Loading...
11/13/2012 - City Council SpecialSPECIAL CITY COUNCIL MEETING TUESDAY NOVEMBER 13, 2012 5:30 P.M. EAGAN ROOM - EAGAN 1VMUNICIPAL CENTER AGENDA I. ROLL CALL AND ADOPTION OF THE AGENDA II. VISITORS TO BE HEARD III. CANVAS BALLOTS -- NOVEMBER 6, 2012 MUNICIPAL ELECTIONS IV. PILOT KNOB ROAD (CSAH 31) CORRIDOR STUDY PRESENTATION V. PUBLIC ART POLICIES (PRESENTATION BY THE DAKOTA CENTER FOR THE ARTS BOARD) VI. INTRODUCTION TO THE CEDAR/RED LINE BUS RAPID TRANSIT - ORIENTED DEVELOPMENT MARKET STUDY VII. OUTSIDE WATER METERS - ANNUAL INSTALLATION/R.EMOVAL FEE VIII. OTHER BUSINESS IX. ADJOURNMENT Agenda Memo November 13, 2012 Special City Council Meeting III. CANVASS BALLOTS -- NOVEMBER 6, 2012 MUNICIPAL ELECTION ACTION TO BE CONSIDERED: To certify the results of the November 6, 2012 Municipal Election (City of Eagan City Council Offices). FACTS: ➢ Minnesota Statute 205.185 Subd. 3 requires the governing body of a city to certify its election results between the third and tenth days after an election. ATTACHMENTS (1): Enclosed on page) is a copy of the results for the City Council election. 11 .� : : . � .� . � N� O� ��. ;W LL 0 � � § 0 E w@a §k� of \SJ �}%& +o0 \Qa=Z££ e c ° > 0 a o m e m m m CD = t ? t) t a E @ > > @ > \ \ / \ � � n � . � { § $ § d d ] ( (D § § \ k f \ (,4 N 00 � a § \ /(( .§)\( OD ^ 0 0) \ \� ƒ / « § to G 2 N § m ; / ( 0) \ ( 00 / / N CN to * \ %) & f t \ n a , w § \ () \ ( ) } \ { ( / mloco) a e/ m 2 * Q e ) . § a q ° § . , , _ 0 \ cli m °� Cl , B , 2 * ®/ a N / § C-4 f � � ~N 00 \ } ) \ EE 0 \ \ / \ � � Special Council Workshop Agenda Memo November 13, 2012 IV. PILOT KNOB ROAD (CSAH 31) CORRIDOR STUDY ACTION TO BE CONSIDERED; RECEIVE A SHORT UPDATE ON THE STATUS OF THE PILOT KNOB ROAD CORRIDOR STUDY IN LIEU OF THE SCHEDULED FINAL STUDY PRESENTATION (TO BE RESCHEDULED FOR A LATER DATE). FACTS: • On June 5, 2012, the City Council approved the 5 -Year Public Works Capital Improvement Program (CIP) for the period of 2013 - 2017. The CIP included street improvements on and adjacent to Pilot Knob Road (County State Aid Highway No. 31) between Yankee Doodle Road and Central Parkway/Noithwood Parkway. Said improvements were included as part of the CIP in anticipation of a Pilot Knob Road Corridor Study. • On June 5, the Council also approved .a Joint Powers Agreement with the Dakota County Transportation Department for the Pilot Knob Road Corridor Study from Yankee Doodle Road to Central Parkway/Northwood Parkway (Project 1095). • As traffic and development continue to grow along this segment of Pilot Knob Road, the roadway and intersections within this segment are approaching their minimum Level of Service (LOS) capacities. Existing intersections do not meet the County's Transportation Plan spacing guidelines. Also, as additional development occurs along this corridor, specifically CSM's redevelopment of the Lockheed Martin site, requested new access locations may either conflict with the current guidelines or compromise the long -term mobility and /or safety of this heavily traveled corridor. A corridor and access management plan is essential to identifying the existing and long -term access and safety needs of this County highway corridor as a whole. • The corridor and access management study effort has been ongoing since the Council's approval in June. With Dakota County leading the effort with its consulting firm of Bolton & Menk, Inc., City staff have participated in the evaluation of various traffic control and access changes to determine operation and area impacts, evaluated traffic forecasts,, and reviewed draft study reports and plans for various layout alternatives. The study results will be used to identify where future accesses could be accommodated and what required infrastructure improvements are the most cost effective. • Three open house meetings have been held with the public, with specific invitations sent to the adjacent property owners, as well as numerous individual meetings with property owners inipacted by the current issues and interested in any changes to their access. • The public involvement process has been very successful in engaging the community and soliciting public evaluation of street and access layout alternative plans. As could be expected, the public participation by adjacent business representatives has grown in recent weeks as the study findings have become more refined. While the study completion was anticipated for November 2012, in time for this Council workshop, recent input from interested parties has created the need for further analysis before the report can be completed. 