05/14/2013 - City Council SpecialSPECIAL CITY COUNCIL MEETING
TUESDAY
MAY 14, 2013
5:30 P.M.
EAGAN ROOM — EAGAN MUNICIPAL CENTER
AGENDA
I. ROLL CALL AND ADOPTION OF THE AGENDA
II. VISITORS TO BE HEARD
III. WINTER TRAIL MAINTENANCE PROGRAM
�9 a • UPDATE
(��'°' • REQUESTS FOR ADDITIONS /CHANGES
IV. SNOW /ICE CONTROL POLICY
�5
V. PUBLIC WORKS 5 -YEAR CIP (2014 -2018)
VI. HIGHWAY 77 (CEDAR AVENUE FREEWAY) MANAGED LANE AND
CEDAR GROVE TRANSIT ACCESS ENGINEERING STUDY - UPDATE
Q �, N VII. SPERRY TOWER DISPOSITION /ANTENNA TOWER POLICY
P � , 6 VIII. AMERICANS WITH DISABILITIES ACT (ADA) TRANSITION PLAN
IX. OTHER BUSINESS
X. ADJOURNMENT
Special Council Workshop
Agenda Memo
May 14, 2013
III. WINTER TRAIL MAINTENANCE PROGRAM
Update on Current Winter Trail Plowing Policy
DIRECTION FOR CONSIDERATION: REVIEW CURRENT WINTER TRAIL
MAINTENANCE POLICY, ADVISE IF ANY MODIFICATIONS SHOULD BE MADE
AND IF SO, DIRECT THOSE TO THE JUNE 4, 2013 COUNCIL MEETING FOR
FORMAL ACTION.
FACTS:
• In 1998, the City Council adopted a Winter Sidewalk and Trail Maintenance Plan
incorporating 56 miles of a 110 mile system. The program was initially completed
utilizing contractual services.
• As the City's trail system continued to grow along with the public's acceptance of the
program, the plan was reviewed on an annual basis to respond to new trail
construction and petitioned requests for added segments to be maintained.
• Subsequent City Councils have added approximately 14.45 miles of trails (0.96
miles /yr avg) to the original system plan in response to citizen and business requests,
as well as considering the merits of each new segment of trail constructed during the
previous year along collector /arterial roads.
• The current program consists of 70.45 maintained miles of a total 116.49 mile
system (60.5 %).
• Following budget cutbacks in late 2008, the decision was made to discontinue
contractual winter trail and sidewalk maintenance services during the 2008 -2009
winter season without adding personnel or the required specialty equipment.
• Public Works Street Maintenance personnel were directed to assume this service
delivery and perform all winter trail and sidewalk plowing during normal workdays
(lam - 3:30pm, Monday - Friday) as a secondary priority after completing the
majority of local street snow and ice control operations.
• Communication from some users over the past years indicates that expectations for
more timely service exist in the community. The extent of this desire for a higher
level of service is difficult to determine.
INT
Special Council Workshop
Agenda Memo
May 14, 2013
III. WINTER TRAIL MAINTENANCE PROGRAM
Requests for Additions / Changes
DIRECTION FOR CONSIDERATION: REVIEW AND COMMENT ON
POTENTIAL CHANGES AND DIRECT THOSE TO THE JUNE 4, 2013 COUNCIL
MEETING FOR FORMAL ACTION.
FACTS:
• In 1998, the City Council adopted a Winter Trail Maintenance Plan that allows
the Council to annually review and reconsider the extent of the trail system that is
designated for maintenance during the winter months. This review has been
directed to be performed at the first available workshop after April 1 each year.
• There are 4 Citizen Petitions (CP) and 1 New Trail segment (NT) that should be
reviewed by the Council. Each request references the related justification and
degree of compliance with the Council's current Winter Trail Maintenance
Policy.
ATTACHMENTS:
• Staff Memo, page y through I
• Location Maps attached without page numbers.
