Pilot Knob Road, Eagan, MN 55122 M (Top 3 inches reserved for recording data) QUIT CLAIM DEED Business Entity to Business Entity TOTAL CONSIDERATION FOR THE TRANSFER OF THIS PROPERTY IS LESS THAN $500.00. DEED TAX DUE: $1.65 DATE: 2013 FOR VALUABLE CONSIDERATION, the City of Eagan, a municipal corporation under the laws of Minnesota, ( "Grantor "), hereby conveys and quitclaims to Eagan Economic Development Authority, a public body corporate and politic and a political subdivision of the State of Minnesota, ( "Grantee "), real property in Dakota County, Minnesota, legally described as follows: See Exhibit "A ". Check here if all or part of the described real property is Registered (Torrens) ❑ together with all hereditaments and appurtenances belonging thereto, Parcel Identification Number: 10- 01900 -08 -080 Check applicable box: ® The Seller certifies that the Seller does not know of any wells on the described real property. ❑ A well disclosure certificate accompanies this document or has been electronically filed, (If electronically filed, insert WDC number: ) ❑ I am familiar with the property described in this instrument and I certify that the status and number of wells on the described real property have not changed since the last previously filed well disclosure certificate. Grantor City of Eagan By: Mike Maguire Its: Mayor By: Christina M. Scipioni Its: Clerk ECB -1035 R Page 1 of 3 Page 2 of 3 State of Minnesota, County of Dakota QUIT CLAIM DEED This instrument was acknowledged before me on , 2013 by Mike Maguire as Mayor and by Christina M. Scipioni as Clerk of the City of Eagan, a municipal corporation under the laws of Minnesota, on behalf of the municipal corporation. (Stamp) THIS INSTRUMENT WAS DRAFTED BY; Dougherty, Molenda, Solfest, Hills & Bauer P.A. 7300 West 147th Street, Suite 600 Apple Valley, MN 55124 (952) 432.3136 KJP: 0206 -26767 (signature of notarial officer) Title (and Rank); My commission expires; (month/day /year) TAX STATEMENTS FOR THE REAL PROPERTY DESCRIBED IN THIS INSTRUMENT SHOULD BE SENT TO; Eagan Economic Development Authority Eagan Municipal Center 3830 Pilot Knob Road, Eagan, MN 55122 Im Page 3 of 3 QUIT CLAIM DEED Exhibit "A" That part of the Northeast Y4 of Section 19, Township 27, Range 23, Dakota County, Minnesota, described as follows; Commencing at the Southwest corner of said Northeast %; thence North along the West line of said Northeast 1/4 a distance of 198,82 feet; thence East 33 feet to the Easterly right of way line of Cedar Avenue; thence North 47 degrees East a distance of 270 feet; thence North 18 degrees 13 minutes East a distance of 159A feet; thence North 40 degrees 55 minutes West a distance of 75.0 feet to a point on a line parallel with and 60 feet southeasterly of the southeasterly right of way line of State Highway No. 13; thence North 49 degrees 05 minutes East parallel with said southeasterly right of way line 358.8 feet; thence South 40 degrees 55 minutes East a distance of 190.0 feet to the actual point of beginning; thence South 49 degrees 05 minutes West parallel with said southeasterly right of way line 158.8 feet; thence South 40 degrees 55 minutes East a distance of 129.71 feet to a line parallel with and 50 feet northwesterly of the northwesterly right of way line Beau -De -Rue Drive; thence North 56 degrees 41 minutes East parallel with said Northwesterly right of way line 160.21 feet to a line, bearing South 40 degrees 55 minutes East from the point of beginning; thence North 40.35 minutes West a distance of 150.9 feet to the point of beginning, q Agenda Information Memo January 15, 2013, Eagan City Council Meeting R. EXTENSION OF CONDITIONAL USE PERMIT AND VARIANCE APPROVALS (SPECTRUM BUSINESS PARK) — BRICKS AND MORTAR LLC ACTION TO BE CONSIDERED: To approve a one -year extension of the Conditional Use Permit and Variance approvals for property legally described as Lot 1, Block 1, Spectrum Business Park in the NW 1/a of Section 2. REQUIRED VOTE FOR APPROVAL: Majority of Councilmembers present FACTS: ➢ The City Council approved the Conditional Use Permit and Variances on February 4, 2008. ➢ Extensions have been requested each year with the current extension expiring on February 4, 2013. ➢ The applicant, Spectrum Development Group, LLC is requesting an extension due to the current real estate market. ➢ This request would extend the approvals until February 4, 2014, allowing additional time for the applicant to develop the property. ATTACHMENTS: (2) Location Map, page Letter from Spectrum Development Group, page LAD F��7T � •'�Jrjrl J.i ;Y. FIq a� N rad F 3` M +r� �rh Eagan Boundary Right -of -way Locati o M ap p Parcel Area ■■ 4°,Rf Park Area Building Footprint 0 °jir�tRUea� G 1000 0 1000 2000 Feet wok- Development/Developer. Spectrum Business Park Application: Conditional Use Permit Case No.: 02- CU- 15 -12 -07 N Cifof EaQkas THIS MAP IS INTENDED FOR REFERENCE USE ONLY W E The City -of Eagan and Dakota County do not guarantee the accuracy of this information and are $ Community Development Depsrtment not responsible for errors or omissions. �E December 17, 2012 Mayor Mike McGuire Paul Bakken, Councilmember Gary Hansen, Councilmember Cyndee Fields, Councilmember Meg Tilley, Councilmember 3830 Pilot Knob Road Eagan, Minnesota 55122 RE: Extension of Conditional Use Permit, Variance to Allow 9 x 19 ft parking spaces and the Variance from the required 20 ft setback from Blue Gentian Road and TH 55. Lot 1, Block 1 Spectrum Business Park Class A Office Building Dear Mayor and Councilmembers: Spectrum Development Group, LLC respectfully requests a one year extension to its Conditional Use Permit and the above referenced variances on Lot 1, Block 1 Spectrum Business Park. Spectrum is requesting a one year extension as a result of the unstable real estate market and economy. We do believe that when we are able to develop this property, it will be a welcome addition to the City of Eagan and to the Spectrum Business Park. If you have any questions, please feel free to contact me. Thank you for your consideration. Sincerely )chard V. Moiphew President Cc: Planning Department RECEIVED A o 1000 Blue Gentian Road 0 SUlle 135 0 Fagan. NIN 55121 651.475.0500 0 Pax 651.675.2200 Agenda Information Memo January 15, 2013, Eagan City Council Meeting S. EXTENSION OF TIME TO RECORD PRELIMINARY PLANNED DEVELOPMENT AGREEMENT — PARAGON EAGAN, LLC. ACTION TO BE CONSIDERED: Approve a 120 -day extension of time to record the Preliminary Planned Development Agreement pertaining to the Paragon Outlets development. REQUIRED VOTE FOR APPROVAL: At least three votes FACTS: ➢ The City approved a Preliminary Planned Development for Paragon Outlets on November 20, 2012. Paragon Outlets is the developer for this project, however, the property is owned by the Eagan Economic Development Authority. ➢ As is typical with a Preliminary Planned Development, one of the conditions of approval specified that the Preliminary PD Agreement be recorded within 60 days of City Council approval. ➢ In this case, the development plans and boundaries of the Preliminary Planned Development were based on a proposed subdivision and preliminary plat, which have not yet been finalized. ➢ The City Attorney has indicated that the Preliminary PD Agreement will be recorded at the time of Final Plat, when the plat is recorded and the new lots to which the Preliminary PD applies are created. Completion of the Final Subdivision and recording of the Final Plat is anticipated to occur in the first quarter of 2013. ➢ An extension of 120 days, to May 19, 2013, should provide sufficient time to complete the Final Subdivision and record the Preliminary Planned Development Agreement. ISSUES: None 60 -DAY AGENCY ACTION DEADLINE: N/A ATTACHMENTS: (1) Location Map, page HO; �1 qa 93' r \i •_ I' Ili ®mss` ®•�� ®�. � �,,,.- �' ®11111►• �d ® ®® ®® . ®® �® ® ®� ®I ®�� 1, ® ® ® ®�® ♦..off so ®111' ®® ®® ® ®. ® ®®.: ®® BE ®® ®® ®® ®® ® ®® WS �• . ®® ®,� �� ®e. ® ®�� ° ®0ss, ®,Ills: unnuun -e - -- e ee eee eee • ' . • • • qa Agenda Information Memo January 15, 2013 City Council Meeting T. SCHEDULE A SPECIAL CITY COUNCIL MEETING ON JANUARY 17, 2013 AND JANUARY 18, 2013 FOR THE PURPOSE OF CONDUCTING CITY ADMINISTRATOR INTERVIEWS ACTION TO BE CONSIDERED: To schedule Special City Council meetings on January 17 and 18, 2013 for the purpose of conducting City Administrator interviews. FACTS: • In February, City Administrator Tom Hedges is retiring after 36 years of service to the City of Eagan. • The City Council has embarked a process to hire the next City Administrator. • On January 17 and 18, 2013, the City Council and community will have the opportunity to interact with the candidates. This interaction will include interviews by the City Council on both the 17th and 18t ". • All aspects of the interview process are open to the public. • A community reception will take place on Thursday, January 17 for those who wish to meet the candidates being interviewed for the position of City Administrator. All are welcome to attend the reception from 5:30 -6:30 p.m. in the Oaks Banquet Room at the Eagan Community Center. ATTACHMENTS: • NONE 113 Agenda Information Memo January 15, 2013 Eagan City Council Meeting PUBLIC HEARINGS A. OAKS OF BRIDGEWATER 3RD ADDITION, LOT 3, BLOCK 1 DRAINAGE & UTILITY EASEMENT VACATION ACTION TO BE CONSIDERED: Approve the vacation of a portion of the public drainage and utility easement located on Lot 3, Block 1 Bridgewater 3rd Addition and authorize the Mayor and City Clerk to execute all related documents. FACTS: • On November 13, 2012, City staff received a petition from Mr. Eun Stowell, property owner and home builder, requesting the vacation of a portion of existing drainage and utility easement on Lot 3, Block 1 Oaks of Bridgewater 3rd Addition. • The purpose of the request is for a foundation footing at 3860 Bridgewater Drive to accommodate additional load needs due to the size of a wall of the single- family structure. The larger footing would encroach three (3) feet within the existing easement. • Public sanitary sewer and storm sewer exist within the drainage and utility easement so the vacation for the entire easement would not be acceptable. The depth of the footing reduces any potential conflicts between the need for the existing easement and the proposed footing. A vacation of a four foot portion of the easement has been proposed. • Notices have been sent to all potentially affected and /or interested parties for comment prior to the public hearing. No objections to the proposed vacation have been received. ATTACHMENTS: • Location Map, page H5. • Easement Vacation Legal Description, graphic, page L�y ]Proposed EA asernant -Vacation Location Map City of Eakan 860 Bridgewater Drive Lot 3 Blk 1, Oaks of Bridgewater 3rei t46 Fig. 1 3/28/2011 MENDOTA HEIGHTS F N a S 5 jj - f YANKEE DOODLE RD. 28 28 f7 �!— ? EASEMENT VACATION LOCATION ` uj Q z WESCOTT ROAD � O I— O -- Z 1_.. X � � O COQ \ ...L; m 0 j Y p DO O ,O 30 l 30 1 -t_I ]Proposed EA asernant -Vacation Location Map City of Eakan 860 Bridgewater Drive Lot 3 Blk 1, Oaks of Bridgewater 3rei t46 Fig. 1 3/28/2011 F ]Proposed EA asernant -Vacation Location Map City of Eakan 860 Bridgewater Drive Lot 3 Blk 1, Oaks of Bridgewater 3rei t46 Fig. 1 3/28/2011 2nOR Pioneer P.nvincerine Description Sketch for: MUELLER HOMES, INC. OF LOT 3ER / / I 30 j l_• I /�� m 51 Ir\ n I I 1 v 1 0 r\ 1 I 11 ' F. 84 W2'1 ��iN3 "y�, / S05 °47'47 lot 30 15 0 30 1 I TT yosFo ° Scale in Feet o A m Abe W °s "Z J- I ov I N W J _ I z> I w f m i I — F=m LU C� a , C� W - (') W I - -j 0 owrc r� d w~ 51 ._ J a (n a J r' --j 1 130 J I ' , S73 °49'16 o I F` i f_ 1 ) T 1 \ NI 86.411 PROPOSED LEGAL DESCRIPTION FOR VACATING A PORTION OF DRAINAGE AND UTILITY EASEMENT n 1 _ \V That part of Lot 3, Block 1, THE OAKS OF BRIDGEWATER 30 3RD ADDITION, according to the recorded plat thereof, �) i II Dakota County, Minnesota described as follows: Commencing at the northeast corner of said Lot 3, thence i 1 on an assumed bearing of South 05 degrees 47 minutes 47 seconds West along the easterly line of said Lot 3, a N j S6g)\ I distance of 56.33 feet; thence North 84 degrees 14 minutes 13 seconds West, adistance of 30.00 feet to a 30 line 30.00 feet westerly of and parallel with said easterly line being the point of beginning; thence South 05 degrees 47 minutes 47 seconds West, parallel with said easterly line, / s' 879'• a distance of 19.00 feet; thence South 84 degrees 12 %`� minutes 13 seconds West, a distance of 4.00 feet; thence North 05 degrees 47 minutes 47 seconds East, a distance �\ / r of 19.00 feet; thence North 84 degrees 12 minutes 13 in ,` n t seconds West, a distance of 4.00 feet to the point of .- beginning. 4-11 t 1 U THIS SKETCH DOES NOT PURPORT TO SHOW THE EXISTENCE N n U 'OFq OR NONEXISTENCE OF ANY ENCROACHMENTS FROM OR ONTO THE on r> •O HEREON DESCRIBED LAND, EASEMENTS OF RECORD OR L) U <gjrry UNRECORDED EASEMENTS WHICH .AFFECT SAID LAND OR ANY °� �` IMPROVEMENTS TO SAID LAND. WE HEREBY CERTIFY TO MUELLER HOMES, INC. THAT THIS SURVEY, PLAN OR REPORT WAS PREPARED BY ME, OR UNDER MY DIRECT SUPERVISION, WETLAND AND THAT I AM A DULY LICENSED LAND SURVEYOR UNDER THE LAWS OF THE STATE M OF MINNESOTA, DATED THIS 15TH DAY OF NOVEMBER, 2012. i I / i SIGNED: PI NE NGINEERING, P.A. i BY: j Peter J. Hawkinson, Professional Land Surveyor Minnesota License No. 42299 email— phawkinson@pioneereng.com 2nOR Pioneer P.nvincerine Description Sketch for: MUELLER HOMES, INC. Agenda Information Memo January 15, 2013 Eagan City Council Meeting PUBLIC HEARING B. PROJECT 1029, SOUTH OAKS ADDITION STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 1029 (South Oaks Addition - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past 23 years, the City has rehabilitated approximately 193 miles of local streets. • The resurfacing of the South Oaks Addition, a residential neighborhood in central Eagan, has been programmed for 2013 in the City's 5 -Year Capital Improvement Program. • On June 5, 2012, the City Council directed staff to prepare a feasibility report considering a rehabilitation of this street. • On December 18, 2012, the feasibility report for Project 1029 was presented to the City Council and a Public Hearing was scheduled for January 15 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on January 7 for the adjacent property owners to discuss the proposed improvements. Of the 37 total properties (all single - family homes) proposed to be assessed under this improvement, 1 resident attended the meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages HB through • Neighborhood Meeting Minutes, pages ( through 0. L�9 r # - '. � � .-� { - � --_—�� r � ( --` ;t .gay ..+ � � • �,�t d�t�� r " `fit' _'' r �'.. h 4 A � 9 � i l"; � y i � i •�L1 { �t 40� City of ye To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: December 18, 2012 Re: South Oaks Additions Neighborhood Street Revitalization City Project No.: 1029 Attached is our report for the South Oaks Additions Neighborhood Street Revitalization, City Project No. 1029. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Aaron Nelson Date: i 1 Reg. No. 45795 Reviewed By: Department of Public Works— Date Reviewed By: I-ICJ• -13 Q�V�� Finan partment Date: lif '0 13 I-Iq TABLE OF CONTENTS ExecutiveSummary ............................................................ ............................... 1 Introduction /History .......................................................... ............................... 2 Scope................................................................................. ............................... 3 AreaTo Be Included ........................................................... ............................... 3 StreetPavement Evaluation ............................................... ............................... 3 ProposedImprovements ..................................................... ..............................4 Easements /Permits ............................................................ ............................... 5 Feasibility /Recommendations ............................................ ............................... 5 CostEstimate ..................................................................... ............................... 5 Assessments...................................................................... ............................... 6 AssessmentFinancing Options ........................................... ............................... 7 RevenueSource ................................................................. ............................... 7 ProjectSchedule ................................................................ ............................... 8 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 2 3 Location Map Street Improvement /Assessment Area Map Typical Section — Mill & Overlay 50 Executive Summary Background Project Name South Oaks Additions Project # 1029 Street Area 12,604 sq. yds. Street Length 4,363 feet 1 -1/2" Overlay Acorn Street Constructed 1989 • Adjustment /Replacement of: Scope Greenleaf Drive East 5/ o Sanitary /Storm sewer o Utility castings Greenleaf Drive North Reconstructed - Crack Sealed - Streets Included Greenleaf Drive South - Greenleaf Drive West Parks Parcels 3 Overhill Road Seal Coated 1995 and 2003 Absolute Location S % of Section 25 Township 27, Range 23 Relative Location North of Cliff Road West of Trunk Highway 3 Project Details Cost Estimate/ Revenue PCI Rating 43/100 • Roadway resurfacing Recommended Edge Mill, Patch Re p air, and • Replacement of damaged curb & Improvement 1 -1/2" Overlay gutter • Adjustment /Replacement of: Scope Curb Removal 5/ o Sanitary /Storm sewer o Utility castings Residential Lots 37 o Water gate valves Commercial /Industrial - o Street signage Public Facility Lots - Parks Parcels 3 Cost Estimate/ Revenue South Oaks Additions 51 Property City Mill & Overlay w/ Signage $ 139,200 Repair Existing Concrete Curb & Gutter $ 40,500 $ 69,200 - $ 70,000 $40,500 Total $ 179,700 $ 69,200 (39 %) $ 110,500 (61 %) South Oaks Additions 51 December 18, 2012 Neighborhood Street Revitalization South Oaks Additions Eagan, Minnesota 1;�, Introduction History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 4,363 feet of residential streets in the South Oaks Additions in southeast Eagan have been identified for 2013 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The street in this residential neighborhood was constructed in 1989. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roadway located within the project area, which is currently in the 24 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that this street was seal coated in 1995 and 2003. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the South Oaks Additions Ja project area and determined the underground systems are generally in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right -of- way and easements such as street lights, utility boxes, and above ground storm water ponds /access, and pedestrian features were evaluated. The rehabilitation of City- maintained items is included in this project, if needed. `;>Scope This project will provide resurfacing (edge mill and overlay) for approximately 4,363 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and /or replacement to sanitary /storm sewer utility castings, water gate valves, and replacement of street signage. 1;�>Area To Be Included Properties included in the project lie within the S % of Section 25, lying North of Cliff Road (CSAH 32), West of Trunk Highway 3, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. • ate. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance /Crack Seal /Seal Coat 36-55 Patch /Repair and /or Overlay 0-35 Reconstruct/ Reclaim The 2012 PCI rankings for the street segments have a weighted average pavement condition rating of 43 for the South Oaks Additions, which falls in the "Patch /Repair and /or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2013 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. South Oaks Additions 5� 1;�>Proposed Improvements Pavement - The proposed street improvements for the South Oaks Additions are shown in Figure 3. The existing street section for this roadway consists of 3" bituminous pavement supported by 6" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter /6'-8' wide) to accommodate a J. 1}6'|nmh bituminous overlay. The overlay, combined with the existing street section, will provide g street section consistent with current City standards for residential streets. The combination mf patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. to help ensure its growth. Concrete curb & gutter - Damaged curb Qigutter will be replaced if severely cracked, spelled, or settled. It is estimated that approximately 5% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with either sod or seed. While the contractor who performs the work is responsible for its establishment /sod for 30 days, seed for longer), adjacent property owners are encouraged to consistently water the new turf, where possible, Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, mrreplaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. South Oaks Additions ~/4 Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are also in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. • roe. Easement Permits All work will be in the public right -of -way. No additional easements are anticipated. The only permit anticipated is from Dakota County for work with the Cliff Road (CSAH 32) right -of -way. • re. Feasibolity and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2013 — 2017) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. ;re. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2013 construction costs and include a 5% contingency and indirect cost of 30 %, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: South Oaks Additions Mill & Overlay w/ Signage $ 139,200 Repair Existing Concrete Curb & Gutter 40,500 Total $ 179,700 South Oaks Additions t55 1;�>Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay- Low - Density Residential (R- 1,2,3) 50% 50% Mill & Overlay- Community Park 75% 25% Repair Existing Concrete Curb & Gutter - 100% Residential Lots — All residential lots (37 total single - family residential lots), as shown on Figure 2, having driveway access on a street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets. The total assessable residential front footage is 8,145'. This is based on the total front footage (9,062) minus any non - assessable residential side yard frontage (370') minus parks frontage (547'). The estimated cost per single - family lot based on the City's Assessment Policy is$1,700 /lot and is calculated as follows: $139,200 (Mill & Overlay Costs) / 9,062' (Total F.F.) = $15.36/F.F. $15.36/F.F. x 50% = $7.68 /Residential F.F. $7.68 /Residential F.F. x 8,145 (Residential Frontage) = $62,554 (Total Assessment) $62,554 (Total Assessment) / 37 lots = $1,691/lot rounded to $1,700 /lot, or $62,900 Total Assessment Community Parks — All community parks (3 parcels - South Oaks Park) adjacent to streets within the project area, as shown in Figure 2, are proposed to be assessed. The City's Assessment Policy states that 75% of the mill and overlay costs are assessable to parks. The estimated cost per front foot to be assessed, based on the City's Assessment Policy, is $11.52 /front foot and is calculated as follows; $139,200 (Mill & Overlay Costs) / 9,062' (Total F.F.) = $15.36/F.F. $15.36/F.F. x 75% = $11.52 /Parks F.F. $11.52 /Parks F.F. x 547 (Residential Frontage) = $6,301 (Total Assessment) Parks Lot 1= 96 F.F. x $11.52/F.F. = $1,105 Parks Lot 2 = 150 F.F. x $11.52/F.F. = $1,728 Parks Lot 3 = 301 F.F. x $11.52/F.F. = $3,467 Total Parks Assessment $6,300 The remaining South Oaks Additions frontage within the project area (370' or 4 %) is either sideyard or backyard property with no driveway accesses, and therefore not assessable under the City's Assessment Policy. South Oaks Additions 5(A ';�>Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners and parks parcels. In 2012, the interest rate was set at 3.5 %. The 2013 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a single family assessment of $1,700 with an estimated 3.5% interest for the assessed amounts, and assumes 14 months interest for the first year: Principal Per Year I Interest Per Year I Cost Per Year First Year Project Cost $340 $69 I $409 Fifth Year $ 69,200 $340 ( —~ $352 Bonds may be issued to finance the improvements. ';�>Revenue Source A summary of revenue sources is listed helnw- The City's Major Street Fund will finance the estimated project deficit of $110,500 (61% of total). South Oaks Additions 51 Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 139,200 $ 69,200 $ 70,000 Repair Existing Curb & Gutter $ 40,500 - $ 40,500 Totals $ 179,700 $ 69,200 $ 110,500 The City's Major Street Fund will finance the estimated project deficit of $110,500 (61% of total). South Oaks Additions 51 •Vr Proiect Schedule Present Feasibility Report to City Council/ Order Public Hearing ........................ ............................... .......................December 18, 2012 Informational Meeting .......................... ............................... ........................January 7, 2013 PublicHearing ..................................... ............................... ........................January 15, 2013 Approve Plans and Specifications ............................... ............................... February 5, 2013 BidDate ......................................................................... ............................... March 14, 2013 Award Contract ............................................................. ............................... March 19, 2013 StartConstruction .............................................................. ............................... May 1, 2013 ProjectCompletion ........................................................... ............................... August, 2013 Final Cost Report .................................... ............................... .....................September, 2013 Final Assessment Hearing ....................................................... ............................... Fall, 2013 First Payment Due with Property Tax Statement ............ ............................... May 15, 2014 South Oaks Additions J$ Appendix A Preliminary Cost Estimate City Project 1029 South Oaks Part l - Bituminous Street Overlay 2021.501 Mobilization 2104.505 tst Estimated Item No. Item Unit Unit Price Qty Cost Part l - Bituminous Street Overlay 2021.501 Mobilization 2104.505 Remove Bituminous Pavement 2232.501 Mill Bituminous Pavement (1- 1/4" depth, 6' Width) 2357.502 Bituminous Material for Tack Coat 2360.501 SP WEA240B Wearing Course Mixture (Overlay) 2360.501 SP WEA340B Wearing Course Mixture (Patch) 2504.602 Adjust Gate Valve Box 2504.602 Repair Gate Valve Mid Section 2504.602 Repair Gate Valve Top Section w /Cover 2506.602 Adjust Manhole Casting - Riser Adjustment 2506.602 Adjust Frame and Ring Casting (Manhole) SP -1 Signage Remove & Replace 2563.601 Traffic Control South Oaks Additions 51 LS $3,500.00 1 $ 3,500.00 SY $7.50 50 $ 375.00 SY $1.60 6200 $ 9,920.00 GAL $2.75 775 $ 2,131.25 TON $58.00 1200 $ 69,600.00 TON $100.00 15 $ 1,500.00 EA $110.00 5 $ 550.00 EA $300.00 1 $ 300.00 EA $275.00 3 $ 825.00 EA $210.00 13 $ 2,730.00 EA $425.00 9 $ 3,825.00 LS $4,700.00 1 $ 4,700.00 LS $2,000.00 1 $ 2,000.00 Subtotal $ 101,956.25 5% Contingency $ 5,097.81 Subtotal $ 107,054.06 30% Indirect Costs $ 32,116.22 Part I - Bituminous Street Overlay $ 139,170.28 Item No. Item .Unit Unit Price Est Estimated 2104.501 Remove Concrete Curb and Gutter LF $6.50 Qty Cost Part 11 - Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter LF $6.50 660 $ 4,290.00 2104.503 Remove Bituminous Trail Pavement SF $1.15 60 $ 69.00 2104.505 Remove Concrete Valley Gutter SY $15.00 42 $ 630.00 2211.501 6 "Aggregate Base, Cl. 5 (100% Crushed) TON $24.50 5 $ 122.50 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $100.00 10 $ 1,000.00 2504.602 Repair Residential Sprinkler Head EA $70.00 5 $ , 350.00 2504.602 Repair Sprinkler System EA $375.00 1 $ 375.00 2506.602 Adjust Frame & Ring Casting (CB -HDPE Rings) EA $400.00 4 $ 1,600.00 2506.602 Remove & Replace Casting (Catch Basin) EA $650.00 1 $ 650.00 2506.602 Remove & Replace CBMH Structure w /Cstg (4' Dia.) EA $4,050.00 1 $ 4,050.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $150.00 2 $ 300.00 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset SF $6.00 60 $ 360.00 2531.501 Concrete Curb and Gutter, Surmountable LF $16.00 660 $ 10,560.00 2531.507 Concrete Valley Gutter -High Early SY $54.00 42 $ 2,268.00 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $145.00 3 $ 435.00 2540.602 Repair Underground Electric Fence EA $130.00 5 $ 650.00 2540.602 Repair Residential Landscaping EA $350.00 1 $ 350.00 2573.530 Storm Drain Inlet Protection EA $120.00 2 $ 240.00 2575.609 Seeding (MnDOT 270 w /Type 1 Mulch Special) SY $8.00 100 $ 800.00 2575.551 Compost, Grade 1 TON $40.00 14 $ 560.00 Part I Bituminous Street Overlay Part II Repair Existing Curb & Gutter TOTAL South Oaks Additions (2.b Subtotal $ 29,659.50 5% Contingency $ 1,482.98 Subtotal $ 31,142.48 30% Indirect Costs $ 9,342.74 Part II Repair Existing Curb & Gutter $ 40,485.22 $ 139,170.28 $ 40,485.22 $ 179,655.50 Appendix B Preliminary Assessment Roll City Project 1029 South Oaks Greenleaf Drive West R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4565 GREENLEAF DR W 10- 71200 - 040 -10 1 $ 1,700.00 $ 1,700.00 4571 GREENLEAF DR W 10- 71200 - 040 -20 1 $ 1,700.00 $ 1,700.00 4585 GREENLEAF DR W 10- 71200 - 040 -30 1 $ 1,700.00 $ 1,700.00 4540 GREENLEAF DR W 10- 71200 - 030 -40 1 $ 1,700.00 $ 1,700.00 4591 GREENLEAF DR W 10- 71200 - 040 -40 1 $ 1,700.00 $ 1,700.00 4550 GREENLEAF DR W 10- 71200 -03 -050 1 $ 1,700.00 $ 1,700.00 4590 GREENLEAF DR W 10- 71200 -05 -080 1 $ 1,700.00 $ 1,700.00 573 GREENLEAF DR S Subtotal 7 $ 1,700.00 $ 11,900.00 Greenleaf Drive South R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 603 GREENLEAF DR S 10- 71200 -03 -010 1 $ 1,700.00 $ 1,700.00 570 GREENLEAF DR S 10- 71200 -05 -040 1 $ 1,700.00 $ 11700.00 593 GREENLEAF DR S 10- 71200 -02 -050 1 $ 1,700.00 $ 1,700.00 580 GREENLEAF DR S 10- 71200 -05 -050 1 $ 1,700.00 $ 1,700.00 583 GREENLEAF DR S 10- 71200 -02 -060 1 $ 11700.00 $ 1,700.00 613 GREENLEAF DR S 10- 71200 -03 -060 1 $ 1,700.00 $ 1,700.00 590 GREENLEAF DR S 10- 71200 -05 -060 1 $ 1,700.00 $ 1,700.00 573 GREENLEAF DR S 10- 71200 -02 -070 1 $ 1,700.00 $ 1,700.00 600 GREENLEAF DR S 10- 71200 -05 -070 1 $ 1,700.00 $ 1,700.00 Vacant Lot 10- 71200 -02 -010 1 $ 1,700.00 $ 1,700.00 Subtotal 10 $ 17,000.00 Greenleaf Drive East R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4591 GREENLEAF DR E 10- 71200 -05 -010 1 $ 1,700.00 $ 1,700.00 4540 GREENLEAF DR E 10- 71200 -01 -020 1 $ 1,700.00 $ 1,700.00 4581 GREENLEAF DR E 10- 71200 -05 -020 1 $ 1,700.00 $ 1,700.00 4530 GREENLEAF DR E 10- 71200 -01 -030 1 $ 1,700.00 $ 1,700.00 4571 GREENLEAF DR E 10- 71200 -05 -030 1 $ 1,700.00 $ 1,700.00 4560 GREENLEAF DR E 10- 71201 -01 -010 1 $ 1,700.00 $ 1,700.00 4570 GREENLEAF DR E 10- 71201 -01 -020 1 $ 1,700.00 $ 1,700.00 Subtotal 7 $ 11,900.00 South Oaks Additions Greenleaf Drive North R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 570 GREENLEAF DR N 10- 71200 -02 -020 1 $ 1,700.00 $ 11700.00 555 GREENLEAF DR N 10- 71200 -01 -040 1 $ 1,700.00 $ 117005.00 565 GREENLEAF DR N 10- 71200 -01 -050 1 $ 1,700.00 $ 1,700.00 575 GREENLEAF DR N 10- 71200 -01 -060 1 $ 1,700.00 $ 1,700.00 585 GREENLEAF DR N 10- 71200 -01 -070 1 $ 1,700.00 $ 1,700.00 595 GREENLEAF DR N 10- 71200 -01 -080 1 $ 1,700.00 $ 11700.00 605 GREENLEAF DR N 10- 71200 -01 -090 1 $ 1,700.00 $ 1,700.00 615 GREENLEAF DR N 10- 71200 -01 -100 1 $ 1,700.00 $ 1,700.00 625 GREENLEAF DR N 10- 71200 -01 -110 1 $ 1,700100 $ 1,700.00 Subtotal 9 $ 15,300.00 Acorn Street R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4555 ACORN ST 10- 71200 -03 -020 1 $ 1,700.00 $ 1,700.00 4540 ACORN ST 10- 71200 -02 -030 1 $ 1,700.00 $ 1,700.00 4545 ACORN ST 10- 71200 -03 -030 1 $ 1,700.00 $ 1,700.00 4550 ACORN ST 10- 71200 -02 -040 1 $ 1,700.00 $ 1,700.00 Subtotal 4 $ 6,800.00 Total SF Assessments 37 $ 62,900.00 P - Parks P.I.N. Front Foot Rate /F.F. Street Overlay Assmt South Oaks Park 10- 71200 -01 -120 96 $ 11.52 $ 1,105.92 South Oaks Park 10- 71200 -01 -130 150 $ 11.52 $ 1,728.00 South Oaks Park 10- 71200 -01 -140 301 $ 11.52 $ 3,467.52 Subtotal 547 $ 6,301.44 Total Assessments $ 69,201.44 Residential Frontage Parks Frontage Non - Assessable Frontage 8145 89.9% 547 6.0% 370 4.1% Total Frontage 9062 100.00% South Oaks Additions III South Oaks City Of Eap Street Revitalization - Project 1029 Fig. 1 Engineering Department Location Map (0-6 M.,..�r F - ' �.� , �� 615 ' t �� 595 r ;• 585 J� •�� - _ , �� . ', �t f � `� 3 ,� .�-_ -; X575 �7 ?� � � � .•` , •+ � s ! _ � .j- � .,b f, ,; 3'. it /s-��, rte"' '�. :� °Greenleaf' `d . 555 r 4530 ■ J 4540' 4} ) bar W ® 4540 k 570f 10 71200 020 10 U RIO; E• ": L 14550 3 t r n ., r 4550' U �3 v� 4540 ■ 4555'`0a r," �. 583, 73 19 , 593 0 Overhill �� s ■� � ,, �, � 603 � ■ g ,613 © r; IRd�� f w 1 r "4565 W Aga ■ --�, r U, -45701- ■ f ` f 'i ; Y .m ■ 590 s 5801 570 ■ �Ja e ,r ■ �# �, �;g�.Y �� .� X600 � �. � � ' \ . \_,,� ■ a 4571 ■ 4571 f� ■ 0 ■ •: ■ 4585` h f'° W ■ t . 4581 ® ■ ' U. ] - 4591 a C {� 4— - 1' 4590 � 3 � ■ ■ ■/1��■ X4591 �1N^``, t cli �� ad � ,o LEGEND Street Improvement €r u ii ^5' ® i Assessable Area _ 'T`�.�'' a South Oaks FIG.2 Street Revitalization - Project 1029 City of Eap Street Improvement Area (0 Date: 12/12/2012 60' ROW EX. CURB & GUTTER 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Existing Typical Section 60' ROW 28' F -F EDGE MILL 32' F -F (Overhill Road) (6' -8' wide) Typ. 11/2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY REPLACE EX. CURB & BITUMINOUS TACK COAT GUTTER AS DIRECTED 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section ,o,: South Oaks City of Eanon Fig.3 Typical Sections - Project 1029 Engineering Department (915- 2 1 South Oaks Neighborhood Street Revitalization City Project No. 1029 Informational Meeting — 5:30 P.M. Monday, January 7, 2013 Conference Room 1AB Attendance Aaron Nelson, Assistant City Engineer, 1 property owner of a single family home (see attached sign -in sheet). Two property owners from another project location (Lexington Way) could not make their scheduled neighborhood meeting, so they joined this discussion since the scope of the improvements was nearly identical. Questions regarding their project are included in that neighborhood's meeting minutes. Presentation of Proiect Details Nelson welcomed the homeowner and presented project information, including details such as construction, costs, schedule and assessments. Questions/ Comments 1. General assessment calculation questions. 2. How long will the construction last? Construction is anticipated to begin in May (weather dependent). The size and scope of the improvements will likely result in a 3 -4 week construction timeframe. How and when will the final assessment amounts be determined? A letter will be mailed to all properties this fall after construction is complete. The letter will include the final assessment amounts associated with each property. It will also invite property owners to another public hearing that specifically addresses the final costs. At the close of this meeting and the City Council's corresponding approval of the final assessment costs, there is a 30 day window in which payments can be made without interest. Payment during this 30 -day period should be made at city hall. After the 30 -day period, any remaining portion of the assessment will be forwarded to Dakota County for collection as part of the property taxes. 3.5 % to 5% interest is anticipated to be charged annually until paid in full. The meeting adjourned at 6:00 p.m. INFORMATIONAL MEETING South Oaks Neighborhood Street Revitalization City of Eap Project 1029, Contract 13 -03 Monday, January 7, 2013 5:30 p.m. — Conference Room 1AB NAME ADDRESS PHONE NO. 2. 3. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. (-Oq Agenda Information Memo January 15, 2013 Eagan City Council Meeting PUBLIC HEARING C. PROJECT 1065, LEXINGTON WAY STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 1065 (Lexington Way - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past 23 years, the City has rehabilitated approximately 193 miles of local streets. • The resurfacing of Lexington Way, a mixed use street in central Eagan, has been programmed for 2013 in the City's 5 -Year Capital Improvement Program. • On June 5, 2012, the City Council directed staff to prepare a feasibility report considering a rehabilitation of this street. • On December 18, 2012, the feasibility report for Project 1065 was presented to the City Council and a Public Hearing was scheduled for January 15 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on January 7 for the adjacent property owners to discuss the proposed improvements. Of the 13 single - family homes, 1 public facility (Eagan Evangelical Church), and 7 commercial properties (Soderholm 1St & 2"d Additions) proposed to be assessed under this improvement, 4 representatives of 2 single family homes, the church, and one commercial property attended the meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages (09 through . • Neighborhood Meeting Minutes, pages through alp ZIA 4b� City of Ea p To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: December 26, 2012 Re: Lexington Way Street Revitalization City Project No. 1065 go Attached is our report for the Lexington Way Street Revitalization, City Project No. 1065. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be please to meet with the City Council at you convenience to review and discuss the contents of this report. Reviewed By: Department of Public Works Reviewed By: Finan partment �0 I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. I t' Aaron Nelson Date: Reg. No. 45795 Date: Date: no TABLE OF CONTENTS Page ExecutiveSummary ................................................................................... ..............................1 Introduction/ History ................................................................................. ..............................2 Scope....................................................................................................... ..............................3 AreaTo Be Included .................................................................................. ..............................3 StreetEvaluation ...................................................................................... ..............................3 ProposedImprovements ........................................................................... ..............................4 Easements / Permits ................................................................................... ..............................6 Feasibility and Recommendations ............................................................. ..............................6 CostEstimate ............................................................................................ ..............................7 Assessments............................................................................................. ..............................7 AssessmentFinancing Options .................................................................. ..............................8 RevenueSource ........................................................................................ ..............................9 ProjectSchedule ....................................................................................... .............................10 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement /Assessment Area Map - 3 Typical Section — Mill & Overlay 9k • s,. Executive Summary Background Project Name Lexington Way Project # 1065 Street Area 4,581 sq. yds. Street Length 0.20 miles Streets Included Lexington Way Constructed 1989 Reconstructed - Crack Sealed - Seal Coated 1995 and 2005 Absolute Location SE % of Section 22 & SW % of Section 23 Township 27, Range 23 Relative Location North of Diff ley Road West of Lexington Ave Project Details Roadway resurfacing PCI Rating 55/100 Replacement of damaged Scope Recommended Patch /Repair and curb & gutter Improvement Overlay Curb Removal 10% Adjustment /Replacement of; Sanitary /Storm sewer Residential Lots 13 Utility castings Water gate valves Commercial /Industrial 7 Public Facility Lots 1 Street signage Cost Estimate / Revenue Lexington way 1 am Property City Mill & Overlay w/ Signage $ 48,600 Repair Existing Concrete Curb & Gutter $ 11,700 $ 33,400 $ 15,200 $ 11,700 Total $ 60,300 $ 33,400 (55 %) $ 26,900 (45 %) Lexington way 1 am December 18, 2012 Neighborhood Street Revitalization Lexington Way Eagan, Minnesota Introduction/ History Streets - As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The nearly 1/4 mile of Lexington Way, a mixed -use street in central Eagan has been identified for 2013 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The street in this neighborhood was constructed in 1989. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roadway located within the project area, which is in the 20+ year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the streets. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that this street was seal coated in 1995 and 2005. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Lexington Way 2 9 J Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground system are generally in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right -of- way and easements such as street lights, utility boxes, and above ground storm water ponds /access, and pedestrian features were evaluated. The rehabilitation of City - maintained items is included in this project, if needed. Scope This project will provide resurfacing (edge mill and overlay) for approximately 1/4 mile of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and /or replacement to sanitary /storm sewer utility castings, water gate valves, and street signage. Area To Be Included Properties included in the project lie within the SE % of Section 22, and the SW % of Section 23 lying North of Diffley Road, West of Lexington Avenue, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: Lexington Way 3 114 PCI Recommended Improvement 56-100 Routine Maintenance /Crack Seal /Seal Coat 36-55 Patch /Repair and /or Overlay 0-35 Reconstruct/ Reclaim The 2012 PCI ranking for Lexington Way has a weighted average pavement condition rating of 55, which falls in the ranking of the "Patch /Repair and /or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2013 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require full reconstruction. Proposed Improvements Pavement - The proposed street improvements for Lexington Way are shown in Figure 3. The existing street section for this roadway consists of 3.5" bituminous pavement supported by 6" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6' -8' wide) to accommodate a 1% -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is 95 estimated that approximately 10% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with sod or seed. While the contractor who performs the work is responsible for its establishment in the first 30 days after placement, adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment /Replacement — Sanitary /storm sewer manholes, catch basins, and gate valves will be adjusted or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are also in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Lexington Way 5 11(0 Easement /Permits All work will be in the public right -of -way. No additional easements will be necessary. A permit from Dakota County Transportation Department will be necessary for work within Diffley Road (Co. Rd. 30) at Lexington Way. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. The mill and overlay portion of the project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2013 — 2017) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Lexington Way 6 rill Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2013 construction costs and include a 5% contingency and indirect cost of 30 %, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Lexington Way Mill & Overlay w/ signage ........ ............................... $48,600 Repair Existing Concrete Curb & Gutter .................. $11,700 Total .............................. ............................... $60,300 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay/ Signage — Residential 50% 50% Mill & Overlay/ Signage — Public Facility 75% 25% Mill & Overlay/ Signage — Commercial/ Industrial 100% 0% Repair Existing Concrete Curb & Gutter 0% 100% Residential Lots — Street Revitalization Improvements (Lexington Way) All residential lots (13 total single - family residential lots) as shown on Figure 2 having driveway access on to Lexington Way to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable to residential properties, based on a standard 32 -foot width. The estimated cost per single - family lot based on the City Assessment Policy is $930 /lot and is calculated as follows: % Residential Frontage = 1,079 F.F./ 2,158 Total F.F. = 50% 50% x 50% x $48,600 (Overlay and Signage Cost) 13 (Residential Lots) Lexington Way 7 W $930 Residential Lot Public Facility Lots — Street Revitalization Improvements (Lexington Way) The lone public facility property (Eagan Evangelical Church, 4100 Lexington Way), as shown on Figure 2, having driveway access on to Lexington Way to be improved, is proposed to be assessed. The City's Assessment Policy states that 75% of the mill and overlay costs are assessable to public facility properties, based on a standard 32 -foot width. The estimated cost per front foot for public facilities based on the City Assessment Policy is $16.86/ F.F. and is calculated as follows: % Public Facility Frontage = 536 F.F./ 2,158 Total F.F. = 24.8% 75% x 24.8% x $48,600 (Overlay and Signage Cost) _ $9,040 Total Assessment $9,040/ 536 F.F. _ $16.86/ F.F. Public Facility Commercial/ Industrial Lots — Street Revitalization Improvements (Lexington Way) The commercial properties (Soderholm 1St & 2nd Additions), as shown on Figure 2, having driveway access on to Lexington Way to be improved, is proposed to be assessed. The City's Assessment Policy states that 100% of the mill and overlay costs are assessable to commercial properties, regardless of width. The estimated cost per net acre for commercial/ industrial properties based on the City Assessment Policy is $1,844/ Net Acre and is calculated as follows: % Commercial/ Industrial Frontage = 543 F.F./ 2,158 Total F.F. = 25.2% Net Acreage = 6.64 Net Acres 100% x 25.2% x $48,600 (Overlay and Signage Cost) _ $12,247 Total Assessment $12,247/ 6.64 Net Acres = $1,844/ Net Acre Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years for residential properties and 10 years for public facility and commercial/ industrial properties, with the interest determined by the results of the bond sale used to finance the improvements. The following payment schedule is an example of the estimated assessment with an estimated 3.5% interest for the assessed amounts: Lexington Way 8 I-6 Single Family Residential Lot =$93O Principal Per Year Interest Per Year 1 Cost Per Year First Year $186 $38 $224 Fifth Year $186 $6 $192 Per $1,000 Assessment F-------------- --- ------ ------- --- --- - | Principal i | Per Year ------r----'------ / First Year | $100 Tenth Year � -'----- $100- . . Revenue Source A summary of revenue sources is listed below: Interest Coot \ PmrYmar | PerYear --- -'r-'-------'-------�|---'--------�'-- | $41 ! } $141 ' -- --[-------------- $4 / $104 / The City's Major Street Fund will finance the estimated project deficit of $26,900 (45% of total). Lexington Way IS Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $48,600 $33,400 $15,200 Totals $60,300 $33,400 $26,900 The City's Major Street Fund will finance the estimated project deficit of $26,900 (45% of total). Lexington Way IS Proiect Schedule Present Feasibility Report to City Council/ Order Public Hearing ........................ ............................... .......................December 18, 2012 Informational Meeting .......................... ............................... ........................January 7, 2013 PublicHearing ..................................... ............................... ........................January 15, 2013 Approve Plans and Specifications ............................... ............................... February 5, 2013 OpenBids ...................................................................... ............................... March 14, 2013 AwardContract ............................................................. ............................... March 19, 2013 Begin Construction ............................................................. ............................... May 1, 2013 Project Completion ........................................................... ............................... August, 2013 Final Cost Report .................................... ............................... .....................September, 2013 Final Assessment Hearing ............................. ............................... ..........................Fall, 2013 First Payment Due with Property Tax Statement ............ ............................... May 15, 2014 Lexington Way 10 for Appendix A Preliminary Cost Estimate City Project 1065 Lexington Way Item No. Item Unit Unit Price Est Estimated Bituminous Material for Tack Coat 2360.501 SP WEA240B Wearing Course Mixture (Overlay) 2504.602 Qty Cost Part I - Bituminous Street Overlay 2021.501 Mobilization 2232.501 Mill Bituminous Pavement (1- 1/4" depth, 6' Width) 2357.502 Bituminous Material for Tack Coat 2360.501 SP WEA240B Wearing Course Mixture (Overlay) 2504.602 Adjust Gate Valve Box 2506.602 Adjust Manhole Casting - Riser Adjustment SP -1 Signage Remove & Replace 2563.601 Traffic Control i LS $3,500.00 1 $ 3,500.00 SY $1.60 1680 $ 2,688.00 GAL $2.75 260 $ 715.00 TON $58.00 425 $ 24,650.00 EA $110.00 1 $ 110.00 EA $210.00 1 $ 210.00 LS $1,700.00 1 $ 1,700.00 LS $2,000.00 1 $ 2,000.00 Subtotal $ 35,573.00 5% Contingency $ 1,778.65 Subtotal $ 37,351.65 30% Indirect Costs $ 11,205.50 Part I - Bituminous Street Overlay $ 48,557.15 Item No. Item Unit Unit Price Est Estimated $2.00 80 $ 160.00 Qty Cost Part II - Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter 2104.503 Remove Concrete Sidewalk (4 ") 2104.503 Remove Bituminous Trail Pavement 2104.505 Remove Concrete Valley Gutter 2211.501 6 "Aggregate Base, Cl. 5 (100% Crushed) 2360.501 SP WEA340B Wearing Course Mixture (Patch) 2504.602 Repair Residential Sprinkler Head 2504.602 Repair Sprinkler System 2521.501 4" Concrete Sidewalk 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset 2531,501 Concrete Curb and Gutter, 8618 2531.501 Concrete Curb and Gutter, Surmountable 2531.507 Concrete Valley Gutter - High Early 2531.618 Truncated Dome Detectable Warning Paver (2x2) 2540.602 Repair Underground Electric Fence 2540.602 Repair Residential Landscaping 2573.530 Storm Drain Inlet Protection 2575.609 Seeding (MnDOT 270 w /Type 1 Mulch Special) 2575.551 Compost, Grade 1 Part I Bituminous Street Overlay Part II Repair Existing Curb & Gutter TOTAL r LF $6.50 170 $ 1,105.00 SF $2.00 80 $ 160.00 SF $1.15 60 $ 69.00 SY $15.00 8 $ 120.00 TON $24.50 10 $ 245.00 TON $100.00 5 $ 500.00 EA $70.00 3 $ 210.00 EA $375.00 1 $ 375.00 SF $3.90 30 $ 117.00 SF $6.00 60 $ 360.00 LF $16.15 155 $ 2,503.25 LF $16.00 15 $ 240.00 SY $54.00 8 $ 432.00 EA $145.00 3 $ 435.00 EA $130.00 1 $ 130.00 EA $350.00 2 $ 700.00 EA $120.00 2 $ 240.00 SY $8.00 45 $ 360.00 TON $40.00 6 $ 240.00 Subtotal $ 8,541.25 5% Contingency $ 427.06 Subtotal $ 8,968.31 30% Indirect Costs $ 2,690.49 Part II Repair Existing Curb & Gutter $ 11,658.81 $ 48,557.15 $ 11,658.81 $ 60,215.95 Appendix B Preliminary Assessment Roll City Project 1065 - Lexington Way Lexington Way R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4115 Lexington Way 10- 27476 -01 -010 1 $ 930 $ 930 4135 Lexington Way 10- 27475 -01 -010 1 $ 930 $ 930 Vacant Lot (owned by 4135) 10- 27475 -01 -030 1 $ 930 $ 930 4139 Lexington Way 10- 27476 -01 -020 1 $ 930 $ 930 4141 Lexington Way 10- 66500 -01 -010 1 $ 930 $ 930 4145 Lexington Way 10- 66500 -01 -020 1 $ 930 $ 930 4183 Lexington Way 10- 24875 -01 -040 1 $ 930 $ 930 4187 Lexington Way 10- 24875 -01 -030 1 $ 930 $ 930 4191 Lexington Way 10- 24875 -01 -020 1 $ 930 $ 930 4195 Lexington Way 10- 24875 -01 -010 1 $ 930 $ 930 Subtotal 10 $ 9,300 Celia Court R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 1101 Celia Court 10- 24875 -01 -050 1 $ 930 $ 930 1105 Celia Court 10- 24875 -01 -060 1 $ 930 $ 930 1109 Celia Court 10- 24875 -01 -070 1 $ 930 $ 930 1095 Diff ley Road Subtotal 3 $ 930 $ 2,790 13 SF Lots I Total SF Assessments $ 12,090 Lexington Way Commercial P.I.N. Net Acres Rate /Net Acre Total 4120 Lexington Way 10- 70501 -01 -010 0.70 $ 1,844 $ 1,291 1065 Diff ley Road 10- 70500 -01 -010 1.40 $ 1,844 $ 2,582 1075 Diff ley Road 10- 70500 -01 -020 1.44 $ 1,844 $ 2,655 1095 Diff ley Road 10- 70501 -01 -030 1.13 $ 1,844 $ 2,084 4155 Lexington Avenue 10- 70501 -01 -020 1.66 $ 1,844 $ 3,061 4165 Lexington Avenue 10- 70500 -00 -010 0.20 $ 1,844 $ 369 4175 Lexington Avenue 10- 22602 -01 -010 0.11 $ 1,844 $ 203 Subtotal 6.64 $ 12,244 Bak Lexington Way PF - Public Facility P.I.N. Front Footage Rate /F.F. Total 4100 Lexington Way 10- 22539 -01 -010 536 $ 16.86 $ 9,036.96 0.0% Total Frontage 2158 100.0% Total Assessments I $ 33,371 Residential Frontage 1079 50.0% Public Facility Frontage 536 24.8% Commercial Frontage 543 25.2% Non - Assessable Frontage 0 0.0% Total Frontage 2158 100.0% fr Lexington Way City of Eap Street Revitalization - Project 1065 Fig. 1 Engineering Department Location Map 8(0 Lexington Way Street Revitalization - Project 1065 FIG. 2 w Street Improvement Area Q City of Non 89 Date- 11/26/2012 EDGE MILL (6' -8' wide) 7 31/2 BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Existing Typical Section 66' -83' ROW 32' F -F 11/2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY BITUMINOUS TACK COAT 31/2 BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE EX. CURB & GUTTER REPLACE EX. CURB & GUTTER AS DIRECTED Bituminous Street Overlay Proposed Typical Section ,o /: 4 Lexington Way City of Ea�a� Fig. 3 Typical Sections - Project 1065 t Engineering Department z� Lexington Way Neighborhood Street Revitalization City Project No. 1065 Informational Meeting — 5:00 P.M. Monday, January 7, 2013 Conference Rooms IA & B Attendance Aaron Nelson, Assistant City Engineer, 4 people representing 2 single family homes, 1 commercial business (McDonalds), and 1 church (see attached sign -in sheet). Presentation of Proiect Details Nelson welcomed the property residents and presented project information, including details such as construction, costs, schedule and assessments. The remainder of the meeting was dedicated to discussing questions regarding the construction activities and adjacent commercial development. Questions/ Comments 1. Why are the improvements being performed now? The streets appear to be in relatively good condition. The condition of the streets are currently at the point that if improvements are not made at this time, the asphalt will deteriorate at a much quicker rate and will likely require more substantial and expensive improvements in the near future. 2. How long will the construction last? Construction is anticipated to begin in May (weather dependent). The size and scope of the improvements will likely result in a 2 -3 week construction timeframe. How and when will the final assessment amounts be determined? A letter will be mailed to all properties this fall after construction is complete. The letter will include the final assessment amounts associated with each property. It will also invite property owners to another public hearing that specifically addresses the final costs. At the close of this meeting and the City Council's corresponding approval of the final assessment costs, there is a 30 day window in which payments can be made without interest. Payment during this 30 -day period should be made at city hall. After the 30 -day period, any remaining portion of the assessment will be forwarded to Dakota County for collection as part of the property taxes. 3.5% to 5% interest is anticipated to be charged annually until paid in full. 4. When the last time maintenance was performed on the Lexington Way? The current alignment of Lexington Way was constructed in 1989. Since that time, the only substantial maintenance performed has been a seal coat in 1995 and 2005. 5. Can the access to commercial area be closed from Lexington Way to reduce noise to the residential homes? There are three access points to the commercial businesses in the area (1 full access from Lexington Way, 1 frill access from Lexington Ave., and one "right -in only" off Diffley Road). These access points were in place before the residential homes across the street were built. Closing one would not be supported by the staff because it would limit the access to the development and it predated the residential construction. 6. Can assessments be weighed heavier to the higher traffic generators in commercial area versus the residential properties? The assessments are based on the actual project costs and the amount of frontage to the residential, public facility, and commercial properties have. Since the residential properties front the entire west side of the street, the costs for that half are being assessed to residential property owners. The frontage on the east side is being assessed to the church and commercial properties. The assessment policy included different rates for different land uses. Residential properties are assessed 50% of the mill and overlay costs, the church will be assessed 75 %, and commercial properties 100 %. 7. Can I review a copy of the Feasibility Report? The feasibility reports are available for review and a copy will be forwarded to the resident's email provided. The meeting adjourned at 5:30 p.m. INFORMATIONAL MEETING Lexington Way Neighborhood Street Revitalization City of Eap project 1065 Contract 13 -03 Monday, January 7, 2013 5:00 p.m. — Conference Room 1AB NAME ADDRESS PHONE NO. ze, 2. 3.. -P'V:: �_,„,r I� 0 x,11 C,� (C�, 20 7 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. RO Agenda Information Memo January 15, 2013 Eagan City Council Meeting PUBLIC HEARING D. PROJECT 1102, WESTON HILLS ADDITIONS STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 1102 (Weston Hills Additions - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past 23 years, the City has rehabilitated approximately 193 miles of local streets. • The resurfacing of the Weston Hills Additions, residential and collector streets in southeast Eagan, has been programmed for 2013 in the City's 5 -Year Capital Improvement Program. • On June 5, 2012, the City Council directed staff to prepare a feasibility report considering a rehabilitation of this street. • On December 18, 2012, the feasibility report for Project 1102 was presented to the City Council and a Public Hearing was scheduled for January 15 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on January 7 for the adjacent property owners to discuss the proposed improvements. Of the 131 single - family properties proposed to be assessed under this improvement, 10 residents representing 9 properties attended the meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages C11 _DK through a • Neighborhood Meeting Minutes, pages X13 through \\ . r ty t _" - 5 t 1 F r / / +,1 a ° °E►_ s 'cam i � . i I .(� -. Ate,, des _ x 4b� City of Eap demo To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: December 18, 2012 Re: Weston Hills Neighborhood Street Revitalization City Project No.: 1102 Attached is our report for the Weston Hills Additions Neighborhood Street Revitalization, City Project No. 1102. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. Reviewed By: Department of Public Work Reviewed By: I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. YNelson Date: i 3 Reg. No. 45795 Date: ! I I *FFiDartment Date: WE TABLE OF CONTENTS ExecutiveSummary ...................................................................... ............................... 1 Introduction / History ........................................................................ ..............................2 Scope............................................................................................. ..............................3 AreaTo Be Included ....................................................................... ..............................4 StreetPavement Evaluation ........................................................... ..............................4 ProposedImprovements ................................................................ ..............................4 Easements /Permits ........................................................................ ..............................6 Feasibility /Recommendations ........................................................ ..............................6 CostEstimate ................................................................................. ..............................6 Assessments.................................................................................. ..............................6 AssessmentFinancing Options ....................................................... ..............................7 RevenueSource ............................................................................. ..............................7 ProjectSchedule ............................................................................ ..............................8 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 2 3 Location Map Street Improvement /Assessment Area Map Typical Section — Mill & Overlay M Executive Summary Background Project Name Weston Hills Additions Project # 1102 Street Area 26,272 sq. yds. Street Length 7,427 feet Residential Lots Bristol Drive Constructed 1992 -1993 Reconstructed - Stafford Lane - Weston Hills Court Streets Included Weston Hills Drive Crack Sealed - Weston Hills Place Seal Coated 2003 and 2009 Absolute NE % of Section 36 South of Cliff Road Location Township 27, Range 23 Relative Location East of Trunk Highway 3 Project Details Cost Estimate/ Revenue PCI Rating 46/100 • Roadway resurfacing • Replacement of damaged curb & gutter • Adjustment /Replacement of: Scope o Sanitary /Storm sewer o Utility castings Recommended Improvement Edge Mill, Patch /Repair and 1 -1/2" Overlay Curb Removal 9/ Residential Lots 131 o Water gate valves o Street signage Commercial /Industrial - Public Facility Lots - Cost Estimate/ Revenue Weston Hills Additions q Property City Mill & Overlay w/ Signage $ 266,200 Repair Existing Concrete Curb & Gutter $ 83,700 $ 131,000 - $ 135,200 $ 83,700 Total $ 349,900 $ 131,000 (37 %) $ 218,900 (63 %) Weston Hills Additions q December 18, 2012 Neighborhood Street Revitalization Weston Hills Additions Eagan, Minnesota •.k Introduction History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 7,427 feet of residential and collector streets in the Weston Hills Additions in southeast Eagan has been identified for 2013 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets in this residential neighborhood were constructed in 1992 and 1993. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roadway located within the project area, which is currently in the 20 -21 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that this street was seal coated in 2003 and 2009. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the Weston Hills Additions CV.0 project area and determined the underground systems are generally in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right -of- way and easements such as street lights, utility boxes, and above ground storm water ponds /access, and pedestrian features were evaluated. The rehabilitation of City- maintained items is included in this project, if needed. Consideration for Weston Hills Drive Trail Construction — Weston Hills Drive is classified as a collector roadway with a statutory speed limit of 30 mph. Over the years, concerns from residents in the neighborhood have been expressed regarding pedestrian safety along Weston Hills Drive between Cliff Road and Red Pine Lane. In 1996, the neighborhood agreed on installing a white line on the west side of the street to create a pedestrian area and, accordingly, prohibit parking on that side of the road. Residents overwhelmingly did not support the construction of an off - street sidewalk, in part because the cost would have been assessed to the adjacent property owners. Weston Hills Drive is a collector roadway which does not currently have off - street pedestrian facilities. Following City practice, the construction of a sidewalk or trail would be considered along one side of the road at no cost to the residents. Because Weston Hills Drive is a walking route to Red Pine Elementary School, the construction of a trail could be submitted for consideration of a "Safe Routes to School' grant administered by Mn /DOT. To determine the level of support for a trail, staff mailed a survey to all 53 property owners adjacent to Weston Hills Drive to determine the level of support for the construction of a 6 foot wide sidewalk on one side of the street approximately 6 feet behind the curb. The alternative to a sidewalk is to leave the current pedestrian area striped on the west side of the road. 40 property owners responded to the survey, and 3 (7.5 %) were in favor of a sidewalk, and 37 (92.5 %) were opposed. Since the neighborhood does not support the construction of a sidewalk, it will not be included in the project scope. The neighborhood meeting notice will include a summary of the survey results and inform residents a sidewalk will not be constructed. 1;�>Scope This project will provide resurfacing (edge mill and overlay) for approximately 7,427 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and /or replacement to sanitary /storm sewer utility castings, water gate valves, and replacement of street signage. Weston Hills Additions aki 1;�>Area To Be Included Properties included in the project lie within the NE %, Section 36, lying South of Cliff Road, East of Trunk Highway 3, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. 1;�>Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance /Crack Seal /Seal Coat 36-55 Patch /Repair and /or Overlay 0-35 Reconstruct / Reclaim The 2012 PCI rankings for the street segments in the Weston Hills Additions have a weighted average pavement condition rating of 46, which falls in the "Patch /Repair and /or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2013 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. 1;�>Proposed Improvements Pavement - The proposed street improvements for the Weston Hills Additions are shown in Figure 3. The existing street section for this roadway consists of 3" bituminous pavement supported by 6" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6' -8' wide) to _ accommodate a 1% -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with Weston Hills Additions Rb the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 9% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with either sod or seed. While the contractor who performs the work is responsible for its establishment (sod for 30 days, seed for longer), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment /Replacement — Sanitary /storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are also in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Weston Hills Additions • Ra. Easement Permits All work will be in the public right -of -way. No additional easements are anticipated. The only permit anticipated will be from Dakota County for work within the Cliff Road (CSAH 32) right -of- way. • Ra. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2013 — 2017) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. • Ra,. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2013 construction costs and include a 5% contingency and indirect cost of 30 %, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Weston Hills Additions • Mill & Overlay w/ Signage ...................... ............................... $266,200 i Repair Existing Concrete Curb & Gutter . ............................... $ 83,700 Total............................................ ............................... $ 349,900 • Ra. Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay- Low - Density Residential (R- 1,2,3) 50% 50% Repair Existing Concrete Curb & Gutter - 100% Weston Hills Additions too Residential Lots — All residential lots (131 single- family residential lots), as shown on Figure 2, having driveway access on to the streets to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, and 50% for collector roadways based on a standard 32 -foot width. The estimated cost per single - family lot based on the City's Assessment Policy is $1,000 /lot and is calculated as follows: $266,200 (Mill & Overlay Costs) / 14,854' (Total F.F.) = $17.92/F.F. $17.92/F.F. x 50% = $8.96 /Residential F.F. $8.96 /Residential F.F. x 14,577' (Residential Frontage) = $130,610 (Total Assessment) $130,610 (Total Assessment) / 131 lots = $997 /lot rounded to $1,000 /lot, or $131,000 Total Assessment The remaining Weston Hills Additions frontage within the project area (277' or 2 %) is either sideyard or backyard property with no driveway accesses, and therefore not assessable under the City's Assessment Policy. • �Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2012, the interest rate was set at 3.5 %. The 2013 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a single family assessment of $1,000 with an estimated 3.5% interest for the assessed amounts, and assumes 14 months interest for the first year: Principal Per Year Interest Per Year First Year I $200 Fifth Year $200 Bonds may be issued to finance the improvements. Revenue Source A summary of revenue sources is listed below: Cost Per Year $241 $207 The City's Major Street Fund will finance the estimated project deficit of $218,900 (63% of total). Weston Hills Additions LO[ Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 266,200 $ 131,000 $ 135,200 Repair Existing Curb & Gutter $ 83,700 - $ 83,700 Totals $ 349,900 $ 131,000 $ 218,900 The City's Major Street Fund will finance the estimated project deficit of $218,900 (63% of total). Weston Hills Additions LO[ ';�>Prooect Schedule Present Feasibility Report to City Council/ Order Public Hearing ........................ ............................... .......................December 18, 2012 Informational Meeting .................................................. ............................... January 7, 2013 PublicHearing ...................................... ............................... .......................January 15, 2013 Approve Plans and Specifications ............................... ............................... February 5, 2013 BidDate ......................................................................... ............................... March 14, 2013 AwardContract ............................................................. ............................... March 19, 2013 StartConstruction .............................................................. ............................... May 1, 2013 ProjectCompletion ........................................................... ............................... August, 2013 FinalCost Report .................................... ............................... .....................September, 2013 FinalAssessment Hearing ....................................................... ............................... Fall, 2013 First Payment Due with Property Tax Statement ............ ............................... May 15, 2014 Weston Hills Additions G0D. Appendix A Preliminary Cost Estimate City Proiect 1102 Weston Hills / Weston Hills 2nd Item No. Item Unit Unit Price Est Estimated Mill Bituminous Pavement (1- 1/4" depth, 6' Width) 2357.502 Bituminous Material for Tack Coat 2360.501 Qty Cost Part I - Bituminous Street Overlay 2021.501 Mobilization 2104.505 Remove Bituminous Pavement 2232.501 Mill Bituminous Pavement (1- 1/4" depth, 6' Width) 2357.502 Bituminous Material for Tack Coat 2360.501 SP WEA240B Wearing Course Mixture (Overlay) 2360.501 SP WEA340B Wearing Course Mixture (Patch) 2504.602 Adjust Gate Valve Box 2504.602 Repair Gate Valve Mid Section 2504.602 Repair Gate Valve Top Section w /Cover 2506.602 Adjust Manhole Casting - Riser Adjustment 2506.602 Adjust Frame and Ring Casting (Manhole) 2506.602 Remove & Replace Frame & Ring Casting (27 ") 2582.502 24" Solid Line White - Epoxy 2582.502 4" Solid Line White -Epoxy 2582.503 Zebra Crosswalk White - Epoxy SP -1 Signage Remove & Replace 2563.601 Traffic Control Subtotal 5% Contingency Subtotal 30% Indirect Costs Part I - Bituminous Street Overlay Weston Hills Additions k03 LS $3,500.00 1 $ 3,500.00 SY $7.50 150 $ 1,125.00 SY $1.60 11190 $ 17,904.00 GAL $2.75 1540 $ 4,235.00 TON $58.00 2400 $ 139,200.00 TON $100.00 40 $ 4,000.00 EA $110.00 8 $ 880.00 EA $300.00 3 $ 900.00 EA $275.00 6 $ 1,650.00 EA $210.00 19 $ 3,990.00 EA $425.00 20 $ 8,500.00 EA $750.00 1 $ 750.00 LF $7.00 30 $ 210.00 LF $0.25 2590 $ 647.50 SF $4.00 288 $ 1,152.00 LS $4,860.00 1 $ 4,860.00 LS $1,500.00 1 $ 1,500.00 S 19s.nna_sn $ 9,750.18 $ 204,753.68 $ 61,426.10 $ 266,179.78 Item No. Item Unit Unit Price Est Estimated 2104.501 Remove Concrete Curb and Gutter LF $6.50 Qty Cost Part II - Repair Existing curb & Gutter $ 61,302.00 5% Contingency $ 3,065.10 2104.501 Remove Concrete Curb and Gutter LF $6.50 1580 $ 10,270.00 2104.505 Remove Concrete Valley Gutter SY $15.00 23 $ 345.00 2211.501 6 "Aggregate Base, CI.5 (100% Crushed) TON $24.50 10 $ 245.