4 Agenda Memo November 13, .2012 Special City Council Meeting V. PUBLIC ART POLICIES PRESENTATION BY THE DAKOTA CENTER FOR THE ARTS BOARD. ACTION TO BE CONSIDERED: To provide feedback and direction regarding the Public Art Policies presented by the Dakota Center for the Arts Board. FACTS: The City of Eagan currently has a policy in place that addresses public art and memorial installations in City of Eagan Parks and City owned spaces. • In April 2012 the Arts Board contacted the City Council by letter to consider the inclusion of public art in any new commercial development projects. • At their May 1 listening session the Council requested that the board research and provide information concerning art policies that currently exist in other cities. • Kathy Thompson and Wanda Borman, representing the Dakota Center for the Arts Board will provide the results of that research as well as an overview of options that the City Council may wish to consider as they continue their review of this request. ATTACHMENTS: • Letter from the Dakota Center for the Arts Board on page W • Copy of PowerPoint presentation on pages —1 — I ' . 5 d Mayor Mike Maguire and the Eagan City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 I I `7, aola Over the past 18 months our organization, Dakota Center for the Arts — dba Eagan Art Festival, has been working as a partner with the Eagan Art House to gather information from the community about the arts engaging community members through dialogue., interviews, and surveys. The Art House will'be providing a full report once all the information is consolidated, but we feel that at this time we should inform you about some of the feedback we have received,.particularly because of the recent news that Eagan will be approving plans for two development projects that are 'large in scope. In the current tabulation, 84 percent of respondents in the area of "Vision for the Arts in Eagan" have shared the belief that Eagan should have a stronger presence of art in the community through big impact public art pieces. Some suggestions have been murals on buildings, sculptures in gardens or round -a- bouts, themed pieces that would travel to different city buildings, transit station murals /art — generally making art more prevalent in the places community residents work, shop, and play. The respondents have expressed that a prevalence of art improves the quality of life in the community and ignites community engagement. With those respondents in mind, along with these large development projects, the Dakota Center for the Arts would like to recommend that the Eagan City Council request a public art component to be included in these current development proposals. We believe that this is ideal timing to address the feedback that we have heard from our community. One suggestion might be to put in place a "percent for arts" model into the development process, asking current project developers to dedicate a percentage of the project funds to add public art or dedicated space for public art, Into the project development. Ideally, this concept could inform future developments as well, but we realize this project is in process and time critical. A similar concept is used in both Minneapolis and St. Paul with a percentage of development funds going towards public art. The Dakota Center for the Arts would be willing to be a potential resource in this process. We believe that this is a pivotal moment to increase the visibility of the arts in our community,. engaging local artists and increasing the beauty and economic viability of the city through art with a creative use of resources. Sincerely, Mike Obermueller, Board President Dakota Center for the Arts PO Box 212609 Eagan, MN 55121 11/.7/2012 Public Art In Eagan Dakota Center for the Arts (dba Eagan Art Festival) Presentation to Eagan City Council November 13, 2012 History of Dakota Center for the Arts The Dakota Center for the Arts in Eagan (DCA) became an organization through a merger between Dakota Center for the Arts (West St. Paul) and the Eagan Arts and Humanities Council. • At that time, the DCA ran the Eagan Art House, and a few years later became responsible for the Yankee Doodle Arts and Crafts Festival as well — now called the Eagan Art Festival. • In 2005, the City of Eagan absorbed the programming of the Eagan Art House, and the DCA continued running the annual art festival. • The DCA continues to support the work of the Art House and to look for new ways to make art accessible to our Eagan community. Dakota Center for the Arts Board • Margie Daniels • Barb Graycarel< • Kathy Thompson • Mike Obermueller • Sara Obermueller • Ken Maddux • Wanda Borman, Executive Director • Julie Andersen, Eagan Art House Creative Intersections Grant From the Fall of 2010 to the Summer of 2012, the Eagan Art House and the DCA were partners in a Creative Intersection Grant through the Metropolitan Regional Arts Council. • The results of that process showed that 95% of the Eagan residents who were involved deeply desire more arts experiences and more accessibility to public art in the community. • Suggestlons for these experiences included arts education, art displays, and inclusion of artistic elements to the city's infrastructure such as bridges, gardens, roundabouts and buildings. • The community highly values the arts and wants to experience the arts where they live and work ME 11/7/2012 2 Why we are here: Following the Creative Intersections dialogues and data stating that public art is important to the citizens, the board sent a letter to the City Council asking for consideration of public art in these developments. The council responded with questions regarding