07/18/1995 - City Council Special AGENDA
SPECIAL CITY COUNCIL MEETING
Tuesday
July 18, 1995
5:00 p.m.
Black Hawk Middle School
I. ROLL CALL & ADOPTION OF AGENDA
II. CITY COUNCIL GOALS/DEPARTMENTAL WORK PROGRAMS
III. OTHER BUSINESS
IV. ADJOURNMENT
MEMO
city of eagan
TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: JULY 14, 1995
SUBJECT: SPECIAL CITY COUNCIL MEETING/TUESDAY, JULY 18, 1995
A Special City Council meeting is scheduled for Tuesday, July 18, 1995 at 5:00 p.m. to
discuss a list of work programs that were prepared by members of the City Council and
staff in an effort to prioritize an overall work program for the next twelve months.
Enclosed on pages 02 through DC 6 is a copy of a memo and attachments that were
directed by the City Council at the May 16 and June 20 work sessions.
Once the review and discussion is held on Tuesday, further refinement of the work
program will occur by preparing budgets, timelines and resources. Given our work load,
it was not possible to prepare that level of detail for this meeting. If only time permitted,
it would be nice to have prepared this information for each of the goals to further assist
in prioritizing all the work programs.
OTHER BUSINESS
There are no additional business items to be considered at this time.
/S/ Thomas L. Hedges
City Administrator
MEMO
_city of eagan
TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: JULY 14, 1995
SUBJECT: CITY COUNCIL GOALS/DEPARTMENTAL WORK PROGRAMS
A special thanks to each member of the City Council for providing a copy of one-year
goals,June 1995-June 1996. At the June 20 Council work session,the City Administrator
was directed to list the goals provided by the Council and suggest a department, budget,
staffing allocations and time frame to fulfill each goal. The City Administrator, on behalf
of the City Council, will monitor each of the goals for the Council as a whole. There may
be a necessity for certain goals, i.e. the municipal golf course option, to be reviewed by
the Finance Committee.
Proposed for the July 18 City Council work session is a method to evaluate and prioritize
each of the goals. A copy of the goals as submitted are enclosed on pages
through /d . The City Administrator has reviewed the list from each City
Councilmember and identified those which were noted by more than one Councilmember.
For instance, the completion of major City construction projects was included on all five
lists. This exercise was intended to show which goals had some commonality among
Councilmembers, but not to suggest a rank order.
The same exercise was completed for the top five staff goals and is enclosed on pages
1/ through (.2 S . Because the staff goals related to individual departments, there
is less commonality than was reflected in the City-wide goals prepared by the Council.
Even so, certain staff goals appeared in more than one of the departments' priorities.
Copies of the individual goal sheets for the Council and staff are attached to the summary
sheets for more detailed review. You will also note that in the case of the staff goals, we
only compiled those which were among the top five since the work programs for each
department extended over several pages. A copy of the City Administrator's top six goals
is included on page - and compiled with the overall staff results.
At Tuesday evening's meeting, the City Administrator will provide a brief overview of both
the Council goals and staff goals as a background to the Council. The Council will then
be asked to discuss both lists of goals and determine whether there are any others from
either the staff or Council lists which should be considered for prioritization among the
c2
community's goals. As with the process conducted by our retreat facilitators, a goal will
only be considered for final prioritization if it is listed by three or more of the
Councilmembers or added to the list by consensus of the Council. Once the list with
three or more Council votes is finalized, the City Administrator will coordinate balloting to
identify the community's priority goals as perceived by the Council for the period of June,
1995 through June, 1996.
As with our retreat facilitations, all goals will be viewed as having some value because
they have been listed in this exercise. Certainly, the staff work programs will need to
proceed to carry out the day-to-day business of the organization. The community's top
priorities, however, will receive the most effort by the Council and the staff and the
remaining goals will be secondary to them.
The term"goal" has been used throughout this memo; however, "work program"or"task"
may more appropriately describe certain items identified by the City Council and staff.
