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04/04/1995 - City Council Special AGENDA SPECIAL CITY COUNCIL MEETING Tuesday April 4, 1995 4:30 p.m. Eagan Municipal Center Building L ROLL CALL & ADOPTION OF AGENDA II. PAVEMENT MANAGEMENT PROGRAM PRESENTATION IIL GROUND BREAKING CEREMONY FOR CIVIC ARENA IV. OTHER BUSINESS V. ADJOURNMENT MEMO city of eagan TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: APRIL 3, 1995 SUBJECT: SPECIAL CITY COUNCIL MEETING/TUESDAY, APRIL 4, 1995 Due to the legislative hearing on Friday to process the Borchert Ingersoll tax forfeiture, the City Administrator was unable to finalize information for the Special City Council workshop. PAVEMENT MANAGEMENT PROGRAM Enclosed on page off- is a brief executive summary of the Pavement Management Program item which is being presented for discussion purposes only. The Director of Pubic Works will distribute some handouts and other pertinent information at the meeting on Tuesday. GROUND BREAKING CEREMONY FOR CIVIC ARENA At approximately 5:45 p.m., we will leave the lunchroom for a ground breaking ceremony on the proposed site for the new civic arena. For a copy of the March 24 letter and mailing list regarding the ground breaking ceremony, please refer to the attachments on pages 3 through /3 . Also enclosed on pages /c/ through 1ST is a copy of the program which will be distributed at the ground breaking ceremony. OTHER BUSINESS The Director of Community Development will be providing a brief update on the status of the Opus Corporation application to develop the O'Neil property. Any other community development updates will be presented at that time. IS/ Thomas L. Hedges City Administrator MEETING: Special Council Workshop, April 4, 1995, 4:30 p.m., lunchroom of Municipal Center. SUBJECT: Pavement Management Program(PMP) ACTION REQUESTED: None. Presentation and discussion only. PURPOSE: 1. Review the performance curve of a pavement's life cycle and also the methodology and benefits of a Pavement Management Program. 2. Review the history, status and maintenance needs of Eagan's local public streets. 3. Discuss the current financing policy, cost benefit analysis of various maintenance options, and future maintenance strategies. 4. Apply the information to the Oslund-Timberline Addition proposed street reconstruction(Project 643). PROCESS/METHODS: The City staff and consultant(Braun Intertec)will use a variety of handouts, photos, overheads, and computer graphics to visually present pertinent information, provide options for discussion, and respond to questions as they arise. ATTACHMENTS: None. Will be distributed during the presentations. city of acigcin THOMAS EGAN Mayor PATRICIA AWADA SHAWN HUNTER SANDRA A.MASIN THEODORE WACHTER Council Members THOMAS HEDGES City Administrator March 24, 1995 E.J. VAIN OVERBEKE City Dear Financial Contributor to the Civic Arena Project: The Eagan City Council is planning a groundbreaking for the new civic arena building at 6:00 p.m. on Tuesday, April 4, 1995. This brief ceremony marks a significant milestone for the project and is planned as a matter of public awareness. The project is beginning as scheduled and is slated for completion during September, 1995. We are planning a Grand Opening event for this coming fall at which time all of the financial contributors and community