J I IN
MEMO
TO: MAYOR AND CITY COUNCILMEMBERS
% DAVE OSBERG, CITY ADMINISTRATOR
RUSS MATTHYS, DIRECTOR OF PUBLIC
FROM: TIM PLATH, TRANSPORTATION && OPERATIONS ENGINEER
DATE: MAY 7, 2013
SUBJECT: WINTER TRAIL MAINTENANCE PROGRAM
CONSIDERATION OF ADDITIONAL SEGMENTS
In accordance with the City's Winter Trail Maintenance Program, no public request. for additions to the
Winter Trail Maintenance Policy will be considered unless accompanied by a petition of 50 properties lying
within ' /z mile of the segment to be considered. All requests /petitions must be submitted in writing by April
1st. They will then be presented to the Council at the next available Council Workshop with formal action
taken at a subsequent regular Council meeting for possible inclusion into the following season's program.
Four (4) Citizen Petitions (CP) have been received since April 2012 and one (1) New Trail segment (NT) is
currently under construction. These segments are being presented for the Council's consideration.
CITIZEN PETITIONS (CP)
1. Citizen Petition (CP #1)
A Petition containing 229 signatures representing 215 properties was submitted on April 15, 2013
(Director of Public Works pre- approved the delayed submission). The petition is requesting that an
additional trail segment be added for the 2013 -2014 season. Petitioners are requesting that a new
trail segment be plowed on the south side of Diffley Road from Lexington Avenue to Dodd Road.
This segment of trail is approximately 6,520 feet in length. (see map)
Rationale: Petitioners are requesting winter trail maintenance be added to the south side of
Diffley Road to provide an additional walking route to Northview Elementary, Dakota Hills
Middle School and Eagan High School.
Additional segment quantities 6,520 feet (1.23 miles) (see map)
Additional estimated annual cost $1,525 ($1,240 1mile, '12 -'13 cost)
Meets City Council's Winter Trail Maintenance Policy criteria number 1: Major Arterial
Roads. Adjacent to thoroughfare roads with 4+ lanes, traffic volumes greater than 5,000 vehicles
per day and speed limits of 45 mph or greater.
Meets "Petition" Criteria set forth in Council Policy - Winter Maintenance of Sidewalk and
Trailways (6/7/11): "Due to the cost and /or time to add additional segments to the overall
maintenance program, it is necessary that a need and benefit be demonstrated to justify additions
to the Winter Trail Maintenance system. Subsequently, no public request will be considered
unless accompanied by a petition of at least 50 property owners or employees of businesses
located within 1/2 mile of the segment to be considered."
Additional Related Factors:
• Independent School District 196 provides bussing for all children who live on the south side
of Diffley Road. Therefore, this segment is not considered a school walking route.
• The trail on the north side of Diffley Road is currently included in the Winter Trail
Maintenance Program since it is a designated school walking route.
4
• With the exception of certain segments of Pilot Knob Road, Yankee Doodle Road and Cliff
Road which have significantly higher traffic volumes and are adjacent to more intense
business /commercial land uses, trails are only plowed on one side of major arterial roads.
• If added, this segment would be included as a Priority Level 4 route per policy. (Not a
school walking route.)
2. Citizen Petition (CP #2)
A Petition containing 12 signatures representing 12 properties was submitted on April 17, 2013
(Director of Public Works pre- approved the delayed submission). The petition is requesting that an
additional segment be added for the 2013 -2014 season. Petitioners are requesting that a new trail
segment be plowed on the north side of Wescott Road from Lexington Avenue to Elrene Road.
This segment of trail is approximately 6,075 feet in length. (see map)
Rationale: Petitioners are requesting that winter trail maintenance be added to this segment
located along the north side of Wescott Road to provide an additional walking route to
Woodland Elementary.