City Administrator
Attachments
TLH/vmd
3
COUNCIL GOALS
Successfully Complete Major City Construction Projects - 5
0% Tax Rate Increase in 1996 - 4
Resolve Central Area/Ring Road/Downtown Park/Community Center - 4
Form Park Referendum Question for Fall 1996 - 3
- Park Construction and Acquisition - 3
- Art Park - 3
Establish Charter Commission/Form Question for 1996 Ballot - 3
Fund and Begin Boulevard Tree Planting Program - 2
Define Community Vision - 2
Adopt Airport Dual Track Position - 2
Explore Municipal Golf Course - 2
Enhance Local Communications/Public Relations - 2
Increase Youth Involvement - 1
Implement Needs for Fire Administration Space - 1
Build Second Ice Arena - 1
Improvements in Parks Program - 1
Improvements in Public Works Program - 1
Dismantle Fiscal Disparities - 1
Review Metropolitan Mosquito Control District Policy - 1
Begin Organized Waste Collection - 1
Streamline Development Process/Reevaluate Ordinances - 1
Update Capital Improvements Programming - 1
Initiate Hwy 55/149 Transportation/Redevelopment Plan - 1
Cable Issues/Local Access/Franchise Renewal/New Technologies - 1
SHAWN HUNTER
GOALS FOR JUNE 1995 - JUNE 1996
1. Successfully Complete Major City Construction Projects
-Ice Arena
-Pool
-Police
-Municipal Center
2. Form Park Referendum Question for Fall 1996
Park Construction/Acquisition
Community Center (Opus Land)
Art Park
3. Fund and Begin Boulevard Planting Program
4. Hold Taxes to 0% Increase in Tax Rate in 1996
5. Form Charter Commission; Get, Recommend & Put Question on Fall 1996 Ballot (if
appropriate)
6. Negotiate with Opus to Begin Planning Downtown (Promenade) Park Space
L
PAT AWADA
GOALS FOR JUNE 1995 - JUNE 1996
1. Successfully Complete Major City Construction Projects
-Ice Arena
-Pool
-Police
-Municipal Center
2. Form Park Referendum Question for Fall 1996 (or Spring?)
Park Construction/Acquisition
Community Center (Opus Land)
Art Park
3. Fund and Begin Boulevard Planting Program (w/neighborhoods?)
4. Hold Taxes to 0% Increase in Tax Rate in 1996
5. Form Charter Commission; Get, Recommend & Put Question on Fall 1996 Ballot (if
appropriate)
6. Negotiate with Opus to Begin Planning Downtown (Promenade) Park Space
7. MMCD Policy Review
S. Begin Dividing Neighborhoods - Solid Waste
9. Find Ways to Streamline the Process
-Re-evaluate Ordinances Necessity
10. Deal w/Small Business Group Appropriately
11. Carriage Hills Golf Course
SANDY MASIN
GOALS FOR JUNE 1995 - JUNE 1996
HIGH
1. Complete Current Building Projects
2. Central Area Development
3. Gold Course Options
4. Holz Park/Caponi Art Park
5. Community Visioning Process
• MEDIUM
1. Expand Youth Participation
2. Develop Process for Regular Communications With Businesses
3. Position on Airport Dual Track
4. Exploration of Eagan As Charter City
TED WACHTER
GOALS FOR JUNE 1995 - JUNE 1996
1. Zero Percent Budget for 1996 and Years Later
2. Complete City Construction Projects.
3. Forget Community Building Vision on Opus Project. My vision is as follows:
A. Community Swimming Pool on our Cost Free Property Next to Library
1) Families can Travel to Central Area and Individual Family Members may to
Library, Ice Arena or Swimming
2) Police will have Fast Response Time.
