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01/14/2013 - Advisory Parks & Recreation Commission (2)ADVISORY PARKS COMMISSION Monday, January 14, 2013 7:00 p.m. Eagan Municipal Center, Eagan Room Workshop 6:30 p.m. – 7:00 p.m. Conference Room 2A & 2B Agenda Discuss Subcommittee Assignments for Goal Projects Agenda I. Call to Order and Pledge of Allegiance 7:00 p.m. II. Commission Reorganization 7:01 p.m. III. Adopt Agenda 7:05 p.m. IV. Approval of Minutes of Regular Meeting of December 17, 2012 7:07 p.m. V. Visitors to be Heard 7:09 p.m. VI. Director’s Update 7:10 p.m. VII. Consent Agenda 7:15 p.m. VIII. Development Proposals 7:16 p.m. IX. Old Business 7:17 p.m. X. New Business A. Presentation by Dakota County Public Health – Healthy Concessions 7:18 p.m. B. Community Art Discussion and Plan – Recreation Supervisor Julie Anderson 7:35 p.m. C. Discuss Subcommittee Appointments 7:50 p.m. XI. Other Business and Reports A. Department Reports – City Forester Gregg Hove 8:00 p.m. XII. Communications 8:25 p.m. XIII. Round Table 8:28 p.m. XIV. Adjournment 8:35 p.m. The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids. Next Advisory Parks Commission Meeting: Monday, March 11, 2013 (Joint Workshop Meeting with the EEAC February 12, 2013 6:00 p.m. – 7:00 p.m. Council Chambers) TO: Advisory Parks and Recreation Commission (APrC) FROM: Juli Seydell Johnson, Director of Parks and Recreation DATE: January 11, 2013 SUBJECT: Advisory Parks and Recreation Commission Meeting January 14, 2013 A workshop to discuss the subcommittee assignments for goal projects will be held in conference room 2A & 2B prior to the meeting from 6:30 p.m. to 7:00 p.m. A meeting of the Advisory Parks and Recreation Commission (APrC) will take place on Monday, January 14th at 7:00 p.m. in the City Council Chambers. To ensure that a quorum is present, please contact Juli Seydell Johnson at (651) 675-5006 or jsjohnson@cityofeagan.com or Amy Grannes (651) 675-5322 agrannes@cityofeagan.com if you are unable to attend this meeting. I. PLEDGE OF ALLEGIANCE AND ROLL CALL II. COMMISSION REORGANIZATION III. ADOPTION OF THE AGENDA The agenda, as presented or modified, is in order for adoption by the Commission. IV. APPROVAL OF MINUTES - Pages 3-7 The minutes of the December 17, 2012 APrC meeting, pending any modifications, are in order for adoption by the Commission. V. VISITORS TO BE HEARD The Eagan City Council and its Commissions set aside up to ten minutes at the beginning of public meetings to permit visitors to address items of interest that are not addressed on the regular agenda. Items that will take more than ten minutes or that require specific action can be scheduled for a future meeting agenda. VI. DIRECTOR’S UPDATE - Pages 8 - 9 Director Johnson will provide a brief overview of the Park and Recreation’s department happenings for the month. VII. CONSENT AGENDA There are no new consent agenda items to be discussed at this time. VIII. DEVELOPMENT PROPOSALS There are no new development proposals to be discussed at this time. IX. OLD BUSINESS There are no old business items to be discussed at this time. Eagan Parks & Receation Advisory Parks Commission January 14, 2013 Page 1 X. NEW BUSINESS - Pages 10 - 16 A. The Commission will hear a presentation by Dakota County Public Health regarding healthy concessions. Marshall Grange, Fitness and Operations Supervisor, will be taking the lead on this project for the City. B. Julie Anderson, Recreation Supervisor, will provide an overview of the public art discussion and plan that was directed back to the APrC by the City Council for further discussion and next steps. C. Commission to discuss the assignment of subcommittee’s to reach the 2012/2013 goals. XI. OTHER BUSINESS AND REPORTS A. The Commission will hear a presentation by City Forester Gregg Hove, 2012 year in review. XII. COMMUNICATIONS There are no communication items to be discussed at this time. XIII. ROUND TABLE The Roundtable is scheduled as an opportunity for Commissioners to ask questions, make requests for future agenda items, or provide informative updates to the Commission pertaining to energy and environment initiatives. XIV. ADJOURNMENT /s/Juli Seydell Johnson Director of Parks and Recreation Eagan Parks & Receation Advisory Parks Commission January 14, 2013 Page 2 Subject to approval ADVISORY PARKS COMMISSION Monday, December 17, 2012 MINUTES OF REGULAR MEETING OF DECEMBER 17, 2012 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on Monday, December 17, 2012. Commission Members present: Chair Laurie Halverson, Member Todd-Harlin, Member Hobot, Member Palmer, and Alternate Member Peterson. Member Steele was absent. Staff members present included Director Juli Seydell Johnson, Paul Olson, Superintendent of Parks, and Amy Grannes, Office Supervisor. APPROVAL OF AGENDA Chair Halverson asked Director Johnson if there were any changes to the agenda. Director Johnson stated there were no changes. Member Palmer moved, Member Todd-Harlin seconded, with all members present voting to adopt the agenda as presented. APPROVAL OF MINUTES OF SEPTEMBER 17, 2012 & NOVEMBER 26, 2012 Member Todd-Harlin moved, Member Palmer seconded, with all present members voting in favor to approve the minutes of September 17, 2012 & November 26, 2013 as presented. VISITORS TO BE HEARD There were no visitors to be heard on items that were not on the agenda. DIRECTOR’S DEPARTMENT UPDATE Director Johnson started by welcoming new alternate Member Dorothy Peterson to the Commission. Dorothy