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03/05/2013 - City Council Regular
AGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING MARCH 5, 2013 6:30 P.M. I. ROLL CALL AND PLEDGE OF ALLEGIANCE II. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) A' A. APPROVE MINUTES tR_B. PERSONNEL ITEMS lC. APPROVE Check Registers D. APPROVE resolution delegating authority to pay claims to the Assistant Finance Director or the Finance Director JCt E. AWARD Contract 13 -02 (Citywide Street Revitalization) aIF. APPROVE Plans & Specifications for Contract 13 -04 (Citywide Street Revitalization) and Authorize Advertisement for Bids March 28, 2013 @2__G. APPROVE Xcel Energy Undergrounding & Relocation Agreements- Cedar Grove Area (City Project No. 888 and 1088) Q�%_H. APPROVE Assessment Agreement - Ecolab, City Project No. 1016R, Ames Crossing Road Street & Utility Improvements '9 Ci_I. APPROVE Plans & Specifications for Contract 13 -11 (2013 Water Quality Storm Sewer Improvements) and Authorize Advertisement for Bids March 28, 2013 30 J. APPROVE Telecommunication Lease Agreement Amendment - TMobile (Southern Lakes Reservoir) _3_�_K. APPOINT Assistant Finance Director as alternate to Minnesota Valley Transit Authority Board 3a_L. CANCEL the March 12, 2013 Special City Council Meeting 3 M. APPROVE Final Plat - Bennerotte Addition '3 -4_N. APPROVE Resolution to Schedule a Public Hearing to Consider Modifications of TIF District No.1 _3_9__O. DIRECT preparation of an Ordinance Amendment to City Code Chapter 10, Section 10.01, relative to Storage, Deposit and Disposal of Refuse I0P. APPROVE the 2013 contract for July 4th Funfest fireworks and authorize the Mayor and City Clerk to sign all appropriate documents Q. APPROVE the 2013 Use Agreement for Blue Cross Blue Shield fields C R. APPROVE Public Works Committee Recommendation - Inflow & Infiltration Surcharge Appeals y+ S. AUTHORIZE submittal of letter to federal authorities regarding Comcast rate and equipment charges T. APPROVE Resolution accepting a $100.00 donation from Mr. and Mrs. Gregg Judge in honor of Police Canine Maverick who died in 2012 V. PUBLIC HEARINGS L_A. Project 1111 (Great Oaks) Street Improvements t ll B. Project 1105 (The Oaks of Bridgewater 1st -3rd) Street Improvements C. Project 1101 (Hidden Valley) Street Improvements D. Project 1096 (Willbrook Addition) Street Improvements ,13a E. Project 1115 (Wescott Gardens/ The Woodlands North 2nd ) Street Improvements 1 !o a F. Vacate Public Drainage & Utility Easements -Lots 1 and 2, Block 3; and Outlot D, all in Stonehaven 4th Addition G. CERTIFICATION of delinquent utility bills H. CERTIFICATION of delinquent false alarm bills I. CERTIFICATION of delinquent mowing bills VI. OLD BUSINESS j8&_A. ORDINANCE AMENDMENT —An Ordinance Amendment to City Code Chapter 10.40 relative to standards for fires or barbeques on balconies or patios q() B. ORDINANCE AMENDMENT -An Ordinance Amendment to Chapter 13, Section 13.20, regarding Water Quality Management VII. NEW BUSINESS 19(0 A. PLANNED DEVELOPMENT AMENDMENT— Eagan Retail —A Planned Development Amendment to allow an additional 8 seats for the outdoor patio, architectural modifications to the building and a cabinet sign located at 2000 Rahncliff Road VIII. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE IX. ECONOMIC DEVELOPMENT AUTHORITY A. CALL TO ORDER I B. ADOPT AGENDA 222_C. CONSENT AGENDA 1. APPROVE EDA Minutes D. OLD BUSINESS _E. NEW BUSINESS 1. NORTHEAST EAGAN REDEVELOPMENT DISTRICT— Request for Extension of Development Timeframe for Blue Gentian Corporate Center F, OTHER BUSINESS G. ADJOURN X. ADMINISTRATIVE AGENDA A. City Attorney B. City Council Comments C. City Administrator D. Director of Public Works E. Director of Community Development Xl. VISITORS TO BE HEARD (for those persons not on the agenda) XII. CLOSED SESSION XIII. ADJOURNMENT 0' 40� City of Eagan Memo TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MARCH 1, 2013 SUBJECT: AGENDA INFORMATION FOR MARCH 5, 2013 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the March 5, 2013 City Council agenda, the following items are in order for consideration. I Agenda Information Memo March 5, 2013 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. APPROVE MINUTES ACTION TO BE CONSIDERED: • To approve the minutes of the February 12, 2013 Special City Council meeting, and February 19, 2013 Regular City Council meetings as presented or modified. ATTACHMENTS: • Minutes of February 12, 2013 Special City Council meeting are enclosed on pages 5 through (0 . • Minutes of February 19, 2013 Regular City Council meeting are enclosed on pages � through J I . y MINUTES SPECIAL CITY COUNCIL MEETING TUESDAY, FEBRUARY 12, 2013 5:30 P.M. EAGAN ROOM — EAGAN MUNICIPAL CENTER City Council members present: Mayor Maguire, Councilmembers Fields and Tilley. Councilmember Bakken and Hansen were absent. City Staff present: Assistant City Administrator Miller, Director of Community Development Hohenstein, and City Attorney Dougherty. I. ROLL CALL AND ADOPTION OF THE AGENDA Councilmember Tilley moved, Councilmember Fields seconded a motion to adopt the agenda as presented. Aye:3 Nay:0 11. VISITORS TO BE HEARD There were no visitors to be heard. III. CENTRAL COMMONS AREA SMALL AREA STUDY— LOCKHEED MARTIN PROPERTY Director of Community Development Hohenstein introduced the item noting on December 4, 2012, the Council authorized Hoisington Koegler Group (HKG) to prepare a Small Area Study to determine the best future uses for the site. As part of its preparation, HKG prepared of the City's Comprehensive Guide Plan update, HKG prepared several concept examples of ways in which existing developments within the area might be intensified or modified if the opportunity arose. No plan was prepared for the Lockheed Martin parcel as part of the update, because there was no expectation at the time that the company would sell the property. Hohenstein noted in preparing the Small Area study, HKG considered not only the City's Comprehensive Guide Plan Central Commons Area Special Area Plan, but also background from the analysis of the original application by the owner, CSM, for the redevelopment of the property. Hohenstein also noted one of the assumptions that HKG used in all of their concept scenarios is a single Pilot Knob access to the property on the west as was identified in the County Pilot Knob Road Corridor study. Bryan Harjes with Hoisington Koegler Group gave a presentation on the Small Area Planning Study — Lockheed Martin site, presenting a number of alternative site concepts to help identify priorities for the property. CMS Corporation Representative Tom Palmquist, addressed the Council noting he appreciated their feedback. Palmquist noted CSM is committed to moving forward with developing the property and responded to the different concepts presented. Director of Community Development Hohenstein noted the list of questions in the Council packet are based on the policies listed in the comprehensive guide are intended to guide the Councils discussion. 5 Special City Council Minutes January 8, 2013 Page 2 The Council responded to the questions noting their preference for a development of the site to be pedestrian friendly and with a mix of uses that is well integrated with the surrounding community. Councilmembers Fields and Tilley also agreed it was important to avoid a sea of asphalt, and cultivate a diversity of forms on the property by including buildings of varying heights. The Council said they place a high priority on the human scale policies including pedestrian orientation and public gathering spaces. Council had no expectation as to the maximum size /footprint of individual buildings including single story and multi- story, leaving that up to the developer, although it was noted that there would be concern if there were more than one large individual anchor business. The Council agreed that inclusion of one or more public streets within the development would be desirable and feel it is important to appropriately screen service and loading areas from major roadways. The Council was also in favor of structured or underground parking as a means of reducing the parking fields (of asphalt) in the development. There was no other business to be heard. IV. OTHER BUSINESS VI. ADJOURNMENT Councilmember Tilley moved, Councilmember Fields seconded a motion to adjourn at 7:45 p.m. Aye:3 Nay:O Date Mayor Clerk MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota FEBRUARY 19, 2013 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. A regular meeting of the Eagan City Council was held on Tuesday, February 19, 2013 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen, and Tilley. Also present were Assistant City Administrator Miller, Director of Finance Pepper, Director of Community Development Hohenstein, Director of Public Works Matthys, City Engineer Nelson, Communications Director Garrison, Director of Parks and Recreation Johnson, Fire Chief Scott, Police Chief McDonald, and Executive Assistant Stevenson. AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as presented. Aye:5 Nay:0 RECOGNITIONS AND PRESENTATION There were no recognitions or presentations. CONSENT AGENDA Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the Consent Agenda as presented. Aye: 5 Nay: 0 A. It was recommended to approve the minutes of January 2, 29 and February 5, 2013. B. Personnel items 1. Appoint Dianne Miller, Assistant City Administrator to Acting City Administrator effective March 4, 2013 through March 24, 2013. 2. To ratify the labor agreements reached between the City of Eagan and Eagan Police Sergeant Association, Local 185 of Law Enforcement Labor Services, Inc., Teamsters Local 320, Maintenance Unit, and Teamsters Local 320, Clerical Unit. 3. Approve the hiring of the Community Development Clerical Technician IV "to be named ". 4. Approve the hiring of Seasonal Employees in Parks & Recreation. C. It is recommended to approve Check Registers dated January 31 and February 7, 2013. D. It was recommended to approve an agreement allowing the Salvation Army to house a truck at the Fire Safety Center. E. It was recommended to adopt a Resolution accepting $15,163.94 donation from the Eagan Citizen's Crime Prevention Association and authorize a corresponding budget adjustment. F. It was recommended to approve a Joint Powers Agreement with Dakota County to operate a waste pharmaceutical program. G. It was recommended to approve Plans & Specifications for Contract 13 -01 (Cedar Grove Boulevard -Phase II - Street & Utility Improvements) and Authorize Advertisement for Bids March 26, 2013. 0 City Council Meeting Minutes February 19, 2013 2 page H. It was recommended to authorize Submittal of Application to Minnesota Pollution Control Agency (MPCA) for a Clean Water Partnership Grant, Blackhawk Lake Protection Project. I. It was recommended to receive a Petition to Vacate Public Easements, Cedar Grove Redevelopment Area, and Schedule Public Hearing for March 19, 2013. J. It was recommended to receive a Petition to Vacate Public Drainage & Utility Easement, Lot 9, Block 1 Letendre Addition No. 3 and Schedule Public Hearing for March 19, 2013. K. It was recommended to approve the Final Payment, Contract 11 -05, Ultra High Zone Water Main Improvements. L. It was recommended to accept a Grant from MN Department of Health — Private Well - Sealing Improvements. M. It was recommended to direct Preparation of an Ordinance Amendment relative to Private Hydrant Maintenance. N. It was recommended to receive a Petition to Vacate Public Drainage & Utility Easements, Lots 5 -8, Block 5 Eagandale Center Industrial Park and Schedule Public Hearing for March 19, 2013. 0. It was recommended to approve extension of Preliminary Subdivision for Cedar Valley Addition. P. It was recommended to authorize Final Payment of Contracts 11 -14 and 12 -08 Conduit /Fiber projects to MP Nexlevel, LLC and close out contracts. Q. It was recommended to approve a Countywide Mutual Aid Agreement for Non- Police and Fire services. R. It was recommended to accept the resignation of Ray Hobot from the Advisory Parks Commission. S. It was recommended to adopt a Resolution to accept a donation for a park bench to be located in Cedar Pond Park. T. It was recommended to approve Plans & Specifications, City Contract 13 -10, 2013 Citywide Sanitary Sewer Lining. U. It was recommended to approve an Exempt Permit for the Eagan Resource Center to hold a raffle on March 21, 2013. V. It was recommended to approve an Exempt Permit for St. John the Baptist Catholic School to hold a raffle on April 27, 2013 at Royal Cliff, 2280 Cliff Road. W. It was recommended to approvea Special Construction Proposal for Contract 13 -01, Cedar Grove Boulevard Street & Utility Improvements. Mayor Maguire noted Item E. as a $15,163.94 donation from the Eagan Citizen's Crime Prevention Association. Police Chief McDonald noted the City was able to purchase a tactical robot with the donation and gave a demonstration of how the robot works. Councilmember Hansen noted Item S. is a resolution accepting a donation of a park bench to be located in Cedar Pond Park was received from the James Dare family. PUBLIC HEARINGS PROJECT 1116 (DUCKWOOD CROSSINGS / CRESTRIDGE DRIVE) STREET IMPROVEMENTS 0 City Council Meeting Minutes February 19, 2013 3 page Director of Public Works Matthys introduced the item noting Project 1116 provided for street and sidewalk improvements on Crestridge Drive (Duckwood Crossing). Assistant City Engineer Nelson gave a staff report on the project. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve Project 1116 (Duckwood Crossings (Crestridge Drive) Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Aye: 5 Nay: 0 PROJECT 1059 (EAGAN WOODS OFFICE PARK) STREET IMPROVEMENTS Director of Public Works Matthys introduced the item noting Project 1059 provided for street improvements within Eagan Woods Office Park. Assistant City Engineer Nelson gave a staff report on the project. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve Project 1059 (Eagan Woods Office Park — Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Aye: 5 Nay: 0 PROJECT 1109 (RIDGEHAVEN ACRES / RUSTIC HILLS / SKYLINE) STREET IMPROVEMENTS Director of Public Works Matthys introduced the item noting Project 1109 provided for street improvements within neighborhoods of Ridgehaven Acres /Rustic Hills Drive /Skyline Drive. Assistant City Engineer Nelson gave a staff report on the project. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve Project 1109 ( Ridgehaven Acres /Rustic Hills Drive /Skyline Drive - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Aye: 5 Nay: 0 PROJECT 1106 (BLACKHAWK GLEN / BLACKHAWK RIDGE) STREET IMPROVEMENTS Director of Public Works Matthys introduced the item noting Project 1106 provided for street improvements within neighborhoods of Blackhawk Glen / Blackhawk Ridge. Assistant City Engineer Nelson gave a staff report on the project. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. City Council Meeting Minutes February 19, 2013 4 page Councilmember Fields moved, Councilmember Bakken seconded a motion to approve Project 1106 ( Blackhawk Glen and Blackhawk Ridge — Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Aye: 5 Nay: 0 PROJECT 1099 (TED WACHTER ADDITION — CIVIC CENTER DRIVE) STREET IMPROVEMENTS Director of Public Works Matthys introduced the item noting Project 1099 provided for street improvements on Civic Center Drive (Ted Wachter Addition). Assistant City Engineer Nelson gave a staff report on the project. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve Project 1099 (Ted Wachter Addition (Civic Center Drive) — Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Aye: 5 Nay: 0 There is no old business to be heard. OLD BUSINESS NEW BUSINESS RECEIVE PUBLIC FEEDBACK ON COMCAST RATE CHARGES AND CONSIDER DIRECTING STAFF TO PREPARE LETTER TO AUTHORITIES EXPRESSING CONCERNS Assistant City Administrator Miller introduced the item noting Eagan customers of Comcast have recently received a letter from the company advising them that as of March 14, 2013, they will need to get a digital adaptor (called a DTA) to continue watching certain basic cable channels. There has been some confusion by the notification letters. In its role of overseeing the local cable franchise, the City and the Eagan City Council have received inquires about what it can do to prevent or contain cost increases. Miller continued the matter was referred to the Finance Committee of the City Council which recommended the public be given an opportunity to express its concerns at tonight's meeting. Communications Director Garrison and Eagan's cable franchise attorney, Brian Grogan with Moss & Barnett, gave a presentation. Mike Logan, Director of Government Affairs with Comcast was available for policy questions. Mayor Maguire opened the meeting for public comment. The following Eagan residents addressed the Council with questions and /or concerns about the Comcast rate changes: Martin DesLauriers, Michael Wissbaum, Laura Traeger, and Dan Dorgan. Mr. Logan responded to the questions and concerns presented by the residents. There being no further comment, Mayor Maguire turned discussion back to the Council. NN City Council Meeting Minutes February 19, 2013 5 page The Council discussed the Comcast letter sent to residents regarding the need for a digital adaptor or converter and asked Mr. Logan for clarification. After further discussion, it was the consensus of the Council to directed staff to prepare a letter to the appropriate authorities expressing concerns, and to include in the letter concerns regarding customer service and communications to customers and the issues that were addressed in the August 16, 2007 letter to Mr. Steven Broechaert, Media Bureau Policy Division with the FCC. The Council agreed that a copy of the letter should also be sent to the FCC and to Eagan's congressional legislatures. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There is no legislative /intergovernmental affairs update to be heard. ADMINISTRATIVE AGENDA CITY COUNCIL COMMENTS Councilmember Fields noted that Councilmember Tilley and she spend the past weekend in Duluth with the Eagan Convention and Visitors Bureau promoting Eagan. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Fields moved, Councilmember Tilley seconded a motion to adjourn the meeting at 8:55 p.m. Aye:5 Nay:0 Date Mayor Clerk Agenda Information Memo March 5, 2013 Eagan City Council Meeting B. PERSONNEL ITEMS Item 1. ACTION TO BE CONSIDERED: Approve the hiring of Seasonal Employees in Parks & Recreation: Name Division I Job Title Civic Skating Murphy, Kathryn Arena Instructor INFORMATIVES: Community Development Clerical Technician IV named: Jennifer Bruestle • City Council approved hiring for this position on February 19, 2013. a- Agenda Information Memo March 5, 2013 Eagan City Council Meeting C. RATIFY CHECK REGISTERS ACTION TO BE CONSIDERED: To ratify the check registers dated and February 14, 2013 and February 21, 2013 as presented. ATTACHMENTS: • Check registers dated February 14, 2013 and February 21, 2013 are enclosed without page number. 13 Agenda Information Memo March 5, 2013 Eagan City Council Meeting D. Approve resolution delegating authority to pay claims to the Assistant Finance Director or the Finance Director ACTION TO BE CONSIDERED: To approve a resolution delegating authority to pay claims to the Assistant Finance Director, or in his/her absence, the Finance Director. FACTS: • Minnesota Statutes 412.271 Subd. 8 allows the City Council to delegate authority to pay claims to administrative officials as long as appropriate internal controls are in place, including subsequent review of the check registers by the Council. • In 1998, the Council delegated that authority to the Finance Director and Assistant Finance Director. The practice has been successful in expediting payment of claims and improving efficiency of the payment process. • In 2002, a similar resolution was approved as those two position titles had been changed to Director of Administrative Services and Chief Financial Officer. • As part of the department reorganization that went into effect in the latter part of 2012, the position titles reverted back to Finance Director and Assistant Finance Director, necessitating a new resolution. ATTACHMENTS: • Resolution and Appendix A are attached on pages 15 through U CITY OF EAGAN RESOLUTION NO. A RESOLUTION DELEGATING AUTHORITY TO PAY CLAIMS TO THE POSITION OF ASSISTANT FINANCE DIRECTOR AND IN HIS /HER ABSENCE TO THE FINANCE DIRECTOR WHEREAS, Minnesota Statutes Section 412.271 Subdivision 1 provides that the City Council has full authority over the City's financial affairs, including the disbursement of public funds; and WHEREAS, Minnesota Statutes Section 412.271 Subdivision 8 allows a City Council to delegate its authority to pay certain claims; and WHEREAS, the Eagan City Council finds that there are numerous advantages to the City in delegating this authority to an administrative official; and WHEREAS, the appropriate internal accounting and administrative control procedures related to the payment of claims have been developed as presented in Appendix A and are hereby approved and incorporated into this resolution; and WHEREAS, this delegation to the Finance Director and Assistant Finance Director was put in place by resolution on August 18, 1998 and worked satisfactorily, and was amended by resolution on February 2, 2002 due to position title changes of the same individuals to Director of Administrative Services and Chief Financial Officer; and WHEREAS, with the departmental position title changes now reverting back to Finance Director and Assistant Finance Director, NOW, THEREFORE, BE IT RESOLVED by the City Council of Eagan that authority to pay certain claims is delegated to the position of Assistant Finance Director and in his /her absence to the Finance Director; and BE IT FURTHER RESOLVED that claims lists of all claims paid will be presented to the City Council for informational purposes at the next regular meeting after payment of the claims. CITY OF EAGAN Motion by: CITY COUNCIL Seconded by: Those in favor: By: Those against: Date: March 5, 2013 15 Attest: Its Mayor Its Clerk Certification I, Christina M. Scipioni, City Cleric of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 5"' day of March, 2013. Christina M. Scipioni, City Clerk H APPENDIX A INTERNAL ACCOUNTING AND ADMINISTRATIVE CONTROL PROCEDURES RELATED TO THE PAYMENT OF CLAIMS It is the intent of the City of Eagan to pay claims in the most efficient and effective manner possible, consistent with the appropriate regulations and policies. Authotation for payment and the disbursement of all public funds by the City will be controlled by the following: 1. All payments will be made subject to applicable State and Federal laws, the City Code and all appropriate City policies. 2. Purchasing and budgetary control for each department are the responsibility of the individual department heads. Disbursements will be made upon the approval for payment by a department head or by any other employee designated by the department head. 3. Disbursements will be made upon department approval that goods and /or services being paid for have been received, goods and /or services being paid for are necessary, no duplicate payments are made, and any prepayments are made only in the best interest of the City. 4. Disbursements will be made upon receipt of the appropriate documentation that will become a part of the file. Disbursements will be made using the correct accounting codes. 5. All disbursements including checks, electronic transfers, credit cards and procurement cards, will be recorded in the City's accounting records in a timely manner and immediately become part of the financial records of the City. 6. When practical, disbursements will be made from original (not copied or faxed) documents. i. Payments will be made from either invoices or statements in the best interest of the City. r-q- 8. Payments will be made in a timely fashion to avoid delinquencies and to take advantage of early payment discounts. 9. Claims lists will be reviewed and initialed prior to the release of the checks. 10. A detailed review matching checks and supporting documentation will be completed prior to filing the checks and supporting documentation. 11 Claims lists of all claims paid will be presented to the City Council for informational purposes at the next regular meeting after payment of the claims. 12. Bequests from the City Council for additional information will be responded to in a timely manner. ON • Agenda Information Memo March 5j 2013 Eagan City Council Meeting E. CONTRACT 13 -02, CITYWIDE STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the bids for Contract 13 -02 (Citywide Street Improvements) and award the contract to McNamara Contracting, Inc. in the base bid amount of $1,353,766.72 and authorize the Mayor and City Clerk to execute all related documents. FACTS: • The street improvements of. • Old Sibley Highway, Project 1046 • Summer Place/ Summer Place Second, Project 1097 • Dodd Road (Cliff Road to Diffley Road), Project 1100 • Dodd Farm (Calvin Court), Project 1118 • Eagandale Industrial Center, Project 1119 • Nicols Road (Cedar Grove Pkwy to Meghan Ln), Project 1120 • Patrick Addition (Hay Lake Court), Project 1121 are programmed for 2013 in the City's 5 -Year Capital Improvement Program (2013 - 2017). • On December 18, 2012, the City Council authorized the street improvements for Projects 1046, 1097, 1100, 1118, 1119, 1120, 1121. • These projects have been combined under one contract (Citywide Street Improvements - Contract 13 -02), to increase economies of scale. On January 15, 2013, the Council approved the plans and authorized the advertisement for solicitation of competitive bids for Contract 13 -02. • On March 18, 2008, the Council approved the use of best -value solicitation of bids, as allowed by State statutes, providing for the consideration of bidders expected performance in relation to their submitted bid. At 10:30 a.m. on February 25, technical performance proposals from each bidder were received for this project. At 10:30 a.m. on February 28, formal bids from each bidder were received for this project. • All bids have been reviewed for compliance with the bid specifications and accuracy on unit price extensions and summations. The base bid and past performance of McNamara Contracting, Inc. have been reviewed by the Engineering Division and found to provide the best value, and the base bid from McNamara Contracting, Inc. is in order for favorable Council action. ATTACHMENTS: • Bid Summary Tabulation, page. 11 BID SUMMARY CITYWIDE STREET OVERLAYS CITY CONTRACT 13 -02 EAGANDALE CENTER DODD ROAD PROJECT NO 1119 PROJECT NO 1100 Overlay Overlay NICOLS ROAD SUMMER PLACE 1ST/ 2ND PROJECT NO 1120 PROJECT NO. 1097 Overlay Overlay DODD FARM (CALVIN CT) PATRICK ADDITION (HAY LAKE CT) PROJECT NO 1118 PROJECT NO. 1121 Overlay Overlay OLD SIBLEY HIGHWAY PROJECT NO 1046 Overlay Bid Date/ Time: 10:30 a.m., Thursday, February 28, 2013 Contractors Total Base Bid 1. McNamara Contracting, Inc. $ 1,353,766.72 2. Bituminous Roadways, Inc. $ 1,402,465.04 3. Northwest Asphalt, Inc. $ 1,512,442.04 4. Hardrives, Inc. $ 1,674,691.13 G: Council — Saved Items /2013/ 03- 05 -13/ 13 -02 Bid Summ Attach ^ Agenda Information Memo March 5, 2013 Eagan City Council Meeting F. CONTRACT 13 -04 CITYWIDE STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve the plans and specifications for Contract 13 -04 (Citywide Street Improvements) and authorize the advertisement for a bid opening to be held at 11:00 a.m. on Thursday, March 28, 2013. FACTS: • Contract 13.04 provides for the street improvements as outlined and discussed in the respective feasibility reports for each of the following projects: o Eagan Woods Office Park — Project 1059 o Willbrook Addition —Project 1096 o Ted Wachter Addition (Civic Center Drive) — Project 1099 o Hidden Valley — Project 1101 o The Oaks of Bridgewater I" — 3rd Additions - Project 1105 o Blackhawk Glen & Blackhawk Ridge — Project 1106 o Ridgehaven Acres, Rustic Hills, Skyline — Project 1109 o Great Oaks — Project 1111 o Wescott Hills, The Woodlands North & Trails End — Project 1115 o Duckwood Crossings / Crestridge Drive — Project 1116 • On February 19, 2013, the City Council held public hearings for Projects 1059, 1099, 1106, 1109, and 1116. On March 5, 2013, the City Council will hold public hearings for Projects 1096, 1101, 1105, 1111 and 1115. The Council approval of the projects includes the authorization of the preparation of detailed plans and specifications for the 2013 construction season. • These projects are being combined under one contract for economies of scale in the competitive bidding process. The plans and specifications have been completed and are being presented to the City Council for their approval and authorization for the advertisement of bids. • Minnesota state law allows local agencies to choose a procurement system, termed Best Value Contracting (BVC), as an alternative to the standard low -bid contracting system. The law was advocated by a coalition of labor organizations and requires two factors to be considered during the BVC procurement process: price and performance. • BVC uses the relationship between performance and price to achieve the best overall value and lowest long -term cost for government construction projects. • On March 18, 2008, the City Council adopted, as practice, the Best Value Contracting method for the procurement system of public improvement projects for the City. • The BVC method of procurement has been successfully used for numerous previous street and utility improvement contracts since 2008. • The BVC method of procurement will be used for this contract, and will be advertised in the solicitation of these bids. All bids will be evaluated in an open and competitive manner. P-1 Agenda Information Memo March 5, 2013 Eagan City Council Meeting G. APPROVE XCEL ENERGY UNDERGROUNDING & RELOCATION AGREEMENTS — CEDAR GROVE AREA ACTION TO BE CONSIDERED: Approve an Undergrounding and Relocation Agreement for City Project No. 888 (Cedar Grove Parkway Trail & Lighting Improvements) and City Project No. 1088 (Cedar Grove Boulevard Phase II — Street & Utility Improvements) with Xcel Energy, and authorize the Mayor and City Clerk to execute all related documents. FACTS: • City Project No. 888 provides for the construction of trail and lighting improvements along the south side of Cedar Grove Parkway, from Rahn Road to Nicols Road, in northwest Eagan, as approved in the City's 5 -Year Capital Improvement Plan (2012- 2016), and includes the burying of the overhead utility lines within the project area. • City Project No. 1088 provides for street and utility improvements for Cedar Grove Boulevard (formerly Cedarvale Boulevard) within the Cedar Grove Redevelopment Area in northwest Eagan as approved by the City Council on December 18, 2012. Project 1088 also includes the burying and relocation of utility lines within the project area. • Xcel Energy serves a portion of the Cedar Grove Redevelopment Area and has been requested to bury or relocate their overhead facilities and relocate underground facilities to accommodate the public improvements. • Agreements between the City of Eagan and Xcel Energy have been prepared addressing the payment method for burying the overhead electrical lines and relocating the underground facilities. • The City Attorney's office and City staff have reviewed this agreement and found it to be in order for Council consideration. ATTACHMENTS: • Location Plan, page. • Xcel Energy Agreements, pages qq through 21 . SILVER BELL ROAD 3 LLI G� G ti� 90 �G f w U- o <� N ui ¢ \ - ¢ � le LAUSERS \ENGINEER \JOHN G\ 2125/2013 CVALE XCEL RELOCATION.pdf Location Map 419b� XCEL Energy Undergrounding & Relocation Efforts Cityflap City Projects 888 & 1088 Cedar Grove Redevelopment Area xcelEnergy- Statement of Work Requested DATE: January 9, 2013 WORK REQUESTED BY City of Eagan WORK TO BE AT Cedar Grove, Eagan - Overhead to underground Conversion ADDRESS Cedar Grove Pkwy, Eagan See attached EXHIBIT CONSISTING OF: Removal of the electric overhead feeder line and distribution system along Cedar Grove Pkwy between Nicols Rd and Rahn Rd. Removal includes all poles, transformers and associated equipment. Installation of 3125' of 1/0 distribution cable to replace the overhead, which will be installed in ROW by directional bore. Distribution line will include setting two single- phase, fused load break centers (LBC) and one three -phase load break center necessary to maintain service to the existing commercial and housing development on the south side of Cedar Grove Pkwy. City will be required to determine running he and approve locations for LBC cabinets. It will be the responsibility and at the expense of the City to acquire and record any additional easements necessary to accommodate the installation of new underground distribution facilities. The City will be responsible for any changes/ additional charges incurred by Xcel Energy to this project which were not included in the orginal plans given to Xcel Energy at the time of the estimated design. IE: additional turn lanes, curb and or sidewalk changes, other utility locations, etc. Any costs to relocate equipment or cable within 5 years due to project scope changes or grade changes will be the responsibility of the City of Eagan. The facilities installed or removed by the Company shall be the property of the Company and any payment by customer shall not entitle customer to any ownership interest or right therein. The undersigned hereby requests and authorizes Northern States Power Company, d/b /a Xcel Energy to do the work described above, and in consideration thereof, agrees to pay Ninety -three thousand five hundred forty -seven dollars and 86/00 ($ 93547.86 ) in accordance with the following terms: Signed & Returned Contract Prior to Credit Approval Construction Receipt of the above amount hereby acknowledged on behalf of Xcel Energy by XCEL ENERGY Customer City Of Eagan FOR XCEL ENERGY USE Xcel EnergyRep. Troy Nodes Const. $ Rem. $ Form 17 -7012 (6 -01) Division 27 Xcel EnergyProj. No. _Maint. $ Oper. $ Transf. $ Total $ Original - Division Accounting Copy- Customer Copy- Division Distribution Engineering M Xcel Energy- Statement of Work Requested DATE: Febniary 18, 2013 WORK REQUESTED BY City of Eagan WORK TO BE AT Relocation of feeder line, distribution line and transformer 'T3 5' ADDRESS at Cedar Grove development See attached EXHIBIT CONSISTING OF: Replacement of 750 feeder level cable installed in 2011 with the installation of 800' of new 750 cable. Project also includes replacement of 1/0 distribution cable also installed in 2011, to be installed along with 750. Cables being relocated due to redevelopment and street relocation project. Running line for both new cables to follow new ROW. Existing cable will be abandoned in place. Project also includes relocating transformer 'T35' that feeds the city's streetlighting along Cedarvale Blvd. Cost to Customer: $58,425.87 City will be required to determine running line, approve new location for transformer and be responsible for restoration. The City will be responsible for any changes /additional charges incurred by Xcel Energy to this project which were not included in the original plans given to Xcel Energy at the time of the estimated design. IE: additional turn lanes, curb and or sidewalk changes, other utility locations, etc. Any costs to relocate equipment or cable within 5 years due to project scope changes or grade changes will be the responsibility of the City of Eagan. The facilities installed or removed by the Company shall be the property of the Company and any payment by customer shall not entitle customer to any ownership interest or right therein. The undersigned hereby requests and authorizes Northern States Power Company, d /b /a Xcel Energy to do the work described above, and in consideration thereof, agrees to pay Fifty -eight thousand four hundred twenty -five dollars and 87/00 ($ 58,425.87 in accordance with the following terms: Signed & Returned Contract Prior to Credit Approval Construction Receipt of the above amount hereby acknowledged on behalf of Xcel Energy by XCEL ENERGY Customer City Of Eagan FOR XCEL ENERGY USE Xcel EnergyRep. Troy Nodes Division 27 Xcel Energy Proj. No. 407614 Const. $ 58,425.87 Rem. $ Maint. $ Oper. $ Transf. $ Total $ 58,425.87 Form 17 -7012 (6 -01) Original - Division Accounting Copy- Customer Copy- Division Distribution Engineering M Xcel Energy- Statement of Work Requested DATE: January 9, 2013 WORK REQUESTED BY City of Eagan WORK TO BE AT Feeder CDV061 relocation for Commercial development ADDRESS Cedarvale Blvd /Nicols Rd See attached EXHIBIT CONSISTING OF: Removal of overhead switch and abandoning of underground electric feeder line along Cedarvale Blvd, from Rahn Rd to Nicols Rd, installed in 2011. Removal of overhead facilities along Nicols Rd from Cedarvale Blvd to Cedar Grove Pkwy including two feeder -level overhead switches. Removal of abandoned overhead facilities within the development area. Installation of 3900' of 750 feeder level cable in city Right of Way via directional bore. Running line to begin at tie -in at north end of Park & Ride at 4035 Nicols Rd, extending to the south end of Park & Ride where new switchgear will be set. Cable will extend north to Cedar Grove Pkwy, up to Rahn Rd, and north to tie -in to existing cable at Rahn Rd and Cedarvale Blvd. Two additional cable extension will be required. 