stakeholders will be recognized for their role in making the civic arena a reality. Enclosed is an invitation for the groundbreaking. Early this fall, you will be provided with our plans and an invitation for the Grand Opening event. A special thanks for your involvement to date. Sincerely, City Administrator Director of Parks & Recreation Enclosure TLH/KV/vmd MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY 3830 PILOT KNOB ROAD 3501 COACHMAN POINT EAGAN,MINNESOTA 55122-1897 THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY EAGAN,MINNESOTA 55122 PHONE.(612)681-4600 PHONE:(612)681-4300 FAX:(612)681-4612 Equal Opportunity/Affirmative Action Employer FAX:(612)681-4360 TDD•(612)454-8535 TDD'(612)454-8535 3 _A pPiiPC—• Lund Martin Construction ./ Arena Consulting & Construction, Inc. `George Kubik 3023 Randolph Street, N.E. P.O. Box 532 v 3053 Pine Ridge Drive Minneapolis, MN 55418 Lindstrom, MN 55045 Eagan, MN 55121 Cindy Lynch Lee Markell John Rudolph 1676 Woodgate Lane 895 Park Knoll Drive 1644 Norwood Court Eagan, MN 55122 Eagan, MN 55123 Eagan, MN 55122 David Szott Stephen Thompson Ken Tyler 870 Cornwallis Court 4371 Svensk Lake 4346 Fox Ridge Court Eagan, MN 55123 Eagan, MN 55123 Eagan, MN 55122 Michael Vincent Thomas Walkington Sherie Wallace 3786 Windtree Drive 4631 Lenore Lane 3138-B Farnum Drive Eagan, MN 55123 Eagan, MN 55122 Eagan, MN 55121 1P_ Jonathan Wldem Ann Carlon r Steven Burdorf 1535 Lakeview Curve Convention and Visitors Bureau 1482 Lake Park Circle Eagan, MN 55122 1380 Corporate Center Curve Eagan, MN 55122 Suite 116 Eagan, MN 55121 Peggy Carlson Jerry Segal Mark Miller 3434 Highway 55 1269 Wilderness Curve 3769 Denmark Trail Eagan, MN 55121 Eagan, MN 55123 Eagan, MN 55123 Carla Heyl Gunnar lsberg Roy Wallace 1306 Kolstad Lane 1528 Blackhawk Ridge Court 3138-B Farnum Drive Eagan, MN 55123 Eagan, MN 55122 Eagan, MN 55121 Clyde Thurston Mayor Tom Egan Councilmember Ted Wachter 4712 Penkwe Circle Eagan, MN 55122 Councilmember Shawn Hunter Councilmember Sandy Masin Councilmember Pat Awada L131 f/n,/i /rat,,,, /h'<,,w, (yomn,•77c= Nancy and Jeff Berg Ray Bohn Gregg and Marge Byers 976 Savannah Road 3848 Westbury Drive 4821 Whispering Court Eagan, MN 55123 Eagan, MN 55123 Eagan, Mn 55122 Karla and Brian Gunderson Nancy Darwitz Emmett MacKenzie 4352 Hamilton Drive 4128 States Avenue 4395 Yorktown Drive Eagan, MN 55123 Eagan, MN 55123 Eagan, MN 55123 Don Munro Ginger O'Neill Arden Pederson 4168 Strawberry Lane 4271 Heine Strasse 1240 Flicker Circle Eagan, MN 55123 Eagan, MN 55122 Eagan, MN 55123 Bill and Judy Thone Alan Menning Dan and Sheri Osborn 4072 Camberwell Dr. North 4174 Blueberry Circle 4158 Blueberry Circle Eagan, MN 55123 Eagan, MN 55123 Eagan, MN 55123 Bob and Ann Karrick Mary and Tony Pontrelli Marty Schugarts 4773 London Lane 889 Curry Trail 1601 Murphy Parkway Eagan, MN 55122 Eagan, MN 55123 Eagan, MN 55122 (—C Jim Polkowskl Tom Wilson Rick Kamrud 4706 Walden Drive Eagan High School 3785 Greensboro Drive Eagan, MN 55122 4183 Braddock Trail Eagan, MN 55123 Eagan, MN 55123 Tom Murray Erin Blanshan Cindy Hanson 3783 Linden Lane 1270 Berry Ridge Road 1925 Jade Lane Eagan, MN 55123 Eagan, MN 55123 Eagan, MN 55122 Bob Rousseau Senator Deanna Wiener Jeff Newman 4803 Slater Court 1235 East Balsam Trail 1411 Cutters Lane Eagan, MN 55122 Eagan, MN 55123 Eagan, MN 