Option A- North side of Wescott Road from Lexington Avenue to Elrene Road (as submitted)
Additional segment quantities 6,075 feet (1.15 miles) (see map)
Additional estimated annual cost $1,425 ($1,240 1mile, '12 -'13 cost)
Option B- North side of Wescott Road from Woodlands Elementary to Elrene Road (school
walking route only)
Additional segment quantities 2,640 feet (0.50 miles) (see map)
Additional estimated annual cost $ 620 ($1,240 1mile, '12 -'13 cost)
Meets City Council's Winter Trail Maintenance Policy criteria number 2: Community
Collector Roads. Adjacent to thoroughfare roads with 2 traffic lanes (with safety
lanes /shoulders) or 4 full lanes of traffic with volumes greater than 3,000 vehicles per day and
speed limits of 35 -45 mph.
Option B Meets City Council's Winter Trail Maintenance Policy criteria number 4: Local
School Walking Routes. These are trails and sidewalks that are relied upon by the school
districts for designated walkers under their bus transportation policy.
Does NOT Meet "Petition" Criteria set forth in Council Policy - Winter Maintenance of
Sidewalk and Trailways (6/7/11): "Due to the cost and /or time to add additional segments to
the overall maintenance program, it is necessary that a need and benefit be demonstrated to
justify additions to the Winter Trail Maintenance system. Subsequently, no public request will
be considered unless accompanied by a petition of at least 50 property owners or employees of
businesses located within 1/2 mile of the segment to be considered."
Additional Related Factors:
• The requested segment consists of a 5 -foot wide concrete sidewalk. The 8 -foot wide
bituminous trail on the south side of Wescott Road is currently included in the Winter Trail
Maintenance Program since it is a wider facility and serves a larger population of residents
on the south side.
• Independent School District 196 currently plows the portion of sidewalk adjacent to the
school property.
• The 1/2 mile segment, from the east driveway of Woodland Elementary to Elrene Road, is a
school walking route.
• School walking routes are currently available for children living in the Greensboro and
Woodlands neighborhoods via neighborhood trail connections to Woodland Elementary.
The area west of the Greensboro neighborhood is outside the Woodland Elementary walking
boundary.
• The Council previously considered the addition of this trail segment in 2011 in light of the then
recently adopted, revised walking policy for students in ISD 196. At that time, the Council
stated that further consideration would be given to adding the trail segment after a meeting has
been held with ISD 196 to consider maintenance and financing options available to have the
I
trails cleared. Shortly thereafter, Staff met with ISD 196 representatives and were unable to
produce any viable solutions.
• With the exception of certain segments of Pilot Knob Road, Yankee Doodle Road and Cliff
Road which have significantly higher traffic volumes and are adjacent to more intense
business /commercial land uses, trails are only plowed on one side of major arterial roads.
• If added, the school walking route portion of this segment Option 13- (Woodland Elementary
to Elrene Road) would be included as a Priority Level 1 route while the balance of the
segment (Lexington Avenue to Woodland Elementary) would be included as a Priority Level
4 route if Option A is approved.
3. Citizen Petition (CP #3)
A Petition containing 55 signatures representing 55 properties was submitted on March 27, 2013.
The petition is requesting that a recreational City Park trail "loop" be added for the 2013 -2014
season. Petitioners are requesting that new trail segments be plowed in Slater Acres Park which is
generally located east of Slater Road and north of James Street in the southwest portion of Eagan.
These segments of trail are approximately 2,200 feet in length. (see map)
Rationale: Petitioners are requesting that winter trail maintenance be added to the trail
segments in Slater Acres Park for recreational purposes.
Additional segment quantities 2,200 feet (0.42 miles) (see map)
Additional estimated annual cost $ 520 ($1,240 1mile, '12 -'13 cost)
Meets "Petition" Criteria set forth in Council Policy - Winter Maintenance of Sidewalk and
Trailways (6/7/11): "Due to the cost and /or time to add additional segments to the overall
maintenance program, it is necessary that a need and benefit be demonstrated to justify additions
to the Winter Trail Maintenance system. Subsequently, no public request will be considered
unless accompanied by a petition of at least 50 property owners or employees of businesses
located within 1/2 mile of the segment to be considered."