400' of 750 cable will be installed to serve the existing feeder extending under Hwy 13 as well as a 400' extension of # 2 cable to maintain MnDOT service on Cedar Ave. The city will be responsible for restoration. The project requires an overhead switch and new pole to be placed where the overhead will be deadended on Nicols Rd, just south of the Park & Ride. City will be required to determine running line and approve locations for new switchgear. It will be the responsibility and at the expense of the City to acquire and record any additional easements necessary to accommodate the installation of new underground distribution facilities. The City will be responsible for any changes /additional charges incurred by Xcel Energy to this project which were not included in the orginal plans given to Xcel Energy at the time of the estimated design. IE: additional turn lanes, curb and or sidewalk changes, other utility locations, etc. Any costs to relocate equipment or cable within 5 years due to project scope changes or grade changes will be the responsibility of the City of Eagan. The facilities installed or removed by the Company shall be the property of the Company and any payment by customer shall not entitle customer to any ownership interest or right therein. The undersigned hereby requests and authorizes Northern States Power Company, d /b /a Xcel Energy to do the work described above, and in consideration thereof, agrees to pay Two hundred sixty -six thousand seventy -nine dollars and 10/00 ($ 266,079.10 ) in accordance with the following terms: Signed & Returned Contract Prior to Credit Approval Construction Receipt of the above amount hereby acknowledged on behalf of Xcel Energy by XCEL ENERGY :A Customer City Of Eagan :A FOR XCEL ENERGY USE Xcel EnergyRep. Troy-Nodes Division 27 Xcel Energy Proj. No. 391619 Const. $ Rem. $ Maint. $ Oper. $ Tran sf. $ Total $ Form 17 -7012 (6 -01) Original - Division Accounting Copy- Customer Copy- Division Distribution Engineering S-9 j Xcel Energy- Statement of Work Requested DATE: January 9, 2013 WORK REQUESTED BY City of Eagan WORK TO BE AT Feeder CDV061 relocation for Commercial development ADDRESS Cedarvale Blvd between Rahn Rd & Nicols Rd See attached EXHIBIT CONSISTING OF: Revenue credit based on 3.5 years minus fuel cost will apply to the redevelopment after receipt of final plans and load calculations. Revenue credit not to exceed $177,380.23. "Note: revenue credit will not apply to the cable installed in 2011 within this development. City to pay installed costs of $84,644.38. The facilities installed or removed by the Company shall be the property of the Company and any payment by customer shall not entitle customer to any ownership interest or right therein. The undersigned hereby requests and authorizes Northern States Power Company, d/b /a Xcel Energy to do the work described above, and in consideration thereof, agrees to pay Two hundred sixty -six thousand seventy -nine dollars and 10/00 ($ 266,079.10 ) in accordance with the following terms: Signed & Returned Contract Prior to Credit Approval Construction Receipt of the above amount hereby acknowledged on behalf of Xcel Energy by XCEL ENERGY IC Customer City Of Eagan C FOR XCEL ENERGY USE Xcel Energy Rep, Troy Nodes Division 27 Xcel Energy Proj. No. 391619 Const. $ Rem. $ Maint. $ Oper. $ Transf. $ Total $ Form 17 -7012 (6 -01) Original - Division Accounting Copy- Customer Copy- Division Distribution Engineering 01 Agenda Information Memo March 5, 2013 Eagan City Council Meeting H. PROJECT 1016R, AMES CROSSING ROAD STREET & UTILITY IMPROVEMENTS ACTION TO BE CONSIDERED: Approve an Assessment Agreement for Project 1016R (Ames Crossing Road — Street and Utility Improvements) with the owner of Parcel No. 10- 18501 -01 -021 and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Project 1016R provided for the street and utility improvements on Ames Crossing Road, completing a continuous street connection between Lone Oak Road and O'Neill Drive to service the development and surrounding area in northeast Eagan. • On March 2, 2010, the City Council approved Project 1016R, including the proposed assessment of all benefitting properties, and authorized the preparation of detailed plans and specifications. The Council awarded Contract 10 -11 for the construction of these improvements on March 1, 2011. • On September 19, 2012, the public hearing for the final assessment roll for Project 1016R was held before the City Council. A representative for the owner of the property at 655 Lone Oak Drive submitted an objection to the proposed assessment to the Council. The Council approved the final assessment roll as presented and authorized its certification to Dakota County for collection. • The property owner filed a special assessment appeal with the Dakota County District Court challenging the validity of the assessments. City staff members, including the City Attorney's office, met with the property owner's representatives to discuss their objection. A tentative settlement of the lawsuit has been proposed. • The proposed settlement will treat the utilities portion of the assessment as connection charges upon a future connection to the City's utility system at the then prevailing rates. The property owner will grant an access restriction easement prohibiting access from the property to Ames Crossing Road. If the property owner desires to access Ames Crossing Road, the City will grant full access to the property at a location suitable to the City Engineer upon payment to the City of the street portion of the assessment, without interest. The property owner will pay the City $17,000.00 upon approval of the agreement. The property owner has consented to the proposal. • An agreement between the City of Eagan and the owner of Parcel No. 10- 18501 -01- 021, Lots 1 and 2, Block 1, Cray 2 "a Addition, has been prepared as a settlement for the appeal of the proposed assessment. • Engineering staff and the City Attorney's office have reviewed the agreement and found it to be in order for favorable Council action. ISSUES: • If the City Council would desire to discuss this item, it would be appropriate to direct any discussion to a Closed Session. • Agenda Information Memo March 5, 2013 Eagan City Council Meeting I. CONTRACT 13 -11 WATER QUALITY STORM SEWER IMPROVEMENTS ACTION TO BE CONSIDERED: Approve the plans and specifications for Contract 13 -11 (2013 Water Quality Storm Sewer Improvements) and authorize an advertisement for a bid opening to be held at 10:30 a.m. on Thursday, March 28, 2013. FACTS: • Contract 13 -11 provides for storm sewer improvements in five waterbodies (one lake, three wetlands, and one storm basin) as identified and approved in the City's 5 -Year Capital Improvement Plan (2013- 2017). The improvements are being combined under one contract for economies of scale in the competitive bidding process. • Project plans and specifications have been completed and are being presented to the City Council for its approval and authorization for the advertisement of bids. • All bids will be evaluated in an open and competitive manner according to standard City Engineering practices. Agenda Information Memo March 5, 2013 Eagan City Council Meeting J. TELECOMMUNICATION ANTENNA LEASE AGREEMENT SOUTHERN LAKES ACTION TO BE CONSIDERED: Approve a Telecommunication Lease Agreement Amendment with T- Mobile Central LLC for the installation of antennas and equipment at Southern Lakes Water Reservoir and authorize the Mayor and City Clerk to execute all related documents. FACTS: The City has received a request from T- Mobile Central LLC for permission to replace existing equipment with new telecommunication equipment on a City owned water reservoir, and the associated property, where T- Mobile antennas currently exist at 10656 Alton Court, Inver Grove Heights (Southern Lakes Water Reservoir). The lease agreement amendment and plans have been reviewed by the City Attorney's Office and representatives of the Public Works Department and found to be in order for favorable Council action. Z Agenda Information Memo March 5, 2013 Eagan City Council Meeting K. Appoint Assistant Finance Director as alternate to the Minnesota Valley Transit Authority (MVTA) board ACTION TO BE CONSIDERED: To appoint Assistant Finance Director Feldman as the alternate to the MVTA Board. FACTS: • On January 15, 2013, Councilmember Hansen was reappointed to the MVTA board. • An MVTA alternate board member in Councilmember Hansen's absence was inadvertently omitted from the list of appointments. • Finance Director Pepper has served as the MVTA alternate since 1998. With the recent Finance Department reorganization, it was intended that the Assistant Finance Director serve as the MVTA alternate. • Assistant Finance Director Feldman was introduced to the MVTA board at its January meeting. He will plan to attend all regular MVTA meetings regardless of Councilmember Hansen's availability. • As part of his role as Eagan's Technical Work Group representative to MVTA, Assistant Finance Director Feldman will also serve on the MVTA's Finance Committee. ATTACHMENTS: • None 31 Agenda Information Memo March 5, 2013, Eagan City Council Meeting L. CANCEL THE MARCH 12, 2013 SPECIAL CITY COUNCIL MEETING ACTION TO BE CONSIDERED: Cancel the March 12, 2013 Special City Council meeting. FACTS: ➢ Per the direction of the City Council at the January 29, 2013 City Council Retreat, it is proposed that the March 12, 2013 Special City Council meeting be cancelled. ATTACHMENTS (0) Agenda Information Memo March 5, 2013, Eagan City Council Meeting M. FINAL PLAT (BENNEROTTE ADDITION) — THOMAS BENNEROTTE ACTION TO BE CONSIDERED: To approve a Final Plat ( Bennerotte Addition) for one lot and one outlot upon 4.85 acres located East of Courthouse Lane and North of Hwy. 55 REQUIRED VOTE FOR APPROVAL: Majority of Councilmembers present FACTS: ➢ The Rezoning and Preliminary Subdivision for the Bennerotte development were approved by the City Council on October 2, 2012. The approval was for a lot and one outlot which is anticipated to be further subdivided in the future (Lot 1 1.7 acres /outlot 1.6 acres). The proposed office use is consistent with the LB zone and surrounding commercial uses. ➢ Access to the site is via an easterly extension of Courthouse Lane, with a new north/south cul -de -sac street constructed through the middle of the site. ➢ All documents are anticipated to be in order for execution at the City Council meeting on March 5, 2013. ISSUES: None ATTACHMENTS (3): Location Map, page Site Plan, page 3 $ Final Plat ( Bennerotte Addition), page NO 33 Location Niap Lone ek R a �% 9�-ty a ankee�DOOdler Rdq 1 . NaR7RR'ESr PAa'PA DIM. Y Rd 3 1 CIIff Rd I o.as»a•m.aa ea.p aa.m a� Map Area Extent a 9Q f G q, f% Z 6. 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N M ' O 11 L° oEr� I N y '•` h� w� I s e ' < zn w �; ,I, c I -- — _ — _ _ _ _ — _ _ _ _ _ ID n �( M h •''rim f9'86l a Q N I 1,91 ,ZO .ON apM. o K �I wti i ce/ O O I "3a Q g I i� 0 I _ sl li i I 6 Z Df O a a" m O r 0 Q Fo �n W E hroh —_Z_n� yi i - ¢ Q'� L6'LoC I LL _ I i� 0 I _ sl li i I 6 vJ 0 `\ I i I i I 1 Ufa ,q 5 -b ',d 3 Z Df O a a" m O r 0 Q 0� ^3 �n W E hroh —_Z_n� Z s„ Lu vJ 0 `\ I i I i I 1 Ufa ,q 5 -b ',d 3 Agenda Information Memo Eagan City Council Consent March 5, 2013 N. APPROVE Resolution to Schedule a Public Hearing to Consider Modifications of TIF District No.1— Cedar Grove Redevelopment District ACTION TO BE CONSIDERED: Approve a resolution to Call for a Public Hearing on May 7, 2013 to Consider Modifications to the Cedar Grove Redevelopment Tax Increment Financing Plan and Budget. FACTS: The Eagan Economic Development Authority (EDA) approved a purchase agreement with Paragon Outlets under which Paragon will acquire the property in the Cedar Grove Redevelopment District for the development of an upscale outlet shopping center. A condition of the purchase agreement is that the EDA will construct a public parking ramp adjacent to the Paragon property, one of the purposes of which will be to provide for a portion of Paragon's parking needs. • The original Redevelopment Plan and Tax Increment Financing Plan for the District did not include construction of a parking ramp or more detailed information about other improvements in the area, it is appropriate to update and modify the plans and related TIF budget to acknowledge the progress that has occurred in that regard. • As a part of the process steps related to a modification of this kind, the EDA acted on February 19, 2013, to request the City Council to set the proposed hearing. The resolution in this regard is the next step in that process and is in order for consideration at this time. ATTACHMENTS: Resolution on page 3-7- CITY OF EAGAN COUNTY OF DAKOTA STATE OF MINNESOTA RESOLUTION NO. RESOLUTION CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL ON THE PROPOSED ADOPTION OF A MODIFICATION TO THE REDEVELOPMENT PLAN FOR THE CEDAR GROVE REDEVELOPMENT PROJECT AREA AND THE PROPOSED MODIFICATION OF TAX INCREMENT FINANCING DISTRICT NO. I BE IT RESOLVED by the City Council (the "Council ") for the City of Eagan, Minnesota (the "City "), as follows: Section 1. Public Hearing. This Council shall meet on May 7, 2013, at approximately 6:30 P.M., to hold a public hearing on the proposed adoption of a Modification to the Redevelopment Plan for the Cedar Grove Redevelopment Project Area (the 'Redevelopment Plan Modification ") and the proposed modification to the Tax Increment Financing Plan for Tax Increment Financing District No. 1, (a redevelopment district), (the "TIF Plan Modification ") (the Redevelopment Plan Modification and the TIF Plan Modification are referred to collectively herein as the "Modifications "), all pursuant to and in accordance with Minnesota Statutes, Sections 469.090 to 469.1082, and Sections 469.174 to 469.1799, inclusive, as amended, in an effort to encourage the development and redevelopment of certain designated areas within the City; and Section 2. Notice of Public Hearing Filing; of Plans. City staff is authorized and directed to work with Ehlers & Associates, Inc., to prepare the Modifications and to forward documents to the appropriate taxing jurisdictions including Dakota County and Independent School District No. 196. The City Administrator is authorized and directed to cause notice of the hearing, together with an appropriate map as required by law, to be published at least once in the official newspaper of the City not later than 10, nor more than 30, days prior to May 7, 2013, and to place a copy of the Modifications on file in the City Administrator, s office at City Hall and to make such copy available for inspection by the public. Dated: March 5, 2013 ATTEST: Christina M. Scipioni, Clerk 92 Adopted: Mike Maguire, Mayor Agenda Information Memo March 5, 2013 Eagan City Council Meeting O. DIRECT ORDINANCE AMENDMENT — CITY OF EAGAN ACTION TO BE CONSIDERED: Direct preparation of an Ordinance Amendment to City Code Chapter 10, Section 10.01, relative to Storage, Deposit and Disposal of Refuse. REQUIRED VOTE FOR APPROVAL: Majority of Council Members Present FACTS: ➢ The City Council was made aware of an issue regarding refuse /recycling container storage at a recent Listening Session. The Council directed the Public Works Committee review the matter. ➢ The Public Works Committee considered the matter on Wednesday, February 20, 2013 and determined an amendment to the City Code would best address the situation where numerous refuse /recycling containers need to occupy space and /or seasonal conditions eliminate the use of boulevards for storage. ➢ As an amendment to Chapter 10, the APC will not be required to hold a Public Hearing on this amendment. This item will come directly to the City Council when a draft is complete. ATTACHMENTS: None Nil Agenda Memo March 5, 2013 City Council Meeting P: APPROVE the 2013 contract for July 4t" fireworks and authorize the Mayor and City Clerk to sign all appropriate documents. ACTION TO BE CONSIDERED: Approve the 2013 July 4th fireworks display contract with Pyrotechnic Display Inc. in the amount of $25,000.00 and authorize the Mayor and City Clerk to sign all appropriate documents. FACTS: • The July 4th Funfest committee solicited proposals for a two year agreement in 2012 to cover the 2012/13 July 4th fireworks display. • Based on their review the July 4th Funfest Committee is recommending that the City Council award the contract for the 2nd year of this two year agreement to Pyrotechnic Inc. • Pyrotechnic Inc. provided the July 4th fireworks display in 2012 at a cost of $25,000. • The 2013 contract with Pyrotechnic Inc. remains at $25,000, which is the amount that was budgeted. ATTACHMENTS • Contract with Pyrotechnic Display, Inc on pages Lii fp ya qO B � V City of Eagan July 41h Funfest Attn: Mr. Ken Koch Dear Mr. Koch and Committee members, February 8, 2013 Thank you for allowing Pyrotechnic Display Inc. to provide the fireworks entertainment for the City of Eagan's Funfest event in 2012 and having confidence in us to work with you again in 2013. We appreciate each of our clients! Enclosed are two $25,000.00 contracts as requested. Please sign and return the original and keep the copy for your records. Receipt of your signed contract in our office will reserve the date and begin our process of issuing the insurance certificate, with the City of Eagan as additional insured, and applying for the fireworks permit. As noted in section 6 of a letter to you dated October 12, 2011, we are offering you $1,250.00 for working with us again this year. Your 2013 display will be valued at $26,250.00 and you will pay $25,000.00 for it. Please make us aware of your requests and concerns. We will work with you to make adjustments to your show design. We want to create the most exciting fireworks display possible for you. We bring years of experience and knowledge together to orchestrate a display that is extraordinary! We Pyrotechnic Display, Inc. Enclosures CC: Ms Joanna Foote BUSINESS OFFICE: 8450 W. St. Francis Road, Frankfort, IL 60423 T 815.469.6026 • F 815.469.6158 KENTUCKY: _638 Tucker Lane, Springfield, KY 40069 T 859.284.0638 • F 859.284.0644 MINNESOTA: 9405 River Road SE, Clear Lake, MN 55319 T 320.743.6496 • F 320.743.6499 www.pyrodisplay.com q1 PYROTECHNIC DISPLAY, INC. Display Contract This contract entered into this 8th Day of February AD 2013 by and between PYROTECHNIC DISPLAY, INC. of Clear Lake, MN and Citv of Eagan (Customer) of City Eagan State Minnesota. WITNESSETH: PYROTECHNIC DISPLAY, INC. for and in consideration of the terms hereinafter mentioned, agrees to furnish to the CUSTOMER one Fireworks Display(s) as per agreement made and accepted and made a part hereof, including the services of our Operator to take charge of and fire display under the supervision and direction of the Customer, said display to be given on the evening of July 4, 2013 Customer Initial , weather permitting, it being understood that should inclement weather prevent the giving of this display on the date mentioned herein the parties shall agree to a mutually convenient alternate date, within twelve (12) months of the original display date. Customer shall remit to the first party an additional 18% of the total contract price for additional expenses in presenting the display on an alternate date. The determination to cancel the show because of inclement or unsafe weather conditions shall rest within the sole discretion of PYROTECHNIC DISPLAY, INC. In the event the customer does not choose to reschedule another date or cannot agree to a mutually convenient date, PYROTECHNIC DISPLAY, INC, shall be entitled to 25% of the contract price for costs, damages and expenses. If the fireworks exhibition is canceled by CUSTOMER prior to the display, CUSTOMER shall be responsible -for.-and shall pay to PYROTECHNIC DISPLAY, INC. 15% of the contract price, - PYROTECHNIC DISPLAY, INC. agrees to furnish all necessary fireworks display materials and personnel for a fireworks display in accordance with the program approved by the parties. Quantities and varieties of products in the program are approximate. After final design, exact specifications will be supplied upon request. PYROTECHNIC DISPLAY, INC. enters this agreement contingent upon its ability to secure delivery of product for the display. It is further agreed and understood that the CUSTOMER is to pay PYROTECHNIC DISPLAY, INC. the sum of $25,000.00 (Twenty five thousand and 00 /100 dollars) includes all taxes. A service fee of 1 '/z % per month shall be added, if account is not paid within 30 days of the show date. PYROTECHNIC DISPLAY, INC. will obtain Public Liability and Property Damage and Workers Compensation Insurance. Customer will provide the following items: (a) Sufficient area for the display, including a minimum spectator set back of 560 feet at all points from the discharge area. (b) Protection of the display area by roping -off or similar facility. (c) Adequate police protection to prevent spectators from entering display area. (d) Search of the fallout area at first light following a nighttime display. It is further agreed and mutually understood that nothing in this contract shall be constructed or interpreted to mean a partnership, both parties being hereto responsible for their separate and individual debts and obligations and neither party shall be responsible for any agreements not stipulated in this contract. Customer agrees to pay any and all collection costs, including reasonable attorneys fees and court costs incurred by PYROTECHNIC DISPLAY, INC. in the collection or attempted collections of any amount due under this agreement and invoice. The parties hereto do mutually and severally guarantee terms, conditions, and.payments of this contract, these articles to be binding upon the parties, themselves, their heirs, executors, administrators, successors and assigns. PYROTECHNIC DI PLAY, INC. By Gi1m_ Date Signed: February 8, 2013 Name Mark C. Hanson 9405 River Road SE Clear Lake, MN 55319 (800) 507 -9074 Ex. 1 CUSTOMER LIMA Its duly authorized agent, who represents he /she has full authority to bind the customer. Date Signed Name (PLEASE TYPE OR PRINT) Address Phone Email rinm WESAI Agenda Memo March 5, 2013 City Council Q. APPROVE the 2013 Use Agreement for Blue Cross Blue Shield fields ACTION TO BE CONSIDERED: Approve the 2013 Use Agreement and authorize the Mayor and City Clerk to sign the agreement with Blue Cross /Blue Shield (BOBS) that allows use of BCBS property for community soccer games and related activities. FACTS: ® The City, EAA and BCBS have a long history of working together to provide field space for youth soccer games on the grounds of the BCBS main campus and River Office complex. ® With the popularity of youth soccer, the spaces are critical elements of the overall field plan ® The City provides turf maintenance at the sites during the soccer season including, lining, mowing, fertilizing and seeding. Said costs are included in the Parks operational budget. ® The City Attorney and Insurance Agent have reviewed and approved the document. ® Both the City and EAA have provided certificates of insurance in prior years as requested in the agreement and are able to do the same for 2013. e EAA will also be signing the document. ATTACHMENTS: ® Land Use Agreement on pages 111-1 . 1-13 Land Use Agreement This Land Use Agreement (the "Agreement "), effective as of the date of last signature, is entered into by and between BCBSM, INC., dba Blue Cross and Blue Shield of Minnesota, a Minnesota nonprofit health service plan corporation (hereafter "Blue Cross "), the City of Eagan, Minnesota ( "City ") and the Eagan Athletic Association, a Minnesota non - profit corporation ( "Association "), all collectively referred to as "the Parties ". WHEREAS, City and Association desire limited temporary use rights for certain land owned by Blue Cross within the City of Eagan, Minnesota, on which the Association will sponsor soccer games, practices and related activities, and the City will set up, mow and otherwise maintain soccer fields for said purposes; and WHEREAS, Blue Cross wishes to support said activities of City and Association. The Parties agree to the following: Blue Cross grants to City and Association temporary use rights, for the limited purpose of those activities listed above, to the land located at the north end of the Blue Cross property at 3535 Blue Cross Road (the "Property "). For clarification, this Agreement will not be construed as a real property lease, but rather as a limited license to use the Property. 2. To the fullest extent permitted by law, City and Association shall indemnify, defend and hold harmless Blue Cross, its subsidiaries and affiliates, its trustees, officers, and employees from and against all claims, demands, suits, actions, losses, damages, injuries, liabilities, expenses, judgments, liens, encumbrances, orders, fines, penalties and awards, including, without limitation, bodily injury to or death of any person or damage to real property and /or tangible or intangible personal property, reasonable attorneys fees, expert witness fees and court costs, (all of which are collectively referred to as "Claims ") arising out of the maintenance or use of the Property. 3. City and Association each shall, at their own expense, maintain a policy of Commercial General Liability Insurance (including contractual liability to cover the indemnify provisions set forth in this Agreement) with limits of not less than $1,000,000 each occurrence and medical expense coverage of not less than $1,000 per person. This coverage shall contain a provision whereby the insurer agrees to provide Blue Cross thirty (30) days written notice before cancellation or alteration. This insurance coverage shall name Blue Cross as an additional named insured. Proof of such insurance shall be provided to Blue Cross prior to exercise of the use rights granted to City and /or Association. 4. City and Association shall maintain the Property in a condition appropriate for its intended use as soccer fields, and shall take such measures as are reasonably necessary and within their control (e.g., re- seeding, fertilizing) to return the Property to its pre- Agreement condition upon termination of this Agreement. City and Association shall further maintain all equipment they place onto the Property in good repair and appearance. Page 1 of 2 q I 5. Notwithstanding anything herein to the contrary, City's liability under this Agreement shall be subject to statutory and other limits on municipal liability under Minnesota law, and nothing in this Agreement shall be construed to alter or waive such limits. 6. The term of this Agreement shall be from April 1, 2013 through and including November 30, 2013. T This Agreement may be executed in one or more counterparts, each of which will be deemed to be an original. All executed counterparts taken together shall constitute one agreement. The Parties, through their respective authorized representatives, have read and fully understand the terms of this Agreement, and agree to be bound by it. City of Eagan City of Eagan By: By: Name: Name: Title: Title: Date: Date: Eagan Athletic Association BCBSM, INC.: By: By: Name: Narne: Colleen Connors Title: Title: Senior Vice President of Human Resources and Facilities Services Date: Date: Page 2of2 y5 Agenda Information Memo March 5, 2013 Eagan City Council Meeting R. INFLOW & INFILTRATION (I &I) PROGRAM SURCHARGE APPEALS ACTION TO BE CONSIDERED: Approve the recommendations of the Public Works Committee regarding various appeals to Inflow & Infiltration (I &I) Program surcharges. FACTS: • On September 1, 2009, the City Council adopted an amendment to City Ordinance 3.40 regarding the Rules and Regulations relating to Sanitary Sewer Service that requires compliance with a mandatory inspection program and any related corrective work orders. • On December 15, 2009, the City Council implemented the Inflow and Infiltration (I &I) Inspection Program/Policy to eliminate clearwater flow from the sanitary sewer system. • Part of the amendment, and accordingly the I &I Inspection Program, incorporated a fee schedule that provided for a surcharge to be placed against utility billing accounts for those properties that either didn't schedule an inspection or did not complete a resulting corrective work order within the prescribed time frame. • At the November 10, 2009 Council Workshop, the Council directed the Public Works Director to adjudicate all surcharge appeals and authorized the director to reduce multiple levied surcharges to one month's worth as may be deemed appropriate. • The Surcharge Fee is $150 per month for Single Family properties and $500 per month for all others. As of February 28, 2013, the City has levied approximately 924 surcharges (134 of these being removed) totaling over $119,500. Several of these surcharges represent multiple months for the same property. • To date, staff has received 49 surcharge appeals (0.3% of all I &I inspected properties). In anticipation of such appeals, the Council directed the Public Works Committee to review any appeals and provide their recommendation back to the Council under the Consent Agenda. Staff has recently heard from 7 of these properties who want to appeal their remaining surcharge(s). • At the February 20, 2013, Public Works Committee meeting, the Committee addressed the following surcharge appeals with the corresponding recommendations for the Council's action. As a result of their review, 6 of the appeals are recommended to be granted with related surcharges waived. The 7th appeal is recommended for denial and its surcharge be reaffirmed. • Hazurasingh Siviya, 1405 Walfrid Street - Remove $150 surcharge • Bryan Bakke, 3949 Avon Court - Remove $150 surcharge • Nicole Beck, 4107 States Avenue - Remove $150 surcharge • Scott Meyer, 4044 Pennsylvania Avenue - Remove $150 surcharge • Linden & Donna Dungy, 4502 Alicia Drive - Remove $150 surcharge • Diana Young, 4169 Countryview Drive - Remove $150 surcharge • Cory Koller, 4339 Copper Point - Deny the appeal and reaffirm the $2,850 surcharge • The 7th property accrued several monthly surcharges resulting in significant liabilities against said account while the City wasn't able to inspect the property. Staff tried numerous and various personal contact options in an effort to achieve compliance. The remaining surcharges were already certified to Dakota County for collection with property taxes prior to notification of the appeal. ZE Agenda Information Memo March 5, 2013 Eagan City Council S. AUTHORIZE SUBMITTAL OF LETTER TO FEDERAL AUTHORITIES REGARDING COMCAST RATE AND EQUIPMENT CHARGES ACTION TO BE CONSIDERED: To approve correspondence to Eagan's Congressional delegation and the FCC outlining concerns over escalating Comcast rate and equipment charges, lack of consumer protections from diminished local authority, and requesting full transparency in costs for subscribers. FACTS: • In its role of overseeing the local cable franchise it has with Comcast, and responding to citizen complaints, the Eagan City Council received public feedback at its February 19th regular meeting regarding concerns and questions Eagan subscribers have. • The public concerns have to do with rapidly escalating Comcast prices generally, and specifically new fees some subscribers must pay for previously free digital adapters. Concerns were also expressed about poor company communications and customer service surrounding those issues. • After hearing questions from the public, a Comcast representative was asked to answer questions raised and clarify who must pay the new rates and fees. • Following the testimony the City Council took action to direct preparation of a letter outlining its concerns to be on the consent agenda of a subsequent City Council meeting. ATTACHMENTS: (0) • A draft of the letter is being finalized and will be distributed in the Monday Additional Memo. q Agenda Information Memo March 5, 2013, Eagan City Council Meeting CONSENT AGENDA: T. Adopt a resolution accepting a $100.00 donation from Mr. and Mrs. Gregg Judge ACTION TO BE CONSIDERED: Adopt a resolution accepting a cash donation from Mr. and Mrs. Gregg Judge in honor of Police Canine Maverick who died in 2012. FACTS: • Police canine Maverick passed away due to cancer in 2012. • Upon learning of Maverick's passing, Mr. and Mrs. Judge offered a $100.00 donation to the police department in Maverick's honor. • The funds will be used to offset veterinarian bills related to the department's current dogs. • The police department seeks authorization to accept this donation. • The Judge's note, Chief McDonald's thank you letter and the resolution is attached for the Mayor and council review. ATTACHMENTS Note, Letter, and Resolution on pages 'J16:1 thru _1 1-/8 / 9, a ®1-3 �9- 00 C POLICE DEPARTMENT February 26, 2013 JAMES MCDONALD Chief of Police Mr. and Mrs. Gregg Judge JEFFREY JOHNSON 1805 Beecher Drive Deputy Chief of Police Eagan, Minnesota 55122 MIKE FINERAN ROGER NEW DUANE PIKE Lieutenants Dear Mr. and Mrs. Judge, My name is James (Jim) McDonald and I am the Chief of Police with the Eagan Police Department. I am writing to acknowledge your kind note and generous donation which 3830 Pilot Knob Road recognizes the loss of Police Canine Maverick. Eagan, MN 55122 -1897 Phone: 651.675.5700 The loss of our devoted partner not only impacted the police officers who worked with Fax: 651.675.5707 him every day, but many within our community as well. Maverick was well known by so TTY: 651.454.8535 many residents that the word of his passing generated an abundance of heartfelt www.cityofeagan.com correspondence to the police department. I will be certain to share copies of your note with police personnel. Additionally, you can see I am providing a copy of my letter to Officer Helgerson who was Maverick's partner. Certainly he will be humbled by your letter, where you may be interested to know, he MIKE MAGUIRE along with his new partner "Badger," are now working diligently to keep Eagan safe. I Mayor suspect upon learning of your kind act, Officer Helgerson and Badger will stop by your home in the very near future. PAUL BAKKEN CYNDEE FIELDS Thank you, and with all genuineness, your kind words and charity is deeply appreciated. GARY HANSEN MEG TILLEY ;Sin Council Members THOMAS HEDGES City Administrator James S. McDonald Chief of Police Eagan Police Department THE LONE OAK TREE The symbol of strength C/ Andrew Helgerson, Eagan Police Officer and growth in our Eagan Mayor and City Council community Tom Hedges, Eagan City Administrator 0 rw POLICE CITY OF EAGAN RESOLUTION ACCEPTING DONATION TO THE CITY OF EAGAN Mr. and Mrs. Gregg Judge WHEREAS, the City Council of the City of Eagan encourages public donations to help defray the costs to the general public of providing services in Eagan; and WHEREAS, Mr. and Mrs. Gregg Judge has presented the police department with a donation in the amount of $100 in memory of deceased Police Canine, Maverick. The funds will be used to support the Police Department's Canine Program. WHEREAS, Minnesota Statutes §465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two - thirds of the members of the City Council; and NOW, THEREFORE, BE IT RESOLVED by the City Council of Eagan, Dakota County, Minnesota, that the donation is hereby accepted for use by the City; BE IT FURTHER RESOLVED, that the City sincerely thanks Mr. and Mrs. Judge for the gracious and generous donation. ADOPTED this 5th day of March, 2013. Motion by: Seconded by: Those in Favor: Those Against: Date: 51 CITY OF EAGAN CITY COUNCIL By: It's Mayor Attest: It's Clerk Agenda Information Memo March 5, 2013 Eagan City Council Meeting PUBLIC HEARING A. PROJECT 1111, GREAT OAKS STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 1111 (Great Oaks - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past 23 years, the City has rehabilitated approximately 193 miles of local streets. • The resurfacing of Great Oaks, residential streets in eastern Eagan, has been programmed for 2013 in the City's 5 -Year Capital Improvement Program. • On June 5, 2012, the City Council directed staff to prepare a feasibility report considering rehabilitation of this neighborhood. • On February 5, 2013, the feasibility report for Project 1111 was presented to the City Council and a Public Hearing was scheduled for March 5 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held for the proposed improvements. Of the 33 total properties (all single - family homes) proposed to be assessed under this improvement, 2 residents representing 2 properties attended the meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages through �. • Neighborhood Meeting Minutes, pages 7_ through . W t 1 ,� �"� {J . � -� � ✓F� 4 -` 3 � �t� / °mot � ; t ,� � � � _. ia i C!i r 1i r } i Jbhk- City of Eap ga To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: February 5, 2013 Re: Great Oaks Neighborhood Street Revitalization City Project No.: 1111 Attached is our report for the Great Oaks Neighborhood Street Revitalization, City Project No. 1111. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report, hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. L'`� Aaron Nelson Date: Reviewed By: L-S� D artment of Public Works Date: Reviewed By: Financ partment �i Date: 6� i3 5q Reg. No. 45795 TABLE OF CONTENTS ExecutiveSummary ...................................................................... ............................... 1 Introduction / History ....................................................................... ..............................2 Scope............................................................................................. ..............................3 AreaTo Be Included ....................................................................... ..............................3 StreetPavement Evaluation ........................................................... ..............................3 ProposedImprovements ................................................................ ..............................4 Easements /Permits ........................................................................ ..............................5 Feasibility / Recommendations ........................................................ ..............................5 CostEstimate ................................................................................. ..............................6 Assessments.................................................................................. ..............................6 AssessmentFinancing Options ....................................................... ..............................7 RevenueSource ............................................................................. ..............................7 ProjectSchedule ............................................................................ ..............................8 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 2 3 Location Map Street Improvement /Assessment Area Map Typical Section — Mill & Overlay w Executive Summary Background Project Name Great Oaks Project # 1111 Street Area 7,346 sq. yds. Street Length 1,865 feet Streets Included Great Oaks Trail Great Oaks Place Constructed 1992 Reconstructed - Crack Sealed - Seal Coated 1996 and 2003 Absolute Location NE % of Section 14 Township 27, Range 23 Relative Location South of Yankee Doodle Road (CSAH 28) East of Lexington Avenue (CSAH 43) Project Details PCI Rating 47/100 • Roadway resurfacing (edge mill & 1- Recommended Patch /Repair and 1/2" overlay) Improvement Overlay • Replacement of damaged curb & gutter Curb Removal 13% Scope • Adjustment /Replacement of: • Sanitary /Storm sewer • Utility castings Residential Lots 33 • Water gate valves Commercial /Industrial • Street signage Public Facility Lots - Cost Estimate/ Revenue 15 Great Oaks 1 Property City Mill & Overlay w/ Signage $ 88,700 Repair Existing Concrete Curb & Gutter $ 44,300 $ 42,600 - $ 46,100 $ 44,300 Total $ 133,000 $ 42,600 (32 %) $ 90,400 (68 %) 15 Great Oaks 1 February 5, 2013 Neighborhood Street Revitalization Great Oaks Eagan, Minnesota Oak Introduction History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 1,865' feet of residential streets in the Great Oaks neighborhood in eastern Eagan has been identified for 2013 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets in this neighborhood were constructed in 1992. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roadway located within the project area, which is currently in the 21 year time frame, will prevent further decay of the pavement surface, thus protecting.and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that this street was seal coated in 1996 and 2003. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the Great Oaks 2 project area and determined the underground systems are generally in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right -of- way and easements such as street lights, utility boxes, and above ground storm water ponds /access, and pedestrian features were evaluated. The rehabilitation of City- maintained items is included in this project, if needed. a ra' Scope This project will provide resurfacing (edge mill and overlay) for approximately 1,865 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and /or replacement to sanitary /storm sewer utility castings, water gate valves, and replacement of street signage. . r,,. Area To Be Included Properties included in the project lie within the NE %, Section 14, lying South of Yankee Doodle Road (CSAH 28), East of Lexington Avenue (CSAH 43), in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. <ra. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance /Crack Seal /Seal Coat 36-55 Patch /Repair and /or Overlay 0-35 Reconstruct/ Reclaim The 2012 PCI rankings for the street segments have a weighted average pavement condition rating of 47 for Great Oaks, which falls in the "Patch /Repair and /or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past 155 Great Oaks 3 experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2013 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. �Proposed Improvements Pavement - The proposed street improvements for Great Oaks are _ Jtii, shown in Figure 3. The existing street section for this roadway consists of 3" bituminous pavement supported by 6" gravel base. The existing bituminous ►h- _ surface will be milled adjacent to the r existing curb and gutter (6' -8' wide) to accommodate a 1' /z -inch bituminous - overlay. Narrower areas, like those around the islands at the entrance, mid- way point on Great Oaks Trail, and at both cul -de -sacs, will receive a full width mill. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 13% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment /Replacement — Sanitary /storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting 51 Great Oaks 4 structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are also in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. ';� Easement Permits All work will be in the public right -of -way. No additional easements are anticipated. It is anticipated that no permits will be required for the resurfacing project. ';�Feaslbfflty and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. &d Great Oaks 5 It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2013 — 2017) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. 1;�>Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2013 construction costs and include a 5% contingency and indirect cost of 30 %, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Great Oaks • Mill & Overlay w/ Signage ...................... ............................... $ 88,700 • Repair Existing Concrete Curb & Gutter . ............................... $ 44,300 Total............................................ ............................... $ 133,000 1;�>Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay - Low - Density Residential (R- 1,2,3) 50% 50% Repair Existing Concrete Curb & Gutter - 100% Residential Lots — All residential lots (33 total single- family residential lots), as shown on Figure 2, having direct access (via driveway or private street) on to the street to be improved are proposed to be assessed. All street frontage adjacent to the two neighborhood outlots (808' total) are included in the assessable frontage. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32- foot width. The estimated cost per single - family lot based on the City's Assessment Policy is $1,290/lot and is calculated as follows: Col Great Oaks 6 6 $88,700 (Mill & Overlay Costs) / 4,960' (Total F.F.) = $17.88/F.F. • $17.88/F.F. x 50% = $8.94 /Residential F.F. O $8.94 /Residential F.F. x 4,777" (Residential Frontage) = $42,706 (Total Assessment) • $42,706 (Total Assessment) / 33 lots = $1,294/lot rounded to $1,290 /lot, or $42,570 Total Assessment The remaining Great Oaks frontage within the project area (183' or 4 %) is either sideyard or backyard property with no driveway accesses, and therefore not assessable under the City's Assessment Policy. •dM Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2012, the interest rate was set at 3.5 %. The 2013 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a single family assessment of $1,290 with an estimated 3.5% interest for the assessed amounts, and assumes 14 months interest for the first year: Principal Per Year Interest Per Year Cost Per Year First Year -- $258 $53 $311 v r Fifth Year $258 ( $ 9 $267 Repair Existing Curb & Gutter $ 44,300 - Bonds may be issued to finance the improvements. 4�Revenue Source A summary of revenue sources is listed below: The City's Major Street Fund will finance the estimated project deficit of $90,400 (68% of total). (Pa Great Oaks 7 Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 88,700 $ 42,600 $ 46,100 Repair Existing Curb & Gutter $ 44,300 - $ 44,300 Totals $ 133,000 $ 42,600 $ 90,400 The City's Major Street Fund will finance the estimated project deficit of $90,400 (68% of total). (Pa Great Oaks 7 Project Schedule Present Feasibility Report to City Council/ Order Public Hearing ................................................... ............................... February 5, 2013 Informational Meeting .............................................. ............................... February 25, 2013 PublicHearing ................................................................. ............................... March 5, 2013 Approve Plans and Specifications ................................... ............................... March 5, 2013 BidDate .................................................. ............................... ..........................April 11, 2013 AwardContract ...................................... ............................... ..........................April 16, 2013 StartConstruction .............................................................. ............................... May 1, 2013 ProjectCompletion ........................................................... ............................... August, 2013 Final Cost Report .................................... ............................... .....................September, 2013 Final Assessment Hearing ............................. ............................... ..........................Fall, 2013 First Payment Due with Property Tax Statement ............ ............................... May 15, 2014 0 Great Oaks 8 Appendix A Preliminary Cost Estimate Citv Project 1111 Great Oaks Item No. Item Unit Unit Price Est Estimated $7.50 30 $ 225.00 Qty Cost Part I - Bituminous street Overlay 2021.501 Mobilization 2104.505 Remove Bituminous Pavement 2232.501 Mill Bituminous Pavement (1 -1/4" depth, 6' Width) 2232.501 Mill Bituminous Pavement Full Width (1 -1/4" to 3 -3/4" depth) 2357.502 Bituminous Material for Tack Coat 2360.501 SP WEA240B Wearing Course Mixture (Overlay) 2360.501 SP WEA340B Wearing Course Mixture (Patch) 2504.602 Adjust Gate Valve Box 2504.602 Repair Gate Valve Mid Section 2504.602 Repair Gate Valve Top Section w /Cover 2506.602 Adjust Manhole Casting - Riser Adjustment 2506.602 Adjust Frame and Ring Casting (Manhole) SP -1 Signage Remove & Replace 2563.601 Traffic Control Subtotal 5% Contingency Subtotal 30% Indirect Costs Part I - Bituminous Street Overlay w 1 Great Oaks LS $3,500.00 1 $ 3,500.00 SY $7.50 30 $ 225.00 SY $1.60 2302 $ 3,683.20 SY $2.00 2064 $ 4,128.00 GAL $2.75 450 $ 1,237.50 TON $58.00 700 $ 40,600.00 TON $100.00 10 $ 1,000.00 EA $110.00 4 $ 440.00 EA $300.00 2 $ 600.00 EA $275.00 3 $ 825.00 EA $210.00 6 $ 1,260.00 EA $425.00 8 $ 3,400.00 LS $2,100.00 1 $ 2,100.00 LS $2,000.00 1 $ 2,000.00 t 64.99R.70 5 3,249.94 $ 68,248.64 $ 20,474.59 $ 88,723.23 Item No. Item Unit Unit Price Est Estimated 6 "Aggregate Base, Cl. 5 (100% Crushed) 2360.501 SP WEA340B Wearing Course Mixture (Patch) 2504.602 Qty Cost vart ii - Repair Existing curb & Gutter 2104.501 Remove Concrete Curb and Gutter 2104.505 Remove Concrete Valley Gutter 2211.501 6 "Aggregate Base, Cl. 5 (100% Crushed) 2360.501 SP WEA340B Wearing Course Mixture (Patch) 2504.602 Irrigation Repair 2506.602 Adjust Frame & Ring Casting (CB -HDPE Rings) 2506.602 Remove & Replace Top Slab 4' Dia (CBMH) 2506.602 Install 2 x 3 CB Erosion Barrier Shroud 2521.501 6" Concrete Walk- Bullnose 2531.501 Concrete Curb and Gutter, B618 2531.501 Concrete Curb and Gutter, Surmountable 2531.507 Concrete Valley Gutter- High Early 2540.602 Repair Underground Electric Fence 2540.602 Repair Residential Landscaping 2573.530 Storm Drain Inlet Protection 2575.604 Seeding (MnDOT 270 w /Type 5 Hydromulch) 2575.535 Water for Turf Establishment 2575.551 Select Topsoil /Compost (Grade 1) mix Part II Repair Existing Curb & Gutter Part I Bituminous Street Overlay Part 11 Repair Existing Curb & Gutter TOTAL 5 Great Oaks LF $6.50 720 $ 4,680.00 SY $15.00 18 $ 270.00 TON $24.50 15 $ 367.50 TON $100.00 25 $ 2,500.00 EA $100.00 24 $ 2,400.00 EA $400.00 5 $ 2,000.00 EA $1,700.00 1 $ 1,700.00 EA $150.00 2 $ 300.00 SF $5.75 290 $ 1,667.50 LF $16.15 260 $ 4,199.00 LF $16.00 370 $ 5,920.00 SY $54.00 18 $ 972.00 EA $130.00 15 $ 1,950.00 EA $350.00 6 $ 2,100.00 EA $120.00 2 $ 240.00 SY $8.00 70 $ 560.00 GAL $0.03 2100 $ 63.00 TON $40.00 14 $ 560.00 Subtotal $ 32,449.00 5% Contingency $ 1,622.45 Subtotal $ 34,071.45 30% Indirect Costs $ 10,221.44 $ 44,292.89 $ 88,723.23 $ 44,292.89 $ 133,016.11 Appendix B Preliminary Assessment Roll City Project 1111 Great Oaks Great Oaks Trail R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 808 Great Oaks TH. 10- 67500 -01 -010 1 $ 1,290 $1,290 (owned by 808) 10- 30950 -01 -020 1 $ 1,290 $1,290 812 Great Oaks Trl. 10- 30950 -01 -040 1 $ 1,290 $1,290 816 Great Oaks TH. 10- 30950 -01 -050 1 $ 1,290 $1,290 822 Great Oaks TH. 10- 30950 -01 -110 1 $ 1,290 $1,290 824 Great Oaks TH. 10- 30950 -01 -120 1 $ 1,290 $1,290 828 Great Oaks TH. 10- 30950 -01 -130 1 $ 1,290 $1,290 829 Great Oaks TH. 10- 30950 -01 -300 1 $ 1,290 $1,290 832 Great Oaks TH. 10- 30950 -01 -140 1 $ 1,290 $1,290 833 Great Oaks TH. 10- 30950 -01 -290 1 $ 1,290 $1,290 836 Great Oaks TH. 10- 30950 -01 -150 1 $ 1,290 $1,290 837 Great Oaks TH. 10- 30950 -01 -281 1 $ 1,290 $1,290 840 Great Oaks TH. 10- 30950 -01 -160 1 $ 1,290 $1,290 841 Great Oaks TH. 10- 30950 -01 -271 1 $ 1,290 $1,290 844 Great Oaks TH. 10- 30950 -01 -170 1 $ 1,290 $1,290 845 Great Oaks TH. 10- 30950 -01 -260 1 $ 1,290 $1,290 848 Great Oaks TH. 10- 30950 -01 -180 1 $ 1,290 $1,290 849 Great Oaks TH. 10- 30950 -01 -250 1 $ 1,290 $1,290 852 Great Oaks TH. 10- 30950 -01 -190 1 $ 1,290 $1,290 853 Great Oaks Trl, 10- 30950 -01 -240 1 $ 1,290 $1,290 856 Great Oaks Trl, 10- 30950 -01 -200 1 $ 1,290 $1,290 857 Great Oaks TH. 10- 30950 -01 -230 1 $ 1,290 $1,290 860 Great Oaks TH. 10- 30950 -01 -210 1 $ 1,290 $1,290 861 Great Oaks TH. 10- 30950 -01 -220 1 $ 1,290 $1,290 864 Great Oaks Trl. 10- 75879 -01 -010 1 $ 1,290 $1,290 865 Great Oaks TH.. 10- 75879 -01 -050 1 $ 1,290 $1,290 868 Great Oaks TH. 10- 75879 -01 -020 1 $ 1,290 $1,290 869 Great Oaks TH. 10- 75879 -01 -040 1 $ 1,290 $1,290 870 Great Oaks Trl. 10- 75879 -01 -030 1 $ 1,290 $1,290 Subtotal 29 $37,410 Great Oaks Place R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 3525 Great Oaks Pl. 10- 30950 -01 -100 1 $ 1,290 $1,290 3529 Great Oaks PI. 10- 30950 -01 -090 1 $ 1,290 $1,290 3533 Great Oaks PI. 10- 30950 -01 -080 1 $ 1,290 $1,290 3537 Great Oaks PI. 10- 30950 -01 -071 1 $ 1,290 $1,290 Subtotal 4 $5,160 33 SF Lots Total SF Assessments $ 42,570.00 Total Assessments $ 42,570.00 Residential Frontage 4777 96.3% Non - Assessable Frontage 183 3.7% Total Frontage 4960 100.0% 60 (0 Great Oaks M I\ 1 Great Oaks City of Eap Street Revitalization - Project 1111 Fig. 1 Engineering Department Location Map p f. Ll M � 0.0 s } -7 ..yam J '' i - y." f y- y� w w� i3 h 829 fi Gre � m a 841 k `yas r t� a Y -� ' 1„ 836 3525 T �u 845 t 5 840 X832 r r � (/� ' NIP � ♦r NA 828 a� '82,4, ,.- ' .822 1 ♦� °� H� a X844 f , O xV y e, •3 (b Y fi \/ 852 a ' 816 1 e` 849 ?� X3533 `J — g �Y N 857 ' 0-3095()-01-"020 W. ri ri s ®�i r 3537 i 4 864 o 808 .. X865 ♦ 3 IR 868 . 3870 �: � � W-0 = .._ hr f LEGEND z' z y Street Improvement ti� ♦ k , Naomi Assessable Area 4 Great Oaks FIG.2 Street Revitalization - Project 1111 (�� Street Improvement Area City of Ewfl Date: 1/05/2013 EDGE MILL (6' -8' wide) Typ. i ( FULL WIDTH MILL ADJACENT TO MEDIAN) City of Eap Engineering Department 50'/ VARIES ROW 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Existing Typical Section 50'/ VARIES ROW 28' F -F 11/2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY BITUMINOUS TACK COAT 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Bituminous Street Overlay EX. CURB & GUTTER REPLACE EX. CURB & GUTTER AS DIRECTED Proposed Typical Section Great Oaks Fig. 3 Typical Sections Project 1111 Great Oaks Neighborhood Street Revitalization City Project No. 1111 Informational Meeting — 6:30 P.M. Monday, February 25, 2013 Conference Room 1AB Attendance Aaron Nelson, Assistant City Engineer, 2 homeowners representing 2 single family properties, one is the former mayor of Eagan, and the other is on the homeowners association board (see attached sign -in sheet). Presentation of Project Details Nelson welcomed the property owners to the meeting. Their only questions regarded work on the two private cul -de -sacs, so the discussion was specific to their concerns. Questions/ Comments 1. When the development was originally designed, two private cul -de -sacs were included that are roughly the same age and condition as the surrounding public streets. One has 4 adjacent homes (3 with driveway access), and the other has 5 adjacent homes. The homeowners in the neighborhood (the private cul -de -sacs specifically) see the desire to perform maintenance on the private streets at the same time, but don't have the expertise /knowledge to coordinate the improvements. Can the city add the private streets to the overlay project? It is common for residential developments to have private streets that serve as the connection to the public street system. For the 2013 projects, almost all of the projects with multi - family homes also have private streets, and a few of the neighborhoods have private streets that serve single family homes. These streets were typically incorporated into developments to allow homes in areas that would not be possible if built to public street construction standards and right -of -way and setback requirements. These development agreements require maintenance be the responsibility of developer and /or homeowners association. With all public improvement projects, there is a clear distinction between "public" and "private" work. This is especially crucial when taxpayer money is being used to fund the improvements. As a rule of thumb, all public work is separated from private, and the city keeps its involvement with private work at a minimum. The city has historically provided basic review and guidance with its staff and shared contract information of the contractors that bid the project so the private parties so negotiate their own contract if desired. However, the city has not been involved with private construction, inspection, negotiation, payment, warranty, etc. Another option discussed was the possibility of the city to perform the work and assess 100% of the cost to the homeowners on the private cul -de -sacs. This option may satisfy avoiding the use of public funds for private improvements; however, there still is the issue of separation of city involvement from private improvements. I suggested the city would likely not approve this approach either; however I committed to verifying with the Public Works Director and City Engineer the following day to ensure it is consistent with Eagan's past practice. Mr. Egan was contacted the following day to verify the city would limit its involvement to providing basic expertise assistance and supply contact information of the contractors that bid the project if requested. The meeting adjourned at 7 :10 p.m. WE INFORMATIONAL MEETING Great Oaks Neighborhood Street Revitalization City of Eap Project 1111 Contract 13 -04 Monday, February 25, 2013 6:30 p.m. — Conference Room 1AB / J\ � C�r`1 C q0:i� rt NAME ADDRESS � q . PHONE NO. 1. 2. 3. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. Agenda Information Memo March 5, 2013 Eagan City Council Meeting PUBLIC HEARING B. PROJECT 1105, THE OAKS OF BRIDGEWATER 1sT — 3RD ADDITIONS STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 1105 (The Oaks of Bridgewater 1St — 3rd Additions, Street Improvements) as presented and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past 23 years, the City has rehabilitated approximately 193 miles of local streets. • The resurfacing of The Oaks of Bridgewater lst — 3rd Additions, residential streets in eastern Eagan, has been programmed for 2013 in the City's 5 -Year Capital Improvement Program. • On June 5, 2012, the City Council directed staff to prepare a feasibility report considering rehabilitation of this neighborhood. • On February 5, 2013, the feasibility report for Project 1105 was presented to the City Council and a Public Hearing was scheduled for March 5 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held for the proposed improvements. Of the 57 total properties (56 single- family homes and 1 parks parcel) proposed to be assessed under this improvement, 4 residents representing 3 properties attended the meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages 73 through C1 I • Neighborhood Meeting Minutes, pages _q through. M City of Evan ma To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: February 5, 2013 Re: The Oaks of Bridgewater 1St — 3rd Additions Neighborhood Street Revitalization City Project No.: 1105 Attached is our report for The Oaks of Bridgewater 1St — 3rd Additions Neighborhood Street Revitalization, City Project No. 1105. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. Reviewed By: 44artment of Public Works Reviewed By: hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. �-L- Aaron Nelson Date: 2- J i Reg. No. 45795 Date: a /x°113 l - Finance rtment �t Date: 9 � 3 "7q TABLE OF CONTENTS ExecutiveSummary ...................................................................... ............................... 1 Introduction / History ....................................................................... ..............................2 Scope............................................................................................. ..............................3 AreaTo Be Included ....................................................................... ..............................3 StreetPavement Evaluation ........................................................... ..............................3 ProposedImprovements ................................................................ ..............................4 Easements /Permits ........................................................................ ..............................5 Feasibility/ Recommendations ........................................................ ..............................5 CostEstimate ................................................................................. ..............................6 Assessments.................................................................................. ..............................6 AssessmentFinancing Options ....................................................... ..............................7 RevenueSource ............................................................................. ..............................7 ProjectSchedule .......:.................................................................... ..............................8 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 2 - 3 Location Map Street Improvement /Assessment Area Map Typical Section — Mill & Overlay Fii�J Executive Summary Background Project Name The Oaks of Bridgewater 1 3 r Additions project # 1105 $ 72,200 - $ 72,000 $62,400 Total $ 206,600 $ 72,200 (35 %) Street Area 12,940 sq. yds. Street Length 3,737 feet Bridgewater Drive Constructed 1991 Reconstructed - Bridal Ridge Road Streets Included Hidden Meadow Trail Crack Sealed Hunters Overlook - Quail Ridge Road Seal Coated 1996 and 2002 Absolute NE % of Section 23 & NW South of Wescott Road Location N of Section 24, Relative Location East of Lexington Ave (CSAH 43) Township 27, Range 23 Project Details • Roadway resurfacing (edge mill & 1- 1/2" overlay) • Replacement of damaged curb & gutte Scope • Adjustment /Replacement of: • Sanitary /Storm sewer • Utility castings • Watergate valves • Street signage Cost Estimate/ Revenue PCI Rating 39/100 Recommended Patch /Repair and Improvement Overlav Curb Removal 1 13% 1 Residential Lots Parks Parcels 56 1 '4(0 The Oaks of Bridgewater 1 st — 3rd Additions 1 Property City Mill & Overlay w/ Signage $ 144,200 Repair Existing Concrete Curb & Gutter $ 62,400 $ 72,200 - $ 72,000 $62,400 Total $ 206,600 $ 72,200 (35 %) $ 134,400 (65 %) '4(0 The Oaks of Bridgewater 1 st — 3rd Additions 1 February 5, 2013 Neighborhood Street Revitalization The Oaks of Bridgewater 1St — 3rd Additions Eagan, Minnesota 1;�> Introduction History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 3,737 feet of residential streets in The Oaks of Bridgewater 1St — 3rd Additions in eastern Eagan has been identified for 2013 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets in this residential neighborhood were constructed in 1991. Based on the data and engineering strategies available at'this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roadway located within the project area, which is currently in the 22 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that this street was seal coated in 1996 and 2002. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. -7-4 The Oaks of Bridgewater 1 St — 3`d Additions 2 Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right -of- way and easements such as street lights, utility boxes, and above ground storm water ponds /access, and pedestrian features were evaluated. The rehabilitation of City- maintained items is included in this project, if needed. Scope This project will provide resurfacing (edge mill and overlay) for approximately 3,717 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and /or replacement to sanitary /storm sewer utility castings, water gate valves, and replacement of street signage. •dk Area To Be Included Properties included in the project lie within the NE %, Section 23 and the NW % of Section 24, lying South of Wescott Road, West of East of Lexington Avenue (CSAH 43), in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. ';�>Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance /Crack Seal /Seal Coat 36-55 Patch /Repair and /or Overlay 0-35 Reconstruct/ Reclaim *19 The Oaks of Bridgewater 1St — 3`d Additions 3 The 2012 PCI rankings for the street segments have a weighted average pavement condition rating of 39 for The Oaks of Bridgewater 1st — 3rd Additions, which falls in the "Patch /Repair and /or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2013 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. 1;�>Proposed Improvements Pavement - The proposed street improvements for The Oaks of 3 {rr WON „ 3 _ Bridgewater 1st _ 3rd Additions are shown in Figure 3. The existing street section for this roadway consists of 3" bituminous pavement supported by 6" gravel base. The existing bituminous ►� `',; _ surface will be milled adjacent to the existing curb and gutter (6' -8' wide) to - accommodate a 1% -inch bituminous overlay. Narrower street areas, like the divided entrance at Wescott Road and cul -de -sacs with center islands, will be milled across their entire width. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 13% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. �719 The Oaks of Bridgewater 1 st — 3rd Additions 4 Utility Adjustment /Replacement — Sanitary /storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are also in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. ';�>Easement/Permits All work will be in the public right -of -way. No additional easements are anticipated. It is anticipated that no permits will be required for the resurfacing project. •� Feasibelity and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. elf Oaks of Bridgewater 1St — 3rd Additions 5 It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2013 — 2017) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Pa. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2013 construction costs and include a 5% contingency and indirect cost of 30 %, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: The Oaks of Bridgewater 1St — 3rd Additions • Mill & Overlay w/ Signage ...................... ............................... $ 144,200 • Repair Existing Concrete Curb & Gutter . ............................... $ 62,400 Total............................................ ............................... $ 206,600 ;is. Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay - Low - Density Residential (R- 1,2,3) 50% 50% Mill & Overlay- Neighborhood Park 50% 50% Repair Existing Concrete Curb & Gutter - 100% Residential Lots — All residential lots (56 total single - family residential lots), as shown on Figure 2, having driveway ,access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per single - family lot based on the City's Assessment Policy is $1,280/lot and is calculated as follows: 91 The Oaks of Bridgewater 1 St — 3rd Additions 6 • $144,200 (Mill & Overlay Costs) / 8,239' (Total F.F.) = $17.50/F.F. • $17.50/F.F. x 50% = $8.75 /Residential F.F. • $8.75 /Residential F.F. x 8,182' (Residential Frontage) = $71,593 (Total Assessment) • $71,593 (Total Assessment) / 56 lots = $1,278/lot • rounded to $1,280/lot, or $71,680 Total Assessment Neighborhood Parks — All City parks (Wandering Walk Park) adjacent to the project area, as shown in Figure 2, are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable to parks, based on a standard 32 -foot width. The estimated cost per front foot to be assessed, based on the City's Assessment Policy, is $8.75 /front foot and is calculated as follows; • $144,200 (Mill &Overlay Costs) /8,239' (Total F.F.) = $17.50/F.F. • $17.50 /F.F. x 50% = $8.75 /Park F.F. • $8.75 /Park F.F. x 57' (Park Frontage) = $499 (Total Assessment) ;dam Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners and park parcels. In 2012, the interest rate was set at 3.5 %. The 2013 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a single family assessment of $1,280 with an estimated 3.5% interest for the assessed amounts, and assumes 14 months interest for the first year: Principal Per Year Interest Per Year F Cost Per Year .First Year L_ —_ -- $256 $52 $308 Fifth Year $256 $9 �� -- $265 - Totals Bonds may be issued to finance the improvements. • is. Revenue Source A summary of revenue sources is listed below- 8a The Oaks of Bridgewater 1 st – 3rd Additions 7 Project Cost Property Assessment City Mill and Overlay (Including Signage) $ 144,200 $ 72,200 T134,4OO Repair Existing Curb & Gutter $ 62,400 - Totals $ 206,600 $ 72,200 8a The Oaks of Bridgewater 1 st – 3rd Additions 7 The City's Major Street Fund will finance the estimated project deficit of $134,400 (65% of total). •� Project Schedule Present Feasibility Report to City Council/ Order Public Hearing ................................................... ............................... February 5, 2013 Informational Meeting .............................................. ............................... February 25, 2013 PublicHearing ................................................................. ............................... March 5, 2013 Approve Plans and Specifications ................................... ............................... March 5, 2013 BidDate ................................................... ............................... .......................:.April 11, 2013 AwardContract ...................................... ............................... ..........................April 16, 2013 StartConstruction .............................................................. ............................... May 1, 2013 ProjectCompletion ........................................................... ............................... August, 2013 FinalCost Report .................................... ............................... .....................September, 2013 Final Assessment Hearing ............................. ............................... ..........................Fall, 2013 First Payment Due with Property Tax Statement ............ ............................... May 15, 2014 93 The Oaks of Bridgewater 1 St — 3rd Additions 8 Appendix A Preliminary Cost Estimate Citv Project 1105 Onksnf Rridaewatar UtArrl Item No. Item Unit Unit Price Est Estimated $7.50 30 $ 225.00 Qty Cost Part i - bituminous street uveriay 2021.501 Mobilization 2104.505 Remove Bituminous Pavement 2232.501 Mill Bituminous Pavement (1- 1/4" depth, 6' Width) 2232.501 Mill Bituminous Pavement Full Width (1 -1/4" to 3 -3/4" depth) 2357.502 Bituminous Material for Tack Coat 2360.501 SP WEA240B Wearing Course Mixture (Overlay) 2360.501 SP WEA340B Wearing Course Mixture (Patch) 2504.602 Adjust Gate Valve Box 2504.602 Repair Gate Valve Mid Section 2504.602 Repair Gate Valve Top Section w /Cover 2506.602 Adjust Manhole Casting - Riser Adjustment 2506.602 Adjust Frame and Ring Casting (Manhole) 2506.602 Remove & Replace Frame & Ring Casting (27 ") SP -1 Signage Remove & Replace 2563.601 Traffic Control Subtotal 5% Contingency Subtotal 30% Indirect Costs Parts - Bituminous Street Overlay LS $3,500.00 1 $ 3,500.00 SY $7.50 30 $ 225.00 SY $1.60 4855 $ 7,768.00 SY $2.00 1290 $ 2,580.00 GAL $2.75 810 $ 2,227.50 TON $58.00 1255 $ 72,790.00 TON $100.00 15 $ 1,500.00 EA $110.00 4 $ 440.00 EA $300.00 1 $ 300.00 EA $275.00 2 $ 550.00 EA $210.00 4 $ 840.00 EA $425.00 16 $ 6,800.00 EA $750.00 1 $ 750.00 LS $3,400.00 1 $ 3,400.00 LS $2,000.00 1 $ 2,000.00 LJ 1 The Oaks of Bridgewater 1st — 3rd Additions S 105.67n_Sn $ 5,283.53 $ 110,954.03 $ 33,286.21 $ 144,240.23 Item No. Item Unit Unit Price Est Estimated 2104.501 Remove Concrete Curb and Gutter LF $6.50 Qty Cost rarc n - nepair rxistmg Curb & Gutter 2104.501 Remove Concrete Curb and Gutter LF $6.50 1115 $ 7,247.50 2104.505 Remove Concrete Valley Gutter SY $15.00 66 $ 990.00 2211.501 6 "Aggregate Base, Cl. 5 (100% Crushed) TON $24.50 5 $ 122.50 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $100.00 35 $ 3,500.00 2504.602 Irrigation Repair EA $100.00 27 $ 2,700.00 2506.602 Line 4' Diameter Structure LF $82.20 1 $ 82.20 2506.602 Adjust Frame & Ring Casting (CB -HDPE Rings) EA $400.00 5 $ 2,000.00 2506.602 Remove & Replace Casting (Catch Basin) EA $650.00 1 $ 650.00 2506.602 Repair Invert / Dogouse EA $500.00 3 $ 1,500.