55122 David Noel Brad and Lynn Schmidt John and Barb Freeman 697 Brockton Circle 1128 Tiffany Point 3772 Bayberry Lane Eagan, MN 55123 Eagan, MN 55123 Eagan, MN 55123 Doug and Sue Franzen Kevin Parala Don and Cindy Slusarski 4536 Ches Mar Drive 824 Quail Ridge Road 3765 Bayberry Lane Eagan, MN 55121 Eagan, MN 55123 Eagan, MN 55123 1.,,S)PtI.r. - CA,J e_JmE TRUE 00&nmu0,, ' 0EtCePefI a " Pat and Ell Dill Sharry and Craig Angell Donna Bredemus 1413 Kingswood Road 4355 Bent Tree Lane 1490 Thomas Lane Eagan, MN 55122 Eagan, MN 55123 Eagan, MN 55122 Carol Boyd Carol Hornung Jean Norris 1296 Crestrldge Lane 3611 Sunwood Trail 1247 Tanager Court Eagan, MN 55123 Eagan, MN 55123 Eagan, MN 55123 6 Jini and Mark Sisson Tawny 5trombeck Kathy and Myke Bailey 4862 Windsor Court 623 Crimson Leaf Court 1665 Mallard Drive Eagan, MN 55122 Eagan, MN 55123 Eagan, MN 55122 Tari Storland John 5charffbillig Kathy Hansen 1959 5. Timber Wolf Trail 4505 Ridgeview Drive 3753 Bayberry Lane Eagan, MN 55122 Eagan, MN 55123 Eagan, MN 55123 Jeff Ballion 4065 Deerwood Trail Eagan, MN 55122 7 03/27/95 13:24 U OF MINNESOTA POL SCI 002 MR-27-1995 1111? FROM FED PRO RT i ES P1 MT tQ 9626'7599 P. 6•R 1 lli�/i i CAIAN CIVIC .rifil;; •'" COMMITTEE • • ! • rating.; DILL - 40UR•tIlwNttN • ! C„014MITTICR CO-C ■A111MIAN 1 • i September 16,1904 ! Mr.John Neseeff r Mae President EnQireedng pod Facitities west Publishn4 ComPanY 610 4ppannan Drive • Esganl Minnesota 85123 , , >i:AGgN CIVIC �;.'-'; '� NOnA131>rG COAIMITYCC • PATRICK OIL'. OOU6 f1IAMlE44 60MM17TE6 CO'CNAIRMAN • - • • I OdObec 61 1994 • /�6., Mt.Jahn Cur tee 6tete Farm Insurance 1505 Cliff Road Foam.Minfegits ES122 • • i • / •. .._.._• .. T�•. • , • i• gl : { • TOTAL P-DX r' 03-27-95 12: 10PM P002 #04 _ 03/27/95 13:25 U OF MINdESOTA POL SCI 003 PAR-27-1095 11:16 FROM FES PROPERT I/E�Sy MOM' TO 96267599 P.05 r • RAGAN CIVIC :iii,:%1� f', ryt4t)RA1sINA COIdNiit7•SQ • • • . PATRICK OISL 00H$ tRANZIN C.01.11tTG6 CO•CPIA/RM►AN September 16,1994 Mr.Alen Brooker Mangier,Customer Service Peoples Natural 12es • 2005 145th street P.O.BoX 455 • • tloSemount,Minnesota 550$8-0455 • . .I. . ,,/.(,/,,. aAOwN CIVIC '',1' fr'UNDRAIRING COMMIY?aE ►ATRICR DILI- OOUC 01110/CN pesp,tTe6 CO-EwA1061AN Member 18,4084 • . Mr.Ted Naegek : President Qu0$tEr Pout eyatems incorporated 2905 West Bewlee Rood • I rogan,Minnesot 66121 i • • •• •• ..•• , • i IAOAN CIVIC . / i • FUhOIAt$INCI COMMITTEC i • PAT•Ica Duo. . -• DOVC PAANZI N COMMeette Ce-CMA.eMAN • i • September 18,1994 Mr,Byron WM.sthke , Pruident Fortune Realty Inaorpotated • 9, 4640 Viking Drive Suite 264 Edna,Minnesota 68496 , . • Doer • Mr. • Wabct►ka. • • t • - . r : .. ..., . • , 1 b &=95% 12 626 7599 03-27-95 12: 10PM P003 #04 03i27'95 13:25 U OF MINNESOTA POL SCI 004 MAR-27-1995 11:16 FROM FES PROPERTIES r1GMT TO 9646'7392 P.tys 11 I • £AOAN GIVIG ;r�;,'_'.•''/FUNDRAl$INO COMNITTLE • • rATPtcw•DILi- • AOUa RItANi6N OOM4411-TDD Co-t:MAtwNAN • September 18,1994 ! . 1 Mr.Edward H.Mayhew • 5808 Dale Avenue . Edina,Minnesota 55436 • ; •EIOAN civic . ,� FuNDPP M T71YE � . 1 ••' IgING GOMt 1 ' PDTPICK OIL& pow) RRAMX6N COMMITT6s co-cNAsemim eepternber 18,1994 1 )cMr.Thomas Sutler .r Mo.Key Sutler McDonald`o .• Eagan 7915 Upper ISO pourt West Apple way,Minnesota 551 • • . . — _. A es... w.+,__ • I . /4/1 i WAOAN CIVIC : 1,l1ir" , .