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07/18/1995 - City Council Special AGENDA SPECIAL CITY COUNCIL MEETING Tuesday July 18, 1995 5:00 p.m. Black Hawk Middle School I. ROLL CALL & ADOPTION OF AGENDA II. CITY COUNCIL GOALS/DEPARTMENTAL WORK PROGRAMS III. OTHER BUSINESS IV. ADJOURNMENT MEMO city of eagan TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JULY 14, 1995 SUBJECT: SPECIAL CITY COUNCIL MEETING/TUESDAY, JULY 18, 1995 A Special City Council meeting is scheduled for Tuesday, July 18, 1995 at 5:00 p.m. to discuss a list of work programs that were prepared by members of the City Council and staff in an effort to prioritize an overall work program for the next twelve months. Enclosed on pages 02 through DC 6 is a copy of a memo and attachments that were directed by the City Council at the May 16 and June 20 work sessions. Once the review and discussion is held on Tuesday, further refinement of the work program will occur by preparing budgets, timelines and resources. Given our work load, it was not possible to prepare that level of detail for this meeting. If only time permitted, it would be nice to have prepared this information for each of the goals to further assist in prioritizing all the work programs. OTHER BUSINESS There are no additional business items to be considered at this time. /S/ Thomas L. Hedges City Administrator MEMO _city of eagan TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JULY 14, 1995 SUBJECT: CITY COUNCIL GOALS/DEPARTMENTAL WORK PROGRAMS A special thanks to each member of the City Council for providing a copy of one-year goals,June 1995-June 1996. At the June 20 Council work session,the City Administrator was directed to list the goals provided by the Council and suggest a department, budget, staffing allocations and time frame to fulfill each goal. The City Administrator, on behalf of the City Council, will monitor each of the goals for the Council as a whole. There may be a necessity for certain goals, i.e. the municipal golf course option, to be reviewed by the Finance Committee. Proposed for the July 18 City Council work session is a method to evaluate and prioritize each of the goals. A copy of the goals as submitted are enclosed on pages through /d . The City Administrator has reviewed the list from each City Councilmember and identified those which were noted by more than one Councilmember. For instance, the completion of major City construction projects was included on all five lists. This exercise was intended to show which goals had some commonality among Councilmembers, but not to suggest a rank order. The same exercise was completed for the top five staff goals and is enclosed on pages 1/ through (.2 S . Because the staff goals related to individual departments, there is less commonality than was reflected in the City-wide goals prepared by the Council. Even so, certain staff goals appeared in more than one of the departments' priorities. Copies of the individual goal sheets for the Council and staff are attached to the summary sheets for more detailed review. You will also note that in the case of the staff goals, we only compiled those which were among the top five since the work programs for each department extended over several pages. A copy of the City Administrator's top six goals is included on page - and compiled with the overall staff results. At Tuesday evening's meeting, the City Administrator will provide a brief overview of both the Council goals and staff goals as a background to the Council. The Council will then be asked to discuss both lists of goals and determine whether there are any others from either the staff or Council lists which should be considered for prioritization among the c2 community's goals. As with the process conducted by our retreat facilitators, a goal will only be considered for final prioritization if it is listed by three or more of the Councilmembers or added to the list by consensus of the Council. Once the list with three or more Council votes is finalized, the City Administrator will coordinate balloting to identify the community's priority goals as perceived by the Council for the period of June, 1995 through June, 1996. As with our retreat facilitations, all goals will be viewed as having some value because they have been listed in this exercise. Certainly, the