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $100.00 50 $ 5,000.00 2504.602 Repair Residential Sprinkler Head EA $70.00 20 $ 1,400.00 2504.602 Repair Sprinkler System EA $375.00 2 $ 750.00 2506.602 Adjust Frame & Ring Casting (CB -HDPE Rings) EA $400.00 13 $ 5,200.00 2506.602 Remove & Replace Casting (Catch Basin) EA $650.00 1 $ 650.00 2506.602 Repair Invert/ Dogouse EA $500.00 3 $ 1,500.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $150.00 2 $ 300.00 2531.501 Concrete Curb and Gutter, Surmountable LF $16.00 1580 $ 25,280.00 2531.507 Concrete Valley Gutter - High Early SY $54.00 23 $ 1,242.00 2540.602 Repair Underground Electric Fence EA $130.00 15 $ 1,950.00 2540.602 Repair Residential Landscaping EA $350.00 3 $ 1,050.00 2573.530 Storm Drain Inlet Protection EA $120.00 2 $ 240.00 2575.609 Seeding (MnDOT 270 w /Type 1 Mulch Special) SY $8.00 430 $ 3,440.00 2575.551 Compost, Grade 1 TON $40.00 61 $ 2,440.00 Part II Repair Existing Curb & Gutter Part I Bituminous Street Overlay Part II Repair Existing Curb & Gutter TOTAL Weston Hills Additions � ()"i Subtotal $ 61,302.00 5% Contingency $ 3,065.10 Subtotal $ 64,367.10 30% Indirect Costs $ 19,310.13 $ 83,677.23 $ 266,179.78 $ 83,677.23 $ 349,857.01 Appendix B Preliminary Assessment Roll City Project 1102 Weston Hills Weston Hills Court R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 505 Weston Hills Ct. 10- 83750 -01 -010 1 $ 1,000.00 $ 1,000.00 509 Weston Hills Ct. 10- 83750 -01 -020 1 $ 1,000:00 $ 1,000.00 512 Weston Hills Ct. 10- 83750 -01 -180 1 $ 1,000.00 $ 1,000.00 513 Weston Hills Ct, 10- 83750 -01 -030 1 $ 1,000:00 $ 1,000.00 516 Weston Hills Ct. 10- 83750 -01 -170 1 $ 1,000.00 $ 1,000.00 517 Weston Hills Ct. 10- 83750 -01 -040 1 $ 1,000.00 $ 1,000.00 520 Weston Hills Ct. 10- 83750 -01 -160 1 $ 1,000.00 $ 1,000.00 521 Weston Hills Ct. 10- 83750 -01 -050 1 $ 1,000.00 $ 1,000.00 524 Weston Hills Ct. 10- 83750 -01 -150 1 $ 1,000.00 $ 1,000.00 525 Weston Hills Ct. 10- 83750 -01 -060 1 $ 1,000:00 $ 1,000.00 528 Weston Hills Ct. 10- 83750 -01 -140 1 $ 1,000.00 $ 1,000.00 529 Weston Hills Ct. 10- 83750 -01 -070 1 $ 1,000.00 $ 1,000.00 532 Weston Hills Ct. 10- 83750 -01 -130 1 $ 1,000.00 $ 1,000.00 533 Weston Hills Ct. 10- 83750 -01 -.080 1 $ 1,000.00 $ 1,000.00 536 Weston Hills Ct. 10- 83750 -01 -120 1 $ 1,000.00 $ 1,000.00 537 Weston Hills Ct. 10- 83750 -01 -090 1 $ 1,000.00 $ 1,000.00 540 Weston Hills Ct. 10- 83750 -01 -110 1 $ 1,000.00 $ 1,000.00 541 Weston Hills Ct. 10- 83750 -01 -100 1 $ 1,000.00 $ 1,000.00 4700 Bristol Blvd. Subtotal 18 $ 1,000.00 $ 18,000.00 Bristol Boulevard R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4646 Bristol Blvd. 10- 83750 -03 -020 1 $ 1,000.00 $ 1,000.00 4649 Bristol Blvd. 10- 83750 -01 -240 1 $ 1,000.00 $ 1,000.00 4652 Bristol Blvd. 10- 83750 -03 -030 1 $ 1,000.00 $ 1,000.00 4655 Bristol Blvd. 10- 83750 -01 -250 1 $ 1,000.00 $ 1,000.00 4658 Bristol Blvd, 10- 83750 -03 -040 1 $ 1,000.00 $ 1,000.00 4661 Bristol Blvd. 10- 83750 -01 -260 1 $ 1,000.00 $ 1,000.00 4664 Bristol Blvd. 10- 83750 -03 -050 1 $ 1,000.00 $ 1,000.00 4667 Bristol Blvd. 10- 83750 -01 -270 1 $ 1,000.00 $ 1,000.00 4670 Bristol Blvd, 10- 83750 -03 -060 1 $ 1,000.00 $ 1,000.00 4673 Bristol Blvd. 10- 83750 -01 -280 1 $ 1,000.00 $ 1,000.00 4676 Bristol Blvd. 10- 83750 -03 -070 1 $ 1,000.00 $ 1,000.00 4679 Bristol Blvd. 10- 83750 -01 -290 1 $ 1,000.00 $ 1,000.00 4682 Bristol Blvd. 10- 83750 -03 -080 1 $ 1,000.00 $ 1,000.00 4685 Bristol Blvd. 10- 83750 -01 -300 1 $ 1,000.00 $ 1,000.00 4688 Bristol Blvd. 10- 83750 -03 -090 1 $ 1,000.00 $ 1,000.00 4691 Bristol Blvd. 10- 83750 -01 -310 1 $ 1,000.00 $ 1,000.00 4694 Bristol Blvd. 10- 83750 -03 -100 1 $ 1,000.00 $ 1,000.00 4697 Bristol Blvd. 10- 83750 -01 -320 1 $ 1,000.00 $ 1,000.00 4700 Bristol Blvd. 10- 83750 -03 -110 1 $ 1,000.00 $ 1,000.00 4703 Bristol Blvd. 10- 83750 -01 -331 1 $ 1,000.00 $ 1,000.00 4706 Bristol Blvd. 10- 83751 -04 -160 1 $ 1,000.00 $ 1,000.00 4709 Bristol Blvd. 10 83751 01 -010 1 $ 1,000.00 $ 1,000.00 Weston Hills Additions Cops 4712 Bristol Blvd. 10- 83751 -04 -150 1 $ 1,000.00 $ 1,000.00 4715 Bristol Blvd. 10- 83751 -01 -020 1 $ 1,000.00 $ 1,000.00 4718 Bristol Blvd. 10- 83751 -04 -140 1 $ 1,000.00 $ 1,000.00 4721 Bristol Blvd, 10- 83751 -01 -030 1 $ 1,000.00 $ 1,000.00 4724 Bristol Blvd. 10- 83751 -04 -130 1 $ 1,000.00 $ 1,000.00 4727 Bristol Blvd. 10- 83751 -01 -040 1 $ 1,000.00 $ 1,000.00 4733 Bristol Blvd. 10- 83751 -01 -050 1 $ 1,000.00 $ 1,000.00 4739 Bristol Blvd. 10- 83751 -01 -060 1 $ 1,000.00 $ 1,000.00 4745 Bristol Blvd. 10- 83751 -01 -070 1 $ 1,000.00 $ 1,000.00 4751 Bristol Blvd. 10- 83751 -01 -080 1 $ 1,000.00 $ 1,000.00 4757 Bristol Blvd. 10- 83751 -01 -090 1 $ 1,000.00 $ 1,000.00 $ 1,000.00 Subtotal 33 1 $ 33,000.00 Stratford Lane R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4661 Stratford Lane 10- 83751 -04 -010 1 $ 1,000.00 $ 1,000.00 4664 Stratford Lane 10- 83751 -05 -010 1 $ 1,000.00 $ 1,000.00 4665 Stratford Lane 10- 83751 -04 -020 1 $ 1,000.00 $ 1,000.00 4668 Stratford Lane 10- 83751 -05 -300 1 $ 1,000.00 $ 1,000.00 4669 Stratford Lane 10- 83751 -04 -030 1 $ 1,000.00 $ 1,000.00 4670 Stratford Lane 10- 83751 -05 -290 1 $ 1,000.00 $ 1,000.00 4673 Stratford Lane 10- 83751 -04 -040 1 $ 1,000.00 $ 1,000.00 4674 Stratford Lane 10- 83751 -05 -280 1 $ 1,000.00 $ 1,000.00 4677 Stratford Lane 10- 83751 -04 -050 1 $ 1,000.00 $ 1,000.00 4678 Stratford Lane 10- 83751 -05 -270 1 $ 1,000.00 $ 1,000.00 4681 Stratford Lane 10- 83751 -04 -060 1 $ 1,000.00 $ 1,000.00 4682 Stratford Lane 10- 83751 -05 -260 1 $ 1,000.00 $ 1,000.00 4685 Stratford Lane 10- 83751 -04 -070 1 $ 1,000.00 $ 1,000.00 4686 Stratford Lane 10- 83751 -05 -250 1 $ 1,000.00 $ 1,000.00 4689 Stratford Lane 10- 83751 -04 -080 1 $ 1,000.00 $ 1,000.00 4690 Stratford Lane 10- 83751 -05 -240 1 $ 1,000.00 $ 1,000.00 4693 Stratford Lane 10- 83751 -04 -090 1 $ 1,000.00 $ 1,000.00 4694 Stratford Lane 10- 83751 -05 -230 1 $ 1,000.00 $ 1,000.00 4697 Stratford Lane 10- 83751 -04 -100 1 $ 1,000.00 $ 1,000.00 4698 Stratford Lane 10- 83751 -05 -220 1 $ 1,000.00 $ 1,000.00 4701 Stratford Lane 10- 83751 -04 -110 1 $ 1,000.00 $ 1,000.00 4702 Stratford Lane 10- 83751 -05 -210 1 $ 1,000.00 $ 1,000.00 4705 Stratford Lane 10- 83751 -04 -120 1 $ 1,000.00 $ 1,000.00 4706 Stratford Lane 10- 83751 -05 -200 1 $ 1,000.00 $ 1,000.00 4709 Stratford Lane 10- 83751 -01 -100 1 $ 1,000.00 $ 1,000.00 4713 Stratford Lane 10- 83751 -01 -110 1 $ 1,000.00 $ 1,000.00 4717 Stratford Lane 10- 83751 -01 -120 1 $ 1,000.00 $ 1,000.00 4721 Stratford Lane 10- 83751 -01 -130 1 $ 1,000.00 $ 1,000.00 4725 Stratford Lane 10- 83751 -01 -140 1 $ 1,000.00 $ 1,000.00 Subtotal 29 $ 29,000.00 Weston Hills Additions Weston Hills Drive R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4795 Weston Hills Drive 10- 83751 -01 -150 1 $ 1,000.00 $ 1,000.00 4790 Weston Hills Drive 10- 83751 -02 -160 1 $ 1,000.00 $ 1,000.00 4737 Weston Hills Drive 10- 83751 -05 -190 1 $ 1,000.00 $ 1,000.00 4731 Weston Hills Drive 10- 83751 -05 -180 1 $ 1,000.00 $ 1,000.00 4725 Weston Hills Drive 10- 83751 -05 -170 1 $ 1,000.00 $ 1,000.00 4724 Weston Hills Drive 10- 83751 -02 -150 1 $ 1,000.00 $ 1,000.00 4720 Weston Hills Drive 10- 83751 -02 -140 1 $ 1,000.00 $ 1,000.00 4719 Weston Hills Drive 10- 83751 -05 -160 1 $ 1,000.00 $ 1,000.00 4716 Weston Hills Drive 10- 83751 -02 -130 1 $ 1,000.00 $ 1,000.00 4713 Weston Hills Drive 10- 83751 -05 -150 1 $ 1,000.00 $ 1,000.00 4712 Weston Hills Drive 10- 83751 -02 -120 1 $ 1,000.00 $ 1,000.00 4708 Weston Hills Drive 10- 83751 -02 -110 1 $ 1,000.00 $ 1,000.00 4707 Weston Hills Drive 10- 83751 -05 -140 1 $ 1,000.00 $ 1,000.00 4704 Weston Hills Drive 10- 83751 -02 -100 1 $ 1,000.00 $ 1;000.00 4701 Weston Hills Drive 10- 83751 -05 -130 1 $ 1,000.00 $ 1,000.00 4700 Weston Hills Drive 10- 83751 -02 -090 1 $ 1,000.00 $ 1,000.00 4696 Weston Hills Drive 10- 83751 -02 -080 1 $ 1,000.00 $ 1,000.00 4692 Weston Hills Drive 10- 83751 -02 -070 1 $ 1,000.00 $ 1,000.00 4688 Weston Hills Drive 10- 83751 -02 -060 1 $ 1,000.00 $ 1,000.00 4684 Weston Hills Drive 10- 83751 - 02.050 1 $ 1,000.00 $ 1,000.00 4683 Weston Hills Drive 10- 83751 -05 -040 1 $ 1,000.00 $ 1,000.00 4680 Weston Hills Drive 10- 83751 -02 -040 1 $ 1,000.00 $ 1,000.00 4677 Weston Hills Drive 10- 83751 -05 -030 1 $ 1,000.00 $ 1,000.00 4676 Weston Hills Drive 10- 83751 -02 -030 1 $ 1,000.00 $ 1,000.00 4672 Weston Hills Drive 10- 83751 -02 -020 1 $ 1,000.00 $ 1,000.00 4671 Weston Hills Drive 10- 83751 -05 -020 1 $ 1,000.00 $ 1,000.00 4668 Weston Hills Drive 10- 83751 -02 -010 1 $ 1,000.00 $ 1,000.00 4664 Weston Hills Drive 10- 83751 -03 -010 1 $ 1,000.00 $ 1,000.00 4660 Weston Hills Drive 10- 83750 -02 -090 1 $ 1,000.00 $ 1,000.00 4654 Weston Hills Drive 10- 83750 -02 -080 1 $ 1,000.00 $ 1,000.00 4653 Weston Hills Drive 10- 83750 -03 -010 1 $ 1,000.00 $ 1,000.00 4648 Weston Hills Drive 10- 83750 -02 -070 1 $ 1,000.00 $ 1,000.00 4642 Weston Hills Drive 10- 83750 -02 -060 1 $ 1,000.00 $ 1,000.00 4641 Weston Hills Drive 10- 83750 -01 -230 1 $ 1,000.00 $ 1,000.00 4636 Weston Hills Drive 10- 83750 -02 -050 1 $ 1,000.00 $ 1,000.00 4635 Weston Hills Drive 10- 83750 -01 -220 1 $ 1,000.00 $ 1,000.00 4630 Weston Hills Drive 10- 83750 -02 -040 1 $ 1,000.00 $ 1,000.00 4629 Weston Hills Drive 10- 83750 -01 -210 1 $ 1,000.00 $ 1,000.00 4624 Weston Hills Drive 10- 83750 -02 -030 1 $ 1,000.00 $ 1,000.00 4623 Weston Hills Drive 10- 83750 -01 -200 1 $ 1,000.00 $ 1,000.00 4618 Weston Hills Drive 10- 83750 -02 -020 1 $ 1,000.00 $ 1,000.00 4617 Weston Hills Drive 10- 83750 -01 -190 1 $ 1,000.00 $ 1,000.00 4612 Weston Hills Drive 10- 83750 -02 -010 1 $ 1,000.00 $ 1,000.00 Subtotal 43 $ 43,000.00 Weston Hills Additions C) 1I Weston Hills Place R -1 Residential P.I.N. Lot Equivalent unit Assessment Total 504 Weston Hills Place 10- 83751 -05 -120 1 $ 1,000.00 $ 1,000.00 505 Weston Hills Place 10- 83751 -05 -050 1 $ 1,000.00 $ 1,000.00 508 Weston Hills Place 10- 83751 -05 -110 1 $ 1,000.00 $ 1,000.00 509 Weston Hills Place 10- 83751 -05 -060 1 $ 1,000.00 $ 1,000.00 512 Weston Hills Place 10- 83751 -05 -100 1 $ 1,000.00 $ 1,000.00 513 Weston Hills Place 10- 83751 -05 -070 1 $ 1,000.00 $ 1,000.00 516 Weston Hills Place 10- 83751 -05 -090 1 $ 1,000.00 $ 1,000.00 517 Weston Hills Place 10- 83751 -05 -080 1 $ 1,000.00 $ 1,000.00 Subtotal 8 $ 8,000.00 Total SF Assessments 131 $ 131,000.00 Residential Frontage 14,577 98.1% Non - Assessable Frontage 277 1.9% Total Frontage 14,854 100.0% Weston Hills Additions o Weston Hills / Weston Hills 2nd Add. City of Eap Street Revitalization - Project 1102 Fig. 1 Engineering Department Location Map t lbo Weston Hills / Weston Hills 2nd Add. FIG. 2A Street Revitalization - Project 1102 City of �a�aIl Street Improvement Area Date: 12/02/2012 �Vv �Vv _ �- tflr� -�a� ! � � e - � �� 4 ` � • • • s ' k3 '3ro :, ��,t, t`y � � • r �7g '_ F- _ Alf N. r/f -� �.- � 4�� A'x •� '' \��- 34 ��,�~�`€ -.�1 �_s�� -i �`e r., t ��'• • r:t VIE Ck a • _se�� 'ItWTt'4 � 3 low _ 1 r x r� : L � ' L `�- � . • • � .- W,`�'s • �� '' �"�'.' - �� tom::. � � i �,- n � � - -�� , ' -t ._ ..- Y l: 7 Ow 5 "etr �f T;f ��t s b,_s `� $ _� x.rt a f _ � '• • ,y_ i t � - t _`�exh -- .:cam -. � a-�� - °,��'- i � v� - • • � � -':. - -� :� 3" ,. — �.- 4 � e. • "� ,�.";E � � - �, tea= �T'� � t � $ "i raw Aw AM k,r LEGEND 1, MW TIM _ Street Improvement r ` • .r Y rte' �r Assessable Area F EDGE MILL (6' -8' wide) T, - - v --v l %"V/ 1 L U/'IVLL Existing Typical Section 60' ROW 32' F -F 11/2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY B618 B & GUTTER REPLACE EX. CURB & BITUMINOUS TACK COAT GUTTER AS DIRECTED 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section 11/08/2012 -. , Weston Hills / Weston Hills 2nd Add. City of Ea�a� Fig.3 Engineering Department Typical Sections - Project 1102 Weston Hills / Weston Hills 2 °d Neighborhood Street Revitalization City Project No. 1102 Informational Meeting — 6:00 P.M. Monday, January 7, 2013 Conference Room 1AB Attendance Aaron Nelson, Assistant City Engineer, 10 residents representing 9 single family homes (see attached sign -in sheet). This meeting was held concurrently with the Manor Lake /Lakeview Trail neighborhood in which 2 residents attended. The meeting minutes reflect questions from both neighborhoods since the meeting was held concurrently. Any neighborhood specific questions are indicated. Presentation of Proiect Details Nelson welcomed the residents and presented project information, including details such as construction, costs, schedule and assessments. A short ETV video on the street improvement process was also shown. Questions/ Comments 1. Why are the improvements being performed now? The streets appear to be in relatively good condition. The condition of the streets are currently at the point that if improvements are not made at this time, the asphalt will deteriorate at a much quicker rate and will likely require more substantial. and expensive improvements in the near future. 2. How long will the construction last? Construction is anticipated to begin in May (weather dependent). The size and scope of the improvements will likely result in a 3 -4 week construction timeframe. 3. Will the road be open during construction? Will access be maintained to driveways? All roads will be open to traffic during construction. We do not anticipate any road closures during the work, however, some phases will require short term lane closures and the contractor will use traffic control devices or flagmen to help direct traffic. Access to driveways should be maintained throughout construction. If curb needs to be replaced at a driveway, residents can park in front of their homes while the concrete cures. 4. How and when will the final assessment amounts be determined? A letter will be mailed to all properties this fall after construction is complete. The letter will include the final assessment amounts associated with each property. It will also invite property owners to another public hearing that specifically addresses the final costs. At the close of this meeting and the City Council's corresponding approval of the final assessment costs, there is a 30 day window in which payments can be made without interest. Payment during this 30 -day period should be made at city hall. After the 30 -day period, any remaining portion of the assessment will be forwarded to Dakota County for collection as part of the property taxes. 3.5% to 5% interest is anticipated to be charged annually until paid in full. 5. Will more substantial repairs be performed on larger cracks? All larger cracks will be reviewed to determine if more substantial repairs are necessary. Line items will be included in the contract for removal and replacement of asphalt and base material if needed. 6. Will mailboxes be impacted? The construction activities are not expected to impact any of the existing mailboxes. 7. (WESTON HILLS NEIGHBORHOOD) - Can a four -way stop be installed at the intersection of Weston Hills Drive and Stratford Lane to slow traffic? The primary function of a stop sign is to designate who has the right -of -way at an intersection. They are not intended as a traffic calming device. The city uses criteria outlined in the Minnesota Manual of Uniform Traffic Control Devices (MUTCH) to determine if stop signs are warranted. This generally includes reviewing the sight distances and the accident history to see if there has been an issue. The neighborhood can submit a petition to perform an engineering study to review the intersection, but it is highly unlikely that warrants would be met to convert the existing 2 -way stop to a 4 -way stop. If unwarranted stop signs are installed, they have a much higher rate of non - compliance to motorists because they feel like an "unnecessary" stop sign. This presents a safety concern to motorists and pedestrians because a higher percentage of drivers will either roll or blow through the intersection. 8. (WESTON HILLS NEIGHBORHOOD) - Can the entrance off Cliff Road be looked at closer to see if anything can be done to reduce the number of vehicles that enter the neighborhood too fast, driving into the grass boulevard? Maybe add concrete curb around the radius onto Cliff Road? Staff will review the geometries of the intersection to see if any modifications are necessary. 9. What is being done to prevent contractors from overrunning their quantities? The entire construction process will be observed by city project inspectors. They work very closely with the contractor to ensure the construction specifications are being followed and quantities are accurate. 10. Will the contractor be responsible to keep everything clean during construction and prevent cars from tracking tar into driveways and surrounding streets? The contractor will be required to maintain the construction area throughout the process, however, many phases of construction will result in gravel, asphalt millings, etc. being on the street. After the new asphalt is placed, vehicle traffic will track some of the residual oil on the surrounding streets as they exit the neighborhood and this cannot be avoided and will wear off over time. There historically has not been an issue with this oil being spattered on vehicles. However, immediately before the top layer of asphalt is placed, a thin layer of "tack oil" will be sprayed over the street surface to bind the two layers together. The contractor will be responsible to manage traffic during this phase of construction, however, if you see oil sprayed on the street right before it is paved, try to avoid driving through it. That oil will spray spatter on vehicles and is very difficult to remove. 11. Why are all the costs and assessment amount being presented as "estimates "? This is currently the very beginning phase of preparing for the construction project. At this point, estimates have been prepared from what staff expects the scope of the improvements to include, and the unit costs are based on past projects. However, early estimates tend to be a little on the conservative side. The estimates will be further refined as the plans and specifications are prepared, and the final assessments will be based on the "actual" costs after construction is complete. The primary intention of the neighborhood meeting is to discuss the expected scope of the improvements, provide cost and funding/assessments estimates, and provide an opportunity for discussion of any questions or concerns before the public improvement hearing is held. The meeting adjourned at 7:00 p.m. �\L� NAME INFORMATIONAL MEETING Weston Hills/ Weston Hills 2"d Neighborhood Street Revitalization Project 1102, Contract 13 -03 Monday, January 7, 2013 6:00 p.m. — Conference Room 1AB ADDRESS 7�L r -- IL1 °5401111xi 3. 3./ {/1/ L� 4. 5. yri�S�t✓%�� 6. PHONE NO. �(1 e �' lam✓ ��"�r ! �� ,.. ✓�� ' T�` yl�� e° %�`�'7 �-t 7 2s qzqs 8. � /A/V. I � �2, �W-, L 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. Agenda Information Memo January 15, 2013 Eagan City Council Meeting PUBLIC HEARING E. PROJECT 1103, LEXINGTON POINTE EIGHTH — TENTH ADDITIONS STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 1103 (Lexington Pointe Eighth - Tenth Additions - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past 23 years, the City has rehabilitated approximately 193 miles of local streets. • The resurfacing of the Lexington Pointe Eighth — Tenth Additions, residential streets in south central Eagan, has been programmed for 2013 in the City's 5 -Year Capital Improvement Program. • On June 5, 2012, the City Council directed staff to prepare a feasibility report considering a rehabilitation of this street. • On December 18, 2012, the feasibility report for Project 1103 was presented to the City Council and a Public Hearing was scheduled for January 15 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on January 7 for the adjacent property owners to discuss the proposed improvements. Of the 113 single - family homes proposed to be assessed under this improvement, 4 residents representing 3 properties attended the meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages \\q through �3 . • Neighborhood Meeting Minutes, pages V5(p through X39. �\u AR ' jar 1 qj / vi VY tol _ yY: =r t�z l -t �t.•3 € _,may CC a k�- F 40k� City of ma To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: December 26, 2012 Re: Lexington Pointe Eighth -Tenth Street Revitalization City Project No. 1103 Attached is our report for the Lexington Pointe Eighth -Tenth Street Revitalization, City Project No. 1103. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer undW the laws of the State of Minnesota. Aaron Nelson Reviewed By: Department of Public Works Date: Date: ' 0 _ Reg. No. 45795 1-10.- 1-3 Reviewed By: Finance artment Date: �� 3 ma TABLE OF CONTENTS ExecutiveSummary ...................................................................................... ..............................1 Introduction /History .................................................................... ............................... 2 Scope........................................................................................... ............................... 3 AreaTo Be Included ..................................................................... ............................... 3 StreetPavement Evaluation ......................................................... ............................... 3 ProposedImprovements ............................................... :.............................................. 4 Easements /Permits ...................................................................... ............................... 6 Feasibilityand Recommendations ................................................ ............................... 6 CostEstimate ............................................................................... ............................... 6 Assessments................................................................................ ............................... 7 AssessmentFinancing Options ..................................................... ............................... 7 RevenueSource ........................................................................... ............................... 8 ProjectSchedule .......................................................................... ............................... 8 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/ Assessment Area Map - 3 Typical Section — Mill & Overlay \R Executive Summary Background Project Name Lexington Pointe 8th -10th Project# 1103 Street Area 18,705 sq. yds Street Length Approx 4,533'(0.85 mi) Streets Included Trillium Ct, ConeflowerCt, Wildflower Ct, Wildflower Ln, Jennifer Ct, Walnut Ridge Drive Constructed 1992 & 1993 Overlayed $96,800 (32 %) Cracksealed - Seal Coated 2000, 2003 Location NW % Section 26 Township 27, Range 23 Relative Location South of Diffley Road East of Lexington Ave. City Park Project Details Roadway resurfacing PCI Rating 36 Replacement of damaged Recommended Edge Mill and 1.5" curb & gutter Improvement Overlay Curb Removal 15% Adjustment /Rep la cement of; Scope sanitary /storm sewer $96,800 (32 %) $206,000 (68 %) utility castings Residential Lots 113 water gate va Ives City Park street signage Cost Estimate Lexington Pointe pan Property City Mill & Overlayw /signage $197,800 $96,800 $101,000 Repair Ex Conc Curb & $105,000 0 $105,000 Gutter Total $302,800 $96,800 (32 %) $206,000 (68 %) Lexington Pointe pan December 2012 Neighborhood Street Revitalization Lexington Pointe 8th -10th Eagan, Minnesota • re. Introduction History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The Lexington Pointe Eighth -Tenth neighborhood residential streets (approximately 0.85 miles in length) in south central Eagan are identified for 2013 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets in this residential neighborhood were originally constructed in 1992 and 1993. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roadway located within the project area again, which is in the 20 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the streets. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that these streets were seal coated in 2000 and 2003. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Lexington Pointe �a� Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration where necessary. These repairs alone will not substantially extend the life expectancy of the street section unless combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) and access in the project area and determined the systems are in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right -of- way and easements such as street lights, utility boxes, and above - ground storm water ponding /access, and pedestrian features were evaluated. The rehabilitation of City- maintained items is included in this report, if needed. 1;�>Scope This project will provide resurfacing (edge mill and overlay) for approximately 0.85 miles of roadway. Figure 2 in Appendix C, illustrates the project limits. The following improvements are also included in the project: replacement of damaged curb and gutter, adjustments and /or replacement to sanitary /storm sewer utility castings, water gate valves, and street signage. <ta. Area To Be Included Properties included in the project lie within the Northwest % of Section 26, lying South of Diff ley Road, east of Lexington Avenue, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. 1;�>Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Lexington Pointe 1 DQ Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance /Crack Seal /Seal Coat 36-55 Patch /Repair and /or Overlay 0-35 Reconstruct /Reclaim The 2012 PCI rankings for the Lexington Pointe Eighth -Tenth street segments have a weighted average pavement condition rating of 36 which falls in the lower rankings of -the "Patch/ Repair and/ or Overlay" category. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2013 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require full reconstruction. Proposed Improvements Pavement - The existing street section for this roadway consists of 3" bituminous pavement supported by 6" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6' -8' wide) to accommodate a 1%- inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. The proposed street improvements for this project are detailed in Appendix C, Fig. 3. Lexington Pointe GDS Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 15% of the existing concrete curb and gutter will have to have to be replaced. Boulevard turf will be removed and replaced with either sod or seed. While the contractor who performs the work is responsible for its establishment, adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment /Replacement — Sanitary /storm sewer manholes, catch basins, and gate valves will be adjusted or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Alternative adjustment materials and methods are being investigated and implemented to reduce infiltration into the City sanitary and storm systems. Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the Lexington Pointe GDq MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights - The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage at the street intersections. ';�>Easement/Permits All work will be in the public right -of -way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. •rr Feasibility and Recommendations The. mill and overlay project is necessary to maintain and enhance the structural integrity of the . pavement section, create a safer driving surface, and increase ride ability. The mill and overlay portion of the project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of these streets. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2013 — 2017) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. •rw Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2013 construction costs and include a 5% contingency and indirect cost of 30 %, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Lexington Pointe Eighth -Tenth Mill & Overlay w/ signage .............................. ..............................$ 197,800 Repair Existing Concrete Curb & Gutter ....... ............................... 105,000 Total................................................. ............................... $ 302,800 Lexington Pointe � a155- 1;�>Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay — Residential 50% 50% Repair Existing Concrete Curb & Gutter 0% 100% Residential Lots —Street Revitalization Improvements All residential lots (113 total single - family residential lots) as shown on Figure 2 having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets. The estimated cost per single - family lot based on the City Assessment Policy is $857/lot and is calculated as follows: % Residential Single - Family = 10,679 F.F./ 10,906 Total F.F. = 97.9% $197,800 (Overlay + Sign Costs) x 50% x 97.9% = $96,800 Total Assessment $96,800 (Total Assessment) = $857/ Lot Equivalent 113 SF Lots The remaining Lexington Pointe Eighth -Tenth frontage within the project area (227' or 2 %) is either sideyard or backyard property with no driveway accesses, and therefore not assessable under the City's Assessment Policy. a o,. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners and ten years for City parks. In 2012, the interest rate was set at 3.5 %. The 2013 rate is not yet available, however, based on City policy it is expected to be determined by the City Council in the spring. The following payment schedule is an example of the $857 assessment with an estimated 3.5% interest rate: Lexington Pointe % Wo F_ Principal Per Year rInterest Per Year Cost Per Year First Year �� mmT $172 $34v $206 Fifth Year � $172 $ 5 $177�� $105,000 Totals Bonds may be issued to finance the improvements. Revenue Source A summary of revenue sources is listed below: The City's Major Street Fund will finance the estimated project deficit of $206,000 (68% of total) Protect Schedule Present Feasibility Report to City Council/ Order Public Hearing ......... December 18, 2012 Informational Meeting .......................... ............................... ........................January 7, 2013 Public Hearing ..................................... ............................... ........................January 15, 2013 Approve Plans and Specifications ......... ............................... ......................February 5, 2013 BidDate ......................................................................... ............................... March 14, 2013 AwardContract ............................................................. ............................... March 19, 2013 StartConstruction .............................................................. ............................... May 1, 2013 Project Completion ........................................................... ............................... August, 2013 Final Cost Report ..................................... ............................... ....................September, 2013 Final Assessment Hearing ....................................................... ............................... Fall, 2013 First Payment Due with Property Tax Statement ............ ............................... May 15, 2014 Lexington Pointe W1 Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 197,800 $96,800 $101,000 Repair Existing Curb $ 105,000 - $105,000 Totals $302,800 $96,800 $206,000 The City's Major Street Fund will finance the estimated project deficit of $206,000 (68% of total) Protect Schedule Present Feasibility Report to City Council/ Order Public Hearing ......... December 18, 2012 Informational Meeting .......................... ............................... ........................January 7, 2013 Public Hearing ..................................... ............................... ........................January 15, 2013 Approve Plans and Specifications ......... ............................... ......................February 5, 2013 BidDate ......................................................................... ............................... March 14, 2013 AwardContract ............................................................. ............................... March 19, 2013 StartConstruction .............................................................. ............................... May 1, 2013 Project Completion ........................................................... ............................... August, 2013 Final Cost Report ..................................... ............................... ....................September, 2013 Final Assessment Hearing ....................................................... ............................... Fall, 2013 First Payment Due with Property Tax Statement ............ ............................... May 15, 2014 Lexington Pointe W1 Appendix A Preliminary Cost Estimate Citv Proiect 7903 I exinotnn Pnintn Nahth - Tnn +h Item No. F Item Unit Unit Price Est Estimated 2021.501 Mobilization LS Qty Cost Subtotal 5% Contingency Subtotal 30% Indirect Costs Part I - Bituminous Street Overlav S 144.933.50 /,%46.68 $ 152,180.18 $ 45,654.05 Q 907 OOA n, Item No. Part i - Bituminous street overlay Unit Unit Price Est Estimated 2021.501 Mobilization LS $3,500.00 1 $ 3,500.00 2104.505 Remove Bituminous Pavement SY $7.50 200 $ 1,500.00 2232.501 Mill Bituminous Pavement (1 -1/4" depth, 6' Width) SY $1.60 5760 $ 9,216.00 2232.501 Mill Bituminous Pavement Full Width (1 -1/4" to 3 -3/4" depth) SY $2.00 4200 $ 8,400.00 2357.502 Bituminous Material for Tack Coat GAL $2.75 1150 $ 3,162.50 2360.501 SP WEA240B Wearing Course Mixture (Overlay) TON $58.00 1700 $ 98,600.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $100.00 45 $ 4,500.00 2504.602 Adjust Gate Valve Box EA $110.00 5 $ 550.00 2504.602 Repair Gate Valve Mid Section EA $300.00 2 $ 600.00 2504.602 Repair Gate Valve Top Section w /Cover EA $275.00 4 $ 1,100.00 2506.602 Adjust Manhole Casting - Riser Adjustment EA $210.00 10 $ 2,100.00 2506.602 Adjust Frame and Ring Casting (Manhole) EA $425.00 12 $ 5,100.00 2506.602 Remove & Replace Frame & Ring Casting (27 ") EA $750.00 1 $ 750.00 2582.502 24" Solid Line White - Epoxy LF $7.00 40 $ 280.00 SP -1 Signage Remove & Replace LS $3,575.00 1 $ 3,575.00 2563.601 Traffic Control LS $2,000.00 1 $ 2,000.00 Subtotal 5% Contingency Subtotal 30% Indirect Costs Part I - Bituminous Street Overlav S 144.933.50 /,%46.68 $ 152,180.18 $ 45,654.05 Q 907 OOA n, Item No. Item Unit Unit Price Est Estimated 2101.601 Remove Trail Overgrowth LS Qty Cost Lexington Pointe ka8 Part II - Repair Existing Curb & Gutter 2101.601 Remove Trail Overgrowth LS $3,300.00 1 $ 3,300.00 2104.501 Remove Concrete Curb and Gutter LF $6.50 1500 $ 9,750.00 2104.503 Remove Bituminous Trail Pavement SF $1.15 300 $ 345.00 2104.505 Remove Concrete Valley Gutter SY $15.00 3 $ 45.00 2211.501 6 "Aggregate Base, Cl. 5 (100% Crushed) TON $24.50 10 $ 245.