3) Administrative Offices Close to Conduct Business and Deliver Wanted
Information
4) Avoids Traffic Congestion and Less Dangers for Families
4. Fire Administration Space
A. Property on West Side of Pilot Knob Road
1) Study Space Needs
a) Office
b) Training Room
c) Storage and Equipment
d) Ambulance
B. Acreage Owned by City
1) Present Building Disadvantages
2) Consider:
a) Remodel
b) Add on Space
c) Remove Existing and Building New
d) Continue Wescott Road West
e) Set New Building Back for Future Widening of Pilot Knob Road
5. Ice Arena #2
A. Next to Arena #1
B. Meet Our Population Needs
C. Parking (Plan for Parking Ramp)
6. Park Program
A. Greater Efficiency or Cut Back Programs
B. Consider Public Contracts
C. Consider Residents Adoptions of a Park
D. Weed Problem in Lakes
7. Public Works
A. Efficiency of Personnel
B. Consider More Public Contracts
C. Reconsider Ring Road. Check with County Plans
8. Fiscal Disparities
A. Caucus with Legislative Representative for Better Exchange of Information as to
Eagan's Financial and Political Status
B. Impress on Them the Impact on Eagan's Taxpayers Rather than only Bob
Renner's Lobbying
9
TOM EGAN
GOALS FOR JUNE 1995 - JUNE 1996
HIGH PRIORITY BUT REPETITIVE GOALS AND OBJECTIVES
1. Establish 1996 General Operation Budget
2. Establish 1996 Public Enterprise Budget
3. Update 1996-2000 Capital Improvement Program
HIGH PRIORITY NON-REPETITIVE GOALS AND OBJECTIVES
1. Establish time frame and choice for available budget tools for implementation of
revised Park System Plan.
2. Bring successful closure to all three city construction projects, i.e. Law Enforcement,
Municipal Center and Community Center
3. Finalize Central Business Area Development visioning and begin joint effort with land
owner(s) for construction/implementation
4. Firm up conceptual plans for Central Area Transportation Plan (Ring Road).
5. Initiate T.H. 55/149 Transportation Study and Development/Redevelopment Plan
MEDIUM PRIORITY BUT TIME SENSITIVE GOALS AND OBJECTIVES
1. Work towards a solid position on the Airport Dual Track Planning process and
improvement in Faa Noise Abatement Procedures
2. Work with Cable Commission on cable television franchise renewal, continued local
government access programming and appropriate response/reply to technological
changes and new Federal communications legislation.
/°
STAFF GOALS
1996 Budget Preparation - 3
Review Staffing and Fill Positions in Finance, Community
Development and Public Works - 3
Complete Capital Building Projects - 2
Consider Golf Course Financing/Acquisition - 2
Downtown/Opus Development Review - 2
Adopt Comprehensive Communications Plan - 1
1996-2000 CIP Preparation - 1
Complete One Year City Council Goals - 1
Review Options and Incentives for Improved Service Delivery - 1
Reformat City Code and Codification Process - 1
Conduct Public Improvement Bond Sale - 1
Adjust Development Review Timelines to Conform with State Law - 1
Develop Septic System Permit Process - 1
Complete Water Supply & Distribution Plan Update - 1
Prepare Water Conservation/Emergency Supply/Energy Audit Plan - 1
Prepare Wellhead Protection Plan & Groundwater Model - 1
Process Pedestrian Crosswalk Study and Policy for Council - 1
Continue Problem Oriented Policing - 1
Initiate Citizen Police Academy - 1
Review Police Report Writing Procedures - 1
Continue Safe and Sober Enforcement Program - 1
Conduct Special Enforcement Activities (Curfew, Alcohol, etc. ) - 1
Multi-Housing Crime Free Program - 1
Remodel and Update Fire Station #1 - 1
Acquire Land for Future Fire Station - 1
Acquire Land for Fire Training Facility - 1
//
Acquire and Equip Emergency Support Vehicle - 1
Acquire Fire Prevention Safety Trailer - 1
Determine Fire Administration Needs and Location - 1
Coordinate Holz Farm Task Force - 1
Prepare 1996 Parks Referendum - 1
Develop Borchert Ingersoll Property - 1
Enhance and Protect Natural Resources - 1
Refine Government Buildings Maintenance and Management - 1
Coordinate APRNRC Subcommittees - 1
?e' i dw
MEMO
city of eagan
TO: CITY ADMINISTRATOR HEDGES
FROM: FINANCE DIRECTOR/CITY CLERK VAN OVERBEKE
DATE: JUNE 9, 1995
SUBJECT: FINANCE DEPARTMENT WORK PROGRAM
Per your request of June 1, 1995, the following is a list of Finance Department priorities
for the rest of the year. There is some question as to what should be considered
ongoing as compared to current or specific. A number of the activities such as budget
are ongoing from year to year but their cyclical nature makes them very current at
particular times. Consequently, I am simply listing all items as specific priorities for the
specified time frame.