has previously served on the board and offers many years of knowledge and experience. Director Johnson then briefly commented on several updates for the Commission. Holz Farm Holiday Event was a great success with over 1100 people attended. The Spring 14th Annual Home & Leisure Show is accepting registrations, event will be held on March 15 & 16, focus will be sustainability and green initiatives. The Eagan Community Center celebrates their 10 year anniversary in 2013. Outdoor ice rinks are scheduled to open Friday December 21st, weather permitting. Opening for Trapp Farm tubing hill is still to be determined depending on snow amounts. New skate islands have been added to Clearwater Park, with trees placed in the middle. Congratulations to staff member Sonya Rippe for her work with the MRPA. She will be receiving the President’s Award at the annual meeting in January. CONSENT AGENDA Member Todd-Harlin moved, Member Palmer seconded will all members present voting to recommend the adoption of the consent agenda. Eagan Parks & Receation Advisory Parks Commission January 14, 2013 Page 3 Advisory Parks Commission December 17, 2012 Page 2 DEVELOPMENT PROPOSALS The proposal on the agenda was Parkview/Dakota Path Development. Director Johnson provided background on the proposal and the focus of the APrC. Director Johnson presented the following information from the City Attorney’s office; “The action item for the Commission stated is to consider the application that is before you to that end your comments should be limited to the development proposal this means that this issue of whether it should remain a golf course is not an appropriate topic of discussion. We would ask that you only comment on the development proposal that is before you and how this development should satisfy its park dedication, trail dedication, tree preservation, and water quality requirements”. Paul Olson, Superintendent of Parks, gave a brief overview and presentation focused on the need to have the additional park acres to meet the recreational needs of the new development. Paul presented a few maps to show that George Ohmann Park has had multiple field layouts including up to 5 soccer fields and 1 softball diamond at one time in play during recent years. Paul explained that no field layout or park development was confirmed at this time. The land would be used in the future to meet the needs at that time. Director Johnson explained that there is no money currently in the Parks CIP budget for a project at this park. Future development of the park would take place through the Park CIP process which includes an opportunity for further study of the park’s impact on the surrounding neighborhood as well as a time for the public to provide input into the process. Director Johnson explained that traffic studies related to potential park changes had not be completed as planning will not be done for the land until after it is secured as park land. The floor was then opened for questions and comments from residents. Resident Mark Skweres, 4616 Fairway Hills Drive, asked for specific information concerning the future development of the park. He felt that the APrC could not make an informed decision without this information. He asked why the recommendation was for 4 acres instead of the full 8 acres that the City could ask for through Park Dedication. Then inquired about the process for park dedication and asked who makes the determination regarding whether a developer gives land or pays cash. Resident Christine Soderling, 4657 Parkcliff Drive, was concerned that there isn’t enough park land in her neighborhood. She asked for the City to take the full 8 acres for park dedication and requested for more buffer along the southern edge of the development. Director Johnson also distributed two email communications to the Commission Members from residents regarding the Parkview Development. The first email was from resident Tom Diskin, 4600 Fairway Hills Drive, he has concerns about the impact of the new development and the effects of traffic, water quality/run-off, and overall impact of wildlife. The second email was from resident Christine Soderling, 4657 Parkcliff Drive, who also spoke at the meeting. She is also concerned about traffic, buffer area, water quality, housing needs, and the offset option. Director Johnson then responded to the questions from the residents. Director Johnson explained that typically park dedication land is set aside during a development and then developed in a separate process later that includes the neighbors of the park. She stated that staff recommends 4 acres instead of 8 acres because of the opportunities to extend a park with existing services rather than create a new park. Director Johnson further explained that this was a staff recommendation and that the APrC could recommend that the full 8 acres be dedicated. Director Johnson briefly described the ordinance and the process for determining park land dedication versus cash payment. Developer Kurt Manley briefly spoke and indicated their tree mitigation plan will exceed City requirements. The Developer stated they will be improving water quality. The Developer said as far as the park dedication is concerned, that he was actually donating 150% of the park dedication requirement because of the Eagan Parks & Receation Advisory Parks Commission January 14, 2013 Page 4 Advisory Parks Commission December 17, 2012 Page 3 buffer areas around the edge of the development plus the play spaces, swimming