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02/21/1995 - City Council Regular • r AGENDA EAGAN CITY COUNCIL - REGULAR MEETING EAGAN MUNICIPAL CENTER BUILDING FEBRUARY 21, 1995 6:30 P.M. I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE II. 6:30 - ADOPT AGENDA & APPROVAL OF MINUTES (BLUE) III. 6:35 - VISITORS TO BE HEARD (10 MINUTE TOTAL TIME LIMIT) IV. 6:45 - DEPARTMENT HEAD BUSINESS (BLUE) V. 6:55 - CONSENT AGENDA (PINK) f'. .a A. PERSONNEL ITEMS ?, B. PLUMBERS LICENSES s C. CHANGE ORDERS, Police Department Construction Project f g D. CIGARETTE LICENSE AND OFF-SALE BEER LICENSE, McG's, 1969 Silver Bell Road (formerly PDQ) f�pp, 2 E. RECOMMENDATION, Cable Communications Commission, for Support f 1 State Telecommunications Legislation I \F. EXTENSION for Recording Final Plat; Easter Addition r �1(/G. FINAL SUBDIVISION, Whispering Woods Tenth Addition, Located in th SW 1/4 of Section 31 LG H. PROJECT 673, Approve Resolution for Railroad Crossing at Red Pine 1 D Lane I. FINAL PLAT and Final Planned Development for Town Centre 100 P Fourteenth Addition located in the NE 1/4 of Section 15. F. ' 'J. APPOINTMENT, MASAC Representative and Alternates f. cZ K. PROJECT 682, Receive Feasibility Report/Schedule Public Hearing, Deerwood Townhomes Utilities 2151... RETENTION of City Council Meeting Audio Tapes VI. PUBLIC HEARINGS (SALMON) VII. OLD BUSINESS (ORCHID) . a`� A. Appointments to Burnsville/Eagan Cable Communications Commission y /_ VIII. NEW BUSINESS (TAN) • ().3(0 A. REZONING, Deerwood Townhomes/Good Value Homes, Inc. , from Agricul- tural and Planned Development to R-3 Townhouse, and PRELIMINARY SUB- DIVISION, Located in the West Half of Section 21. o 5;9 B. PRELIMINARY SUBDIVISION, Rahncliff 4th Addition - New Ulm Enterprises, and PLANNED DEVELOPMENT AMENDMENT to Allow a 50 Unit Expansion of the Holiday Inn Express, a 6,500 Square Foot Restaurant and a 2,500 Square Foot Medical Office Building on Lot 1, Block 2, Rahncliff 2nd Addition; in the NW 1/4 of Section 32. IX. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE (GREY) X. ADMINISTRATIVE AGENDA (GREEN) XI. VISITORS TO BE HEARD (for those persons not on agenda) XII. ADJOURNMENT The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid. • MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 17, 1995 SUBJECT: AGENDA INFORMATION FOR THE FEBRUARY 21, 1995 CITY COUNCIL MEETING After approval is given to the February 21, 1995 City Council agenda and the regular meeting minutes for the February 7, 1995 City Council meeting, the following items are in order for consideration. There are no items scheduled to be discussed under Department Head Business at this time. Agenda Information Memo February 21, 1995 City Council Meeting There are twelve (12) items on the agenda referred to as consent items requiring one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Additional Items unless the discussion required is brief. PrilSONNEL ITEMS A. Personnel Items Item 1. Community Service Officer--Kimberly Perry, who was recently hired by the City as a Community Service Officer, notified the Chief of Police that she has accepted a position as a police officer with the City of Brooklyn Center and will not be taking the job as a Community Service Officer for the City of Eagan. Therefore, Chief of Police Geagan recommends that the position be offered to the next person on the hiring list, Anthony Sundgaard, contingent upon successful completion of the psychological, physical and drug screening examinations. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Anthony Sundgaard as a Community Service Officer, contingent upon successful completion of the psychological, physical and drug screening examinations. Item 2. Collective Bargaining Agreement/Dispatcher Unit--The Dispatcher Bargaining Unit has formally approved the City Council's last offer for a collective bargaining agreement for 1995 and 1996. Therefore, it would be appropriate at this time for the Council to formally'approve the agreement. As the Council is aware, the main provisions in the agreement concern a 3% compensation increase for both 1995 and 1996, provisions for health insurance which are the same as for other City employees, and the elimination of the uniform allowance. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the 1995/1996 collective bargaining agreement with the Dispatcher Unit. Agenda Information Memo February 21, 1995 City Council Meeting PLUMBERS LICENSES B. Plumbers Licenses—City Code required that plumbing and mechanical contr ctors operating within the City be licensed on at least an annual basis. Enclosed on page is the list of contractors whose applications are in order for consideration at this time. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plumbers licenses as presented. • • 3 PLUMBER LICENSES FOR APPROVAL - YEAR 1995 1. B J & M PLUMBING & HEATING 2. ECONO PLUMB, INC. . 3. FARMINGTON PLUMBING & HEATING • 4. .MCDONALD PLUMBING SYSTEMS INC. 5. NS/I PLUMBING INC. 6. NYBO & PETERSON PLUMBING 7. PLUMB RIGHT 8. STEINKRAUS PLUMBING INC. 9. SWANSON PLUMBING & HEATING INC. For February 21, 1995 City Council Meeting Agenda Information Memo February 21, 1995 City Council Meeting CHANGE ORDER/POLICE DEPARTMENT CONSTRUCTION PROJECT C. Change rder, Police Department Construction Project--Enclosed on pages 6, through ( is a memorandum covering a change order for Peterson Electric for the reasons outlined. This change order has been reviewed by the consultants and staff and is in order for consideration at this time. ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order#6/pco #53 for Peterson Electric in the amount of$1,646.45 as presented. • • • • • I1 , ICI n 1 O ` MEMO _city of eagan TO: CITY ADMINISTRATOR HEDGES • FROM: ASSISTANT TO THE CITY ADMINISTRATOR HOHENSTEIN DATE: FEBRUARY 15, 1995 SUBJECT: POLICE DEPARTMENT-MUNICIPAL CENTER EXPANSION CHANGE ORDERS Attached is a copy of a change order from Peterson Electric for the building expansion project. The change represents a net addition to the total construction bid in the amount of $1,646.45. It is detailed as follows: 1. Peterson Electric-Change Order#6/pco #53 - Install additional conduits required by Leonard Koehnen, the radio consultant, and install conduits necessary for water meter controls related to the site project - $1646.45. This item is in order for consideration by the City Council at this time. Assi t to t City Administrator (C) CHANGE ORDER PCO No. 53 PROJECT: City of Eagan CHANGE ORDER NUMBER: 06 Police Facility Eagan, Minnesota INITIATION DATE: December 19, 1994 TO CONTRACTOR: ARCHITECT'S PROJECT NO: 624.A Petersen Electric Unlimited CONSTRUCTION MANAGER'S PROJECT NO: 9423 12903 Pioneer Trail Eden Prarie, MN 55347 CONTRACT FOR Bid Division 25: Electrical CONTRACT DATE: June 22, 1994 You are directed to make the following changes in this Contract: o Provide all work associated with the following item(s) stated in Bulletin No. 20A dated,November 30, 1994, as per your proposal, dated December 19, 1994: • Add five 4"conduits in floor. ADD $1,109.97 o Provide all work associated with the following item(s) stated in your proposal, dated December 19, 1994: • Install two 1/2"conduits for main water meter and irrigation meter as directed by city. ADD $536.48, TOTAL $1,646.45 Not valid until signed by the Owner,the Architect and the Construction Manager. Signature of the Contractor indicates agreement herewith, including any adjustment in the Contract Sum or the Contract time. The Original Contract Sum was $ 417,905.00 Net change by previously authorized Change Orders $ (5,329.16) The Contract Sum prior to this Change Order $ 412,575.84 The Contract Sum will be increased by this Change Order $ 1,646.45 The new Contract Sum including this Change Order will be $ 414,22229 The Contract Time will be unchanged by (0)Days The Date of Substantial Completion as of the date of this Change Order therefore is per original contract. Recommended by Construction Manager Annroved by Architect E&V, Incorporated Thorbeck Architects Minneapolis,MN Minneapolis, MN By:'7)10 ByrOd"...'U9 Date: /.2.. l Date: i/24-/9+5 Agreed to by Contractor Authorized by Owner Petersen Electric Unlimited City of Eagan Eden Prarie,MN Eagan, MN By: By: Date: ! Date: By: Date: -7 Agenda Information Memo February 21, 1995 City Council Meeting CIGARETTE & BEER LICENSE/McG'S CONVENIENCE STORE D. Cigarette License and Off-Sale Beer License, McG's, 1969 Silver Bell Road (formerly PDQ)--Enclosed without page number are copies of the license applications for the above- referenced products for William G. McGuire, who recently purchased the PDQ on Silver Bell Road and renamed it McG's. PDQ formerly had cigarette and beer licenses at this location. It is necessary for the new owner to reapply, however. ACTION TO BE CONSIDERED ON'THIS ITEM: To approve the cigarette and off-sale beer licenses for McG's at 1969 Silver Bell Road as presented. SUPPORT FOR STATE TELECOMMUNICATIONS LEGISLATION E. Recommendation, Cable Communications Commission, for Support of State Telecommunications Legislation--Enclosed on pages through /O is a memorandum covering the recommendation by the Burnsville/Eagan Cabe Commission. The recommendation involves legislation developed jointly by the League of Minnesota Cities and the Minnesota Association of Cable Television Administrators. The City participates in both organizations. The principal features of the proposed legislation, which is a dramatic departure from the current franchising approach, are outlined in the memo. • ACTION TO BE CONSIDERED ON THIS ITEM: To approve the Cable Commission's recommendation that the City support the major concepts outlined in the Minnesota Emerging Communications Services Act of 1995 and the Act itself. • TO: ASSISTANT TO THE CITY ADMINISTRATOR HOHENSTEIN DEPUTY CITY MANAGER HANSEN FROM: MIKE REARDON, CABLE COORDINATOR DATE: FEBRUARY 13, 1995 • SUBJECT: CABLE COMMISSION RECOMMENDS MEMBER CITIES'SUPPORT OF STATE TELECOMMUNICATIONS LEGISLATION Background At the Burnsville/Eagan Cable Commission's February 9 meeting, the Commission took official action to recommend that the Member Cities support the Minnesota Emerging Communications Services Act of 1995. The League of Minnesota Cities and MACTA support this bill, which is a major reform of state telecommunications policy,that is designed to ensure communities and local economies will benefit from the convergence of communications technologies. The LMC has made this a priority and is part of the League's 1995 action agenda. The bill has been drafted to authorize cities to require all providers of new telecommunications services to: • obtain minimum standards for the use of local rights-of-way on public property; • prohibit "redlining" and uphold non-discrimination standards for providing services; • support community access to voice,video and information services offered to subscribers at the local level including public, educational and government programming; and • compensate cities for the use of public rights-of-way. The LMC urges local officials to support proposals to make any new telecommunications services subject to these requirements and that such legislation make it possible for communities to design a telecommunications infrastructure to meet local needs. Furthermore, the League supports replacing current local cable franchising with local permitting authority and direct compensation by service providers for use of the rights-of-way. At the state level, LMC supports legislation which would authorize the Public Utilities Commission to ensure that any provider of these services have the financial, technical and legal qualifications to provide services. Discussion The aforementioned legislation is drafted specifically to protect local interests in telecommuni- cations services when involving public rights-of-way. This particular piece of legislation encourages competition and ensures that all telecommunications providers are treated equally on a "level playing field." The Cable Commission unanimously recommended that the Member Cities support this legislation. Senator Janet Johnson,Vice-Chair of the Senate Jobs, Energy and Community Development Committee,will introduce the legislation. Although there are no Eagan state representatives on either the Senate or House Committees that would address this particular legislation, State Representative Ken Wolf does reside on the House Regulated Industries Committee. Action to be Considered The Burnsville/Eagan Cable Commission advises the Member Cities to adopt and support both the Minnesota Emerging Communications Services Act of 1995 and the concepts of the bill in any other state legislation considered by the State Legislature. Closing If you should have any further questions regarding this legislation, please do not hesitate to contact me. Staff does have available the Draft 5 version of the bill, although there is now a Draft 7 that should be available soon. Cable Coordinator MR/vmd Agenda Information Memo - February 21, 1995 City Council Meeting FINAL PLAT EXTENSION/EASTER ADDITION F. Extension for Recording Final Nat, Easter Lutheran—Larry Frank, on behalf of Easter Lutheran Church, is requesting a 60 day extension for the recording of the final plat for the Easter Addition. Enclosed on page ). Js a copy of the letter from Mr. Frank regarding this request. This addition will accommodate the expansion of the existing church on Pilot Knob Road. Enclosed on page 1.3 is a copy of the final plat as it appears for recording at Dakota County. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the 60 day extension for recording of the final plat for Easter Addition. I ` t, Easter Lutheran Church James P. Borgschatz, Pastor 4200 Pilot Knob Road Thomas H.Johnson, Pastor Eagan, MN 55122-1822 (612)452-3680 February 8, 1995 Shannon Tyree Project Planner City of Eagan 3830 Pilot Knob Road Eagan,MN 55122 RECIEOVIED Re: Easter Addition Final Plat FEB 0 9 1995 Dear Shannon, I am hereby requesting a sixty (60)day extension for the recording of the final plat for Easter Addition. The plat was approved on December 20, 1994,and per city policy the final plat is to be filed within 60 days or February 20th, 1995. The February 20th date can not be achieved because of a title issue that arose pertaining to the Erdos property involving an out-of-state institution. This title issue is presently being cleared up and the additional 60 days will allow ample time to file the plat. If you have any questions regarding this issue or need any additional information,please feel free to contact me at 835-4981. Very truly yours, Larry D. Frank MI: • ;, 1 i1 alp . ! •:`I II.. r• i Pi ... lei ' r i 1 - . is sii im .". .i. I' .il II : . 1�+a1 P • ` It i j • Ij; 0 /tip �� dii. +� [ `+ • •▪ iii,iii 111 .� Ifl• . 1111 i a ' in II ._.• .l .� .[ .i t 23 • • .1,..; ',1 i. 1h•• i '.ii . ill • 1 ' • 1111 : .111;PI t11• . 011i . If ! 11s114 ill : 1 ��: .. J11 • •1t 1 1 +) %I , .1110 f ill. ;ia iii" . • ;;. 1111..t 'I 1 s j + t • i� f 'ii}itlt ! tiJ l ' [1 11111 • 11 , i I +• d ••.� • 1 __ II lF I • ammi CI 3 . 16 ill 11 g3 ri ,�, +,$ $ • mom ``' S • I !I li •..«•,a., -AM ,% Li •` r a.N•• ti Ly. 9y it \ a \� I •-• --Jr \.- 1 ,z *-IT" 1 •. .1 I 7 • t I ..e V (•••••%I. \ - ; 1 i i I • .--• \)..;Ili:: \N.. 4 qn 74.....fili ti -- - C. `... • �• 1 ! 1 • - _ ,. ,a' ■1 a •4s :) • . ! . � . ‘- •Z t 11 1 •2 S i 8 1 a1s 1 2 A.a'.. 1• MOH 9ONN 101idf V4 7-. .a.i w �G....,.,t ,.w pis) �. • (....._.a) .,.w•« .�i�� . cam. ..._.+.•• ........N_i-� • NM-•M-w•.+T'i ..-wri- - w•.M ■� - - • Agenda Information Memo February 21, 1995 City Council Meeting .. FINAL SUBDIVISION/WHISPERING WOODS TENTH ADDITION G. Final Subdivision,Whispering Woods Tenth Addition,Located in the SW 1/4 of Section 31--The final plans and development agreements for the Whispering Woods Tenth Addition have been submitted and reviewed by staff. These documents and the financial agreements are in orderytherefore, approval of the final subdivision is appropriate at this time. Enclosed on page l ) is a copy of the final plat as it appears for recording at Dakota County. _y ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final subdivision for Whispering Woods Tenth Addition,located in the southwest quarter of Section 31,south of Slater Road. • • • • ) d QCII1XIl1. '' `,s . lciw�� CJ�I3`<ilt. ,'� t.NS. .a N t.r■.a a M t. •tf N • Id 7ç4:I. bb. bee s • lei DI IN .'" ...- .,./ ../.' 5, kg 11 - gal gt qiii:, q K . ry�'t ,� `. A+ lug :151 nd IbNl e b t4 A kf kl',.., h +.,.. b IS 1 a/ f r•-• z.-- g In \. • • • tN, 3 5 rr .Q1 <VVr • EI Ajd ^ / j a ..-_,:,... , 7. , ......, ,,, e ...- < E 3:4 i .fb .' y • Z ,S- LA.,O 141 I - 11 4 I i ■: , II It It r I a e ib ate• #& s i f • ol■ 03 I en (_t.M_a■N� 1 .f Writ 31 ii •r ; j21 14 1 11 11 I A ..=r,i —I 1 t I li is X o a :� a= II r # ;i i 1 O O �.I 11014-11 iltis i� �i I EL W O ,.M.L�At N J t a• I l e i Ii0 _v E .0 t.M.[r.■■w R; o '■i�i'. 11 ee iI i t 1 i 1 =I I Z -- -- - r_.. •k 0 iQQ "b z YY Y t �I 1 «2 2: L IS t Si n to C« i [[,� g b R o 1r�ti i= l�Fij�Ei Ri t ii 1 co ii ii i 1 '=E " -3 • z as M iii • is ■R•i.tili1irpiti r. i JE � f i i ... i w r° :oft r i# 7 s t �« `j • `nT.� w !• • ini•Iii=i.1.j}'f§1., 1 III I i i�1 iii" / •tig it:d .i as: « 4:'gN0•siel Y t r chilli• ii3i`t.21* � tii s b :gig; ..,1!_,4,i % 9 1 3' iinEnitioi.sit i t#41 it r!s °r -`: .+.�",....1 .. .1.0.1,„�':- ; Agenda Information Memo February 21, 1995, City Council Meeting APPROVE RESOLUTION FOR NEW RR CROSSING H. Project 673, Approve Resolution For New RR Crossing @ Red Pine Lane -- Previously, the City of Eagan has entered into an agreement with the CP Rail System to provide for the new Red Pine Lane crossing of the railroad tracks east of TH 3 and south of Weston Hills to service the new Red Pine Elementary School. The MN Department of Transportation (MNDOT) Office of Railroads & Waterways requires a formal resolution from the City Council to process and approve this agreement between the City and the railroad. Enclosed on page t 7 is a copy of the resolution for City Council approval. ACTION TO BE CONSIDERED ON THIS ITEM:, To approve the resolution for a new railroad crossing at Red Pine Lane (Project 673) and authorize the Mayor and City Clerk to execute said document. RESOLUTION PROJECT 673, RED PINE LANE CROSSING OF CP RAIL SYSTEM RAILROAD TRACK REQUEST FOR STATE OF MINNESOTA APPROVAL WHEREAS,in an agreement executed on December 20, 1994 by the City of Eagan and executed on January 18, 1995 by CP Rail System, the road authority and the rail company agreed to the Red Pine Lane crossing of the rail track; and WHEREAS, the City of Eagan, on January 24, 1995, transmitted a copy of that Stipulation Agreement to the Minnesota Department of Transportation Office of Railroads and Waterways; and WHEREAS, the City of Eagan must pass a resolution requesting approval of this crossing by the State of Minnesota. NOW,THEREFORE, BE IT RESOLVED that the City Council of the City of Eagan, Dakota County MN hereby requests State of Minnesota approval of the Red Pine Lane crossing of the CP Rail System railroad track and that an order permitting this crossing be issued. Thomas Egan, Mayor ATTEST: City Clerk CERTIFICATION I, E.J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing Resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting therefore assembled this 21st day of February, 1995. • E.J. VanOverbeke Agenda Information Memo February 21, 1995 City Council Meeting • FINAL SUBDIVISION/FINAL PLANNED DEVELOPMENT TOWN CENTRE 100 FOURTEENTH ADDITION L Final Plat and Final Planned Development for Town Centre 100 Fourteenth Addition located in the NE 1/4 of Section 15--Final plans and the development agreements for the final subdivision and final planned development for the Big Wheel Rossi project have been submitted and reviewed by staff In addition, the financial agreements have been provided. Therefore, approval of these final plans is in order at this time. Enclosed on page /cf is a copy of the final plat as it appears for recording at Dakota County. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final subdivision and final planned development for Town Centre 100 Fourteenth Addition, located in the northeast quarter of Section 15 (Big Wheel Rossi project). • Hg . I •• €f .1 ■s! •s 1 ! d 5 13I x ! " F3 1 w a•Y Il • • 131 I. : _i_ 1 . 2 r E z.. i ,I ` E •• i . Y V S ! •� 81 !_� 11 ef.ls ! 1 1 a Ia s x IrF P4 / Ill 1: 8 11 li III J11 d1 !'I �•'� Y.V i ,w,S,1, • C 1 L • ii 3 fl t g •. I A i„ li% p 14 I i .:. =1; i O • a. . = E ti Y.. .... .. i o al is • i t a 11 i " II" " 1 1 i : :ii dLiI 1: .3 E I YY 1 111 c - sn 1 1 i 1 CI If s 1 is it 1 131 zi z 1:8 F lit 1 i E 1 :1 t ii' 6 3g Y 11 Y Res "S1• ij �.: s Ibq i i s �_� 0 3 1 i �:: i a i i.=' si i sI i1 v„ r E_ I ! 1 II L1.W 1 J la • ; a "�".• ! k YOLI: k 1 Z •1131 = i jar at II v I- • < D J i 1EE-s. i =• 1 — 1 SC.� s b Q i. i in O Z MI $ �� a ,i iil1i f °� _; • _� i 5 I .1 jY,� 0 ins i g €8 c1:_ a; ( •• ' 3 • � I 5 ! •'LLl - a _ H �� ( - (— _ �_ 1 I ^ �Z W I ,� # Of U • 0 j IV I U W 4 I ' 2`O I KR k i� IQ 1=0 N.Ot-- t� G at O M.6 I . 1- b MM0►J 1 I U I app I .. ___ " S • w _ 1 I - I , � � /7 , Agenda Information Memo February 21, 1995 City Council Meeting,. : . METROPOLITAN AIRCRAFT SOUND ABATEMENT COUNCIL REPRESENTATIVE J. Appointment,MASAC Representative and Alternates--At its meeting of February 14, the Airport Relations Commission made recommendations relative to the City's representation on MASAC. A memo covering that action is enclosed on page a I . ACTION TO BE CONSIDERED ON THIS ITEM: To appoint Mayor Tom Egan as the City's MASAC representative and Mike Schlax and Jon Hohenstein as MASAC alternates through February, 1996. • dD '1i''fir'hd 1110 ik_ MEMO _city of eagan TO: CITY ADMINISTRATOR HEDGES FROM: ASSISTANT TO THE CITY ADMINISTRATOR HOHENSTEIN DATE: FEBRUARY 15, 1995 • SUBJECT: MASAC REPRESENTATIVE AND ALTERNATE APPOINTMENTS At its meeting of February 14,the Airport Relations Commission recommended that Mayor Egan be appointed as the City's representative to the Metropolitan Aircraft Sound Abatement Council through February 1996 and that Michael Schlax and Jon Hohenstein be appointed as the City's MASAC alternates. This is consistent with earlier discussions regarding the Mayor's participation in MASAC during his tenure as NOISE President and during the Dual Track Airport Planning Process discussion • ACTION TO BE CONSIDERED: To appoint Mayor Tom Egan as the City's MASAC representative and Mike Schlax and Jon Hohenstein as MASAC alternates through February 1996. Ass' an to he City Administrator Agenda Information Memo February 21, 1995, City Council Meeting RECEIVE FEASIBILITY REPORT/SCHEDULE PUBLIC HEARING (DEERWOOD TOWNHOMES) K. Project 682, Receive Feasibility Report/Schedule Public Hearing (Deerwood Townhomes - Utilities)--In response to a petition received from the developer of the proposed Deerwood Townhomes development, the Council authorized the preparation of a feasibility report which has now been.completed and will be distributed at the City Council meeting for Council's consideration of scheduling a public hearing to 'formally present and discuss the merits,of this proposed public improvement. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 682 - Utilities and schedule the public hearing to be held on March 21, 1995. • • C9s Agenda Information Memo February 21, 1995, City Council Meeting RETENTION OF CITY COUNCIL MEETING AUDIO TAPES L Retention of City Council Meeting Audio Tapes--In 1990, the City Council adopted a motion that City Council meeting audio tapes should be kept indefinitely. In attempting to purge prior to the move, it was noted in the State Department of Administration General Records Retention Schedule For Cities,that Council Meeting audio tapes need only be kept for one year after formal adoption of the written minutes. It is also noted that audio tapes cannot constitute a permanent record. It is felt that the tapes are used only for preparation of the minutes and that the written minutes should constitute the permanent record. ACTION TO BE CONSIDERED ON THIS ITEM: Authorize the City to retain City Council meeting audio tapes for one year in accordance with the General Retention Schedule for Cities. • Agenda Information Memo February 21, 1995 City Council Meeting CABLE COMMISSION APPOINTMENTS A. Appointments to Burnsville/Eagan Cable Communications Commission—Following the Organizational Business in January,the City Council requested that staff advertise for additional applicants for the Cable Commission. There are currently openings for one 1-year term, one 2- year term and one 1-year alternate term. The City has received applications and information from five individuals for these three positions. A copy of their applications is enclosed on pages through 3 J for,your review. Because the next Cable Commission meeting is on March 8, the evening following the next City Council meeting, these applications are being provided to you at this time. If the Council wishes to meet with the individuals who have not previously interviewed with the Council prior to . making a selection, direction should be given to staff and interviews will be scheduled. If the Council wishes to act on thebasis of the written information provided such that the members can be contacted and oriented in advance of the next Cable Commission meeting, it would be appropriate to appoint members at this time. ACTION TO BE CONSIDERED ON THIS ITEM: To provide staff direction relative to interviews of potential Cable Commission members or to make appointments for one 1-year term, one 2-year term and one 1-year alternate term for Eagan representatives to the Burnsville/Eagan Cable Communications Commission. • • • • CITY OF EAGAN BACKGROUND INFORMATION FORM *Please type or print clearly in ink A�✓� rT � /45y • /-& - 6 Name Date In order that the Mayor and Councilmembers have a better understanding of your background and interests, please provide the following information: (Attach extra sheets if necessary). Home Address //14 !l�flc�l'�l�l��-1C. R 4 Phone (H) ‘ 2—C/F7 h6,4N , (3-157 2. How long have you lived in Eagan? g years Employer 11/c0 A Occupation 0�-�/ Phone(W) Please indicate which Committees/Commissions you are applying for. List only those you would be seriously interested in serving on. 1st Choice Cable Comm un `r ( I O)-52nd Choice C"c)mrni55io 3rd Choice 4th Choice Prior experience on City Commissions, City Boards, etc. 1/ it gggV'ER ()id £fy Canes f5$/5t4' ©� Lnj 64 RI 905 tr�� • Provide a short paragraph summarizing why you are seeking an appointment to a Commission in the City of Eagan. Briefly describe your background, experience and any other information not previously given which you believe should be considered regarding the appointment you are seeking. .19 Alt 1101,y oP. ) TO fôPLe RA 1,� • P 7i4g PE /LE 7 or? 14(7' Return to: City Administrator Date Received City of Eagan (For Office Use Only) 3830 Pilot Knob Road Eagan MN 55122 Telephone: (612) 681-4600 o CITY OF EAGAN BACKGROUND INFORMATION FORM *Please type or print clearly in ink DAVID Ly AlvVco J 19,5 Name Date In order that the Mayor and Councilmembers have a better understanding of your background and interests, please provide the following information: (Attach extra sheets If necessary). Home Address 430 SAAB e 0a, Phone (H) C T 7 C s 7 i C<1,AA) How long have you lived in Eagan? years we Employer C g pcw.Af teN Occupation CDC ifbq CCt' Phone(W)173— S 22 Please indicate which Committees/Commissions you are applying for. List only those you would be seriously interested in serving on. 1st Choice CAIA- C6 i g d� 2nd Choice 3rd Choice 4th Choice Prior experience on City Commissions, City Boards, etc. NOv rQ Provide a short paragraph summarizing why you are seeking an appointment to a Commission in the City of Eagan. WAS 113gc ckally by evRR-a CaAmii SS.; ft\-:em-irreg- r4.6Alipcd-d kepes,-/t2J me to Sutv1/0-- A/Am-e -Felt q)A/Trch5v4-6x). Briefly describe your background, experience and any other information not previously given which you believe should be considered regarding the appointment you are seeking. o-� f,,Al e. A 1311- C;) Phys(cs if ( a yec 04% reAck.A7 ex p r i PJV knee 6-e-eA Se C-( eM. eyed EiP e CASE Ls rfircs-- L 1QM c�id%4)3 -fie Soci e Ted e vi s�o� w e.er s çs-tT ) , M compuiy P2o ur el es • cQN ct Wow ,i9Ne 'c ✓)O°( (� to auto air-Q(11-0g _ I cmA rJ �N SPRut-py Aie s- s-ei.0 9 . /blef ez ,Q�l cAtZe ( o v./ .s . • Return to: City Administrator Date Received City of Eagan (For Office Use Only) 3830 Pilot Knob Road Eagan MN 55122 Telephone: (612) 681-4600 ?a©a'0 H. Glenn Renick r 119� 674 Itridle Ridge Road Fc8 3 Eagan, MN 55123 (612) 452-9059 January 31, 1995 Mr. Thomas L. Hedges City Administrator Eagan Municipal Center 3830 Pilot Knob Road Eagan,MN 55122-1897 Dear Mr. Hedges: In November we met briefly when you stopped at my exhibit of pre-1940 baseball cards. At that time you invited me to serve the city. I am responding to the city's announcement that there are vacancies on the Cable Communications Commission. Enclosed is my application. Please let me know if you need additional information or references. Thank you for the encouragement. Sincerely, fl J H. Glenn Renick Enclosure 1 q CITY OF EAGAN BACKGROUND INFORMATION FORM *Please type or print dearly in ink /4. ( LEA/A( e- I I LK • =AN UAny Z7 . 1°015" Name Date In order that the Mayor and Councilmembers have a better understanding of your background and interests, please provide the following information: (Attach extra sheets if necessary). Home Address X7'-1 3R'nLE Ro`E 7o46 Phone (H) '`l5z- '3O59 How long have you lived in Eagan? // years Employer eLe. A / .PS Al 65'5 Occupation DIRE-i-Z:1.R of Ebue,9T/oV Phone(W) 22'4- 4'37S Please indicate which Committees/Commissions you are applying for. List only those you would be seriously interested in serving on. 1st Choice eAz i r donnum7eA77eN5 2nd Choice 3rd Choice 4th Choice r5 Prior experience on City Commissions, City Boards, etc. Alewe Provide a short paragraph summarizing why you are seeking an appointment to a Commission in the City of Eagan. 7 ,2t Am:, k's ME f! V4C#NC/ $EeAvsE No oNE CL5C kmArps D -Do ?}l E h1o,Q,k. • /7 S 4 RES!b E,_r; of -i N/5 CoHM uN en/ ._1 ,any o2 iG0gTiea -76 HALE A ,e!Bui,e j T45 cr X ,* vc /M"EzE"sT' JN 6;15 LE 0'+,'7 uN,CA77601-75 Laririssieti► il&+ • ji 1 To 2n) Ll4N To NEL•P 7-Ng /nJTE/1c STS etc-- 1-fl£ C/T/2e-'u5 0 .C/96-4 . Briefly describe your background, experience and any other information not previously given which you believe should be considered regarding the appointment you are seeking. _A 5 ce?e2 er uC-ATro4 AT 444513E cc /"SuS,NESS Ark 'The Ll Hl�6 AarlluiS7?? i a/e dHA,e6-g o14' UT lz/No- 4✓4/1.,9.64E E=Saa€CES 17-) 74ov,Qlr DE Ll!/E/C/ GF FFPEC-T1✓C EL)u ei9T•oN4,c, P,ev6,CAr/g k i-Jicri 41.,2E • � /lvG,✓, girl 4-5 irbe %HC EN7-47 vbE Al/14K6-7". 2 i/, - A NQ /iJ UC1i i!cam SCNocL. A■4 S77 4Tlonl/ 4A, Sfl�.c.5/MARKL-"TiNG TN!!N!G -71447- _.L ti4✓E' AA) V 2' TA^)d/AJU- ©•e' o2G4N1z/7-10/u 9I_ D9E R AT/o N 5 71 E Co/-i,'4 OA)/c 4 77 d J •pie o G G'S 5 A "'o 9NAc-r.rr .T 77,COCC55E5 -77147- &joi.' - /9LLOi..i ,'1 To e_.,=,,vi72/e n- Tp 771/n d/aff�i/ss/aN, Return to: City AdministrAtor Date Received City of Eagan (For Office Use Only) 3830 Pilot Knob Road Eagan MN 55122 Telephone: (612) 681-4600 ` CITY OF EAGAN BACKGROUND INFORMATION FORM EMM • / C- *Please type or print clearly in ink Name Date In order that the Mayor and Councilmembers have a better understanding of your background and interests, please provide the following information: (Attach extra sheets if necessary). LCq l S R JJ3 1 L L 6 8'7- 9 Is Home Address Phone (H) _ How long have you lived in Eagan? I/Z years Employer ✓" 1 X 3 L(- IN 6-- Sl/u/ 1 0 7 . OccuI ationf - -5 MSS o C I Phone(W) — °° Please indicate which Committees/Commissions you are applying for. List only those you would be seriously (o,' fr'i interested in serving on. 1st Choice 15S 100 2nd Choice 3rd Choice 4th Choice Prior experience on City Commissions, City Boards, etc. • Provide a short paragraph summarizing why you are seeking an appointment to a Co ii'ssion in the City of Eagan. C GL0 zi 4D 12-e 44/Le-141- (. aid !``-R`'`-e w-t-c -1 z.6-; LC ' 7)4A--e-z /Ax-4-->ik . 1/0--ca-id c � SPCC 'e-=-e —/AL 042-ere— -err-� ��, (M 4 ,e6-- 24C7.72 . Briefly describe your background, experience and any other information not previously given which you believe should be considered regarding the appointment you are seeking. d(a/ i% A &:!/c_cci ge.(z--ue /5'6?7 Return to: City A minLstrator Date Received City of Eagan (For Office Use Only) 3830 Pilot Knob Road Eagan MN 55122 Telephone: (612) 681-4600 ,- CITY OF EAGAN BACKGROUND INFORMATION FORM *Please type or print clearly in ink Azr //PAS— Name Date In order that the Mayor and Councilmembers have a better understanding of your background and interests, please provide the following information: (Attach extra sheets if necessary). Home Address .x.19,? c_.P,, Phone (H) f9T How long have you lived in Eagan? years Employer Occupation Phone(W) Please indicate which Committees/Commissions you are applying for. List only those you would be seriously interested in serving on. / 1st Choice ./,C"/2/1>>�� 2nd Choice -� 14. n 3rd Choice A,.,zh4th Choice as , se>2 -- Prior experience on City Commissions, City Boards, etc. De-( Provide a short paragraph summarizing why you are seeking an appointment to a Commission in the City of Eagan. 1 f zahre /777 / ,eya-egla-;;1/-. ez��7!//,dzea, .d,��.,'E' L a,e"L.1/lJ .„4,ez .1?-pd /72e/eiff 7)K; Ar:/Zi-",x.e/e,42/ i-• • Briefly describe your background, experience and any other information not previously given which you believe should be considered regarding the appointment you are seeking. Return to: City Administrator Date Received City of Eagan (For Office Use Only) 3830 Pilot Knob Road Eagan MN 55122 Telephone: (612) 681-4600 Agenda Information Memo February.21; 1995City7.-CounoilMeeting.. ri • ,, : Jt#Y RkZONINCIPRBBIAIVARM SUBD:IMISION t• • DEERvV666VO-WRibilgitgidtibrigAttff Waits, INC _ A. Rezoning, Deerwood Townhornes/Good Value Homes, Inc., from Agricultural and Planned Development to R-3 Townhouse,and Preliminary Subdivision,Located in the West. Half of Section 21--Good Value Homes is requesting approval of a rezoning of 7.74 acres from Agricultural and PD to R-3 Townhouse and a preliminary subdivision consisting of 37 lots on the same acreage located at the northeast intersection of I-35E and Deerwood Drive. The Advisory Planning Commission conducted a public hearing on this matter at its meeting of January 24, 1995. The staff report and minutes of the APC meeting are enclosed on pages a7 through53. The Advisory Planning Commission recommends approval of the rezoning to R-3 Townhouse. The APC also recommends approval of the preliminary subdivision consisting of 37 lots on 7.74 acres subject to the 15 conditions set forth in the minutes. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny: 1) a rezoning for Deerwood Townhomes/Good Value Homes to R-3 Townhouse of 7.74 acres located at the northeast intersection of I-35E and Deerwood Drive in the west half of Section 21; and 2) a pselini,inory LAWskon,to.p,3.7h,,lots',on..,744,,,acr.erksubjectto 11. „tbe45,conditio mended by le.12#714t'VA •:t.' Xcopt , • !Itv,11 41. 0%7;4 ; - !!.1 i• • • ' .! • • bAtirt.kvtA r,rowit -.(.1 .701 i' .1,.F.1.1PAttt 4 Or$4.4". -1710: ti ic ar.SiVes:le 61,,e7.t 01.410tengl 7,4 Lit tt 7 1-- — Page 4 January 24, 1995 ADVISORY PLANNING COMMISSION DEERWOOD TOWNHOMES - GOOD VALUE HOMES, INC. REZONING, PRELIMINARY SUBDIVISION Chairperson Miller opened the next public hearing of the vening regarding a Rezoning of 7.74 acres from A (Agricultural) and PD (Planned Development) to R-3 (Townhouse) and a Preliminary Subdivision consisting of 37 lots on 7.74 acres located at the northeast intersection of It35E and Deerwood Drive in the w st half of Section 21. Project Planner Ridley introduced this item. Mr. Ridley highlighted the information presented in the City staff's report to the Advisory Planning Commission dated January 3, 1995. Mr. Ridley noted the background and history of the proposed use, and the site of the proposed use, the existing conditions of the subject property, the surrounding uses and compatibility th rewith, and the proposed site plan. John Peterson, a representative of the applicant, Good Value Homes, Inc. , stated that the proposed development on the subject property would be a follow-up to the Pond View Townhome development in Eagan. Mr. Peterson further stated that he had nothing to add to the City staff's planning report. Earl Doelling, stated that he owned the parcel of property to the east of the subject site. He inquired with the APC whether the applicant is willing to provide a privacy fence on the west side of the tree line along the subject property's east boundary lin . Mr. Doelling further inquired as to how water and sewer will be provided to the subject property. Assistant City Engineer explained that the sanitary sewer and water service to the subject site will be extended from the east as a public improvement project. Mr. Foertsch further explained that the first public hearing on this public improvement project will be in February, followed by a n ighborhood informational meeting. In response to Member Segal's question, Mr. Foertsch further stated that the old Deerwood Drive right-of-way located on the subject property extends to the w st into Mr. Doeling's property and that it will be vacated along with the rest of the right-of-way within the subject property. Mr. Peterson responded to Mr. Doelling's inquiry regarding th privacy fence by stating that he objects to installing a privacy fence on the basis that there is significant room between Mr. Doelling's garage and the property line. In response to M tuber Heyl's inquiry, Mr. Peterson advised the Commission of the int nded landscaping along the east property line which includ d a gr at number of d ciduous and v rgreen tr s. In r sponse to M mb r Carlson's inquiry, Mr. P t rson advis d the Commission that th r will be landscaping in th common area of the Page 5 January 24, 1995 ADVISORY PLANNING COMMISSION d v lopment,, pec.,if_day iy a :,to. 