staff work programs will need to proceed to carry out the day-to-day business of the organization. The community's top priorities, however, will receive the most effort by the Council and the staff and the remaining goals will be secondary to them. The term"goal" has been used throughout this memo; however, "work program"or"task" may more appropriately describe certain items identified by the City Council and staff. City Administrator Attachments TLH/vmd 3 COUNCIL GOALS Successfully Complete Major City Construction Projects - 5 0% Tax Rate Increase in 1996 - 4 Resolve Central Area/Ring Road/Downtown Park/Community Center - 4 Form Park Referendum Question for Fall 1996 - 3 - Park Construction and Acquisition - 3 - Art Park - 3 Establish Charter Commission/Form Question for 1996 Ballot - 3 Fund and Begin Boulevard Tree Planting Program - 2 Define Community Vision - 2 Adopt Airport Dual Track Position - 2 Explore Municipal Golf Course - 2 Enhance Local Communications/Public Relations - 2 Increase Youth Involvement - 1 Implement Needs for Fire Administration Space - 1 Build Second Ice Arena - 1 Improvements in Parks Program - 1 Improvements in Public Works Program - 1 Dismantle Fiscal Disparities - 1 Review Metropolitan Mosquito Control District Policy - 1 Begin Organized Waste Collection - 1 Streamline Development Process/Reevaluate Ordinances - 1 Update Capital Improvements Programming - 1 Initiate Hwy 55/149 Transportation/Redevelopment Plan - 1 Cable Issues/Local Access/Franchise Renewal/New Technologies - 1 SHAWN HUNTER GOALS FOR JUNE 1995 - JUNE 1996 1. Successfully Complete Major City Construction Projects -Ice Arena -Pool -Police -Municipal Center 2. Form Park Referendum Question for Fall 1996 Park Construction/Acquisition Community Center (Opus Land) Art Park 3. Fund and Begin Boulevard Planting Program 4. Hold Taxes to 0% Increase in Tax Rate in 1996 5. Form Charter Commission; Get, Recommend & Put Question on Fall 1996 Ballot (if appropriate) 6. Negotiate with Opus to Begin Planning Downtown (Promenade) Park Space L PAT AWADA GOALS FOR JUNE 1995 - JUNE 1996 1. Successfully Complete Major City Construction Projects -Ice Arena -Pool -Police -Municipal Center 2. Form Park Referendum Question for Fall 1996 (or Spring?) Park Construction/Acquisition Community Center (Opus Land) Art Park 3. Fund and Begin Boulevard Planting Program (w/neighborhoods?) 4. Hold Taxes to 0% Increase in Tax Rate in 1996 5. Form Charter Commission; Get, Recommend & Put Question on Fall 1996 Ballot (if appropriate) 6. Negotiate with Opus to Begin Planning Downtown (Promenade) Park Space 7. MMCD Policy Review S. Begin Dividing Neighborhoods - Solid Waste 9. Find Ways to Streamline the Process -Re-evaluate Ordinances Necessity 10. Deal w/Small Business Group Appropriately 11. Carriage Hills Golf Course SANDY MASIN GOALS FOR JUNE 1995 - JUNE 1996 HIGH 1. Complete Current Building Projects 2. Central Area Development 3. Gold Course Options 4. Holz Park/Caponi Art Park 5. Community Visioning Process • MEDIUM 1. Expand Youth Participation 2. Develop Process for Regular Communications With Businesses 3. Position on Airport Dual Track 4. Exploration of Eagan As Charter City TED WACHTER GOALS FOR JUNE 1995 - JUNE 1996 1. Zero Percent Budget for 1996 and Years Later 2. Complete City Construction Projects. 3. Forget Community Building Vision on Opus Project. My vision is as follows: A. Community Swimming Pool on our Cost Free Property Next to Library 1) Families can Travel to Central Area and Individual Family Members may to Library, Ice Arena or Swimming 2) Police will have Fast Response Time. 3) Administrative Offices Close to Conduct Business and Deliver Wanted Information 4) Avoids Traffic Congestion and Less Dangers for Families 4. Fire Administration Space A. Property on West Side of Pilot Knob Road 1) Study Space Needs a) Office b) Training Room c) Storage and Equipment d) Ambulance B. Acreage Owned by City 1) Present Building Disadvantages 2) Consider: a) Remodel b) Add on Space c) Remove Existing and Building New d) Continue Wescott Road West e) Set New Building Back for Future Widening of Pilot Knob Road 5. Ice Arena #2 A. Next to Arena #1 B. Meet Our Population Needs C. Parking (Plan for Parking Ramp) 6. Park Program A. Greater Efficiency or Cut Back Programs B. Consider Public