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $100.00 50 $ 5,000.00 2360.501 SP WEA240B Wearing Course Mixture (Trail Overlay) TON $70.00 75 $ 5,250.00 2504.602 Repair Residential Sprinkler Head EA $70.00 20 $ 1,400.00 2504.602 Repair Sprinkler System EA $375.00 2 $ 750.00 2506.602 Adjust Frame & Ring Casting (CB -HDPE Rings) EA $400.00 26 $ 10,400.00 2506.602 Remove & Replace Casting (Catch Basin) EA $650.00 1 $ 650.00 2506.602 Remove & Replace CB Structure (2'x 3') EA $3,150.00 1 $ 3,150.00 2506.602 Repair invert / Dogouse EA $500.00 3 $ 1,500,00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $150.00 2 $ 300.00 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset SF $6.00 396 $ 2,376.00 2531.501 Concrete Curb and Gutter, 8612 LF $16.65 280 $ 4,662.00 2531.501 Concrete Curb and Gutter, 8618 LF $16.15 340 $ 5,491.00 2531.501 Concrete Curb and Gutter, Surmountable LF $16.00 880 $ 14,080.00 Lexington Pointe ka8 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $145.00 18 $ 2,610.00 2540.602 Repair Underground Electric Fence EA $130.00 10 $ 1,300.00 2540.602 Repair Residential Landscaping EA $350.00 3 $ 1,050.00 2573.530 Storm Drain Inlet Protection EA $120.00 4 $ 480.00 2575.609 Seeding (MnDOT 270 w /Type 1 Mulch Special) SY $8.00 zoo $ 1,600.00 2575.551 Compost, Grade 1 TON $40.00 30 $ 1,200.00 Subtotal $ 76,934.00 5% Contingency $ 3,846.70 Subtotal $ 80,780.70 30% Indirect Costs $ 24,234.21 Part 11 Repair Existing Curb & Gutter $ 105,014.91 Part I Bituminous Street Overlay $ 197,834.23 Part II Repair Existing Curb & Gutter $ 105,014.91 TOTAL $ 302,849.14 Lexington Pointe ,ao� Appendix B Preliminary Assessment Roll ON Proiect 1103 Lexingtnn Pointe Fiahth -Tonth Trillium Court R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 948 Trillium Ct. 10- 45094 -02 -090 1 $ 857 $ 857 949 Trillium Ct. 10- 45094 -02 -080 1 $ 857 $ 857 952 Trillium Ct. 10- 45094 -02 -100 1 $ 857 $ 857 953 Trillium Ct. 10- 45094 -02 -070 1 $ 857 $ 857 956 Trillium Ct. 10- 45094 -02 -110 1 $ 857 $ 857 957 Trillium Ct. 10- 45094 -02 -060 1 $ 857 $ 857 960 Trillium Ct. 10- 45094 -02 -120 1 $ 857 $ 857 961 Trillium Ct. 10- 45094 -02 -050 1 $ 857 $ 857 964 Trillium Ct. 10- 45094 -02 -130 1 $ 857 $ 857 965 Trillium Ct. 10- 45094 -02 -040 1 $ 857 $ 857 968 Trillium Ct. 10- 45094 -02 -140 1 $ 857 $ 857 969 Trillium Ct. 10- 45094 -02 -030 1 $ 857 $ 857 972 Trillium Ct. 10- 45094 -02 -150 1 $ 857 $ 857 973 Trillium Ct. 10- 45094 -02 -020 1 $ 857 $ 857 977 Trillium Ct. 10- 45094 -02 -010 1 $ 857 $ 857 981 Trillium Ct. 10- 45094 -01 -170 1 $ 857 $ 857 982 Trillium Ct. 10- 45094 -01 -010 1 $ 857 $ 857 984 Trillium Ct. 10- 45094 -01 -020 1 $ 857 $ 857 985 Trillium Ct. 10- 45094 -01 -160 1 $ 857 $ 857 986 Trillium Ct. 10- 45094 -01 -030 1 $ 857 $ 857 989 Trillium Ct. 10- 45094 -01 -150 1 $ 857 $ 857 990 Trillium Ct. 10- 45094 -01 -040 1 $ 857 $ 857 993 Trillium Ct. 10- 45094 -01 -140 1 $ 857 $ 857 996 Trillium Ct. 10- 45094 -01 -050 1 $ 857 $ 857 997 Trillium Ct. 10- 45094 -01 -130 1 $ 857 $ 857 1001 Trillium Ct. 10- 45094 -01 -120 1 $ 857 $ 857 1002 Trillium Ct. 10- 45094 -01 -060 1 $ 857 $ 857 1005 Trillium Ct. 10- 45094 -01 -110 1 $ 857 $ 857 1006 Trillium Ct. 10- 45094 -01 -070 1 $ 857 $ 857 1009 Trillium Ct. 10- 45094 -01 -100 1 $ 857 $ 857 1010 Trillium Ct. 10- 45094 -01 -080 1 $ 857 $ 857 1013 Trillium Ct. 10- 45094 -01 -090 1 $ 857 $ 857 Subtotal 32 $ 27,424 Coneflower Court R-1 Residential P.I.N. Lot Equivalent Unit Total Total 948 Coneflower Ct. 10- 45092 -01 -210 1 $ 857 $ 857 949 Coneflower Ct. 10- 45092 -01 -220 1 $ 857 $ 857 952 Coneflower Ct. 10- 45092 -01 -200 1 $ 857 $ 857 953 Coneflower Ct. 10- 45092 -01 -230 1 $ 857 $ 857 956 Coneflower Ct, 10- 45092 -01 -190 1 $ 857 $ 857 957 Coneflower Ct, 10- 45092 -01 -240 1 $ 857 $ 857 960 Coneflower Ct. 10- 45092 -01 -180 1 $ 857 $ 857 961 Coneflower Ct. 10- 45092 -01 -250 1 $ 857 $ 857 964 Coneflower Ct. 10- 45092 -01 -170 1 $ 857 $ 857 965 Coneflower Ct. 10- 45092 -01 -260 1 $ 857 $ 857 Lexington Pointe V� 968 Coneflower Ct. 10- 45092 -01 -160 1 $ 857 $ 857 969 Coneflower Ct. 10- 45092 -01 -270 1 $ 857 $ 857 972 Coneflower Ct. 10- 45092 -01 -150 1 $ 857 $ 857 973 Coneflower Ct. 10- 45092 -01 -280 1 $ 857 $ 857 976 Coneflower Ct. 10- 45092 -02 -150 1 $ 857 $ 857 977 Coneflower Ct. 10- 45092 -02 -290 1 $ 857 $ 857 980 Coneflower Ct. 10- 45092 -02 -160 1 $ 857 $ 857 981 Coneflower Ct. 10- 45092 -02 -280 1 $ 857 $ 857 984 Coneflower Ct. 10- 45092 -02 -170 1 $ 857 $ 857 985 Coneflower Ct. 10- 45092 -02 -270 1 $ 857 $ 857 988 Coneflower Ct. 10- 45092 -02 -180 1 $ 857 $ 857 989 Coneflower Ct. 10- 45092 -02 -260 1 $ 857 $ 857 992 Coneflower Ct. 10- 45092 -02 -190 1 $ 857 $ 857 993 Coneflower Ct. 10- 45092 -02 -250 1 $ 857 $ 857 996 Coneflower Ct. 10- 45092 -02 -200 1 $ 857 $ 857 997 Coneflower Ct. 10- 45092 -02 -240 1 $ 857 $ 857 1000 Coneflower Ct. 10- 45092 -02 -210 1 $ 857 $ 857 1001 Coneflower Ct. 10- 45092 -02 -230 1 $ 857 $ 857 1004 Coneflower Ct. 10- 45092 -02 -220 1 $ 857 $ 857 Subtotal 29 $ 24,853 Wildflower Court R -1 Residential P.I.N. Lot Equivalent Unit Total Total 948 Wildflower Ct. 10- 45092 -01 -070 1 $ 857 $ 857 949 Wildflower Ct. 10- 45092 -01 -080 1 $ 857 $ 857 952 Wildflower Ct. 10- 45092 -01 -060 1 $ 857 $ 857 953 Wildflower Ct. 10- 45092 -01 -090 1 $ 857 $ 857 956 Wildflower Ct. 10- 45092 -01 -050 1 $ 857 $ 857 957 Wildflower Ct. 10- 45092 -01 -100 1 $ 857 $ 857 960 Wildflower Ct. 10- 45092 -01 -040 1 $ 857 $ 857 961 Wildflower Ct. 10- 45092 -01 -110 1 $ 857 $ 857 964 Wildflower Ct. 10- 45092 -01 -030 1 $ 857 $ 857 965 Wildflower Ct. 10- 45092 -01 -120 1 $ 857 $ 857 968 Wildflower Ct. 10- 45092 -01 -020 1 $ 857 $ 857 969 Wildflower Ct. 10- 45092 -01 -130 1 $ 857 $ 857 972 Wildflower Ct. 10- 45092 -01 -010 1 $ 857 $ 857 973 Wildflower Ct. 10- 45092 -01 -140 1 $ 857 $ 857 976 Wildflower Ct. 10- 45092 -02 -010 1 $ 857 $ 857 977 Wildflower Ct. 10- 45092 -02 -140 1 $ 857 $ 857 980 Wildflower Ct. 10- 45092 -02 -020 1 $ 857 $ 857 981 Wildflower Ct. 10- 45092 -02 -130 1 $ 857 $ 857 984 Wildflower Ct. 10- 45092 -02 -030 1 $ 857 $ 857 985 Wildflower Ct. 10- 45092 -02 -120 1 $ 857 $ 857 988 Wildflower Ct. 10- 45092 -02 -040 1 $ 857 $ 857 989 Wildflower Ct. 10- 45092 -02 -110 1 $ 857 $ 857 992 Wildflower Ct. 10- 45092 -02 -050 1 $ 857 $ 857 993 Wildflower Ct. 10- 45092 -02 -100 1 $ 857 $ 857 996 Wildflower Ct. 10- 45092 -02 -060 1 $ 857 $ 857 997 Wildflower Ct. 10- 45092 -02 -090 1 $ 857 $ 857 1000 Wildflower Ct. 10- 45092 -02 -070 1 $ 857 $ 857 1001 Wildflower Ct. 10- 45092 -02 -080 1 $ 857 $ 857 Subtotal 28 $ 23,996 Lexington Pointe k—�1 Jennifer Court R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4322 Jennifer Ct. 10- 45093 -02 -010 1 $ 857 $ 857 4323 Jennifer Ct. 10- 45093 -02 -160 1 $ 857 $ 857 4326 Jennifer Ct. 10- 45093 -02 -020 1 $ 857 $ 857 4327 Jennifer Ct. 10- 45093 -02 -150 1 $ 857 $ 857 4330 Jennifer Ct. 10- 45093 -02 -030 1 $ 857 $ 857 4331 Jennifer Ct. 10- 45093 -02 -140 1 $ 857 $ 857 4334 Jennifer Ct. 10- 45093 -02 -040 1 $ 857 $ 857 4335 Jennifer Ct. 10- 45093 -02 -130 1 $ 857 $ 857 4338 Jennifer Ct. 10- 45093 -02 -050 1 $ 857 $ 857 4339 Jennifer Ct. 10- 45093 -02 -120 1 $ 857 $ 857 4342 Jennifer Ct. 10- 45093 -02 -060 1 $ 857 $ 857 4343 Jennifer Ct. 10- 45093 -02 -110 1 $ 857 $ 857 4346 Jennifer Ct. 10- 45093 -02 -070 1 $ 857 $ 857 4347 Jennifer Ct. 10- 45093 -02 -100 1 $ 857 $ 857 4350 Jennifer Ct. 10- 45093 -02 -080 1 $ 857 $ 857 4351 Jennifer Ct. 10- 45093 -02 -090 1 $ 857 $ 857 Subtotal 16 $ 13,712 Walnut Ridge Drive R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 1023 Walnut Ridge Dr 10- 45093 -01 -080 1 $ 857 $ 857 1027 Walnut Ridge Dr 10- 45093 -01 -070 1 $ 857 $ 857 1031 Walnut Ridge Dr 10- 45093 -01 -060 1 $ 857 $ 857 1035 Walnut Ridge Dr 10- 45093 -01 -050 1 $ 857 $ 857 1039 Walnut Ridge Dr 10- 45093 -01 -040 1 $ 857 $ 857 1043 Walnut Ridge Dr 10- 45093 -01 -030 1 $ 857 $ 857 1047 Walnut Ridge Dr 10- 45093 -01 -020 1 $ 857 $ 857 1051 Walnut Ridge Dr 10- 45093 -01 -010 1 $ 857 $ 857 Subtotal 8 $ 6,856 113 SF Lots Total SF Assessments $ 96,841 Total Assessments $ 96,841 Residential Frontage 10679 97.9% Non - Assessable Frontage 227 2.1% Total Frontage 10906 100.0% Lexington Pointe C �)& 4 v G w Q LONE OAK ROAD O RUNK H F- IVY No, 55 0] J Z M� Y O �Q 2 YANKEE DOODLE ROAD WESCOIROAD t 2 LLI > > a o /L^ V Z L RWOOD ° Project Location xZ DIFFLEY ROAD 0 Q - LE INGTON AO /N TF m O ? WILDERNE 0 Cl) OK'UA/ ROAQ Qo = z D ,'LIFF ROAD CLIFF ROAD 11/11/2012 Lexington Pointe 8, 9 & 10th Additions Street Revitalization - Project 1103 Fi City of Eagan i g. 1 Engineering Department Location Map 5 50' ROW ( 130' ROW-WILDFLOWER LN.) 28' F -F ( 18.5' -25' F -F -WILDFLOWER LN.) 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Existing Typical Section 50' ROW ( 130' ROW-WILDFLOWER LN.) 28' F -F IN EDGE MILL ( 18.5' -25' F -F - WILDFLOWER LN.) (6' -8' wide) Typ. 11/2" TYPE 2360 WEAR S OVERLAY SE BITUMINOUS TACK COAT 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE EX. CURB & GUTTER REPLACE EX. CURB & GUTTER AS DIRECTED Bituminous Street Overlay Proposed Typical Section 11/08/2012 Lexington Pointe 8, 9 & 10th Additions City of �a�a� Fig.3 Engineering Department Typical Sections - Project 1103 i 6,b Lexington Pointe Eighth — Tenth Additions Neighborhood Street Revitalization City Project No. 1103 Informational Meeting — 7:00 P.M. Monday, January 7, 2013 Conference Room 1AB Attendance Aaron Nelson, Assistant City Engineer, 4 residents representing 3 single family homes (see attached sign - in sheet). This meeting was held concurrently with the Wilderness Run Second Addition & Fourth Addition neighborhood in which 5 residents attended. The meeting minutes reflect questions from both neighborhoods since the meeting was held concurrently. Presentation of Project Details Nelson welcomed the residents and presented project information, including details such as construction, costs, schedule and assessments. A short ETV video on the street improvement process was also shown. Questions/ Comments 1. Why are the improvements being performed now? The streets appear to be in relatively good condition. The condition of the streets are currently at the point that if improvements are not made at this time, the asphalt will deteriorate at a much quicker rate and will likely require more substantial and expensive improvements in the near future. 2. How long will the construction last? Construction is anticipated to begin in May (weather dependent). The size and scope of the improvements will likely result in a 3 -4 week construction timeframe. 3. How and when will the final assessment amounts be determined? A letter will be mailed to all properties this fall after construction is complete. The letter will include the final assessment amounts associated with each property. It will also invite property owners to another public hearing that specifically addresses the final costs. At the close of this meeting and the City Council's corresponding approval of the final assessment costs, there is a 30 day window in which payments can be made without interest. Payment during this 30 -day period should be made at city hall. After the 30 -day period, any remaining portion of the assessment will be forwarded to Dakota County for collection as part of the property taxes. 3.5% to 5% interest is anticipated to be charged annually until paid in full. 4. Will the road be open during construction? Will access be maintained to driveways? Will the road be milled all the way to the gravel? The streets in both neighborhoods will be open to traffic during construction. We do not anticipate any closures during the work, however, some phases of work will require short term lane closures and the contractor will be responsible to direct traffic. Access to the driveway should be maintained throughout construction. If curb needs to be replaced at your driveway, the contractor can provide a temporary access for use during a 72 hour concrete curb curing period. Only the top two inches of asphalt are proposed to be removed so an asphalt driving surface will be maintained at all times. 5. How long will the construction last? Construction is anticipated to begin in May (weather dependent). The size and scope of the improvements will likely result in a 3 -4 week construction timeframe. The meeting adjourned at 7:45 p.m. 1100 INFORMATIONAL MEETING Lexington Pointe Eighth - Ten Neighborhood Street Revitalization City of NOR , Project 1103 Contract 13 -03 Monday, January 7, 2013 7:00 p.m. — Conference Room 1AB NAME ADDRESS PHONE NO. In 1. N U r 0 n �)' t' r 1' (4 U, 1 T7 3. &Ae r ,� YJ l'e�/ �%3Sa Tyr rl 1 .v 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. Agenda Information Memo January 15, 2013 Eagan City Council Meeting PUBLIC HEARING F. PROJECT 1110, WILDERNESS RUN SECOND & FOURTH STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 1110 (Wilderness Run Second & Fourth - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past 23 years, the City has rehabilitated approximately 193 miles of local streets. • The resurfacing of the Wilderness Run Second & Fourth, residential streets in south central Eagan, has been programmed for 2013 in the City's 5 -Year Capital Improvement Program. • On June 5, 2012, the City Council directed staff to prepare a feasibility report considering a rehabilitation of this street. • On December 18, 2012, the feasibility report for Project 1110 was presented to the City Council and a Public Hearing was scheduled for January 15 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on January 7 for the adjacent property owners to discuss the proposed improvements. Of the 110 single - family residential properties proposed to be assessed under this improvement, 5 residents representing 3 properties attended the meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages ` ?A through . • Neighborhood Meeting Minutes, pages VCgQ through �"-3b 7ar t I olz — w3 EME r _ Y TIMON f Y _ t 9� t n,�f F'• � t rl r c ✓a t zy '' •a�, �,r 4b� City of Eap bn To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: December 26, 2012 Re: Wilderness Run Second and Fourth Additions Street Revitalization ,City Project No. 1110 Attached is our report for the Wilderness Run Second and Fourth Additions Street Revitalization, City Project No. 1110. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer and the laws of the State of Minnesota. Aaron Nelson Date: 0 Reg. No. 45795 Reviewed By: Department of Public Works Date: Reviewed By: Finan YAP partment Date: / /b ✓.� �., AO TABLE OF CONTENTS ExecutiveSummary ...................................................................................... ..............................1 Introduction / History .................................................................... ............................... 2 Scope........................................................................................... ............................... 3 AreaTo Be Included ..................................................................... ............................... 3 StreetPavement Evaluation ......................................................... ............................... 3 ProposedImprovements ...................:..................................:....... ...........................:... 4 Easements /Permits ...................................................................... ............................... 6 Feasibilityand Recommendations ................................................ ............................... 6 CostEstimate ............................................................................... ............................... 7 Assessments................................................................................ ............................... 7 AssessmentFinancing Options ..................................................... ............................... 8 RevenueSource ........................................................................... ............................... 8 ProjectSchedule .......................................................................... ............................... 9 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement /Assessment Area Map - 3 Typical Section — Mill & Overlay W \` Executive Summary Background Project Name Wilderness Run 2nd & 4th Project# 1110 Street Area 23,939 sq. yds Street Length Approx 6,334'(1.2 mi) Streets Included Amaryllis Ln, Carlson Lake Ln, Cleome Ln, Cosmos Ln, Garden Tr, Carlson Lake Ln N, Malmo Cir, Nybro Cir, Svensk Ln Constructed 1972, 1974, 1976 Overlayed 1994 Cracksealed - Seal Coated 1998 and 2007 Location W Y. Section 27 Township 27, Range 23 Relative Location North of Wilderness Run Road East of Pilot Knob Rd. City Park 3 Project Details Roadway resurfacing PCI Rating 39 Replacement of damaged Recommended Edge Mill and 1.5" curb & gutter Improvement Overlay Curb Removal 20% Adjustment /Replacement of; Scope sanitary/storm sewer $126,200 (34 %) $245,600 (66 %) utility castings Residential Lots 110 water gate valves City Park 3 street signage Cost Estimate Wilderness Run Second & Fourth Na Property City Mill & Overlayw/signage $257,700 $126,200 $135,500 Repair Ex Conc Curb & $114,100 0 $114,100 Gutter Total $371,800 $126,200 (34 %) $245,600 (66 %) Wilderness Run Second & Fourth Na December 2012 Neighborhood Street Revitalization Wilderness Run Second & Fourth Eagan, Minnesota Introduction History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The Wilderness Run Second & Fourth Additions neighborhood residential streets (approximately 1.2 miles in length) in south central Eagan are identified for 2013 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets in this residential neighborhood were originally constructed in 1972, 1974, and 1976 and overlayed in 1994. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roadway located within the project area again, which is in the near 20 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the streets. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that these streets were seal coated in 1998 and 2007. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed Wilderness Run Second & Fourth \LA '�) leveling and maintenance overlays on portions of the streets under consideration where necessary. These repairs alone will not substantially extend the life expectancy of the street section unless combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) and access in the project area and determined the systems are in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right -of- way and easements such as street lights, utility boxes, and above- ground storm water ponding /access, and pedestrian features were evaluated. The rehabilitation of City- maintained items is included in this report, if needed. Scope This project will provide resurfacing (edge mill and overlay) for approximately 1.2 miles of roadway. Figure 2 in Appendix C, illustrates the project limits. The following improvements are also included in the project: replacement of damaged curb and gutter, adjustments and /or replacement to sanitary /storm sewer utility castings, water gate valves, and street signage. °dM Area To Be Included Properties included in the project lie within the West % of Section 27, lying North of Wilderness Run Road, east of Pilot Knob Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. `;>Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: Wilderness Run Second & Fourth 0 PCI Recommended Improvement 56-100 Routine Maintenance /Crack Seal /Seal Coat 36-55 Patch /Repair and /or Overlay 0-35 Reconstruct /Reclaim The 2012 PCI rankings for the Wilderness Run Second & Fourth Addtiions street segments have a weighted average pavement condition rating of 39 which falls in the lower rankings of the "Patch/ Repair and/ or Overlay" category. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2013 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require full reconstruction. Proposed Improvements i Pavement - The existing street section for this roadway consists of 4.5" bituminous pavement supported by 6" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6' -8' wide) to accommodate a 1% -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. The proposed street improvements for this project are detailed in Appendix C, Fig. 3. Wilderness Run Second & Fourth H5 Concrete curb &gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 20% of the existing concrete curb and gutter will have to have to be replaced. Boulevard turf will be removed and replaced with either sod or seed. While the contractor who performs the work is responsible for its establishment, adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment /Replacement — Sanitary /storm sewer manholes, catch basins, and gate valves will be adjusted or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Alternative adjustment materials and methods are being investigated and implemented to reduce infiltration into the City sanitary and storm systems. Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the Wilderness Run Second & Fourth NO MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights - The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage at the street intersections. Stormwater and Water Quality Improvements — Several pond improvements to improve stormwater and water quality have been identified in the 2013 -2017 CIP and are proposed for construction in 2013 and 2014. Timing will be determined based on the scope of the improvements, required permits and public comment periods, soil testing results, and the desirable time of year to construct the improvements. These improvements will either be performed in -house or through separate contract. The work proposed in the Wilderness Run 2nd & 4th area includes: removal of about 800 cubic yards of stormwater deposited sediment at various deltas in Carlson Lake, and possible modifications to the easterly inlet pipe and flared end to improve recreational fishing opportunities near the pier. Because this work will not be Wilderness Run Second & Fourth Nq assessed, but will be financed through the City's existing Storm Water Utility Fund 1126 — Storm Drainage System Renewal and Replacement, preliminary cost estimates are not included in this report. 1;�>Easement/Permlts All work will be in the public right -of -way. No additional easements will be necessary. It is anticipated the only permit necessary will be from Dakota County to work within the Pilot Knob Road (CSAH 31) right of way. • ak Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase ride ability. The mill and overlay portion of the project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of these streets. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2013 — 2017) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2013 construction costs and include a 5% contingency and indirect cost of 30 %, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Wilderness Run Second & Fourth Mill & Overlay w/ signage ...... ............................... .......................$ 257,700 Repair Existing Concrete Curb & Gutter ....... ............................... 114,100 Total...................................... ............................... $ 371,800 Wilderness Run Second & Fourth I Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay— Residential 50% 50% Mill & Overlay — City Park 50% 50% Repair Existing Concrete Curb & Gutter 0% 100% Residential Lots —Street Revitalization Improvements All residential lots (110 total single - family residential lots) as shown on Figure 2 having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets. The estimated cost per single - family lot based on the City Assessment Policy is $1,060 /lot and is calculated as follows: % Residential Single- Family = 12,391 Front Feet /13,708 Total = 90.4% $257,700 (Overlay + Sign Costs) x 50% x 90.4% _ $116,470 Total Assessment $116,470 (Total Assessment) _ $1,060/ Lot Equivalent 110 SF Lots Parks Parcels — City parks parcels (3 Carlson Lake Park parcels) having adjacent frontage to streets within the project area, as shown in Figure 2, are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable to neighborhood parks. The estimated cost per front foot to be assessed, based on the City's Assessment Policy, is $9.40 /Front Foot and is calculated as follows: % City Park = 1,017 Front Feet /13,708 Total = 7.4% $257,700 (Overlay + Sign Costs) x 50% x 7.4% _ $9,560 Total Assessment $9,560 (Total Assessment) _ $9.40/ F.F. 1,017 Front Feet The remaining 300 feet (2.2 %) of frontage within the project area is either sideyard or backyard Property with no driveway accesses, and therefore not assessable under the City's Assessment Policy. Wilderness Run Second & Fourth VA 1;�>Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners and ten years for City parks. In 2012, the interest rate was set at 3.5 %. The 2013 rate is not yet available, however, based on City policy it is expected to be determined by the City Council in the spring. The following payment schedule is an example of the $1,060 assessment with an estimated 3.5% interest rate: —Princip-ad Per Year Interest Per Year Cost Per Year First Year _ $212 _ ___ I —$43 $255 Fifth Year _. $212 $ 7 r- _�. - -- $219 $114,100 Totals $371,800 Bonds may be issued to finance the improvements. •rw Revenue Source A summary of revenue sources is listed below: The City's Major Street Fund will finance the estimated project deficit of $245,600 (66% of total). •rte. Protect Schedule Present Feasibility Report to City Council/ Order Public Hearing ......... December 18, 2012 Informational Meeting .......................... ............................... ........................January 7, 2013 PublicHearing ..................................... ............................... ........................January 15, 2013 Approve Plans and Specifications ............................... ............................... February 5, 2013 BidDate ............................................................................ ............................... March 7, 2013 AwardContract ............................................................. ............................... March 19, 2013 StartConstruction .............................................................. ............................... May 1, 2013 ProjectCompletion ........................................................... ............................... August, 2013 FinalCost Report .................................... ............................... .....................September, 2013 First Payment Due with Property Tax Statement ............ ............................... May 15, 2014 Wilderness Run Second & Fourth 1a Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 257,700 $126,200 $131,500 Repair Existing Curb $ 114,100 - $114,100 Totals $371,800 $126,200 $245,600 The City's Major Street Fund will finance the estimated project deficit of $245,600 (66% of total). •rte. Protect Schedule Present Feasibility Report to City Council/ Order Public Hearing ......... December 18, 2012 Informational Meeting .......................... ............................... ........................January 7, 2013 PublicHearing ..................................... ............................... ........................January 15, 2013 Approve Plans and Specifications ............................... ............................... February 5, 2013 BidDate ............................................................................ ............................... March 7, 2013 AwardContract ............................................................. ............................... March 19, 2013 StartConstruction .............................................................. ............................... May 1, 2013 ProjectCompletion ........................................................... ............................... August, 2013 FinalCost Report .................................... ............................... .....................September, 2013 First Payment Due with Property Tax Statement ............ ............................... May 15, 2014 Wilderness Run Second & Fourth 1a Appendix A Preliminary Cost Estimate Citv Proiect 9970 WildernPSC Run 7nrl R Ath Arlditinnc Item No. Item Unit Unit Price Est Estimated Item No. 2021.501 Mobilization LS Qty Cost 5% Contingency $ 4,179.99 Wilderness Run Second & Fourth 15� Part i - tinummous street Uveriay Y� -J�)Vr V.J1 Item No. 2021.501 Mobilization LS $3,500.00 1 $ 3,500.00 2104.505 Remove Bituminous Pavement SY $7.50 100 $ 750.00 2232.501 Mill Bituminous Pavement (1- 1/4" depth, 6' Width) SY $1.60 9140 $ 14,624.00 2357.502 Bituminous Material for Tack Coat GAL $2.75 1540 $ 4,235.00 2360.501 SP WEA240B Wearing Course Mixture (Overlay) TON $58.00 2380 $ 138,040.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $100.00 40 $ 4,000.00 2504.602 Adjust Gate Valve Box EA $110.00 8 $ 880.00 2504.602 Repair Gate Valve Mid Section EA $300.00 4 $ 1,200.00 2504.602 Repair Gate Valve Top Section w /Cover EA $275.00 6 $ 1,650.00 2506.602 Adjust Manhole Casting - Riser Adjustment EA $210.00 12 $ 2,520.00 2506.602 Adjust Frame and Ring Casting (Manhole) EA $425.00 17 $ 7,225.00 2506.602 Remove & Replace Frame & Ring Casting (27 ") EA $750.00 1 $ 750.00 SP -1 Signage Remove & Replace LS $7,400.00 1 $ 7,400.00 2563.601 Traffic Control LS $2,000.00 1 $ 2,000.00 500.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA Subtotal $ 188,774.00 $ 300.00 2521.501 5% Contingency $ 9,438.70 240 $ 1,440.00 2531.501 Subtotal $ 198,212.70 $14.70 1930 $ 30% Indirect Costs $ 59,463.81 LF Part I - Bituminous StrPPt CivPrlav 135 $ 2,180.25 c or-7 c-,e r, 5% Contingency $ 4,179.99 Wilderness Run Second & Fourth 15� Part u - Kepair Existing curb & gutter Y� -J�)Vr V.J1 Item No. Item Unit Unit Price Est Estimated $ 13,422.50 2104.503 Remove Bituminous Trail Pavement Qty Cost 5% Contingency $ 4,179.99 Wilderness Run Second & Fourth 15� Part u - Kepair Existing curb & gutter 2104.501 Remove Concrete Curb and Gutter LF $6.50 2065 $ 13,422.50 2104.503 Remove Bituminous Trail Pavement SF $1.15 240 $ 276.00 2104.523 Salvage Casting EA $110.00 2 $ 220.00 2211.501 6 "Aggregate Base, CI.5 (100% Crushed) TON $24.50 10 $ 245.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $100.00 50 $ 5,000.00 2504.602 Repair Residential Sprinkler Head EA $70.00 10 $ 700.00 2504.602 Repair Sprinkler System EA $375.00 1 $ 375.00 2506.521 Install Casting EA $600.00 2 $ 1,200.00 2506.602 Adjust Frame & Ring Casting (CB -HDPE Rings) EA $400.00 24 $ 9,600.00 2506.602 Remove & Replace Casting (Catch Basin) EA $650.00 1 $ 650.00 2506.602 Remove & Replace Top Slab 4' Dia (CBMH. EA $1,700.00 2 $ 3,400.00 2506.602 Remove & Replace CBMH Structure w /Cstg (4' Dia.) EA $4,050.00 1 $ 4,050.00 2506.602 Remove & Replace CB Structure (2'x 3') EA $3,150.00 1 $ 3,150.00 2506.602 Repair Invert/ Dogouse EA $500.00 1 $ 500.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $150.00 2 $ 300.00 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset SF $6.00 240 $ 1,440.00 2531.501 Concrete Curb & Gutter D412 LF $14.70 1930 $ 28,371.00 2531.501 Concrete Curb and Gutter, 8618 LF $16.15 135 $ 2,180.25 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $145.00 6 $ 870.00 2540.602 Repair Underground Electric Fence EA $130.00 10 $ 1,300.00 2540.602 Repair Residential Landscaping EA $350.00 1 $ 350.00 2573.530 Storm Drain Inlet Protection EA $120.00 2 $ 240.00 2575.609 Seeding (MnDOT 270 w /Type 1 Mulch Special) SY $8.00 420 $ 3,360.00 2575.551 Compost, Grade 1 TON $40.00 60 $ 2,400.00 Subtotal $ 83,599.75 5% Contingency $ 4,179.99 Wilderness Run Second & Fourth 15� Subtotal $ 87,779.74 30% Indirect Costs $ 26,333.92 Part II Repair Existing Curb & Gutter $ 114,113.66 Part I Bituminous Street Overlay $ 257,676.51 Part II Repair Existing Curb & Gutter $ 114,113.66 TOTAL $ 371,790.17 Wilderness Run Second & Fourth lea Appendix B Preliminary Assessment Roll rlty Prninrt 111n lA /ilrinr..- D... 73-4 -.4 nMa Cleome Lane R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 1367 Cleome Ln. 10- 84351 -02 -280 1 $ 1,060 $ 1,060 1371 Cleome Ln. 10- 84351 -02 -270 1 $ 1,060 $ 1,060 1372 Cleome Ln. 10- 84351 -02 -170 1 $ 1,060 $ 1,060 1375 Cleome Ln. 10- 84351 -02 -260 1 $ 1,060 $ 1,060 1376 Cleome Ln. 10- 84351 -02 -180 1 $ 1,060 $ 1,060 1380 Cleome Ln. 10- 84351 -02 -190 1 $ 1,060 $ 1,060 1385 Cleome Ln. 10- 84351 -02 -240 1 $ 1,060 $ 1,060 1386 Cleome Ln. 10- 84351 -02 -200 1 $ 1,060 $ 1,060 1392 Cleome Ln. 10- 84351 -02 -210 1 $ 1,060 $ 1,060 (empty lot) 10- 84351 -02 -250 1 $ 1,060 $ 1,060 (empty lot) 10. 84351 -02 -220 1 $ 1,060 $ 1,060 (empty lot) 10- 84351 -02 -230 1 $ 1,060 $ 1,060 Subtotal 12 $ 12,720 Cosmos Lane R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 1342 Cosmos Ln. 10- 84353 -02 -050 1 $ 1,060 $ 1,060 1345 Cosmos Ln. 10- 84353 -01 -080 1 $ 1,060 $ 1,060 1348 Cosmos Ln. 10- 84353 -02 -040 1 $ 1,060 $ 1,060 1349 Cosmos Ln. 10- 84353 -01 -070 1 $ 1,060 $ 1,060 1354 Cosmos Ln. 10- 84353 -02 -030 1 $ 1,060 $ 1,060 1355 Cosmos Ln, 10- 84353 -01 -060 1 $ 1,060 $ 1,060 1358 Cosmos Ln. 10- 84353 -02 -020 1 $ 1,060 $ 1,060 1359 Cosmos Ln. 10- 84353 -01 -050 1 $ 1,060 $ 1,060 1362 Cosmos Ln. 10- 84353 -02 -010 1 $ 1,060 $ 1,060 1363 Cosmos Ln. 10- 84353 -01 -040 1 $ 1,060 $ 1,060 1372 Cosmos Ln. 10- 84351 -02 -070 1 $ 1,060 $ 1,060 1376 Cosmos Ln. 10- 84351 -02 -080 1 $ 1,060 $ 1,060 1377 Cosmos Ln. 10- 84351 -02 -150 1 $ 1,060 $ 1,060 1380 Cosmos Ln. 10- 84351 -02 -090 1 $ 1,060 $ 1,060 1381 Cosmos Ln. 10- 84351 -02 -140 1 $ 1,060 $ 1,060 1386 Cosmos Ln. 10- 84351 -02 -100 1 $ 1,060 $ 1,060 1387 Cosmos Ln. 10- 84351 -02 -130 1 $ 1,060 $ 1,060 1391 Cosmos Ln. 10- 84351 -02 -120 1 $ 1,060 $ 1,060 1392 Cosmos Ln. 10- 84351 -02 -110 1 $ 1,060 $ 1,060 Subtotal 19 $ 20,140 Amaryllis Lane R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 1364 Amaryllis Ln. 10- 84351 -01 -040 1 $ 1,060 $ 1,060 1368 Amaryllis Ln. 10- 84351 -01 -050 1 $ 1,060 $ 1,060 1373 Amaryllis Ln. 10- 84351 -02 -050 1 $ 1,060 $ 1,060 1374 Amaryllis Ln. 10- 84351 -01 -060 1 $ 1,060 $ 1,060 1377 Amaryllis Ln. 10- 84351 -02 -040 1 $ 1,060 $ 1,060 1378 Amaryllis Ln. 10- 84351 -01 -070 1 $ 1,060 $ 1,060 1383 Amaryllis Ln. 10- 84351 -02 -030 1 $ 1,060 $ 1,060 1384 Amaryllis Ln. 10- 84351 -01 -080 1 $ 1,060 $ 1,060 1387 Amaryllis Ln. 10- 84351 -02 -020 1 $ 1,060 $ 1,060 1388 Amaryllis Ln. 10- 84351 -01 -090 1 $ 1,060 $ 1,060 1391 Amaryllis Ln. 10- 84351 -02 -010 1 $ 1,060 $ 1,060 Wilderness Run Second & Fourth � 53 1392 Amaryllis Ln. 10- 84351 -01 -100 1 $ 1,060 $ 1,060 Subtotal 12 $ 12,720 Garden Trail R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4310 Garden Trl. 10- 02700 -29 -010 1 $ 1,060 $ 1,060 4320 Garden TH. 10- 84353 -01 -010 1 $ 1,060 $ 1,060 4326 Garden TH. 10- 84353 -01 -020 1 $ 1,060 $ 1,060 4332 Garden TH. 10- 84353 -01 -030 1 $ 1,060 $ 1,060 4333 Garden Trl, 10- 84351 -02 -160 1 $ 1,060 $ 1,060 4350 Garden TO. 10- 84351 -03 -090 1 $ 1,060 $ 1,060 4354 Garden TH. 10- 84351 -03 -080 1 $ 1,060 $ 1,060 4357 Garden TH. 10- 84351 -02 -060 1 $ 1,060 $ 1,060 4360 Garden TH. 10- 84351 -03 -070 1 $ 1,060 $ 1,060 4368 Garden Trl. 10- 84351 -03 -060 1 $ 1,060 $ 1,060 4374 Garden TH. 10- 84351 -03 -050 1 $ 1,060 $ 1,060 4380 Garden TH. 10- 84351 -03 -040 1 $ 1,060 $ 1,060 4383 Garden TO. 10- 84351 -01 -030 1 $ 1,060 $ 1,060 4386 Garden Trl. 10- 84351 -03 -030 1 $ 1,060 $ 1,060 4391 Garden Trl. 10- 84351 -01 -020 1 $ 1,060 $ 1,060 4392 Garden TH. 10- 84351 -03 -020 1 $ 1,060 $ 1,060 4395 Garden TH. 10- 84351 -01 -010 1 $ 1,060 $ 1,060 4396 Garden Trl. 10- 84351 -03 -010 1 $ 1,060 $ 1,060 Subtotal 18 $ 19,080 Carlson Lake Lane R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 1262 Carlson Lake Ln. 10- 84353 -03 -250 1 $ 1,060 $ 1,060 1265 Carlson Lake Ln. 10- 84353 -05 -070 1 $ 1,060 $ 1,060 1270 Carlson Lake Ln, 10- 84353 -03 -260 1 $ 1,060 $ 1,060 1273 Carlson Lake Ln, 10- 84353 -05 -060 1 $ 1,060 $ 1,060 1274 Carlson Lake Ln. 10- 84353 -03 -270 1 $ 1,060 $ 1,060 1277 Carlson Lake Ln. 10- 84353 -05 -050 1 $ 1,060 $ 1,060 1280 Carlson Lake Ln. 10- 84353 -03 -280 1 $ 1,060 $ 1,060 1281 Carlson Lake Ln. 10- 84353 -05 -040 1 $ 1,060 $ 1,060 1284 Carlson Lake Ln. 10- 84353 -03 -290 1 $ 1,060 $ 1,060 1287 Carlson Lake Ln. 10- 84353 -05 -030 1 $ 1,060 $ 1,060 1290 Carlson Lake Ln. 10- 84353 -03 -300 1 $ 1,060 $ 1,060 1293 Carlson Lake Ln. 10- 84353 -05 -020 1 $ 1,060 $ 1,060 1299 Carlson Lake Ln. 10- 84353 -05 -010 1 $ 1,060 $ 1J1,060 060 1307 Carlson Lake Ln. 10- 84353 -04 -080 1 $ 1,060 $ 1308 Carlson Lake Ln. 10- 84353 -03 -150 1 $ 1,060 $ 1313 Carlson Lake Ln. 10- 84353 -04 -070 1 $ 1,060 $ 1317 Carlson Lake Ln. 10- 84353 -04 -060 1 $ 1,060 $ 1321 Carlson Lake Ln. 10- 84353 -04 -050 1 $ 1,060 $ 1,060 1323 Carlson Lake Ln. 10- 84353 -04 -040 1 $ 1,060 $ 1,060 1325 Carlson Lake Ln. 10- 84353 -04 -030 1 $ 1,060 $ 1,060 1327 Carlson Lake Ln. 10- 84353 -04 -020 1 $ 1,060 $ 1,060 1329 Carlson take Ln. 10- 84353 -04 -010 1 $ 1,060 $ 1,060 Subtotal 22 $ 23,320.00 Svensk Lane R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4353 Svensk Ln. 10- 84353 -02 -060 1 $ 1,060 $ 1,060 4354 Svensk Ln. 10- 84353 -03 -060 1 $ 1,060 $ 1,060 4359 Svensk Ln. 10- 84353 -02 -070 1 $ 1,060 $ 1,060 Wilderness Run Second & Fourth ��Z4 4367 Svensk Ln. 10- 84353 -02 -080 1 $ 1,060 $ 1,060 4368 Svensk Ln. 10- 84353 -03 -050 1 $ 1,060 Total Frontage 4371 Svensk Ln. 10- 84353 -02 -090 1 $ 1,060 $ 1,060 4372 Svensk Ln. 10- 84353 -03 -040 1 $ 1,060 $ 1,060 4375 Svensk Ln. 10- 84353 -02 -100 1 $ 1,060 $ 1,060 4381 Svensk Ln. 10- 84353 -02 -110 1 $ 1,060 $ 1,060 4382 Svensk Ln. 10- 84353 -03 -030 1 $ 1,060 $ 1,060 4389 Svensk Ln. 10- 84353 -02 -120 1 $ 1,060 $ 1,060 4390 Svensk Ln. 10- 84353 -03 -020 1 $ 1,060 $ 1,060 4395 Svensk Ln. 10- 84353 -02 -130 1 $ 1,060 $ 1,060 4396 Svensk Ln. 10- 84353 -03 -010 1 $ 1,060 $ 1,060 Subtotal 14 $ 14,840 Nybro Circle R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4370 Nybro Cir. 10- 84353 -03 -140 1 $ 1,060 $ 1,060 4373 Nybro Cir. 10- 84353 -03 -070 1 $ 1,060 $ 1,060 4381 Nybro Cir. 10- 84353 -03 -080 1 $ 1,060 $ 1,060 4386 Nybro Cir. 10- 84353 -03 -130 1 $ 1,060 $ 1,060 4387 Nybro Cir. 10- 84353 -03 -090 1 $ 1,060 $ 1,060 4395 Nybro Cir. 10- 84353 -03 -100 1 $ 1,060 $ 1,060 4396 Nybro Cir. 10- 84353 -03 -120 1 $ 1,060 $ 1,060 4400 Nybro Cir. 10- 84353 -03 -110 1 $ 1,060 Subtotal 8 Malmo Circle R -1 Residential P.I.N. Lot Equivalent Unit Assessment jTotal 4380 Malmo Cir. 10- 84353 -03 -310 1 $ 1,060 4388 Malmo Cir. 10- 84353 -03 -190 1 $ 1,060 4389 Malmo Cir. 10- 84353 -03 -160 1 $ 1,060 4396 Malmo Cir. 10- 84353 -03 -180 1 $ 1,060 $ 1,060 4397 Malmo Cir. 10- 84353 -03 -170 1 $ 1,060 $ 1,060 Subtotal 5 $ 5,300 Total SF Assessments 110 $ 116,600 P -Parks P.I.N. Front Foot Rate /F.F. Total City of Eagan Carlson Lake Park 10- 84353 -06 -090 915 $ 9.40 $ 8,601 City of Eagan Carlson Lake Park 10- 84354 -00 -020 40 $ 9.40 $ 376 City of Eagan Carlson Lake Park 10- 84355 -00 -010 62 $ 9.40 $ 583 Subtotal 1017 $ 9,560 Total Assessments $ 126,160 Kesiaentiai frontage 12391 90.4% Parks Frontage 1017 7.4% Non - Assessable Frontage 300 2.2% Total Frontage 13708 100.0% Wilderness Run Second & Fourth `St j MA Wilderness Run 2nd & 4th Street Revitalization - Project 1110 Fi City of Ea�a� i g. 1 Engineering Department Location Map I �J i Wilderness Run 2nd & 4th Street Revitalization - Project 1110 City Of E202H Street Improvement Area �5rl FIG. 2A Date: 12/11/2012 XIN&, W_ VT Uw LEGEND A _-7 Street Improvement Assessable Area Laken 2 % ra x 17-1 Gg Park Z 4 0 N -J IF- CU 1329 T Q 1327 27 -�V 134210 ; AV, (nB CU OAL 13 5 k . . . . . . . . . . . . . • 36 P.Ri A 3 171 368 93 1287 1281 11277 1273- 75� -A= -)'AlAn 3 381 1284 7M fl 280 1270 Ao� 0 N 4387t T-T.Vt A 4389 M WK 77" 31� g ......... -M 43 Pq V t ny 436 43U A M- W A f ir- 4 WH6 F66ss,� Run Road MAM Ch of Eflon Alm n ik q 49M." 