pool, tennis courts and parking area. In addition he stated that he planned to pay park dedication. The Developer questioned why the City showed him soccer fields during initial design but are now not committing to these in the park. The Developer stated that he had received permission from the pipeline company to make a hard surface trail in the easement area, which would satisfy the trail dedicated requirement. Resident Mark Skweres, 4616 Fairway Hills Drive, asked to speak again in order to respond to the Developers statements. He asked that the outlots for the development not be considered as park dedication. He also said that he did not feel that an addition to Ohmann Park would provide enough recreational amenities for the new development. Director Johnson responded and explained that yes, staff did use soccer and softball field dimensions to determine if 4 acres would be enough land to accommodate a variety of park needs in the future. However, development of the park will be a future project determined after the land is secured and through a separate public process. Director Johnson confirmed that staff was not recommending that the buffer areas be considered as park dedication. Director Johnson further stated that the Developer had said this, as well, at the November APrC meeting. Director Johnson confirmed that credit would be given for the additional trail if it was a connector trail that was constructed to City standards. Member Palmer asked the Developer a question regarding the connection to Ohmann Park. The Developer stated with the approval of the paved trail from the pipeline company, there will be a trail from Lebanon Hills area to Ohmann Park. After several other brief comments from the Commission, Member Peterson moved, Member Todd-Harlin seconded with all members present voting to make the following recommendations to the City Council: 1. The Development shall satisfy the Park Dedication as follows; a. Dedicate approximately 4 acres of property contiguous to George Ohmann Park for the purpose of expanding community recreational opportunities consistent with the concept plan provided to the Developer. The exact configuration to be determined in consultation with the City. b. Cash payment equivalent to 25% of what would otherwise be a full cash dedication for the development. c. The provision of recreational amenities within the Development consistent with the approved plan. In recognition, the City shall grant a 25% credit towards the dedication. 2. The Development shall satisfy the Trail Dedication as follows; a. Construct a multi -purpose trail built to City standards along the proposed Dakota Path (approximately 1500 feet). In recognition, the City would grant a credit equivalent to $15 per lineal foot b. The balance of the Trail Dedication due would be satisfied with a cash payment. 3. The Development shall adhere to the following conditions relative to the on-site management of storm water and water quality. a. The applicant should provide the City with a soil-boring log below each infiltration basin area, with data to a minimum of 6’ below the lowest excavated elevation. If the soil-boring log indicates incompatibility of soil permeability with the submitted and reviewed design plans, the applicant should revise the design and/or construction plans to ensure 4.33 requirements for volume control are met. b. The applicant should provide construction details of proposed infiltration basins for City review (cross-section, construction/protection/sequencing notes, sizing/volume tables, planting details, etc.), to ensure infiltration basins are properly designed and constructed, and adequately protected during/after construction, to function as intended. These details should be included in applicable plan sheet(s). Eagan Parks & Receation Advisory Parks Commission January 14, 2013 Page 5 Advisory Parks Commission December 17, 2012 Page 4 c. The applicant should provide construction details of proposed storm water ponds for City review (cross-section, construction/protection/sequencing notes, sizing/volume tables, planting details, etc.), to ensure storm water basins are properly designed and constructed, and adequately protected during/after construction, to function as intended. These details should be included in applicable plan sheet(s). d. The applicant should provide adequate pre-treatment (street-side catch-basin sumps and forebays) to provide for capture and easily-accessible cleanout of fine-sand sized particles for all ponds and infiltration basins that receive direct impervious runoff. e. The applicant should provide the City as-built plans that demonstrate constructed storm water facilities conform to design and/or construction plans, as approved by the City. As-built volumes of retention & detention should be provided for all storm water facilities. f. A ten-foot wide maintenance bench above the Structural Control Elevation (SCE) on all ponds, with a slope no steeper than ten feet horizontal to one foot vertical (10:1), shall be provided as directed by the City and shall be sufficient to access all pond inlets and outlets with typical excavation equipment. g. Developed conditions (grading, private utilities, landscaping, etc.) must allow a minimum of 15- foot-wide unobstructed equipment access path, from street-edge to all storm water facilities, at a maximum slope of 15%. The unobstructed equipment access path should be capable of supporting typical maintenance/excavation equipment, for access to all ponds and infiltration basins, including unobstructed maintenance equipment access to inlet and outlet areas. h. The property owner shall grant the City an easement providing unobstructed City access to the storm water facility for inspection and maintenance purposes. 