'ome� 'u i s: :`'ri"d Deerwood Drive. M Pet rson tfurther:,_s- a:,-ed th W -"lan°dus r g#�raloii�g •Y=� 35E is. unknown: butf `�wiDMAco (y with •thte requirements of the , City staff. In response to Member Burdolf's. inquiry, Mr. Peterson ' advised the Commission as to the intended size and type of the proposed trees and evergreens to be planted along the east property line. City Project Planner Ridley advised the Commission that the City Code requires a 2' inch minimum diameter for deciduous trees. Mr. Peterson stated that he is in agreement to the conditions as set forth in the City staff's report, that the ✓ placement of 12 category trees is acceptable and in agreem nt to an amendment to Condition No. 5 which would provide: "All exterior building materials shall be similar to that utilized in the Pond View Townhome development and shall be approved by City staff." Member Heyl stated that the proposed use and preliminary subdivision is similar to the Pond View Townhome development approved in 1994 by the City, and is consistent use with the surrounding area. Heyl noted to the applicant that she would encourage the applicant to work with the property owner to the east of the subject property regarding screening between the two parcels. , Memberr,. Segal:,mo, ed, Wel ace, seconded., a motion to approve w the a z ria g` of .74 -c� ,es`;Drom A: , gricualturaal4; ;and 1 DV(PZanned • intersec"' o f� -R 5E` grid `ne rwoa�i D iver',AM the w ,s l a f ya ef S ction 21. $•Y: All approved in favor. Member Heyl moved, Segal seconded a motion to approve the Pr liminary 'Subdivision consisting Of • 37') lots r on` • 7:74 ' acres located at the northeast intersection of I-35E and Deerwood Drive in the west half of Section 21, subject to the following conditions: Standard Conditions 1. These standard conditions of plat approval as adopted by Council action on February 2, 1993 shall be complied with: Al,BI,B2,B3,CI,C2,C4,DI,El,Fl,G1 and H1. • Homeowners'Association 2. The developer shall be responsible for preparing and recording with the subdivision, .-- appropriate,documents, establishing a Homeowners!:As, ociation,• The do a :ent ��b.,�a,.�.c ;.• g Page 6 January 24, 1995 ADVISORY PLANNING COMMISSION submitted and approved by the City Attorney's office prior to final subdivision approval. Transfers of common areas to the Homeowners' Association shall be recorded with the subdivision. rte Plan 3. All R-3 Zoning District setbacks shall be met. 4. Access to Deerwood Drive shall be limited to two curb cuts. 5. All exterior building materials shall be maintenance free and include at least 25 percent brick. 6. Trash/recycling containers shall be stored inside individual garages. 7. The developer shall provide at least 9 guest/overflow parking spaces. 8. All private drives shall be constructed with concrete curb&gutter. Landscape Plan 9. The Landscape Plan shall be revised to include additional plantings and berming along the I-35E R O-W and all landscaped and green areas shall be served by an underground irrigation system. Utilities/Permits/Right-Of-Way 10. The developer shall extend the 24" storm sewer line through the development to Pond BP-33. 11. The developer shall obtain a permit to work in the ROW from MnDOT. 12. The developer shall petition the City to vacate excess right-of-way prior to final plat approval. Dedications 13. The developer shall be responsible for a cash park and trail dedication. 14. The developer shall be responsible for a cash water quality dedication for any shortfall in treatment provided by pond BP-33. Tree Preservation cl Page 7 • January 24, 1995 ADVISORY PLANNING COMMISSION ey • f,it )f,2 :u.t 2 15. The developer shall provide"12"C egory�°B Fees as mitigation for significant woodland- removal. All approved in favor. • • • • • Imo... PLANNING REPORT CITY OF EAGAN REPORT DATE: January 3, 1995 CASE #: 21-PP-37-11-94 APPLICANT: Good Value Homes, Inc. HEARING DATE: January 24, 1994 PROPERTY OWNER: John Peterson PREPARED BY: Mike Ridley REQUEST: Rezoning, Preliminary Subdivision (Deerwood Townhomes) LOCATION: West half of Section 21 COMPREHENSIVE PLAN: D-II, Mixed Residential (0-6 units/acre) ZONING: Agricultural, Planned Development (A, PD) SUMMARY OF REQUEST Good Value Homes is requesting approval of a Rezoning of 7.74 acres from Ag and PD to R-3, Townhouse and a Preliminary Subdivision consisting of 37 lots on the same 7.74 acres located at the northeast intersection of I-35E and Deerwood Drive. AUTHORITY FOR REVIEW City Code Chapter 13, Section 13.20, Subd.6.states:In the case of subdivision,the Planning Commission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto: A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including,but not limited to, topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage, and retention are such that the site is suitable for the type of development or use contemplated. D. That the site physically is suitable for the proposed density of development. E. That the design of the subdivision or the proposed improvements is not likely to cause environmental damage. • Planning Report - Deerwood Townhomes January 24 1995 rwurt►3k1/ ♦ .y y a • Page 2 , F. That the design of the subdivision or the type of improvements is not likely to cause -health ptobreins: ' ` G. That the design of the subdivision or the improvements will not conflict with easements of record or with easements established by judgement of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to-cause an economic burden upon the City for maintenance, repayment of bonds or similar burden. • I. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). J. That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain. document entitled"City of Eagan Water Quality Management Plan for the Gun Club •Lake•<�ate lied=Nana emen document and fil 'dwitli= o e•'office,of the•; , Cale�k:hereinafter referred t.as`.n �e-;"Water•Quah anagement PlanR•Saido: Al "tit! dal of the,no•a o reference wd •other info tion con a d rew sha11'`have. e' same:force effe ,asz�fully set down herein and is hereby made a part of this Chapter reference and incorporated herein as filly,as if set forth.herei-nat length: � It shall be the: responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public. BACKGROUND/HISTORY The site was originally split by Deerwood Drive prior to the Deerwood Drive realignment associated with the construction of I-35E. The southern portion of the site(3.4 acres)which is currently zoned Ag, was formally separated from the 35.2 acre Francis Franz parcel via a Waiver of Subdivision in 1994. The remaining 4.34 acres of the site is currently zoned PD within the Blackhawk Park Planned Development;however,I-35E separates this property from the northern portion of the PD. EXISTING CONDITIONS • Theo teNis-relatively4ia_t,witli paire'f;oharigds:"o_ apt o--a atelyclO feieyt..{...There some,.• • . y fry Planning Report - Deerwood Townhomes January 24, 1995 Page 3 concentrated areas of mature vegetation and there are no structures on site. Along the northerly edge of the site, the freeway is approximately 20-25 feet lower than the proposed townhouses along the north property line. SURROUNDING USES The following uses, zoning and comprehensive plan designations surround the subject property: - - North - Interstate 35E South - Underdeveloped; zoned Ag; and designated D-II East - UnderdeveIoped; zoned Ag; and designated D-II West - Interstate 35E EVALUATION OF REQUEST A. Rezoning The developer is proposing to rezone the property to R-3. R-3 zoning allows for townhomes with a maximum density of 7.3 units/acre.The existing D-II Guide Plan designation provides for "Mixed Residential", 0-6 units/acre. Rezoning the area to R-3 is consistent with the Guide Plan designation of D-II provided the density of the townhouse development does not exceed 6 units/acre. As mentioned previously, the subdivision proposed for this site consists of 37 lots for 36 townhouse units which results in a density of 4.7 units/acre. As proposed,the rezoning and subdivision are consistent with the Guide Plan residential density designation. B. Preliminary Subdivision Compatibility with Surrounding Area - The applicant is proposing a unit type and density that should be compatible with the anticipated future development in the area given the Ag zoning and D-II Guide Plan designation of the property surrounding this site. Homeowners Association - The developer should be responsible for preparing and recording, with the subdivision, appropriate documents establishing a Homeowners' Association. The documents should be submitted and approved by the City Attorney's office prior to final subdivision approval. Transfers of common areas to the Homeowners' Association should be recorded with the subdivision. Density - The 4.7 unit/acre density is consistent with the existing Guide Plan designation of 0-6 units/acre and with the proposed R-3 zoning. • Plapning Report - Deerwood Townhomes January,24, 1995 nnyveritlyi : Page 4 .krx:Y.,,W� , t . jots,•The proposed subdivision creates 36 townhouse lots and one lot that encompasses all of the•coniinon'area: ;. _ - •, : , Setbacks - All R-3, public street, private street, and freeway right-of-way setback requirements are met. Architecture - The-developer-is proposing similar buildings to those•in the Pond View Townhome project approved in 1994. The development will provide a,mixture mixture of 2 and 3 bedroom units and all buildings will include maintenance free exteriors with brick accents. Parking- The Site Plan provides Code required on site parking; however, the layout does not provide for any guest or overflow parking spaces. While not required by City Code, experience has indicated that additional parking will be needed at times. Therefore,the Site Plan should be revised to include 9 (one space for each four units)additional parking spaces for guest and/or overflow parking. Landscaping - With minor revisions, the Landscape Plan is acceptable. In addition to the Landscape Ordinance requirements,the City Code requires additional landscaped buffering when a residential development abuts freeway right-of-way. The Plan should be revised to provide-additional.plantings-andgbe,.as o alon rthe I;35Fr rig htrof wa• d'ditiona_lly all ... ad'r i:..+♦ sai'a•- .tom ra, -...-....,t.. y+.cw4• •� ��K"n/M5�1��'i' ��i�_�r . � t'r� landscaped and g een1-ar lntrgt'lb erved b ��un_ dergrou�d• u g'OiWyyka. , , Tie e;£Preser'vafior}'?iPol'i'Gy;.'-hThb':'j ee,')'Pt"•eservaf bn�=Planhis k'a°c"cepidbWe: Alibi& are 32 significant trees located on the site, primarily concenfla'ted &digih''itasterri property line and northwest corner of the site. The Plan calls for 3 significant trees to be removed,which is slightly underi 1 ,-re Tb' ,Pr i .3 �� .p x..