'MAX-_ V- �,. Wilderness Run 2nd & 4th FIG. 2B Street Revitalization - Project 1110 Street Improvement Area 15 g Date: 12/11/2012 nA w Ch of Eflon Alm n ik q 49M." 'MAX-_ V- �,. Wilderness Run 2nd & 4th FIG. 2B Street Revitalization - Project 1110 Street Improvement Area 15 g Date: 12/11/2012 EDGE MILL (6' -8' wide) T v vL. v I'IVVI \LVlI I L U/'1JC Existing Typical Section 60' ROW 32' F -F 11/2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY CURB ITTER REPLACE EX. CURB & BITUMINOUS TACK COAT GUTTER AS DIRECTED 1" 4 /2 BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section 11/08/2012 = Wilderness Run 2nd & 4th City of �a�a� Fig.3 Engineering Department Typical Sections - Project 1110 Wilderness Run 2 °`t & 4t" Neighborhood Street Revitalization City Project No. 1110 Informational Meeting — 7:00 P.M. Monday, January 7, 2013 Conference Room 1AB Attendance Aaron Nelson, Assistant City Engineer, 5 residents representing 3 single family homes (see attached sign - in sheet). This meeting was held concurrently with the Lexington Pointe Eighth -Tenth neighborhood in which 4 residents attended. The meeting minutes reflect questions from both neighborhoods since the meeting was held concurrently. Any neighborhood specific questions are indicated. Presentation of Proiect Details Nelson welcomed the residents and presented project information, including details such as construction, costs, schedule and assessments. A short ETV video on the street improvement process was also shown. Questions/ Comments 1. Why are the improvements being performed now? The streets appear to be in relatively good condition. The condition of the streets are currently at the point that if improvements are not made at this time, the asphalt will deteriorate at a much quicker rate and will likely require more substantial and expensive improvements in the near future. 2. How long will the construction last? Construction is anticipated to begin in May (weather dependent). The size and scope of the improvements will likely result in a 3 -4 week construction timeframe. 3. How and when will the final assessment amounts be determined? A letter will be mailed to all properties this fall after construction is complete. The letter will include the final assessment amounts associated with each property. It will also invite property owners to another public hearing that specifically addresses the final costs. At the close of this meeting and the City Council's corresponding approval of the final assessment costs, there is a 30 day window in which payments can be made without interest. Payment during this 30 -day period should be made at city hall. After the 30 -day period, any remaining portion of the assessment will be forwarded to Dakota County for collection as part of the property taxes. 3.5% to 5% interest is anticipated to be charged annually until paid in full. 4. Will the road be open during construction? Will access be maintained to driveways? Will the road be milled all the way to the gravel? The streets in both neighborhoods will be open to traffic during construction. We do not anticipate any closures during the work, however, some phases of work will require short term lane closures and the contractor will be responsible to direct traffic. Access to the driveway should be maintained throughout construction. If curb needs to be replaced at your driveway, the contractor can provide a temporary access for use during a 72 hour concrete curb curing period. Only the top two inches of asphalt are proposed to be removed so an asphalt driving surface will be maintained at all times. 5. How long will the construction last? Construction is anticipated to begin in May (weather dependent). The size and scope of the improvements will likely result in a 3 -4 week construction timeframe. The meeting adjourned at 7:45 p.m. ■ INFORMATIONAL MEETING Wilderness Run Second & Fourth Neighborhood Street Revitalization City of Eap Project 1110 Contract 13 -03 Monday, January 7, 2013 7:00 p.m. - Conference Room 1AB NAME�f% ADDRESS PHONE NO. /'Z 2. ed -rlayl k- 7/Ott 3./� 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 1�� Agenda Information Memo January 15, 2013 Eagan City Council Meeting PUBLIC HEARING G. PROJECT 1117, MANOR LAKE/ LAKEVIEW TRAIL STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 1117 (Manor Lake/ Lakeview Trail - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past 23 years, the City has rehabilitated approximately 193 miles of local streets. • The resurfacing of the Manor Lake/ Lakeview Trail, residential streets in south central Eagan, has been programmed for 2013 in the City's 5 -Year Capital Improvement Program. • On June 5, 2012, the City Council directed staff to prepare a feasibility report considering a rehabilitation of this street. • On December 18, 2012, the feasibility report for Project 1117 was presented to the City Council and a Public Hearing was scheduled for January 15 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on January 7 for the adjacent property owners to discuss the proposed improvements. Of the 108 single - family residential properties proposed to be assessed under this improvement, 2 residents representing 2 properties attended the meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages 1(03 through �. • Neighborhood Meeting Minutes, pages _ through 0o. r i ? Ss S r N F -` Ir",—� CM! Ate 4b� City of 8 mn To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: December 18, 2012 Re: Manor Lake / Lakeview Trail Neighborhood Street Revitalization City Project No.: 1117 Attached is our report for the Manor Lake / Lakeview Trail Neighborhood Street Revitalization, City Project No. 1117. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Aaron Nelson Date: 3 Reg. No. 45795 Reviewed By: Department of Public Work Reviewed By: cz�l� Financ artment� Date: / _ / U -- / 3 Date: (Oq TABLE OF CONTENTS ExecutiveSummary ....................................................................... ............................... 1 Introduction /History ..................................................................... ............................... 2 Scope............................................................................................. ..............................3 AreaTo Be Included ....................................................................... ..............................3 StreetPavement Evaluation ........................................................... ..............................3 ProposedImprovements ................................................................ ..............................4 Easements /Permits ........................................................................ ..............................6 Feasibility /Recommendations ........................................................ ..............................6 CostEstimate ................................................................................. ..............................7 Assessments.................................................................................. ..............................7 AssessmentFinancing Options ....................................................... ..............................8 RevenueSource ............................................................................. ..............................9 ProjectSchedule ............................................................................ ..............................9 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 - 2 3 Location Map Street Improvement /Assessment Area Map Typical Section — Mill & Overlay Executive Summary Background Project Details PCI Rating 46/100 • Roadway resurfacing Recommended Patch /Repair and • Replacement of damaged curb & Improvement 1 -1/2" Overlay gutter • Adjustment /Replacement of: Curb Removal 12% Scope o Sanitary /Storm sewer o Utility castings o Water gate valves Residential Lots 108 o Street signage Commercial /Industrial - • Storm Water Quality Improvements Parks Parcels 3 Cost Estimate/ Revenue Manor Lake / Lakeview City Mill & Overlay w/ Signage $ 235,300 Repair Existing Concrete Curb & Gutter $ 89,400 Project Name Trail Project # 1117 Street Area 22,208 SY Street Length 7,216 Todd Avenue Constructed 1988 -1993 Middle Lane Allan Lane Reconstructed - Streets Included Manor Drive Crack Sealed - Greenleaf Drive East Seal Coated 1995 and 2003 Tamie Avenue McFaddens Trail McFaddens Trail - 2008 Absolute Location N % of Section 36 Relative Location South of Cliff Road Township 27, Range 23 West of T.H. #3 Project Details PCI Rating 46/100 • Roadway resurfacing Recommended Patch /Repair and • Replacement of damaged curb & Improvement 1 -1/2" Overlay gutter • Adjustment /Replacement of: Curb Removal 12% Scope o Sanitary /Storm sewer o Utility castings o Water gate valves Residential Lots 108 o Street signage Commercial /Industrial - • Storm Water Quality Improvements Parks Parcels 3 Cost Estimate/ Revenue Manor Lake / Lakeview Trail t U(O Property City Mill & Overlay w/ Signage $ 235,300 Repair Existing Concrete Curb & Gutter $ 89,400 $ 119,500 - $ 115,800 $ 89,400 Total $ 324,700 $ 119,500 (37 %) $ 205,200 (63 %) Manor Lake / Lakeview Trail t U(O December 18, 2012 Neighborhood Street Revitalization Manor Lake / Lakeview Trail Eagan, Minnesota 1;�> Introduction History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 7,216 feet of residential streets in the Manor Lake / Lakeview developments located in southeast Eagan have been identified for 2013 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets in this residential neighborhood were constructed in 1988- 1993. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roadway located within the project area, which is currently in the approximate 20 to 25 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that these streets were seal coated in 1995 and 2003, and McFaddens Trail in 2008. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with bituminous overlays proposed with this project. Manor Lake / Lakeview Trail � ('09 Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) in the project area and determined the system is in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right -of- way and easements, such as street lights, utility boxes, and storm water ponding /access, and pedestrian features were evaluated. The rehabilitation of City- maintained items is included in this project, if necessary. ';�>Scope This project will provide resurfacing (edge mill and overlay) for approximately 7,216 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and /or replacement to sanitary /storm sewer utility castings, water gate valves, replacement of street signage, and storm water quality improvements at City Pond LP- 26.1. °ak Area To Be Included Properties included in the project lie within the N % of Section 36, lying South of Cliff Road, West of Trunk Highway 3, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. °� Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance /Crack Seal /Seal Coat 36-55 Patch /Repair and /or Overlay 0-35 Reconstruct/ Reclaim Manor Lake / Lakeview Trail w i6 The 2012 PCI rankings for the street segments have a weighted average pavement condition rating of 46 for Manor Lake / Lakeview Trail, which falls in the "Patch /Repair and /or Overlay ", as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2013 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. irk Proposed Improvements Pavement - The proposed street improvements for Manor Lake / Lakeview Trail are shown in Figure 3. The existing street section for this roadway consists of 3" bituminous pavement supported by 6" gravel base. ►''� _ -- The existing bituminous surface will be I ►'_' ` _ - milled adjacent to the existing curb and gutter (6' -8' wide) to accommodate a 1% -inch bituminous overlay. The overlay, combined with the remaining street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 12% of the existing concrete curb and gutter will ' have to be replaced. Boulevard turf will be removed and replaced as necessary to accommodate the improvements. While the - contractor who performs the work is responsible for its establishment (sod for 30 days, seed for longer), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Manor Lake / Lakeview Trail � (0C Utility Adjustment /Replacement — Sanitary /storm sewer manholes, catch basins, and gate valves will be adjusted or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD) and those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are also in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Storm Water Quality Improvements — Several pond improvements to improve storm water quality have been identified in the 2013 -2017 CIP and are proposed for construction in 2013 and 2014. Timing will be determined based on the scope of the improvements, required permits and public comment periods, soil testing results, and the desirable time of year to construct the improvements. These improvements will either be performed in- house, or through separate contract. The work in the Manor Lake /Lakeview Trail area may include extending storm sewer pipe, widening a swale to City Pond LP -26.1, removal of approximately 21 cubic yards of sediment, and other improvements to benefit water quality in nearby Fitz Lake. Because this work will not be assessed, but will be financed through the City's existing Storm Water Utility Fund 1126 — Storm Drainage System Renewal and Replacement, Manor Lake / Lakeview Trail 1n,0 preliminary cost estimates are not included in this report and the costs are not proposed to be assessed. 2013 WO-CIP Sediment Removal: LP -26.1 (Storm Basin) McFaddens Trail Project Map Book: 36N ;fir Easement Permits All work will be in the public right -of -way. No additional easements are anticipated. The only anticipated permit is from Dakota County for work within the Cliff Road (CSAH 32) road right -of- way. 4�Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. Manor Lake / Lakeview Trail V -1 i The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2013 — 2017) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. 1;�>Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2013 construction costs and include a 5% contingency and indirect cost of 30 %, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Manor Lake / Lakeview Trail Mill & Overlay w/ Signage .............................. ..............................$ 235,300 Repair Existing Concrete Curb & Gutter ....... ............................... 89,400 Total...................................... ............................... $ 324,700 �Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay — Residential 50% 50% Mill & Overlay- Community Park 75% 25% Repair Existing Concrete Curb & Gutter 0% 100% Residential Lots —All residential lots (108 total single - family residential lots) as shown on Figure 2 having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets. The estimated cost per single - family lot based on the City Assessment Policy is $1,060 /lot and is calculated as follows: Manor Lake / Lakeview Trail l `-1 a $235,300 (Mill & Overlay Costs) / 12,518' (Total F.F.) = $18.80/F.F. $18.80/F.F. x 50% = $9.40 /Residential F.F. $9.40 /Residential F.F. x 12,164' (Residential Frontage) = $114,342 (Total Assessment) $114,342 (Total Assessment) / 108 lots = $1,058.72/lot, rounded to $1,060. Parks Parcels — Community parks parcels (3 Holz Farm 'Park parcels) having adjacent frontage to Manor Drive within the project area, as shown in Figure 2, are proposed to be assessed. The City's Assessment Policy states that 75% of the mill and overlay costs are assessable to parks. The estimated cost per front foot to be assessed, based on the City's Assessment Policy, is $14.10 /Front Foot and is calculated as follows; $235,300 (Mill & Overlay Costs) / 12,518' (Total F.F.) = $18.80/F.F. $18.80/F.F. x 75% = $14.10 /Parks Parcel F.F. A summary of the assessment amounts for the 3 parks parcels is shown below. • da. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2012, the interest rate was set at 3.5 %. The 2013 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a single family assessment of $1,060 with an estimated 3.5% interest for the assessed amounts: j First Year Fifth Year Principal Per Year $212 $212 Interest Per Year $43 $7 Manor Lake / Lakeview Trail � 1� -�) Cost Per Year $255 $219 PID F.F. $ /F.F. Actual Assessment Rounded Assessment Holz Farm 10- 44330 -00 -010 114 F.F. $ 14.10 / F.F. $ 1,607 $1,610 Holz Farm 10- 47275 -00 -070 180 F.F. $ 14.10 / F.F. $ 2,538 $2,540 Holz Farm 10- 47275 -00 -030 60 F.F. $ 14.10 / F.F. $ 846 $ 850 Subtotal 354 F.F. $ 4,991 $5,000 • da. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2012, the interest rate was set at 3.5 %. The 2013 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a single family assessment of $1,060 with an estimated 3.5% interest for the assessed amounts: j First Year Fifth Year Principal Per Year $212 $212 Interest Per Year $43 $7 Manor Lake / Lakeview Trail � 1� -�) Cost Per Year $255 $219 ^rk Revenue Source A summary of revenue sources is listed below: The City's Major Street Fund will finance the estimated project deficit of $205,200 (63% of total). ';�>Proeect Schedule Present Feasibility Report to City Council/ Order Public Hearing ...................... ............................... Informational Meeting ................... ............................... PublicHearing ................................ ............................... Approve Plans and Specifications .. ............................... Bid Date ------------------ - ---------- - - - - -- Award Contract Start Construction .......................... ............................... Project Completion ........................ ............................... Final Cost Report ............................ ............................... Final Assessment Hearing . .......................December 18, 2012 ...... ........................January 7, 2013 .... ........................January 15, 2013 ............................ February 5, 2013 . ............................... March 7, 2013 .............................. March 19, 2013 .... ............................... May 1, 2013 ... ............................... August, 2013 ...... ......................September 2013 .......................... ............................... First Payment Due with Property Tax Statement ..................... ............................ Fall, 2013 ..................... May 15, 2014 Manor Lake / Lakeview Trail vl � Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 235,300 $ 119,500 $ 115,800 Repair Existing Curb & Gutter $ 89,400 $ 89,400 Totals $ 324,700 $ 119,500 $ 205,200 The City's Major Street Fund will finance the estimated project deficit of $205,200 (63% of total). ';�>Proeect Schedule Present Feasibility Report to City Council/ Order Public Hearing ...................... ............................... Informational Meeting ................... ............................... PublicHearing ................................ ............................... Approve Plans and Specifications .. ............................... Bid Date ------------------ - ---------- - - - - -- Award Contract Start Construction .......................... ............................... Project Completion ........................ ............................... Final Cost Report ............................ ............................... Final Assessment Hearing . .......................December 18, 2012 ...... ........................January 7, 2013 .... ........................January 15, 2013 ............................ February 5, 2013 . ............................... March 7, 2013 .............................. March 19, 2013 .... ............................... May 1, 2013 ... ............................... August, 2013 ...... ......................September 2013 .......................... ............................... First Payment Due with Property Tax Statement ..................... ............................ Fall, 2013 ..................... May 15, 2014 Manor Lake / Lakeview Trail vl � Appendix A Preliminary Cost Estimate city Prniart 1117 Mannr 1 ot_ / 1 Item No. Item Unit Unit Es�Estiimated Y ee..i,J` -v SY $1.60 9800 Price Qt Estimated Cost rm L 1 - on,ununuus aLreeL uvenay 2021.501 Mobilization 2104.505 Remove Bituminous Pavement 2232.501 Mill Bituminous Pavement (1- 1/4" depth, 6' Width) 2232.501 Mill Bituminous Pavement Full Width (1 -1/4" to 3 -3/4" depth) 2357.502 Bituminous Material for Tack Coat 2360.501 SP WEA240B Wearing Course Mixture (Overlay) 2360.501 SP WEA340B Wearing Course Mixture (Patch) 2504.602 Adjust Gate Valve Box 2504.602 Repair Gate Valve Mid Section 2504.602 Repair Gate Valve Top Section w /Cover 2506.602 Adjust Manhole Casting - Riser Adjustment 2506.602 Adjust Frame and Ring Casting (Manhole) 2506.602 Remove & Replace Frame & Ring Casting (27 ") 2506.602 Remove & Replace Topslab w/ Cstg. (1642B) 2582.501 Pavement Message Arrow (Left) - Epoxy 2582,501 Pavement Message Arrow (Right) - Epoxy 2582.501 Pavement Message Arrow (Thru) - Epoxy 2582.501 Pavement Message Arrow (Right/Thru) - Epoxy 2582.501 Pavement Message Arrow (Left/Thru) - Epoxy 2582.502 24" Solid Line White - Epoxy 2582.502 24" Solid Line Yellow - Epoxy 2582.502 4" Double Solid Line Yellow- Epoxy 2582.502 4" Solid Line White -Epoxy 2582.502 12" Solid Line White - Epoxy 2582.503 Zebra Crosswalk White - Epoxy SP -1 Signage Remove & Replace LS $5,330.00 1 2563.601 Traffic Control LS $2,000.00 1 Subtotal 5% Contingency Subtotal 30% Indirect Costs LS $3,500.00 1 SY $7.50 Y ee..i,J` -v SY $1.60 9800 SY $2.00 Estimated Cost GAL $2.75 1350 TON $58.00 2100 TON $100.00 2104.503 EA $110.00 21 EA $300.00 7 EA $275.00 10 EA $210.00 23 EA $425.00 18 EA $750.00 1 EA $1,525.00 2104.503 EA $100.00 $1.15 EA $100.00 80.50 EA $100.00 SY EA $130.00 $ EA $130.00 Remove Concrete Valley Gutter LF $7.00 3 LF $7.00 2104.523 LF $0.50 $110.00 LF $0.25 - LF $3.25 EA SF $4.00 $ A 3,500.00 15,680.00 3,712.50 121,800.00 2,310.00 2,100.00 2,750.00 4,830.00 7,650.00 750.00 5,330.00 2,000.00 172,412.50 8,620.63 181,033.13 54,309.94 Part n - Repair existing Curb to Gutter _---------- --- _.. --- -- �....� Y ee..i,J` -v Item No. Item Unit Unit Est Estimated Cost - 2104.501 Remove Concrete Curb and Gutter Price Qty Part n - Repair existing Curb to Gutter 2101.601 Remove Trail Overgrowth LS $3,300.00 $ - 2104.501 Remove Concrete Curb and Gutter LF $6.50 1800 $ 11,700.00 2104.503 Remove Concrete Sidewalk (4 ") SF $2.00 $ _ 2104.503 Remove Concrete Sidewalk (6 ") SF $2.25 $ 2104.505 Remove Bituminous Pavement SY $7.50 $ _ 2104.503 Remove Bituminous Trail Pavement SF $1.15 70 $ 80.50 2104.505 Remove Concrete Driveway SY $18.00 $ _ 2104.505 Remove Concrete Valley Gutter SY $15.00 3 $ 45.00 2104.523 Salvage Casting EA $110.00 $ - 2105.501 Common Excavation EA $24.00 $ - 2211.501 6 "Aggregate Base, Cl. 5 (100% Crushed) TON $24.50 10 $ 245.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $100.00 35 $ 3,500.00 Manor Lake / Lakeview Trail 2360.501 SP WEA240B Wearing Course Mixture (Trail Overlay) TON $70.00 $ _ 2502.541 6" HDPE Perf. Drain Tile (S.P. #261) LF $17.00 $ _ 2503.602 Connect to Existing Drainage Structure EA $575.00 $ _ 2504.602 Repair Residential Sprinkler Head EA $70.00 15 $ 1,050.00 2504.602 Repair Sprinkler System EA $375.00 2 $ 750.00 2506.521 Install Casting EA $600.00 $ _ 2506.602 Adjust Frame & Ring Casting (CB) EA $230.00 $ _ 2506.602 Adjust Frame & Ring Casting (CB -HDPE Rings) EA $400.00 17 $ 6,800.00 2506.602 Remove & Replace Casting (Catch Basin) EA $650.00 1 $ 650.00 2506.602 Remove & Replace CBMH Top Slab w /Cstg. EA $1,700.00 $ _ 2506.602 Remove & Replace Top Slab w /Cstg. R 3501 -TR EA $1,525.00 $ _ 2506.602 Remove & Replace CBMH Structure w /Cstg (4' Dia.) EA $4,050.00 $ _ 2506.602 Remove & Replace CBMH Structure w /Cstg (6' Dia.) EA $7,055.00 $ _ 2506.602 Remove & Replace CB Structure (2'x 3') EA $3,150.00 $ _ 2506.602 Remove & Replace CB Structure w /Cstg (2'x 3') EA $3,800.00 1 $ 3,800.00 2506.602 Construct CBMH over Existing Pipe W /Cstg. (4' Dia.) EA $5,550.00 $ _ 2506.602 Repair Invert/ Doghouse EA $500.00 1 $ 500.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $150.00 2 $ 300.00 2521.501 6" Concrete Walk- Bullnose SF $5.75 $ _ 2521.501 4" Concrete Sidewalk SF $3.90 $ _ 2521.501 6" Concrete Sidewalk SF $4.50 $ _ 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset SF $6.00 70 $ 420.00 2531.501 Concrete Curb & Gutter D412 LF $14.70 1040 $ 15,288.00 2531.501 Concrete Curb and Gutter, B612 LF $16.65 $ _ 2531.501 Concrete Curb and Gutter, B618 LF $16.15 10 $ 161.50 2531.501 Concrete Curb and Gutter, Surmountable LF $16.00 750 $ 12,000.00 2531.507 Repair 7" Concrete Driveway Pavement - High Early SY $56.25 $ _ 2531.507 7" Concrete Driveway Pavement - High Early SY $47.25 $ _ 2531.507 Concrete Valley Gutter- High Early SY $54.00 3 $ 162.00 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $145.00 6 $ 870.00 2531.618 Truncated Dome Detectable Warning Paver (Radius Plate) EA $170.00 $ _ 2540.602 Repair Underground Electric Fence EA $130.00 10 $ 1,300.00 2540.602 Repair Residential Landscaping EA $350.00 2 $ 700.00 2565.602 NMC Loop Detector EA $1,000.00 $ _ 2573.530 Storm Drain Inlet Protection EA $120.00 2 $ 240.00 2575.609 Seeding (MnDOT 270 w /Type 1 Mulch Special) SY $8.00 360 $ 2,880.00 2575.505 Sodding, Type Lawn (Highland) SY $8.55 $ _ 2575.551 Compost, Grade 1 TON $40.00 51 $ 2,040.00 Subtotal $ 65,482.00 5% Contingency $ 3,274.10 Subtotal $ 68,756.10 30% Indirect Costs $ 20,626.83 Part II Repair Existing Curb & Gutter $ 89,382.93 Part I Bituminous Street Overlay $ 235,343.06 Part II Repair Existing Curb & Gutter $ 89,382.93 TOTAL $ 324,725.99 Manor Lake / Lakeview Trail \916 Appendix B Preliminary Assessment Roll City Project 1117 - Manor Lake / Lakeview Trail McFaddens Trail R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total Assessment 604 MCFADDENS TRAIL 10- 44330 -01 -110 1 $ 1,060.00 $ 1,060.00 605 MCFADDENS TRAIL 10- 44330 -01 -100 1 $ 1,060.00 $ 1,060.00 608 MCFADDENS TRAIL 10- 44330 -01 -120 1 $ 1,060.00 $ 1,060.00 609 MCFADDENS TRAIL 10- 44330 -01 -070 1 $ 1,060.00 $ 1,060,00 612 MCFADDENS TRAIL 10- 44330 -01 -130 1 $ 1,060.00 $ 1,060.00 613 MCFADDENS TRAIL 10- 44330 -01 -060 1 $ 1,060.00 $ 1,060.00 616 MCFADDENS TRAIL 10- 44330 -01 -140 1 $ 1,060.00 $ 1,060.00 617 MCFADDENS TRAIL 10- 44330 -01 -050 1 $ 1,060.00 $ 1,060.00 620 MCFADDENS TRAIL 10- 44330 -01 -150 1 $ 1,060.00 $ 1,060.00 621 MCFADDENS TRAIL 10- 44330 -01 -040 1 $ 1,060.00 $ 1,060.00 624 MCFADDENS TRAIL 10- 44330 -01 -160 1 $ 1,060.00 $ 1,060.00 625 MCFADDENS TRAIL 10- 44330 -01 -030 1 $ 1,060.00 $ 1,060.00 628 MCFADDENS TRAIL 10- 44330 -01 -170 1 $ 1,060.00 $ 1,060.00 632 MCFADDENS TRAIL 10- 44330 -01 -180 1 $ 1,060.00 $ 1,060.00 633 MCFADDENS TRAIL 10- 44330 -02 -010 1 $ 1,060.00 $ 1,060.00 636 MCFADDENS TRAIL 10- 44330 -01 -190 1 $ 1,060.00 $ 1,060.00 637 MCFADDENS TRAIL 10- 44330 -02 -020 1 $ 1,060.00 $ 1,060.00 640 MCFADDENS TRAIL 10- 44330 -01 -200 1 $ 1,060.00 $ 1,060.00 641 MCFADDENS TRAIL 10- 44330 -02 -.030 1 $ 1,060.00 $ 1,060.00 644 MCFADDENS TRAIL 10- 44330 -01 -210 1 $ 1,060.00 $ 1,060.00 645 MCFADDENS TRAIL 10- 44330 -02 -040 1 $ 1,060.00 $ 1,060.00 648 MCFADDENS TRAIL 10- 44330 -01 -220 1 $ 1,060.00 $ 1,060.00 649 MCFADDENS TRAIL 10- 44330 -02 -050 1 $ 1,060.00 $ 1,060.00 652 MCFADDENS TRAIL 10- 44331 -01 -030 1 $ 1,060.00 $ 1,060.00 653 MCFADDENS TRAIL 10- 44330 -02 -060 1 $ 1,060.00 $ 1,060.00 656 MCFADDENS TRAIL 10- 44331 -01 -020 1 $ 1,060.00 $ 1,060.00 657 MCFADDENS TRAIL 10- 44330 -02 -070 1 $ 1,060.00 $ 1,060.00 658 MCFADDENS TRAIL 10- 44331 -01 -010 1 $ 1,060.00 $ 1,060.00 660 MCFADDENS TRAIL 10- 44330 -01 -250 1 $ 1,060.00 $ 1,060.00 661 MCFADDENS TRAIL 10- 44330 -02 -080 1 $ 1,060.00 $ 1,060.00 664 MCFADDENS TRAIL 10- 44330 -01 -260 1 $ 1,060.00 $ 1,060.00 665 MCFADDENS TRAIL 10- 44330 -02 -090 1 $ 1,060.00 $ 1,060.00 668 MCFADDENS TRAIL 10- 44330 -01 -270 1 $ 1,060.00 $ 1,060.00 669 MCFADDENS TRAIL 10- 44330 -02 -100 1 $ 1,060.00 $ 1,060.00 Subtotal 34 $ 36,040.00 Manor Drive R -1 Residential P. I, N. Lot Equivalent Unit Assessment Total Assessment 4674 MANOR DRIVE 10- 44330 -01 -020 1 $ 1,060.00 $ 1,060.00 4670 MANOR DRIVE 10- 44330 -01 -010 1 $ 1,060.00 $ 1,060.00 4664 MANOR DRIVE 10-47278-03-070 1 $ 1,060.00 $ 1,060.00 4662 MANOR DRIVE 10- 47278 -03 -060 1 $ 1,060.00 $ 1,060.00 4661 MANOR DRIVE 10- 47278.01 -040 1 $ 1,060.00 $ 1,060.00 4657 MANOR DRIVE 10- 47278 -01 -030 1 $ 1,060.00 $ 1,060.00 4653 MANOR DRIVE 10 47278 01 -020 1 $ 1,060.00 $ 1,060.00 Manor Lake / Lakeview Trail \rAl � 4649 MANOR DRIVE 10- 47278 -01 -010 1 $ 1,060.00 $ 1,060.00 4654 MANOR DRIVE 10- 47278 -02 -050 1 $ 1,060.00 $ 1,060.00 4645 MANOR DRIVE 10- 47276 -05 -030 1 $ 1,060.00 $ 1,060.00 4639 MANOR DRIVE 10- 65795 -01 -040 1 $ 1,060.00 $ 1,060.00 4635 MANOR DRIVE 10- 65795 -01 -030 1 $ 1,060.00 $ 1,060.00 4631 MANOR DRIVE 10- 65795 -01 -020 1 $ 1,060.00 $ 1,060.00 4627 MANOR DRIVE 10- 65795 -01 -010 1 $ 1,060.00 $ 1,060.00 4621 MANOR DRIVE 10- 47275 -01 -060 1 $ 1,060.00 $ 1,060.00 4616 MANOR DRIVE 10- 47275 -03 -020 1 $ 1,060.00 $ 1,060.00 4617 MANOR DRIVE 10- 47275 -01 -050 1 $ 1,060.00 $ 1,060.00 4613 MANOR DRIVE 10- 47275 -01 -040 1 $ 1,060.00 $ 1,060.00 4612 MANOR DRIVE 10- 47275 -03 -030 1 $ 1,060.00 $ 1,060.00 4609 MANOR DRIVE 10- 47275 -01 -030 1 $ 1,060.00 $ 1,060.00 4605 MANOR DRIVE 10- 47275 -01 -020 1 $ 1,060.00 $ 1,060.00 4608 MANOR DRIVE 10- 47275 -03 -040 1 $ 1,060.00 $ 1,060.00 4601 MANOR DRIVE 10- 47275 -01 -010 1 $ 1,060.00 $ 1,060.00 4604 MANOR DRIVE 10- 47275 -03 -050 1 $ -1,060.00 $ 1,060.00 Subtotal 24 $ 25,440.00 Tamie Avenue R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total Assessment 4603 TAMIE AVENUE 10- 47275 -02 -010 1 $ 1,060.00 $ 1,060.00 4606 TAMIE AVENUE 10- 47275 -03 -060 1 $ 1,060.00 $ 1,060.00 4607 TAMIE AVENUE 10- 47275 -02 -020 1 $ 1,060.00 $ 1,060.00 4610 TAMIE AVENUE 10- 47275 -03 -070 1 $ 1,060.00 $ 1,060.00 4611 TAMIE AVENUE 10- 47275 -02 -030 1 $ 1,060.00 $ 1,060.00 4615 TAMIE AVENUE 10- 47275 -02 -040 1 $ 1,060.00 $ 1,060.00 4619 TAMIE AVENUE 10- 47275 -02 -050 1 $ 1,060.00 $ 1,060.00 4623 TAMIE AVENUE 10- 47275 -02 -060 1 $ 1,060.00 $ 1,060.00 4627 TAMIE AVENUE 10- 47276 -01 -010 1 $ 1,060.00 $ 1,060.00 4631 TAMIE AVENUE 10- 47276 -01 -020 1 $ 1,060.00 $ 1,060.00 4635 TAM IEAVENUE 10- 47276 -01 -030 1 $ 1,060.00 $ 1,060.00 4639 TAMIE AVENUE 10- 47276 -01 -040 1 $ 1,060.00 $ 1,060.00 4643 TAMIE AVENUE 10- 47277 -03 -010 1 $ 1,060.00 $ 1,060.00 4647 TAMIE AVENUE 10- 47277 -03 -020 1 $ 1,060.00 $ 1,060.00 4648 TAMIE AVENUE 10- 47277 -01 -040 1 $ 1,060.00 $ 1,060.00 4651 TAMIE AVENUE 10- 47277 -03 -030 1 $ 1,060.00 $ 1,060.00 4655 TAMIE AVENUE 10- 47277 -03 -040 1 $ 1,060.00 $ 1,060.00 4659 TAMIE AVENUE 10- 47278 -04 -010 1 $ 1,060.00 $ 1,060.00 4660 TAMIE AVENUE 10- 47278 -02 -010 1 $ 1,060.00 $ 1,060.00 4663 TAMIE AVENUE 10- 47278 -04 -020 1 $ 1,060.00 $ 1,060.00 4667 TAMIE AVENUE 10- 47278 -04 -030 1 $ 1,060.00 $ 1,060.00 Subtotal 21 $ 22,260.00 Todd Avenue R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total Assessment 586 TODD AVENUE 10- 44330 -01 -090 1 $ 1,060.00 $ 1,060.00 590 TODD AVENUE 10- 44330 -01 -080 1 $ 1,060.00 $ 1,060.00 594 TODD AVENUE 10- 47278 -03 -010 1 $ 1,060.00 $ 1,060.00 597 TODD AVENUE 10- 47278 -02 -020 1 $ 1,060.00 $ 1,060.00 598 TODD AVENUE 10- 47278 -03 -020 1 $ 11060.00 $ 11060.00 601 TODD AVENUE 10- 47278 -02 -030 1 $ 1,060.00 $ 1,060.00 Manor Lake / Lakeview Trail \95 602 TODD AVENUE 10- 47278 -03 -030 1 $ 1,060.00 $ 1,060.00 605 TODD AVENUE 10- 47278 -02 -040 1 $ 1,060.00 $ 1,060.00 606 TODD AVENUE 10- 47278 -03 -040 1 $ 1,060.00 $ 1,060.00 610 TODD AVENUE 10- 47278 -03 -050 1 $ 1,060.00 $ 1,060.00 Subtotal 1 10 $ 10,600.00 Middle Lane R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total Assessment 592 MIDDLE LANE 10- 47277 -02 -030 1 $ 1,060.00 $ 1,060.00 593 MIDDLE LANE 10- 47277 -01 -030 1 $ 1,060.00 $ 1,060.00 596 MIDDLE LANE 10- 47277 -02 -020 1 $ 1,060.00 $ 1,060.00 597 MIDDLE LANE 10- 47277 -01 -020 1 $ 1,060.00 $ 1,060.00 600 MIDDLE LANE 10- 47277 -02 -010 1 $ 1,060.00 $ 1,060.00 601 MIDDLE LANE 10- 47277 -01 -010 1 $ 1,060.00 $ 1,060.00 604 MIDDLE LANE 10- 47276 -04 -010 1 $ 1,060.00 $ 1,060.00 605 MIDDLE LANE 10- 47276 -03 -010 1 $ 1,060.00 $ 1,060.00 Subtotal 8 $ 8,480.00 Allan Lane R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total Assessment 583 ALLAN LANE 10- 47276 -02 -050 1 $ 1,060.00 $ 1,060.00 586 ALLAN LANE 10- 47276 -03 -060 1 $ 1,060.00 $ 1,060.00 587 ALLAN LANE 10- 47276 -02 -040 1 $ 1,060.00 $ 1,060.00 590 ALLAN LANE 10- 47276 -03 -050 1 $ 1,060.00 $ 1,060.00 591 ALLAN LANE 10- 47276 -02 -030 1 $ 1,060.00 $ 1,060.00 594 ALLAN LANE 10- 47276 -03 -.040 1 $ 1,060.00 $ 1,060.00 595 ALLAN LANE 10- 47276 -02 -020 1 $ 1,060.00 $ 1,060.00 598 ALLAN LANE 10- 47276 -03 -030 1 $ 1,060.00 $ 1,060.00 599 ALLAN LANE 10- 47276 -02 -010 1 $ 1,060.00 $ 1,060.00 602 ALLAN LANE 10- 47276 -03 -020 1 $ 1,060.00 $ 1,060.00 603 ALLAN LANE 10- 47275 -03 -010 1 $ 1,060.00 $ 1,060.00 Subtotal 11 $ 11,660.00 Total SF Assessments 108 $ 114,480.00 Manor Drive P - Park P.I.N. Front Footage Assessment/ Front Foot Total (Rounded) Holz Farm 10- 44330 -00 -010 114 $ 14.10 $ 1,610.00 Holz Farm 10- 47275 -00 -070 180 $ 14.10 $ 2,540.00 Holz Farm 10- 47275 -00 -030 60 $ 14.10 $ 850.00 Subtotal 354 $ 5,000.00 Total Assessments $ 119,480.00 Residential Frontage 12,164 97% Parks Frontage 354 3% Total Frontage 12,518 100.0% Manor Lake / Lakeview Trail �q cx 4 Manor Lake/ Lakeview Trail City of EaLan Street Revitalization - Project 1117 Fig. 1 Engineering Department Location Map 4- U, f ,N r a -i L 1 pv 'r L Z Lij > Q w - m D� U) al) Q MA LO r° t O \� J � f 7'° esi t - > p i •N CL K F LO vJ L Z Lij > Q w - m D� U) al) Q MA LO ,l.I Y o: W a� i Pxw'LL04;oafad \nadwl jaaj1S Z60Z\S;oafwd APDNU33NIJN31SN3snn �I r° $$f O \� �3 all f O > p i •N CL K F LO vJ ,l.I Y o: W a� i Pxw'LL04;oafad \nadwl jaaj1S Z60Z\S;oafwd APDNU33NIJN31SN3snn �I r° $$f O \� all f O > p i •N CL L ,l.I Y o: W a� i Pxw'LL04;oafad \nadwl jaaj1S Z60Z\S;oafwd APDNU33NIJN31SN3snn �I r° W O \� J O > p i •N CL L aD vJ L vJ { rc Im LLI LO w ur ifl i o I NA LL s"�- � s "O OW z rn k moo � d'r 3 N : � � • N � e � a O >+ CO Y > a L � - O a L O t O i COO D� { 4 300 t o �JOU�W�r r O a Ts 0 t - - 4 _ �� 'x -� t T"� '�s i_ � - �. s� •j4��1 �f' 'fir (D �N ka WE s J to ^N^'' go RIM N �� fi WE `�� (� # v 7 } k �` "k O w s t I dK - F -. It- �'0z PULLM hafad \nadwl lowly ZIOZ\s;oafad 40W0 I3NIONMsS 13snVI EDGE MILL (6' -8' wide) T v v". J lIVVI \LVP11 L UI10C Existing Typical Section 60' ROW 32' F -F 11/2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY CURB ITTER \-- REPLACE EX. CURB & BITUMINOUS TACK COAT GUTTER AS DIRECTED 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section 11/08/2012 - Manor Lake / Lakeside Trail City of Ea�a� Fig.3 Engineering Department Typical Sections - Project 1117 Manor Lake/Lakeview Trail Neighborhood Street Revitalization City Project No. 1117 Informational Meeting — 6:00 P.M. Monday, January 7, 2013 Conference Room 1A1B Attendance Aaron Nelson, Assistant City Engineer, 2 residents representing 2 single family homes (see attached sign - in sheet). This meeting was held concurrently with the Weston Hills /Weston Hills 2nd neighborhood in which 10 residents attended. The meeting minutes reflect questions from both neighborhoods since the meeting was held concurrently. Any neighborhood specific questions are indicated. Presentation of Proiect Details Nelson welcomed the residents and presented project information, including details such as construction, costs, schedule and assessments. A short ETV video on the street improvement process was also shown. Questions/ Comments 1. Why are the improvements being performed now? The streets appear to be in relatively good condition. The condition of the streets are currently at the point that if improvements are not made at this time, the asphalt will deteriorate at a much quicker rate and will likely require more substantial and expensive improvements in the near future. 2. How long will the construction last? Construction is anticipated to begin in May (weather dependent). The size and scope of the improvements will likely result in a 3 -4 week construction timeframe. 