4. The applicant shall submit a revised Tree Mitigation Plan that indicates the installation of twelve-hundred (1,200) Category B trees (or an equivalent number of Category A, B, or C trees) as fulfillment of Tree Preservation requirements. 5. The applicant shall review potential tree preservation versus utility/trail installation conflicts for trees numbered 29, 30, 31, 228, 229, 230, 386, 387, 388, 389, and 433 and adjust tree removal and tree mitigation calculations accordingly. 6. The applicant shall protect the preserved woodlands and individual tree’s critical root zones through the placement of required Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting), to be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved on-site. 7. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 8. The applicant shall submit an annual Tree Mitigation Compliance Report detailing the tree mitigation progress. Said report shall include maps and lists of all required tree mitigation (quantity, size, species, and location) installed per each lot/common area. Annual reports shall be prepared by a consultant that has a qualified landscape architect or certified arborist knowledgeable with trees and tree health. A follow-up report shall be submitted one-year after tree mitigation installation documenting the condition of all mitigation trees planted in that cycle. Any mitigation tree that is not alive and viable one year after planting shall be replaced with a comparable tree. OLD BUSINESS All old business items are tabled until the next Commission in January. NEW BUSINESS Eagan Parks & Receation Advisory Parks Commission January 14, 2013 Page 6 Advisory Parks Commission December 17, 2012 Page 5 There were two items on the agenda, the fee schedule and the park and trails dedication fees for 2013. Director Johnson gave a brief overview of the fee schedule. Member Palmer moved, Member Todd-Harlin seconded with all members present voting to approve the 2013 fee schedule. Director Johnson gave a brief overview of the parks and trails dedication fees. Member Peterson moved, Member Palmer seconded with all member present voting to approve 2013 park and trail dedication fees. OTHER BUSINESS AND REPORTS There was no other business and reports to be discussed at this time. COMMUNICATIONS There were no additional communication items to be discussed at this time. ROUND TABLE Member Peterson stated she was looking forward to being back on the Commission. Chair Halverson welcomed Member Peterson back. Member Palmer thanked Chair Halverson for all her hard work on the Commission and wished her well in her new role at the State Capitol. Member Hobot gave a brief statement about the construction at the Cedar Grove area and was excited the area is being developed. There were no further items to be discussed at this time. ADJOURNMENT Member Todd-Harlin moved, Member Palmer seconded with all other members present voting to adjourn the meeting. The meeting was adjourned at 8:01 p.m. ____________________________________________________ ____________________________ Secretary Date Eagan Parks & Receation Advisory Parks Commission January 14, 2013 Page 7 Eagan Parks & Recreation Department Happenings January, 2013 Strengthen Community Image and Sense of Place  The ECC begins their 10th birthday celebration in January. Some new features include a special deal on the 10th of each month, promotional $10 fitness membership in January, promotional Blast admission of $3 for the year, new birthday party packages for 2013 and something special one Saturday a month for F.A.N.tastic Saturdays. Giving back to the community will also be a feature each month starting with a blood drive on January 31. Updates will appear on the City’s website and Facebook.  Planning and design work on the new park area in the Cedar grove area continues. The consultant is developing construction plans based upon the design coming out of the public forums and as recommended by the APrC. Soil borings are being taken to develop on site rain gardens. Support Economic Development  An emerging training style to use ice arenas from side to side in addition to goal to goal has resulted in an explosive amount of broken glass. The Civic Arena has replaced 10 glass panels in the last 5 months at a cost of $500/panel. The panels are slowly being replaced with the same grade glass that exists behind the goals; those typically have received the highest impact from pucks.  Cascade Bay is now accepting online applications for the upcoming summer. Cascade Bay will hire approximately 130 seasonal employees, including Coordinators, Lifeguards, Pool Attendants and Guest Relations staff. Promote Health and Wellness  Winter leagues are underway with 95 teams participating. Spring-Summer sports for information will be going out at the beginning of February.  Eagan Hockey Association will hold its annual Outdoor Jamboree at Rahn Park on Saturday, January 26.  Eagan will be moving forward with a Streets Alive (Open Streets) active living event tentatively scheduled for Sunday, September 15 to replace the Eagan 5K.  The Eagan Civic Arena is now accepting team registrations for the upcoming 6th season of Arena Softball. Men’s, women’s and co-rec. leagues will be available.  