- % euio al: e o oral'will=result•yin removal'�of-approximately"39 percent of the'significanf woodlands°on=site which will°regiiire'aiitigati'on: The'Advisory Park, Recreation, and Natural"Resource Commission (APRNRC)'recommends mitigation of 12 Category B trees. Park Dedication• The site is located in Park Service District,21, with the nearest park actually being Blackhawk park. Deerwood school across the street,provides open space for recreation purposes. The City is considering development of a park "south of Deerwood Drive,perhaps adjacent to Blackhawk Middle school. The APRNRC recommends a cash park and trail dedication. Grading/Wetlands-The Grading Plan submitted is acceptable. The majority of the site will be disturbed by grading to prepare for the internal streets and townhome pads. Up to 6 feet of fill and cuts of up to 8 feet will be required to prepare the site. • • - Planning Report - Deerwood Townhomes January 24, 1995 Page 5 There is one wetland on site,but evidence was provided by the developer, and approved by staff, that supports an exemption from regulations under the Wetland Conversation Act (WCA). Storm prainage/Water Ouality - The Storm Drainage Plan is acceptable. Storm sewer exists to serve the site and should be extended to the pond located west of the site (Pond BP 33), which will require a permit from MnDot to work in their right-of-way. The APRNRC recommends a cash water quality dedication for any shortfall in treatment provided by pond BP-33. The proposed private street system will drain to this pond,which was constructed by MnDOT as part of the I-35E project and is located in MnDOT right-of- way. Pond BP-33 drains in a northerly direction and eventually discharges to Blackhawk Lake. Utilities -The Utility Plan submitted is acceptable. The applicant has petitioned the City for a public improvement that will extend sanitary sewer and water main to this site from the east. An 8" sanitary sewer line needs to be extended for 1,000 feet to the east to serve this site. Also, an 18"watermain needs to be extended from 300 feet to the east to provide water service to this site. An exhibit is attached to illustrate these utility extensions. Access/Street Design-Access to the site is proposed via two points along Deerwood Drive. The applicant is proposing a private loop street for internal access and circulation. There will be no units taking direct access from Deerwood Drive. All private streets should be constructed with concrete curb & gutter. The westerly driveway connection to Deerwood Drive should connect to Deerwood Drive directly across from the Francis Franz driveway location. The developer should also be required to remove the two existing driveway openings that currently connect to Deerwood Drive. Easements/Right-of-Way/Permits - The developer's proposal reflects the need to vacate three areas of excess City right-of-way and should petition the City for these vacations so they can occur in conjunction with final subdivision approval. SUMMARY/CONCLUSION The proposed development is consistent with the requested rezoning and the existing Comprehensive Land Use Guide Plan Designation. The land use and density appear to be compatible with the subject site and the anticipated development of the surrounding property. City services can be extended to serve the site and the applicant has petitioned the City to extend water main and sanitary sewer via a public improvement project. • • Planning Report 7. Deerwood,Townhomes Jauarji'24, 1995 ,. .' 1 Page 6 ACTION TO BE CONSIDERED • Rezoning • To recommend approval/denial of a rezoning for 7.74 acres from Ag and PD to R-3. • Preliminary Subdivision To recommend approval/denial of the Deerwood Townhomes Preliminary Subdivision consisting of 37 lots for 36 townhouse units on 7.74 acres located at the northeast intersection of I-35E and Deerwood Drive, subject to the conditions listed below. Standard Conditions 1. These standard conditions of plat approval as adopted by Council action on February 2, 1993 shall be complied with: Al, B1, B2, B3, Cl, C2, C4, D1, El, Fl, G1 and Hi .! Horne_ouvnersa�Assogi-afimi 2. die developer shall be,reponlie: -for#000440 appropriate documents . TeAssoc iqn.a.ti�w-n..i- th e•sudbduivmi sHe4i--on n`t must °be sujifuUecl drMapprQved •by 'ii Ci 411'orn s offiee `prior too final subdivision approval. Transfers of common areas to the Homeowners' Association shall be recorded with the subdivision. Site Plan 3. All R-3 Zoning District setbacks shall be met. • 4. Access to Deerwood Drive shall be limited to two curb cuts. 5. All exterior building materials shall be maintenance free and include at least 25 percent brick. 6. Trash/recycling containers shall be stored inside individual garages. 7. The developer shall provide at least 9 guest/overflow parking spaces. 8. All private drives shall be constructed with concrete curb & gutter. :\A{76) Planning Report - Deerwood Townhomes January 24, 1995 Page 7 Landscape Plan 9. The Landscape Plan shall be revised to include additional plantings and berming along the I-35E R-O-W and all landscaped and green areas shall be served by an underground irrigation system. Utilities/Permits/Right-Of-Way 10. The developer shall extend the 24" storm sewer line through the development to Pond BP 33. 11. The developer shall obtain a permit to work in the ROW from MnDOT. 12. The developer shall petition the City to vacate excess right-of-way prior to final plat approval. Dedications 13. The developer shall be responsible for a cash park and trail dedication. 14. The developer shall be responsible for a cash water quality dedication for any shortfall in treatment provided by pond BP-33. — Tree Preservation 15. The developer shall provide 12 Category B trees as mitigation for significant woodland removal. LA Sibel - Y° SST, NDARQ GONDr�--,Otii_skt, I T,APPRO. A. .,financ!al&Otili'gatiori;+,- :_ -,:r� �; • • 1. This development shall accept its additional financial obligations as defined',: in the staff''& report in accordance with the iiili*-dimensions and the., rates In effect at the time of final plat approval. B. Easements-and Riphts.of.Way 1. This development shall dedicate 10-foot drainage and utility easements centered over all lot tines and, In addition, where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights-of-way as required by the alignment, depth, and storage capacity of all required public utilities and streets' located beyond the boundaries of this plat as necessary to service or accommodate this development • 3. TNS.developtrlecit,s``a I`dedic to allf 0434 b- 0*WWI. a`E a 'd to°.,pora y slope .. : easerhe to i ate. e,, oprp pdjacent ro ' e- eye as required by • ,the appropriate4)u'risdsctionala gency3 • J• "�' 4. Thisdeveloprlent,shell!dedicate,adegcSetelreina8e and#onding easements to Incorporate the required high.tiateteeeievatiolit'plus- *tee (3) feet as necessitated by storm water storage volume requirements. C. Plans and Specifications 1. All public and private streets, drainage Systems and utilities necessary to provide service to this development shall be designed and certified by a • registered professional engineer In accordance with City adopted codes, engineering standards, guidelines and policies prior to application.for final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. -3 This'dvelp e r�r eetsssifiavee, 1=de-sec,co' cte ;,i : J, Gi enpineerrnD;•sta ends; - -------------------- ------------ --- ---- -- -- 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included in the Development Contract and shall not be released until one year after the date of City certified compliance. D. Public improvements .1. If any improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. _E. p_txmlli 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trails Dedication 1. This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. G. Water Quality Dedication 1. This development shall be responsible for providing a cash dedication, ponding, or a combination thereof in accordance with the criteria identified in the City's Water Quality Management Plan, as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. H. aura 1. All subdivision,zoning and other ordinances affecting this development shall be adhered to unless specifically granted a variance by Council action. Advisory Planning Commission City Council Approved: August 25. 1987 . _ Septejnber 15. 1987 Revised: July 7p. 1990 Revised: February 2, 1993 TSN5 S r I G\ TANt3AAG.CON `�, 1 FINANCIAL OBLIGATION - Dee 4•• 'd Townhomes ;*.1111 t-a There;ate.: a -off:ballaancesh of. Recialt assesss'nenak to'a l' 'on e_ vets 'Y ro osed for platting: Therpdy off barance�wi. be:�alloca ed`to.the lots" tree d*k die plat. , At this time,,there are'no pending assessments on the parcel proposed,for platting. , The estimated,financial`obligationpresented is subject to change based upon areas,dimensions and land uses containedt in the final plat. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and the connections proposed to be made to the City's utility system based on the submitted plans. Improvement Use Rate Quantity Amount Sanitary Sewer Trunk Townhouse $800/lot 6 lots $ 4,800 Water Trunk Townhouse $835/lot 37 lots 30,895 Lateral Benefit Water Townhouse $25.50/ff 653.54 ff 16,665 +, f Storm`.Se,1►„er 'rink , Townh'u,se °:.o 0 sq:ftr 1 33 04}str Z , ,�5•' X• �`Ar',,i. „ X Ari Storm Sewef Truck” .Townhouse + 076' sQQ ft • 159;600 f 12130 Lateral Benefi t � Storm Sewer . Townhouse $6,224 limp sum 6.224 Total $77.457 • ,, I —�. 0 TT &it p � I�LI�t//fRIATA/ENl r 0 /� / .7 'Acxf r y NW \Nwp : NE N1t� Jt y 4 "e+ 1,. Air 1: , ±n� / ca/ , No} ∎ PAR L' p. .., AICR/rY ,.,q•gc ' (VIPP.110� /L��•i.•i °•' S - .DIVE g a,'�� [STIIIDQ t'4 s'E ' YOIIT[RN t''.... - ' �i 1 t . , .444,DP , R1LILLD LAj L Il�T/' ��}'/�) y OZ J ��~ ENGLE OLS IA. 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' Iij LC"yGyDa±ia iir f•tr•f/ .•43P;{ ••'.1',V• ''i/••// / �I•Y/�r '// .. r1J Ir { `..� % ,=-� • �' : 1- = = as II ll goo Agenda Information Memo February 21, 1995 City Council Meeting PRELIMINARY SUBDIVISION/RAHNCLIFF 4TH ADD'N-NEW ULM ENTERPRISES PLANNED DEVELOPMENT AMENDMENT/HOLIDAY INN EXPRESS B. Preliminary Subdivision, Rahncliff 4th Addition - New Ulm Enterprises, and Planned Development Amendment to Allow a 50 Unit Expansion of the Holiday Inn Express,a 6,500 Square Foot Restaurant and a 2,500 Square Foot Medical Office Building on Lot 1,Block 2, Rahncliff 2nd Addition, in the NW 1/4 of Section 32--New Ulm Enterprises is requesting approval of a planned development amendment to allow a 50 unit expansion of the Holiday Inn Express. Originally, New Ulm was also requesting approval of an amendment to the planned development to permit a 6,500 square foot restaurant and a 2,500 square foot office building. A preliminary subdivision to provide for 3 lots for this development was also part of the original application. As this proposal was reviewed by staff, it was determined that there was not sufficient area to accommodate all 3 of the proposed developments given the parking requirements. Therefore, New Ulm Enterprises agreed to amend its application to include simply the expansion of the Holiday Inn and the provision of a restaurant. Therefore, the preliminary subdivision was amended to consist of 2 lots. • The Advisory Planning Commission conducted a public hearing on this matter at its meeting of January 24, 1995. The staff report and minutes of the APC meeting are enclosed on pages Lao through g / . One neighbor, Mr. Dale Clostner, who lives on Penn Oak Drive, stated his opposition to the pj9posal. Mr. Clostner has also written a letter to the City Council, which is enclosed on page The Advisory Planning Commission recommends approval of the final planned development for the expansion of the Holiday Inn Express, subject to the 10 conditions set forth in the minutes. The Commission is also recommending approval of an amendment to the preliminary planned development for Lot 2, Block 1, Rahncliff 4th Addition, for a 6,500 square foot Class 1 restaurant, subject to the 5 conditions set forth in the minutes. The Commission is also recommending approval of a preliminary subdivision of 2 lots, subject to the 7 conditions set forth in the APC minutes. • ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny: 1) a final planned development for New Ulm Enterprises for a 50 unit expansion to the Holiday Inn Express, subject to the 10 conditions set forth in the Planning Commission minutes;2) a preliminary planned development for Lot 2, Block 1, Rahncliff 4th Addition for a 6,500 square foot Class 1 restaurant, subject to the 5 conditions set forth in the Planning Commission minutes; and 3) a preliminary subdivision of 2 lots, subject to the 7 conditions set forth in the APC minutes. • Page 18 January 24, 1995 ADVISORY PLANNING COMMISSION • i� . `, , 04 NCWF°:4'TH •ADDIRhON : EW:. ENZ�ERPRIwS°E$ PRELIMINARY SUBDIVISION BIND P'. PLANNED DEVELOPMENT AMENDMENT ene Chairperson Miller Opened the next p p_-_ public hearing g of the evening,_regarding, a P. 