3. Will the road be open during construction? Will access be maintained to driveways? All roads will be open to traffic during construction. We do not anticipate any road closures during the work, however, some phases will require short term lane closures and the contractor will use traffic control devices or flagmen to help direct traffic. Access to driveways should be maintained throughout construction. If curb needs to be replaced at a driveway, residents can park in front of their homes while the concrete cures. 4. How and when will the final assessment amounts be determined? A letter will be mailed to all properties this fall after construction is complete. The letter will include the final assessment amounts associated with each property. It will also invite property owners to another public hearing that specifically addresses the final costs. At the close of this meeting and the City Council's corresponding approval of the final assessment costs, there is a 30 day window in which payments can be made without interest. Payment during this 30 -day period should be made at city hall. After the 30 -day period, any remaining portion of the assessment will be forwarded to Dakota County for collection as part of the property taxes. 3.5% to 5% interest is anticipated to be charged annually until paid in full. 5. Will more substantial repairs be performed on larger cracks? All larger cracks will be reviewed to determine if more substantial repairs are necessary. Line items will be included in the contract for removal and replacement of asphalt and base material if needed. 6. Will mailboxes be impacted? The construction activities are not expected to impact any of the existing mailboxes. l PA 7. (WESTON HILLS NEIGHBORHOOD) - Can a four -way stop be installed at the intersection of Weston Hills Drive and Stratford Lane to slow traffic? The primary function of a stop sign is to designate who has the right -of -way at an intersection. They are not intended as a traffic calming device. The city uses criteria outlined in the Minnesota Manual of Uniform Traffic Control Devices (MUTCH) to determine if stop signs are warranted. This generally includes reviewing the sight distances and the accident history to see if there has been an issue. The neighborhood can submit a petition to perform an engineering study to review the intersection, but it is highly unlikely that warrants would be met to convert the existing 2 -way stop to a 4 -way stop. If unwarranted stop signs are installed, they have a much higher rate of non - compliance to motorists because they feel like an "unnecessary" stop sign. This presents a safety concern to motorists and pedestrians because a higher percentage of drivers will either roll or blow through the intersection. 8. (WESTON HILLS NEIGHBORHOOD) - Can the entrance off Cliff Road be looked at closer to see if anything can be done to reduce the number of vehicles that enter the neighborhood too fast, driving into the grass boulevard? Maybe add concrete curb around the radius onto Cliff Road? Staff will review the geometries of the intersection to see if any modifications are necessary. 9. What is being done to prevent contractors from overrunning their quantities? The entire construction process will be observed by city project inspectors. They work very closely with the contractor to ensure the construction specifications are being followed and quantities are accurate. 10. Will the contractor be responsible to keep everything clean during construction and prevent cars from tracking tar into driveways and surrounding streets? The contractor will be required to maintain the construction area throughout the process, however, many phases of construction will result in gravel, asphalt millings, etc. being on the street. After the new asphalt is placed, vehicle traffic will track some of the residual oil on the surrounding streets as they exit the neighborhood and this cannot be avoided and will wear off over time. There historically has not been an issue with this oil being spattered on vehicles. However, immediately before the top layer of asphalt is placed, a thin layer of "tack oil" will be sprayed over the street surface to bind the two layers together. The contractor will be responsible to manage traffic during this phase of construction, however, if you see oil sprayed on the street right before it is paved, try to avoid driving through it. That oil will spray spatter on vehicles and is very difficult to remove. 11. Why are all the costs and assessment amount being presented as "estimates "? This is currently the very beginning phase of preparing for the construction project. At this point, estimates have been prepared from what staff expects the scope of the improvements to include, and the unit costs are based on past projects. However, early estimates tend to be a litt le on the conservative side. The estimates will be further refined as the plans and specifications are prepared, and the final assessments will be based on the "actual" costs after construction is complete. The primary intention of the neighborhood meeting is to discuss the expected scope of the improvements, provide cost and funding/assessments estimates, and provide an opportunity for discussion of any questions or concerns before the public improvement hearing is held. The meeting adjourned at 7:00 p.m. lip, INFORMATIONAL MEETING Manor Lake/ Lakeview Trail Neighborhood Street Revitalization City of Eagan Project 1117 Contract 13 -03 Monday, January 7, 2013 6:00 p.m. — Conference Room 1AB NAME ADDRESS PHONE NO. 1. �� 1C' i< C/ �%%t 5 6 '7-3 3 D � A UCH 57 -V / , 3. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. b Agenda Information Memo January 15, 2013, Eagan City Council Meeting H. VARIANCE — TOLL BROTHERS, INC. ACTION TO BE CONSIDERED: To approve (or direct preparation of Findings of Fact for Denial) a 5' Variance to the required 50' minimum structure setback from a public right -of -way for property located at 1431 Wellington Way, subject to the conditions listed in the staff report. REQUIRED VOTE FOR APPROVAL: Majority of Councilmembers present. FACTS: ➢ Toll Brothers, Inc. is requesting a 5 -foot Variance to the required 50 -foot front yard setback to allow construction of a single - family home at 1431 Wellington Way. ➢ The site is a triangular shaped corner lot with the street frontage along three sides, the east side being a County road, which requires a minimum 50' structure setback. A 30' minimum structure setback is required along Wellington Way. ➢ The result is that the setback requirements are larger than for a typical side yard, and the shape of the lot creates a narrow building pad in the rear yard making it difficult to place a rectangular structure fully within the required setbacks. ➢ The applicant indicates that the house plan proposed is the smallest offered in this development. ➢ The proposed single- family home is a reasonable use of the property, and several less desirable alternative layouts have been considered. Alternative scenarios result in the proposed home not meeting the required 10' setback from the adjacent developed single family lot. ➢ It does not appear that granting of the Variance would result in detrimental effects to the neighboring properties or the public. ➢ Adequate sight lines at the intersection will be maintained and the proposed house placement does not encroach into any public drainage and utility easements. ISSUES: None 60 -DAY AGENCY ACTION DEADLINE: February 19, 2013 ATTACHMENTS: (2) Location Map, page Planning Report, pages 1 ?)R throughDO \ � q w PLANNING REPORT CITY OF EAGAN REPORT DATE: January 8, 2013 APPLICANT: Toll Brothers Inc. PROPERTY OWNER: Toll Brothers Inc. REQUEST: Variance LOCATION: 1431 Wellington Way CASE: 33- VA- 12 -12 -12 HEARING DATE: January 15, 2013 APPLICATION DATE: Dec. 21. 2012 PREPARED BY: Pamela Dudziak COMPREHENSIVE PLAN: LD, Low Density Residential ZONING: R -1, Single Family Residential SUMMARY OF REQUEST The applicant is requesting approval of a 5' Variance to the required 50' structure setback from the public right -of -way of Pilot Knob Road for construction of a single - family home upon this lot. The subject site is located on the north side of Wellington Way at Pilot Knob Road and is legally described as Lot 1, Block 3, Steeplechase of Eagan. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.50, Subdivision 3, B., 3, states that the Council may approve, approve with conditions or deny a request for a variance. In considering all requests for a variance, City Council shall consider the following factors: a. Exceptional or extraordinary circumstances apply to the property which do not apply generally to other properties in the same zone or vicinity, and result from lot size or shape, topography, or other circumstances over which the owners of property have no control. b. The literal interpretation of the provisions of this Code would deprive the applicant property use commonly enjoyed by other properties in the same district under the provisions of this Code. c. That special conditions or circumstances do not result from actions of the applicant. so Planning Report — 1431 Steeplechase Lane January 15, 2013 Page 2 d. That granting of the variance will not confer on the applicant any special privilege that is denied by this Ordinance to owners of other lands, structures or buildings in the same district. e. The variance requested is the minimum variance which would alleviate the hardship. f. The variance would not be materially detrimental to the purposes of this Code or to property in the same zone. g. Whether the property for which the variance is requested is in compliance with the City Code. CODE REQUIREMENTS The Planned Development Agreement states that single - family lots within the Steeplechase development are subject to typical R -1 zoning standards. The R -1 zoning district establishes a minimum structure setback of 50' from arterial roadways with public rights -of -way 100' or greater in width. Such a setback applies to this lot and where it abuts Pilot Knob Road to the east. BACKGROUND /HISTORY The Steeplechase Planned Development was established and the property was platted in 2005. Construction began shortly after and while the development is not yet fully built, the single - family portion is nearly complete. The Planned Development zoning established a mixed residential development consisting of both single - family lots and townhomes. The PD Agreement specified that single - family lots are subject to typical R -1 zoning district standards. Thus a 50' structure setback from Pilot Knob Road applies, as well as a 30' setback from Wellington Way. EXISTING CONDITIONS The lot was graded with the previous site development and installation of streets and utilities. A development identification sign and landscape feature occupies the southeast corner of the lot. The lot shape is roughly triangular with the east side abutting Pilot Knob Road, and Wellington Way curving around the south and west sides of the lot. EVALUATION OF REQUEST Proposal — The applicant is proposing to construct a single - family home. The shape of the building footprint and placement on the lot result in the northeast corner of the building extending 4.8' into the 50' setback from Pilot Knob Road. The submitted survey shows a proposed setback of 45.2'. Thus, the request for a variance. Planning Report — 1431 Steeplechase Lane January 15, 2013 Page 3 Setbacks— Required minimum setbacks along the north side lot line (10') and along Wellington Way (30') are maintained. A 50' setback is required along Pilot Knob Road. The structure does not project into any public drainage and utility easements. Lot Coverage —The proposed building occupies approximately 2,516 s.f. or 17.1% of the lot area. This satisfies the R -1 zoning maximum of 20% building coverage to lot area ratio. Variance Criteria — The Zoning Ordinance states that relief may be granted from a required ordinance provision provided there are special conditions that apply to the subject land, the relief is not contrary to the Zoning Ordinance and Comprehensive Guide Plan, and it is necessary to alleviate a practical difficulty. The Zoning Ordinance states that relief may be granted provided that there are special conditions that apply to the parcel in question. The triangular shape of the lot and amount of street frontage along both Wellington Way and Pilot Knob Road are unusual conditions that present a practical difficulty in the placement of a rectangular structure on the lot. The proposed single- family use appears reasonable in the context of the surrounding area. The house design is consistent with the Steeplechase development, and the applicant has indicated that the proposed house is the smallest model offered in this development. The relief sought by the applicant does not appear to be contrary to the Comprehensive Guide Plan, or the intent of the Zoning Ordinance. The purpose of building setbacks is to prevent the overcrowding of properties, provide consistent sight -lines and to provide green space. While the request is reduce the yard requirement, a 45' setback will be maintained, the encroachment area is a corner of the building rather than the entire building length, and sufficient sight lines will be preserved at the intersection. APPLICANT'S NARRATIVE The applicant's narrative states that "the unique constraints including a radius front set back and triangular shaped building area, make it difficult to accommodate a rectangular structure fitting of the overall development." The application indicates this is the smallest house plan available at this location, and of several alternative layouts that have been evaluated, this proposal best accommodates the structure. In addition, there is a "buyer already emotionally and financially invested in the property" which has "selected this home and lot to meet their family's needs" and Toll is requesting the Variance "to provide them the home they wish to build." SUMMARY /CONCLUSION In summary, the applicant is requesting a 5 -foot Variance to the required 50 -foot front yard setback to allow a construction of a single - family home at 1431 Wellington Way. Planning Report — 1431 Steeplechase Lane January 15, 2013 Page 4 The site is a triangular shaped corner lot with one of the street frontages being a County road, resulting in larger setbacks than for a typical side yard, and a narrow building pad in the rear yard. The proposed single - family home is a reasonable use of the property, and several less desirable alternative layouts have been considered. Alternative scenarios result in the proposed home not meeting the required 10' setback from the adjacent developed single family lot. It does not appear that granting of the Variance would result in detrimental effects to the neighboring properties or the public. Adequate sight lines at the intersection will be maintained and the proposed house placement does not encroach into any public drainage and utility easements. ACTION TO BE CONSIDERED To approve a 5 -foot Variance to the required 50 -foot setback to allow construction of a single - family home at 1431 Wellington Way. If approved, the following conditions should apply: 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. M3, VV > <1z a� a� LL 0 0 N O N a c C C O '— N O N C =3 N N . _ U 'O C C N @ 4? T c O O tq co E N N N N � O O M d' r a2 %Q) °y[ 'J' ti MM 11 m z E E C ° N z o° C v�J 7 P 0 V`J N 0 ° NON 3 C 1 N U C W7 .�oq3 ° (°] O N O 'C o y L O y �_ �. °� €�. 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J I J I W / um u I to w _ s ELEVATIONS '19NNAV40 MR AB NMOHS SNOWUNO) ONV SNOISN311I03H1 NOW SNOILVIUVA ANY d0031JUON 39 ISM 3314405U UM 1101 '0NI'Sd3HLOd9 TOl ONtl 90[3HL NO SNOWUN9) ONV SNOISNWaW U033191SHOdSM 390NV'MMRA TIVHS SUOMMO7 SNOISN3W10031VDS U3A99)N3OMW 3AVH 11VHS S9NIIAMU 53HL NO SNOISN3W10 N3llINM')NI'SU3H10N811O130 N9ISSIWU3d 2102 OiH9INMOJ N911dM3HL1110KU U3A3051VHM3SOandA NVN04NOUVUO- dNODNOWU13' NOSN3d ANVO10SOIDSI0U0AO035039 TVHSSNVld UOS1N31439NVHHV' SN91S3U' SV301 H] OS403NON' D3[ 0Nd03I41 )3dS3HLHU /ANOLL73NNOJ.NIONV NO 35N b04 03dO13A30 ONV 03A10A3'031V3V) 3d31A A3NL'031H9IUAd03 3UV ONV'0NI'SU3H10U9 TI01 d0 ALU3d0Ud 3H1 ONV AO 0911MO RV ONIMV80 SIHl AO 091N353Ud9d UO 031V)IONI SNVId 0NV S1N3W39NVHbV'SN91530'SV301 TIV �•d 1� Cq 1 e� ff� t� C� OL, Toll G Brothers America's Luxury Home Builder® To: City of Eagan 3830 Pilot Knob Road Eagan, NIN 55122 From: Toll Brothers, Inc 1440 Steeplechase Lane Eagan, MN 55122 Re: Application for Building Set Back Variance Lot 41, Block #3, Steeplechase of Eagan Date: December 21, 2012 Toll Brothers, Inc is requesting, as owner of the above mentioned property, approval for variance on Lot #l, Block #3 (1431 Wellington Way) of its Steeplechase of Eagan single family residential community. Variance is being requested for a 4.8' encroachment along the east property line into the designated 50' building set back from the property line requirement for building structures adjacent to County Road No. 31, Pilot Knob Road. The Comprehensive Guide Plan designation for the property, both existing and proposed,is LD — Low Density R1 residential single family. It is currently zoned for a Planned Development R1 Low Density. We are not requesting zoning variances. The existing land use of the property is a vacant, improved lot located at the entrance to the development. Surrounding land use and zoning within 660' consist of RI Residential, PF- Public Facility, P -Park and Shoreland District buffer from Jensen Lake. See attached zoning maps with 660' buffer indicated. The approval of the requested variance will not cause detrimental impact on any surrounding property owner or zoning classification. Toll Brothers, Inc is requesting this variance to accommodate the pre -sold home at this location. It is Toll Brothers, Inc business model to pre -sell homes as opposed to building inventory homes. As a result, the buyer has selected this home and lot to meet their family's needs. We ask that the Council to consider there is a buyer already emotionally and financially invested in the property, and we are requesting variance to provide them the home they wish to build. The building plan purchased for this home is the smallest of the offered plans at the community to try and accommodate the already challenging constraints of the lot. Several alternative layouts have been evaluated. Since the original permit submittal we have already successfully reduced the variance needed by half. The attached plans propose the best feasible option based on the premise that the 4.8' encroachment is a far less percentage of variance than an encroachment into the neighboring lots set back lines as an alternative. The irregular shape of the lot presents practical difficulty in accommodating its intended use of a single family structure. Its unique constraints including a radius front set back and triangular shaped building area, make it difficult to New York Stock Exchange e Symbol TOL Corporate Office R� C E I V E D DE{, 2 250 Gibraltar Rd. ® Horsham, PA 19044 ® (215) 938 -8000 tollbrothers, com �� NARRATIVE accommodate a rectangular structure fitting of the overall development. This will be the only property needing a variance from the county road set back requirements due to the curvature in the road of Wellington Way. All other lots adjacent to Pilot Knob will accommodate both the structure and the setback requirements. Once approved, construction will begin immediately and will be complete in 4 months. We hope you find justification in awarding the requested variance based on the aforementioned constraints. Please contact me directly should you have any questions. I can be reached at 651 -587 -8409, or by email at 'h� enson a,tollbrothersinc.com. Thank you for your time and consideration. Regards, (:Jo Henson oll Brothers, Inc nK mo v ° o o 2g 7 v cq n j 3g J s°6 C+ G I G I I N CO 0 � G 4-1 ` \ U Z O a E � e W a � C x J U O N I I I v / 1 L L N -� m Lf _ /may \ \ aF .� I X L, z VO W O J -� LLJ off, O I I W O o Co LJJ z I - -- o < z z z L W Q H LIJ LL 6g� N oor. W U o o ® N / ® C/) y N J < bmP'ZL -BI -ZI ip- Il- BIC- OGL-: 6mP_l- &C4- 900Z- FaninS- s�a.11o�p Ilol_�p Q0 1 \1 v V ' l Cy �1 "n v� n Agenda Memo January 15, 2013 City Council. Meeting VI. 2013 CALENDAR YEAR CITY ORGANIZATIONAL BUSINESS Each calendar year, Organizational Business is considered at the second regular City Council meeting in January. Items to be acted upon are: A. Acting Mayor B. Official Legal Newspaper C. City Council Meeting Dates D. City Council Meeting Procedures E. Standing Committee Appointments / Representative Appointments ACTING MAYOR A. Acting Mayor — There is a statutory requirement that a member of the City Council be appointed as Acting Mayor. All Councilmembers are eligible for this appointment. The Acting Mayor presides in the absence of Mayor Maguire at Council meetings and all other activities pertaining to the City of Eagan. Councilmember Paul Bakken was Acting Mayor in 2012. REQUESTED ACTION: The Mayor is asked to appoint a member of the City Council as Acting Mayor, which must be ratified by the City Council. OFFICIAL LEGAL NEWSPAPER B. Official Legal Newspaper — There is a statutory requirement to designate a legal newspaper as the official newspaper for the City. The City can only designate a legal newspaper of general circulation in the City as its official newspaper for publication of items required by law, and other matters that the Council deems advisable and in the public interest to be published. The City has received a proposal from Sun Thisweek Newspaper. Currently, Sun Thisweek Newspaper is the designated official legal newspaper. Any agenda published in the Sun Thisweek needs to be submitted to the paper one week in advance of the meeting. The agenda may change between publication and the meeting. Sun Thisweek Legal Notices & Agendas Deadline Tuesday 4 pm Publication Friday Enclosed on paged(► is the proposal. ISSUES: The City's current practice is to publish all regular meeting agendas at an average cost of $155 per agenda. Agendas are also posted in the City Hall lobby and on the City's website. State Statute does not require the City to publish agendas of regularly scheduled Council meetings. The City recently learned that the agendas were not Q (Da published in the newspaper for several years, and the City did not receive any calls during the time with concerns. The agendas and packets are also available on the City website and posted at City Hall. REQUESTED ACTION: Approve retention of Sun Thisweek Newspaper as the City of Eagan's official legal newspaper. Provide direction to staff whether to continue publishing City Council agendas in the legal newspaper. CITY COUNCIL MEETING DATES C. City Council Meetings — The City Council must designate the dates and times of regular City Council meetings, which have traditionally been the first and third Tuesday of each month at 6:30 p.m. A tentative schedule is attached on page aoq designating the first and third Tuesdays as regular City Council meeting dates, with the exception of August 6 (National Night Out), and November 4 (school district elections), staff is proposing Monday, August 5 and Monday, November 4. A Listening Session will be held at 6:00 p.m. before each regular City Council meeting. Also included on page Q* is a list of workshops to be scheduled at 5:30 p.m. the second and fourth Tuesdays of each month on an as needed basis. The fourth Tuesday is listed as tentative and may not be. If the Council prefers an alternate date to the ones proposed on the schedule, this should be discussed at the meeting. REQUESTED ACTION: Approve or modify the 2013 Schedule of City Council Meetings as presented noting the alternate dates, if any. CITY COUNCIL MEETING PROCEDURES D. Council Meeting Procedures — The City Council has adopted Robert's Rules of Order to govern all business conducted at regular City Council meetings. REQUESTED ACTION: To acknowledge Robert's Rules of Order as the means to conduct official business at all regular City Council meetings, and approve the attached guidelines for public participation in City Council meetings. Adding an Item to the Agenda — It has been the past practice of the City Council to require two members of the City Council to make a request of the City Administrator that an unscheduled item be added to a City Council meeting agenda. For example, if a resident has a concern needing a timely response and at least two members of the City Council would like to discuss the concern, the two Councilmembers could request that the City Administrator include the concern on the next workshop or regular City Council meeting. This practice of requiring two members of the City Council to place an item on an agenda does not usually apply to items of business that are already scheduled to go through the regular process and procedures such as development proposals, ordinance amendments, etc. If it is the Council's understanding that this again be the practice for 2013, formal ratification of the policy is requested. REQUESTED ACTION: Formally ratify the practice that at least two members of the City Council must make the request of the City Administrator to place an item on an upcoming City Council agenda. COUNCIL STANDING COMMITTEE AND REPRESENTATIVE APPOINTMENTS E. Council Committee Appointments — Standing committees of the City Council have been used to examine a specific subject matter at the request of the City Council. The 2012 standing committees are as follows: The Mayor and Council shall determine whether any changes to these committees should be made. Standing Committees: Finance Committee: Mayor Maguire and Councilmember Bakken Public Works Committee: Councilmember Fields and Councilmember Bakken Personnel Committee: Mayor Maguire and Councilmember Fields Communications Committee: Councilmember Tilley and Councilmember Hansen Advisory Commission Liaisons: Advisory Parks and Recreation Commission: - Councilmember Tilley Advisory Planning Commission — Councilmember Hansen Airport Relations Committee — Councilmember Fields Energy and Environment Advisory Commission — Councilmember Bakken Intergovernmental Committee Appointments: Minnesota Valley Transit Authority Board — Councilmember Hansen Municipal Legislative Commission Board — Mayor Maguire Cedar Corridor Committee — Mayor Maguire (City Administrator as alternate) Monthly Mayor /Manager Breakfasts — Mayor Maguire DCC 2013 -2014 Board - Councilmember Hansen (Councilmember Fields as alternate) DCC 2013 -2014 Executive Board — City Administrator (Assistant City Administrator Miller as alternate) MSP Noise Oversight Committee — Councilmember Fields (Assistant city Administrator Miller as alternate) Eagan Convention and Visitors Bureau — Mayor Maguire Robert Street Corridor Steering Committee- Councilmember Tilley (City Administrator as alternate) Robert Street Corridor Technical Advisory Committee (TAC) — City Engineer Matthys (Community Development Director Hohenstein as alternate) Other: Testimony at Legislature — all as needed Metro Cities Board of Directors — Mayor Maguire Caponi Art Park Board — Parks and Recreation Director Seydell- Johnson Breakfast with Mayor / Chamber of Commerce — Mayor Maguire LMC Board of Directors — Mayor Maguire P- Intergovernmental Municipal Committee — Mayor Maguire (plus one additional Councilmember as appropriate per discussion) Fire Relief Association Board of Trustees — State Statute 424A.04 requires that a relief association that is directly associated with a municipal fire department must be managed by a board of trustees consisting of nine members. Six trustees must be elected from the membership of the relief association and three trustees must be drawn from the officials of the municipality served by the fire department to which the relief association is directly associated. The three municipal trustees must be one elected municipal official and one elected or appointed municipal official who are designated as municipal representatives by the municipal governing board annually and the chief of the municipal fire department. In addition to Fire Chief Scott, the annual designations have been the Mayor and Director of Finance Pepper. REQUESTED ACTION: Ratify the appointed members of Council standing committees, intergovernmental committees and other appointments as amended. 11 SUINwThi S1M�( BUSINESS WEEKLY 15322 Galaxie Avenue, Suite 219 • Apple Valley, MN 55124. 952 - 894 -1111 • Fax 952 - 846 -2010 www.ThisweekLive.com • www.DakotaCountyTribune.biz December 2012 City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear City Council Members: The Burnsville /Eagan Sun Thisweek would like to be considered for designation as the legal newspaper for the City of Eagan for the upcoming year. A benefit to publishing your legal notices in Sun Thisweek is the free home delivery we provide. Weekly home delivery of the Sun Thisweek results in the most convenient and timely method of distributing legal notices to area residents. Because our newspapers provide the best source for community news, your legal notices have the greatest chance of being seen and read if published in the Sun Thisweek newspaper. All published legal notices are posted on our website, www.SunThisweek.com, at no additional charge. This enhancement to the local news coverage already available on our website will broaden the readership of your legal notices. The rate structure for legal notices effective the first of the year is as follows: $10.00 per column inch Lines per inch: 10 A notarized Affidavit of Publication will be provided for each published legal notice. The Sun Thisweek is published every Friday. The submission deadline is 4:00 p.m. Tuesday for publication on Friday of the same week. The email address to submit legal notices to is bv.legals@ecm-inc.com. If you require more information to help you make your decision, please contact Lisa Smith in our Legal Notice Department at 952 - 392 -6829. Thank you for considering the Burnsville /Eagan Sun Thisweek for legal newspaper designation for the City of Eagan. We appreciate the opportunity to serve the needs of your community. Sincerely, Jeff Coolman General Manager 2013 SCHEDULE OF REGULAR CITY COUNCIL MEETINGS AND JANUARY 2014 MEETINGS JANUARY 2, 2013 1 Wednesday JANUARY 15 FEBRUARY 5 FEBRUARY 19 MARCH 5 MARCH 19 APRIL 2 APRIL 16 MAY 7 MAY 21 OCTOBER 1 JUNE 4 OCTOBER 15 JUNE 18 NOVEMBER 4 3 Monday JULY 2 NOVEMBER 19 JULY 16 DECEMBER 3 AUGUST 5 2 Monday DECEMBER 17 AUGUST 20 JANUARY 7, 2014 SEPTEMBER 3 JANUARY 21, 2014 SEPTEMBER 17 'Wednesday, January 2, 2013 due to New Year's Day 2Monday, August 5 due to National Night Out 3Monday, November 4 due to the School District Elections There will be a Listening Session at 6:00 p.m. before each regular Council meeting. ael 2013 SCHEDULE OF SPECIAL CITY COUNCIL MEETINGS, WORKSHOPS AND FIRST JANUARY 2014 MEETING JANUARY 8 MAY 28 (tentative) OCTOBER 8 JANUARY 29 JUNE 11 OCTOBER 22 (tentative) (Goal Retreat) FEBRUARY 12 JUNE 25 (tentative) NOVEMBER 12 FEBRUARY 26 JULY 9 NOVEMBER 26 (tentative) (tentative) MARCH 12 JULY 23 (tentative) DECEMBER 10 MARCH 26 (tentative) AUGUST 13 No tentative meeting the week of Christmas APRIL 9 AUGUST 27 (tentative) JANUARY 14, 2014 APRIL 23 (tentative) SEPTEMBER 10 JANUARY 28, 2014 MAY 14 SEPTEMBER 24 (Goal Retreat) (Tentative) D() 7 �y 4y N „p co ❑ °Op'' w0 Vq U �7 yN w r7 0 'a) y o o UZ o^gOg �, ,U, �A q 111 iS ° o � Z) w W 0 4 v $4 0 o U y alp C '5 `� c7r0 n- �U U 401 �, P Z 1— o U en b -'� cn ° a°i na o a1 aa�p v O Cq O Z LJ U CL Lu CtA Z� ° ono �, bn� U� �a .� V � PU �'� oo °S o ov r.� (D Q `� �o �¢ .84°, U pUOF+ cd . . . . . . . . . . . . F°,C_iy. yo 3 m � N C {OOO y N QI Vi N 'C �y y C °' �� c m e rnm� o` Sys E o'G° d o — o m o =— m Co � d o a V o o 0 7 a a o� o i= �oQ oNro Uu� sE - °S cx$ O pp O N T N N v O .'�-y' .Y p d O 7 p O N '14 y U�d6(82 0a- F-U BUJ I aG �UOf] (q U q n O � U to a� f-• 6n o q� b � ' n � cb��A ED o oj �' 'S•�a�,,° 00p 5 �YaCd ° LLI 0 ° J N 44i N U vi ON ° �� Ua�a �c� go c4 O 'o x o o W Lij Off' �� Cj. ° .1 con 9 T� ti p ° ., W a A4 o aRi o p Ei ono El o en w a° o 8"o b U 2i av"'w°' O a) v a� o ro a+i w o co o bb h yy o b Rf iJ U O a 0- " [�y U U �i O y�+ .� R% N • 7 U F�� C. p � ..° a p bon z (U o o n a v" U A4 H 'p U N v W o ro cep o '0 b y c� o° w �a o G 0 U P a ai v°� ° A �n F a�i �" c� .b U - ri ri d vi �0- O, O ro �" ca * �aJ U .O •U ,p m by O V v� •'`'. ti �. vN� 0 in y N d O O � O z q vUi cd{ P O �w h w ° N yN o � � c� U •V N o' ,S�' •�.. '„S„ C� O ra g 'C y 'oO z .�. Vl �ra �•p +� ci s° tl CAS y m'4) X01.,0 o �ppw W o U U q0 a o °Ri cvd o q p V] ' zS Ci 6� Z U a° °� yy N W 0 Vl o f, 5 v cs m' a� o W ti+ N O J a� a3 b V b0 b0 O Z Cq p p ro ° m to o h oo O on bn q 0 Z.5'.�+y aai o o w O WW ti d oz q a aa�> X4+ 3 +� o� oU H F- d a 4A U ice-' U O p �" bA w p',n p to tw ° N git�� N c� .�p A O �O , z ° N N o >, 0b N f C y ,9 3 0 O W O + g U ,•TcriRp3 y + � W U bg eels n bA c i ni �t vi �d r 06 o cd O qC LL a N tti +• 'td p bNp •z(y3 0 .rf a o. ;paa W o ti 5n o ol 0 0 a o won g 6°�n o [� •A F-U �ro AD '00 (= lx Agenda Memo New Business January 15, 2013 City Council Meeting A. APPROVE a Joint Powers Agreement between the City of Eagan and Dakota County pertaining to the purchase of the final portion of the Caponi Art Park, ACTION TO BE CONSIDERED: To approve a Joint Powers Agreement between the City of Eagan and Dakota County to secure ownership and land protection for the final portion of the Caponi Art Park operated by Caponi Art Park. FACTS: ® The Caponi Art Park has a total of 57.12 acres; 30 acres are currently owned by the City but managed by the Caponi Art Park, the middle 17.9 acres has a conservation easement in place that prohibits future development of the land but a mortgage is owed on the fee title of this parcel, and the final 9.22 acres with the house and studio does not have a conservation easement but a mortgage is owed on this land. ® If approved by the City Council a Joint Powers Agreement will be entered into by the City of Eagan and Dakota County to secure ownership and land protection of the remaining non -City owned 27.12 acres of land operating as the Caponi Art Park. ® The intention of the Joint Powers Agreement is for the City of Eagan to acquire fee title of the final portion of the Caponi Art Park and convey a permanent conservation easement for this property with a proposed closing date of December 31, 2014 or sooner. ® In March 2012 the City Council took action to apply for two DNR grants; Outdoor Recreation Grant and Natural and Scenic Area Grant as part of a funding package to complete the acquisition and preservation of the Caponi Art Park. Unfortunately neither of those grants was received. ® Dakota County, the City of Eagan, the Caponi Art Park Board and the Caponi's have been working collaboratively with their respective attorneys to bring these discussions to a positive resolution. ® Should the Council approve the Joint Powers Agreement and Purchase Agreement the City's $400,000 portion of the funding is proposed to come from the Park Systems Development and Renewal & Replacement Fund. This is the same funding mechanism designated during the grant applications in March, 2012. ATTACHMENTS: None D.,\\ Agenda Memo New Business January 15, 2013 City Council Meeting B. APPROVE a Purchase Agreement between the City of Eagan and the Caponi Art Park Board to purchase the final portion of the Caponi Art Park, ACTION TO BE CONSIDERED: To approve a Purchase Agreement between the City of Eagan and the Caponi Art Park to secure ownership and land protection for the final portion of the Caponi Art Park operated by Caponi Art Park. FACTS: ® The Caponi Art Park has a total of 57.12 acres; 30 acres are currently owned by the City but managed by the Caponi Art Park, the middle 17.9 acres has a conservation easement in place that prohibits future development of the land but a mortgage is owed on the fee title of this parcel, and the final 9.22 acres with the house and studio does not have a conservation easement but a mortgage is owed on this land. ® If approved by the City Council a Purchase Agreement will be entered into by the City of Eagan and the Caponi Art Park to secure ownership and land protection of the remaining non -City owned 27.12 acres of land operating as the Caponi Art Park. ® The intention of the Purchase Agreement is for the City of Eagan to acquire fee title of the final portion of the Caponi Art Park and convey a permanent conservation easement for this property to Dakota County with a proposed closing date of December 31, 2014 or sooner. ® In March 2012 the City Council took action to apply for two DNR grants; Outdoor Recreation Grant and Natural and Scenic Area Grant as part of a funding package to complete the acquisition and preservation of the Caponi Art Park. Unfortunately neither of those grants was received. ® Dakota County, the City of Eagan, the Caponi Art Park Board and the Caponi's have been working collaboratively with their respective attorneys to bring these discussions to a positive resolution. ® Should the Council approve the Joint Powers Agreement and Purchase Agreement the City's $400,000 portion of the funding is proposed to come from the Park Systems Development and Renewal & Replacement Fund. This is the same funding mechanism designated during the grant applications in March, 2012. ATTACHMENTS: 0 None Agenda Memo New Business January 15, 2013 City Council Meeting C. APPROVE the Operating & Maintenance Agreement, Conservation Easement, Natural Resource Management Plan and CAP Strategic Plan pertaining to Caponi Art Park, ACTION TO BE CONSIDERED: To approve the Operating & Maintenance Agreement, Conservation Easement, Natural Resource Management Plan and CAP Strategic Plan pertaining to Caponi Art Park. FACTS: • There are several agreements that need to be in place for the successful understanding of who is responsible for various aspects of the long range care of the Caponi Art Park. • The City currently has an Operating and Maintenance Agreement with the Caponi Art Park and this action will update modifications to that agreement. • The Conservation Easement over the property will protect the land from any future non park development. • The Natural Resource Management Plan will be the guiding tool to maintain the integrity of the existing natural resources. • The Caponi Art Park Strategic Plan will provide a broad overview of how the Caponi Art Park Board envisions future growth and enhancements within the park. ATTACHMENTS: • None a\3 Agenda Information Memo January 15, 2013, Eagan City Council Meeting VIII. NEW BUSINESS D. CONSIDERATION OF ADDITIONAL SUSPENSION / REVOCATION — Granite City Restaurant Operations, Inc. DBA Granite City Food & Brewery on -sale liquor license based upon its fourth alcohol sales violation within 36 months ACTIONS TO BE CONSIDERED: To impose no additional penalties upon the licensee. •' To adopt Findings of Fact and Resolution to impose additional restrictions on the licensee to include up to an additional 30 days suspension of the on -sale liquor license. • ' To adopt Findings of Fact and Resolution to revoke the on -sale liquor license. FACTS: ➢ Granite City Food & Brewery, located at 3330 Pilot Knob Road, has had the following four alcohol sales violations in the past 36 months: 1. On December 21, 2009, a Granite City employee sold alcohol to a minor during an alcohol compliance check. The establishment did not appeal the civil penalty and paid a $500 fine. 2. On July 5, 2010, a Granite City employee sold alcohol to a minor during an alcohol compliance check. The establishment did not appeal the civil penalty and paid a $1,000 fine. 3. On September 4, 2011, Granite City sold alcohol outside the hours permitted by State Law (before 10 a.m. on a Sunday). The establishment was issued a $1,500 civil penalty and a seven -day suspension. Granite City appealed the suspension and an administrative hearing was held. The administrative hearing officer upheld the civil penalty and suspension. Granite City paid $1,500 and served a seven -day suspension from November 20 to 26, 2011. 