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06/20/1995 - City Council Special AGENDA SPECIAL CITY COUNCIL MEETING Tuesday June 20, 1995 5:00 p.m. Black Hawk Middle School L ROLL CALL & ADOPTION OF AGENDA II. DRAFT FEASIBILITY REPORT/BISCAYNE AVE III. PRIVATE WELL STUDY 1V. EXECUTIVE SESSION V. GOAL SETTING/WORK PROGRAM VL OTHER BUSINESS VII. ADJOURNMENT do 00 MEMO city of eagan TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JUNE 16, 1995 SUBJECT: SPECIAL CITY COUNCIL MEETING/TUESDAY, JUNE 20, 1995 A Special City Council meeting is scheduled for Tuesday June 20, 1995 at 5:00 p.m. at Black Hawk Middle School. The purpose of the meeting is to provide direction to staff on a "draft" feasibility report for Biscayne Avenue and a private well study that Engineering has been directed to conduct. Also to be included at the work session is an executive session regarding pending litigation. A briefing by lawyers from the Cliff Greene law firm will be presented. Following the regular meeting, and at the direction of the City Council, a goal setting/work program has been scheduled as an agenda item. DRAFT FEASIBILITY REPORT/BISCAYNE AVENUE At the direction of the City Council, a draft feasibility report for Biscayne Avenue has been prepared by the Engineering Department. Enclosed on pages through /1 is a copy of information prepared by the Director of Public Works that describes the proposed public improvement. At the work session, the Director of Public Works will discuss the cost for these improvements and ask for some direction so a feasibility report can be prepared in final form in preparation of a public hearing to be held at a later date to consider improvements for Biscayne Avenue. It should be noted that this discussion is only preliminary and is intended to provide information to the City Council; a decision/action on this item will follow the public hearing. In addition, there will be an informational meeting for affected persons prior to the public hearing on the proposed road improvements. PRIVATE WELL STUDY The City Council has directed staff to conduct a private well study for Southeast Eagan. Enclosed without page number is a copy of a memo from the Superintendent of Utilities discussing issues associated with conducting a private well study. Staff is requesting further clarification and direction regarding this item. I SPECIAL NOTE: It is anticipated that approximately 45 minutes will be set aside for the two aforementioned agenda items. If that time allotment is not adequate, discussion can be continued after the regular City Council meeting when the Council resumes its work session. EXECUTIVE SESSION The City Attorney and City Administrator are recommending an executive session for the purpose of receiving an update on the status of pending litigation. Attorneys appointed by the LMCIT from the Cliff Greene law firm will be present for the executive session. There is no background information available for distribution on this item. GOAL SETTING/WORK PROGRAM At the May 16 City Council work session, the City Administrator was directed to coordinate goals, work programs and priorities from each of the six departments and further that the City Council members would each consider five community-wide goals with a meeting scheduled for June 20 to consider this information. The purpose and outcome is two-fold: 1) the City Council should develop five community-wide goals and share that vision with its advisory commissions, City staff and community; and 2) work programs/tasks that are being coordinated by all six City departments under the day-to- day direction of the City Administrator should be made available for information and review. This will assist the City Council and Department Heads in prioritizing goals, tasks and work programs accordingly. Following the direction of the City Council, the City Administrator asked each Department Head to put their goals/tasks in bullet form for convenient reading and processing by the City Council. Enclosed on pages /c through ? is a copy of a memo with attachments including the aforementioned lists of goals as prepared by each of the Department Heads. OTHER BUSINESS There are no additional business items to be considered at this time. /S/ Thomas L. Hedges City Administrator cL MEMO _ city of eagan TO: MAYOR & CITY COUNCILMEMBERS THOMAS L. HEDGES, CITY ADMINISTRATOR FROM: TOM COLBERT, DIRECTOR OF PUBLIC WORKS DATE: JUNE 15, 1995 SUBJECT: PROJECT 687, BISCAYNE AVENUE (HALLEY'S 1ST ADDITION) STREET AND UTILITY IMPROVEMENTS In response to Council's directive, the staff has completed a draft feasibility report identifying the extent of