As part of the ECC’s 10-year birthday celebration the fitness center is running a promotion in which it only costs $10 to join throughout the month of January.  Group fitness classes have definitely seen an increase in participation with the New Year.  New social ballroom dance class has impressive registration numbers at 23 for the first session.  130 seniors attended the annual holiday luncheon held at the Eagan Community Center sponsored by the Eagan Senior Program Advisory Board. Protect Environmental Resources  Parks staff and Utilities staff have been meeting to schedule improvements that need to be made to two diesel generators to meet the EPA’s NESHAP (National Emission Standards for Hazardous Air Pollutants) requirements by May 3, 2013. By combining the projects staff was able to save approximately $4,000.  With various retrofits throughout the City in 2012, Dakota Electric issued total rebates of $28,393 for projects that met varying energy saving requirements.  Final report to EPA is being prepared by MnTAP to recap the food composting project piloted at ECC and Market Fest during 2012.  The City does not monitor the thickness of ice on lakes or ponds. Always proceed with caution and watch for changing conditions. No ice is always safe. Eagan Parks & Receation Advisory Parks Commission January 14, 2013 Page 8 Facilitate Community Connections  A free family ice fishing clinic is scheduled for Saturday, Feb 16th from 2 – 4 p.m. at Blackhawk Park in celebration of Minnesota’s Take a Kid Fishing Weekend. No fishing license is needed for this event. Pre- registration required and all equipment is provided.  The Eagan Hockey Association held its New Year’s Tournament at the Eagan Civic Arena, 12/28-12/30. 17 teams participated in the tournament; concessions sales totaled $2,700.  Photographs from the Caponi Art Park annual photography contest are on Display at the Eagan Community Center through February.  An art exhibit at the Dakota Regional Chamber of Commerce features the drawing artwork of Kumiko Biggs through March.  The Eagan Art House is in discussion with Glacier Hills Elementary School to provide in-service training in art for classroom teachers.  The Eagan Art House submitted a memo of support to a private family foundation for funding of a master arts planning process in collaboration with Caponi Art Park and other key stakeholders.  The Eagan Art House submitted an application for a Community Arts Grant for $5,000 to the Metropolitan Regional Arts Council. Projects would include the Harvest of Art event, adult workshops and teen artist gatherings. Provide Recreation Experiences  Winter Preschool classes started on January 7, 2013. Many classes are full; a few spaces remain in the Wacky Wednesday class and Monday Bright Beginnings. Registrations are still being accepted for the Music, Dance and Sports Galore classes.  Sweetheart Daddy & Daughter Dance for February 15 hosted by S.O.R.R. filled up within the first week for most S.O.R.R. cities with 120 couples. If the waiting list reaches 60 couples between all seven S.O.R.R. cities by Jan. 24, another dance will be added for February 16th.  After considerable effort and some finger crossing, most of the outdoor skating rinks opened in time for the holidays. The ice remains in great condition at most rink sites. Some of the Class B/C open skate rinks are still a little thin but are useable. Routine maintenance will continue every week day, weather permitting.  The Trapp Farm Park tubing hill opened in time for the holidays and has been very busy ever since. The recent snowless period and warm weather have thinned the snow cover. Until there is more snow, opening will be day to day as the weather permits. Dakota County has agreed to provide occasional grooming as time allows.  The newly created Rahn park skate trail is open. The lighted ice trail winds through the woods adjacent to the skating rinks.  Use of the dog park remains steady. An area of the parking lot is plowed for vehicles and a trail is plowed to the gates of the dog area.  The Eagan Skate School is beginning its Winter 2 session. 450 skaters have enrolled in classes.  Initiating new winter program at Dakota Woodlands under the Community Development Block Grant (CDBG) funds.  New winter session of Xtreme Adventures, an afterschool program, starts January 16. This program is in partnership with DHMS and utilizes CDBG funds.  Wildcat Productions, a new afterschool program at DHMS starts January 16. This program is in partnership with E-TV, DHMS and also utilizes CDBG funds. Look for a new video production on E-TV this spring featuring DHMS students. General Announcements  Campus Facilities Manager on Duty Bob Keeney starts at the Civic Arena on Jan. 23. Currently he is a p.t. MOD at ECC and looking forward to learning all about the Civic Arena and Cascade Bay.  Interviews for the Parks and Recreation Central Service Aide position started January 3rd, over 200 applicants applied. Eagan Parks & Receation Advisory Parks Commission January 14, 2013 Page 9 AGENDA ITEM: Healthy Vending and Concessions Policy TO: Advisory Parks Commission PREPARED BY: Juli Seydell Johnson, Director of Parks & Recreation BACKGROUND/HISTORY: On March 20th, 2012, the City Council took action to become a supporting member of the Twin Cities Obesity Prevention Coalition and approved a resolution declaring the City of Eagan to be a Healthy Eating and Active Living Community. This declaration stated that the City will seek opportunities and establish mechanisms to support individual, community and environmental efforts to improve the public’s health by encouraging the development and implementation of policies and practices that support and promote healthy eating and active living among citizens in the City of Eagan. At the Eagan APrC workshop on June 18th, 2012, Director Johnson offered some ideas to the commission members regarding the healthy eating and active living initiative with a goal to select a couple focus areas to incorporate into the 2013 work plan. After discussion, the commission members expressed an interest in providing healthier concessions and vending options for patrons at City of Eagan operated facilities as one of the focus areas. The APrC recommended the following pertaining to this project:  Establish a written policy  Utilize resources from Dakota County  Connect health to medicine Director Johnson has reached out to Mary Montagne, Health Promotion Supervisor, at the Dakota County Public Health Department to ask for their involvement with this project in which she graciously accepted. Assisting Mary at Dakota County will be Jill Verchota, RD, MPH, Health Promotion Specialist at Dakota County and Mirka Novosad who will be using this project to full her internship from Iowa State. Marshall Grange, Fitness and Operations Supervisor, at the Eagan Community Center will be working with the staff at Dakota County on this project as well. On December 18th, 2012, the individuals mentioned in the above paragraph met to discuss the scope of the project. Marshall Grange provided Dakota County staff with concessions point of sale analysis from the Civic Arena, Cascade Bay, Eagan Community Center, and Northview Park which included year end data from 2010, 2011, and through November of 2012. This information provided a historical perspective of the sales revenues generated from these operations along with the types of concession items offered. Additionally, Marshall Grange provided the number and location of vending machines across the facilities along with pictures of each of them to showcase the types of products offered. ANALYSIS: The staff at Dakota County is in the process of analyzing our current concessions and vending products. It has been agreed upon to utilize the Center for Disease Control’s Health and Sustainability Guidelines for Federal Concessions and Vending Operations as a benchmark to determine what percentage of our current offerings meet these guidelines. MEMO Date: January 14, 2013 Agenda Item: X. A. Healthy Vending & Concessions Policy Action: Information: x Attachments: ITEM OVERVIEW: Review the work done thus far and discuss the plan going forward to establish a healthy vending and concessions policy that meets the health and wellness needs of the community. Eagan Parks & Receation Advisory Parks Commission January 14, 2013 Page 10 DISCUSSION/EVALUATION: The results of the initial assessment will show the percentage of our current offerings that meet the CDC’s guidelines that will prompt discussion regarding the establishment of goals going forward. Ultimately, we will need to agree upon what percentage of concessions & vending products we want to be “healthy” and feel confident that the new mix will maintain or grow revenues. Once the goal is established, the following items will need to be addressed:  Meet with City of Eagan staff that purchase/manage the concession and vending operations to discuss new goals and products that would meet the needs of their unique operations.  Review products offered through Vistar (current vendor) to determine which ones meet the healthy guideline criteria and generate a comprehensive list for ease of ordering.  Develop communication to inform the public of this new initiative and that healthy items will be available to them at our facilities.  Create signage at the specific concession/vending locations that will designate the healthy items to help direct the customer’s decision. Creative product placement and pricing can help influence decisions as well. Signage could also include calorie and nutrient information to meet the standard criteria of CDC’s guidelines.  Generate a listing of food items that contain known food allergens at each site for those who have such allergens to make informed decisions. ALTERNATIVES FOR COMMISSION CONSIDERATION: None at this time. ACTION: The information in this memo in addition to Dakota County’s report is being provided to the APrC for informational purposes at this time. Final recommendations from the collaborative work with Dakota County Public Health will be brought back to the Commission for final review and approval. The Commission may wish to assign a subcommittee for interaction throughout the process. Eagan Parks & Receation Advisory Parks Commission January 14, 2013 Page 11 AGENDA ITEM: Public Art Presentation and Discussion TO: Advisory Parks Commission PREPARED BY: Juli Seydell Johnson, Director of Parks & Recreation BACKGROUND: Following the Creative Intersections dialogues and data stating that public art is important to the citizens, the Dakota Center for the Arts board sent a letter to the City Council in April 2012 asking for consideration of public art in future commercial and municipal developments. The Council responded with a request for more information about public art and how it is handled in other communities. Dakota Center for the Arts presented requested information to City Council in November. The Council requested the Advisory Parks Commission review the information and submit suggestions for next steps back to the Council. Parks & Recreation staff presents the following information to further engage in a conversation about including Public Art as a larger presence within the City of Eagan, adding beauty, community pride and economic vitality to our community. BRIEF ORGANIZATIONAL HISTORY: The Dakota Center for the Arts is a community-based organization whose primary purpose is to develop, promote, and encourage participation in and appreciation of the creative arts. The Dakota Center for the Arts in Eagan (DCA) is a non-profit 501(c) (3) organization formed with the merger of Dakota Center for the Arts (West St. Paul) and the Eagan Arts and Humanities Council in 1999. In 1999, the DCA ran the Eagan Art House, and a few years later became responsible for the Yankee Doodle Arts and Crafts Festival – now called the Eagan Art Festival. In 2005, the City of Eagan absorbed the programming of the Eagan Art House, and the DCA continued running the annual art festival. The DCA continues to support the work of the Art House and to look for new ways to make art accessible to our Eagan community. ANALYSIS: WHAT THE COMMUNITY IS SAYING ABOUT PUBLIC ART From the Fall of 2010 to the Fall of 2012, the Eagan Art House and the DCA were partners in a Creative Intersection Grant through the Metropolitan Regional Arts Council. The goal of the grant was to hear from the community about the future of the arts Eagan. Through a number of venues including small group discussions, on-line surveys, informal survey boards and individual interviews, we connected with 500 community members. MEMO Date: January 14, 2013 Agenda Item: X.B Community Art Discussion and Plan Action: x Information: x Attachments: ITEM OVERVIEW: An Overview of the Public Art Activities and Discussion of the Next Steps for Eagan. Eagan Parks & Receation Advisory Parks Commission January 14, 2013 Page 12 The results of that process showed that 95% of the Eagan residents who were involved deeply desire more arts experiences and more accessibility to public art in the community. Suggestions for these experiences included arts education, art displays, and inclusion of artistic elements to the city’s infrastructure such as bridges, gardens, roundabouts and buildings. The community highly values the arts and wants to experience the arts where they live and work. In their presentation to the City Council, the DCA board suggested that the city begin the process of bringing Public Art to the table in discussions regarding both public and private development. Public art could be part of the review of planned unit development proposals, similar to how water quality, forestry and trails are taken into consideration. They also suggested that the city includes Public Art in the comprehensive guide, goals and policies. WHAT IS PUBLIC ART 1. Art displayed in: a. Public spaces b. Public or private property 2. Funded by public or private funding 3. Art in multiple mediums, for example: a. Nature b. Murals c. Windows d. Building façades e. Mosaic f. Sculpture 4. Art that attracts attention 5. Provides identity for a community 6. Transforms places we live, work, and play into beautiful environments that invite community engagement. 7. Public Art can come in different forms & can be defined broadly a. Nature, such as landscape, garden, grasses, flowers, etc. b. Identity. A theme throughout the city or area. WHY PUBLIC ART 1. Citizens are requesting more art presence. 2. Art enhances communities, builds civic pride, brings beauty to infrastructure, and engages people. 3. Communities around the Metro and across the country are expanding Public Art to increase the livability and economic vitalities of their communities. 4. Provides an opportunity for Eagan to increase its sense of “place” and become a destination point for visitors. 5. Creative Place Making gives a community a sense of identity. TYPES OF PUBLIC ART 1. Permanent Art a. May be owned by the city or by the corporation where it is located. 2. Temporary Art a. May be on-loan by the artist or by a donor b. May be used to display a series, or when building a collection of art c. Can promote emerging artists d. Allows for flexibility 3. Indoor or Outdoor Eagan Parks & Receation Advisory Parks Commission January 14, 2013 Page 13 FUNDING OPTIONS This is a general overview of many funding options that communities have implemented. Communities implement a combination of these options. 1. Private donations 2. Corporate sponsorships 3. Foundation grants (for project support) 4. Percent-for-Art (from public and private sources) 5. Community Foundation (Endowment for art) 6. Re-granting programs (for individual artists) 7. Percent from private development 8. Trading art for other art 9. Bartering with artists 10. Gambling proceeds 11. Auctions, online and otherwise COMMUNITY EXAMPLES St. Louis Park, Minnesota 1. St Louis Park is committed to promoting and integrating arts, culture and community aesthetics into all city initiatives. 2. Currently, if city money is involved in a project, Public Art enhancements to the project are required. 3. If city money is not involved, the Development Department highly recommends and encourages incorporating Public Art into the project. 4. Glass art integrated into city park buildings including Louisiana Oaks Park and Oak Hills Park. Etched glass created by a Colorado Artist. Artwork is themed to integrate the surrounding area around the building. 