Specific Priorities
• 1996 Operating Budget
• 1996 - 2000 Capital Improvement Program
* • Review service delivery options to create incentives for efficiencies and cost
reductions
— potential uses of fund balance
— potential internal service funds
— activity based costing
* • Review staffing options
— vacant 1/2 time receptionist position
— vacant clerical tech III position
— potential intern for special projects, e.g. popular reporting, program
accounting, budget format, etc.
• Conduct RFP for auditing services
* • Reformat the City Code and improve the codification process
• Review storage and retrieval technology for records
* • Conduct Bond Sale
— New improvements
— Refundings
— Equipment Certificates
* • Study golf course financing regarding acquisition and/or operation
/3
FINANCE DEPARTMENT WORK PROGRAM
JUNE 9, 1995
PAGE TWO
• Establish/review accounting and internal controls to safeguard assets for the
new civic arena operations
• Review/implement credit card payment options for parks programs and other
City services
• Maintain financial accounting for building expansion program
• Review financing options for retiree health insurance funding
• Work with fiscal consultant
— review bond funds for potential defeasance of bonds
— complete fiscal impact analysis regarding the CIP
I have asterisked those items that I feel have the greatest long term impact on operations
and on the community. Certain of the non-asterisked items will have to be completed in
the course of doing business.
Please let me know if you would like any additional information.
0
Fina Director/City Clerk
cc: Tom Pepper, Assistant Finance Director
Liz Witt, Administrative Assistant/Deputy City Clerk
EJV/jeh
/ 1
MEMO
...._ city of eagan
TO: TOM HEDGES, CITY ADMINISTRATOR
FROM: PEGGY REICHERT, DIRECTOR OF COMMUNITY DEVELOPMENT
DATE: JUNE 5, 1995
SUBJECT: DEPARTMENT PRIORITIES
• Attached for your review is the list of work program priorities for the Community
Development Department for the remainder of the year. The top five priorities for the
department were selected because they are totally non-discretionary "must do" items.
Foregoing activities such as current development review, building inspections, zoning
code inspections, and staffing of the APC and EDC must continue. In addition, there are
a few specific projects that are critical to the overall department service delivery. For
example, we must prepare the 1996 budget. We also must deal with the Opus
development proposal for Eagan's downtown. We will also need to adjust the
development review procedures if the Governor signs the 60-day review legislation.
Finally, we must implement an on-site septic system enforcement program as we
committed to the Met Council or we could jeopardize all future development activity in the
City.
Meanwhile we are very short on staff so that we must fill our vacancies. The current
planning division staff includes only Shannon, Mike, and Kristy plus an intern doing code
enforcement. With this level of staffing,we are struggling to keep up with ongoing review
of new development and the various components of the Opus project. If we are going
to be able to tackle the other important projects and priorities on our list, we need to fill
our vacant positions. As you know, it takes a certain amount of time to design position
descriptions, advertise, interview, hire, and then orient new staff.
The high priority projects,therefore,are all externally driven. They are not"staffs choice".
These priorities also reflect a realistic assessment of what can be accomplished with
given staff resources. Right now everyone is working on simply necessary routine
processing of permit applications with the exception of the Opus project. As time permits,
we are trying to keep other projects moving forward. Actually, everything on the list
originates from the outside, in large part from the development community and the
legislature. Sometimes staff puts a project on the list that is necessary as a result of
' current or potential conflicts among our various constituencies. These are the few
instances of being pro-active. An example would be the need to clarify our development
vision for the Hwy. 55/149 corridor. In this case, we have suggested that this is an issue
that our EDC may want to look into and they are beginning to do so.
It is my hope that we can focus on these key priorities over the next three to four months
so that we can then be in a position to move on to the next group of priorities. We are
in such a fast moving, fluid situation that it may be good to revisit the list with the City
Council about every four months.
We are looking forward to an opportunity for discussion with the City Council concerning
these work program priorities.
/iNtiliadut-t7—
Director of Community ' -velopment
PAR/js
attach.