'eli linaary; tSubdryivision- consisting,`of; three lots on 5.6 acres and ray Pi'ained' Developent .Amendment to allow a 50 unit expansoon of the Holiday Inn Express-, a 6;`500' square 'foot restaurant and a 2,500 square foot medical office building on the 3.8 acre lot located on Lot 1, Block 2, Rahncliff 2nd Addition ast of Rahncliff Road, north of Kettle Park, and west of I-35E in the NW; of Section 32. _.b City Project Planner Mike Ridley introduced this item. Mr. Ridley highlighted the information presented in the City staff's planning report dated January 4, 1995. Mr. Ridley noted the background and history of the Rahncliff 2nd Addition planned d velopment and the sites of the proposed uses, the existing conditions of the subject properties, the surrounding uses and , compatibility therewith and the proposes site plan. Mr. Ridley noted that the proposed site plan is unacceptable because the proposed on-site parking does not meet City requirements. Mr. Ridley concluded that the proposed uses are compatible with the area, but the on-site parking requirements for each of the prop,osed, uses are not me Mr. ladley .note o that the--appal'c-.nt .,naa�greed�� :remo e• Q -:proposed:med'cal: €e& *q, ',, hey gp'o"s d tot-. , .:combine Loft 3:bwri,.-h`,Lot, 2 Wand .use.`=t t�'a`yeas p 'r add � orial� ;5 w t required"par ping,. EmaA57,tvpledi n'0 a representat a 6—the app*WO,stated that base on the .Clay \Code.,,•_�1�3�5; a�rky s, aces' a„re� e.•es�s0ar for ,t- r= �-P ��, g` P Y the hotel expansion. 'He deed that the revised propsa provides .for 136 parking. The applicant stated ,that it intends to combine-Lot 3't with Lot '2 'ad4rie`liot''to-use'thee'Lot' 3''±arrea to meet th parking‘ requirements' fOr the-restaurant. Dale Kiossner of 2025 Penn Oak Drive stated that he opposed th proposed hotel and restaurantreasoning .that the, planned d velopment has been revised frequently• since 'he moved into th area. The resident noted that the 'hotel was originally planned to b located near Cliff and I-35E and that the use of the subject pr petty should be limited to Limited Business. • Member Heyl inquired with the applicant as to whether th proposal is the same except with respect to Lot 3" will become a parking area and combined with Lot 2,, to which the applicant answered affirmatively. Isberg moved, Wallace seconded, a -motion to recommend approval of the Final Planned Development for Lot,. 1, Block 1, Rat nC iff :4th.Add qtr on, subject Ito t m1Kto`l�lowanggr coraiit�4ons• • �.`-'ff<" 'fl..' .-ll rs•Z.'; \,r .fi..•..r..tio-ter _ Page 19 January 24, 1995 ADVISORY PLANNING COMMISSION • 1. A 50 unit expansion to the existing 70 unit Holiday Inn Express hotel is approved to be developed on Lot 1,Block 1,Rahncliff 4th Addition. 2. The hotel expansion will constitute the Final Planned Development for the proposed Lot 1, Block 1,Rahncliff 4th Addition, which requires the developer to submit the following plans: *Final Site Plan *Final Building Elevation Plan - *Final Sign Plan *Final Landscape Plan 3. The developer shall revise the Site Plan to insure that all parking and drive aisle dimensions and setback requirements are met. 4. The parking lot design shall be reviewed with staff and revised as needed. 5. All on site parking requirements shall be met(Lot 1,Block 1). 6. All trash/recycling containers shall be contained within each building or in an • enclosure attached to the building and constructed of the same building materials as the principal building. 7. The developer shall revise the Site Plan to include a pedestrian circulation plan that provides for safe pedestrian movement between the proposed uses. 8. The developer shall submit a lighting plan that illustrates the proposed lighting scheme, identifies the type of light poles/fixtures to be used throughout the 4th addition, and depicts the type of bollard lighting proposed for pedestrian walkways within the development. 9. The developer shall prepare an overall Sign Plan for the entire 4th addition that shows location and architectural style of all pylon, building and directional signage being proposed. 10. The developer shall revise the Landscape Plan to incorporate the entire Rahncliff 4th Addition and to include a landscaped buffer along the south boundary of Lot 2 and a landscaped berm along all public roadways to screen parking areas and all landscaped and green areas shall be served by an underground irrigation system. . All approved in favor. Page 20 January 24, 1995 ADVISORY PLANNING COMMISSION •Wal__;lace..mpved;', `Is�perg.:'�s'econded �, a"moton to'rec'o it end approval of the Preliminary Pia06ed Development for tot 2, Block 1, Raihncliff 4th Addition, subject to the following conditions: 1. A 6;500 SF,Class.I restaurant shall be:approved to,,be developed on,Lot 2, . Block 1,Rahncliff 4th Addition. 2. Final Planned Development approval will require detailed Site Plan review by the Advisory Planning Commission and approval by the City.Council. ' 3. The developer shall revise the Site Plan to insure that all parking and drive aisle dimensions and setback requirements are met. 4. The parking lot design shall be reviewed with staff and revised as needed. 5. All parking requirements shall be met on site(Lot 2,Block 1). All approved in favor. Isberg moved, Wallace seconded, a motion to recommend approval of the Preliminary Subdivision of , two lots subject to the following conditions: standardiConditons. . • •1. Thedeveloper shall'c,-mply with-these standard'conditions of plat approval as'adopted' by Council action on February 2, 1993: Al,Bl,B2,B3,B4,Cl,C2,D1,El,Fl,Gl,and Hl. Access 2. The developer shall prepare a shared access easement document for review and approval by the City Attorney and record this document with the plat at Dakota County. 3. All new driveway openings shall be constructed with concrete aprons. Easements 4. The developer shall submit a petition to vacate the existing easements prior to final plat approval. • • Page 21 January 24, 1995 ADVISORY PLANNING COMMISSION Utilities 5. Each sanitary sewer service line shall include an inspection/monitoring manhole. Wetlands 6. The developer shall provide a 20 foot ungraded,natural buffer strip along City Pond AP-44. Park Dedication 7. The developer shall be responsible for a cash park and trail dedication. All approved in favor. PLANNING REPORT • REPORT DATE: January-4,4995•,(Revised 1/24/95) AS *:, APPLICANT: New Ulm Enterprises HEARING'DATE: January 24, 1995 PROPERTY OWNER: M.G. Astleford Co. PREPARED BY Mike Ridley REQUEST: Planned Development Amendment, Preliminary Subdivision (Rahncliff 4th Addn) LOCATION: NW 1/4 of Section 32 COMPREHENSIVE PLAN: Commercial Planned Development (CPD) ZONING: Planned Development (PD) SUMMARY OF REQUEST New Ulm Enterprises is requesting approval of a Planned Development Amendment to allow a 50 unit expansion of the Holiday Inn Express, a 6,500 s.f. restaurant, and a 2,500 s.f. medical office building on the 3.8 acre Lot 1, Block 2, Rahncliff 2nd Addition and a BreliminranOt be iv sio49:tittging f o eo;lot .1164cresttopeo dab of Rahnc_l��ff Road, 4004--°t Kettle 1941#041,`w1es f In er ate 3,5>✓..,e �� -n+ �!7'- T'S ,y„5-�'�t'r..X�`L1. � AUTHORIPV,FOR REVIEW T- ° ' • ' a,• City Code Chapter- 13 ;Sectiop 13;20 bd:: n 4 _ `"' . . ,;Su 3: 6:.states::Ii'the,case�of su�ickvision,,,the Planning Commission and; the Council. shall be. id s x jx,. ,xt { "'' gul ed.,by critena, includuig.the.-following, in approving,,denying or establishing conditions,related thereto: A. That the proposed subdivvision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including,but not limited to, topography, - vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage, and retention are such that the site is suitable for the type of development or use contemplated. D. That the site physically is suitable for the proposed density of development. ;air I Planning Report - Rahndiff 4th Addition January 24, 1995 Page 2 E. That the design of the subdivision or the proposed improvements is not likely to cause environmental damage. F. That the design of the subdivision or the type of improvements is not likely to cause health problems. G. That the design of the subdivision or the improvements will not conflict with easements of record or with easements established by judgement of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds or similar burden. I. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). J. That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled"City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Quality Management Plan". Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public. B. Final Planned Development. Chapter 11, Section 11.40, Subd. 6, D., Final Development Plans; states: "Prior to the construction or the issuance of building permits, the following information shall be approved. This may be approved in stages as development ensues." 1. Final Plat: This shall be accordance with Chapter 13 of the City Code and revisions thereto. Planning Report - Rabncliff 4th Addition JAI.:Mari 24, 1995 Page 3 2. Final Building Drawings and Specikations: These shR11,be.pre,senteckto the Building Inspector for review and recommendation to the Planning Corision and Council. 3. Final Site Plans and Landscape Schedule: These shall be presented to the City staff for review and recommendation to the Planning Commission and Council. These shall be scaled drawings and include all site detail. BACKGROUND/HISTORY The Rahncliff 2nd Addition Planned Development was created in 1988 and provided a mixture of commercial uses consisting of 9 lots on 16.8 acres. Specifically, the PD provided for a 9,000 s.f. bank, 64,000 s.f. of retail, two restaurants (8,400 s.f. total), 12,000 s.f. office and/or medical clinic building, and 50,000 s.f. multi-level office building with 60 underground parking spaces. Six of the nine lots in the PD have developed and the three remaining lots are approved for the following uses: , ckai-Rialliiiiff3tcrAtfditiOntAtiti - - sf r " d'a W2,0 . • Lot 1;:BROM 2lid A 4 rldstrOVS00011. • t "7.kki z.••r esafu parking spaces. In 1993, the Qt Council approvd a P15 itnefichnegt:,ctiogItittlieliglor 1.4#2, Block 2, Rahncliff 3rd from a 12,000 s.f. office/medical clinic to hotel to allow the construction of the 70 unit Holiday Inn Express. • EXISTING CONDITIONS The preliminary subdivision encompasses two previously platted lots; Lot 2, Block 2, Rahncliff 3rd Addition(contains existing hotel) and Lot 2, Block 1,Rabncliff 2nd Addition which is undeveloped but has been previously graded and therefore contains little grade change and no significant trees. The southern area of the undeveloped parcel contains side slopes and a portion of Pond AP-44, the majority of which is located within Kettle park. SURROUNDING T,JSES The following uses, zoning and comprehensive plan designations surround the subject • property: North-, UndevelOpedaOlitotilliii _Pfedildra'tiVitii1411fle.ditilevtiepliteNt • 6'.:"'t 1114,411-telil'1WV/Wt",,,!;t1L-- ittcrQ tt 4=' i4• 11 4,.. :L9,;&■ • Planning Report - Rahncliff 4th Addition January 24, 1995 Page 4 South- Kettle park; zoned and designated Parks East- Interstate 35E West- Undeveloped; zoned Planned Development/Limited Business; guided LB EVALUATION OF REQUEST A. Planned Development Amendment If approved, the hotel expansion will constitute the Final Planned Development for the proposed Lot 1,Block 1,Rahncliff 4th Addition,which requires the developer to submit the following plans: * Final Site Plan * Final Building Elevation Plan * Final Sign Plan * Final Landscape Plan The restaurant and medical clinic on proposed Lots 2 and 3, Block 1, Rahncliff 4th Addition, respectively, constitute an amendment to the Preliminary Planned Development. These two components of the PD will achieve Final Planned Development status when exact users have been identified and corresponding Site plans have been reviewed by the Advisory Planning Commission and approved by the City Council. Compatibility with Surrounding Area - The hotel, restaurant, and medical clinic are compatible with the surrounding land uses. The proposed hotel expansion and the addition of a Class I(traditional sit-down)restaurant are compatible with this site in particular, and the area in general; however, introducing a third user causes the entire site to become congested with regard to parking,parking/drive aisle setbacks, and internal circulation. Setbacks-All building setbacks are met. Revisions to the Site Plan are necessary to meet required parking and drive aisle setbacks. Site Plan-The Site Plan is unacceptable. The on-site parking requirements,by use, are not met. As proposed, each lot cannot support the parking requirements of the identified use. The applicant has revised the Site Plan once; however, further modifications to the design of the parking