public art and how it is handled in other communities. DCA board brings this presentation to the council to engage in a conversation about ideas regarding Public Art as a larger presence within the City of Eagan, adding beauty, community pride and economic vitality to our community. The city begin the process of bringing.Public Art to the table in both public and private development conversations initially as the city is reviewing planned unit development proposals and making development decisions in the same way water quality, forestry and trails are taken into consideration. • The city includes Public Art in the comprehensive guide, goals and policies. q What Is Public Art? • Art displayed in: • Publicspaces • Public or private property • Funded by public or private funding Art in multiple mediums, for example: • Nature • Murals • Windows • Building fapades • Mosaic o Sculpture • Art that attracts attention • Provides identity for a community • Transform places we live, work, and play into beautiful environments that invite community engagement. Why Pub is Art? • Citizens are requesting.more art presence • When creative people are a part of the process, art can be a part of creative solutions and problem solving • Art enhances communities, builds civic pride, brings beauty to infrastructure, and engages people • Communities around the Metro and across the country are expanding Public Art to increase the livability and economic vitalities of their communities • Provides an opportunity for Eagan to increase its sense of "place" and become a destination point for visitors • Place making gives a community a sense of identity �o 11/7/20.2 IN What are the Types of Public Art? • Permanent Art o May be owned by the city or by the corporation where it is located. • Temporary Art • May be on -loan by the artist or by a donor • May be used to display a series, or when building a collection of art • Can promote emerging artists • Allows for flexibility • Indoor or Outdoor Planning for a Public Art Process • Integrating Public Art into the City Master Plan • What larger city -wide goals /plans exist? • Dialogues with key stakeholder • What public- private partnerships exist that already support arts and community? • Engaging community leaders and elected officials in the process • Analysis of potential city spaces (public /private) 11/7/2012 5 How can Public Art be Funded? • Private donations • Corporate sponsorships • Foundation grants (for project support) • % -for -Art (from public and private sources) • Community Foundation (Endowment for art) • Regranting programs (for individual artists) • Percent from private development • Trading art for other art • Bartering with artists • Gambling proceeds • Auctions, online and otherwise Cities with Public .Art Programs Presented Examples: • St. Louis Park, Minnesota • Edina, Minnesota • Tempe, Arizona • Palmetto Bay, Florida Additionally: • In the Metro, Plymouth, Hopkins, Chaska, and Richfield are also beginning to make public art a part of their city identity. ZO 11 /7/2012 11/7/2012 o Public Art s.lide show photos inserted here. Eagan, MN Population; 64,200 Median income; $69,388 Dakota Center for the Arts recommends: • Integrating an organic sense of place by including art in a project at the beginning of the design process as a part of the criteria • Include art in all conversations about development and place making and establish goals with a process similar to setting goals for technology, green space, trees, water quality, parks, trails and forestry. • Conversations and expectations of public and private development include Public Art, given Eagan's strong history of making informed and strategic decisions. 1� 11/7/2012 Benefits: ® Public Art can help the City meet its goals by: — Increasing livability — Increasing civic engagement — Beautifying Infrastructure — Enhancing community pride — Put Art to work for our community "Human beings crave physical beauty. We look for it in so many of the thi.ngs that surround us, and especially in the communities and places we live." Richard Florida Author of The Rise of the Creative Class, and Who's Your City? Appendix Examples of nature as Public Art: https:// www .facebook.com/AmberWavesWheat http.: / /minnesota.cbslocal.com /video /6186252 - man- plants- sunflower- art - alone;- highway -62- near - airport/ Facilitating Public Art - St. Louis Park, MN Population: 45,882 Median Income: $58,636 .Public Art Projects facilitated by Forecast for the Arts • St. Louis Park is committed to promoting and Integrating arts, culture and community aesthetics In all city initiatives. • Through various partnerships, the city has promoted and celebrated the creation of public art throughout the community, • If city money is Involved in a project, public art enhancements to the project are required. If city money is not Involved, the Development Department highly recommends and encourages new private development to Incorporate public art. Although not a requirement to develop, a majority of developers have been willing and Interested in working with the city to incorporate some form of public art. • The process