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07/11/1995 - City Council Regular / i (C AGENDA EAGAN CITY COUNCIL - REGULAR MEETING BLACK HAWK MIDDLE SCHOOL*** JULY 11, 1995 6:30 P.M. I. ROLL CALL & PLEDGE OF ALLEGIANCE II. ADOPT AGENDA & APPROVAL OF MINUTES (BLUE) III. VISITORS TO BE HEARD (10 MINUTE TOTAL TIME LIMIT) IV. DEPARTMENT HEAD BUSINESS (BLUE) V. CONSENT AGENDA (PINK) t. a2 A. PERSONNEL ITEMS f, I B. PLUMBERS LICENSES C. CHANGE ORDER, Police Department/Municipal Center Remodeling F 4 D. PROJECT 690, Authorize Feasibility Report, Walden Heights Storm Sewer ,4 E. PROJECT 688, Authorize Detailed Plans and Specifications, Eagandale P Corporate Center Streets and Utilities 20 F. PROJECT 668, Authorize Acquisition of Right-of-way and Easements, Lone Oak Road Reconstruction ,�3 G. Contract 95-04, Approve Plans/Authorize Advertisement for Bids, Deerwood Townhouse Utility Extensions .2W H. PROJECT 691, Receive Petition/Authorize Feasibility Report and detailed Plans (Clemson Drive Street and Utilities) 4.1). ,: S I. FINAL SUBDIVISION, Ridgecliff Woods, located on the south side of Cliff Road, east of Lenore Lane on Nokia Way j 7 J. VACATE PUBLIC Right-of-way, Receive Petition, Order Public Hearing; Diffley and Cedar Freeway Frontage Road ��''.Z 4f K. PROJECT 692, Receive Petition, Authorize Feasibility Report and Detailed Plans, Old Sibley Highway Streets and Sanitary Sewer P, 2t—L. AWARD BID for mower x/)34. M. AUTHORIZATION to Negotiation Acquisition, North Park N. LICENSE RENEWALS, Amusement Device, Massage Establishment, Massage Therapist, Service Station and Trailer Licenses a,./.,.., 0. SHOWS LICENSE, Haunted Hayride, Mitchell Knoll, to be held October 1995 at 950 Apollo Avenue VI. 7:00 - PUBLIC HEARINGS (SALMON) P. ('o A. 1996 WORK PLAN AND BUDGET, Cedarvale Special Service District B. PROJECT 676, Final Assessment Hearing, Duckwood Estates Streetlights VII. OLD BUSINESS (ORCHID) (Di -7 ( A. AUTHORIZE STAFF/City Attorney's Office to Draft New Solicitation Ordinance ,-7 ; B. PRELIMINARY SUBDIVISION Extension for Gardenwood Ponds, located south of Wescott Road, east of Stoney Point Road and north of Northview Park Road g v C. VACATE PUBLIC Right-of-way, Receive Petition, Order Public Hearing, Cedarvale Drive e $v1•D. APPROVE Agreement, Minnesota Moose/Civic Arena VIII. NEW BUSINESS (TAN) P• 87 A. COMPREHENSIVE GUIDE PLAN Amendment, Preliminary Planned Development and Preliminary Subdivision - OCP Homes, Inc./Oakpointe of Eagan, locat d west of Galaxie Avenue, east of Plaza Drive and south of Cliff Road ,, /f( , B. REZONING, City of Eagan, from I-1 to Agricultural, for property east of Highway 3, and south and east of Gun Club Road V 111, C. PRELIMINARY PLANNED Development for Eagan Promenade Planned Development and Preliminary Subdivision - Opus Corporation, located in the northeast quadrant of Yankee Doodle Road and I-35E �,1C7 D. CONTRACT 95-06, Receive Bids/Award Contract, 1995 Sealcoating IX. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE (GREY) X. ADMINISTRATIVE AGENDA (GREEN) XI. VISITORS TO BE HEARD (for those persons not on agenda) XII. ADJOURNMENT The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid. ***Note change in location. • MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JULY 7, 1995 SUBJECT: AGENDA INFORMATION FOR THE JULY 11, 1995 CITY COUNCIL MEETING ADOPT AGENDA/APPROVAL OP MINUIES After approval of the July 11, 1995 City Council agenda and minutes for the June 20, 1995 regular City Council meeting and the June 20, 1995 Special City Council meeting, the following items are in order for consideration. PEFA;RIMPIN `.HEAD BUSINESS SS; There are no Department Head Business items at this time. MINUTES Wi''SPEbiAinkfEE OF THE E:dAN CITY COUNdlillii T gan, Minnesota,;.;. • A special meeting of the Eagan City Council was held on Tuesday,June 20, 1995 at 5:00 p.m.at Black Hawk Middle School. Present were Mayor Egan and Counciimembers Wachter,Awada, Masin and Hunter. Also present were City Administrator Tom Hedges, Director of Parks and Recreation Ken Vraa,Civic Arena Manager Todd Burkart, Community Development Director Peggy Re(chi$lF;;;gObif:::W: cei pirector Tom Colbert and City Attorney Jim• Sheldon. • ••... DRAFT FEASIBILITY REPQRT/BISCA1YNE AVENUE Director of Public Works Colbert revislya ;:thi3 tl'rif:f aslbiiIty report. He noted that the storm sewer will eventually drain Into Lebanon Hills Regional Pal :::I��•'akiita Ctit i"hasn't had a chance to review this;however, have indicated they have some concerns about additional runoff draining Into the park which presently has no outlet. The City's system downstream from the county park can provide a drainage outlet but the county Isn't interested in paying the City's trunk area assessments. He reviewed several concerns with the method of assessments and described several alternative scenarios for assessing for these improvements. He aisQ; ttt Council direction on how far to extend these improvements. Discussion followed on the cul-de-sac on Gi if .frif i:Rc ....Director of Public Works Colbert noted that with the Improvements to T.H. 3,the city had to agree to close' f€:P,i 1i;:Crfub.Road at T.H. 3. He Is proposing to leave Gun Club Road as a gravel, private drive. Discussion fopbwed coribemJN right-of-way. Counclimember Awada indicated the Coul301:04.::fitiiloteemine how much of this project can be assessed and how much the city wants to pay for in orctOi'ligiAiiiii.ne how far to extend these Improvements. Mayor Egan suggested there be a sampling of parcels ar.'lir find out what amount of benefit can be established for this area. Awada concurred. Councilmember Masin questioned whether it would be appropriate to wait until some of the other lots in this area develop. Councilmember Hunter indicated that the Council needs to decide whether this area should be brought up to city standards. Councilmember Masin Indicated she doesn't feel It is necessary at this time, and Councilmember Awada stated she doesn't feel it is worth the city contributing $15,000 per lot to bring it up to standards. The City needs to find out how::'snuot ::of it f ogsit ::assessments can be sustained. After more discussion on this, the method of assessmeriiiiisi§ialettiazeitti::i atirfeilmember Hunter questioned the condition to waive any objection of assessments with an appiicatiot;process,.and City Attorney Sheldon responded that that authority comes from the subdivision agreement. Discussion followed on several properties in thafierea andiifiOw they are intending to develop and improve - their property. Councilmember Hunter suggested that appraisals IIe'8one on three properties. Awada and Wachter • concurred;however,Wachter suggested it be three industrial parcels and the Marotzke property. Awada suggested that on of the three industrial lots be John Young's. PRIVATE WELL STVp. Director of Public Works Colbert reviewed the private welf'eftidy,noting there are approximately 60 private wells in the southeast area He reviewed ttti : i$ag'ac #t J Of several private wells in that area. He had a concern about the cost and wanted to confirnftivfffrittie•Ooiiiai 1l ff#ei:tfaey want all of the wells tested. Councilmember Wachter stated he feels very strongly that testing should be dons:...It Is for their benefit to have their water tested. Councilmember Hunter suggested asking the property ovrilet's before doing the testing,and Counclimember Awada suggested sending them a letter indicating the city is doing free well testing in that area and have them call if they want theirs tested. Councilmember Masin suggested Dakota County be contacted first to see if this has EAGAN SPECIAL CiTY COUNCIL MINUTES;JUNE 20, 190:• ••••• PAGE 2 • already been done, and also suggested that the' tyowp?r Of akota County could contribute towards part of the cost. Director of Public Works Colbert indicatiiEi:lii : : $0i letter, and if the Council has any questions on• •it,they should contact him. "" At 5:52 p.m., the Council adjourned to an executive session. At 6:19 p.m., the Council adjourned the executive session and continued with the work session. CIVIC ARENA/MINhe.ROWICPMCTICE FACILITY Parks and Recreation Director Vraa indicated he'was contacted by Frank Serratore about using the Civic Arena as a practice facility for the Minnesota Moose *key teanx:: lie noted that they would be using primarily weekday morning Ice time which is the most diifc ,l;.Tc :i#rie;tq,e.ll;::friiforder to accommodate them,a locker room, storage space for their equipment, and a trairtkt r m need O be:provided. He reviewed three alternatives for accommodating their needs,which consisted of converting ciitrent space at a cost of$25-30,000;adding on to the building at a cost of$55-65,000;and putting everything upstairs,which is the least desirable option. He noted they aren't willing to front these costs, but are willing to commit to a three year contract and an annual fund raising event to generate finances to pay for these expenses and annual upgrades. The immediate concern is getting and sewer to the addition if that is the option the Council wants to pursue. Councilmember Wachter stated he feels the only option is to add on to the building. He will not$lUppQrt taking any space away from the Hockey Association. Hunter suggested using the rental of ice to help firiai ::0Qnstruction costs. Vraa mentioned this would hurt arena operational revenues and set a precedent which iri ibe:di?ttirtiQntal with the Hockey Association. It was the consensus of the Council to proceed with deveiopicig:an agri=eifferit.v�rith the Minnesota Moose hockey team, and for staff to work with the Eagan Hockey Associatio es an affect :vser group. At 6:30 p.m.,the meeting adjourned to:>;h:rgi} t''Council meeting. The work session reconvened after the Council meeting adjourned at 11:18 p.m. GOAL SETTING/WORK PROGRAM After discussion on some of the specific goals set out by departments and Councilmembers, Awada suggested that each Councilmember write doW04: S:they:tepf::are the most important,and have staff evaluate whether these goals are feasible or not. The Ctiiarlbifi an#iiiai *tieet:the list and set goals and the time frame from there. Considerable discussion followed. CENTRAL AREA PLAN/ ■PUS CORPORATION Community Development Director Reichert reviewed the cdffent status of the Central Area Plan,noting that Opus Center has from the very beginning proposed a large power center. She noted that the Central Area Task Force doesn't feel It meets with the goal it set forth to establish a'sense of place'for Eagan residents. Due to the size of the proposed power center, it overpowers the park area planned adjacent to the center. She noted that the retail center as proposed is likely to be successful;however,the Task.rorce believes that the current proposal would require significant modifications to meet the vision set for the COO Area. The retail center would completely overpower the central park and promenade concept, and in revieiNIi g the park area, it was determined that is not of sufficient size to accommodate community: lI ,:ot;grwistgr•Ificant size. It is also not large enough to create a community focal area. She noted that Opusls i+ itlg tc aetf Iti :7 sidential portion of the property to the city at a cost of$900,000. She noted that the park dedication is $500!QQ1) and suggested that perhaps that cash park dedication would be better used for locating the central park elsevirliete. One option to pursue could be the Unisys site. Councilmember Hunter indicated he likes the Opus plan. The Council needs to consider this In the broader context of the community. Councilmember Awada indicated that Opus wants something different than the city wants. • • EAGAN SPECIAL CITY COUNCIL MINUTES:JUNE 20,101:.:•:•:•::::::::•:•:•:•:•:••••••••••">•:::::-::: PAGE 3 They want to build a strip mall and they will gi■:iii4igtop.fringg.paiii•that they don't care about She questioned where else the city would put this if it isn't here."Siiiilifiailiiiaki'Should stay with its vision. Discussion followed on other options. It was the consensus of the Council that the staff should explore discussions with Joe Miller for the Unisys property. • Councilmember Awada noted that theic*:#02.4,9t119104/0,n is for an active park, not a passive park as suggested by the Parks Commission. Some liWitig4t::iplIOgiii*ceming the cost of the ring road. The meeting adjourned at 1245 a.m. on Wednesday, June 2 , 1995. DLP Date City Clerk •:... :•:•:: ••.... • •••• :;:::::• •.::.:•: • • • • :::••••••••• --'""'"wo■oaellimmolligiff.11.11111111111111.11111111.1111.11111111.11111.11111111 I MINUTES OF AE.GUt Ff EET a OF THE ,4 E r1"Crfr coUN ? ::Eagan, Minnesota :.... .dune 20, 1995 A regular meeting of the Eagan City k*II was#eli :Oih Tuesday, June 20, 1995 at 6:30 pm. at Black Hawk Middle School. Present were Majrik: i: titituncilmembers Wachter, Awada, Masin and Hunter. Also present were City Administrator Tom 'Hedges, Community Development Director Peggy • Reichert, Director of Public Works Tom Colbert, and City Attorney Jim PARA Administrator Hedges noted there:' a a..c 1i$a:Yiicdt:;3Cr the wading pool that he would like considered tonight. Awada moved, Hunter second0:41 motior M:adopt the agenda. Aye: 5 Nay: 0 NONATOLOMBRIMPREMOSPIIHR Councilmember Masin pointed out$.• r'apiif :tkitk!iiin page 4,item 7. Wachter moved,Awada seconded a motion to approve the minutes'e 'co ecteif ::A ie: 5 Nay: 0 W NtS tl>t giilk'. :9g$MAIAS iifl MIO Hunter moved, Wachter seconded a motion to approve the minutes as submitted. Aye: 5 Nay: 0 UPDATE DiA! A.WPI FOR PI: EVE IO Kathy Schaivone, Dakota Alliance for Prevetit'it i; iO:the history and goals for the Dakota Alliance for Prevention, as well as their future plans. E3EPARTM1~ b USINESS Councilmember Wachter requestect'tiiat Parks and Recreation Director Vraa inform the audience about the yellow headed spruce saw fly,which is a worm that attacks spruce trees. Parks and Recreation Director Vraa gave an explanation and encouraged residents to check their spruce trees and spray for them if necessary. Some discussion followed. Councilmember Awada expressed her•:apfxecied{ n••t.Q•fiae Police Department for their response to an accident her husband was involved Mayor Egan noted a letter he received fron�i;itinmett Salberg referring to some FCC violations by Meredith Cable. Cable Coordinator Mike Reardon rich d that 0#0 of the issues brought up In the letter has been dealt with, and the other Is being addressed tija a Cabl :: ommission. Councilmember Wachter Indicated he heard an interesting talk by Dick Carroll recently on the importance of the flag, and suggested he give a presentation to the Council and public on it In July. n S t'i l ,#` G i T i i Q A In regard to Item A.Personnel Items,Councilmember I l, ,chter requested clarification on the Water Technician/Maintenance Supervisor position;apd•;gdministratig:Hedges responded that this is part of the overall reorganization in that In regard to Item F, Recommendation. Airport Relations Commission. Runway 4/22 Litigation, Councilmember Wachter asked whether this runway extensid i.iill reduce the noise impact over southeast Eagan. Assistant to the Administrator Hohenstein responded:tt at the runway extension is only intended to shift traffic away from south Minneapolis, so it will not change the Impact to Eagan and may even Increase it. EAGAN CITY COUNCIL MINUTES;JUNE 20,1995 PAGE 2 .:•:•:.:. ••••••••• In regard to item L, Project 673. MOOT Cooperativ&Cistruction Aareement for Red Pine Lane and T.H. 3. Councilmember Wachter expresb.40:pg9cArp:41*.if the timing of this project. In regard to Item M„Refuse Hauler Licenietianay's Sanitation. Counclimember Wachter asked whether this should be delayed until the study is done by the Solid Waste Commission. Assistant to the Administrator Hohenstein noted that the study only relates to residential haulers and this Is for a commercial and multi-family hauler. A. Personnel items Item 1. It was recommended to approve the hiring 4ilichael iill as the Water Technician/Maintenance Supervisor in the Utility Division. • Item 2. It was recommended to approve th hfrkig.of EmIly iel as a seasonal Park Attendant. Item 3. It was recommended to approve the hiring of Chad Stepan, Rachel Forde, Beth Beecher, Courtney Kjos, Nicole White and John Spangler as seasonal recreation staff. Item 4. It was recommended to approve the hiring of William Lee Brown as a seasonal Youth Development Program Aide. Item 5. It was recommended to approve ifii::iiii:160:0:§14nclra D. Hillyer and Kathleen Fletcher as seasonal Softball Camp Directors. %.... ' Item 6. It was recommended to approve thitiiij-iiring:0:WOlchelle Battistone as a seasonal Tennis Instructor. • Item 7. It was recommended to approve if Wicking of Tammy Rae Wheelock as a seasonal Utility Intern in the Utility Division. Item 8. It was recommended to approve the hiring of Mark Rehder as a seasonal Forestry/Streets Intern. Item 9. It was recommended to approvg•Ikm.:01099::0:PR41*.§everson as an Eagan High School Work Study Program intern. Item 10. It was recommended to accept the letter Oiesignati$ii from Tina Zink, Clerical Technician III in the Finance Department. Item 11. It was recommended to approve the hiring'OIMatthei4cobson as a seasonal Park Maintenance Worker. Item 12. It was recommended to approve the hiring of Sean Mailaner and John Hassett as seasonal Balifield Attendants. Item 13. It was recommended to approve the bargaining agiWnent with the clerical unit for 1995/1996. B. Resolution Authorizing Execution of:**ii:**4::0*. It was recommended to approve the resolution as presented. C. Resolution Proclaiming June 28. 1995 as Volunteer RecoOttian Day. It was recommended to approve the resolution as presented. • • • EAGAN CITY COUNCIL MINUTES;JUNE 20, 1995 PAGE 3 D. Recommendation. Airport Relations Cori inIggjon. Commt Oltegarding Second Phase Scoping Report for Dual Track Airport Planning Process. It'i as:;tlaq? to adopt comments to the Metropolitan Airports Commission with respect to the second'iitii' i pi ig report,a study document for the dual track . airport planning process. E. Recommendation. Airport Relations Commission. Request Additional ANOMS Noise Monitors and Consideration of Means to Reduce Aircraft Noise Impacts in Eagan. It was recommended to approve the recommendation as submitted. • F. Recommendation. Airport Relations Commission;JRunway:4j22 Litigation. It was recommended to authorize staff to continue discussions with Richfield''fiiid the Mattbpolitan Airports Commission to oppose the extension of Runway 4/22 because of its potential:to result irtigi:net increase in noise impacts for the City of Eagan and because It has the potential,IP:ArPr > : 11p cap ;ritjr at the airport. G. Resolution.YMCA of Greater St. Paul Project. It was senor emended to adopt a resolution approving the Issuance and sale of the $2,310,000 commercial development revenue notes, Series 1995 and authorizing the execution of related documents. H. Special Hunting Permit, Thomas J. Leach. It was recommended to approve the license as presented. I. Change Order, Police Department 13e110 ::Pjgject. McGuire Mechanical. It was recommended to approve Change Order#9 for McGuire Mecfratii l:T .:ttie.relocation of water closet units in the detention cells. • ••:•:::::•:•••• r , J. Final Subdivision. Lentschs Deerwood Point a It;wa ;t.00*ended to approve the final subdivision as presented. • K. Final Subdivision, Villas of. Violet Lane'2nd Addition. It was recommended to approve the final subdivision as presented. L Project 673. MnDOT Cooperative Construction Agreement for Red Pine Lane and T.H. 3. It was recommended to approve MnDOT Cooperative Construction Agreement#73642 for Project 673 and approve the resolution authorizing the Mayor and;> r:P. I r:4tmte :t.o: xecute all related agreements. M. Refuse Hauler License. Randy's Sanitation. Delano. M o inna ta. It was recommended to approve the license as presented. N. Final Subdivision. Cliff Lake Townhomes 2nd:Addition. recommended to approve the final subdivision as presented. 0. Final Subdivision.Biackhawk Forest. It was recommended to approve the final subdivision as presented. P. Contract 95-05. Blackhawk Hills & Wescott Sauare Street Reconstruction. it was recommended to receive the bids,excluding the alternates,and award Contract 0:05,and authorize the Mayor and City Clerk to execute all related documents. O. Contract 95-03. Red Pine Lane Part 2 iiiN Jj<O:vt sit Utilities. It was recommended to receive the bids for Contract 95-03,award the cornracft b'tirelgiiliest'fesponsible bidder subject to MnDOT approval • of the Cooperative Construction Agreement and authorize tha•:Mayor and City Clerk to execute all related documents. R. Project 686.Woodaate Lane Street Reconstruction. It was recommended to receive the feasibility report for Project 686 and order a public hearing to be held on July 18, 1995. EAGAN CITY COUNCIL MINUTES;JUNE 20, 1995 PAGE 4 • S. Receive Plans and Specifications. Authdp,Advertisemenf;{ Bids. Eagan City Hall Technical Media Systems. It was recommended to receive pia ;AnfS;$p off atiiins including two alternates and authorize advertisement for bids for media equipment aridihas:#ot the remodelled City Hall facility. T. Cedarvale Special Service District. Receive Work Plan and Set Public Hearing. It was recommended to receive the work program and set the public hearing on July 11 for the Cedarvale Special Service District 1996 work plan and budget. Wachter moved, Hunter seconded t by appKi4:tMe consent agenda as presented. Aye: 5 Nay: 0 Director of Public Works Colbert clarified thg egardinci: gntract 95-05,the recommendation was to reject the alternates. Discussion followe.g 0.01 ig.these:Ws. VACATE CLIFF LAKE TOWNHOME EASEMENTS After introductions by Mayor Egan and Administrator Hedges, Director of Public Works Colbert gave a staff report. Mayor Egan then opened the:public hearing to anyone wishing to speak,and there being no one wishing to speak, Mayor Egan turniXtApyssion back to the Council. Hunter moved, Wachter seconded a motion to close the public hearlit..:arm' epprAve the vacation of drainage and utility easements as described within the Clif Lake Townhomes developtr%ettt:*authorize their recording at Dakota County. Aye: 5 Nay: 0 VACATE T.H. 13.FRONT4i:if AD EASEMENT After Introductions by Mayor Eganind Administrator Hedges,Director of Public Works Colbert gave a staff report, noting there are some utilities that need to be located and additional right-of-way transfers that need to be accomplished., Mayor Egan then opened the public hearing to anyone wishing to speak. Wachter moved, Awada seconded a motion to continue this to July 18, 1995. Aye: 5 Nay: 0 VACATION OF V.,I:L•1:;AS•flF:##Q14T;3,:ANE EASEMENTS After introductions by Mayor Egan and'Admir>iOratoI'Hedges.Director of Public Works Colbert gave a staff report. Mayor Egarl then opened the public i3etaring to: taEyone wishing to speak. There being no one wishing to speak,Mayor Egan turned discussion i•ck to tti :QouncU. Hunter moved, Masin seconded a motion to close the public hearing and approve the ihcation of: 3rainage and utility easements within Lots 10-14, Villas of Violet Lane, subject to the recording of the Villas:iof Violet Lane 2nd Addition providing for replacement easements. Aye: 5 Nay: 0 PROJECT 643R, OSLUND-TIMBERLINE ADDITION UTILITIES AND STREET RECONSTRUCTION After introductions by Mayor Egan and Administrator i edges,Director of Public Works Colbert and Mark Hanson, Project Engineer with Bonestroo Rosene AndeS 1I$t Associates, gave a staff report. Councilmember Hunter questioner N1 itejl ii i: :,appralsais weren't included in the feasibility . report,and Director of Public Works iiikl I:h t:t1ii .*r s not a full fledged appraisal. There were appraisers in town on other reconstruction projects, and they miere asked to drive by and give a rough estimate. Councilmember Hunter stated that based on past expi$ience,he feels the costsvill be lower than the feasibility report. After some discussion,Mayor Egan then iipened the public hearing to anyone wishing to speak. EAGAN CITY COUNCIL MINUTES;JUNE 20, 1995 : .. PAGE 5 • • Terry Vote', 3040 McCarthy Ridge,Ridge, iOewed the histcly:pf improvements in the area and indicated he feels McCarthy Road from Red Cedar RO0s#:;ti; ;ighway 1 :'should not be reconstructed at this time Roadways are estimated to last 25-30 years,. ::i mod:f$ just 20 years old. Curb and gutter is not needed in this area and would be of no benefit. Director of Public Works Colbert responded that this roadway was constructed in 1974; however, It should not be assumed that the life of the roadway is 25-30 years because these roads were not built to standard at that time. They did a pavement condition Index in this entire area,and it indicated that the streets in this area have no structural stability left. Therefore,they have deteriorated to the extent that any. :!:!::ROfT#9.1:4:c ,preventive maintenance will not be cost effective. He feels McCarthy Road is in thrletatilitiktOdeidifighlis others in this area. Mayor Egan asked whether It is feasible or prudent to segregate the M Ithy ancIODell Additions out of this project and do them at a different time. Director of Public Works*Wbert nag that they try to do improvements on a neighborhood basis so there is no disparity in iffe c ide. Also,.;tt :larger the project,the more economical It is. • Councilmember Hunter asked'whaiii he lacK'bf'striictural stability is a safety concern. Director of Public Works Colbert indicated it is only a safety concern to the extent that it becomes impassable. George Stevenson, 3030 Sibley Memorial Highway, speaking for Eleanor Keegan, 3034 Sibley , Memorial Highway, indicated their ingress and egress is from Highway 13. They are opposed to the assessments. Director of Public Works Colbert responded that these two lots go out to McCarthy Road Just before Highway 13. Mr. Stevenson indicatedl; #ieJr:access is on property that belongs to the state. Director of Public Works Colbert noted that although'ttis:di. Way.;JS.on state right-of-way,the functional maintenance and responsibility for this area belongs to the city.' • .. Larry McNurlin, 3036 McCarthy Ridge,':t oted.;tti b n::$ovsinski, 3044 Sibley Memorial Highway, was unable to sign the petition due to prolon ad::ablietiee Indicated he is opposed to this project. He presented a letter from Daniel Sprick, 1 :11466arthy Road, who could not attend the meeting, but is opposed to the project because it will Ouse traffic to move faster and create a safety hazard. He Is opposed to the assessments because he feels it will provide no benefit to the property. Mr. McNurlin Indicated he is opposed to the project because he lives on a private road and would not benefit from the curb and gutter because it isn't even on his property. He doesn't feel he should be assessed for curb and gutter. Also, the section of McCarthy Road that passes through McCarthy Ridge Addition is in reasonably good condition and he doesn't think it needs: o:•tag:dope:Ai: his•time. He feels spot repairs and seaicoating would be adequate. Also, he feels the 2raitit:: Dick Severe, 1544 McCarthy Road, spoke ip:. vor of hp project. He feels this area needs to be repair d. • Darren Doheny,speaking on behalf of his mother,Marfa :Doheny,owner of Lots 4 and 5,McCarthy Ridge Addition, indicated she is opposed. In 1986, the neighborhood paid to Improve Catherine Lane because the city wouldn't. These improvements won't enhance their property. This is just an intersection Improvement and doesn't even go by her property. They paid to improve this Catherine Lane and now pay for all of the maintenance and upkeep of this road. He feels they should be excluded from the street improvements. Councilmember Awada asked whether Cathet. Lane is public or private street. Director of Public Works Colbert indicated it is public, dedicated right way. It Is only 30 feet wide which is half of the right-of-way dedication requirements fAr..,subdivided,Frgperty. It was dedicated in 1951 and is very substandard for a public street. The stri0; 0ia # iff:to.standards for a public dedicated right-of- • way. City Attorney Sheldon added that a•jkifslf&'iteikiiitOd -of-way doesn't become a street until and unless a city street is constructed and accepted by the city. It. :not unusual for property owners use public dedicated right-of-way, but it is not a fully utilized city streets '`ouncilmember Awada suggested that the other half be dedicated and the street be upgraded to city steiiierds. She noted that now, It Is technically just a driveway. • EAGAN CITY COUNCIL MINUTES;JUNE 20,1995 PAGER Mr. Doheny reiterated that they WOO ld like to be (*Wed from the street improvements and indicated he is opposed to straightening out tt+ !Q.an.tu4ilty Road. Director of Public Works Colbert noted that straightening out that curve is pure1 itOil1I II, Staff felt this would be a good time to propose it. Mayor Egan indicated that since it hasn't been'tieteritiiried to be a safety hazard, perhaps it should be left as It is. Councilmember Hunter concurred,indicating he thought it was deleted from the project the first time. Jack Holtz, 1569 McCarthy Road, indj ted:.be;w was told by the city and by the contractor that sold the lot to him that when the area was develWalitiftfONtiAnstalled and the street would be brought up to standards. That was 17 years ago. He haidiaftYfittAitips and favors this project. He also favors redoing the curve on McCarthy Road. •• .. Dick Klrch,3020 Woodlark Lane;Nell Kvebe.'xg}1590 hy Road;Elaine Jones,3068 Loon Lane; and Gene Miller, 3061 Loon Lane spoke irppipprAtijOri*ROOlect. Paul Uselman, 3012 Woodlark Lane; Diane Mulrooney 1470 Red Cedar Road; Jerry Kanne, 3060 Woodlark Lane, and Richard Gaworski, 3052 Cherrywood Court spoke in favor of the project. Mr. Gaworski stressed the need for an effective street maintenance program. He also Indicated he would favor street lights. Tom Walsh, 1585 McCarthy Road, indicated he would like a chance to respond or ask questions following Council comnit i:it ::i labor Egan indicated he would allow it, but only on a very limited basis. A member of the audienaiiisI'ie.;what.the people who are in favor of this can do if this project is turned down. Mayor Egan indicatedliiiiystl l la;i:.e9licit signatures of people who are in strong support of this. Mayor Egan then turned disctJ sion back'fo'the,Qouncil. Councilmember Masiri asked what the:pr ec iir 'isifor'getting street lights and Director of Public Works Colbert explained the petition proq*dur ;.;;rdil ncilmember Wachter noted that street lights can be Installed at any time. They don't have to lkistalled with this project. Mayor Egan asked Director of Public Works Colbert to explain the city's street maintenance program,what the PCI index is for Pine Ridge Road, and what the sealcoating and maintenance procedure has been in the McCarthy Addition over the past decade. Director of Public Works Colbert indicated that Pine Ridge Road has been sealcoated:.•a gQ..•since..it.was... ilt. He explained the routine sealcoat maintenance program, as well as the str at;ItiO ati2tiigno*pf m. He noted there wasn't a program In place until the early to mid-80s. Councilrrieriiber H ar'ndted'fhat the program is only 10 years old and many of these streets were constructed prior to that::::The Cour it has spent hours getting educated on this program and he urged people to contact City Half: d find Olt more about the pavement management program. He feels it is one of the best. Councilmember Masiigoncurred, noting that the Council spent a lot of time on developing this program and tried to make it a$i rmservative as possible. At some point, it doesn't make sense to keep repairing a street. Councilmember Awada stated the main issue is the assessments and she feels they will be lower than the estimate. She thinks this is one of the nicest area of Eagan and feels this project will be good for this neighborhood. Discussion followed concerning the apprgdsal process and financing of this project. Mayor Egan addressed comments made by members the audience concerning the fact that he lives on a gravel road. Councilmember Wachter stated he feels this Council is.very concerned about taxes. He noted that many times, the high price of projects today is due to improti$d quality of material and higher labor costs. • • EAGAN CiTY COUNCIL MINUTES;JUNE 20, 1995 ,, ,,•, . PAGE 7 Councilmember Hunter stated he fei$It the lots witf;liifig driveways should not be assessed for curb and gutter because they have minimal' t0$;via a,.1ottq;flrive to McCarthy Road. Councilmember Awada concurred, and suggested the road be tifti :tifOif s. Other councilmembers concurred. Hunter moved,Wachter seconded a motion to close the public hearing and approve Project 643R, with the modification that lots 70,72,22,21 and 51 be eliminated from the curb and gutter assessment,and that the proposal to soften the curve on McCarthy Road be eliminated from the project. Aye: 5 Nay: 0 VARIANCE -OPUS CORPORATION j: :VEbi AISMA E CENTER INDUSTRIAL PARK NO. 2 After introductions by Mayor Egan and Adrt'itnfstrator Hedges, Community Development Director Reichert gave a staff report. Councilmember Huntel,':;8pked wh lf§er the Community Development Director Is aware of any other buildings that are tbis.aong al,•raitp.a cot*ity(highway and Community Development Director Reichert indicated she isn't aware:r f riy :hiowajtsi:;::f)plfs has a similar building along 1-494. Jim Neyer,of Opus Corporation,Indicated their building along 1-494 is slightly smaller than this one. Community Development Director Reichert noted that their concern is that if they only have one sign,people will pass the entrance point before they see the sign. Councilmember Hunter stated he;:{JQesn't feel the Council should grant variances for all long buildings, but he feels this situation is differef lil#cause It is along a county highway. Companies pay more for the visibility along a county highway. Mayor'i:goi QQncurred. Councilmember Wachter added that there Is a considerable difference in elevation and distance•lietwaiiip:the entrances. Awada concurred. .r Mayor Egan then opened the public b4ring.0:alnypne.wishing to speak. There being no one wishing to speak, Mayor Egan turned the discussion:b ok to the Council: Awada moved, Hunter seconded a motion to close the public hearing and 40p0A tfiiifvariance allowing more than one ground sign for Lot 1, Eagandale Center Industrial Park No.:2 'located north of Lone Oak Road and west of the Soo Line Railroad, subject to the following conditions: 1. The proposed signs are to be located at separate access points. 2. The signs are restricted to ground style signs displaying the name of the center only. 3. All other sign code regulatior•I$: kisll::hg: Rlieck.wj#h 4. All signage requires a permit#sitiia* iiii: ilyz:*:::.: Aye: 5 Nay: 0 p llai SS AMEND CiTY CODE CHAPTER 10 TO CHANGE THE DOG LICENSE PERIOD FROM ONE TO TWO YEARS After an Introduction by Mayor Egan, Administrator Hedges gave a staff report. Hunter moved, Masin seconded a motion to approve the amendment to City r` tite Chapter 10 as presented. Aye: 5 Nay: 0 REQUEST TO RECONSIDEH.•P•.1 yAlti ARY PLANNED DEVELOPMENT AND PREUMINARY SUBDtV4'S#QM A 4I A AAGAN 3RD ADDITION After an introduction by Mayor Egan,Administrator Hedges explained the history of this request and procedures for reconsidering a motion. Mayor Egan stated hiilefers not to debate this tonight. He asked whether it is more appropriate to continue this to another nesting or move to reconsider this and then continue it to another date. City Attorney Sheldon clarified that the Council can adopt any procedure they want. He recommended that the Council first make a determination as to whether to reconsider this and EAGAN CITY COUNCIL MINUTES;JUNE 20,1995 ,,. ..... PAGE 8 then set It on for a future meeting. Counciiiiii16W Hunter asyckf whether a motion to reconsider could be construed as an admission that there was an: ;:10:.e.4.tIJ. s and City Attorney Sheldon indicated it is simply a motion to reconsider. Councilmember Masin asked whether any action has been taken to terminate the planned development as was directed. 'Community Development Director Reichert noted that although that direction was given, the Mayor then suggested that prior to taking that action, that staff attempt to work with the applicant to see if the plan could be . Councilmember Hunter stated he feels they is ereson good points made in the letter and feels this warrants reconsideration. Hunter moved, Egan aebonded 64tiotion to continue this to August 1, 1995. After some discussion concerning the action to be tin, Counuilitember Hunter withdrew his motion and moved to continue the request to reconsidor..to A$t i{9t:1 199 :Masin seconded the motion. Bill Griffith, representing Fortune Realty, indicated he k00 :the':riai t to address this Issue on August 1, and added that he feels it is premature to move forwardlwith the temiliii tidn of the planned development until this issue is resolved. Councilmember Masin took issue with that, noting that unless she knows what action is being taken to terminate the planned development, she doesn't feel she is in a position to vote on the request to reconsider. After discussion concerning the procedure, Councilmember Awada requested a friendly amendment to the motion to direct staff to begin the process to terminate the planned development. Following more discussion concerning pt o Pure, Awada withdrew her motion. Aye: 5 Nay: 0 Awada moved, Masin'seconded a'motion to tired staff to initiate the process with the Planning Commission to terminate the planned developrnerit'anitAi a the property. Aye: 5 Nay: 0 PROJECT 665, SPECIAL ASSESSMENT..i.O 1$1J ii!EY (BLACKHAWK ROAD) After introductions by Mayor Egart t.Adiifiiiiistrator Hedges,Director of Public Works Colbert gave a staff report. CouncilmemberHunter not2tf'that he met with Mr. Cardinell and he was very cooperative and reasonable. He indicated he is willing to pay for this, but has had a long history of mistaken parcel descriptions on this property. Hunter indicated he feels this is a buildable lot; however, it is heavily wooded and is fairly steeply sloped, so It will be a more expensive lot. He suggested that the assessment be deferred indefinitely without interest until the city.or Mr. Cardinell obtains a survey that verifies this is a buildable lot, or until the lot is subdivided:i r:'::0ii:::?trcinsid0reble discussion followed concerning this assessment. Hunter moved, Wachter seconded a motio04 enter iriio an agreement with Mr. Cardinell that his assessment be deferred without interest until a sure , is obtain #;iierifying that this is a buildable lot, or until the lot is subdivided or sold; and that the assessmen remains.iti:1orce until or unless both parties sign the agreement. Aye: 5 Nay: 0 CONDITIONAL USE PERMIT-NAEGELE QUTDOOR ADVERTISING After introductions by Mayor Egan and Administratoi4edges, Community Development Director Reichert gave a staff report. Mayor Egan . J :feNi$4118:procedure that was followed up to this point needs to be addressed, and then the mefiltikikthiiiiiiiffikiiiliAiOan be considered. He feels the Planning Commission recommendation was at least partly based upon a policy the Council discussed at a workshop. The process has been very disjointed, and it is difficult to corisdate all of the discussions that have been - held on conditional use permits. This policy was approved j he consent agenda without any input or knowledge by Naegele. He is concerned about that. He feels Naegele should have been notified. If the Planning Commission made their recommendation based on that policy, he feels It is misguided and EAGAN CITY COUNCIL MINUTES;JUNE 20,1995 • •••. ..... PAGE 9 Inappropriate. He feels it is procedurally flaw cf;:•.I,f he had knc ►ni f the implications of this policy, he would have asked all parties to be present for this I4 iiiei$:ttae.crls p Ocess is just as Important as the substance. Councilmember Hunter stated he feels that the Planning Commission minutes clearly show that that is not the only reason for recommending denial. He does agree that whenever a clarification is 'requested of the Council, the applicant should be notified of the discussion. Mayor Egan noted that the Planning p¢,hhtttiasiot} cttates:#they don't feel square footage for signs should be banked. Councilmember Masin:idate'd:s #ae% t y. pngly about the banking issue. The City has already restricted the number of signs and size; lid she sgga no-reason why they can't bank square footage. Councilmember Wachter indicated:he,.agreea':With the::P)anning Commission determination that it is more than one sign. He feels it is three signal Discus ii.