areas are necessary to ensure sound internal traffic circulation. These revisions will likely result in the loss of a number of parking spaces. Trash/Recycling Enclosure - All trash/recycling containers should be stored within the principal building or in an enclosure attached to the building that is constructed of the same L"1. • Planning Report - Rahncliff 4th Addition t�{�Ut3.ii�,. c=,� a i�:�: .;. , _ ...:� •... . ranuary 24, 1995 :..s �. . { Page S building materials as the-principal;building. „, Landseape,ylan,,- The proposed ,L ndscape Plan, is not,acceptable, The.Plan should be revised to include. ,an overall,;landscaping.,plan-,for the entire subdivision mcluding a landscaped,buffer along.the south boundary. of Lot 2 and a landscaped berm along all public roadways to•screen parking areas. Also, all landscaped and green areas shall be served by an underground irrigation system. • Signage - As part of the Planned Development, the developer should provide an overall signage plan, including building elevation plans, depicting all proposed signage. Pedestrian Circulation - The developer should provide a pedestrian circulation plan that provides for safe pedestrian movement between the proposed uses. Lighting Plan - The developer should submit a lighting plan that depicts the proposed lighting scheme, identifies the type of light poles/fixtures to be used throughout the 4th addition, and depicts the type of bollard lighting proposed for pedestrian walkways within the development. • adi'rig%Wieland Grad' Pn sub , edris accep•able: The;only a?an` ^on�side` is the fringe retla it Assoc ated'� th'rPoi x'44' Su I)se went to o`e 'creation of this ondin area,it ' as c4assified for "1�d ue hab% t�pu ;de`el`ope is'iiot; rop%wt. ponding g. a' ai e- e� siica't`i any filling,or draiiung of the we1'and; however,, due to-the class�ca 'on;'-the developer should maintain an ungraded,natural buffer at-least 20'back from the Normal Water Level (NWL)• � • Storm Drainage -The Stoup, Sewer Plan.submitted is acceptable. Ther&is existing storm sewer to: serve the development ment that discharges ;into. 'ond,.AP-44. -The: developer is proposing to relocate a portion of,this 30"line to accommodate the location of the addition to the motel. The surface drainagefrom this site is proposed•to be directed to existing and new catch basins which discharge into the existing storm sewer. Utilities - The Utility Plan submitted is acceptable. Sanitary sewer and water main are available to serve the proposed development. The developer should provide an inspection/monitoring manhole at the edge of the easement for each sanitary sewer line. Access/Street Design-Access to the site is proposed at three points(two of which currently serve the existing hotel) from Rahncliff Court and one from Rahncliff Road. These new driveway openings should be constructed with concrete aprons. • . The applicant,is proposing, internal circulation tee;- een all three 3Proposed uses.,:LThe `•--` developer should°prepare-a shared access'teasemen docuinen for'"review-anal approval" • IC12.( 1 Planning Report - Rahncliff 4th Addition January 24, 1995 Page 6 the City Attorney and record this document with the plat at Dakota County. Easements/Right-Of-Way - The developer is proposing to vacate the existing blanket easement over this property and then dedicate, with the final subdivision, the necessary ponding and utility easements associated with the proposed Rahncliff 4th Addition. The developer should submit the petition to vacate the existing easements prior to final plat approval. B. Preliminary Subdivision - The proposed subdivision will consist of three lots: Lot 1 - Existing hotel plus expansion (3.5 acres), Lot 2 - Class I restaurant (1.6 acres), and Lot 3 - Medical clinic (0.5 acres). Park Dedication-The developer should be responsible for a cash park and trail dedication. Water Ouality - Pond AP-44 is located just south of the site (in Kettle park) and was created in 1989 and designed to handle site runoff and to fulfill water quality and flood peak flow control for the Rahncliff additions. Therefore, this application is not subject to any further water quality requirements. Tree Preservation Policy - There are no significant trees located on the site. SUMMARY/CONCLUSION The proposed uses are compatible with the area although meeting the on site parking requirements for the hotel and restaurant may eliminate the proposed medical office use in the northwest corner of the site. A number of revisions to the site and other plans need to occur before this item proceeds to the final subdivision and final planned development phase. The developer has proposed to revise the PD Amendment request to remove the 2,500 SF medical office use and to revise the Preliminary Subdivision request to remove Lot 3. ACTION TO BE CONSIDERED Planned Development Amendment To recommend approval/denial of a Final Planned Development to allow a to allow a 50 unit expansion of the Holiday Inn Express hotel. Approval subject to the conditions listed below. Planning Report - Rahncliff 4th Addition �.. January 24, 1995 ,�►.. Page'7 Final rJanned Development 1. A 50 unit expansion to the existing 70 unit Holiday Inn Vxpress hotel is approved b be developed on Lot 1, Block 1, Rahncliff 4th Addition. 2. The hotel expansion will constitute the Final Planned Development for the proposed Lot 1, Block 1, Rahncliff 4th Addition, which requires the developer to submit the following plans: * Final Site Plan • Final Building Elevation Plan • Final Sign Plan * Final Landscape Plan 3. The developer shall revise the Site Plan to insure that all parking and drive aisle dimensions and setback requirements are met. 4. The parking lot design shall be reviewed with staff and revised as needed. 5. All on site,-parkingg requirements,shall,be-met.(Lot ii,Blockath,JAA 6. rAll rtrash/rec�ycling coot eTs-•shall le, contained-witbirt -each-.bii�i�ldin or. in. an � ,.� :r�x��;f�: �-��x�-�"� �'�-��`;.�-�': Win,° � ,,��: .: �mr�',. ,��'.r �. enclosure attaellied 4;o the`.bu d ng,an cpnst cted�ofttbea same bui ding 4:matenals.as the principal building. - - • 7. The developer shall revise the Site Plan to include a pedestrian circulation plan that provides for safe pedestrian movement between the proposed uses. 8. The developer shall submit .a lighting plan that illustrates the proposed lighting scheme, identifies the type of light poles/fixtures to be used throughout the 4th addition, and depicts the type of bollard lighting proposed for pedestrian walkways • within the development. 9. The developer shall prepare an overall Sign Plan for the entire 4th addition that shows location and architectural style of all pylon, building, and directional signage being proposed. 10. The developer shall revise the Landscape Plan to incorporate the entire Rahndiffl# Addition and to include a landscaped buffer along the south boundary of Lot 2 and a landscaped berm along all public roadways to screen parking areas and all landscaped and green areas shall be served by an underground irrigation system. t • 1 t i — Planning Report - Rabndiff 4th Addition January 24, 1995 Page 8 To recommend approval/denial of a Preliminary Planned Development to allow a Class I restaurant. Approval subject to the conditions listed below. Preliminary Planned Development 1. A Class I restaurant shall be approved to be developed on Lot 2, Block 1, Rahndiff 4th Addition. 2. Final Planned Development approval will require detailed Site Plan review by the Advisory Planning Commission and approval by the City Council. 3. The developer shall revise the Site Plan to insure that all parking and drive aisle dimensions and setback requirements are met. 4. The parking lot design shall be reviewed with staff and revised as needed. 5. All parking requirements shall be met on site (Lot 2, Block 1). Preliminary Subdivision To recommend approval/denial of the Rahndiff 4th Addition Preliminary Subdivision consisting of two lots on 5.6 acres, subject to the conditions listed below. Subdivision Standard Conditions 1. The developer shall comply with these standard conditions of plat approval as adopted by Council action on February 2, 1993: Al, B1, B2, B3, B4, Cl, C2, D1, El,,Fl, G1, and Hl. Access 2. The developer shall prepare a shared access easement document for review and approval by the City Attorney and record this document with the plat at Dakota County. 3. All new driveway openings shall be constructed with concrete aprons. Easements 4. The developer shall submit a petition to vacate the existing easements prior to final plat approval. Planning Report - Rahncliff 4th Addition January 24, 1995 .41,;,,i4;, Page 9 Utilities 5. Each sanitary sewer service line shall include an inspection/monitoring manhole. Wetlands 6. The developer shall provide a 20 foot ungraded,natural buffer strip along City Pond AP-44. Park D edication 7. The developer shall be responsible for a cash park and trail dedication. • - u 4• DX .. i c° ' `31 F, Iv '5,44A iF owlet tit* c43Lt' -t t ftritot tttnabvirto iiiitslAtutiett ,, STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Obligations 1. This development shall accept its additional financial obligations as defined In the staff's report in accordance with the final plat dimensions and the rates In effect at the time of final plat approval. B. Easements and Rights-of-Way 1. This development shall dedicate 10-foot drainage and utility easements centered over all lot fines and, in addition, where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, pending, and utility easements in addition to public street rights-of-way as required by the alignment, depth,and storage capacity of all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and pending easements to incorporate the required high water elevation plus three (3) feet as • necessitated by storm water storage volume requirements. C. plans and Specifications 1. All public and private streets, drainage systems and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer In accordance with City adopted codes, engineering standards, guidelines and policies prior to application for final plat approval. • 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared In accordance with current City standards prior to final plat approval. J. This development shall ensure that all dead-end public streets shall have a cul-de-sac constructed In accordance with City engineering standards. 3 4. A separates:detailed laid l n; s all?;'tie sub'nttted:Qwerisid on, the proposed•gr`ad� a ati'd` UA , The•financ+at`04 anfee. fog•such,,pfan . 'Chti a clu Tr' � s ?e a eased _ -: X, I De#velopmerit,Contra nd hall knot t until one year after the date o City{certified compliance. D. Public Improvements .1. If any improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval • E. Per 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. ,Parks end Trails Dedicptlon 1. This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. • ��- G. i .Waterrtakilty` DYeclication:' 1. This development Shit(00.10.0174.60,1012040:,r p oy�din9 'a:Ces, dedication, ponding, or a combination thereof in accorance.wilt •they criteria identified . in the City's Water Quality. Mara0ement Plan, as recommended by the • Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. H. Other ,1. All subdivision,zoning and other ordinances affecting this development shall be adhered to, unless specifically granted a variance by Council action. Advisory Planning Commiuion City Council Approved: August 25. 1987 _ _ Septemaer 15. 1987 • Revised: _ July 10. 1990 Revised: February 2. 1993 • STAN °,41014, s� " FINANCIAL OBLIGATION - Rahn Cliff 4th There are pay-off balances of special assessments totaling$10,201 on the parcels proposed for platting. The pay-off balance will be allocated to the lots created by the plat. At this time, there are no pending assessments on the parcel proposed for platting. The estimated financial obligation presented is subject to change based upon areas,dimensions and land uses contained in the final plat. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. 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', ' .1?,f / 4,0., 1, . „.,.. ,......:,,,.,,e,,.,..,-,w. • , A , ,,...,.,..:,/,‘, ....Npf .9 r ��y�y�y i d ••• G—,,Avz,. - #7 ta• • "ii a� 4� : r L7- .a,j.,.,6 r�.r /_i«: • .., ,., -e+r+%tf�,+Q,.��r+v^ a k ' :. i. r$r i 7:� az-{/RL�7Y e/u ,,II •i L y" ' . - ''i �`L4 T, q. y-.,�,♦A�rNErrt.n h'4 , w r n-.