/6
COMMUNITY DEVELOPMENT DEPARTMENT
WORK PROGRAM PRIORITIES
1995
ONGOING PRIORITIES*
1. Current development review
2. Building inspections
3. Zoning Code inspections
4. Staffing of APC and EDC
SPECIFIC PRIORITIES
JUNE-SEPTEMBER 1995
*1996 Budget Preparation (capital & operating)
(including fire inspection program outline)
*Fill vacant positions and orient new staff
*Downtown: Opus Development review
preliminary pd review June-July
continue detailed plans for roadways, parks July-on
Oversee Met Council review of Citys Central Area Plan and Transportation Plan
Amdts.
*Adjust development review process as needed per legislated deadlines
*Develop on-site septic system pemiitting system
S.E. Industrial Area- begin conditional use permits
EDC Subcommittee work
1. Vision for 55.149 corridor
2. Industrial zoning standards
revise planned unit development ordinance
VVescott Apts Issue- develop report with options for City Council consideration
Bus Tour of City for EDC,APC, and APRNC (September)
Certify Cedarvale Special Service District budget
City Council meetings with APC and EDC
InverGrove Heights Joint Powers Agreement
Central Area/Yankee Doodle Road Design Guidelines(push from Red Robin sign request)
City Council selection of EDA legal counsel
Initiate analysis of NW Quadrant of Central Area (Unysis for Joe Miler Hanes)
Blue Cross Development plans
Ice Arena Bldg Inspections
/7
OCTOBER-DECEMBER 1995
Finalize 1996 Budget
Complete staff hirings and orientation of new staff personnel
Airport Dual Track Issues:
Analyze options for Carriage Fill Goff Course
Establish Economic Development Authority
develop work program for response to state mandated comprehensive planning
complete EAW for Opus, continue detailed project review
complete EAW for Blue Cross/Blue Shield
complete commercial land use plan amendment and zoning code revisions
complete central area/Yankee Doodle Road design guidelines
initiate comprehensive zoning code update
dean up City sign ordinance
initiate adult entertainment zoning study
initiate 55/149 land use plan amendment
continue wont on SE Industrial Area as needed
CDBG grant administration
complete updated official zoning map, publish as needed; ready for GIS input
initiate discussions for a Central Area Business Organization (with CVB?)
Municipal Center remodelling inspections
SY
MEMO
_city of eagan
TO: THOMAS L HEDGES,CITY ADMINISTRATOR
FROM: THOMAS A COLBERT, DIRECTOR OF PUBLIC WORKS
DATE: JUNE 7, 1995
SUBJECT: WORK PROGRAM/COUNCIL-DEPARTMENT PRIORITIES
In response to your request of June 1,the attached identifies major ongoing and/or
specific priorities for the remainder of 1995. Although you requested us to identify the
top five priorities with an asterisk, I cannot limit it to five as many of the many of the items
have external deadline requirements in addition to being critical to the department
operation. Also,the remaining priorities are also of great significance even though they
do not have an asterisk.
if you need additional information or further clarification of any Item, please let me know.
Director o ublic Works
TAC/jj
Attachment: 1995 Work Program Priorities
PUBUC WORKS DEPARTMENT
WORK PROGRAM PRIORITIES
1995
• Complete the 1996 Budget
* • Complete the Water Supply & Distribution Plan update
* • Prepare a Water Conservation/Emergency Water Supply/Energy Audit Plan
* • Prepare Wellhead Protection Plan & Groundwater Model with Geologic Atlas
* • Hire,train and integrate new Design Engineer, Public Works Coordinator &Water
Treatment Technician/Supervisor
* • Opus Development review (application processing, determination of external
roadway improvement requirements and source/level of financing)
* • Process Pedestrian Crosswalk Study and Policy through APRNRC and CC.
• Prepare 1996-2000 Capital Improvement Program (CIP)
• Pursue/coordinate MNDOT and railroad crossing agreement/financing for TH 3 &
Red Pine Lane improvement
• Deerwood Reservoir -- acquire land/initiate construction process
• Well#18 —acquire land/initiate construction project
• Prepare vehicle acquisition/replacement policy
• Ring-road financing—coordinate public hearing/workshop sessions
• Municipal Center site improvement—budget &contract schedule
• Maintenance Facility master site plan for expansion/Blue Cross property acquisition
• Update Comprehensive Sanitary Sewer plan
• Dakota County Comprehensive Transportation Plan —review and coordinate multiple
community response
• TH 55/149/3 corridor study—initiate joint agency agreement (State, County, Inver
Grove Heights, Eagan)
• Negotiate new franchise agreement with Williams Bros. Pipeline & Dakota Electric
Assn.