*1owed concerning what is considered a sign and what is considered a sign face. Cour eifrriember Mist a'etated she feels the ordinance is unclear on that point. Michael Cronin, representing Naegele Outdoor Advertising,addressed some issues he has with the ordinance,and urged the Council to approve this sign proposal. He explained the concept for this sign and gave several arguments for considering thia,:one sign. He noted that if the Council doesn't concur that it is one sign,they can put up a standard sigtj .tuawey r, he feels the proposal will enhance the site. The site was chosen very carefully and it was felt this'iiiitt i i :t ast•.sne. He explained their proposal for the removal and replacement of three signs in Eagan, noting tlieji' ;.iltriding to do it in steps, and the result will be slightly less square footage. r Mayor Egan asked about their agreemeht:to:inpt ave'any age restrictive advertising,and Mr.Cronin confirmed they will have no tobacco or alq E igiiidc eitising on this sign. Several concepts were discussed for this sign. Masin moved, Awada seconded a motion to amend the sign ordinance to allow banking of square footage for signs. Councilmember Hunter spoke in opposition to this amendment. Mayor Egan disagreed, indicating he concurs with the amendment. Hunter indicated he could support it if a sunset provision were added. After some dismission,,Hunter staggester#. .:frjendly;:i ,rnendment to the motion that banking be allowed for a maximum of two years. : :::::; : Discussion followed concerning the relocatic of the slA Mr.Cronin explained their relocation and replacement plan. Mayor Egan noted that the end felt not cagy reduces the largest sign, it reduces the aggregate total. Councilmember Masin commendi l.Naegeli ri their innovative design; however, she indicated a concern about placing a sign this large in a lush, green area. She indicated she feels It really is two signs due to the amount of space they take up. After considerable discussion, Hunter moved,Awada seconded a motion to approve a conditional use permit to allow an off-premise sign located on the south • side of 1.494 on Oudot C, Robins Addition, subject to the following conditions: 1. The Conditional Use Permit shall be recorded at ttifDakota County Recorders Office within 60 days of City approval, and proof of its recording ik rll be provided to the City. 2. All applicable city codes. • Aye: 5 Nay: 0 Considerable discussion followed on the language in t' :sign ordinance. Community Development Director Reichert noted staff has several other concerns about the sign ordinance relating to extenders and language stating that when property is platted,the sign must come down. After some discussion,Wachter EAGAN CITY COUNCIL MINUTES;JUNE 20,1995 PAGE 10 • moved, Egan seconded a motion to direct •to review the;ixdlnance. Aye: 5 Nay: 0 Councilmember Hunter noted that a letter should be directed:t 3 te;P.Iap t £" mission due to the fact that this action is contrary to the Planning Commission recomrri '' POLICY DIRECTION ON TRASH RECEPTACLES AS OUTDOOR STORAGE After introducing this hem, Mayor Egan asked whether the Council should proceed due to the fact that the person who requested this is not ln:tl :audi�ipik:.:.Aclfninistrator Hedges Indicated that staff is attempting to work with the.person makingitii:*4t s3: ::tiii that a letter was sent to him indicating It would be on the agenda tonight. Councilmember Hunter Indicated he is corn table wittilpe policy as it exists,especially due to the proposed size of this trash receptacle. He fsels.I400.be ks tas it is. He noted that if business owners have an ordinance change suggestion,he i!ukfiik 'to:t;aee:SAtrtething tangible to discuss. Councilmember Awada concurred, indicating she feels the'polt• y works.1406r Egan added that there is enough flexibility in the current policy. After considerable discussion concerning conditional use permits and their associated costs,the consensus of the Council was to make no changes at this time. CONTRACT 95-08, TIMBERLINE ADDITION PLAN APPROVAL • Wachter moved, Awada second : oti9n to approve the plans and specifications for Contract 95-08 and authorize the advertisement for a�'6itig t00.a•bid opening to be held at 10:30 a.m. on July 14, 1995. Aye: 5 Nay: 0 .r EntS ; 'WEAR#` f OC.r ' #tl 1**Aff..Affstg< DA Mayor Egan noted that the Cities Conference was excellent and thanked the staff members who participated in the coli#ehence. Council Policies. Administrator Hedges explained both policies as requested by Mayor Egan and considerable discussion followed concerttling: .hat.5hp!11d:fae:placed on the consent agenda and how to shorten the length of the meetings. ;J'tiixia::ikeas flsi isseeE iwere the amount of time spent on staff presentation and discussion by Councilmembers. .COuncil'rnember Hunter suggested that a sentence be added to state that no kern be placed on the consai ;agenda.rt;any discussion is foreseen. Egan moved, Hunter seconded a motion to adopt policies relatir00 formaIlgh of public policy and use of the consent agenda. Aye: 5 Nay: 0 .. Vacate Drainage and Utility Easement, Rahn Cliff 2nd and 3rd Addition. Director of Public Works Colbert gave a staff report on this request. Hunter moved, Awada seconded a motion to receive a petition and order a public hearing to be held on July 18, 1995 to consider the vacation of drainage and utility easements located within the Rahn Cliff 2nd and 3rd Additions. Aye: 5 Nay: 0 • �UND`t�t1BE:E:�. Director of Public Works Colbert: tad to;'ti Ei.i county will be working on the drainage • problem on the Schwab property. He afs 1i fittieftlfie:'CrtibiWalk study was presented to the Advisory Parks, Recreation and Natural Resources Committee, an1d: was In turn referred to the Recreation Subcommittee. Due to time constraints,he will not be able to:tiAtig it back to the Council on July 18 as was requested. He also noted' that he has four people out distril3titfng informational notices asking people to comply with the odd-even watering ban. EAGAN CITY COUNCIL MINUTES;JUNE 20, 1995 .. PAGE 11 • • Counclimember Hunter asked whettie: llwork has beetl:atopped on the Inver Grove Heights project until the letter is received. Administrator Hed' Sd #ti :letter has been received. Administrator Hedges noted that special workshops need to be scheduled for July. Hunter moved, Awada seconded a motion to schedule special work sessions at 5:00 p.m. on July 11 and 18. Aye: 5 Nay: 0 Parks and Recreation Director Vrata:: plakigli:1f ::teastssfor the proposed change order for the wading pool relating to additional costs for iitilltliftibitifiijPOKtrWito get back on budget, he is suggesting the elimination of one of the play elements for the mil, chanOrt the surfacing of the pool to a painted surface, and changing the chlorinator from gas chloj(ne to an ettision-type tablet. After some discussion, Awada moved, Hunter seconded a motion to appf a the ch i. a order relating to the wading pool as presented. Aye: 5 Nay: 0 Counciimember Awada reported on a meeting of the Recreation Subcommittee relating to mosquito abatement. Mayor Egan reminded Councilmembers about the Dakota County Economic Development Partnership meeting on Thursday. ::::000.KREGIsTER • Wachter moved, Egan seconded a motigp to apprp efie check register dated June 16, 1995 in the amount of$1,240,230.16 . Aye: 5 Nay: 0 .P011NME NT The meeting adjourned at 11:08 p:rii. to continue the work session. DLP Date ......... ... City Clerk • If you need these minutes in an alternative form sucCA large 0.it,braille, audio tape, etc.,please contact the City of Eagan, 3830 Pilot Knob Road,Eagan,MN 8,5122, (614B81-4600, (TDD phone: (612)454-8535). The City of Eagan is committed to the policy that all persons have equal access to Its programs, services, activities,facilities and employment without regard to race,color,creed,religion,national origin,sex,sexual orientation, disability, age, marital status or status with regard to public assistance. • Agenda Information Memo July 11, 1995 Eagan City Council Meeting PONSENT AGENDA; There are fifteen (15) items on the agenda referred to as consent items requiring one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. PERSONNEL ITEMS Item 1. Resignation/Senior Planner-- ACTION TO BE CONSIDERED: To accept the letter of resignation as a full-time regular employee from Senior Planner Kristy Marvin and to approve her continuing as an employee as a part-time temporary Planner with the City of Eagan. FACTS: The City has received a letter of resignation from Senior Planner Kristy Marnin. The letter of resignation is applicable to her status as a permanent full-time Senior Planner. However, Ms. Marvin would continue to provide her services as a temporary part-time Planner to the City of Eagan. ATTACHMENTS: • Letter of resignation on page`3 MEMO city of eagan • MEMO TO: Peggy Reichert, Community Development Director FROM: Kristy Marvin, Senior Planner .le^n't-/ DATE: June 30, 1995 SUBJECT: Notice of Resignation Peggy, please consider this my notice of resignation from the full-time position of Senior Planner, effective July 14, 1995. Although I will no longer be a permanent full-time employee, I will continue to provide my services to the City as a planner on a temporary part-time basis. My primary reason for resigning, or perhaps a more accurate term is semi-retiring, can be summed up in one word: Sarah. Since my daughter was born nine months ago, I have really reevaluated my priorities in life. It has become clear to me that family is my top priority. I want to be able to spend as much time as possible helping and watching Sarah grow up. Unfortunately, the demands of fulfilling the job duties of Senior Planner conflict with this desire, so I feel I must make a choice. My choice is my family. Also, my husband is currently pursuing a job transfer. It is likely that we will be relocating from the Twin Cities within the year. For this additional reason, I feel it is beneficial to both me and the department to begin phasing myself out at this time. In this way, when the final transition is made, the impact on staffing and work load will be minimal. During my seven years with Eagan's Planning Division, .I .have gained invaluable experience. There have been some turbulent times over the years, and many changes, but you have skillfully provided the needed guidance to help us perform our jobs professionally. I am looking forward to a continued working relationship with the City on a part-time temporary basis. This is a great opportunity for me to enjoy the best of both worlds—family and career. I intend to reciprocate for this opportunity by continuing to perform quality work for the City. Thanks to you, my co-workers and the City Council for the privilege of working with all of you over the last seven years. cc: Tom Hedges Ily Duffy 3 Agenda Information Memo July 11, 1995 Eagan City Council Meeting Item 2. Senior Planners/Planners-- ACTION TO BE CONSIDERED: To approve the hiring of Michael Ridley and Lisa Freese as Senior Planners in the Community Development Department and to approve the hiring of Julie Farnham and a person to be named as Planners in the Community Development Department. FACTS: With the resignation of Senior Planner Marvin and with the reorganization of the Planning Division of the Community Development Department, there are currently vacancies for two Senior Planners. After interviews, it is the recommendation of Community Development Director Reichert and Assistant to the City Administrator Duffy that Michael Ridley and Lisa Freese be promoted from the position of Planner to Senior Planner for the City of Eagan. If approved, these appointments would leave to vacancies in the Planner positions. After interviews, it is the recommendation of Community Development Director Reichert and Assistant to the City Administrator Duffy that Julie Farnham be appointed as a Planner in the Community Development Department. References are currently being checked on three other applicants for Planner positions. Hopefully, the name of a person recommended to be hired for the remaining Planner vacancy will be furnished to the Council either in the administrative packet on Monday or at the Council meeting on Tuesday. Item 3. Seasonal Recreation Assistant-- ACTION TO BE CONSIDERED: To approve the hiring of Joe Ocel as a seasonal recreation assistant. FACTS: After interviews,it is the recommendation of Recreation Supervisor Nowariak that Joe Ocel be hired as a seasonal recreation assistant. Item 4. Seasonal Ballfield Attendants-- ACTION TO BE CONSIDERED: To approve the hiring of Stephanie Martin and Gretchen Stromwall as seasonal ballfield attendants. 4 • Agenda Information Memo July 11, 1995 Eagan City Council Meeting FACTS: After interviews,it is the recommendation of Parks Maintenance Supervisor McGuffee that Stephanie Martin andl Gretchen Stromwall be hired as seasonal ballfield attendants. Item S. Seasonal Park Maintenance Worker-- ACTION TO BE CONSIDERED: To approve the hiring of James Mausich as a seasonal park maintenance worker. FACTS: After interviews, it is the recommendation of Parks Maintenance Supervisor McGuffee that James Mausich be hired as a seasonal park maintenance worker. Item 6. Seasonal Basketball Referee-- ACTION TO BE CONSIDERED: To approve the hiring of Tom Rieken as a seasonal basketball referee. FACTS: After interviews, it is the recommendation of Youth Development Coordinator Ashley that Tom Rieken be hired as a seasonal basketball referee. Item 7. Seasonal Youth Basketball Scorekeepers-- ACTION TO BE CONSIDERED: To approve the hiring of Meka Preston, Steve Brand, Aaron Oppelt and Jared Burger as seasonal youth basketball program scorekeepers. FACTS: After interviews, it is the recommendation of Youth Development Coordinator Ashley that • the above persons be hired as seasonal youth basketball program scorekeepers. (5".— • Agenda Information Memo July 11, 1995 Eagan City Council Meeting Item 8. Hearing Conservation Screening Contract-- ACTION TO BE CONSIDERED: To approve contracting with Community Health Services of the City of Bloomington to provide the hearing conservation screening required by OSHA. FACTS: OSHA regulations require that maintenance employee be provided hearing conservation screening and education on a yearly basis. The City has contracted with the Community Health Services of the City of Bloomington in past years to provide this service. It would be appropriate at this time for the Council to approve the hearing conservation screening contract for 1995. Agenda Information Memo July 11, 1995 Eagan City Council Meeting B. PLUMBERS LICENSES ACTION TO BE CONSIDERED: To approve plumbers licenses for Accredited Plumbing & Repair and Jobco Plumbing FACTS: This application is in order for consideration by the Council at this time. Agenda Information Memo July 11, 1995 Eagan City Council Meeting C. CHANGE ORDERS, POLICE DEPARTMENT/ MUNICIPAL CENTER REMODELING ACTION TO BE CONSIDERED: To approve change orders for Spraungel Construction for the Municipal Center remodeling and for Midco Security and Minuti Ogle for the Police Department building project, as presented. ATTACHMENT: • Staff memorandums on pages 9‘ through() . t Ili i0� III � YYYYIIII t MEMO —city of eagan TO: CITY ADMINISTRATOR HEDGES FROM: ASSISTANT TO THE CITY ADMINISTRATOR HOHENSTEIN DATE: JUNE 21, 1995 SUBJECT: MUNICIPAL CENTER EXPANSION CHANGE ORDER The City is in receipt of a change order for the municipal center remodeling in the amount of $428.00. The change is described below: 1. Spraungel Construction Inc. - Change Order #2/pco #6 - Removal of flagpole for reuse by new building entry not included in specification - $428.00. This item has been reviewed in detail by the staff and consultants and is in order for consideration by the City Council at this time. If any Council member wishes to review the change in more detail, please let me know. • :"'dla�Gil��ll� i„b 4 4 MEMO _city of eagan TO: CITY ADMINISTRATOR HEDGES FROM: ASSISTANT TO THE CITY ADMINISTRATOR HOHENSTEIN DATE: JULY 5, 1995 SUBJECT: POLICE DEPARTMENT CHANGE ORDERS The Construction Manager is in the process of closing out the Police Department project and finalizing paper work for it. A small number of change orders, formerly reflected in the pending changes section of the project budget remain to be paid. At this time, the City is in receipt of two change orders for the police department in the amount of $2,978.08. The changes are described below: 1. Midco Security Systems-Change Order#3/pco #106- Furnish and install keypad security systems at doors between the two buildings - $895.45. 2. Minuti Ogle Company -Change Order#6/pco #85 - Install draft stops at plumbing chases and install additional access doors to mechanical system - $2.083.08. These items have been reviewed in detail by the staff and consultants and are in order for consideration by the City Council at this time. If any Council member wishes to review the change in more detail, please let me know. 0 • Agenda Information Memo July 11, 1995 D. PROJECT 690, WALDEN HEIGHTS STORM SEWER ACTION TO BE CONSIDERED: Authorize staff to prepare a feasibility report for Project No. 690,Walden Heights Storm Sewer. FACTS: • In 1983, a storm sewer system was constructed within the newly created Hillcrest Addition Development located west of Pilot Knob Road and just north of the Diamond T Ranch. The storm sewer system was constructed between two lot lines on a heavily wooded steep slope and - terminated at the western edge of the Hillcrest Development. • This storm sewer system is proposed to be extended in accordance with the comprehensive storm drainage plan with the subsequent development of Outlet A Walden Heights 1st Addition and the John Brown property to the west. Although there have been sporadic inquiries, there are no known plans for this development to occur in the foreseeable future. • During the past twelve years, significant and severe erosion has resulted at the out fall of the storm sewer system creating a ravine 15 -20 feet deep and 30 - 40 feet wide down the heavily • wooded hillside. • On May 23, 1995, City staff received a petition from twelve concerned homeowners in the Hillcrest Addition requesting the City to correct this problem and stabilize the erosion. Upon subsequent investigation by Public Works Engineering and Maintenance personnel, the problem is too large for any temporary stabilization efforts. • Staff is requesting Council authorization to prepare a detailed feasibility report to evaluate the size, alignment, financing and scheduling of completing the permanent storm sewer system through the undeveloped portion of the Walden Heights and John Brown property ultimately • servicing the FEllcrest Development. ISSUES: • It is expected that the extension of the storm sewer system through undeveloped property will involve expensive right-of-way acquisition and construction without the benefit of development dedicated right-of-way and grading. ATTACHMENTS: • Location map,Page_t . • Residents petition, Pa f.31'6 • Staff memo, Page � . • Topography map,Page . • r- - - - - - G.S.A.H. N9• (CLIFF RDJ — - - - - - - _, owd43.R0.R#W fur 10.77 r 274 4 1 -0 s n� ' I1= 3 ' 12 I 3RM ` w 12 1 tarn nli, Ki RM 7 ,s 2 , LOCATION MAP _ �. �1 "' 010-03 1,,, , ja Z O1fROT I �� , _ • Q ,mom r a 2 7 0° 5 Vic. 7 Ui ,• • Lys oiq-03 V 3 \ H + I — t • 2 r• 23 1 24 10 DELORES LANES - - - - - s' -,_- - - - - _ 22 -v 27 �a I 2 RV r ..t. cc , (fl t3 RN2I ,ii --- Z SS g J� , O 2 Z v 24 10 a ""' 3 WE L 1 I.., •5 * / 1. 23 11 1 5 5 O i �.� h , ! 22 =� 51 I .... ��,j n R5M_ +2 ! 0 f � I C �1 0 � (?w'C i � qy1 � �la Iv no 1 22 \ 1 \:11132 1 1 = I 0 9" if----(;)I 1, ��5 ,: ovR.O1 A- \ ,RW1 I ©� 8 = • ,3 V, 17RwiZ 1 427/ y • t. W 4 t 0004. •7/ .wer ar � ,. �1 T.. LANE .. s. t. t0 aeo-z. U 5 Vat,1 'r 4)Q l Y ,r 1 11 = o T15 s b 1 a 01370 20 1 :,, a 01375 R 0 s mar— o f, 9 3 1 6, 1 2 3 ' • S a .0 .� � 9 1• _ 011-75 r 1 P • .l. of I amm- 5 i1j r a A iG 2 s • 10 0 ` �� RUNS - 3 ++ U ,q,3� 3 f11rj 1 2 RIY • �'1C/T to n O 1 i161 2 '100 • /6`611K ' . 2 s 7 • 7 / N Y NWSNI /02. . (' t y. ay 15, j yQ5 To Eagan City Council, The intent of this letter is to seek action from the City of Eagan regarding a significant public safety hazard as well as an environmental concern in our neighborhood. The Problem There has been massive erosion of land and the loss of at least 5 mature trees caused by runoff fron a drainage pipe located on the west side of 4800 block of Richard Lane . This runoff has caused a huge gulley. ( Photos a+re enclosed. ; This will not only have a long-term environmental impact but could cause loss of a life and/or a potential lawsuit for the City of Sagan. Adults and es- pecially children are vulnerable to slipping or falling into it . :?ecentl:l there were 6 children under the age of 5 playing in or around the gulley. Additionally, this affects the value of our pro- perties both aesthetically as well as monetarily. Attempt To Resolve The City of Eagan Engineering Department , Craig Knutson and t.iike Foertsch were contacted several times from Bray to August of 1993. Their response was that it would be checked into and reported back to us. Nothing happened. A city forester also looked at it in July of 1994. Recommendations • The actions we are seeking is for the City of Eagan to a) Immediately halt any further land erosion and the loss of trees by making the necessary alterations to this drainage system. / 3 (2) b, Fill in the area of land loss to ensure public safety and prevent long-term environmental damage. 'Ale look forward to hearing from you soon on this important matter. 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't7; ':''''I. \ / 6 • 1,.1 ,• MEMO .city of eagan TO: TOM COLBERT,DIRECTOR OF PUBLIC WORKS FROM: CRAIG KNUDSEN,ENGINEERING TECHNICIAN DATE: JUNE 6,1995 n2 0z SUBJECT: HILLCREST ADDITION-EROSION PROBLEMS AS PER . NEIGHBORHOOD LETTER DATE MAY 15,1995 The City has recently received a letter from residents within the Hillcrest Addition regarding severe erosion within outlot A Walden Heights First Addition. The source of the problem is general surface runoff and the primary contribution of concentrate flows from a 21 inch R.C.P storm sewer outlet which was installed to serve Hillcrest Addition. This storm sewer comes from Richard Lane and runs between Lots 14 and 15,Block 1 Hillcrest Addition and terminates at the plat boundary. The area of the storm sewer outlet is a heavily wooded part of outlot A Walden Heights 1st Addition with significant slopes which have created a ravine washing out soils and trees. According to the plans and Development Agreement, there were no further requirements of the developer to provide storm sewer beyond this plait boundary. In other words,all improvements to this subdivision are in compliance to the plans and Development Agreement Although a 20 foot utility easement was provided over the storm sewer,the existing topography and landscape does not allow access with the,required equipment necessary for repairs. Alternate access from the west is not accessible due to extreme slopes and lack of easements. If access were to be made available by right-of- entry agreements and a temporary construction road it would require a tremendous amount of fill and an aggressive restoration process to stabilize the site. This would not guarantee the problem would not re-occur and could only be considered a temporary solution. The City's utility department was requested to see if a maintenance solution could be possible. However,it was determined that any corrective action would be beyond the scope of the utility departments resources. Ultimately,the solution to this problem would require the extension of storm sewer from the existing termination . point to Pond BP-6. This would be more feasible with the development of adjacent properties to the west. The improvement could be coordinated with future alignments and require approximately 1,200 to 1,500 L.F.of storm sewer. The elevation difference between the existing F.E.S and NWL of Pond BP-6 is approximately 62 feet As of this date,there are no formal applications for development to the west,although,several Inquires have recently been made regarding this property. Enclosed,please find copies of the residents letter,copies of photos,plan&profile of the existing storm sewer, and topo sh g possib alignment for storm sewer to Pond BP-6. • ��ifieering Technician CEKFcb Enclosures: Resident Letter Copies of photos, plan&profile of storm sewer Topo for Storm sewer to Pond BP-6 CC r-i F. • ( • _ •„_-.....„-sit.:,;•., ...:---..„......._„,.. • 7-.._y0, ozg.,-.,-i... ..-......tr...----.• t...,„, , .„ .., . :. 4,-.V.....------- - .-;•• tf•I',„,,r- :::'•,41 • •••, f;k•V, *17%.--' ' -•.v..?"L;-'-'-‘.0-0- ,.. . •-•.. • .. , •.-.,-- itcag,50.. . . . .. •, •-, •••\'.\ ‘I: • :,.:.; ...• .1. _..:--__ - "2"-j. ii.`"..re-•" V.•,' t • ".• V:,., a n •••••••••• s•••••*. . .. <, '''' ,.; d...' & \ 1 7-:,..t.• or,. •-• .- -•••••-• r.... ■•••• ' " .., '. 1•;Ncik ''.. e",'1, .1.:•17. 1..etteq. ;• ••••••;;/. ••/-r...--"*.-:-....-,`"4-0 i ":ji ir. l• 1 .g. . .' i'••••• .• ,••:.....I‘,..••• ..4‘."!..., ,, .• •':e...V..',..0 • ..•..•..••,. •.. •i.•4.?•'".9., • . ,A 1.1".*.i.": ,:.-3t;. 1,...0 - ..1`**I. -, ,, .. • i--,:.i,t,/, •„I:-I:- .-....r-.•••;;:.;:;.;, 111..”' ,...!.• ••)f ...-•:*.s.-.........:r--;. .,;;•4 .,.,,k. 1:9,51L- -.-/.-,4 •-• .....--,-.14.•-, ...'-r4_4„.?,....•;,..,'1 b.. 44: . 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' 1 \ ,, ,•,. .„,.. , _,,,,,.._ „ ,,, . ... . ./yr 0 '- ...% r: _4>i'l ' .\•A ---1 '-' -..-'s P , , .. .. - , . • ,, \ „ ,,,,,..„..,, __--,..,,-,;-„L.-7, . , / , .0 ••,‘ Jr..* /. ,..••••...,......Z. ...... ••■••••., „II. , •i•t., . , • \ at ,...••.... ••••■.• • . , • ..•,Z.%S..N.••••••• ," ...•...•••• '.1.•...."•••••I*4.C....... 4 _.„•1410 •Jr" .• ' •to, r 1,..4 , ,,,, ____,....„ ..,k_ ,, . ,, ... : . ..:;-.440,-., .. .... , ,,,,, • , I....J., .4.• . ;el/,r-,.,•!/, /...r...........47. O. • -.A. .0•77 • • • . N,, ,...... ..Y 4 -• • . . • Agenda Information Memo July 11, 1995 E. PROJECT 688, EAGANDALE CORPORATE CENTER- STS. & UTILITIES ACTION TO BE CONSIDERED: Authorize the preparation of detailed plans and specifications associated with Project No. 688 (Eagandale Corporate Center- Streets and Utilities). FACTS: • In response to a petition from the property owner, on May 15, the City Council authorized the preparation of a detailed feasibility report for street and utility improvements to the proposed Eagandale Corporate Center.Addition located in the northeast quadrant of Lexington Avenue and Yankee Doodle Road. At that same meeting,the Council approved the rezoning and preliminary subdivision applications. • The applicant would now like to have the City simultaneously prepare detail plans and specifications prior to the public hearing currently programmed for September 5 to facilitate a Fall construction start on utilities. Agenda Information Memo • July 11, 1995 F. PROJECT 668, RIGHT-OF-WAY ACOUISITION (LONE OAK ROAD) ACTION TO BE CONSIDERED: Authorize acquisition of right-of-way (Lone Oak Circle) and ponding easements (Outlot A, Eagandale Center Industrial Park No. 11)for Project 668 (Lone Oak Road Reconstruction). FACTS: • The 1995 - 99 five-year C.I.P. has programmed the reconstruction of Lone Oak Road from Lexington Avenue through its intersection with T.H. 149/55 for 1996. • With the proposed upgrading of Lone Oak Road,the current intersection of Lone Oak Circle will have to be relocated to the west to line up with Neil Armstrong Boulevard on the south side. This involves acquisition of land for public right-of-way for the relocated street and a ponding easement over the severed parcel to accommodate storm drainage. • The Developer, Northwestern Mutual Life Insurance Company, agreed to plat the needed relocated right-of-way and ponding easement to facilitate acquisition by the City. • • On May 15, 1995, the City Council gave preliminary subdivision approval to the Eagandale Corporate Center 11th Addition. The applicant would like to receive reimbursement for this right-of-way/ponding easement acquisition concurrent with their final plat approval which is currently pending. • Based on previous appraisals of similar property and the sale price of the residual buildable lot, the applicant is requesting$110,320 for 95,931 sq. feet. City staff concur that this is a reasonable price for Industrial zoned land. • Council action is necessary to authorize this right-of-way/easement acquisition for the amount specified prior to project approval. ATTACHMENTS: • General location map, Pagec2( • Acquisition map, Page,Q -.7 I _ 1 V . iihibh,„ 5 -._ (.0 2 a _ •.- _.. ,,_ — — -1 14 i " I I 11 1 i • ' i I ; / 4.144 , ■ —t13112;11 1101 9 8 :7 1 6 5°44 i3 1 2 1 1 / KENNETH ST. '.k • ma • . • 14 : : 1 i 1 liee 1 i 1 1 , ---■13 112 111 110 1 9 118 IlS1 6 5 14 :3 i2 ; 1 0.0 ..‘ i I1 : I 1 . 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',..:■!ro'."-,".11:',","I'1,;:!:I i'';4 ":.;.'.1.r.:P•I'v..1,!••••I'-'2' c4 C.S.A.H. NO. 26 (LONE OAK ROAD) s . d to pARKNG Z 3 4 5 0 11 Ce 0 I— ix 12 ma3 2 M > IX L.L.I 13 --I o z ..K.. 9gulto LOCATION MAP • cP ( n I`I o 1 L__ NOtlI .1 1N38 0lYIO! OS 1 1N3Mr+On NOaI aNf10!—� a3no r+0a� 1353tll os rn o co a 11./(.7/••/Z>r'001 '/v v _r/v v r o f _'I la..:• •.' :•. N i:.:�.:. ::•. •:•: ' ;;:rIOC �' o• . ..Vb\.'lixt.';%::::::::::::::::::*-:•:•:•:•:•:::•:::•:•:,:18 ,Z z — 0 o ' I: ( c‘i, - ki-e. .0?::::::::::::1 :::::::.......::::::::1 " ci S< j ' //..'['[.�' :t•: :: ,fir tii' : I O H e <W �. Yom' '::•:. .�' '::'::• ' • ::• ELI O Z a- 18 ~ - Y ) ? :: :::. Z ! v • illiag 1....t 4 ID ..I.:.:00 ...:*1:$6.:V:t..........ne.•••••....4.. C) •D V S v" 1 01 r' - .-\ :,... :,....,. .......„„:::::::. . ,, ,,, ,. ,,..44 , , e- o . 7 i �n z / /1/444% • ,p fir ' `': '..' a N... z ;6 0,/...) \ A(' �j 9t. ": .:— sv i i •••• W I•: Agenda Information Memo July 11, 1995 G. CONTRACT 95-04, DEERWOOD TOWNHOMES -UTILITY EXTENSIONS ACTION TO BE CONSIDERED: Approve the plans and specifications for Contract 95-04 and authorize the advertisement for bid opening to be held at 10:30 A.M. Friday,July 28, 1995. FACTS: • On March 21, 1995, the City Council closed the public hearing and approved the utility extensions to service the Deerwood Townhomes located north of Deerwood Drive and east of 35-E. - • These plans and specifications have now been completed and are being presented to the Council for their consideration of authorizing an advertisement for competitive bids. • a 3 • Agenda Information Memo July 11, 1995 H. PROJECT 691, CLEMSON DRIVE- STREET& UTILI'TIES ACTION TO BE CONSIDERED: To receive a petition and authorize preparation of a feasibility report and detailed plans for Project 691 (Clemson Drive- Street and Utilities) FACTS: • City staff has received a petition from the Dakota County HRA requesting the preparation of a feasibility report along with detailed plans and specifications for the installation of street and utilities-for Clemson Drive to service the proposed HRA townhome development located north of Oak Ridge Elementary. • Along with the petition, the HRA has guaranteed all costs associated with these report and plan preparations if the project is not approved as a result of the public hearing process. • • Agenda Information Memo July 11, 1995 Eagan City Council Meeting L FINAL SUBDIVISION - RIDGECLIFFE WOODS ACTION TO BE CONSIDERED: To approve or deny a Final Subdivision for Ridgecliffe Woods located south of Cliff Road, east of Lenore Lane, on Nokiia Way. FACTS: Final plans, development contracts, and financial guarantees are in order. ISSUES: None ATTACHMENTS: Final plat map - paged. • � 7 I fl _ I . . ' M t YI Pt. 1.•� ( t E j ttf I 4 I : Y s A T) I '* I .6 : q$ �i lr °' i-.._..._i_..._».! x i z 6 6 6 4 • I. 1 I I Y • ,' O 0 i .1 �ti @ ••• W trd s y U 1 1s sJ VAMZS I . r NI 5 qty i ; = C4 �1 1 t ig 1 O I . + .. . 0. fI CO . : i . . I 41•1/4** fifit i .. f �T I I Ft! b. I I �r '1 I if* .1 IL:: ..c-I x :I 4 , r> I 'I r1 is .4.14,!0!0 _�l M" '_- 1.414/Y1.11,----� P y. 04., it 1 1 N i •c r Qu" «errs ' ' rJ ii A i I 1 . • o I 5 1. � 1? , . 1 Ai 5 �: - Y /•" i i-• 5 ens ii 1 . 11I I 1 ) Agenda Information Memo • July 11, 1995 J. VACATE PUBLIC RIGHT-OF-WAY. CEDAR FREEWAY FRONTAGE ROAD AT DIFFLEY ROAD ACTION TO BE CONSIDERED: Receive a petition and schedule a public hearing to vacate public right-of-way for the west frontage road of Cedar Freeway north of Di$ley Road. FACTS: • With the construction of the Cedar Freeway (T.H. 77), a frontage road was constructed in the northwest quadrant with Diffley Road to provide access to the residual land lock parcel. • The owners of affected parcel and adjacent undeveloped parcels have submitted a subdivision and rezoning application for a mixed use (residential and commercial) development called Cedar Heights Addition. This development proposal eliminates the need to maintain this frontage road and the related excess right-of-way can be incorporated into the development proposal. • This frontage road and related right-of-way have been turned back to the City of Eagan by MnDot. Therefore, it is within the City's jurisdiction to consider the vacation of this excess public right-of-way. • All application materials have been submitted, reviewed by staff and found to be in order for favorable Council action of scheduling a public hearing to formally discuss any issues associated with this request. c›77 • • Agenda Information Memo July 11, 1995 K PROJ 692, OLD SIBLEY HIGHWAY- STREETS AND SANITARY SEWER ACTION TO BE CONSIDERED: To receive a petition and authorize the preparation of a feasibility report and detailed plans for Project 692 (Old Sibley Highway- Streets and Sanitary Sewer). FACTS: • In reviewing the development application for the Cedar Heights Addition, it has been identified • that portions of Old Sibley Memorial Highway will have to be upgraded to City standards to provide access to the new mixed use(residential and commercial) development. In addition, an extension of the public sanitary sewer system from Old T.H. 13 to Old Sibley Memorial Highway is necessary to provide service to this proposed development. • The applicant has submitted a petition requesting the simultaneous preparation of a feasibility report and detailed plans for these proposed public improvements. With this petition, the applicant has guaranteed the costs incurred by the City if the project is not approved as a result of the public hearing process. • Agenda Information Memo July 11, 1995 Eagan City Council Meeting L. AWARD BID FOR MOWER, PARK DEPARTMENT ACTION: To award the bid for a 10-1/2 foot rotary mower with a road light kit in the amount of. $33,169.28 to MTI Distributing of Plymouth,Minnesota,Model#455D as manufactured by Toro. FACTS: • The acquisition of a mower was identified in the 1995 - 1999 C.LP. • Funding fbr the mower will be from the C.LP. revolving equipment account. • Bids were solicited in accordance with applicable State and City requirements. • There is no trade-in unit. • This mower has a 10-1/2'cutting width as compared with the 6'cut of the standard Groundsmaster. Timed tests were conducted in three areas now requiring the use of two Groundsmasters to establish a basis for comparison. The requested mower proved superior. • The mower will accommodate an increase in park and boulevard turf areas. Bid Summary- SPECIFICATION DISTRIBUTION BASE BID LIGHT KIT TOTAL W/TAX •MTT Distributing Company $30,691.17 $453.69 $33,169.28 t•Tri-State Turf&Irrigation 31,310.00 525.00 33,904.33 •Reinders Brothers,Inc. No Bid •R.L.Ryerson Co.,Inc. No Bid •Spartan Distributors,Inc. No Bid Tri-State Turf&Irrigation did not include the required 5%bid bond Additional-See attachments Grkt Pa - MEMO TO: .Ken Vraa FROM: Paul Olson, Superintendent of Parks DATE: July 3, 1995 SUBJECT: Mower Purchase Background The approved C.I.P. revolving equipment account includes money for the purchase of a mower. Based upon a review of current mowing routes/procedures, and considering the additional acreage to be added to the system, I am recommending the purchase of a Toro 455D or approved equivalent. The Toro 455D is a medium-capacity rotary mower with three independent, floating decks capable of making a 10-1/2'cut on fine turf or rough terrain. The machine will fill a need for a rotary mower capable of efficiently mowing a park independent of the Groundsmaster 72's or the high-capacity 16' 580D's, yet have the versatility and maneuverability to also mow an entire boulevard with no assistance from other mowers. In May,the Park Department conducted a timed test of a 455D to compare its capabilities with that of two Groundsmasters in areas currently assigned to the Groundsmasters. The results were as follows: Area (2) Groundsmasters (1) 455D Country Homes Park 1 Hour 20 Minutes 1 Hour 16 Minutes Hlghview Park 1 Hour 45 Minutes 1 Hour 43 Minutes Johnny Cake Boulevard 1 Hour 10 Minutes 1 Hour 15 Minutes *Total Manhours 8-1/2 Hours 4-1/4 Hours **Trimming capabilities were equivalent The Park and Recreation Department is currently responsible for the mowing of over 500 acres of turf This includes park areas, boulevards and athletic fields. By 1996, approximately 75 acres of additional turf will be added to the system and require inclusion in the mowing schedule. Because all mowing equipment is currently assigned to a designated mowing route designed to maximize the capabilities of each type of mower, simply adding the additional acreage to existing mowing routes would not be feasible without a decrease in quality. Additional Acreage in 1996 •Lexington-Di$ley Athletic Fields 65 Acres(*) • Additional Boulevards 8 Acres • Civic Arena Site 2 Acres 75 Acres (*)Includes 30 acres of irrigated turf requiring two mowings a week(30 x 2 = 60+ 5 = 65) The development of planned and proposed parks will add additional acreage to the system within the next three to five years. To accommodate the increased acreage while maintaining efficiency and quality, the mower routes will be evaluated and reconfigured. The 455D mower will allow greater flexibility when assigning the routes. The 455D has the potential to be assigned both a park route and a boulevard route because of its mid-size mowing capabilities. Many boulevards have turf areas from 6'to 10'in width. The 455D is capable of cutting the entire turf area in one pass, compared with the two passes necessary for the Groundsmaster 72's currently used on the routes. The inclusion of a road-light kit in the purchase allows the mower to be safely driven on the street, thereby eliminating the need to provide a truck and trailer for transporting the mower on a daily basis. No trade of a mowing unit is recommended at this time, though the future sale or trade of a unit would remain a possibility. Within approximately one to two years,the full impact of new and planned park areas and boulevards will be more obvious. If the full utility of a mower is not being realized, a trade or sale may be appropriate at that time. Potential users of a mower not assigned exclusively to a mowing route include: • Powering a rotary broom for sweeping small lots and narrow trails of debris. Currently, a mower must be taken from service to perform any sweeping activities. • Providing a back-up to mower crews which cannot afford a loss of time and productivity due to mechanical failures. • Use by field attendants at specific sites to prepare for tournaments or mow during periods of rapid grass growth. Funding of the purchase will be taken from the C.I.P. revolving equipment account. The 1995 purchase schedule - includes$15,000 for a mower purchase. The remainder will be taken from a Departmental C.I.P. carryover balance created by savings on equipment purchases and the non-purchase of other equipment in previous years. Thus, the mower acquisition will stay within the budgeted equipment C.I.P. funding level without hindering the future purchase of other scheduled equipment . Amik44.2 Paul Olson Superintendent of Parks t:IToromowr.184 l r -.. • .. I ... .e.-- -..I • .---. 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"•�s"`"'` ,., i 1�)' feet of nimble productivity • _ • vi,av�7.y. _ , with a single cutting unit... t,• `i t i .�� -`-� ' It-•i-�( J .• rJ �' Y� The Quadfloat 126 I. , ` � s 1 _ - Entirely positioned out front in a '` flexible swept back design. it follows _ w the ground like smaller trim •.• T� . rs _ ;,;; mowers and provides excellent j _ ti _ W A= ••.• -,,,t; visibility. its so maneuverable it •�' I trims a 0" uncut circle without the•�\ _ use of wheel brakes. And power - _ • "' steering makes an easy turn of it. _ - It follows the ground superbly with •. ', •• .-.f.--„:„, .. .. ' _' each wing pivoting 15'.up or down. , ' , - (! And scalping is virtually eliminated ;..n...-;:+ : :.,:�•v •.. -.•_ •.•••�� ate.. ..:.-::--, � ` with antiscalp caster wheels.Z ' - �{ � „', =- rollers,2 skids and blade cups. Its • _sz - -,'-;•,_,,, - .,-•z•-! •• •-•.::::. - '+- integrated design gives you on-the- - `:_ `? `` .` - Imo=` go flexibility of three cutting : ' : �.. . ,. ;, ;; : ., ;..;r, ;:. -•••-.: :• ` {. -_. - ' widths-126.90 and 54 inches. Innovatively • .•. . J t - - Designed =fi _ . .7� __ , - h �.. __ Quadfloat is exclusively designed : d ' V _ ` +-' ►' - • •with an efficient mechanical drive _ -- _ - :`° .. s `� j -•• ' •' • >_ system that delivers 20 to 25% more . f .'�A=: - . '-- -- •' "'= y ' horsepower per inch of cut than _. _ .,'.+'rte::.--•-�.;�rr:` ..r*.+'�"r2.7x•;. most hydraulic drives.This provides -- --- ;''��;"':=: _ I �"' =" ; , ;: excellent rearward dispersion across T_� !T �. .. - -: .;;, , „ _ ,�:r .,�` -'•the entire width of the deck for an - ::, : -4;Y_._.: ._ ' ./--47- ,c„ unmatched aftercut appearance. F . • - "::• • plus the power you need to cut in ' -- ti - heavy rough conditions. w�` ', - ,_: = ; The patented cutter -.t_.,. - -< "- '4 drive system with exclusive ti - ,; 'ter= �:'•:. :'',a�..-- , ; '- ; ;::-- :;;=--'e. =.� 4', spindles extends belt life by routing J:', ` =``R - -,:•l` =' the belts parallel to the wing hinge - line keeping belt tension constant • whether wings are raised or lowered. - And.maintenance is further Add the capacity of three 5" deep minimized with a patented s+ ' Wind-Tunnel®housings and a 1-5 breakaway system. Should distance - i inch height of cut range.and its he misjudged,either wing will pivot easy to see why this 1U'_foot rotary away from a struck object,and is - increases your productivity and simply reset.by raising the wing. - delivers a quality of cut most _ deserved of golf roughs,city, park. landscape and industrial grounds. 33 Grouridsmaster® 455-D Specifications* 2 WHEEL DRIVE,MODEL 30450 OR 4 WHEEL DRIVE,MODEL 30455 TRACTION UNITS ENGINE Peugeot.4 cylinder.4 cycle.overhead cam,liquid cooled diesel engine.Engine rated at 55 hp 141 kW):governed to 3000 rpm high itde.116 cu.in.(1.9 liter) displacement.Compression ratio:23.5:1,Automatic glow plug controller.Heavy duty 2 stage remote air cleaner. Oil capacity:5.3 quarts(5.6 liters). RADIATOR Rear mounted.cross-flow agncu)tural type radiator:7 fins per inch.Oil cooler is mounted in front of radiator and tips outward for cleaning.Removable cal cooler/radiator screen.Cooling system capacity:3.5 gallon(15.9 liter). — FUEL SYSTEM Rotary fuel(machos pump with energized-to-run(ETR)fuel flow solenoid.Replaceable spin-on fuel filter/water separator. Fuel capacity:14 gallon(53 liter). • MAIN FRAME AY welded.tubular steel frame with heavy gussets. TIRES/WHEELS/ High flotation turf tread fires on demountable rims.Front ores:(2)26 x 12.0-12.B ply. Rear tires:(2)20 x 10.0.10.6 ply. PRESSURE 1 Recommended tire pressure:20 psi(140 kPa). Totally enclosed,dry,multi-disc(5.62"(14.3 cm)diameter)individual wheel and parking brakes on front traction wheels. Brakes controlled by left toot Dynamic braking BRAKES obtained by hydrostatic traction drive.Tower mounted,hand operated,park brake latch.Individual brakes can be latched together for park brake. STEERING Automotive type full power steering.Gear pump with priority flow provides a constant 4.5 gpm(20.4 liter per minute)to a non-load reaction steering valve.Steenng wheel bl�td desired operator position. GROUND SPEED/ Forward,low range(mowing):0-6.5 mph(0-10.5 km/hr);high range(transport):0-15 mph(0-24.1 kmTr). CLEARANCE Reverse.low range:0-3 mph(0-4.8 kmMr):high range:0-5 mph(0-8 kmftir).Ground clearance:7'(17.8 cm). 2 Wheel Drive:Hydrostatic closed loop system consisting of a Sundstrand M25 hydrostatic pump with M15 motor driving a 2-speed axle. TRACTION DRIVE Toro 4•Metlee 4 Wheel Drive:Hydrostatic closed loop system.consisting of a Sundstrand M25 hydrostatic pump with an M15 motor in series with an Eaton motor, drives a 2-speed front axle and a steerable,agricultural style rear axle.A unidirectional.overrunning clutch drives the rear axle and provides automatic,on-demand Toro 4-Matic 4 wheel drive.Two speed axle provides a high range(transport)15.4:1 ratio:low range(mow),32.8:1 ratio.and neutral(towing). CONTROLS Foot operated—traction pedal.individual wheel and parking brakes.Hand operated—key switch,throttle.Individual deck lilt and deck engagement,park brake latch,tilt wheel control and traction gear range selection. " GAUGES& Gauges:fuel level,engine coolant temperature and hour me ter.Warning lights:glow plugs,low engine oil pressure,high engine coolant temperature and ammeter. DIAGNOSTICS Diagnostic pressure test ports:forward and reverse traction,lift and counterbalance circuit,steering circuit and charge circuit. INTERLOCK Prevents engine from starting unless traction pedal is in neutral and deck is disengaged.If operator leaves seat with deck engaged.engine stops.High engine SYSTEM temperature also automatically shuts down engine and prevents starting of engine(indicated by RH console warning light)Mow circuit Interlock permits mowing only in lac gear range. ELECTRICAL 12 volt,cold cranking 530 amperes at 0°F(-18°C).85 minute reserve capacity at 85°F(29'C),maintenance free battery. 55 amp alternator.ammeter.1.4 kW starter. FEATURES key switch and automatic temperature controlled glow plug controller. 4-way blade type fuse panel,with separately fused run,accessories,and cutting unit circuits. Extensive use of sealed electrical connectors. SEAT/STORAGE Deluxe seat with armrests,backrest and suspension.Adjustable fore and aft,and to weight.Storage at lett side of seat. CERTIFICATION Certified to meet ANSI specification B71.4-1990 and applicable Federal and State OSHA regulations based thereon. WARRANTY Two year or 1500 operational hours,whichever comes first,limited warranty.Refer to the Operator's Manual for further details. Width Height Length Wheel Treed Wheelbase DIMENSIONS 75"(191 cm)—transport 5B"(147 cm) 138'(351 cm) 52'(132 cm)—front 52"(132 cm) 127'(323 cm)—mowing 82"(208 cm)w/ROPS 44'(112 cm)—rear WEIGHT • 2 Wheel Drive.Model 30450:3.800 lbs.(1.727 kg).Toro 4-Matra 4 Wheel Drive:3,900 lbs.(1,772 kg). QUADFLOAT 126 CUTTING UNIT,MODEL 30401 TYPE/ 126'(320 cm)width of cut,seven blade,front mounted rotary.54'(137 cm)width of cut,three blade center section.Two 36"(91 cm)width of cut wings:90"(229 cm) WIDTH OF CUT width of cut with one wing up.Rear discharge with even dispersion over the entire width of cut. MOWING RATE I1 Mows up to 8 acres/hr(323 hectares/r)at 8.5 mph(10.5 km/hr).(Assumes no overlap or stops.) TRMABILITY Trims on both sides.2 Wheel Drive:0"uncut circle without using wheel brakes.4 Wheel Drive:0'uncut circle with use of wheel brakes. HEIGHT OF CUT 1.5"(2.5-12.7 cm)adjustable in 12"(13 mm)Increments. CONSTRUCTION 12 gauge high strength steel,5.5'(14 cm)deep.Reinforced with 10 gauge channels. PTO driven gearbox with 1:1 spiral bevel gears.Triple 3V section bell to center deck spindles.'A"section belt to each wing deck with patented belt routing.1.25"(3.2 cm) CUTTER DRIVE diameter,stress-proof spindle shafts mounted on 2 gruaseable tapered roller bearings(greaseable from top of deck).A positive Wined connection attaches pulleys to spindle shafts for high torque capacity. BLADES Seven 19'(48 cm)long,.25'(6.3 mm)thick,2.5'(8.3 cm)wide,heat-treated steel high suction lift blades. BELT ALDERS Sett-tensioning permanently lubricated Idlers. WING DECKS Wings can be hydraulically raised individually from the operator's seat for transport or cutting with either wing and center or center deck only.Wings cut from level to 15` up and down.Further lift disengages the blade and applies a blade brake. SUSPENSION/ Four front and two rear caster tires consist of solid rubber and ball bearings.Center deck tires:1025"x 325 (26 x 8.3 cm).Wing deck tires:8.0'x 325"(20 x 8.3 cm). CASTER WHEELS And-scalp cup located on each blade.Three anti-scalp rollers on center deck.Deck is hydroWkrrlly counterbalanced. DECK COVERS Impact resistant molded plastic covers.One on the center deck and one per wing deck.A pivoting,spring loaded cover span between the center and wing decks.Easy to remove and reinstall without tools. WEIGHT 1.200 lbs.(545 kg). 'Specifications and design subject to change without notice.Toro',"Croundsmaster".Toro 44atic",and'Wind-Tunnel'are registered trademarks of The Toro Company.8111 Lyndale Avenue South.Minneapolis. Minnesota 55420.1196.Products depicted in this advertisement are for demonstration purposes only.Actual products offered for sale may vary in use,design.required attachments and safety features.Consult your local Toro distributor. • 0 Easy on the Environment.50%Recycled Fiber-10%Post Consumer. Commercial Products • TORO Helping You Put Quality Into Play." Form Ni,.94.42•T -0I994—The Ton)Co .,II fights Reserved. Pnnted in U.S.A. Agenda Information Memo July 11, 1995 Eagan City Council Meeting M. AUTHORIZATION TO NEGOTIATION ACQUISITION, NORTH PARK ACTION TO BE CONSIDERED: To authorize staff to negotiate acquisition of all of Lots 7, 8, 9, 10 and trail easement over Lots 11, 12, and 13 and/or acquisition of Lot 7 and an easement over Lots 8, 9, 10, 11, 12 and 13 for the Borchert Ingersoll Property (North Park). FACTS: Several months ago, with:.the proposed acquisition of the Borchert - Ingersoll tax exempt property, Parks and Recreation staff prepared a concept plan which reflected trailway development around the south end of the lake and then extended across the west boundary of the park to the north. The trailway continues, eventually crossing property which is privately owned, as it continues to Mike Collins Drive. The Director of Parks and Recreation was recently contacted by a representative of a person who will be acquiring seven lots which the above-mentioned trail is to cross. It is the recommendation of the Advisory Parks, Recreation and Natural Resources Commission that staff proceed with negotiations with the proposed owner of these lots to accomplish the trail objective. At this time there are two alternatives being discussed by the acquisition sub-committee. Staff is requesting Council authorization to negotiate whichever alternative acquisition proposal the sub-committee approves, both of which are described in the above action. It would be appropriate at this time for Council to approve the negotiations of both of the proposed acquisitions,until such time as the acquisition subcommittee makes a recommendation. The sub-committee will be meeting next week. ATTACHMENTS: • A more detailed memo from Director of Parks and4Wreation Vraa giving background on this item is included on pages 3(Q through K . �35 MEMO city of eagan DATE: JUNE 27, 1995 TO: 1\ TOM HEDGES, CITY ADMINISTRATOR FROM: `i1. KEN VRAA, DIRECTOR OF PARKS AND RECREATION SUBJECT: EASEMENT AND PROPERTY ACQUISITION OF NORTH PARK (BORCHERT-INGERSOL PROPERTY) Background Several months ago, with the proposed acquisition of the Borchert-Ingersol tax exempt property, staff prepared a concept plan which reflected trailway development around the south end of the lake and then extended along the west boundary of the park to the north. The trailway continues, eventually crossing property which is privately owned, as it continues to Mike Collins Drive. I was recently contacted by Bernie Frey, representing Michael Donovan, who is acquiring 7 Lots from Alscor Investment, which the above mentioned trail is to cross. Mr. Donovan will be purchasing Lots 7-13 of the Eagandale Center Industrial Park Fourth Addition, who will be developing the three southern most lots. He is agreeable to selling the remaining or providing a trail easement. Obviously, Mr. Donovan is more interested in selling the lots, providing that they are retained for parks purposes. (See attached graphic which illustrates the trail and all seven lots). Mr. Donovan is a resident of the community and is moving his shop from Bloomington, which specializes in graphics for police vehicles. Advisory Parks, Recreation and Natural Resource Commission The Advisory Parks, Recreation and Natural Resources Commission reviewed this item at their June 19 meeting as an additional agenda item. The Advisory Commission recommended that staff proceed with negotiations with Mr. Donovan to accomplish the trail objective. Staff has met with Mr. Frey, and have now begun the process of doing an on-site survey to define a possible trail alignment. .3 CO • • Acquisition Although this is very preliminary, the acquisition costs for Lots 7-10 would be in the $40,000 - $42,000 range, according to Mr. Frey. Acquisition of Lot 7, the northern most lot, and a traiiway easement over the remaining lots should be significantly less. This might be in the range of $10,000 - $20,000. Cost for acquisition would come from the City's Park Site Acquisition and Development fund. Timeliness Mr. Donovan intends to move ahead with development of the property yet this fall. He'll be taking out a loan from the Small Business Administration and is very confident that they will actually begin construction in September or October on his facility. To facilitate his planning and development, a commitment from the City within the next 60 to 90 days is essential to his efforts. Staff concurs with his rational in trying to complete this transaction, assuming Council approval to continue negotiation for acquisition. For Council Authorization It would be appropriate for the City Council to'authorize staff to negotiate acquisition of: 1) all of lots 7, 8, 9, 10 and trail easement over lots 11, 12, 13. 2) acquire lot 7 and an easement over lots 8, 9, 10, 11, 12, 13. cs3/hedpes.kv • i ■ 1•11=MINIM= • �.` ---.. •, i Fa\ _\3. ,,n.s. ,•4• ) I I 5-6 PARKING"� �� PAR4 n ce / I / 'I t. / !II ..._,1 . :.:. t.. ,.. -v. \\ I1 ..... •,.. ,. N, ). 7.1 01 i .." . .-N 80/1# ,-' ///..::K:::::::::::.:.:.::::::::::::•t::::::* •::::::. ::::: ' 1 s,p, # # , i 0 0:::::::::::::::::W:::::4:71::::::Y ::::::::: . ?o , I / p.:;:iiii:x.:1;i:::::::::::1;:giP •::::::•'..:::::::::::::::. '41 0\147 at Qi 1 �, ,/ /// /Imo./tr'• ____ •::•*,•,•:• .... L 11 �t r • I'1 QON° "-T I 1 lt.::::..::::::::::::::::::4:::::::::::.::::::::: :::;;::: 76.?.. 0 i .:.: 71•z HER �., ■TT ..:. .. .. • •.••:..: :. 6 �1 SI ': ( _� 1( I [y7?::j:';?:i::;rj r:}i•.;::i'r:•;:r:y?• i::r' �I�Y1"{7�GY 1�11L ` r�-- 1 I I ':'':::;::~:`::'::::>':":::::`:: -1 4'••l 1-- S4 1 1 I C• .. ..N:r:::ii7:"::•. Ak :741— ------ - )t.-.---- 1 1 1 .......i. .:::::::::::::Alirinitt§ \ . i 1 ' _ _ `� \®, ,-.-, i , _ '~ !!� f ' I l � it f '3t II �._. li 0 •13D 0 300 . 400 500 i 1 ( 1 1 A�� i 1'i ( ; III � `l' )� • III tr, j ii RW H -. WE , t _ 829. 5 _t!- - I - _- 011-'S -( — W �, 1 ( : '�1' LI If /,• �r 1 Agenda Information Memo July 11, 1995 Eagan City Council Meeting N. LICENSE RENEWALS. AMUSEMENT DEVICE, MASSAGE ESTABLISHMENT, MASSAGE THERAPIST, SERVICE STATION AND TRAILER LICENSES ACTION TO BE CONSIDERED: To approve the license renewals in the above-referenced categories. FACTS: Renewal of City licenses occurs in July of each year. All current license holders were mailed renewal applications with a deadline of July 1. Those which have been returned to date are included in this action item. Others may be received in advance of the Council meeting. If so, they will be distributed for Council consideration. BACKGROUND/ATTACHMENTS: • List of lice a holders whose applications are in order for renewal on pages C through Li c . 57 3995 Amusement Device Renewals: License Peri d: July 1, 1995-June 30, 1996 • WNDOR # MACE. Lie # LOCATION AM: RI Advance Carter Co. 2 mach. 001 Bulk Mailing Plant-3165 Lexington Ave. $ American Amusement 3 mach. 002 J. Doolittl s-2140 Cliff Rd. $ 850 Decatur Ave. N. Minneapolis, MN 55427 645-6810 Dahlco Music & Vending 16 mach. 003 Cedarvale Lanes-3883 Beau De Rue $ 296 N. Pascal St. ' 15 mach. 004 LaFonda's-3665 Sibley Memorial Hwy. $ St. Paul, MN 55104 7 mach. 005 Valley Lounge-3385 Sibley Memorial Hwy. $ C/O Al x 1 mach. 006 Richards-4185 So. Robert Tr. $ 645-1111 5 mach. 007 Cherokee Room-4625 Nicola Rd. $ 2 mach. 008 McDonalds $ 1 mach. 009 Mediteranean Cruise $ 2 mach. 019 Pizza -N-Pasta $ Gary Starks 4-15 mach. 010 Starks Saloon-3125 Dodd Rd. $ 3125 Dodd Rd. Eagan, MN 55121 Th is n Vending >15 mach. 011 Grand Slam-3984 Sibley Memorial Hwy. $ 3800 Nicollet Ave. Minn apolis, MN 55409 Aw Vending & Amusements 5 mach. 012 Diamond T-4889 Pilot Knob Rd. $ 476 So. Snelling Ave. 2 mach. 013 Main Ave Video-1565 Cliff Rd. $ Suite #2 2 mach. 014 Main Ave Video-4180 Pilot Knob Rd. $ St. Paul, MN 55105 2 mach. 015 Piccolo's Pizza-4162 Pilot Knob Rd. $ 3 mach. 016 Splatball Indoor-3820 Sibley Mem Hwy $ Wally Shaver 1 mach. 017 Cherokee Room-4625 Nicols Rd. $ 15764 Highview Dr. Apple Vall y, MN 55124 Mendota Valley Amusement 2 mach. 018 Golden Gloves Card Shop $ 9177 E. Courthouse Blvd. Ct. 3390 Coachman Rd. 1210 Inver Grove Hts, MN 55077 451-0420 CDL 3 mach. 020 Pizza Hut-Town Centre Dr $ 1317 No. Hwy. 169 1 mach. 021 Pizza Hut-Cliff Rd. $ Champlin, MN 55316 1 mach. 022 Davanni's-Cliff Rd $ 427-6956 American Amusement Inc. 1 mach. 023 Italian Pie Shoppe $ 1416 Carroll Ave. St. Paul, MN 55104 Attn: , +dark • 4D • 1995-96 Lie ns d Massage Establishm nt Licens Establishment )Tame License 4 Fee Pd. Kok mo Tan 001 MTE Dan Larson 1960 Cliff Lake Rd. 4108 Eagan, MN 55122 Lif time Fitness 002 MTE Bahrain Akradi 1565 Thomas Center Dr. Eagan, MN 55122 • C 0 1995-96 Lie need Massag Therapists Therapist Name License * Pee Pd. Tr vor Richards 1995- 3294 Valley Ridge Dr. Eagan, MN 55121 Barbara Ward 230-13th Ave. S. S . St. Paul, MN 55075 Lac son Town 1887 Bear Path Tr. Eagan, MN 55122 Susan Sterns 1960 Cliff Lake Rd. #108 Eagan, MN 55122 P t r Dietzler 7426 Nicollet Ave. Richfield, MN 55423 Kim Condon 1330 N. Landmark Tr. Hopkins, MN 55343. Claudia Jean Reece Ernst 1090 Ohio St. W. St. Paul, MN 55118 Hendricus Jansen 1941 Irving Ave. S. Minneapolis, MN 55403 GiGi Jerilynn Decker 980 Bush Ave. E. St. Paul, MN 55106 DeAnn Johnson C/O Lifetime Fitness 1565 Thomas Center Dr. Eagan, MN 55122 Mary Lynch 989 Goodrich Ave. St. Paul, MN 55105 412 • 1995-1996 Service Station Permits Jjc ' Name/Address Billing Address Fee Paid lic Sent 01S Brooks Superette Gateway Foods of Mpls $100.00 3390 Coachman Rd. 1511 Excelsior Ave E #102 Eagan, MN 55121 Hopkins, MN 55343 02S Cedar Cliff Amoco Robert Schlangen $100.00 4600 Slater Rd. 8355 W. 103rd St. Eagan,MN 55122 Bloomington, MN 55438 03S Cedarvale Texaco Hussein Ansari $100.00 3830 Sibley Mem Hwy 3830 Sibley Mem Hwy Eagan.MN 55122 Eagan, MN 55122 04S Duckwood 66 Phillips Petroleum Co $100.00 3575 Pilot Knob Rd. P. 0. Box 199 Eagan,MN 55122 Bartlesville, OK 74004 05S Eagan E-Z Stop Crown CoCo, Inc. $100.00 4195 Nicols Rd. 4195 Nicols Rd. Eagan,MN 55122 Eagan, MN 55122 06S Eagan Amoco James Persons $100.00 4205 Nicols Rd. 4215 Nicols Rd. Eagan. MN 55122 Eagan. MN 55122 07S FinaServe 3150 Dodd Rd #576 Twin Cities Stores, Inc. 08S FinaServe 1286 Lone Oak Rd. #594 220 So. 6th St. #2000 093 FinaServe 4250 Lex.Ave. S. 1590 Minneapolis, MN 55402 10S Holiday Stationstore 1232 Holiday Stationstores, Inc. $200.00 4595 Nicols Rd. 4567 W. 80th St. 113 #247 - 3615 Pilot Knob Rd. Minneapolis, MN 55437 12S PDQ #214 4198 Pilot Knob Rd. PDQ Food Stores of MN, Inc. $100.00 6600 City W Pkwy #210 Eden Prairie, MN 55344-7707 13S Sinclair 122028 Sinclair Mktg. Co. $100.00 3946 Nicols Rd. P. 0. Box 30825 Salt Lake City, UT 84130-0825 14S SA #4049-4200 E Hwy 13 Superamerica Group Inc. $400.00 15S 14182-1406 Yankee Doodle Rd. P. 0. Box 14004 16S #4335-1379 Town Centre Dr. Lexington.KY 40512 17S #4464-2250 Cliff Rd. Attn: Sandy 18S Texaco Superstore Yocum Oil Company, Inc. $100.00 1579 Cliff Rd. 2719 Stillwater Rd. Eagan, MN 55122 St. Paul,MN 55119 I9S Tom Thumb-2125 Cliff Rd. Tom Thumb Food Markets Inc. $300.00 20S 1446 Yankee Doodle Rd. 110 E. 17th St. Attn: Licensing 21S 4130 Blackhawk Rd. • Hastings, MN 55033 22S Total Petroleum-4206 Nicols Avanti Petroleum, Inc. dba Total $200.00 23S Total Petroleum-2000 Rahncliff Ct. 8148 Pillsbury Ave. S. Minneapolis, MN 55920 29S Yankee Square Amoco ACA Management Co. $100.00 1424 Yankee Doodle Rd. 2288 W. Cty. Rd. C Eagan, MN 55121 Roseville, MN 55113 . T 1 1994_ TRAILER_ $ERMIT RENEWALS - $50.00 O1T B & F Dist. dba Tripp Oil Mail to: 3706 Enterprise Dr SW 3085 Sibley Mem Hwy Rochester, MN 55902 Eagan, MN 55122 (507)288-9590 Agenda Information Memo July 11, 1995 Eagan City Council Meeting O. SHOWS LICENSE, HAUNTED HAYRIDE, MITCHELL KNOLL TO BE HELD OCTOBER 1995 AT 950 APOLLO AVENUE ACTION TO BE CONSIDERED: To approve a shows license for Mitchell Knoll to operate the Haunted Hayride at 950 Apollo Avenue during the month of October 1995. FACTS: • The Haunted Hayride has operated in the City of Eagan for a number of years. It is proposed to operate this year from October 6 through October 31. • The application has been reviewed by staff and the Police Department and no reasons have been identified to deny a license at this time. BACKGROUND/ATTACHMENTS: • Application form enclosed without page number. J • Agenda Information Memo July 11, 1995 Eagan City Council Meeting x`i N '` :�\ivHEi v:4:'riiv}i4:kti4:4}n'A.YhY\i1• A. 1996 WORK PLAN AND BUDGET CEDARVALE SPECIAL SERVICE DISTRICT ACTION TO BE CONSIDERED: • To close the public hearing and approve or deny the 1996 work plan and budget for the Cedarvale Special Service District. FACTS: • In 1994, the City received legislative authorization and formally adopted the Cedarvale Special Service District to allow certain improvements'and services above and beyond those typically provided by the City to be applied within the Cedarvale area and spread among the affected properties. • Notices have been published in the legal newspaper and sent to all potentially affected property owners within the district. Notices were also sent to building tenants to increase awareness of the proposed work program. • The Cedarvale Steering Committee comprised of property owners in the Cedarvale area who have been active participants in the development of the district over the past several years, have been visiting other property owners to review the work program of the district and its costs and to collect signatures on petitions supporting the work program being considered. • The initial work program being proposed and encompasses mowing and maintenance of the public right-of-way along Cedarvale Boulevard and Silver Bell Road in excess of the City's ordinary maintenance schedule, construction and maintenance of pylon sign identifying the Cedarvale area to be located in public right of way near the intersection of Silver Bell Road and Highway 13 and modifications of street signage to begin to clarify that Cedarvale Boulevard and old Sibley Memorial Highway are the same street. The preliminary cost estimate for this work program is $27,700. The capital costs in the amount of $15,700 for the signage is proposed to be spread over three years and financed internally by the City. • Minnesota Statutes require a petition from 25%of the affected property owners by value and area to hold a public hearing on the work plan. To date, the City is in receipt of signatures from owners of 35% of the value and 42% of the area. Agenda Information Memo July 11, 1995 Eagan City Council Meeting ISSUES: • If adopted, the work plan and budget approved by the Council is subject to a separate notice to property owners and becomes effective after 45 days unless a petition is received opposing the adoption by owners of 35% of the value or 35% of the land area. Such a petition vetoes,the action of the Council. • The Special Service District Steering Committee has proposed a scaled down work program for the first year of the district to improve maintenance and visibility for the area and determine whether these improvements result in appropriate levels of benefit for the business community. The Steering Committee is also working with fellow property owners to determine the level of support for the work program. The City Council adopted the district as a means of providing higher levels of service for the area at the request'of a majority of the property owners in the district. The issue before the Council is whether the appropriate work program and budget have been prepared for the initial services of the district beginning in 1996. ATTACHMENTS: • Special Service District description and work program on pages (through /9. • Estimated budget and assessments for affected properties on page SZ2 • Schematic diagram's of proposed signage and location on pagg 57.6-. .- • Signed petitions on pages . through5Cv. • Correspondence regardin parcel valuation and City notice of revised budget estimates on pages through 4j. • Resolution on page e,P`le,Z . ' • r7 CEDARVALE SPECIAL SERVICE DISTRICT DESCRIPTION AND WORK PROGRAM For further information contact: Cedarvale Acting Steering Committee City of Eagan Staff 681-4600 Hugh Fitzgerald, Cedarvale Bowl 452-7520 Jon Hohenstein, Assistant City John Fitzgerald, Realty Designs 687-0510 Administrator Greg Larson, Cedarvale Mall 535-4914 Peggy Reichert, Community Developmi3irector Rocky Ranch, Prowire 454-6565 Bill and Sue Sachs, Silver Bell Auto 454-2020 Jeff Schendol, Sara's Laundry 452-1666 Dan Sjolseth, Superior Collision 452-8555 What is the District? City, the cost of the approved services are The Cedarvale Special Service District was spread out over all property owners within established by the Eagan City Council in the district based on the net tax capacity of the summer of 1994. The district was each property. The money will be created by the City to assist the Cedarvale collected on the property tax bill for your Commercial District with promoting itself business each year. as a trade and shopping area by being able to provide special services for the district How much will it cost? over and above the normal level of service Three factors determine each property provided by the City. Services that may owner's actual cost every budget year: 1) be considered in the district include: the value of your property; 2) the total value of all properties in the service • Area-wide identification signage. district; and 3) the actual budget adopted 4 Mowing, maintenance, landscaping of for the district. For example, if the public areas above normal service district had adopted a work program in levels. 1994 that required a $15,000 budget, the 4 Lighting. cost for these services would be • Public parking facilities. approximately $90 for a property valued at • Public safety. $100,000. Properties with lower assessed • Maintenance, operation, repair, _ values will pay proportionately less; replacement of existing public properties with higher assessed values will improvements. pay proportionately more. • Other municipal services. - - • Administration, coordination, What is being considered for the 1996 preparation of studies of the district. work program? Property owners were invited to an initial How are these services paid for? meeting on April 10, 1995 to discuss ideas • After an annual work program and budget for the 1996 work program and budget for • is proposed, all property owners are the Cedarvale Special Service District. A notified and a public hearing is held by acting steering committee was formed and the City Council with regard to the the following work program is being budget. Once the budget is adopted by the suggested by this group: a:1cv95\cvnews2 5/24/95 48 • Mowing & maintenange of public right-of- It is possible to amortize the cost of the • way along Cedarvalelly.th sign out over more than 1 year. The initial During the past couple of years, a budget figures, financing alternatives, and voluntary effort on the part of many of the preliminary estimates of each property businesses has occurred to increase the owner's cost were reviewed at the May 1st number of times per year that the public meeting. right-of-way on Cedarvale Blvd is mowed and maintained. The steering committee What will happen next? recommends that the district continue this The acting steering committee and City activity at a 6 week interval service level. staff seek your input on these suggested work program ideas. After receiving your Street Name/Address Clarification, direction on the 1996 work program and A number of businesses have mailing preliminary budget, a detailed budget will addresses on Old Sibley Memorial be prepared for the formal hearing process. Highway but actually front on Cedarvale A formal public hearing will be held by Blvd and Cedarview Dr. The steering the City Council tentatively at the Zoe t 74) committee is recommending initially that a Council meeting. An informational second sign plate be added to each street meeting will be held for all property sign pole with the name "Old Sibley owners prior to the formal public hearing. Memorial Highway." Long term The levy needs to be certified to Dakota consideration should be given to convert County by September 15, 1995. This addresses to Cedarvale Blvd & Cedarview process will need to occur each year in Dr. order to adopt a work program and corresponding budget for the special District Identification Signage, service district. One of the major issues that served as an impetus for the creation of the district was What will the Steering Committee do? to improve the area's visibility via signage It is important that the special service from Hwy 13 and Cedar Ave. The district establish an on-going steering steering committee is suggesting that the committee consisting of business and first priority should be improve property owners within the Cedarvale identification at the Silverbell Rd Special Service District. This committee entranceway by installing a "Cedarvale" will serve as an advisory board to: 1) identification sign, possibly a 17' pylon make recommendations on future work sign. A second, larger ;pylon sign visible programs and budgets; and 2) review/ from Cedar Ave was also considered, but make recommendations regarding because of the significant cost it was implementation of adopted work programs decided to reconsidered it in the future. for the district (i.e. sign designs). Meetings will be held on an as needed How much will these items cost? basis, approximately 3 to 4 times a year. The preliminary cost estimate for the suggested work program is S ,700: 1) Mowing/ Maintenance-$3000; 2) Street Signage Enhancements-$700; 3) Pylon/Monument Sign-$10,000; and 4) Sign Maintenance/Taxes/ Insurance-$2,000. a:1cv951evnews2 5R4/95 SAMPLE BUDGET Mid-price sign,pay over 3 year term. . CEDARVALE SPECIAL SERVICE DISTRICT ESTIMATED COST SIGN INTEREST 8.00% 1996 1999 SIGN TERM 3.00 years SIGNAGE 15,700.00 6,792.30 0.00 MOWING 3,000.00 3,000.00 3,000.00 SIGN MAINTENANCE 2,000.00 2,000.00 2,000.00 11,792.30 5,000.00 ASSESSMENT PER 1000 0.00082 0.00035 1996 1999 Business 1994 LAND 1994 BLDG 1994 TOTAL SOD TAX SOD TAX U-Haul 10-01900-010-03 70,500.00 43,000.00 • 113,500.00 93.43 39.61 Superior Collision 10-13700-010-01 88,500.00 337,300.00 425,800.00 350.49 148.61 Sherwin Williams 10-13700-020-01 80,700.00 161,800.00 242,300.00 199.44 84.57 Motec Transmission 10-13700-040-01 87,100.00 37,700.00 124,800.00 102.73 43.56 Mediterranean Cruise 10-13700-050-01 68,400.00 85,500.00 133,900.00 110.22 46.73 Old Dominos 10-13700-060-01 41,200.00 47,700.00 88,900.00 73.18 31.03 Old Crown Auto 10-13700-070-01 53,700.00 151,300.00 205,000.00 168.74 71.55 House of Wing 10-01900-100-08 78,400.00 95,700.00 174,100.00 143.31 60.76 Sinclair 10-01900-010-08 152,400.00 34,900.00 187,300.00 154.17 65.37 Ace Hardware 10-01900-020-08 25,500.00 74,500.00 100,000.00 82.31 34.90 Null's 10-01900-030-08 38,300.00 41,700.00 80,000.00 65.85 27.92 Old Pizza Hut 10-01900-040-08 35,600.00 81,000.00 116,600.00 95.98 40.69 Sara Self Self Laundry 10-01900-050-08 25,900.00 34,100.00 60,000.00 49.39 20.94 Valley Bike and Ski 10-01900-080-08 55,500.00 111,900.00 167,400.00 137.79 58.42 Goodyear 10-01900-070-08 74,100.00 147,600.00 221,700.00 182.49 77.38 Colonial Pride Car Was 10-01900-090-08 58,800.00 57,900.00 116,700.00 96.06 40.73 Kinder Kollege 10-01900-020-07 88,200.00 148,000.00 236,200.00 194.42 82.44 AWR 10-01900-080-06 51,700.00 113,100.00 164,800.00 135.65 57.52 Sick Kid Kare 10-01900-011-07 17,400.00 102,600.00 120,000.00 98.78 41.88 Cedarvale Mail 10-01900-051-06 1,007,300.00 1,267,700.00 2,275,000.00 1,872.62 794.00 First Star Bank 10-01900-010-06 214,300.00 235,700.00 450,000.00 370.41 157.05 Cedarvale off--Med 10-16850-031-01 18,800.00 1,019,000.00 1,037,800.00 854.24 362,20 Ced Off vac 10-16850-040-01 4,200.00 0.00 4,200.00 3.46 1.47 Ced Off Vac 10-16850-050-01 4,300.00 0.00 4,300.00 3.54 1.50 Ced Off Ellingson 10-16850-081-01 12,100.00 56,000.00 68,100.00 56.06 23.77 Ced Off Dakota Realtor 10-16850-090-01 7,200.00 0.00 7,200.00 5.93 2.51 Ced Off Parranto/Dental 10-16850-122-01 10,300.00 527,000.00 537,300.00 442.27 187.52 Ced Off Trans Int 10-16850-123-01 12,600.00 76,100.00 88,700.00 73.01 30.96 Norwest Bank 10-16901-040-01 64,000.00 276,000.00 340,000.00 279.86 118.66 Perkins 10-16901-030-01 117,500.00 228,900.00 346,400.00 285.13 120.90 Texaco(old Rax) 10-16901-020-01 97,300.00 98,300.00 195,600.00 161.00 68.27 Splatball Indoor 10-01900-050-04 84,000.00 247,500.00 331,500.00 272.87 115.70 Ariens 10-01900-020-04 88,600.00 103,400.00 192,000.00 158.04 67.01 Express Donuts 10-01900-010-04 90,000.00 71,400.00 161,400.00 132.85 56.33 Twin City Poultry 10-01900-030-04 75,500.00 212,500.00 288,000.00 237.06 100.52 Cedarvale Lanes . 10-16901-010-01 269,200.00 903,400.00 1,172,600.00 965.20 409.25 Mc Donalds 10-01700-020-54 139,900.00 280,500.00 420,400.00 346.04 146.72 Silver Bell Center 10-68100-010-01 572,500.00 827,500.00 1,200,000.00 987.75 418.81 MEI 10-13520-020-01 51,300.00 106,800.00 158,100.00 130.14 55.18 Copiers/Fax 10-13520-010-01 54,600.00 5,800.00 60,400.00 49.72 21.08 instant Testing 10-01900-020-12 74,900.00 70,200.00 145,100.00 119.44 50.64 Pet Clinic 10-01900-030-12 77,000.00 131,000.00 208,000.00 171.21 72.59 Gleasons Gym 10-01900-011-11 360,000.00 83,700.00 443,700.00 365.22 154.86 D.P.Photo/Lumber 10-01900-012-11 87,100.00 ' 22,300.00 109,400.00 90.05 38.18 Big Top 10-72840-020-01 48,700.00 120,300.00 169,000.00 139.11 58.98 Cedarvale Highlands 10-72840-010-01 73,000.00 542,500.00 615,500.00 506.64 214.82 10-01900-011-02 175,000.00 0.00 175,000.00 144.05 61.08 10-19000-020-27 18,600.00 18,600.00 15.31 6.49 10-16850-060-01 6,700.00 0.1 I 6,700.00 5.51 2.34 10-16850-082-01 3,600.': (7 0 s.1 3,600.00 2.96 1.26 10-16850-090-01 7,200 a• S 1.00 7,200.00 5.93 2.51 10-16850-111-01 6,400."" 0.00 6,400.00 5.27 2.23 TOTAL 5,125,600.00 9,200,600.00 14,326,200.00 11,792.30 5,000.00 These are only cost timates. The final numbers will be based on Assessed 95,Payble 96 valuation figures,the final sign plan and budget approved at the Public Hearing. Please phone Jon Hohenstein(681-4600)with any corrections. i§ 1:b 1 t ei3 1 q 0 • 1 . EAGAN I i I � � flex Foci Atf Awn' Pet-Al Setiv `C C+ri v4 L Y t[7Tlr S . i Z euirN zt;raowS of I ) 'k"IN R(t f:XPa$e .) b Ke DA/• rl ''1 d \ doir CO#ele i 1 r. F 1z /;) � „.. rat%Go,IA, 1 p�itS /N%eOt of 4 ;vie Coact" V7=gOtr# AIA7CR f cA!r/kr m tut r 000 i. � � 4 4 I . t 141■ ,k.. . ..7.;- . I. i ?..-,-_-: s ; 1.*.17, 1 I 2 -F7•;-" ,'-.-4c,'_,I-,...tig,,,,,..tt-'•.'e .-AilFIIMPErarrtS,A• I• t • g , 1 ` *�• a wCrt bTS Fd o 174/6 5 m ° I t 1 e:;..1 I • i t 6■-....RCBAR CA6f S /N ''\b --- -- ...� fQ017N6 S 401° • . f , i , IL c I 1 .1S\•i. .... St s °Ili" 1 149( )it, ry111111 '' ,/ �V\fo 1 f� 0 II :s I ,��,. ,� y "`'z:✓i;n AV.3i. .. •- - -- •--•. -• -p �I I •1• / ;uhf•' _ _ .. '• 1, 'fit •4,/• ,• ,, f 1f 1. • • • • , °j '• : \ �1 • ,i .1 S DALLAS DEYELOPE�QEN �� /� •''' d i .., ,,I..., 1 ST ADDITION SQ ;� ,� 7. ..:: , ' �� ' poi , 'v 1 I �,j1• "„M! 11/1111111 1''1 �_` .�� •`• l . .i 0.t / �,; M an 1 • . •1.11.70 J� • • 15.,� SILVER BELL RD 1 •cs %1 Illc► 04 I 1 if '' SIGN LOCATION • nNI 04 r�,.' Q �� "� O 313 �5, \n. ,til' W !Pr, 04 s 0: ;11 • • 1 43:;• << IN'>t) 04 itAli AO ;,f 'r:,,, !► ., Ann TIM • \,. 'tY or .. „. , ,i v ',III 111. •Iv r,, • i u . 1 , Cedarvale_Special Service District We, the undersigned, support the 1996 work program and budget for the Cedarvale Special Service District as detailed in the attached description and estimated budget. We understand that this will appear as an additional item on our property tax bill for the following 3 years (the sign term). Name . ■ Business/Organization 4/1- 1 -70 -- 4 __AgrArlIfil.. 4. 2,-__As-r..,__ o - . / ..g_9 AL , - r40122L4 JA. dr/ /if 1.4Lft,...... ,r4.4 4 ; 1.4voiolly rfAiliff L (44A2 44,11ril /1, f-ArirPi ' ' .".,7, Ma,/0e. -- /C — _. . --C1(e I t Vot4, /#11e1U- / // fit 1.1. L c //•I s.. ��Ls t,ix. • • a:atkvpet • ` 5/24/95 l 6S-1,...._ 3 • Cedarvale Special Service District We, the undersigned, support the 1996 work program and budget for the Cedarvale Special Service District as detailed in the attached description and estimated budget. We understand that this will appear as an additional item on our property tax bill for the following 3 years (the sign term). Name Business/Organization y7zzz__ Rf- - 1.4 .44.•fr2,--- • • s:1tt'c►pet 5/24/95 £ darvale Special Service District We, the undersigned, support the 1996 work program and budget for the Cedarvale Special Service District as detailed in the attached description and estimated budget. We understand that this will appear as an additional item on our property tax bill for the following 3 years (the sign term). Names Business/Organization ` 1(40 4lowirgr re-cs 7.••S PAR RAN TO ASSOCIATES inc.I June 16, 1995 Mr. E. J. VanOverbeke, Eagan City Clerk City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55122 RE: 1996 Budget Cedarvale Special Service District Dear Gene: I have reviewed the enclosures with the public hearing notice rescheduling the meeting date to Tuesday, July 11, 1995. In reviewing these schedules, I note that you have not changed the "Sample Budget" to reflect the errors located in the Cedarvale Office section of the list. I have taken the liberty of obtaining the ID No. 's and January 1, 1994 valuations for the office buildings in the Cedarvale Office Park area. Enclosed is that list comparing it to the list prepared by the City of Eagan. Please note the valuation of the entire Cedarvale Office Park is $487,300, not $1,747, 600 as prepared by the City. This will have a substantial impact on the assessments levied against the office park area. It may also have an impact on the assessment rate utilized by the City since the total valuation of the area will change. Please change your budget accordingly. If you have any questions, please feel free to call. Sincerely, • Parraf o MSP/sah IP Real Estate Appraisal Consultants 612 454 161 f .�'. • 2 454 8943 3914 Cedarvale Drive Eagan, MN 55122 CEDARVALE OFFICE MARKET VALUES 2994 Payable 1995 (County Recordsi LAND BUILDING BUSINESS ID NO. VALUE VALUE TOTAL PARRANTO TRUST 10 16850 031 01 $18,800 $101,900 $120,700 4' CEDARVALE OFFICE(VACANT) 1016850 040 01 4,200 0 4,200 ` CEDARVALE OFFICE (VACANT) 1016850 050 01 4,300 0 4,300 CEDARVALE OFFICE-ELLINGSON 1016850 081 01 12,100 56,000 68,100 - CEDARVALE OFFICE-DC REALTOR 10 16850 123 01 12,600 76,100 88,700 - CEDARVALE OFFICE-DDI 10 01900 071 06 15,600 16,300 31,900 CEDARVALE OFFICE-TRANS INT'L 10 16850 122 01 10,300 52,700 63,000 • CEDAR OFFICE BLDG-P. BECKER 10 01900 072 06 23,500 14,700 38,200 CEDAR OFFICE BLDG-R. FULLER 10 01900 073 06 14,600 8,900 23,500 CEDAR OFFICE BLDG-A.PAYMAR 10 01900 074 06 23,500 21,200 44,700 ' TOTAL $487,300 CITY OF EAGAN SAMPLE BUDGET MARKET VALUES LAND BUILDING BUSINESS ID NO. VALUE VALUE TOTAL PARRANTO TRUST 10 16850 031 01 $18,800 $1,019,000 $1,037,800 't CEDARVALE OFFICE(VACANT) 1016850 040 01 4,200 0 4,200 - CEDARVALE OFFICE(VACANT) 1016850 050 01 4,300 0 4,300 - CEDARVALE OFFICE-EWNGSON 1016850 081 01 12,100 56,000 68,100 CEDARVALE OFFICE-DC REALTOR 1016850 090 01 7,200 0 7,200 CEDARVALE OFFICE-DDI 10 16850 122 01 10,300 •527,000 537,300 qt • CEDARVALE OFFICE-TRANS INT'L 10 16850 123 01 12,600 76,100 88,700 - TOTAL $1,747,600 June 30, 1995 Cedarvale Special Service District Property Owners: Enclosed you will find a revised sample budget for the Cedarvale Special Service District. The City has been informed of revised property values on several parcels resulting in an adjustment of approximately 10% in estimated annual district cost for the other parcels. Please review this information in anticipation of the public hearing on July 11. If you have any questions, please do not hesitate to contact me. Sincerely, Lam.--.. on Hohenstein Assistant to the City Administrator Enclosure JDH/jeh 06/27/95 06:1.1 ND.034 P002/002 SAMPLE BUDGET Mid-price sign,pay over 3 year tans. CEDARVALE SPECIAL SERVICE DISTRICT ESTIMATED COST SIGN INTEREST 8.00% 1998 - 1999 SIGN TERM 3.00 years 01GNAGE 15,700.00 6,792.30 0.00 • MOWING 3,000.00 3,000.00 3,000.00 SIGN MAINTENANCE 2,000.00 2,000.00 2,000.00 11,792.30 5,000.00 ASSESSMENT PER 1000 0.00090 0.00038 1996 1999 Business 1984 LAND 1994 BLDG 1994 TOTAL SOD TAX SDD TAX Wiau1 10-01800-010-03 70,600.00 43,000.00 113,500.00 102,44 43.43 Superior Collision 10-13700-010-01 88,500.00 337,300.00 425,800.00 364.30 162.94 Sherwin Williams 10.13700-020-01 80,700.00 161,600.00 242,300.00 218.68 9272 Mateo Transmission 10-13700.040-01 87,100.00 37,700.00 124,500.00 112.64 47.78 Mediterranean Cruise 10-13700-050-01 68,400.00 65,500.00 133,900.00 120.85 51.24 Old Dominos 10.13700-060-01 41,200.00 47,700.00 68,900.00 60.23 34.02 Old Cram Alto 10-13700-070-01 53,700.00 161,300.00 205,000.00 185.02 78.45 House of Wing 10-01800.10008 78,400.00 95,700.00 174,100,00 157.13 66,62 Sinclair 10-01900.010-08 152,400.00 34,900.00 187,300,00 169.04 71.68 Ace Hardware 1041900-02048 25,500.00 74,500.00 100,000.00 90.25 38.27 NuIrs 1041900430-08 38,300.00 41,700.00 50,000.00 72.20 30.61 Old Pizza Hut 10-01900-040-08 35,600.00 81,000.00 116,600.00 105,23 44.62 Sara Sett Self Laundry 10-01900-050-08 25,900.00 34,100.00 60,000.00 54,15 22.95 Valley Bke end Sid 10.0190008048 55,500.00 111,900.00 157,400.00 151.08 54.06 Goodyear 10-01900-07008 74,100.00 147,600.00 221,700,00 200.09 54.54 Cdonial Pride Car Was 10-01900-09D-08 68,800.00 57,900.00 116,700.00 105.32 44.85 Kinder Kolege 10.01900.02047 88x00.00 140,000.00 235,200.00 213.16 90.39 AWR 10-01900-080.06 51,700.00 113,100,00 154,800.00 148.74 63.06 Sick Kd Kere 10-01900-011-07 17,400.00 102,600.00 120,000.00 108.30 45.92 ' Cadarvale Mall 1001900-051.06 1,007,300.00 1,267,700.00 2,275,000.00 2,053.24 870.59 i First SW Bank 1001900.010-06 214,300.00 235,700.00 450,000.00 406.14 172.20 Ced Off Parranto Trust 10-16850-031-01 18,800.00 101,900.00 120,700.00 108,93 46.19 Cad Off Vac 10.15830.040.01 4,200.00 0.00 4,200.00 3.79 1.61 Ced Off Vac 10-16850-050.01 4,300.00 0.00 4,300.00 3.88 1.65 Ced Off Ellingson 10-16850-081-01 12,100.00 56,000.00 68,100.00 61.46 26.08 Ced ON 170 Realtors 10.18850123-01 12,800.00 78,100.00 89,700.00 80.05 33.94 Ced OffTransinfl(MJAer 10-16850-122-01 10,300.00 52,700.00 63,000.00 66.86 24.11 Ced Off DDI 10-01900-071-06 15,600.00 15,300.00 31,909.00 28.79 12.21 Cad Off P.Becker 10-01900-072-08 23,500.00 14,700.00 38,200.00 34.48 14.62 Ced Off R.Fuller 10-01900-073-06 14,600.00 5,900.00 23,500.00 21.21 8.99 Cad Off A.Peyrrwr 1001900474-08 23,500.00 21,200.00 44,700.00 40.34 17.11 Norwest Bank 10.18901-04001 84,000.00 278,000.00 340,000.00 306.8$ 130.11 Perkins 10-16801-030-01 117,500.00 228,900.00 346,400.00 312.63 132.56 Tema(old FRsoc) 10-16901-020-01 97,300.00 98,300.00 195,600.00 176.53 74.85 Splatball lndoor 10-01900-050-04 84,000,00 247,500.00 331,500.00 209.19 126.86 Arians 10-01900-020-04 138,600.00 103,400.00 182,000.00 173.25 73.47 Express Donuts 10-01900-01004 90,000.00 71,400.00 161,400.00 145,67 61.76 Twin City Poultry 10-01900030-04 75,500.00 212,500.09 288,000.00 259.93 110,21 Cedwrveb Lanes 1016901-01001 269,200.0D 903,400.00 1,172,600.00 1,058,30 448.73 Mc Donslds 10.01700-020.54 139,900.00 280,500.00 420,400.00 379.42 160.58 Sliver Bell Center 10-68100-010-01 572,500.00 827,590.00 1,200,000.00 1,083.03 459.21 MEI 10.13520-020-01 51,300.00 106,800.00 158,100.00 142.69 60.50 Copiers/Fax 10-13524010-01 64,600.00 5,600.00 80,400.00 54.51 23.11 Instant Testing 10-0190002012 74,900.00 70,2130.00 145,100.00 130.96 55.53 Pet Clinic 10-01900-030-12 77,000.00 131,000.00 208.000.00 157.73 79.60 Gleam=Gym 1001900-011-11 380,000.00 83,700.00 443,700.00 400.45 169,79 O.P.Photo/Lumber 10-01900-012-11 87,100.00 22,300.00 109,400.00 98.74 41.86 Sig Top 10-72940-020-01 48,700.00 120,300.00 189,000.00 152.55 04.07 Cedarvale Highlands 10-72840-010-01 73,000.00 542,500.00 615,500.00 555.50 235.54 10.01900011-02 175,000.00 0.00 175,000.00 157.94 68.97 10-19000-020-27 18,800.00 0.00 18,600.00 16.79 7.12 10-16850060-01 6,700.00 0.00 6,700.00 6.05 2.68 10.16850-082-01 3,600,00 0.00 3,800.00 3.25 1.38 Marsha Ellingson 10-16850090-01 7,200.00 0.00 7,200.00 6.50 2.76 10-16850111-01 6,400.00 0.00 6,400.00 5.78 2.45 TOTAL 5,195,600.00 7,870,300.00 13,065,800.00 11,792,30 5,000.00 These am only cast estimates. The final numbers will be based on Assessed 95,Payble 98 valuation figures,the Anel sign plan and budget approved at the Public Hearing. Please phone Jon Rubenstein(681-4600)with any corrections. R9794 („0 0 06-26-95 04:09PM P002 #18 • CITY OF EAGAN RESOLUTION ADOPTING 1996 WORK PROGRAM AND BUDGET C:EDARVALE SPECIAL SERVICE DISTRICT WHEREAS,the City of Eagan established the Cedarvale Special Service District in 1994 at the request Cedarvale area property owners and in accordance with Minnesota Statutes 428A.02, and WHEREAS,the Cedarvale Special Service District represents a partnership between the City of Eagan and the Cedarvale area property owners to revitalize the area and improve its tax base by increasing the access and visibility of the area which was diminished by the realignment of Cedar Avenue and Hwy 13, and WHEREAS, a Steering Committee of affected property owners has recommended a 1996 work program for landscape maintenance, areawide signage and sign maintenance with a capital cost not to exceed $15,700 and a first year budget not to exceed $11,792, and WHEREAS, a public hearing was properly noticed and held on Tuesday, July 11, 1995 for purposes of considering the work program and budget, NOW, THEREFORE, BE IT RESOLVED that the 1996 Cedarvale Work Program and Budget be adopted and that proper notice of this resolution be provided to District property owners, and BE IT FURTHER RESOLVED that this action shall become effective 45 days from the date of approval and shall be certified to Dakota County, unless a petition is received under Minnesota Statutes 428A.09. CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk Motion made by: Seconded by: Those in favor: Those against: Dated: Ce ( • CERTIFICATION I, E.J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 11th day of July, 1995. E.J. VanOverbeke, City Clerk City of Eagan Agenda Information Memo July 11, 1995 B. PROJECT 676, FINAL ASSESSMENT HEARING DUCKWOOD ESTATES - STREET LIGHTS ACTION TO BE CONSIDERED: Close public hearing and approve the final assessment roll for Project 676 (Duckwood Estates - Street lights)and authorize its certification to Dakota County. FACTS: • As a result of a public hearing held on December 7, 1994, additional street lights were ordered for installation within the Widgeon Way portion of Duckwood Estates. • With the completion of this public improvement, a final assessment roll was presented to the Council on June 6 with a public hearing being scheduled for July 11. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of the final costs for this public improvement. As of this date, staff has not received any objections to these proposed costs. ATTACHMENTS: r-� • Final Assessment Roll, Pag6G 7. ` 0 • Le 3 PROTECT NUMBER: 676 ASSESSMENT HEARING DAZE: July 10, 1995 SU DI9ISIOH/ASPA: Duckwood Estates PUBLIC HEARING DATE: Decemb r 7, 1994 MOVEMENTS INSTALLED AND/OR ASSESSED: 7.3. ■ Feasibility Report FINAL P.B. FINAL F.B. SA.NITARY_SEVER • RATES__ RATES STORM SEVER RATES MATES ❑Trunk ❑ Trunk ❑Laterals ❑ Laterals J Service ❑ lat. Benefit/ Trunk Lat. Benefit/ Trunk l STREETS [:]Trunk ❑ Gravel Base ❑Laterals ❑ Surfacing Service ❑ Res. Equiv. Lat. Benefit/ ❑ Multi Equiv. Trunk , ❑ C/I Equiv. ❑RAC i ❑ Trail 3E VICES STREET LIGHTS ❑ Yater & San. Sever ® Installation $153.13/Lot $168.00/Lo: ❑ Energy Charge '.ONTRACT • OF INTEREST AMOUNT CITY NO. PARCELS TERMS RAT E ASSESSED FINANCED $7,560.00 F.R. 0 F.R. 45 5 Yrs. 7.0 % $6,890.85 0 XNTS • (0 MEMO city of eagan TO: DEANNA KM, SPECIAL ASSESSMENT CLERK FROM: GERALD R. WOBSCHALL DATE: MAY 30, 1995 SUBJECT: FINAL ASSESSMENT ROLL PROJECT 676 STREETLIGHT UPGRADE Project 676 provides for the installation of 6 additional streetlights on Widgeon Way serving the properties in Duckwood Estates Addition. All work has now been completed,and all costs associated with this project have been tabulated in preparation of the final assessment hearing. The final assessment hearing is scheduled for July 10, 1995. The following information was used in the preparation of the final assessment roll. I. PROJECT COST Total Construction Other Assessable !mar vement Costs Costs Costs Streetlights $5,555.00 $1,336.00 $6,891.00 H. ASSESSMENTS A. Trunk Assessments There are no trunk related assessments associated with this project. B. Streetlight Improvements The construction cost of the 6 streetlights was $5,555.00 plus other costs of$1,336.00 for a total of $6891.00 and will be spread equally to the 45 benefitting properties. The assessment rate was computed in the following manner IMPROVEMENT COST ASSESSABLE UNITS ASSESSMENT RATE $6,891.00 45 LOTS $153.13/LOT 2 C05 C. ASSESSMENT TERMS Assessments for Proj ct 676 are to be spread over 5 years at an annual interest rate of 7.0 % on the remaining unpaid balance. III. CITY REVENUES (RESPONSIBILITIES) IMPROVEMENT ASSESSMENT CITY IMPROVEMENT COST REVENUE (RESPONSIBILITIES) Streetlights $6_,891.00 $6890.85 C$.15) TOTAL $6.891.00 $6890.85_ ($.15 ) Gerald R. Wobschall Reviewed: Reviewed: /►/��1 Public Works Department Finance Department Dated: 7- 3 - ;:r <- Dated: cc: Thomas A. Colbert, Director of Public Works E. J. VanOverbeke, Director of Finance/City Clerk Jim Sheldon, City Attorney Tom Pepper, Assistant Finance Director GRW/cb 3 Ce • • • • ••• A A A A A A A A A A A A A A A A A A A A A A A A A A A A A m m m m m m m m m m m m m m m m m m m m m m m m m m O m m J m V .f �f .f .1 V �I •f .f .f •f .f �f �f .* f . . .► �f •f �f •f •f V .1 f • w t gs J < W 8 S S V S S S V S S S V V S S S V V V S V S V V 2 V V S S S w r t •+ W tO O. O. 3. W N OC t W W • m MI M M M M M WI M M M M M M M M M M M M M M M M M M M M M M M M M M M.WI M M MI M M M WI M NI NI M MI MI MI M M M M WI MI MI M M H cc -1 o IA IA WI Mi Mi i Mi IA IA Mi IA WI IA IA WI IA Mi WI WI IA WI IA IA IA WI WI WI IA $ S OG r M MI MI MI MI NI MI M MI M M MI NI MI MI MI M NI WI M MI WI WI WI MI WI M M MI J • • • • • • • • • • • • • • • • • • J O. 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V) IA N N CO VI H Uf N V1 N U) H N W W W W W W W W W W W W W W W W IHHIIIHIIIIII CC I C G O 0 0 E N G- N C G O O O O O O O O O O O O O O O O . 2 . . . . 02 . . . . . . . s O .,. .f IR N N N N N N N N N M M M WI WI M M r. i 111 $ 111111111111 = N N N N N N N N N N N N N N N N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (Pi 23 4Oh 18 19 20 21 22 * * * * * * 24 • 17 * 1 * • 25 0 200 \ * * * IMSZ 16 * 1 2 3 26 1p 15 * Q * 14 cC- .o * `000\1 27 14 * o 2 `(V`7 w �(� (� k 0 131-02 Q. �.J t3 * ' c 12 Appop,1 O * 28 . . _ 12 * 3� * 11 i 8 { 11 * * 10 * A* 10 * 9 * 50 43 51 440 I O 49 13 8 4 * 44 52 7 X U 3 * 35 38 45 48 Z j 1 14 6 w 2 * * 36 37 46 47 53 54 M DUCKWOOD DRIVE" 31 7 6 1 1 n 1.: . i i 5 . 8 t i LEGEND * 138.33 ASSESSMENT • STREETLIGHT INSTALLED PROJECT 676 DUCKWOOD ESTATE ' Ccti ADDITIONAL STREETLIGH . - r I 5 / . p 88 0 8 888 8 8 . 83 0 00000000 0 r y p $ 4 0 • N� . • • i x* 1 O O Y i 88 0 0 8 4 la ' g N a . w 0 i ' 8 ; g : *It a ° � ° I 00 i ' - 1 SMM 8 � 8 N$ 8 ' '� • 9 0 ' O N w 661 RN v 0 X 8 0 3 ; 1 gtat at 1 ■ a I 8 8 N g$ A N 4 ON N i u o A 1 4 u ti I 8° 8 = 8N 88 Fy� r 00 WO 1 E L) •I i ' ' $ 8 43 0 r - 0 N N•C A ti 4 7.8 e r o O N N N 8 t;2 N ♦N N r f Y O 8 = - N • 1 8$ 881 8. $ 8r w I n x n ■ a� m m ��yy AIo►sNA . G p Wrwit �� 3C4§ 14" g III 1 0 ,114/ S wQF G � VW !PICT zU 2 l U i W 11 ii4 aU aV0aasw ti a 7° * Agenda Information Memo July 11, 1995 Eagan City Council Meeting ir.1LD BUSINESS A. AUTHORIZATION TO DRAFT NEW SOLICITATION ORDINANCE ACTION TO BE CONSIDERED: 1. Authorize staff/City Attorney's Office to draft a new solicitation ordinance; or 2. Direct staff as to how current solicitation ordinance is to be utilized. ATTACHMENTS: Material was distributed with the Special City Council Meeting Agenda. /7/ Agenda Information Memo July 11, 1995 Eagan City Council Meeting B. PRELIMINARY SUBDIVISION EXTENSION REQUEST GARDENWOOD PONDS ADDITION ACTION TO BE CONSIDERED: To direct that the developer submit revised development plans addressing the changes /additions outlined in this memo. FACTS: 1. Approval for the subdivision was granted on July 20, 1993, and expired one year later. The developer requested a reapproval on September 6, 1994 which was granted until July 19, 1995 with the added condition that the wetland impacts that occur in a given phase of the plat must be mitigated as part of that same phase or part of an earlier phase. 2. Because of changes in various environmental regulations over the past two years, the proposed subdivision as presently configured, presents several issues warranting reconsideration. a. The developer must comply with the permanent program rules of the Wetlands Conservation Act for this subdivision. This will involve and re-submittal of the wetlands replacement plan application to the City. b. The subdivision shall be subject to the Tree Preservation Policy requirements. c. Model home sites shall be shown on the revised Preliminary Subdivision. d. The north/south neighborhood collector street, Gardenwood Drive, shall be designed to meet a 40 mph design speed according to Minnesota State Aid standards. e. The intersection of Gardenwood Drive shall line up with the east entrance to Mueller Farm Park/Woodlands Elementary School f. Project No. 655 (Gardenwood Drive - Streets & Utilities) has expired. A new public hearing process should be initiated with a revised feasibility report prepared addressing the new fees and subsequent changes to the development. g. A trail connection shall be identified between Stanwix Court and Gardenwood Drive. ATTACHMENTS: Letter of request from Joe Miller Homes, Inc. - pag§711 �/? Staff memo - pages 11 3 through —7-7 . g•-■ J� MEMO *city of eaaan TO: Mayor Tom Egan City Councilmembers THROUGH: Peggy Reichert, Community Development Director FROM: Shannon Tyree, Project Planner DATE: July 5, 1995 SUBJECT: Extension of Gardenwood Ponds Subdivision. INTRODUCTION: Joe Miller has requested a second extension of the Preliminary Subdivision for Gardenwood Ponds. BACKGROUND: The City Council approved the Preliminary Subdivision on July 20, 1993. The developer applied for Final Subdivision approval and a development contract was prepared but never executed. The one year preliminary approval expired, and on September 6, 1994 the City Council granted a "reapproval" request by the developer. The approval was granted until July 19, 1995 with the added condition that the wetland impacts that occur in a given phase of the plat must be mitigated as part of that same phase or part of an earlier phase. Because the developer is requesting an extension to the previous extension, the City has the opportunity to reevaluate the existing conditions of approval. ISSUES: Because of the changes in various environmental regulations over the past two years, the proposed subdivision as presently configured, presents several issues warranting reconsideration. 1. WETLANDS: When the project was first reviewed the original conditions of the plat allowed the developer to fill up to .7 acres of wetland and mitigate that loss under the interim program of the Wetlands Conservation Act. The interim program rules have now been replaced by the permanent program rules. The permanent pro gram rules state that"replacement plans approved under the interim guidelines must be completed in their entirety by June #13 30, 1995. If the replacement plan is not completed by June 30, 1995, replacement of the impacted wetlands becomes subject to [the permanent program process}." Since the developer has not begun implementation of the wetland replacement plan, the permanent program rules apply. This will necessitate revisions to all of the plans. The current layout of the entire subdivision will be affected. Detention basins can no longer be used for wetland replacement as previously approved. The mandatory minimum wetland replacement ratio is now 2:1 instead of 1:1. Additionally, there is a much more rigorous review process required to avoid wetland impacts to evaluate efforts proposed. Therefore the following condition shall be added to the Preliminary Subdivision: " The developer must comply with the permanent program rules of the Wetlands Conservation Act for this plat. This will involve a revision and re-submittal of the wetlands replacement plan application to the City." 2. TREE PRESERVATION At the time the project was considered a tree inventory was conducted. The inventory identified 1,145 significant trees, many of which are oaks that average 18" in diameter. There was also a large cluster of pine trees located in the southwest corner of the property. Condition #15 from the July 1, 1993 APRNRC minutes require that" the developer shall provide a 30' buffer strip to protect trees and vegetation around Ponds JP-20 and JP-58. No other conditions relating to tree preservation were included. Staff is recommending that the subdivision be held accountable to current Tree Preservation requirements. The requirements include: 1. Delineation of all areas to be graded and limits of land disturbance. 2. Size, species, and location of all Significant Trees and Significant Woodlands located within the property to be platted or within the parcel of record. 3. Identification of all Significant Trees and Significant Woodlands proposed to be removed within the construction area. 4. Measures to protect Significant Trees and Significant Woodlands. 5. Size and species,'and location of all replacement trees to be planted on the property in accordance with the Tree Replacement Schedule. In addition, the tree preservation plan should be reviewed by the Advisory Parks Recreation and Natural Resources Commission. 3. MODEL HOMES: Condition #8 identified Lots 1 and 2, Block 1, and Lots 1,2, 23, and 24, Block 3, as the designated lots for model homes. The developer has informed staff that the original phasing will be changed. Realizing that due to the wetlands and tree preservation issues the lot layouts will change, and the fact that the developer wants to change the original phases of development, Condition #8 should be revised once a new lot layout is approved and the developer has identified the model home lots. 7L( I TI HI 4. GARDENWOOD DRIVE Condition #10 stated that the "north-south neighborhood collector street, Gardenwood Drive, shall be designed to meet a 30 mph design speed according to Minnesota State Aid standards." Staff is recommending to change the design standard from 30 mph design speed to 40 mph design speed. The 30 mph speed limit as proposed will remain. More importantly, the roadway will be designed to provide greater sight distance. This will create a safer roadway for motorists, residents and pedestrians. Approximately 33 lots take direct access to Gardenwood Drive. This means having to back out onto a neighborhood collector street. Increasing the sight distance to a 40 mph standard will provide a safer traffic movement. Additionally, greater sight distance will be safer for pedestrians who may be crossing any portion of the road to reach the proposed community trailway on the west side. Condition#10 should be changed to read:"The north-south neighborhood collector street, Gardenwood Drive , shall be designed to meet a 40 mph design speed according to Minnesota State Aid standards." 5. RELOCATE ACCESS TO WESCOTT ROAD The preliminary plat approved to date provides for this neighborhood collector street (Gardenwood Drive) to connect to Wescott Road half way between Wescott Hills Drive and the east entrance to the Woodlands Elementary School located on the north side of Wescott Road. This creates a staggered off-set street intersection pattern on Wescott Road which is a four-lane community collector street with daily traffic volumes of approximately 10,000. With Gardenwood Drive providing a community trailway connecting Northview Park Road with Wescott Road and the proximity of woodlands Elementary School and Mueller Farm Park servicing this proposed development, consideration should be given to relocating the Gardenwood Drive access onto Wescott Road to the west to line up with the east entrance to the school/park. This would also provide a better location for a pedestrian crosswalk at a four-way intersection. At its present off-set intersection location, vehicles will have to perform a traffic lane cross over weaving movement when going to/from the school/playground/park in lieu of crossing at a four-way intersection. It also creates a similar weaving movement to/from the Wescott Hills Drive intersection to the east. Staff is recommending to add a new condition: 1. The intersection of Gardenwood Drive shall line up with the east entrance to Mueller Farm Park/Woodlands Elementary School. 6. PUBLIC IMPROVEMENT PROCESS In anticipation of development approval, the applicant petitioned the City to install the streets and utilities within Gardenwood Drive under Project No. 655. This public project was approved as a result of a public hearing held on October 5, 1993. On November 16, 1993, the City Council rejected the bids and cancelled Contract No. 93-13 because a final plat had not been processed. Without a subsequent contract being awarded within the following twelve months, the Council approval of Project No. 655 (Gardenwood Drive - Streets and Utilities) has now expired. While this has no bearing on changing any conditions of the previous approval, a new public hearing process should be initiated with a revised feasibility report being prepared addressing the new fees and any subsequent changes to the development as a result of this recent review. 7. TRAIL CONNECTION A trail connection between Stanwix Court and Gardenwood Drive needs to be identified on the revised development plans. This was an outstanding issue with the original plans. The Advisory Parks, Recreation and Natural Resources Commission should review this location once revised plans have been submitted. SUMMARY AND CONCLUSIONS Certain changes in development regulations along with the opportunity to re-review the proposed development have shown the necessity for a resubmission of plans. On several occasions, prior to this request for the extension, staff has had the opportunity to discuss which plans need to be resubmitted (due to proposed changes in phasing) with the developer. Now that these additional issues have been researched it appears there is a need for a complete resubmission of plans to allow staff, and the Commissions to • review the proposed development and prepare comments. REQUESTED ACTION To direct that the developer submit revised development plans addressing the following changes/additions outlined in this memo. As a result of the revisions, the Advisory Commissions shall have the occasion to review the revised plans and make comment for the City Council's action. These revisions should be reviewed by the APC & APRNRC prior to formal City Council .review and approval of the revised preliminary subdivision plan. Changes/Additions 1. The developer must comply with the permanent program rules of the Wetlands Conservation Act for this subdivision. This will involve a revision and re-submittal of the wetlands replacement plan application to the City. 2. The subdivision shall be subject to the Tree Preservation Policy requirements. 3. Model homes sites shall be shown on the revised Preliminary Subdivision. 4. The north/south neighborhood collector street, Gardenwood Drive shall be designed to meet a 40 mph design speed according to Minnesota State Aid standards. 5. The intersection of Gardenwood Drive shall line up with the east entrance to Mueller Farm Park/Woodlands Elementary School. 7 Cp I I it i t III G 6. Project No. 655 (Gardenwood Drive - Streets and Utilities) has expired. A new public hearing process should be initiated with a revised feasibility report prepared addressing the new fees and subsequent changes to the development. 7. A trail connection identified between Stanwix Court and Gardenwood Drive. DCR PLANNING/DEV Fax:612-405-9132 Jun 5 '95 2:58 P.01 • Jute 5, 1995 �Y ofPtn Comity Development Department 3830 Pilot Knob Road Fin,MN 55122 Attn: Shannon This letter is a request to extend the Preliminary Plat for Gardonwood Ponds for another year. The currcat expiration date is July 19, 1995. We request an extension to July 19, 1996. We look forward to working with the City to move this development along as expeditiously as parable. If there are any concerns with this request,please lot me know as noon*8 possible. Since*, 7protri.,_ r .-p. Joseph Miger 7g P al • lii 5 ∎∎ih era, kolas!"1 Th4 Air- /'‘/N. f ( Li. — -11 i rr- - -ti it, 1\, \It\ 0 ICi:Z__,_ ' IN'14 , (774 \etgliAria it■-21 ...: .' , X1,`‘' P‘ frik :711N *ott'' s.'fi I il- \,'4 4 pi%V's\ -1.,-N,'---- ;Ire-ilz _I -2----- .:*--... —7‘. • 1- '1 ANVP. . .-ItD 1'1 s Lr; -,‘, ‘,2:- .,,,. iflo), • , , ili t_rfr - .0 - ,. .f... 00 0 -,..4-t 1 , t., , 'I i ..4141.,1.. 7 1 , ,7a. l , . 11‘,!� •`'�, � �s P¼ 4> • �.\��!'•,,,0? S 4<Ajg,.. � •:� mow,.. 0 �i 6• I . • i i '' - Vit:.%%-II ‘,)‘1#.:4.4t..., " • • gt4the,9 - ,, ..7,40 t?.. .402 ), , , `,kt.g�� ) ' .' ., V. , ; r 43 E% `- �C� sue% \,' 1';oS'p,�4" Jr ak, 0 �"• ,0i-k.. a, .\� �, , / �7u,�`'• : •��`,` ;•�.:•� `�� \\V\O �,\ ` �� 3 ," •11 1( ((t `' r) •�j . / ...;_ ■ablikitAl. "• ittar.Z..... -Ilta.7.4k. .-...... . ...A,/' ' ''' ■,..14,112.111t7AN V ''.1■ lit-r*40. 1,1 II 1 * - ." 4 -4- ' - ' ....1 . --,....,)0 cf.. .- $ /0 ---,------------.----„,::- 1 ,,,r4„.. .:. L 1 ...- -J I.... / ), / - ---::'i'., A" , .4a.pc 1).'Arr '1.....r..., :/•■:: , l' ai,.. .„.......,-- ....,____-. ..-__„._ 1--- i y t ' ‘.\," :t.:4,,,,z-:' 1,;.,..../ \ .4...„.,_ •',`, :•• :''''..4:3, or -----7- 4' -.—Z.• •• - 1 1 )", pil ..,,..„5.:::_:.,•0.:.: . . _•;.., . / , ,:,..( ::.,.v.:.., .. •: \ i - ■ /./(A; 49/-1 1 I ! 1 • . I 11 (. ..1 litli'i ( 1 I (Dili —/--`-- — . „: ligt II ii"!1 '-- — % •;, Qty �,.; : f; /Y ` 1l1�► 14,77:: v _ . .;.•''' ' 1' 1 \ \ ! \ J , — / c y � r i .+s Alas a.iaao i*ii',so ADorn . ,.• 1 I • •• • • • • • • • . r II tiifIlliciii / iii ,; • - IL ; iii; ; till ; ; i ; ; t ( ;k r • - i . it it rrrrrrtrrfro rrrr i► �4 I�� t1 trrltr EiffI 1 ii �f �,��,► I IL 11 li l "P"2.'"gc- i 1tI, J ,il 1� tj+ III it pl .t , Jitttttt ; Pitt hilt ,( i t • . I-?1 . , a�.fa ...wa...ea...a....w ..a~as - . - : LA. J::'. - ' ARG� DEVEIAPNEN?, !': GARDENTOOD PONte r•.a•aw.�.+ swaiNUl4Na•r ocaioN ®I �., •s m.• at•aft.a.a 1a.aaa O OM �• Mt aa.w, ��•�� MOM NM= •a.r. • Agenda Information Memo July 11, 1995 C. .CEDARVALE DRIVE - PETITION TO VACATE PUBLIC RIGHT-OF-WAY ACTION TO BE CONSIDERED: To receive the petition to vacate the platted public right-of-way of Cedarvale Drive and schedule a public hearing to be held on August 1, 1995. FACTS: • On November 2, 1993, the City Council received a petition from several property owners requesting the City to improve the deteriorated condition of Cedarvale Drive with curb and gutter from Rahn Road west to the Cedarvale parking lot. • On February 15, 1994, the City Council received the feasibility report and scheduled a public hearing for March 15. • At the March 15, public hearing, Mr. Parranto representing several property owners, presented a petition requesting they be allowed to reconstruct Cedarvale Drive privately and designating Mr. Parranto as their official spokesperson. The City Council continued the public hearing until May 18, and requested Mr. Parranto to provide documentation of adequate cross easements and maintenance agreements that would allow Cedarvale Drive to be reconstructed and maintained privately. • On May 18, the City Council again continued the public hearing until June 7, and referred this matter to the Public Works Committee meeting of June 2, to review the cross easements and maintenance documents and detailed engineering plans for reconstruction. • . On June 2,the Public Works Committee recommended that the City Council give consideration to vacating this public right-of-way, absorb the approximate $8,700.00 of costs incurred to date and have the City perform minimal maintenance until the street is vacated (within approximately three-months.) • On June 7,the City Council closed the public hearing and denied public improvement Project No. 667 for the reconstruction of Cedarvale Drive. The Council also passed a motion requiring that the City be reimbursed $4,000.00 for costs incurred to date as a condition of vacating the Cedarvale Drive right-of-way. • At the request of the City Council, the Public Works Director forwarded a letter on February 13 informing Mr. Parranto of the public right-of-way vacation process requiring a petition signed by all affected property owners, a cross easement and maintenance agreement, a $300.00 application fee and the $4,000.00 reimbursement. X • • • On March 13,Mr. Parranto responded indicating he was processing an agreement for review and approval by all affected property owners and would be forwarding it to the City when available. • On June 23, the City received a petition from all affected property owners requesting the City Council to vacate Cedarvale Drive. This petition is being presented to the City Council for the consideration of scheduling a public hearing to formally discuss the issues associated with this request. ISSUES: • The City has not yet received the final detail plans and specifications nor the executed documents regarding cross easements, ownership and maintenance of the vacated right-of-way. To insure adequate review time prior to the public hearing, they should be delivered by July 18. • • It is Mi. Parranto's understanding that the application fee of$300.00 is not applicable because the City is initiating the vacation option in lieu of a public project. The Council should either . concur or reaffirm the application fee requirement. • Mr.Parranto has indicated that the$4,000.00 reimbursable fee will be paid upon approval of the vacation. • 1 Q Agenda Information Memo July 11, 1995 Eagan City Council Meeting D. APPROVE AGREEMENT, MINNESOTA MOOSE/CIVIC ARENA ACTION: To approve the preliminary draft of a joint agreement with the Minnesota Moose; direct staff to continue process for finalization and approval by Council. • BACKGROUND: The Minnesota Moose hockey team has expressed interest in using the Civic Arena for practice. Council has previously indicated approval to explore the possibility with the Moose. FACTS: • Staff has prepared a preliminary draft of a joint powers agreement following discussion with the Minnesota Moose. • A draft of the agreement has been forwarded to the Minnesota Moose for review. • A preliminary cost projection for the team locker room addition was put at $65,000.00. • A detailed take-off for construction by A.C.C. places the actual cost closer to $95,000 (7/7/95). • Staff will review detail cost take-off with the Moose for consideration of ,changes/completeness. 1� : j ) 1..-( a.5rx..,nu of 74 Pr-f. 0 -D KV:cm civic arena/teamdth.cc • Draft 7/5/95 CITY OF EAGAN/MINNESOTA MOOSE JOINT POWERS AGREEMENT EAGAN CIVIC ARENA • • An agreement made this day of , 1995, between the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122 and the Minnesota Moose, WHEREAS, the City of Eagan is a Minnesota Municipal Corporation duly authorized and existing under the laws of the Sate of Minnesota and WHEREAS, the Minnesota Moose is duly organized and existing under the State of Minnesota; and WHEREAS, the Minnesota Moose requires team locker room space in the Eagan Civic Arena if they are to enter into a four year contract for practice ice time at the Civic • Arena; and WHEREAS, the City of Eagan is willing to work cooperatively with the Minnesota Moose to facilitate this addition onto the Eagan Civic Arena, now, therefore, the parties agree as follows: FINANCING The City of Eagan will finance the Minnesota Moose team locker room at a cost not to exceed $ The Minnesota Moose will work cooperatively with the City of Eagan to raise funds as a method to reimburse the construction costs associated with the team locker room. As a fund raiser, the Minnesota Moose will play an exhibition game or inter squad game at the Eagan Civic Arena with all proceeds going first towards offsetting the $ construction costs of the team locker room; second, towards the Minnesota Moose reserved ice time and third, towards upgrading the Eagan Civic Arena facilities. • If the above mentioned fund raising event does not raise enough money to cover the construction costs of the Moose team locker room, additional fund raiser(s) will be 1 • 3 necessary. It shall be the responsibility of the Minnesota Moose staff to organize both fund raisers and to be instrumental in their implementation. The Minnesota Moose shall provide door prizes to be used during any and all fund raisers. The City of Eagan staff will work cooperatively with the Minnesota Moose during these fund raisers. COOPERATIVE PROGRAMMING The City of Eagan will be allowed to use the Minnesota Moose logo for promotional use of the EAgan Civic Arena. The Minnesota Moose will work cooperatively with the City of Eagan and the Eagan Hockey Association in running coaches clinics and youth clinics. CONSTRUCTION OF TEAM LOCKER ROOM Plans and specifications for the construction of said locker room shall be similar in scope and compatibility to the existing Eagan Civic Arena under City Contract #95-01, or • superior specifications, adopted and approved by both parties. MAINTENANCE The Minnesota Moose shall be responsible for costs incurred for the maintenance of said team locker room following completion and acceptance by both parties. Said maintenance shall include: A. All janitorial work to be completed within the locker room. B. All maintenance and upkeep of the facilities within the locker room. The City of Eagan shall be responsible for costs incurred for A. Utilities including heating, electrical, water and sewer. B. Structural repair if required. C. Maintenance and operation of mechanical equipment. 2 ,: n D • ADDITIONAL DEVELOPMENT This agreement does not restrict the right of the City of Eagan from completing additional development or improvements associated with this team locker room. DAMAGE COSTS The Minnesota Moose shall be responsible for paying for any and all damage to the team locker room while the team room is being used for their exclusive use. At the conclusion of this contract, if a new contract is not entered into between the Minnesota Moose and the City of Eagan, an inspection/walk-through shall be conducted with a representative of both the City of Eagan and the Minnesota Moose to assess any damage that may have occurred. The Minnesota Moose shall be responsible for any damage above and beyond normal wear and tear to the locker room. • LENGTH OF AGREEMENT This agreement will be in continuous effect for a period of four (4) years from the date the agreement is signed. The City of Eagan shall reserve the right to terminate this agreement after the completion of the fourth year, upon 60 days written notice prior to the end of the contract, or to re-negotiate a new contract on an annual basis. • ACCESS Each party shall provide the other party with reasonable access to the other party's property. HOLD HARMLESS AND LIABILITY INSURANCE Each party shall hold the other harmless from any claims or causes of action that may arise from the use of the property except for any claim or cause of action arising out of any intentional act or gross negligent conduct. Each party shall acquire adequate liability insurance covering the property owned by each party. 3 0 AMENDMENT This Agreement may be amended by written consent of both parties. Dated this day of , 1995. THE MINNESOTA MOOSE CITY OF EAGAN By By Thomas Egan Its: Its: Mayor By: By E.J. Van Overbeke Its: Its: Clerk 4 (10 I i t III Agenda Information Memo July 11, 1995 Eagan City Council Meeting VIII. NEW BUSINESS A. COMPREHENSIVE GUIDE PLAN AMENDMENT, PRELIMINARY PLANNED DEVELOPMENT & PRELIMINARY SUBDIVISION OAKPOINT OF EAGAN ACTION TO BE CONSIDERED: 1. To approve or deny a Comprehensive Guide Plan Amendment changing 10.30 acres, located west of Galaxie Avenue and east of Plaza Drive, south of Cliff Road from LB to D-II, subject to Metropolitan Council review. 2. To consider a Preliminary Planned Development for 35 zero lot line single family homes subject to the eight conditions recommended by the APC, and approve or deny direction to formally approve on a future consent agenda along with final adoption of the related comprehensive plan amendment for the area. 3. To consider a Preliminary Subdivision of 35 lots and 4 outlots on 10.30 acres, subject to the 12 conditions recommended by the APC and approve or deny direction to formally approve as a consent item on a future agenda along with the related comprehensive plan amendment and preliminary planned development. FACTS: 1. OCP Homes, Inc. is proposing to construct the same type of housing development as their Oak Cliff Pond, on Slater Road, south of Cliff Road, zero lot line, cluster development on lots averaging 9,500 s.f with private streets. 2. The site poses several challenges to development given steep slopes, a pond, trees and surrounding roadway. 3. The APC conducted a public hearing on the proposal at its meeting of June 27, 1995 and recommends approval of all the related actions subject to conditions. ISSUES: 1. Neighboring residents to the east have long been concerned with the development of this property. A neighborhood meeting was conducted on March 7, 1995 to consider this proposal. It was staff's impression that most issues raised at that time were addressed to the satisfaction of those in attendance. 2. Several residents, who had not attended the March 7 meeting, testified at the June 27 hearing in opposition to the proposed development, primarily on the grounds that it was too dense. ATTACHMENTS: F-i Minutes of the APC - age t rou -f Staff report - pages through 1/3 . CLI 612 432 3780 SENT BY; 7- 6-95 ; 2:56PM ;SEVERSON WILCOX SHEL 612 681 4300;# 3/30 Page 3 Jute 27, 1995 ADVISORY PLANNING COMMISSION OAKPOINTE OF EAGAN-COMPREHENSIVE GUIDE PLAN AMENDMENT, PRELIMINARY PLANNED DEVELOPMENT, AND PRELIMINARY SUBDIVISION- OCP HOMES, INC. Acting Chairman Wallace opened the next public hearing of the evening regarding a Comprehensive Guide Plan Amendment changing 10.30 acres from LB Limited Business to D-II Mixed Residential (0-6 units/acre); a Preliminary Planned Development for 35 single family units, a Preliminary Subdivision (Oakpointe of Eagan) for 35 lots on 10.30 acres located west of Galaxie Avenue, east of Plaza Drive, and south of Cliff Road in the NWV of Section 32. Planner Tyree introduced this item. Ms. Tyree highlighted the information presented in the City staffs planning report dated June 9, 1995: Ms: Tyree noted the background and history, the existing conditions and the surrounding uses of the subject property. Ms. Tyree addressed the maintenance, landscaping and home styles of the proposed development noting that the same type of housing and neighborhood as is proposed was developed by the applicant in their Oak Cliff Pond first and second phases located south of Cliff Road. Ms. Tyree concluded that the Land Use Guide Plan Amendment appears to be a compatible change in the overall development of the area. Jim Dimond, a representative of the applicant, was present but presented no comment. Member Segal questioned Mr. Dimond on how much space would exist between the sides of the homes proposed. Mr. Dimond stated that it is typically required there be a minimum of 10 feet separation between structures and that the Planned Development proposes that the homes have a front-yard, one side-yard and a rear-yard. Mr. Dimond indicated that if the home was on a zero lot line there would be limited or no existing windows on the zero lot line and that the properties would be held in fee simple ownership by the home purchasers. Mr. Dimond further noted that the developer had met with neighbors and a forester to keep the tree mass around the pond area and place the road cut-in in the tree diseased area resulting in three small clusters of homes through the development. Mr. Dimond noted that the proposed homes in the development would be similar to the Oak Cliff Pond development but would have low maintenance siding instead of wood exteriors. Mr. Dimond stated that the density would be approximately 3.4 homes per acre with an expected price range of$140,000.00 to $200,000.00. Member Isberg asked Mr. Dimond to explain the proposed 30-feet setback for the lots adjacent to Galaxie Avenue. Mr. Dimond described the reason for the 30-foot setback request as being due to the longated shape of the parcel. According to Mr. Dimond, the configuration of the parcel was created by the road pattern serving the adjoining parcels and the varied topography of the parcel itself. Mr. Dimond noted that the parcel is only 210 feet wide and the developer needs to use the open portion of the site for more flexibility. 612 432 3780 SENT BY: ' 7- 6-85 ; 2:56PM ;SEVERSON WILCOX SHEL 612 681 4300;# 4/30 Page 4 June 27, 1995 ADVISORY PLANNING COMMISSION • A resident who resides at 4713 West Wind Trail stated that although the developer has taken a step in the right direction, he opposes the proposed planned development amendment because it proposes too many homes on substandard lots. The resident expressed concerns involving entrances and exits on to Galaxie Avenue. Specifically, the resident expressed concerns regarding the turn radiuses and emergency vehicles entering and exiting Galaxie Avenue together with construction and realtor traffic during evenings, and weekends. Member Surdorf noted the developer had conducted a meeting with the residents. However, this resident stated that he was traveling and was unable to attend the meeting with the developer. Another resident residing at 1834 Karis Way, expressed concerns regarding the heavy density of proposed development in the area. Another resident residing at 4728 Ridgewind Trail expressed concerns about entering on Galaxic Avenue and the fact that Galaxie Avenue already gets backed up in the winter. No other individuals from the public presented comment. Mr. Dimond further discussed the proposed access to the development from Galaxie Avenue instead of Plaza Drive. Mr. Dimond explained in detail the historical background of the area surrounding the proposed development and that this area had been planned and zoned fbr limited business but it developed as a residential area, vehicle traffic in Mr. Dimond's opinion, would be much lower than if limited ited business continued to develop in the area. Mr. Dimond stated that the northeast woods of the proposed development is unsuitable to provide access from Plaza Drive because there exists 20 degree to 30 degree grades created by the existing road pattern. Mr. Dimond stated that the northeast woods would have to be completely removed and the site raised to provide access to Plaza Drive. Mr. Dimond stated that site lines to Galaxie met visibility requirements and the homeowners had expressed a desire to keep the trees in the northeast woods to function as a screen, Member Carlson stated that the other two cul-de-sacs appear to have fewer trees and questioned Mr. Dimond on whether access to the development on those cul-de-sacs could not occur through Plaza Drive. Mr. Dimond stated that access to these two cul-dc- sacs was over a quarter mile from Cliff Road and the traffic generated from the proposed homes in that area would have a minimal impact in the area. Member Carlson questioned Mr. Dimond on the need for zero lot lines as requested in the proposal. Mr. Dimond stated that zero lot lines were attractive to the market and would provide low maintenance homes with no common walls and as a result the homeowners would enjoy more independence. Mr. Dimond characterized these features as an alternative to multi-family housing and again noted that no windows would exist on the zero lot-line side of the home. Member Carlson questioned Mr. Dimond on whether or not a homeowner could walk on the zero lot line side of their home and not be trespassing on the land of another homeowner. Mr. Dimond state that cross easements for maintenance would provide ", Ii] I i 612 432 3780 SENT BY: 7- 6-95 ; 2:57PM ;SEVERSON WILCOX SHEL- 612 681 4300;# 5/30 Pages . June 27, 1995 ADVISORY PLANNING COMMISSION prospective homeowners with all the required access needed on the zero lot lines. Mr. Dimond further stated that the proposed design provides prospective homeowners with one useful side-yard, unlike multi-family housing and the resulting density of the proposed development is much lower than that found in townhorne development. Member Isberg asked Mr. Dimond to discuss issues relating to the proposed private streets in the development and Mr. Dimond indicated that the homeowners association would maintain the upkeep and repair of those streets. Member Heyl acknowledged some of the neighbors concerns regarding the development but indicated that she endorses zero lot lines as they provide at least on useable side-yard. Member Heyl further noted that the surrounding area was predominately limited business and that this development would provide good transitional use of the property. Member Segal inquired of Mr. Dimond to clarify Page 4 of City staffs planning report with respect to the five-foot minimum setback for non-zero side side-yards. .Mr. Dimond explained that that proposal deals with pie-shaped lots and that the tips of the garages on those lots may be within five feet of the lot line setback but will always be a minimum of 10 feet from other structures or buildings. Planner Tyree advised that the R-1 single zoning requirement is five feet. Member Segal expressed a desire to amend the proposal to contain a written condition that a minimum of 10 feet exists between buildings. Member Burdorf echoed the thoughts of Member Hcyl regarding the use of the property and complimented the developer and Planner Tyree on the proposal. Member Wallace expressed his belief that the proposed development would have a beneficial impact on the preservation of trees. Member Isberg characterized the proposal as a good compromise. Member Segal moved, Heyl seconded, a motion to approve a Comprehensive Guide Plan Amendment changing 10.30 acres from LB Limited Business to D-II Mixed Residential (0-6 units/acre). All approved in favor. Member Segal moved, Heyl seconded, a motion to approve a Preliminary Planned Development for 35 single family units, subject to the following conditions: • 1. Execution of the Planned Development Amendment. 2. the term of the Preliminary Planned Development Amendment shall be five years. SENT BY: 7 6-95? 2 432 57PM 3780;SEVERSON R I LCOX SHED 612 681 43004 6/30 Page 6 June 27, 1995 ADVISORY PLANNING COMMISSION 3. Final Development Plans shall be submitted which will include the following: *Final Plat *Final Grading, Drainage and Erosion Control *Final Signage *Final Landscaping Signage 4. Two subdivision monument signs located in the NE and SW corners of the entire site (per Landscape Plan). 5. The signs shall be subject to a one time $2.50/square foot sign fee at the time of sign permit application. Homeowners Association 6. The developer shall be responsible for preparing and recording with the subdivision, appropriate documents establishing a Homeowner's Association. •The documents must be submitted and approved by the City Attorney's Office prior to final subdivision approval. Transfers of common areas to the Homeowner's Association shall be recorded with the subdivision. Architecture 7. No individual property fences shall be erected or constructed. Lots 8. The common areas shown as outlots will be deeded over to the Homeowner's Association at the time of final plat. 9. All buildings shall be at least ten feet(10')apart. Mr. Dimond asked the Commission to clarify the setback from the lot line or the structure. City Attorney°Dougherty indicated that condition could be imposed requiring a • minimum 10-foot setback from adjoining structures. Member Wallace moved, Burdorf seconded, a motion to approval the Preliminary Planned Development as amended, to include the setback provision. 1 e , 111 • 612 432 3780 SENT BY: 7- 6-95 ; 2:58PM ;SEVERSON WILCOX SHEL-+ 612 681 4300:# 7/30 Page 7 June 27, 1993 ADVISORY PLANNING COMMISSION All approved in favor. Member Segal moved, Heyl seconded, a motion to approve a Preliminary Subdivision (Oakpointe of Eagan) for 35 lots on 10.30 acres located west of Galaxie Avenue, east of Plaza Drive, and south of Cliff Road in the NW/4 of Section 32, subject to the following conditions: Standard Conditions 1. The Developer shall comply with these standard conditions of plat approval as adopted by Council on February 3, 1993; Al, B1, B2, B4, C1, C2, C3, D1, El, FI, GI and Hl. C3, however, will be revised to read private streets instead of public streets. Platting 2. The subdivision for Oak Pointe of Eagan be platted. 3. Lots 1, 13, 21 and 35 shall be labeled as outlots on the Final Plat. 4. The following notation should be made to the plat: The outlots denoted shall be common area. Tree Preservation 5. An Individual Lot Tree Preservation Plan will be required for Lots 3, 5, 7, 15-39(excluding Lots 13 and 35, which arc streets). 6. Tree Protective Measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip line or at the perimeter of the Critical Root Zone, whichever is greater, of the significant trees/woodlands to be preserved. 7. The Developer shall contact the City Forestry Division at least five days prior to the issuance of a grading permit to ensure compliance with the approved Tree Preservation Plan. Water Quality 8. The subdivision shall be subject to a cash water quality dedication. 612 432 3780 SENT BY: 7- 6-95 ; 2:58PM ;SEVERSON WILCOX SHEL-, 612 681 4300;# 8/30 Page 8 June 27, 1995 ADVISORY PLANNING COMMISSION Utilities 9. The Developer shall abandon the existing sanitary sewer stub from Plaza Drive. Grading 10. The Developer shall submit a concept grading plan depicting the possible grading of each lot in the development. Parks and Recreation 11. The development is subject to a cash parks dedication based on single family rates. 12. The development is subject to a cash trails dedication. All approved in favor. • 3 . , I , PLANNING REPORT CITY OF EAGAN REPORT DATE: June 9, 1995 CASE: 32-RZ--6-5-95 32-PP-6-5-95 32-CP-5-3-95 APPLICANT: OCB Homes Inc. HEARING DATE: June 27, 1995 PROPERTY OWNER: William Soules, PREPARED BY: Shannon Tyree Charles Tatsuda, & Marian Kawakami REQUEST: Comprehensive Guide Plan Amendment, Preliminary Planned Development Amendment, Preliminary Subdivision - OakPointe of Eagan LOCATION: West of Galaxie Avenue, east of Plaza Drive and south of Cliff Road in the NW 1/4 of Section 32. COMPREHENSIVE PLAN: LB - Limited Business ZONING: Planned Development - Limited Business SUMMARY OF REOUEST OCP Homes, Inc is requesting a Comprehensive Guide Plan Amendment changing 10.30 acres from LB -Limited Business to D-II - Mixed Residential (0-6 units/acre); a Preliminary Planned Development Amendment for 35 zero lot line single family homes and a Preliminary Subdivision for 35 lots and four outlots on 10.30 acres located west of Galaxie Avenue and east of Plaza Drive south of Cliff Road in the NW 1/4 of Section 32. AUTHORITY FOR REVIEW City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto:" A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including but not limited to, topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage, and retention are such that the site is suitable for the type of development or use contemplated. Planning Report - OakPointe of Eagan June 27, 1995 Page 2 D. That the site physically is suitable for the proposed density of the development. E. That the design of the subdivision or the proposed improvements is not likely to cause environmental damage. F. That the design of the subdivision or the type of improvements is not likely to cause health problems. G. That the design of the subdivision or the improvements will not conflict with easements of record or with easements established by judgement of court. H. That completion of the proposed development of the subdivision can be completed in: a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds or similar burden. I. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). J. That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the. City Clerk hereinafter referred to as the "Water Quality Management Plan". Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public. Planned Develonment: Chapter 11.20, Subd. 8, B., Determination. states: "In considering any petition for such district, the Planning Commission and the Council in the interests of carrying out the intent and purpose of this Subdivision, shall determine whether or not such planned development will: (1) better adapt itself to its physical and aesthetic setting and that of surrounding lands than does development of the underlying zoning district; (2) be feasible for the owner and developer economically to complete according to proposed plans; (3) benefit the community at large to a greater degree than would development of the underlying zoning district." q..s I I • Planning Report - Oakpointe of Eagan June 27, 1995 Page 3 BACKGROUND/HISTORY Planned Development History: The Galaxie Cliff Plaza Planned Development was initially approved in September 1988. The planned.development contained 25.36 acres and allowed Limited Business type uses. The first development completed in the Planned Development was the Burnett Realty office approved in April 1989. Then in October 1990 the Park Nicollet Medical Center building was approved and later constructed. The remaining outlots were platted with the first addition, and have remained vacant. Oakpointe of Eagan History: After reviewing the conceptual development proposal with staff the developer scheduled a neighborhood meeting which was held on March 7, 1995. Approximately a dozen neighboring residents attended the meeting. It was common consensus that the proposed use of the property was more desirable than any type of commercial development. Concerns raised by those attending the meeting were: 1) ensuring that the development would minimize tree loss around the pond; 2) taking access on Galaxie Avenue; 3) future development with the specific lots such as each new homeowner putting up a different style of fence etc... EXISTING CONDITIONS The site is characterized by existing public right-of-way surrounding the entire site. The northern portion of the site has steep slopes. The majority of the trees are located in this area as well as surrounding the pond located in the central portion of the 10.3 acres. The southern portion of the proposed development does not have as severe topography nor as many trees. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Burnett Realty and Park Nicollet Medical Center; zoned PD ; designated LB. South - Single family residences; zoned PD R-1; designated D-I East - Single family and twin homes; zoned R-2 and R-1; designated D-I West - Burnett Realty and Health Partners; zoned PD; designated LB. EVALUATION OF REOUEST Introduction OCP Homes, Inc. is proposing to develop the same type of housing and neighborhood that was developed in their Oak Cliff Pond first and second phases located south of Cliff Road on Slater Road in the southwest corner of Eagan. The style of development is a zero lot line, cluster development with lots that average 9,500 s.f. on private streets. All of the property owners will belong to a homeowners' association that will provide all of the property maintenance and landscaping; maintenance for common areas,year round street maintenance and • trash pickup. The site plan has been designed to accommodate the setbacks required for private streets. The concept of the design is zero lot line development. Each house is designed to be located ?'\ Planning Report - OakPointe of Eagan June 27, 1995 Page 4 immediately abutting one side of the side property line. Zero lot line design provides a front yard, rear yard and one private side yard per lot. The developer has chosen to orient the lots to maximize southern exposures for either the rear of the home or the "non-zero" (open) side of the homes. These are the most window intensive areas of the homes. Comprehensive Guide Plan Amendment The Comprehensive Land Use Guide Plan Map indicates the property is guided LB - Limited Business. The developer is requesting a change from LB to D-II Mixed Residential (0-6 units per acre). The area abutting this property along the east boundary line is guided D-I Single Family Residential. Changing the Guide Plan to D-II would offer an acceptable transition to the existing D-I neighborhood. Planned Development Amendment The overall density is higher than what the R-1 (single family) zoning district allows, but less than an R-3 (townhome) district permits. As part of the Planned Development the developer can create a development with higher density and smaller lots than in a straight R-1 district. Density The proposed development has a gross density of 3.39 units/acre and a net density of 4.85 units per acre. Lots The smallest lot is 5,749 s.f., the largest lot is 14,591 s.f. and the average lot size is 9,147 s.f. Lots 1, 13, 21, and 35 are common area and need to be shown on the final plat as outlots. Setbacks The property is completely surrounded by road right-of-way (Plaza Drive and Galaxie Avenue), and was designed to maintain a 30' setbacks from the public right-of-way. Normal setbacks from Galaxie Avenue are 50'. The developer is proposing 30', which would affect 11 lots. None of the 11 lots adjacent to Galaxie Avenue have direct access to Galaxie Avenue. According to the developer the reason for the 30' setback along Galaxie is due to the unusually narrow and elongated shape of the parcel. The configuration was created by the road pattern serving the adjoining parcels, the varied topography and the pond in the center of the site. In addition,the 30' setbacks allow greater flexibility in locating the house pads in order to preserve the existing trees. The proposed setbacks area as follows: Front yard: 20' minimum (from private street). Rear yard: 20' minimum for any portion of the dwelling and 10' for decks (except lots . 5,6,11,37, and 38 which abut Galaxie and are proposed to have a 30' setback) Side yard - zero lot line - Located on or near the lot line. Side yard - non-zero side - 5' minimum building setback. • I 111 ! 7 Planning Report - OakPointe of Eagan June 27, 1995 Page 5 Iomes, The home styles include ramblers, two stories and multi-level structures in sizes ranging from 1,200 to 2,100 s.f. The exterior finishes are either vinyl or aluminum siding, and metal garage doors. The houses feature color coordinated,narrow lap siding with white trim, 8/12 pitch roofs, trimmed windows on all sides, window grids, 32 panel garage doors, a sidelight at the main entry door, and transom windows at accent points. The developer has approximately six primary building plans that are used as a base. From those variations, custom plans are designed. The typical features include: high or vaulted ceilings, fireplaces, air conditioning, deluxe master suites, transom windows, custom built cabinetry, and ceramic and wood flooring. • The price range anticipated is from $140,000 to $200,000. Landscaping The landscape plan as presented is acceptable. Each home will be sodded and provided with an underground sprinkler system. Three trees are also included as well as a front yard rocked shrub bed with a minimum of 6 shrubs. A custom landscape plan is prepared for each lot. Retaining walls, when necessary, are curvilinear, rock face landscape block. Additional perimeter plantings will occur around the site. These will be a mixture of 6' and 8' evergreens. Approximately seven groupings of larger scale shrubs will be mixed with the evergreens. As part of the tree preservation the developer intends to tree spade 40 trees from the site to perimeter locations. Signage The proposed signage plan is acceptable. Two monument signs identifying the "OakPointe" neighborhood are proposed for the northeast and the southwest corners of the site. The signs are approximately 11'2" and 2'6" and will be approximately 3'6" above grade. The sign face will be taupe colored with white lettering. Out from the sign in each direction, one section of low,white rail fence will be used for decorative purposes only. The Homeowners Association will assume responsibility for the care and maintenance of the signs. Preliminary Subdivision Tree Preservation The tree preservation plan as submitted is acceptable. The site is approximately 60% wooded with oak, black cherry, aspen and miscellaneous deciduous trees. Pond AP-14 is located in the center of the site where it is surrounded by the above-mentioned trees. Staff has met twice with the developer and their landscape architect to review tree species, location and vigor, and to review past occurrences of oak wilt and Dutch-elm disease on site. A Tree Preservation Plan has been submitted which shows the existence of 206 significant trees. The development plan as proposed will result in the removal of 47 significant trees (22.8% of the total) during the initial phase of development (initial site grading, utilities installation and fa? . • Planning Report - OakPointe of Eagan June 27, 1995 Page 6 street construction). According to the Tree Preservation Policy, allowable removal for this phase of residential development is 25%. • Staff has requested that the developer submit a projection as to the amount of trees which will probably be removed as individual lot development occurs throughout the project. The submitted estimate of second phase tree clearing of significant trees states that 6% of the remaining significant trees are "likely to be removed", and 15%of the remaining significant trees are classified as "uncertain" as to whether they will be preserved or not. Using a worst-case scenario, approximately 21% of the remaining trees following initial phone development will be removed. Allowable removal, according to the Tree Preservation Policy, is 20%., The developer has submitted Tree Preservation-related management activities which will take place on site throughout the development. • Approximately 40 existing individual trees or clumps of trees (primarily oak and aspen) will be tree spaded from areas being graded to areas around the perimeter of the overall site. This should exceed any "Replacement" requirement under the terms of the Eagan Tree Policy. • The home sites on the west side of the pond were redesigned to move the homes approximately 20' further west to preserve additional trees on the pond slope. • The lots in the northern portion of the site were reconfigured and pads adjusted to maintain more of the Aspen grove in the center of the site and to allow a band of Aspens to run through to Galaxie. • Grading and finishing of the rear of the pads on Lots 13-18 of Block 1 and Lots 1-8 of Block 2 and portions of Lots 1-3 of Block 3 will be delayed until selection of a specific home to allow custom grading and minimize tree loss. • Close to 3 acres of open space is being retained in the center of the property. • Decks and porches will be sated and designed to minimize tree removal when possible. - • The street for the northern cul-de-sac is being located enter from Galaxie and to run through the center of an area of dead trees (from oak wilt) which will reduce the impact of the street on areas of healthy trees. It is located close to the natural grade through the middle of the route to minimize the need for grading changes in that area. The design minimizes excess road length to also minimize clearing in the healthy wooded portion of the northern area of the development. • Planning Report - OakPointe of Eagan June 27, 1995 Page 7 • Because tree removal of 22.8% is less than allowable limits, no mitigation for this initial phase of development is required. Grading/Storm_Drainage - The majority of this site features mild to rugged topography. The preliminary grading plan as presented is acceptable. The developer plans to grade the proposed streets and entrances and custom grade each individual house site as they develop. The developer shall be required to submit a concept grading plan depicting how each lot may be graded in the future. This concept plan could be used to determine any potential drainage problems with each lot. Grading has been minimized to protect existing forested areas to provide a buffer between the neighborhoods to the south and the medical center property to the north of this development. A large amount of fill material (6 to 12 feet) will be needed to grade the two cul-de-sacs on the west side of the property. With modifications, the storm drainage plan is acceptable and is in accordance with the City Storm Water Management Plan (1990). The development is proposing to connect to the existing storm sewer within the site leading to Pond AP-14. The developer shall be responsible for verifying the capacity of the storm sewer pipes to which they are connecting. Water Ouality/Wetlands This development is located in drainage basin A. Runoff from over 90% of the developed site will be discharged to Pond AP-14, a designated sediment trap in the City's water quality management plan. The remaining 10% (mostly backyards) will drain to a storm sewer that discharges to Pond AP-15, another designated sediment trap. The nearest stormwater runoff generated by the development of this site will have a runoff from over 650 acres of residential and commercial land. Because there appear to be other more cost-effective alternatives to improve water quality in Cliff Lake, a cash dedication for this development is required. The only jurisdictional wetland identified within the development site is the wetland complex associated with Pond AP-14. No encroachment into, or drainage of this wetland is proposed for this development. Utilities- Sanitary sewer and water main are available to serve this site from Galaxie Avenue and Plaza Drive. Sanitary sewer and water main stubs are available to serve the western cul-de-sac of the development. Providing service to the remaining two cul-de-sacs will require the removal and replacement of a portion of the Galaxie Avenue road surface. A sanitary sewer and water stub exist in the northeast corner of the development. The sanitary sewer stub cannot be utilized because the elevation of the stub is that which cannot be used by a majority of the site. The developer shall be responsible for abandonment of the pipe at the existing manhole on Plaza Drive. • CO Planning Report - OakPointe of Eagan June 27, 1995 Page 8 • Access/Street Design - The access and street design plan is acceptable. Previous proposals for this site depicted all access to the site to be taken from Plaza Drive. However, due to steep grades and tree preservation,the eastern two cul-de-sacs are proposed to take access onto Galaxie Avenue. As now proposed, one cul-de-sac street (Ridgecrest Circle) serving seven lots will enter onto Plaza Drive and two cul-de-sac streets (Oakhill Court& Aspenridge Circle) serving 28 lots will enter onto Galaxie Avenue. The current proposal identifies the private streets as lots (Lots 1, 13, and 35). The plans need to be:revised to show the private streets as outlots. These outlots will be identified on the plat as common area. The developer has provided City staff with verification that there is sufficient sight distance on the easterly cul-de-sac street (Aspenridge Circle) for a vehicle to access Galaxie Avenue on the curved portion of the roadway based on passenger car turning movement design parameters set forth in the AASHTO Policy on Geometric Design of Highways and Streets (1990). The developer is providing sight distance in excess of the 310 feet required by the AASHTO Policy. Easements/Right-of-Way - The developer shall provide an utility easement of 30 feet for the proposed storm sewer and sanitary sewer lines between lots 9 and 14 of Oakhill Court to insure the required 10 feet of separation between the two lines. Parks and. Recreation • The proposed development is located in Park Service District 32. RidgeCliff Park is the closest park to serve this development and is located approximately one- half mile from the development site. A cash parks dedication and a cash trails dedication based on a single family development is recommended for this development. Compatibility with Surrounding Area The vacant area to the north located within the same planned development is zoned and guided for Limited Business commercial. The higher density units are a compatible use between the existing single family residential located east of Galaxie Avenue and the commercial west of Plaza Drive. SUMMARY/CONCLUSION The land use guide plan amendment appears to be a compatible change in the overall development of that area. The higher density single family homes are a suitable transititional use between the existing business to the west and the existing low density residential,to the east of the site. The proposed subdivision appears to meet the required findings for subdivsions as identified on pages 1 and 2 of this staff report. I I i Planning Report - OakPointe of Eagan June 27, 1995 Page 9 ACTIONS TO BE CONSIDERED Comprehensive Guide Plan Amendment To recommend approval or denial of the requested Comprehensive Guide Plan Amendment changing the land use designation from LB - Limited Business to D-II (0-6 units/acre) for the 10.3 acres. Planned Development Amendment To recommend approval or denial of an overall amendment Preliminary Planned Development Amendment for 35 zero lot line housing units subject to the following conditions: 1. Execution of the Planned Development Amendment. 2. The term of the Preliminary Planned Development Amendment shall be five years. 3. Final Development Plans shall be submitted which will include the following: * Final Plat * Final Grading, Drainage and Erosion Control * Final Signage * Final Landscaping Signage 4. Two subdivision monument signs located in the NE and SW corners of the entire site (per Landscape Plan). 5. The signs shall be subject to a one time $2.50/ square foot sign fee at the time of sign permit application. Homeowners Association 6. The developer shall be responsible for preparing and recording, with the subdivision, appropriate documents establishing a Homeowners'Association. The documents must be submitted and approved by the City Attorney's office prior to final subdivision approval. Transfers of common areas to the Homeowners' Association shall be recorded with the subdivision. Architecture 7. No individual property fences shall be erected or constructed. of 8. The common areas shown as outlets will be deeded over to the Homeowners' Association at the time of final plat. • Planning Report - OakPointe of Eagan June 27, 1995 Page 10 Preliminary Subdivision To recommend approval or denial of the Preliminary Subdivision of 35 lots and four outlots on 10.30 acres. If approval of the subdivision is recommended it shall be subject to the following conditions: Standard Conditions 1. The developer shall comply with these standard conditions of plat approval as adopted by Council on February 3, 1993: Al, B1, B2, B4,C1,C2,C3,D1,E1,F1,G1 and Hl. Platting 2. The subdivision for OakPointe of Eagan be platted. 3. Lots 1, 13, 21, and 35 shall be labeled as outlots on the Final Plat. 4. The following notation should be made to the plat: The outlots denoted shall be common area. Tree Preservation 5. An Individual Lot Tree Preservation Plan will be required for Lots 3, 5, 7, 15-39 (excluding lots 13 and 35, which are streets): 6. Tree Protective Measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip line,or at the perimeter of the Critical Root Zone, whichever is greater, of the significant trees/woodlands to be preserved. 7. The developer shall contact the City Forestry Division at least five days prior to the issuance of a grading permit to ensure compliance with the approved Tree Preservation Plan. Water Ouality 8. The subdivision shall be subject to a cash water quality dedication Utilities 9. The developer shall abandon the existing sanitary sewer stub from Plaza Drive. Grading 10.. The developer shall submit a concept grading plan depicting the possible grading of each lot in the development. Parks and Recreation 11. The development is subject to a cash parks dedication based on single family rates. 12. The development is subject to a cash trails dedication. 03 STANDARD CONDITIONS OF PLAT APPROVAL A. financial Obligations 1. This development shall accept its additional financial obligations as defined in the staff's report in accordance with the final plat dimensions and the rates In effect at the time of final plat approval. S. ,Easernents_and Rights-o(-Way 1. This development shag dedicate 10-foot drainage and utility easements centered over all lot lines and, in addition, where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights-of-way as required by the alignment,depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. • 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. • 4. This development shall dedicate adequate drainage and ponding easements to Incorporate the required high water elevation plus three (3) feet as necessitated by storm water storage volume requirements. C. Plans and Specifications 1. All public and private streets, drainage systems'-and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines and policies prior to application for final plat approval. • . 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 3. This development shall ensure that all dead-end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. C.)(71 • 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included in the Development Contract and shall not be released until one year after the date of City certified compliance. D. public Improvements .1. If any improvements are to be Installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. E. ,Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trans Dedication 1. This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. G. Water Qyalit .. ediestion 1. This development shall be responsible for providing a cash dedication, pending, or a combination thereof in accordance with the criteria identified in the City's Water Quality Management Plan, as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by,Council action. H. her 1. All subdivision,zoning and other ordinances affecting this development shall be adhered to, unless specifically granted a variance by Council action. Advisory Planning Commission City Council Approved: /august 25. 1987 _ September 15. 1987 _ Revised: July 10. 1990 Revised: February 2. 1993 L7805 87AN)ARD.cON FINANCIAL OBLIGATION - Oak Pointe of Eagan There are pay-off balances of special assessments totaling S78,548 on the parcels proposed for platting. The pay-off balance will be allocated to the lots created by the plat. At this time, there are no pending assessments on the parcel proposed for platting. The estimated financial obligation presented is subject to change based upon areas, dimensions and land uses contained in the final plat. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and connections proposed to be made to the City's utility system based on the submitted plans. Improvement Use Rate Quantity Amount Storm Sewer Trunk R3 $.02/sq ft 320,139 sq ft $6.403 Total gaga 0(4,, VU 1#�� C, V 11 v 9 r. ,F vl V u A Ni }� E �*J �� i - I • S: g a� C K��I Avr• i.p. �� 7 •!!I 1 j I _OECRW()OD I I nl OR _ • 1ACOMIf. nut EY u , Ali„_ �' p f r a 7 w� ti r W c_� 1,i ARNELIAN ■ �. JAOP LANE I .- �y PARK �.' (4 t I ". E •• �J jj� r CT,as 1. 7. ! 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FACTS: • The subject property was part of the Southeast Industrial Area Land Use Study. • The Council reviewed the Southeast Industrial Area Land Use Study on May 2, 1995 and, regarding the subject property south of the Gun Club, directed the Advisory Planning Commission (APC) to hold a public hearing to consider rezoning of the subject property to Agricultural. • The property owners were contacted via mail and telephone regarding this rezoning. No objections to this rezoning were expressed. • On June 27, 1995, the APC conducted a public hearing on this rezoning and recommended its approval. ATTACHMENTS Minutes of the APC - pageg 1/-7 through Staff report - pages /l I through � . 612 432 3780 SENT BY: 7- 6-95 ; 2:55PM ;SEVERSON WILCOX SHEL 612 681 4300;# 2/30 Page 2 • Juts;27, 1995 ADVISORY PLANNING CO O 4ISSION PUBLIC HEARINGS REZONING Acting Chairman Wallace opened the first public hearing of the evening regarding a Rezoning of approximately four(4) acres from 1-1 (Limited Business)to A (Agricultural) located east of Highway 3, south and west of Gun Club Road, abutting the Eagan/Rosemount common border, in the southwest '/, of the southwest 'A of the southeast 'A of Section 36 (P.I.D. #10-03600-01141 and P.I.D. #10-03600-030-81). Senior Planner Marvin introduced this item. Ms. Mamin highlighted the information presented in the City staffs planning report dated June 20, 1995. Ms. Marvin noted the background and history of the subject property and the proposed zoning changes would basically serve as a holding zone until these properties and the surrounding area develop, at which time the properties could be rezoned to a residential district. There was no comment from the public. Member Isberg questioned the rationale to rezone the property and conduct a hearing given the primarily rural/residential.character. Member Heyl noted that the proposed rezoning appeared consistent with the abutting-area.. Member Heyl moved, Isbcrg seconded a motion to approve the Rezoning of approximately four(4) acres from 1-1 (Limited Business)to A (Agricultural)located east of Highway 3, south and west of Gun Club Road, abutting the Eagan/Rosemount common border, in the southwest '4 of the southwest '4 of the southeast 'A of Section 36 (P.I.D. #10-03600-011-81 and P.I.D. #10-03600-030-81). All approved in favor. • • (7 PLANNING REPORT CITY OF EAGAN REPORT DATE: June 20, 1995 CASE #: RZ-36-5-9-95 APPLICANT: City of Eagan HEARING DATE: June 27, 1995 PROPERTY OWNER: Donald Marotzke, PREPARED BY: Kristy Marnin Ronald Kolb & Ronda Murry REQUEST: Rezoning of approximately four (4) acres from I-1 (Limited Industrial) to A (Agricultural) LOCATION: East of Highway 3, south and west of Gun Club Road, abutting the Eagan/Rosemount common border, in the Southeast 1/4 of Section 36 (P.I.D.s 10-03600-011-81 and 10-03600-030-81) COMPREHENSIVE P:LAN: D-I (Single-family Residential, 0 to 3 units per acre) ZONING: I-1 (Limited Industrial) SUMMARY OF REQUEST The City of Eagan is proposing a rezoning of approximately four (4) acres from I-1 (Limited Industrial) to A(Agricultural). This land consists of two separate, but adjacent,unplatted parcels located East of Highway 3, south and west of Gun CIub Road, abutting the Eagan/Rosemount common border in the Southeast 1/4 of Section 36. 4T1L ETTL,_FQ VIEW Rezoning: Chapter 11.40. Subd.5.E.: "The Council shall not rezone any land or area in any zoning district or make any other proposed amendment without first having referred it to the Planning Commission for its consideration and recommendation." BACKGROUND/HISTORY The City initiated a land use study in September 1994 to determine the most appropriate long- term land use and zoning for the Southeast Industrial Area, an area in the southeast corner of Eagan generally bounded by Highway 3, the Eagan/Rosemount border, Gun Club Road and the proposed Red Pine Lane. The entire study area encompassed approximately 42 acres. However, only a part of this study area--approximately 4 acres—is the subject of this rezoning action. i i _ 111 1 • Planning Report - Rezoning in SE 1/4 Section 36 June 27, 1995 Page 2 • The land use study was presented to the Advisory Planning Commission on April 25, 1995. The APC recommendation encompassed the entire 42-acre study area. This recommendation was that the residential land use designation be retained, the I-1 zoned properties be rezoned to R-1, and the Gun Club property remain zoned PF. Alternatively, the APC recommended that if the property owners petition to rezone the area to Industrial Planned Development and an acceptable agreement is worked out between the City and property owners,the area could remain industrial. The City Council considered the APC's recommendation at its May 2, 1995 meeting, and decided to separate the study area into three separate areas--the area north of Gun Club Road, the Gun Club, and the area south of the Gun Club—rather than one for action. For the property north of Gun Club Road, the City Council directed initiation of a feasibility study for the installation of public improvements to serve the industrial area, and directed exploration of creating a new industrial zoning that would be compatible with residential uses. For the Gun Club, the City Council directed that the zoning and Guide Plan designation remain unchanged. For the area south of the Gun Club,the City Council directed the APC to hold a public hearing on a rezoning to Agricultural, with the Guide Plan remaining D-I (Single-family Residential, 0 to 3 units per acre). EVALUATION OF REQUEST The subject properties have been zoned I-i since 1964, but have never been developed with industrial,uses and are currently vacant of any development. These properties abut either vacant or rural residential uses to the east and south, the Gun Club to the north and Highway 3 to the west. With the exception of the Gun Club, the general vicinity of this area has a rural residential character. The Gun Club property (not the use) has a rural character also. The predominant development pattern in the surrounding area has been residential. The existing Comprehensive Guide Plan Land Use designation of D-I (Single-family Residential, 0 to 3 units per acre) is consistent with the primarily residential character of the immediate area around the subject properties. Agricultural zoning, as proposed in this request, would basically serve as a holding zone until these properties and the surrounding area develops, at which time the properties would be rezoned to a residential district. ACTION TO BE CONSIDERED To recommend approval or denial of a rezoning of approximately four (4) acres from I-1 (Limited Industrial ) to A (Agricultural). ( ? • • • • • • • i! • .;.;,,• - ',` Nit-if "_ f "'^� i 1 y, •• • • 1 ��+�r • a -�.•p"1 t i Y �1 �) • 11 1 / i •w • ! . b. .• • t b. ••• — 1. • . ....•..;.•...• 1 AIMIL v.., ... .. �, • 11 VV M 1, •-.•.rr•r•••-r.. E i 0 1 0 Iffo •Ia.% , iP III Ei :� / «:•. ii ... .r 1• r• .... i''.maw . • • I /r Laid ... ■ I A , • • 11 I /1/ /AI 1 �•�^ 1•/.M�.�'11r t 1i 1 •. i 11 •{•1 1 •t =MO. .. • 1.1 x / • 1�1 • 1 nom+ i• G 11� • w •� n` •• •y, ' 1• .. •� •---=•:---- — 1 1 1 1 1 7 5 N. I 1 .'' I ( IOy 0-23 I 'I >. I •' •0t14 • 1 . r I 111 A ,1 Yt ■ • •• j^ t 1. N • ,y ' • • �• II � l;. .i: . • � ' HN t • -ii • L w • •. • : • • I. • • ..•'1 i •x.41/ �. -- - — I ' 1 1 l to of a w •is NO50431041 • lie •L• SUBJE T PROPERTIES ,�;: - . . t 1,' 1• • • • �;.. •• , • t 1114•Net dIMJ Ili■ • t • '•: Mw� • 1� r • • • ac • • • • • • • 120 I I 1 ill I Ift - 1 I i , i 1 city f y as coon • THOMAS EGAN May 26, 1995 Mayor PATRICIA AWADA • SHAWN HUNTER SANDRA A.MASIN Donald Marotzke THEODORE WACHTER Council Members 700 Gun Club Road THOMAS HEDGES Rosemount, MN 55068 City Aamrnistrator . ; E.J. VAN OVERBEKE RE:, Update on Southeast Industrial Area Study City Clerk ) Dear Mr. Marotzke: lam writing this letter to give you an update on the status of the Southeast Industrial Area Study. As you may know, at their May 2, 1995 meeting, the City Council directed the Advisory Planning Commission (APC) to hold a public hearing to rezone the area south of the Gun Club to A(Agricultural). This includes your property (P.I.D. 10-03600-011-81) and the property immediately west of your property (P.I.D. 10-03600-030-81), which are both currently zoned I-1 (Limited Industrial). The Comprehensive Land Use Guide Plan designation for your property will remain D-I (Single-family Residential, 0 to 3 units per acre). The Agricultural zoning will basically serve as a holding zone until your property and the surrounding area develops. We are scheduling the public hearing on the rezoning for the June 27, 1995 APC meeting. You will receive an official notice of this meeting on or about June 13, 1995. Regarding other properties within the Southeast Industrial Area, the City Council determined that the Gun Club will remain zoned P (Public Facilities) and the northern 1rnuustrial properties will remain zoned 1-1. Action on terminating the moratorium on development within the area is scheduled for the Consent Agenda at the June 6, 1995 City Council meeting. If you have any questions regarding this update, please call me or Kristy Mamin, Senior Planner, at 681-4685. Sincer ly, A, Japi. ,- Peggy Reichert Community Development Director / MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY 3830 PILOT KNOB ROAD THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 3501 COACHMAN POINT EAGAN.MINNESOTA 55122.1897 EGGAN.MINNESOTA 55122 PHONE:(612)081.4600 PHONE:(612)681.4300 FAX(612)681.4612 Equal Opportunity/Afflrmotive Action Employer FAX:(612)681.4360 MD:(612)454.8535 \ 1DD:(612)454.8535 �a 1 • - city of ec1c3c1n • THOMAS EGAN May-I6, 1995 Mayor PATRICIA AWADA SHAWN HUNTER Ronald Kolb • SANDRA A.MASIN THEODORE Ronda Murry WACHTER Members 12000 South Robert Trail THOMAS HEDGES Rosemount, MN 55068 CityAdminlstrator E.J. VAN OVERBEKE RE: Update on Southeast Industrial Area Study C11y Calk Dear Mr. Kolb and Ms. Murry: I am writing this letter to give you an update on the status of the Southeast Industrial Area Study. As you may know, at their May 2, 1995 meeting, the City Council directed the Advisory Planning Commission (APC) to hold a public hearing to rezone the area south of the Gun Club to A(Agricultural). This includes your property (P.1.D. 10-03600-030-81) and the property immediately east of your property (P.I.D. 10-03600-011-81), which are both currently zoned 1-1 (Limited Industrial). Th Comprehensive Land Use Guide Plan designation for your property will remain D-I (Single-family Residential, 0 to 3 units per acre). The Agricultural zoning will basically serve as a holding zone until your property and the surrounding area develops. We are scheduling the public hearing on the rezoning for the June 27, 1995 APC meeting. You will receive an official notice of this meeting on or about June 13, 1995. Regarding other properties within the Southeast Industrial Area, the City Council determined that the Gun Club will remain zoned P (Public Facilities) and the northern industrial properties will remain zoned I-1. Action on terminating the moratorium on development within the area is scheduled for the Consent Agenda at the June 6, 1995 City Council meeting. If you have any questions regarding this update, please call me or Kristy Mamin, Senior Planner, at 681-4685. Sin rely, Peggy eggY Community Development Director MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY : 3830 PLOT KNOB ROAD 3501 COACHMAN POINT THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY EAGAN.MINNESOTA 55122-1897 EAGAN,MINNESOTA 55122 PHONE:(612)681.4600 PHONE:(612)681.4300 FAX:(612)681.4612 Equal Opportunity/Affirmative Action Employer FAX:(612)681.4360 TOD:(6)2)454.8535 1D0:(612)4548535 c.7/ Agenda Information Memo July 11, 1995 Eagan City Council Meeting C. PRELIMINARY DEVELOPMENT PLAN AND PRELIMINARY SUBDIVISION - OPUS CORPORATION/EAGAN PROMENADE ACTION TO BE CONSIDERED: To approve a Preliminary Development Plan for Eagan Promenade Planned Development with modifications and subject to conditions as recommended by the Advisory Planning Commission. Also,to approve a Preliminary Subdivision for 13 lots and 5 outlots for Eagan Promenade subject to conditions as recommended by the Advisory Planning Commission. FACTS: • Opus Corporation is proposing a mixed commercial, residential and public park development for the 120 acre O'Neil Property located in the northeast quadrant of Yankee Doodle Road and I-35E. The project includes a 320,000 square foot strip power center, 70,100 square feet of freestanding commercial businesses, a 20,000 square foot community retail (i.e., small shops) center, 294 apartment units and a 14 acre public park. • The Central Area Task Force reviewed the Opus proposal and concluded that the proposal has many admirable features, and that the retail component is likely to be successful in today's marketplace. However, the public space and small shops as proposed would not be located or developed at a sufficient scale relative to the power center to provide the desired community focal area. Without modifications,the project does not meet the vision for the Central Area. The Task Force recommended that, unless modifications are made, efforts be refocused to secure appropriate land elsewhere in the Central Area for a future Central Park, Community Center and other elements of the vision. • The Advisory Parks, Recreation and Natural Resources Commission also reviewed the Opus proposal relative to parks issues. They considered four alternatives for the park land area, as follows: 1) accept the park as proposed; 2) require additional park land dedication by removing the community retail shops and including this area in the park; 3) acquire all of the land east of Promenade Avenue, including the area proposed for residential use; and 4) require a cash parks dedication, and apply it to acquisition/development of a park elsewhere. The APRNRC recommendation is to acquire all of the land east of Promenade Avenue. • The Advisory Planning Commission held a public hearing on this proposal at its June 27, • 1995 meeting. The APC recommended approval of the Preliminary Development Plan and Preliminary Subdivision subject to the conditions in the staff report and with modifications to the park area and trail system whereby the park dedication would be in cash as opposed to land and the trails would be enhanced, particularly in the residential area and behind the power center. a.3 • At the June 27, 1995 public hearing, Opus Corporation representatives indicated that, if the City requires a cash park dedication,they would still build the community retail shops and plaza, and would modify the site plan to expand residential buildings into the area where the future community center is shown. • The APC staff report states that residential building heights range from 45 feet to 60 feet. The developer has indicated that the actual residential building heights range from 26 feet to 35 feet. Therefore, the issues raised in the staff report regarding residential building setbacks and heights are no longer applicable (see pages 14 - 16 of staff report). ISSUES: • The primary issue is whether the proposed multi-use development of a shopping center, park and apartment complex is generally acceptable. If not, how should the overall land use and site plan be "modified? • The park land component of the development elicited different responses from the APC and APRNRC. The APC recommended a cash dedication (estimated at approximately $500,000) and the APRNRC recommended land dedication as shown plus purchase of additional land for park purposes. Opus,has indicated the cost of acquiring the eastern • residential acreage would be $900,000. • Six specific roadway transportation improvements external to the project site have been determined as necessary to accommodate the increased traffic generated by the development. The total estimated cost of these improvements,not including right-of-way acquisition, is $2.76 million. Condition 1.nn., if adopted by the City Council, would make the cost of,these improvements the responsibility of the developer. • Other key conditions of approval include Metropolitan Council approval of the Central • Area Plan and Transportation Plan amendments, completion of an EAW and adoption of a negative declaration of need for an EIS, and MPCA approval of an Indirect Source Permit (ISP). • The City Council may want to specify additional conditions on the development of the middle portion of the site involving the small shops, plaza and private open space. • Once the Council has, provided general direction on the land use/general site plan, the Preliminary Development Plan and Preliminary Subdivision can be finalized and a written Planned Development Agreement prepared for execution. These will be brought back to the City Council for review and approval in later summer or early fall. ATTACHMENTS: Minutes of the APC meeting - pages G„ ST / .. irough APC Staff Re ort (includes Central Area Task Force Recommendation/Report) - pages through • APRNRC minutes - pages * through . 5,2. rn 1 Au. -e W :144, Ac arA' on 41 , -A40 ma-{-; fin d C 0 t Mon , C 612 432 3780 SENT BY: 7- 6-95 ; 3:02PM ;SEVERSON WILCOX SHEL-' 612 681 4300410/30 Page 19 June 27, 1995 ADVISORY PLANNING COMMISSION EAGAN PROMENADE -PRELIMINARY PLANNED DEVELOPMENT AND PRELIMINARY SUBDIVISION Acting Chairman Wallace opened the next public hearing of the evening regarding a Preliminary Development Plan for Eagan Promenade Planned Development and a Preliminary Subdivision of 13 lots and 5 outlots of approximately 120 acres located in the northeast quadrant of Yankee Doodle Road an I-35E in the south Yz of Section 10. Senior Planner Marnin introduced this item. Ms. Marnin highlighted the information presented in the City staffs planning report dated June 22, 1995. Ms. Marnin noted the background and history, the existing conditions of the subject property. In particular, Ms. Marnin noted the PD Agreement currently in effect for the property and stipulations regarding a trip generation cap. Ms. Marnin noted the traffic concerns highlighting the external roadway requirements which have been determined necessary to accommodate the increased traffic generated by the development proposal. Ms. Marnin concluded that City staffs evaluation of the proposed planned development raises several issues and concerns that will need to be resolved, but at different steps in the process. Ms. Marvin recommend a three-step approach beginning with conditional approval of the preliminary development plan, approval of a final preliminary development agreement and preliminary subdivision, and the final step being approval of the final development plan and final subdivision. Ms. Marvin highlighted reviews by other City advisory groups including the Central Area Task Force and the Advisory Parks, Recreation and Natural Resources Commission. Several representatives of the applicant and property owner were present and presented information concerning the proposal. Michelle Foster, a representative of Opus Corporation, addressed the Commission and described Opus' involvement with the project throughout the past year. Ms. Foster described the proposal as a mixed use development which is planned and designed to be a signature and unique development for City of Eagan. Ms. Foster noted that timing on this project is immediate pending the necessary approvals and construction would start in 1996. Jim Brehl, an attorney with Maim & Simon, representing the O'Neil family property owners of the planned development and introduced the O'Neil family members present in the audience. Mr. Brehl further explained the history of the project. Ron Krank, the architect for the project, made a presentation. Mr. Krank highlighted the history of his company, past projects, and preparation of the proposed plan including site investigation and design features. Mr. Krank highlighted the major components of the proposal including a retail complex anchored by large retailers able to respond to market pressures, provide large in depth quality, convenience, and attract value oriented shoppers. Some of the examples cited by Mr. Krank as possible large scale retail tenants including Home Place, Best Buy, Cub Foods, Rainbow Foods and Byerlys. Mr. Krank described the 120-acre site and noted that the proposed plan is designed around a /& c 612 432 3780 SENT BY: 7- 6-35 ; 3:03PM ;SEVERSON WILCOX SHEL 612 681 4300;#20/30 Page 20 June 27, 1995 ADVISORY PLANNING COMMISSION potential future community center of approximately 50,000 square feet and a one-acre village green area. Mr. Krank highlighted the architectural elements of the proposed retail development including the entry points, 20,000 square feet of small shops anchored by restaurants, the topography and site preservation, a 59,000 square foot grocery store, 77,000 square foot department store and four sit-down restaurants, bus shelter, pathways, walkways and ponds. Mr. Krank highlighted the proposed construction of the retail portion including a variation in facade setbacks between entrances to the retail complex and the resulting curve affect rendered by,the variations. Mr. Krank reviewed construction materials and potential colors contemplated for construction of the retail complex. Tom Healey of Healey Ramme Company, made a presentation to the Commission regarding the residential component of the, planned development. Mr. Healey highlighted the history of his development business and prior projects in the Metropolitan area. Mr. Healey characterized the planned development as providing several positive elements including the integration of various components such as large retail, residential, small shops, sit-down dining, and community activity center. Mr. Healey noted that between 1,000 and 2,000 residents would be within walking distance of the planned development., Mr. Healey described the residential development as consisting of 294 units. Mr. Healey discussed the building design and alternatives to typical central hallway designs. Mr. Healey stated that the current design of the residential portion of the project provides exterior access to the residential units unlike typical central hallway design. Mr. Healey noted the townhouse design of the units, density of units per acre, parking accommodations and height of' the buildings. Mr. Healey noted a discrepancy in City staffs report concerning the height of the proposed residential units. Mr. Healey noted that building heights range from 26 to 35 feet and not the 45 to 60 feet as indicated on page 14 and 15 of the City staffs report. Member Thurston commended the applicants on their presentation and indicated that the project appears to have come a long way. Member Thurston also explained his involvement with the Central Area Task Force and the Task Force's history and planning for this area. Member Thurston explained that one of the concerns of the Central Area Task Force was that the area not be developed to be just another strip mall suburb, but rather focus on creating a central "downtown" area with a central meeting area. Member Thurston expressed concern that although the right pieces appeared present in the applicant's proposal, Member Thurston was concerned with the scale of the components proposed. Member Thurston noted that the community space appears very limited and is dwarfed by the proposed retail development..Member Thurston further expressed concern ( (P i r iii i 612 432 3780 SENT BY: 7- 6-95 ; 3:04PM ;SEVERSON WILCOX SHEL 612 681 4300;#21/30 Page 21 June 27. 1995 ADVISORY PLANNING COMMISSION regarding the limited vehicle access to the village green area and noted that the proposal as planned results in an almost exclusive walk-in area. Member Isberg also complimented the applicants on their presentation but also expressed concern on whether a retail power center is compatible with the vision for the area. Member Isberg also highlighted concerns regarding the appearance that the parking lot overwhelms the public space and that the planned development looks more like a retail center with an appendage of public use space. Member Isberg noted that he would like to. see a better balance between the retail,residential, and community space. In response to Members Thurston's and lsberg's concerns and inquiries, Ron Krank addressed the Commission. Mr. Krank noted that the proposed development is not predominately a community center. Mr. Krank estimated that the retail development would draw area residents from a 10-mile radius. Mr. Krank highlighted parking conditions for the proposed development and noted that other alternatives, including a u- shaped complex, would result in double the parking space required so that all retailers would have parking access in front of their entries. Mr. Krank characterized the current curve plan as providing adequate outdoor spaces without the appearance of an overwhelming parking area. Ms. Foster from Opus addressed the scale of the proposed public area and noted that the proposed development of a small shop retail areas adds synergy to the development and was put in in response to City input. Ms. Foster noted that the planned development proposes 14 acres of City park space and seven acres of preservation area. Member Carlson inquired as to the status of the City's community center plan. Community Development Director Reichert indicated that the community center plan was yet to be determined. Ms. Reichert noted that the City wants to preserve a big enough area of land to provide the possibility of developing a community center. Ms. Reichert also noted that if concerns exist regarding the space and/or size of the public component an alternative would be a cash dedication. Member Carlson questioned the applicants on the plans for Outlot B. In response to this inquiry, Ms. Foster stated that the current plan is to utilize the area for future commercial use and for ponding and a retention area for storm water drainage and wetland preservation mitigation. Member Isberg posed the question of whether this planned development will create the sense of community that the Central Area Task Force is seeking. Mr. Krank noted that the market supports developments with varied components that provide convenient, exciting shopping. Mr. Krank also noted that the proposed development will include four restaurants, small specialty stores, trails, parkland and large retail. Mr. Krank stressed that too many small retailers are economically difficult to support and the 1R7 612 432 3780 SENT BY: 7- 6-95 ; 3:04PM ;SEVERSON WILCOX SHEL-' 612 681 4300;#22/30 Page 22 June 27, 1995 ADVISORY PLANNING COMMISSION proposed plan provides a varied mix between small and large retail. Member Carlson asked the applicants to describe where the commercial complex ends and the plaza green village begins. • Member Segal noted that the proposed development appears to have characteristics similar to, factory outlet stores and does not see the linkage between the various components in this development. Member Segal stated that the current plan does not appear to have any one component that would prevent people from driving in and out of the development and not staying around. Member Carlson noted that with the weather in Minnesota, she would expect people to want to drive from the various components and not necessarily walk. Member Carlson further stated that the planned public component to the development should be presented together with the planned retail and residential designs. Member Carlson further questioned the applicants as to whether or not Outlot B could be tied into a trail system. In response to this inquiry, Ms. Foster indicated that the intent in the plan is to have an extensive trail system. Member Isberg questioned Ms. Foster on the location of the planned restaurants and whether they could be moved closer to the planned public areas. In response to this inquiry, Ms. Foster indicated that the location of the restaurant components is limited by the restaurant's visibility and construction requirements. Member Wallace,indicated that he would like to see an enlargement of the public space area and if that was not feasible, an alternative to consider may be taking the community building out of the development and putting it elsewhere in the City. Member Burdorf stated that he believes the proposed development fits the sense of community sought by the City and would like to see the project continue to move forward. Member Carlson stated that the Commission should take a closer look at the public center and come up with more direction with respect to what is planned and intended. Ms. Foster indicated that the applicant is willing to consider making a cash park dedication if the Commission does not feel there is ample space for a "community center." Ms. Foster stated that it would remain the intention of the applicant to put in trails despite the possible deletion of a community center from the proposal. In response to Ms. Foster's statement, Member Isberg indicated his belief that trails did not make sense without a community center and that if this project was simply going to be a shopping center, it should be called that. Member Hey! expressed her belief that this was more than just a "power center" but a trail system is not going to be attractive if it simply runs along the backs of shops. Member Heyl opined that if a proper community center cannot be included in this development the City should not try to put one in. Member Heyl moved, Segal seconded, a •motion to approve a Preliminary Development Plan for Eagan Promenade Planned Development, with modifications such that the applicant revise its plan to remove the community center, the City not accept /C9N g 612 432 3780 SENT BY: 7- 6-95 ; 3:05PM ;SEVERSON WILCOX SHEL-+ 612 681 4300;#23/30 Page 23 June 27, 1995 ADVISORY PLANNING COMMISSION parkland and in the alternative receive a cash dedication, and the frail system be enhanced and subject to the following conditions contained in the City staffs planning report: 1. Submission of a revised/finalized Preliminary Development Plan in accordance with approved land use and/or site plan modifications. Review and.approval of this submission will be based on the following additional conditions: a. Submittal and approval of a complete land use plan designating uses for all lots and outlots. b. Submittal and approval of a complete staging plan specifying anticipated building and parking construction sequencing for all lots and outlots. c. Approval of deviations, if any, from code performance standards re: setbacks, building coverage, building height, parking, exterior building finishes and signage. Pargdn d. Construction of all proposed parking in the residential component, including the proof-of-parking stalls, prior to final occupancy in the residential component. e. Above ground detached garages, if allowed in the residential component, shall match the architectural style and exterior building materials of the apartment units. f. Execution of shared parking agreements between all commercial lots. Landscaping g. Identification and approval of all plant materials, including both sides of Promenade Avenue,on the landscaping plan plant list. h. Provision of additional landscaping for screening the rear of the strip center. i. Maintenance by the developer and/or property owner of all landscaped areas. including annual plant beds, and installation of healthy replacement plants for any plants that die or are removed due to disease. • a 612 432 3780 SENT BY: ; 7-,6-95 ; 3:05PM ;SEVERSON WILCOX SHEL-» 612 681 4300:#24/30 Page 24 • June 27, 1995 ADVISORY PLANNING COMMISSION Exterior Building Materials j. Review and approval of exterior building materials and colors. k. Review and approval of deviations, if any,from sign code standards. 1. Review and approval of sign finishes/materials. Lighting m. Review and approval of decorative light fixtures—appearance and locations- -in entire project. n. Installation of decorative light fixtures in the residential component that match those installed in the commercial component and on Promenade Avenue. o. Location of lighting poles on the bus island in a manner as to not interfere with passenger loading and unloading. p. Identification of responsibility for installation of light fixtures along Promenade Avenue. Transit q. Construction of the east-west chive aisle accessing the bus pull-off as a 9 ton bituminous roadway. r. Construction of the Yankee Doodle Road and east-west drive aisle intersections with Promenade Avenue at a minimum 50 foot radii. s. Construction of sufficient drive aisle space in the comm unity retail lot to allow a circulator bus to access these shops. t. Provision of bicycle access to and bicycle.racks/lockers at the bus island. u. Provision of interior and exterior seating in and around the bus shelter, bus stop signage (in accordance with MVTA approved signage), and radiant heaters and a telephone in the shelter. Installation of this shelter should be coordinated through MVTA. 30 612 432 3780 SENT BY: 7- 6-95 ; 3:05PM ;SEVERSON WILCOX SHEL-' 612 681 4300:#25/30 Page 25 Jute 27, 1995 ADVISORY PLANNING COMMISSION V. Construction of a bus pull-off area for the residential component on either the east-west collector road north of the area or on Lexington Avenue. Pedestrian access shall be provided from the residential units to this bus stop area. w. Design, construction and installation of all bus stop/shelter seating, walkways and site amenities in accordance with ADA guidelines. Water Ouality/Wetlands x. The water quality mitigation requirements for this development be met with on-site ponding. y. Any change in the two-cell replacement pond proposed for Pond DP-4 in the revised site plan dated 5/19/95 be re-evaluated by staff and the APRNRC. z. Proposed pond DP-4.3 be constructed using a two-cell design having a similar total wet volume as shown on the revised site plan dated 5/19/95, and that the configuration of the pond be more irregular to create the appearance of a more natural pond aa. Ponds DP-6 and DP-5.1 be excavated as per water resources staff direction to fully meet water quality treatment requirements for the residential portion of the site. bb. The developer install a retaining wall to eliminate fill into the wetland fringe adjacent to Pond DP-6.1. cc. The developer leave a natural buffer extending 30-feet back from the normal water level of Pond DP-6.1 within which no grading will occur and natural vegetation will be maittained. The limits of the buffer will be marked on the grading plan and marked with permanent monuments in the field prior to grading. The developer will contact water resources staff at least 5 days prior to the start of grading for approval of the monument type and location. dd. The developer install a retaining wall just south of residential building 5 to eliminate the need for grading within the buffer adjacent to Pond DP-6.1. ee. The APRNRC and staff review and develop a recommendation on whether • to recommend to the City Council approval of the wetland replacement plan I 612 432 3780 SENT BY: 7- 6-95 ; 3:06PM ;SEVERSON WILCOX SHEL-. 612 681 4300426/30 Page 26 June 27, 1995 ADVISORY PLANNING COMMISSION once a complete plan has been submitted and the 30-day public comment period is over. GradingfStomi Drainage ff, This development shall be responsible for installing and maintaining erosion control measures in accordance with the City's Erosion/Sediment Control Standards. gg. This development shall dedicate drainage and utility easements of sufficient width and at locations as necessary to accommodate existing or proposed utilities,ponds and/or drainage ways according to City standards. hh. The final grading plan shall limit flooding of public streets to a maximum • depth of 1.2 feet. ii. The internal storm drainage system and/or emergency overland drainage routes from the commercial area shall not discharge into Ponds DP-5, DP- 5.1 or DP-6. Utilities jj., This development shall extend and loop a 12" water main within the Denmark Avenue and E-W collector road alignment from Yankee Doodle Road to Lexington Avenue in accordance with the City's most recent Comprehensive Water Supply & Distribution Plan and related City engineering standards. kk. The developer shall provide sanitary sewer and water main lateral/service stubs to all adjacent undeveloped properties and Parcels 040-75, 050-75 and 060-75 in accordance with City engineering standards and comp plans. Internal Roadways 11. The rights-of-way necessary to accommodate the roadway, clear zone, boulevard, and trailway improvements for Denmark Avenue, Promenade Avenue and the E-W Collector Road could vary from approximately 80' to 135'. Final detail design will have to be performed to determine the • minimum right-of-way width required at any given point. • , , - r n,. 612 432 3780 SENT BY: 7- 6-95 ; 3:O6PM ;SEVERSON WILCOX SHEL-' 612 681 4300:#27/30 Page 27 June 27, 1995 ADVISORY PLANNING COMMISSION External Roadways mm. Approval and programming of the external roadway improvements as identified on pages 26 through 28 of this report. nn. The financing of the external roadway improvements required by or benefiting the Eagan Promenade development should be a condition of approval with financial guarantees posted accordingly. Sidewalks/Trailways oo. A 10 bituminous trailway shall be constructed on both sides of Denmark Avenue, Promenade Avenue, E-W collector road and the west side of Lexington Avenue. , pp. An W bituminous pedestrian trailway shall be constructed connecting the residential development on the east end to the commercial retail development at a location, alignment, and grade according to City engineering and park trail standards. qq. An internal 6' concrete sidewalk system shall be installed providing connections to the Yankee Doodle hallway and interconnections between the restaurants, shopping mall and auxiliary free-standing building pads, with special pavement treatment across drive aisle to denote crosswalks. ff. Pedestrian crosswalks on Promenade Avenue shall be of an alternative pavement material. Easements/Rights-of-Way ss. Sufficient right-of-way shall be dedicated to accommodate a road surface and an 8' clear/safety zone behind the back of curb for Denmark Avenue, Promenade Avenue and the E-W collector road based on the final detailed design requirements for each road segment. tt. A 100'half right-of-way shall be dedicated for Yankee Doodle Road and a 75'half right-of-way shall be dedicated for Lexington Avenue. uu. Community trailways paralleling public streets must be located within expanded public road rights-of-way or a separate transportation/trailway easement. ( 33 612 432 3780 SENT BY: 7- 6-95 ; 3:07PM ;SEVERSON WILCOX SHEL-' 612 681 4300;#28/30 Page 28 June 27, 1995 ADVISORY PLANNING COMMISSION Financial Conditions vv. This development shall be responsible for all costs associated with the design, construction, and inspection of all internal and external public infrastructure improvements necessary to service this development proposal. Tree Preservation ww. Consideration be given to incorporating some of the existing tree mass in the commercial component into the parking lot area. • xx. Consideration be given to a re-design or relocation of Building 4 in the residential component to preserve additional specimen trees. Miscellaneous yy. Obtaining any necessary license requirements, including but not limited to on-or off-sale liquor, is the responsibility of the developer/tenant. 2. Preparation and execution of a Preliminary Planned Development Agreement for Eagan Promenade, subject to the above listed conditions and termination of the O'Neil Planned Development. 3. Metropolitan Council approval of City of Eagan Comprehensive Guide Plan amendments for: i) Central Area Plan, ii) Transportation Plan incorporating Yankee Doodle Corridor/Central Transportation improvements, and iii) Interchange Access Modification Request for Central Area. 4. Completion of an Environmental Assessment Worksheet (EAW) and adoption of a negative declaration of need for an Environmental Impact Statements (EIS) in accordance with MN Rules 4410.0200 to.4410.7800. 5. Minnesota Pollution Control Agency (MPCA) approval of an Indirect Source Permit (ISP)in accordance with MN Rules 7001.1250 to 7001.1350. All approved in favor. Member Heyl moved, Segal seconded, a motion to approve a Preliminary Subdivision of 13 lots and 5 outlots of approximately 120 acres located in the northeast quadrant of Yankee Doodle Road an I-35E in the south %s of Section 10, subject to the following conditions: 73 . , 612 432 3780 SENT BY: 7- 6-95 ; 3:0713M ;SEVERSON WILCOX SHEL 612 681 4300428/30 Page 29 June 27, 1995 ADVISORY PLANNING COMMISSION 1. Approval of a Preliminary Development Plan for Eagan Promenade, subject to the conditions of that approval. 2. Platting of the property by the developer. 3. All Standard conditions of plat approval as adopted by Council action on February 2, 1993. 4. -Council award of roadway improvements project. All approved in favor. • • PLANNING REPORT CITY OF EAGAN REPORT DATE: June 22, 1995 CASE #: 10-RZ-5-4-95 & 10-PP-13-4-95 APPLICANT: Opus Corporation HEARING DATE: June 27, 1995 PROPERTY OWNER: Robert J. O'Neil & PREPARED BY: Kristy Margin the Estate of Grace M. O'Neil REQUEST: Preliminary Development Plan (Eagan Promenade Planned Development) and Preliminary Subdivision (Eagan Promenade) LOCATION: Northeast quadrant of Yankee Doodle Road and I-35E COMPREHENSIVE PLAN: Central Area ZONING: Planned Development 'SUMMARY OF REQUEST Opus Corporation is requesting approval of the following items: a Preliminary Development Plan for Eagan Promenade Planned Development and a Preliminary Subdivision of 13 lots and 5 outlots on approximately 120 acres located in the northeast quadrant of Yankee Doodle Road and I-35E in the S 1/2 of Section 10. AUTHORITY FOR REVIEW Planned Development: Chapter 11.20, Subd. 8, B., Determination states: "In considering any petition for such district, the Planning Commission and the Council in the interests of carrying out the intent and purpose of this Subdivision, shall determine whether or not such planned development will: (1) better adapt itself to its physical and aesthetic setting and that of surrounding lands than does development of the underlying zoning district; (2) be feasible for the owner and developer economically to complete according to proposed plans; (3) benefit the community at large to a greater degree than would development of the underlying zoning district.". Preliminary Subdivisiow City Code Chapter 13, Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto: 3 (e Planning Report - Eagan Promenade June 27, 1995 Page 2 • A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including but not limited to, topography, vegetation,susceptibility to erosion and siltation,susceptibility to flooding,water storage,and retention are such that the site is suitable for the type of development or use contemplated. D. That the site physically is suitable for the proposed density of the development. E. That the design of the subdivision or the proposed improvements is not likely to cause environmental damage. F. That the design of the subdivision or the type of improvements is not likely to cause health problems. G. That the design of the subdivision or the improvements will not conflict with easements of record or with easements established by judgement of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds or similar burden. I. That the subdivision has been properly planned for.possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). J. That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Quality Management Plan". Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public." Planning Report - Eagan Promenade June 27, 1995 Page 3 BACKGROUND/HIS7'ORY The subject property is currently zoned PD (Planned Development). Development of the property is governed by the O'Neil Property Planned Development Agreement between the City and the ()Wells, executed on November. 20, 1990. Prior to July 1985, the property was zoned R-4 (Multiple Residential) on the north and A (Agricultural) on the south. The Comprehensive Land Use Guide Plan designated the property R-III(Mixed Residential, 6 to 12 units per acre) at that time. In May 1985, Robert J. and Grace O'Neil applied for a rezoning of the property to PD and a Guide Plan amendment consistent with the proposed PD. This 1985 PD application proposed a mix of Multiple Housing, Limited Business, Roadside Business, and Agricultural uses for the property. On July 16, 1985, the City Council voted three to two to approve the requested rezoning and Guide Plan amendment. However, because a rezoning requires a 2/3 vote of the Council, the request was not approved. The()Neils then contested this decision in District Court. In settlement of this lawsuit, the City rezoned the property to PD and approved a Preliminary Development Plan. This Preliminary Development Plan was that which was submitted with the 1985 application described above. To further the settlement of this lawsuit, the City and the O'Neils entered into a Settlement Agreement dated May 4, 1988. In this Settlement Agreement, the City acknowledged that the uses proposed for the property in an amended Preliminary Development Plan are reasonable. This amended Preliminary, Development Plan proposed a mix of Limited Business, General Business, Limited Industrial and Freeway Development uses for the site. The Settlement Agreement also provided that the O'Neils would apply to the City for formal approval of this amended Preliminary Development Plan, and the City Council would initiate an appropriate Guide Plan amendment consistent with this amended Preliminary Development Plan. In January 1989,the O'Neils applied for rezoning of the property in accordance with the amended Preliminary Development Plan. On October 3, 1989, the City Council amended the Comprehensive Guide Plan to change the land use designation of the property to CPD (Commercial Planned Development). This amendment was then forwarded to the Metropolitan Council for its review and approval. The Metropolitan Council approved the Guide Plan amendment on January 11, 1990, capped by an average daily trip generation rate of 8,690 and subject to the following stipulations: 1. Peak hour traffic volumes at the Lone Oak Road, Yankee Doodle Road and Pilot Knob/I- 35E interchanges should be monitored in conjunction with the development/improvements • on the O'Neil site. 2. That the City's corridor study for the area between Lexington Avenue and Pilot Knob Road examine the impacts of existing and proposed land uses on I-35E interchanges. II I I Planning Report - Eagan Promenade June 27, 1995 Page 4 3. That the City and Dakota County continue to work'together to ensure that an adequate network of minor arterials and collectors is available to serve sub-regional trips generated by the land uses along Yankee Doodle Road. 4. That the City be advised that if land uses within the vicinity of the I-35E interchanges severely impact the I-35E mainline capacity, Metropolitan Council transportation policies would support the,metering of on-ramps. Further changes in the amended Preliminary Development Plan were negotiated between the City and the O'Neils, yielding a Finalized Preliminary Development Plan, which contains a mix of Limited Business,Neighborhood Business,Roadside Business, Community Shopping Center and Limited Industrial uses. This Finalized Preliminary Development Plan, along with the conditions and standards for which the property can be developed in accordance with the Finalized Preliminary Development Plan, is set forth in the O'Neil Property Planned Development Agreement currently in effect for the site. One of the key conditions in this PD Agreement is that the O'Neils would ". . . limit development/improvements upon the Property in such a manner that total Average Daily Trips (ADT) generated from the proposed uses of the Property will not exceed 8,690 vehicle trips per day . . .". The City agreed to ". . . prepare, approve, and implement a traffic plan for the Yankee Doodle Road corridor" for the purpose of allowing the subject site to be ". . . fully developed and generate traffic volumes that would normally be expected to occur in a development with the land uses illustrated on the Finalized Preliminary Development Plan". The ADT limit would then be expected to be modified or eliminated by the Metropolitan Council and MPCA. (The origin of the ADT cap comes from the traffic analysis prepared by the City's consultant in September 1989. As noted above, prior to the Comprehensive Guide Plan amendment changing the land use designation to CPD, the site was guided D-III (Mixed Residential, 6 to 12 units per acre). The 8,690 ADT figure represents the ADT that would have been generated by development of the site with residential uses at the D-III density. The traffic analysis indicated that traffic congestion would occur in the long term whether developed as D-III or as CPD, but the trips generated by development as CPD(as per the O'Neil Finalized Preliminary Development Plan) were forecasted to be 55 percent greater than for D-III. This traffic congestion was expected to impact the metropolitan transportation system (I-35E ramps). The Metropolitan Council was not likely to approve a plan amendment that impacted the metropolitan transportation system without roadway improvements in place. However, the D-III designation was existing and approved by the Metropolitan Council, and development under the D-III designation was forecasted to generate 8,690 ADT. As such,the City negotiated with the O'Neils for a cap of 8,690 ADT, and this cap was made a condition of the executed PD Agreement. The Metropolitan Council approved the plan amendment, with a cap of 8,690 ADT. Once needed traffic improvements are programmed and implemented, the ADT cap could be changed or lifted). • Planning Report - Eagan Promenade June 27, 1995 Page 5 In Iate 1993, the City authorized its consultant to perform a transportation study of the Yankee Doodle Road Corridor that would respond not only to the development needs of the subject site but also to the current level of congestion in the corridor and the many other vacant parcels in the area. This transportation study analyzed the impacts of existing, proposed and potential future development on the transportation system around the Yankee Doodle/1-35E area of Eagan. Detailed traffic counts were taken at major intersections along the corridor including peak hour turning movements by major vehicle classifications. This information provided the baseline data to evaluate the existing roadway system and its current Level of Service (LOS) and capacity utilization during crucial peak hour periods. A detailed analysis of existing undeveloped properties in a roughly five square mile area around the Yankee Doodle/I-35E intersection was then performed to calculate the amount of additional traffic generated by their ultimate development. Various increments of operational and geometric improvements to the existing thoroughfare system were 'then evaluated for increased capacity and compared to various scenarios of development timetables and intensities. This study performed nine such scenarios, thereby identifying the ultimate maximum transportation improvements needed. The identified improvements consist of a roadway network around the Yankee Doodle/Pilot Knob/I-35E intersection, with two bridge crossings over I-35E, new local routes to serve as relievers to Yankee Doodle and Pilot Knob Roads, widening of Yankee Doodle Road, and reconfigured access to I-35E. In order to implement the identified improvements, an amendment to the Transportation Plan of the Comprehensive Guide Plan incorporating the improvements was prepared and approved by the City Council on May 15, 1995. This plan amendment is currently being reviewed by the Metropolitan Council. Also, the subject site is part of the newly established Central Area. The Central Area, part of the Commercial Land Use Plan of the Comprehensive Guide Plan, encompasses the four quadrants centered on the 'Yankee Doodle Road/I-35E intersection. The City, in reviewing commercial land use, determined that an update of the Commercial Land Use Plan was needed to clarify its vision for commercial development into the future. Four new commercial land use categories, one of which is Central Area, have been adopted for use in guiding commercial development. One of the reasons for undertaking a review of commercial development in Eagan was a desire identified by the City Council to create a central focal area with a concentration of mixed uses as one way to strengthen the sense of community and identity. During the series of workshop meetings held with the Council and City advisory commissions on the Commercial Land Use Study, the area around the Yankee Doodle Road/1-35E intersection was identified as the appropriate location for this district. In the summer of 1994, the City Council focused in on the northeast quadrant of this intersection because it contains the largest area of vacant land in the district. The Council undertook a Planning Report - Eagan Promenade June 27, 1995 Page 6 visioning process for the northeast quadrant. To get a broader perspective of this idea of creating a community focal area for Eagan, in December 1994 the City Council established the Central Area Task Force, the membership of which included a cross-section of the community representing the City's advisory commissions, businesses and residents at large as well as two Council members. The Task Force developed a Central Area vision by identifying the key land use elements needed to create a community focal area. Building on the overall review of commercial land uses and City Council/Central Area Task Force visioning, goals and policies were developed to create a Central Area Plan for use in guiding future development and redevelopment within this commercial district. An amendment to the Commercial Land Use Plan incorporating the Central Area Plan was prepared and approved by the City Council on May 15, 1995. This plan amendment is currently being reviewed by the Metropolitan Council. EXISTING CONDITIONS The subject property has never been developed and over the years has been used primarily for agricultural purposes. A house and barn are located in the center (east-west) of the site, towards the north side. The west half of the site is primarily open with the exception of an oak woodlands area in the south central part of the site. The east quarter of the site is completely wooded with rolling to steep terrain, and includes several ponds and wetlands. In the last 18 months, the west part of the site was used as a drop point for excess materials that were hauled to the site from nearby road construction. As a result, a majority of the west half of the site is relatively flat. The average elevation of the site is 900 feet above sea level. Surrounding uses are as follows: North: vacant; zoned I-1; designated Central Area (note: the owners of this ±60 acre site have indicated an interest in developing the area with residential uses) South: Town Centre commercial area; zoned CSC and PD; designated Central Area East: single-family residential and vacant; zoned A and I-1; designated Central Area and IND West: I-35E PROPOSAL Opus Corporation is proposing a mixed-use development on 120 acres of land, often referred to as the O'Neil Property, located in the northeast quadrant of Yankee Doodle Road and I-35E. The mix of uses proposed for this development include commercial, residential, and public uses. Healey Ramme Company is developing the residential component of the project. The total development includes approximately 410,000 square feet of commercial space and 294 residential Planning Report - Eagan Promenade June 27, 1995 Page 7 units. The size of this project triggers mandatory preparation of an Environmental Assessment Worksheet (EAW). The site will be served by two public north-south roads, providing a connection from Yankee Doodle Road to a new public east-west collector road that connects to Lexington Avenue. The western north-south road lines up with and is essentially an extension of Denmark Avenue. The eastern north-south road, to be called Promenade Avenue, lines up with the driveway access to Blue Cross/Blue Shield's Waterview Office building. All of the commercial component and the community retail area will be developed in one phase • by Opus Corporation. Healey Ramme Company also intends to construct the residential component in one phase. Commercial: The primary commercial component consists of approximately 320,000 square feet of in-line strip retail and approximately 70,100 square feet of freestanding commercial businesses. The breakdown of this square footage is as follows: Strip Center: 59,000 square foot "upscale" grocery (with off-sale liquor) 53,000 square foot home furnishing retailer 34,000 square foot discount apparel retailer 32,000 square foot office supply retailer 30,000 square foot pet food supply retailer 35,000 square foot electronics retailer 77,000 square foot national department store Freestanding: 25,000 square foot national book retailer 8,500 square foot bank (with drive-up window) 6,000 square foot video retailer four 6,000 square foot sit-down restaurants (possibly with on-sale liquor) 4,000 square foot fast food restaurant (with drive thru) 2,600 square foot fast food restaurant (with drive thru) This commercial component is located on the western part of the site between Denmark and Promenade Avenues, with the strip center located parallel to and approximately 900 feet north of Yankee Doodle Road. The total linear length of the strip center is approximately 1,500 feet. The freestanding commercial businesses are located south of the strip center adjacent to either Yankee Doodle Road, Denmark Avenue or Promenade Avenue. The four sit-down restaurants • are clustered around a man-made pond adjacent to Yankee Doodle Road. Parking to serve this commercial component consists of 2,417 stalls located primarily between the strip center and freestanding commercial businesses. Three hundred fifty-four of the total parking stalls (those located in front of the grocery store) are at 9 1/2 foot widths, with the • I i I • Planning Report - Eagan Promenade June 27, 1995 Page 8 remaining stalls at 9 foot widths. Landscaped islands are shown at various locations throughout the parking lot. Through-movement from Promenade Avenue to Denmark Avenue is provided by a drive aisle directly in front of the strip center and by a drive aisle approximately half way between the strip center and Yankee Doodle Road. A bus shelter is located on the island on the north side of this center drive aisle. A second commercial area is located on the east side of Promenade Avenue. This commercial area consists of a 20,000 square foot building intended for several small retail tenants. The types of tenants have not been specified. A 102-stall (9 foot widths) parking lot is located in front, between the building and Promenade Avenue. - The architecture for all commercial buildings will reflect similar design elements. Building exterior materials will include brick, metal, and integrally colored EIFS (Engineered Insulation Finish System (e.g. Dryvit)). Other architectural features of the site include four entry monuments and a clock tower. The entry monuments will be located on both the east and west sides of Promenade Avenue at Yankee Doodle Road and at the northern crosswalk connecting the commercial and public components. The entry monuments are square brick structures with metal work approximately 50 feet high. A 14 foot high metal canopy extends from each monument. The project name-- Eagan Promenade--will be located on the canopy in backlit individual channel letters. The brick and metal clock tower is approximately 50 feet high and is located adjacent to Yankee Doodle Road in the center of the sit-down restaurant cluster. Signage for the commercial area includes wall mounted business signs for individual tenants and four pylon signs. The wall mounted business signs will be backlit individual channel letters, and will not exceed 20 percent of the building facade with one sign per major street frontage per business. The brick and metal pylon signs will be 30 feet high by 12 feet wide with backlit translucent sign panels for individual tenant names. Total sign area for each pylon sign is 192 square feet per side. In addition, the clock tower will include backlit translucent sign panels for the sit-down restaurant names. Typical commercial lighting fixtures on 35 foot poles are provided throughout the parking area and along the service drive behind the strip center. Decorative light fixtures will be installed along the front sidewalk area in front of the retail building. The submittal indicates that lighting in public rights-of way(i.e. lighting along Denmark and Promenade Avenues and Yankee Doodle Road) will not be provided by the developer. • Residential: The residential component is located on the eastern part of the site and consists of 294 apartment units in five buildings for a gross density of 12.54 units per acre. Unit mix is as follows: ( q3 Planning Report - Eagan Promenade June 27, 1995 Page 9 • 9 studio units 43 one bedroom units 26 two bedroom units 112 two bedroom townhome units 104 three bedroom townhome units The building design provides for individual exterior entrances for each unit, a center courtyard with each building, and underground garages. The buildings are oriented on the site to take up grade changes (with the buildings acting as retaining walls) so that the buildings are either two or three stories above grade, depending on the side of the building. A clubhouse and outdoor swimming pool for residents is also included in the site plan. Residential building exteriors will be of low maintenance lap siding. Vehicular access to the residential component is via a private street, with one access point to the public east-west collector road on the north side of the site. Pedestrian access within the site is provided by sidewalks to the exterior doors of all units. A walkway is also provided connecting this component to the Village Green in the public component. A total of 589 parking stalls, at 9 foot widths, are provided for the residential component. Of this total, 369 stalls are underground, 64 stalls are in detached covered garages, 131 stalls are surface spaces, and 25 stalls are shown as proof-of-parking. Four signs—one at the site entrance, one adjacent to Building 2, one at the corner of Lexington and Yankee Doodle, and one on Yankee Doodle—are provided for the residential component. These signs are 5 feet high by 10 feet wide, and are to be constructed of oversize brick and painted wood. Driveway and parking lighting and fixtures will be coordinated with the commercial and public components. Fixtures will be installed on a 14 foot pole at a spacing of 100 feet. Recessed soffit lighting or globe lighting will be provided at each unit entry illuminating patios and sidewalks. Additional sidewalk lighting will be provided by fixtures mounted on three foot poles directing light only on the walking surface. Garage door lighting will be directed only to the building surface and driveway below. Public: The public component is located between the primary commercial component and residential component on the east side of Promenade Avenue. The developer is providing 14.62 acres of land as park dedication to the City for this public component. The developer has also shown on the site plan where a future community center, outdoor plaza, Village Green and • parking area could potentially be located on this land. Any development within the public component would be the responsibility of the City. The 20,000 square foot strip center intended for small retail tenants is also located on the east r I.1 Planning Report - Eagan Promenade June 27, 1995 Page 10 side of Promenade Avenue, as noted above. Essentially,the public component wraps around this commercial component in a "U" shape. EVALUATION OF REQUEST Comprehensive Guide Plan Consistency: The subject site is guided Central Area in the Land Use Plan, and 14 policies (six specific to the Northeast Quadrant) are identified for use in evaluating development within the Central Area. The proposed project is generally consistent with the policies for the overall Central Area because the project: a) is a dense, mixed-use development (Policies 1 and 2); b) to an extent, accommodates and provides access to the roadway network consistent with the Transportation Plan (Policy 3); c) fosters a unified identity through compatible architecture,signage and lighting(Policy 4); d) to an extent, accommodates transit (Policy 7); and e), divides up the parking area with landscaped islands and pedestrian walkways (Policy 8b). To further ensure consistency with these overall policies, consideration should be given to including: a) additional landscaping, lighting and other architectural features along the roads, trails/sidewalks, and within the parking areas to enhance the visual statement for the area (Policy 5); b) a complete sidewalk/trail network along both sides of Denmark and Promenade Avenues (Policy 6); • c) transit service to the residential component and strong pedestrian linkages to bus access points (Policy 7); and d) shared parking agreements among the various tenants and components (Policy 8a). These items are further described later in this report. The proposed project is also generally consistent with several of the Guide Plan policies specific to the Northeast Quadrant because the project: a) incorporates a mix of uses including commercial,public park and residential components and is being planned as a whole (Northeast Quadrant Policy 1); b) includes retail and restaurant.uses in the commercial component (Northeast Quadrant Policy 3); c) includes a single site preserved for a public park with an area for a "Village Green" (Northeast Quadrant Policies 5a and 5b);- ( qs . Planning Report - Eagan Promenade June 27, 1995 Page 11 d) proposes development of small retail shops with the first phase (Northeast Quadrant Policy 4); and e) includes a residential component at an acceptable density with a pedestrian connection to the park (Northeast Quadrant Policy 6). Additional review of the specifics of project components,particularly in regard to scale, intensity and compatibility(Northeast Quadrant Policy 2),is needed in order to assess the consistency with other Northeast Quadrant policies. • For example, the community retail area contains small shops. Its proposed location can provide the needed synergism between the commercial, public and residential components, but may not provide a strong "Main Street Small Shops" character, as described in the Central Area Plan,with a parking lot separating these shops from Promenade Avenue. Also, the public park component, while of sufficient size overall, may not provide adequate usable space for large community events as suggested in Northeast Quadrant Policy 5c. Another detail for further review is the layout of the strip center in the commercial component, which is approximately 1,500 feet in length with a nearly 180 degree alignment. Attempts to minimize the visual impact of "big box" development, as suggested in Policy 3a, such as additional architectural treatments, reconfiguration of the center, additional landscaping or down- sizing of the strip, should be considered. It should be noted that the Central Area includes all four quadrants centered on the Yankee Doodle Road/I-35E intersection. Not all Central Area goals must be achieved solely in the Northeast Quadrant. Preliminary Development Plan: A Planned Development is defined as "an urban development developed according to an approved overall plan (1) having two or more principal uses (within a single plat) without the necessary zoning to allow the uses in compliance with the existing zoning district or (2) having a single use which does not comply with all of the restrictions of any one zoning district". In other words, the overall plan approved establishes the uses and performance standards for that development. The building sizes and locations, exterior building finishes,parking,landscaping,roads,trails/sidewalks,signage,lighting,architectural features,etc., must be developed in accordance with the approved overall plan. This overall plan is called the Preliminary Development Plan. In addition to a Preliminary Development Plan, a Planned Development must also have 'a Planned Development Agreement. This Agreement is a written document that sets forth the conditions under which the project can be developed. The Preliminary Development Plan is generally included as exhibit(s) of the Agreement. The Preliminary Development Plan consists of, at a minimum, a sketch plan (showing streets, utilities,lots and blocks,future platting areas), staging plan,parks and pedestrian circulation plan, lL . Planning Report - Eagan Promenade June 27, 1995 Page 12 and a land use plan. The application submission included the sketch plan, staging plan, and parks and pedestrian circulation plan. Evaluations of the sketch plan'and park/pedestrian plan are provided in other sections of this report. Regarding the staging plan, the developer indicated that all of the commercial space would be developed in one phase, as would all of the residential space. Realistically, it is unlikely that all building permits would be obtained simultaneously. As such,the staging plan must be elaborated to specify anticipated building construction sequencing. The land use plan submitted does not designate the proposed future uses for Outlots B, C, D, or E. Outlot D appears to be solely for stormwater drainage, and Outlots C and E will apparently be traded to the property to the north. Outlot B, at least in part, appears to be available for future development. A land use plan designating uses for each of the outlots and the anticipated staging of development, if any, of these outlots must be submitted. In identifying a use for Outlot B, the land use plan should consider the potential future use of the property immediately to the west of this parcel. Staff understands that the developer has been in contact with Lance Company, the property owner of this adjacent parcel. In addition to these basic parts, the appearance of the project is a consideration. Many of the specific elements of appearance--exterior building materials, building height, project layout, landscaping, signage, entry monuments, etc.--are discussed in other parts of this report. What must also be reviewed is the combination and use of these elements to create an unified appearance, or theme, that is consistent with overall plan and surrounding area. These details must be reviewed and refined as the project progresses to the Final Development Plan stage. Compatibility with Adjacent Land Uses: Regarding the five existing single-family residential houses adjacent to Lexington Avenue, only three of which directly abut the subject property, these properties are not included in the Preliminary Development Plan as they are under separate ownership. Likewise, these properties were not included in the Planned Development currently in effect for the subject site. However, staff has discussed with the residential developer the potential for incorporating these properties into the project if, at some future date, the single- family property owners were interested in redevelopment of their properties. The residential developer indicated that it would be potentially possible to expand the residential development into these properties, although there are significant grade differences between the single-family properties and the subject site. In general terms, residential uses are compatible with residential uses. Although the proposed residential in this Planned Development is multiple, proper site design can assist in providing appropriate transitions between the different residential densities. Adequate buffering is provided between the multiple residential and single-family residential uses to mitigate land use incompatibilities, if any. This buffering includes grade differences between the properties, significant existing vegetation (trees) and proposed landscaping, and horizontal building Planning Report - Eagan Promenade June 27, 1995 Page 13 • separations (the closest distance between a multiple structure and the nearest single-family structure is approximately 135 feet). Further east of the development, across Lexington Avenue, is vacant industrial land. No specific development has been proposed yet for this land. When this land does develop, it will be subject to site plan review and approval. Measures to ensure compatibility with the proposed development, if necessary, can be addressed through that review. North of the project is vacant land that is currently zoned I-1. However, the owners of this property have indicated an interest in developing the site with residential uses, and are aware of the Eagan Promenade proposal. On the east end, the residential component is adjacent to this property to the north. Future residential uses to the north would be compatible with Eagan Promenade in that location. On the west end, Outlot B, for which a specific use has not yet been identified, lies between the commercial component and this land to the north. Development of Outlot B must consider potential future development of the land to the north as residential, and be designed to mitigate potential impacts. North-northwest of the project is another vacant parcel that is currently zoned PD under the Lance Property Planned Development, executed on February 7, 1990. The Preliminary Development Plan for this PD shows Limited Industrial uses. Staff anticipates that this PD will be revised in consideration of the Eagan Promenade proposal. Regardless, development of the proposed project in this area must consider potential future development of the Lance property, and be designed to mitigate land use compatibility impacts, if any. South of the proposed development, across Yankee Doodle Road, is the Town Centre Commercial area. This area contains a variety of commercial uses and some vacant commercial property. Commercial uses are generally compatible with the proposed development. West of the proposed development is I-35E. The commercial component is located on the west side of the site, adjacent to. I-35E. Commercial uses should not be adversely affected by the interstate. Zoning Code Performmanep Standards: The subject site is zoned PD (Planned Development) and is proposed to remain zoned as such, albeit with a new PD Agreement. The purpose of a PD is to encourage a more creative, varied and efficient use of the land. Therefore, flexibility from zoning performance standards is acceptable provided this flexibility allows the development to better adapt itself to the area and provides a greater benefit to the community than would development of the site with strict application of performance standards. Performance standards • can include such things as setbacks, building coverage, building height, parking, landscaping, exterior building finishes, etc. The following analysis compares the proposed project to code standards for the purpose of / c_( g I I Planning Report - Eagan Promenade June 27, 1995 Page 14 evaluating if deviations from code standards are acceptable. Again, in a Planned Development, flexibility from strict code requirements is acceptable provided this flexibility allows the development to better adapt itself to the area and provides a greater benefit to the community than would development of the site with strict application of performance standards. Any deviations from code standards must be deemed acceptable and approved as part of the Preliminary Development Plan. Setbacks: Generally speaking, building setbacks from public streets are equal to half of the road right-of-way, with a maximum of 50 feet. Parking setbacks from public streets are 20 feet: Additional setbacks are required in residential districts when buildings are greater than 35 feet in height. In this case, minimum building setbacks are increased three feet for each one foot of height over 35 feet. The site plan shows setbacks for buildings with Denmark Avenue frontage range from 30 feet (grocery tenant service area) to 100 feet (Lot 1, Block 1 fast food restaurant), for buildings with Yankee Doodle Road frontage from 50 feet (restaurant cluster) to 100 feet (bank), for buildings with Promenade Avenue frontage from 30 feet (department store and book store) to 230 feet (community retail), and for buildings with Lexington Avenue frontage the minimum building setback is shown as approximately 110 feet(Building 2). Parking setbacks from public streets are all shown as at least 20 feet. Building setbacks are less than the standard minimum (i.e., half right-of-way) in those areas where it is shown as only 30 feet--the department store, grocery store and book store. Although this is a Planned Development, where flexibility from standards are possible, the concern is that sufficient distance between the buildings and the property line be available for traffic site distances, landscaping, and trails/sidewalks. Likewise, although all standard minimum building setbacks are met in the residential component,the additional setbacks required because the residential buildings are greater than 35 feet in height (See Building Height below) are not met in some locations. Because building heights range from 45 to 60 feet, the standard minimum setback must be increased by another 30 feet to 75 feet. In other words, the setback from public streets is 80 feet (50 foot standard minimum plus 30 feet(10 x 3) additional) if the building is 45 feet high on that side or 125 feet (50 foot standard minimum plus 75 feet (25 x 3) additional) if the building is 60 feet high. Side/rear yard setbacks are 60 feet (30 feet plus 30 feet) or 105 feet (30 feet plus 75 feet), depending on the height of the building in that location. Buildings 2, 3, 4 and 5 do not meet these additional setbacks in some locations. However, because the buildings are designed and located to take up grade changes, the excess height which requires the additional setbacks is not over the entire length of the building. In addition,the tree massings and overall distance to other structures serve as buffers to offset impacts, if any, from these buildings in excess of height standards. Planning Report - Eagan Promenade June 27, 1995 Page 15 Regarding setbacks from other property lines, the developer has indicated that zero-foot setbacks are proposed for buildings and parking with regard to internal lot lines. This is consistent with code standards for buildings with party walls that are constructed as an integral structure(i.e. the strip center). Zero-foot setbacks for the freestanding buildings must be reviewed to ensure adequate spacing between buildings. Whether these deviations from setback standards are acceptable will depend on whether there is adequate space for traffic site distances, trails/sidewalks and landscaping. Any deviations from minimum setback standards must be deemed acceptable, and approved with the Preliminary Development Plan. Building Coverage: The standard maximum building coverage in commercial districts ranges from 20 percent to 35 percent, and in residential districts is 20 percent. The building coverage is 19.59 percent for the commercial component(including the community retail) and approximately 18 percent for the residential component. ' As such, building coverages as shown are consistent with code standards. Building Height: The standard maximum building height in commercial districts ranges from 20 feet to 35 feet." In the multiple residential district, there is no maximum building height per se. Rather, building setbacks are to be increased three feet for each one foot of height over 35 feet. Elevations of the strip center and community retail, but not the freestanding buildings, of the commercial component were included in this application. The building height of the strip center-varies from approximately 20 feet to a maximum of approximately 40 feet. This variation is the result of individual architectural treatments for the entrances of each tenant. The architectural treatment for each of the entrances is higher than the primary roof line for the strip center, the purpose of which is to break up the facade and provide visual interest. Although the maximum building height in some locations does exceed the general commercial district standards,the majority of the building is within height requirements. The building height of the community retail center also varies, from approximately 20 feet to approximately 35 feet, which is within commercial standards. Elevations for the freestanding buildings were not provided. These should be submitted for review prior to Final Development Plan approval. The residential buildings are all three story structures. However, the design and placement • of these buildings on the site is such that one side of the building may have all three stories above grade and the other'side may have only two stories above grade. Building heights, therefore, are approximately 45 feet on the two story side and approximately 60 feet on the three story side. As noted, building heights in the multiple residential district in excess of Planning Report - Eagan Promenade June 27, 1995 Page 16 35 feet require additional building setbacks (see Building Setbacks above). Any deviations from maximum building height standards must be deemed acceptable, and approved with the Preliminary Development Plan. Lot Areas: There are no minimum lot area requirements in commercial or public facilities districts. As such, the lots in the commercial component, which range from 0.94 acre to 22.37 acres, and the public component, which is 14.67 acres, are acceptable. The minimum lot area requirement in a multiple residential district is a function of the height of the building, the mix of units (i.e. one bedroom, two bedroom, etc.), number of underground garage stalls and the amount of ponding/unbuildable area. Following standard code requirements, the residential component as proposed requires 21.11 acres. Although 23.44 gross acres are proposed for the residential component, only 17.52 acres can be counted towards the lot area requirement. The residential component, therefore, does not meet the standard minimum area requirement. However, the public component is located between the residential component and the commercial component, and approximately 6.58 acres on the south side of the residential area will be preserved as a natural area. In other words, a significant amount of open space is provided around the residential component, giving the sense of a lower density. Clarification on who will own and maintain the natural area should be provided prior to Final Development Plan approval. Any deviation from minimum lot area standards must be deemed acceptable, and approved with the Preliminary Development Plan. Parking: A total of 2,519 parking stalls are provided for the commercial component and community retail shops. For the residential component, 564 parking stalls are proposed with proof-of-parking for an additional 25 stalls, for a total of 589 stalls. The grand total parking for the development is 3,108 stalls,not including potential future parking needs for the public park area or development of Outlot B. An Indirect Source Permit (ISP) is required for construction of the proposed parking. This ISP should include parking to serve the entire development,including potential future parking needs for the public park area and development of Outlot B. Parking stall widths are proposed at 9 1/2 feet for the grocery tenant and 9 feet for all other locations. The standard developed stall width is 10 feet. However, one of the policies for the Central Area seeks to discourage large surface parking areas. The narrower stall width has proven adequate in other areas of the City where this variance has been allowed and also takes up less surface area than would an equal amount of 10-foot wide stalls. This deviation • Planning Report - Eagan Promenade June 27, 1995 Page 17 • from the standard parking stall width must be deemed acceptable, and approved with the Preliminary Development Plan. The parking supply for the commercial component generally meets code requirements for retail stores and restaurants, and exceeds the code requirements for banks. _L The parking supply for the residential component meets code requirements of two stalls per unit if 24 of the 25 proof-of-parking stalls are provided.. Some multiple residential developments in Eagan have experienced parking shortages, even though these developments meet the minimum parking requirements. As such, all proposed parking, including the proof- .of-parking stalls, should be constructed at the same time. Three hundred sixty-nine of the total stalls are located in underground garages. In other words, 1.26 underground stalls are provided for each unit. Additional covered parking-64 spaces—is provided in seven above ground detached garages. City Code prohibits detached garages in multiple dwelling complexes. This prohibition is a fairly recent (1988) addition to the code, and was established primarily for aesthetic reasons. The dimensions of these garages range from approximately 80 feet to 130 feet in length. and approximately 20 feet in width. No elevations of these garages were provided with the application submission, so the exact appearance proposed for these garages is unknown. Detached garages must be deemed acceptable, and approved with the Final Development Plan. If deemed acceptable, the architectural appearance and exterior building materials should match the apartment buildings. The developer's architect and landscape architect have indicated that pedestrian circulation is provided both east-west and north-south through the commercial component parking lot via special pavement treatments along store fronts and through some parking islands. These pedestrian connections should be strengthened where they cross drive aisles by continuing the special pavement treatments through these locations. Also, specifics about these special pavement treatments must be provided for review. These specifics must be included in the Final Development Plan. Landscaping: The landscape plan provided shows a mixture of deciduous and coniferous trees, shrubs and planting beds for annuals. At this stage of the process, only a preliminary analysis of this plan has been completed. Additional details needed to be provided, reviewed and approved as the project progresses towards Final Development Plan and Final Subdivision stages. The preliminary analysis of the landscape plan found all trees and shrubs to meet minimum height requirements. However, numerous plant symbols shown on the plan are not labeled, including the shrubs adjacent to stores,and therefore are not included in the general site plant list. When plant materials are not identified, the question of who is responsible for their planting arises. All plant materials shown need to be identified on the plant list for review . and indication of planting responsibility. . , • Planning Report - Eagan Promenade June 27, 1995 Page 18 Also not included in the plant list are the plant materials along the east side of Promenade Avenue. The narrative addendum submitted on May 19, 1995 indicates that the developer will be responsible for the costs associated with the landscaping plans presented for Promenade Avenue. Clarification of whether this includes both sides of Promenade Avenue, and what plant materials are proposed for the east side, is necessary. The flowers shown in the planting beds are listed as annuals. The responsibility for funding the yearly planting of these beds needs to be identified. The entry medians are shown as planted with a variety of materials, including trees. The 1. narrow width of these medians may be detrimental to the health of the trees. Sufficient width is also needed to alleviate traffic site distance concerns. Likewise, Sugar Maples are shown on the plan, but have a low tolerance for deicing salts. Additional Iandscaping should be provided at the rear of the strip center to create an effective screen. Also, the image of the parking area could be enhance by providing trees in more of the islands and by incorporating berms where possible. Exterior Building Finishes: In a multiple residential area, City Code requires at least 50% of the exterior building finish to consist of a combination of materials which are non- combustible, non-degradable and maintenance free. This is often referred to as a "bricks or better" requirement Also, all sides of the building are to be treated as a front with the same architectural treatment. Although there is no stated Code requirement regarding exterior building finish in commercial areas, the general guideline is for "bricks or better". Building exterior materials for the strip center and community retail will include brick, metal, and integrally colored EIFS (Engineered Insulation Finish System (e.g. Dryvit)). These materials are generally consistent with the "bricks or better" guideline. The submittal indicates that the residential building exteriors will be of low maintenance vinyl lap siding. Manufacturer specifications on the life expectancy and maintenance of this type of building finish appear consistent with code guidelines. Information on building exterior materials was not provided for the freestanding commercial buildings. All building exterior materials and colors must be reviewed,deemed acceptable, and approved with the Final Development Plan. Signage: One building mounted business sign for each major street frontage, not to exceed 20 percent of the area of the building side, is allowed. Also, one free-standing ground sign per building, not to exceed seven feet total height and four feet maximum sign area height, is ,-3 • Planning Report - Eagan Promenade June 27, 1995 Page 19 allowed. A ground_sign over seven feet above ground level is considered a pylon sign. One pylon sign up to 27 feet in height with a maximum sign area of 125 square feet, in lieu of a freestanding ground sign, is allowed per building provided there is 300 feet between any pylon signs. As proposed, building mounted business signage in the commercial component and community retail meets code requirements. Four pylon signs,plus signage on the clock tower, are proposed, which meet code requirements for number, spacing and setbacks. However, these signs do exceed the height and sign area limitations. The proposed pylon height is 30 feet when including the decorative open metal truss work on the top of the sign. The height of the clock tower is 50 feet, although the highest business signage area is at 30 feet. Considering that the setbacks and spacing of the pylon signs (counting the clock tower as a pylon sign) are greater than minimum requirements thereby alleviating traffic site distance and other visual impact concerns, this deviation from standards would be acceptable in this Planned Development. Also, considering that there are 11 buildings in the commercial and community retail areas, the code would technically allow 11 pylon signs (i.e. six more than are proposed). Visually, a fewer number of signs that are slightly higher and larger in area than code requirements would be less obtrusive than a greater number of pylon signs that meet code requirements. For this reason, the APC and City Council could determine that these height and sign area deviations are acceptable. The four ground signs proposed for the residential component meet code requirements related to height and number, but do not appear to meet the 10 foot setback requirement from street rights- of-way in all locations. The 10 foot setback requirement is relatively minimal and should be achievable. As such, although these signs are relatively small, unless there is a compelling reason (e.g. trees, grades) why the code requirement cannot be met, these signs should be located at 10 foot setbacks. Sign materials appear consistent with building exterior finishes. Sign colors should likewise be compatible. Any deviations from sign code standards must be deemed acceptable and approved with the Preliminary Development Plan. All sign materials and colors must be reviewed, deemed acceptable, and approved with the Final Development Plan. Lighting: The lighting provided in the commercial component is typical commercial parking lot lighting fixtures on 35 foot poles. The developer has indicated that decorative light fixtures will be installed along the front sidewalk area of the retail building, and that these decorative light fixtures are proposed to match fixtures that could be installed along Promenade Avenue. However, no information regarding the appearance of these decorative features has been submitted, and it is unclear if the developer is intending to install any of the lighting along , • Planning Report - Eagan Promenade June 27, 1995 Page 20 • Promenade Avenue. Driveway and parking lighting in the residential component will be installed on 14 foot poles and the fixtures are intended to coordinate with the commercial and public components. Additional lighting for unit entries, sidewalks and garage doors is also provided. To reinforce a unified theme for this development, the driveway and.parking lighting in residential component should match the deco rative fixtures in the commercial component and along Promenade Avenue. Information on the appearance and locations of the decorative light fixtures must be submitted for review and the details about responsibility for installation of fixtures along Promenade Avenue worked out prior to Final Development Plan and Finals Subdivision approval. Transit: The proposed development does include some provisions for transit in the commercial component with a bus pull-off area and bus shelter. Staff from Minnesota Valley Transit Authority(MVTA)reviewed the site plan for transit needs and issues, and provided the following analysis. The bus pull-off dimensions and tapers are adequate. In fact, the width of the bus pull-off is more than ample at 20 feet wide, and could be reduced to a 12-foot to 18-foot width if necessary. To accommodate bus traffic, the east-west drive aisle accessing the bus pull-off needs to be a 9 ton bituminous roadway. Also, the radii at the Yankee Doodle Road and east-west drive aisle intersections with Promenade Avenue need to be a minimum of 50 feet. Sufficient drive aisle space should be provided in the community retail lot to allow a circulator bus to access these shops. Strong pedestrian connections are needed between the bus island, retail center and freestanding businesses. Bicycle access, and bicycle racks/lockers, should also be provided to the bus island. Bus island features should include interior and exterior seating in and around the shelter, bus stop signage (in accordance with MVTA approved signage), and radiant heaters and a telephone in the shelter. Installation of this shelter should be coordinated through MVTA. The lighting proposed for the bus island area should provide the required 2.0 foot-candles. Lighting poles should be located in a manner as to not interfere with passenger loading and unloading. For the residential area, a bus pull-off area should be provided on either the east-west.collector road north of the area or on Lexington Avenue. Pedestrian access needs to provided from the residential units to this bus stop area. Planning Report - Eagan Promenade June 27, 1995 Page 21 All seating, walkways and site amenities should meet ADA guidelines. Water Duality: The development site encompasses four water bodies identified in the Eagan water quality management plan. The southern portion of one of these--Pond DP-6.1 located in the eastern portion of the site—is classified for-wildlife habitat and is the only recreational- classified water body within the proposed development. While the pond is shallow (maximum depth of 1.5 feet), it has not yet been incorporated into the storm drainage system and is therefore relatively pristine. The wetland complex associated with this pond together with the surrounding undisturbed upland woodlands are a significant natural feature of the site. The other classified water bodies on the site are all designated for treatment purposes and have been used for some time for stormwater management: The site will generate stormwater that eventually reaches LeMay Lake, one of six Class I direct contact recreation water bodies in the City. Because of the large size of the development, the high impervious coverage, and the existence of a Class I water body directly downstream, staff recommends that on-site ponding be used as the primary measure to mitigate water quality impacts of the development. The developer is proposing to fill in an existing stormwater basin (Pond DP-4) that currently treats runoff from Yankee Doodle Road and developments to the south, and replace that pond with a two-cell pond of at least equal total wet volume. Modeling indicates that the proposed pond configuration on the revised plans (dated 5/19/95) would adequately replace the existing pond from a treatment standpoint. However, the new pond configuration extends into MnDOT right-of-way along Interstate 35E and it is not clear whether this encroachment will be approved by MnDOT. If approval by MnDOT is not issued, any revised ponding configuration will need to be re-evaluated by the City for adequacy. Treatment of runoff from the commercial portion of this development will be accomplished by routing runoff to proposed Pond DP-4.3 in the north-central portion of the site. While the wet volume of the proposed pond is adequate, a two-cell design must be used instead of the proposed single cell to rectify some design problems. In addition, the shoreline configuration of the basin should be more irregular to create the appearance of a more natural pond. The developer proposes to discharge stormwater runoff from about .7 acres of impervious area in the eastern residential portion of the site to Pond DP-6 which discharges in turn to Pond DP- 6.1, a classified wildlife habitat water body. To adequately mitigate impacts to Pond DP-6.1, .4 acre-feet of sediment should be removed via excavation from Pond DP-6 near the storm sewer discharge point. The developer proposes to discharge runoff from the remaining residential area to a proposed dry pond designated Pond DP-5.1. However, staff recommends that this pond be constructed as a wet pond (surface area and wet volume of.3 acres and .9 acre-feet, respectively, at the normal water level) to satisfy water quality mitigation requirements for this portion of the development. .(‘P r I I • Planning Report - Eagan Promenade June 27, 1995 Page 22 Grading/Storm Drainage: This proposed development is located within the City's northern drainage district "D" and upstream of LeMay Lake (DP-2). The City's 1990 Comprehensive Storm Water Management Plan changed the normal water level (NWL) and high water level (HWL) of LeMay. Lake and Ponds DP-26 and 27 located between this development and I-35E. The preliminary drainage plan does not reflect these altered NWL and HWL controlling elevations of downstream receiving waterbodies. Subsequently, the design elevations of the internal ponds DP-4.I, 4.2 and 4.3 will have to be modified with the final detailed design to ensure that it is compatible with the City's most recent Comprehensive Storm Water Management Plan and existing stormwater drainage system. The higher water elevations of these internal ponds may result in increasing the dedicated drainage easements to provide for the storm water storage capacity requirements. The grading plan proposed to relocate a major portion of City Pond DP-4 on the western edge of this development into portions of MnDOT right-of-way. At the present time, MnDOT has not approved the use of their right-of-way for external ponding purposes. Subsequently, the final drainage design may change significantly from the preliminary plans submitted for review. On the eastern residential portion of this development, a controlled storm water lift`station outlet exists for Ponds DP-5 and 5.1 of sufficient capacity to handle development within the City's comprehensive subdrainage district boundaries. While the majority of the low frequency storm events are being drained by an internal storm sewer system to the north and west, excessive surface water runoff is being directed to the east to Pond DP-5. The final storm sewer and grading plan must be revised to redirect these flows to the north and west to minimize the use of the City's lift station outlet at Pond DP-5. a This development proposal does not provide an adequate storm drainage system or detailed grading plan design for the E-W collector road running from I-35E to Lexington Avenue. Therefore, we are unable to evaluate the adequacy of this proposal in those areas. The final grading plan and storm sewer design shall limit public street flooding to a maximum depth of 1.2 feet. Any designated excessive runoff drainage ways must be designed to handle the volume and velocities associated with a 100-year storm event. Due to the extreme changes in elevations throughout this development,there are significant grade changes proposed. The final grading plan shall provide retaining walls where a minimum 2:1 slope cannot be provided for unmaintained areas and 3:1 for maintained manicured areas. The final grading plan should incorporate Outlot B to its final design building pad elevation similar to the first floor elevation of the shopping center. In summary, the final grading and drainage plan should address the concerns identified in this report, comply with the City's most recent Comprehensive Storm Drainage Plan and current City Engineering Standards and Guidelines. ( s- Planning Report - Eagan Promenade June 27, 1995 Page 23 Wetlands: There are 5.65 acres of jurisdictional wetlands in 7 basins within the development site. The current development plan would result in the filling of .51 acres of wetland and establishment of replacement wetlands in the north central portion of the site. _" The developer has been requested to install a retaining wall to eliminate filling of a portion of the fringe wetland adjacent Pond DP-6.1. The developer has also been requested to install another retaining wall just south of residential building 5 to eliminate the need for grading within 30 feet of the normal water level for Pond DP-6.1. Finally, an ungraded buffer of natural, un- maintained vegetation extending back 30 feet from the normal water level of Pond DP-6.1 should be reflected on the grading plan. While the developer reacted favorably to these recommendations, staff have not yet received revised plans showing these changes. A complete wetland replacement plan application has not yet been submitted to the City by the developer. While the wetland impact proposed seems reasonable for a project of this scope, a recommendation on the replacement plan should be postponed until after a complete replacement plan suitable for the mandatory public noticing has been submitted and public comments received and evaluated. Utilities: Sanitary sewer of sufficient size and depth is readily available to service this development proposal. 'The site falls within two sanitary sewer subdistricts as identified by the 1988 Comprehensive Sewer Plan. The western portion of the development lies within Subdistrict N-E and is served by an existing 9" lateral stubbed at the western edge of this development near I-35E. The eastern portion:of the development lies within subdistrict N-V and is served by an existing 8" lateral stubbed at the southeast corner of the development which drains to the 12" trunk sanitary sewer south of Yankee Doodle Road. The proposed sanitary flows from the development closely approximate the design flows estimated for these areas in the City's Comprehensive Sewer Plan. Water main of sufficient size and capacity is readily available to serve this development. . The City's 1988 Water Supply and Distribution Plan identifies the need to extend and loop a 12" water main through this site from Yankee Doodle Road near Denmark Avenue westerly to Lexington Avenue and northerly to Lone Oak Road. This development must provide for this 12" water main along the Denmark Avenue/collector road alignment. Sanitary sewer and water main lateral stubs and services of sufficient size and depth must be provided to all parcels having frontage on the E-W collector road. In addition, sanitary sewer service shall be provided to Parcels 040-75, 050-75 and 060-75 located between this development and Lexington Avenue. Traffic: Based on the proposed commercial and residential development and related outlots for future development, and based on the 1995 update of the Institute of Transportation Engineers Trip Generation Report,it is projected that this development proposal will generate approximately Planning Report - Eagan Promenade June 27, 1995 Page 24 30,500 ADT (trips per day). Up to an additional 2,500 ADT could be generated by a 50,000 square foot community center and an additional 350 R-4 dwelling units on the property north of and adjacent to the Eagan Promenade development, which would take access from the road servicing this development. These trip generation numbers take into consideration a trip reduction factor for on-site multi-purpose trips within the Eagan Promenade development. Based on the assumption that all internal roads will be built providing three major access points (two from Yankee Doodle and one from Lexington), it is assumed that the Promenade development traffic generation will be distributed as follows: Denmark Avenue @ Yankee Doodle Road • 15,000 ADT Promenade Avenue @ Yankee Doodle Road 8,500 ADT E-W Collector Road @ Lexington Avenue 7,500 ADT In addition to this access distribution of internal trip generation, a directional distribution was projected at each of these major access points on a peak hour volume basis to determine intersection capacity constraints and related roadway improvements necessary to accommodate these traffic volumes. The roadway sections are discussed in another section of this report. The most recent traffic counts of Average Daily Traffic (ADT) for Yankee Doodle Road, Pilot Knob Road, and Lexington Avenue as of 1994 are as follows: Yankee Doodle Road • West of Pilot Knob 27,200 ADT • East of Pilot Knob 23,900 ADT .. • West of Denmark 23,700 ADT • East of Lexington 14,000 ADT Lexington Avenue • North of Yankee Doodle . 11,000 ADT Pilot Knob Road • South of Yankee Doodle 18,900 ADT • • North of Yankee Doodle 16,900 ADT It is projected that Eagan Promenade development will add approximately 20,000 ADT to Yankee Doodle Road, and 9,000 ADT to Lexington Avenue with full development in this general quadrant. Internal Roadway Requirements: This development is proposed to be serviced with three major public roadways:Denmark Avenue,Promenade Avenue and the E-W Collector Road(from I-35E to Lexington Avenue). -Portions of the E-W Collector Road, the northern portion of Denmark Avenue extended and the northern portion of Promenade Avenue technically lie outside of the boundaries of this proposed development but are necessary to provide multiple access PIanning Report - Eagan Promenade June 27, 1995 Page 25 alternatives, on-site circulation, access for future outlot and adjacent property development, and alignment location for utilities necessary to serve this first phase development. Due to the projected distribution of traffic volumes, each roadway segment has varying degrees of improvements necessary to accommodate projected traffic volumes. Denmark Avenue and the E-W Collector Road are designated as Municipal State Aid streets. As such, they will have to meet State Standards for alignment and width. Further specifics for each of these streets are addressed as follows. Denmark Avenue: With 15,000 ADT projected on this roadway segment near Yankee Doodle Road, a 4-lane divided roadway with protected left-turn lanes in the center median are proposed from Yankee Doodle Road to the,parking lot entrance immediately in front of the commercial strip center. From this store front entrance drive north towards the E-W Collector Road, this 4-lane divided segment can transition into a 3-lane (40' f-f) undivided roadway. The only median break recommended would be at the approximate half-way point near the main east-west parking lot access driving aisle. A right-in only from northbound Denmark Avenue to the proposed bank is acceptable with proper signage and further detailed design of internal parking lot circulation. The center median should be a minimum of 18', face of curb to face of curb (f-f), in order to accommodate protected left-turn lanes. If center island landscaping is proposed, these medians should be increased to a minimum of 21' (f-f). It is recommended that the southbound left-turn lane from Denmark Avenue to Yankee Doodle Road should be approximately 300' long to handle the projected turning movements. A minimum 8' to 10' clear zone should be provided beyond the outside curb line to accommodate underground utilities, traffic control/directional signage, street lighting and snow storage. Any trailways and/or landscaping should be located beyond this point. The right-of-way necessary to accommodate these roadway, boulevard, and trailway improvements could vary from approximately 135' at Yankee Doodle Road to a minimum 80' at the E-W Collector Road. Final detail design will have to be performed to determine the minimum right-of-way width required at any given point. Final right-of-way requirements will also be determined by final plans for incorporating landscaping and trails/sidewalks on both sides of Denmark Avenue. Promenade Avenue: With approximately 8,500 ADT at Yankee Doodle Road, a 2-lane divided roadway with protected left-turn lanes in a center median will be required from Yankee Doodle Road to the parking lot entrance immediately in front of the commercial strip center. From this point north to the E-W Collector Road, it can transition down to a 2-lane undivided section (36' f-f).. The only access break in this divided roadway section should be provided at approximately the half-way point near the main east-west parking lot access driving aisle. O • • Planning Report - Eagan Promenade June 27, 1995 Page 26 The minimum driving lane width for the 2-lane divided section should be 18' (f-f) with a median width of 18' (f-f) to provide for protected left-turn lanes. If landscaping improvements are to be installed within the center median on Promenade Avenue,the median width should be increased to a minimum of 21' (f-f). However, due to the length of left-turn lanes at Yankee Doodle Road and the E-W parking lot driving aisle,there is little, if any, full median width (21' f-f) available. Therefore, the minimum 6' median width at the turn lanes would have to be increased by an additional 14' to accommodate center island landscaping. A minimum 10' clear zone should be provided beyond the outside curb line to accommodate underground utilities, traffic control/directional signage, street lights,snow storage,etc. Any trailways and/or landscaping proposed should be located beyond these limits. The right-of-way necessary to accommodate these roadway, boulevard, and trailway improvements could vary from 116' at Yankee Doodle Road to 80' at the north end intersection with the E-W Collector Road. If center island landscaping is provided, the related right-of-way widths will have to increase by an additional 10'-15'. Final detail design will have to be performed to determine the minimum right-of-way width required at any given point. As with Denmark Avenue, landscaping and sidewalks/trails on both sides of Promenade will be required, either in the right-of-way or within easements. E-W Collector Road: Although the overall Central Area Transportation Plan provides for a collector road connection from Pilot Knob Road to Lexington Avenue with a new bridge crossing over 35E along the northern boundaries of this development, it is proposed to be one of the last improvement elements. Subsequently, because of the time frame (10-20 years) and the uncertainty of future traffic projections and development patterns, it is recommended that Denmark Avenue be transitioned into the E-W Collector Road to provide for a continuous flowing movement. If, and when, the 35E overpass is constructed, it is proposed .. that a portion of the Denmark/Collector Road would be reconstructed as a "T" intersection which would provide for the continuous free-flowing through movement to be on the Collector Road from Lexington Avenue to Pilot Knob Road. Additional right-of-way shall be provided with the Final Subdivision to accommodate this intersection reconfiguration as determined by final detail design standards and alignment requirements. Based on traffic volume projections and adjacent land use proposals, it is recommended that the E-W Collector Road be constructed to a 40 mph 3-lane (40' f-f) roadway section providing for one lane in each direction with a common center left-turn lane with additional turn lanes and channelization as it approaches Lexington Avenue. In addition, an 8' clear zone should be provided beyond the outside curb line to accommodate utilities, traffic control/direction signs, street lights, snow storage, etc. Any trailways and/or landscaping improvements should be located beyond this 8' clear zone. External Roadway Requirements: The Promenade development will generate a significant amount of additional traffic to the Yankee Doodle Road corridor, I-35E interchanges, Pilot Knob (X ( Planning Report - Eagan Promenade June 27, 1995 Page 27 Road and Lexington.Avenue. Based on the Yankee Doodle Corridor/Ring-Road traffic study prepared in 1994, several intersections in this general area have been determined to be near or at their design capacity for efficient traffic movement. Numerous operational, structural, and expansion improvements were identified as necessary to accommodate various scenarios of developments combined with the natural growth of"background" traffic. These transportation improvements were evaluated in relation to the needs generated by the Eagan Promenade and adjacent residential development proposal. The following is a list of specific roadway transportation improvements that have been determined necessary to accommodate the increased traffic generated by the development proposal north of Yankee Doodle Road between I-35E and Lexington Avenue. 1. Reconstruction/Expansion of the Yankee Doodle Road/Denmark Avenue Intersection-- Yankee Doodle Road will have to be upgraded to a 6-lane divided roadway with dual left-turn lanes on the east, west, and south legs of its intersection with Denmark Avenue. The estimated cost of this improvement is approximately $500,000. 2. A traffic signal should be installed at the intersection of Yankee Doodle Road with Promenade Avenue with a westbound right-turn lane constructed on Yankee Doodle Road at this intersection. The estimated cost of this intersection modification and signalization is approximately $120,000. 3. A new northbound ramp from Yankee Doodle Road to I-35E should be constructed and the existing westbound left-turn signal at this ramp should be eliminated and closed. The estimated cost to close this signalized intersection and provide the new northbound access ramp is approximately $490,000. 4. The existing signalized intersection of Yankee Doodle Road and Pilot Knob Road will have to be reconstructed to provide for dual left-turn lanes in all directions. The estimated cost of this improvement is $600,000. 5. The northbound 35E exit ramp at Pilot Knob Road should be expanded to provide for a dual left-turn lane. The estimated cost of this modification is approximately $150,000. 6. Due to the new intersection of the E-W Collector Road at Lexington Avenue, Lexington Avenue should be reconstructed to a 4-lane divided roadway from Yankee Doodle Road through this Collector Road intersection with protected left-turn lanes and potential signalization. The estimated cost of this improvement is $900,000. The above-listed external roadway improvements have a total estimated cost of$2.76 million which does not include any right-of-way acquisition which is unknown at this time. Without these roadway improvements and based on the additional traffic projected from the (A0 Planning Report - Eagan Promenade June 27, 1995 Page 28 development proposed north of Yankee Doodle Road, an unacceptable level of service "E" (on a scale of A-F) would occur at the following three intersections: Yankee Doodle/Pilot Knob, Yankee Doodle/35E east ramp, and Pilot Knob/35E south ramp. With additional development along the Yankee Doodle Road corridor and projected growth in background traffic, other previously identified corridor system improvements will incrementally become necessary. In anticipation of the required modifications to I-35E (northbound ramp, southbound axillary lane, etc.) an Interchange Access Modification Request has been prepared and submitted to the Metropolitan Council for review and consideration. It is anticipated,that the Met Council review will take 90+ days before a response is received regarding the feasibility/permissibility of these interchange modification requests. _ Transportation System Financing: The retail commercial area and auxiliary residential development in the area north of Yankee Doodle Road between I-35E and Lexington Avenue is a very significant proposal in the City of Eagan. In anticipation of this and other related potential development in the general area defined by the Yankee Doodle Road Corridor/Ring-Road Traffic Study (dated April 8, 1994), significant transportation improvements are necessary to the central area of Eagan. The Corridor/Ring-Road Study estimated a total of approximately $12 million of improvements. After assuming contributions of approximately $2.5 million from County, Regional and State agencies, it is projected that approximately $9 million will be the responsibility of the City of Eagan. Although various funding proposals have been discussed regarding the City's local share of the Central Area Improvements, none have been adopted or approved by Council action to date.The external transportation improvements necessary to handle this development proposal, estimated at $2.76 million, are all part of the City's Central Area •Transportation Plan. These required external improvements are all located beyond the boundaries of this development proposal and incorporate both County and State jurisdictional roadways. As such, any improvements must be performed under public contract. The financing of these external roadway improvements required by or benefitting the Eagan Promenade development should be a condition of approval with financial guarantees posted accordingly. The proposed internal public roadway improvements(Denmark Avenue,Promenade Avenue, and E-W Collector Road) are estimated at approximately $1.2 million which does not include right- of-way acquisition or landscaping improvements. These internal improvements can be constructed and financed privately by the developer with subsequent conveyance/dedication to the City of Eagan or they can be installed under a public improvement process and financed through special assessments to adjacent benefitted properties. While an estimate of the required utility improvements have not been projected at this time, similar financing options are available. At the present time, it is assumed that all utility improvements (sanitary sewer, storm sewer, water main,water quality, etc.) will be fully assessed to all benefitted properties north of Yankee Doodle Road. • Planning Report - Eagan Promenade June 27, 1995 Page 29 Sidewalksffrailways: With the development of a major retail commercial center surrounded by a major multiple residential development, there is an inherent need for off-street pedestrian walkways. In order to obtain regional and federal funding for some of the Central Area transportation improvements necessary to service this and other developments,the City will have to provide a continuation of our community trailway system along the E-W collector roadway with good access to internal circulation walkways. Subsequently, a 10'bituminous trailway must be provided on both sides of Denmark Avenue, Promenade Avenue and the E-W collector as well as the west side of Lexington Avenue from Yankee Doodle Road to the E-W collector. This off- street trailway system shall be a minimum of 8' from the back of roadway curbing. However, the developer is strongly encouraged to provide a slight meandering alignment integrated with the landscaping plan. A 6' concrete sidewalk shall be provided throughout the internal parking lot area providing convenient and adequate access from the various free-standing buildings to the main shopping center complex. Where sidewalks traverse major driving aisles and/or public streets, an alternate pavement material (concrete, paving blocks, etc.) should be provided to accentuate and highlight these pedestrian crosswalks. An 8'bituminous pedestrian'"trailway shall be constructed connecting the residential development on the east end to the commercial retail area at strategic and convenient locations built in accordance with City engineering and park standards. Easements/Rights-of-Way: Dedicated public easements and rights-of-way (both temporary' and permanent) are necessary to accommodate the public improvements required to serve this site. Drainage and utility easements must be dedicated over all ponds and drainage basins sufficient to incorporate the high water level (H.L.) plus 3' of elevation. Drainage and utility easements must incorporate that portion of the storm drainage system servicing public right-of-way and/or multiple legal descriptions. All sanitary sewer and water main located outside of public dedicated right-of-way shall have utility and access easements dedicated over its alignment of sufficient width as determined by City engineering standards. The public right-of-way dedication requirement for the internal public streets (Denmark Avenue, Promenade Avenue and E-W collector road) will vary as the street width and lane configuration requires. However, at a minimum, it must incorporate the street width plus an 8' clear/safety zone beyond the back of curb. All off-road bituminous trailways paralleling public streets must be covered by an expanded public road right-of-way dedication or a separate public trailway/transportation easement. The internal trailway connection from the residential development on the east end to the commercial area and the internal 6' concrete sidewalk within the parking lot are considered private pathways and shall not have easement dedications. (.° Planning Report - Eagan Promenade June 27, 1995 Page 30 Dakota County has indicated that a minimum 100' half right-of-way shall be dedicated along the Yankee Doodle Road frontage and a 75'half right-of-way shall be dedicated along the Lexington Avenue frontage. • Tree Preservation:- The west half of the site is open with the exception of 50,000 square foot woodlands in the south central part of the site (comprised mostly of oak trees, up to 20" diameter), and a scattering of mixed deciduous trees located around the existing abandoned farmhouse and out buildings. This west half of the site is relatively flat with a considerable amount of fill having been added during the last two years. The east half of the site is completely wooded over the rolling terrain and includes several ponds, wetlands and water bodies. Tree species composition on this east half includes mostly oaks (8" to 48" diameter), black cherry, aspen, elm,cottonwood,birch, and cedar. Most of the larger oaks and cedars are concentrated in higher elevation areas (ridge tops and bluff lines) w hile the lower slopes and wetland edges are vegetated with elm, cottonwood and other lowland species. There are several areas throughout this east half of the property which include heavy concentrations of "specimen oaks", diameters larger than 30". These areas should receive special attention and design layouts. An original and a revised Tree Preservation Plan have been submitted for staff review. The most current revised plan indicates the existence of 1,072 significant trees over the entire site. Thirty- six hardwood deciduous trees (mostly oaks) are classified as specimen trees, and dozens of oak trees in the 20" - 30" diameter range. Significant tree removal is summarized below by commercial development property (west side) and residential development property (east side). If development occurs as proposed, 468 significant trees (43.7% of the total) will be removed. Eleven specimen trees (30.6%) will be removed. Commercial Development-West Site Residential Development->jast Site 247 Existing Significant Trees 825 Existing Significant Trees 233 Significant Trees to be Removed 235 Significant Trees to be Removed (94.3% of Total 247) (28.5% of Total 825) 14 Significant Trees Preserved 590 Significant Trees Preserved (5.7% of Total 247) (71.5% of Total 825) The developer has proposed grading the entire area to be developed at one time. The Tree Preservation Policy was originally set up to deal with development on a two-phase process. The first phase would include initial site grading and installation of utilities. During this phase, 25% of the existing significant vegetation is allowed to be removed without mitigation. The second phase would include development of individual lots. A 30%removal of the remaining significant tree/woodland resource is allowed during this phase without mitigation. Staff is recommending tree preservation issues of this particular development be considered in an entire site phase, with Planning Report - Eagan Promenade June 27, 1995 Page 31 all the tree preservation/removal matters be considered at the time of initial development. Allowable tree removal when considered in one phase calculates to 47.5% of the existing vegetation. Therefore, allowable significant tree removal calculates to 509 trees. No tree/woodland removal will be allowed after this initial development. Because the total tree removal of 43.7%is less than allowable removal for total site development, there is no mitigation. However, staff recommends that the proposed development Tree Preservation Plan be reconsidered and that some re-design of building location be considered for the following reasons: 1. The commercial development area (west side) has greatly exceeded the City of Eagan adopted Tree Preservation Policy allowable tree removal limit, proposing to remove over 94% of the existing tree resource. One solution may be to incorporate some of the existing tree mass into the parking lot area. 2. A re-design or relocation of Building 4 (east residential site) should be considered to preserve additional specimen trees. The construction of this building as proposed will result in the removal of the following trees: Tree # Diameter Species 15172 48" Oak 15179 36" Oak 15174 36" Oak • 15185 36" Oak 15176 28" Oak 15177 28" Oak 15180 24" Oak 15178 21" • Oak 15184 21" Oak * Field inspection has resulted in the presence of at least two additional trees in the area of Building 4 that will be removed according to the proposed plan (28" Oak and 26" Elm). .An alternative design would be to locate the 44 units of Building 4 onto adjacent building sites, such as Building 3 and Building 5, and then re-design the parking lots and entrance . road area to preserve the following additional trees which are located in the Building 4 parking lot area: Tree # Diameter Species /(-e • Planning Report - Eagan Promenade June 27, 1995 Page 32 • 10125 34" Oak 15165 32" Oak Staff feels the re-design of Building 4 should be possible without reducing the total number of units within the residential development proposal. REVIEWS BY OTHER CITY ADVISORY GROUPS Central Area, Task Force: The Central Area Task Force has reviewed the Eagan Promenade proposal for its consistency with the vision for the Central Area. To summarize, the Task Force believes that the proposal does not meet the vision for the Central Area. If adequate modifications are not made to achieve consistency with the vision, the Task Force recommends that efforts be refocused to secure appropriate land elsewhere in the Central Area for a future Central Park, Community Center and other elements of the vision. A copy of the Task Force report and recommendation regarding this proposal is attached to this report. Advisory Parks.Recreation and Natural Resources Commission: The APRNRC has reviewed the Eagan Promenade proposal relative to parks issues. They considered four alternatives for the park land area; as follows: 1) accept the park as proposed; 2) require additional park land dedication by removing the community retail shops and including this area in the park; 3)acquire all of the land east of Promenade Avenue, including the area proposed for residential use; and 4) require a cash parks dedication, and apply it to acquisition/development of a park elsewhere. The APRNRC recommendation is to acquire all of the land east of Promenade Avenue. SJJMMARY/CONCLUSIQN Eagan Promenade is a unique proposal in that it has been the subject of significant public planning through the Central Area Task Force over the past several months. Furthermore, as currently proposed, it would include a significant public involvement in terms of creating a community central park. The public/private nature of this development requires a somewhat modified approach in ushering the project through the review and approval process. Consideration of this proposed Planned Development may be most logically approached using the following process. Step 1: Conditional,approval of the Preliminary Development Plan. The first step is to determine whether the basic land use concept and general site plan as presented is acceptable. The major issue is whether the proposed multi-use development of a shopping center, park and apartment complex is generally acceptable. If not, should the overall land use and site plan be'modified? To assist both the APC and City Council in the review of this fundamental question, both the Central Area Task Force and APRNRC have provided comments and recommendations (see REVIEWS BY OTHER CITY ADVISORY / ? • Planning Report - Eagan Promenade June 27, 1995 Page 33 • CROUPS above). ' The conclusions of the Step 1 review will then be incorporated in revisions, if any, to the Preliminary Development Plan. Step 2: Approval of a final Preliminary Development Plan. Preliminary Planned Development Agreement.and PreliminaryJubdivision. Once the City Council has provided general direction on the land use/general site plan, the Preliminary Development Plan and Preliminary Subdivision can be finalized and a written agreement prepared. At this point, some of the outstanding issues associated with performance standards, grading, storm drainage, utilities, wetlands, water quality, tree preservation, trails/sidewalks, and roadway rights-of-way and design will be resolved. If the final Preliminary Development Plan and Preliminary Subdivision are dramatically different from that reviewed and recommended in Step 1, the City Council may, at its discretion, direct APC review of this step. Step 3: Approval of the Final Development Plan and Final Subdivision. The Final Development Plan and Final Subdivision will resolve outstanding detail issues related to final landscaping, performance standards, signage, lighting, architecture, etc. Completion and approval of other processes (e.g. EAW, ISP, wetland replacement plan, etc.) must be completed by this step. This Final Development Plan and Final Subdivision would be reviewed and approved by the City Council based on consistency with the Preliminary Development Plan and Preliminary Subdivision. Again, the City Council may, at its discretion, direct APC review of this step. The foregoing staff evaluation raises issues that will each need to be resolved, but at different steps in the process. Some issues are details that cannot be resolved until Step 1 is completed. For example, a preliminary grading plan cannot be finalized until the specific land uses and site plan layout are determined. Likewise, some issues are details that do not need to be resolved until Step 2 is completed. For example, the location and number of signs will be determined in Step 2, but exact design of these signs do not need to be determined until Step 3. ACTION TO BE CONSIDERED A. To recommend approval or denial of a Preliminary Development Plan for Eagan Promenade as proposed or with modifications. Approval subject to the following conditions: 1. Submission of a revised/finalized Preliminary Development Plan in accordance with . approved land use and/or site plan modifications. • Review and approval of this submission will be based on the following additional conditions: /6°Q Planning Report - Eagan Promenade June 27, 1995 Page 34 a. Submittal and approval of a complete land use plan designating uses for all lots and outlots. b. Submittal and approval of a complete staging plan specifying anticipated building and parking construction sequencing for all lots and outlots. c. Approval of deviations, if any, from code performance standards re: setbacks, building coverage, building height, parking, exterior building finishes and signage. . Parking • d. Construction of all proposed parking in the residential component, including the proof-of-parking stalls, prior to final occupancy in the residential component. e. Above ground detached garages, if allowed in the residential component, shall match the architectural style and exterior building materials of the apartment units. f. Execution of shared parking agreements between all commercial lots. Landscaping g. Identification and approval of all plant materials, including both sides of Promenade Avenue, on the landscaping plan plant list. h. Provision of additional landscaping for screening the rear of the strip center. • i. Maintenance by the developer and/or property owner of all landscaped areas, including annual plant beds, and installation of healthy replacement plants for any plants that die or are removed due to disease. Exterior Building Materials j. Review and approval of exterior building materials and colors. Signs k. Review and approval of deviations, if any, from sign code standards. 1. Review and approval of sign finishes/materials. ((e Planning Report - Eagan Promenade June 27, 1995 Page 35 Lighting m. Review and approval of decorative light fixtures—appearance and Iocations--in entire project. n. Installation of decorative light fixtures in the residential component that match those installed in the commercial component and on Promenade Avenue. o. Location of lighting poles on the bus island in a manner as to not interfere with passenger loading and unloading. p. .Identification of responsibility for installation of light fixtures along Promenade Avenue. • Transit q. Construction of the east-west drive aisle accessing the bus pull-off as a 9 ton bituminous roadway. r. Construction of the Yankee Doodle Road and east-west drive aisle intersections with Promenade Avenue at a minimum 50 foot radii. s. Construction of sufficient drive aisle space in the community retail lot to allow a circulator bus to access these shops. t. Provision of bicycle access to and bicycle racks/lockers at the bus island. u. Provision of interior and exterior seating in and around the bus shelter, bus stop signage (in accordance with MVTA approved signage), and radiant heaters and a telephone in the shelter. Installation of this shelter should be coordinated through MVTA. v. Construction of a bus pull-off area for the residential component on either the east-west collector road north of the area or on Lexington Avenue. Pedestrian access shall be provided from the residential units to this bus stop area. w. Design, construction and installation of all bus stop/shelter seating, walkways and site,amenities in accordance with ADA guidelines. Water Quality/Wetlands x. The water quality mitigation requirements for this development be met with • ( 76 • Planning Report - Eagan Promenade June 27, 1995 Page 36 on-site ponding. y. Any change in the two-cell replacement pond proposed for Pond DP-4 in the revised site plan dated 5/19/95 be re-evaluated by staff and the APRNRC. z. Proposed pond DP-4.3 be constructed using a two-cell design having a similar total wet volume as shown on the revised site plan dated 5/19/95, and that the configuration of the pond be more irregular to create the appearance of a more natural pond. at Ponds DP-6 and DP-5.1 be excavated as per water resources staff direction to fully meet water quality treatment requirements for the residential portion of the site. bb. The developer install a retaining wall to eliminate fill into the wetland fringe adjacent to Pond DP-6.1. cc. The developer leave a natural buffer extending 30-feet back from the normal water level of Pond DP-6.1 within which no grading will occur and natural vegetation will be maintained. The limits of the buffer will be marked on the grading plan and marked with permanent monuments in the field prior to grading. The developer will contact water resources staff at least 5 days prior to the start of grading for approval of the monument type and location. dd. The developer install a retaining wall just south of residential building 5 to eliminate the need for grading within the buffer adjacent to Pond DP-6.1. ee. The APRNRC and staff review and develop a recommendation on whether to recommend to the City Council approval of the wetland replacement plan once a complete plan has been submitted and the 30-day public comment period is over. Grading/Storm Drainage ff. This development shall be responsible for installing and maintaining erosion control measures in accordance with the City's Erosion/Sediment Control Standards. gg. This development shall dedicate drainage and utility easements of sufficient width and at locations as necessary to accommodate existing or proposed utilities, ponds and/or drainage ways according to City standards. ( 7( PIanning Report - Eagan Promenade June 27, 1995 Page 37 hh. The final grading plan shall limit flooding of public streets to a maximum depth of 1.2 feet. ii. The internal storm drainage system and/or emergency overland drainage routes from the commercial area shall not discharge into Ponds DP-5, DP-5.1 or DP- 6. Utilities jj. This development shall extend and loop a 12" water main within the Denmark Avenue and E-W collector road alignment from Yankee Doodle Road to Lexington Avenue in accordance with the City's most recent Comprehensive Water Supply & Distribution Plan and related City engineering standards. kk. The developer shall provide sanitary sewer and water main lateral/service stubs to all adjacent undeveloped properties and Parcels 040-75, 050-75 and 060-75 in accordance with City engineering standards and comp plans. jnternal Roadways 11. The rights-of-way necessary to accommodate the roadway, clear zone, boulevard, and trailway improvements for Denmark Avenue, Promenade Avenue and the E-W Collector Road could vary from approximately 80' to 135'. Final detail design will have to be performed to determine the minimum right-of-way width required at any given point. External Roadways mm. Approval and programming of the external roadway improvements as identified on pages 26 through 28 of this report. nn. The financing of the external roadway improvements required by or benefiting the Eagan Promenade development should be a condition of approval with financial guarantees posted accordingly. Sidewalks/Trailways oo. A 10' bituminous trailway shall be constructed on both sides of Denmark Avenue, Promenade Avenue,, E-W collector road and the west side of Lexington Avenue. pp. An 8' bituminous pedestrian trailway shall be constructed connecting the ( 2--- • PIanning Report - Eagan Promenade June 27, 1995 Page 38 • residential development on the east end to the commercial retail development at a location,alignment,and grade according to City engineering and park trail standards. qq. An internal 6' concrete sidewalk system shall be installed providing connections to the Yankee Doodle trailway and interconnections between the restaurants, shopping mall and auxiliary free-standing building pads, with special pavement treatment across drive aisle to denote crosswalks. rr. Pedestrian crosswalks on Promenade Avenue shall be of an alternative pavement material. Easements/Rights-of-Way • ss. Sufficient right-of-way shall be dedicated to accommodate a road surface and • an 8' clear/safety zone behind the back of curb for Denmark Avenue, Promenade Avenue and the E-W collector road based on the final detailed design requirements for each road segment. tt. A 100' half right-of-way shall be dedicated for Yankee Doodle Road and a 75' half right-of-way shall be dedicated for Lexington Avenue. uu. Community trailways paralleling public streets must be located within expanded public road rights-of-way or a separate transportation/trailway easement. Financial Conditions vv. This development shall be responsible for all costs associated with the design, construction, and inspection of all internal and external public infrastructure improvements necessary to service this development proposal. Tree Preservation ww. Consideration be given to incorporating some of the existing tree mass in the commercial component into the parking lot area. xx. Consideration be given to a re-design or relocation of Building 4 in the residential component to preserve additional specimen trees. Miscellaneous Planning Report - Eagan Promenade June 27, 1995 Page 39 yy. Obtaining any necessary license requirements, including but not limited to on- or off-sale liquor, is the responsibility of the developer/tenant. 2. Preparation and execution of a Preliminary Planned Development Agreement for Eagan Promenade, subject to the above listed conditions and termination of the O'Neil Planned Development. 3. Metropolitan Council approval of City of Eagan Comprehensive Guide Plan amendments for: i) Central Area Plan, ii) Transportation Plan incorporating Yankee Doodle Corridor/Central Transportation Improvements, and iii) Interchange Access Modification Request for Central Area. 4. Completion of an Environmental Assessment Worksheet (EAW) and adoption of a negative declaration of need for an Environmental Impact Statements (EIS) in accordance with MN Rules 4410.0200 to 4410.7800. 5. Minnesota Pollution Control Agency(MPCA)approval of an Indirect Source Permit(ISP) in accordance with MN Rules 7001.1250 to 7001.1350. B. To recommend approval or denial of a Preliminary Subdivision for Eagan Promenade as proposed or with modifications. Approval subject to the following conditions: 1. Approval of a Preliminary Development Plan for Eagan Promenade, subject to the conditions of that approval. 2. Platting of the property by the developer. 3. Standard conditions of plat approval as adopted by Council action on February 2, 1993. 4. Council award of roadway improvements project. 77 STANDARD CONDITIONS OF PLAT APPROVAL A. financial Obligations 1. This development shall accept its additional financial obligations as defined . in the staff's report in accordance with the final plat dimensions and the fates in effect at the time of final plat approval. B. ,Easements and Rights-at-Way 1. This development shall dedicate 10-foot drainage and utility easements centered over all lot lines and, in addition, where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, pending, and utility easements in addition to public street rights-of-way as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. • 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and pending easements to Incorporate the required high water elevation plus three (3) feet as necessitated by storm water storage volume requirements. C. Plans and Specifications 1. Ali public and private streets, drainage systems and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines and policies prior to application for final plat approval. . 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with Current City standards prior to final plat approval. 3. This development shall ensure that all dead-end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. 7 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included in the Development Contract and shall not be released until one year after the date of City certified compliance. D. .Public fmcrovments .1. tf any Improvements are to be Installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trails Dedication 1. This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. G. Water Quality Dedication 1. This development shall be responsible for providing a cash dedication, pending, or a combination thereof In accordance with the criteria identified in the City's Water Quality Management Plan, as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. H. Est 1. All subdivision,zoning end other ordinances affecting this development shall . be adhered to, unless specifically granted a variance by Council action. Advisory Planning Commission City Council Approved: August 25. /987 September 15. 1287 • Revised: July 10. 1290 Revised: _February 2. 1993 • • LTS03 / (4° STANDARD.CON FINANCIAL OBLIGATION - Eagan Promenade There are pay-off balances of special assessments totaling $167,517 on the parcels proposed for platting. The pay-off balance will be allocated to the lots created by the plat. At this time, there are no pending assessments on the parcel proposed for platting. The estimated financial obligation presented is subject to change based upon areas, dimensions and land uses contained in the final plat. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and connections proposed to be made to the City's utility system based on the submitted plans. Improvement Use Rate Quantity Amount Storm Sewer Trunk M.F. $.096/sq ft 1,021,074 sq ft $ 98,023 Lateral Benefit Water M.F. $25.50/1.f. 1,496.71 ff 38,166 Water Trunk M.F. $1,740 Ac 23.44 Ac 40,786 Lateral Benefit Sanitary Sewer M.F. $19.20/ff 969.18 ff 18,608 Lateral Benefit Water C/I $25.50 l.f. 2,313.67 ff 58,999 Storm Sewer Trunk C/I $.116/sq ft 2,727,002 sq ft 316,332 Water Availability Charge C/I $2,745/Ac 62.6 Ac 171,837 Water Trunk C/I $1,740/Ac 62.6 Ac 108,924 Lateral Benefit Sanitary Sewer C/I $19.20/ff 300 ff 5.760 Total $857.435 This financial obligation will be adjusted, dependent upon the facts in the approved development proposal. �...— V,DAR ;' : •t� 'r- Wig' i �� . J ` J ` r t~ .: / -i ....... 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A . 1 1' - • f • - • . { MEMO _ city of eagan MEMO TO: Honorable Mayor and City Council Members FROM: Clyde Thurston, Central Area Task Force Chair DATE: June 20, 1995 SUBJECT: Central Area Task Force Review of Eagan Promenade The Central Area Task Force reconvened twice in the last few weeks to review the development proposal submitted by Opus Corporation for the Northeast Quadrant of the Central Area. Nine Task Force members attended the first of these two meetings, and six members attended the second. We offer the following comments regarding the extent to which this project—Eagan Promenade—is consistent with the Task Force's vision for the Northeast Quadrant. From the very beginning, Opus Corporation has been clear and consistent about its goal: to build a power center. The City, through the Council and the Task Force, has been 'equally clear and consistent in stating our desire to create a sense of place and community identity in our Central Area. Opus Corporation has listened and has truly tried to accommodate the City's objectives in its own program. The Task Force envisioned design concept for the Northeast Quadrant included a retail center, small scale traditional main street, central park, and moderate density residential neighborhood. Eagan Promenade includes a retail center, park, moderate density residential neighborhood and a small shops area. Also, Opus designed the park area to potentially accommodate two of the public facilities that the Task Force determined were desirable for creating a community focal point, which are a community building (the plan shows where the City could potentially locate a facility in the future) and a path/trail system. However, the marriage of these desired features is not in keeping with the Task Force vision. For one thing, the scale of the retail center overwhelms the,park area. The park area itself is not large enough for community gatherings of any significant size. Also, although the project includes an area for small community retail shops, neither these shops nor Promenade Avenue provide a "Main Street" character or "sense of place" to the project. In reviewing the eight criteria originally established by the Task Force to evaluate • proposals for the Northeast Quadrant, the project meets only the market viability criterion. Based on information from the developer and what w- know of our own shopping habits, the retail center is likely to be successful in the marketplace. The following are the Task Force's comments on the remaining seven criteria. Multi-Use Complex: Eagan Promenade is a multi-use complex, but the Task Force does not feel the uses, given the scale, are necessarily complementary or will create a synergistic development. Sense of Place: Eagan Promenade is basically a large shopping center. While it may be a commercial success, the project does not contribute any substantial community characteristic to create a community focal area. Pedestrian Environment: Pedestrian access and circulation is provided in the project. However, the large scale and design of the power center—with a 1,500 foot length and 2,000+ parking spaces—makes it seem unlikely that people will be inclined to walk from one area of the project to another. Community Facilities: The project does attempt to incorporate community facilities. However, the analysis of the allotted space for these facilities found it to be • inadequate for large community events. Much of the designated park land area is unbuildable and unusable for community gathering because of the steep slopes. The Village Green area, for example, has less than one acre of usable space. Linkages: The Task Force does not believe that there is any characteristic to the project that will help link the community together. Scale/Character/Building Mass: Eagan Promenade has the scale and building mass to make it recognizable, but as a large retail center, not as the central feature of the City. Natural Amenities: A,noteworthy attempt was made to protect the natural amenities by locating the park adjacent to the ponds, steep slopes and heavily wooded eastern part of the site. Also, the reduction in the size of the residential component from that originally proposed provides additional protection of trees and slopes. However, a significant number of trees will still be removed by the development, and the layout of the park land makes it difficult to use the natural features of the site to the best advantage. In summary,we believe that Eagan Promenade has many admirable features, particularly the attempt to include large scale retail, small shops retail, residential and park uses all In one project. The retail component is likely to be successful in today's marketplace. However, the project does not include any element of sufficient scale to provide a • community focal area or"sense of place"for Eagan's residents. The Task Force believes that the current proposal would require significant modifications to meet the vision set forth in the proposed Comprehensive Guide Plan amendment for the Central Area. If 2 such modifications are not possible, the original vision will probably not be realized within the Central Area. If the City is prepared to accept that fact, we would then recommend that efforts be refocused to secure appropriate land elsewhere in the Central Area for a future Central Park, Community Center, and other salvageable elements of our vision. Thank you for the opportunity to put our Central Area Task Force work into practice. If we can be of any further assistance, please let me know. • • 3 (e5 KENNETH P. KETCHAM • ATTORNEY AT LAW 4957 Barrington Cove Memphis, TN 38 125-3 70 1 June 1, 1995 � Ms. Kristy Marnin = - _ .: .,`;=L Senior Planner Planning Department • City of Eagan 3795 Pilot Knob Road Eagan, MN 55122 Re: SE 1/4 of Section 10 3345 South Lexington Avenue, Eagan Dear Ms. Marnin: My parents, Stan and June Ketcham, have asked me to contact you in regards to the recent planning activity for the above noted area. This includes the rezoning of the property located contiguous to their property in the SW 1/4 of Section 11 . Our concern is the diminution of the value of their property, and the other four- one acre parcels (which have been since 1955, residential in nature and agricultural in zoning), if they are excluded from the master developmental process being currently proposed for "downtown Eagan", i.e., the south '1/2 of Section 10. What we have is defacto "spot zoning". Five residential lots, being used as R-1 zoning, are in a sea of Industrial at worst, and a mixed use PUD at best. As 40 year residents of Eagan, they would like the City's assurances that any proposed development would be so structured that the developer is unable to isolate their property so that it becomes virtually worthless. As the planning department is the "point guard" to the developmental process, we would appreciate any assistance that you may give us in this matter. In light of the re-zoning request by Northwestern Mutual Life for Section 11, and the notation in the April 17, 195 staff report which indicated that the "compatibility" of the intended use and its west boundary of the development is "less certain", the developer could eliminate your concern by purchasing the affected lots on Lexington Avenue at a blended commercial/residential rate to eliminate the staff's concern about compatibility. Your report indicates that a 100' setback is required on the west side of Lexington Avenue, but you then recommended a deviation from the City Code in that respect. TELEPHONE(901) 755-2952-FACSIMILE(901) 751-9673 As residents directly affected by this setback requirement, they do not agree with your recommendation that this setback be reduced to 50 feet. As Yankee Doodle Road is designated as an "A Minor Arterial" and Lexington Avenue a "B" Minor Arterial, and with both being community collector streets, for the purposes of a "buffer" to the Industrial zoning, for the obvious reasons, this roadway should not be deemed a suitable "buffer". Being only a little facetious: "the buildings do not have to be setback 100' as they will not be seen because the view and solitude is blocked by the thousands of vehicles traversing Lexington Avenue every day" - seems a little weak. By isolating these homes by virtue of the surrounding re-zoning and developmental approval process, we may even have an inverse condemnation situation. Thank you for your consideration in this matter. If you have any questions, please feel free to give me a call. Sincerely yours, P'• Kenneth P. Ketcham CC: Ted Wachter Tom Hedges Stan Ketcham -I _ .0.411;. r t city oc acja n THOMAS EGAN Mayor PATRICIA AWADA SHAWN HUNTER SANDRA A.MASIN THEODORE WACHTER Council Members June 22, 1995 THOMAS HEDGES Cily Administrator E.J. VAN OVERBEKE City Clerk Kenneth P. Ketcham 4957 Barrington Cove Memphis, TN 38125-3701 RE: 3345 Lexington Avenue, Eagan Dear Mr. Ketcham: I have reviewed your letter regarding your parents' property at 3345 Lexington Avenue indicating a concern that this property has been excluded from the Central Area planning process. Your parents, Stan and June Ketcham, received notice of and attended a public information meeting regarding the Central Area Plan on March 23, 1995. At this meeting, staff reviewed the background studies and process undertaken by the City in preparing the Central Area Plan. The Central Area generally includes land in the four quadrants centered on the Yankee Doodle Road/I-35E intersection. The Central Area Plan establishes goals and policies for use by the City in evaluating development proposals in the area. The public hearing for the Central Area Plan, of which your parents also received notice, was held on April 6, 1995. The City Council approved this plan, subject to Metropolitan Council approval, on May 15, 1995. More recently, Opus Corporation submitted a development proposal for the 120 acres of land immediately adjacent to your parents' property. This land, often referred to as the O'Neil Property, has been zoned PD (Planned Development) since 1985. The approved Finalized Preliminary Development allows a mix of commercial and limited industrial uses. The Opus proposal would revise this existing commercial PD for development of a retail shopping area and moderate density housing. The residential component of the proposed project is located on the eastern side of the site, adjacent to the five existing single-family homes. Significant grade differences and existing vegetation exist and will be retained - between the proposed development and the existing homes. The proposed plan does j MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY 3830 PILOT KNOB ROAD JA,01 COACHMAN POINT THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY EAGAN.MINNESOTA 55122.1897 EAGAN.MINNESOTA 55122 PHONE:(612)681.4600 PHONE:(612)r•A l-4300 FAX:(612)681.4612 Equal Opportunity/Aftlrmotive Lion Employer FAX:(612)681.4360 100:(612)454.8535 (DD•(612)454.8535 i I • Kenneth Ketcham June 23, 1995 Page 2 not isolate the five single-family homes and would allow these properties to remain in use as single-family residential homes. If your parents are interested in selling their property, now or at some point in the future, they may sell it for continued use as a single-family residence, or may contact Opus Corporation to inquire of their interest in including it into their project at a future date. The public hearing for this development proposal is June 27, 1995. Your parents were mailed notice of this hearing on June 13, 1995. Regarding your reference to Northwestern Mutual Life's recent development application, this application was for preliminary subdivision approval, not for rezoning as stated in your letter. That property is zoned I-1 (Limited Industrial) and has been zoned as such since 1970. Thank you for informing us of your concerns regarding development proposals in the vicinity of your parents' property. If you have any questions, please call me at (612) 681- 4688. Sincerely, Kristy Mar= Senior Planner cc: Advisory Planning Commission Peggy Reichert, Community Development Director Stan and June Ketcham • Agenda Information Memo July 11, 1995 D. CONTRACT 95-06. 1995 SEALCOATING ACTION TO BE CONSIDERED: To reject the bids received for Contract 95-06 (1995 Sealcoating) and authorize a re-advertisement ofmodified specifications with a bid opening scheduled for 10:00 A.M. on Tuesday, July 25, 1995. FACTS: • On Friday,June 30 at 10:00A.M.,formal bids were received for the application of the City's pre- purchased sealcoat aggregate as a part of the 1995 Sealcoat Program. • As a result of research with MnDot, our specifications were modified this year to try and reduce the amount of aggregate applied and a change in the composition of the asphalt emulsion used to apply the aggregate. This specification modification was performed as a cost saving measure for not only the application contract but also labor saving on the sweep up of subsequent excess aggregate. • The bids received do not reflect the anticipated cost savings and are in excess of the budget. • If the specifications are revised to previous standards and a re-advertisement is authorized, a contract award can be considered at the August 1 meeting which is still timely for construction this year. ATTACHMENTS: • Bid tabulation,Page /CI( • °\,t) - - - _ . co E .• Co o 0 o E cc' CI O a co co C C) Nt. E cv cv al m a •c 'a a CD O 7 co ti CO if; • M 4, 49 O O O a. Ti O O O Q co g' Q ' O N u1 N Q. O 0 0 In al N v 0 q s a Q 75 co ca Q i < I-- = u V 4-1 WZ gE =• gion E"' V J.J W � ao � CO 09 LLI N ¢ N o 4 U a0 b 11= � 3 o Cr a d I— C) Cl) = Q 2 G a w m cu .= g � •"i _ . co 0 0 all r _ � � Y _ INYW � _21 - 11 R ' eN• it 4 4 0 e- 2 U e- C) c Ti (3 o 'a m a)CO co a u. C. m ua.. C. 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