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $150.00 2 $ 300.00 2521.501 6" Concrete Walk- Bullnose SF $5.75 112 $ 644.00 2531.501 Concrete Curb and Gutter, 8618 LF $16.15 50 $ 807.50 2531.501 Concrete Curb and Gutter, Surmountable LF $16.00 1065 $ 17,040.00 2531.507 Concrete Valley Gutter - High Early SY $54.00 66 $ 3,564.00 2540.602 Repair Underground Electric Fence EA $130.00 12 $ 1,560.00 2540.602 Repair Residential Landscaping EA $350.00 3 $ 1,050.00 2573.530 Storm Drain Inlet Protection EA $120.00 2 $ 240.00 2575.609 Seeding (MnDOT 270 w /Type 5 Hydromulch) SY $8.00 100 $ 800.00 2575.535 Water for Turf Establishment GAL $0.03 3000 $ 90.00 2575.551 Select Topsoil /Compost (Grade 1) mix TON $40.00 20 $ 800.00 Subtotal $ 45,687.70 5% Contingency $ 2,284.39 Subtotal $ 47,972.09 30% Indirect Costs $ 14,391.63 Part II Repair Existing Curb & Gutter $ 62,363.71 Part I Bituminous Street Overlay $ 144,240.23 Part II Repair Existing Curb & Gutter $ 62,363.71 TOTAL $ 206,603.94 85 The Oaks of Bridgewater 1St - 3rd Additions 10 Appendix B Preliminary Assessment Roll City Project 1105 The Oaks of Bridgewater 158 - 3rd Hidden Meadow Trail R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 815 Hidden Meadow TH. 10- 75836 -01 -060 1 $ 1,280 $ 1,280 818 Hidden Meadow TH. 10- 75836 -01 -070 1 $ 1,280 $ 1,280 819 Hidden Meadow TH. 10- 75836 -01 -050 1 $ 1,280 $ 1,280 822 Hidden Meadow TH. 10- 75836 -01 -080 1 $ 1,280 $ 1,280 823 Hidden Meadow TH. 10- 75836 -01 -040 1 $ 1,280 $ .1,280 826 Hidden Meadow TH. 10- 75836 -01 -090 1 $ 1,280 $ 1,280 827 Hidden Meadow TH. 10- 75836 -01 -030 1 $ 1,280 $ 1,280 830 Hidden Meadow TH. 10- 75836 -01 -100 1 $ 1,280 $ 1,280 831 Hidden Meadow TH. 10- 75836 -01 -020 1 $ 1,280 $ 1,280 835 Hidden Meadow Trl, 10- 75836 -01 -010 1 $ 1,280 $ 1,280 Subtotal 10 $ 12,800 Quail Ridge Road R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 824 Quail Ridge Rd. 10- 75836 -03 -010 1 $ 1,280 1,280 815 Quail Ridge Rd. 10- 75836 -01 -110 1 $ 1,280 $ 1,280 811 Quail Ridge Rd. 10- 75836 -01 -120 1 $ 1,280 $ 1,280 807 Quail Ridge Rd. 10- 75836 -01 -130 1 $ 1,280 $ 1,280 803 Quail Ridge Rd. 10- 75836 -01 -140 1 $ 1,280 $ 1,280 800 Quail Ridge Rd. 10- 75836 -02 -010 1 $ 1,280 $ 1,280 799 Quail Ridge Rd. 10- 75836 -01 -150 1 $ 1,280 $ 1,280 796 Quail Ridge Rd. 10- 75836 -02 -020 1 $ 1,280 $ 1,280 Subtotal 8 $ 10,240 Vo The Oaks of Bridgewater 1 st - 3 d Additions Hunter's Overlook R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 3819 Hunter's Overlook 10- 75836 -03 -020 1 $ 1,280 $ 1,280 3820 Hunter's Overlook 10- 75836 -03 -070 1 $ 1,280 $ 1,280 3823 Hunter's Overlook 10- 75836 -03 -030 1 $ 1,280 $ 1,280 3824 Hunter's Overlook 10- 75836 -03 -060 1 $ 1,280 $ 1,280 3827 Hunter's Overlook 10- 75836 -03 -040 1 $ 1,280 $ 1,280 3828 Hunter's Overlook 10- 75836 -03 -050 1 $ 1,280 $ 1,280 Vacant Lot Subtotal 6 $ 1,280 $ 7,680 Bridgewater Drive R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 3874 Bridgewater Dr. 10- 75836 -03 -080 1 $ 1,280 $ 1,280 3870 Bridgewater Dr. 10- 75836.03 -090 1 $ 1,280 $ 1,280 3866 Bridgewater Dr. 10- 75836 -03 -100 1 $ 1,280 $ 1,280 3865 Bridgewater Dr. 10- 75836 -02 -030 1 $ 1,280 $ 1,280 Vacant Lot 10- 75387 -01 -010 1 $ 1,280 $ 1,280 3862 Bridgewater Dr. 10- 75837 -01 -020 1 $ 1,280 $ 1,280 Vacant Lot 10- 75837 -01 -030 1 $ 1,280 $ 1,280 3858 Bridgewater Dr. 10- 75837 -01 -040 1 $ 1,280 $ 1,280 3857 Bridgewater Dr. 10- 75836 -02 -040 1 $ 1,280 $ 1,280 3854 Bridgewater Dr. 10- 75837 -01 -050 1 $ 1,280 1,280 3841 Bridgewater Dr. 10- 75835 -03 -020 1 $ 1,280 $ 1,280 3838 Bridgewater Dr. 10- 75835 -02 -100 1 $ 1,280 $ 1,280 3837 Bridgewater Dr. 10- 75835 -03 -010 1 $ 1,280 $ 1,280 3834 Bridgewater Dr. 10- 75835 -02 -090 1 $ 1,280 $ 1,280 3830 Bridgewater Dr. 10- 75835 -02 -080 1 $ 1,280 $ 1,280 3829 Bridgewater Dr. 10- 75835 -01 -080 1 $ 1,280 $ 1,280 3825 Bridgewater Dr. 10- 75835 -01 -070 1 $ 1,280 $ 1,280 3826 Bridgewater Dr. 10- 75835 -02 -070 1 $ 1,280 $ 1,280 3822 Bridgewater Dr. 10- 75835 -02 -060 1 $ 1,280 $ 1,280 3821 Bridgewater Dr. 10- 75835 -01 -060 1 $ 1,280 $ 1,280 67- The Oaks of Bridgewater 1 st - 3 `d Additions 3818 Bridgewater Dr. 10- 75835 -02 -050 1 $ 1,280 $ 1,280 3817 Bridgewater Dr. 10- 75835 -01 -050 1 $ 1,280 $ 1,280 3814 Bridgewater Dr. 10- 75835 -02 -040 1 $ 1,280 $ 1,280 3813 Bridgewater Dr. 10- 75835 -01 -040 1 $ 1,280 $ 1,280 3810 Bridgewater Dr. 10- 75835 -02 -030 1 $ 1,280 $ 1,280 3809 Bridgewater Dr. 10- 75835 -01 -030 1 $ 1,280 $ 1,280 3806 Bridgewater Dr. 10- 75835 -02 -020 1 $ 1,280 $ 1,280 3805 Bridgewater Dr. 10- 75835 -01 -020 1 $ 1,280 $ 1,280 3802 Bridgewater Dr. 10- 75835 -02 -010 1 $ 1,280 $ 1,280 3801 Bridgewater Dr. 10- 75835 -01 -010 1 $ 1,280 $ 1,280 Subtotal 30 $ 38,400 Bridle Ridge Road R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 780 Bridle Ridge Rd. 10- 75835 -04 -010 1 $ 1,280 $ 1,280 784 Bridle Ridge Rd. 10- 75835 -04 -020 1 $ 1,280 $ 1,280 Subtotal 2 $ 2,560 Total SF Assessments 1 56 $ 71,680 P -Parks P.I.N. Front Foot Rate /F.F. Total Wandering Walk Park 10- 75836 -00 -030 57 $ 8.75 $ 499 Subtotal 57 $ 499 Total Assessments $ 72,179 Residential Frontage 8,182 99.3% Park Frontage 57 0.7% Total Frontage 8239 100.0% 99 The Oaks of Bridgewater 1 st — 3 `d Additions Q F,\, q The Oaks of Bridgewater 1 st - 3rd City of Bap Street Revitalization - Project 1105 Fig. 1 Engineering Department Location Map 40� The Oaks of Bridgewater 1 st - 3rd Additions Street Revitalization - Project 1105 Citv of Faaan Street Improvement Area ci C) FIG. 2 Date: 1/25/2013 EDGE MILL 6' -8' wide Typ. i ( FULL WIDTH MILL ADJACENT TO MEDIAN) City of Eap Engineering Department 50'/ VARIES ROW 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Existing Typical Section 50'/ VARIES ROW 26' -28' F -F 11/2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY BITUMINOUS TACK COAT 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Bituminous Street Overlay EX. CURB & GUTTER REPLACE EX. CURB & GUTTER AS DIRECTED Proposed Typical Section t /oe The Oaks of Bridgewater 1 st - 3rd Typical Sections - Project 1105 Fig, 3 3 Oaks of Bridgewater V — 3`d Additions Neighborhood Street Revitalization City Project No. 1105 Informational Meeting — 7:30 P.M. Monday, February 25, 2013 Conference Room 1AB Attendance Aaron Nelson, Assistant City Engineer, 4 residents representing 3 residential properties (see attached sign -in sheet). Presentation of Proiect Details Nelson welcomed the property owners and presented project information, including details such as construction, costs, schedule and assessments. A short ETV video on the street improvement process was also shown. Since there were only four residents in attendance, the meeting was conducted as an informal conversation to address all questions regarding the project. Questions/ Comments 1. How long will the construction last? Construction is anticipated to begin in May (weather dependent). The size and scope of the improvements will likely result in a 3 -4 week construction timeframe. 2. What warrants curb replacement? Any curb that is sunken, heaved, or has large chunks missing would likely be replaced. It is normal for concrete to crack, so if a crack is "tight" and water is flows as intended, that curb may be left in place. 3. Will the road be open during construction? Will access be maintained to driveways? All roads will be open to traffic during construction. We do not anticipate any road closures during the work, however, some phases will require short term lane closures and the contractor will use traffic control devices or flagmen to help direct traffic. Access to driveways should be maintained throughout construction. If curb needs to be replaced at a driveway, residents can park in front of their homes while the concrete cures. 4. Will the city /contactor work with residents with physical disabilities to access driveways? If the curb needs to be replaced in front of a driveway, that homeowner can contact the project inspector and we will provide reasonable access accommodations for that resident. 5. How and when will the final assessment amounts be determined? A letter will be mailed to all properties this fall after construction is complete. The letter will include the final assessment amounts associated with each property. It will also invite property owners to another public hearing that specifically addresses the final costs. At the close of this meeting and the City Council's corresponding approval of the final assessment costs, there is a 30 day window in which payments can be made without interest. Payment during this 30 -day period should be made at city hall. After the 30 -day period, any remaining portion of the assessment will be forwarded to Dakota County for collection as part of the property taxes. 3.5% to 5% interest is anticipated to be charged annually until paid in full. 6. Will more substantial repairs be performed on larger cracks? All larger cracks will be reviewed to determine if more substantial repairs are necessary. Line items will be included in the contract for removal and replacement of asphalt and base material if needed. 7. Will cracks appear through the new asphalt? Since the majority of the asphalt is being left in place, it is expected that some of the cracks will reflect through the new asphalt, however the structural integrity of the street will remain. Any cracks will be addressed with routine maintenance and filled as necessary. 8. Will mailboxes be impacted? The construction activities are not expected to impact any of the existing mailboxes. 9. Will they know how to contact with questions during construction? After the contract is awarded, the city will mail more detailed construction related information, including contact information of the project inspectors, to all residents in the project area. 10. Will the contractor replace private driveways? Staff will ask the contractor if they're interested in private driveway work. Contractors working on these types of projects rarely are interested in private driveway work as they are set up to construct streets, and need to concentrate their efforts on the overall project. If the contractor does perform any private work, it would be done as a separate contract directly between the homeowner and contractor and the city will not get involved or warranty the work. 11. If an irrigation system is damaged, will it be repaired? Flags will be available for homeowners to mark their irrigation systems before the curb is removed. If the contractor does damage the system, repairs will be made as part of the project. 12. Will property taxes go up after construction is complete? If the homeowner chooses to apply their assessment to their property taxes, the property tax statement will indicate an assessment associated with that property until paid in full. However, the city does not notify Dakota County of street improvements for the purpose of increasing property valuations. The meeting adjourned at 8:05 p.m. IN INFORMATIONAL MEETING Oaks of Bridgewater 1St — 3rd Additions Neighborhood Street Revitalization City of Eap Project 1105 Contract 13 -04 Monday, February 25, 2013 7:30 p.m. — Conference Room 1AB NAME ADDRESS PHONE NO. 2. 'C I 3. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. qq Agenda Information Memo March 5, 2013 Eagan City Council Meeting PUBLIC HEARING C. PROJECT 1101, HIDDEN VALLEY STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 1101 (Hidden Valley — Street Improvements) as presented and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past 23 years, the City has rehabilitated approximately 193 miles of local streets. • The resurfacing of Hidden Valley, residential streets in central Eagan, has been programmed for 2013 in the City's 5 -Year Capital Improvement Program. • On June 5, 2012, the City Council directed staff to prepare a feasibility report considering rehabilitation of this neighborhood. • On February 5, 2013, the feasibility report for Project 1101 was presented to the City Council and a Public Hearing was scheduled for March 5 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held for the proposed improvements. Of the 26 total properties (25 single - family homes and 1 park parcel) proposed to be assessed under this improvement, no residents attended the meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages J(p through J13. W r( jf /JJ�* i, l -� 7 -� � `'1 r t1 �� �' �; Q �! ,i L1 JC 1 � k - - i s,•� 1 �, / . t ( 1 ,j �,i �� X14 �- _:�<• --. tY jQjS - r�� 1 . s `i of N.✓/ .5 ^_��` :,? v- From: Aaron Nelson, Assistant City Engineer Date: February 5, 2013 Re: Hidden Valley Neighborhood Street Revitalization City Project No.: 1101 Attached is our report for the Hidden Valley Neighborhood Street Revitalization, City Project No. 1101. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnes.ata. ✓ ►w`� -cr-� Aaron Nelson Date: L-( Z-,YI (3 Reg. No. 45795 Reviewed By: 02221 "'� . D artment of Public Works Date: 6113 Reviewed By: Finan 7 epartment , Date: C14 TABLE OF CONTENTS ExecutiveSummary ...................................................................... ............................... 1 Introduction/ History ....................................................................... ..............................2 Scope............................................................................................. ..............................3 AreaTo Be Included ....................................................................... ..............................3 StreetPavement Evaluation ........................................................... ..............................3 ProposedImprovements ................................................................ ..............................4 Easements /Permits ........................................................................ ..............................6 Feasibility /Recommendations ........................................................ ..............................6 CostEstimate ................................................................................. ..............................6 Assessments.................................................................................. ..............................7 AssessmentFinancing Options ....................................................... ..............................7 RevenueSource ............................................................................. ..............................8 ProjectSchedule ............................................................................ ..............................9 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 2 3 Location Map Street Improvement /Assessment Area Map Typical Section — Mill & Overlay I,6 Executive Summary Background Project Name Hidden Valley Project # 1101 Street Area 5,148 sq. yds. Street Length 1,166 feet Streets Included Michelle Drive Rocky Lane Versailles Court Constructed 1988 & 1989 Reconstructed - Crack Sealed - Seal Coated 1995 and 2004 Absolute Location NW % of Section 22 Township 27, Range 23 Relative Location South of Wescott Road East of Pilot Knob Road (CSAH 31) Project Details • Roadway resurfacing (edge mill & PCI Rating 33/100 Recommended Patch /Repair and 1 -1/2" overlay) • Replacement of damaged curb & Improvement Overlay Curb Removal 13% gutter • Adjustment /Replacement of: Scope o Sanitary /Storm sewer $ 32,200 (33 %) $ 64,500 (67 %) o Utility castings Residential Lots 25 o Watergate valves Commercial /Industrial o Street signage Park Parcel 1 • Ped Ramp & 1 -1/2" trail overlay Cost Estimate/ Revenue qq Hidden Valley 1 Property City Mill & Overlay w/ Signage $ 64,300 $ 32,200 $ 32,100 Repair Existing Concrete Curb & Gutter $ 32,400 - $ 32,400 & Trail Overlay Total $ 96,700 $ 32,200 (33 %) $ 64,500 (67 %) qq Hidden Valley 1 February 5, 2013 Neighborhood Street Revitalization Hidden Valley Eagan, Minnesota 1;�> Introduction History Pavement Management - As a part of Eagan's Pavement Management Program (PIVIP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 1,166 feet of residential streets in the Hidden Valley neighborhood in central Eagan has been identified for 2013 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The street in this residential neighborhood was constructed in 1988 and 1989. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roadway located within the project area, which is currently in the 24 to 25 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that this street was seal coated in 1995 and 2004. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. /co Hidden Valley 2 Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right -of- way and easements such as street lights, utility boxes, and above ground storm water ponds /access, and pedestrian features were evaluated. The rehabilitation of City- maintained items is included in this project, if needed. ;rte Scope This project will provide resurfacing (edge mill and overlay) for approximately 1,166 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and /or replacement to sanitary /storm sewer utility castings, water gate valves, and replacement of street signage. •rk Area To Be Included Properties included in the project lie within the NW %, Section 22, lying South of Wescott Road, East of Pilot Knob Road (CSAH 31), in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. • r,. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance /Crack Seal /Seal Coat 36-55 Patch /Repair and /or Overlay 0-35 Reconstruct/ Reclaim r®1 Hidden Valley 3 The 2012 PCI rankings for the street segments have a weighted average pavement condition rating of 33 for Hidden Valley, which falls in the upper rankings of the "Reconstruct /Reclaim" category. While the pavement condition falls into the Reconstruct /Reclaim category, the types of pavement distresses do not reflect significant subgrade issues, and the existing pavement still has substantial strength. Therefore, a mill & overlay of these streets will provide a reasonable pavement life expectancy. The 2013 construction season is the critical time to construct the bituminous overlay on this street, before its condition deteriorates further and warrants more substantial rehabilitation. 4�Proposed Improvements Pavement - The proposed street improvements for Hidden Valley are shown in Figure 3. The existing street section for this roadway consists of 3" bituminous pavement supported by 6" gravel base. The existing bituminous surface will be milled adjacent to the ►,+ _ existing curb and gutter (6' -8' wide) to ► accommodate a 1% -inch bituminous - overlay. The overlay, combined with the 'N., existing street section, will provide a -- street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 13% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. /oR Hidden Valley 4 Utility Adjustment /Replacement — Sanitary /storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Sidewalk /Path & Pedestrian Ramp — Revisions to the Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps of sidewalks and paths with public streets that are improved, including street surface improvements. The most common method of providing this detectable warning is through the installation of truncated domes a minimum of two feet in length across the width of all pedestrian ramps. This project provides for the installation of truncated dome pedestrian ramps along the existing trail where they currently do not exist. In addition, the trail at the east end of Michelle DRive will be cleared of overgrowth and a 1 -1/2" bituminous overlay will be constructed along the entire length. Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. /03 Hidden Valley 5 Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are also in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. 4�Easement Permits All work will be in the public right -of -way. No additional easements are anticipated. It is anticipated the only permit required will be from Dakota County for work within the Pilot Knob Road right -of -way. 4�Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2013 — 2017) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. • Rs' Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2013 construction costs and include 'a 5% contingency and indirect cost of 30 %, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Hidden Valley • Mill & Overlay w/ Signage ...................... ............................... $ 64,300 • Repair Existing Concrete Curb & Gutter . ............................... $ 32,400 Total............................................ ............................... $ 96,700 Hidden Valley 6 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay - Low - Density Residential (R- 1,2,3) 50% 50% Mill & Overlay - Neighborhood Park 50% 50% Repair Existing Concrete Curb & Gutter & Trail Overlay - 100% Residential Lots — All residential lots (25 total single - family residential lots), as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per single - family lot based on the City's Assessment Policy is $1,280/lot and is calculated as follows: • $64,300 (Mill & Overlay Costs) / 2,842' (Total F.F.) = $22.62/F.F. • $22.62/F.F. x 50% = $11.31 /Residential F.F. • $11.38 /Residential F.F. x 2,821' (Residential Frontage) = $31,906 (Total Assessment) • $31,906 (Total Assessment) / 25 lots = $1,276/lot • rounded to $1,280/lot, or $32,000 Total Assessment Neighborhood Parks — All City parks (Windcrest Park) adjacent to the project area, as shown in Figure 2, are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable to parks, based on a standard 32 -foot width. The estimated cost per front foot to be assessed, based on the City's Assessment Policy, is $11.31 /front foot and is calculated as follows; • $64,300 (Mill & Overlay Costs) / 2,842' (Total F.F.) = $22.62/F.F. • $.22.62/F.F. x 50% = $11.31 /Park F.F. • $11.31 /Park F.F. x 21' (Park Frontage) = $238 (Total Assessment) -dam Assessment Financing Ootions The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners and parks. In 2012, the interest rate was set at 3.5 %. The 2013 rate /0!3 Hidden Valley 7 is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a single family assessment of $1,280 with an estimated 3.5% interest for the assessed amounts, and assumes 14 months interest for the first year: F — Principal Per Year Interest Per Year F Cost Per Year — First Year $256 $52 ^F $308 Fifth Year $256 $ 9 $265 $ 32,400 - $ 32,400 Bonds may be issued to finance the improvements. •� Revenue Source A summary of revenue sources is listed below: The City's Major Street Fund will finance the estimated project deficit of $64,500 (67% of total). ld ro Hidden Valley 8 Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 64,300 $ 32,200 $ 32,100 Repair Existing Curb & Gutter & Trail Overlay $ 32,400 - $ 32,400 Totals $ 96,700 $ 32,200 $ 64,500 The City's Major Street Fund will finance the estimated project deficit of $64,500 (67% of total). ld ro Hidden Valley 8 Project Schedule Present Feasibility Report to City Council/ Order Public Hearing ................................................... ............................... February 5, 2013 Informational Meeting .............................................. ............................... February 25, 2013 PublicHearing ................................................................. ............................... March 5, 2013 Approve Plans and Specifications ................................... ............................... March 5, 2013 BidDate .................................................. ............................... ..........................April 11, 2013 AwardContract ...................................... ............................... ..........................April 16, 2013 StartConstruction .............................................................. ............................... May 1, 2013 ProjectCompletion ........................................................... ............................... August, 2013 FinalCost Report .................................... ............................... .....................September, 2013 Final Assessment Hearing ....................................................... ............................... Fall, 2013 First Payment Due with Property Tax Statement.......... / b-7- Hidden Valley 9 ......................... May 15, 2014 Appendix A Preliminary Cost Estimate Citv Project 1101 Hidden Vallev Item No. Item Unit Unit Price Est Estimated Mill Bituminous Pavement (1- 1/4" depth, 6' Width) 2357.502 Bituminous Material for Tack Coat 2360.501 Qty Cost Part i - tsituminous street overlay 2021.501 Mobilization 2104.505 Remove Bituminous Pavement 2232.501 Mill Bituminous Pavement (1- 1/4" depth, 6' Width) 2357.502 Bituminous Material for Tack Coat 2360.501 SP WEA240B Wearing Course Mixture (Overlay) 2360.501 SP WEA340B Wearing Course Mixture (Patch) 2504.602 Adjust Gate Valve Box 2504.602 Repair Gate Valve Mid Section 2504.602 Repair Gate Valve Top Section w /Cover 2506.602 Adjust Manhole Casting - Riser Adjustment 2506.602 Adjust Frame and Ring Casting (Manhole) SP -1 Signage Remove & Replace 2563.601 Traffic Control Subtotal 5% Contingency Subtotal 30% Indirect Costs Part I - Bituminous Street Overlay 1 os Hidden Valley LS $3,500.00 1 $ 3,500.00 SY $7.50 30 $ 225.00 SY $1.60 1900 $ 3,040.00 GAL $2.75 320 $ 880.00 TON $58.00 490 $ 28,420.00 TON $100.00 15 $ 1,500.00 EA $110.00 4 $ 440.00 EA $300.00 1 $ 300.00 EA $275.00 2 $ 550.00 EA $210.00 1 $ 210.00 EA $425.00 10 $ 4,250.00 LS $1,760.00 1 $ 1,760.00 LS $2,000.00 1 $ 2,000.00 S 47.n7s.nn $ 2,353:75 $ 49,428.75 $ 14,828.63 $ 64,257.38 Item No. Item Unit Unit Price Est Estimated $6.50 370 $ 2,405.00 Qty Cost Part n - itepair txisting curb & Gutter & Trail overlay 2101.601 Remove Trail Overgrowth 2104.501 Remove Concrete Curb and Gutter 2104.503 Remove Bituminous Trail Pavement 2104.523 Salvage Casting 2211.501 6 "Aggregate Base, CI.5 (100% Crushed) 2357.502 Bituminous Material for Tack Coat (Trail Overlay) 2360.501 SP WEA340B Wearing Course Mixture (Patch) 2360.501 SP WEA240B Wearing Course Mixture (Trail Overlay) 2504.602 Irrigation Repair 2506.521 Install Casting 2506.602 Adjust Frame & Ring Casting (CB -HDPE Rings) 2506.602 Remove & Replace Top Slab 4' Dia (MH) 2506.602 Repair Invert/ Dogouse 2506.602 Install 2 x 3 CB Erosion Barrier Shroud 2521.501 6" Concrete Fed Ramp w/ Wet Cast for Truncated Dome Inset 2531.501 Concrete Curb & Gutter D412 2531.501 Concrete Curb and Gutter, B618 2531.618 Truncated Dome Detectable Warning Paver (2x2) 2540.602 Repair Underground Electric Fence 2540.602 Repair Residential Landscaping 2573.530 Storm Drain Inlet Protection 2575.609 Seeding (MnDOT 270 w /Type 1 Mulch Special) 2575.535 WaterforTurf Establishment 2575.551 Select Topsoil /Compost (Grade 1) mix Part II Repair Existing Curb & Gutter Part I Bituminous Street Overlay Part II Repair Existing Curb & Gutter & Trail Overlay TOTAL /09 Hidden Valley LS $3,300.00 1 $ 3,300.00 LF $6.50 370 $ 2,405.00 SF $1.15 60 $ 69.00 EA $110.00 1 $ 110.00 TON $24.50 5 $ 122.50 GAL $2.75 10 $ 27.50 TON $100.00 10 $ 1,000.00 TON $70.00 19 $ 1,330.00 EA $100.00 11 $ 1,100.00 EA $600.00 1 $ 600.00 EA $400.00 5 $ 2,000.00 EA $1,700.00 1 $ 1,700.00 EA $500.00 1 $ 500.00 EA $150.00 2 $ 300.00 SF $6.00 60 $ 360.00 LF $14.70 340 $ 4,998.00 LF $16.15 30 $ 484.50 EA $145.00 4 $ 580.00 EA $130.00 5 $ 650.00 EA $350.00 1 $ 350.00 EA $120.00 2 $ 240.00 SY $8.00 90 $ 720.00 GAL $0.03 2700 $ 81.00 TON $40.00 18 $ 720.00 Subtotal $ 23,747.50 5% Contingency $ 1,187.38 Subtotal $ 24,934.88 30% Indirect Costs $ 7,480.46 $ 32,415.34 $ 64,257.38 $ 32,415.34 $ 96,672.71 Appendix B Preliminary Assessment Roll City Project 1101 Hidden Valley Michelle Drive R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 1356 Michelle Drive 10- 32900 -02 -110 1 $ 1,280 $ 1,280 1359 Michelle Drive 10- 32900 -03 -030 1 $ 1,280 $ 1,280 1360 Michelle Drive 10- 32900 -02 -100 1 $ 1,280 $ 1,280 1363 Michelle Drive 10- 32900 -03 -020 1 $ 1,280 $ 1,280 1364 Michelle Drive 10- 32900 -02 -090 1 $ 1,280 $ 1,280 1367 Michelle Drive 10- 32900 - 03,010 1 $ 1,280 $ 1,280 1368 Michelle Drive 10- 32900 -02 -080 1 $ 1,280 $ 1,280 1371 Michelle Drive 10- 32900 -01 -110 1 $ 1,280 $ 1,280 1372 Michelle Drive 10- 32900 -02 -070 1 $ 1,280 $ 1,280 1375 Michelle Drive 10- 32900 -01 -100 1 $ 1,280 $ 1,280 1376 Michelle Drive 10- 32900 -02 -060 1 $ 1,280 $ 1,280 1380 Michelle Drive 10- 32900.02 -050 1 $ 1,280 $ 1,280 1384 Michelle Drive 10- 32900 -02 -040 1 $ 1,280 $ 1,280 1387 Michelle Drive 10- 32900 -01 -030 1 $ 1,280 $ 1,280 1388 Michelle Drive 10- 32900 -02 -030 1 $ 1,280 $ 1,280 1391 Michelle Drive 10- 32900 -01 -020 1 $ 1,280 $ 1,280 1392 Michelle Drive 10- 32900.02 -020 1 $ 1,280 $ 1,280 1395 Michelle Drive 10- 32900 -01 -010 1 $ 1,280 $ 1,280 1396 Michelle Drive 10- 32900 -02 -010 1 $ 1,280 Subtotal 19 $ 24,320 Versailles Ct R -1 Residential P.I.N. Lot Equivalent Unit'Assessment Total 3960 Versailles Ct 10- 32900 -01 -090 1 $ 1,280 $ 1,280 3956 Versailles Ct 10- 32900 -01 -080 1 $ 1,280 $ 1,280 3955 Versailles Ct 10- 32900 -01 -040 1 $ 1,280 $ 1,280 3952 Versailles Ct 10 32900 01 070 1 $ 1,280 $ 1,280 3948 Versailles Ct 10- 32900 -01 -060 1 $ 1,280 $ 1,280 3951 Versailles Ct 10- 32900 -01 -050 1 $ 1,280 $ 1,280 Subtotal 6 $ 7,680 25 SF Lots I Total SF Assessments $ 32,000 Michelle Drive P - Parks P.I.N. Front Footage Rate /F.F. Total Windcrest Park 10- 32900 -00 -010 21 $ 11.31 $ 23g Total Parks Assessments $ 238 Total Assessments $ 32,238 Residential Frontage 2821 99.3% Park Frontage 21 0.7% Total Frontage 2842 100.0% II0 Hidden Valley f!7 N 49� Hidden Valley City of Eap Street Revitalization - Project 1101 Fig.1 Engineering Department Location Map Hidden Valley qr Street Revitalization - Project 1101 f1ty Of Egon Street Improvement Area 11Q FIG. 2 Date: 1/05/2013 EDGE MILL (6' -8' wide) T 50'- 60' ROW EX. CURB & GUTTER 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Existing Typical Section 50'- 60' ROW 32' F -F 11/2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY REPLACE EX. CURB & BITUMINOUS TACK COAT GUTTER AS DIRECTED 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section 1/05/2013 Hidden Valley Y � an City Of Ea J Typical Sections - Project 1101 Fig.3 Engineering Department I 13 Agenda Information Memo March 5, 2013 Eagan City Council Meeting PUBLIC HEARING D. PROJECT 1096, WILLBROOK ADDITION STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 1096 (Willbrook Addition — Street Improvements) as presented and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past 23 years, the City has rehabilitated approximately 193 miles of local streets. • The resurfacing of Willbrook Addition, residential streets in central Eagan, has been programmed for 2013 in the City's 5 -Year Capital Improvement Program. • On June 5, 2012, the City Council directed staff to prepare a feasibility report considering rehabilitation of this neighborhood. • On February 5, 2013, the feasibility report for Project 1096 was presented to the City Council and a Public Hearing was scheduled for March 5 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held for the proposed improvements. Of the 16 total properties (single- family homes) proposed to be assessed under this improvement, no residents attended the meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages through 13 i►W F From: Aaron Nelson, Assistant City Engineer Date: February 5, 2013 Re: Willbrook Addition Neighborhood Street Revitalization City Project No.: 1096 Attached is our report for the Willbrook Addition Neighborhood Street Revitalization, City Project No. 1096. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. ' We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. Reviewed By: G-Vv� ""� Ddiartment of Public Works Reviewed By: Finat4pepartment i I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minneso . � -/ J V�Mrv_ Aaron Nelson Date: 13 Reg. No. 45795 Date: Date: 0 -A�5 l3 11 lP TABLE OF CONTENTS ExecutiveSummary ...................................................................... ............................... 1 Introduction / History ....................................................................... ..............................2 Scope............................................................................................. ..............................3 AreaTo Be Included ....................................................................... ...............:..............3 StreetPavement Evaluation ........................................................... ..............................3 ProposedImprovements ................................................................ ..............................4 Easements /Permits ........................................................................ ..............................5 Feasibility /Recommendations ........................................................ ..............................5 CostEstimate ................................................................................. ..............................6 Assessments.................................................................................. ..............................6 AssessmentFinancing Options ....................................................... ..............................7 RevenueSource ............................................................................. ..............................7 ProjectSchedule ............................................................................ ..............................8 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 2 - 3 Location Map Street Improvement /Assessment Area Map Typical Section — Mill & Overlay Executive Summary Background Project Name Willbrook Addition Project # 1096 Street Area 3,386 sq. yds. Street Length 715 feet Streets Included Cardinal Way Willbrook Court Constructed 1991 Reconstructed - Crack Sealed - Seal Coated 2003 and 2008 Absolute Location SW % of Section 14 Township 27, Range 23 Relative Location South of Yankee Doodle Rd. (CSAH 28) East of Lexington Ave. (CSAH43) Project Details • Roadway resurfacing • Replacement of damaged curb & gutter Scope • Adjustment /Replacement of: • Sanitary /Storm sewer • Utility castings • Water gate valves • Street signage PCI Rating 45/100 Recommended Patch /Repair and Improvement Overlav Curb Removal Residential Lots Commercial /Industrial Public Facility Lots Cost Estimate/ Revenue 19% 16 119 Willbrook Addition 1 Property City Mill & Overlay w/ Signage $ 42,500 Repair Existing Concrete Curb & Gutter $ 20,100 $ 19,800 - $ 22,700 $20,100 Total $ 62,600 $ 19,800 (32 %) $ 42,800 (68 %) 119 Willbrook Addition 1 February 5, 2013 Neighborhood Street Revitalization Willbrook Addition Eagan, Minnesota 1;�> Introduction History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 715 feet of residential streets in the Willbrook Addition in central Eagan has been identified for 2013 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The street in this residential neighborhood was constructed in 1991. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roadway located within the project area, which is currently in the 22 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that this street was seal coated in 2003 and 2008. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the liq Willbrook Addition 2 project area and determined the underground systems are generally in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right -of- way and easements such as street lights, utility boxes, and above ground storm water ponds /access, and pedestrian features were evaluated. The rehabilitation of City- maintained items is included in this project, if needed. <;;��Scope This project will provide resurfacing (edge mill and overlay) for approximately 715 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and /or replacement to sanitary /storm sewer utility castings, water gate valves, and replacement of street signage. 1;�5Area To Be Included Properties included in the project lie within the SW %, Section 14, lying South of Yankee Doodle Road (CSAH 28), East of Lexington Avenue (CSAH 43), in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance /Crack Seal /Seal Coat 36-55 Patch /Repair and /or Overlay 0-35 Reconstruct/ Reclaim The 2012 PCI rankings for the street segments have a weighted average pavement condition rating of 45 for the Willbrook Addition, which falls in the "Patch /Repair and /or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the Ix Willbrook Addition 3 City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2013 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Proposed Improvements Pavement - The proposed street improvements for the Willbrook Addition are shown in Figure 3. The r: existing street section for this roadway y, consists of 3" bituminous pavement supported by 6" gravel base. The ' existing bituminous surface will be milled adjacent to the existing curb and gutter (6' -8' wide) to accommodate a 1% -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The f combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 19% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment /Replacement — Sanitary /storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. I a I Willbrook Addition 4 Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are also in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. ';�>Easement/Permits All work will be in the public right -of -way. No additional easements are anticipated. It is anticipated that no permits will be required for the resurfacing project. �Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. I Ra Willbrook Addition 5 The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2013 — 2017) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. 1;�>Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2013 construction costs and include a 5% contingency and indirect cost of 30 %, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Willbrook Addition Mill & Overlay w/ Signage ............. ............................... $ 42,500 Repair Existing Concrete Curb & Gutter ....................... $ 20,100 ; Total ............................. ............................... $ 62,600 d� Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay - Low - Density Residential (R- 1,2,3) 50% 50% Repair Existing Concrete Curb & Gutter - 100% Residential Lots — All residential lots (16 total single- family residential lots), as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per single - family lot based on the City's Assessment Policy is $1,240/lot and is calculated as follows: $42,500 (Mill & Overlay Costs) / 1,982' (Total F.F.) _ $21.44/F.F. $21.44/F.F. x 50% _ $10.72 /Residential F.F. $10.72 /Residential F.F. x 1,847' (Residential Frontage) _ $19,800 (Total Assessment) $19,800 (Total Assessment) / 16 lots = $1,237/lot rounded to $1,240/lot, or $19,840 Total Assessment la3 Willbrook Addition 6 The remaining Willbrook Addition frontage within the project area (135' or 7 %) is either sideyard or backyard property with no driveway accesses, and therefore not assessable under the City's Assessment Policy. �Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2012, the interest rate was set at 3.5 %. The 2013 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a single family assessment of $1,240 with an estimated 3.5% interest for the assessed amounts, and assumes 14 months interest for the first year: Principal Per Year Interest Per Year Cost Per Year First Year $248 $51 F $299 Fifth Year � $248 F $ 9 - —'$257 $ 20,100 Totals Bonds may be issued to finance the improvements. •ta.. Revenue Source A summary of revenue sources is listed below: The City's Major Street Fund will finance the estimated project deficit of $42,800 (68% of total). ) ?q Willbrook Addition 7 Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 42,500 $ 19,800 $ 22,700 Repair Existing Curb & Gutter $ 20,100 - $ 20,100 Totals $ 62,600 $ 19,800 $ 42,800 The City's Major Street Fund will finance the estimated project deficit of $42,800 (68% of total). ) ?q Willbrook Addition 7 • rv. Project Schedule Present Feasibility Report to City Council/ Order Public Hearing ................................................... ............................... February 5, 2013 Informational Meeting .............................................. ............................... February 25, 2013 PublicHearing ................................................................. ............................... March 5, 2013 Approve Plans and Specifications ................................... ............................... March 5, 2013 BidDate ................................................... ............................... .........................April 11, 2013 AwardContract ....................................... ............................... .........................April 16, 2013 StartConstruction .............................................................. ............................... May 1, 2013 ProjectCompletion ........................................................... ............................... August, 2013 Final Cost Report .................................... ............................... .....................September, 2013 Final Assessment Hearing ....................................................... ............................... Fall, 2013 First Payment Due with Property Tax Statement ............ ............................... May 15, 2014 ia5 Willbrook Addition 8 Appendix A Preliminary Cost Estimate City Project 1096 Wilbrook Addition Item No. Item Unit Unit Price Est Estimated Mill Bituminous Pavement (1- 1/4" depth, 6' Width) 2357.502 Bituminous Material for Tack Coat 2360.501 Qty Cost Part i - tituminous street uveriay 2021.501 Mobilization 2104.505 Remove Bituminous Pavement 2232.501 Mill Bituminous Pavement (1- 1/4" depth, 6' Width) 2357.502 Bituminous Material for Tack Coat 2360.501 SP WEA240B Wearing Course Mixture (Overlay) 2360.501 SP WEA340B Wearing Course Mixture (Patch) 2504.602 Adjust Gate Valve Box 2506.602 Adjust Manhole Casting - Riser Adjustment 2506.602 Adjust Frame and Ring Casting (Manhole) SP -1 Signage Remove & Replace 2563.601 Traffic Control Subtotal 5% Contingency Subtotal 30% Indirect Costs Part I - Bituminous Street Overlay Willbrook Addition LS $3,500.00 1 $ 3,500.00 SY $7.50 50 $ 375.00 SY $1.60 1300 $ 2,080.00 GAL $235 210 $ 577.50 TON $58.00 330 $ 19,140.00 TON $100.00 10 $ 1,000.00 EA $110.00 1 $ 110.00 EA $210.00 4 $ 840.00 EA $425.00 1 $ 425.00 LS $1,100.00 1 $ 1,100.00 LS $2,000.00 1 $ 2,000.00 S 31.147.50 J 1,557.38 $ 32,704.88 $ 9,811.46 $ 42,516.34 Item No. Item Unit Unit Price Est Estimated SP WEA340B Wearing Course Mixture (Patch) 2504.602 Irrigation Repair 2506.602 Qty Cost Part II - Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter 2211.501 6 "Aggregate Base, CI.5 (100% Crushed) 2360.501 SP WEA340B Wearing Course Mixture (Patch) 2504.602 Irrigation Repair 2506.602 Adjust Frame & Ring Casting (CB -HDPE Rings) 2506.602 Install 2 x 3 CB Erosion Barrier Shroud 2531.501 Concrete Curb and Gutter, Surmountable 2540.602 Repair Underground Electric Fence 2540.602 Repair Residential Landscaping 2573.530 Storm Drain Inlet Protection 2575.604 Seeding (MnDOT 270 w /Type 5 Hydromulch) 2575.535 Water for Turf Establishment 2575.551 Select Topsoil /Compost (Grade 1) mix Part II Repair Existing Curb & Gutter Part I Bituminous Street Overlay Part 11 Repair Existing Curb & Gutter TOTAL a4- Willbrook Addition LF $6.50 385 $ 2,502.50 TON $24.50 5 $ 122.50 TON $100.00 10 $ 1,000.00 EA $100.00 9 $ 900.00 EA $400.00 5 $ 2,000.00 EA $150.00 2 $ 300.00 LF $16.00 385 $ 6,160.00 EA $130.00 3 $ 390.00 EA $350.00 1 $ 350.00 EA $120.00 2 $ 240.00 SY $8.00 45 $ 360.00 GAL $0.03 1350 $ 40.50 TON $40.00 9 $ 360.00 Subtotal $ 14,725.50 5% Contingency $ 736.28 Subtotal $ 15,461.78 30% Indirect Costs $ 4,638.53 $ 20,100.31 $ 42,516.34 $ 20,100.31 $ 62,616.65 Appendix B Preliminary Assessment Roll City Project 1096 Willbrook Addition Willbrook Court R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 3698 Willbrook Court 10- 84375 -01 -160 1 $ 1,240 $ 1,240 3694 Willbrook Court 10- 84375 -01 -150 1 $ 1,240 $ 1,240 3690 Willbrook Court 10- 84375 -01 -140 1 $ 1,240 $ 1,240 3686 Willbrook Court 10- 84375 -01 -130 1 $ 1,240 $ 1,240 3685 Willbrook Court 10- 84375 -01 -120 1 $ 1,240 $ 1,240 3689 Willbrook Court 10- 84375 -01 -110 1 $ 1,240 $ 1,240 3693 Willbrook Court 10- 84375 -01 -100 1 $ 1,240 $ 1,240 3708 Cardinal Way Subtotal 7 $ 1,240 $ 8,680 Cardinal Way R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 3729 Cardinal Way 10- 84375 -01 -070 1 $ 1,240 $ 1,240 3725 Cardinal Way 10- 84375 -01 -080 1 $ 1,240 $ 1,240 3721 Cardinal Way 10- 84375 -01 -090 1 $ 1,240 $ 1,240 3724 Cardinal Way 10- 84375 -01 -060 1 $ 1,240 $ 1,240 3720 Cardinal Way 10- 84375 -01 -050 1 $ 1,240 $ 1,240 3716 Cardinal Way 10- 84375 -01 -040 1 $ 1,240 $ 1,240 3712 Cardinal Way 10- 84375 -01 -030 1 $ 1,240 $ 1,240 3708 Cardinal Way 10- 84375 -01 -020 1 $ 1,240 $ 1,240 3704 Cardinal Way 10- 84375 -01 -010 1 $ 1,240 $ 1,240 Subtotal 9 $ 11,160 16 SF Lots Total SF Assessments $ 19,840 Total Assessments $ 19,840 Residential Frontage Non - Assessable Frontage 1847 135 93.2% 6.8% Total Frontage 1982 100.0% 1a9 Willbrook Addition PIN, Willbrook Addition City of Eap Street Revitalization - Project 1096 Fig.1 Engineering Department Location Map re. h _ I',. `mot _ TM b�• C w O ............. N v £ 3685< lb r '1 j - r s tz a /� - Lr; E zi- € ■y per ` (��� . 4 � ■ �,� =3729 = � , := 3� 5 ; 3721':n _ Y 3698 3724 Cardinale ■Way' f �° � __ � � o'er � � � � �, � � _ ■ � 4 .r 4 , _ f �� �"� � , � �3 � 0�-� � - ,3716 -3712 3708 3704 ■ � v � 3 ME A IF '}mss Y V�P Vi- Fa rte." 7 a - ' 5 LEGEND` s fin V, n f Street Improvement M, rx Assessable Area - Willbrook Addition Street Revitalization - Project 1096 City Of Ewfl Street Improvement Area 130 OwEs FIG. 2 Date: 1/05/2013 EDGE MILL _ (6' -8' wide) Typ. 50' ROW 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Existing Typical Section 50' ROW 28' F -F 1 1/Z" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY BITUMINOUS TACK COAT 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Bituminous Street Overlay EX. CURB & GUTTER REPLACE EX. CURB & GUTTER AS DIRECTED Proposed Typical Section 12/31/2012 City f Ea aIl Willbrook Addition Y � Fig.3 Engineering Department Typical Sections - Project 1096 , Agenda Information Memo March 5, 2013 Eagan City Council Meeting PUBLIC HEARING E. PROJECT 1115, WESCOTT HILLS, THE WOODLANDS NORTH & TRAILS END STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 1115 (Wescott Hills, The Woodlands North and Trails End — Street Improvements) as presented and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past 23 years, the City has rehabilitated approximately 193 miles of local streets. • The resurfacing of Wescott Hills, The Woodlands North and Trails End, residential streets in eastern Eagan, has been programmed for 2013 in the City's 5 -Year Capital Improvement Program. • On June 5, 2012, the City Council directed staff to prepare a feasibility report considering rehabilitation of these neighborhoods. • On February 5, 2013, the feasibility report for Project 1115 was presented to the City Council and a Public Hearing was scheduled for March 5 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held for the proposed improvements. Of the 14 single - family properties, 190 multi - family properties and 120 high density units proposed to be assessed under this improvement, 3 residents representing 3 properties attended the meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages / 33 through .lam. • Neighborhood Meeting Minutes, pages 1 W through ILA r � (. s�'i _ c--r_ � c t Y,_ -_. � ��� —�.. �� _3 �� `f � lspl `r1� � 1 _ .' € f� � �: - eases � 1 t � � C� --� • � �.- e � ��! � j ��� AbL- City of Baran bemo To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: February 5, 2013 Re: Wescott Hills, The Woodlands North & Trails End Neighborhood Street Revitalization City Project No.: 1115 Attached is our report for the Wescott Hills, The Woodlands North & Trails End Neighborhood Street Revitalization, City Project No. 1115. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Aaron Nelson Date: 1 Reg. No. 45795 Reviewed By: artment of Public Works Date: Reviewed By: Finance tY4fiartment Date: 1 341 TABLE OF CONTENTS ExecutiveSummary ...................................................................... ............................... 1 Introduction/ History .................................................................. ............................... 2 Scope............................................................................................. ..............................3 AreaTo Be Included ....................................................................... ..............................3 StreetPavement Evaluation ........................................................... ..............................3 ProposedImprovements ................................................................ ..............................4 Easements /Permits ........................................................................ ..............................5 Feasibility /Recommendations ........................................................ ..............................5 CostEstimate ................................................................................. ..............................6 Assessments.................................................................................. ..............................6 AssessmentFinancing Options ....................................................... ..............................8 RevenueSource ............................................................................. ..............................9 ProjectSchedule ............................................................................ .............................10 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 - 2 3 Location Map Street Improvement /Assessment Area Map Typical Section — Mill & Overlay / 35 Executive Summary Background Project Wescott Hills, The 43/100 1 -1/2" overlay) Name Woodlands North & Trails Project # 1115 • Replacement of damaged curb & End Improvement Overlay Street Scope . Adjustment /Replacement of: Curb Removal Area 19,417 sq. yds. Street Length 5,804 feet • Utility castings Low Density (Single Family) Lots 14 Ivy Lane, Wescott Square = 1971,'73,'74 Low Density (Multi Family) Units Ivy Court Constructed Ivy Court, Ivy Lane, Trails End Rd, Trail 120 Ivy Lane Court = 1985,'92,'94 Streets Trail Court Reconstructed Ivy Lane & Wescott Square 1996 Included Trails End Road Crack Sealed - Wescott Square Seal Coated 1996, 2000, 2003, 2008 Absolute NE % of Section 14 Relative South of Yankee Doodle Road (CSAH 28) Location Township 27, Range 23 Location East of Lexington Ave (CSAH 43) Project Details • Roadway resurfacing (edge mill & PCI Rating 43/100 1 -1/2" overlay) $ 112,100 - $ 114,700 $ 98,700 Recommended Patch /Repair and • Replacement of damaged curb & gutter Improvement Overlay Scope . Adjustment /Replacement of: Curb Removal 15% • Sanitary /Storm sewer • Utility castings Low Density (Single Family) Lots 14 • Watergate valves Low Density (Multi Family) Units 190 • Street signage High Density Residential Units 120 Cost Estimate/ Revenue )3& Wescott Hills, The Woodlands North, & Trails End Property City Mill & Overlay w/ Signage $ 226,800 Repair Existing Concrete Curb & Gutter $ 98,700 $ 112,100 - $ 114,700 $ 98,700 Total $ 325,500 $ 112,100 (34 %) $ 213,400 (66 %) )3& Wescott Hills, The Woodlands North, & Trails End February 5, 2013 Neighborhood Street Revitalization Wescott Hills, The Woodlands North & Trails End Eagan, Minnesota ,;;:>Introduction/ History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets-within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 5,804 feet of residential streets in Wescott Hills, The Woodlands North and Trails End neighborhoods in eastern Eagan has been identified for 2013 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets in this residential neighborhood were constructed between 1971 and 1994, and some were reconstructed in 1996. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roadway located within the project area, which is currently in the that time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that this street was seal coated in 1996, 2000, 2003, and 2008. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. 1 Wescott Hills, The Woodlands North, & Trails End 2 Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right -of- way and easements such as street lights, utility boxes, and above ground storm water ponds /access, and pedestrian features were evaluated. The rehabilitation of City- maintained items is included in this project, if needed. 4�Scope This project will provide resurfacing (edge mill and overlay) for approximately 5,804 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and /or replacement to sanitary /storm sewer utility castings, water gate valves, and replacement of street signage. a�Area To Be Included Properties included in the project lie within the NE %, Section 14, lying South of Yankee Doodle Road (CSAH 28), East of Lexington Avenue (CSAH 43), in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance /Crack Seal /Seal Coat 36-55 Patch /Repair and /or Overlay 0-35 Reconstruct/ Reclaim The 2012 PCI rankings for the street segments have a weighted average pavement condition rating of 43 for the Wescott Hills, The Woodlands North, & Trails End neighborhood, which falls in the "Patch /Repair and /or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can 139 Wescott Hills, The Woodlands North, & Trails End 3 rapidly decline if no improvements are performed. Therefore, the 2013 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. a �Proposed Improvements Pavement -The proposed street improvements for Wescott Hills, They Woodlands North, & Trails End are shown in Figure 3. The existing street section for this ' roadway consists of 3" bituminous pavement supported by 6" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6'- _ 8' wide) to accommodate a 1% -inch bituminous overlay. Any narrower street = sections, like around the landscaped cul -de- sac bubbles, will receive a full -width mill and overlay. The overlay, combined with the i existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 15% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment /Replacement — Sanitary /storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting 139 Wescott Hills, The Woodlands North, & Trails End 4 structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are also in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. ';�>Easement/Permits All work will be in the public right -of -way. No additional easements are anticipated. The only permit anticipated will be from Dakota County for work within the Yankee Doodle Road right - of -way. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. /qc) Wescott Hills, The Woodlands North, & Trails End 5 This project is in accordance with the Five Year Capital Improvement Plan (2013 — 2017) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. <,k Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2013 construction costs and include a 5% contingency and indirect cost of 30 %, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Wescott Hills, The Woodlands North, & Trails End Mill & Overlay w/ Signage ........... ............................... $ 226,800 Repair Existing Concrete Curb & Gutter ......................$ 98,700 Total........................... ............................... $ 325,500 4�k Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay - Low - Density Residential (R- 1,2,3) 50% 50% Mill & Overlay - High- Density Residential (114) 75% 25% Repair Existing Concrete Curb & Gutter - 100% Wescott Square and Ivy Lane between Yankee Doodle Road and Trails End Road were previously overlayed in 1996. Properties with access to either road are proposed to be assessed with a 15% credit because the pavement condition has not met its predicted life expectancy (3 years prior to the anticipated 20 -year pavement life cycle, 3/20 = 15 %). The properties east of Ivy Lane will receive a prorated 94% credit because they have access to both Ivy Lane (613' with an 85% credit) and Trails End Road (982' with no credit). The calculation for the credit is shown as [(613' x 85 %) + (982' x 100 %)] / (613' + 982') = 94 %. This reduced assessment rate is in accordance with a recent update (February 16, 2010) of the City's Assessment Policy addressing shortened life cycles. Residential Lots — All residential lots (14 single family, 190 twin /town homes, and 120 high density units), as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% (low density residential) and 75% (high density residential) of the mill and overlay costs are assessable for Iql Wescott Hills, The Woodlands North, & Trails End 6 local residential streets, based on a standard 32 -foot width. The estimated cost per single - family lot based on the City's Assessment Policy is calculated as follows: Street Frontage Total Frontage = 12,071' High Density Frontage = 945' Low Density Frontage = (12,071' — 945') = 11,126' Low Density Equivalent Residential Units (ERU's) The low density residential properties include both single and multi- family homes (twin and town homes). To assist with distribution of assessments, Equivalent Residential Units (ERU's) are being used. Since the multi - family homes are higher density with less street frontage, they are considered 75% of an equivalent residential unit, compared to single family homes being considered 100% of an equivalent residential unit. The total number of ERU's is calculated as follows: Single Family = 14 lots x 100% = 14 ERU's Multi Family Homes =190 units x 75% = 142.5 ERU's TOTAL ERU's = 156.5 ERU's Low Density (L.D.) Residential Assessments $226,800 (Mill & Overlay Costs) / 12,071' (Total F.F.) = $18.80/F.F. $18.80/F.F. x 50% = $9.40/L.D. Residential F.F. $9.40 /L.D. Residential F.F. x 11,126' (L.D. Res. F.F.) = $104,584 (L.D. Total Assessment) $104,584 (L.D. Total Assessment) / 156.5 ERU's = $668 /ERU Single Family Assessment = $668 x 100% = $668/lot, rounded to $670 /single - family lot Multi - Family Assessment = $668 x 75% = $501 /unit, rounded to $500 /multi - family unit High Density (H.D.) Residential Assessments $226,800-(Mill & Overlay Costs) / 12,071' (Total F.F.) = $18.80/F.F. $18.80/F.F. x 75% = $14.10/H.D. Residential F.F. $14.10/H.D. Residential F.F. x 945' (H.D. Res. F.F.) = $13,325 (H.D. Total Assessment) $13,325 (H.D. Total Assessment) / 120 H.D. units = $111 /unit, rounded to $110 /H.D. unit ASSESSMENT SUMMARY # lots/ units Assessment Rate Multiplying Factor Actual Assessment Rate (rounded) Total Assessment Single Family 14 $670 100% $670 $ 9,380 Multi - Family (100% rate) 115 $500 100% $500 $ 57,500 Multi - Family (94% rate) 25 $500 94% $470 $ 11,750 Multi- Family (85% rate) 50 $500 85% $430 $ 21,500 High Density Res. 120 $110 85% $100 $ 12,000 TOTAL 324 $112,130 /yd, Wescott Hills, The Woodlands North, & Trails End 7 arm Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement.. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2012, the interest rate was set at 3.5 %. The 2013 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedules are examples of each assessment amount with an estimated 3.5% interest for the assessed amounts and assumes 14 months interest for the first year: $670 Assessment F[—Principal Per Year Interest Per Year Cost Per Year FFirst Year $134 r $27 $161 Fifth Year I $134 $ 5 $139 $500 Assessment Principal Per Year Interest Per Year Cost Per Year First Year $100 F $20 $120 Fifth Year � $100 F---- $ 4 � $104 $89 $470 Assessment $430 Assessment F Principal Per Year Interest Per Year Cost Per Year z First Year $94 F $19 $113 Fifth Year �L� $94 F $ 3 $97 - - - -$ 3 $89 $430 Assessment F Principal Per Year Interest Per Year Cost Per Year FFirst Year 1 $86 $18 $104 Fifth Year I $86 �� - - - -$ 3 $89 $100 Assessment �— Principal Per Year Interest Per Year Cost Per Year FFirst Year v� $20 $4 $24 Fifth Year $20 $ 1 $21 Bonds may be issued to finance the improvements. /q3 Wescott Hills, The Woodlands North, & Trails End 8 4 vim. Revenue Source A summary of revenue sources is listed below: The City's Major Street Fund will finance the estimated project deficit of $213,400 (66% of total). 1 qq Wescott Hills, The Woodlands North, & Trails End 9 Project Cost Property Assessment ontribution Mill and Overlay (Including Signage) $ 226,800 $ 112,100 114,700 1$213,400 Repair Existing Curb & Gutter $ 98,700 - 98,700 Totals $ 325,500 $ 112,100 The City's Major Street Fund will finance the estimated project deficit of $213,400 (66% of total). 1 qq Wescott Hills, The Woodlands North, & Trails End 9 a va.. Project Schedule Present Feasibility Report to City Council/ OrderPublic Hearing ................................................... ............................... February 5, 2013 Informational Meeting .............................................. ............................... February 25, 2013 PublicHearing ................................................................. ............................... March 5, 2013 Approve Plans and Specifications .......... ............................... .........................March 5, 2013 BidDate .................................................. ............................... .......................... April 11, 2013 AwardContract ...................................... ............................... ..........................April 16, 2013 StartConstruction .............................................................. ............................... May 1, 2013 ProjectCompletion ........................................................... ............................... August, 2013 FinalCost Report .................................... ............................... .....................September, 2013 Final Assessment Hearing ............................. ............................... ..........................Fall, 2013 First Payment Due with Property Tax Statement ............ ............................... May 15, 2014 116 Wescott Hills, The Woodlands North, & Trails End 10 Appendix A Preliminary Cost Estimate Citv Proiect 1115 WPScntt Hillc_ Tha Wnnrllanrl. rd—+k Q. Trod, r. A Item No. Item Unit Unit Price Est Estimated 2021.501 Mobilization LS $3,500.00 Qty Cost ran 1 - nitummous Street Overlay $ 166,170.25 5% Contingency $ 8,308.51 Subtotal $ 174,478.76 2021.501 Mobilization LS $3,500.00 1 $ 3,500.00 2104.505 Remove Bituminous Pavement SY $7.50 60 $ 450.00 2232.501 Mill Bituminous Pavement (1- 1/4" depth, 6' Width) SY $1.60 7510 $ 12,016.00 2232.501 Mill Bituminous Pavement Full Width (1 -1/4" to 3 -3/4" depth) SY $2.00 2254 $ 4,508.00 2357.502 Bituminous Material for Tack Coat GAL $2.75 1235 $ 3,396.25 2360.501 SP WEA240B Wearing Course Mixture (Overlay) TON $58.00 1910 $ 110,780.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $100.00 30 $ 3,000.00 2504.602 Adjust Gate Valve Box EA $110.00 10 $ 1,100.00 2504.602 Repair Gate Valve Mid Section EA $300.00 3 $ 900.00 2504.602 Repair Gate Valve Top Section w /Cover EA $275.00 6 $ 1,650.00 2506.602 Adjust Manhole Casting - Riser Adjustment EA $210.00 12 $ 2,520.00 2506.602 Adjust Frame and Ring Casting (Manhole) EA $425.00 24 $ 10,200.00 2506.602 Remove & Replace Frame & Ring Casting (27 ") EA $750.00 1 $ 750.00 2506.602 Remove & Replace Topslab w/ Cstg. (1642B) EA $1,525.00 $ - 2582.501 Pavement Message Arrow (Left) - Epoxy EA $100.00 $ - 2582.501 Pavement Message Arrow (Right) - Epoxy EA $100.00 $ - 2582.501 Pavement Message Arrow (Thru) - Epoxy EA $100.00 $ - 2582.501 Pavement Message Arrow (Right /Thru) - Epoxy EA $130.00 $ - 2582.501 Pavement Message Arrow (Left /Thru) - Epoxy EA $130.00 $ - 2582.502 24" Solid Line White- Epoxy LF $7.00 $ - 2582.502 24" Solid Line Yellow - Epoxy LF $7.00 $ - 2582.502 4" Double Solid Line Yellow- Epoxy LF $0.50 $ - 2582.502 4" Solid Line White -Epoxy LF $0.25 $ - 2582.502 12" Solid Line White - Epoxy LF $3.25 $ - 2582.503 Zebra Crosswalk White - Epoxy SF $4.00 $ - SP -1 Signage Remove & Replace LS $9,400.00 1 $ 9,400.00 2563.601 Traffic Control LS $2,000.00 1 $ 2,000.00 Subtotal $ 166,170.25 5% Contingency $ 8,308.51 Subtotal $ 174,478.76 30% Indirect Costs $ 52,343.63 Part I - Bituminous Street Overlay $ 226,822.39 / ! (o Wescott Hills, The Woodlands North, & Trails End Item No. Item Unit Unit Price Est Estimated $3,300.00 2104.501 Remove Concrete Curb and Gutter LF Qty Cost Part n - Kepair txistmg curt) & ciutter 2101.601 Remove Trail Overgrowth LS $3,300.00 2104.501 Remove Concrete Curb and Gutter LF $6.50 2104.503 Remove Concrete Sidewalk (4 ") SF $2.00 2104.503 Remove Concrete Sidewalk (6 ") SF $2.25 2104.505 Remove Bituminous Pavement SY $7.50 2104.503 Remove Bituminous Trail Pavement SF $1.15 2104.505 Remove Concrete Driveway SY $18.00 2104.505 Remove Concrete Valley Gutter SY $15.00 2104.523 Salvage Casting EA $110.00 2105.501 Common Excavation EA $24.00 2211.501 6 "Aggregate Base, Cl. 5 (100% Crushed) TON $24.50 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $100.00 2360.501 SP WEA240B Wearing Course Mixture (Trail Overlay) TON $70.00 2502.541 6" HDPE Perf. Drain Tile (S.P. #261) LF $17.00 2503.602 Connect to Existing Drainage Structure EA $575.00 2504.602 Irrigation Repair EA $100.00 2506.521 Install Casting EA $600.00 2506.602 Adjust Frame & Ring Casting (CB) EA $230.00 2506.602 Adjust Frame & Ring Casting (CB -HDPE Rings) EA $400.00 2506.602 Remove & Replace Casting (Catch Basin) EA $650.00 2506.602 Remove & Replace Top Slab 4' Dia (CBMH) EA $1,700.00 2506.602 Remove & Replace Top Slab w /Cstg. R 3501 -TR EA $1,525.00 2506.602 Remove & Replace CBMH Structure w /Cstg (4' Dia.) EA $4,050.00 2506.602 Remove & Replace CBMH Structure w /Cstg (6' Dia.) EA $7,055.00 2506.602 Remove & Replace CB Structure (2' x 3') EA $3,150.00 2506.602 Remove & Replace CB Structure w /Cstg (2'x 3') EA $3,800.00 2506.602 Construct CBMH over Existing Pipe W /Cstg. (4' Dia.) EA $5,550.00 2506.602 Repair Invert / Dogouse EA $500.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $150.00 2521.501 6" Concrete Walk - Bullnose SF $5.75 2521.501 4" Concrete Sidewalk SF $3.90 2521.501 6" Concrete Sidewalk SF $4.50 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset SF $6.00 2531.501 Concrete Curb & Gutter D412 LF $14.70 2531.501 Concrete Curb and Gutter, 8612 LF $16.65 2531.501 Concrete Curb and Gutter, 8618 LF $16.15 2531.501 Concrete Curb and Gutter, 8624 LF $16.15 630. Concrete Curb and Gutter, Surmountable LF $16.00 2531.507 Repair 7" Concrete Driveway Pavement - High Early SY $56.25 2531.507 7" Concrete Driveway Pavement - High Early SY $47.25 1H4 Wescott Hills, The Woodlands North, & Trails End 1835 $ 11,927.50 83 5 55 21 20 1 1 I 630 25 495 55 630 $ 1,245.00 $ 122.50 $ 5,500.00 $ 2,100.00 $ 8,000.00 $ 650.00 $ 3,800.00 $ 1,500.00 $ 300.00 $ 9,261.00 $ 416.25 $ 7,994.25 $ 888.25 $ 10,080.00 2531.507 Concrete Valley Gutter - High Early SY $54.00 83 $ 4,482.00 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $145.00 $ - 2531.618 Truncated Dome Detectable Warning Paver (Radius Plate) EA $170.00 $ - 2540.602 Repair Underground Electric Fence EA $130.00 10 $ 1,300.00 2540.602 Repair Residential Landscaping EA $350.00 3 $ 1,050.00 2565.602 NMC Loop Detector EA $1,000.00 $ - 2573.530 Storm Drain Inlet Protection EA $120.00 2 $ 240.00 2575.609 Seeding (MnDOT 270 w /Type 5 Hydromulch) SY $8.00 120 $ 960.00 2575.505 Sodding, Type Lawn (Highland) SY $8.55 $ - 2575.535 Water for Turf Establishment GAL $0.03 3600 $ 108.00 2575.551 Select Topsoil /Compost (Grade 1) mix TON $40.00 10 $ 400.00 Part II Repair Existing Curb & Gutter Part I Bituminous Street Overlay Part II Repair Existing Curb & Gutter TOTAL Subtotal $ 72,324.75 5% Contingency $ 3,616.24 Subtotal $ 75,940.99 30% Indirect Costs $ 22,782.30 $ 98,723.28 I Kf� Wescott Hills, The Woodlands North, & Trails End $ 226,822.39 $ 98,723.28 $ 325,545.68 Appendix B Preliminary Assessment Roll City Project 1115 - Wescott Hills, The Woodlands North, & Trails End LOW DENSITY RESIDENTIAL (SINGLF FAIVIII Yl Trail Court Single Family P.I.N. Lot Equivalent Unit Assessment Total 928 TRAIL COURT 10- 77160 -01 -120 1 $ 670 $ 670 929 TRAIL COURT 10- 77160 -01 -010 1 $ 670 $ 670 932 TRAIL COURT 10- 77160 -01 -110 1 $ 670 $ 670 933 TRAIL COURT 10- 77160 -01 -020 1 $ 670 $ 670 936 TRAIL COURT 10- 77160 -01 -100 1 $ 670 $ 670 937 TRAIL COURT 10- 77160 -01 -030 1 $ 670 $ 670 940 TRAIL COURT 10- 77160 -01 -090 1 $ 670 $ 670 941 TRAIL COURT 10- 77160 -01 -040 1 $ 670 $ 670 944 TRAIL COURT 10- 77160 -01 -080 1 $ 670 $ 670 945 TRAIL COURT 10- 77160 -01 -.050 1 $ 670 $ 670 947 TRAIL COURT 10- 77160 -01 -070 1 $ 670 $ 670 949 TRAIL COURT 10- 77160 -01 -060 1 $ 670 $ 670 3486 TRAILS END ROAD Subtotal 12 $ 500 $ 8,040 LOW DENSITY RESIDENTIAL (MULTI- FAMILYI Trails End Road Trails End Road P.I.N. Lot Equivalent Unit Assessment Single Family P.I.N. Lot Equivalent Unit Assessment $ 500 Total 3505 TRAILS END ROAD 10- 83700 -02 -013 1 $ 670 $ 670 3505 TRAILS END ROAD (vacant) 10- 83700 -02 -014 1 $ 670 $ 670 1 Subtotal 2 3463 TRAILS END ROAD $ 1,340 $ 500 $ 500 3465 TRAILS END ROAD 10- 83730 -02 -070 1 Total Single Family Assessments 14 $ 9,380 LOW DENSITY RESIDENTIAL (MULTI- FAMILYI Trails End Road 100% Multifamily P.I.N. Lot Equivalent Unit Assessment Total 872 TRAILS END ROAD 10- 83602 -01 -032 1 $ 500 $ 500 874 TRAILS END ROAD 10- 83602 -01 -031 1 $ 500 $ 500 876, 878 TRAILS END ROAD 10- 83602 -01 -040 2 $ 500 $ 1,000 3461 TRAILS END ROAD 10- 83730 -02 -090 1 $ 500 $ 500 3463 TRAILS END ROAD 10- 83730 -02 -080 1 $ 500 $ 500 3465 TRAILS END ROAD 10- 83730 -02 -070 1 $ 500 $ 500 3467 TRAILS END ROAD 10- 83730 -02 -060 1 $ 500 $ 500 3469 TRAILS END ROAD 10- 83730 -02 -050 1 $ 500 $ 500 3470 TRAILS END ROAD 10- 75892 -02 -190 1 $ 500 $ 500 3474 TRAILS END ROAD 10- 75892 -02 -200 1 $ 500 $ 500 3478 TRAILS END ROAD 10- 75892 -02 -210 1 $ 500 $ 500 3482 TRAILS END ROAD 10- 75892 -02 -220 1 $ 500 $ 500 3486 TRAILS END ROAD 10- 75892 -02 -230 1 $ 500 $ 500 3490 TRAILS END ROAD 10- 75892 -02 -240 1 $ 500 $ 500 809 TRAILS END ROAD 10- 22461 -01 -040 1 $ 500 $ 500 811 TRAILS END ROAD 10- 22461 -01 -030 1 $ 500 $ 500 813 TRAILS END ROAD 10- 22461 -01 -020 1 $ 500 $ 500 815 TRAILS END ROAD 10- 22461 -01 -010 1 $ 500 $ 500 1�q Wescott Hills, The Woodlands North, & Trails End 868 TRAILS END ROAD 10- 83611 -02 -020 1 1 $ 500 $ 500 Vacant Lot 10- 83730 -00 -030 1 $ 500 $ 500 $ 500 Subtotal 21 1 $ 10,500 Ivy Lane 100% Multifamily P.I.N. Lot Equivalent Assessment Total 800 IVY LANE 10- 75890 -03 -010 1 $ 500 $ 500 801 IVY LANE 10- 75890 -04 -010 1 !Unit $ 500 $ 500 802 IVY LANE 10- 75890 -03 -020 1 $ 500 $ 500 804 IVY LANE 10- 75890 -03 -030 1 $ 500 $ 500 805 IVY LANE 10- 75890 -04 -020 1 $ 500 $ 500 806 IVY LANE 10- 75890 -03 -040 1 $ 500 $ 500 808 IVY LANE 10- 75890 -03 -050 1 $ 500 $ 500 809 IVY LANE 10- 75890 -04 -030 1 $ 500 $ 500 810 IVY LANE 10- 75890 -03 -060 1 $ 500 $ 500 812 IVY LANE 10- 75890 -03 -070 1 $ 500 $ 500 813 IVY LANE 10- 75890 -04 -040 1 $ 500 $ 500 814 IVY LANE 10- 75890 -03 -080 1 $ 500 $ 500 816 IVY LANE 10- 75890 -03 -090 1 $ 500 $ 500 817 IVY LANE 10- 75890 -04 -050 1 $ 500 $ 500 818 IVY LANE 10- 75890 -03 -100 1 $ 500 $ 500 820 IVY LANE 10- 75890 -03 -110 1 $ 500 $ 500 821 IVY LANE 10- 75890 -04 -060 1 $ 500 $ 500 822 IVY LANE 10- 75890 -03 -120 1 $ 500 $ 500 824 IVY LANE 10- 75890 -03 -130 1 $ 500 $ 500 825 IVY LANE 10- 75890 -04 -070 1 $ 500 $ 500 826 IVY LANE 10- 75890 -03 -140 1 $ 500 $ 500 828 IVY LANE 10- 75890 -03 -150 1 $ 500 $ 500 829 IVY LANE 10- 75890 -04 -080 1 $ 500 $ 500 830 IVY LANE 10- 75890 - 03.160 1 $ 500 $ 500 832 IVY LANE 10- 75892 -02 -010 1 $ 500 $ 500 833 IVY LANE 10- 75890 -04. -090 1 $ 500 $ 500 834 IVY LANE 10- 75892 -02 -020 1 $ 500 $ 500 836 IVY LANE 10- 75892 -02 -030 1 $ 500 $ 500 837 IVY LANE 10- 75890 -04 -100 1 $ 500 $ 500 838 IVY LANE 10- 75892 -02 -040 1 $ 500 $ 500 840 IVY LANE 10- 75892 -02 -050 1 $ 500 $ 500 841 IVY LANE 10- 75892 -01 -010 1 $ 500 $ 500 842 IVY LANE 10- 75892 -02 -060 1 $ 500 $ 500 844 IVY LANE 10- 75892 -02 -070 1 $ 500 $ 500 845 IVY LANE 10- 75892 -01 -020 1 $ 500 $ 500 846 IVY LANE 10- 75892 -02 -080 1 $ 500 $ 500 848 IVY LANE 10- 75892 -02 -090 1 $ 500 $ 500 849 IVY LANE 10- 75892 -01 -030 1 $ 500 $ 500 850 IVY LANE 10- 75892 -02 -100 1 $ 500 $ 500 852 IVY LANE 10- 75892 -02 -110 1 $ 500 $ 500 853 IVY LANE 10- 75892 -01 -040 1 $ 500 $ 500 854 IVY LANE 10- 75892 -02 -120 1 $ 500 $ 500 856 IVY LANE 10- 75892 -02 -130 1 $ 500 $ 500 857 IVY LANE 10- 75892 -01 -050 1 $ 500 $ 500 858 IVY LANE 10- 75892 -02 -140 1 $ 500 $ 500 Wescott Hills, The Woodlands North, & Trails End 860 IVY LANE 10- 75892 -02 -150 1 $ 500 $ 500 861 IVY LANE 10- 75892 -01 -060 1 $ 500 $ 500 862 IVY LANE 10- 75892 -02 -160 1 $ 500 $ - 500 864 IVY LANE 10- 75892 -02 -170 1 $ 500 $ 500 865 IVY LANE 10- 75892 -01 -070 1 $ 500 $ 500 866 IVY LANE 10- 75892 -02 -180 1 $ 500 $ 500 869 IVY LANE 10- 75892 -01 -080 1 $ 500 $ 500 873 IVY LANE 10- 75892 -01 -090 1 $ 500 $ 500 877 IVY LANE 10- 75892 -01 -100 1 $ 500 $ 500 $ 500 Subtotal 54 1 $ 27,000 Ivy Court 100% Multifamily P.I.N. Lot Equivalent Unit Assessment Total 3420 IVY COURT 10- 75891 -01 -010 1 $ 500 $ 500 3424 IVY COURT 10- 75891 -01 -020 1 $ 500 $ 500 3428 IVY COURT 10- 75891 -01 -030 1 $ 500 $ 500 3432 IVY COURT 10- 75891 -01 -040 1 $ 500 $ 500 3436 IVY COURT 10- 75891 -01 -050 1 $ 500 $ 500 3440 IVY COURT 10- 75891 -01 -060 1 $ 500 $ 500 3444 IVY COURT 10- 75891 -01 -070 1 $ 500 $ 500 3448 IVY COURT 10- 75891 -01 -080 1 $ 500 $ 500 3452 IVY COURT 10- 75891 -01 -090 1 $ 500 $ 500 3456 IVY COURT 10- 75891 -01 -100 1 $ 500 $ 500 3406 EAGAN OAKS COURT Subtotal 10 $ 500 $ 5,000 Eagan Oaks Court 100% Multifamily P.I.N. Lot Equivalent Unit Assessment Total 3426 EAGAN OAKS COURT 10- 22461 -01 -120 1 • $ 500 $ 500 3424 EAGAN OAKS COURT 10- 22461 -01 -130 1 $ 500 $ 500 3422 EAGAN OAKS COURT 10- 22461 -01 -140 1 $ 500 $ 500 3420 EAGAN OAKS COURT 10- 22461 -01 -150 1 $ 500 $ 500 3418 EAGAN OAKS COURT 10- 22461 -01 -160 1 $ 500 $ 500 3416 EAGAN OAKS COURT 10- 22461 -01 -170 1 $ 500 $ 500 3414 EAGAN OAKS COURT 10- 22461 -01 -180 1 $ 500 $ 500 3412 EAGAN OAKS COURT 10- 22461 -01 -190 1 $ 500 $ 500 3410 EAGAN OAKS COURT 10- 22461 -01 -200 1 $ 500 $ 500 3408 EAGAN OAKS COURT 10- 22461 -01 -210 1 $ 500 $ 500 3406 EAGAN OAKS COURT 10- 22461 -01 -220 1 $ 500 $ 500 Subtotal 11 $ 5,500 Eagan Oaks Lane 100% Multifamily P.I.N. Lot Equivalent Unit Assessment Total 801 EAGAN OAKS LANE 10- 22461 -01 -080 1 $ 500 $ 500 802 EAGAN OAKS LANE 10- 22461 -01 -070 1 $ 500 $ 500 803 EAGAN OAKS LANE 10- 22461 -01 -090 1 $ 500 $ 500 804 EAGAN OAKS LANE 10- 22461 -01 -060 1 $ 500 $ 500 805 EAGAN OAKS LANE 10- 22461 -01 -100 1 $ 500 $ 500 806 EAGAN OAKS LANE 10- 22461 -01 -050 1 $ 500 $ 500 807 EAGAN OAKS LANE 10- 22461 -01 -110 1 $ 500 $ 500 808 EAGAN OAKS LANE 10- 22461 -01 -340 1 $ 500 $ 500 809 EAGAN OAKS LANE 10- 22461 -01 -230 1 $ 500 $ 500 /5) Wescott Hills, The Woodlands North, & Trails End 810 EAGAN OAKS LANE 10- 22461 -01 -330 1 $ 500 $ 500 811 EAGAN OAKS LANE 10- 22461 -01 -240 1 $ 500 $ 500 812 EAGAN OAKS LANE 10- 22461 -01 -320 1 $ 500 $ 500 813 EAGAN OAKS LANE 10- 22461 -01 -250 1 $ 500 $ 500 814 EAGAN OAKS LANE 10- 22461 -01 -310 1 $ 500 $ 500 815 EAGAN OAKS LANE 10- 22461 -01 -260 1 $ 500 $ 500 817 EAGAN OAKS LANE 10- 22461 -01 -270 1 $ 500 $ 500 819 EAGAN OAKS LANE 10- 22461 -01 -280 1 $ 500 $ 500 821 EAGAN OAKS LANE 10- 22461 -01 -290 1 $ 500 $ 500 823 EAGAN OAKS LANE 10- 22461 -01 -300 1 $ 500 $ 500 $ 470 Subtotal 19 1 $ 9,500 Total 100% Multifamily Assessments 1 115 $ 57,500 Wescott Square 94% Multifamily P.I.N. Lot Equivalent Ass essment Total 796 WESCOTTSQUARE 10- 83730 -02 -100 1 470 $ 470 798 WESCO17 SQUARE 10- 83730 -02 -110 1 jUnit 470 $ 470 800 WESCOTTSQUARE 10- 83730 -02 -120 1 470 $ 470 802 WESCOTT SQUARE 10- 83730 -02 -130 1 $ 470 $ 470 804 WESCOTT SQUARE 10- 83730 -02 -140 1 $ 470 $ 470 809 WESCOTT SQUARE 10- 22460 -01 -080 1 $ 470 $ 470 811 WESCOTT SQUARE 10- 22460 -01 -070 1 $ 470 $ 470 813 WESCOTT SQUARE 10- 22460 -01 -060 1 $ 470 $ 470 815 WESCOTT SQUARE 10- 22460 -01 -050 1 $ 470 $ 470 822 WESCOTT SQUARE 10- 83730 -02 -150 1 $ 470 $ 470 823 WESCOTT SQUARE 10- 22460 -01 -040 1 $ 470 $ 470 824 WESCOTT SQUARE 10- 83730 -02 -160 1 $ 470 $ 470 825 WESCOTT SQUARE 10- 22460 -01 -030 1 $ 470 $ 470 826 WESCOTT SQUARE 10- 83730 -02 -170 1 $ 470 $ 470 827 WESCOTT SQUARE 10- 22460 -01 -020 1 $ 470 $ 470 828 WESCOTT SQUARE 10- 83730 -02 -180 1 $ 470 $ 470 829 WESCOTT SQUARE 10- 22460 -01 -010 1 $ 470 $ 470 830 WESCOTT SQUARE 10- 22461 -01 -350 1 $ 470 $ 470 832 WESCOTT SQUARE 10- 22461 -01 -360 1 $ 470 $ 470 834 WESCOTT SQUARE 10- 22461 -01 -370 1 $ 470 $ 470 845 WESCOTT SQUARE 10- 83730 -01 -010 1 $ 470 $ 470 847 WESCOTT SQUARE 10- 83730 -01 -020 1 $ 470 $ 470 849 WESCOTT SQUARE 10- 83730 -01 -030 1 $ 470 $ 470 851 WESCOTT SQUARE 10- 83730 -01 -040 1 $ 470 $ 470 853 WESCOTT SQUARE 10- 83730 -01 -050 1 $ 470 $ 470 Subtotal 25 $ 11,750 Total 94% Multifamily Assessments 25 $ 11,750 Wescott Square 85% Multifamily P.I.N. Lot Equivalent Unit Assessment Total 872 WESCOTT SQUARE 10- 83602 -01 -022 1 $ 430 $ 430 874 WESCOTT SQUARE 10- 83602 -01 -021 1 $ 430 $ 430 876 WESCOTT SQUARE 10- 83602 -01 -011 1 $ 430 $ 430 878 WESCOTT SQUARE 10- 83602 -01 -012 1 $ 430 $ 430 5R Wescott Hills, The Woodlands North, & Trails End 561, 863, 865, 867, 869 WESCOTT SQUARE 10- 83601 -01 -080 5 $ 430 $ 2,150 871, 873, 875, 877, 879 WESCOTT SQUARE 10- 83601 -01 -070 5 $ 430 $ 2,150 881, 883, 885, 887, 889 WESCOTT SQUARE 10- 83601 -01 -060 5 $ 430 $ 2,150 864 WESCOTT SQUARE 10- 83600 -01 -020 1 $ 430 $ 430 866 WESCOTT SQUARE 10- 83600 -01 -030 1 $ 430 $ 430 868 WESCOTT SQUARE 10- 83600 -01 -040 1 $ 430 $ 430 870 WESCOTT SQUARE 10- 83600 -01 -050 1 $ 430 $ 430 891, 893,895, 897, 899 WESCOTT SQUARE 10- 83601 -01 -050 5 $ 430 $ 2,150 901, 903, 905, 907 WESCOTT SQUARE 10- 83601 -01 -040 4 $ 430 $ 1,720 909, 911 & 913 WESCOTT SQUARE 10- 83601 -01 -030 3 $ 430 $ 1,290 915 & 917 WESCOTT SQUARE 10- 83601 -01 -020 2 $ 430 $ 860 919 & 921 WESCOTT SQUARE 10- 83601 -01 -010 2 $ 430 $ 860 931 & 933 WESCOTT SQUARE 10- 83601 -02 -020 2 $ 430 $ 860 935 & 937 WESCOTT SQUARE 10- 83601 -02 -010 2 $ 430 $ 860 $ 100 Subtotal 43 1 $ 18,490 Ivy Lane 85% Multifamily P.I.N. Lot Equivalent Unit Assessment Total 887 IVY LANE 10- 83730 -02 -040 1 $ 430 $ 430 889 IVY LANE 10- 83730 -02 -030 1 $ 430 $ 430 891 IVY LANE 10- 83730 -02 -020 1 $ 430 $ 430 893 IVY LANE 10- 83730 -02 -010 1 $ 430 $ 430 3439 IVY LANE 10 83611 -02 -010 3 $ 430 $ 1,290 908 WESCOTT SQUARE Subtotal 7 $ 100 $ 3,010 Total 85% Multifamily Assessments 1 50 $ 21,500 HIGH DENSITY RESIDENTIAL Wescott Square High- Density P.I.N. Lot Equivalent Unit Assessment Total 886 WESCOTT SQUARE 10- 83611 -01 -161 4 $ 100 $ 400 892 WESCOTT SQUARE 10- 83611 -01 -150 4 $ 100 $ 400 896 WESCOTT SQUARE 10- 83611 -01 -140 4 $ 100 $ 400 900 WESCOTT SQUARE 10- 83611 -01 -130 4 $ 100 $ 400 904 WESCOTT SQUARE 10- 83611 -01 -125 4 $ 100 $ 400 908 WESCOTT SQUARE 10- 83611 -01 -110 4 $ 100 $ 400 #201912 WESCOTT SQUARE 10- 83611 -05 -201 1 $ 100 $ 100 #202 912 WESCOTT SQUARE 10- 83611 -05 -202 1 $ 100 $ 100 #301912 WESCOTT SQUARE 10- 83611 -05 -301 1 $ 100 $ 100 #302 912 WESCOTT SQUARE 10- 83611 -05 -302 1 $ 100 $ 100 #203 916 WESCOTT SQUARE 10- 83611 -05 -203 1 $ 100 $ 100 #204 916 WESCOTT SQUARE 10- 83611 -05 -204 1 $ 100 $ 100 #303 916 WESCOTT SQUARE 10- 83611 -05 -303 1 $ 100 $ 100 #304 916 WESCOTT SQUARE 10- 83611 -05 -304 1 $ 100 $ 100 Subtotal 32 $ 3,200 Wescott Trail High- Density P.I.N. Lot Equivalent Unit Assessment Total #207 937 WESCOTT TRAIL 10- 83611 -05 -207 1 $ 100 $ 100 #208937 WESCOTT TRAIL 10- 83611 -05 -208 1 $ 100 $ 100 #307 937 WESCOTT TRAIL 10- 83611 -05 -307 1 $ 100 $ 100 /53 Wescott Hills, The Woodlands North, & Trails End #308937 WESCOTTTRAIL 10- 83611 -05 -308 1 $ 100 $ 100 #213 945 WESCOTTTRAIL 10- 83611 -05 -213 1 $ 100 $ 100 #214945 WESCOTTTRAIL 10- 83611 -05 -214 1 $ 100 $ 100 #313945 WESCOTTTRAIL 10- 83611 -05 -313 1 $ 100 $ 100 #314945 WESCOTTTRAIL 10- 83611 -05 -314 1 $ 100 $ 100 946 WESCOTTTRAIL 10- 83611 -05 -206 1 $ 100 $ 100 #104946 WESCOTTTRAIL 10- 83611 -05 -205 1 $ 100 $ 100 #305946 WESCOTTTRAIL 10- 83611 -05 -305 1 $ 100 $ 100 949 WESCOTTTRAIL 10- 83611 -01 -085 4 $ 100 $ 400 950 W ESCOTT TRAIL 10- 83611 -01 -035 4 $ 100 $ 400 Lund Acquisitions LLC 10- 83611 -05 -209 1 $ 100 $ 100 Lund Acquisitions LLC 10- 83611 -05 -210 1 $ 100 $ 100 Lund Acquisitions LLC 10- 83611 -05 -306 1 $ 100 $ 100 Lund Acquisitions LLC 10- 83611 -05 -309 1 $ 100 $ 100 Lund Acquisitions LLC 10- 83611 -05 -310 1 $ 100 $ 100 942 W ESCOTT TRAIL 10- 83611 -01 -015 4 $ 100 $ 400 938 W ESCOTT TRAIL 10- 83611 -01 -045 4 $ 100 $ 400 934 WESCOTTTRAIL 10- 83612 -01 -015 4 $ 100 $ 400 930 W ESCOTT TRAIL 10- 83612 -01 -025 4 $ 100 $ 400 926 W ESCOTT TRAIL 10- 83612 -01 -035 4 $ 100 $ 400 922 W ESCOTT TRAIL 10- 83612 -01 -045 4 $ 100 $ 400 918 W ESCOTT TRAIL 10- 83612 -01 -055 4 $ 100 $ 400 914 WESCOTTTRAIL 10- 83612 -01 -065 4 $ 100 $ 400 910 WESCOTTTRAIL 10- 83612 -01 -075 4 $ 100 $ 400 906 WESCOTTTRAIL 10- 83612 -01 -085 4 $ 100 $ 400 902 WESCOTTTRAIL 10- 83612 -01 -095 4 $ 100 $ 400 #211898 WESCOTTTRAIL 10- 83612 -05 -211 1 $ 100 $ 100 #212 898 WESCOTTTRAIL 10- 83612 -05 -212 1 $ 100 $ 100 #311898 WESCOTTTRAIL 10- 83612 -05 -311 1 $ 100 $ 100 #312 898 WESCOTTTRAIL 10- 83612 -05 -312 1 $ 100 $ 100 Hudson Place Ltd 10- 83612 -10 -001 1 $ 100 $ 100 Hudson Place Ltd 10- 83612 -10 -002 1 $ 100 $ 100 Hudson Place Ltd 10- 83612 -10 -003 1 $ 100 $ 100 Hudson Place Ltd 10- 83612 -10 -004 1 $ 100 $ 100 Hudson Place Ltd 10- 83612 -10 -005 1 $ 100 $ 100 Hudson Place Ltd 10- 83612 -10 -006 1 $ 100 $ 100 Hudson Place Ltd 10- 83612 -10 -007 1 $ 100 $ 100 Hudson Place Ltd 10- 83612 -10 -008 1 $ 100 $ 100 Hudson Place Ltd 10- 83612 -10 -009 1 $ 100 $ 100 Hudson Place Ltd 10- 83612 -10 -010 1 $ 100 $ 100 Hudson Place Ltd 10- 83612 -10 -011 1 $ 100 $ 100 Hudson Place Ltd 10- 83612 -10 -012 1 $ 100 $ 100 Hudson Place Ltd 10- 83612 -10 -013 1 $ 100 $ 100 Hudson Place Ltd 10- 83612 -10 -014 1 $ 100 $ 100 Hudson Place Ltd 10. 