• FuNbf3A161Na COMMOrTtE • • AATalest PILL • .. 3 Doug CH -•• ' Cpotarrnee co•ENAI/tMAN I September!6,19$4 Mr.Donald Kotula ' President . ✓ Northern Hydrerdks'Incor'porated : • Box 1219 • Burnsvlle,Minnesota 57 , : Deer Mr.Kotula, . . • . • . /0 R•95% 612 626 7599 03-27-95 12: 10PM P004 #04 03/27/95 13:25 U OF MINNESOTA POL. SCI 005 MAR-27-1995 i i:15 FROM PBS PROPERT 1 ES mon' TO 96267S9? P.03 • EwOAN CIVICt')Ij�fi/YUND'IAISIIO COmssITTEE • PATR16A Di LA Oov4 r+tAwf.tN comme TLE EO•CHANINAN • September 16,1994 Mr.David 0.Oren Vice President e Dart Transit Company P.O.Box 64110 St.Paul,Minnesota 65164-011n . f .iii 4 . L'AGwH CIVIC'i,• ,-, ! puNpRAI .ING 1 OMMIrTEQ i 1 DOUG MPI DN . i„A'li„ QgNMITTaE GO•CNAIRMAF - �September 16,t0oa Mr.John Tapper Plant Manager • b. Gopher Smiting and Refining . �oudt�sY21 ItAe0N CIVIC �iif f/6 ` FUNI)a! MfAISIWG GOA1TT1Et ' � PikTv,CK DILL ovus F,,,,M7 EN ( `g41g1T11et CO-CNAI11MAw i xj___ september is,1994 Mr.Jahn KIWIS taoorpvred ••• • John Hem Foster, $103 Mika COIUf:Olive ' Fagan,Minnesota 55121 I . Dear Mr.Hawkins. 1 11N1drs1alPa�" • Within the city of Eaiien,the Eagan CM0 Arena sd based support . . .._.I... • 'numbs to t7l.0 _, . ... ♦r- j 1/ ' - R�95% 6I 6n -27-95 12: 10PM P005 #04 03/27/95 13:26 U OF MINNESOTA POL SCI 006 MRR•-27-1:95 1 1:1S FROM FES F'ROPERT 1 ES M[ih17 TO 96267550 p. ► RAOAN CIVIC /1/1":.`,'" :1 rirNO9AISINO COMMITYlU MATR10'K OIL.. ODUC FRANZRN COMMITTEE CO•CRAtTmAH • . September 18,1984 Mr.Norman G.StQlbakicr3n er Group Vloo President and Chief financial Otficer Slue Cross Blue Shield of Minnesota P.O.Box 64550 St.Paul.Minnesota 55164-0560 I ' 4 • EAGAN CIVIC j ;67 , j` !' r'UNDNAISINa CONM•ITTKE PATRICK DILL i POUR IRANIKR COMMITTet CO•CMAIRMAN • Beplirnber i6,1904 I • Mr.Ken WenNrnd • District Manager • r Midwest Coca Cola Bottling Company I 2740 atvsndele Boulevard Eagan,Minnesota 65121-1292 EAGAN CIVIC ! /P e.r• t I :' YUNDI AIMING COMMITree I *PATRICK DILL DOUG sRANZeN roMMiTTCr 4O•CHAIRMAN , a<epbernbar 18,1094 • • Mr.Eric C.Lindehi Dir+eotor,Corporate Real Estate • r Cray Research,lrioorporsetled esS lone ask Drive • Eagan,Minnesota 56121 ' Dear Mr.Undahl, • • /22_,_. . . R�95% 61626 759 // �3-27-95 12: lOPM P006 #04 •"•``'7o 13:26 U OF M I IVNESOTA POL SCI \1/4.v 4.;7 673 6644 06? _ '~-'�``' 11i15 PROM PBS PROPERTIES MOMT , TO 96267599 P.81 Post h't-Ox Nate 1671 ;, • . 4 fWO / gialliiiiIMMINIMIII •' � � � K_ 770141 ', ArM 4?AN 04ar 041tfilAtee • t Attritoi 4... wQtteiww/J •kilde ca Abu •. i. . arc 8 • • • 7C,„40,41.441 4 /4.04,004,.... : i r`w."+gr • g "*,,.., .s...../.1 avinefr-04. . , /.'‘ / yj pe ztra to i! 141 r , ostriew /'far/ fasiJo v"',<�, .�.✓ - Csa�7 ! .T'i'' -�'° • • .i--- 1,, . t c&a.4. . \t`ti 1`l+tA • Fh(4 1 + b : • t41 '&04 54 T it =95% /2 612 626 7599 "tSY' -g5 12: 10PM P007 #04 EAGAN CIVIC ARENA GROUND BREAKING APRIL 4, 1995 Agenda: Introduction Civic Arena Fundraising Committee: Patrick Dill Mayor: Tom Egan Ground Breakers: Julie Franzen Tom Freeman Brett Noel Alison Slusarski The Count Down: Director of Parks & Recreation Vraa Acknowledgements Project Architect: Arena Consulting & Construction, Inc.: Jeff Hensel, Architect Paul Dahlberg, Architect General Contractor: Lund/Martin Construction: Robert Jossart, Vice-President Karl Hinkle, Project Manager Ice Refrigeration: Premier Refrigeration: Kurt Steinhauser Doug Olson