4. On October 24, 2012, a Granite City employee sold alcohol to a minor during an alcohol compliance check. The establishment did not appeal the civil penalty, paid a $2,000 fine and is serving a 30 -day license suspension from January 2 to 31, 2013. ➢ In addition to the 30 -day suspension Granite City is currently serving, City Code requires any licensee found to have four or more violations within a 36 -month period to appear before the City Council for consideration of additional days of license suspension or license revocation. City Code requires the City Clerk to set the date of the hearing. Granite City was notified of the January 15, 2013 hearing date on December 18, 2012. aA ➢ Per State Statute and City Code, the Council could: A. Choose to impose no additional penalty upon Granite City B. Suspend Granite City's on -sale liquor license for up to an additional 30 days C. Revoke Granite City's on -sale liquor license. ATTACHMENTS (3): Hearing notice sent to Granite City on December 18, 2012 on page 1 s Findin of Fact and Resolution for suspension of on -sale liquor license attached on pages to g'I . Findings of Fact and Resolution for revocation of on -sale liquor license attached on pages DSO to aaDa .. 401� City of E aRan Q\ December 18, 2012 NOTICE OF CONSIDERATION OF ADDITIONAL Mike Maguire I PENALTIES RELATED TO ALCOHOL Mayor ! SALES VIOLATIONS Mr. James Gilbertson Granite City Restaurant Operations, Inc. Paul Bakken 701 Xenia Ave South, Suite 120 Cyndee Fields Minneapolis, MN 55416 Gary Hansen Meg Tilley Dear Mr. Gilbertson: Council Members The City of Eagan sent you a letter dated December 3, 2012, informing you that as a Thomas Hedges result of a fourth alcohol sales violation in a 36 -month period your on -sale liquor license City Administrator Would be suspended beginning January 2, 2013 for a 30 -day period ending on January 31, 2013. Additionally, a $2,000 civil penalty was imposed. Per Eagan City Code Section 5.02, Subd. 4 (G), Any licensee found to have a fourth or more violation within a 36 -month period shall appear for a hearing before the City Council for consideration of revocation or additional days of suspension of the licensee's license. The City Clerk shall set the date and time of the Council's hearing for any Municipal Center regular Council meeting. 3830 Pilot Knob Road Eagan, MN 55122 -1810 The purpose of this letter is to inform you that on Tuesday, January 15, 2013, the Eagan 651.675.5000 phone City Council will consider the possible imposition of additional penalties related to 651.675.5012 fax alcohol sales violations that occurred at your establishment on December 21, 2009, July 651.454.8535 TDD 5, 2010, September 4, 2011 and October 24, 2012. The Council meeting will begin at 6:30 p.m., or as soon thereafter as Council business permits, at the Eagan City Hall, 3830 i Pilot Knob Road, Eagan, Minnesota. Maintenance Facility Be advised that this meeting is your opportunity to be heard and to present any 3501 Coachman Point { evidence or testimony you may have for the City Council to consider before it Eagan, MN 55122 i makes its decision. Please bring with you any evidence or witnesses you wish to 651.675.5300 phone present on your behalf. 651.675.5360 fax 651.454.8535 TDD Please contact me at (651) 675 -5034 should you have any questions regarding this matter, Sincerely, www.cityofeagan.com Christina M. Scipionn City Clerk/Administrative Services Coordinator The Lone Oak Tree Copy: Dianne Miller, Assistant City Administrator The symbol of i Jim McDonald, Police Chief strength and growth In our community. Q\ EXTRACT OF MINUTES OF MEETING OF THE CITY COUNCIL OF THE CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA A regular meeting of the City Council of the City of Eagan, Dakota County, Minnesota, was duly held at the Eagan Municipal Center located at 3830 Pilot Knob Road, in said City on January 15, 2013, at 6:30 p.m. The following members were present: Maguire, Hansen, Fields and Tilley; and the following were absent: Bakken. Member introduced the following resolution and moved its adoption: FINDINGS OF FACT AND RESOLUTION FOR SUSPENSION OF ON -SALE LIQUOR LICENSE FOR GRANITE CITY RESTAURANT OPERATIONS, INC. D/B /A GRANITE CITY FOOD AND BREWERY A hearing was held before the Eagan City Council for consideration of revocation or additional suspension of the on -sale liquor license held by Granite City Restaurant Operations, Inc. as a result of its fourth alcohol sales violation within 36 months. Based upon the information produced at the hearing and all records, files and documents presented to Council in this matter, the City Council of the City of Eagan makes the following: FINDINGS OF FACT 1. The.City Council of the City of Eagan granted an on -sale liquor license to Granite City Restaurant Operations, Inc., doing business as Granite City Food and Brewery ( "Licensee "), located at 3330 Pilot Knob Road, Eagan, Minnesota 55121. 2. On or about October 24, 2012, the City of Eagan Police Department conducted alcohol compliance checks. An employee of Granite City Food and Brewery sold alcohol to a 20- year -old minor. 3. Under Minn. Stat. Chapter 340A and Eagan City Code Chapter 5, it is unlawful for any person to sell, barter, furnish or give alcoholic beverages to a person under 21 years of age. Furthermore, every licensee is responsible for the conduct in the licensed establishment and any sale of alcoholic beverage by any employee authorized to sell alcoholic beverages. 4. The October 24, 2012 violation constitutes the Licensee's fourth (4t) alcohol sales violation within a 36 -month period. 5. The Licensee's three previous alcohol sales violations within the 36 -month period occurred as follows: December 21, 2009 — sale of alcohol to a minor; July 5, 2010 — sale of alcohol to a minor and September 4, 2011 — sold alcohol during prohibited hours. The City sent Notices of Alcohol Sales Violation to the Licensee for each of the three previous violations. The Licensee did not appeal the December 21, 2009 and July 5, 2010 violation notices and paid all civil penalties. The Licensee appealed the September 4, 2011 violation notice. An administrative hearing officer upheld the violation and the licensee paid the civil penalty and complied with the license suspension. 6. Upon the Licensee's fourth violation on October 24, 2012, the City sent a Notice of Alcohol Sales Violation to the Licensee, dated November 13, 2012. 7. Pursuant to Eagan City Code, Section 5.02, the Notice of Alcohol Sales Violation notified the Licensee that the City of Eagan imposed a civil penalty of $2,000.00 and 30 -day suspension, beginning January 2, 2013 at 12:01 a.m. and ending on January 31, 2013 at 11:59 p.m. 8. Pursuant to Eagan City Code, Section 5.02, the Licensee was further advised of its right to a hearing to appeal the Notice and imposition of the civil penalties. The Licensee did not request a hearing to appeal the November 13, 2012 Notice of Alcohol Sales Violation and paid the civil penalty. 9. Pursuant to Eagan City Code, Section 5.02, a civil penalty of $2,000.00 and 30 -day suspension of the license shall be imposed upon a licensee upon the fourth or more violation within a 36 -month period and the civil penalty shall be paid within 30 days of the date of Notice from the City. 10. Eagan City Code, Section 5.02, further provides that any licensee found to have a fourth or more violation within a 36 -month period shall appear before the Council for consideration of revocation or additional days of suspension of the licensee's license. The City Clerk set the time and date of the hearing before the Council as required by Section 5.02. 11. On December 18, 2012, the City sent to the Licensee a Notice of Hearing Before City Council: Consideration of License Revocation or Additional Suspension Related to Alcohol Sales Violations. The Notice advised the Licensee that the Eagan City Council will consider the revocation or additional suspension of its on -sale liquor license at its January 15, 2013 City Council meeting. 12. The Licensee's representative, did / did not appear at the hearing on January 15, 2013. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Eagan, Dakota County, Minnesota that it hereby declares that the Licensee, Granite City Restaurant Operations, Inc. d /b /a Granite City Food and Brewery, did commit four violations of the alcohol regulations as set forth in Minn. Stat. §340A and Eagan City Code, Chapter 5 within a 36 -month period. BE IT FURTHER RESOLVED, that the on -sale liquor license issued to Granite City Restaurant Operations, Inc. d /b /a Granite City Food and Brewery with a licensed premises located at 3330 Pilot Knob Road, Eagan, Minnesota 55121, shall be, and hereby is, SUSPENDED FOR DAYS (NOT TO EXCEED 30 DAYS). BE IT FURTHER RESOLVED, that the suspension of the on -sale liquor license for Granite City Restaurant Operations, Inc. d /b /a Granite City Food and Brewery is effective February 1, 2013 at 12:01 a.m. 2 BE IT FURTHER RESOLVED, that no person shall sell, barter, keep for sale or otherwise dispose of liquor as part of any commercial transaction on the premises located at 3330 Pilot Knob Road, Eagan, Minnesota 55121 during the license suspension. BE IT FURTHER RESOLVED, that City staff is authorized to take any action, including legal action or suit, to enforce the terms of this Findings of Fact and Resolution. ADOPTED this 15th day of January, 2013. Mike Maguire, Mayor ATTEST: Christina M. Scipioni, City Clerk- The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon, the following voted in favor: ; and the following voted against the same: WHEREUPON, said resolution was declared duly passed and adopted and was signed by the Mayor and his signature attested by the City Clerk. D`� EXTRACT OF MINUTES OF MEETING OF THE CITY COUNCIL OF THE CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA A regular meeting of the City Council of the City of Eagan, Dakota County, Minnesota, was duly held at the Eagan Municipal Center located at 3830 Pilot Knob Road, in said City on January 15, 2013, at 6:30 p.m. The following members were present: Maguire, Hansen, Fields and Tilley; and the following were absent: Bakken. Member introduced the following resolution and moved its adoption: FINDINGS OF FACT AND RESOLUTION FOR REVOCATION OF ON -SALE LIQUOR LICENSE FOR GRANITE CITY RESTAURANT OPERATIONS, INC. DB /A GRANITE CITY FOOD AND BREWERY A hearing was held before the Eagan City Council for consideration of revocation or additional suspension of the on -sale liquor license held by Granite City Restaurant Operations, Inc. as a result of its fourth alcohol sales violation within 36 months. Based upon the information produced at the hearing and all records, files and documents presented to Council in this matter, the City Council of the City of Eagan makes the following: FINDINGS OF FACT 1. The City Council of the City of Eagan granted an on -sale liquor license to Granite City Restaurant Operations, Inc., doing business as Granite City Food and Brewery ( "Licensee "), located at 3330 Pilot Knob Road, Eagan, Minnesota 55121. 2. On or about October 24, 2012, the City of Eagan Police Department conducted alcohol compliance checks. An employee of Granite City Food and Brewery sold alcohol to a 20- year -old minor. 3. Under Minn. Stat. Chapter 340A and Eagan City Code Chapter 5, it is unlawful for any person to sell, barter, furnish or give alcoholic beverages to a person under 21 years of age. Furthermore, every licensee is responsible for the conduct in the licensed establishment and any sale of alcoholic beverage by any employee authorized to sell alcoholic beverages. 4. The October 24, 2012 violation constitutes the Licensee's fourth (0) alcohol sales violation within a 36 -month period. 5. The Licensee's three previous alcohol sales violations within the 36 -month period occurred as follows: December 21, 2009 — sale of alcohol to a minor; July 5, 2010 — sale of alcohol to a minor and September 4, 2011 — sold alcohol during prohibited hours. The City sent Notices of Alcohol Sales Violation to the Licensee for each of the three previous violations. The Licensee did not appeal the December 21, 2009 and July 5, 2010 violation notices and paid all civil penalties. The Licensee appealed the September 4, 2011 violation notice. An administrative hearing officer upheld the violation and the licensee paid the civil penalty and complied with the license suspension. 6. Upon the Licensee's fourth violation on October 24, 2012, the City sent a Notice of Alcohol Sales Violation to the Licensee, dated November 13, 2012. 7. Pursuant to Eagan City Code, Section 5.02, the Notice of Alcohol Sales Violation notified the Licensee that the City of Eagan imposed a civil penalty of $2,000.00 and 30 -day suspension, beginning January 2, 2013 at 12:01 a.m. and ending on January 31, 2013 at 11:59 p.m. 8. Pursuant to Eagan City Code, Section 5.02, the Licensee was further advised of its right to a hearing to appeal the Notice and imposition of the civil penalties. The Licensee did not request a hearing to appeal the November 13, 2012 Notice of Alcohol Sales Violation and paid the civil penalty. , 9. Pursuant to Eagan City Code, Section 5.02, a civil penalty of $2,000.00 and 30 -day suspension of the license shall be imposed upon a licensee upon the fourth or more violation within a 36 -month period and the civil penalty shall be paid within 30 days of the date of Notice from the City. 10. Eagan City Code, Section 5.02, further provides that any licensee found to have a fourth or more violation within a 36 -month period shall appear before the Council for consideration of revocation or additional days of suspension of the licensee's license. The City Cleric set the time and date of the hearing before the Council as required by Section 5.02. 11. On December 18, 2012, the City sent to the Licensee a Notice of Hearing Before City Council: Consideration of License Revocation or Additional Suspension Related to Alcohol Sales Violations. The Notice advised the Licensee that the Eagan City Council will consider the revocation or additional suspension of its on -sale liquor license at its January 15, 2013 City Council meeting. 12. The Licensee's representative, did / did not appear at the hearing on January 15, 2013. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Eagan, Dakota County, Minnesota that it hereby declares that the Licensee, Granite City Restaurant Operations, Inc. d /b /a Granite City Food and Brewery, did commit four violations of the alcohol regulations as set forth in Minn. Stat. §340A and Eagan City Code, Chapter 5 within a 36 -month period. BE IT FURTHER RESOLVED, that the on -sale liquor license issued to Granite City Restaurant Operations, Inc. d /b /a Granite City Food and Brewery with a licensed premises located at 3330 Pilot Knob Road, Eagan, Minnesota 55121,.shall be, and hereby is, REVOKED. BE IT FURTHER RESOLVED, that the revocation of the on -sale liquor license for Granite City Restaurant Operations, Inc. d /b /a Granite City Food and Brewery is effective immediately. 2 C-), a\ BE IT FURTHER RESOLVED, that no person shall sell, barter, keep for sale or otherwise dispose of liquor as part of any commercial transaction on the premises located at 3330 Pilot Knob Road, Eagan, Minnesota 55121 effective immediately. BE IT FURTHER RESOLVED, that City staff is authorized to take any action, including legal action or suit, to enforce the terms of this Findings of Fact and Resolution. ADOPTED this 15th day of January, 2013. Mike Maguire, Mayor ATTEST: Christina M. Scipioni, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon, the following voted in favor: ; and the following voted against the same: WHEREUPON, said resolution was declared duly passed and adopted and was signed by the Mayor and his signature attested by the City Clerk. AGENDA CITY OF EAGAN REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY EAGAN MUNICIPAL CENTER JANUARY 15, 2013 A. CALL TO ORDER B. ADOPT AGENDA C. CONSENT AGENDA 1. APPROVE EDA Minutes 2. APPROVE Agreement to Terminate Cedar Office Buildings (Condominium) and Certificate of Termination 3. APPROVE Resolution to Request the Release of Encumbrances on Property in Cedar Grove Redevelopment District 4. AUTHORIZE Extension of Preliminary Redevelopment Agreement with Pratt Development for the Cedar Grove Redevelopment District D. OLD BUSINESS E. NEW BUSINESS 1, APPROVE Escrow Agreement with Paragon Outlets Eagan for purchase of Xcel pipe materials 2. APPROVE Parking Ramp Design Approval Agreement with Paragon Outlets Eagan F. OTHER BUSINESS 1. EDA ORGANIZATIONAL BUSINESS G. ADJOURN D Agenda Information Memo Eagan Economic Development Authority Meeting January 15, 2013 NOTICE OF CONCURRENT ACTIONS The Council acting as the Board of Commissioners of the Economic Development Authority ( "EDA ") may discuss and act on the agenda items for the EDA in conjunction with its actions as a Council. A. CALL TO ORDER ACTION TO BE CONSIDERED: To convene a meeting of the Economic Development Authority to run concurrent with the City Council meeting. B. ADOPT AGENDA ACTION TO BE CONSIDERED: To adopt the Agenda as presented or modified. C. CONSENT AGENDA ACTION TO BE CONSIDERED: To approve the Consent Agenda as presented or modified. 1. APPROVAL OF MINUTES — The minutes of the January 2, 2013 EDA meeting are enclosed on pages aa(p throughQa ) . 2. APPROVE Agreement to Terminate Cedar Office Buildings (Condominium) and Certificate of Termination - As part of the overall development of the acquisition of properties in the Cedar Grove area for redevelopment, the EDA acquired Apartments A, B, C and D of the former Cedar Office Buildings condominium. As part of the condominium documents, a Declaration was filed with the Dakota County Recorder subjecting the property to certain covenants and easements. With the proposed redevelopment of the area and to provide clear title to the purchaser, it is necessary for the EDA to file documents with the Recorder to terminate the condominium and the declaration that is of record. A copy of the Agreement to Terminate Cedar Office Buildings and Certificate of Termination on pages aa�b through . 3. APPROVE Resolution to Request the Release of Encumbrances on Property in Cedar Grove Redevelopment District and a Resolution by the City Council to Release Them - As part of the preparation of the Cedar Grove Redevelopment District for new development, the EDA has acquired all of the property within the redevelopment area. Many of the properties were granted conditional use permits, A interim use permits or were the subject of other agreements with the City concerning deferred assessments. As part of the examination of title, the buyer and its title insurer have requested that the City take official action to release the affected properties from the various documents that have been filed of record. In order for the City to take action, the EDA should make a formal request to the City that it release the properties from the various conditional use permits, interim use permits and other assessment agreements, all as referenced in the proposed resolution. The EDA Resolution to Request Release of Encumbrances in Cedar Grove Redevelopment District on pages a30 through. City Council Resolution to Release of Encumbrances in Cedar Grove Redevelopment District on pages Q-3 q through a � �--• 4. AUTHORIZE Preparation of Extension of Preliminary Redevelopment Agreement with Pratt Development for the Cedar Grove Redevelopment District — The EDA's Preliminary Development Agreement for Master Developer services with Pratt Development runs through March, 2013. Under that Agreement, Mr. Pratt has a listing agreement with Jim McCaffrey of Cassidy Turley to market and represent the property to interested parties and the two work cooperatively with prospects to qualify proposals and bring them forward to staff and the EDA. With the progress on the development of the Paragon Outlet Center, the team has been working with a number of prospects and it is expected that interest in the area will be increasingly focused as Paragon breaks ground and begins construction. Given this situation and the desirability of continuity of these efforts at this time, staff is requesting authorization to negotiate an extension of the agreement through March, 2014. If approved, the extension agreement will be placed on a future EDA consent agenda °�J MINUTES OF A MEETING OF THE EAGAN ECONOMIC DEVELOPMENT AUTHORITY Eagan, Minnesota January 2, 2013 A meeting of the Eagan Economic Development Authority was held on Wednesday, January 2, 2013 at the Eagan Municipal Center. Present were President Maguire, Commissioner Fields, Commissioner Bakken, Commissioner Hansen and Commissioner Tilley. Also present were Executive Director Hedges, Community Development Director Hohenstein and City Attorney Dougherty, CALL TO ODER President Maguire called the Economic Development Authority meeting to order. ADOPT AGENDA Community Development Director Hohenstein noted the December 18, 2012 minutes we not included in the packet, but are ready for approval tonight and the Joint Powers Agreement with the Dakota County CDA regarding the Open to Business Program is ready for approval. Commissioner Bakken moved, Commissioner Fields seconded a motion to approve the agenda as presented /clarified. Aye:5 Nay:0 CONSENT AGENDA Commissioner Bakken moved, Commissioner Hansen seconded a motion to approve the Consent Agenda as amended. Aye: 5 Nay: 0 1. It is recommended to approve the minutes of December 18, 2012 EDA meeting as presented. 2. It is recommended to approve authorization preparation of Market Analysis for Cedar Grove Redevelopment Parcels. There was no Old Business. OLD BUSINESS NEW BUSINESS APPROVE JOINT POWERS AGREEMENT WITH THE DAKOTA COUNTY CDA REGARDING THE OPEN TO BUSINESS PROGRAM Community Development Director Hohenstein noted as part of the 2013 Budget preparation, staff provided background information on a proposal for the Minnesota Consortium of Community Developers to enter into a service agreement with the Dakota county CDA to implement an Open to Business program in the County. Under the program, MCCD staff would assign business consulting and business finance personnel to the County in general and the Cities in particular to work with interested businesses or prospective businesses to prepare their business plans, develop their management Dzi systems, perform other analyses and apply to secure financing from either MCCD sources or other sources. Hohenstein noted the CDA has proposed to cover the cost of one half of the program if interested cities would match that investment and $7,500 was allocated in the 2013 Community Development — Planning Budget for this purpose. The MCCD provides similar services to cities in Hennepin County and they would complement and not duplicate the business consulting services provided by the Small Business Development Center at the Dakota County Technical College. Councilmember and Commissioner Bakken moved, Councilmember and Commissioner Fields seconded a motion to approve a Joint Powers Agreement with the Dakota County CDA regarding the Open to Business Program and authorize their execution by the President and Executive Director. Aye: 5 Nay: 0 OTHER BUSINESS EDA ORGANIZATIONAL BUSINESS It was the consensus of the Council to continue the EDA Organizational Business to the January 15, 2013 regular City Council meeting. ADJOURNMENT Commissioner Tilley moved, Commissioner Fields seconded a motion to adjourn the meeting. Aye: 5 Nay: 0 Date Thomas Hedges, Executive Director AGREEMENT TO TERMINATE CEDAR OFFICE BUILDINGS AND CERTIFICATE OF TERMINATION WHEREAS, Eagan Economic Development Authority, a public body corporate and politic and a political subdivision of the State of Minnesota, ( "EDA ") is the sole fee title holder of all real property (the "Property ") that is subject to that certain Declaration of Cedar Office Buildings dated May 19, 1969, and recorded May 23, 1969, as Document No. 361027 in the Office of the Dakota County Recorder, which established the Property as a condominium (the "Condominium ") under Minnesota Statutes Chapter 515; and WHEREAS, the Property includes, without limitation, apartments A, B, C and D, Cedar Office Buildings, Condominium Tile No. 2, Dakota County, Minnesota; and WHEREAS, the underlying legal description of the Property is set forth on Exhibit A to the Declaration of Cedar Office Buildings, a copy of which is attached hereto; and WHEREAS, the Property is depicted on the floor plans attached as Exhibit B to the Declaration of Cedar Office Buildings, a copy of which is attached hereto; and WHEREAS, EDA acquired the Property for redevelopment purposes, and EDA has demolished all of the buildings on the Property; and WHEREAS, EDA desires to terminate the Condominium; and WHEREAS, Minn. Stat. § 515B.1- 102(b)(2) provides that termination of a condominium created under Minnesota Statutes Chapter 515 is governed by Minn. Stat. § 515B.2 -119; NOW, THEREFORE, EDA declares as follows: 1. Agreement to Terminate Condominium. Pursuant to the requirements of Minn. Stat. § 51513.2 -119, EDA declares that (i) the Condominium shall be terminated; (ii) this Agreement to Terminate shall be void unless recorded before November 30, 2012; and (iii) the termination of the Condominium and the winding up of its affairs must be accomplished by December 31, 2012. 2. Certificate of Termination. The termination of the Condominium and the winding up of its affairs pursuant to the requirements of Minn. Stat. § 515B.2 -119 have been accomplished. IN WITNESS WHEREOF, this instrument has been executed this day of , 2013. EAGAN ECONOMIC DEVELOPMENT AUTHORITY By: Mike Maguire Its: President By: Thomas L. Hedges Its: Executive Director STATE OF MINNESOTA) ) ss. COUNTY OF DAKOTA ) The foregoing was acknowledged before me this day of , 2013, by Mike Maguire and Thomas L. Hedges, respectively the President and Executive Director of Eagan Economic Development Authority, a public body corporate and politic and a political subdivision of the State of Minnesota, on behalf of Eagan Economic Development Authority. Notary Public THIS INSTRUMENT WAS DRAFTED BY: Dougherty, Molenda, Solfest, Hills & Bauer P.A. 7300 West 147th Street, Suite 600 Apple Valley, Minnesota 55124 (952) 432 -3136 (MDK: 206 - 26767) 2 CITY OF EAGAN RESOLUTION NO. 2013- RESOLUTION TO RELEASE ENCUMBRANCES ON PROPERTY IN CEDAR GROVE REDEVELOPMENT DISTRICT WHEREAS, the Eagan Economic Development Authority, a public body corporate and politic and a political subdivision of the State of Minnesota (the "EDA "), is the fee title holder of all of the real property in Dakota County, Miiuiesota legally described as follows: and See Exhibit "A" attached hereto and incorporated herein by reference (the "Property "); WHEREAS, the City of Eagan, a Minnesota municipal corporation, (the "City ") has established rights and restrictions regarding the Property as evidenced by the following instruments: a) Conditional Use Permit recorded on July 28, 1992 as Document Number 1057744 in the Office of the County Recorder of Dakota County, Minnesota; b) Interim Use Permit recorded on June 10, 1998 as Document Number 1507182 in the Office of the County Recorder of Dakota County, Minnesota; c) Interim Use Permit recorded on May 21, 1999 as Document Number 1607205 in the Office of the County Recorder of Dakota County, Minnesota; d) Assessment Deferral Agreement recorded on June 17, 2005 as Document Number 2331721 in the Office of the County Recorder of Dakota County, Minnesota; Im e) Assessment Deferral Agreement recorded on June 17, 2005 as Document Number 2331722 in the Office of the County Recorder of Dakota County, Minnesota; f) Assessment Deferral Agreement recorded on June 17, 2005 as Document Number 2331723 in the Office of the County Recorder of Dakota County, Minnesota; g) Assessment Deferral Agreement recorded on June 30, 2005 as Document Number 2335776 in the Office of the County Recorder of Dakota County, Minnesota; h) Assessment Deferral Agreement recorded on June 30, 2005 as Document Number 2335777 in the Office of the County Recorder of Dakota County, Minnesota; i) Assessment Deferral Agreement recorded on June 30, 2005 as Document Number 2335778 in the Office of the County Recorder of Dakota County, Minnesota; j) Interim Use Permit recorded on August 12, 2004 as Document Number 2236895 in the Office of the County Recorder of Dakota County, Minnesota; k) Assessment Deferral Agreement recorded on July 21, 2005 as Document Number 2342786 in the Office of the County Recorder of Dakota County, Minnesota; and 1) Right of Entry, Waiver of Objection to Special Assessment and Consent to Special Assessment recorded on August 10, 2006 as Document Number 2452663 in the Office of the County Recorder of Dakota County, Minnesota (collectively, the "Recorded Documents "); and WHEREAS, the Property is part of the Cedar Grove Redevelopment District; and WHEREAS, the EDA has requested that the City release from the Property all of its rights and restrictions, if any, under the Recorded Documents to facilitate redevelopment of the Property, F. a i upon NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: RESOLUTIONS 1. The City hereby releases from the Property all of its rights and restrictions, if any, under the Recorded Documents 2. The appropriate officials and representatives of the City of Eagan are hereby authorized to execute and record all documents necessary to effectuate the release from the Property of all of its rights and restrictions, if any, under the Recorded Documents. The motion for the adoption of the foregoing Resolution was introduced by Member and seconded by Member and a vote being taken thereof the following voted in favor thereof: and the following voted against the same: Whereupon the Resolution was declared duly passed and adopted this day of , 2013. Dated at Eagan, Minnesota, this day of 52013. 