utility improvements necessary to serve the Halley's Addition industrial park with streets and utilities to City Code. Estimated construction costs and assessment obligations have also been prepared. The City staff would like an opportunity to review the scope of the project with the City Council in a workshop setting to receive input into preparing the final feasibility report which will then be presented to the affected property owners at an informational meeting and formally presented at a public hearing at a future date. Attached are the map showing the extent of infrastructure improvements and one method of a special assessment spread. Staff will have full copies of the draft feasibility report available for review and discussion at the workshop session on June 20th. Based on the review of this proposed public improvement, the City Council should provide input regarding the scope of the project, method of assessing, and financial participation. I will be available to discuss any of these aspects with the City Council at their workshop meeting on June 20. pe ectfully ubbmitte�d, / , Director of Public Works TCTjs attach. cc: Peggy Reichert, Director of Community Development Mike Foertsch, Assistant City Engineer 3 SUMMARY SUBJECT TO REVISION PRELIMINARY ASSESSMENT BISCAYNE AVENUE (HALLEY'S 1ST ADDITION) STREET & UTILITY IMPROVEMENTS Project No. 687 Parcel Lateral Storm Sewer Sanitary Water Biscayne Pond mac .Maio Stair& Annus, LP-23A Stra ,$E w Section 36 Parcel 010-80 $4,095 $ 8,946 $ 13,041 Parcel 01141 $ 8,715 9,360 $3,250 20,448 41,773 Parcel 021-79 4,334 $36,070 9,332 49,736 Parcel 022-79 . 4,872 4,872 rev's 1st Addition+ Lot 1 Block 1 3,828 7,910 3,250 $6,664 4,606 22,864 49,122 Lot 2 Block 1 - 4,855 5,635 3,250 8,452 5,841 12,132 40,165 Lot 3 Block 1 4,855 5,635 3,250 8,452 5,841 12,132 40,165 Lot 4 Block 1 4,855 5,635 3,250 8,452 5,841 12,132 40,165 Lot 1 Block 2 6,817 7,910 3,250 6,664 4,606 22,864 52,111 Lot 2 Block 2 4,855 5,635 3,250 8,452 5,841 12,132 40,165 Lot 3 Block 2 4,855 5,635 3,250 8,452 5,841 12,132 40,165 Lot 4 Block 2 4.855 5.635 3.250 8.452 5.841 12.132 40.165 Total $48,490 $67,419 $29,250 $64,040 $85,200 $157,246 $451,645 4/ 4966pwpd 15 • r icLuiV1ii Ai--‘,- , - SUBJECT TO REVISION • CLIFF ROAD (C.S.A.H. 32) - n \\ i , - . us gc-47,-/i , iii ri Car• , i ■R' 4 / \ ,ln.• ohm . :-/,.,, ,-- A . VIIIRMIMIP „ie.i.c.4- I i ! , wrii.. .,ea ;,/ ... ,,,,,....; _A. Hat: u /2' - 4•24,' yid . , UV•�' I + ///! . • .,. - - - -c - ) ffi . /// 441" 7-1 . 000- „Z. dr Er ii•i Illt1 !j . i t br---1"i _ • 0/�� j : i PROJECT / ' j LOCATION L_•• ..._ I 1 /1/ / fiJET:---i ._..i N . -. - r) LOCATION PLAN Bonestroo Roeene EAGAN, MINNESOTA FIGURE 1 Anderilk 6 Associates BISCAYNE AVENUE (HALLEY'S ADD.) STREET & UTIL. IMP., CITY PROJ. No. 687 49566F01.DWG MAY 1995 • COMM. 49566 , • I \12) ir ,1 it l',. / 1 ,4. .-''... ..■■•.-..■:=..Z. ..... ti , / ` ._� I J STREET 1, - 6.1 ,/., ',. /, i p l ,--:::z • '/%' � �, S ) l oltICt " . P N •( . ,J!;% 3Q , ',A,./4. .< A. — ■ i...po- „,,...:„„..., kr _ ='-1__, (� ; ; !! rr-` -'-. SEWER - c■ ) \`V j y,�,`1r ,`010-a2 ��:�1`1 1�"'- _ ✓ .r'- `�` , f 4) r'' ;, ``==`=----==_=-=��'' ; ' PROPOSED -, r I r // /' ARE. 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't 1 I I 1c:\ 1 1 t 1 1;•'t I I 1 1 1 1 ti--_ 1 • 1 1 + ' : + POND LP-2J ow. 1 o—so �I 01 1-81 I 1 ' I 11 = 1 1f �, , , < , 1; 11 1 • 11 N - LEGENQ p20' ASSES.S�49LE FOOTAGE 6 loo soo Q 150' CORNER LOT CREDIT ,rte in hoot , (_) WATER MAIN ASSESSMENTS ifi, Bonestroo Rosene Anderlik & EAGAN, MINNESOTA , FIGURE 5 Associates BISCAYNE AVE. (HALLEY'S ADD.) PRELIM I ARY -- STREET & UTILITY IMP., CITY PROJ. No. 687 49566F03.0WG MAY 1995 COMM. 49566 SUBJECT TO REVISION - i, I::: 1 _, - L I p .e o . `q' Z � k:U f L .h q } II ,I =i-..', ;+,. ,,'I III. Intl ,��44i11ti ����ltl; .1 a 1 `•'• 1t.I11iHIIiiiIill;iIIIIII",';1� ' - .._... Wj ; W . i 1 • P ; ri \ ‘..",\''..•••■-- " .._.____. _ ... 1 ; .; t n 1 .; 11 !-._4 t ..j i i, I; )� r--. — It . t t • N, , .- . .1 .41t 1■1. t:;\11.... °("sti'4":.!.,.. 412, i .„ ,,,14,,t- .._ i P > 0 V i !hg it A lq n "'lo 1110. //z z r �cco` , c, RI L n 11 Cr ir;;;;,/. '•% ..---____ ('-' L„,,,, q 2 1-- ,` ,,' Vim.. 7 ., . ideo 1 ifirv/ .),,,,t, '.--z:...... . 