Wading Pool: Olympic Pools: Greg Stoics /(11 HISTORY OF THE EAGAN CIVIC ARENA PROJECT The Eagan City Council and Advisory Parks,Recreation & Natural Resources Commission announced their shared vision to provide a civic arena facility for the community in March of 1993. The facility is envisioned to provide opportunity for family open skating, figure skating, learn to skate school, ice hockey, ringette and broomball. In-line skating, indoor soccer and special events are additional potential activities. The wading pool will provide activity for families with young children. The civic arena is a reality because of the following milestones: December 1992: Preliminary architectural schematics and cost estimates demonstrated the feasibility of the project. Further discussion ensued concerning potential funding options. March 1993: The City Council announced the commitment of $1.4 million from the Community Investment Fund for a civic arena and wading pool. The Council issued a challenge to the community to raise $600,000 for the project. April 1993: The Civic Arena Fundraising Committee was formed. Membership represented a cross section of the community organized to plan special event fundraisers and outreach for support. June 1994: The City Council approved design development based on progress made by the Civic Arena Fundraising Committee. Working within a known budget, the challenge was to design a multi-use, aesthetically pleasing facility. October 1994: The Civic Arena Fundraising Committee achieved its goal of $600,000. The City Council authorized the project to proceed with final plans, specifications and cost estimates. November 1994: The City Council approved final plans and estimates. Authorization was given to proceed to the formal bid process. January 1995: The bid opening was held on January 19, 1995. Nineteen general construction firms submitted formal bids. February 1995: The Eagan Civic Arena Project was awarded to Lund/Martin Construction, Inc. and Olympic Pools. April 4, 1995: Today's ground breaking ceremony October 1, 1995: Grand Opening event. A special day on which the community will take part in activities and contributors to the project will be acknowledged. As MEETING: Special Council Workshop, April 4, 1995, 4:30 p.m., lunchroom of Municipal Center. SUBJECT: Pavement Management Program(PMP) ACTION REQUESTED: None. Presentation and discussion only. PURPOSE: 1. Review the performance curve of a pavement's life cycle and also the methodology and benefits of a Pavement Management Program. 2. Review the history, status and maintenance needs of Eagan's local public streets. 3. Discuss the current financing policy, cost benefit analysis of various maintenance options, and future maintenance strategies. 4. Apply the information to the Oslund-Timberline Addition proposed street reconstruction(Project 643). PROCESS/METHODS: The City staff and consultant(Braun Intertec)will use a variety of handouts, photos, overheads, and computer graphics to visually present pertinent information, provide options for discussion, and respond to questions as they arise. ATTACHMENTS: None. Will be distributed during the presentations. CONTACT PERSON: • Tom Colbert,Director of Public Works, (681-4635) • Arnie Erhart, Superintendent of Streets/Equipment(681-4300) • Darwin Dahigren,Braun Intertec(941-5600)