of choosing the art Involves the developer, the Parks and Recreation Director, and a neighborhood representative. The city also uses Forecast for Public Art as a resource. The City pays for the process and the developer pays for the artwork and the Installation, which the city then owns and maintains, The Parks.and Recreation Director, working with Forecast, selects art pieces which have lower maintenance requirements when possible. • Currently, the city is having a discussion about creating a %for art policy, but at this time, the amount of money spent for the artwork Is negotiated with the developer through the Economic, Development, and Planning Departments, with input from the Parks and Recreation Director, • There are currently 35 pieces of pubic art available for viewing In St. Louis Park. (Information provided by Cindy Walsh, St, Louis Park, Parks and Recreation Director) � 5 1./7/2012 A Facilitating Public Art - Edina, MN Population: 48,620 Median Income: $79,535 Public Art Projects facilitated by City of Edina Public Art Committee • The city supports the Idea that art adds beauty and economic vitality to the community. (No stats available at this time, but the city council recognizes Public Art as an Economic Driver). • Structure: City Council to Edina Art Center Board (volunteers) to Public Art Committee (volunteers). • The committee studies and begins the initial planning for an art project including location and budget, then takes the plan to the city council to request funding during the annual budgeting period, At that point the dollar amount is set for the project and after the site approval, the committee begins the process of solidifying the location, and working to find the artist(s), • Art Process for Edina: — Type of art and location are decided and approved — Call for Artists and the committee selects the pieces to be used — The accepted artists are given a $500 stipend to loan their work for a period of one year — The committee works with the. local businesses and the city for final approvals — The artists) install the work, maintain it, and carry their own insurance — Placards are put up by the city with artists' information and prices — Community votes on the works over a period of time and the artists can receive additional money as the "people's choice ". Prizes are $1000,.$750, and $500. (facilitated by the committee) Edina Continued • In some cases, an individual has purchased an art piece and donated it to the city to make it a permanent display. At that time the city maintains the piece, Work can be purchased through the Edina Art Center, or through the City Foundation. • All of this has'been accomplished so far through the city and without additional grant funding as all entitles in this case are city related, • The three most recent completed projects are: — Promenade at.Centennial Lakes Park (located at France and York and managed by the city) — Grandview Square Park (next to the Edina Public Library) - sculptures — 5001 & France — a partner ship with the 50th & France Business Association— .sculptures • Over 11 large art projects have been completed with this system in Edina. (Information provided by Michael Frey, Director, Edina-Art Center) E 11./7/2012 10 Facilitating Public Art - Palmetto Bay, FL Population: 25,000 Public Art Projects Facilitated by Art in Public Places Advisory Board • In 2007, the Council adopted the Art in Public Places Program, the first of jts'kind in Miami Dade County. • Because art can be subjective the Council created an Art in Public Places Advisory Board composed of five members with diverse backgrounds In.Archltecture, Fine Arts, Urban Planning, Landscape Architecture, Product Design, History of Art or Architecture and Interior Design. • The Board reviews and proposes art works to be acquired under the Art in Public Places Program and make a recommendation to the Council for acquisitions. . Any individual who is requesting a building permit for the construction or remodeling of a commercial property whose total improvement or construction value is over $250,000, excluding land acquisition, pays a one time fee of 19/o of said construction value into the trust fund; or any individual who is requesting a building permit for the construction of two or more residential units valued over $250,000 in aggregate or a single family estate home valued at $750,000 in aggregate, excluding land acquisition, will pay a one time fee of 1% of said construction value into the trust fund, The applicant has two options of paying the Art in Public Places fee: — Option 1; Pay the I% fee into the trust fund — Option 2; Provide art In lieu of the fee valued at 1,25% on -site, subject to the Art In Public Places Advisory Board approval (Resources Quoted from: www.paimettobay- fl.goy /content /art - public- places -01 Facilitating Public Art - Tempe, AZ Population: 161;000 Public Art Projects Facilitated by the Tempe Municipal Arts Commission • The ordinance states: The property owner(s) of any project that contains more than fifty thousand square feet net floor area of commercial or office use within any zoning district, or is a