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No. 687 PRELI NARY 49566F03.0WG MAY 1995 COMM. 49566 SUBJECT TO R Ev i S I n N MEMO _city of eagan TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JUNE 14, 1995 SUBJECT: GOALS/WORK PROGRAM FOR 1995 Background Since the City Council placed a priority on holding Advisory Commission retreats this spring and the City is reorganizing its Council-Staff retreat format, we did not hold the usual winter retreat where community goals are typically established. At the direction of the City Council, the City Administrator distributed a memo to all Department Heads requesting them to prepare individual work programs by department. A copy of that memo is enclosed on page /cf . Also enclosed on pages 5—through .7 are copies of the individual work programs by department, which reflect the general ongoing activities and functional priorities for each. Some of the departments have also indicated their department's top priorities by an asterisk. Some of the work plans are more exhaustive than others, but they all reflect a critical analysis of the priorities that are on our plates for the remainder of the year. You can see by the extensiveness of the priorities that the City's day to day business and special projects would be difficult to encompass under a few broad goals. Even so, the work progams offer a basis for the Council to set community-wide goals. At next Tuesday's work session, the City Council can take the next step which is to identify five goals for the City as a whole. The Council's goals for the City may be goals of their own, goals which reflect a combination of department goals or, in some cases, specific goals from a particular work plan. Regardless of the goals chosen, it is important to remember that all of the priorities in the work plans are important for the City. Whether particular priorities are chosen as community wide goals or not does not diminish the organization's need to accomplish them. Prioritization will help in determining the time and resources to be applied in specific areas however. /c Next Steps The Council is encouraged to review the work programs. In addition, enclosed on page ..2 g is a list of goals submitted to staff by Councilmember Hunter. Councilmembers may wish to develop a similar list for next Tuesday's work session. If you are able to submit them before hand, staff can prepare copies for distribution at the meeting. At the work session, staff will compile a list of the priorities common to Councilmembers and the Council will be asked to form a consensus on the top five priorities or goals for Eagan for the rest of 1995. The Council is encouraged to retain the department work programs as a reference to the other priorities within the organization in addition to the top priority goals. (-TT,,--A-2.t_____--- City Administrator /3 MEMO ofaa an .city s TO: ALL DEPARTMENT HEADS FROM: CITY ADMINISTRATOR HEDGES DATE: JUNE 1, 1995 SUBJECT: WORK PROGRAM/COUNCIL-DEPARTMENT PRIORITIES As we discussed at the Department Head meeting,the City Council has indicated a desire to identify its top five priorities for the remainder of the year. To facilitate this, please prepare a list of your priorities June through December 1995. The list should consist of both Ongoing Priorities and Current or Specific Priorities for the rest of the year. Peggy prepared an excellent draft which is attached as an example. As shown, the priorities should be in phrase or bullet form, sufficiently detailed to communicate the topic in a line or two. Priorities should tend toward programs or projects, not individual tasks. While I know that many of you have work programs many pages long, I would ask that you summarize your department's priorities in no more than two pages. Please indicate by asterisk the top five priorities for your department. The top five should be in terms of their significance to the community or our service delivery to the community. This will be informative to the Council and help form a basis for their goal setting. The Council may choose some department priorities or they may identify community wide priorities which combine or give direction to our work programs. ft will also keep the Council well informed concerning the many issues on our dockets which also require time and attention. This exercise will also continue to strengthen our positive working relationship with the Council. By identifying and sharing our priorities and expectations, we will reinforce the fact that we are all rowing in the same direction and that the best interests of our current and future residents are shared as our top priority. Please complete and return this to me by June 7. I apologize for the short time frame, especially with so many priorities competing for attention. It is necessary in order to provide time to compile the lists and prepare the item for the Council work session on • .•.June 20. I need to complete It before the League of Minnesota Cities Conference the • following week. Thank you for your extra effort th this regard. • (az .(..