Additional Related Factors:
• The requested recreational trail segment is located entirely within Slater Acres Park, a
neighborhood park.
• To date, the only recreational trail segments approved for winter maintenance are the 0.40
miles of trail at Central Park, a community park.
• If added, this segment would be included as a Priority Level 4 route.
4. Citizen Petition (CP #4)
A Petition containing 70 signatures representing 63 properties was submitted on October 4, 2012.
The petition is requesting that an additional segment be added for the 2013 -2014 season.
Petitioners are requesting that a new trail segment be plowed on the north side of Towerview Road
from Red Cedar Road/Woodlark Lane to Pilot Knob Road. This segment of trail is approximately
1,460 feet in length. (see map)
Rationale: Petitioners are requesting that winter trail maintenance be added to this segment of
trail located on the north side of Towerview Road for recreational purposes.
Additional segment quantities 1_,460 feet (0.28 miles) (see map)
Additional estimated annual cost $ 350 ($1,240 1mile, '12 -'13 cost)
Meets "Petition" Criteria set forth in Council Policy - Winter Maintenance of Sidewalk and
Trailways (6/7/11): "Due to the cost and /or time to add additional segments to the overall
maintenance program, it is necessary that a need and benefit be demonstrated to justify additions
to the Winter Trail Maintenance system. Subsequently, no public request will be considered
unless accompanied by a petition of at least 50 property owners or employees of businesses
located within 1/2 mile of the segment to be considered."
E
Additional Related Factors:
• The requested trail segment on the western end terminates at Red Cedar Road /Woodlark
lane, where no trail or sidewalk system exists. (Lack of continuity) Connects to
neighborhood.
• If added, this segment would be included as a Priority Level 4 route.
NEW TRAILS INSTALLED IN 2013 (NT)
1. New Trails- NT #1
A 6 -foot wide concrete sidewalk is currently being installed on the west /south side of Crestridge
Drive, from Duckwood Drive to Pilot Knob Road, as part of Project 1116. This segment of new
sidewalk is approximately 850 feet in length. (see map)
Rationale: The adjacent land use consists of a variety of commercial uses (i.e. retail, restaurant and
hotel) which are significant pedestrian generators and destinations.
Additional segment quantities 850 feet (0.16 miles) (see map)
Additional estimated annual cost $ 200 ($1,240 1mile, '12 -'13 cost)
Meets City Council's Winter Trail Maintenance Policy criteria number 6: Other. The
Council's discretion will be used to designate other segments as necessary to provide continuity,
designated recreational loops, etc.
Additional Related Factors:
• Would add continuity to winter maintained trail segments along Pilot Knob Road and
Duckwood Drive.
Would provide continuity for guests of the hotels on west side of Crestridge Drive to the
Town Centre commercial area on the east side of Pilot Knob Road.
• If added, this segment would be included as a Priority Level 3 route.
Please let me know if there is any additional information that would be helpful in considering the merits of
adding any of these segments to the current Winter Trail Maintenance program.
Special Council Workshop
Agenda Memo
May 14, 2013
IV. SNOW & ICE CONTROL POLICY
DIRECTION FOR CONSIDERATION: REVIEW PROPOSED CHANGES AND
UPDATES TO THE CURRENT SNOW & ICE CONTROL POLICY AND PROVIDE
DIRECTION FOR CONSIDERATION OF FORMAL ADOPTION.
FACTS:
• On December 20, 1999 the City Council adopted a formal Snow & Ice Control Policy
to govern and guide this service delivery program. The adoption of a formal policy
was recommended by the League of Minnesota Cities Insurance Trust to help protect
the discretionary immunity provided to municipalities against claims relating to those
actions and activities under that program. It was last updated on June 11, 2007.
• The current update focuses on limiting snow plow operators to 12 -hour shifts in any
24 -hour period for safety purposes. This schedule limitation may be deviated from at
the discretion of the Transportation and Operations Engineer or designee when in
his /her judgment it is in the best interest of the city or is necessary because of budget
needs, weather conditions or other circumstances
ATTACHMENTS:
• Redlined copy of proposed revisions to Snow & Ice Control Policy attached without
page numbers.
I
Special Council Workshop
Agenda Memo
May 14, 2013
V. PUBLIC WORKS DEPARTMENT
5 YEAR CAPITAL IMROVEMENT PROGRAM
(PART III - INFRASTRUCTURE)
DIRECTION FOR CONSIDERATION: AFFIRM (or REVISE) THE DRAFT 5 YEAR
CIP (Part III - Public Works Infrastructure, 2014 -2018) and DIRECT IT TO THE JUNE 4,
2013, COUNCIL MEETING FOR FORMAL CONSIDERATION OF ADOPTION.
FACTS:
• Every year, the City Council adopts a Capital Improvement Program (CIP) for the
Community that becomes the planning guide for programming and scheduling various
capital improvements. It is comprised of three parts:
➢ Part I - Major Community Facilities /Buildings
➢ Part II - Major Equipment & Vehicles
➢ Part III - Infrastructure (Parks & Public Works)
• The Public Works Department has completed the preparation of its draft CIP, Part III
(Public Works Infrastructure) for 2014 to 2018 and would like to review it with the
Council and incorporate any comments and /or revisions before presenting it for formal
consideration and adoption at a regular Council meeting.
• A summary list and map of the proposed 1st year's programmed improvements (2014) are
included as a separate section in the overall CIP document.
ATTACHMENTS:
• Draft 5 -Year CIP (2014 - 2018), 3 ring binder distributed May 3
• 2014 Programmed Improvements, page 10 through la .
• 2014 Programmed Improvements Map, Separate attachment.
0
City of Eagan
2014 Public Works Department Part III CIP
Street / Highways
Proj #
Total CIP
Transportation - other
Carnelian Park - parking lot
22- 140177
11,600
Oleary Park - parking lot
22- 140178
17,300
Police firing Range - parking lot
22- 140179
1,200
Fire Station #1- parking lot
22- 140180
1,600
Walden Heights Park - parking lot
22- 140181
2,300
Southern Lakes - reservoir lot
22- 140182
6,700
40,700
Arterial & Collector
P Highway 149 (Hwy 55 to 1 -494)
22- 140022
2,450,000
P Highway 55 /149 (Hwy 149 S to 149 N)
22- 140023
3,600,000
6,050,000
Local Streets
P1114 Cedar Grove 7th /Ken Applebaum
22- 140052
628,960
P Stonebridge Ponds (Granite Dr /Ct)
22- 140061
38,280
P Cedar Grove 6th, 9th -11th
22- 140062
617,314
P Nicols Rd (Silver Bell Rd to Burnsville border)
22- 140064
353,600
P Cedar Grove 5th
22- 140066
598,096
P Whispering Woods 9th /12th (Wall St)
22- 140071
103,624
P Alden Pond
22- 140072
109,800
P Oakwood Heights 2nd Addn
22. 140075
57,304
2,506,978
Trails
P Access and Internal Park_Trails overlay
22- 130126
276,800
P Long Meadow Lk Bridge (trail over Minn River)
22- 140129
75,000
P Carnelian Ln (Halite to Blackhawk)
22- 140130
30,000
P Galaxie Ave (Narvik to Apple Valley Border)
22- 140131
94,000
P Central Pkwy (Yankee Doodle to Pilot Knob)
22- 140133
250,000
P Cliff Rd (520'E of Nicols to 370'E of Rahncliff)
22- 140134
47,300
P Pilot Knob Rd (35E to 540'N of Deerwood Dr)
22- 140135
105,000
P Pilot Knob Rd (Knob Dr to Diffley Rd)
22- 140136
15,400
P Pilot Knob Rd (Yankee Doodle to Diffley)
22- 140137
178,360
P Yankee Doodle Rd (300'W of Heritage to Heritage)
22- 140138
6,000
P TH 149 (TH 55 to Eagan Limits)
22- 140140
72,000
P TH 55 (TH 149 S to TH 149 N)
22- 140141
100,000
P Blackhawk Rd ( Diffley Rd to I -35E)
22- 140295
175,000
1,424,860
Sealcoat Maintenance
Sealcoat Maintenance
22- 130159
592,000
592,000
L40
City of Eagan
2014 Public 0/Uorks Department Part III CIP
Intersection Improvements
Flashing yellow arrows
22- 130263
100,000
P Northwest Parkway / TH 149 /Blue Gentian Rd
22- 140267
250,000
P TH55/TH149 (north) intersection modifications
22- 140268
250,000
P Lone Oak Parkway /TH149 - signal modif
22- 140269
250,000
P 1494/TH149 (south) - intersection modifications
22- 140271
250,000
P TH55/TH149 (south) - intersection modifications
22- 140272
250,000
P Lone Oak Rd /TH55 intersection modifications
22- 140273
250,000
P TH 13 /Silver Bell Rd- signal modifications
22- 140274
25,000
P Silver Bell Rd /Nicols Rd- signal modifications
22- 140275
25,000
1,650,000
Subtotal Street / Highways
12,264,538
Utilities
Streetlighting
Traffic Signal Painting
63- 130231
14,500
Street Light Painting
63- 130232
10,500
Wilderness Run (Pilot Knob- Lexington Ave) - 4 each
63- 140228
8,000
Wilderness Run (Lexington - Dodd) - 12 each
63- 140229
24,000
Dodd Rd & Granite Dr
63- 140230
3,000
60,000
Water: Trunk Distribution
Pressure Reduction Station at Parkridge Dr
61- 140009
100,000
100,000
Water: Oper. & Facilities
Municipal Well Rehabilitation
61- 140001
110,000
SCADA renewal and update
61- 140002
100,000
Meter Changeout Program
61- 140003
104,000
Sperry Tower Rehab
61- 140004
550,000
NTP Chemical Feed System
61- 140005
20,000
CM Campus Backup Generator
61- 140006
1,000,000
New Municipal Water Wells
61- 140007
500,000
2,384,000
San: Oper. & Facilities
Sewer lining for root and I &I control
62- 140001
135,000
Lift station improvement
62- 140002
600,000
SCADA renewal and update
62- 140003
100,000
835,000
Storm: Trunk Conveyance
DP -18 Orifice Installation
64- 140003
10,000
LP -61 to LP -34 (200 LF, 12) Oak pond
64. 140004
10,000
20,000
City of Eagan
2014 Public Works Department Part III CIP
Storm: Oper. & Facilities
General storm infrastructure maintenance
64- 140001
30,000
SCADA renewal and update
64- 140002
60,000
90,000
Subtotal Utilities
3,489,000
Water Quality
Water Quality - lakes, ponds and wetland
P Blackhawk Lake implementation project
65- 140010
47,000
P Water Quality Cost -Share Partnership Grants
65- 140011
62,500
P Ponds FP -1.05, FP -15, FP -15.1 modifications
65- 140012
35,000
P Pond CP -3 (wetland) sediment removal
65- 140013
30,000
P Pond AP -2 (storm basin) sediment removal
65- 140015
35,000
Schwanz Lake Storm Sewer Improvements
65- 140016
20,000
P Ponds BP -13A, BP -39, BP -40 Improvements
65- 140018
30,000
P Pond JP -47.2 (storm basin) sediment removal
65- 140019
50,000
P Ponds FP -1.1, FP -1.11, FP -1.12, FP -1.13, etc
65- 140020
35,000
344,500
Subtotal Water Quality
344,500
Total 2014 PW Part III CIP
16,098,038
�9,
Special Council Workshop
Agenda Memo
May 14, 2013
VI. HIGHWAY 77 MANAGED LANES AND
CEDAR GROVE TRANSIT STATION
ENGINEERING STUDY
DIRECTION FOR CONSIDERATION: RECEIVE PRESENTATION OF ENGINEERING STUDY
UPDATE.
FACTS:
• The Minnesota Department of Transportation (MnDOT) is undertaking an engineering study
considering the utilization of "managed lanes" on Highway 77 (Cedar Avenue Freeway) as well as an
improved connection between the soon to be operating Red Line Bus Rapid Transit (BRT) and the
Cedar Grove Transit Station.
• MnDOT staff will present an update of the study process to the City Council at the May 14 workshop.
Special Council Workshop
Agenda Memo
May 14, 2013
VII. SPERRY TOWER RESERVOIR
ANTENNA POLICY
DIRECTION FOR CONSIDERATION: REVIEW OPTIONS FOR DISPOSITION OF
SPERRY TOWER AND EXISTING AND FUTURE ANTENNA, AND PROVIDE
DIRECTION TO STAFF FOR ACCOMODATING FUTURE COUNCIL ACTION.
FACTS:
The Sperry Reservoir located at 1420 Towerview Rd is a 500,000 gallon hydro pillar tank
that was built in 1967. It was the City's first water reservoir.
• Ground elevation at the base is 922.5 feet, with a tower height of 146 feet, with antenna
another 20 feet higher. The reservoir's maximum width is 40 feet at the bowl.
• The tower was last rehabilitated in 1987. A typical coating life is 20 to 25 years. The
current coating is 26 years old and has exceeded its expected life.
• In addition to removal of the current surface coating and repainting, some structural
repair is required (ventilation, enlarging manways, etc.) to comply with current
regulations and standards. Some additional modifications are also required (seam
welding, cable relocation, cathodic protection system removal, aircraft lighting, etc.) to
comply with product industry standards.
• The cost estimate for the needed improvements is $510,000. This cost does not include
additional containment for hazardous paint, structural repairs, or modifications which
would be an additional $100,000.
• Work needs to be performed in the next 3 to 5 years to maintain structural integrity.
• When water towers are refurbished, additional costs are involved for cell phone carriers
to remove equipment and temporarily place on a temporary tower or COW. Once the
work has been completed the carriers have to reinstall their equipment and it is re-
inspected, adding costs.
• The reservoir has not been connected to the water system since September 2009. The
structure acts as an antenna base and generates revenue for the City. It lies within the
MSP airport flight path requiring specific markings.
• The Sperry tower is small and relatively close to the North Treatment Plant with little
elevation difference and effect on water pressure. The tank does not provide a
significant advantage to the service area. Based on modeling results, the water
distribution system is expected to perform adequately under peak hour demands with
the Sperry Tower out of service. It is recommended the City either continue operations
with the tower off line or permanently decommission the tower.
• World -class communications, such as broadband, are central to Eagan's economic
development and quality of life. As more residential and business location decisions are
being made based on availability of quality telecommunications, it is important to be
proactive in maintaining and expanding this essential infrastructure.
• The following entities have antennas on the Sperry Tower. LEASE Tenants: T- Mobile,
Sprint /Nextel, Verizon, Clearwire, TTM, CellNet. Dakota County (DCC 800 MHz radio
communication) and City of Eagan (Public Works 2 -way UHF radio communication and
VHF Fire paging system) do not pay rent.
• Antenna revenue $138,498 (2012), $146,805 (2013), $155,613 (Estimated 2014).
Special Council Workshop
Agenda Memo
May 14, 2013
VII. SPERRY TOWER RESERVOIR
ANTENNA POLICY
(continued)
CONSIDERATIONS
Structure Options
• Keep the existing structure
➢ Rehabilitation –cost $510,000 to $610,000 (depending on use)
➢ Site continues to generate revenue for the City
➢ Reservoir stays "off -line" (no purpose for the potable water distribution system)
• Replace the existing structure
➢ Demolition – cost $40,000 to $60,000
➢ Build anew communications structure –estimated cost of $100,000 to $300,000
depending on aesthetics
➢ Site continues to generate revenue for the City
• Permanently remove the existing structure
➢ Demolition —cost $40,000 to $60,000
➢ Eliminate a source of revenue
➢ A new, available City property (to use or sell)
i15
Special Council Workshop
Agenda Memo
May 14, 2013
VIII. AMERICANS WITH DISABILITIES ACT (ADA)
TRANSITION PLAN
DIRECTION FOR CONSIDERATION: PROVIDE DIRECTION AND AUTHORIZE
THE IMPLEMENTATION OF AN AMERICANS WITH DISABILITIES ACT (ADA)
TRANSITION PLAN and DIRECT ACTION TO THE JUNE 4, 2013, COUNCIL
MEETING FOR FORMAL ACKNOWLEDGEMENT OF PURPOSE AND NEED.
FACTS:
• The Americans with Disabilities Act (ADA), enacted on July 26, 1990, is a civil rights
law prohibiting discrimination against individuals on the basis of disability. The ADA
consists of five titles outlining protections in the following areas:
➢ Employment
➢ State and local government services
➢ Public accommodations
➢ Telecommunications
➢ Miscellaneous Provisions
• Title II of the ADA is a section that pertains to the programs, activities and services
public entities provide. Because the City of Eagan provides public services and
programs, the organization is obligated to comply with this section of the Act as it
specifically applies to public service agencies and transportation agencies. Title II of the
ADA provides that, "...no qualified individual with a disability shall, by reason of such
disability, be excluded from participation in or be denied the benefits of the services,
programs, or activities of a public entity, or be subjected to discrimination by any such
entity." (42 U.S.C. Sec. 12132; 28 C.F.R. Sec. 35.130)
• Title II of the ADA requires the City to conduct a self - evaluation of its facilities and
develop a Transition Plan detailing how the organization will ensure that all of its
facilities, services, programs and activities are accessible to all individuals.
• The City of Eagan is not alone in its lack of compliance. Being more of the norm than
the actual compliance, the Minnesota Local Road Research Board (LRRB) funded the
development of an "ADA Resource Guide for Local Agencies." This guide includes a
model transition plan and process guidelines for providing accessibility within the public
right of way that local agencies can use to develop their own transition plan.
• With regards to the City's transportation system, pedestrian ramps with truncated domes
have been included on all street projects as ADA improvements since 2004. Beginning
with the traffic signal improvements at Duckwood Drive and Pilot Knob Road in 2011,
Accessible Pedestrian Signals (APS) traffic signal components were included as ADA
pedestrian safety enhancements. APS is a device that communicates information about
pedestrian timing in non - visual formats.
• In order to comply with the required transition plan process, City staff proposes to
review the LRRB guide, identify completed ADA improvements on past City projects
and review the transition plan requirements with the City Attorney's office. Once this is
completed, City staff would provide an overview of the proposed scope and timeline for
the preparation of the transition plan. Council action would be requested at this time to
formally acknowledge the purpose and need for the transition plan.
IN
Special Council Workshop
Agenda Memo
May 14, 2013
VIII. AMERICANS WITH DISABILITIES ACT (ADA)
TRANSITION PLAN
(continued)
• An inventory of the accessible features of all existing pedestrian facilities within the
City's jurisdiction would be required as part of the plan process. This would include not
only the City's public right -of -way, but also all parks and City buildings. Involvement
of the public will be an important component of the process.
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