phase of a larger project approved after Feb, 24, 1990, that contains a total of more than fifty thousand square feet net floor area of commercial or office use within any zoning district, shall contribute to.Art In Private Development. Before a Certificate of Occupancy is issued, the developer must meet the requirements of this ordinance. The developer's required contribution may be in either of the following forms: Art Project: Artwork that Is integrated on the site of the development. Artwork completed In compliance with this ordinance shall be located on an exterior site visible and accessible at all times to the public. — Arts Fund contribution: In-lieu cash contribution to the Tempe Municipal Arts Fund, used to fund art projects administered by the Tempe Municipal Arts Commission • Examples of Eligible Projects: — One -of -a -kind features and enhancements designed by artists such as gates and benches; — Artist- designed landscape art such as walkways, bridges or art features within a garden; — Sculptures that are freestanding, wall supported or suspended, in durable materials for the site. i 11/7/2012 11 Additional Links: Edina Public Art Committee - http: / /Iegacy.ci.edina, mn. us/ citycouncil /Publ!cArtCommittee.htm Richfield Public Art Tour — http://legacy.cl.ed1na.mn.us/citycounclI/PubI!cArtCommittee.htm Chaska Public Art Projects Carl for Entries — http: / /www.chaskacommunitycenter.com /Forms Maps and 5chedules.html A New Civic Canvas for Public Art - Star Tribune Oct 6, 2012 http:/ /www. startribune. com /entertainmen1172922081.htmi ?refer =y Irb 11/7/2012 12 Agenda Information Memo Eagan City Council Workshop Meeting November 13, 2012 VI. INTRODUCTION TO THE CEDAR/RED LINE BUS RAPID TRANSIT - ORIENTED DEVELOPMENT MARKET STUDY DIRECTION TO BE CONSIDERED: The presentation is for informational purposes and no action is required. FACTS: ➢ Dakota County and the Cities of Apple Valley, Bloomington, Eagan and Lakeville have received grant funding to support a transit oriented development market study for the Cedar Avenue /Red Line BRT corridor and the major stations along its route, including the Cedar Grove Transit Station. ➢ The study is intended to identify strategies to promote BRT as a development and redevelopment catalyst in areas with varying levels of development intensity as found along the Transitway. Because the stations range from Bloomington Central Station to Cedar Grove to the Apple Valley Station to the 185th Street Park and Ride, the typologies of market supportable development at each is expected to vary considerably. ➢ The County and Cities cooperated in an RFP for study services and a group led by Kimley -Horn was selected to complete the work between now and June, 2013. ➢ At a future date, Kimley -Horn plans to meet with the City Council, APC or both. At this time, staff has invited Dakota County Transit Specialist Joe Morneau to provide a presentation to the Council to introduce the study process, timeline and expected outcomes and to answer questions from the Council about study going forward. ATTACHMENTS: ➢ Background on pages 90 through 19 &TA-1 M. 0 1 WMA Special Council Workshop Agenda Memo November 13, 2012 VII. EXTERNAL METERS - ANNUAL INSTALLATION /REMOVAL FEES DIRECTION FOR CONSIDERATION: APPROVE A CHANGE IN THE SERVICE DELIVERY PROGRAM AND AUTHORIZE THE IMPLEMENTATION OF A FEE FOR THE INSTALLATION AND REMOVAL OF EXTERNAL WATER METERS. FACTS: • Currently, of the approximately 19,000-1- utility accounts, there are 122 individual external water meters throughout the city for recording and billing of water used for irrigation systems, water fountains, outdoor swimming pools, and other external uses. These meters are typically located in unheated enclosures or screened only by landscaping. It is necessary to remove these meters each winter to prevent freezing and reinstall them again each spring. • During the early years of Eagan's growth, property owners were allowed to remove and reinstall the relatively small number of meters on their own. However, not all property owners performed this work with the proper care resulting in many meters becoming damaged, lost, left in place and /or installed in the wrong address /location causing billing errors. • Subsequently, the Utility staff took over the removal, storage and reinstallation of these meters in the mid 1990's. This also allowed the meters to be recorded for usage, inspected and tested for accuracy, and repaired as necessary before being reinstalled the following spring. • It takes approximately 1.5 hours to install a meter in the spring and another 0.5 lus to remove one in the fall, in addition to the travel time to and from each site. At the current Fee Schedule for labor '($65 /hr), vehicle ($32 /11r) and materials /tools ($10- $20), it costs the City the equivalent of approx, $150 to install and $60 to remove each of these meters. • Unfortunately, this free and unfunded service program has continued to grow as more and more neighborhood associations, apartments and commercial /industrial complexes continue to install recreational pools, fountains, waterfalls and irrigation systems. It is stretching the resources of existing maintenance staff, especially during the busy seasons of spring and fall. Left unchecked, the continuation of this service will either require the use of overtime or the hiring of additional seasonal personnel. • This service has also created an inequity in fees charged and services provided to our utility customers. Property owners who go south for the winter (i.e. snowbirds) and request that their water be turned off pay a $25 shut off fee, and another $25 to have it turned back on in the spring. It takes approx. 0.5 his for this limited service. Special Council Workshop Agenda Memo November 13, 2012 VII. EXTERNAL METERS - ANNUAL INSTALLATION/REMOVAL TEES (continued) On May 8, 2012, staff presented an update of the current scope of services associated with the annual installation and removal of outside water meters. Staff noted that reduced services and a new service fee are being proposed for each trip made to a property requesting a shut -off or turn -on of City water. After discussion, the City Council requested staff respond to specific questions before formally considering the revised scope of services and fee. Questions and staff responses are included as attachments. City staff currently adhere to the following parameters related to the installation and removal of external water meters: • Property owner is responsible for the meter when installed • The City removes the meter in the fall (at the customer's request), stores it during the winter (performs any needed maintenance), and reinstalls it in the spring (at the customer's request) • Water service turn on/off at no cost for each action • With each restoration, the City verifies the proper meter is in the proper location and that no visual leaks exist • City checks the RP.Z backflow prevention for the certification ACTION TO BE CONSIDERED • Implement a "Service Feb" of $55 for each trip made to a property requesting a shut- off or turn -on of City water. This would be very similar to the "trip charge" concept collected by other service providers (plumbers, electricians, cable, etc). • Reduce the scope of the service being provided to require all property owners to have the installation and removal of water meters performed by certified tradesmen (licensed plumbers) hired by the property owner. City personnel would perform the necessary inspections as pant of the "Service Fee" to insure the connection/ disconnection has been done correctly and the City's water supply has not been compromised (backflow prevention, leaks, etc). The property owner /representative would be required to pick up the meter from the City and return it at the end of the season. • The new "Service Fee" and service program change is recommended to go into effect with the updated Fee Schedule as of the beginning of the new year (2013). ATTACHMENTS: Proposed amended Fee Schedule, page ;�Itjp. Council Questions and Staff Responses, pages -9),l and . City of Eagan 2012 Fee Schedule UTILITIES FEES - -OTHER Fee Clear water discharge surcharges: Inspection not completed - single - family $ 150.00 per month Inspection not completed - non - single - family 500.00 per month Correction not made - single- family 150.00 per month Correction not made - non - single- family 500.00 per month Prohibited reconnection made -single-family 300.00 per month Prohibited reconnection made - non - single - family 1,000.00 per month Water Turn -on or shut -off (Service Fee - per each trip) 55.00 (lam -- 3pm) Water meter removal /replacement or installation - /resealing inspection only- 55.00 (lam - 3pm) (Service Fee - per each trip) Utility bill late charge 1.5% per month on unpaid balance Certification fee on delinquent utility bills 25.00 per parcel Sewer permit - new or repair of existing Water permit - new or repair of existing Temporary construction hydrant meters (6 month max) Permit fee Hydrant damage deposit 5/8" meter damage deposit 3" meter damage deposit 3" backflow preventer & cart damage deposit Trip fee (if required) %" backflow preventer deposit Scheduled after -hours work Call out - 2.5 hour minimum Extended day Meter testing (charged only if meter tests correct) 5/8" through 1 1 %" through 2" All other sizes Private hydrants Maintenance /flushing Repair Utilities customer list Electronic transmission., weekly new customer list 55.00 55.00 40.00 per month, 3 -month 200.00 deposit required 189.00 2,348.00 1,800.00 55.00 45.00 OT labor rate plus 15% admin fee to max admin of 60.00 OT labor rate plus 15% admin fee 110.00 130.00 Contract cost plus 15% 55.00 Time and material plus 15% 1 1 50.00 per year Acct Code 6201.4534 6201.4534 6201.4535 6201.4535 6101.4512 6101.4512 6101.4506 xxxx,4612 6201.4532 6101.4507 6101.4521 9220.2254 9220.2254 0801.4242 9220.2254 6101.4242 6101.4242 6101.4242 6101.4242 0501.4230 City Council Questions from May 8, 2012 Special Workshop & Staff Responses What type of effort is needed to eliminate the need to annually remove these meters? What would be the cost to do this? The elimination of the annual removal, and accordingly, replacement, of these water meters by some party can only