5. Towerlight Building is a redevelopment area with office and commercial space. The public art piece, “Dream Elevator” by artist, Randy Walker, reflects the history of the farming communities in the area. The Steel sculpture is interwoven with cable that incases LED lights and is solar powered so it lights up at night. 6. The process of choosing a public art project involves the developer, the Parks & Recreation Director, and a neighborhood representative. 7. Currently, the city is having a discussion about creating a percent for art policy, but at this time, the amount of money spent for the artwork is negotiated with the developer through the Economic, Development and Planning Departments, with input from the Parks & Recreation Director. 8. There are currently 35 pieces of Public Art available for viewing in St. Louis Park. Edina, Minnesota 1. The city supports the idea that art adds beauty and economic vitality to community 2. Public Art projects are facilitated by the City of Edina Public Art Committee and Edina Art Center Board. 3. The three most recent projects by Edina are: 4. Promenade at Centennial Lakes Park (France and York – managed by the City) 5. Grandview Square Park (next to the Edina Public Library) 6. 50th & France – City has a partnership with the 50th & France Business Association 7. Artist loan program. There is an annual call for artists & sculptures process each year. Accepted artists are given a $500 stipend to loan their work for one year. Artists install the work, maintain it, and carry their own insurance. Placards are put up by the city with artists’ information and price. The art is mounted on a permanent base, allowing for the artwork to be periodically changed out. 8. Edina Public Art Committee invites the public to vote on their favorite sculpture through a ballot process. The top 3 artists selected are awarded People’s Choice Awards with cash prizes. 9. In some cases, an individual has purchased piece of art and donated it to the city to make it a permanent display. At that time, the city takes over the maintenance of the art. 10. Over 11 large art projects have been completed with this system in Edina. So far, all of Edina’s projects have been accomplished through the city without additional grant funding as all entities are city related. Eagan Parks & Receation Advisory Parks Commission January 14, 2013 Page 14 In the Metro, Plymouth, Hopkins, Chaska, and Richfield are also beginning to make public art a part of their city identity. DISCUSSION/EVALUATION: PLANNING FOR A PUBLIC ART PROCESS The following are recommendations, in part, from Forecast for Public Art, a non-profit organization, based in St. Paul. This internationally recognized organization provides consulting and for public art project. Executive Director, Jack Becker has consulted with many Twin Cities communities in helping them plan and implement public art policies and projects. 1. Engage City leaders. 2. Take an inventory of what public art already exists. 3. Conversations with key stakeholders, both public and private. 4. When creative people are a part of the process, art can be a part of creative solutions and problem solving. 5. Develop a set of guiding principles for inclusion of public art in conversations about development and place making. This process can be similar to goals set for technology, green space, trees, water quality, parks, trails and forestry. Front-end inclusion in development projects is potentially less expensive than adding public art project in later. 6. Dialogues with key stakeholders, both public and private. 7. Identify public-private partnerships that exist that already support arts and community. 8. Analysis of potential city spaces (public/private). SUPPORT INFORMATION FOR ACTION ITEM 1. The standard consulting fee for Forecast for Public Art is $150/hour. They estimate 10-15 hours for a project to include meetings with City Council, community stakeholders, goal setting and assistance with policy development. Hours could vary depending on the scope of the process. 2. Management Consultant grants are available for up to $1,500 from the Metropolitan Regional Arts Council on a monthly basis. Organizations may receive one Management Consultant grant per fiscal year. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Recommend to City Council that the City of Eagan obtain consulting services from Forecast for Public Art in order to develop cohesive guiding principles for public art in Eagan, to include: public and private developments and infrastructure; measurement matrix to effectively track progress and outcomes; communication strategies to the community. Appendix The following are resources for further information: Forcast for Public Art forecastpublicart.org Edina Public Art Committee http://legacy.ci.edina.mn.us/citycouncil/PublicArtCommittee.htm Richfield Public Art Tour http://legacy.ci.edina.mn.us/citycouncil/PublicArtCommittee.htm Chaska Public Art Projects Call for Entries – http://www.chaskacommunitycenter.com/Forms_Maps_and_Schedules.html Eagan Parks & Receation Advisory Parks Commission January 14, 2013 Page 15 A New Civic Canvas for Public Art - Star Tribune Oct 6, 2012 http://www.startribune.com/entertainment/172922081.html?refer=y Examples of “nature public art.” https://www.facebook.com/AmberWavesWheat http://minnesota.cbslocal.com/video/6186252-man-plants-sunflower-art-along-highway-62-near- airport Eagan Parks & Receation Advisory Parks Commission January 14, 2013 Page 16