83612 -10 -015 1 $ 100 $ 100 Hudson Place Ltd 10- 83612 -10 -016 1 $ 100 $ 100 Subtotal 88 $ 8,800 Total High Density Assessments 120 $ 12,000 Wescott Trail 15,f Wescott Hills, The Woodlands North, & Trails End P - Parks P.I.N. F.F. Rate /F.F. Total City of Eagan (Wescott Commons) 10- 83612 -01 -240 N/A EXEMPT $ - City of Eagan (Wescott Commons) 10- 83612 -01 -230 N/A EXEMPT $ - City of Eagan (Wescott Commons) 10- 83612 -01 -220 N/A EXEMPT $ City of Eagan (Wescott Commons) 10- 83612 -01 -210 N/A EXEMPT $ - City of Eagan (Wescott Commons) 10- 83612 -01 -200 N/A EXEMPT $ - Subtotal 0 $ _ Total Park Assessments 0 $ Total Assessments 324 $ 112,130 Low Density frontage 11,126 95.8% High Density Frontage 945 8.1% Parks Frontage 0 0.0% Total Frontage 12,071 100.0% 55 Wescott Hills, The Woodlands North, & Trails End \1 Wescott Hills / The Woodlands North /Trails End City of Eap Street Revitalization - Project 1115 Fig.1 Engineering Department Location Map =IV 3 N NO" N .4" ;eS 7 AQ�Zl, ZY A 3505 �A - I 941 10-83700-02-014 Wescott Hills / The Woodlands North / Trails Enc Street Revitalization - Project 1115 Citv nf Eflon Street Improvement Area r54 001 3 t"M FIG. 2A Date: 1/22/2013 X Fx_ 849 X 851 0 LEGEND Street Improvement Multi-Family (100% rate) Assessable Area Single Family X X Multi-Family (94% rate) High Density Res. Multi-Family (85% rate) Wescott Hills / The Woodlands North / Trails Enc Street Revitalization - Project 1115 Citv nf Eflon Street Improvement Area r54 001 3 t"M FIG. 2A Date: 1/22/2013 X Fx_ 849 X 851 0 Yankee- Doodle:: Road 847X X X X i>891 4 86 86 93 9' 5 32830, x 853x S 829 N N quare 51 nm 3420 S x x X x 2 R-5 'N , 38 .5813 x x x x 878 876 870 966 _ K x ,ff x x x x LU 889 826 807 LU '6 ION ;.Q 6 804 Cn A & m- � -------- - 3 65 -878 7 .fir =LLt81 811809 €# 801 376 E ' ll oL x CD NO bb8 05 809 C 4 6 9_' Tra R a) 340 C, t . 3474 M9, 8 9 3428 809 V) 3486 U) B 53�1 X849 825 821 810 .' Um 4 N M3, LEGEND % Street improvement Multi-Family (100% rate) iM Assessable Area 0 Multi-Family (94% rate) 1, Single Family High Density Res. Multi-Family (85% rate) _u Wescott Hills The Woodlands North Trails End FIG. 2B Street Revitalization - Project 1115 Street Improvement Area /--*cl CAV of E.Aw Date: 1/22/2013 EDGE MILL (6' -8' wide) T 50'/ 60" ROW EX. CURB & GUTTER 3" BITUMINOUS SURFACE 3'/2 BITUMINOUS SURFACE ( TRAILS END ROAD) 6" CL. 5 AGGREGATE BASE Existing Typical Section 50'/ 60" ROW 287 327 33' F -F 11/2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY REPLACE EX. CURB & BITUMINOUS TACK COAT GUTTER AS DIRECTED 3" BITUMINOUS SURFACE 3'/2 BITUMINOUS SURFACE ( TRAILS END ROAD) 6" CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section 1/06/2013 1 c� Wescott Hills \ The Woodlands North \ Trails End City Of l EQR pn (lll Fig-3 Typical Sections - Project 1115 Engineering Department Wescott Hills, The Woodlands North, Trails End Neighborhood Street Revitalization City Project No. 1115 Informational Meeting — 5:30 P.M. Monday, February 25, 2013 Conference Room 1AB Attendance Aaron Nelson, Assistant City Engineer, 3 residents representing 3 multi - family properties, and 1 resident phone conversation prior to the meeting (see attached sign -in sheet). Presentation of Proiect Details One resident arrived shortly before the meeting began to ask specific questions and then left. Another resident called with specific assessment related questions, but did not attend the meeting. The remaining two property owners were present for the entire meeting. Nelson welcomed the property owners and presented project information, including details such as construction, costs, schedule and assessments. Since there were only two residents in attendance, the meeting was conducted as an informal conversation to address all questions regarding the project. Ouestions/ Comments 1. How long will the construction last? Construction is anticipated to begin in May (weather dependent). The side and scope of the improvements will likely result in a 3 -4 week construction timeframe. 2. Will the road be open during construction? Will access be maintained to driveways? All roads will be open to traffic during construction. We do not anticipate any road closures during the work, however, some phases will require short term lane closures and the contractor will use traffic control devices or flagmen to help direct traffic. Access to driveways should be maintained throughout construction. If curb needs to be replaced at a driveway, residents can park in front of their homes while the concrete cures. 3. How and when will the final assessment amounts be determined? A letter will be mailed to all properties this fall after construction is complete. The letter will include the final assessment amounts associated with each property. It will also invite property owners to another public hearing that specifically addresses the final costs. At the close of this meeting and the City Council's corresponding approval of the final assessment costs, there is a 30 day window in which payments can be made without interest. Payment during this 30 -day period should be made at city hall. After the 3'0 -day period, any remaining portion of the assessment will be forwarded to Dakota County for collection as part of the property taxes. 3.5% to 5% interest is anticipated to be charged annually until paid in full. 4. Why do town homes with access via private streets pay the same assessment amount as those with direct driveway access? — resident question from phone conversation. All homes in the neighborhood use the network of public streets regardless if their connection is via driveway or private street, so the City's assessment policy treats all residential properties the same. The meeting adjourned at 5:45 p.m. i INFORMATIONAL MEETING Wescott Hills, The Woodlands North & Trails End Neighborhood Street Revitalization City of Eap Project 1115, Contract 13 -04 Monday, February 25, 2013 5:30 p.m. — Conference Room 1AB i NAME ADDRESS PHONE NO. 2.9 0(,� <309Z;at�& &W FJ L('� a3 3. l sSy �n?� Jr� `! �.0 �.f \^J � v"'j"Vf -- 3. 4. 18. Agenda Information Memo March 5, 2013 Eagan City Council Meeting PUBLIC HEARINGS F. STONEHAVEN 4TH ADDTION LOTS 1 & 2, BLOCK 3 and OUTLOT D DRAINAGE & UTILITY EASEMENT VACATION ACTION TO BE CONSIDERED: Open the public hearing for the vacation of public drainage and utility easements located on Lots 1 & 2, Block 3 and Outlot D of Stonehaven 4th Addition, and continue action until the April 2, 2013, City Council meeting. FACTS: • On January 15, 2013, City staff received a petition from Ms. Carole Toohey, US Home Corporation, requesting the vacation of existing drainage and utility easements on Lots 1 and 2, Block 3 and Outlot D of Stonehaven 4th Addition. • On February 5, the City Council scheduled a public hearing to consider the requested vacation to be held on March 5. • Public easements were dedicated on these lots and outlot of Stonehaven 4th Addition to provide for public drainage and utility purposes. • The purpose of the request is to allow the recording of a final plat of the properties for the proposed Stonehaven 5th Addition development as a residential development. The vacation of the easements would clean up the proposed plat by avoiding any underlying recorded dedications. • The final plat of Stonehaven 5th will address and incorporate all necessary public drainage and utility easements on this property. • The final subdivision for the Stonehaven 2„d Addition development is scheduled for Council consideration on April 2, 2013. • Since Council action on the vacation needs to coincide with the Council action on the Stonehaven 5th Addition final subdivision, it is recommended to continue this action to the April 2 City Council meeting. • Notices have been sent to all potentially affected and /or interested parties for comment prior to the public hearing. No objections to the proposed vacation have been received. ATTACHMENTS: • Location Map, page Lo. • Easement Vacation Legal Description, graphic, page I (o� ---- _._ ----- - MENDOTA HEIGHTS N - EASEMENT �.. VACATION M LOCATION �j Jul zs YANKEE DOODLE ROAD 28 D/UCKWOOD DRIVE _w D w I z �0 i Y O� � r- 1 r D. . r" 30 ��- 30 v� J l 43 1 CITY OF EAGAN Fig. 1 491� Proposed Easemant Vacation Location Map City fla�aa Stonehaven 4th Addition 'i6r/ -5 01 -15 -2013 City of Eagan YANKEE DOODLE ROAD OUTLOT D STATION TRAIL SONEHAVEN 4th ADDITION T 0 _ 2 z 0 0 0 -. o U SN W DUCKWOOD DR. PROPOSED LEGAL DESCRIPTION TO VACATE DRAINAGE AND UTILITY EASEMENTS All drainage and utility easements lying over, under and across Lots 1 and 2, Block 3 and Outlot D, STONEHAVEN 4TH ADDITION, according to the recorded plat thereof, Dakota County, Minnesota, as delineated and dedicated on said STONEHAVEN 4TH ADDITION. 2/28/2013 AREA TO BE VACATED �� I Agenda Information Memo March 5, 2013, Eagan City Council Meeting PUBLIC HEARINGS G. CERTIFICATION OF DELINQUENT UTILITIES ACTION TO BE CONSIDERED: To close the public hearing and approve the final assessment roll for delinquent utility bills and authorize its certification to Dakota County for collection with property taxes. FACTS: ➢ The City Code allows for collection through certification of delinquent utility bills which are not paid. ➢ At the February 5, 2013 City Council meeting, a public hearing was scheduled for the March 5, 2013 City Council meeting. ➢ The City currently has approximately 898 utility bill accounts with delinquent balances. The assessable amount of these accounts is $206,738.23. These items are in order for certification to the County. If certified another 3.5% interest is added. ➢ All notices have been published in the legal newspaper and sent to all affected property owners informing them of this hearing and their proposed assessments. ➢ City Staff will provide foreclosure and sheriff sale analysis at the March 5, 2013 City Council meeting. This information was not available for the preparation of this report. ATTACHMENTS (1): Delinquent account list; pages 1(k through I K-j . Account # Service Address Certification Balance 0012111704 4563 HORIZON CIR 36.90 0012301305 4677 RIDGE CLIFFE DR 50.00 0012134706 778 COUGAR DR 170.23 0025724303 4172 RAPTOR RD 177.21 0012508602 1564B BAYLOR CT 203.02 0011106408 4456 WOODGATE PT 52.30 0037109303 4162 BRADDOCK TR 139.83 0024106908 3967 RIVERTON AVE 271.14 0024210502 1504 WOODVIEW AVE W 160.94 0025007105 3837 HEATHER DR 323.22 0036116705 1624 DONALD CT 148.47 0024403008 3434 WASHINGTON DR 3,127.00 0036313609 2841 VILAS LANE 186.32 0036706406 3247 RED OAK DR 225.21 0037615309 780 CANTER GLEN CIR 146.67 0010905107 1346 EASTER LANE 214.59 0011701604 1989 BADGER CT 86.57 0036510303 1069 MCKEE ST 134.52 0023803604 3966 MICA TR 155.99 0037005709 872 WESCOTT SQUARE 217.67 0013215405 1769 NOKIA WAY 47.37 0037708005 1043 BRIAR CREEK RD 1,099.23 0023710304 3828 COUNTRY CREEK WAY 118.01 0011507506 4365 CAPRICORN CT 200.07 0024216608 3422 HIGHLANDER DR 94.51 0025616202 4165 CASH ELL GLEN 93.59 0024005209 1756 FLAMINGO DR 77.85 0012100707 4595 MAPLE LEAF CIR 139.65 0036502409 2977 LEXINGTON AVE S 87.88 0010910909 1219 BALSAM TR E 454.34 0037102308 4087 VERMONT AVE 241.72 0038261509 928 TRAIL CT 180.47 0013002100 4618 PARKRIDGE DR 222.43 0023923105 4133 MEADOWLARK PT 694.10 0010309508 4247 SANDSTONE DR 142.57 0012244646 798 GOLDEN MEADOW RD 182.05 0037202405 3759 GREENSBORO DR 234.82 0036313203 2804 VILAS LANE 68.57 0037801503 1014 TICONDEROGA TR 667.96 0023906803 1818 BLUESTONE DR E 66.61 0037707700 1031 BRIAR CREEK RD 237.79 0024340408 3668 PINECREST CT 155.29 0036402600 1325 JURDY RD 182.60 0036406205 3198 J U RDY CT S 83.50 0024117004 3830 RIVERTON AVE 221.75 0011303211 1394 LAKESIDE CIR 303.49 0024305609 3661 DENMARK AVE 458.65 0013143706 973 WILDFLOWER CT 367.48 0012824603 1895 COVINGTON LANE 141.89 0012711305 4611 LENORE LANE 314.84 Account # Service Address Certification Balance 0036403806 3180 JURDY CT N 132.06 0036112589 3147 FARNUM DR 330.16 0012905303 4473B CLOVER LANE 117.11 0037105103 4188 READING 240.83 0012904009 4464 CLOVER LANE 193.70 0037116902 4036 PENNSYLVANIA AVE 566.97 0013103007 643 CRIMSON LEAF TR 268.32 0036209401 1556 RED CEDAR RD 286.87 0036107209 3302 DONALD AVE 387.87 0023810609 4018 PUMICE LANE 363.37 0012515003 1546 CLEMSON DR 110.64 0012810701 4676 MARQUIS PT 179.21 0012228003 4310 TRENTON TR 348.51 0023509904 4016 MICA TR 210.16 0010205409 2069 MARBLE LANE 278.30 0012826806 4742 PONDVIEW DR 363.89 0035508001 1430 SKYLINE RD 75.14 0035501808 1436 SKYLINE RD 177.39 0012808804 1757 KARIS WAY 268.83 0025693607 1665 OAKBROOKE CIR 312.61 0012648739 2273 WHISPERING TR 97.49 0012314506 4648 1/2 PENKWE WAY 50.00 0025652207 3772 BROWN BEAR TR 441.92 0036401107 3206 MARICE CT 151.73 0023509003 4059 OLIVINE DR 326.74 0037707502 1023 BRIAR CREEK RD 86.60 0025725805 1715 TALON TR 87.59 0025310202 1432 CUTTERS LANE 559.06 0038225207 3463 TRAILS END RD 229.85 0011126703 4310 WOODGATE LANE N 262.09 0036405801 3207 JURDY CT S 127.55 0012530101 1609B CLEMSON DR 101.17 0036723104 3239 HILLSIDE CT 271.20 0012511101 1575B CLEMSON DR 123.13 0024709107 4126 BLUEBERRY LANE 154.27 0036705309 553 77TH ST W 139.57 0012838702 1933 BERKSHIRE DR 285.12 0036822203 721 BRADFORD CIR 259.01 0013234109 4628 PINETREE CURVE 112.39 0024316606 1203 TIMBERSHORE LANE 162.42 0012239208 4483 WHITETAIL WAY 410.16 0010303303 4253 JASPER DR 350.17 0023510902 3979 MICA TR 222.60 0012205209 670 ATLANTIC HILL DR 620.05 0010110500 2062 QUARTZ LANE 150.70 0024331100 1320 DEERCLIFF LANE 167.21 0012007308 2041 PIN OAK DR 241.69 0037617107 3906 CANTER GLEN DR 213.37 0038237301 3690 WILLBROOK CT 124.59 0012101903 4593 CANTEBURY CIR 187.50 Account # Service Address Certification Balance 0023502206 1941 JADE LANE 129.20 0036407708 1382 QUARRY LANE 60.71 0012301404 4679 RIDGE CLIFFE DR 198.87 0011118106 1659 WOODGATE LANE 392.56 0036507606 1065 BEATRICE ST 211.07 0024205502 3483 GREENWOOD CT S 84.98 0037800604 997 TICONDEROGA TR 75.86 0012245809 4207 YORKTOWN DR 887.28 0023702400 1778 SERPENTINE DR 35.82 0011010402 1797 WALNUT LANE 131.88 0036902302 3721 SOUTH HILLS LANE 118.87 0036406106 3202 JURDY CT S 144.09 0013251806 691 MCFADDENS TR 80.03 0036311306 2998 BURNSIDE AVE 81.63 0011724309 1892 SUNRISE CT 408.51 0012462008 4392 HAMILTON DR 172.66 0012430104 4336 LEXINGTON POINTE PKWY 291.23 0010903805 1347 SIGFRID ST E 179.22 0036210300 1504 RED CEDAR RD 170.38 0012619805 4507 SLATER RD 103.16 0013101308 584 HACKMORE DR 540.93 0013193701 2202 STORLAND RD 207.28 0025718909 1827JOURDAN CT 1,051.81 0011813201 4773 BEACON HILL RD 145.94 0012837803 4736 BERKSHIRE WAY 218.86 0036510907 1064 MCKEE ST 190.98 0012631602 4469 CINNAMON RIDGE CIR 240.84 0037718707 1026 SAVANNAH RD 99.57 0012120408 1021 WEDGWOOD LANE S 209.88 0012603106 2099 CLIFFVIEW DR 244.10 0011005204 1721 HICKORY HILL 267.63 0012801700 4723 ANNE PT 43.15 0012319703 4602 RIDGE CLIFFE DR 129.92 0023410616 1834JOURDAN CT 50.00 0023215205 2022 FLINT LANE 198.46 0023412604 1732 KYLLO LANE 91.20 0024215105 3454 HIGHLANDER DR 242.54 0036709905 532 ROLLING HILLS PL 129.60 0025731100 2132 CEDAR GROVE TR 155.02 0036405108 1379 JURDY RD 148.86 0013264908 4413 WOODGATE COVE 241.18 0036506301 1046 KENNETH ST 159.50 0012633103 4378 CINNAMON RIDGE TR 111.63 0011727609 1900 BEAR PATH TR 871.96 0024306508 3647 DENMARK AVE 76.63 0012621900 4590 CINNAMON RIDGE TR 191.89 0010105609 2091 SHALE LANE 217.34 0038316709 609 CRANE CREEK LANE 122.09 0010902302 1355 BALSAM ST E 147.02 0012263604 750 HAY LAKE RD N 212.78 Account # Service Address Certification Balance 0036403707 1355 JURDY RD 243.02 0011714300 4353 BEAR PATH TR 108.94 0013162607 1600 WEXFORD CIR 264.51 0089908030 643 PARKSIDE CT 905.80 0010712206 4358 DUNROVIN LANE 114.45 0012022802 1966 SAFARI TR 503.54 0037016607 1063 HUMMINGBIRD LANE 181.73 0024318503 1233 TIMBERSHORE LANE 80.03 0010110807 2074 QUARTZ LANE 265.20 0024007106 1741 FLAMINGO DR 61.19 0038232005 3877 KENNET CIR 186.23 0010100105 4206 NICOLS RD 757.12 0013115902 4220 DANIEL DR 85.35 0012245205 4371 YORKTOWN DR 244.45 0024521304 3912 WESTBURY WAY 309.95 0011003506 1718 HICKORY HILL 937.71 0012266805 786 HAY LAKE RD N 98.61 0023509508 4058 OLIVINE DR 44.93 0013208400 4296 GADWALL CT 290.44 0023112808 2088 OPAL DR 109.35 0012318309 4616 1/2 RIDGE CLIFFE DR 457.24 0023418601 3710 KNOLL RIDGE DR 262.54 0010707602 4353 SVENSK LANE 113.09 0037904208 3673 WESCOTT HILLS DR 470.83 0012280970 4513 HAY LAKE RD S 251.56 0037513504 4079 CAMBERWELL DR N 499.74 0023301005 4056 DIAMOND PT 349.39 0036607505 645 RITA CT 372.25 0010830701 1286 WILDERNESS CURVE 117.75 0037612702 3842 MILL RUN LANE 247.43 0036712701 3306 ROLLING HILLS DR 414.60 0012122107 4458 WEDGWOOD DR 236.28 0011722105 1902 BEAR PATH TR 131.72 0024308603 3660 DENMARK AVE 129.86 0037903804 3635 WESCOTT HILLS DR 181.37 0023901408 1830 KATHRYN CIR 210.13 0036800803 3950 WORCHESTER DR 171.79 0037501004 4175 COUNTRYSIDE DR 30.46 0037121605 832 TROTTERS RIDGE 135.91 0036204709 2860 SIBLEY HILLS DR 138.31 0036204600 2870 SIBLEY HILLS DR 83.18 0036230506 1590 STEPHANIE CIR 124.75 0023906209 4072 CINNABAR DR 144.17 0038276101 821 EAGAN OAKS LANE 184.36 0025619503 4083 CASHELL GLEN 56.30 0024005100 1754 FLAMINGO DR 131.33 0011110301 4439 WOODGATE PT 92.83 0012223301 4279 VALLEY FORGE PL 507.19 0023913007 4001 BLACKHAWK RD 88.88 0037705100 1060 TICONDEROGA TR 324.34 Account # Service Address Certification Balance 0036605905 3318 WREN LANE 92.90 0036305209 2860 HIGHRIDGE TER 116.54 0025688904 1688 OAKBROOKE WAY 213.88 0011720802 4310 BEAVER DAM RD 99.31 0036302305 1473 HIGHVIEW AVE 408.81 0010505808 1662 HICKORY LANE 91.12 0037401700 4037 NORTHVIEW TER 536.40 0023412109 3710 BLACKHAWK RD 127.42 0038243200 511 WAVENEY CT 232.18 0011110301 4439 WOODGATE PT 47.48 0012836102 1926 COVINGTON LANE 246.33 0036707107 3234 BLACK OAK DR 220.15 0012122404 1001 WEDGWOOD LANE N 72.86 0038302808 826 BALD LAKE CT 195.04 0036512101 1061 KEEFEST 344.24 0012714002 1801 COVINGTON LANE 223.36 0010210201 2125 MARBLE LANE 264.37 0012201307 773 HACKMORE DR 234.48 0038263307 3579 WOODLAND CT 167.78 0023505605 4058 RAHN RD 318.88 0036601508 2815 DODD RD 110.11 0012002309 1947 SAFARI TR 373.70 0013248307 1495 SHERWOOD WAY 135.06 0037018900 3695 FALCON WAY 151.37 0011726908 4291 SUN CLIFF RD 332.29 0010900702 1376 BALSAM ST E 168.09 0012827101 4725 RIDGE WIND TR 161.88 0012704201 1810 KARIS WAY 141.83 0036507507 1061 BEATRICE ST 176.56 0038298709 906 HYLAND CT 490.12 0024305203 3667 DENMARK AVE 61.49 0010907806 4251 CARLSON LAKE LANE N 142.66 0037614302 766 BRIDLE RIDGE RD 192.02 0035500305 3207 SIBLEY MEMORIAL HWY 265.15 0025221409 1586 LAKEVIEW CURVE 362.12 0037121001 861 TROTTERS RIDGE 222.03 0011742301 4283 EAGLE CREST DR 378.86 0025724006 1779 TALON TR 217.25 0012810206 4677 TRAVERSE PT 148.34 0012102406 4586 CANTEBURY CIR 41.09 0025014408 3823 HEATHER DR 107.71 0013127808 4321 DORCHESTER CT 534.04 0011624905 4631 TAM IE AVE 185.74 0013192000 535 WHITE PINE WAY 357.09 0011303500 1381 LAKESIDE DR 251.20 0011205507 4377 METCALF DR 248.77 0024205205 3475 GREENWOOD CT S 74.92 0012018305 2148 NANCY CIR 361.75 0025633702 1863 RUBY CT N 285.79 0025721002 2217 LIBERTY LANE 72.46 Account # Service Address Certification Balance 0012302501 4676 RIDGE CLIFFE DR 111.27 0025674102 3685 ROBIN LANE 209.80 0038202701 596 THAMES CIR 389.93 0012626008 4436 SLATER RD 222.23 0013237706 907 OAKWOOD HEIGHTS CIR 1,584.97 0011309705 1280 DUNBERRY LANE 33.70 0025008103 3857 HEATHER DR 208.43 0036511806 1049 KEEFEST 182.17 0011114204 4468 JOHNNY CAKE RIDGE RD 55.56 0036505501 1078 KENNETH ST 78.53 0036720605 3374 ROLLING HILLS DR 178.49 0036430205 3080 SHIELDS DR 107 95.52 0023303308 2070 CARNELIAN LANE 109.44 0011106903 4464 WOODGATE PT 647.00 0011721206 4294 BEAVER DAM RD 278.90 0025709700 1498 WOODSTONE CIR 574.54 0012627600 4481 SLATER RD 115.87 0013294707 1481 WELLINGTON WAY 219.60 0013167309 4701 STRATFORD LANE 327.48 0010210607 4251 DIAMOND DR 139.05 0012208302 582 MICHIGAN CT 50.00 0036607901 3220 RANDOM RD 234.89 0038204608 611 EDEN CIR 179.29 0012824801 1887 COVINGTON LANE 233.37 0025012907 3805 HEATHER DR 41.34 0012224200 4289 TRENTON TR 219.55 0012511606 1579 CLEMSON DR 62.98 0012003208 4844 SAFARI CT N 223.92 0013183207 4225 DANIEL DR 111.08 0025703901 1570 OAKBROOKE TER 575.75 0038288908 894 OAK CT 194.13 0010514701 1675 HICKORY HILL 316.29 0024809600 3696 WIDGEON WAY 915.68 0012221701 4292 TRENTON TR 233.14 0024403438 3640 CRESTRIDGE CT 253.93 0010501500 1632 WALNUT LANE 217.39 0013242102 4649 ASPEN RIDGE CIR 280.53 0036917003 3633 WINDTREE DR 281.25 0013230404 1508 THOMAS LANE 292.06 0012828208 4744 RIDGE WIND TR 156.92 0025745407 4008 CEDAR GROVE LANE 173.45 0011106606 4462 WOODGATE PT 209.70 0023900509 1833 KATHRYN CIR 1,045.93 0036147502 3130B FARNUM DR 114.55 0024337305 1320 DRESDEN CT 228.90 0036120509 3146B FARNUM DR 291.74 0023306509 2030 BLUESTONE LANE 87.65 0038305603 3494 WOLFBERRY CT 118.85 0036507200 1049 BEATRICE ST 54.11 0023918105 4150 MEADOWLARK WAY 134.32 ril Account # Service Address Certification Balance 0012434403 4352 LEX POINTE PKWY 50.34 0013211503 1785 BRANT CIR 257.75 0024301301 3650 KOLSTAD RD 189.31 0011014206 1760 HICKORY HILL 64.76 0036307908 2988 PILOT KNOB RD 226.58 0012609202 4563 SCOTT TR 105.42 0036306900 2920 PILOT KNOB RD 203.52 0036608800 629 SALLY CIR 99.52 0023103401 2178 GARNET PT 275.52 0013266903 694 ROSA CT 195.83 0012135703 899 PARK KNOLL DR 211.96 0011512704 4273 BOULDER RIDGE PT 116.49 0037607207 661 BRIDLE RIDGE RD 328.03 0036901205 781ELRENE CT 113.42 0011743804 1885 DEER HILLS TR 334.82 0037113701 816 SHORTLINE 118.25 0037719804 3912 DANBURYTR 127.79 0023912405 1770 GABBRO TR 190.86 0010108702 4352 DIAMOND DR 219.82 0013171707 2270 WOODHILL CT 41.23 0035505007 3366 HWY 55 55.66 0037716800 1023 SAVANNAH RD 242.15 0013284104 551 CAYLIN CT 351.29 0011010600 1803 WALNUT LANE 85.05 0023511207 3961 MICA TR 102.24 0010104602 2133 SHALE LANE 112.26 0010612505 4393 PILOT KNOB RD 139.50 0025104902 1621 BOARDWALK 361.20 0011801008 4657 BEACON HILL RD 43.99 0089908645 3544 SAWGRASS TRAIL W 50.86 0035510502 3955 DODD RD 371.32 0025710104 1490 DEERWOOD BEND 221.08 0023905300 4054 HALITE LANE 141.18 0037613304 3843 MILL RUN LANE 26.34 0010508505 1647 HICKORY LANE 95.43 0012016101 2062 VIBURNUM TR 97.07 0012314605 4646 PENKWE WAY 53.69 0025206004 1450 BLACKHAWK LAKE DR 98.83 0012605507 2115 CLIFFHILL LANE 329.32 0012601803 4471 SCOTT TR 158.97 0013131602 605 MCFADDENS TR 477.85 0036144400 1605 RAINDROP DR 138.02 0024517500 3930 WESTBURYTR 220.80 0010108009 4339 COPPER PT 262.64 0038311007 500 CHAPEL CT 83.27 0036105617 3240 HERITAGE LANE 178.39 0012038501 2094 ROYALE DR 133.33 0012511606 1579 CLEMSON DR 64.75 0036116606 1626 DONALD CT 254.05 0038243507 500 WAVENEY CT 144.79 0. Account # Service Address Certification Balance 0036701803 530 77TH ST W 225.75 0011723004 4294 SUNRISE RD 247.12 0011117207 1682 WOODGATE LANE 68.81 0038246401 3895 MERSEY PT 1,422.02 0012436705 952 JEFFERSON LANE 190.89 0025102104 3533 COACHMAN RD 304.39 0023610702 1875 GOLD TR 421.50 0023300908 4050 DIAMOND PT 218.89 0037401403 4025 NORTHVIEW TER 407.15 0012712808 1846 KARIS WAY 122.76 0036232007 1550 SKYLINE CT 97.69 0036107605 3318 DONALD AVE 260.47 0012604807 2144 CLIFFVIEW DR 149.49 0036500601 1255 TRAPP RD 871.30 0012205001 745 GOLDEN MEADOW RD 410.93 0011724903 4252 SUN CLIFF RD 93.36 0012827804 4743 RIDGE WIND TR 499.31 0037502705 616 AUTUMN OAKS CT 172.38 0023214208 2041 FLINT LANE 84.05 0024450504 3899 DENMARK AVE 114.22 0012606901 2094 CLIFFHILL LANE 259.35 0038227203 3806 BRIDGEWATER DR 123.61 0024336109 3810 DEERCLIFF CT 190.03 0024324501 3757 DENMARK TR W 344.41 0012835609 1944 COVINGTON LANE 118.52 0015506009 955 CLIFF RD 47.95 0023305006 2053 BLUESTONE LANE 279.11 0037019007 3699 FALCON WAY 194.22 0013004403 4844 ERIKS BLVD 50.00 0012608808 4550 SCOTT TR 231.22 0024339103 3780 DREXELCT 78.06 0012605200 2127 CLIFFHILL LANE 82.14 0024319709 1253 TIMBERSHORE LANE 65.76 0023302805 2090 CARNELIAN LANE 441.33 0038257903 3551 WOODLAND TR 449.83 0023909807 1798 TACONITE TR 336.04 0012504601 1520B CLEMSON DR 246.17 0036503704 2836 LEXINGTON AVE S 240.50 0025730904 2128 CEDAR GROVE TR 108.66 0036112720 1587 FOUR OAKS RD 67.77 0023304900 2057 BLUESTONE LANE 234.81 0025310988 1446 ROCKY LANE 194.34 0036205714 1530 LONE OAK RD 142.22 0036205003 2852 SIBLEY HILLS DR 231.90 0023909609 1806 TACONITE TR 291.32 0010402501 4354 JASPER DR 232.68 0010602803 4236 SEQUOIA DR 205.96 0011721305 4292 BEAVER DAM RD 286.00 0023100506 4152 NICOLS RD 286.63 0023903404 4060 BLACKHAWK RD 69.53 / -q -5 Account # Service Address Certification Balance 0023210107 2106 JADE LANE 232.33 0011723608 1885 SUNRISE CT 101.38 0037014503 3643 FALCON WAY 475.75 0024520108 3960 WESTBURY WAY 111.82 0012628103 4463 SLATER RD 96.51 0023106701 4123 DIAMOND DR 142.92 0038318408 606 CRANE CREEK LANE 235.63 0012311304 4629 1/2 PENKWE WAY 55.06 0038220208 4040 CAMBERWELL DR N 118.05 0037020906 3683 CANARY WAY 181.40 0012237103 4481 FAWN RIDGE TR 326.92 0024208605 1515 WOODVIEW AVE W 151.21 0012628202 4461 SLATER RD 285.52 0024112005 3916 RIVERTON AVE 187.63 0012280673 659 OVERHILL RD 1,076.47 0037200508 1000 GREENSBORO LANE 41.91 0025012600 3802 HEATHER DR 228.20 0023304108 2101 CARNELIAN LANE 294.30 0023104409 2128 GARNET DR 155.45 0010509503 1663 HICKORY LANE 176.18 0012124400 942 WATERFORD DR E 125.14 0013139100 4691 BRISTOL BLVD 409.02 0024101602 1745 DAVENPORT AVE 74.12 0023709900 3842 COUNTRY CREEK WAY 203.02 0023508807 4046 MICA TR 223.90 0011117405 1670 WOODGATE LANE 50.00 0037802600 978 TICONDEROGA TR 92.47 0024406308 1655 BLACKHAWK COVE 514.09 0037805108 1011 BOSTON HILL RD 170.67 0011732609 4350 FOX RIDGE CT 152.32 0089907555 4920 PARKSIDE CIRCLE 177.12 0024101107 1742 COCHRANE AVE 174.49 0012615605 4486B CINNAMON RIDGE TR 72.84 0024312209 1182 TIMBERSHORE LANE 178.82 0013134804 4269 ROSEMARY CT 501.56 0010307403 4230 MOONSTONE DR 64.61 0012307609 1649 COVINGTON LANE 304.37 0013145503 997 WILDFLOWER CT 409.45 0036507408 1057 BEATRICE ST 233.65 0025105107 1629 BOARDWALK 311.09 0010603108 4233 SEQUOIA DR 229.59 0010409407 4344 SANDSTONE DR 253.13 0037022407 3663 CARDINAL WAY 784.83 0024322208 3716 DENMARK CT E 290.98 0024207409 3468 GREENWOOD CT S 179.21 0038318804 614 CRANE CREEK LANE 278.99 0012838306 4717 BERKSHIRE CT 212.31 0011719804 4297 SUNRISE RD 158.47 0035501204 1534 LONE OAK RD 158.59 0012809901 4676 TRAVERSE PT 186.54 7q Account # Service Address Certification Balance 0012624508 4425 SLATER RD 102.01 0037116704 4044 PENNSYLVANIA AVE 96.96 0038268801 822 BEAR PAW TR 971.87 0012700506 4619 HALDEN CIR 50.49 0036200905 1445 LONE OAK LANE 215.68 0036406015 3206 JURDY CT S 261.72 0036507101 1045 BEATRICE ST 95.68 0012311809 4623 PENKWE WAY 91.92 0012833406 4778 GALAXIE AVE 179.83 0037018702 3687 FALCON WAY 203.89 0023912603 1766 GABBRO TR 221.42 0024336208 3809 DEERCLIFF CT 162.90 0037703907 3879 GIBRALTAR TR 289.72 0012535308 1614 CLEMSON DR 116.95 0025716101 4130 OAKBROOKE CURVE 252.34 0036147304 3132 FARNUM DR 97.38 0036510808 1068 MCKEE ST 83.34 0011806007 4635 KINGSBURY DR 346.25 0012232807 774 YORKTOWN PL 225.66 0024901605 1311 CRESTRIDGE LANE 366.99 0012228300 4285 AUGUSTA LANE 297.39 0024902405 1297 CRESTRIDGE LANE 83.98 0012101309 4580 MAPLE LEAF CIR 164.79 0036304129 2841 BRIDGEVIEW TER 269.05 0025666207 3465 DENMARK AVE 916.12 0010511202 1650 HICKORY HILL 175.08 0012107504 1120 GABBERT CIR 117.78 0013188404 658 WATERVIEW COVE 330.02 0010915809 1236 CARLSON LAKE LANE 356.49 0013000609 4619 PARKRIDGE DR 140.73 0024000705 3786 RED ROBIN LANE 156.35 0011724705 1901 BEAR PATH TR 186.58 0011701604 1989 BADGER CT 236.84 0036803302 3820 FAIRHAVEN RD 342.46 0024117707 3838 RIVERTON AVE 368.76 0025648205 3709 BLACKHAWK RD 43.93 0036605301 3320 ROLL LANE 247.88 0013141106 4688 BRISTOL BLVD 172.97 0025203100 1406 BLACKHAWK LAKE DR 130.26 0013187802 639 WATERVIEW COVE 297.83 0012004909 4842 SAFARI PASS 337.13 0036801009 3942 WORCHESTER DR 1,234.55 0036504306 1037 KENNETH ST 217.26 0023710601 3820 COUNTRY CREEK WAY 169.84 0012906301 4489B CLOVER LANE 324.93 0013263009 1622 SUMMIT HILL 39.64 0011002300 4555 JOHNNY CAKE RIDGE RD 97.14 0037200805 3786 GREENSBORO CT 206.56 0012232203 791 SUNSET DR 84.27 0012004602 4860 SAFARI PASS 785.35 X75 Account # Service Address Certification Balance 0012632998 4398 CINNAMON RIDGE TR 252.51 0024321200 1277 TIMBERSHORE LANE 198.37 0011737202 4297 FOX RIDGE RD 89.58 0038012209 3761 BAYBERRY LANE 395.31 0012625406 4403 SLATER RD 95.62 0036302511 1556 HIGHVIEW AVE 96.90 0011717303 4237 SUNRISE RD 252.06 0012623807 4534 CINNAMON RIDGE TR 134.41 0037504107 4142 LANTERN LANE 449.06 0024307902 3670 DENMARK AVE 94.15 0036813806 4017 STONEBRIDGE DR S 299.02 0037808102 1000 BOSTON HILL RD 300.41 0036306538 1419 OSTER DR 131.23 0036505204 1073 KENNETH ST 314.26 0011003100 1708 HICKORY HILL 207.48 0012502506 1503 CLEMSON CT 112.58 0024123309 1617 MURPHY PKWY 52.21 0012031407 2012 VIENNA LANE 239.07 0036313203 2804 VILAS LANE 119.57 0024213209 3421 HIGHLANDER DR 175.13 0025305004 4002 DEERWOOD TR 432.43 0023917206 4172 MEADOWLARK WAY 174.55 0012434007 4368 LEXINGTON POINTE PKWY 238.67 0012909404 4429 CLOVER LANE 200.02 0012265302 4505 OAK POND RD 243.91 0012622403 4576 CINNAMON RIDGE TR 113.99 0012820205 4708 SNOWBELL PT 41.56 0036812204 673 BROCKTON CURV 92.41 0036910107 720 STONEWOOD RD 49.36 0011816907 4731 COVINGTON CT 276.22 0023205206 2001 EMERALD LANE 43.49 0036512002 1057 KEEFEST 74.32 0023807001 1847 TACO ITE TR 185.54 0036432904 3040 SHIELDS DR 106 65.17 0011801206 4669 BEACON HILL RD 284.40 0038230009 525 FROMME CT 184.14 0013189105 4808 WESTON HILLS DR 325.40 0013264700 4410 WOODGATE COVE 232.09 0013206909 4304 PINTAIL CT 285.97 0038202503 604 THAMES CIR 93.59 0010704906 4326 GARDEN TR 155.81 0012035804 2087 ROYALE CT 389.34 0011502101 4344 ORION LANE 219.28 0012125209 958 WATERFORD DR W 185.37 0011707502 1971 TIMBER WOLF TR S 208.98 0023913106 4007 BLACKHAWK RD 182.67 0024561201 3861 WESTBURY LANE 227.28 0037511102 703 CAMBERWELL DR 363.83 0024517609 3926 WESTBURY TR 93.47 0024335002 3805 DENMARK AVE 239.45 Account # Service Address Certification Balance 0012708988 1840 NARVIK CT 197.87 0024002305 3784 GREY DOVE LANE 89.76 0013159207 4367 BENT TREE LANE 55.82 0013246707 1517 COVINGTON LANE 390.59 0012632774 4442 CINNAMON RIDGE TR 163.34 0036408029 1335 TOWERVIEW RD 27.40 0037117603 844 NORTHVIEW PARK RD 115.52 0011735107 4302 FOX RIDGE RD 272.39 0024604100 3552 WIDGEON WAY 561.57 0023102304 4084 DIAMOND DR 297.59 0036504900 1061 KENNETH ST 206.24 0038010005 3770 LINDEN LANE 521.52 0036808509 3989 STONEBRIDGE DR N 66.24 0012517306 1574 CLEMSON DR 55.34 0012016614 2086 KINGS RD 148.63 0012604005 2110 CLIFFVIEW DR 1,128.04 0036817302 700 HAVENHILL RD 63.66 0038276507 810 EAGAN OAKS LANE 266.17 0025500406 3760 BLACKHAWK RD 1,151.65 0036300200 1414 SKYLINE RD 181.57 0023502800 1952 CARNELIAN LANE 463.99 0037012101 3613 BLUE JAY WAY 83.60 0089908455 654 PARKSIDE CT 734.20 0036512309 1069 KEEFEST 162.61 0010700300 4360 GARDEN TR 120.82 0037801909 1006 TICONDEROGA TR 255.10 0025205907 1509 BLACKHAWK RIDGE WAY 584.24 0012608303 4534 SCOTT TR 256.04 0036509701 1045 MCKEE ST 96.77 0015512700 4227 SOUTH ROBERT TR 71.68 0037105608 4154 PENNSYLVANIA AVE 131.98 0038229308 517 TYNE LANE 115.60 0012316709 4654 PENKWE WAY 179.02 0036307700 2987 PILOT KNOB RD 231.23 0036408003 1330 TOWERVIEW RD 77.70 0023213705 2055 CARNELIAN LANE 221.22 0013155502 521 HAWTHORNE WOODS DR 44.76 0036300218 1420 SKYLINE RD 273.31 0035501709 1432 SKYLINE RD 317.12 0012505004 1515 CLEMSON DR 264.30 0024200206 1525 ASPEN DR 79.44 0011002607 1702 HICKORY HILL 188.49 0023713803 1766 SILVER BELL RD 63.30 0012840609 1934 BERKSHIRE DR 250.14 0023408313 1955 GOLD TR 107.07 0011715505 1990 SHALE LANE 36.76 0012026209 2017 PIN OAK DR 136.93 0025731407 2138 CEDAR GROVE TR 54.56 0012634002 2245 MAHOGANY WAY 108.21 0036146207 3236 EVERGREEN DR 182.57 1-47- Account # Service Address Certification Balance 0036723302 3247 HILLSIDE CT 106.36 0024602807 3535 WIDGEON WAY 201.65 0025113507 3562 COACHMAN RD 38.00 0037020005 3684 FALCON WAY 307.98 0025007600 3847 HEATHER DR 769.56 0023902000 4106 BLACKHAWK RD 630.33 0025719600 4173 OLD SIBLEY MEM HWY 130.03 0010206506 4301 AMBER DR 275.15 0012630208 4427 CINNAMON RIDGE CIR 214.06 0012630703 4443 CINNAMON RIDGE CIR 96.49 0012616405 4478B CINNAMON RIDGE TR 148.04 0012280954 4505 HAY LAKE RD S 195.82 0012317707 4622 RIDGE CLIFFE DR 229.50 0012806808 4676 HORTEN PT 104.51 0011818101 4685 CAMBRIDGE DR 168.93 0012802807 4725 LU N D PT 139.09 0011812708 4751 BEACON HILL RD 59.64 0012205506 650 ATLANTIC HILL DR 322.16 0035509207 940 CHLOE LANE 57.39 0037710803 1053 KETTLE CREEK RD 274.09 0013285903 1170 LEXINGTON RIDGE CT 146.13 0024905804 1256 DUCKWOOD DR 144.48 0024320103 1259 TIMBERSHORE LANE 76.63 0010804805 1282 VILDMARK DR 108.42 0036405413 1372JURDY RD 68.93 0036300101 1410 