\ /� • ADMINISTRATION WORK PROGRAM PRIORITIES 1995 ONGOING PRIORITIES 1. Council Support and Policy Implementation 2. Coordination of City Departments 3. Human Resources and Benefits Administration 4. External and Internal Communications 5. Intergovernmental and Interagency Relations 6. Airport, Solid Waste and Cable Commission Support 7. Management Information Systems Coordination imQIFIC PRIORITIES 1. Complete Municipal Center Expansion Project 2. Modify Residential Waste and Recycling Hauling System 3. Go On-Line with Municipal Center Network 4. Go On-Line with Internet 5. Formulate City Position for Dual Track Airport Planning Process 6. Complete 1996 Budget and 1996-2000 CIP 7. Renegotiate Utility Franchises 8. Prepare Plan to Provide Local/Government Access Programming After Franchise Renewal 9. Complete Communications Plan 10. Prepare 1996 Legislative Priorites 11. Improve FAA Compliance with Aircraft Noise Abatement Procedures 12. Complete Compensation Plan Review 13. Prepare for Cable Television Franchise Renewal 14. Develop and Implement Required Drug and Alcohol Testing Program for Positions which Require Commercial Driver's License. 15. Coordinate Proposed Caponi Art Park Question on Bond Referendum 16. Complete and Submit Pay Equity Report to State 17. Finalize 1995-96 Clerical Unit Bargaining Agreement; Hold Negotiating Sessions for Police and Sergeants Units. 18. Prepare a Plan for Establishing a Charter Commission. 19. Coordinate/Facilitate Community Development Objectives, i.e. : Golf Course, Central Area (Larger Projects) . / MEMO _city of eagan TO: CITY ADMINISTRATOR HEDGES FROM: FINANCE DIRECTOR/CITY CLERK VAN OVERBEKE DATE: JUNE 9, 1995 SUBJECT: FINANCE DEPARTMENT WORK PROGRAM Per your request of June 1, 1995, the following is a list of Finance Department priorities for the rest of the year. There is some question as to what should be considered ongoing as compared to current or specific. A number of the activities such as budget are ongoing from year to year but their cyclical nature makes them very current at particular times. Consequently, I am simply listing all items as specific priorities for the specified time frame. Specific Priorities • 1996 Operating Budget • 1996 - 2000 Capital Improvement Program * • Review service delivery options to create incentives for efficiencies and cost reductions — potential uses of fund balance — potential internal service funds — activity based costing * • Review staffing options — vacant 1/2 time receptionist position — vacant clerical tech III position — potential intern for special projects, e.g. popular reporting, program accounting, budget format, etc. • Conduct RFP for auditing services * • Reformat the City Code and improve the codification process • Review storage and retrieval technology for records * • Conduct Bond Sale — New improvements - Refundings — Equipment Certificates * • Study golf course financing regarding acquisition and/or operation // FINANCE DEPARTMENT WORK PROGRAM JUNE 9, 1995 PAGE TWO • Establish/review accounting and internal controls to safeguard assets for the new civic arena operations • Review/implement credit card payment options for parks programs and other City services • Maintain financial accounting for building expansion program • Review financing options for retiree health insurance funding • Work with fiscal consultant -- review bond funds for potential defeasance of bonds -- complete fiscal impact analysis regarding the CIP I have asterisked those items that I feel have the greatest long term impact on operations and on the community. Certain of the non-asterisked items will have to be completed in the course of doing business. Please let me know if you would like any additional information. V Fina Director/City Clerk cc: Tom Pepper, Assistant Finance Director Liz Witt, Administrative Assistant/Deputy City Clerk EJV/jeh /2 IL MEMO city of eagan TO: TOM HEDGES, CITY ADMINISTRATOR FROM: PEGGY REICHERT, DIRECTOR OF COMMUNITY DEVELOPMENT DATE: JUNE 5, 1995 SUBJECT: DEPARTMENT PRIORITIES Attached for your review is the list of work program priorities for the Community Development Department for the remainder of the year. The top five priorities for the department were selected because they are totally non-discretionary "must do" items. Foregoing activities such as current development review, building inspections, zoning code inspections, and staffing of the APC and EDC must continue. In addition, there are a few specific projects that are critical to the overall department service delivery. For example, we must prepare the 1996 budget. We also must deal with the Opus development proposal for