• Negotiate agreements with Dakota County Parks regarding sanitary sewer service for
Lebanon Hills Park development/expansion
• Apple Valley Joint Powers Agreement--negotiate for sewer service for ISD #196
(zoo school)
• TH 55 south frontage road tumback from MnDOT—initiate agreement process and
cost estimate
• Prepare 1996 utility rate study
• Yankee Doodle Reservoir antenna installation—negotiate lease agreement with One-
Comm.
• Joint Powers Agreement with Inver Grove Heights—negotiate interim agreement for
Boulder Crest &Coventry Pass 5th
• Inver Grove Heights Joint Powers Agreement—negotiate comprehensive agreement
for ultimate service area
• Public Works Department strategic planning —meetings & goal implementation
ao
Page 2
• City-wide traffic counts for Municipal State Aid funding
• On-going development application reviews
• Public improvement design coordination, inspections and contract management
• Ongoing response and evaluation to citizen calls regarding erosion control, drainage
concerns, pond elevations/modifications, etc.
• Stop sign petition study/evaluations
• Timberline Addition street reconstruction/neighborhood meeting/public
hearing/construction process
• Sealcoat program—street maintenance/repair preparation and contract
management
• Equipment Maintenance System (EMS) —integrate &implement new software
management program
• Sign inventory program—implement/integrate new software program system
• Pavement Management Program (PMP) — implement/integrate upgrade to software
program
• Coachman Water Treatment Facility—review and evaluate for operational efficiency
upgrades
• Coordinate with Water Resources regarding installation of remote, recordable rain
gauges
ai
PARKS/RECREATION/FORESTRY
GOVERNMENT BUILDINGS/CIVIC ARENA
WORK PROGRAM PRIORITIES
1995
Civic Arena/Wading Pool
Holz Farm Task Force
1996 Parks Referendum Backgrounding
Development Submissions
Borchert/Ingersoll Property
A.P.R.N.R.0 Subcommittees
Government Buildings
Natural Resource Protection/Enhancements
1996 Budget Development
• Parks and Recreation
• Government Buildings
• Civic Arena
• Water Quality
Bring on board all new staff members
1996-2000 Parks C.I.P.
Commission Work Priorities (Commission identified priorities for itself/City)
Red Pine Playground
Lexington Diffley Park Preparation
North Park Grant
Blackhawk Park Shelter Building Design
Holz Farm Park Development
Volunteer Program Recognition - Coaches
Red Pine Maintenance Agreement
Civic Arena Grand Opening Recognition
Policy Planning - Civic Arena
Water Quality Management Plan - Update
City Council Meeting/A.P.R.N.R.C.
Wescott Commons - Cinnamon Ridge - Quarry Park
joint School District/City Relations
Update 5 year Trail Maintenance Plan
Re-evaluation Mowing Program and Assignment of Equipment
Participate in Golf Course Review Options
Staffing -Civic Arena
Review Open Space Parcels
Equipment Acquisition/Replacement Schedule
Cross Walk Study
Ice Time Contract
Vending Services/Concession
Learn to Skate Program
Wading Pool/State of MN Approval
Pool Opening
Dakota Electric Energy - Alternative for Civic Arena
acz
October - December
Finalize 1996 Budget
Open Civic Arena
Develop 1997 Work Program for Parks
Concept Development - Patrick Egan Park
Water Quality Enhancement Review
Winter Rink Maintenance Scheduling
City Hall Relocation/Maintenance Programming
Community Room Policy Development
Program Promotion - Civic Arena
Summer Programming - Civic Arena
Boulevard Tree Inventory/Analysis
Oak Wilt Program
a3
•
Police Department
Work Program Priorities
1995
Ongoing Priorities
1. Community Programs
2. Special Enforcement Actions
3. Review Organizational Structure
4. Departmental Efficiency Review
specific Priorities (June-December 1995)
1. 1996 Budget Preparation (June)
2. Fill Police Officer Vacancy (June)
3. Complete Patrol Sergeant Promotion (July)
4. Hire Replacement CSO (August)
5. Hire Clinton Approved Police Officer(August)
6. Continue Problem Orientated Policing (Aug-Dec.)
- 7. Initiate Citizen Academy (Sept.)