5 CITY OF EAGAN By: Mike Maguire Its: Mayor By: Christina M. Scipioni Its: City Clerk STATE OF MINNESOTA ) ss. COUNTY OF DAKOTA ) On this day of , 2013, before me a Notary Public within and for said County, personally appeared MIKE MAGUIRE and CHRISTINA M. SCIPIONI to me personally kriovai, who being each by me duly sworn, each did say that they are respectively the Mayor and City Clerk of the City of Eagan, the municipality named in the foregoing instru rnent, and that the seal affixed on behalf of said municipality by authority of its City Council and said Mayor and Clerk acknowledged said instrument to be the free act and deed of said municipality. THIS INSTRUMENT WAS DRAFTED BY: Dougherty, Molenda, Solfest, Hills & Bauer P.A. 7300 West 147th Street, Suite 600 Apple Valley, MN 55124 (952) 432 -3136 KJP: 0206 -26767 Notary Public a 33 Exhibit "A" Parcel 12: Parcel A: That part of the Northeast 74 of Section 19, Township 27, Range 23, Dakota County, Minnesota, described as follows: Commencing at the Northeast corner thereof; thence South 0 degrees 31 minutes 30 seconds East along the east line of said Northeast 1/4 a distance of 609.74 feet, said east line being the center line of Town Road; thence South 38 degrees 27 minutes 22 seconds West along the center line of said Town Road a distance of 545.6 feet; thence South 49 degrees 56 minutes 43 seconds West along the center line of said Town Road a distance of 589.37 feet; thence North 40 degrees 52 minutes 22 seconds West a distance of 171.87 feet to the actual point of beginning; thence South 49 degrees 7 minutes 38 seconds West a distance of 100 feet; thence South 40 degrees 52 minutes 22 seconds East a distance of 126.63 feet, more or less, to the northwesterly right of way line of Beau -De -Rue Drive; thence South 56 degrees 40 minutes 4 seconds West along the northwesterly right of way line Beau -De -Rue Drive a distance of 949.02 feet, more or less, to a line parallel with and 952.7 feet east of the west line of said Northeast 1/4; thence North along said parallel line to a line 40 feet southeasterly of and parallel with the southeasterly right of way line of State Highway No.13; thence North 49 degrees 7 minutes 38 seconds East parallel with said southeasterly right of way line 655.63 feet, more or less, to a line bearing North 40 degrees 52 minutes 22 seconds West from the point of begimning; thence South 40 degrees 52 minutes 22 seconds East a distance of 443 feet to the point of beginning. Parcel B: That part of the Northeast 1/4 of Section 19, Township 27, Range 23, Dakota County, Minnesota, described as follows: Commencing at the Southwest conger of said Northeast 1/4; thence North along the west line of said Northeast 1/4 a distance of 198.82 feet; thence East 33 feet to the easterly right of way line of Cedar Avenue; thence North 47 degrees 00 minutes East a distance of 270 feet; thence North 18 degrees 13 minutes East a distance of 159.4 feet; thence North 40 degrees 55 minutes West a distance of 75 feet to a point on a line parallel with and 60 feet southeasterly of the southeasterly right of way line of State Highway No. 13; thence North 49 degrees 5 minutes East parallel with said southeasterly right of way line 408.8 feet; thence North 40 degrees 55 minutes West a distance of 20 feet; thence North 49 degrees 5 minutes East parallel with said southeasterly right of way line 150 feet to the actual point of beginning; thence South 40 degrees 55 minutes East a distance of 438.02 feet more or less to the northwesterly right of way line of Beau- De- Rue Drive; thence northeasterly along said northwesterly right of way line 30.49 feet, more or less, to a line parallel with and 952.7 feet east of the west line of said Northeast 1/4; thence North along said parallel line to a line 40 feet southeasterly of and parallel with the southeasterly right of way line of State Highway No. 13; thence South 49 degrees 5 minutes West parallel with said southeasterly right of way line 413.61 feet, more or less, to the point of beginning EXCEPT that part of Parcels A and B described as follows: That part of the Northeast 1/4 of Section 19, Township 27, Range 23, Dakota County, Minnesota, described as follows: Commencing at the Southwest corner of said Northeast 1/4; thence North along the west line of said Northeast 1/4 a distance of 198.82 feet; thence East 33 feet to the easterly right of way line of —0 Cedar Avenue; thence North 47 degrees East a distance of 270 feet; thence North 18 degrees 13 minutes East a distance of 159.4 feet; thence North 40 degrees 55 minutes West a distance of 75 feet to a point on a line parallel with and 60 feet southeasterly of the southeasterly right of way line of State Highway No. 13; thence North 49 degrees 5 minutes East parallel with said southeasterly right of way line 408.8 feet; thence North 40 degrees 55 minutes West a distance of 20 feet; thence North 49 degrees 5 minutes East parallel with said southeasterly right of way line 150 feet; thence south 40 degrees 55 minutes East a distance of 367 feet; thence North 49 degrees 5 minutes East a distance of 70 feet to the actual point of begimning; thence continuing North 49 degrees 5 minutes East a distance of 110 feet; thence South 40 degrees 55 minutes East a distance of 95.04 feet, more or less, to the northwesterly right of way line of Beau -De -Rue Drive; thence southwesterly along said northwesterly right of way line to a line bearing South 40 degrees 55 minutes East from the point of beginning; thence North 40 degrees 55 minutes West to the point of beginning. Parcel Identification No.: 10- 01900 -06 -051 Parcel 15: That part of the Northeast 1/4 of Section 19, Township 27, Range 23, Dakota County, Minnesota, described as follows: Commencing at the Southwest corner of said Northeast '/4, thence North along the west line of said Northeast 1/4 a distance of 198.82 feet; thence East 33 feet to the easterly right of way line of Cedar Avenue, thence North 47 degrees East a distance of 270 feet; thence North 18 degrees 13 minutes East a distance of 159.4 feet; thence North 40 degrees 55 minutes West a distance of 75.0 feet to a point on a line parallel with and 60 feet Southeasterly of the Southeasterly right of way line of State Highway No. 13; thence North 49 degrees 05 minutes East parallel with said Southeasterly right of way line 408.8 feet; thence south 40 degrees 55 minutes East a distance of 215.0 feet to the actual point of begimung; thence North 49 degrees 05 minutes East parallel with said Southeasterly right of way line 150.0 feet; thence South 40 degrees 55 minutes East a distance of 203.02 feet, more or less to the Northwesterly right of way line of Beau -De -Rue Drive; thence South 56 degrees 41 minutes West along said Northwesterly right of way line 151.33 feet more or less to a line bearing South 40 degrees 55 minutes East from the point of beginning; thence North 40 degrees 55 minutes West a distance of 183.01 feet more or less to the point of beginning, according to the Government Survey thereof. Parcel Identification No.: 10- 01900 -06 -080 Parcel 16: That _part of the Northeast Quarter of Section 19, Township 27, Range 23, Dakota County, Minnesota, described as follows: Commencing at the Southwest corner of said Northeast quarter; thence North along the West line of said Northeast Quarter a distance of 198.82 feet; thence East 33 feet to the Easterly right of way line of Cedar Avenue; thence North 47 degrees East a distance of 270 feet; thence North 18 degrees 13 minutes East a distance of 159.4 feet; thence North 40 degrees 55 minutes a West a distance of 75 feet to a point on a line parallel with and 60 feet Southeasterly of the Southeasterly right of way line of State Highway No. 13; thence North 49 degrees 05 minutes East parallel with said Southeasterly right of way line 200 feet to the actual point of beginning; thence continue North 49 degrees 05 minutes East a distance of 158.8 feet; thence South 40 degrees 55 minutes East a distance of 112 feet; thence South 49 degrees 05 minutes West parallel with said Southeasterly right of way line 158.8 feet; thence North 40 degrees 55 minutes West a distance of 112 feet to the point of beginning. Parcel Identification No.: 10- 01900 -08 -040 Parcel 20: That part of the Northeast Quarter of Section nineteen (19), Township twenty -seven (27), Range twenty -three (23), Dakota County, Minnesota, described as follows: Commencing at the Southwest corner of said Northeast Quarter; thence North, assumed bearing, along the west line of said Northeast Quarter a distance of 198.82 feet; thence East 33 feet to the easterly right of way line of Cedar Avenue; thence North 47 degrees 00 minutes East a distance of 270.00 feet; thence North 18 degrees 13 minutes East a distance of 159.4 feet; thence South 40 degrees 55 minutes East a distance of 75.0 feet to the actual point of beginning. Said last described line to be hereinafter referred to as Line "A "; thence South 49 degrees 05 minutes West parallel with the southeasterly right of way line of State Highway No. 13 a distance of 20.0 feet; thence South 40 degrees 55 minutes East a distance of 140.35 feet to a line parallel with and 50 feet northwesterly of the northwesterly right of way line of Beau -De -Rue Drive; thence North 56 degrees 41 minutes East parallel with said northwesterly right of way line 221.9.5 feet more or less to a line 200.0 feet northeasterly of, measured at right angles to and parallel with said Line "A "; North 40 degrees 55 minutes West parallel with said line "A ", 129.72 feet to a line parallel with and 250 feet southeasterly of the southeasterly right of way line of State Highway No. 13; thence South 49 degrees 05 minutes West parallel with said southeasterly right of way line 100.0 feet; thence North 40 degrees 55 minutes West parallel with said Line "A" a distance of 40.0 feet to its intersection with a line bearing North 49 degrees 05 minutes East from the point of beginning; thence South 49 degrees 05 minutes West a distance of 100.0 feet to the point of beginning. Parcel Identification No.: 10- 01900 -08 -070 Parcel 24: That part of the Northeast 1/4 of Section 19, Township 27, Range 23, Dakota County, Minnesota, described as follows: Commencing at the Southwest corner of said Northeast 1/4; thence North, assumed bearing along the West line of said Northeast 1/4 a distance of 198.82 feet; thence East 33.0 feet to the easterly right of way line of Cedar Avenue, which is the point of beginning; thence North 47 degrees 00 minutes East a distance of 49.61 feet; thence North 79 degrees 22 minutes 20 seconds East, a distance of 336.72 feet to the Northwesterly right of way line of Beau -De -Rue Drive; thence South 56 degrees 41 minutes West along the Northwesterly right of way line of Beau -De -Rue Drive 439.46 feet to the Easterly right of way line of said Cedar Avenue; thence North along said easterly right of way line 145.5 feet to the point of beginning, according to the Government Survey thereof. Parcel Identification No.: 10- 01900 -08 -100 Parcel 27: Outlot A, Beau D Rue Drive Plat, according to the recorded plat thereof and situate in Dakota County, Miiulesota. Parcel Identification No.: 10- 13520 -00 -010 Parcel 28: Lot 1, Block 1, Beau D Rue Drive Plat, according to the recorded plat thereof and situate in Dakota County, Minnesota. Parcel Identification No.: 10- 13520 -01 -010 Parcel 29: Lot 2, Block 1, Beau D Rue Drive Plat, according to the recorded plat thereof and situate in Dakota County, Minnesota. Parcel Identification No.: 10- 13520 -01 -020 Parcel 31: Lot 1, Block 1, Barton McGray Addition, according to the recorded plat thereof and situate in Dakota County, Miiulesota. Parcel Identification No.: 10- 13700 -01 -010 Parcel 34: Lot 4, Block 1, Barton McGray Addition, according to the recorded plat thereof and situate in Dakota County, Minnesota. Parcel Identification No.: 10- 13700 -01 -040 Parcel 35: Lot 5, Block 1, Barton McGray Addition, according to the recorded plat thereof and situate in Dakota County, Minnesota. Parcel Identification No.: 10- 13700 -01 -050 Parcel 37: Lot 7, Block 1, Barton McGray Addition, according to the recorded plat thereof and situate in Dakota County, Minnesota. Parcel Identification No.: 10- 13700 -01 -070 EAGAN ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION 2013 - RESOLUTION TO REQUEST RELEASE OF ENCUMBRANCES ON PROPERTY IN CEDAR GROVE REDEVELOPMENT DISTRICT WHEREAS, Eagan Economic Development Authority, a public body corporate and politic and a political subdivision of the State of Minnesota, (the ` EDA "), is the fee title holder of all of the real property in Dakota County, Minnesota, legally described as follows: and See Exhibit "A" attached hereto and incorporated herein by reference (the "Property "); WHEREAS, the City of Eagan, a Minnesota municipal corporation, (the "City ") has established rights and restrictions regarding the Property as evidenced by the following instruments: a) Conditional Use Permit recorded on July 28, 1992 as Document Number 1057744 in the Office of the County Recorder of Dakota County, Minnesota; b) Interim Use Permit recorded on June 10, 1998 as Document Number 1507182 in the Office of the County Recorder of Dakota County, Minnesota; c) Interim Use Permit recorded on May 21, 1999 as Document Number 1607205 in the Office of the County Recorder of Dakota County, Minnesota; d) Assessment Deferral Agreement recorded on June 17, 2005 as Document Number 2331721 in the Office of the County Recorder of Dakota County, Minnesota; e) Assessment Deferral Agreement recorded on June 17, 2005 as Document Number 2331722 in the Office of the County Recorder of Dakota County, Minnesota; f) Assessment Deferral Agreement recorded on June 17, 2005 as Document Number 2331723 in the Office of the County Recorder of Dakota County, Minnesota; g) Assessment Deferral Agreement recorded on June 30, 2005 as Document Number 2335776 in the Office of the County Recorder of Dakota County, Minnesota; h) Assessment Deferral Agreement recorded on June 30, 2005 as Document Number 2335777 in the Office of the County Recorder of Dakota County, Minnesota; i) Assessment Deferral Agreement recorded on June 30, 2005 as Document Number 2335778 in the Office of the County Recorder of Dakota County, Minnesota; j) Interim Use Permit recorded on August 12, 2004 as Document Number 2236895 in the Office of the County Recorder of Dakota County, Minnesota; k) Assessment Deferral Agreement recorded on July 21, 2005 as Document Number 2342786 in the Office of the County Recorder of Dakota County, Minnesota; and 1) Right of Entry, Waiver of Objection to Special Assessment and Consent to Special Assessment recorded on August 10, 2006 as Document Number 2452663 in the Office of the County Recorder of Dakota County, Minnesota (collectively, the "Recorded Documents "); and WHEREAS, the Property is pant of the Cedar Grove Redevelopment District; and WHEREAS, to facilitate the redevelopment of the Cedar Grove Redevelopment District, the EDA desires that the City release from the Property all of its rights and restrictions, if any, under the Recorded Documents; 2 WE NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: RESOLUTION 1. The EDA requests that the City release from the Property all of its rights and restrictions, if any, under the Recorded Documents. The motion for the adoption of the foregoing Resolution was introduced by Member and seconded by Member and upon a vote being taken thereof the following voted in favor thereof. and the following voted against the same: Whereupon the Resolution was declared duly passed and adopted this day of 2013. Dated at Eagan, Minnesota, this day of , 2013. EAGAN ECONOMIC DEVELOPMENT AUTHORITY 3 By: Mike Maguire Its: President By: Thomas L. Hedges Its: Executive Director Aj STATE OF MINNESOTA ) ss. COUNTY OF DAKOTA ) The foregoing was aclalowledged before me this day of , 2013, by Mike Maguire and Thomas L. Hedges, the President and Executive Director of the Eagan Economic Development Authority, a Minnesota public body corporate and politic and a political subdivision of the State of Minnesota, on behalf of the public corporation. THIS INSTRUMENT WAS DRAFTED BY; Dougherty, Molenda, Solfest, Hills & Bauer P.A. 7300 West 147th Street, Suite 600 Apple Valley, MN 55124 (952)432.3136 Notary Public 4 Exhibit "A" Parcel 12: Parcel A: That part of the Northeast '/4 of Section 19, Township 27, Range 23, Dakota County, Minriesota, described as follows: Commencing at the Northeast corner thereof, thence South 0 degrees 31 minutes 30 seconds East along the east line of said Northeast 1/4 a distance of 609.74 feet, said east line being the center line of Town Road; thence South 38 degrees 27 minutes 22 seconds West along the center line of said Town Road a distance of 545.6 feet; thence South 49 degrees 56 minutes 43 seconds West along the center line of said Town Road a distance of 589.37 feet; thence North 40 degrees 52 minutes 22 seconds West a distance of 171.87 feet to the actual point of beginning; thence South 49 degrees 7 minutes 38 seconds West a distance of 100 feet; thence South 40 degrees 52 minutes 22 seconds East a distance of 126.63 feet, more or less, to the northwesterly right of way line of Beau -De -Rue Drive; thence South 56 degrees 40 minutes 4 seconds West along the northwesterly right of way line Beau -De -Rue Drive a distance of 949.02 feet, more or less, to a line parallel with and 952.7 feet east of the west line of said Northeast 1/4; thence North along said parallel line to a line 40 feet southeasterly of and parallel with the southeasterly right of way line of State Highway No.13; thence North 49 degrees 7 minutes 38 seconds East parallel with said southeasterly right of way line 655.63 feet, more or less, to a line bearing North 40 degrees 52 minutes 22 seconds West from the point of beginning; thence South 40 degrees 52 minutes 22 seconds East a distance of 443 feet to the point of beginning. Parcel B: That part of the Northeast 1/4 of Section 19, Township 27, Range 23, Dakota County, Minriesota, described as follows: Commencing at the Southwest corner of said Northeast 1/4; thence North along the west line of said Northeast 1/4 a distance of 198.82 feet; thence East 33 feet to the easterly right of way line of Cedar Avenue; thence North 47 degrees 00 minutes East a distance of 270 feet; thence North 18 degrees 13 minutes East a distance of 159.4 feet; thence North 40 degrees 55 minutes West a distance of 75 feet to a point on a line parallel with and 60 feet southeasterly of the southeasterly right of way line of State Highway No. 13; thence North 49 degrees 5 minutes East parallel with said southeasterly right of way line 408.8 feet; thence North 40 degrees 55 minutes West a distance of 20 feet; thence North 49 degrees 5 minutes East parallel with said southeasterly right of way line 150 feet to the actual point of beginning; thence South 40 degrees 55 minutes East a distance of 438.02 feet more or less to the northwesterly right of way line of Beau -De -Rue Drive; thence northeasterly along said northwesterly right of way line 30.49 feet, more or less, to a line parallel with and 952.7 feet east of the west line of said Northeast 1/4; thence North along said parallel line to a line 40 feet southeasterly of and parallel with the southeasterly right of way line of State Highway No. 13; thence South 49 degrees 5 minutes West parallel with said southeasterly right of way line 413.61 feet, more or less, to the point of beginning EXCEPT that part of Parcels A and B described as follows: That part of the Northeast 1/4 of Section 19, Township 27, Range 23, Dakota County, Minriesota, described as follows: Commencing at the Southwest corner of said Northeast 1/4; thence North along the west line of said Northeast 1/4 a distance of 198.82 feet; thence East 33 feet to the easterly right of way line of Cedar Avenue; thence North 47 degrees East a distance of 270 feet; thence North 18 degrees 13 minutes East a distance of 159.4 feet; thence North 40 degrees 55 minutes West a distance of 75 feet to a point on a line parallel with and 60 feet southeasterly of the southeasterly right of way line of State Highway No. 13; thence North 49 degrees 5 minutes East parallel with said southeasterly right of way line 408.8 feet; thence North 40 degrees 55 minutes West a distance of 20 feet; thence North 49 degrees 5 minutes East parallel with said southeasterly right of way line 150 feet; thence south 40 degrees 55 minutes East a distance of 367 feet; thence North 49 degrees 5 minutes East a distance of 70 feet to the actual point of beginning; thence continuing North 49 degrees 5 minutes East a distance of 110 feet; thence South 40 degrees 55 minutes East a distance of 95.04 feet, more or less, to the northwesterly right of way line of Beau -De -Rue Drive; thence southwesterly along said northwesterly right of way line to a line bearing South 40 degrees 55 minutes East from the point of beginning; thence North 40 degrees 55 minutes West to the point of beginning. Parcel Identification No.: 10- 01900 -06 -051 Parcel I.S. That part of the Northeast 1/4 of Section 19, Township 27, Range 23, Dakota County, Minnesota, described as follows: Commencing at the Southwest corner of said Northeast 74, thence North along the west line of said Northeast 1/4 a distance of 198.82 feet; thence East 33 feet to the easterly right of way line of Cedar Avenue, thence North 47 degrees East a distance of 270 feet; thence North 18 degrees 13 minutes East a distance of 159.4 feet; thence North 40 degrees 55 minutes West a distance of 75.0 feet to a point on a line parallel with and 60 feet Southeasterly of the Southeasterly right of way line of State Highway No. 13; thence North 49 degrees 05 minutes East parallel with said Southeasterly right of way line 408.8 feet; thence south 40 degrees 55 minutes East a distance of 215.0 feet to the actual point of beginning; thence North 49 degrees 05 minutes East parallel with said Southeasterly right of way line 150.0 feet; thence South 40 degrees 55 minutes East a distance of 203.02 feet, more or less to the Northwesterly right of way line of Beau -De -Rue Drive; thence South 56 degrees 41 minutes West along said Northwesterly right of way line 151.33 feet more or less to a line bearing South 40 degrees 55 minutes East from the point of beginning; thence North 40 degrees 55 minutes West a distance of 183.01 feet more or less to the point of beginning, according to the Government Survey thereof. Parcel Identification No.: 10- 01900 -06 -080 Parcel 16: That part of the Northeast Quarter of Section 19, Township 27, Range 23, Dakota County, Minnesota, described as follows: Commencing at the Southwest corner of said Northeast quarter; thence North along the West line of said Northeast Quarter a distance of 198.82 feet; thence East 33 feet to the Easterly right of way line of Cedar Avenue; thence North 47 degrees East a distance of 270 feet; thence North 18 degrees 13 minutes East a distance of 159.4 feet; thence North 40 degrees 55 minutes West a distance of 75 feet to a point on a line parallel with and 60 feet Southeasterly of the Southeasterly right of way line of State Highway No. 13; thence North 49 degrees 05 minutes East parallel with said Southeasterly right of way line 200 feet to the actual point of beginning; thence continue North 49 degrees 05 minutes East a distance of 158.8 feet; thence South 40 degrees 55 minutes East a .distance of 112 feet; thence South 49 degrees 05 minutes West parallel with said Southeasterly right of way line 158.8 feet; thence North 40 degrees 55 minutes West a distance of 112 feet to the point of beginning. Parcel Identification No.: 10- 01900 -08 -040 Parr' l ?0- That part of the Northeast Quarter of Section nineteen (19), Township twenty -seven (27), Range twenty - three (23), Dakota County, Minnesota, described as follows: Commencing at the Southwest corner of said Northeast Quarter; thence North, assumed bearing, along the west line of said Northeast Quarter a distance of 198.82 feet; thence East 33 feet to the easterly right of way line of Cedar Avenue; thence North 47 degrees 00 minutes East a distance of 270.00 feet; thence North 18 degrees 13 minutes East a distance of 159.4 feet; thence South 40 degrees 55 minutes East a distance of 75.0 feet to the actual point of beginning. Said last described line to be hereinafter referred to as Line "A "; thence South 49 degrees 05 minutes West parallel with the southeasterly right of way line of State Highway No. 13 a distance of 20.0 feet; thence South 40 degrees 55 minutes East a distance of 140.35 feet to a line parallel with and 50 feet northwesterly of the northwesterly right pf way line of Beau -De -Rue Drive; thence North 56 degrees 41 minutes East parallel with said northwesterly right of way line 221.95 feet more or less to a line 200.0 feet northeasterly of, measured at right angles to and parallel with said Line "A "; North 40 degrees 55 minutes West parallel with said line "A ", 129.72 feet to a line parallel with and 250 feet southeasterly of the southeasterly right of way line of State Highway No. 13; thence South 49 degrees 05 minutes West parallel with said southeasterly right of way line 100.0 feet; thence North 40 degrees 55 minutes West parallel with said Line "A" a distance of 40.0 feet to its intersection with a line bearing North 49 degrees 05 minutes East from the point of beginning; thence South 49 degrees 05 minutes West a distance of 100.0 feet to the point of beginning. Parcel Identification No.: 10- 01900 -08 -070 Parcel 24: That part of the Northeast 1/4 of Section 19, Township 27, Range 23, Dakota County, Minnesota, described as follows: Commencing at the Southwest corner of said Northeast 1/4; thence North, assumed bearing along the West line of said Northeast 1/4 a distance of 198.82 feet; thence East 33.0 feet to the easterly right of way line of Cedar Avenue, which is the point of beginuling; thence North 47 degrees 00 minutes East a distance of 49.61 feet; thence North 79 degrees 22 minutes 20 seconds East, a distance of 336.72 feet to the Northwesterly right of way line of Beau -De -Rue Drive; thence South 56 degrees 41 minutes West along the Northwesterly right of way line of Beau -De -Rue Drive 439.46 feet to the Easterly right of way line of said Cedar Avenue; thence North along said easterly right of way line 145.5 feet to the point of beginning, according to the Goveriunent Survey thereof. Parcel Identification No.: 10- 01900 -08 -100 Parcel 27: Outlot A, Beau D Rue Drive Plat, according to the recorded plat thereof and situate in Dakota County, Minnesota. Parcel Identification No.: 10- 13520 -00 -010 Parcel 28: Lot 1, Block 1, Beau D Rue Drive Plat, according to the recorded plat thereof and situate in Dakota County, Minnesota. Parcel Identification No.: 10-13520-01-010 Parcel 29: Lot 2, Block 1, Beau D Rue Drive Plat, according to the recorded plat thereof and situate in Dakota County, Minnesota. Parcel Identification No.: 10- 13520 -01 -020 Parcel 31: Lot 1, Block 1, Barton McGray Addition, according to the recorded plat thereof and situate in Dakota County, Minnesota. Parcel Identification No.: 10- 13700 -01 -010 Parcel 34: Lot 4, Block 1, Barton McGray Addition, according to the recorded plat thereof and situate in Dakota County, Minnesota. Parcel Identification No.: 10- 13700 -01 -040 Parcel 35: Lot 5, Block 1, Barton McGray Addition, according to the recorded plat thereof and situate in Dakota County, Minesota. Parcel Identification No.: 10- 13700 -01 -050 Parcel 37: Lot 7, Block 1, Barton McGray Addition, according to the recorded plat thereof and situate in Dakota County, Minnesota. Parcel Identification No.: 10- 13700 -01 -070 Agenda Information Memo Eagan City Economic Development Authority New Business January 15, 2013 1. APPROVE ESCROW AGREEMENT WITH PARAGON OUTLETS FOR PURCHASE OF XCEL PIPE MATERIALS ACTION TO BE CONSIDERED: To approve the Escrow Agreement with Paragon Outlets Eagan LLC for purchase of Xcel pipe materials. FACTS: ➢ As the EDA and Paragon have taken steps to prepare for the construction of the outlet center to begin later this year. One step in the process is the relocation of the Xcel gas pipeline from the current Cedar Grove Boulevard right of way to a new easement to be located along the north edge of the redevelopment area parallel to Highway 13. ➢ In order for that pipeline construction to be completed and service switched over early in the 2013 construction season, the EDA worked with Xcel Energy to order the pipe materials as soon as practical so they could be fabricated and delivered to the site by April 15th ➢ Paragon's purchase agreement obligates them to pay for the costs of the relocation, but the agreement calls for Paragon to do so at the time the parties close on the sale of the site. The EDA has advanced $600,000 for the cost of the pipe materials, and in exchange Paragon has agreed to fund an initial escrow of $100,000 to be used for repayment to the city in the event the closing does not occur and the city elects to not to complete the project (this amount is the anticipated restocking fee if the pipe materials are returned). Neither the EDA nor Paragon expect that to occur, but the agreement provides security against that contingency. ATTACHMENTS: ➢ Escrow Agreement on pages M•19 through ESCROW AGREEMENT THIS ESCROW AGREEMENT ( "Agreement ") is made as of day of , 2013 by and among the City of Eagan, a public body corporate and politic and a political subdivision of the State of Minnesota (hereinafter the "City "), Eagan Economic Development Authority, a public body corporate and politic and a political subdivision of the State of Minnesota, (hereinafter the "EDA "); Paragon Outlets Eagan LLC, a Delaware limited liability company (hereinafter "Paragon "); Paragon Outlet Partners LLC, a Delaware limited liability company (hereinafter the "Guarantor "); and Madison Mahwah Title, L.P., a New Jersey partnership (hereinafter the "Title Company "). (The City, EDA, Paragon, Guarantor and Title Company are collectively hereinafter referred to as the "Parties. ") WHEREAS, EDA and Paragon are parties to a certain Sale and Purchase Agreement dated July 17, 2012 (hereinafter the "Purchase Agreement "); and WHEREAS, pursuant to Section 3(g) of the Purchase Agreement, Paragon's obligations under the Purchase Agreement were contingent upon the relocation of an Xcel Energy ( "Xcel ") gas line; and WHEREAS, in order to facilitate the timely relocation of the gas line, it is necessary for the EDA to cause Xcel to preorder the pipe and valves; and WHEREAS, the EDA is willing to incur the expense associated with the preordering of the pipe and valves, provided it entered into a "Limited Notice to Proceed" agreement with Xcel to allow for the purchase of said pipes and valves, at EDA's cost, pursuant to which EDA has paid to Xcel the sum of $600,000; a copy of this agreement is attached hereto as Exhibit "A;" and aWk WHEREAS, the EDA would not have agreed to pay to Xcel the cost to purchase the pipes and valves but for Paragon's assurance that in the event Paragon does not proceed with the closing pursuant to the Purchase Agreement that it shall reimburse the EDA for any Losses (hereinafter defined) it incurs, as specified more fully below. NOW, THEREFORE, in consideration of the foregoing and other good and valuable consideration, the Parties agree as follows: 1. ESCROW MONEY. Paragon shall deposit the sum of $100,000.00 (hereinafter the "Escrow Money ") with the Title Company. 2. USE OF ESCROW MONEY. All of the Escrow Money shall be held in an FDIC insured account. If Paragon does not purchase the property under the terms of the Purchase Agreement and as a result thereof EDA or City causes Xcel to cancel the order and Xcel is required to return the pipes and valves to the manufacturer (the "Cancellation Event "), Paragon agrees to pay to the EDA the difference ( "Losses ") between the amount paid by the City or the EDA to Xcel prior to the Cancellation Event pursuant to paragraphs 4 and 5 of the attached Limited Notice to Proceed agreement and the monies that the EDA or the City receives from Xcel pursuant to paragraphs 6 and 7 of the attached Limited Notice to Proceed agreement. Once the Title Company receives notice from the EDA that the Cancellation Event has occurred and a certified statement of EDA's Losses, if any, the Title Company shall release such amount of the Escrow Money necessary to reimburse the EDA for its Losses. Notwithstanding the foregoing, Paragon reserves the right to inform the EDA and City of its decision to suspend performance under the Purchase Agreement; in such event, the EDA and City shall mitigate their Losses, if any, arising under this Agreement by promptly notifying Xcel with instruction to cancel the order for pipes and valves. Notwithstanding the foregoing, the EDA or City may elect to proceed with relocation of the gas line in spite of Paragon's notice that it is not proceeding under the Purchase Agreement, in which event it shall provide notice of such election to Paragon and the Title Company within five (5) business days after Paragon's notice. In such event, the Title Company shall return the Escrow Money to Paragon, whereupon this Agreement shall automatically terminate, and Paragon shall have no further obligations hereunder. In no event shall Paragon be liable to the City and /or EDA for reimbursement of any costs of the Xcel pipeline or valves if the City and /or EDA proceed with the Xcel relocation project notwithstanding the occurrence of a Cancellation Event or Paragon's notice it is not proceeding under the Purchase Agreement. z. � a NOTICES. Any notice required or permitted to be given under any provision of this Agreement shall be in writing and shall be deemed to have been given in accordance with this Agreement, if it is mailed, by United States certified mail, return receipt requested, postage prepaid; or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed as follows: If to City: City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55122 Attn: Thomas L. Hedges If to EDA: Eagan Economic Development Authority 3830 Pilot Knob Road Eagan, Minnesota 55122 with a copy to: Dougherty, Molenda, Solfest, Hills & Bauer P.A. 7300 West 147th Street, Suite 600 Apple Valley, Minnesota 55124 Attention: Robert B. Bauer If to Paragon: Paragon Outlets Eagan LLC 21 st Floor 217 East Redwood Street Baltimore, Maryland 21202 Attention: Kelvin Antill, Development Partner Attention: Tom Burnside, General Counsel If to Guarantor: Paragon Outlet Partners LLC 217 East Redwood Street 21St Floor Baltimore, MD 21202 Attention: Kelvin Antill, Development Partner Attention: Tom Burnside, General Counsel with a copy to: Larkin, Hoffman, Daly & Lindgren, Ltd. 1500 Wells Fargo Plaza 7900 Xerxes Avenue South Minneapolis, Minnesota 55431 Attention: Peter J. Coyle If to Title Company: Madison Mahwah Title, LP 1125 Ocean Avenue, Suite 1009 Lakewood, New Jersey 08701 3. Dated: Dated: Notice shall be effective, and the time for response to any notice by the other party shall commence to run, one (1) business day after any such mailing or deposit. Any party may change its address for the service of notice by giving notice of such change to the other parties, in any manner above specified, ten (10) days prior to the effective date of such change. Notwithstanding the foregoing, any party may give any other party written notice hereunder by any means other than by United States registered or certified mail or overnight courier, which is reasonably calculated to reach the other party, including but not limited to hand delivery, email transmission or facsimile transmission, provided that any such notice shall be deemed to have been given and shall be effective only when actually received by the addressee, proof of which shall be furnished by the party sending such notice. 4. DUTIES of TITLE COMPANY. The sole duties of Title Company shall be those described herein. Title Company may conclusively rely upon and shall be protected in acting upon any notice, consent, order or other document believed by it to be genuine and to have been signed or presented by the proper party or parties, consistent with reasonable due diligence on Title Company's part. Title Company shall have no duty or liability to verify any such notice, consent, order or other document, and its sole responsibility shall be to act as expressly set forth in this Agreement. Title Company shall be under no obligation to institute or defend any action, suit or proceeding in connection with this Agreement. If any dispute arises with respect to the disbursement of any monies, Title Company may continue to hold the same or commence an action in interpleader and in connection therewith remit the same to Dakota County District Court pending resolution of such dispute, and the parties hereto hereby indemnify and hold harmless Title Company for any action taken by it in good faith in the execution of its duties hereunder. 5. VENUE. Any dispute concerning this Agreement shall be venued in District Court in Dakota County, Minnesota, Title Company hereby consents to jurisdiction and venue in Dakota County, Minnesota. 6. GUARANTY. The obligations of Paragon under this Escrow Agreement are unconditionally guaranteed by Guarantor. City of Eagan By: Mike Maguire Its: Mayor By: Christina M. Scipioni Its: Clerk H Dated: Dated: Dated: Dated: Dated: Eagan Economic Development Authority By: Mike Maguire Its: President By: Thomas L. Hedges Its: Executive Director Paragon Outlets Eagan LLC By: Robert A. Brvenik Its: President Paragon Outlet Partners LLC By: Robert A. Brvenik Its: President Madison Mahwah Title, LP 18-3 (Print Name) Its: 5. ,-)S-?> Agenda Information Memo Eagan City Economic Development Authority New Business January 15, 2013 2. APPROVE PARKING RAMP DESIGN APPROVAL AGREEMENT WITH PARAGON OUTLETS EAGAN ACTION TO BE CONSIDERED: To approve the Parking Ramp Design Approval Agreement with Paragon Outlets Eagan LLC. FACTS: ➢ As a part of the purchase agreement between the EDA and Paragon, the EDA has agreed to construct a public parking ramp that will complement the surface parking on the Paragon site on property lying between the outlet center and Cedar Grove Parkway. ➢ Because of the functional and aesthetic relationship between the outlet center and the parking ramp, Paragon requested the right to review and approve the design of the ramp, prior to its construction. The proposed agreement provides for that to occur. ➢ The details of the agreement have been resolved by the attorneys for the parties and an execution copy is being forwarded to staff at the time of packet preparation ATTACHMENTS: ➢ Agreement to be distributed on Monday, January 14. Agenda Information Memo Eagan Economic Development Authority Meeting January 15, 2013 F. OTHER BUSINESS — ORGANIZATIONAL BUSINESS 1. Election of Officers ACTION TO BE CONSIDERED: To elect /appoint officers of the Eagan Economic Development Authority. FACTS: As a part of its annual organizational business, the EDA elects its officers and appoints its Executive Director and Secretary /Deputy Director. In 2012, the officers of the Authority were as follows: President: Mike Maguire Vice President: Paul Bakken Treasurer: Meg Tilley Executive Director: City Administrator Tom Hedges Secretary /Deputy Executive Director: Community Development Director Jon Hohenstein • The EDA may choose to designate the new City Administrator to be the EDA Executive Director, upon that person's selection later this month. 2. 2013 Meeting Schedule — No Action Necessary FACTS: Under its bylaws, the Eagan Economic Development Authority's regular meetings are scheduled to coincide with the regular meetings of the City Council. At its meeting of December 1, 2003, the EDA confirmed the meeting schedule defined in the bylaws and adopted a mechanism by which the Authority may cancel such meetings as a part of the adoption of the City Council agenda if no EDA business is in order on that date. Staff is recommending that this schedule and process continue for 2013. 3. Single Action for EDA and Council Resolutions — No Action Necessary FACTS: In 2004, the City Council also adopted a process by which the actions that are required to be taken by both the City Council and the EDA can be accomplished through a single motion. Under this process, the Council meeting remains in session (does not recess) when the EDA meeting is convened. For each business item that requires an action by both the EDA and the Council, two resolutions are included in the background and one motion by the Council, also hearing the item as the EDA, approves both resolutions. At the completion of the EDA Business items, the EDA meeting is adjourned and the remainder of the Council meeting is completed. Cf�lP L111 [►/ - 11 ACTION TO BE CONSIDERED; To adjourn the EDA Meeting.