Eagan's downtown. We will also need to adjust the development review procedures if the Governor signs the 60-day review legislation. Finally, we must implement an on-site septic system enforcement program as we committed to the Met Council or we could jeopardize all future development activity in the City. Meanwhile we are very short on staff so that we must fill our vacancies. The current planning division staff includes only Shannon, Mike, and Kristy plus an intern doing code enforcement. With this level of staffing, we are struggling to keep up with ongoing review of new development and the various components of the Opus project. If we are going to be able to tackle the other important projects and priorities on our list, we need to fill our vacant positions. As you know, it takes a certain amount of time to design position descriptions, advertise, interview, hire, and then orient new staff. The high priority projects, therefore, are all externally driven. They are not"staffs choice". These priorities also reflect a realistic assessment of what can be accomplished with given staff resources. Right now everyone is working on simply necessary routine processing of permit applications with the exception of the Opus project. As time permits, we are trying to keep other projects moving forward. Actually, everything on the list originates from the outside, in large part from the development community and the /� legislature. Sometimes staff puts a project on the list that is necessary as a result of current or potential conflicts among our various constituencies. These are the few instances of being pro-active. An example would be the need to clarify our development vision for the Hwy. 55/149 corridor. In this case, we have suggested that this is an issue that our EDC may want to look into and they are beginning to do so. It is my hope that we can focus on these key priorities over the next three to four months so that we can then be in a position to move on to the next group of priorities. We are in such a fast moving, fluid situation that it may be good to revisit the list with the City Council about every four months. We are looking forward to an opportunity for discussion with the City Council concerning these work program priorities. Director of Community Development PAR/js attach. /9 COMMUNITY DEVELOPMENT DEPARTMENT 1VORK PROGRAM PRIORITIES 1995 ONGOING PRIORITIES* 1. Current development review 2. Building inspections 3. Zoning Code inspections 4. Staffing of APC and EDC SPECIFlC PRIORITIES JUNE-SEPTEMBER 1995 *1996 Budget Preparation (capital & operating) (including fire inspection program outline) *FIT vacant positions and orient new staff *Downtown: Opus Development review preliminary pd review June-July continue detailed plans for roadways, parks July-on Oversee Met Council review of City's Central Area Plan and Transportation Plan Amdts. *Adjust development review process as needed per legislated deadlines *Develop on-site septic system permitting system S.E. Industrial Area- begin conditional use permits EDC Subcommittee work 1. Vision for 55.149 corridor 2. Industrial zoning standards revise planned unit development ordinance Wescott Aids Issue- develop report with options for City Council consideration Bus Tour of City for EDC,APC, and APRNC (September) Certify Cedarvale Special Service District budget City Council meetings with APC and EDC InverGrove Heights Joint Powers Agreement Central Area/Yankee Doodle Road Design Guidelines(push from Red Robin sign request) City Council selection of EDA legal counsel Initiate analysis of NW Quadrant of Central Area (Unysis for Joe Miller Homes) Blue Cross Development plans Ice Arena Bldg Inspections ° OCTOBER-DECEMBER 1995 Finalize 1996 Budget Complete staff hirings and orientation of new staff personnel Airport Dual Track Issues: Analyze options for Carriage Hill Golf Course Establish Economic Development Authority develop work program for response to state mandated comprehensive planning co replete EAW for Opus, continue detailed project review complete EAW for Blue Cross/Blue Shield complete comercial land use plan amendment and zoning code revisions complete central area/Yankee Doodle Road design guidelines initiate comprehensive zoning code update dean up City sign ordinance initiate adult entertainment zoning study initiate 55/149 land use plan amendment continue work on SE Industrial Area as needed CDBG grant administration complete updated official zoning map, publish as needed; ready for GIS input initiate discussions for a Central Area Business Organization (with CVB?) Municipal Center remodelling inspections G.)