be accomplished by bringing a heated :structure to the water meter or the water meter to a heated structure. The means in which to accomplish such actions are typically limited and costly. Some random typical examples of existing external water meters and possible solutions follow. • Townhorne irrigation meter (Cliff Road and Johnny Cake Ridge Road) is located in an above ground metal box. Resolution: Remove and replace water service and meter, installing meter inside finished basement. Costs would include new service line to house, new connection to irrigation system from house, refinishing basement due to new service installation below floor and meter placement. Estimated cost = $7,500 Initial construction • Northview Park irrigation meter is remotely located above ground behind a chain -link fence without a heated building upon the property. Resolution: Construct heated building to enclose mete`. Costs would include footings, new building, heat source. Estimated cost = $20, 000 Initial construction; Additional ongoing maintenance and energy costs • Woodgate yard hydrant and meter are in a pit manhole. Resolution: Remove and replace water service and meter, installing meter inside finished basement. Costs would include new service line to house, new connection to yard hydrant from house, refinishing basement due to new service installation below floor and meter placement. Estimated cost = $7,500 Initial construction • Surrey Heights has a pool.meter in an unheated building. Resolution: Prepare building structure to be heated to protect meter. Costs would include insulation, vapor barrier, heat source. Estimated cost = $1.7,500 Initial construction; Additional ongoing maintenance and energy costs • The most recent installation from this past summer at Stonehaven is an extreme example. There isn't a building within 1000+ feet of the landscape feature that was to be irrigated.. Resolution: Construct heated building to enclose meter. Costs would include footings, new building, heat source. Estimated cost = $20,000 Initial construction; Additional ongoing maintenance and energy costs What would it cost to outsource this type of service? The lowest cost for an external water meter removal or replacement by a local plumber would be about $150. The current price range is from $150 to $400 for a single trip to either turn on OR turn off the water service. al Research how other communities are handling this problem. Surrounding Cities: Burnsville • Property owner is responsible for the meter at ALL times • Water service turn on /off fee is $72 for each action • With each restoration, the City verifies the proper meter is in the proper location • City does not check the RPZ backflow prevention for the certification Apple Valley • Property owner is responsible for the meter at ALL times • Water Service turn on fee is $30, no fee for a shut off Rosemount • Property owner is responsible for the meter at ALL times • The City removes the city meters in the fall, stores it during the winter, and reinstalls it in the spring • Water service turn on /off fee is $80 for each action • With each restoration, the City verifies the proper meter is in the proper location • City does not check the RPZ backflow prevention for the certification Inver Grove Heights • Property owner is responsible for the meter when installed • The City removes the meter in the fall (tags meter), stores it during the winter, and reinstalls it in the spring • Water service turn on /off fee is $25 for each action • With each restoration, the City verifies the proper meter is in the proper location • City checks the RPZ backflow prevention for the certification Like ,Size Cities: Bloomington • Per City Code, only the Utility installs and maintains the meter • Property owner is responsible for the meter when installed • The City removes the meter in the fall (by appointment), stores it during the winter, and reinstalls it in the spring • Water service turn on /off fee is $50 for each action • With each restoration, the City verifies the proper meter is in the proper location • City does not check the RPZ backflow prevention for the certification Brooklyn Park • Per City Code, only the Utility installs and maintains the meter • Property owner is responsible for the meter when installed • The City removes the meter in the fall (tags meter), stores it during the winter, and reinstalls it in the spring • Water service turn on /off fee is $50 for each action • With each restoration, the City verifies the proper meter is in the proper location • City checks the RPZ backflow prevention for the certification Plymouth • Property owner is responsible for the meter at ALL times • Water service turn on /off fee is $40 (for scheduled, $80 for unscheduled, or $160 after hours) for each action • City does not check the RPZ backflow prevention for the certification Maple Grove • Property owner is responsible for the meter at ALL times • Water service turn on /off fee is $50 for each action • With each restoration, the City verifies the proper meter is in the proper location • City checks the RPZ backflow prevention for the certification 2