SKYLINE RD 196.53 0013008008 1466 RICHARDS CT 228.00 0025505504 1561 JOHNNY CAKE ALCOVE 365.15 0036112811 1595 FOUR OAKS RD 43.71 0013262308 1631 SUMMIT HILL 138.05 0011900305 1684 SHERWOOD WAY 97.73 0024109209 1709 MONTICELLO AVE 260.28 0024002909 1712 FLAMINGO DR 203.07 0024109100 1713 MONTICELLO AVE 193.43 0024009508 1747 BLUEBILL DR 160.91 0024004806 1750 FLAMINGO DR 180.16 0023714009 1762 SILVER BELL RD 151.07 0011717006 1874 DEER HILLS TR 220.36 0012835609 1944 COVINGTON LANE 117.94 0023309008 1949 TURQUOISE TR 241.82 0011715109 1960 SHALE LANE 246.38 0011715505 1990 SHALE LANE 256.04 0012007704 2065 PIN OAK DR 176.72 0012017703 2080 KINGS RD 96.28 0010107209 2090 COPPER LANE 140.57 0012010203 2116 VIENNA LANE 221.20 0010102200 2134 SHALE LANE 80.25 0012916300 2220 WYNDEMERE LANE 175.50 0036101905 3160 SIBLEY MEMORIAL HWY 141.45 0036145407 3220 EVERGREEN DR 245.90 I Account # Service Address Certification Balance 0036105203 3345 HERITAGE LANE 81.30 0024207706 3462 GREENWOOD CT S 295.09 0025113408 3566 COACHMAN RD 274.76 0024905705 3604 CROSSROAD CT 79.44 0024903700 3604 DENMARK AVE 136.39 0024905606 3606 CROSSROAD CT 256.81 0024905309 3612 CROSSROAD CT 136.81 0024904609 3613 CROSSROAD CT 133.51 0024904609 3613 CROSSROAD CT 51.19 0024904906 3617 CROSSROAD CT 217.10 0024903007 3622 DENMARK AVE 164.71 0024902801 3624 DENMARK AVE 216.81 0024510109 3825 WESTBURY DR 340.88 0025011206 3826 WILLOW WAY 141.04 0025001306 3834 LAUREL CT 110.31 0023607302 3948 CINNABAR DR 381.18 0025610809 4071 BEAVER DAM RD 112.08 0037102902 4107 STATES AVE 168.80 0025715301 4119 OAKBROOKE CURVE 479.49 0025725300 4132 RAPTOR RD 107.43 0025623901 4167 ARBOR LANE 46.87 0037100104 4194 BRADDOCK TR 158.77 0013100706 4205 SUMAC PT 93.34 0012229308 4266 AUGUSTA LANE 326.79 0012428108 4317 LEX POINTE PKWY 57.36 0010709707 4397 MALMO CIR 126.60 0012632881 4422 CINNAMON RIDGE TR 199.18 0012632857 4428 CINNAMON RIDGE TR 145.61 0012266706 4474 OAK POND RD 61.73 0012615803 4488 CINNAMON RIDGE TR 108.49 0012611208 4507 SCOTT TR 115.03 0012262507 4508 WHITETAIL WAY 100.45 0012613006 4514 CINNAMON RIDGE TR 153.72 0012622304 4578 CINNAMON RIDGE TR 138.00 0012110805 4583 HORIZON CIR 225.61 0012110201 4596 HORIZON CIR 292.52 0012711602 4631 LENORE LANE 175.34 0012803102 4714 TANA PT 140.97 0011901303 4801 SHEVLIN CT 193.76 0012134904 768 COUGAR DR 212.99 0012220802 860 ROGERS CT 84.88 0025200908 1482 FEDERAL CT 99.56 0037710902 1057 KETTLE CREEK RD 149.13 0025102609 3530 COACHMAN RD 43.00 0011713401 4389 BEAR PATH TR 199.80 0012645305 4813 WHISPERING CT 268.65 0012105201 1095 KIRKWOOD DR 190.68 0011120409 4422 WOODGATE PT 130.25 0023215502 2034 FLINT LANE 225.95 0036203800 1578 RUSTIC HILLS DR 142.46 -79 Account # Service Address Certification Balance 0037808904 1075 NORTHVIEW PARK RD 79.52 0036407104 1335 QUARRY LANE 244.89 0037814407 983 KETTLE CREEK RD 312.98 0036401917 1352JURDY RD 141.03 0025724600 4160 RAPTOR RD 184.44 0024214504 3449 HIGHLANDER DR 214.94 0012840005 1948 BERKSHIRE DR 224.14 0010109106 2125 COPPER LANE 158.85 0037102902 4107 STATES AVE 401.83 0012827200 4731 RIDGE WIND TR 204.47 0037204906 3651 GREENSBORO DR 175.38 0024004004 1732 FLAMINGO DR 258.71 0024222804 1563 ASHBURY CT 340.88 0037105905 4142 PENNSYLVANIA AVE 38.97 0024012601 3764 GOLDEN HILL TER 153.51 0089907245 1721 TERRA GLENN CT 287.67 0036702702 3262 BLACK OAK DR 961.91 0024313702 3678 DENMARK AVE 190.71 0023406853 2125 SILVER BELL RD 116.45 0013287404 4460 ERIN DR 75.83 0012519708 1570B CLEMSON DR 143.16 0025201906 1511 LAKEVIEW CURVE 146.40 0013155908 505 HAWTHORNE WOODS DR 305.32 0037706900 3876 GIBRALTAR TR 27.51 0025745100 4002 CEDAR GROVE LANE 204.15 0012435103 933 JEFFERSON LANE 276.53 0013122502 4392 TOFTE LANE 385.54 0013149703 4331 JENNIFER CT 339.48 0012312005 4621 PENKWE WAY 105.68 0024606501 1179 KITTIWAKE CIR 346.76 0011206000 2259 CLARK CT 77.14 0024715104 1355 CHATTERTON RD 271.63 0037816402 992 STONY POINT RD 122.76 0038230801 508 TYNE LANE 224.21 0025200601 1494 FEDERAL CT 151.14 0024002503 3790 GREY DOVE LANE 77.63 0012908802 4419B CLOVER LANE 226.84 0023502602 1957 JADE LANE 452.61 0024319808 1255 TIMBERSHORE LANE 658.05 0024338808 3775 DREXEL CT 78.95 0036804003 3887 WORCHESTER DR 347.78 0013106901 2019 SAFARI HEIGHTS TR 439.99 0013221908 538 MAJESTIC OAKS CT 139.12 0024010704 1751 BLUEBILL DR 84.77 0023604002 1850 GOLD TR 97.76 0023700206 3901 TURQUOISE PT 139.55 0024212102 1489 WOODVIEW AVE E 203.48 0010400505 2002 DIFFLEY RD 140.95 0037400801 3993 NORTHVIEW TER 264.35 0024108904 1721 MONTICELLO AVE 197.21 Account # Service Address Certification Balance 0037705308 1044 TICONDEROGA TR 139.47 0023919608 4112 SOUTH MEADOWLARK RD 435.67 0010503704 4550 JOHNNY CAKE RIDGE RD 130.65 0024830705 1152 BLUE HERON CT 211.50 0010701001 4395 GARDEN TR 218.07 0038304507 3877 BIG TIMBER TR 436.44 0024007601 3785 RED ROBIN LANE 73.12 0024100307 1742 PALISADE CIR 215.39 0013147608 1051 WALNUT RIDGE DR 378.46 0012800801 4722 ANNE PT 107.27 0036308500 2804 BEAM LANE 348.87 0023510100 4035 AMETHYST LANE 156.53 0013146105 976 WILDFLOWER CT 510.05 0013015607 4659 PARKRIDGE DR 129.37 0012615209 4482B CINNAMON RIDGE TR 121.29 0012827606 4739 RIDGE WIND TR 164.02 0036611705 3105 JOYCE CT 41.88 0024208902 1521 WOODVIEW AVE W 72.00 0024228207 3613 ASHBURY RD 424.00 0036909901 712 STONEWOOD RD 394.17 0037015104 3632 FALCON WAY 583.42 0023211303 2058 JADE LANE 208.63 0012609509 4555 SCOTT TR 93.34 0025002403 3805 LAUREL CT 77.15 0024322604 3728 DENMARK CT E 184.81 0012632766 4444 CINNAMON RIDGE TR 190.11 0023408305 1953 GOLD TR 145.55 0023507700 4034 BERYL RD 445.90 0023702400 1778 SERPENTINE DR 78.11 0012306809 4676 PENKWE WAY 215.76 0024210700 1486 WOODVIEW AVE E 134.23 0012616504 4480 CINNAMON RIDGE TR 101.94 0023211600 2042 JADE LANE 102.90 0012034708 2037 ROYALE DR 35.17 0012819306 4704 HIDDEN PT 195.20 0024315905 1193 TIMBERSHORE LANE 216.61 0011716313 4300 BLACKHAWK RD 369.52 0038254306 701 GRANITE DR 94.93 0036107928 3305 DONALD AVE 246.18 0012610309 4533 SCOTT TR 86.16 0011602802 4535 LENORE LANE 95.06 0023900608 1839 KATHRYN CIR 138.45 0025223801 1449 BLACKHAWK LAKE DR 58.55 0024211203 1480 WOODVIEW AVE E 139.59 0012913000 4404 CLOVER LANE 303.50 0011816303 4713 COVINGTON CIR 177.29 0010108108 4327 COPPER PT 296.53 0023920408 4110 SOUTH MEADOWLARK RD 75.86 0036602019 3211 HWY 55 103.12 0025649203 1844 DEER POND CIR 394.36 191 Account # Service Address Certification Balance 0012429502 4354 BRADDOCK TR 173.53 0012213609 820 YORKTOWN PL 350.98 0036304202 1478 BRIDGEVIEW AVE 164.09 0010711505 4357 DUNROVIN LANE 146.14 0013266804 707 ROSA CT 211.57 0024202400 1527 GREENWOOD CT N 79.27 0011701802 1977 BADGER CT 312.25 0024404600 1690 BLACKHAWK COVE 337.79 0023307606 2082 BLUESTONE DR E 242.96 0038237400 3694 WILLBROOK CT 404.77 0012008207 2091 PIN OAK DR 50.00 0036308401 1310 AVALON AVE 165.95 0023304009 2097 CARNELIAN LANE 298.33 0012280855 689 HAY LAKE RD N 206.59 0024204406 1524 GREENWOOD CT N 258.40 0012460903 4403 HAMILTON DR 436.09 0011731700 1864 BEAR PATH TR 100.26 0036601870 2915 WATERS RD 2,043.34 0025702309 1555 JOHNNY CAKE ALCOVE 667.86 0036121002 3140B FARNUM DR 105.45 0011100906 4448 WOODGATE CT 154.37 0025739103 3553 LEMIEUX CIR 332.71 0013178603 1005 TRILLIUM CT 469.75 0036303402 2870 HIGHVIEW TER 342.83 0089908335 1409 VINCE TR 700.67 0013197306 4906 RUSTEN RD 51.13 0023106909 4144 DIAMOND DR 328.82 0024302531 3649 KOLSTAD RD 212.04 0025723909 1783 TALON TR 135.37 0025645300 4193 AMBERLEAF TR 87.83 0011704509 1961 TIMBER WOLF TR N 91.38 0012127502 876 SUDBERRY LANE 199.11 0024206906 3478 GREENWOOD CT S 102.86 0036722403 3417 ROLLING HILLS DR 287.35 0024224909 3649 ASHBURY RD 84.41 0024309106 1282 TIMBERSHORE LANE 534.96 0012816005 1794 COVINGTON LANE 85.94 0011105400 4440 WOODGATE PT 135.74 0024333908 3864 DENMARK AVE 184.43 0013179601 965 TRILLIUM CT 123.50 0010106201 2050 COPPER LANE 459.99 0013233309 4730 HITTNER PT 343.27 0011720802 4310 BEAVER DAM RD 241.54 0012708707 4759 NARVIK DR 285.71 0012130407 850 SUDBERRY LANE 166.26 0035509504 3544 WESCOTT WOODLANDS 60.81 0010511905 1629 HICKORY HILL 199.19 0012633046 4370 CINNAMON RIDGE TR 246.29 0023112402 2106 OPAL DR 220.17 0011202900 4362 METCALF DR 492.83 10 Account # Service Address Certification Balance 0013205802 4464 LAKESHORE TER 154.45 0010914703 1255 CARLSON LAKE LANE 222.92 0023811409 1830 CARNELIAN LANE 224.92 0012206900 627 ATLANTIC HILL DR 121.62 0013243209 2269 WALL ST 161.81 0024429904 1261 WINDCREST AVE 152.34 0037020104 3680 FALCON WAY 343.22 0036405710 3205 JURDY CT S 330.02 0025603002 3943 CLIPPERS RD 528.69 0010310605 2063 CORAL LANE 344.50 0012608907 4556 SCOTT TR 299.59 0036815504 717 CASTLETON LANE 343.34 0036710309 3301 ROLLING HILLS DR 677.99 0011729308 4308 SUN CLIFF RD 182.18 0012839601 1951 BERKSHIRE DR 102.91 0025004805 3879 DOLOMITE DR 142.67 0024223604 3640 ASHBURY RD 99.75 0024511800 3945 WESTBURY DR 186.61 0012022208 1989 SAFARI TR 409.74 0010101905 2120 SHALE LANE 407.06 0038311502 497 CHAPEL CT 270.99 0023112006 2060 EMERALD LANE 295.67 0013240304 4353 JESSICA CT 262.38 0012215703 4215 VALLEY FORGE PL 182.60 0012027108 2035 PIN OAK DR 375.63 0010202505 2058 MARBLE LANE 98.61 0013237102 4521 ALICIA DR 349.54 0024003006 1714 FLAMINGO DR 179.18 0010209104 4256 DIAMOND DR 243.91 0013157607 4350 BENT TREE LANE 366.53 0036202604 2954 SIBLEY MEMORIAL HWY 117.98 0035501410 1426 SKYLINE RD 121.76 0012122909 1027 WEDGWOOD LANE N 191.63 0010201200 2073 QUARTZ LANE 264.45 0013203005 4485 LAKESHORE TER 99.08 0037506300 4151 LANTERN LANE 488.63 0011121803 1753 CANVASBACK LANE 260.63 0011508702 4205 HEINE CT 93.91 0012247300 4250 AUGUSTA LANE 235.13 0038241402 857 GREAT OAKS TR 141.54 0013124706 4231 WEXFORD WAY 217.20 0012605408 2119 CLIFFHILL LANE 288.74 0012280624 668 OVERHILL RD 315.76 0012031209 2016 VIENNA LANE 358.36 0012605804 2103 CLIFFHILL LANE 198.67 0024202301 1525 GREENWOOD CT N 46.16 0024327108 3812 WIN DCREST CT 93.04 0024465908 1434 KINGS WOOD RD 137.04 206,738.23 Agenda Information Memo March 5, 2013, Eagan City Council Meeting PUBLIC HEARINGS H. CERTIFICATION OF DELINQUENT FALSE ALARM BILLS ACTION TO BE CONSIDERED: To close the public hearing and approve the final assessment roll for delinquent false alarm bills and authorize its certification to Dakota County. FACTS: ➢ The City Code allows for collection of delinquent false alarm bills through certification to property taxes. A 10% penalty and a $25 certification fee are added to all outstanding delinquent bills. ➢ At the February 5, 2013 City Council meeting, a public hearing was scheduled for the March 5, 2013 City Council meeting. ➢ The City currently has five properties with delinquent false alarm bills. The assessable amount of these bills is $1,225.00. None of these properties have been or are currently somewhere in the foreclosure process. ➢ The City will accept payment for any portion of the assessment free of interest charges for a period of thirty days, beginning March 6. If the assessment is paid after the interest -free period, interest at 3.5% from March 5, 2013 to December 31, 2014 will be added to the principal amount due. The length of the assessment is one year. Unpaid balances will be collected with the 2014 property taxes. ➢ All notices have been published in the legal newspaper and sent to all affected property owners informing them of this hearing and the proposed assessments. ATTACHMENTS (1): Proposed assessment roll on page ff�5 . /9q m 4a c v 3 c- 0 O CL 1-1 In v V Z L E E E E E 'O v lY CC O 2 L H U L Ln Ln ui l0 on rd O0 00 rn l0 r-I m r-1 K H m = 0 0 0 0 0 ai 0 Ln Ln In u7 ru E m LO m m w 4.+ y ri M rl ri At V1 IA Q m = O L + + 0 0 0 0 0 (p u 0 0 0 0 0 0 Q 0 �=' N N N N N 4j-). V> - 4.n -kn t/T ly S 4-J O O O 4a O O O O O O O cr E cn in v� .� a D 0 0 = 17 `"� c _ '^ 3 a� a 0 O N O rd O O O O O O K K rd N r-i 0 0 0 0 0 a o 0 00 O ui 0 0 00 0 tuo Ul In m O AT to P, At N N lr L? rl O N O O O O co H rd rd rK V In v V Z L y to 'O v lY CC O a L H U 0 O 00 l0 on rd O0 00 rn l0 r-I m r-1 K H m O 0 ui N N c-I i/} C v H Vf Ol y Q O H m Agenda Information Memo March 5, 2013, Eagan City Council Meeting PUBLIC HEARINGS I. CERTIFICATION OF DELINQUENT MOWING BILLS ACTION TO BE CONSIDERED: To close the public hearing and approve the final assessment roll for delinquent mowing bills and authorize its certification to Dakota County. FACTS: ➢ The City Code allows for collection of delinquent mowing bills through certification to property taxes. A 10% penalty and a $25 certification fee are added to all outstanding delinquent bills. ➢ At the February 5, 2013 City Council meeting, a public hearing was scheduled for the March 5, 2013 City Council meeting. ➢ The City currently has six properties with delinquent mowing bills. The assessable amount of these bills is $1,387.95. Two of these properties have been or are currently somewhere in the foreclosure process. ➢ The City will accept payment for any portion of the assessment free of interest charges for a period of thirty days, beginning March 6. If the assessment is paid after the interest -free period, interest at 3.5% from March 5, 2013 to December 31, 2014 will be added to the principal amount due. The length of the assessment is one year. Unpaid balances will be collected with the 2014 property taxes. ➢ All notices have been published in the legal newspaper and sent to all affected property owners informing them of this hearing and the proposed assessments. ATTACHMENTS (1): Proposed assessment roll on page T;L /D(0 N N N u 'm c tom +j u 000000 0 0 0 0 0 0 •O C U Ln Ln v °� Ln Ln Ln en an an en tNi� a r tNn tNn c c •3 c •3 c •3 QC J = L1 O 3 O � sm t 1 0 EEEE n Ln LLn o j m a w N —Qv ri av�v� M I- Lo O It Ln m Ln +r a 00 Lo Lo O Lo N N m m m m N w 0 Q. O ri ri c-I O Q•1 O r-I O O I� ri O O 3 3 3 3 0A an N N N N D a Ln N o O c» Lo Ln r, o c» Ln Lo 3 3 •0 0 0 0 Ln � � 0 0 0 rri' 0 Ln � E E 0 0 0 ri 0 ri 0 ri 0 6 0 0 ri ri c c c c = ri Ln Ln Ln Ln Ln W N r-I 00 00 Ln r q _ f6 E 61 lfl O O Ln lD 4w N m ri N N N ri 0 "n 41). kn in aNi N N a N U N u m c tom +j u 000000 0 0 0 0 0 0 •O C U Ln Ln v N Ln Ln Ln N tNi� tNn tNn tN/} tNn � Ln U QC J N L1 O N O � sm t 1 0 n n Ln LLn j m a w N —Qv ri av�v� M I- Lo O It Ln m Ln +r a 00 Lo Lo O Lo N N v a 0 ri ri N w 0 Q. O ri ri c-I O Q•1 O r-I O O I� ri O O O O O r-I ri O ri O m O ri O ri Ln O o D a Ln N o O c» Lo Ln r, o c» Ln Lo w ri k.0 Ln � � rri' t Ln � Ln 0 ri 0 ri 0 ri 0 6 0 0 ri ri Ln rn 00 m 1 <n- _ a N v N Q fC 0 F- w U N u L I111 E '^ � U � t O QC J N L1 O N O N (N0 ;O C j ca a � O d• ri u1 Ln I- Lo O It Ln m Ln Lo 00 00 Lo Lo O Lo N N It m ri ri Ln rn 00 m 1 <n- _ a N v N Q fC 0 F- w Agenda Information Memo March 5, 2013, Eagan City Council Meeting VI. OLD BUSINESS A. ORDINANCE AMENDMENT – AN ORDINANCE AMENDMENT TO CITY CODE CHAPTER 10.40 RELATIVE TO STANDARDS FOR FIRES OR BARBEOUES ON BALCONIES OR PATIOS ACTIONS TO BE CONSIDERED: To approve an Ordinance Amendment to City Code Chapter 10.40 relative to standards for fires or barbeques on balconies or patios and direct the City Attorney to publish the ordinance amendment. FACTS: ➢ In May 2012, the City Council approved an ordinance amendment to City Code Chapter 10.40 that prohibited all grills on the decks and patios of multi - family housing units in which at least three units share a common hallway. ➢ The proposed ordinance amendment clarifies the intent of the May 2012 ordinance amendment. The amendment specifies that residents of multi - family housing units cannot grill or store the grills on decks or patios, which was the intent when the original amendment was approved. The current amendment does not address storage of grills. ➢ The proposed ordinance amendment would also change the title of Section 10.40 and change the order in which some regulations are listed for ease of use and clarity. ATTACHMENTS (1): The proposed ordinance amendment is attached on page /,59 — ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER TEN ENTITLED "PUBLIC PROTECTION, CRIMES AND OFFENSES" BY AMENDING SECTION 10.40 REGARDING FIRE - RELATED REGULATIONS; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 10.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter Ten is hereby amended by changing the section title of Section 10.40 to read as follows: Sec.10.40. Minnesota Uniform Fire Code Fire- related Regulations Section 2. Eagan City Code Chapter Ten is hereby amended by changing Section 10.40, subd. 6 (C), to read as follows: A. Standards for fires or barbecues on balconies or patios. For any structure containing three or more dwelling units that have a common hallway or shared means of egress: 1. No grills, whether electric, gas, charcoal or open flame, shall be used or stored upon any balcony above ground level or on any ground floor patio within 15 feet of the structure. No persen shall kindle, maintain, or eatise any fire „ game on any baleopry above ground level or on any ground fleer patie within 15 �� of 2. No person shall store or use any fuel, barbecue torch or other similar heating or lighting chemical or device on any balcony above ground level, or on any ground floor patio within 15 feet of a structure. No person shall kindle, maintain, or cause any fire or open flame on any balcony above ground level or on any ground floor patio within 15 feet of a structure. No grills, whethef eleetrie, gas, ehafeeal or open flafae, shall be used upon any r..,t,,eny above g „a level or on any ground floor patio within 15 f of of the Section 3. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including'Penalty for Violation "' and Section 10.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 4. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CITY OF EAGAN City Council By: Christina M. Scipioni Its: City Clerk By: Mike Maguire Its: Mayor Date Ordinance Adopted: Date Ordinance Published in the Legal Newspaper: M Agenda Information Memo March 5, 2013 City Council Meeting B. ORDINANCE AMENDMENT — CITY OF EAGAN ACTION TO BE CONSIDERED: To Approve an Ordinance Amendment to Chapter 13, Section 13.20, regarding Water Quality Management and direct the City Attorney to publish the amendment accordingly. FACTS: ➢ An oversight occurred with the adoption of the Water Quality and Wetland Management Plan, Wetlands Protection and Management Regulations and Post Construction Requirements in that, as written today, Chapter 13, §13.20, Subd. 6. K. requires compliance with a plan that is no longer valid. ➢ The City Attorney has opined that this amendment is necessary. The City Council directed staff to prepare this ordinance amendment at the their meeting of February 5, 2013. ➢ The APC held a Public Hearing on February 26, 2013 and they are recommending approval. ATTACHMENTS: (2) February 26, 2013 Draft APC minutes on page IC11 Staff report and draft ordinance on pages III_ through L Q 5 190 Advisory Planning Commission February 27, 2013 Page 6 of 7 B. Water Quality Management Ordinance Applicant Name:City of Eagan Application: Ordinance Amendment An Ordinance Amendment to Chapter 13, Section 13.20, regarding Water Quality Management. File Number: 01- OR- 01 -01 -13 City Planner Ridley introduced this item and highlighted the i Staff report dated January 10, 2013. He noted the backgrog Chair Heaney opened the public hearing. There being no public comment, Chair Heaney discussion back to the Commission. Member Vanderpoel questioned whether explained that it enhances water quality. Member Piper moved, Member F Ordinance Amendment to Chaj related to preliminary and final pl All voted in favor. Motion carried public tion presented in the City history. `rinq and turned the II affect water quality seconded 13,, §13.20, iq I Mr. Ridley b recommend approval of an K. regarding general provisions PLANNING REPORT CITY OF EAGAN REPORT DATE: January 15, 2013 APPLICANT: City of Eagan PROPERTY OWNER: N/A REQUEST: Ordinance Amendment LOCATION: Citywide COMPREHENSIVE PLAN: N/A ZONING: N/A SUMMARY OF REQUEST CASE: 01- OR- 01 -01 -12 HEARING DATE: February 26, 2013 PREPARED BY: Eric Macbeth, Water Resources Manager The City of Eagan is requesting approval of an Ordinance Amendment to Chapter 13, § 13.20, Subd. 6. regarding general provisions related to preliminary and final plats. AUTHORITY FOR REVIEW City Code Chapter 11, § 11.50, Subd. 5. states, in part: A. The provisions of this chapter maybe amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any existing district may only be made by an affirmative vote of two- thirds of all members of the council. BACKGROUND/HISTORY On April 3, 1990, the City Council adopted a water quality management plan entitled, City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization, and on September 18, 1990, the City Council adopted an updated stormwater management plan entitled, Stormwater Management Plan, City of Eagan. Together, these plans comprised the City's comprehensive approach for stormwater drainage and surface water quality management, the first such all - inclusive program by a Minnesota city. On January 17, 2006, the City Council approved an updated stormwater management plan entitled, Stormwater Management Plan, City of Eagan, and on July 17, 2007, the City Council approved an updated water quality management plan entitled, Water Quality and Wetland Management Plan. At the same meeting, it also approved an ordinance amendment to modify Chapter 11, adding § 11.67 Wetlands Protection and Management Regulations, and modifying all related existing sections accordingly, by addressing wetland protection and associated IQ Planning Report — Ordinance Amendment February 26, 2013 Page 2 regulations as incorporated with the approved Water Quality and Wetland Management Plan. On October 21, 2008, the City Council adopted §4.33 Post Construction Requirements that specify standards for stormwater management, in accordance with the approved Water Quality and Wetland Management Plan. EXISTING CONDITIONS Chapter 13, § 13.20 includes general provisions related to preliminary and final plats. Chapter 13, § 13.20, Subd. 6. K. specifically provides: That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization, " which document is properly approved and filed in the office of the city clerk, hereinafter referred to as the "water quality management plan. "Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made apart of this chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the city clerk to maintain the water quality management plan and make the same available to the public. EVALUATION OF REQUEST Chapter 13, § 13.20, Subd. 6. K. was most recently amended September 26, 2006, prior to the 2007 approval of the Water Quality and Wetland Management Plan and § 11.67 Wetlands Protection and Management Regulations and prior to the 2008 adoption of §4.33 Post Construction Requirements. Thus, Chapter 13, § 13.20, Subd. 6. K. requires specific compliance with a plan that is no longer valid and does not refer to relevant other requirements (i.e., §4.33 and § 11.67). The City Attorney has opined that this amendment is necessary. SUMMARY /CONCLUSION This is a housekeeping matter. An oversight occurred with the adoption of the Water Quality and Wetland Management Plan, Wetlands Protection and Management Regulations and Post Construction Requirements in that, as written today, Chapter 13, § 13.20, Subd. 6. K. requires compliance with a plan that is no longer valid. ACTION TO BE CONSIDERED To recommend approval of an Ordinance Amendment to Chapter 13, § 13.20, Subd. 6. K. regarding general provisions related to preliminary and final plats and the various City Code requirements for water quality, wetlands and post construction requirements. /q3 ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER THIRTEEN ENTITLED "SUBDIVISION REGULATIONS (PLATTING)" BY AMENDING SECTION 13.20, SUBD. 6, REGARDING APPLICATION OF CITY'S WATER QUALITY AND WETLAND PLANS AND REGULATIONS; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 13.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter Thirteen is hereby am e ided by, hanging Section 13.20, Subd. 6 (K) and by adding Section 13.20, Subd. 6 (L) and (M)to read as follows: K. That the subdivision is in compliance "n.._- _.c r.__.___ VIT_, mana eg_ment plan which deerttes clerk and in effect as of the daft hereinafter referred to as the "watM the notations, references and other force and effect as if %lily set down reference and erein as responsibility o the city clerk ?to ma the same avalable,tothe public_ 1101 set the0 z}Mt�M?1, water quality and wetland approvedal?df led in the office of the city ion applica on, was received b theCity, ag bent pl n "'`Said document and all of inclined therein shall have the same heeb made a part of this chapter by f°set forth herein at length. It shall be the water quality management plan and make ater Act as set forth els with the Citv's wetland Secttonf2 Eaganzt Code Chapter 1 entitled "General Provisions and Definitions Applicable L Ili 'En ire City Code Including 'Penalty for Violation "' and Section 13.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 3. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. /qq ATTEST: By: Christina M, Scipioni Its: City Clerk Date Ordinance Adopted: CITY OF EAGAN City Council By: Mike Maguire Its: Mayor Date Ordinance Published in the Legal Newspaper: Date of Advisory Planning Commission Hearing: /q5 Agenda Information Memo March 5, 2013, Eagan City Council Meeting VII. NEW BUSINESS A. PLANNED DEVELOPMENT AMENDMENTS— EAGAN RETAIL ACTIONS TO BE CONSIDERED: To approve (OR direct findings of fact for denial) a Planned Development Amendment to allow additional outdoor patio seating at 2000 Rahncliff Road. To approve (OR direct findings of fact for denial) a Planned Development Amendment to allow exterior building modifications at 2000 Rahncliff Road. To approve (OR direct findings of fact for denial) a Planned Development Amendment to allow building signage modifications at 2000 Rahncliff Road. REQUIRED VOTE FOR APPROVAL: At least four votes FACTS: ➢ The property was rezoned to Planned Development (PD) in May 2012, to allow a 7,150 sq. ft. multi- tenant retail building along with an existing multi - tenant building on the same property, joint parking, outdoor patio dining and on -sale liquor of beer /wine. ➢ Tenants of the new building include Which Wich, Sportsclips, Yogurt Lab and Noodles & Company. Presently, the PD allows 24 outdoor patio seats. 16 seats are allocated to Noodles and 8 seats to Which Wich. The applicant proposes an additional eight patio seats for a total of 32 seats. ➢ Noodles & Company proposes to modify the exterior building fagade and signage on the west end cap tenant space. The proposed modifications and signage are inconsistent with the Planned Development and City Code. ➢ Proposed exterior building material modifications include installation of an architectural "wedge" feature. Proposed sign modifications include installation of a cabinet sign on one elevation and channel letters on a backer board on the other elevation. ➢ The Advisory Planning Commission (APC) held a Public Hearing on February 26, 2013 and they are recommending approval of the patio seating and building signage with revised conditions. The APC is recommending denial of the exterior building modifications. W ISSUES: The Patio Plan lacks detail needed to review and it is questionable whether the space can accommodate the amount of tables proposed and meet both Zoning and Building Code requirements. ➢ The Noodles representative stated the existing patio seating of 16 seats would suffice and they no longer plan to add the aluminum canopies and modified fabric awnings as proposed. ➢ The APC debated whether the proposed "wedge" was an architectural feature or whether it should be considered signage. The APC did agree that the backer -board proposed on the west elevation should be considered part of the signage. 60 -DAY AGENCY ACTION DEADLINE: April 9, 2013 ATTACHMENTS: (3) Location Map, page Draft February 26, 2013, APC minutes, pages through a— 02 Planning Report, pages a o3 through o 'Q® G`; Location Map SK&LE LANE I Meadowland Park o H, ighline Trail Park CLIFF EROgp mmm E3 ID10 Rahn Park El E3 -V 01 P RK CENTER R Subject Site HN AV Park 4 Lebanon Hills Regional Park 92000 ®;,.I r I S MMM Project Name: Eagan Retail 2013 Request: Planned Development Amendment Case Nos.: 32-PA-01-01-03 AI G0 My of Eap 110 e*a—E—x—tient 111M gill M gill ®� .� ®. But I —L ------ Feet 0 500 1.000 2,000 Legend City Boundary Parcels Parks Buildings IN Advisory Planning Commission February 27, 2013 Page 2 of 7 IV. PUBLIC HEARINGS A. Eagan Retail 2013 Applicant Name:KTJ 212, LLC Location: 2000 Rahncliff Rd; Lot 1, Block 1, Rahncliff 1st Addition Application: Planned Development Amendment A Planned Development Amendment to allow an additional 8 seats for the outdoor patio, architectural modifications to the building and a cabinet sign. File Number: 32- PA- 01- 01 -13x Planner Thomas introduced this item and highlighted they .f4 2 ation presented in the City Staff report dated February 21, 2013. She noted the background a dh�story. Member Dugan indicated that he knows the applicant and has a past.,relationship k iti the Applicant, but not on this matter, so there is no need to abstain.ff i Member Supina questioned the size of th p c sed sign and what sizesge owed for the front (north) and west face of building under the c, •r nt plan Qi%Planner Ridle -. - 'cated that the maximum allowed is 55 square feet on both t rth and west elevation, base-'upon the Planned Development PD approvals. The pro,, n does not meet City ode or the PD p ( ) pp ff� p pp�.�_�� Y based on both type and size, if tlherbackerboard is cgidered part of the signage. Member Supina asked whether thel rancl ise, ture r edge shape should be considered for sign square footage and whether th� s any p.. en sign Planner Ridley referenced the elevation drawing a tatednthat the u dge ",. l� orth and the backer -board on the west > s r � appear to enhance the signage and the-, r port suggeststhat the APC should consider the reasonableness-4 che back 41 d to be, s'idered as part of the sign. 2 «0 Member Piper "estioned whconditions o approval are specific to the PD requirements versus City Code ity Pla " e�r�Rie(I6y indicated =that the approved elevations with materials and >:. �i colorsare what is require( *ithout a PD Amndment. Chair Heaney asked how the PD signage is set, -' � Redl y stated th, unless specified; the first tenant in a multi- tenant building establishes the typ ` d styl of building signage. Member Filipi noted 640 0- footV,41 ay requirement. Planner Thomas recited the language in the eport and referred to the . atio plan submitted. Member Piper questioned the ingress and eg ess and compliance with Building Code standards. City Planner Ridley indicated that the plans ditdn provide th level of detail, but that the Applicant will be required to comply with all applicable cones AR Matt Allman of Kr021`2 appeared on behalf of the Applicant and Melanie Bagley appeared on behalf of Noodles &'yCo. Bagley noted they were allowed more seating per their lease but were willing to concede on seating because of the accessibility and egress that's required. There was discussion of the lack of symmetry and uniformity in existing multi- tenant buildings observed by the Applicant as she drove through Eagan. Photos of other multi- tenant buildings taken outside of Eagan were shown and Ms. Bagley suggested the empty parking lots and tenants vacating due to the inability to attract patrons due to lack of varied signage and visual interest. °l Advisory Planning Commission February 27, 2013 Page 3 of 7 Ms. Bagley stated Noodles & Co. would like to install an architectural "wedge" feature as part of the Noodles brand, to define the space and attract patrons, indicating that the proposed fenestration will enhance the buildings' appearance. Bagley indicated while the "wedge" appears black in the exhibits it is actually a wedgewood brown color. She stated Noodles will maintain the rhythm of the existing awnings and will not add the metal canopy. An oval sign will be added, including reverse lighting (showing example of signage) that gives a feel of channel letters. The sign was designed before knowing what the Which Wich and Sportsclips signs would look like. She indicated Noodles is willing to change the oval shape of the sign. Member Supina questioned Applicant Allman about the cross parking easement. Mr. Allman indicated that the Site Plan indicates the parking is for the erttekjock. Chair Heaney opened the public hearing. There being no public comment, Chair Heaney discussion back to the Commission. Member Piper moved, Member Filipi secog� Development Amendment to allow addition Rahncliff Road, subject to the following cond 1. A Planned Development'9d Dakota County Recorder ;fix© tc plan is required for the Agree me • Patio Plan (32 seats) 2. The outdoordtning are," is subje charges401— imposed s a res 3. A Building= Kermit sh VT The outdoor patio rs , requirements.: Noa 6, 1 � wners of A. e _ . ent, losed`the public�l��¢ ring and turned the i motion to recommend "approval of a Planned utdoor patjo,dining for prope�ty�located at 2000 is, -as amended: `r ment Agreement shall be executed and recorded at the ff�i _pCior to issuance of a building permit. The following ned y Code requiirements including sewer availability e additionat seating in the outdoor dining area. ie patio expansion. application shall address concerns regarding accessibility ress /accessible door clearances. shall be revised to comply with the Liquor Ordinance gall be gained from the parking lot. IC Plat shall be part of the Planned Development Amendment Member Supiriaidjcated that as long as the outdoor dining is compliant with parking and building code regulations, he has no problem with the request. He thinks the parking is ample. Planner Thomas confirmed the Joint Parking Agreement covers the entire site. All voted in favor. Motion carried 6 -0. Member Dugan had questions concerning the parking requirements. City Planner Ridley stated the original layout required 87 parking stalls and the PD was approved for 80 parking stalls; the additional patio seating adds three stalls for a total of 90 parking required or a deviation of ten as opposed to seven. . Or Advisory Planning Commission February 27, 2013 Page 4 of 7 Member Piper moved, Member Supina seconded a motion to recommend approval of a Planned Development Amendment to allow architectural exterior building modifications for property located at 2000 Rahncliff Road, subject to the following conditions: 1. A Planned Development Amendment Agreement shall be executed and recorded at the Dakota County Recorder's Office prior to issuance of a building permit. The following plan is required for the Agreement: • Elevation /Sign Plan 2. A Building Permit shall be obtained for the exterior bu 3. All awnings shall be "Jockey Red" Sunbrella fab 4. All owners of the CIC Plat shall be part Agreement. 41 Member Piper asked Member Dugan for his t all other applicants to approve the same.° t tenants would be "outgunned" from a prese e with specific architecture or treatments as pa IKEA, McDonalds, etc, and indicated that "trade Member Supina stated he had ';o with the the entire wedge should be consid r > n, age discussion. Member Dugan agreed.ri NO material renovations. Development Amendment aeon the "wedge" featuret= =and whether it is fair to er Dugan stated his belri ff at the remaining ,tandpomt: e mentioned . net businesses heir f2s ing such as BuffaToAlvild Wings, sr' e�sign is a policy issue for the Council. sy - yetry of the proposed modification but that and re 1-1 1ved from the building material Member Filipi sharedi#MtIhe believed the wedge should4be 666gidered signage in this case. He stated that that all otle exaples, menttpna`xif buildiigsfaturing trade dress attributes are free - standing, sal e enant buildings Ther"as further discussion as to whether the "wedge" should be conk ed part of the signage. City Planner Ridley opined that it is reasonable for the APC to disc ta nd reco W nd Member Vanderpoel stated her agreement with Members Filipi and Supina th shod. be'nsdered signage and that she cannot support the proposed buiId[nng t ddification Apc" "ant Bagley tndipatedfh a wedge is an architectural feature of the building versus signage. Sheistated Noodles is willingfdo the oval sign in channel letters. Member Piper shared his belied -that the entire Buffalo Wild U)ings building is trade dress and he agreed with Member Supina that a single or multi tenant? ?'building shouldn't really make a difference. Members generallyreed the contrasting colored wedge should be considered signage and would be an exceptio,e PD Motion to approv h,,,— g elevation modifications fails 1 -5. (Piper voted in favor.) y,-3 ` Member Supina moves to deny the motion for signage. Member Filipi seconded. Motion to deny carried 5 -1. (Piper voted against.) Member Piper moved, Member Supina seconded a motion to recommend approval of a Planned Development Amendment to allow sign modifications for property located at 2000 Rahncliff Road, subject to the following conditions as amended: ,r Advisory Planning Commission February 27, 2013 Page 5 of 7 1. A Planned Development Amendment Agreement shall be executed and recorded at the Dakota County Recorder's Office prior to issuance of a sign permit. The following plan is required for the Agreement: • Elevation /Sign Plan 2. A sign permit is required prior to installation of any sign, and signage is subject to all other requirements of the City Code. 3. The Sign Plan shall be revised te inGlude the Ghannel letter sign on the north elevati 4. All owners of the CIC Plat shall be part oPlanned Development Amendment Agreement. MEL 5. The west end cap sign shall be limited #Q{a total of 55 squared eet of signage, including any backerboard. r The APC discussed the signage and whetherthe backerboard should be inft�ed as part of the sign area calculation. Member Supina asked forclprity �n`the signs. City Planner Ridley indicated that sign on the west ele..ation, including the ackerboard, exceeds 55 square feet; the sign on the north fagade is le l a 55 square feed Ridley provided the exhibit that identifies the lettering without theaiaard which lderttfied it as 46 square feet. Member Dugan stated he was not in f M or Y� Member Supina cl A ` ►ed tha tthe Applic 1 stated that the_Ap icant's regst is no that the APC sWld address boil the bad Member Heaney qj backerbo d.. Aool cations. ofaskirg fQr I larger sign. City Planner Ridley stent with the approved PD nor City Code and oard and sign type. ier they ever put up the sign without the have. Me r Filipi pr6fted a "ff ndly amendment to exclude the backerboard from the sign. 6 ber Piper did net accept}e amendment; rather, he suggested Noodles reduce the size of thi ackerboard. MehVgr Filipif'. ed the motion is for a sign with backer board that exceeds 55 sft Members Pi Members Supna agreed to a friendly amendment to simply limit the sign to Wz, 55 sq ft>icluding the byf_kerboard if one is utilized. City Planner Ridley indid fed the APC should address condition 3. The motion was amended to delete conditiorf add- d a condition that includes the backerboard in the square footage calculations of 55 sVft. All voted in favor. Motion carried 6 -0, as amended. PLANNING REPORT CITY OF EAGAN REPORT DATE: February 21, 2013 APPLICANT: KTJ 212, LLC PROPERTY OWNER: KTJ 212, LLC REQUEST: Planned Development Amendment LOCATION: 2000 Rahncliff Road CASE: 32- PA- 01 -01 -13 HEARING DATE: February 26, 2013 APPLICATION DATE: February 8, 2013 PREPARED BY: Sarah Thomas COMPREHENSIVE PLAN: RC, Retail Commercial ZONING: PD, Planned Development SUMMARY OF REQUEST The applicant is requesting approval of a Planned Development Amendment to allow additional outdoor patio dining, architectural exterior building modifications and sign modifications for property located at 2000 Rahncliff Road, legally described as Lot 1, Block 1, Rahncliff 1St Addition. AUTHORITY FOR REVIEW PD Amendment: Chapter 11, Section 11.50, Subdivision 5 states, in part, 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two - thirds of all members of the council. 2. The Council shall not rezone any land in any zoning district or make any other proposed amendment to this chapter without first having referred it to the planning commission for its consideration and recommendation. BACKGROUND/HISTORY The 2.12 acre property was platted in 1986 as Lot 1, Block 1, Rahncliff 1St Addition. Since that time a condominium plat was recorded with Dakota County. Planning Report — Eagan Retail 2013 February 26, 2013 Pap-e 2 In May 2012, the property was rezoned from CSC, Community Shopping Center, to PD, Planned Development, and a Final Planned Development of 2.12 acres was approved to permit an approximately 7,150 sq. ft. multi- tenant retail building. The Final Planned Development included the following: • Multiple buildings on one parcel • Joint parking • Outdoor patio dining (not to exceed 24 seats) • On -sale liquor (beer /wine) EXISTING CONDITIONS The property is developed with a 7,150 sq. ft. multi - tenant building constructed in 2012. Current tenants include Which Wich, Sportsclips and Noodles. There is one vacant tenant space that remains. An existing multi - tenant building with uses that cater to auto - oriented businesses (Rudy's Auto, O'Reilly Auto Parts and Valvoline Oil Change) is also developed on the parcel. A pylon sign is located in the NW corner of the site. SURROUNDING USES The subject site is surrounded by Planned Development zoned properties that are developed with retail commercial uses. EVALUATION OF REQUEST Description of Proposal — The applicant proposes modifications to the site for the Noodles restaurant tenant space on the west end of the building. The modifications include additional patio dining, exterior building material modifications and signage particular to the Noodles branding. An additional table is also proposed for the tenant on the east end of the building. Patio Plan — Enclosure of the patio and controlled access from within the building is required if a restaurant will be serving liquor or if more than 24 seats are proposed, as is proposed for the tenant on the west end cap (Noodles). The original approval included up to 24 outdoor seats for the entire building; eight of the seats were allocated to east end cap (Which Wich) and sixteen for Noodles. However, the Building Permit plans submitted for Noodles included 32 seats. City staff informed Noodles that only 16 seats were available per the Planned Development (PD) and that 32 seats would not fit in the proposed space and meet the Zoning and Building Code requirements. At that time, City staff began conversations with the tenant and building owner regarding the need for an Amendment to the PD. r Planning Report — Eagan Retail 2013 February 26, 2013 Page 3 The applicant's narrative requests 36 total outdoor seats. However, the submitted plan identifies 32 seats. The applicant submitted patio details on a Landscape Plan. A condition of approval requires a separate Patio Plan. A Building Permit will be required for both patios. The additional seating will be subject to sewer availability charges (SAC) charges. Noodles — The proposed plan identifies five tables with four seats for a total of 20 seats. The plan lacks the level of detail that is necessary to determine if the proposal can meet Building Code requirements. Building Inspections staff has reviewed the plan and has raised concerns regarding accessibility maneuverability. Additionally, the door that leads to the patio from the restaurant is one of the required exits to the exterior. A clear, unobstructed path of egress and accessible door clearances will be required to be incorporated in the patio design. It is questionable whether the space can accommodate the amount of tables as proposed, and meet both Zoning and Building Code requirements. The Patio Plan that was approved with the Building Permit allows for three tables of four seats and two tables of two seats for a total of 16 seats. That approved plan meets both Zoning and Building Code requirements. Lastly, to be compliant with the Liquor License requirements, the gate should be designed so there is no access to /from the parking lot. This is included as a condition of approval. Which Wich — The proposed plan identifies three tables with four seats each for a total of 12 seats. Parkin — According to the City Code, a restaurant must provide at least one parking space for each three indoor seats based on capacity design. Also, one parking space for each 12 seats within an outdoor dining area of more than 24 seats is required. Based on the proposed plan of 32 seats, three additional parking stalls are required for the outdoor patio area. A minimum of one parking space for each 200 square feet of floor area, up to 10,000 square feet is required for retail uses. Restaurant uses require one parking space for every three indoor seats based on design capacity. Based upon the Site Plan provided with the 2012 Planned Development application, 87 parking stalls were required. The Site Plan identified 80 parking stalls. The applicant requested approval of the deviation of parking stalls due to the joint parking agreement. The Applicant provided a copy of the Condominium Documents and the related no Approved patio seats Proposed patio seats Noodles 16 20 Which Wich 8 12 Total 24 32 The applicant submitted patio details on a Landscape Plan. A condition of approval requires a separate Patio Plan. A Building Permit will be required for both patios. The additional seating will be subject to sewer availability charges (SAC) charges. Noodles — The proposed plan identifies five tables with four seats for a total of 20 seats. The plan lacks the level of detail that is necessary to determine if the proposal can meet Building Code requirements. Building Inspections staff has reviewed the plan and has raised concerns regarding accessibility maneuverability. Additionally, the door that leads to the patio from the restaurant is one of the required exits to the exterior. A clear, unobstructed path of egress and accessible door clearances will be required to be incorporated in the patio design. It is questionable whether the space can accommodate the amount of tables as proposed, and meet both Zoning and Building Code requirements. The Patio Plan that was approved with the Building Permit allows for three tables of four seats and two tables of two seats for a total of 16 seats. That approved plan meets both Zoning and Building Code requirements. Lastly, to be compliant with the Liquor License requirements, the gate should be designed so there is no access to /from the parking lot. This is included as a condition of approval. Which Wich — The proposed plan identifies three tables with four seats each for a total of 12 seats. Parkin — According to the City Code, a restaurant must provide at least one parking space for each three indoor seats based on capacity design. Also, one parking space for each 12 seats within an outdoor dining area of more than 24 seats is required. Based on the proposed plan of 32 seats, three additional parking stalls are required for the outdoor patio area. A minimum of one parking space for each 200 square feet of floor area, up to 10,000 square feet is required for retail uses. Restaurant uses require one parking space for every three indoor seats based on design capacity. Based upon the Site Plan provided with the 2012 Planned Development application, 87 parking stalls were required. The Site Plan identified 80 parking stalls. The applicant requested approval of the deviation of parking stalls due to the joint parking agreement. The Applicant provided a copy of the Condominium Documents and the related no Planning Report — Eagan Retail 2013 February 26, 2013 Page 4 Association Agreement which allow, privately, for joint parking. City Code requires a CUP (Conditional Use Permit) for the reduction of up to 30 spaces which can also be approved as part of a Planned Development. Reductions are allowed to minimize the amount of hardcover and maximize real estate potential. This is allowed when required parking facilities serving two or more facilities are located on the same lot. City staff previously reviewed the conditions required for joint use as part of the Planned Development approval. The lack of an additional three stalls is a deviation that can be approved via this PD Amendment. Building Materials — The current exterior finish consists of masonry brick, EIFS and glass in percentages that meet City Code requirements. Noodles & Company proposes to modify the west end cap. Per the narrative, "...to incorporate architectural trade dress features that allow for recognition of the brand by patrons who are familiar with the Noodles & Company concept moreover, to attract patrons who are new to the brand. The strip center itself is new and with an architecturally enhanced end -cap, positive interested is created, hopefully increasing the amount of visits to the center ". The Noodles & Company narrative describes the need for the architectural modifications. These modifications generally include installation of a "wedge" feature and aluminum canopies. Also, the existing sunbrella, fabric awnings in the color "jockey red" will be replaced with a slightly modified version, but maintain the same color. This is included as a condition of approval. City staff raised a concern with Noodles & Company in relation to the proposed "wedge" design. The design may be attractive but it is so pronounced that it appears to overwhelm the interior tenant spaces and makes the entire building look uneven. Signaae — The PD Agreement included an approved Sign Plan with sign boxes to ensure that signage was evenly distributed between all tenants, which is a requirement of the City Code. Another requirement is that all business signs mounted on a building be similar in design. Sportsclips and Which Wich, existing tenants and operational in the building, received approval of their Sign Permits for channel lit letters on a raceway which set the standard for building signage. The proposed Noodles sign, on the north elevation, is a 44 sq. ft. cabinet sign. This deviation is inconsistent with City Code requirements for sign consistency on multi - tenant buildings. An internally lit channel letter sign, on a backer board, is proposed on the west elevation. The proposed dimensions do not appear to include the backer board which contrasts the lettering and building color so as to act as an identifier to the tenant and should be considered part of the sign. Staff suggests the applicant switch the proposed signs so the channel letter signs are all on the same fagade. Additionally, the backer board should be removed and the raceway (of the channel letter sign) be constructed of materials in a color which matches the building, or be painted to match the building Signage is also proposed via a hanging window sign and window film. r Planning Report — Eagan Retail 2013 February 26, 2013 Page 5 SUMMARY /CONCLUSION KTJ 212, LLC, proposes modifications to the recently constructed multi - tenant building. The applicant proposes to expand the outdoor patio, as well as to modify the exterior fagade and sign plan to allow a cabinet sign and channel letters on a backer board. City staff has worked with the applicant since last fall regarding the outdoor patio and has shared concerns that the revised plan does not appear as though it will meet both Zoning and Building Code requirements. The additional parking required by the additional patio dining could be accommodated via the joint parking agreement that is in place. Additionally, Noodles & Company, the west end cap tenant, is proposing to modify their tenant space to be specific to their branding. This includes a "wedge" fagade design, aluminum canopies and modified fabric canopies. City staff has informed Noodles & Company that the proposed Elevation Plan appears to overwhelm the presence of the remaining interior tenants and makes the building appear somewhat lopsided. Additionally, the Sign Plan is inconsistent with City Code as multi- tenant buildings are required to have similar signage, which was determined, by the existing tenants, to be channel lit letters on a raceway. ACTIONS TO BE CONSIDERED The applicant is requesting approval of a Planned Development Amendment to allow additional outdoor patio dining for property located at 2000 Rahncliff Road. If approved the following conditions shall apply: 1. A Planned Development Amendment Agreement shall be executed and recorded at the Dakota County Recorder's Office prior to issuance of a building permit. The following plan is required for the Agreement: • Patio Plan (32 seats) 2. The outdoor dining area is subject to City Code requirements including sewer availability charges (SAC) imposed as a result of the additional seating in the outdoor dining area. 3. A Building Permit shall be obtained for the patio expansion. 4. The Building Permit application shall address concerns regarding accessibility maneuverability and egress /accessible door clearances. 5. The outdoor patio gate shall be revised to comply with the Liquor Ordinance requirements. No access shall be gained from the parking lot. 6. All owners of the CIC Plat shall be part of the Planned Development Amendment Agreement. Planning Report — Eagan Retail 2013 February 26, 2013 Paize 6 The applicant is requesting approval of a Planned Development Amendment to allow architectural exterior building modifications for property located at 2000 Rahncliff Road. If approved the following conditions shall apply: 1. A Planned Development Amendment Agreement shall be executed and recorded at the Dakota County Recorder's Office prior to issuance of a building permit. The following plan is required for the Agreement: • Elevation/Sign Plan 2. A Building Permit shall be obtained for the exterior building material renovations. 3. All awnings shall be Sunbrella fabric awnings in color "Jockey Red ". 4. All owners of the CIC Plat shall be part of the Planned Development Amendment Agreement. The applicant is requesting approval of a Planned Development Amendment to allow sign modifications for property located at 2000 Rahncliff Road. If approved the following conditions shall apply: 1. A Planned Development Amendment Agreement shall be executed and recorded at the Dakota County Recorder's Office prior to issuance of a sign permit. The following plan is required for the Agreement: • Elevation/Sign Plan 2. A sign permit is required prior to installation of any sign, and signage is subject to all other requirements of the City Code. 3. The Sign Plan shall be revised to include the channel letter sign on the north elevation and the cabinet sign on the west elevation. The channel letter sign shall be on a raceway similar to the existing signs on the north fagade. 4. All owners of the CIC Plat shall be part of the Planned Development Amendment Agreement. PITON Location Map Project Name: Eagan Retail 2013 Request: Planned Development Amendment Case Nos.: 32- PA- 01 -01 -03 City oTEap adq I I I Feet 500 1,000 2,000 Legend ,MIJIM 1637Z City Boundary Parcels Parks i Buildings N City of Eap Current Zoning and Land Use Map Application: Eagan Retail 2013 Type: 131) Amendment Case No.: 32-PA-01-01-03 Zoning PD Planned Development Land Use Plan RC Retail Commercial Z\ N 0 300 600 1,200 r-'—+ P Subject Site PF IN-91 RXHW WAY 41- PD 10 LB X\\1 PF COUNTA P ME X RC HD RC ols R RC Subject R Site COUNT't . ... . ... ... i . ..... . .. C 0, U IRC MIXED RC QP Is RC 0/3 L D QP L . ...... ..... . L '310 k � 7 ; f rt f .. ; � F't, ,��,��2_• 1 t � �tn�,�'r�( 5 3'� r�"° � j�'z�. 4 4'r'�_� � _. _, "tai ;: G�h: ��e Aa � ��,• F°• —'may .� ' � [1�`� *� W'# KIWI t� n F _mac t� FV £3- /��� 1 C�SNI I 5. M - S - `- - k f f Elm Cliff �4aasi�' +;. was e ' i , , t` [E { 5 Y , f R 4 ;y 2 1; s i s s` ; 3 t Tl P0 M cl O GrJ PROPOSED SITE PLAN H ------ ..... )% M ON E LMI E N T CyC�CC -Z W-i I NOODLES WHICH WICH 5, IN, i n is o i i, n lq� F�! -g i,--: 1;�� ^gF = emu 1 1 1-0 so IM PRP oil 114=10101 SRI MUS 01 .1; 11 1510:0 j, i ISO CH N I F.- N2 UK- pip op P S N- q p L U A MEMO, yy "mew! 4 INK 49— f. Pa.- M fth Ulmon 5 ON M1 WHOM?! IN11911; - fix -�,N- �1 MEN, 1 Mo Bill ?12q� 9 NMI! im YkIn x rr — ;a rn to rrl M Q > 10 wn a M 0 J H ills q > H q a lop M Q > 10 q� A O n� i tA� i PROPOSED ELEVATION /SIGN PLAN _ Ir ==mom �m a$9n ' v O .•.p II \ \ - {.( "fin cg fUZ S 5 FIB it i L I! z ti tta � i} to I_ri' k aLL� 1;) LL1: lL 5 z € r w x� f F Spa s; a �v - I^„ 2= op �T �N La Z O I m D O C 52, 1 I BF o� L- Q €t s� Rn. l mm A, p 3^ -x 81. Vl : a„ am Sm 975 H n''�� o am zl ha �m m €Sa¢ °�a°^n' "nom 9� -na 3s € Uri eq P £aYG m z F fi a N_ o_ R p oFz '9v 1? ° zqc co °x ^' xQwx9a,xozFay��} z° A _$ H�oo�= FNaazo�Fogna�y�:o �- o ^sa =2€ ^ S^ - Ga °ko� f '."raom"'"'a3a ns °j� - mF ma Chipman s,gn NOODLES & COMPANY STORE #336 2000 RAHNCLIFF COURT, SUITE 100 ..r - FAGAN, MN 55122 0 O O EXTERIOR ELEVATIONS ` D >DDD >I> Z O I m D O C 52, 1 I BF o� L- Q €t s� Rn. l mm A, p 3^ -x 81. Vl : a„ am Sm 975 H n''�� o am zl ha �m m €Sa¢ °�a°^n' "nom 9� -na 3s € Uri eq P £aYG m z F fi a N_ o_ R p oFz '9v 1? ° zqc co °x ^' xQwx9a,xozFay��} z° A _$ H�oo�= FNaazo�Fogna�y�:o �- o ^sa =2€ ^ S^ - Ga °ko� f '."raom"'"'a3a ns °j� - mF ma Chipman s,gn NOODLES & COMPANY STORE #336 2000 RAHNCLIFF COURT, SUITE 100 ..r - FAGAN, MN 55122 0 O O EXTERIOR ELEVATIONS ` NOODLES APPROVED BUILDING PERMIT PLAN o -cc) I I, ,� I ENS p x C J A" 106A z -- — - -I I 111A -.,`,' z _ Q ll 1/ /I✓ I Al 0 06 In 2 - I;/ —LINE OF SOFFIT J I; !NEW PLANTERS PROVIDED & 06 � ABOVE UP TO DECK „ I t5' -1 I.i CORRIDOR TALL BY G.C.; HORIZON HOLD „ , �I —1 108 L VASES HT -20A LL Ln 20 "X20W7 "H, FINISH: MATT L-WJ : H METALLIC BRONZE. G.C. TO Ai 1 0 Ph0YIDE SOIL AND "FRINGE ,LEAR AROUNDI r = WOMENS SEDGE CAREX CRASITA" OR LER, TYP. 107 BATTLEBj USH GRASS - 2 i I HYSTRIX F.ATULA" OR EQUAL 107A i I PER PLANTER. COORDINATE fVn -' NOODLES CM / ° — — - -- �. r 2 4r_p:— I o A2 Al Al :;/ CLEAR 1 2 ,ter PATIO�,� a D.: 2 s„ < 6 1 +g A - 1 -2 _ \7.2 1 - HOLD I 12 HOLD: ... __ - - \ GO ✓� DINING C n, L 104 L .. { 1 Go I i Al 2' :E-. H i 5 _ }— < A75 3' O' 2' -7" t.7 4z" I 3'_01 �/ � I.pJ PROPOSED 5 „H LD HOLD HOLD / ° s LOCATION OF g 5 I ;� o FROST PROOF 9 A7 4 LINE OF SOFFIT /I I Al � r J HOSE $IB, ABOVE UP TO DECK I D n ALL EPTH H” r- ".. a n -,i40 BE D 12" 1 f FOR FROST � PIPING, TYP. j I° I -SEE GENERAL o c' CONSTRUCTION o 1 NOTE #10 AND ALT ON G1.1 PINING B I 103 i 112 2 AI .4 , N }I Revisions QISSUED F01 10 -22 -2012 QLL SUBMIT 10 -25 -2012 REVISION I 2 11 -15 -2012 0 I her )y certify that this ....., .................. ± I I , I reP-I eras prepared by I - - - - "" 2 d. i supe Aslon and (Hal I ar 28 9 i r. A5.1 SEA PATIO de the As of the St . -..: �. , V ........_I......, i 114 , ` I print ';amc: ,IOHiV`F I �''I� side: uret \ 1 1 Date DATE EKPIRATIONOATE ARCHITECT I HERERY CERTIFY THATTI PARED UNDER MY SUPERV OF MY KH0IAEDGE, THE S/ REGULATIONS AND ORI RELATING TO STRUC' ARCHITECT — I @ f f i � o _ ao ti g 1 HIMN I A 1sfl VIA x 2 A It wxlu 1:91 n" I V) to EXHIBIT B APPROVED SITE PLAN avob aml Ivu Zs i ilCri 0'( 191 V9 > 0 It O >11 O M >Z Lj 5 --16 1 '. 1C . 1 1 � 1 1 i t m m (D to C:) lit Et 0 W4 EIS 1H q�- k 5 33y Qj 4D AF 4 &m d� rn n rn xe o R'1 C 6 d d CD E L � a V ✓S� W �a z ao �c s 6 EXI 'PROVED EL n w M § 0 e X a vi rM. L jy� PP�d IIBIT C U, rn z x3� T N4k 2y Qx �^X y I�I�il 1M J' yJI O �3�tA 1l9�a fit■ if���]• ;� $. 'T, 00000 ��ool d o a�j�i IIII I V I I I A 3 c A g I I I I I I l 11 l l l o A 6HI TJ $ a H FXHIRIT F APPROVED SIGN PLAN I L 1$n 0 Ap bA Tu 0 rn $ t rri rri Ln m M, 0 Ap bA Tu 0 rn $ t NARRATIVE 0PPRDAN Builder of towns. Creator of value. 5125 COUNTY ROAD 101 • #100 - MMIETONKA, MN 55345 • PHONE: 952/294 -0353 February 1, 2.013 Ms. Sarah Thomas, Planner City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 RE: Planned Development Amendment Application Development- 1984 Rahncliff Road and 1992 & 1996 Cliff Road Eagan, ivIN Dear Sarah: FAX: 952/294 -0151 • WEB: www.oppidan,com This letter is intended to provide a brief overview of the request to amend the current Planned Development approval for the referenced development in Eagan. Currently, the Planned Development allows for 24 patio seats. 12 seats have been shown for Which Wich Sandwich Shop (I believe 8 have been already allocated) and Noodles plans call for 24 outdoor seats, for a total of 36 seasonal seating areas. The current CUP allows for 24 patio seats. Our request is to add an additional 12 seasonal seats for this location. The seating inside the buildings totals to what was originally anticipated for these two users. The addition of 16 more seasonal patio seats will not cause strain on the parking field. With the nature of these restaurants, the majority of the people that use these patio seats are either lunchtime workforce customers, who are at the center when the other uses are not busy, or they are people who have arrived by bike or walking. Dinnertime patrons of the restaurants are not as likely to use the patio, especially for the sandwich shop use. In addition, there are stall allocated to both the O'Reilly and Valvoline uses that total approximately 34 stalls. I do not believe that these uses require that type of parking and the entire center will work well with the added seasonal seating. Lastly, KTJ has been forwarded the signage plans from Noodles for the addition of the "wedge" element and the building signage, as depicted on plans submitted by Noodles to the City. KTJ has approved the wedge element and signage for Noodles, subject to Noodles getting City approval for the wedge element and signage. We look forward to completing this successful development within the City. Sincerely, Paul J. T i, 1 FA L IMEMNSININE B MONNOMMO H DGroup NARRATIVE 04 February 2013 Sarah Thomas, Planner City of Eagan City Hall 3830 Pilot Knob Road Eagan, MN 55122 Via E -Mail RECEIVED FEB 05 2013 V ALLAS OFFICE 2348 Arezzo Lam, Allon,TX 75013 Re: Plan Development Amendment for Noodles & Company DENVER OrFICE Eagan Retail, 2000 Rahncliff Road 1140, W 76tH Way Arvada, CO 80005 PHONE 972 -396 -9409 FAX Dear Sarah: 214- 791- rs.S97 WEE On behalf of Noodles & Company, we respectfully request your approval www.hunterdevelopmentgroup.com of an amendment to the existing Final Planned Development for the Eagan Retail/Oppidan, Inc. development. Noodles & Company hereby requests to amend the City Council approved elevations to incorporate architectural trade dress features that allow for recognition of the brand by patrons who are familiar with the Noodles & Company concept moreover, to attract patrons who are new to the brand. The strip center itself is new and with an architecturally enhanced end -cap, positive interest is created, hopefully increasing the amount of visits to the new center. As previously stated, the "wedge" feature serves as a backdrop to the Noodles & Company signage, which completes the feel of entry to the store. As the approved Final Planned Development does not speak to one specific style of signage, Noodles proposed a channel letter sign on the west elevation and the Noodles & Company oval sign on the primary elevation. The logo oval sign is a cabinet sign with the individual letters "noodles & company" and skillet logo "pushed through" the plexiglass face of the oval. This gives the cabinet the look of having individual channel letters on the oval background. The oval sign is internally lit as well as the channel letters on the west elevation. We request approval of the oval sign even though it is to be considered a cabinet sign by the City, as we were not made aware of the other tenant's proposed channel letter signage which was to ultimately dictate the sign style for the remaining MO HDGroup VALLA5 OFFICE 2348 Arezzo Lane Allen,'TX 75013 DENVER OrrICE 11400 W 76th Way Arvada, CO £30005 PHONE 972•396 -13409 rAx 2.14 - 291 -5597 wr" www.hunterd eye Iopmentgroup,com tenants. Also, there does not appear to be adequate length to place individually lit channel letters across the front of the building and over the main entrance, due to the fenestration between the two tenant spaces that Noodles combining into one tenant space. The original approved elevations and signage in the Final Planned Development were intended for four (4) tenant spaces and thusly, four (4) individual signs. In order to make the two (2) end cap spaces look like one (1) tenant space, Noodles & Company has designed the storefront and signage to unify the spaces. In addition to the approved elevations, Noodles is proposing the addition of an architectural "wedge" feature, that defines the front entry with the aluminum canopy and red entry doors below it. This particular wedge is a painted and scored EIFS that creates a warm appearance at the entry to the restaurant and provides a backdrop for the signage. Framed with a satin finish aluminum, the "wedge" adds prominence and identity to the facade in a clean fashion. The entry is further animated with a projecting open aluminum canopy at the base of the "wedge" defining the front entry door. The open canopy or trellis, contains a downlight over the entry path again, adding to that feeling of warmth and welcome to the center. The trellis canopy proposed for this location projects 3'0" from the fascia of the building. The exterior trade dress for Noodles & Company begins with the entry and its related features. The entry is architecturally identified by breaking the horizontal plane of the building and creating an expressed raised element. Breaking the horizontal plane of the fascia creates a visually appealing, expressive building form, which is necessary for creating interest in the restaurant in a new market! Should you have any questions regarding this request, please do not hesitate to contact the undersigned. Best regards, HDGroup, Inc. Melanie Bagley For Noodles & Co. 1'age; 2 Fxl w-1►11 41 CITY OF EAGAN REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY EAGAN MUNICIPAL CENTER MARCH 5, 2013 A. CALL TO ORDER B. ADOPT AGENDA C. CONSENT AGENDA 1. APPROVE EDA Minutes D. OLD BUSINESS E. NEW BUSINESS 1. APPROVE Parking Ramp Design Approval Agreement with Paragon Outlets Eagan LLC F. OTHER BUSINESS G. ADJOURN Agenda Information Memo Eagan Economic Development Authority Meeting March 5, 2013 NOTICE OF CONCURRENT ACTIONS The Council acting as the Board of Commissioners of the Economic Development Authority ( "EDA ") may discuss and act on the agenda items for the EDA in conjunction with its actions as a Council. A. CALL TO ORDER ACTION TO BE CONSIDERED: To convene a meeting of the Economic Development Authority to run concurrent with the City Council meeting. B. ADOPT AGENDA ACTION TO BE CONSIDERED: To adopt the Agenda as presented or modified. C. CONSENT AGENDA ACTION TO BE CONSIDERED: To approve the Consent Agenda as presented or modified. 1. APPROVAL OF MINUTES — The minutes of the February 19, 2013 EDA meeting are enclosed on pages qa3 through -w�(-. MINUTES OF A MEETING OF THE EAGAN ECONOMIC DEVELOPMENT AUTHORITY Eagan, Minnesota February 19, 2013 A meeting of the Eagan Economic Development Authority was held on Tuesday, February 5, 2013 at the Eagan Municipal Center. Present were President Maguire, Commissioner Bakken, Commissioner Fields, Commissioner Hansen and Commissioner Tilley. Also present were Community Development Director Hohenstein and City Attorney Dougherty. CALL TO ODER President Maguire called the Economic Development Authority meeting to order. ADOPT AGENDA Commissioner Bakken moved, Commissioner Fields seconded a motion to approve the agenda as presented. Aye:5 Nay:0 CONSENT AGENDA Commissioner Fields moved, Commissioner Bakken seconded a motion to approve the Consent Agenda as presented. Aye: 5 Nay: 0 1. It is recommended to approve the minutes of February 5, 2013 EDA meeting as presented. There was no Old Business, OLD BUSINESS NEW BUSINESS APPROVE RESOLUTION REQUESTING THAT THE CITY COUNCIL SCHEDULE A PUBLIC HEARING TO CONSIDER MODIFICATION OF TEX INCREMENT DISTRICT NO. 1 REGARDING THE CONSTRUCTION OF THE CEDAR GROVE PARKING RAMP Community Development Director Hohenstein introduced the item noting the EDA approved a purchase agreement with Paragon Outlets and a condition of the purchase agreement is that the EDA will construct a public parking ramp adjacent to the Paragon property. The original Redevelopment Plan and Tax Increment Financing Plan for the District did not include or anticipate the construction of a parking ramp. Hohenstein noted the EDA and the City Council have parallel roles and the EDA is requesting the Council to start the process to schedule a public hearing to consider the modifications. Commissioner Tilley moved, Commissioner Hansen seconded a motion to approve resolution requesting the Eagan City Council to Call for a Public Hearing to Consider Modification to the Cedar Grove Redevelopment Tax Increment Financing Plan as presented. Aye: 5 Nay: 0 OTHER BUSINESS There was no Other Business. ADJOURNMENT Commissioner Tilley moved, Commissioner Hansen seconded a motion to adjourn the meeting. Aye: 5 Nay: 0 Date Jon Hohenstein, Deputy Executive Director W39 Agenda Memo Eagan Economic Development Authority Meeting March 5, 2013 1. NORTHEAST EAGAN REDEVELOPMENT DISTRICT — REQUEST FOR EXTENSION OF DEVELOPMENT TIMEFRAME FOR BLUE GENTIAN CORPORATE CENTER ACTION TO BE CONSIDERED: To approve (or deny) an extension of the timeframe for the first phase of development of the Blue Gentian Corporate Center in Redevelopment District #2 -5 to May 1, 2015 and to authorize the EDA President and staff to execute the necessary documents. FACTS: • At its meeting of March 6, 2006, the EDA and City Council approved a TIF Development Agreement between the City and MG Eagan for the redevelopment of property in the Northeast Eagan Redevelopment District No. 2 -4. Since that time, the City and the developer have completed the assembly of the property and the developer has received approval for the development of the Blue Gentian Corporate Center project. • In 2008, the EDA and City approved the decertification of a portion of District No. 2 -4 and the creation of a new TIF District No. 2 -5. The development agreement was amended at that time to reflect that change. • The amended agreement reflects a requirement of state law, that if after one year of the sale of property by the EDA to the developer, the developer has not commenced development of the property, the EDA has the option to repurchase the property from the developer. The legal requirement is intended to permit the EDA to step in if a developer is not actively pursuing the development of the property for the intended use in a timely manner. • While company has actively marketed the site, it has not been able to secure a tenant for the first phase of the development to date, due to the state of the office development and construction financing markets. The agreement was amended on April 7, 2009, and February 15, 2011 to permit additional time to market the property. • On behalf of MG Eagan, McGough is requesting an additional extension at this time. In consideration of the developer's efforts and the effect of the current economy on development activity, the requested extension may be in order at the discretion of the EDA. • A related item is that the Preliminary Planned Development has a seven year term through February 4, 2015. The proposed amendment notes that the PD term will need to be addressed if development does not commence by that time. Agenda Memo Eagan Economic Development Authority Meeting New Business Item 1 March 5, 2013 ATTACHMENTS: • Letter from McGough Development on pagea� • Agreement Amendment available upon request. Building for the Next Generation ltebruary 13, 2013 Mr, Jon I lohenstein Community Development Director City of 1:!,agan 3830 Pilot Knob Road lagan, MN 55122 Dear Jon, It was good to see you on Saturday night at the Rotary event and to talk with you briefly about the Blue Gentian project.. The McGough orga, nixation continues to be committed to the successful development of the Blue Gentian site and is proud of the site and our partnership with the city of Hagan. Unfortunately at this time, we continue to find ourselves in an economic environment in which capital for commercial development projects is difficult to find, at best. Financial institutions have begun to participate in the housing sector (both rental and for sale) and some small and limited commercial development, but not to the extent that would suggest this is the time to begin anything speculatively at Blue Gentian. Specifically to the Blue Gentian site, lenders who in the past would have provided construction financing on the first phase are now asking for significant pre - leasing before they will even consider the project. Fven with pre - leasing, the advance rates on financing continue to be restrictive. Additionally, the submarket for the site has some significant vacancies in existing buildings which put Blue Gentian at a competitive disadvantage at this time. We continue to work with `X'ranswestern, who is marketing the site for tenants. Because of the ongoing difficulties for new commercial development in the economy, we find ourselves having to defer the development on the Blue Gentian site. Our plan continues to be based on finding a qualified user for the site before we begin any construction on the site. Because of these continuing economic conditions and the impact it has on our development timeframe for Blue Gentian, we respectfully request an amendment to the AMLNDT D AND RI; STATED DEVTiLOPMT NT AG11I7-F IVIENT for Tlr District #2 -5. The amendment we request is to defer the date for the commencement of the Phase I Minimum Improvements in Section 3.3 to May 1, 2015. As you consider this request for an amendment, rest assured that we will continue our active marketing of the site, and have been and will continue to explore alternative capital sources. Our hope is to find a tenant and capital so that we can move forward on the development as soon as possible. We would be happy to meet to discuss any issues you have with this request at your earliest convenience, and we thank you for your willingness to consider this request. 5T. PAUL 2737 FAIRVIEW AVE. N. ST, PAUL, MN 55113 'r 651.633.505o :"v 651.633,5673 ROi HUSTRA 3555 NINTH ST. NW, SUITS 100 ROCHESTER, MN 55901 'T 507.536.4870 r 507536,4867 ST. CLOUD 3900 ROOSEVELT ROAD, SUITE 115 ST. CLOUD, MN $6301 T 32o,654.2043 1+ 320.6S4.2048 PHOENIX 4720 E. COTTON GIN LOOP, SUITS I00 PHOENIRt AZ 85040 T 602.522.9897 ix 602.522,1842 AZ L1C...NO, ROC208540 Agenda Information Memo Eagan Economic Development Authority Meeting March 5, 2013 F. OTHER BUSINESS There are no other items at this time. G. ADJOURNMENT ACTION TO BE CONSIDERED: To adjourn the EDA Meeting.