( MEMO _city of eagan TO: THOMAS L HEDGES, CITY ADMINISTRATOR FROM: THOMAS A COLBERT, DIRECTOR OF PUBLIC WORKS DATE: JUNE 7, 1995 SUBJECT: WORK PROGRAM/COUNCIL- DEPARTMENT PRIORITIES In response to your request of June 1, the attached identifies major ongoing and/or specific priorities for the remainder of 1995. Although you requested us to identify the top five priorities with an asterisk, I cannot limit it to five as many of the many of the items have external deadline requirements in addition to being critical to the department operation. Also, the remaining priorities are also of great significance even though they do not have an asterisk. If you need additional information or further clarification of any item, please let me know. Director o Public Works TAC/jj Attachment: 1995 Work Program Priorities 0,2c PUBLIC WORKS DEPARTMENT WORK PROGRAM PRIORITIES 1995 it • Complete the 1996 Budget * • Complete the Water Supply & Distribution Plan update * • Prepare a Water Conservation/Emergency Water Supply/Energy Audit Plan * • Prepare Wellhead Protection Plan & Groundwater Model with Geologic Atlas * • Hire,train and integrate new Design Engineer, Public Works Coordinator &Water Treatment Technician/Supervisor * • Opus Development review (application processing, determination of external roadway improvement requirements and source/level of financing) * • Process Pedestrian Crosswalk Study and Policy through APRNRC and CC. • Prepare 1996-2000 Capital Improvement Program (CIP) • Pursue/coordinate MNDOT and railroad crossing agreement/financing for TH 3 & Red Pine Lane improvement • Deerwood Reservoir -- acquire land/initiate construction process • Well#18 —acquire land/initiate construction project • Prepare vehicle acquisition/replacement policy • Ring-road financing -- coordinate public hearing/workshop sessions • Municipal Center site improvement-- budget & contract schedule • Maintenance Facility master site plan for expansion/Blue Cross property acquisition • Update Comprehensive Sanitary Sewer plan • Dakota County Comprehensive Transportation Plan — review and coordinate multiple community response • TH 55/149/3 corridor study— initiate joint agency agreement (State, County, Inver Grove Heights, Eagan) • Negotiate new franchise agreement with Williams Bros. Pipeline & Dakota Electric Assn. • Negotiate agreements with Dakota County Parks regarding sanitary sewer service for Lebanon Hills Park development/expansion • Apple Valley Joint Powers Agreement--negotiate for sewer service for ISD #196 (zoo school) • TH 55 south frontage road tumback from MnDOT—initiate agreement process and cost estimate • Prepare 1996 utility rate study • Yankee Doodle Reservoir antenna Installation — negotiate lease agreement with One- Comm. • Joint Powers Agreement with Inver Grove Heights — negotiate interim agreement for Boulder Crest& Coventry Pass 5th • Inver Grove Heights Joint Powers Agreement—negotiate comprehensive agreement for ultimate service area • Public Works Department strategic planning — meetings & goal implementation 023 Page 2 • City-wide traffic counts for Municipal State Aid funding • On-going development application reviews • Public improvement design coordination, inspections and contract management • Ongoing response and evaluation to citizen calls regarding erosion control, drainage concerns, pond elevations/modifications, etc. • Stop sign petition study/evaluations • Timberline Addition street reconstruction/neighborhood meeting/public hearing/construction process • Sealcoat program —street maintenance/repair preparation and contract management • Equipment Maintenance System (EMS) — integrate & implement new software management program • Sign inventory program -- implement/integrate new software program system • Pavement Management Program (PMP) -- implement/integrate upgrade to software program • Coachman Water Treatment Facility -- review and evaluate for operational efficiency upgrades • Coordinate with Water Resources regarding installation of remote, recordable rain gauges C)/ PARKS/RECREATION/FORESTRY GOVERNMENT BUILDINGS/CIVIC ARENA WORK PROGRAM PRIORITIES 1995 Civic Arena/Wading Pool Holz Farm Task Force 1996 Parks Referendum Backgrounding Development Submissions Borchert/Ingersoll Property A.P.R.N.R.0 Subcommittees Government Buildings Natural Resource Protection/Enhancements 1996 Budget Development • Parks and Recreation • Government Buildings • Civic Arena • Water Quality Bring on board all new staff members 1996-2000 Parks C.l P. Commission Work Priorities (Commission identified priorities for itself/City) Red Pine Playground Lexington Diffley Park Preparation North Park Grant Blackhawk Park Shelter Building Design Holz Farm Park Development Volunteer Program Recognition - Coaches Red Pine Maintenance Agreement Civic Arena Grand Opening Recognition Policy Planning - Civic Arena Water Quality Management Plan - Update City Council Meeting/A.P.R.N R.C. Wescott Commons - Cinnamon Ridge - Quarry Park Joint School District/City Relations Update 5 year Trail Maintenance Plan Re-evaluation Mowing Program and Assignment of Equipment Participate in Golf Course Review Options Staffing -Civic Arena Review Open Space Parcels Equipment Acquisition/Replacement Schedule Cross Walk Study Ice Time Contract Vending Services/Concession Learn to Skate Program Wading Pool/State of MN Approval Pool Opening Dakota Electric Energy - Alternative for Civic Arena CS. October - December Finalize 1996 Budget Open Civic Arena Develop 1997 Work Program for Parks Concept Development - Patrick Egan Park Water Quality Enhancement Review Winter Rink Maintenance Scheduling City Hall Relocation/Maintenance Programming Community Room Policy Development Program Promotion - Civic Arena Summer Programming - Civic Arena Boulevard Tree Inventory/Analysis Oak Wilt Program C>2Z Police Department Work Program Priorities 1995 Ongoing Priorities 1. Community Programs 2. Special Enforcement Actions 3. Review Organizational Structure 4. Departmental Efficiency Review Specific Priorities (June- December 1995) 1. 1996 Budget Preparation (June) 2. Fill Police Officer Vacancy (June) 3. Complete Patrol Sergeant Promotion(July) 4. Hire Replacement CSO (August) 5. Hire Clinton Approved Police Officer(August) 6. Continue Problem Orientated Policing (Aug-Dec.) 7. Initiate Citizen Academy (Sept.) 8. Review Report Writing Procedures (July-Dec.) 9. Elementary Student 911 Education(September) 10. Develop and Train Personnel in Major Investigation Procedures (July-Sept.) 11. Continue Safe and Sober Enforcement Program (June-Dec.) 12. Plan and Execute July 4 Fireworks (July) 13. Specialty Enforcement Activities (July-Dec.) -Juvenile -Tobacco -Alcohol -Curfew 14. Multi-Housing Crime Free Program (July-Oct.) 15. Evaluate Administrative Assistant Position(June-Aug.) cQ ? SHAWN HUNTER GOALS FOR JUNE 1995 - JUNE 1996 1. Successfully Complete Major City Construction Projects -Ice Arena -Pool -Police -Municipal Center 2. Form Park Referendum Questions for Fall 1996 Park Construction/Acquisition Community Center (Opus Land) Art Park 3. Fund and Begin Boulevard Planting Program 4. Hold Taxes to 0% Increase in Tax Rate in 1996 5. Form Charter Commission; Get, Recommend & Put Question on Fall 1996 Ballot (if appropriate) 6. Negotiate with Opus to Begin Planning Downtown (Promenade) Park Space C2 MEMO TO: TOM COLBERT, DIRECTOR OF PUBLIC WORKS FROM: WAYNE SCHWANZ, SUPERINTENDENT OF UTILITIES DATE: JUNE 16, 1995 SUBJECT: PRIVATE WELLS IN SOUTHEASTERN EAGAN As directed by Council, the Utility Division conducted a search of private drinking water wells in southeastern Eagan. The area investigated is bounded by Cliff Road, Dodd Road, 120th Street, and the Eagan/Inver Grove Heights border. (Attachment #1) The initial investigation identified a total of 60 wells within the area. (Attachment#2) The Utility Department then conducted a search of well records at Dakota County Environmental Health and found 14 records out of this field of 60. Of these 14 well records, 4 were found to be in the Prairie Du Chen limestone and the remaining are in the Glacier Drift. The investigation was conducted to address the possibility of the leaching of Lead from the gun shot and from the paint applied to clay pigeons at the Gun Club range, for the purpose of considering the value of sampling nearby wells to determine whether residents are being exposed to harmful levels of lead in their drinking water. Ground water would have to be slightly acidic in order for it to actively leach and transport lead from the Gun Club site. Eagan well water quality information indicates that the groundwater is not acidic and so it's ability to leach and transport lead will be reduced. I feel that there is a small likelihood that the Gun Club could have any impact on the well water quality for the wells near the Gun Club which are completed in the Prairie Du Chen group. This rock formation is covered by a least 150-200 feet of glacier deposits in the Eagan area which would tend to retard the vertical movement of surface water to the Prairie Du Chen. Prior studies which have sampled some of the city water supply wells for tritium (used to determine the age of the water in the aquifer) indicate that there is not a rapid re-charge to this rock formation in Eagan. So any concern should be limited to the wells which are in the Glacier Drift. Sampling of water supply wells for lead must address the impacts that lead from brass fittings and lead base solder has on analytical results. The Minnesota Department of Health has recently completed a study of lead levels in the well water resulting from lead components and pumps in pumping fittings'. Most wells sampled contained some lead, particularly on a first-draw sample after the water has been allowed to remain overnight in 'Report will be forwarded to the City as soon as it is available. the plumbing system. However, after flushing the plumbing system for several minutes only very low levels of lead below health standards remain in most wells. If the city decides to pursue sampling some of the domestic wells near the Gun Club, I recommend that: 1. Wells be selected which are down gradient (downstream in terms of groundwater flow), and 2. The wells be pumped for 15 minutes to reduce the possible lead contamination from pump and plumbing components. Samples should be drawn as close to the wellhead as possible which likely would be at the pressure tank. If sampling is conducted they should also be examined for Fecal Chloroform and Nitrate. There is a higher possibility of these contaminants being present due to septic systems and fertilizers that may have been used in farming practices. Samples would be collected by a water production employee and sent to the Minnesota Valley Testing Labs. The cost of sampling would be $21.50 for Lead, $14.00 for Fecal Chloroform, and $11.00 for Nitrates. Since these are privately owned wells the Utility Division has no administrative authority to initiate these samples. Permission must be obtained from the owners in order to gain access to the wellhead. Also to initiate the testing, care needs to be taken not to unnecessarily create a concern by the residents for their health. In conclusion, I have listed the following points which I think need to be considered by the Council to help them determine the direction which should now be taken. 1. The DNR has given the administrative authority regarding private wells to the counties in Minnesota. Presently, the Department of Environmental Management in Dakota County is responsible for private wells in this area. Does the city want to conduct tests or should the concern about lead be forwarded to the County? 2. If these tests are conducted by the City or the County, and the samples do show that unacceptable levels are found, how is the city prepared to deal with the problem? 3. Will there be an adverse concern created regarding public health by the residents or by the news media. 4. Will the residents perceive this as an attempt by the city to justify extending city sewer and water into the area. If any other information is needed for Council to discuss this item, please contact me, Tom, and I will be readily available to provide whatever information I can. I will wait until further direction from you before I proceed any further with this project. Wayne Schwanz Superintendent of Utilities WS/nab Attachments i 118b\colbert167 i ATTACHMENT 1 ;a HA EENLEAF DR = N k,P. 7LQYERHI L Ir-g-Ente j cr a j6;\14M61011'1? U IMF CLI ROAD - - - - - - - 4600 DR. =HI sil 1 415 1 LN. 1 d IDD T 9 P• LN. gyp, n AVE. J or TR 4. . . OENS 0� i; ESTO ;I \ =1 OLAKE HILLS 1 o - � �.J 6,1 V_ • P LANE 0 4800 NAUV00 W �p \N 1 C N 1 LN. a I — 8 3 I z Z HI_ TET[PNE WAY >- Li U Q I-- 01 / GUN N w • 1 m 3 � w -3 C 0 ~ w a N U 3 �O in = J D g Q a 120th ST. W. _ - _ _ ' 5000 ATTACHMENT 2 WATER WELL RESEARCH 501 Gun Club Road 4795 Dodd Road 500 Gun Club Road 4785 Dodd Road 535 Gun Club Road 4775 Dodd Road 4760 Dodd Road 4665 S. Robert Trail 4755 Dodd Road 4895 S. Robert Trail 4760 Dodd Road 4890 S. Robert Trail 4755 Dodd Road 4855 S. Robert Trail 4745 Dodd Road 4790 S. Robert Trail 4732 Dodd Road 4784 S. Robert Trail 4730 Dodd Road 4725 S. Robert Trail 4711 Dodd Road 4782 S. Robert Trail 4695 Dodd Road 4786 S. Robert Trail 4675 Dodd Road 4788 S. Robert Trail 4665 Dodd Road 4792 S. Robert Trail 4650 Dodd Road 4796 S. Robert Trail 4640 Dodd Road 4800 S. Robert Trail 4635 Dodd Road 4601 S. Robert Trail 4625 Dodd Road 4860 Biscayne Avenue 660 Cliff Road 4861 Biscayne Avenue 630 Cliff Road 4870 Biscayne Avenue 620 Cliff Road 4880 Biscayne Avenue 4881 Biscayne Avenue 673-675 Farm Road 4890 Biscayne Avenue 4895 Biscayne Avenue 704 Nauvoo Lane 4841 Biscayne Avenue 709 Nauvoo Lane 2835 120th Street West 1 4900 Dodd Road 4980 Dodd Road 4940 Dodd Road 4920 Dodd Road 4910 Dodd Road 4895 Dodd Road 4880 Dodd Road 4875 Dodd Road 4856 Dodd Road 850 Dodd Road 4832 Dodd Road 4822 Dodd Road 4800 Dodd Road