Contracts C. Consider Residents Adoptions of a Park D. Weed Problem in Lakes 7. Public Works A. Efficiency of Personnel B. Consider More Public Contracts C. Reconsider Ring Road. Check with County Plans 8. Fiscal Disparities A. Caucus with Legislative Representative for Better Exchange of Information as to Eagan's Financial and Political Status B. Impress on Them the Impact on Eagan's Taxpayers Rather than only Bob Renner's Lobbying 9 TOM EGAN GOALS FOR JUNE 1995 - JUNE 1996 HIGH PRIORITY BUT REPETITIVE GOALS AND OBJECTIVES 1. Establish 1996 General Operation Budget 2. Establish 1996 Public Enterprise Budget 3. Update 1996-2000 Capital Improvement Program HIGH PRIORITY NON-REPETITIVE GOALS AND OBJECTIVES 1. Establish time frame and choice for available budget tools for implementation of revised Park System Plan. 2. Bring successful closure to all three city construction projects, i.e. Law Enforcement, Municipal Center and Community Center 3. Finalize Central Business Area Development visioning and begin joint effort with land owner(s) for construction/implementation 4. Firm up conceptual plans for Central Area Transportation Plan (Ring Road). 5. Initiate T.H. 55/149 Transportation Study and Development/Redevelopment Plan MEDIUM PRIORITY BUT TIME SENSITIVE GOALS AND OBJECTIVES 1. Work towards a solid position on the Airport Dual Track Planning process and improvement in Faa Noise Abatement Procedures 2. Work with Cable Commission on cable television franchise renewal, continued local government access programming and appropriate response/reply to technological changes and new Federal communications legislation. /° STAFF GOALS 1996 Budget Preparation - 3 Review Staffing and Fill Positions in Finance, Community Development and Public Works - 3 Complete Capital Building Projects - 2 Consider Golf Course Financing/Acquisition - 2 Downtown/Opus Development Review - 2 Adopt Comprehensive Communications Plan - 1 1996-2000 CIP Preparation - 1 Complete One Year City Council Goals - 1 Review Options and Incentives for Improved Service Delivery - 1 Reformat City Code and Codification Process - 1 Conduct Public Improvement Bond Sale - 1 Adjust Development Review Timelines to Conform with State Law - 1 Develop Septic System Permit Process - 1 Complete Water Supply & Distribution Plan Update - 1 Prepare Water Conservation/Emergency Supply/Energy Audit Plan - 1 Prepare Wellhead Protection Plan & Groundwater Model - 1 Process Pedestrian Crosswalk Study and Policy for Council - 1 Continue Problem Oriented Policing - 1 Initiate Citizen Police Academy - 1 Review Police Report Writing Procedures - 1 Continue Safe and Sober Enforcement Program - 1 Conduct Special Enforcement Activities (Curfew, Alcohol, etc. ) - 1 Multi-Housing Crime Free Program - 1 Remodel and Update Fire Station #1 - 1 Acquire Land for Future Fire Station - 1 Acquire Land for Fire Training Facility - 1 // Acquire and Equip Emergency Support Vehicle - 1 Acquire Fire Prevention Safety Trailer - 1 Determine Fire Administration Needs and Location - 1 Coordinate Holz Farm Task Force - 1 Prepare 1996 Parks Referendum - 1 Develop Borchert Ingersoll Property - 1 Enhance and Protect Natural Resources - 1 Refine Government Buildings Maintenance and Management - 1 Coordinate APRNRC Subcommittees - 1 ?e' i dw MEMO city of eagan TO: CITY ADMINISTRATOR HEDGES FROM: FINANCE DIRECTOR/CITY CLERK VAN OVERBEKE DATE: JUNE 9, 1995 SUBJECT: FINANCE DEPARTMENT WORK PROGRAM Per your request of June 1, 1995, the following is a list of Finance Department priorities for the rest of the year. There is some question as to what should be considered ongoing as compared to current or specific. A number of the activities such as budget are ongoing from year to year but their cyclical nature makes them very current at particular times. Consequently, I am simply listing all items as specific priorities for the specified time frame. Specific Priorities • 1996 Operating Budget • 1996 - 2000 Capital Improvement Program * • Review service delivery options to create incentives for efficiencies and cost reductions — potential uses of fund balance — potential internal service funds — activity based costing * • Review staffing options — vacant 1/2 time receptionist position — vacant clerical tech III position — potential intern for special projects, e.g. popular reporting, program accounting, budget format, etc. • Conduct RFP for auditing services * • Reformat the City Code and improve the codification process • Review storage and retrieval technology for records * • Conduct Bond Sale — New improvements — Refundings — Equipment Certificates * • Study golf course financing regarding acquisition and/or operation /3 FINANCE DEPARTMENT WORK PROGRAM JUNE 9, 1995 PAGE TWO • Establish/review accounting and internal controls to safeguard assets for the new civic arena operations • Review/implement credit card payment options for parks programs and other City services • Maintain financial accounting for building expansion program • Review financing options for retiree health insurance funding • Work with fiscal consultant — review bond funds for potential defeasance of bonds — complete fiscal impact analysis regarding the CIP I have asterisked those items that I feel have the greatest long term impact on operations and on the community. Certain of the non-asterisked items will have to be completed in the course of doing business. Please let me know if you would like any additional information. 0 Fina Director/City Clerk cc: Tom Pepper, Assistant Finance Director Liz Witt, Administrative Assistant/Deputy City Clerk EJV/jeh / 1 MEMO ...._ city of eagan TO: TOM HEDGES, CITY ADMINISTRATOR FROM: PEGGY REICHERT, DIRECTOR OF COMMUNITY DEVELOPMENT DATE: JUNE 5, 1995 SUBJECT: DEPARTMENT PRIORITIES • Attached for your review is the list of work program priorities for the Community Development Department for the remainder of the year. The top five priorities for the department were selected because they are totally non-discretionary "must do" items. Foregoing activities such as current development review, building inspections, zoning code inspections, and staffing of the APC and EDC must continue. In addition, there are a few specific projects that are critical to the overall department service delivery. For example, we must prepare the 1996 budget. We also must deal with the Opus development proposal for Eagan's downtown. We will also need to adjust the development review procedures if the Governor signs the 60-day review legislation. Finally, we must implement an on-site septic system enforcement program as we committed to the Met Council or we could jeopardize all future development activity in the City. Meanwhile we are very short on staff so that we must fill our vacancies. The current planning division staff includes only Shannon, Mike, and Kristy plus an intern doing code enforcement. With this level of staffing,we are struggling to keep up with ongoing review of new development and the various components of the Opus project. If we are going to be able to tackle the other important projects and priorities on our list, we need to fill our vacant positions. As you know, it takes a certain amount of time to design position descriptions, advertise, interview, hire, and then orient new staff. The high priority projects,therefore,are all externally driven. They are not"staffs choice". These priorities also reflect a realistic assessment of what can be accomplished with given staff resources. Right now everyone is working on simply necessary routine processing of permit applications with the exception of the Opus project. As time permits, we are trying to keep other projects moving forward. Actually, everything on the list originates from the outside, in large part from the development community and the legislature. Sometimes staff puts a project on the list that is necessary as a result of ' current or potential conflicts among our various constituencies. These are the few instances of being pro-active. An example would be the need to clarify our development vision for the Hwy. 55/149 corridor. In this case, we have suggested that this is an issue that our EDC may want to look into and they are beginning to do so. It is my hope that we can focus on these key priorities over the next three to four months so that we can then be in a position to move on to the next group of priorities. We are in such a fast moving, fluid situation that it may be good to revisit the list with the City Council about every four months. We are looking forward to an opportunity for discussion with the City Council concerning these work program priorities. /iNtiliadut-t7— Director of Community ' -velopment PAR/js attach. /6 COMMUNITY DEVELOPMENT DEPARTMENT WORK PROGRAM PRIORITIES 1995 ONGOING PRIORITIES* 1. Current development review 2. Building inspections 3. Zoning Code inspections 4. Staffing of APC and EDC SPECIFIC PRIORITIES JUNE-SEPTEMBER 1995 *1996 Budget Preparation (capital & operating) (including fire inspection program outline) *Fill vacant positions and orient new staff *Downtown: Opus Development review preliminary pd review June-July continue detailed plans for roadways, parks July-on Oversee Met Council review of Citys Central Area Plan and Transportation Plan Amdts. *Adjust development review process as needed per legislated deadlines *Develop on-site septic system pemiitting system S.E. Industrial Area- begin conditional use permits EDC Subcommittee work 1. Vision for 55.149 corridor 2. Industrial zoning standards revise planned unit development ordinance VVescott Apts Issue- develop report with options for City Council consideration Bus Tour of City for EDC,APC, and APRNC (September) Certify Cedarvale Special Service District budget City Council meetings with APC and EDC InverGrove Heights Joint Powers Agreement Central Area/Yankee Doodle Road Design Guidelines(push from Red Robin sign request) City Council selection of EDA legal counsel Initiate analysis of NW Quadrant of Central Area (Unysis for Joe Miler Hanes) Blue Cross Development plans Ice Arena Bldg Inspections /7 OCTOBER-DECEMBER 1995 Finalize 1996 Budget Complete staff hirings and orientation of new staff personnel Airport Dual Track Issues: Analyze options for Carriage Fill Goff Course Establish Economic Development Authority develop work program for response to state mandated comprehensive planning complete EAW for Opus, continue detailed project review complete EAW for Blue Cross/Blue Shield complete commercial land use plan amendment and zoning code revisions complete central area/Yankee Doodle Road design guidelines initiate comprehensive zoning code update dean up City sign ordinance initiate adult entertainment zoning study initiate 55/149 land use plan amendment continue wont on SE Industrial Area as needed CDBG grant administration complete updated official zoning map, publish as needed; ready for GIS input initiate discussions for a Central Area Business Organization (with CVB?) Municipal Center remodelling inspections SY MEMO _city of eagan TO: THOMAS L HEDGES,CITY ADMINISTRATOR FROM: THOMAS A COLBERT, DIRECTOR OF PUBLIC WORKS DATE: JUNE 7, 1995 SUBJECT: WORK PROGRAM/COUNCIL-DEPARTMENT PRIORITIES In response to your request of June 1,the attached identifies major ongoing and/or specific priorities for the remainder of 1995. Although you requested us to identify the top five priorities with an asterisk, I cannot limit it to five as many of the many of the items have external deadline requirements in addition to being critical to the department operation. Also,the remaining priorities are also of great significance even though they do not have an asterisk. if you need additional information or further clarification of any Item, please let me know. Director o ublic Works TAC/jj Attachment: 1995 Work Program Priorities PUBUC WORKS DEPARTMENT WORK PROGRAM PRIORITIES 1995 • Complete the 1996 Budget * • Complete the Water Supply & Distribution Plan update * • Prepare a Water Conservation/Emergency Water Supply/Energy Audit Plan * • Prepare Wellhead Protection Plan & Groundwater Model with Geologic Atlas * • Hire,train and integrate new Design Engineer, Public Works Coordinator &Water Treatment Technician/Supervisor * • Opus Development review (application processing, determination of external roadway improvement requirements and source/level of financing) * • Process Pedestrian Crosswalk Study and Policy through APRNRC and CC. • Prepare 1996-2000 Capital Improvement Program (CIP) • Pursue/coordinate MNDOT and railroad crossing agreement/financing for TH 3 & Red Pine Lane improvement • Deerwood Reservoir -- acquire land/initiate construction process • Well#18 —acquire land/initiate construction project • Prepare vehicle acquisition/replacement policy • Ring-road financing—coordinate public hearing/workshop sessions • Municipal Center site improvement—budget &contract schedule • Maintenance Facility master site plan for expansion/Blue Cross property acquisition • Update Comprehensive Sanitary Sewer plan • Dakota County Comprehensive Transportation Plan —review and coordinate multiple community response • TH 55/149/3 corridor study—initiate joint agency agreement (State, County, Inver Grove Heights, Eagan) • Negotiate new franchise agreement with Williams Bros. Pipeline & Dakota Electric Assn. • Negotiate agreements with Dakota County Parks regarding sanitary sewer service for Lebanon Hills Park development/expansion • Apple Valley Joint Powers Agreement--negotiate for sewer service for ISD #196 (zoo school) • TH 55 south frontage road tumback from MnDOT—initiate agreement process and cost estimate • Prepare 1996 utility rate study • Yankee Doodle Reservoir antenna installation—negotiate lease agreement with One- Comm. • Joint Powers Agreement with Inver Grove Heights—negotiate interim agreement for Boulder Crest &Coventry Pass 5th • Inver Grove Heights Joint Powers Agreement—negotiate comprehensive agreement for ultimate service area • Public Works Department strategic planning —meetings & goal implementation ao Page 2 • City-wide traffic counts for Municipal State Aid funding • On-going development application reviews • Public improvement design coordination, inspections and contract management • Ongoing response and evaluation to citizen calls regarding erosion control, drainage concerns, pond elevations/modifications, etc. • Stop sign petition study/evaluations • Timberline Addition street reconstruction/neighborhood meeting/public hearing/construction process • Sealcoat program—street maintenance/repair preparation and contract management • Equipment Maintenance System (EMS) —integrate &implement new software management program • Sign inventory program—implement/integrate new software program system • Pavement Management Program (PMP) — implement/integrate upgrade to software program • Coachman Water Treatment Facility—review and evaluate for operational efficiency upgrades • Coordinate with Water Resources regarding installation of remote, recordable rain gauges ai PARKS/RECREATION/FORESTRY GOVERNMENT BUILDINGS/CIVIC ARENA WORK PROGRAM PRIORITIES 1995 Civic Arena/Wading Pool Holz Farm Task Force 1996 Parks Referendum Backgrounding Development Submissions Borchert/Ingersoll Property A.P.R.N.R.0 Subcommittees Government Buildings Natural Resource Protection/Enhancements 1996 Budget Development • Parks and Recreation • Government Buildings • Civic Arena • Water Quality Bring on board all new staff members 1996-2000 Parks C.I.P. Commission Work Priorities (Commission identified priorities for itself/City) Red Pine Playground Lexington Diffley Park Preparation North Park Grant Blackhawk Park Shelter Building Design Holz Farm Park Development Volunteer Program Recognition - Coaches Red Pine Maintenance Agreement Civic Arena Grand Opening Recognition Policy Planning - Civic Arena Water Quality Management Plan - Update City Council Meeting/A.P.R.N.R.C. Wescott Commons - Cinnamon Ridge - Quarry Park joint School District/City Relations Update 5 year Trail Maintenance Plan Re-evaluation Mowing Program and Assignment of Equipment Participate in Golf Course Review Options Staffing -Civic Arena Review Open Space Parcels Equipment Acquisition/Replacement Schedule Cross Walk Study Ice Time Contract Vending Services/Concession Learn to Skate Program Wading Pool/State of MN Approval Pool Opening Dakota Electric Energy - Alternative for Civic Arena acz October - December Finalize 1996 Budget Open Civic Arena Develop 1997 Work Program for Parks Concept Development - Patrick Egan Park Water Quality Enhancement Review Winter Rink Maintenance Scheduling City Hall Relocation/Maintenance Programming Community Room Policy Development Program Promotion - Civic Arena Summer Programming - Civic Arena Boulevard Tree Inventory/Analysis Oak Wilt Program a3 • Police Department Work Program Priorities 1995 Ongoing Priorities 1. Community Programs 2. Special Enforcement Actions 3. Review Organizational Structure 4. Departmental Efficiency Review specific Priorities (June-December 1995) 1. 1996 Budget Preparation (June) 2. Fill Police Officer Vacancy (June) 3. Complete Patrol Sergeant Promotion (July) 4. Hire Replacement CSO (August) 5. Hire Clinton Approved Police Officer(August) 6. Continue Problem Orientated Policing (Aug-Dec.) - 7. Initiate Citizen Academy (Sept.) 8. Review Report Writing Procedures(July-Dec.) 9. Elementary Student 911 Education (September) 10. Develop and Train Personnel in Major Investigation Procedures (July-Sept.) 11. Continue Safe and Sober Enforcement Program (June-Dec.) 12. Plan and Execute July 4 Fireworks (July) A 13. Specialty Enforcement Activities(July-Dec.) -Juvenile -Tobacco -Alcohol -Curfew *14. Multi-Housing Crime Free Program (July-Oct.) 15. Evaluate Administrative Assistant Position(June-Aug.) 'S.' ‘ +uorces \ n(i) S "--. 1"•0-r A•le z a� it'•• MEMO -- - _city of eagan DATE: June 14, 1995 TO: Tom Hedges, City Administrator FROM: Craig Jensen and Dave Diloia, Battalion Chiefs SUBJECT: Work Program/Council-Department Priorities Per your request in your memorandum dated June 1, 1995, the Fire Department has identified the following items as being their priorities for the remainder of the 1995 fiscal year: • Remodeling Fire Station #1 interior bringing it up to ADA Standards in the restroom facilities. Face lift of the exterior of Fire Station #1 with brick work blending it in more with the community. • Land acquisition for a future fire station site (make note in the area of Wescott and Lexington). • Acquisition of land for a training facility for the Fire Department located possibly along with Public Works at the Public Works Facility. • The receipt of the Emergency Support Vehicle later this fall along with acquiring equipment for said vehicle. • The receipt of the Fire Prevention Safety Trailer to be acquired later this summer in (mid August). • Determine what will be done with the Fire Administration building. Concerns as to whether the Fire Department will remain in this facility and upgrade it to meet our present and future needs, or relocate Fire Administration to City Hall, the future fire station or future fire training site. We apologize for the delay in the memorandum to you although we didn't receive it until the first part of this week. If you have any questions, please do not hesitate to contact us at your earliest convenience. Crai: J- en, Battalion Chief Dave Diloia, Battalion Chief CJ/DD kmk cc: Dale Nelson CITY ADMINISTRATOR GOALS • PUBLIC IMAGE/COMMUNITY RELATIONS • GOLF COURSE FEASIBILITY REPORT • PREPARATION/ADOPTION 1996 - 2000 CIP • COMPLETION OF CAPITAL BUILDING PROJECT/CIVIC ARENA START UP • COMPLETE ONE YEAR CITY COUNCIL GOALS • PREPARATION OF 1996 BUDGET/WORK PROGRAM The following is a brief description explaining the importance of each of the six goals as stated. Public Image/Community Relations--Adoption of a comprehensive community relations plan is essential. The City has a great story to tell about service availability and delivery. Golf Course Feasibility Report--If the City has a vision for a municipal golf course enterprise, it is imperative to respond in the next 90 - 120 days regarding the feasibility of acquiring Carriage Hills Golf Course. The owner of Carriage Hills Golf Course is willing to sell to the City, however, claims to have a cash buy-out offer from a private developer for a housing project. Preparation/Adoption 1996 - 2000 CIP--The backbone in decision making is the five year CIP (1996 - 2000). It is suggested that advisory commissions review a draft CIP this fall. Public hearings could be scheduled as a part of their review and, finally, the development adoption of the CIP would act as a one year action plan and four year planning tool for the City Council. Completion of Capital Building Project/Civic Arena Start-up--The Capital Building Project followed with a community celebration will be planned and finalized over the next 90 - 120 days. Like any business enterprise, it is essential that operations and scheduling for the Civic Arena be well planned to mark it a success this fall. Complete One Year City Council Goals--City Council's adoption of five or six goals for the next twelve months is important to the staff as well as the community. A visioning process to properly manage and implement the goals is also important. Preparation of 1996 Budget/Work Program--Development of the 1996 Operating Budget is also an important planning tool and work plan for the City Council. Service delivery is the most important aspect of local government and having a well understood and prepared budget document is a top goal. a6