8. Review Report Writing Procedures(July-Dec.)
9. Elementary Student 911 Education (September)
10. Develop and Train Personnel in Major Investigation Procedures (July-Sept.)
11. Continue Safe and Sober Enforcement Program (June-Dec.)
12. Plan and Execute July 4 Fireworks (July)
A 13. Specialty Enforcement Activities(July-Dec.)
-Juvenile
-Tobacco
-Alcohol
-Curfew
*14. Multi-Housing Crime Free Program (July-Oct.)
15. Evaluate Administrative Assistant Position(June-Aug.)
'S.' ‘ +uorces \ n(i) S "--. 1"•0-r A•le z
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it'••
MEMO
-- - _city of eagan
DATE: June 14, 1995
TO: Tom Hedges, City Administrator
FROM: Craig Jensen and Dave Diloia, Battalion Chiefs
SUBJECT: Work Program/Council-Department Priorities
Per your request in your memorandum dated June 1, 1995, the Fire Department has
identified the following items as being their priorities for the remainder of the 1995
fiscal year:
• Remodeling Fire Station #1 interior bringing it up to ADA Standards in the
restroom facilities. Face lift of the exterior of Fire Station #1 with brick work
blending it in more with the community.
• Land acquisition for a future fire station site (make note in the area of Wescott
and Lexington).
• Acquisition of land for a training facility for the Fire Department located possibly
along with Public Works at the Public Works Facility.
• The receipt of the Emergency Support Vehicle later this fall along with acquiring
equipment for said vehicle.
• The receipt of the Fire Prevention Safety Trailer to be acquired later this summer
in (mid August).
• Determine what will be done with the Fire Administration building. Concerns as
to whether the Fire Department will remain in this facility and upgrade it to meet
our present and future needs, or relocate Fire Administration to City Hall, the
future fire station or future fire training site.
We apologize for the delay in the memorandum to you although we didn't receive it
until the first part of this week. If you have any questions, please do not hesitate to
contact us at your earliest convenience.
Crai: J- en, Battalion Chief Dave Diloia, Battalion Chief
CJ/DD kmk
cc: Dale Nelson
CITY ADMINISTRATOR GOALS
• PUBLIC IMAGE/COMMUNITY RELATIONS
• GOLF COURSE FEASIBILITY REPORT
• PREPARATION/ADOPTION 1996 - 2000 CIP
• COMPLETION OF CAPITAL BUILDING PROJECT/CIVIC ARENA START UP
• COMPLETE ONE YEAR CITY COUNCIL GOALS
• PREPARATION OF 1996 BUDGET/WORK PROGRAM
The following is a brief description explaining the importance of each of the six goals as
stated.
Public Image/Community Relations--Adoption of a comprehensive community relations plan
is essential. The City has a great story to tell about service availability and delivery.
Golf Course Feasibility Report--If the City has a vision for a municipal golf course
enterprise, it is imperative to respond in the next 90 - 120 days regarding the feasibility of
acquiring Carriage Hills Golf Course. The owner of Carriage Hills Golf Course is willing
to sell to the City, however, claims to have a cash buy-out offer from a private developer
for a housing project.
Preparation/Adoption 1996 - 2000 CIP--The backbone in decision making is the five year
CIP (1996 - 2000). It is suggested that advisory commissions review a draft CIP this fall.
Public hearings could be scheduled as a part of their review and, finally, the development
adoption of the CIP would act as a one year action plan and four year planning tool for the
City Council.
Completion of Capital Building Project/Civic Arena Start-up--The Capital Building Project
followed with a community celebration will be planned and finalized over the next 90 - 120
days. Like any business enterprise, it is essential that operations and scheduling for the
Civic Arena be well planned to mark it a success this fall.
Complete One Year City Council Goals--City Council's adoption of five or six goals for the
next twelve months is important to the staff as well as the community. A visioning process
to properly manage and implement the goals is also important.
Preparation of 1996 Budget/Work Program--Development of the 1996 Operating Budget
is also an important planning tool and work plan for the City Council. Service delivery is
the most important aspect of local government and having a well understood and prepared
budget document is a top goal.
a6