�• . ,. _ __ _ ___ _ .i___r________ __________ _ __ __ L __ _____ {` •• lelt u�ni■� •Yw 4. InpU'^ (1H'Nv'7YF MO ZIT X11!/OM • I• •1 1 Mri(•RIMl ��T YS'JiSiiiJlf R '11#. 1407.-.,,••••••••••••••• ...I I •'�1� e/ft:W 1 I I I g••u•ao •"�,.'''::i::r G�i 1 441sfd•s Ne11 1�a1•w}1 risH�Jl� dc►I adl'aLielo1 , J 7t•09I•y YO�i••(O :r.r-.•++r.ww...Y.w� rr.� w � 1 1 ..z 4..., i ii int Al 4 F . S•r 'I t Ai' ' i x • PE-• • • \ '°a• • I s o; i •. 1 0�oir',i•f�'11ts Q \. • o ++o � `'4 I"r -;' ' 641'. ,,o �N.1§ :. ,11 /1 ts .7 - re i II n .4_. k . .N A.- ii ''\*\\\"4 1, ‘ \,./ ,,e 1,.. - • 411 r X43 -, • 7 `..,..._.—° K � t • • 3 �� . , (...._ , „ te PI • I .' '1 M �� v — Fl I III 1 I ,1f"''-_..�• Jet .441 _4 *. 1 . �IIII_IF- , �,1111 � 11111111 .�, ' 11111 Ili _ _ a18 awar Irllvalr *PPP N \ _ 0 11 a u a �•\ February 11, 1995 City of Eagan 3830 Pilot Knob Road VI f hit I I ' i li I .‘ 1,,,, '�. Eagan,MN 55122 Dear Mayor and Council Members: This letter is concerning the proposed Planned Development(DP) changes to the land next to the Holiday Inn Express(sorry we don't know the official proposal name). We strongly disagree with the proposal for a 50 room expansion to the Holiday Inn Express and a Class I restaurant. We don't believe a 120 room hotel would ever have been approved when the original hotel was proposed, at this location. We hope a hotel of that size would have been directed to land that already met the proper zoning. With the hotel's present 70 rooms we regularly see several tractor trailers parked along Rahn Cliff Court. With additional rooms we would expect to see even more tractor trailers in the area. This could have a negative impact on businesses in the local area that do not cater to the hotel customers. Potential new businesses may not find the area desirable because of the tractor trailers regularly, parked in the area. As for the Class I restaurant proposal, there already is land in the local area zoned for that use. Next to Walgreens on Cliff Road there are two lots designated for restaurants. The city should promote their development before adding more restaurant land to the local area. �-- We fe$l,the present.._PDF.(Offce/N e'd c l�Builditig'; Qf�t e;proposed�l"a'nd;''s Ylie"j ro ep_use,for the - -_ -� -. -� �� --, a?^':�'Z� ��`' �a";� -r1��`^Svc-;�Y:�.�1� .v- . `. .j. ti y A3. 1�.- •SA��a 41�". � � �'.� land. Tlu_s.type of development 1 s.:ve ,much:desiredtb y our tier hbohiodt Int the-last couple of years we have seen a small.medical clinic and a"couple 043000 offices start moving into=the mall area of Rahn Cliff Court. I hope these types of businesses are given a chance to continue to grow in the area. When citizens are considering moving to Eagan we are told to research the area and look at the land use of the neighborhood(PD, zoning, Comprehensive Guide Plan). The present PD calls for an Office/Medical Building. Many of the residents have used this information to make educated decisions about locating in Eagan. The proposal for the hotel addition and restaurant does not meet nor is it an improvement of the present PD. A development such as the proposed hotel addition and restaurant would not be a benefit to our neighborhood or the city. If more hotel space or restaurants are needed in the city, it should be directed to locations where land has the proper PD/zoning for that use. Sincerely, The Klossner's -Dade, Joan, Derek, Angie, Alyssa&Bust r) /� -- 2025 Fin. Driv Eagan,,MN5 F22 I T — — — DATE CITY OF EAGAN NEW e/ ON SALE FEE 3530 PILOT KNOB ROAD RENEWAL OFF SALE FEE EAGAN,MINNESOTA 55122 TEMPORARY TEMPORARY FEE$25.00 APPLICATION FOR NON-INTOXICATING MALT UOUOR LICENSE PLEASE PRINT APPLICANT WIRE. /JllLltrgn, GEgGaQt OWNER'S NAME SAmE (Laic) (First) (Middle) (Last) (First) (Middle) Address 92 5b 1114 k oTr?- R L). Address (Street) (Street) o SwF Tee w/' Al Ai SA-14 g (Ay) (State) p) (City) (State) (ZIP)Phone R 31- 14'7 e 7 Birthdate /JIl 3_/1/a Phone Blrthdate TRADE NAME s— M e.Q i_C MANAGER'S NAME QC c-)I[1J ( `11( 1 Address 1 A 4 S 1 L vp Q j tr t t Rn. Address -4c 9D �� /e9/S�> ) . w/�M7le) 9 I^,� (Street) M t/. SS1 la kAA-r u ;Ile ( ) (MY) 1 (State) �P) (may) O_I S– 1 S) lrthdate(State) Phone a- 6 Lf L 3 Phone HEREBY APPLIES FOR NON-INTOXICATING UOUOR UCENSE for the year 199S ,from MARCH / / to DEC. / 3J (month) (date) (month) (date) Event Location: (for temporary license) (Address) STRONG BEER: Yes No . Applicants who have an on-sale wine license,and have 50%gross earnings from food,may sell strong beer without an additional license. Applicants who elect to sell strong beer must carry liquor liability insurance. Are you the actual proprietor? Yes (h' No ( ) M you the owner of the property of the business location? Yes( ) No(N' • Has any other license of this kind been granted to you? Yes(xr No ( ) Where / A( 199Lt (may) (Year) Are any taxes,assessments or utility bills for the permises unpaid or deliquent? Yes( ) No(9.If yes,give reason. During the past year,has a summons been Issued under the Liquor Civil Liability Law MS 304.A802? Yes ( ) No (A. If yes,attach summary copy. Have you ever been convicted? Yes ( ) No (4 City (Other than a traffic offense) N this a joint ownership or silent partnership? Yes( ) No()d.If yes,please attach a listing of complete names,dates of birth,addresses and telephone numbers fo everyone involved. I HEREBY VERIFY THAT THERE HAS SEEN NO CHANGE IN OWNERSHIP OR MANAGERS IN THE PAST YEAR. THE LICENSEE HEREBY AGREES TO INDEMNIFY AND HOLD EAGAN HARMLESS FROM ANY AND ALL CLAIMS OR SUITS INCLUDING ATTORNEYS FEES AND OTHER DEFENSE COSTS,WHICH THE CITY OF EAGAN MAY INCUR BY REASON OF ANY ACTIVITIES ARISING FROM THE GRANTING OF THIS 3.2 BEER UCENSE. I(we)HEREBY AGREE TO OPERATE SUCH BUSINESS IN ACCORDANCE WITH THE LAWS OF MINNESOTA AND THE ORDINANCES OF THE CITY OF EAGAN. THE FOREGOING STATEMENTS ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF. AUTHORIZED SIGNATURE ?A JiiJi . /1/e • (First) (Full idd (Last) FOR CITY USE ONLY POLICE APPROVAL• YES() NO()SIGNED DATED CITY COUNCIL APPROVAL: YES() NO()SIGNED DATED • il'Ali �r� ,1 4f MEMO _city of eagan TO: ALL VOLUNTEER FIRE FIGHTERS FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 24, 1995 SUBJECT: AUTHORITY FOR DISCIPLINE OF VOLUNTEER FIRE FIGHTERS A recent action by Chief Nelson to purchase a van, overruling an action of the Executive Board, has raised many questions about the authority of the Chief, the authority of the Executive Board, the process of impeachment and the responsibility for and appropriateness of discipline for volunteer fire fighters. Those questions were reviewed and answered by our City Attorney, Jim Sheldon. The Volunteer Fire Department has operated for thirty years with a Chief and Executive Board that work together on operating procedures and policies. That arrangement should continue. However, in future, any and all discipline procedures must be carried out as they would for regular City of Eagan employees because of the following circumstances. After Chief Nelson purchased the van, a written request to begin impeachment proceedings against him, according to the policy as set forth in the Bylaws, was received. At this point, we asked the City Attorney to review the impeachment and discipline procedures as set forth in the department's bylaws and S.O.P. and to advise the Executive Board as to the proper steps to take regarding the impeachment. To the Executive Board's and my surprise, the City Attorney advised us that the impeachment procedure was not legal. He also advised us that discipline proceedings for all fire fighters, including the Chief, must follow personnel laws which require specific procedures for discipline, no different than for other City of Eagan employees. • Concerning the incident relating to the purchase of the van, the City Attorney determined that the City Administrator was responsible for any disciplinary action regarding this incident to the Chief and that any disciplinary action should be consistent with the City's policies and history regarding discipline for other employees. In other words, the discipline should be what would be given to a like employee in a like circumstance. After discussions with the City Attorney and Personnel Director, it was my decision that the appropriate discipline was a written reprimand. This is what I would have given to any other department head in like circumstances. • I As you now know, we only learned three weeks ago that fire fighters are subject to the same discipline procedures that would apply to other City employees. Our City Attorney has advised us that my authority to administer discipline procedures for any and all fire fighters took effect February 3, 1995 when we became aware of the legal requirements. This action is not retroactive. Discipline procedures should not be taken by me for any actions prior to February 3, 1995. The Executive Board was responsible for any discipline actions they did or did not take prior to that date. We must regard February 3rd as a starting point for any future disciplinary actions in the Volunteer Fire Department. In future, when considering a disciplinary action other than a verbal reprimand, the Fire Chief and Executive Board should consult with the Personnel Director prior to recommending any action. Supervisors should continue to immediately suspend fire personnel at fire scenes in cases where there are safety concerns. I urge fire fighters to continue to bring any concerns they have regarding policies, procedures and actions taken by Volunteer Fire Department personnel to their immediate supervisors and the Executive Board as they have done in the past. Of course, my door and the door of our Personnel Director are always open to any and all personnel at the City of Eagan if they have concerns. However, it has been our practice to direct those persons to take their concerns back to their supervisors and department heads, unless criminal or serious safety issues are concerned. I hope this clears up some of the rumors and misunderstandings which I understand exist. Life is one long learning curve, and the new legal decisions which we learned during the past few weeks will change the way discipline is handled in the department. However, we need to work together to continue our empowerment and support for the Executive Committee and to practice the personnel procedures outlined to the Executive Board by our City Attorney. I realize the feelings of many of you during the last few weeks have been uneasy, frustrated and confused regarding this incident and the way discipline will be handled in the future. However, we cannot go back; we must go forward from this point. I am certain we will be able to work together now and in the future. 1 City Administrator $40.00 per license CITY OF EAGAN ✓New ,� - 7-5 S- 3830 Pilot Knob Road Renewal Eagan, MN 55122-1897 APPUCATION FOR UCENSE TO SELL TOBACCO PRODUCTS Please Print APPUCANT h✓ III! A M Cr . M c nu Re Birthday 1111 1 P`io Residential Address 4 gs-O D P9 ke T F- Q.D. 81.coo M i l.)&Tar/ Mil. £ 3e street . city state zip Business Address $i} wee Ars 8a street city state zip Home Phone 83i - 4 7 0 7 Business Phone 9:33-- D.3 D Business name in Eagan where tobacco is to be sold Ifiw2aa4 C q kg Business address in Eagan where tobacco is to be sold. 19 b9 S 11 v E.Q Rrtt ED, SA i a z street TOBACCO PRODUCTS TO BE SOLD: (Check all that apply) ■ 'Cigarettes, cigars and other smoking tobacco ✓Snuff, plug and other chewing tobacco Clippings, cuttings and sweepings suitable for chewing or smoking • Pipes and other tobacco related devices Cigarette papers and wrappers PACKAGING OF TOBACCO PRODUCTS TO BE SOLD (Check all that apply) ✓ Individual pack or can ✓ Two or more packs or cans packaged together t/ Full cartons LOCATION OF TOBACCO PRODUCTS WITHIN BUSINESS (Check all that apply) ✓ Self-service merchandise ✓. Over-the-counter Vending machine Number of vending machines within business Accessible to stare clerk only SEPARATE UCENSES SHALL BE ISSUED FOR THE SALE OF TOBACCO PRODUCTS AT EACH FIXED PLACE OF BUSINESS AND FOR EACH VENDING MACHINE. TOBACCO SALES TO ANY PERSON UNDER THE AGE OF EIGHTEEN (18)YEARS IS UNLAWFUL AND IS GROUNDS FOR SUSPENSION OR REVOCATION OF LICENSE. I (WE) HEREBY AGREE TO OPERATE SUCH BUSINESS IN ACCORDANCE WITH THE LAWS OF • MINNESOTA AND THE ORDINANCES OF THE CITY OF EAGAN. THE FOREGOING STATEMENTS ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE AND BEUEF. DATE 1120193- AUTHORIZED SIGNATURE Z,J ,u,,,,,, t FOR OFFICE USE ONLY City Council Approval Date: Date issued: