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12/19/1995 - City Council Regular
AGENDA EAGAN CITY COUNCIL - REGULAR MMETING ' EAGAN MUNICIPAL CENTER DECEMBER 19, 1995 6:30 P.M. I. ROLL CALL i PLEDGE OF ALLEGIANCE II. ADOPT AGENDA i APPROVAL OF MINUTES (BLUE) III. VISITORS TO BE BEARD (10 MINUTE TOTAL TIME LIMIT) IV. DEPARTMENT BEAD BUSINESS (BLUE) , l A. Civic Arena Community Update Y V. CONSENT AGENDA (PINK) . A. PERSONNEL ITEMS �: B. PLUMBERS LICENSES C. SPECIAL HUNTING PERMITS ' /v D. LICENSE RENEWALS: Paintball Sport Facility, Stable, Refuse Haulers, Tobacco Sales and Tree Maintenance Contractors ./ E. CHANGE ORDERS, Police Department/Municipal Center Expansion F1 F. APPROVE 1995 General Fund Budget Adjustments G. APPROVE 1996 Special Revenue Fund Budgets 07.), ;y0 H. AUTHORIZE TRANSFER of General Fund Balance to the Radio Replacement Improvement Fund and Authorize a General Fund Balance Reserve for Abatements. ,,,1 71. CONTRACT 96-03, Receive Bids, Award Contract, Well #19 Pump Equipment and V Facilities, located on Thomas Lake Road at school entrance ,?O J. CITY ATTORNEY Fee Rates for 1996 K. APPROVE NEW Application Form and Development Approval Process Handouts L. RECOMMENDATION, Airport Relations Commission, Off-Peak Corridor Crossing �S Procedure .L�M. PROJECT 636R, Present Revised Feasibility Report, Schedule Public Hearing, Poppler Lane Street Improvements Ve N. CONTRACT 95-17, Receive Bids, Award Contract, Well #18, Cliff Road Wat r Treatment Facility ---"' VI. 7:00 - PUBLIC HEARINGS (SALMON) VII. OLD BUSINESS (ORCHID) (� �')A. CERTIFICATION OF 1996 Payable Property Tax Levy V '-j cj B. 1996 GENERAL Fund Budget and 1996 Enterprise Budgets Including Water, Sanitary Sewer, Street Lighting, Storm Drainage and Civic Arena ((5 C. CONSIDERATION OF Stop Signs, Weston Hills Drive at Red Pine Lane and Stratford Lane C" E.. PROJECT 694, Receive Feasibility Report, Schedule Public Hearing, Eagan Promenade Streets and Utilities E. PROJECT 695, Receive Feasibility Report, Schedule Public Hearing, Yankee )i1 Doodle/35E Corridor Improvements VV F. LIVABLE COMMUNITIES Goals VIII. NEVI BUSINESS (TAN) �� ADOPT POSITION, Dual Track Airport Planning Process B. EAGAN PROMENADE Environmental Assessment Worksheet and Wetland Replacem nt rof Lj Plan IZ. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE (GREY) X. ADMINISTRATIVE AGENDA (GREEN) XI. VISITORS TO BE BEARD (for those persons not on agenda) XII. ADJOURNMENT VIII. EXECUTIVE SESSION The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid. MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: DECEMBER 15, 1995 SUBJECT: AGENDA INFORMATION FOR THE DECEMBER 19, 1995 CITY COUNCIL MEETING After approval of the December 19, 1995 City Council agenda, the November 21,November 28 and December 5, 1995 special City Council minutes and the December 5, 1995 regular City Council meeting minutes, the following items are in order for consideration. A. CIVIC ARENA COMMUNITY UPDATE This item will be forwarded with the Additional Information Packet on Monday. • 1 MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota ecember 5, 1995 • A special meeting of the Eagan December 5, 1995 at 4:30 p.m. at the Eagan Municipal Center. Present were **or Egan and Councilmembers Wachter, Masin and Hunter. (Councilmember Awada arrived at 4:50 p.m.gilgo present were City Administrator Tom Hedges, Director of Public Works Tom Colbert, Community Development Director Peggy Reichert, Finance Director Gene VanOverbeke and Assistant to the Administrator Jon Hohenstein. PROPOSED FINANCING PLAN FOR CENTRAL AREA TRANSPORTATION IMPROVEMENTS Administrator Hedges reviewed the sii',Oems OM has with the financing plan for central area transportation Improvements. They are concerned becausEffe dollar0ount is higher than what was represented In the previous estimate. He complimented Opus for gettirfifithis infotfOtion the Council requested in a timely manner. Director of Public Works Colbert noted that the CouNil..pftNI .0,.__..d.P.9141.what Is a fair and equitable contribution required from the Opus Promenade development for tOkiiiftifirWtfaki*Ogaii Improvements to the Yankee Doodle corridor and the 35E Interchange modifications. He inifiditiathieffiereliiicidispute In the traffic numbers between the two consultants; however, there is a difference In the way the excess capacity credits are calculated. He stated that a base proposal was prepared on the premise that the first phase of the external improvements are being driven by the Opus proposal, and should be their responsibility. Opus has stated that the full cost of these Improvements Is significantly more than their budget, and have requested the City to give consideration to the value of the excess capacity resulting from the public transportation Improverpants0 reduce their financial contribution obligation accordingly. He reviewed several scenarios identify.ing:g00416<fili of credits to be provided recognizing residual benefits these transportation improvements iiiiiiiiiiiiiiiiiiiiiiiiiiiiiii at large The scenarios included: 1)The City's current position, which is 15% Nrealigials.'excess opacity credit applied to all Improvements; 2) 58% incremental excess capacity credit applied to:Apr.:bridge:Widening and third lane Improvements only; 3) 58% Incremental' excess capacity credit applied to airliffOti:isOffiants.except the new Yankee Doodle on-ramp to 35E; and 4)58%Incremental°excess capacity credit applied tai: ments,which is Opus'proposal. He reviewed the rationale for each of these scenarios. He noted that the 'ofty is foregoing special assessments, doing the Improvements early and prefinancing the county's participation to facilitate this development. Therefore,the method of determining excess capacity Is reasonable. Councilmember Wachter asked how the property owners feel about this. He feels the city and Opus are at an Impasse. He doesn't want to Impact theAMars any:Ram:Man necessary. He feels it is between Opus and the property owners to work out the additioojilOtiffi:.0e04:::tiiiii Is developer driven. This property will develop sooner or later, whether it is this developer*flot• Councilmember Hunter disagreed.ik1feels the consultant study is very clear and he agrees with their analysis. He feels the credits should be ciiigNeOlgifithe;:lopEaRed capacity of the project, not a portion of the whole. He feels there is an issue with ifetlikiiltitiliiiikigOt for the development and foregoing special assessments. He doesn't think 58% credit for all aspects is appropriate. He feels accelerating the improvements Is worth something, but doesn't know what that amount is. He is not comfortable deciding this large issue in such a short period of time, but understands Opus' schedule. Councilmember Masin concurred. Mayor Egan noted that these numbers,04iiii*W He agrees more with the BRW figures. He feels It Is more fair and equitable He doesn't feel togifoiiiiit.witattiOrpount of the burden on the developer because of generated traffic is equitable. He would stittAkc to work out ii:.iOsonable compromise. ....•• EAGAN SPECIAL CITY COUNCIL MINUTES;DECEMBER 5,1085 . PAGE Councilmember Hunter stated he f :the scenario calling for 58% Incremental excess capacity credit • applied to all Improvements except the Yank Doodle on-ramp is more reasonable. Mayor Egan concurred. Coundimember Masin noted that applying the 58%Incremental excess capacity to major bridge widening and third lane improvements only would leave part of.fl.: liscrePencyt; etas en Opus and the property owners. She asked how the project would be financed if It goes lira::l$tt;yi :;P nce Director VanOverbeke responded that the city would probably have to sell bonds, but f;depends on how Opus pays for the Improvements. Counciimember Hunter indicated he would want Opus to ;War some of this up front. Michelle Foster, of Opus, indicated they would be prepared to put some money up fi'ttiiit,•but doesn't know what that amount is. Councimember Wachter stated he feels the appropriate middle ground would be to apply the 58% incremental excess capacity to major bridge widening and third lane Improvements only. (Coundlmember Awada arrived at this time.) Councllmember HuOir stated he dok`t thinkk$3 98 million is worth accelerating the project. He feels that Is unreasonable. Considerable discussion fo(iceived cor fining whether it is more equitable to apply the 58%excess capacity credit to major bridge widening and•fhird land iiiiprovements only, or to all improvements except the new Yankee Doodle on-ramp; or whether some:fitr4 i betwel9n;:t sa•two should be arrived at. Director of Public Works Colbert confirmed that t:he HOV scenarios. A consensus was drawn that 58% Incremental excess capacity;;credit is more equitable than 15% residual excess capacity credit,applied to all Improvements; and that the additional value Is for acceleration of the Improvements. After considerable more discussion,Masin moved,Wachter seconded a motion to approve a 58%incremental excess capacity credit applied to major bridge widening and;third lane Improvements only. Councilmember Hunter reiterated that he doesn't feel that is reasonable; however; Councilmember Awada stated::sl>e doesn't.,feel taxpayers should be funding Improvements for developers.,; Councilmember Wachter.c x o r$t3: More discussion followed concerning arriving at a figure between the two scenarios, but K wa9::telf•kt It Wind be difficult to do that because there has to be some basis for arriving at a number and jutj iigft isiore i lscusslon followed. Aye: 3 Nay: 2 (Egan, Hunter opposed.) Counciimember Masin noted that ff;QJ? .,can't gp ahead, It is due to cost. The city shouldn't have to bear the burden of these Improvements. Couiiditter•.Hunter stated he doesn't understand the rationale of applying the credit to everythiipg but bridge widening arrci:tfitit#liOe:improvements,and discussion followed on that. Tim Mumane, of Opus Corporation, indicated that applying the credit to all improvements but the Yankee Doodle on-ramp would have been feasible; however, this amount will be challenging. Michelle Foster added that this doesn't include right-of-way,costs. Community Development Director Reichert noted that the rationale for applying the credit to all Improvements but the on-ramp is that this ramp is replacing another one. Further discussion followed on the two scenarios, but no.change was.made In the decision. DUAL TRACK'AIFiPOkiai NING PROCESS • Lam•• 1 Assistant to the Administrator Hoiteln statil that airport traffic Is expected to increase from 455,000 annual operations in 1994 to approximate .$.1(X? a i al operations in 2020. There are currently unacceptable delays at the airport, and it has become I q ry0iiigiii**( decision as to whether to expand the current airport,or relocate the airport'to a new site ld Dakotitt60ilty::1#ieviewed some of the issues associated with both expansion and relocation of the airport, and the process and criteria used by each of the commissions to reach a recommendation. Some of the criteria used In reviewing this Issue include: airport operations, ground access,air service, environmental, economic, community impact,financial and strategic Issues. He noted that the expansion alternative Is estimated to cost$2.8 billion,as opp ,$.c tolen:estimated$4.7 billion for relocation of the airport. The costs would be borne by airport users and FiNAtt r1 ement funds. He then reviewed the issues assodiitAt1 with this decisti .which Included: 1) how each of the afematives Impacts the City of Eagan on the basis of ttre:criteria reviewed byihe commissions;whether Eagan stands to benefit or be harmed by each of the options; and:fit actual impacts aide:expected in each of the criteria; 2)the merits of • 1 • EAGAN SPECIAL CiTY COUNCIL MINUTES;DECEMBER 5, 1905 PAGE 3 the criteria from the city's perspective and wiygolher certain criteria should be weighed more heavily than others; 3) whether the capacity•of the expansion afternait a Is sufficient to meet the region's needs before and after the year 2020; 4) whether the capacity of the relocated airport is necessary; how likely it is that growth will exceed projections;and whether any additional compatilign :Bocmgroig ivity will be attracted to the region because this capacity exists;5)whether the cost estimate9:ai icxir ly: 3 all a sts for each option;6)whether the city should support land banking as a means of ensuring that an adequate site Is available if future airport demands require it; and 7) whether the city should actively suppvit the availability of mitigation funds and mitigation tools for airport related impacts to residents regardless of t iiiiption chosen and whether these funds should be pursued prior to the Dual Track recommendation is presented to the Legislature. Mayor Egan noted that a lot could happen at the airport,depending on whether Northwest Airlines continues • to hub in Minneapolis/St.Paul. He noted there.has been some talk of Northwest Airlines merging with America West Airlines. Discussion followed concerning nailsa::contourst:•Councilmember Awada asked when it is anticipated that stages 31/2 and 4 aircraft will be used. Asstslant to tiit:Administrator Hohenstein noted that in the past,there has been about 20 years between stages, mear4 that stkiii 4 could be anticipated to dominate the fleet around the year 2020. He indicated that European coui>tries arelliaady talking about requiring stage 4 aircraft in the near future. He then reviewed the background of the Dual Track Airport Planning Process. He noted that the city has taken a neutral position in this debate to ensure that the best and most complete information was available for consideration of a position. He noted that the Environmental Impact Statement comparing the two alternatives is being made available for comment. He stated that recommendations have been provided by the Advisory Planning Commisskm,Economic Development Commission and Airport Relations Commission,and a public informmation effort was pursued, as well as a public hearing opportun 7 Qii sukled that there has been a lot of concern and speculation about relocating the airport to Dakota 4f;;;such as damage to the aquifer. Such concerns are addressed In the Environmental impact exii4hple, it has been determined that the effects on the aquifer from an airport would actually be lees thara;tl: t fronfsurrent agricultural uses. He stated that the Advisory Planning Commission and Economic Development Commission are recommending expansion of the airport, and . the Airport Relations Commission Is recommending•relocatititti:;: 11.1 three commissions, however, supported land banking of the Dakota County site to ensure that the region db 's:a7ot need to repeat the Dual Track process. They also indicated that effective mitigation would be essential regardless of the option chosen. He then reviewed the Airport Area Community Protection Concept Package developed by staff of the cities of Bloomington, Richfield, Minneapolis,Mendota Heights and Eagan,the Metropolitan Airports Commission and the Metropolitan Council. The package includes Community Protection,Tods,which include property value guarantees, tax increment financing,preferential tax treatn for se.im te4;properties,revitalization approaches,Investment banks, etc. He indicated that the City of R(tild hals;aaked'aif'affected cities to support the package during the upcoming legislative session. He noted that fltie AirportiiIlations Commission recommended the following additions to the Community Protection Concept Pagitage: 1). qund insulation, property value guarantees, tax increment financing and preferential tax programs shotlft.ba.Ingit ier)ted in a graduated fashion at 2 and 3 miles from 60 DNL contour, and these programs should benefl): O. erc Mi dents without penalizing the local jurisdictions; 2) New commercial development should be eiicouraged'fin iiir commmunities most affected by aircraft noise rather than on airport property; 3) New commercial development within airport property at either the existing airport or Dakota County location should be required to make payments in lieu of taxes and fiscal disparities contributions and that fiscal disparities distributions equal to these contributions should be made to the communities most affected by aircraft noise; and 4) Eliminate fiscal disparitiefikmiftigon for communities most affected by aircraft noise or at least within the 60 DNL contour. He orpogiogigolipperational changes recommended by the Airport . Relations Commission to be vigorously enfof 'by the Metrtitan Airport Commission, some of which included: Narrowing corridor operations by using newlieuvailable technoliiiik and ensuring compliance with the corridor,and absent effective and acceptable compliance;•the Runway Use. ystem should be dismantled, parallel crosswind runways should be added to provide equal pacity in eyar.dir ipn,and every effort should be made to equitably • EAGAN SPECIAL CITY COUNCIL MINUTES;DECEMBER 5, 1995 PAGE 4 distribute air traffic on all sides of the airport; that the airport should place equitable impacts on all communities It abuts and reduce Its Inequitable reliance c :the Eagan-Mendota Heights corridor. He reviewed the various commIssiorqe59KintxKleLic3994the Dual Track Airport Planning Process Draft EIS. ........ ......••••• •••. Councdmember Masin asked how *city cart best maximize Its economic situation. If the airport is expanded, It won't be able to be expanded afiy:further in the future. She asked about the effect of new technology on air traffic. Assistant to the Administrator Hohenstein responded that relocation could shift new growth to the southeast portion of the region, but would not reduce the rate of growth. The technology will not change dramatically. Counolimember Awada stated she feels the Legislature will choose expansion of the current airport. • Assuming that, she asked whether the recopxnendations include sufficient tools to protect the city in that event Assistant to the Administrator Hohensteln r ,$;lornded tha he thinks so, but that assumes the Legislature includes those tools and allocations in their decision.i; comm dilation affect numbers,and he feels the Co unci needs to strategize with mitigation. Counclimembervgader exgir;O5sed his support for the recommendations regarding fiscal disparities. Counclimember Masin questiorli tt'whetherliie figures for expansion are accurate and asked whether more accurate figures are available. A ssistain#p • dgtipstretw:i(ohenstein noted that the figures are constantly being revised. • At 6:30 p.m., the meeting adjourned to the regular Council meeting. DLP Date City Clerk • • MINUTES OF A SPECIAL•MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota ::: : ovember 21, 1995 A special meeting of the Eagan City'Cot'litici'vii'$s'f et or uesday, November 21, 1995 at 5:00 p.m.at the Eagan Municipal Center. Present were Maya► an and Councilmembers Awada,Wachter,Masin and Hunter. Also present were City Administrator Tom Hedges;;:Director of Public Works Tom Colbert, Community Development Director Peggy Reichert, Park& Recreation Director Ken Vraa, and Finance Director Gene•VanOverbeke. - VISITORS TO BE HEARD Dave Vogt, 4115 Lexington AvenOilinade a,request to the Council to reconsider the approval of the Soderholm Addition due to the fact that he wad dot notill #of the public hearings relating to the Soderholm Addition; wrong or misleading Information was given : esideni ;*nd safety and traffic Issues. He stated he doesn't feel It fits with the Immediate area. Doug Reid, Chief Building Official, iiii.1004;f4.01WA accessory additions in Thomas Lake Heights and Thomas Lake Heights 2nd Addition. He noted that Miring a Yecent plan review of a building permit application, it was discovered that the three season porch and deck were proposed to be built outside the platted lot lines of the existing townhome. He noted that.the,building was built within a foot of the property line. The complex was built by four different contractors between 1980 and 1985. He Indicated that over time, new decks and porches/additions were attached and some existing decks were.c onverted into porches over the property line into the common association property. When the,owners applied;:fciV 1 Tiding permits;they presented a letter from the homeowners association agreeing to their plans;,.:H ;noted ti!iat'building activity-is regulated by a homeowners association,and protective covenants are no t:i# t ad:by'tha City. He indicated that this situation raises a concern about fire walls. He reviewed several opttoitis as,to how to::address this situation. After some discussion, the Council consensus was to prepare a policy to.:8110::14144stfng structures to be maintained and new additions to be constructed with the consent of the homeowners;; S ation in accordance with approval from the City. • Direction was given to allow the homeowner to proceed virifli;tki. building permit. COMMUNITY DEVELOPMENT UPDATE Community Development Director Reichert gave an update on various community development Issues. Regarding the John Doe Planned Devalppti.ent, §! ndi0ted they are trying to move as fast as they can on this, but there are some_problems that:iced fo tie 4tk #:;Otit. She reviewed a Comprehensive Guide Plan problem with the Airliner Motel. She noteltAiiiit a ressdar t called her recently Indicating they witnessed a vagrant coming out of this vacant motel. She Indicated she needs to meet With the owners to resolve this problem. She feels it should be torn down. She noted t OO:will be#ifighborhood meetings on this planned development before It comes back•to the Council. The main ;; :lgc; : ccl::land use Blue Gentian Way is currently a gravel road, and homeowners In this area feel theitikefiiiiiii itid.aiee.lndicated they are not willing to pay to upgrade the road if the area develops. She briefly reviewed the post office plan for a payroll facility at The Waters. She also reviewed a Rottlund Homes proposal for the Bieter property. She noted th6..plan Is for a commercial corner,and 500 residential units, Including a mix of townhomes and single faalii:: : ' ..Counctl was not enthused about the commercial component. Community Development DlrectarOfaicfiert kid# 61d there is commercial property to the south. She noted they are asking for narrower lots ancgOacks betweerr.fltitf buildings. They have Indicated they have some new housing concepts they would like to lrtroduce. The Courit;p;may want a presentation on it. Councilmember Awada suggested this be executive housirtgc:Community Develment Director Reichert noted that the developer • EAGAN SPECIAL CITY COUNCIL MINUTES; NOVEMBER 21, 1995 • PAGE 2 has a concern about land prices.'and feels:;ti.ie commercial component Is necessary to make the project work financially. Councilmember Awada Indicated i#ifttland prices do not affect zoning decisions. Councilmember Hunter concurred,noting that 65 foot(lots are not the city's standard. Community Development Director Reichert noted that lf the city's goal Is to create affordable houSlit;;:jkiiiii;W:g*imeel.to look at the numbers for different types of housing stock. Councilmember Awada Indicagtei :i rwdt gafii t)fie Livable Communities Act and no goals have been set yet. She doesn't support high detest. There was little support from the Council for the proposed plan. Community Development.Director Reichert reviewed a concept drawing presented by Pulte Development Company for the development of the Carriage Hills Golf Course. She noted that the City has not received anything official from them and that this plan is just in the concept stage. The concept plan calls for a mixture of townhomes, twin homes and single family homes with the higher density housing to the north and single family homes to the south.' Councilmember Hunter stated that sgpport for this concept will depend on what happens to the property to the north. Administrator Hedges handed out> .titter for'Cbuncilmembers he received by fax from some constituents regarding the sale of Carriages Hills Golf Co itl e. MayQ Egan noted that the'people surrounding the golf course spent more money for these homes to be to thei&lf course, and they had a reasonable expectation that ft would remain a golf course. Some discussion f llnweG(;wifh Councilmembers again expressing their concerns about density. Community Development,Director Reichert then reviewed a proposal by Pulte Development Company for a development north of the Primenade project and adjacent to the bulk mail center. Councilmember Awada stated she doesn't feel residential should go in that area. She feels it would better as industrial. Community Developrrient Director Reichert noted the.pityAint a letter to Opus telling them what their share of the public improvements would be They are not;pleas ;withi'the results and staff will be meeting with them regarding that. She noted May are calculating;:tie;excess'capacity credit differently and feel they owe much less than the city's calculations. She then reviewed a proposal from Centex'for apartments north of Duckwood Estates and adjacent to Town Centre Drive. This property has gone tax forfeit. The Coilncil4ld n express support for residential in this location. Administrator Hedges indicated he had a meeting with the potential owners of the Northwestern Mutual site and discussed the city's plans for a golf course and community center. They indicated they would like the property for a warehouse and additional development. After some discussion,the potential owners agreed to go back and rework their plan, and agreed that perhaps they wouldn't need the entire 200 acres. In turn, the city agreed to attempt to revise the golf course layout to see.if:8:c uid work.on•less land. Councilmember Awada suggested the city swap that land with the tax forfeit lar iihat•v s pigiii4gtlor a park near Gopher Smelting. Parks and Recreation Director Vraa indicated that that:i4 done fkgii gh the legislature,so a land swap would have to go back t the legislature. Community Developmenibliector Reldiert added that the potential owner has said they want 200 acres but there isn't 200 acres available att h!here else to Eagan which is why they are both looking at the same property. Parks and Recreation Director ,:lndl tta# : se►rted the plan for a golf course and community center on the Northwestern Mutual site to tiieAi#IS6r; 0.4:iNiic atlon&Natural Resources Commission and they were very supportive of the idea. The meeting adjourned at 6:30 p.m. to the regular City Council meeting. DLP • '" Date City Clerk MINUTES OF A SPECIAL.MEETING OF THE EAGAN CITY COUNCIL Eagan Minnesota • November 28, 1995 • A special meeting of the Eagan City' : 8'## 3i ttiesday, November 28, 1995 at 5:00 p.m. at the Eagan Municipal Center. Present were Maygr. gan and Counc>Imembers Wachter, Masin and Hunter. Absent was Coundimember Awad& Also present were Cfr Administrator Tom Hedges,Community Development Director Peggy Reichert, Park & Recreation Director Ken Vr8a, Civic Arena Director Todd Burkart and Finance Director Gene VanOverbeke. REVIEW 1995 OPERATING BUDGET AND PARTS OF THE FIVE YEAR CIP Administrator Hedges reviewed motions to.the general fund operating budget. He noted the changes increase the overall budget from $15,052,4;3O to $140.01,900 and Increase the contingency from $198,200 to $199,100. Administrator Hedges noted that nwket:.;*uas,are.Increasing and the classification structure causes changes also He noted that the budget has t l $ft.goJ 0 t Zt f !atically. Eagan is ranked 95th out of 106 metro area cities for tax rates. Finance Director VanCfveitsekerr'rbtad'tfiiit'the 1995 mean property value Is$109,339; and the 1996 mean property value is $115,626. General discussion followed on taxes. Civic Arena Budget Parks and Recreation Director Vraa reviewed Items that:still need to be done at the civic arena. He noted the bleachers and sound system are now In the Civic Arangtftiiiiiii to volunteer labor and donations. He gave the status of the wading pool, which is done except.fdx 0::;()irie for the water heating, and signage. He raised some operational issues' uch:as.the Lei*to Skate Program. He noted there are some crowd control issues that need to be worked out, as'welt'as one hot water and computer issues they are working on He noted the revenues are on or above target.'''"Iti sions and public skating sessions are above • expectations. The late night rental is below expectations;'NOtirieyrQi;, he feels it is off to a good start. The arena is now programming a men's hockey league to use the late hours. He noted that next Spring,they will have to build on the figure skating component. Now added are two figure skating sessions,two open skating sessions,and two open hockey sessions during the day time hours. They plan to run ice to May 12. On May 18-19,there will be dry floor activities,such as craft shows. There have been some inquiries about dry floor activities, but not many. They will continue to market dry floor activities. Summer ice is forecasted to return August 6th and continue through the remainder of the year. Mayor Egan noted he was contacteeSy Pat i l ii+lio emphasized that this needs to be a multi-use facility. He feels the city needs to make reasonabfe'upportunli1es available for open skating in order to maintain a level of trust in the community. Councdmember M asin asked:a#out the possibility of in-line skating or roller hockey. Civic Arena Director Burkart indicated they are ci!) ,kt #*.pQsslbpity. • Parks and Recreation Director Vraa iiote t}iat''tfi '''was a hockey tournament last weekend. He acknowledged they don't like to dose the arena for tournaments;however,this was a girls hockey tournament,and since they are concerned about gender equity,they felt it would be appropriate. He noted that girls hockey has not gotten a lot of exposure, and is becoming popular. He acknowledged that most successful arenas have a blend of figure skating and hockey. Mayor Egan stated the Council may have'eiiiteelfril#00 dry floor activities. Civic Arena Director Burkart stated that the problem is that groups car►:gA:to malls for sldiii antly less than the CMc Arena. Councilmember Wachter stated if there is no Interest in dry:floor events, the cItji:ihouid not hesitate to use the facility for summer ice if it is economical to do so. There we ;.tw other questiona:f garding the Civic Arena budget. • EAGAN SPECIAL CrrY COUNCIL MINUTES;NOVEMBER 28,1995 ' PAGE 2 Water Quality Budaet • Regarding the current Public Enterpi budget, Finance Director VanOverbeke reviewed the Storm Water Utility Budget and noted that the projected reueticieMer te;i ;i :}der quarter. The fee covers three different types of activities: general operations; renewal tic#i�gigii ii84igiiip(*torm drainage facilities; and expansion and modification of the existing storm drainage system,which also includes water quality improvements. He noted there is not enough money to cover ail-activities,4tititt it has become necessary to change the percentages of the three Items covered. Mayor Eganyasked what altetrtiative sources of funding are available for this. Finance Director VanOverbeke responded that Director of Public Works Colbert has said that it would be difficult to assess for storm drainage. The Council will want to look at the Storm Water Trunk Fund to do some renewal and replacement. Other than that,the Council may have to consider a tax levy. Parks and Recreation Director Vraa indicated there are two other sources: developer dedication,which Is directed towards expansion and modification; and grants they are able to receive,which have typically gone t¢swards Improvement projects. Councilmember Masin questioned tlgi,ilectric1jk stations. She feels a lot of money is being spent on that. Director of Public Works Colbert responder t that i t*burden the city has to bear due to the fact that none of the wetlands in the city are connected by a creek;gc..fi':0.. There aren't a lot of alternatives. Discussion followed. There were no other questions in regard to the WA't Op try t !Oat. Eagan Promenade Director of Public Works Colbert indicated he had a meeting with Opus and the O'Neil family regarding their share of the public improvement costs for the Promenade project. They have indicated they have financial limitations that they can't go beyond. They would like an opportunity to prossr their case to the Council. They are under time constraints because they have!to order steel by January,1.::3 rey;t :there are greater community-wide benefits than they should be financially responsible for Commuuf:Development Director Reichert added that the excess capacity was calculated at 15%. They feel there are cftf69tentiivt4is to, alculate excess capacity and that is what they would like to discuss. She noted that they have not'9liown her theij ntire pro forma showing the gap between costs and reasonable profit margin. She indicated they'c ii*ci:at.otlier Opus projects and see what their profit margin is. Director of Public Works Colbert noted that the phllo y:b,loci the calculations Is that the city is at capacity. Opus feels they should only have to pay for half of the excesstipity. There is a question then if they should pay for half•of the capacity, or half of the remaining capacity after the'15%credit Is given. He indicated he doesn't feel that Opus understands the county's formula. Councilmember Wachter stated that Opus buys property at exorbitant prices and then puts pressure on the city so they can make a reasonable profit What they pay for property is a business decision and shouldn't have an effect on city costs. Councilmember Hunter.ilidipated he gpesl.4.t want to see a pro forma or their profit margins from other projects. This should be decideclIt&A;p iblip: (cy:: andpoint as to what is a fair allocation of costs. Mayor Egan concurred. After some discussion;Admitifsrator Hedges suggested they could ask Opus to put their arguments in a memo to the Council that coin be disci doted with the Council packet on Friday. Director of Public Works Colbert Indicated he hais asked Opus rx:get a lettep.to them as soon as possible. Mayor Egan stated he feels he can't make a decision on this without gigtft.spiptligures. Councilmember Hunter suggested the Council get Opus'arguments and meet if they need to to;;MiiiiirgigitiKkligireCpoted that staff would also have to critique their arguments, which could be done on Monday alt 1'fl9stfay p'aa10 the meeting Tuesday night Councilmember . Wachter stated he would like to discuss it at a work session. After further discussion, Hunter moved, Wachter seconded a motion to move the work session to 4:30 p.m. on December 5, 1995. Aye: 4 Nay: 0 caept11..13T PARK (At this time, Coundmember Awad;*ii fegcl eid;b' elephone and participated in this portion of the • meeting via telephone.) Administrator HedOyfieviewed the**force recommendations, which included a June 1996 referendum,which would be posed as one question;and thiiif recesstty to appraise 20-46 acres south of Dlffley Road. He went on to say that Mr. Caponf 3:how offering to dote 10 acres of land north of Diffley Road to the Capon!Art Park Corporation,which would i. is.j 9ne.y:c.4 by the remaining 10 acres. This would be a private l EAGAN SPECIAL CrTY COUNCIL MINUTES;NOVEMBER 28, 1s196 • PAGE 3 non-profit corporation to run the park. Acces o a parking lot south of Diffley Road would be required. He gave an update on the Green Acres property,whi0f*ould include special assessments of approximately$31,000; and real estate taxes of approximately$15,000,w>tlri'a total Just under$47,000. CouricUmember Awada indicated that • Tony Capon' agreed to give 10 acres of IarC#;•r• tfrk:91: 0gad to the foundation for the private non-profit corporation, and the other 10 acres would eQQ f ll iiNifi;t4;.' foundation after fund raising. She noted that Cheryl Caponi and a member ci the board have been aitelidliidtfil meetings instead of Tony. The task force has emphasized that if the city buys the property, uth of Diffley,the park will be city owned and city run. The Caponis have had to deal with that. She noted the task force decided on a June referendum with the Issue to be proposed as one question. She indicated there are still questions over the amount of land to be purchased, and how the cultural center would be run and structured. The task force's stuck on those Issues,and that's where the issue of an appraisal comes in. Administrator Hedges noted that the ta :3orce has asked some very difficult questions of the Caponis to help resolve the Issues. Councilmember Awadi r;;rotated s• iifeels the result of the lawsuit on Remo's property has influenced the Caponis'attitude about this Wl.e issue iii0ounclimember Hunter clarified that the property north of Diffley Road is resolved,so the parcels south v. Diffley J3t ad are what is left to deal with. He feels Remo's property and the north 20 acres of the 40 acre parcel.sgpth;of.plffley are what should be considered. Parks and Recreation Director Vraa noted that using open space CO t era s}#t)Smet;to be considered would be the 40 acres south of Diffley due to its frontage on Quigley Lafie etiif' t Rtitb{t;property. Counciimember Hunter stated he favors Remo's property and the north 20 acres due to its access to Diffley•Road. Administrator Hedges reviewed a possible land swap between Remo and Tony Capons. Councilmember Awada stated she thinks the Caponi's are willing to develop part of the south 20 acres for residential development She noted the Caponi's are asking for approval of an appraisal, and all task force meetings have been cancelled except December 18 until the appraisal issue is resolved. Councilmember Hunter questioned why they would d up operational discussions. Councilmember Awada responded that the task force needs to know if and.Silos ch land would be proposed for purchase first. The task force didn't agree on what to appraise SR }'just the north part of the south 20 acres should be appraised. She thinks the entire property should# ippraised, but the decision's up to the Council. The Council needs to decide which land should be use d=iirid''the function!aspects of the cultural center, but that can't be done until they know how much money the land will:04 4•appraisal will help determine what is the best value for the dollar. • Councilmember Hunter indicated that when this was s` kted;the city was going to run the whole park. Now the city is going to buy land, start running it and incur some operatbnal expenses;and force the citizens to choose all or nothing with the referendum. He Is getting more and more uncomfortable with the whole issue because it is so far away from what was originally intended. Councilmember Awada stated they found out the city can't buy the land and give R to some foundation. The city must be in control of the land. Councimember Wachter asked whethar:ithe.task ford;discussed the sale of the south 20 acres of the 40 acre parcel south of Diffley Road and whether it eeds frt that sale would be sufficient for the foundation to get started on the north 20 acres. CouncBi ember•iii vitifi'stated It would. The property would be taken out of Tony's name which will enable the foundatitii%:to get gs. Councifinember Hunter asked how much an appraisal will cost. Director of Public Works Colbert:indicated.''.would be about $5,000. Councilmember Awada indicated that an appraisal will be needed at some pitifr t. COUtialfrtember Wachter asked why Tony Capons doesn't get the appraisal. Councilmember Awada indicatigi*gomooktio to let him get an appraisal also Administrator Hedges added that they Intend to use the in the assessment appeal. Councilmember Awada stressed that there has to be an agreement on the price. Mayor Egan indicated he is uncomfortable with this also, but feels they have come a long way from where they were a year ago. He supports an appraisal. Egan moved, Masin seconded a motion to authorize the appraisal of the 6 acre parcel owned by Remo Capons,and the two 20 acre parcels, each split in half. Aye: 4 Nay;:;Q•;Some discussion followed. JOINT APR C%Gtllf:M ICIL MEETING Administrator Hedges reviewed topic 'proposed for discussion during the Joint portion of the special City Council meeting with members of the Advi*ry Parks, Recreattdq;$Natural Resources Commission. .EAGAN S ECVL art COUNCIL murk.,NOVEMBER 2 lece PAGE 4 Rich Brasch,Water Resource Coordinator,reviewed the Water Resources Management Program, including the water quality projects for Fish Lake,Black4iirk Lake west basin, Schwanz Lake,Carlson Lake and Heine Pond. He also explained the grant award funding sti t s for both Fish Lake and Schwariz Lake and reported on special activities the city is coordinatiing for those Mr. Brasch also reviewed a Dakota infjreiivfr'cri'rriiiirital.'attitude study the city is cooperating with as a special project. He further presented ordinitiGes that regulate lawn chemicals and pesticides, and a proposed wetland buffer. There was considerable diafission regarding the ordinances by both commisskm and council members present. Jon Onyagi, Recreation Supervisor, provided a detailed background on Holz Farm, reviewing various task force activities. He reviewed the success of the September 23 Open House, noting that over 600 people attended that event. He also stated that the Mission StRament is being developed for Holz Farm Park and once completed, will be presented to the City Council In adr#Igon to itdtZain'budgetary recommendations. He then stated the committee had recently received the report:Om S.E: on the structural soundness of the farm building. The committee hopes to have its report for the nil's *Ow by late February or early March, but at this time, the commission and task force are recommendlrig..the repalr of the roof. There was discussion on the cost, bids received and alternatives for funding. It was:egF$ i#; ;t .clly should proceed ahead with this roof repair and direction was given to place this Item on thri''ti'e ftliiitorih611::ccitigent agenda. - Greg Hove,City Forester,presented a document entitled°Metro Region Forest Resource Management Plan", a final report prepared by the?Minnesota Department of Natural Resources. He also discussed a tree preservation ordinance in detail and after discussion by commission and council members, there was a conclusion that an ordinance would be better than a policy to govern tree preservatiop. Parks and Recreation,Director Vraa reviewed:Itia?stat bf the commission's work on analyzing needs for a park referendum. He statedithat more meelyte:OlitiiffelOiiind a recommendation presented to the City Council in early 1996. J . • Parks and Recreation Director Vraa also's 1arec hat•;the city has been placed on notice by Wescott . • Commons that the rent for a ulnii used for youth prograraiiittikiy.ffie city will increase from$350 to$725 beginning in January 1996. Commission and council members expressed a:tbncem for the increase in cost, stating that the success of the Wescott Commons neighborhood is due to the Dakota County HRA and City of Eagan's involvement in developing the park and budgeting a Youth Coordinator for that neighborhood. It was further stated that this success has led to a higher occupancy and questioned their need to receive full rent for the unit being used by the city. There was consensus that the city use its one year budgetary allocation to rent the unit for six months to continue the program, and make efforts to pursis:alternative9,J,e, funding through the HRA, CDBG block grant, building a shelter for the same purpose, etc; Mayor Egan thanked members of tfiiii: PRNRt # *being present and participating in the joint meeting. The meeting adjourned at approximately 10:00.pm. ......... •••••••••••••:•:.:•:•:•:.:.::::•::: DLP Date • City Clerk • ".1%■ MINUTES OF:A.REGLItARMEETING OF THE EAGA10011:04:0101gii.i: Ulan, Minnesota **comber 5, 1995 *:•:•:•:' A regular meeting of the Eagan City 00060 was held.OiMesday, December 5, 1995 at 630 pm at the Eagan Municipal Center. Present were MaWiiitiligtlOgirri:iiinclImembers Wachter, Awada, Masin, and Hunter. Also present were City Administrator ToMAiittietitiSamunity Development Director Peggy Reichert, Director of Public Works Tom Colbert, Finance Director Gene VanOverbeke and City Attorney Jim Sheldon. Hunter moved,Wachter seconded rii4;4::iii# #0::agenda. Aye: 5 Nay: 0 ••••• •••••• Counclimember Hunter requested an amend:Wit on 00,7, dealing with the temporary on-street parking request, that the fee may be walved*Ijf114:tiatic,W :::A0da moved, Hunter seconded a motion to approve the minutes as amended. Aye: 5 NOXISSONANL: ' ''4,452119SAISSAMMISON: Councilmember Wachter requested an amendment on page 3, where he says he favors more use of concrete. He would like it changed to state that he favors use of decorative concrete, brick and stone. Hunter moved,Awada seconded a motion to appriti*Oe:.minutes as amended. Aye: 5 Nay: 0 .• rgif.:: :44WAS*20jtitiMEM Craig Jensen was sworn in as new Fire Oef,.ottile:ip*in:Volunteer Fire Department Dale Nelson, former Fire Chief, thanked the Fire Department, 00:43*.'past and present staff, and his family. He congratulated Craig Jensen as new chief athäked City staff he has worked with and councilmembers. la.PAMMLAMOSIME.+11:4 Administrator Hedges noted it is being requested that the CMc Arena update be continued for two week& Wachter moved,Masin seconded a!ration to continue this to the December 19,1995 Council meeting. IgLNIKM2g01.. A. Personnel items Item 1. It was recommended to approve the hiring of Tabr as the Parks Maintenance Supervisor. Item 2. It was recommended to approve the hiring of Greg Martin, Kent Knutson, Ray Speri, Eric Hansen, Jason Schwamb,Mark Cleare,Laura Hampton,Shane Johnson,Jason Lay,Ben Koenke,Jenny Nelson,Michael Kremenek,Jennifer Ervasti, Mindy DeBates, Nathan Hauenstein, Troy Johnson, Jason Ponsonby, and Alison Johnson as part-time seasonal Winter Recreation Leaders. B. Plumbers Licenses. it was recommended to approve the tiiiibers licenses for Bradley Plumbing, Penn Plumbing and R T P Plumbing as presented • ••....• C. Approve Policy for Additions/Decks in Existing Townhomes,..4 was recommended to adopt the policy as presented. D. Contract-95-15.Well#19. It was recommended to receive the bids and award Contract 95-15 to the lowest responsible bidder and authorize the Mayor and City Clerk to execute all related documents. •J EAGAN CWTY COUNCIL MINUTES"DECEMBER 5,1sie6;; ::.:.::•':•. .•: ::'. PAGE 2 E. Contract 96-03.Well No. 19 Pumping Fealties. It was recomrded to approve the plans for Contract 96- 03 and authorize the advertisement for a bick.Qprenin9 to be held at,10:30 am. on December 21, 1995. F. Findings of Fact on Denial of Conditional U ..fcK,I tit ieetd. Inc. R was recommended to approve a resolution denying a request by Hoovestol, Inc.�fctf iktit lttltsnal use permit to allow a truck terminal together with secondary sales and services;and a conditional use permit to allow on-site fuel storage on Lots 17 through 24, Block 2, Eagandale Center Industrial Park No. 4. G. Award of contract. Sc1 want Lake Phase II Capital improvements. It was recommended to award the contract to the lowest responsible bidderAst::: t :: •:t$ Hay Lake Extension and south bay modifications as identified in the Schwan Laki Rtis;ls0;#; r ep ttact H. Approve Independent Auditors for 1995. 1996 and 1997. it:ikas recommended to approve the City's Independent auditor for the years ending December At. .%95, 19S16:nnd 1997 upon the recommendation of the City Administrator, Director'of Finance and istoV)it ictor... ;i lance. I. 1995 Bu¢Qet Adjustment. Holz Farm Roof Repair. it was'recommended to approve an adjustment to the Parks and Recreation 1995 Operational budget, not to exceed$15,000 plus$3,500 for contingencies,for repair of the Holz Farm house roof. Hunter moved,Awacia seconded a motion to approve the consent agenda as presented. Aye: 5 Nay: PROPOSED BUDGET ANi}PROPERTY TAX LEVY FOR 1996 Administrator Hedges and Finance Direct r:Y•kii4erbeke.gave a staff report, reviewing the revenues and expenditures and how'property taxes:ar' ::detenill ied. Administrator Hedges reviewed the department budgets. Counciimember Wachter requesteifthit the Finance Director explain fiscal disparities to the audience and he did so. Mayor Egan noted that the City of Eagan contributes$10.7 million to the fiscal disparities pool and receives back just over$1 million. Councilmember Wachter stated he feels tt is Important for the taxpayers to understand where that money Is coming from and where it Is going. Councilmember Hunter added that it is important for taxpayers to know that so they can let their legislators know how unfair it Is to the City of Eagan. There haven't been any proposal ;: :forth to,.: pagd'.t c base sharing that would benefit Eagan. Mayor Egan then opened the public hear hearind:hiaifiskilkWilkigOijOeak. There being no one wishing to speak, Mayor Egan closed the public hearing. Hunter moved,:AHiada seconded a motion to close the public hearing and continue this to December 19, 1995. Aye: 5 Niy 0 VACATE FARM ROAD:1 IBLIC .IGHT-OF-WAY Director of Public Works Colbert gave a staff report He noted that the Council needs to continue this due to an omission in the notice for this hearing. He noted that with the approval of the new intersection of Red Pine Lane and T.H. 3, one of the conditions of MnDOT approval was the closure of the Farm Road connection between Dodd Road and T.H. 3. With the elimination of Farm Road as a public street and Its reversion to a private access to this residential property,a requtbr consideration of vacating the public right- of-way was received. It was discovered that the south half of FSfl i Road was not dedicated as a part of either the Dodd View Addition or the Sky View M,d1tIQ:lathe's ..;:.The north half was dedicated with the Dodd View Addition. It was discovered mailed r i :prri 4d:to the owners on the south half. Staff has since tried to make phone"contact with these people,but weterl t successful, which Is why this needs to be continued. He noted that Dakota Electric would like to preset: an existing easement which could be done through a condition to the vacation. Williams Pipeline has aisiiiii}dic atod they have an easement that should be retained if the roadway is vacated. The Comprehensive Plan'indicates a need to construct storm sewer facilities from east of T.H. 3 west towards Dodd Road to continue to provide drainage for the area east of T.H. • • • EAGAN CITY COUNCIL MINUTES;DECEMBER 5,10615. PAGE 3 3. This area Is currently not serviced with saitpry sewer. There blidifso a possible need to loop a water main in the area, so utility easements should be retal9ed; however, since no utility easements have been obtained other than the right for roadway purposes, It W Alt have to be acquil:sd from the south half of the.south 33 feet of this area. Mayor Egan then opened the pu ;f Bari ..to;eydne wishing to speak. • Jim Waltman,673 and 675 Farm Road,Indit;iiiiiiiilialeeently purchased this duplex He stated he feels he should be entitled to plowing services, for emergency services, ease of access, and garbage and mall services.. He was not notified of this vacation and doesn't feel this would present a burden on the city. Director of Public Works Colbert noted that Mr. Waltman is not the owner of the duplex yet. The current owner was notified. The property owner they were unable:: :k ete. s:t .P foot wide parcel along the south side of Farm Road. Mayor Egan asked whether Mr::Wafttniih: :s i lfiect right-of-way to Dodd Road. Director of Public Works Colbert responded that If this is vac 1, the niiii,6,33 feet of Farm Road will revert to the adjacent property owners and therefore, his access to public righit.of-way will be along Dodd Road along the entire frontage and what was Farm Road will becomes:#if private; eway to Dodd Road. Mayor Egan asked how wide the driveway would be and DirectoraFAuhlliWgicks.Cc in responded that it would be half the width - of a public street,which ie comparable to a pt *e:driveway:widtl: Counclimember Wachter stated he feels there is a long distance between Cliff Road and the new Intersection without a cross road.- He wondered whether it is a good move to remove this cross street. Counclimember Hunter noted that removing Farm Road was a condition by MnDOT. The question to be answered is whether this will revert to a private drive or whether the city will plow it. Counclimember Awada stated she feels it is important that when devvlppm nt is proposed for Carol Street,that the street goes through to Dodd Road. Mayor Egan concurred. Ed Rundquist,of Dakota Electric Association,rettefafted`tfielr request to retain easements. Mayor Egan then turned discussion back to the Council. Counclimember Awada asked Mr. Waltitia00fitither he understands that the city would be essentially gluing him the land. Mr. Waltman indicated:hi`didn't understand that until tonight; however, he doesn't have the equipment to plow this road. Mayor Egan asked whether there Would be a logistical problem with city equipmentt if Farm Road were vacated. Director of Public Works Colbert noted that their plow equipment is set up to plow a much larger roadway width. The City does have smaller trucks that are used for cul-de-sacs, but in order to plow this property, It would have to enter private property to turn around. Councilmembers suggested that the possibility of having the: .S44R:44.5lritieway and back out be explored. Greg Struve, representing Norm Schweridernan1,:4895''South Robert Street,verified they would like to have the continuation of the access onto South Robe1#:$itreet frci;:Mr. Schwendeman's property. Director of Public Works Colbert indicated It is understood that WiSchwei.Oiman will retain access as long as the use doesn't change. City Attorney Sheldon suggested that when the Council continues this,that adequate time Is allowed to explore all of the possibilities. Hunter moved, Awada seconded a motion to continue this to January 16, 1996. Aye: 4 Nay: 1 (Wachter opposed.) RECONSIDERATION'Ofr CINAL'PCi iffiED DEVELOPMENT • AND FINAL SUBDIVISION, SODERHOLM ADDITION Administrator Hedges reviewed the history of this request:'He noted that a supplemental petition was received In opposition to this development. City Attorney Sheldon further reviewed the history of this EAGAN CRY COUNCIL MINUTES;DECEMBER 5, PAGE 4 subdiAsion,and noted that on November 6,tailnal planned develent agreement and final subdivision were approved, the development agreement has:peen entered Into pd.,signed and the plat has been filed. On November 21, the Counckagreed to have tlitilioatter on toniglOagenda. He feels the Council's has three alternatives. The first is to do,nothing. The OVIMArkee51y0iffiontractual agreement and has a statutory responsibility to the developer that says that the Litif**ifigiiiiitie for two years unless the city and subdivider otherwise agree. The second alternative Is to articulate reasons legally justifiable that would support a move to terminate the planned development agreement,and direct a rezoning of the property. The third alternative is t reapprove the project, which Is not necessary since it has already been approved. Gary Gandrud, of Faegre and Berw.ii:041gtogffMketr.9et, Minneapolis, attorney representing the developers Ray Connelly, and Del Einestii•:::efiblii*Oitabilfisng this decision has very serious consequences. He noted that top soil has been remditiO,soil hiyaieen compacted,and the sewer and water lines are staked. Construction contracts have been entered Into foe:grading,which is 90%finished;soil testing; and for sanitary sewer,water,storm sewer,culverts et*sonding $298,000 letter of credit has been obtained and deposited with the city;and a$16,500 irleptsgig*:'?;!n5i.:#.4:K000 grading plan fee have been paid to the city. After Council approval,building plans viiii0eredfiiiiday and McDonald's have filed their building plans with the city. McDonald's submitted complete buildrid,plans and the permit is awaiting Issue. These plans include complete architectural, electrical, mechanical„lighting, signage and landscaping plans. Holiday has contracted with architects and engineers to produce a full set of building plans which are complete and have been filed with the city. Regarding the retail component,contracts have been entered Into with architects and a full set of plans have been produced. Leasing activity has been undertaken as well, and It is'currently 78% leased. The clinic has had leasing 0fkossions, and commitments are secured for the entire space. Regarding Council action, the city has goriii:ihr**::the,due process of the law. The preliminary plat was approved in August State law states that for one yeiii;:giftOWing preliminary approval, the city can't change official controls or affect the use, development Onsity, lôtéoi. Jay, etc. Final approval was given, it was signed, and is on record with the county. The deOloprner.4.01*Ct is signed and filed with the county. Due process was followed every step of the way, eveOne;*:ifiiiiii an opportunity to address the Council on this issue, and the ordinance has been complle00401tie Planned Development District is an overlay zoning, which allows the Council to make those.didifOns. The zoning passed unanimously and they proceeded forward based on that approval. 'Last week, McDonald's building permit was withheld. With weather constraints,they need to get foundations In immediately, or they are looking at a four month delay. They will not stand idly by and be damaged where there is no justification for it. There is no authority left to change the planned development. The,laws are dear and there is a legally binding contract. State law states that after a preliminary plat is approved, no changegTaR:bei:Made:::::Theleason for this is because once preliminary approval is given, hard engineering costs et.4:14.40110W04oper. Dick Peterson, of Doherty, Butler and Rumblk 150 Sogth 5th Street, Minneapolis, representing the Florine's, noted they have hada traffic study prepareiiiii:tle disaAes with the City Attorney's interpretation of what the Council's options are. According to Robeitii:Rules riiliOrder, which the Council has adopted, the Council made a motion to reconsider the action that was takeri::ilih November 6th and unanimously passed. He feels the action before the Council is the approval or denial of the planned development He feels the development plan for Soderholm Addition should not be approved. The location of the three story medical office building is within 300 feet of a residential area which violates city ordinance. He quoted city code sections 11.20, Subd. 1583(g), and 11.40, Subd. 6C2(d). He disagreed with the City Attorney's opinion that height requirements can be approved by the Council under a*lined development The inclusion of a fast food, Class II restaurant on this site Is not an appropriate exerat the Council's authority under the planned development ordinance of the city. T4!::1441.100.1AVIorl.:19r.:•iirkinned development districts requires that determinations be made with reference to 0000000100. This property has historically been zoned • and guided as either single family or multi-fan*'resiCietitial;iionly recently was changed to neighborhood business, guided district Fast food, Class II restaurants are (40:allowed as either a permitted or conditional use in a neighborhood business district Although this is aanned development, the city is required by ordinance to consider whether or not this is a better,more beneficial use of this property than the uses allowed by the underlying zoning district. He feels the Advisory Planning Commission and City Council have been • _ _ EAGAN CITY COUNCIL MINUTES;DECEMBER 5,1595 PAGE 5 operating with misinformation as to what is ifijiiiWed In a neighbor#iiiipd business district He referred to what he believes is an error In the staff report dated hi y 25, 1995 as tg>rlrtlat is allowed in a neighborhood business district. The McDonald's restaurant was Betel#its a 'sit down'; urant A Class II fast food restaurant is neither typical nor permitted In a neighborhood't c ;g4,010f, `he only district where a fast food restaurant is a permitted is the regional shopping center' to be accessed from the interior of the shopping center. Any place where there IS a free standiing fast food Classii restaurant,_It is a conditional use. He feels all of the deliberations made by the Planning'Commission and City Council were made based on Incorrect information in that staff report:. They feel the Council should deny this planned development because of this, and at the very least denied to allow the Planning Commission to consider correct Information at a properly noticed meeting. They have a problem with the service atatlort:iciti the sfti0.: It is permitted as a conditional use in a neighborhood business district, but s7 Waiso not an appropriat6'iifercise of the Council's authority in this planned development; The Council must'look at tli i::pnderlyiigOoning and be sure'that the change is conducive to the benefit of the neighborhood..; .hilt. I,be t%.0.$t;$ervice station in Eagan with the fifth largest capacity, which is not appropriate for thisii:,e1 hbOrhol d center. The 'ordinance requires that the retail component must be constructed and occupied before a service station can be constructed. The Council changed that requirement to state that they can be developed at the same time. The traffic issue is still unresolved. The county has not allowed ingress and egress fully from either Lexington or Difiley.' There is still some confusion as what they will allow, and there will be severe traffic problems caused by these uses. There is art; n clue burden On the families that live On Lexington Way who would have to deal with increased traffic aS'a result of:.this development. The information provided by their traffic consultant shows significant traffic Issues. •Mayor Egan asked whether the Council wanted tq dis+cu :traffic issues at this point. Councilmember Hunter noted that it is very clear that if the City,.is'IegaII';bourtid''to do something, it doesn't matter what the traffic study says. The legal issue needs'to 1*disquBsed first. • Mr. Peterson addressed the state statute referred to by the•City Attorney as to why the City is contractually bound to honor its past decisions. The•City Council is subject to Robert's Rules of Order, and a motion was made to reconsider the November 6 action. He believes this planned development violates city Ordinances,that approval of the planned development would be outside of the scope of the powers of the City Council,and therefore, such an action cann9t:be.prcteell :by.•tli.application of this statute. That statute Is applicable to subdivision Issues. They area #:Oitedt$ li p:# ist division—they are questioning whether the Council can approve or deny the planned development.. Mr. Peterson referred to Mr. Gandrud's lettef*iat refert to a statute on amendment of an official control. Official control is defined by statute and referWordinanioes: This statute doesn't apply because they are dealing with whether or not the developer and city can corri#il y with the existing ordinances. This is not changing an ordinance;it is simply denying or approving a development plan under the planned development ordinance. If a contract is deemed to exist, he believes the contract can and should be terminated because it was induced by the mutual'mistake of the parties concerning location-of the medical office building and description of a fast food Class II restaurant as a permitted use,In a neighborhood business district He to believes the developer has an'obligation comply With the city' iprdinancas and has hot done so. As to the developer's argument about the amount of work that has been riiie on the site, he sent letters to the Council and developer as soon as the reconsideratic bgticttm; IS.p�44.;notlfying them of their position that issuance of building permits would be inappropriate': tA*•'rldered this, so any work done subsequent to that was at their own risk. = . Mayor Egan asked City Attorney Sheldon to address he of the arguments made. City Attorney Sheldon,in reference to the height of the medical building,reiterated that the statute refers to meeting a number of conditions, unless otherwlse approved by the City Council In a planned development agreement. That is EAGAN CRY COUNCIL MINUTES; DECEMBER 5,196¢:;:•:;;;:::: :;:::;..::::::::::.. .:::::::.:::: PAGE 6 what the Council has done when they receI thhe elevations for 36i project. The height of the building does not relate to the planned development or sublflvision,approval, ft.•relates to the issuance of building permits. • In response to the(issue of the Class II r ent;:C,ornr iiiity Development Director Reichert explained that this is guided neighborhood business. Ttie iitikpci riDe'iiying zoning of neighborhood business. The underlying zoning is probably agricultural, but there leisily isn't an underlying zoning because It was an old planned development that is now being changed to this new planned development. Staff often refers to the zoning district that would Ibe similar to it as a baseline to give some comparison, and in the staff report, they tried to talk about the kinds of uses that would normally be permitted, and normally be conditional. Staff did not address In the staff report whether McDr;1e10 ivc4110:5r:yitolilidp't be a permitted use. However, It was a discussion point with the planning Commis slixii::: a i40tl.0iii i►What the uses would be on this property, and the uses were approved by both the Planning CQttiinission:>;[gd City Council. Mayor Egan asked about expired planned development. Community Development Directicflieichert responded that It had no specific plan, but had R-4 type uses. Councilmember Maskii.0,qxessaMOme concern that if McDonald's and the Holiday station are normally not permitted gses,:.th n a npe OUld have been required. Councilmember Hunter noted ft wasn't necessary because tigalaiiilitanriiiittifOitopment, which is more flexible than straight zoning. Counclimember Awada stated this is much more liitanse than neighborhood business, and that was never discussed. Mayor Egan stated that this was never treated as neighborhood business zoning. It is a planned development. The development rights were created by the planned development zoning that was considered this summer and fall. Several years ago,the Council undertook a study of this area and others to try to rezone them because it was felt they were not appropriate as high density. They were advised that because there were contractual and developer c...rights existing on this property,they couldn't rezone it. There have been several proposals for rezoning of'ii`ttls pri erty,:and it was finally accomplished in 1994. There were public hearings held, public notices both In the'.newspaper:::and mailed, and the rezoning was approved unanimously. The same process was followed pis suniirieictin this subdivision and planned development. People attended the public hearing before theilgianning;; ,t i)$sion and the City Council meetings and addressed this issue. The Florine's attended all if the $:goitel'meetings as well He questioned whether it is appropriate to raise these issues after tie iiii iilbdiiiCsion has been approved, the subdivision has been signed and fled, and construction has begin: Mr.'Peterson clarified that the first meeting his clients attended was the November 6th meeting,and that was after having been told by staff that there was nothing that could be done about this development. At the November 6th.meeting, Lauren Florine did raise an issue with it. The reason they hadn't done anything was because on,September 29, when,they first became aware of it, they spoke to Planning staff, and were told It was a`done deal". They decided that from that point forward, they would start attending Councl"meetings. Counclimember Hunter stated he feels the IsSUe ls'vutiether It is legal to rescind approval at this late date. One of the questions'is whether the City- has::i<he rfghh:tp do the flexible zoning under a planned development agreement. He is convinced the city c 8o that; if*what has been done for 20 years. It is the reason the planned develOpment ordinance is in the Ole and f feels it is clear that the city has the flexibility to change and modify zonings within a planned development agr9 inent. Another question is whether a motion to reconsider automatically rescinds approval,and that was answered at the last meeting. The City Attorney advised the Council that the motion to approve stands-until the Council takes specific action to reverse approval.. Therefore, the developer has the right to proceed with their development. The City's normal notification procedures were followed,and the city is looking at expanding those procedures to include posting a sign on property proposed for development. There was a WO deliberation on this project, and several conditions were placed on this subdivision. Questions were rais$tl:*s to whether some of these conditions were met,and these issues have been researchegmkamveced.1*.gaff.and the conditions have been met. He feels ft is very dear that it is against state law tr*** 1pl ;atte r it has been granted. It is also dear that the developer would be damaged if this were resciricled;'aitid'tie'i8ds the city would face a lawsuit from this developer. Mayor Egan,concurred. He feels the people in ttije.:tnelghborhood were misled as to what their rights are a t this point. The developer has absolute rights to n cs forward,and the Council is being asked to take rights away from this developer. He cannot see one basis In the law that gives the Council the right to deny this application at the present time. The untimely nature of this request is unfortunate. There were people ,� — i EAGAN CITY COUNCIL MINUTES;DECEMBER 5, 199 .:• PAGE 7 at the Council meeting that live on Lexingtob lay that spoke in Ivor of this application. The pastor of Sts. Martha and Mary Church, who lives across t e;street, spoke in fsvpr of this application. Councilmember Masin asked whether. trs op iWiii.received all appropriate approval from the county relative to the access and right-of-way. Dave Vogt,4115 Lexington Way,disputed the notification process. He indicated he was never notified of any of the meetings relative to this project. He lives on Lexington Way,but was outside the legal notification area. The ordinance states that notification is required for those within 300 feet of the development,or directly affected by the development: He lives tt;:fie;:;:;,oet ian,i tie feels he shoukl have been notified. Councimember Hunter reviewed the notlfic itiVo h.::ltd itt*erated the Council's intent to expand that. However, if the Council decides to go beyond the 300 Seth,a OW*1'0 arises as to where to draw the line. He feels this process has worked in the past; however,the developmennf that is left in Eagan is in-NI development, and he feels the procedures need to change. Mr.VQ pressed ibncems about the disregard of the safety and privacy of a quiet residential street. The 1;r t' ;ifiti tr i (Ii:lncrease dramatically. Lexington Way was changed from a thru street to a cude-sadifitisi fety ritgi ; :•He expressed a concern about decline in property value as a result of this. He asked the Council to Wilke the traffic problems the developer's problem, not the residents'. The residents are not opposed to commercial development there, but they are opposed to using Lexington Way as a primary access. Mayor Egan stated he feels the use of Lexington Way Is a separate issue and he is willing to work on that. The Council will be changing its notification system to include posting of signs on property proposed for development He cautioned, however, that it is still not an absolute guarantee that all interested people will be 1011fieed., There is no foolproof way of notifying everyone. Although the current system is similar to what most Otlier:•oomtnpnftles do,the city is trying to improve on that system. Normally, if there is opposition to something, it corii5 up i j*timely way. Mr.Vogt reminded the Council that people were told there was nothing they could do :;t<:ouncllrr ft'tber Wachter emphasized that the city followed the legal notification procedure,and he feels the*fuffillati.4:01i4tion. The Council tries to satisfy everyone when an issue comes before the Council. The Gc 00cit dk0 riot ItiliVe'to reconsider this He indicated that Mr. Vogt was not notified because he was outs the 300'foot notification area and that Is the only reason he wasn't notified. Councilmember Hunter cortict*i'bd,noting that staff followed proper procedure. it Is up to the Council to change policy and they are planning to do so. Mayor Egan stated he will continue to work with Mr. Vogt to mitigate any traffic concerns. • • Mr. Gandrud clarified the issue of access points, noting that Dakota County approved those access points when the final subdivision was accepted;¢:fffad;.:;T14 ac ess permits have been applied for and paid for Councilmember Masin asked whether major; dju t rp0*::will be needed on Lexington Avenue to accommodate this development Dave Hoeschen,.;of''Fiolklay Stations, reviewed the access points. Councilmember Masin stated she has heard that Dakatapounty lids not signed off on the access points. Dave Zech, Dakota County Highway Department; noted ttiiiiCgccessliOrnft applications have been received, and according to the plat, the locations have been fixed; *ever, *exact layout of the driveway accesses has not been approved. They do have an agreement for the actigi on [Miley Road, but they don't have an agreement for access on Lexington Avenue. It may be modified to a right In/right out only. Councilmember Masin indicated a concern that this is a major change to that road and will affect the church as well. Mr.Zech stated It may or may not. Since they haven't Issued the permit yet,they have not established ariy conditions. They intend to issue a permit because the access points were established as pact of the plat; however, it doesn't mean that people are entitled to full left in/left out, rititln/right out access. It may be restricted; however,It hasn't been determined yet Counctlmember Masin tigitid that the main concern of the Council had to do with traffic. She feels there are somfit•tfew: Ie:•car efA ;snd she doesn't feel it Is appropriate for the developer to go forward when the traffic c i*iii.1 lv: t• tt,tiQsolved,especially when the Council raised specific concerns about it. She asked whether thi e'ar iy laden rocedures that can be followed to stop this If there are major changes to the roadways. Perhaps the mini from Sts. Martha and Mary Church would not have testified In favor of this If he thought this developmditit:would impact his church negatively. Rev. George Martin, of Sts. Martha and Mary Church, indicated he was told today that there might be an impact on their access to Lexington Avenue. He looked at the plans early on, but since It fit with the zoning issues and EAGAN CRY COUNCIL.MiNUTES;;DECEMBER 5,1961.. PAGE 8 was going through the proper channels, he'ain't feel it was his i:4 to question it other than as to size and scope, which he did do. He was concemec#:about the traffic issue., and when the Diffley Road project was being done, he felt they had a firm agreemer irAth the county*they would have a left in/left out from their property, and he assumes that agreement star :;::4:.the.:q f Is not willing to honor that, he Is deeply concerned about that. Mr.Zech responded thatiiiiiiigAitititbeen restricted to the church; however,there is no guarantee at any intersection or driveway location that access will remain the same forever. As traffic patterns change and problems arise,there may be a need to restrict certain turning movements if a problem develops. Safety issues have to be considered. They don't want to restrict access to the church. One of the proposals may restrict access to the Soderhoim Addition as a right in/right out Councilmember Wachter stated that the Council felt that a, right in/right out.On fpif :Rio>3Id::would have alleviated a lot of the pressure on Lexington Way and Lexington Avenue. He feelalttsirr (d#it'r fok he county to place additional restrictions on these developments after the City has made Its deci> . The piii*erty owner has rights and the neighbors have rights. If access to the church is restricted, It is an entirely'iitfferent matter and it affects the entire area. He feels this is improper. The Council has made its di t¢lon and Ow,the access is still in question. He feels the Council has been misled. CouncilmemherAeAkiiiit*ted..,sheias a problem with this process. She feels it makes more sense for the county to raise a iy:c+onceriif: Ore the Council makes their final decision. Mr. Zech responded that the county has a sequencing ordinance that requires that the city councils finish their action before the county acts.'' He feels it would have been helpful to know about the access concerns early on In the platting process. :They didn't look at that until the access permit application was received. Councilmember Hunter quiestioned whether the county was aware that the city had access concerns prior to receiving the access permit application. Mayor Egan noted that the City Administrator appeared before the Physical Development Commission and *kissed access issues as well as other transportation issues. Councilmember Masin stated that this proceii:*9tia:to.change so the city gets input before their decision and not after. Mr. Gandrud added that there were rtieetfng iivitf}:;he county and access points were agreed to The plat was then filed. They relied on that inforq tion. i`okino member Hunter noted that even if everything was finalized, the county can come in later and *tail or,rsraQ*:tiiedians whenever they want. Councilmember Awada noted that the':t if y 1 sue of whether or not this planned development can be rescinded has nothing to do with the acOss'issues. She asked whether the fact that the previous planned development was never terminated is a legal issue. City Attorney Sheldon responded that on November 6th, the final planned development agreement was approved. It has been signed and It is the zoning on the development today. Some discussion followed concerning the process used.for planned development zoning. Mr.Peterson noted one more Issue.:is:U .ora•At�ust:1 .•when the preliminary approval was given,there was a condition that all access issues regaritii%g:t ing 0.00 u*and Diffley Road must be resolved prior to final plat approval. He doesn't feel those have been;resdv&L 'Ray Connelly, the developer, indicated they appeared before the County Plat Board and got their plat *roved, and the County Attorney told the cc commissioners these were legal accesses. As to the;mess pep* when they got delayed, they did not ask for the permits because they were not going to utilizeatfem untiptiOxt Spring. However, they were told by the County Attorney what they could and couldn't do. He is wiiing:lekineet with Mr. Zech to discuss final details. However,Mr.Zech was at that meeting and was informed by the County Attorney as to what the access would be. All they are asking for is°that people live up to legal agreements. Councilmember Hunter stated he feels it is dear that this is a legal issue and it is also dear that there Is nothing the Council can do at this late date. The access poir tiave been resolved. Whatever medians the county decides to put in really has no bearing on this. Hunter itOad,Wachter seconded a motion to reaffirm the Council's decision to approve the final finalpierrectfleyelooTeptand final subdivision for Soderholm Addition. Councilmember Awada noted that she lint ;;Q;t to a 1hst aijg because she voted against this originally. However, she feels she reeds to back up the Cdiincil'bfti tfie"f8gai points. There is no way to legally rescind this action. She has always been against this project,and she wlatAes these people would have been here when the preliminary plat was considered. Some discussion fdlowed: nceming how this was handled. • EAGAN CiTY COUNCIL MINUTES;DECEMBER 5,199$; :::• : : .:; ::' :;:•:• ::::: PAGE 9 Lauren Florine, 4085 Lexington Way:ateted she feels thel 'tiave been some misguidances that have led to this final decision. One of the Advisorglanning Commissio s wrote to her that she relied on the staff report and she feels there were some inaccur .(n the reportsMii also noted that Mark Miller, Chairperson of the Advisory Planning Commission recommeh lhat.s4:0§c imend to the Council that this be sent back to the Planning Commission because there were riiiiai30e fitments that brought it to the preliminary stage, and that it should not have gotten there due to those misstatements. Counclimember Awada asked whether that is a legal reason to reconsider this. City Attorney Sheldon ' stated that in his legal opinion, there Is no basis for sending this back to the Planning Commission. Councilmember Wachter added that the Planni : Iglasion:ta;a vlsory to the City Council. The Council at times reverses the decision of the Planning eStiiriiiii1 t0iiii : ;#fat the best interest of Eagan is not being served. The Council has supreme jurisdiction. Aye: ",,�1•':;#flay: 2 Cuncilmember Masin suggested a letter beif:i. en to.#iiiQ:icounty requesting them to change their process to provide input prior to final apprortip !:tfi$;:Co mil..; lscussion followed. At 9:20 p.m.,the Council recessed for 15 minutes. Kt 9:35 p.m., the Council reconvened. PREUMINARY PLANNED DEVELOPMENT AND PREUMINARY SUBDIVISION, EAGAN PROMENADE Administrator Hedges reviewed the history of this request. Community Development Director Reichert noted that concept approval was given in J4 f;;an4;some direction wargiven as to some changes to be made. Some concerns expressed were that the park cQrtqpent should be excluded;there were concerns about the husing component and how many units could.beeptitA4hemwithout be losing trees; interest in a hotel was expressed;and staging of the development was diSpussed:'••The'car�'�mercial component as revised is 298,700 square feet of in-line strip retail, and 68,600 sqt re feet.•of:;fii e::standing commercial businesses on eight separate nsinnee. There are f ur restaurants inst d of three. F#te pibl park component has been increased ompletely eliminated but there is still private open space. The copih unity center was eliminated, but the community retail has been expanded and it is designated for restaurant and retail uses. The area in the back has been designated for retail/hotel. The residential component calls for up to 294 apartment units. She rioted that approval of this agreement will establish the uses,the setbacks,the maximum building square footage,the internal circulation and parking requirements. The agreement also provides the ability to add conditions as a result of the environmental assessment worksheet or indirect:e4.rirce fermit;:;$p h the planned development agreement and preliminary subdivision approval contain cif ti iret004 tJ1,a roadway improvements, that final approval cannot be given until the Council and developer reach an agreement on how the roadway improvements will be financed. Staff is looking at the landscaping, lighticij r;signagerirchitecture, etc., but the design details are not being approved as a part of this. Staff has some igties with'•:tltose aspects, but these items will go before the Planning Commisskm and City Council as an amddiiiment. a will be a master plan, and then as each lot is developed,those site plans will have a final planned developme nt approval that will have to be consistent with the overall master plan. She noted that most of the issues have been resolved other than the financing' of the roads. The outstanding Issues are staging of the development, uses, parties to this agreement, and sidewalks around the pond. The Cuncil ind1 ated they wanted more restaurants In the community retail space, and Opus would like more flexibility as to what can go in there.,,She noted that if the Council wants specific uses for any of this space, now is the time to raise those Issu ;:;:The property owner is concerned that by being a party to this planned development agreement,they will it r i some liability. An agreement was reached that If the Cuncil approves this,the prop properpoOlipswpan.hdrAgte agreement for one year, and as soon as it is sold to Opus, Opus will sign It and file'k; ;it)04k0i:iqy 011:x,An issue was also raised about sidewalks around the residential component. The agreement requires trial'a trail be constructed around the pond, and • they are concerned about the feasibility of this with the gradincig.the area. She noted that both parties can agree to eliminate this later if it proves that It isn't feasible. The aJtifement can be-amended at any time if both parties agree. Opus is requesting that this planned development be for a 10 year term rather than the standard 5. She noted that once this preliminary planned development is approved, that is the zoning,'and the city • EAGAN CITY COUNCIL MINUTES;DECEMBER 5, 1 PAGE 10 .. cannot change it for the entire;term of the de'iielopment agreem* ; She reviewed a change to condition 5 regarding the Lexington Avenue roadway ln> rovements to prgyjde for left turn lanes at the intersection of Lexington Avenue at Northwood Drive. She hr$051.that the det#11 #if the plaza area haven't been worked out yet. Michelle Foster, Senior Director of Real Estate'for Opus, further reviewed their concerns about the phasing and mandatory uses Within the community retail. She noted that this project's success Is based on the ability to lease and prelease the major anchor tenants for the in-line space,as well as for the pad sites along Yankee Doodle Road. They have a number of leases under negotiation for both the in-line space and pads. Both of those components need to be In p : ; i :tp:pjel a the community retail space. They are actively pursuing leases for the community iikide;::tiiit:i r a#hey do not have commitments in place, which means they cannot start the In-line space and p$ ; Recoiztng the Importance of the community retail space,they are willing to start that space with only 50%.preleasin9.:'s opposed to 100%. She emphasized that the entirety of the project is very important to them,.isiid will caMiAue to dedicate their efforts to leasing the community retail space. They requested that• :pOik.1: ot.reoquire them to start that project without at least some leasing in place. Regarding the mandatory use requirement for the community retail,they are talking to a variety of uses for that space, but they would like to have the flexibility to lease that space as the market permits. They would like to not have a requirement for a minimum level of restaurant use within that space. They are making every effort to meet the objectives of the city to create a gathering place for that area, but feel it would be more appropriate to leave those decisions to the:tri rk5t.. Councilmember Awada asked about a 10 year planned development. Mayor Egan stated he would feel more comfortable with a 5 y ar planifaiidikielopment,with a 5 year option. He noted he had a meeting with a representative of Byerly's; tid he talk dint ut a restrictive covenant against having a coffee shop and other uses,in the community retail:spaace .kri Miimane,of Opus, reviewed Byerly's proposal. He noted that there is a bookstore proposad�r;i:lei{ilaine space that has a coffee franchise within the store that would be restricted by Byerly's,,but he ties 'been able to reach a compromise to allow both coffee vendors to be there. Byerly's has rastrictive covenants against liquor stores, full-service dell's, and full-service meat uses. He noted that the tenants they are now talking to for the community retail space will equal 50-75% of the space. He reviewed the types of uses for the in-line space as well as the small shops, which Included a linens store, book store, fashion retail store,.children's book store and electronics retail. In the community retail space,they are looking at a sit down:f silly: e:cestq rant,;dry cleaner and service vendors similar to what you would see in a small strip center::tiiiiiare g:q i;;9 ting the larger spaces committed, but they have hired a brokerage firm to help get the communit ptall space.leased. The front is nearly committed with a bank,video operator and National restaurant chains ►lfh liquor. ? Qnsiderabie discussion followed on available liquor licenses and the ability to attract a hotel to thig:gtea. Councilmember Hunter indicated he would be comfortabi'e:Igreeing to no restrictions on the community retail space,except those required by Byerly's,which Included liquor store,full-service deli,and full-service meat use. Mr. Mumane noted that the lease with Byerly's Is fully negotiated, so they don't anticipate any further restrictions. Counclimember Hunter noted that the intent behind the staging was due to the community center and public space component. Because that was removed,..he doesn't see the need to require this. Counciimember Awada concurred. Counclimember Masin stategkre feels strongly that restaurants are needed in the community retail space to create a gathering place. Mr.Mi if laane reviewed what they are doing to attract people to this area and to create a gathe rt4g::**Ppk:09 :fit;#10 community retail space and plaza in the summer, and the coffee shops and bookstore i#*1*I*:::::R ilioasn't take the place of a community center, but still gives a lot of opportunities to gather. irotincilniernber'Masin noted that If the Council takes out those restrictions, there is no guarantee that those types of businesses,;will go there. Mr. Mumane indicated they would like the market to didtate what goes in there, so they are ;' in a situation that they make a commitment to the city they can't fulfill. That restriction could hold up the whole project which would be detrimental. • EAGAN CiTY COUNCIL MINUTES;DECEMBER 5, 199 :. :•;:..::; .::.:: ::.:::.:.:•.:::::.:::• PAGE 11 Councilmember Masln indicated she want.4::iSsurances that be developed as a gathering place. Discussion followed. Mayor Egan asked about the traiwayCi i. tnaiut4 'E velopment Director Reichert Indicated they haven't gotten to that level of detail, but will be wdtk(rt ;rid Michelle Foster reviewed the concept plans to date. Mayor Egan stated he likes the changes that were made to this project and he is pleased with these preliminary plans. Dan Chrysler, 1095 103ricwood Drive,stated he doesn't feel It is practical to require a gathering place In a suburban setting. Eagan has retail space Ilk 10; : e:ar:e:penches that sit empty all the time. He feels It is impractical to Impose those types of cdritiltiiiiiii::041difiteltibk. Councilmember Awada noted that this plan is on a much smaller scale than the Council etiydeloned. :Millar Egan added that this will create the synergy necessary te attract those types of uses to tt&t location; 5ut not until the in-line space is filled. He doesn't want to put too many restrictions on this development deVeligfibent. COlApgmember Awada asked how Mr.Chrysler feels about the strip mall and Mr. Chrysler indicated .iii lk.exc*9iPibout It. He Is concerned about requiring a restaurant in the community space when tffeie:# I'be f it ttcnal chains in the front. Cad Olson,6324 Pheasant Ct, Edina, noted there is strong Interest in a hotel at that site, and some of the people he spoke to are considering a restaurant. • City Attorney Sheldon noted that,paragraph 7 of the planned development agreement refers to paragraph 5 and It should be paragraph 6. Awada moved,Wachter seconded a motion toiaiprc}ve:the preliminary planned development proposal for Eagan Promenade, subject to the owner of the propePtVii4 puling the preliminary planned development agreement and delivering the agreement to the city, to9athe0 fi`proof of ownership, within one year from today's date;the modification of the paragraph 7 ptellm titit 'planned development agreement; modification of the term of the planned development agrees t;tofive years; removing the condition on the staging of uses; and that there be no further restrictions beyiaiid't1 a restriction of liquor stores,full-service deli's and full-service meat in the community retail space. A member of the audience asked what will be east of Lexington at this location. Community Development Director Reichert noted it is currently zoned industrial and has preliminary approval for an industrial subdivision. The audience membe :Tecnarketi:tha. et•raf the uses described are already within ten miles of this area He wondered why they affil d ltig. It es that are already here. Mr.Mumane stated they are responding to the marketplace. The businesses come AO,Opus. There is some duplication, but the majority are new uses and concepts. Considerable discussion followed conceminOe condeib regarding the restrictions on uses, and It was decided to drop that as a condition. Aye: 5 Nay: 0 Awada moved,Hunter seconded a motion to approve the preliminary subdivision for Eagan Promenade, subject to the following'conditions: 1. Approval of a preliminary development plan for Man Promenade subject to the conditions enumerated in the Eagan Promenade preliminary pftined development agreement. 2. Platting of the property by the:dgve $ti. ••••• 3. Standard conditions of plat approval as adopted t t:9ouncil action on February 2, 1993. • 4. The following additional wetland/water quality conditions: EAGAN CITY COUNCIL MINUTES;DECEMBER 5, PAGE 12 .:0.•:.::.'•••••••%"•"•• a The development shall meeii..4 water quality requirements through on-site ponding. The ponding and storm dratt ? configuratiorypr;:pe site shall be that shown on the plans received by the City on Nove10OrM, 1995..**for the following: "Pond DP-5.1 shall be excavated iii:tifoOldeliVet pond volume of.9 acre-feet and a minimum mean depth below normal water level of three feet. Grading contours for this pond shall be shown on the grading map.' "The InvedeleVation for the ptictlat.from pond DP-6.1 shall be one foot in elevation below the delineated edge of the wetkif.lOggge:11;40;::::::;:;::::; b. The applicant Shall be allowed to fill tio .473 adr.iis of wetland on the site and construct 1.1 acres of Type 3 wetlands for replaceRtrit as pep.the June 1995 wetland replacement plan for the site and as amended with the remr*iplans r.0ed by the City on November 6, 1995. The wetland replacement plan a*::401030 '1*;014)!Oliii. c. The developer shall maintain a buffer of natural unmaintained vegetation extending 30 feet back from the normal water level of Ponds DP-6 and DP-6.1. the only encroachment allowed within this buffer during construction is that associated with road construction along the southern margin of Pond DP-6.1 and grading for Building 5 along the east margin of the pond as shown on the plans. Graded areal:100in the buffer shall be restored with natural vegetation kept in an unmaintained condition • • The limIts,of the buffer will be Anaike4::44:::iii:a•grading plan and marked with permanent monuments in the field prior to grading. The will contact water resources staff at least five days prior to the start q.:vggoirgio?::#0,0:oval of the monument type and location. • 5. Council apprOnfal and ordering ii*O:iiiiiiiired external/Internal roadway improvements Including: CENTRAL AREA (EXTERNAL) Yankee Doodle Road • a. Construct dual left turn 14ifiiiii:00**:00fAigtp at the Yankee Doodle/Pilot Knob Road intersection. b. Replace the traffic signal at the YankiiiiiiDoodleOtiad/Pilot Knob Road intersection. c. Construct a third through lane In eackifirectiOn iiii;;Yankee Doodle Road between Washington Drive and Yankee Place. d. Widen the bridge over I-35E on Yankee Doodle Road to accommodate the additional third lane. e. Construct dual left turn lanes at the Yankee Doge Road/Denmark Avenue Intersection. f. Construct a right turn lane on westbound Ytilkee Doodle Road to northbound Denmark Avenue. g. Add an additional northbound through lane on.the south leg of Denmark Avenue at Yankee •:•:•:•:•: Doodle Road: •:•:•:•:. h. Replace the traffic signal at the Yankee Doodle Road/Denmark Avenue Intersection. - 7- ti EAGAN CiTY COUNCIL MINUTES; DECEMBER 5, • PAGE13 .:•:•:•:•:•:•:•:•;•:•:••••••:•:•:•••••••••••••••••:•:•:•••• I. Construct a right turn lane Of'westbound Yank ''boodle Road to northbound Promenade Avenue. J. Provide for a future signal at tFie $;Dciidla' oad/Promenade Intersection. ic. Reconstruct the entrance to MVTA to provide for a right In/right out movement only. ! � a Remove the existing signal;wid Ace' tiiipi from westbound Yankee Doodle Road to northbound I-35E and close median: ••"••• b. Construct new entrance ramp with rim.tum lar►a:from westbound Yankee Doodle Road to northbound I.35E north of Yankee Qatf te Road:. c. Right turn lane on southboufdwilt''amp'tb:3. itkee Doodle Road. d. Construct dual left turn lanes on the 1.35E northbound exit ramp at Pilot Knob Road. Lexington Avenue a. Extend five lane section frpi0i k48,Doodle Road to one-quarter mile north of Northwood Drive. • • INTERNAL AREA (PROMENADE DEVELOPMENn,:..:.:.:::° penmark Avenue: Four lane dividef ioad y between Yankee Doodle Road and Northwood Drive. promenade Avenue: Two lane'dlv(ded roadway between Yankee Doodle Road and Northwood Drive. Northwood Drive: Three lane undivided roadway between Denmark Avenue extension and Lexington Avenue. Aye: 5 Nay: 0 MINVISSS • CONDITIONAL USE•PERMIT TO ALLOW MOTOR'' JEL SA,t $ FOR McG'S CONVENIENCE STORE Administrator Hedges noted that a petition was submitted by the Cedarvale merchants who are opposed to this proposal. Community Development Director Reichert gave a staff report, noting that the Planning Commission recommended approval, but changed several of the conditions relating to the dedication of 15 proof of parking spaces, maintenance, and trash endosurrs:: She noted that concerns were expressed at the Planning Commission meeting relative to traffic, aesthetiC**nd screening. Staff raised these concerns with the developer, but they didn't want to take any of their suggestions, so it was felt these concerns needed to be brought to the Council. Some of their ln ed traffic and safety. She reviewed several alternatives for ingress and egress. 011 McGuire, owner of McG's, presented a petition of 3,5q;'people who are in favor of this request. In today's market, convenience stores need to have gasoline. i'ed Tinker, representing Chaska Investment Company,the property owner,spoke In support of this request. He doesn't like staff's alternate plan for access and feels they didn't have an adequate time to review It. He had a traffic engineer review both plans and the • EAGAN CRY COUNCIL MINUTES;DECEMBER 5, PAGE 14 ... major drive areas between the store and pail&El lot and they gerwrate much more traffic than a convenience store. He feels staffs plan is chaotic. Director of Public Works Colbert indlc ;felt t#ie safety issue needed to be addressed. The applicant is proposing to widen out the existing' ti:emphasize It as the main entrance. This is a major retail center, and to emphasize a major entrance through the increased pedestrian use with the gas station, wfil generate more traffic, and more pedestrian movements than what currently exists. They are proposing to eliminate the parking stalls In front, forcing more stop-and-go type shopping, which will cause more pedestrian traffic conflicting with thru movement. Staff would not approve their plan for two entrances so dose together off a major community cdfie `:;:' a: :�01.1Ication takes the main traffic stream away from pedestrian and traffic conflict and still lii'ONldea aiiitafe.at ►s;and It consolidates all traffic movement • to one singular entrance Into the site. Community DeSt4Opment P1iector Reichert added that there Is another entrance to the shopping Center that could be widened.If the 00#:entrance is dosed off. Councilmember Wachter stated that/t are:.iiiu ii4.sk request at Blackhawk Plaza and It wasn't approved. The gas station was moved to a: ii ii j roptt e�: cation and it works out a lot better there. He doesn't feel this is a proper place for a gas station. The sh e'Is too restrictive. Councilmember Masin stated she has reservations about the number of gas stations being approved. Not every convenience store needs gas pumps. They are a major pollutant. Councilmembers Hunter and Awada, and Mayor Egan indicated they would agree to staff's proposal,and Councilmembers Wachter and Masin Indicated no support for a gas station at this location. Discussion followed as to whether this should be continued, but Community Development Director Reichert noted that they are under:a:6Q;day deadline for approving this request. She noted that the applicant can waive that 60 day requiremeheW: ijtwtsh. Director of Public Works Colbert added that these Issues were discussed early in the review process;::but:the applicant wasn't receptive to those changes. Discussion followed concerning what was discussed betvieeii' Iie.applicant and staff and what action should be taken. Masin moved, Wachter seconded on to deny this request and direct staff to prepare findings. Aye: 3 Nay: 2 (Hunter, Egan opposed.::::A1•'Biir,r1930 Silver Bell Road, expressed his opposition to this because he has a deep well,and expressed concerns about a group home in his neighborhood. Considerable discussion followed as to the reasons for denial of this request. WAIVER OF SUBDIVISION FOR GOPHER RESOURCE CORPORATION Community Development Director.# 9Ji i ie a f: rt. Mayor Egan asked about development plans for Parcel E. John Tapper,of Gopher Resource C8iporaitidti;'Indicated they aren't acquiring•that property. Hunter moved,Egan seconded a motion to approve a OJver of stlldlivision for the purpose of legally separating a four acre portion of a 13 acre unplatted parcel locate*) on efthi (;:side of the Soo Line Railroad, Just north of the Gopher Resource recycling plant on Yankee Dock$ Road,: i4Ject to the following conditions: 1. No building ipermlt, grading permit, or other permit required to develop or to construct any structure upon the property shall be issued unless the property Is first platted. 2. The property shall be subject to all subdivision regulations in effect at the time of planing. 3. Gopher Resources shall provide current status lnfiation such as lot configurations, land uses, and future development plans,far.f .l 9pher E gat ndustrial/Residential Planned Development prior to any development occl ;Qi3;t#ititu: iie:parcel. 4. The applicant must obtain an access easement•.to;Highway 149 and said easement shall be ' recorded with the Dakota County Recorder's offick::::: Aye: 5 Nay: 0 • r� a+w�•— _— • EAGAN CITY COUNCIL MINUTES;DECEMBER 5,1595; PAGE 15 ..... APPEAL OF ZONIi1G CODE, TWIN CITY POULTRY (This item was removed from the age :at the requgsfi g the applicant. No action was taken.) APPROVE.1 I 'SCHEDULE Finance Director VanOverbelie gave a staff report reviewing the proposed changes, noting he would like to remove the proposed treatment plant charge for Irrigation meters from the schedule for further consideration Counclimember Hunter asked.wtay.he pawn licenses,increased from $350 to$850 and Finance Director VanOverbeke indicated that. eta;:kR ilar.;i< '•.',••'whey. Fier.cities charge. It is based on costs. Councumember Hunter questioned the fees.tot'taxes° 1=iriahg; director VapOverbeke responded that that is for the fwdng of police reports. Councilmember Hunt$k;stated h*4besn't favor this increase. .Councilmember Awada and Mayor Egan concurred. Councllmernber hunter indicated he also does not favor the hunting permit fees. Counclimember Masin asked about liquor licenaii:Bes,an4:*4minlstrator Hedges noted that those fees are not being proposed for change, and are:based:: I Costs,:.:use charges are similar to what other cities charge,and are actually low compared to otfiehtfiti. Awada moved, Wachter seconded a motion to approve the 1996 fee schedule as modified, with the exception of the treatment plant Irrigation meter fee and increase in fax fees. Aye: 5 Nay: 0 (Counclimember Hunter voted against the hunting permit fee.) ,PROMIRST." SWAM Mayor Egan reviewed the National League Of'CftIe- erance that he and CouncUmembers Masin and Awada attended recently. Community Development DirectorieCcfiert noted that staff-has already started looking into posting signs on property proposed for development. Discussion followed as to who should be responsible for placing the signs and what should be required on the signs. Mayor.Egan noted that this will not solve all of the problems. When the Safari at Eagan development came before the Council,one of the residents saw the sign that was posted and she still felt the City should have personally notified her. Dan Chrysler, 1095 Kirkwood Drive,suggested a box by the sign with InfQrtnatiQn:brocbur$:tlaat•,people can take,or a phone number on the sign that has recorded information on the•'`i•'" c• Iirdrpi t bar'Masin suggested that agendas could be put on community access cable. Discussion followed,.;....''' Director of Public Works Colbert reminded CoidgU memfis of the community open house on the Cliff Road roadway improvements on Wednesday at 4:30 Op. Administrator Hedges .noted that the second Truth in Taxation hearing was scheduled for December 13, and-since that hearing is now not required, the Council could hold a work session on either Tuesday or Wednesday evening. Awada moved, Hunter seconded a motion to cancel the December 13 meeting and schedule a special work session for December 12 at 5:00 p.m. Aye: 5 Nay: 0 Administrator Hedges Informed the Council of the d4c#ik`,ation of the memorial wall at the Police Department at 8:30 a.m. on Saturday and Fpyl ed:.pia s.fQr:tba;c)pen house at 9:00 a.m. Counclimember Wachter referred o a'riieii'i0' rari''Pafiks and Recreation Director Vraa regarding acquisition of brick from Dakota County and he suggested he obtain as much as he can. He asked about the status of the letter to the Small Business Association. Councuriraiber Hunter noted he spoke to John Young, and he Indicated that the person who made those comments to'the City Administrator was speaking on his behalf and not on behalf of the Small Business Association. Because of that, he doesn't feel ft would be appropriate to address the letter to the Small Business Association. Councumember Wachter concurred, but • EAGAN CITY COUNCIL MINUTES;DECEMBER 5, PAGE 16 feels that the letter should go to the indtvkluaNho made these coigents. Mayor Egan stated he feels it would be appropriate to let the City Administrator cliii0ide how this shokii4:be handled. Council member Awada presented sorriiaiitioal:pft0iii park center they got at the National League of Cities conference and asked that k be drib rigifItikilfritififliiiis of the Capon!Art Park Subcommittee. She indicated she would also like to discuss Information she received on what other cities are doing with the Internet Discussion followed. Masin moved,Hunter seconded a motion to direct the City Administrator to send a letter to the Dakota County Commissioners reqUesting that the c004,4105.441094imptscially the Highway Department,review city projects proposed for development and tfiiinhe:::ekiiiiiii:ttitrt*ted prior to final action by the Planning Commission and City Covina. Aye: 5 Nay: 0 00;ificlirroen* Hunter stated he feels Mr. Zech had a profound conflict of interest in the Soderhoim Additiorimatter. H§iigned the petition opposing this, and then got up and represented the county. He doesn't feelffig Is app§Olate. Some discussion followed. Councilmember Hunter raised the eixpii*Ai*iiitied developments. He thinks the Advisory Planning Commission should review any planned developriients that expire and make a recommendation to - the City Council as to whether it should be terminated or left as Is. Mayor Egan noted that the Council used to meet with the Planning Commission once a year to review planned developments. After some discussion, Hunter moved, Egan seconded a motion to set up a joint meeting annually with the Planning Commission to review planned developments that have expired In the previous 12 months. Aye: 5 Nay: 0 ••• Councilmember Masin noted that a ititiiiif:000:tobe addressed to the Planning Commission regarding denial of the conditional use permit for McG's. • 010K.41.30100C • Wachter moved, Egan seconded a:n;3/40.04iiiiiiiirove the checklist dated November 30, 1995 in the amount of$2,723,542.54. Aye: 5 Nay: • L040M.RWill The meeting adjourned at 12:00 midnight. '•' DLP • •••••••• Date City Clerk If you need these minutes in an alternative form such as largest braille, audio tape, etc., please contact the City of Eagan, 3830 pilot Knob Road, Eagan, MN 55122, (612) 681-4600, (TDD phone: (612) 454-8535). The City of Eagan Is committed to the policy that all persons have equal access to its programs, services, activities,facilities and employment without regard to race,color,creed,religion,national origin,sex, age, marital status or status with regard to public assistance. I • • Agenda Information Memo December 19, 1995 Eagan City Council Meeting The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. PERSONNEL ITEMS Item 1. Park Maintenance Worker-- ACTION TO BE CONSIDERED: To approve the hiring of Gregory Schindler as a regular full-time Park Maintenance Worker, subject to successful completion of the City's physical examination requirement. Item 2. Seasonal Winter Recreation Leaders-- ACTION TO BE CONSIDERED: To approve the hiring of Jason Ball, Andrew Beecher, Matt Buck, Martha Buyck, Lindsey Dickinson, Francis Dropik, Kim Gill, Ryan Gill, Dana Hampton, Shannon Haugh, Heather Kjos, Ryan Picek and Megan Wagner as part-time seasonal Winter Recreation Leaders. Item 3. 1996 Compensation/Benefit Rates/Non-Collective Bargaining Employees-- ACTION TO BE CONSIDERED: 1) To approve an increase for 1996 of 3% to the compensation rates for regular, non- collective bargaining employees. 2) To approve an increase for 1996 of 3% to the compensation rates for temporary and seasonal non-collective bargaining employees, with the exception of election judge rates. 3) To improve an increase for 1996 of 3% to car expense allowances for department heads. 4) To approve the 1996 mileage reimbursement rates to be set at the Internal Revenue Service amount. • 5) To approve an increase of$6.09 per month to the City's contribution toward premiums for those regular non-collective bargaining employees choosing family health insurance coverage. Agenda Information Memo December 19, 1995 Eagan City Council Meeting Item 4. Reclassification/Clerical Tech HUFire Department-- ACTION TO BE CONSIDERED: To approve the reclassification of the Clerical Tech III position in the Fire Department to Secretary, effective January 1, 1996. FACTS: In the autumn of this year, the Fire Department requested a review of the time spent profile for the full-time Clerical Technician III in the Fire Department. It was felt that this position was performing duties that were very similar to those of the secretaries in other departments. (Please note that the Fire Department is the only department without a secretary.) The TSP was reviewed and the result indicated that the position should be reclassified to that of secretary. Money has been included in the 1996 Fire Department budget for this reclassification. Item 5. Administrative Technician/Police Department-- ACTION TO BE CONSIDERED: To approve the hiring of a person to be named at the City Council meeting on Tuesday, December 19, as the Administrative Technician for the Police Department. Item 6. Renewal Agreement/Flexible Spending Account Administration-- ACTION TO BE CONSIDERED: To approve the renewal agreement with DCA, Inc., for administrative services for the City of Eagan's Flexible Spending Account. Item 7. Resignation/Planner-- ACTION TO BE CONSIDERED: To accept the letter of resignation from Scott Harlicker, a Planner in the Community Development Department. ATTACHMENTS: • • Attached on page is a copy of the letter of resignation. MEMO _ city of eagan TO: Peggy Reichert, Director of Community Development FROM: Scott Harlicker, Plann DATE: December 1,1995 SUBJECT: Resignation It is with regret that I am resigning from the position of Planner effective January 31,1996. I have enjoyed the opportunity to work with yourself and the other members of the Community Development Department. The professionalism and friendliness of the staff makes this decision all the more difficult. However, it is our belief that the my future and that of my family is in another direction. Thank you for the opportunity to be part of the staff here at Eagan and I wish everyone all the best. • L_ Agenda Information Memo December 19, 1995 Eagan City Council Meeting B. PLUMBERS LICENSES • ACTION TO BE CONSIDERED: To approve the plumbers licenses for Al's Master Plumbing, Century Plumbing and Heating, and Doug Linden Incorporated, as presented. FACTS: These applications are in order for consideration by the Council at this time. C. SPECIAL HUNTING PERMITS ACTION TO BE CONSIDERED: To approve special hunting permits for Rick Matschina and Ray Johnson, as presented. FACTS: The City is in receipt of applications and letters of permission from property owners for the individuals noted above. The Police Department has identified no reason to deny these permits at this time. ATTACHMENTS: • Copies of the applications and permission letters are enclosed without page number. c • Agenda Information Memo December 19, 1995 Eagan City Council Meeting D. LICENSE RENEWALS ACTION TO BE CONSIDERED: To approve the annual license renewals for paintball sport facility, stable, refuse haulers, tobacco sales and tree maintenance contractors, as presented. FACTS: • The City is in receipt of applications for license renewal for the above referenced categories. The City has one applicant each for paintball sport facilities (Splatball Indoor, 3820 Sibley Memorial Highway) and stable (Diamond T Ranch, 4889 Pilot Knob Road). The applications which are in order for consideration by the Council in the other categories are noted below. Staff has reviewed the applications and they are in order for consideration by the Council at this time. ATTACHMENTS: • Refuse hauler licensees on pages 7 through • Tobacco sales licensees on pages 7 through /01. • Tree maintenance contractors on pag4 3 . (C) CITY OF EAGAN 1996 REFUSE HAULERS LICENSE RENEWALS 1. Aagard Environmental 9. Lightning Disposal 3291 Terminal Dr„ 333-14th Ave S. Eagan, MN 55121 P. O. Box #27 686-2371 So. St. Paul, MN 55075 #2056 C 457-4434 #2067 C 2. Action Disposal-BFI 4325 E. 66th St. 10. Mendota Heights Rubbish Inver Grove Hts. , MN 55076 20700 Donnelly Ave. E. 455-8634 Farmington, MN 55024 #2057 R,C,Y 437-6786 #2065 R,X 3. All-Star Disposal 7845 E. Boyd Ct. 11. Mike's Disposal/Recycling Inver Grove Hts. , MN 55076 19784 Kenrick Ave. 455-4941 Lakeville, MN 55044 #2058 C 469-2833 #2066 RA 4. Asp n Waste Systems Inc. 2523 Wabash Ave. 12. Ken Oehrlein Sanitation Minneapolis, MN 55114 1811 Century Ave. 644-3488 Newport, MN 55055 #2059 C,M 459-0120 #2068 C,M 5. C & J Roll-Off P. O. Box 41 13. United Waste, Transfer Belle Plain, MN 56011 400 Whitall St. 873-2873 St. Paul, MN 55101 #2061 C 776-2323 (Haulaway Systems) 6. Dick's Sanitation Sery #2075 C 21338 Dodd Blvd. Lak ville, MN 55044 14. Quality Waste Control 469-2239 1901 W. 144th St. (Lakeville Sanitation) Burnsville, MN 55306 #2062 R,C,M 435-3454 #2070 R,C,M 7. Eagan Sanitation/ Roadway Rubbish 15. Randy's Sanitation 2400 Dodd Rd. P. O. Box 169 Mendota Hts. , MN 55120 Delano, MN 55328 454-7152 612-479-3335 #2063 R #2074 C 8. Knutson Rubbish Service 16. Triangle Services 15120 Chippendale Ave. 1881 Lexington Ave. Rosemount, MN 55068 Mendota Hts. , MN 55118 423-2294 454-1848 #2064 R,C,Ii #2071 R,C ***C denotes commercial haulers R d not s resid ntial haul rs M den tes multiple dw lling, residential and/or commercial 1 0-7 17. Waste Management 12448 Pennsylvania Av . S. Savage, MN 55378 890-1100 #2072 R,C,M 18. Wildwood Sanitation Box 176 Newport, MN 55055 459-7926 #2073 X 19. Waste Control Systems 95 West Ivy Ave. St. Paul, MN 55117 227-6394 #2076 C 20. Haul-Tech Environmental 7675 W. Highway 13 Savage, MN 55378 890-9616 #2077 C ***C denotes commercial haulers R d notes residential haulers M d notes multiple dwelling, r sidential and/or commercial 2 CITY OF EAGAN 1996 TOBACCO SALES LICENSE RENEWALS LQE OVER LOCATION VENDOR MACH, COUNTER 2653 AMOCO OIL#2375 ACA MGMT 1 1424 YANKEE DOODLE RD. 2288 W. CTY RD C EAGAN,MN 55121 ROSEVILLE, MN 55113 452-7944 636-3350 2604 APPLEBEE'S NEIGHBORHOOD BAR/GRILL APPLE AMERICAN LTD./MN 1 1335 TOWN CENTRE DR. 4551 W. 107TH ST,#100 EAGAN,MN 55122 OVERLAND PARK, KS 66207 688-7022 913-967-4000 2605 BIG TOP UQUORS APPLEBAUM CO., INC. 1 3900 BEAU DE RUE DRIVE 1574 UNIVERSITY AVE. EAGAN,MN 55122 ST. PAUL, MN 55104 454-7282 6444501 2606 BIG TOP WINE & SPIRITS SIDCO, INC. 1 1282 TOWN CENTRE DRIVE 1574 UNIVERSITY AVE. EAGAN, MN 55123 ST. PAUL, MN 55104 681-1916 644-4501 2607 BLACKHAWK UQUORS, INC. ASMITA C PATEL 1 4130 BLACKHAWK RD.#100 4130 BLACKHAWK RD. EAGAN,MN 55122 EAGAN, MN 55122 686-4612 2608 BROOKS SUPERETTE#43 RETAIL FOODS OF MINNESOTA 1 3390 COACHMAN RD#202 1511 EXCELSIOR AVE. E. #102 EAGAN,MN 55122 HOPKINS, MN 55343-2052 688-2001 935-2060 2609 CASPER'S CHEROKEE SIRLOIN ROOM HAROLD F. AWE 1 4625 NICOLS RD. 476 S. SNELUNG AVE #2 EAGAN,MN 55122 ST. PAUL, MN 55105 4546744 698-5591 2610 CEDAR CUFF AMOCO ROBERT SCHLANGEN 1 4600 SLATER RD. 4600 SLATER RD. EAGAN,MN 55122 EAGAN, MN 55122 894-5330 2611 CEDARVALE TEXACO FOOD MART WAEL ANSARI 1 3830 SIBLEY MEMORIAL HWY. 3830 SIBLEY MEMORIAL HWY. EAGAN, MN 55122 EAGAN, MN 55122 681-1488 2612 CEDARVALE LANES D.V.M., INC. 1 3883 BEAU DE RUE DR., 296 NO. PASCAL EAGAN,MN 55122 ST. PAUL, MN 55104 452-7520 645-1111 2613 CUB FOODS SUPER VALU STORES, INC. 1 1940 CUFF LAKE RD. 11840 VALLEY VIEW RD. EAGAN,MN 55122 EDEN PRAIRIE, MN 55344 4544606 ISO OVER LI C.# LOCATION VENDOR MACH. COUNTER 2614 DIAMOND T RANCH JERRY THOMAS 1 4889 PILOT KNOB RD. 4889 PILOT KNOB RD. EAGAN,MN 55122 EAGAN, MN 55122 454-1464 2615 DUCKWOOD 66 PHILLIPS 66 CO. 1 3575 PILOT KNOB RD. P.O. BOX 199 EAGAN, MN 55122 BARTLESVILLE, OK 74004 452-4836 2616 EAGAN E-Z STOP CROWN COCO INC. 1 4195 NICOLS RD. 319 ULYSSES ST. NE EAGAN, MN 55122 MINNEAPOLIS, MN 55413 452-9309 331-9744 2617 EAGAN AMOCO SO. FRANCE LTD, INC. 1 4205 NICOLS RD. 3901 W. 70TH ST. EAGAN, MN 55122 EDINA, MN 55435 452-8061 FINA SERVE 1590 TWIN CITIES STORES, INC. 1 2618 4250 LEXINGTON AVE. EAGAN 55123 ATTN: PATRICIA JENSEN 2619 1 576-3150 DODD RD. EAGAN 55121 2020 SILVER BELL RD'123 1 2620 1 594- 1286 LONE OAK RD. EAGAN 55121 EAGAN, MN 55122 1 452-9161 2621 GREAT NORTHERN SPIRITS PERRIER & ASSOC. INC. 1 1960 CUFF LAKE RD. 1101 1960 CUFF LAKE RD. 1101 EAGAN, MN 55122 EAGAN, MN 55122 452-7747 HOLIDAY STATIONSTORE 1232 HOLIDAY COMPANIES 1 2622 4594 NICOLS RD. 452-0267 EAGAN 55122 4567 W. 80TH ST. 2623 1247-3615 PILOT KNOB RD. EAGAN 55122 MINNEAPOLIS, MN 55437 1 683-9936 2624 J. DOOUTTLES AMERICAN AMUSEMENT ARCADES 1 2140 CUFF RD. 850 DECATUR AVE NO. EAGAN, MN 55122 GOLDEN VALLEY, MN 55427 452-6627 544-5200 2654 KENNY'S LIQUOR MME, INC. 1 1444 YANKEE DOODLE RD. 6117 OAKWOOD RD. EAGAN, MN 55121 WOODBURY, MN 55125 2625 LAFONDA'S D.V.M. INC. 2 3665 SIBLEY MEM. HWY 296 N. PASCAL EAGAN, MN 55122 ST PAUL, MN 55104 452-0334 645-1111 2626 LANXANG ORIENTAL GROCERY THANOM KEOHAVONG 1 3904 BEAU D'RUE DR. 1325-79TH AVE N. EAGAN, MN 55122 BROOKLYN PARK, MN 55444 454-0390 #4E OVER UC.# LOCATION VENDOR MACH, COUNTER 2627 LIQUOR SHOPPE MARINA GORINA 1 4250 LEXINGTON AVE. S. 1536 HEWITT AVE. EAGAN,MN 55123 ST PAUL, MN 55104 452-7263 2628 LOST SPUR COUNTRY CLUB HAROLD F. AWE CO., INC. 2 2750 SIBLEY MEMORIAL HWY. 476 S. SNEWNG AVE#2 EAGAN,MN 55121 ST. PAUL, MN 55105 454-2330 698-5591 2629 McG'S WILLIAM McGUIRE 1 1969 SILVER BELL RD. 1969 SILVER BELL RD. EAGAN,MN 55122 EAGAN, MN 55122 452.6413 2630 MGM UQUOR WAREHOUSE/SPIRITS JOHN W. TESLAW 1 4182 PILOT KNOB RD. MGM UQUOR WAREHOUSE EAGAN,MN 55123 4182 PILOT KNOB RD. 454-3346 EAGAN, MN 55123 2631 PDQ#214 PDO FOOD STORES OF MN, INC. 1 4198 PILOT KNOB RD. 5270 W 84TH ST#260 EAGAN,MN 55123 BLOOMINGTON, MN 55437 452-5846 835-0300 2632 RAINBOW FOODS FLEMING COMPANIES, INC. 1 1276 TOWN CENTRE DR. 1515 EXCELSIOR AVE. EAST EAGAN,MN 55123 HOPKINS, MN 55343 452-9506 2655 SILVER BELL LIQUOR ELEANOR BLOMME 1 1 1983 SILVER BELL RD. 5822 W. OLD SHAKOPEE RD. EAGAN,MN 55122 BLOOMINGTON, MN 55437 2633 SINCLAIR RETAIL#22028 SINCLAIR MARKETING COMPANY 1 3946 NICOLS RD. P. O. BOX 30825 EAGAN,MN 55122 SALT LAKE CITY, UT 84130-0825 SNYDER DRUG STORE#32 SNYDER DRUG STORES, INC. 1 2634 3914 SIBLEY MEMORIAL HWY. 454-5600 14525 HWY. #7 EAGAN,MN 55122 MINNETONKA, MN 55345 2635 #61 - 1565 CUFF RD. 452-9541 1 EAGAN,MN 55122 2636 STARKS SALOON GARY STARKS 1 3125 DODD RD. 3125 DODD RD. EAGAN,MN 55121 EAGAN, MN 55121 454-8251 SUPERAMERICA#4049 SUPERAMERICA GROUP, INC. 1 • 2637 4200 E. HWY. 13 EAGAN, MN 55122 BIRCH BRU INC., DEB JOHNSON 2638 #4182-1406 YANKEE DOODLE RD. 452-9853 1240 W. 98TH ST. 1 EAGAN,MN 55121 BLOOMINGTON, MN 55431 2639 #4335-1379 TOWN CENTRE DR. 688-2870 1 EAGAN,MN 55123 2640 04464-2250 CUFF RD. 882-9908 1 EAGAN,MN 55122 IKE OVER ',ICI, LOCATION VENDOR MACH. COUNTER 2641 TARGET TARGET STORES 1 2000 CUFF LAKE RD. ATTENTION: FINANCIAL REPORTING,CC-24H EAGAN, MN 55122 33 SO. SIXTH ST. 688-8708 P. O. BOX 1392 MINNEAPOUS, MN 55440-1392 2642 TEXACO SUPERSTORE YOCUM OIL CO. 1 1579 CUFF RD. 2719 STILLWATER RD. EAGAN, MN 55122 ST. PAUL, MN 55119 887-9520 739-9141 2643 TOBAK SHACK LARRY SCHONHER 1 3950 SIBLEY MEMORIAL HWY. 1762 TURQUOISE TR. EAGAN, MN 55122 EAGAN, MN 55122 454-2684 TOM THUMB #166 452-4874 TOM THUMB FOOD MARKETS, INC. 1 2644 1446 YANKEE DOODLE RD. 110 E. 17TH ST. EAGAN, MN 55121 HASTINGS, MN 55033 2645 #259-2125 CLIFF RD. 454-4868 1 EAGAN, MN 55122 2646 #273 - 1815 DIFFLEY RD. 688-2177 1 EAGAN, MN 55122 • TOTAL PETROLEUM AVANTI PETROLEUM 1 2647 4206 NICOLS RD. 454-3234 8148 PILLSBURY AVE S EAGAN, MN 55122 MINNEAPOLIS, MN 55420 2648 2000 RAHNCLIFF CT. 452-1632 1 EAGAN, MN 55122 2649 VALLEY LOUNGE D.V.M., INC. 1 3385 SIBLEY MEMORIAL HWY. 296 NO. PASCAL EAGAN, MN 55122 ST. PAUL, MN 55104 4542760 645-1111 2650 WAL-MART#1786 WAL-MART STORES INC. 1 1360 TOWN CENTRE DR. DEPT. 8013 EAGAN, MN 55121 BENTONVILLE, AR 72716-8013 686-7428 WALGREENS WALGREEN CO. 1 2651 1278 TOWN CENTRE DR. 452-2839 300 WILMOT RD. EAGAN, MN 55123 DEERFIELD, IL 60015 2652 2010 CUFF RD. 686-6695 ATTN: TAX DEPT. 1 EAGAN, MN 55122 • 1996 RENEWALS LICENSED TREE CONTRACTORS Shorewood Tree Service • 26640 Smithtown Rd. Excelsior, MN 55331 474-6651 B & S Tree Specialists 6214 Concord Blvd. E. Inver Grove Mts. , MN 55076 612-451-8907 Davey Tree Expert Company 2500 Fernbrook Lane N. Plymouth, MN 55447 612-553.9740 The Tree-Stump Co. Robert Hutcheson 13677 Dan Patch Dr. Savage, MN 55378 447-6187 Henning Rohde, Inc. (Comm. ) 3259 Terminal Dr. Eagan, MN 55121 454-9511 Outdoor Specialities Christopher Rossmann 1535 Cliff Rd. Eagan, MN 55122 454-4500 Roggenbuck Tree Service 3967 Westbury Way Eagan, MN 55123 454-9570 • Huston's Tree Service 13404 Oakland Drive Burnsville, MN 55337 953-4859 Sherwood Tree Service 12195 Upper 167th St. Lakeville, MN 55044 898-1988 . Ciardelli Tree & Landscaping_ 1200 Duckwood Tr. Eagan, MN 55123 456-9734 Agenda Information Memo December 19, 1995 Eagan City Council Meeting E. CHANGE ORDERS. POLICE DEPARTMENT/ MUNICIPAL CENTER EXPANSION ACTION TO BE CONSIDERED: To approve change orders for the Police Department and Municipal Center expansion, as presented. FACTS: The City is in receipt of three change orders associated with the Municipal Center construction project totalling $5,050.19. ATTACHMENTS: • Staff memorandum on pages ( rough I . MEMO _city of eag.�ao TO: CITY AIDMINISTRATOR HEDGES FROM: ASSISTANT TO THE CITY ADMINISTRATOR HOHENSTEIN DATE: DECEMBER 13, 1995 SUBJECT: POLICE! DEPARTMENT CHANGE ORDER The City is in receipt of a change order for the Police Department in the amount of $1,122.26. This item was previously,noted on the project budget as a change pending and represents the close out of this item. The change is described below: 1. Romark - Change Order #9/pco #118 - Adjustment and correction of ventillation units in Police dispatch area - $1,122.26. This item has been reviewed in detail by the staff and consultants. It is in order for consideration by the City Council at this time. If any Council member wishes to review the change in more detail, please let me know. 1 MEMO _city of eagan TO: CITY ADMINISTRATOR HEDGES FROM: ASSISTANT TO THE CITY ADMINISTRATOR HOHENSTEIN DATE: DECEMBER 13, 1995 SUBJECT: MUNICIPAL CENTER EXPANSION CHANGE ORDERS The City is in receipt of two change orders for the municipal center remodeling in the amount of $3,927.93. The changes are described below: 1. Romark - Change Order #3/pco #39 - Modifications of ductwork to accomodate elevator inspector and volume requirements - $2,784.76. 2. Romark - Change Order #4/pco #48 - Provide additional ventilating unit as required by elevator inspector - $1,143.17. These items have been reviewed in review in detail by the staff and consultants and are in order for consideration by the City Council at this time. If any Council member wishes to review the changes in more detail, please let me know. ( (Ps Agenda Information Memo December 19, 1995 Eagan City Council Meeting F. APPROVE 1995 GENERAL FUND BUDGET ADJUSTMENTS ACTION TO BE CONSIDERED: To approve 1995 General Fund budget adjustments. FACTS: • The City occasionally makes formal budget adjustments to correct for unforeseen activities or for changes in spending priorities. • There are currently six (6) adjustments proposed to be incorporated into the 1995 budget. these adjustments are explained in the staff memo. ATTACHMENTS: • Staff memorandum, pages through . 1 MEMO • _city of eagan TO: Gene VanOverbeke, Finance Director/City Clerk FROM: Tom Pepper, Assistant Finance Director • DATE: December 14, 1995 SUBJECT: 1995 Budget Adjustments The following 1995 budget adjustments should be considered for approval by the City Council: Increase/ Line Item Description (Decrease) 1) 4160-Cable Pers Svce (contra) (60,500) 3918-Unalloc BECCC reimbursement (60,500) This adjustment reflects a change in accounting of the reimbursement from the Burnsville/Eagan Cable Communications Commission for Mike Reardon's salary. The expense and the associated reimbursement revenue are eliminated from the budget. 2) 4530-Forestry Other Improvements 600 3850-Forestry Contributions/Donations 600 This adjustment reflects a donation from First Bank Eagan for the cost of 1,200 seedlings in connection with the Arbor Day school education program. • 3) 4530-Forestry Other Improvements 200 3850-Forestry Contributions/Donations 200 This adjustment reflects a donation from the Eagan Garden Club for an oak tree installed a Bur Oaks Park. • • 4) 4570-Police Other Equipment 61,000 41XX-Police Personal Services (44,200) 4715-Unalloc Contingency (16,800) This adjustment reflects utilization of savings from vacant positions in the Police Dept to purchase Mobile Digital Terminal (MDT) hardware and software upgrades. (Police contributed 16,800 to the Contingency account via an earlier budget adjustment; this adjustment utilizes that savings.) 5) 4450-Forestry Contractual Svces 13,600 3340-Forestry State Grants 13,600 This adjustment reflects use of the MN Oak Wilt Abatement Grant to reimburse Eagan residents for 50%of their oak wilt control expenses (12,700) and the City for 25% of the its cost of oak wilt control on public property (900). • 6) 4360-Mayr/CC Insurance 6,400 4360-Admin Insurance 1,400 4360-MIS Insurance (1,700) 4360-Finance Insurance 300 4360-Corn Dev Insurance 1,600 4360-Police Insurance 10,000 4360-Fire Insurance 6,800 4360-Eng Insurance (200) 4360-Streets Insurance (4,800) 4360-Cen Svc Insurance 5,800 4360-Park/Rec Insurance (2,000) 4360-Forestry Insurance 800 4360-Gov Bldg Insurance (6,900) 4715-Unalloc Contingency (17,500) • This adjusts total insurance to the actual amounts allocated to departments. The additional 17,500 in total insurance expense will be covered by a reduction of contingency. Summary The net effect of these adjustments is to decrease the 1995 General Fund expenditure budget (excluding contingency) by 11,800, from 14,187,300 to 14,175,500. The 1995 contingency balance decreases by 34,300, from 163,900 to 129,600. \95budad2.mem Agenda Information Memo December 19, 1995 Eagan City Council Meeting G. APPROVE 1996 SPECIAL REVENUE FUND BUDGETS ACTION TO BE CONSIDERED:, To approve the 1996 Special Revenue Fund Budgets including the following: 113 Housing Revenue Bonds Fund 114 Police Forfeiture Fund 116 Housing and Redevelopment Authority Fund 117 Recycling 196 Cable TV Franchise Fees Fund FACTS: • For financial reporting purposes, it is required that the City Council adopt each of these budgets. • The purpose of each fund is noted on the budget page. • The revenue sources and expenditure categories are listed as a part of the budget page. • There are no tax levies related to any of these funds. ATTACHMENTS: Budget pages 0— ( throughp)$. 113 Sousing Revenue Bonds lured This fund is used to account for the proceeds of the annual fee equal to 1/8 of 1% of the outstanding principal balance of the revenue bonds or obligations issued to finance multi-family housing developments. Annual expenditures are for payment to the Dakota County HRA for monitoring rent restrictions. Per current policy, the fund will be used to finance future housing-related developments within the City. 1993 1994 1995 1996 Actual Actual Budget Budg t Fund Balance, Beginning of Year $479,789 $599,848 $700,562 $817,562 Revenues: Housing Bond Fees $ 91,430 $ 70,189 $ 80,000 $ 70,000 Int rest on Investments 31,405 33,225 40,000 40,000 Other Financing Sources: - - - - Total R venues & Other Financing Sources 472271733 $103,414 $12 $110,000 Expenditures: Monitoring Fee $ 2,776 $ 2,700 $ 3,000 $ 3,000 Other Financing Uses: - - - - Total Expenditures & Other Financing Uses $ 2,776 2,700 3,$ DTU $ 3,000 Fund Balance, End of Year $599,848 T7VD7Z7 VF1775Z7 $924,562 == ======== ======== 114 P lice Forfeiture Fund This fund was created to account for money received from the court system and restricted to polic operations. It is expected that transfers will be made from this fund to the General Fund where eligible expenditures are made. 1993 1994 1995 1996 Actual Actual Budget Budget Fund Balance, Beginning of Year $ 52,676 $ 71,550 $ 55,727 $59,227 R venues: Fines & Forfeits $ 15,643 $ 179 $ - $ - Inter st on Investments 3,531 3,458 3,500 3,000 Other Revenue - - - - Other Financing Sources: - - - - Total R venues & Other Financing Sources $ 19,174 3,637 $ 3,500 $ 3,000 Expenditures: $ - $ - $ - $ - Other Financing Uses: Transfer to Other Funds 300 19,460 - - Total Expenditures & Other Financing Uses $ 300 $ 19,460 5- Fund Balance, End of Year $ 71,550 $ 55,727 $ 59,227 $ 62,227 === =s =e====== sex===== • 116 Housing and Redevelopment Authority Fund This fund was established to account for the tax increment financing proceeds and expenditures for the Cinnamon Ridge Apartments interest rate reduction program. 1993 1994 1995 1996 Actual Actual Budget Budget Fund Balance, Beginning of Year $ 92,586 $ 75,536 $ 88,430 $89,430 Revenues: Property Taxes - Tax Increment $151,786 $173,366 $160,000 $175,000 Interest on Investments 1,514 474 1,000 500 Other Financing Sources: - - - - Total Revenues & Other Financing Sources 5153,30-0 T17371717 5161,000 S175,500 Expenditures: • Bond Trustee Payment $170,350 $160,946 $160,000 $175,000 Other Financing Uses: - - - - Total Expenditures & Other Financing Uses $170,350 $160,946 $160,000 T1 5 Fund Balance, End of Year $ 75,536 $ 88,430 $ 89,430 $ 89,930 Year-End Receivable $894,911 $1,056,922 $1,216,922 $1,391,922 • 3 117 Recycling Th R cycling Fund was created to account for the implementation and ongoing operation f the City's recycling program. All grant funds and related revenue and expenditures are c nsolidated into this fund to allow proper accounting and reporting for the program. Personal services expenditures relating to recycling and solid waste abatement activities ar recorded in the Administration Department in the General Fund. 1993 1994 1995 1996 Actual Actual Budget Budget Fund Balance, Beginning of Year $ 15,268 $26,955 $ 18,225 $ 23,525 Rev nues: 3340 State Grants $ 7,500 - - - 3358 Solid Waste Abatement Grant 46,102 $ 17,859 $ 35,650 $35,700 3360 Special Assistance Grants - - 1,320 0 3810 Interest on Investments 2,334 1,846 1,300 1,100 3880 Other Revenue 30 0 0 0 Other Financing Sources: 3980 Transfers In 0 0 0 0 Total R venue 6 Other Financing Sources 5 5,E 55 $ 19,765 S 38,270 5 36,800 Expenditures: 4215 Reference Material $ 65 $ 14 $ 100 $ 100 4220 Operating Supplies - General 140 394 600 200 4230 Repair/Maintenance Supplies 0 151 0 0 4330 Postage 2,420 1,073 5,700 3,000 4331 Telephone - - 100 100 4337 Personal Auto/Parking 218 314 450 500 4340 General Advertising 2,015 1,266 1,050 1,500 4350 General Printing and Binding 15,218 6,320 10,300 7,000 4360 Insurance 0 0 0 0 4396 Building Rental 1,602 1,210 1,320 1,300 4411 Conference and Schools 195 425 300 300 4412 Local Meeting Expense 792 131 1,000 500 4414 Dues and Subscriptions 148 153 200 200 4450 Other Contractual Services 420 150 0 300 4570 Other Equipment 5,573 0 0 200 4840 Merchandise for Sale 0 190 0 0 Other Financing Uses: Transfer Out 15,473 16,644 11,850 21,600 T tal Expenditures & Other Financing Uses 5 44,279 $$ 283,435 5 32,970 S 36,800 Fund Balance, End of Year • 5 26,955 T-117723 23,525 $ 23,525 ----- =O= ======== _ • ; 4 196 Cable TV Franchis Fees Fund This fund was established to account for franchise fees paid to the City from Meredith Cable, Inc. The money is restricted for cable television related activities, primarily the City's share of the funding of the Burnsville/Eagan Cable Communications Commission. 1993 1994 1995 1996 Budget Actual Budget Budget Fund Balance, Beginning of Year $479,520 $604,046 $763,851 $625,151 R venu s: Cable TV Franchise Fees $220,918 $229,849 $225,000 $250,000 Int r st on Investments 37,282 39,483 35,000 35,000 Oth r Financing Sources: - - - - Total Revenues & Other Financing Sources 5258,200 TN37337 5260,000 $'285,000 Expenditures: BECCC Payment $ 26,171 $ 68,489 $ 72,800 $ 78,600 Other Financing Uses: Transfer to General Fund 107,503 41,038 38,900 64,200 Transfer to Municipal Exp. Fund - - 287,000 - T tal Expenditures & Other Financing Uses $133,674 $109,527 U3T17,TID $ 4r 2 Fund Balance, End of Year $604,046 T7Z377131 $625,151 $767,351 :4! . i Agenda Information Memo December 19, 1995 Eagan City Council Meeting H. AUTHORIZE TRANSFER OF GENERAL FUND BALANCE TO THE RADIO REPLACEMENT IMPROVEMENT FUND AND AUTHORIZE A FEDERAL FUND RESERVE FOR ABATEMENTS ACTION TO BE CONSIDERED: To authorize the transfer of$1,250,000 of the General Fund Balance to the Radio Replacement Improvement Fund and authorize a General Fund Reserve for Abatements of $500,000. FACTS: • The December 31, 1994 audited financial report shows a general fund fund balance of $6,077,697 which is 42.6% of the approved 1995 budget of $14,265,400. • The City's general guidelines call for the balance to be approximately 30-35%of the subsequent budget. • The City's 1995-1999 Capital Improvements Program identified a need for a new City-wide radio system in 1998 with funding to come from the general fund balance. The proposed transfer will provide the funding when the improvement is actually authorized. • The City is not certifying a levy for abatements for taxes payable in 1996. In both 1994 and 1995, $200,000 was levied for the purpose of providing protection against tax abatements. • Upon approval of the transfer, the total balance becomes $4,827,697 or 33.8% of the 1995 budget. Excluding the $500,000, reservation from the calculation reduces the percentage to 30.3%. Either approach to the calculation leaves the balance within the approved guidelines. • These recommendations were presented and considered with the preliminary general fund budget first discussed at the special meeting on August 29, 1995. Agenda Information Memo December 19, 1995 L CONTRACT 96-03%WELL NO 19 CONTRACT AWARD ACTION TO BE CONSIDERED: To receive the bids for Contract 96-03 (Well No. 19 -Pump Equipment & Facilities), award the contract to the lowest responsible bidder, and authorize the Mayor and City Clerk to execute all related documents. FACTS: • At 10:30 a.m. on December 1, 1995, formal bids were received for the construction of the raw water transmission train, installation of the pump and related control facilities for Well No. 19 being constructed along the south property line of Thomas Lake Elementary School. • On December 5,the City Council previously awarded Contract 95-15 for the development of the Well itself • All easements necessary for this work have been provided by ISD#196 at no cost to the City. • An informational neighborhood meeting was held on November 28, 1995 as previously reported with the contract award for Contract 95-15. Other than the School District, there has been no property owner who has expressed an interest or concern with this project. • ATTACHMENTS: • Bid tabulation, page *Bid tabulation will be included with the Additional Information Packet on Monday.. • • Agenda Information Memo December 19, 1995 Eagan City Council Meeting J. CITY ATTORNEY FEE RATES FOR 1996 ACTION TO BE CONSIDERED: To approve the proposed 1996 fee rates for Severson, Wilcox and Sheldon of$50 per hour for paralegal work, $95 per hour for general legal work and $145 per hour for development work. ATTACHMENTS: • Enclosed without page number is a copy of a letter from City Attorney Sheldon regarding the proposed 1996 fee rates. C9e. Agenda Information Memo December 19, 1995 Eagan City Council Meeting K. DEVELOPMENT REVIEW - NEW APPLICATION FORM AND INFORMATIONAL HANDOUTS ACTION TO BE CONSIDERED: • To approve a new application form,application checklists and informational brochure and direct staff to begin using.these items in the development approval process. • FACTS: • The City currently uses a different application form for each type of development request (e.g. subdivision, conditional use, variance). This can result in excessive paperwork for applicants needing more than one type of approval. • The 1995 State legislature passed a law requiring an agency (e.g. municipality) to take action on requests relating to zoning within 60-days of receipt of a "complete" application. The law gives the agency the power to define a "complete" application. • The City does not currently have a checklist indicating application requirements for the various development approval requests. The proposed application checklists would provide a list of items required for a complete application. They would help make the requirements clear to the applicant and provide the City with a record to verify the completeness of application submittals. • City Planning staff often get inquiries regarding our development review and approval process. The City does not currently have information on the process in a consolidated, printed format. The proposed informational brochure would provide basic information on the development approval process. s7 KCs S u."o +r • 14-0111° MEMO _city of eagan TO: MAYOR AND CITY COUNCILMEMBERS FROM: JULIE FARNHAM, PLANNER THROUGH: PEGGY REICHERT, COMMUNITY DEVELOPMENT DIRECTOR DATE: DECEMBER 12, 1995 SUBJECT: DEVELOPMENT APPROVAL PROCESS - NEW APPLICATION FORM AND INFORMATIONAL HANDOUTS INTRODUCTION In response to recent State legislation requiring 60-day agency action on zoning requests and in an effort to improve customer service, the planning staff has been working to develop a new application form and informational handouts for the development approval process. Our intent was to both simplify and clarify information regarding the development approval process and corresponding submittal requirements. • The new application consolidates all types of requests on one form. Currently we use different applications for each type of request (e.g. subdivision, conditional use permit). One obvious advantage is that when a development proposal requires more than one type of request, only one application form is needed resulting in less paperwork. • The purpose of the application checklists is to 1) clarify what information the applicant must submit for review; and 2) to provide a record staff can use to verify the completeness of application submittals. The checklists are designed to reflect items typically required for a complete application. However, submittal requirements may vary slightly with each specific proposal. The idea is that when the planner initially meets with a prospective applicant, the planner would check-off the items needed for a complete application. Items not needed for that specific application would be crossed off the list. A copy of the checklist would be given to the prospective applicant and a copy made for our file. That way both the prospective applicant and the City have a written list of the items needed to complete the application submittal. • The informational brochure is intended to provide an introductory overview of the development approval process. We often get inquiries regarding our development 2._.) Q • review/approval process. This brochure would be available to the general public at the front counter of the Community Development office (or via mail) and to prospective applicants as part of their application packet materials. ACTION TO BE CONSIDERED ■ To approve the new application form, application checklists and informational • brochure and direct staff to begin using these items in the development approval process. 5 1 DEVELOPMENT APPLICATION • _ 3830 Pilot Knob Road • Eagan MN 55122 • (612) 681-4685 • TDD (612) 454-8535 • FAX: (612) 681-4612 Case No. Application Fee Escrow Date Paid Receipt No. APPLICATION TYPE: C mprehensive Guide Plan Amendment Rezoning* Conditi nal Use Permit* Preliminary Subdivision* Interim Use Permit* Final Subdivision* Variance Seasonal/Temporary Sales Permit Preliminary Planned Development* Final Planned Development* Waiver of Subdivision (* Escrow required) SITE LOCATION: Address Legal Descipti n APPLICANT (Print): Name Co. Phone Address City State Zip Signature Date Subscribed and sworn to before me this day of ,199_. Notary Public CONTACT PERSON PHONE FEE OWNER (Print): (If different from applicant;attach additional sheets If necessary) Name Phone Address City State Zip Signature Date Subscribed and sworn to before me this day of ,199_. Notary Public NOTE: A c mDlete aDDlicati n submission contains all applicable application f rms (c mpleted, signed and notarized), all supporting application information, and payment of all associated fees. All applicants will be notified in writing regarding the completeness of the applicati n submission. 3c2-- 506kwre P. l 40111° . DEVELOPMENT APPROVAL PROCESS city of eagan To maintain the qualities that make Eagan a great place to live, work and conduct business, it is important that land is developed in a coordinated manner that is adequately served by utilities and roadways, protects private property values, and preserves environmental quality. As such, the City reviews development requests to ensure that they are consistent with the City's long- range plans, current regulations and policies. The City is committed to assisting property owners and developers proceed through the approval process in a timely and productive manner. Information in this handout will provide a basic overview of the development approval process and hopefully, address many of your initial questions. However,you should also contact the Community Development Department at 681- 4685 for more detailed information about your specific development request. Q. What Development Actions Require City Approval? The review and approval process varies with the location and type of the proposed development. All property in the City is zoned. For each zoning district, uses are identified that are permitted outright and those that require a more formal or public review. Uses that are permitted outright in a specific zoning district may require a building permit or administrative review by staff, but do not have to go through a formal review process. Uses that are not permitted outright in a specific location or that require variances from City code requirements, are subject to the formal review process, which may include review by the Advisory Commissions and/or review and approval by the City Council. The following requests require review and approval by City staff: • Building Permits • Seasonal/Temporary Sales Permits The following requests require review and approval by the City Council: • Variances • Final Planned Developments • Final Subdivisions • Waiver of Subdivision The following requests require review by the Advisory Commissions and approval by the City Council: • Preliminary Subdivisions • Comprehensive Plan Amendments • • Conditional Use Permits • Interim Use Permits • Rezonings • Preliminary Planned Developments {ivy awArt gyp,2, Q. Who Reviews Development Requests? CITY STAFF from the planning, engineering, building inspections and parks and recreation departments review development requests. Depending n the issues, staff from all, or some of these departments will get involved in the review process. Applicants must meet with a planner to discuss their initial development proposal prior to submitting application materials to initiate the formal review process. ADVISORY COMMISSIONS are composed of volunteer citizens who meet monthly to review development proposals. Their recommendations are forwarded to the City Council who has final approval authority. • ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION addresses parks, trails, tree preservation and water quality issues. They review all preliminary subdivisions as well as preliminary planned developments and conditional uses that may impact water quality or tree preservation. • ADVISORY PLANNING COMMISSION reviews development proposals for compliance with the City's long-range goals, policies and zoning ordinance. The APC also conducts required public hearings. OUTSIDE AGENCIES such as the Metropolitan Council, Dakota County or the State review development proposals that have broader impacts. Their input and recommendations are forwarded to the City Council for consideration. CITY COUNCIL has final development approval authority on all items requiring their review. Q. How Long Does the Development Approval Process Take? The development approval process varies depending on the type of request. Except in situations where there are extraordinary circumstances or complex issues, the process is generally completed in the following time frames (assuming complete application): • Subdivisions - Preliminary 90 - 120 days - Final 60-90 days - Waiver of Subdivision 60 days • Comprehensive Plan Amendment varies; excluding time required for Metropolitan Council review • Conditional and Interim Use Permits 60 days • Rezonings 60 days •Variances 10 - 60 days • Planned Development - Preliminary . 60 - 120 days - Final 60 - 90 days • Building Permits - Commercial 2 - 4 weeks (typ.) - Residential 3 - 10 business days (typ.) 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M d a 0 a • CITY OF EAGAN APPLICATION REQUIREMENTS COMPREHENSIVE PLAN AMENDMENT SUBMITTAL CHECKLIST ' Application form and fees ($500) Legal description and up to date survey or scaled drawing Certified mailing list of names and addresses of property owners within 350' of the boundaries of the subject property- mailing labels. Notification sign Written narrative describing the request or proposal including: - Comprehensive Guide Plan designation (existing and proposed) - Zoning classification (existing and proposed) - What you want to do; timing/phasing - Existing land uses on subject property - Surrounding land uses and zoning within 660 feet • • 3 CITY OF EAGAN APPLICATION REQUIREMENTS CONDITIONAL USE PERMIT SUBMITTAL CHECKLIST Application form and fees ($150) + escrow ($500) Legal description and up to date survey or scaled drawing Certified mailing list of names and addresses of property owners within 350' of the boundaries of the subject property - mailing labels. • Notification sign Escrow Deposit Agreement Written narrative describing the request or proposal including: - Comprehensive Guide Plan designation (existing and proposed) - Zoning classification (existing and proposed) - What you want to do; timing/phasing - Existing land uses on subject property - Surrounding land uses and zoning within 660 feet PROJECT PLANS Set(s) of FOLDED full size sheets (min. 1" = 100' scale; 22" x 34" or 24" x 36" sheet size) Set(s) of reduced (8 1/2" x 11") sheets and transparencies EXISTING CONDITIONS PLAN • - boundary lines of property with dimensions and area - adjacent and on-site streets (names, width) - on-site easements - water bodies (streams, lakes, pond, marshes, wetlands) - existing buildings and structures SITE LAYOUT - minimum building setback lines • - proposed buildings and structures - adjacent and on-site streets - on-site easements - parking areas (dimensions, setbacks, # spaces) - sidewalks/trails (location, width, surface materials) - signage (location, setbacks) - fence and retaining walls (location, height, materials) - garbage and recyclable containers (location, size) 38 CITY OF EAGAN APPLICATION REQUIREMENTS • exterior air-conditioning, heating and electrical equipment(location and screening) summary table of site data including (total area/size, building coverage, total # parking stalls, density (residential)) I3UILDING PLANS/ELEVATIONS ▪ elevation drawings of all existing (to remain) and proposed buildings and structures indicating exterior building materials, colors, maximum height above grade, exterior building lighting signage (size, height, materials, colors, illumination) • building floor plans for each story indicating gross and net leasable square footage and/or dwelling unit sizes and unit mixes garbage and recyclable containers (height and materials) rooftop equipment (type, location, height, screening) underground parking plans with stall and drive aisles dimensions EXTERIOR LIGHTING PLAN • free-standing and building mounted light fixtures (location, height, luminaire specifications, area of illumination including foot candle intensity at property edge) GRADING/DRAINAGE/EROSION CONTROL PLANS • existing (dashed) and proposed (solid) contours at 2' intervals to mean sea level datum, extending 100' beyond subject parcel •• building footprints (existing and proposed)with pad elevations and unit type •• ponds, wetlands, lakes, streams, marshes (NWL proposed elevation, OHWL proposed elevation, storage volume proposed, • area drainage boundaries) •• existing trees to remain • erosion/sediment control structures GENERAL UTILITY & STREET PLAN •• streets (names and width) • •• existing utilities (type, size, elevation, location) •• proposed utilities (type, size, elevation, location) LANDSCAPE PLAN • basic site plan and grading information • location and identification of existing and proposed plants and/or man-made landscape elements • details of proposed planting beds and foundation plantings • delineation of both sodded and seeded areas • 3� CITY OF EAGAN APPLICATION REQUIREMENTS - details of fences, tie walls, planting boxes, retaining walls, berms and other landscape details - location of landscape islands with identification of plant materials - planting schedule indicating: common names, botanical names, size of plant materials, root specifications, quantitites and special planting instructions - irrigation plan (separate plan drawing; submit with final plans) TREE PRESERVATION PLAN Separate handout. WETLANDS INVENTORY/REPLACEMENT PLAN • Separate handout. • • • • • o CITY OF EAGAN APPLICATION REQUIREMENTS INTERIM USE PERMIT SUBMITTAL CHECKLIST Application form and fees ($150) + escrow ($500) Legal description and up to date survey or scaled drawing Certified mailing list of names and addresses of property owners within 350' of the boundaries of the subject property - mailing labels. Notification sign Written narrative describing the request or proposal including: - Comprehensive Guide Plan designation (existing and proposed) - Zoning classification (existing and proposed) - What you want to do; timing/phasing - Existing land uses on subject property - Surrounding land uses and zoning within 660 feet PROJECT PLANS Set(s) of FOLDED full size sheets (min. 1" = 100' scale; 22" x 34" or 24" x 36" sheet size) Sets) of reduced (8 1/2" x 11") sheets and transparencies EXISTING CONDITIONS PLAN - boundary lines of property with dimensions and area adjacent and on-site streets (name, width) •- on-site easements water bodies (streams, lakes, pond, marshes, wetlands) existing buildings and structures SITE LAYOUT - minimum building setback lines - proposed buildings and structures - adjacent and on-site streets - on-site easements - parking areas (dimensions, setbacks, # spaces) - sidewalks/trails (location, width, surface materials) - signage (location, setbacks) - fence and retaining walls (location, height, materials) - garbage and recyclable containers (location, size) - exterior air-conditioning,heating and electrical equipment(location and screening) I • CITY OF EAGAN APPLICATION REQUIREMENTS - summary table of site data including (total area/size, building coverage, total # parking stalls, density (residential)) BUILDING PLANS/ELEVATIONS - elevation drawings of all existing (to remain) and proposed buildings and structures indicating exterior building materials, colors, maximum height above grade, exterior building lighting - signage (size, height, materials, colors, illumination) - building floor plans for each story indicating gross and net leasable square footage and/or dwelling unit sizes and unit mixes - garbage and recyclable containers (height and materials) - rooftop equipment (type, location, height, screening) - underground parking plans with stall and drive aisles dimensions EXTERIOR LIGHTING PLAN - free-standing and building mounted light fixtures (location, height, luminaire specifications, area of illumination including foot candle intensity at property edge) GRADING/DRAINAGE/EROSION CONTROL PLANS - existing (dashed) and proposed (solid) contours at 2' intervals to mean sea level datum, extending 100' beyond subject parcel - building footprints(existing and proposed)with pad elevations and unit type - ponds, wetlands, lakes, streams, marshes (NWL proposed elevation, OHWL proposed elevation, storage volume proposed, area drainage boundaries) - existing trees to remain - erosion/sediment control structures GENERAL UTILITY & STREET PLAN - streets (names and width) - existing utilities (type, size, elevation, location) - proposed utilities (type, size, elevation, location) LANDSCAPE PLAN - basic site plan and grading information - location and identification of existing and proposed plants and/or man-made landscape elements - details of proposed planting beds and foundation plahtings - delineation of both sodded and seeded areas - details of fences, tie walls, planting boxes, retaining walls, berms and other landscape details - location of landscape islands with identification of plant materials - planting schedule indicating: common names, botanical names, size of plant materials, root specifications, quantitites and special planting instructions - irrigation plan (separate plan drawing; submit with final plans) • CITY OF EAGAN APPLICATION REQUIREMENTS REZONING SUBMITTAL CHECKLIST Application form and fees ($250) + escrow ($500) Legal description and up to date survey or scaled drawing Certified mailing list of names and addresses of property owners within 350' of the boundaries of the subject property - mailing labels. Notification sign Escrow Deposit Agreement Written narrative describing the request or proposal including: - Comprehensive Guide Plan designation (existing and proposed) - Zoning classification (existing and proposed) - What you want to do; timing/phasing - Existing land uses on subject property - Surrounding land uses and zoning within 660 feet Written narrative addressing the following questions: - What impact does the rezoning have on surrounding property and land uses? - What impact does the rezoning have on the subject property? ▪ What impact does the rezoning have on City services, such as sewer, water, stormwater run-off and roads? • - Does the requested land use proposed by the rezoning result in a better use of the land? Explain. L( 3 CITY OF EAGAN APPLICATION REQUIREMENTS VARIANCE SUBMITTAL CHECKLIST • Application form and fees ($150) Legal description and up to date survey or scaled drawing Certified mailing list of names and addresses of property owners within 200' of the boundaries of the subject property - mailing labels. Notification sign Written narrative describing the request or proposal including: - Comprehensive Guide Plan designation (existing and proposed) - Zoning classification (existing and proposed) - What you want to do; timing/phasing - Existing land uses on subject property - Surrounding land uses and zoning within 660 feet PROJECT PLANS Set(s) of FOLDED full size sheets (min. 1" = 100' scale; 22" x 34" or 24" x 36" sheet size) Set(s) of reduced (8 1/2" x 11") sheets and transparencies EXISTING CONDITIONS PLAN - boundary lines of property with dimensions and area - adjacent and on-site streets (name, width) - on-site easements - water bodies (streams, lakes, pond, marshes, wetlands) - existing buildings and structures SITE LAYOUT - minimum building setback lines - proposed buildings and structures - parking areas (dimensions, setbacks, # spaces) • - sidewalks/trails (location, width, surface materials) - signage (location, setbacks) - fence and retaining walls (location, height, materials) - garbage and recyclable containers (location, size) - exterior air-conditioning, heating and electrical equipment(location and screening) L-1- CITY OF EAGAN APPLICATION REQUIREMENTS - summary table of site data including (total area/size, building coverage, total # parking stalls, density (residential)) BUILDING PLANS/ELEVATIONS - elevation drawings of all existing (to remain) and proposed buildings and structures indicating exterior building materials, colors, maximum height above grade, exterior building lighting - signage (size, height, materials, colors, illumination) - building floor plans for each story indicating gross and net leasable square footage and/or dwelling unit sizes and unit mixes - garbage and recyclable containers (height and materials) • - rooftop equipment (type, location, height, screening) - underground parking plans with stall and drive aisles dimensions CITY OF EAGAN APPLICATION REQUIREMENTS PRELIMINARY SUBDIVISION SUBMITTAL REQUIREMENTS Application form, fee ($300) escrow (single family: $150/acre $1,500 min., $4,800 max.; multiples & comm/nd: $3,000 min., $4,800 max.) Legal description and up to date survey or scaled drawing Certified mailing list of names and addresses of property owners within 350' of the boundaries of the subject property - mailing labels. Notification sign Escrow Deposit Agreement Written narrative describing the request or proposal including: - Comprehensive Guide Plan designation (existing and proposed) - Zoning classification (existing and proposed) - What you want to do; timing/phasing - Existing land uses on subject property - Surrounding land uses and zoning within 660 feet PROJECT PLANS Set(s) of FOLDED full size sheets (min. 1" = 100' scale; 22" x 34" or 24" x 36" sheet size) Set(s) of reduced (8 1/2" x 11") sheets and transparencies PRELIMINARY SUBDIVISION PLAN -proposed subdivision name; vicinity map; names, addresses, telephone numbers of owner, developer, surveyor and/or engineer, contact person; preparation date -bench mark; proposed subdivision boundary line; lot boundaries, number, areas and dimensions; block boundaries and numbers -streets (name and right-of-way width) -public easements (location, dimensions, purpose) -park dedications (location and dimensions) -see separate handout -minimum building setback lines (width at minimum front setback) -subdivision data summary: total number of lots; total area; public right-of-way area; ponding easement area; parkland area EXISTING CONDITIONS PLAN (subject parcel and land within 100') - streets (location, names, width) - public easements (location, width and purpose) 1-4 (4) CITY OF EAGAN APPLICATION REQUIREMENTS - existing structures (location, indication of demolition or relocation) - existing tree masses (type, size and quantity) - water bodies (streams, lakes, pond, marshes, wetlands) PRELIMINARY SITE LAYOUT - boundary lines of property with dimensions and area - minimum building setbacks - proposed buildings and structures - adjacent and on-site streets (name, width) - on-site easements - parking areas (dimensions, setbacks, # spaces) - sidewalks/trails (location, width, surface materials) - signage (location, setbacks) - exterior lighting (location, height, area of illumination) - fence and retaining walls (location, height, materials) - garbage and recyclable containers (location, size) - exterior air-conditioning, heating and electrical equipment(location and screening) PRELIMINARY GRADING/DRAINAGE/EROSION CONTROL • PLANS - existing (dashed) and proposed (solid) contours at 2' intervals to mean sea level datum, extending 100' beyond subject parcel - building footprints(existing and proposed)with pad elevations and unit type - ponds, wetlands, lakes, streams, marshes (proposed elevation of NWL and HWL, OHW elevation, proposed wet and dry storage volume, area drainage boundaries) NOTE: If pond will be used for water quality treatment, include the dead storage volume and area of the NWL. - all storm sewer lines, including inlets/outlets at ponds - erosion/sediment control structures - existing trees to remain - delineated edge of all wetlands and location of boundary markers. PRELIMINARY UTILITY & STREET PLAN - streets (names and width) - existing utilities (type, size, elevation, location) - proposed utilities (type, size, elevation, location) PRELIMINARY LANDSCAPE PLAN - basic site plan and grading information - location and identification of existing and proposed plants and/or man-made landscape elements CITY OF EAGAN APPLICATION REQUIREMENTS - details of proposed, planting beds and foundation plantings - delineation of both sodded and seeded areas - details of fences, tie walls, planting boxes, retaining walls, berms and other landscape details - location of landscape islands with identification of plant materials - planting schedule indicating: common names, botanical names, size of plant materials, root specifications, quantitites and special planting instructions - irrigation plan (separate plan sheet; submit with final plans) PARK DEDICATION Land dedication (Park Plan) -proposed parkland boundaries -existing topography within 50' beyond dedication boundary; areas of 12% or greater slope within dedication parcel -existing wetlands, ponds, lakes, streams or marshes -existing tree masses (type, size and quantity) -existing utilities and easements within and adjacent to dedication parcel -existing structures -existing and proposed trails and sidewalks within and adjacent (100') to dedication parcel (type and grade every 100') -adjacent parkland or publicly-owned parcels Cash dedication -cash dedication based on type of units for residential development proposals -cash dedication based on square footage of net developable land of industrial, office and commercial development -credit to cash dedication proposal and substantiating information for park and recreation benefit TREE PRESERVATION PLAN Separate handout. WETLANDS INVENTORY/REPLACEMENT PLAN Separate handout. • • CITY OF EAGAN APPLICATION REQUIREMENTS FINAL SUBDIVISION SUBMITTAL CHECKLIST Application form,fee ($100+$3.00 for each dwelling unit or legally described parcel) escrow deposit ($4,000) Legal description and up to date survey or scaled drawing Escrow Deposit Agreement Development Agreement - required prior to the request being scheduled on the City Council agenda. PROJECT PLANS Set(s) of FOLDED full size sheets (min. 1" = 100' scale; 22" x 34" or 24" x 36" sheet size) Set(s) of reduced (8 1/2" x 11") sheets and transparencies FINAL SUBDIVISION PLAN Same information as Preliminary Subdivision Plan, but revised to reflect comments from Advisory Commissions and the City Council. FINAL SITE PLAN Same information as Preliminary Site Plan, but revised to reflect comments from Advisory Commissions and the City Council. FINAL GRADING/DRAINAGE/EROSION CONTROL PLAN Same information as Preliminary Grading/Drainage/Erosion Control Plan, but revised to reflect comments from Advisory Commissions and the City Council. Must be signed by a MN registered Professional Engineer. FINAL UTILITY & STREET PLAN Same information as Preliminary Utility and Street Plan, but revised to reflect comments from Advisory Commissions and the City Council. Must also include drainage maps and calculations. Must be signed by a MN registered Professional Engineer. FINAL LANDSCAPE PLAN Same information as Preliminary Landscape Plan, but revised to reflect comments from Advisory Commissions and the City Council. Must be signed by MN registered Landscape Architect or Certified nurseryperson CITY OF EAGAN APPLICATION REQUIREMENTS TREE PRESERVATION PLAN Same information as Preliminary Tree Preservation Plan, but revised to reflect comments from Advisory Commissions and the City Council. WETLANDS INVENTORY/REPLACEMENT PLAN Same information as Preliminary Wetlands Inventory/Replacement Plan, but revised to reflect comments from Advisory Commissions and the City Council. ITEMS REQUIRED PRIOR TO SCHEDULING ON CITY COUNCIL AGENDA (submit at least one week prior to City Council meeting) Development Agreement - signed copies Financial Guarantee for amount on Development Agreement Exhibit"C" (i.e. cash escrow,letter of credit,certificate of deposit)from a certified lending institution in a format approved by the City. Letter of intent Is acceptable ONLY if it complies with the sample format provided by the City. Plat review by Dakota County Plat Commission or MN Dept. of Transportation if the plat is abutting a County or State road (3-4 weeks processing time) • ITEMS REQUIRED PRIOR TO PLAT RELEASE WITH CITY SIGNATURES FOR RECORDING AT DAKOTA COUNTY Planned Development Agreement or Amendment - signed copies Parks dedication: Land Cash Trails: Cash Other Water Quality dedication: Land Pond Cash Official Plat - three (3) mylar copies at 20" x 30" Official Plat - two (2) mylar copies at 1" = 200' Final Plat - Three (3) blueline copies at 20" x 30" Address Plats - Twenty-three (23) copies at 8'/"x11" or 11"x17" Permits required by governmental agencies Private Improvement Contract Management Deposit (1) (infrastructure only - verified cost x required deposit) ESTIMATED CONSTRUCTION COSTS (2) DEPOSIT $ 0- $150,000 8% ($1,000 min.) $ 150,001 - $500,000 6% ($12,000 min.) $ 500,001 + 5% ($30,000 min.) (1) These are deposits with minimums/maximums; they are not intended to be actual charges (2) Costs will be verified by City staff and adjusted as necessary to be comparable to City projects, thereby insuring arms length transaction costs 60 CITY OF EAGAN APPLICATION REQUIREMENTS PRELIMINARY PLANNED DEVELOPMENT SUBMITTAL CHECKLIST Application form, fee ($250), escrow (single family: $150/acre $1,500 min., $4,800 max.; multiples & Comm/ind: $3,000 min., $4,800 max.) Legal description and up to date survey or scaled drawing Certified mailing list of names and addresses of property owners within 350' of the boundaries of the subject property (mailing labels). Notification sign Escrow Deposit Agreement Written narrative describing the request or proposal including: - Comprehensive Guide Plan designation (existing and proposed) - Zoning classification (existing and proposed) - What you want to do; timing/phasing - Existing land uses on subject property - Surrounding land uses and zoning within 660 feet PROJECT PLANS Set(s) of FOLDED full size sheets (min. 1" = 100' scale; 22" x 34" or 24" x 36" sheet size) Set(s) of reduced (8 1/2" x 11") sheets and transparencies EXISTING CONDITIONS - boundary lines of property with dimensions and area - adjacent and on-site streets (name, width) - on-site easements - water bodies (streams, lakes, pond, marshes, wetlands) - existing buildings and structures PRELIMINARY SITE LAYOUT - minimum building setback lines - proposed buildings and structures - adjacent and on-site streets - on-site easements - parking areas (dimensions, setbacks, # spaces) - sidewalks/trails (location, width, surface materials) - signage (location, setbacks) - fence and retaining walls (location, height, materials) - garbage and recyclable containers (location, size) CITY OF EAGAN APPLICATION REQUIREMENTS - exterior air-conditioning, heating and electrical equipment(location and screening) - summary table of site data including (total area/size, building coverage, total # parking stalls, density (residential)) PRELIMINARY BUILDING PLANS/ELEVATIONS • - elevation drawings of all existing (to remain) and proposed buildings and structures indicating exterior building materials, colors, maximum height above grade, exterior building lighting - signage (size, height, materials, colors, illumination) - building floor plans for each story indicating gross and net leasable square footage and/or dwelling unit sizes and unit mixes - garbage and recyclable containers (height and materials) - rooftop equipment (type, location, height, screening) - underground parking plans with stall and drive aisles dimensions PRELIMINARY EXTERIOR LIGHTING PLAN - free-standing and building mounted light fixtures (location, height, luminaire specifications, area of illumination including foot candle intensity at property edge) GENERAL GRADING/DRAINAGE/EROSION CONTROL PLANS - existing (dashed lines) and proposed (solid lines) contours at 2' intervals to mean sea level datum, extending 100' beyond subject parcel - building footprints (existing and proposed)with pad elevations and unit type - ponds, wetlands, lakes, streams, marshes (proposed elevation of NWL and HWL, OHW elevation, proposed wet and dry storage volume, area drainage boundaries). NOTE: If pond will be used for water quality treatment, include the dead storage volume and area of the NWL. - all storm sewer lines, including inlets/outlets at ponds - erosion/sediment control structures - existing trees to remain - delineated edge of all wetlands and location of boundary markers. GENERAL UTILITY & STREET PLAN - streets (names and width) - existing utilities (type, size, elevation, location) - proposed utilities (type, size, elevation, location) GENERAL LANDSCAPE PLAN - basic site plan and grading information - location and identification of existing and proposed plants and/or man-made landscape elements - delineation of sodded and seeded areas - details of proposed planting beds and foundation planting CITY OF EAGAN APPLICATION REQUIREMENTS - details of fences , tie walls planter boxes, retaining walls, berms and other landscape details - location of landscape islands with identification of plant materials - planting schedule indicating: common names, botanical names, size of plant materials, root specifications, quantities and special planting instructions - irrigation plan (separate plan sheet; submit with final plans) TREE PRESERVATION PLAN Separate handout. WETLANDS INVENTORY/REPLACEMENT PLAN Separate handout. PARK DEDICATION Land. dedication (Park Plan) - proposed parkland boundaries - existing topography within 50' beyond dedication boundary; areas of 12% or greater slope within dedication parcel - existing wetlands, ponds, lakes, streams or marshes - existing tree masses (type, size and quantity) - existing utilities and easements within and adjacent to dedication parcel - existing structures - existing and proposed trails and sidewalks within and adjacent (100') to dedication parcel (type and grade every 100') - adjacent parkland or publicly-owned parcels Cash dedication (options) a. cash dedication based on type of units for residential development proposals b. cash dedication based on square footage of net developable land of industrial, office and commercial development c. credit to cash dedication proposal and substantiating information for park and recreation benefit • PRELIMINARY DEVELOPMENT PLAN - sketch plan of overall development showing proposed streets, utility locations, lots and blocks - phasing plan indicating the proposed sequence of development of buildings, structures, utilities, streets, sidewalks/trails, and dedication of parks, ponds or open space - parks plan showing location, dimensions and area of parkland and/or trails to be dedicated to the City - land use plan showing types of uses proposed with corresponding acreage and densities at ultimate development stage 3 CITY OF EAGAN APPLICATION REQUIREMENTS • FINAL PLANNED DEVELOPMENT SUBMITTAL CHECKLIST Application form, fee ($100), escrow deposit ($ 4000) Legal description and up to date survey or scaled drawing Certified mailing list of names and addresses of property owners • within 350' of the boundaries of the subject property (mailing labels). Notification sign Escrow Deposit Agreement PROJECT PLANS Set(s) of FOLDED full size sheets (min. 1" = 100' scale; 22" x 34" or 24" x 36" sheet size) Set(s) of reduced (8 1/2" x 11") sheets FINAL DEVELOPMENT PLAN to include same information as Preliminary Plans, but revised to reflect comments from Advisory Commissions and the City Council. Individual plans include: SITE LAYOUT FINAL BUILDING PLANS/ELEVATIONS FINAL GRADING/DRAINAGE/EROSION CONTROL PLAN (signed by MN registered Professional Engineer) FINAL UTILITY & STREET PLAN (signed by MN registered Professional Engineer) FINAL LANDSCAPE PLAN (signed by MN registered Landscape Architect or Certified nurseryperson) TREE PRESERVATION PLAN Same information as on Preliminary Tree Preservation Plan, but revised to reflect comments from Advisory Commissions and City Council. WETLANDS INVENTORY/REPLACEMENT PLAN Same information as on Preliminary Wetlands Inventory/Replacement Plan, but revised to reflect comments from Advisory Commissions and City Council. CITY OF EAGAN APPLICATION REQUIREMENTS SEASONAL/TEMPORARY SALES PERMIT • SUBMITTAL CHECKLIST Application form and fees ($ 50) Legal description of property Written narrative describing the request or proposal including: - Items to be sold - Name of operator - Duration of sale - Hours of operation - Existing land uses on subject site and surrounding properties PROJECT PLAN Set(s) of full size plan sheets (min. 1" = 40' scale) PROPOSED SALES AREA LAYOUT - boundary lines of property with dimensions and area - adjacent streets (names and width) - on-site easements - existing buildings and structures - proposed buildings and/or structures (setbacks, size, height) - parking areas with dimensions, setbacks and number of spaces - signage (location, setbacks, size, height) • - exterior lighting (location, height, area of illumination) - fences (location, height, materials) - garbage and recyclable containers (location, size) • CITY OF EAGAN APPLICATION REQUIREMENTS SITE PLAN REVIEW SUBMITTAL CHECKLIST Application form Legal description of property • PROJECT PLANS Set(s) of full size sheets (min. 1" = 100' scale; 22" x 34" or 24" x 36" sheet size) SITE LAYOUT - boundary lines of property with dimensions and area - adjacent and on-site streets (paved and right-of-way) - on-site easements - water bodies (streams, lakes, pond, marshes, wetlands) - existing and proposed buildings and structures - minimum building setback lines - proposed buildings and structures - parking areas (dimensions, setbacks, # spaces) - sidewalks/trails (location, width, surface materials) - signage (location, setbacks) - fence and retaining walls (location, height, materials) - garbage and recyclable containers (location, size) - exterior air-conditioning,heating and electrical equipment(location and screening) - summary table of site data including (total area/size, building coverage, total # parking stalls, density (residential)) BUILDING PLANS/ELEVATIONS - elevation drawings of all existing (to remain) and proposed buildings and structures indicating exterior building materials, colors, maximum height above grade, exterior building lighting - signage (size, height, materials, colors, illumination) - building floor plans for each story indicating gross and net leasable square footage and/or dwelling unit sizes and unit mixes - garbage and recyclable containers (height and materials) - rooftop equipment (type, location, height, screening) - underground parking plans with stall and drive aisles dimensions (e CITY OF EAGAN APPLICATION REQUIREMENTS EXTERIOR LIGHTING PLAN - free-standing and building mounted light fixtures (location, height, luminaire specifications, area of illumination including foot candle intensity at property edge) GRADING/DRAINAGE/EROSION CONTROL PLANS - existing (dashed) and proposed (solid) contours at 2' intervals to mean sea level datum, extending 100' beyond subject parcel - building footprints(existing and proposed)with pad elevations and unit type - ponds, wetlands, lakes, streams, marshes (NWL proposed elevation, OHWL proposed elevation, storage volume proposed, area drainage boundaries) - existing trees to remain - erosion/sediment control structures UTILITY & STREET PLAN - streets (names and width) - existing utilities (type, size, elevation, location) - proposed utilities (type, size, elevation, location) LANDSCAPE PLAN - basic site plan and grading information - location and identification of existing and proposed plants and/or man-made landscape elements - details of proposed planting beds and foundation plantings delineation of both sodded and seeded areas - details of fences, tie walls, planting boxes, retaining walls, berms and other landscape details - location of landscape islands with identification of plant materials - planting schedule indicating: common names, botanical names, size of plant materials, root specifications, quantitites and special planting instructions - irrigation plan (separate plan drawing; submit with final plans) s_ Agenda Information Memo December 19, 1995 Eagan City Council Meeting L. RECOMMENDATION. AIRPORT RELATIONS COMMISSION OFF-PEAK CORRIDOR CROSSING PROCEDURE ACTION TO BE CONSIDERED: To adopt a recommendation by the Airport Relations Commission to support a modification of the off-peak departure procedure from the north parallel runway at the international airport. FACTS: Due to a shifting of the magnetic pole over the years, the current procedure for off-peak operations from the north parallel runway tends to encroach into residential areas north of the corridor. The City of Mendota Heights requested that the MAC consider recommending to the FAA that this procedure be modified. The City of Eagan is not opposed to such modification as a matter of policy but has expressed an interest in the location of the modification. ATTACHMENTS: �{ • Staff memorandum on pages J (through Cp esg MEMO _city of eagan TO: CITY ADMINISTRATOR HEDGES FROM: ASSISTANT TO THE CITY ADMINISTRATOR HOHENSTEIN DATE: DECEMBER 13, 1995 SUBJECT: AIRPORT RELATIONS COMMISSION RECOMMENDATION-OFF-PEAK CORRIDOR CROSSING PROCEDURE At its meeting of December 12, the Airport Relations Commission recommended that the City of Eagan support a modification of the off-peak corridor procedures shifting the general off-peak heading for the north parallel to 110 degrees to account for the change in magnetic north. This would cause aircraft flight paths to cross at the far end of the noise compatible corridor and shift certain off-peak operations south of their current tracks over residential portions of Mendota Heights. This initiative was first raised in the Corridor Task Force several years ago. The City of Eagan supported the concept, provided that a heading could be identified which would not increase impacts on Eagan residential areas. The MAC recently modeled contours which reflected a crossing procedure which would shift the off-peak heading from the north runway to the extended runway centerline. This procedure would cause traffic to cross within the three mile operational corridor and would marginally decrease impacts on the north side of the corridor and marginally increase them on the south. Since the neighborhoods south of the corridor already experience more impacts from aircraft overflights and more deviations south of the corridor, this appeared to be an excessive response to the problem perceived by Mendota Heights. Mayor Egan and staff met with the Mayor and staff of Mendota Heights to discuss headings between the current 105 heading and runway centerline which would account for the five degrees of magnetic shift since the procedures were developed without shifting traffic unnecessarily into eastern Eagan neighborhoods. Mayor Egan may brief the Council further on the meeting, but it was agreed to propose a 115 degree heading from the north runway for this purpose. This was reported to the Airport Relations Commission, which considered the tracks and contours which are attached. The Commission voted against a recommendation to support the 115 degree heading and approved a recommendation to support a 110 degree heading. The Commission took this action for the following reasons: 1. There is already a greater aircraft noise impact in Eagan neighborhoods south of the corridor and that needs to be corrected before considering changes which would shift even more traffic from north to south. 2. While the negative impact on the contours on the south is slight, the positive impact on the north is minimal. 3. The centerline alternative represents a significant change where a lesser change would accomplish the same thing for Mendota Heights, without adversely affecting Eagan. 4. The Commission perceives that this request is partially to benefit new Mendota Heights neighborhoods which have been built within the policy contours and that operations should be absorbed there rather than in Eagan neighborhoods outside of the policy contours. Given the tone of the meeting with Mendota Heights, it will be difficult to reach a middle ground. This was true at 115 degrees and is likely to be more the case with 110. That being the case,the City of Eagan may need to oppose the implementation of any change. This is unfortunate, because Eagan approached Mendota Heights in the hopes that a cooperative position could be forwarded. Absent consensus, it is likely that the City's will be encouraged to be adversaries as in the past. This was clearly not the expectation of Eagan, when it agreed to consider a crossing alternative five years ago. If you have any questions about this'memo, please let me know. Assi t to e City Administrator 11/01;'1955 10:39 6127256310 MAC AVSAT PAGE 02 HIO ARD NEEDLES TAMPON 6 SNRQSNOOPF,INC. W raid fear Mm, ARCIMITSCTS ENSINSERS PLANNERS MatatiOria,Vornks 723I4lT3$ (703)deg-2700 MX(703)100593 August 29, 1995 Mr. John Foggia Manager, Noise Abatement Metropolitan Airports Commission 6040 28th Avenue South Minneapolis, Minnesota 55450 RE: Eagan-Mendota Corridor Revised Procedures- Noise Analysis for Redistribution of Non-Simultaneous Flight Tracks on Runway 11L Dear John: Per your request, we have completed a preliminary assessment of potential noise impacts associated with a revised non-simultaneous departure heading for Runway 11L. The analysis, to be used by MAC and FAA,to determine whether or not additional environmental analysis is needed, involved the calculations of DNL contours and grid points in the corridor area to determine whether a change in non-simultaneous departures, from a heading of 105° to runway heading, would result in a significant noise impact. The 1994 MSP ANOMS track use data indicated that approximately 6% of Runway 111, departures follow a non-simultaneous 105° heading. About 18% of the traffic departing on Runway i1L generally follows runway heading (11% follow a track of 115° and 7% follow a track with a heading of 120°). In an effort to determine the effects of shifting the 105° (non- simultaneous traffic) traffic to a runway heading departure, a simplified noise analysis has been completed. Utilizing the 1994 runway use percentages determined by ANOMS, DNL contours for MSP were previously computed as part of the Dual Track EIS. These contours represent the base case. To test the effects of the changed procedures, DNL contours and a grid point analysis were completed for twenty-one noise sensitive locations in and around the Eagan and Mendota/Mendota Heights jurisdictions (points utilized from previous EIS's and Part 150 studies). Then, all traffic was taken from the left 105° track on Runway 11L, as a worst case assumption (approximately 6% of departures on Runway 11L), and was proportionally divided between the two tracks that represent runway heading. New Test DNL contours were computed along with a grid analysis for the same points analyzed previously for the 1994 existing conditions. Comparison of the base case and test noise contours indicates little change in shape or size- the east ends of the DNL 65 contours shift a couple of hundered feet in and out (see attached figure). A comparison of the individual grid point values revealed that the maximum DNL change for the noise sensitive areas would be 0.2 at study point 13-4Trinity Lone Oak (k0 \ im0%W._- ------ ainnocc•ain 11_ni_nc n. •nnv nnnoli7n • 11/01/1995 10:39 6127256310 MAC AVSAT PAGE 03 Mr. John Foggia August 29, 1995 Page 2 Church/Lutheran School) and at point 18 (Historic Mendota Workcamp). Both of these study points are located almost directly along the runway heading (see attached table). In summary, it would appear that shifting the non-simultaneous Runway ilL departures from a heading of 105° to runway heading is possible with no significant impact on overall noise levels in noise sensitive areas in and around the Eagan-Mendota Corridor area. Please feel free to give me a call if you have any questions. Very Truly Yours, HNTB Corporation „/?!6!:-- Evan C. 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FACTS: • On August 18, 1992,the City Council held a public hearing for Project 636 providing for street and storm sewer improvements to Poppler Lane. Subsequently, at the request of the developer ofPoppler Homesteads No. 2,the City Council canceled this project on October 20, 1992, due to technical difficulties in proceeding with his development proposal. • The developer has since resolved the technical issues and has requested the City Council to reconsider this public improvement. On November 6, 1995, the Council received a petition from the developer and, subsequently, directed staff to prepare a revised updated feasibility report (Project 636R). This draft report has been completed and is being presented to the City Council for their consideration of scheduling a public hearing to formally present and discuss the requested improvements. ATTACHMENTS: • Feasibility report, under separate cover. Agenda Information Memo December 21, 1995 N. CONTRACT 95-17.WELL NO. 18 ACTION TO BE CONSIDERED: To receive the bids for Contract 95-17(Well No. 18), award the contract to the lowest responsible bidder and authorize the Mayor and City Clerk to execute all related documents. FACTS: • On November 6, 1995, the City Council approved the plans for developing Well No. 18 to be located near the Cliff Road Water Treatment Facility between Pilot Knob Road and ChesMar Drive and authorize the advertisement for competitive bids. • At 10:00 a.m.,on December 15, 1995,formal bids were received and a tabulation of the bids with a comparison to the engineer's estimate is provided. • On December 5, an informational neighborhood meeting was held with all interested property owners to explain the project in detail. The staff has not received any objections to this proposed project. • There are no easements or rights-of-way necessary as all work is contained on City owned property. ATTACHMENTS: • Notification letter, page • Notification area, page • Minutes and attendance list from neighborhood meeting, pages (7 pTthrough 7/� . • Bid tabulation, page * Bid tabulation will be included with the Additional Information Packet on Monday. NOVEMBER 27, 1995 RE: INFORMATIONAL MEETING CITY PROJECT NO. 684 WELL NO. 18 IMPROVEMENTS Dear Property Owner: A Public Information Meeting will be held on Tuesday, December 5, 1995 at 5:30 p.m. at the Eagan Maintenance Facility located at 3501 Coachman Point. A new well and water pumping facility is proposed to be located north of Cliff Road and approximately 500 feet westerly of Ches mar Drive. This well is being developed in accordance with the Utility Division Comprehensive Plan. The well is necessary for increased population and development projections. A map is attached to this notice showing the proposed well and surrounding properties that may be affected by the work. The bulk of the work is proposed to take place during the winter months, from mid-January, 1996, through March, 1996. During this period the well will be drilled to a depth of approximately 500 feet. General construction noises unique to well development can be expected during normal working hours,Monday through Friday. The noises include drilling, driving pipe, air surging, diesel engines, and ground vibrations from dynamite detonated deep below the surface. It is anticipated that final completion of the project will occur in June, 1996. Water main installation,testing,sod restoration, and clean-up will take place between March and June, 1996. Complete details of all the proposed improvements will be discussed at the meeting on Tuesday night. It should be noted that all costs for this water supply facility will be paid through Eagan's Water Utility Capital Improvement Fund. No assessments are required for this project. We want you to be aware of the proposed construction and unique activities associated with new well development. The work represents no danger and should cause minimum inconvenience. Precautions will be taken to keep children away from the construction site, and we ask all parents to remind their child to stay away from the construction. If you have any questions or need additional information,please contact the Public Works Maintenance and Operations Facility at 681-4300. Sincerely, Wayne Schwanz Superintendent of Utilities WS/nab Attachment I:110b1welIN18.318 ---- -- - ------ - - -- -- - — - - — r. 1 I .I 7 • 0= 32 31 1Z2 S 1 r c - to \ 1 111 a ' ir °a , 1 OAK LE ikit, o ...440Aer .. cc m • > ,ea • ■. . Y , a 5 oil LN. G a ►— 13 �'N� 14 Q 3 2 to 0 111,101.4110 Cl 0 13 110 _ M 1 11 Q. • P2.. u W S • n 1001V) >-cd0 111 0 76 7 • 'I m U Z 17 • DUNBERRY LANE. a 1 3 (n • a U s 3 2 CLIFF ROAD WATER TREATMENT ".. FACILITY WELL # 18 ic , )1 ' 2 1 C.S.A.H. NO. 32 (CLIFF ROAD) 900 10 • • I 7 • , 2 • • Alt 1, •/—"' ' , 11! BLVD. >- 0q�. 7 p * )41 10 +a , 1 CC s n C • i .• 1 I I I It" 1 I I IPP#4 p r • 10 • 11 11 1 62(f Meeting Notes Eagan Well 18 Neighborhood Meeting Eagan Maintenance Facility December 5, 1995 - 5:30 p.m. File: 112-033-20, City Project No. 684 Attending the neighborhood meeting were the following: Eagan Utility Superintendent Wayne Schwanz 404 MSA Project Manager Tom Roushar MSA Principal••in-Charge Steve Gatlin Four Property Owners listed on sign-up sheet Wayne Schwanz briefly introduced himself and the City of Eagan's well construction program. He talked about the history of the City of Eagan water supply system and also the need to continue adding new wells to the City's water supply system as the population grows. He located the proposed Well 18 site on a property location map and introduced Tom Roushar. Tom then discussed the project in detail, including a verbal presentation of the project summary. The summary included the following items: 1. Purpose of the project. 2. Well construction procedure. 3. Related construction activities. 4. Project schedule and working hours. 5. Project funding. 6. Project questions. Project questions asked by residents along with a brief response for each are summarized as follows: 1. The first question had to do with the well site location and what type of screening would be provided. Wayne Schwanz indicated that the well was located in a heavily wooded area and would not be visible to any abutting property owners. For that reason, screening would not be necessary. Because of the heavy tree cover and resulting shade, site restoration would be difficult except to provide some prairie type grasses. 2. The next question had to do with noise and vibration. Tom Roushar described in detail the well drilling process, including driving the casing and the well development activity. Both Tom and Wayne indicated the City would do a "before and after" building condition survey. Both property owners represented at the meeting asked to be included in the "before and after" condition evaluation. 112/033-1118.dee - - o I 3. The next question was an additional noise question, asking if we had any available data regarding decibel levels of sound generated by the well drilling operation. Tom Roushar indicated that we do not have historical data which has measured detectable sound from a well drilling operation. Research will be done to determine if any sound levels have been measured in the past and, if not, this information could be included in our monitoring process of the Well 18 construction activity. 4. The next question asked was what sound attenuation was possible for the well drilling operation. Tom Roushar responded that a muffler could be put on the air discharge line to somewhat lessen the sound; however, the operation of driving the casing cannot be muffled to any great extent. Tom also indicated that, because of the depth of the underground well, at the time development is done the dynamiting operation should be nondetectable. The largest source of noise will be from the release of air during the development operation. 5. One property owner asked for further discussion of the condition survey and what types of activities would be involved. Tom responded that seismographic measuring devices would be placed in nearby storm sewer manholes and also before and after building condition surveys taken of all properties within 300 feet. Also, during the first two or three days of driving, spot checking would be done to measure vibration. Again at this point, the two separate property owners asked to be included in the condition survey. 6. Another property owner asked what the finished product would look like? This question had to do with the appearance of the well site upon completion. Wayne Schwanz indicated that, since the well is a submersible type installation, there will be no above-ground pumphouse. Wayne noted that there will be a small casing pipe for the well, access hatch for the valve vault, and a box for the transformer. In addition, there will be an underground vault for controls. In general, it would be very difficult to detect any sort of installation in the area after construction is complete. 7. The next question had to do with the access road, including what it would look like, how far it would extend, and where the access point would be. It was noted that the access road would be connected to the City's water treatment plant through the woods and the surface of the road would depend upon final construction details and would generally be a bituminous surface. The meeting was adjourned at approximately 6:20 p.m. Distribution list for meeting notes: Wayne Schwanz Mike Foertsch Tom Roushar Steve Gatlin Residents present O 112/033-1118.dec DEEP WELL #18 CITY PROJECT #684 CITY CONTRACT 95-16 NEIGHBORHOOD INFORMATIONAL MEETING December 6, 1995 5 :30 P.M. 3501 Coachman Point, Eagan, MN 55122 ATTENDANCE SIGN-UP Please List Name and Address Below: 1. )O /t-,2: 4IliCk/C42,g y 16.2 17,W c //� V571 2 . Y'\() kiz.. )11?444-itc*:-/ rs2-3 (" 7 4-1"." T:"4/4411- 3 . 4 . 5 . 6 . 7. 8 . 9 . 10 . 11. 12 . 13 . 14 . 15 . 16 . 17 . Cont' d. . . Agenda Information Memo December 19, 1995 Eagan City Council Meeting A. CERTIFICATION OF 1996 PAYABLE PROPERTY TAX LEVY ACTION TO BE CONSIDERED: To approve the resolution certifying the 1996 Payable Property Tax Levy. FACTS: • A proposed property tax levy of$12,630,893 has been considered at the Special City Council meeting on August 29, 1995 and at the truth-in-taxation public hearing held on December 5, 1995. • Current estimates show that the proposed property tax levy will produce a tax capacity rate of .22079 compared to the 1995 payable rate of .22234. • A proposed levy of $11,792 for the Cedarvale Special Service District is also being certified with this resolution. ATTACHMENTS: Enclosed on page 7 3 is the resolution certifying the 1996 payable property taxes. • All truth-in-taxation requirements have been met to date with certification due by December 28, 1995. RESOLUTION CITY OF EAGAN LEVY OF 1996 REAL ESTATE TAXES WHEREAS, a regular meeting of the City Council of the City of Eagan, Dakota County, Minnesota, was held on December 19, 1995, at 6:30 p.m., at the Eagan Municipal Center, all members being present, WHEREAS, upon motion by Councilmember , and seconded by Councilmember NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Eagan,Dakota County,Minnesota,hereby is on record approving and certifying the levy of 1996 Real Estate Taxes for Eagan, Minnesota, which taxes are payable in 1996 as follows: Revenues: General Fund $10,251,693 Equipment Revolving Fund 200,000 Major Street Fund 631.600 Subtotal Revenues $11,083,293 Debt: Debt Service 1,547,600 Total City Wide Levy $12,630,893 Cedarvale Special Services District Levy $11,792 Dated: December 19. 1995 CITY COUNCIL CITY OF EAGAN BY: ATTEST: CERTIFICATION I, E. J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 19th day of December, 1995. E. J. VanOverbeke, City Clerk City of Eagan Agenda Information Memo December 19, 1995 Eagan City Council Meeting B. 1996 GENERAL FUND BUDGET AND 1996 ENTERPRISE BUDGETS INCLUDING WATER, SANITARY SEWER, STREETLIGHTING, STORM DRAINAGE/WATER OUALITY AND CIVIC ARENA ACTION TO BE CONSIDERED: To approve the 1996 General Fund Budget and 1996 Enterprise Budgets, including water, sanitary sewer, streetlighting, storm drainage/water quality and civic arena. FACTS: • The General Fund Budget and each of the Enterprise budgets have been reviewed in detail at numerous special meetings. • All truth-in-taxation requirements have been met to date. ATTACHMENTS: • General Fund Revenues and Expenditures on pages 7c-through 7 • Public Utilities Revenues on pages 7 7 through "7 a . • Water Budget on pages 7' through 7g. • Sanitary Sewer Budget on pages g -(through • Streetlighting Budget on page q() • Storm Drainage/Water Quality Budget on pages 9/ through • Civic Arena Budget on pages through Gf. 96REVSUM 12/05/95 1996 BUDGET • GENERAL FUND COMPARATIVE SUMMARY OF REVENUES I 1994 I I 1995 I I 1996 Actual Budget Estimate General Property Taxes $ 8,754,716 $ 9,167,500 $ 10,251,700' Licenses 98,595 104,200 98,400 Permits 934,911 689,100 611,600 Intergovernmental Revenues 1,732,434 1,959,500 1,916,500 Charges for Services 943,041 707,600 459,600 • Recreation Charges 311,768 275,100 294,600 Fines& Forfeits 154,9.58 150,000 200,000 Other Revenues 355,932 260,800 329,700 Program Revenues 923,450 838,200 770,200 Transfers 134,112 1.12 149,600 TOTAL GENERAL FUND $ 14.343.917 $ 14.265.400 $ 15.081.900 • • 96BUDEXP.WK4 12/05/95 1996 BUDGET GENERAL FUND COMPARATIVE SUMMARY OF EXPENDITURES I 1994 I - I 1995 I I 1996 % Increase Awl Budget Budget '95 to'96 GENL GOVERNMENT 01 Mayor&Council $ 94,169 $ 94,700 $ 98,200 3.7% 02 Administration 546,772 563,600 616,900 9.5% 03 Data Processing 324,016 373,500 381,500 2.1% 05 Finance/City Clerk 842,602 847,900 890,600 5.0% 06 Legal - 241,302 315,800 315,800 0.0% 07 Community Development 1,298,735 1,256,200 1,284,800 2.3% 10 Cable TV 74.910 78.800 32.200 -59.1% Gen Govt Total 3.422.506 3.530.500 3.620.000 2.5% PUBLIC SAFETY 11 Police 4,709,532 5,024,500 5,442,700 8.3% 12 Fire 808.408 851.000 888.500 4.4% Public Safety Total 5.517.940 85. 75.500 6.331.200 7.8% PUBLIC WORKS 21 Public Works Engineering 810,010 866,200 902,400 4.2% 22 Streets&Highways 859,530 966,800 961,300 -0.6% 24 Central Svces. Maint. 371.684 327.400 346.600 5.9% Public Works Total 2.041.224 2.160.400 2.210.300 2.3% PARKS & RECREATION 31 Parks&Recreation 1,839,429 1,953,200 2,074,300 6.2% 32 Forestry 176.292 181.300 191.400 5.6% Parks&Rec Total 2.015.721 2.134.500 2.265.700 6.1% GENL GOVT BLDG MAINT 33 Building Maintenance 0 366.300 455.600 24.4% OTHER 41 Contingency 0 198.200 199.100 0.5% Total Expenditures- General Fund $12.997.391 $14.265.400 $15.081900 5.7% • W 962OREV•WK4 10/20/95 • Public Utilities Fund = Detail of Revenues Actual Actual Budget Budget 1411 11i 1.9.21 1 DEPARTMENTAL: Water 3711 Water Service Fees $2,314,725 $2,922,272 $2,783,000 $3,075,000 3712 Water Service Penalties 29,567 33,704 32,000 6,000 3713 Water Connection Permits . 38,951 24,800 29,500 13,600 3714 Water Service Taps 100 100 0 0 3716 Sale of Meters 93,669 105,547 111,000 51,000 3718 Sale of Property-Other 9 0 0 0 3719 Water Turn Off/On Fee 9,702 8,305 9,000 3,000 3720 Collection Fees 12,910 11,700 11,500 0 3721 Constr Meter Permits 60 80 0 100 3722 Acct Deposit Not Refunded 6,102 (1) 0 0 2,505,795 3,106,507 2,976,000 3,148,700 Sanitary Sewer 3741 Sanitary Sewer Service Fees 3,025,470 3,550,329 3,648,000 3,900,000 3742 Sanitary Sewer Penalties 35,696 64,647 81,000 7,500 3743 San Sewer Connection Permits 38,700 25,815 31,500 13,000 . 3744 San Sewer Service Taps 200 100 200 0 3,100,066 3,640,891 3,760,700 3,920,500 . Street Lights 3771 Neighborhood Light Svc Fees 155,055 168,852 166,000 179,000 3772 Neighbrhd/Comm Lt Penalties 1,442 1,644 1,500 200 3775 Community Light Service Fees 133,327 145,516 147,000 154,000 289,824 316,012 314,500 333,200 Storm Drainage 3761 Storm Drainage Service Fees 557,407 550,590 577,000 . 583,000 3762 Storm Drainage Penalties 5,409 6,165 5,800 1,100 562,816 556,755 582,800 584,100 NON-DEPARTMENTAL: 3016 Assmt Penalties and Interest 6,963 744 0 0 3340 State Grant-Water Quality 59 23,494 0 0 3426 Developer Escrow Reimbursmt 9,450 9,825 0 9,000 3428 Street Light Administration 11,951 • 15,049 13,000 0 3442 Maint Equipment and Personnel 1,793 2,347 1,500 500 3810 Interest on Investments 1,248,127 1,330,958 1,458,000 1,396,000 3812 Interest on Assessments 38,857 41,018 38,000 36,600 3814 Interest on MWCC 16,557 14,845 14,800 11,400 3840 Sale of City Property 7,830 1,793 0 0 3350 Contributions and Donations 216 0 0 0 3858 Water Quality Dedication Fees 74,625 87,947 75,000 20,000 3865 Connection Charge-Water 718,467 500,319 490,000 340,000 3868 Conn Chg-Water Treatmt Plant 362,473 , 357,048 375,000 202,000 3880 Other Revenue 3,430 28,386 0 2,000 3920 Other Reimbursements 2,278 16,479 0 0 3980 Transfer In 0 2,355 0 0 2,503,076 2,432,607 2,465,300 2,017,500 GRAND TOTAL 58.961.577 S10.052.772 S10.099 30Q $10.004.000 7 7 . • 220REV.WK4 10/20/95 Public Utilities Fund Comparative Summary of Revenue Actual Actual Budget Budget 1993 1994 1995 1996 TOTAL REVENUE Service Fees: Water $2,314,725 $2,922,272 $2,783,000 $3,075,000 Sanitary Sewer 3,025,470 3,550,329 3,648,000 3,900,000 Street Lighting 288,382 314,368 313,000 333,000 Storm Drainage 562,816 550,590 582,800 583,000 Connection Permits 77,651 50,615 81,000 26,600 Service Penalties 72,114 106,160 120,300 14,800 Street Lighting County Reimb. 11,951 15,049 13,000 0 Other Operating Revenue 55,634 82,213 16,400 14,600 Sale of Meters 93,669 105,547 111,000 51,000 Interest on Investments 1,248,127 1,330,958 1,458,000 1,396,000 Interest-Other 55,414 55,863 52,800 48,000 Connection Charges: Water Supply&Storage 718,467 500,319 490,000 340,000 Water Treatment Plant 362,473 357,048 375,000 202,000 Water Quality Dedication 74,625 87,947 75,000 20,000 Water Quality State Grant 59 23,494 0 0 Total Revenues 8,961,577 10,052,772 10,099,300 10,004,000 DEDICATED REVENUE Service Fees: 1123 Water Supply&Storage 38,371 48,904 30,600 33,800 1121 Water Renewal&Repl. 195,216 249,175 158,600 175,300 1122 San Sewer Renewal & Repl. 101,356 110,005 98,500 105,300 1126 Storm Sewer Renewal &Repl. 76,541 81,967 87,400 87,400 1125 Storm Sewer Exp& Mod 153,082 163,934 174,800 174,800 1119/24 W.T.P. Debt Service 654,734 751,698 837,700 925,600 Capital Outlay 258,698 233,529 172,500 217,900 Connection Charges: 1123 Water Supply&Storage 718,467 . 500,319 490,000 340,000 1124 Water Treatment Plant 362,473 357,048 375,000 202,000 interest Earnings: 1119/24 W.T.P.Debt Service 286,000 290,836 290,000 241,900 1118 W.T.P. Construction 14,444 0 0 0 121,22,26 Renewal&Repl 262,010 249,513 250,000 267,800 1125 Water Quality Exp. &Mod 18,858 9,474 10,000 13,800 1123 Water Supply&Storage 184,060 215,795 . 215,000 245,500 Water Quality Dedication (3857 to 1127) 74,625 87,947 75,000 20,000 Total Dedicated Revenue 3,396,935 3,350,144 3,265,100 3,051,100 • REVENUE AVAILABLE FOR PERATIONS $5,562,642 $6,702,628 $6,834,200 $6.952,900 7 ,„ 13 0 E11 8 8 8 8 g 8 8 8 of'- 11 r N .- N co ' r- § N !� Ce II f p O g ' 8 8 g m 8 8 8 8 g ° g IR CC p1 X eO- N CO N r- Q N eh 1 cgo I O E 1 g 11 ° . 8 . 11 8 8 8 8 8 8 8 :g 1 8I o c I 52 f of I - - o g... 1 - — . ig reN 1 � ` 1 OV I O co eh 0 O F- f` co O co en et I CO 0 0 N O N O en e! 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II n 11 H O II 0 0 o O 11 c• II II m Ii II 0i H I II I n o � 0 0 0lI H .e 11 Ii 0 II ,..., a A 11 II 11 H 11 0 O O O 0 8 8 II II- II 1%. i CO 0 O I O 1 11 g II N N N f� f� N II - 1- 2 11 1 11 m 11 II • II O O O O O 0 O II CO 11 H If II I � m ' Q II 11 u. m Q E II () a n 11 Z W _ II C9 W re J CL - II Q a UJ CC 11 z N Q I z U CC CO it j Z 0 CC W !1 Q a W LL II . ° U '' CO W CC 3 E p 0 ii W CC O Z co O 0 • Z• . U M . W Q 11 W 0 W Q Q U it Cl) Cr = H W U a H ri II 3� I v II 1 v G l 9 Agenda Information Memo December 19, 1995 C. STOP SIGNS -WESTON HILLS DRIVE ACTION TO BE CONSIDERED: To approve/deny the installation of stop signs at the intersections of Weston Hills Drive with Red Pine Lane and/or Stratford Lane. FACTS: • On November 21, the City Council received a petition from several property owners within the Weston Kills development requesting the installation of stop signs at the intersections of Weston Hills Drive with Red Pine Lane and Stratford Lane. • The Council directed staff to perform the appropriate stop sign evaluation studies and to provide a report for Council's consideration on December 19. • The Engineering Division of the Public Works Department has completed these studies with their evaluation forwarded within the enclosed report. • The three neighborhood representatives (Tom King, Cathrine Pickrell, and Myriam Hussman) have been notified of the Council's consideration on December 19. ATTACHMENTS: • Engineering report, pages 1 C) I through 1�'� . • Y� MEMO _city of eagan TO: TOM COLBERT, DIRECTOR OF PUBLIC WORKS FROM: MIKE FOERTSCH,ASSISTANT CITY ENGINEER DATE: DECEMBER 14, 1995 SUBJECT: STOP SIGN EVALUATION WESTON HILLS DRIVE INTERSECTION W/STRATFORD LANE & RED PINE LANE As directed by the City Council, City staff has collected the attached information (please refer to staff memo dated 12-13-95) regarding requests for the installation of stop signs at the above-referenced intersections. Existing Conditions • The current posted speed limit is 30 MPH. • All streets are classified"Local Residentiar with Red Pine Lane oversized to allow for on- street parking associated with Red Pine Elementary School. • A trailway exists along the south side of Red Pine Lane adjacent to the school. • There are no stop signs installed at the referenced intersections. • A cross walk has been installed on Red Pine Lane at Weston Hills Drive. Review Criteria - The Minnesota Manual on Uniform Traffic Control Devices (MMUTCD) identifies specific warrants which must be met before a stop sign installation should be performed. They are as follows: 1. The intersection of a lower classified street with a higher classified street where the application of the normal right-of-way rule is unduly hazardous. 2. Street entering a through highway or street. 3. Unsignalized intersection in a signalized area. 4. Other intersections where a combination of high speed, restricted view, and serious accident records indicate a need for control by the stop sign. A serious accident record is indicated by five or more reported accidents within a 12-month period. 1 \t\ The"multi-way" stop installation as requested is warranted given the following conditions: 1. Where traffic signals are warranted and urgently needed, the multi-way stop serves as a an interim measure. 2. An accident problem as indicated by five or more reported accidents in a 12-month period of a type susceptible to correction by a multi-way stop installation. 3. Minimum traffic volumes: a The total vehicular volume entering an intersection must average at least 500 vehicles per hour for any eight hours of an average day, and, b. The combined vehicular and pedestrian volume from the minor street or highway must average at least 200 units per hour for the same eight hours with an average delay to minor street vehicular traffic of at least 30 seconds per vehicle during the maximum hour, but, c. When the 85th percentile approach be to the major street traffic exceeds 40 miles per hour, the minimum vehicular volume warrant is 70%of the above requirements. The City's"Draft" Pedestrian Crosswalk Policy references Part VII of the MMUTCD which specifically deals with"Traffic Controls For School Areas". This section of the manual stresses the importance of applying uniform procedures and standards in developing safe and effective vehicular and pedestrian control in the vicinity of schools. An important consideration in this regard is the vehicular traffic control which provides for a gap in traffic that is of sufficient duration to permit a street crossing without interference from vehicular traffic. When the delay between the occurrence of adequate gaps becomes excessive, children tend to become impatient and endanger themselves by attempting to cross the street during an inadequate gap in the traffic flow. With this condition, some form of traffic control is needed which will create gaps in the traffic stream. Summary Based on the information presented in the attached December 13, 1995 staff memo, the warrants established in the MMUTCD for the installation of a multi-way stop condition are not met. The installation of a stop condition at Red Pine Lane and the south leg of Weston Hills Drive at its intersection with Stratford Lane would reinforce State law which requires those legs of the intersection to yield right-of-way to the through movement of the"T intersection configuration. The above-referenced Part VII of the MMUTCD and the City's"draft" Pedestrian Crosswalk Policy stress the need for the identification of crosswalk locations as well as the need for traffic control to create gaps in the vehicular movement to allow safe pedestrian crossing of the roadways in situations where a "generator of pedestrian volume (Weston Hills) relates to a specific"destination" (Red Pine Elementary and park area). 2 - I 0 D Even though the specific warrants as identified in the MMUTCD are not satisfied, special consideration can be given to the proximity of the Red Pine Lane Elementary School to the Weston Hills development. Due to the traffic patterns indicated by the existing traffic volumes, and the requirements of the School District for children walkers to the elementary school,the installation of all-way stop conditions at the above-referenced intersections could pr de an a• i onal / ety factor. istant C' Engineer MPF/jj Attachment: Memo dated 12-13-95 Correspondence from petitioners 3 V 400111' MEMO —city of(paean TO: MIKE FOERTSCH,ASSISTANT CITY ENGINEER FROM: STAN LEXVOLD,CONSTRUCTION SUPERVISOR DATE DECEMBER 13, 1995 SUBJECT: STOP SIGN EVALUATION • STRATFORD LANE&WESTON HILLS DR • WESTON HILLS DRIVE & RED PINE LANE As directed by the City Council on November 21, 1995, City staff collected the following information in regard to traffic speed and volumes for the consideration of the installation of stop signs at the intersections of Weston Hills Drive - Stratford Lane and Weston Hills Drive-Red Pine Lane. In response to this directive, the following issues were investigated to determine if the stop signs are warranted in accordance with the Manual on Uniform Traffic Control Devices (MUTCD) criteria. 1.) An accident analysis was performed and the results were that no accidents have occurred at either intersection within the last two years. 2.) A speed study was performed on December 11, 1995, at the intersection of Weston Hills Drive and Stratford Lane between the hours of 4:00 -6:00 P.M. Results of the study indicate that of the 14 vehicles observed, no vehicles exceeded the 30 MPH posted speed limit. The highest recorded speed was 23 MPH. The average speed of the 14 vehicles checked was calculated at 19.9 MPH. The weather conditions at the time of this speed study were snowy which might have been a factor for the average speed of 19.9 MPH. Also, a speed study was performed on December 7 and 11, 1995, at the Intersection of Wescott Hills Drive and Red Pine Lane between the hours of 4:00 to 6:00 p.m. and 6:50-8:30 a.m. Results of the study indicate that of the 97 vehicles observed at two different times, 39 vehicles exceeded the 30 MPH posted speed 1 0 4. limit. The highest recorded speed was 43 MPH. The average speed of the 97 vehicles checked was calculated at 29.9 MPH. All vehicles checked for speed were traveling either east or west on Red Pine Lane. The 85th percentile speed was calculated at 35.5 MPH. 3.) On December 4, 5 and 6, 1995, 48 hour traffic counts were taken at the intersections of Weston Hills Drive-Stratford Lane and Weston Hills Drive - Red Pine Lane. The traffic volumes counted (reduced to 24 ADT)for the above-listed intersections and days are as follows: A-Stratford Lane West of Weston Hills Drive - 137 vehicles B-Weston Hills Dr. East of Stratford Lane - 318 vehicles C-Weston Hills Dr. between Stratford Lane& Red Pine Lane - 351 vehicles D- Red Pine Lane west of Weston Hills Dr. - 384 vehicles E-Weston Hills Dr. south of Red Pine Lane - 213 vehicles 4.) A visual inspection of the above-referenced intersections was performed to determine the extent of the clear-sight distance. When stopped on Stratford Lane west of Weston Hills Drive, the clear-sight distance to the south is 250 feet. When stopped on Weston Hills Drive east of Stratford Lane, the clear-sight distance to the south is 290 feet. When stopped on Weston Hills Drive south of Stratford Lane, the dear-sight distance to the east is 350 feet and 270 feet to the west. Also, when stopping on Red Pine Lane west of Weston hills Drive, the clear-sight distance to the north is 250 feet and the dear-sight distance to the south is also 250 feet. When stopping on Weston Hills Drive north of Red Pine Lane, the clear- sight distance to the west is 700 feet. When stopping on Weston Hills Drive south of Red Pine Lane, the clear-sight distance to the west is 650 feet. Presently, there are no stop signs at either of these two intersections. Also,the Red Pine Elementary School is located on the south side of Red Pine Lane approximately 600 feet west of Weston Hills Drive. If you need any additional information, please advise. 1154 4 Construction Supervisor Attachments: Traffic Counts Sight Distance Speed Study 2 C)s • .N. NN,..,. , t \ - re- - E , /1'\ 16 15 18 %)./ � . oR\\ICG A B WESTON H -- ,`p . ((/C7 14 15 16 t5 14 C ' 1 DJ , O.L. C \ S RED PINE LANE D 7 • 1 3 1 S� �� I , E ; RED E LEMENPINE N ec 'TARY J = I z 0 I 2 3 5 A 137 VEHICLES / 24 HOURS - B 318 VEHICLES / 24 HOURS C 351 VEHICLES / 24 HOURS D 384 VEHICLES / 24 HOURS E 213 VEHICLES / 24 HOURS . COUNTS TAKEN 12/4/95-12/6/95 city of eagan approved: s�andard PUBLIC TRAFFIC COUNTS plate #: . 'r : ,: WORKS 1 — — DEPARTME I 0 6 r- ! ' \ 20 \ __,, ,\.,..--- ' ,---K.c4P' ' \ •� a l \ � ' ' 19 1- 16 o Q 1a 12 0 �� 1 �2 m 270' WESTON H 3�, _ 14 16 14 15 15 2.-0' 250' 1 VI , C.L. C 250' i0/V 2 r o oc RED PINE LANE " 0 3 goo W EX. SIDEWALK 2 ' o FLED 1 PINE ELEMENTARY z • 0 cn 2 3 5 . city of eagan STRATFORD LANE/ RED PINE LANE/ approved: WV t.> PUBLIC . ' 1 . WORKS " WESTON HILLS DRIV SIG T DISTANCES i ' DEPARTMENT • �, \ � CLIFF ROAD C.S.A.H. NO. 32 \ !i 2• .... .�. e • �, 1 M• • •••• LAK• ')3 IL' ,Y[pL �j ell le f7 Alp • .3 • • • • I • ' a tg 2 ftS'4*11*IT ow . .- . '::Mal wc Alp' aPt,§alb f■ift* ok.Or 4It . I „ C A:4 v,, .1 r 5 WC .,. 3 AWN I w ma, a 41 • ° • 3 MOW 4 i o I• . , 4te,..44t„. I- 1 •aaø .. .o � � � a �� w . 41ply*>n St � � M.- �• � � v,•,iiw o W n •-4 • x �� *17:-. , L� 4.�Jc : 6 O • to » It ..., 1 '1* fill n° 7( �. ,t to-w M X °2 '1 '� * ° . 1. ,, L is is 4 7 1........2.., I n; t zt n 3* 1 2 RED PINE LANE *7 • ? i , * 1 "If' •`E1AENl A�18 H *5 W al::: SC 3 3 tesVi 1/ • :5)I.,4 • ' P`� • I • ) (GL• � I ' ° N *11"j WHITE PINE WAY ■ I * = STOP SIGN PETITIONERS N 10 Residents dso petitioned from the ci of Inver Grove Heights I . ' (‘() Catherine Jones Pickrell 4745 Bristol Blvd. Eagan, MN 55123 456-9659 November 16, 1995 Eagan City Council Members: 3830 Pilot Knob Road Eagan, MN 55122-1897 Re: Weston Hills Drive Pedestrian Safety Issues Dear Council Members: Please find enclosed a petition for stop sign placement at the intersections of Weston Hills Drive and Stratford Lan and Weston Hills Drive and Red Pine Lane. Please refer to the enclosed drawing of the intersections. We will also be circulating a petition to have a sidewalk installed. We are in the process of evaluating many options for a permanent resolution to provide safety for the children who are required to walk to school. We have been working with the School District to provide temporary safety measures for our children. Our children have been placed in danger twice every day, 5 days a week, since school started 2 1/2 months ago. What kind of a community are we if we're not concerned first and foremost with safety of our children. Let's not let a child get hurt before we do something. Thank you for your consideration. We will keep you updat d on our progress. Sincerely , HQ1.(11k2iL; Catherine ones Pickrell \.J Eagan City Council Meeting November 21, 1995 To Eagan City: Mayor Thomas Egan Council Members Patricia Awada Shawn Hunter Sandra Masin Theodore Wachter Administration Thomas Hedges Engineering Thomas Colbert Parks and Recreation James T. Lilly Police Department Sgt. Johnson From: Weston Hills Development Residents Subject Stop Signs My name is Myriam P. Husmann. I live at 4677 Stratford Lane. I am representing the residents of Weston Hills Development, especially the children. We are deeply concerned about the safety of our children walking to school. You are all aware of the problem with the traffic on Weston Hills Drive and the danger the children face twice daily.. 1. There are no sidewalks. 2. There are no school zone signs beyond the intersection of Red Pine Lane and Weston Hills Drive. 3. There are two posted speed limit signs. One at the entrance of Red Pine Lane. One at the entrance of Weston Hills Drive. The speed limit is 30 mph. 4. There are no stop signs by the school where all the traffic converges. 5. There is heavy traffic on Weston Hills Drive. The two heaviest times are when the children are going or coming from school. 6. The roads are narrow, putting the walking children in the traffic lanes. 7. The road approaching the school has no signs posted prohibiting parking. There are typically cars parked on the road forcing the children farther out onto the street In particular, one area of immediate concern is the stretch of road between Red Pine Lane and Stratford Lane. In this area we have a corridor where all the children and traffic converge before dispersing in different directions. (See attached map.) The Eagan Police Department have come out and observed the situation. A sergeant on the department has said himself that it was a very dangerous situation with great potential for an accident to happen. Statements I personally have heard in the past few months are as such; 'This an accident waiting to happen." said by an Eagan Police Officer 'This is horrible." said by an Eagan Police Sergeant "I took the turn and almost hit a child." said by an Eagan City Council Member D At the recommendation of City Administration and Engineering, the neighborhood approached the Independent School District 196 school board on Monday, November 13th with our concerns. The school boards prompt action (within 3 days)to temporarily bus all the children in our neighborhood speaks more than words I can say. By temporarily busing the children,the city is given the time it needs to find a permanent solution to protect these and future children. Sidewalks or trails to get the children OFF the street should be a priority for next Ong. At this time,the Weston Hills development neighborhood is asking for immediate action to be taken to install stop signs at the two T intersections of Weston Hills Drive and Red Pine Lane, and Weston Hills Drive and Stratford Lane. (We have submitted a petition.) The purpose of these stop signs are: 1. to slow traffic where traffic and children converge. 2. to prevent people from taking turns onto this stretch of road from any direction at a speed where a child will get hit by a car. 3. to discourage through traffic from Cliff Road to Highway 3 and vise versa. We feel this action is the first step towards protecting the children from not only our development but those children walking or riding their bicycles from Inver Grove Heights. Please make the children's safety a priorty. Lets not wait until a child is injured or killed before taking action. CLIFF - :AD • • • a • • • • • • • a • • • • • • • W .STON f HLLL$ 1• • • • 'DEVELOPMENT • • •• ............. . • NM.S. • • • • I. • • • -r P_Af F IC. Flow 6/:• • •• L • • • • P• J J�.• • • �• 2 �• O • A •,• 3 O • �% ,•� • �`••• (I) •• • .• • .•• 11 •• •• AU Pk of I • ix s IMMEDIATE 1• CONCERN •+1 or • • 4 1 • • •.` •�• 1 •••• 1 • 1 I 1 •• F 1 Op Q‘ • . RED PINE . ( c2...._ ELEMENTARY 4 AREA of IMtv�EDIATE CONCERN 44A \404001,41 r/4; O -'o 11 1•N. V SToN RILLS 'DR . SPEED 0 NEECE 20 GQ465IJALK I NEEDEA _ THROUGH Owl" �� �'��" SIDZWALK/TIZA►I- MPH // ENTIRE DEVELOPMEN-T J_ Y Id e r , 3 .. AL.mtJG ENTIRE o SGtiOO�„ LENGTH OF A WESToN uLL$ DRIVE o kJ o M iv J _ .1 . 0 2 Q Y IF 'RED 'PINE Lo,HE ? 3 ill W 11u 3 4111D - EXIYrING G' TKAIL // , `y%j . gel% Si (Wil) ( [ 5 ? E1111014 FOR ,„ srop . sItI5 li \iUe. , --i-he.. Lunder s( ned hE re by. )_-h fi C� 1-) +nom C i=� C-%l nct C� -1-1 1e, C cc Cc-.r') -t-c l l s-I-c�( 1 Sfic S i . n� a+ -1 f r_ 1st (.. � n-� �C�h cry o � Re N� � L�ne � lr�e_�f c�� Hi � � I-. cvrd - t r+-f-cxd Lane fi We 5 ton f-h; 115 Or . (&s 3 hc , 2fl ell y rrr I 1� )E- ►"e' ,L.Le 5i �-I 1 i s 1 S+Ct 1 I C,ch E n .�,r �t� `;ct-�'e fti o- c,c t r ' ." ! L..b,gEQ . „ •�. oil i,€ Lest `f��a+ -)- , C 11 (. Lu1C L ) -f C�l.�le `1-h ( 5 pe� i r r� c ,tip. X1-) �. 1 ±S r I Ie�+- o' 7 xi"t LA r^ 11-, 1 e LLe�t 'to-der tC1 .��d�(C�fi► a F :. , -1-1-)Cif WE- rm( Y Cc f) ECc c I ►'1 '2 r L11 1 C 1,1./5 cLC C i- _S . NAME orie56 01H lot -hat AbbRESS ��/Jez� �:,��1- :=_ ---_�.�-- 46 93 3v _4_,/i/ L11( }V4 ' ;r, ■ _ 9-E9 ,Surd. fa Irtil 3_ _c., rc (Li_ - �C: �s. 5ic1 &r) -- )_ I kC1 ` �/L.s. 1 I — 6/6V1 &74 ''rod L ,ti/ . -" 1#c,,r� .7� _'/(� Sf`,,t4n/ Ant 1 � 77 , c i r - ' . t2, /r) ' i' u . k/.1 o ..(L ) 1 _`" 1.4.:1;1„., • ,i[..16 c,-v�-4.1 j1 ` L/G S S'fro rz C. - -- -2.44,---,,. 4,t,'. 1dt :He, - `4( , 4c-70 5 f 4,-A 1- . _(cvg 3_ St(a tc- (-54--e. ), ,(rz-- 4- y(bcSvZ 5-t cC'��cGc v� ,. 0414,16-, - tJ / c r _ I�,' " C� a "l b I B _°�J ('ct i .'l c lci L of n e 4. 4(144& 0 ; ,'I7" . 4( (61-/IL A rat 49 407- L LB tit -•1 i k 4/C5 ej-,'ZA Tcc,2.0 I A1,E- 4» 5T -c n. ? E7111014 FOA .„ ., stop 51 6 N 1 II vUe. i ^e. itncderst ned h€ reb y pe-- -i-l•C H� Ci� v Ccancc C ,-th€ C (t-y C� ctn . . n s-hck_► .S fi�� s i ►-i cat l tn--eryeC `► on o-r ke t'-)ir Lc (le 4 We.sio on F-1-1111- L I. cr f ai4trd Lane 4 Mlle5t-Dn ( l5 -Or. CC1.5 Shr. ttin oil -i l-c, nr. 1 ht . r e L Le 5-t X11(:3 i►-,5 4ck. I I c.k-h [r, . - -0-e, `z 'e-f( cf c L, n 6_, • � A r 11: �\,'° r' ,�5-1- --t-1-\a-f- -)-I� C ,Lu c J Cke ) 1 1 e C-,.(e`,fi � �1e r � c�5��{f(-cfi c,/-) a.-f- i +5 ear I lest- (p _,.\--t Lk r i ( ,-, CO) -111:1-1- We [ ..R_. i.f--)�r med ( 5 -fr. \, .)1- t -� i+ I s f_,c'f )F7 c( 1. (cc-{ �e ,. --;-hc.: f \,tre r'ylCt V c,+)pEc, i I ''1 pe r3Ln i r V.1 e, C. C. t-,C. . P . NAME. Oa 6C 0 t \+ --16_1 .AbbRESS • . _5t-' 27v 7v &a ._. // _ &I- _1-6iq t•Dina _kc4--c- mcuf) 170 < < 1 Z1-1" cr-±_AN -C H t\t-c-- Lr\s i�� - 1 c :5\ \\2 c-_,-,k, i = , . r.r> 6- T'Y��-w- _ . _ (4 /f — / 1 '' (17Z- Gv' __L--- /-/ - ai !- - .. /.5 y3- ii2'th. e Gt . W. Tr: C- 11. -•, 1L V�« bal:{1.1------- (S / 1 1 z-it L1- 1,-) 6 Lx J . . 'T / ; N.c Z�.c..� .� _(5--vv 4 .27 CY .16+-f.I _/ i, r .,,,,,,,„.„ i 5Ly1 ,/ % 1/i0 /9 4 /hgva ' :AI t/► �Y/71 p .. -.�- -. 4 L • � C • ? ET1T1O?4 FOR s7op 51 6 /45 1 V e. -1--+he�. L�nde.�� i net• hereby y C I -Ly (Lunn. C t � cz -(z; n5-t-cL , l 5fic S, n cif t f on o F Pe Pine Lane eci vV _5 f G1 ) f-h �1 . :Jt rat-R;rcf Lane Ve 51-cn f i 115 Dr. (&5 �hr. v`;r t� r� '� ►�, nr e LLe 5� �1 13 ►�S �. I I CS -Z r � �e fC� O^ C L( r-, L_tigEQ • e4H,1 aces-t C CCu.n c t ) -tom:Ae `I-f r.ct. c wrier ( 6r151 tx) 5 e_.f C C.�►� +I-CO--CO- VLe VX., ,.r)-�r- rYr a-3 1• " ( d \iJJe (nay ccppe r I ►\ )1\P. r sLri i �'.�e JC c NAME le.4 loc-hCLi .ADDRESS (• K r' k44tkL,E- ' 9111A Lh17 f ikes i e L S LQ A L) S,i? frr ALAct QuPFerT %77 k5;-onr 4(L/ s oz V•� , dn, ' - 4,t..4i 1 L xt 414.9,s j L c!l . h s Lc, . 5/3 iJcts6 A /-'7/4c biz <r i 1 =,ti�•-� _ ' / 7 4.L.Y J 41 ("'"),`1- PCeLd C /1 /1/57L'P /750 C Sim P 740?) 4,4 (� /(a rep._ Ur; S fe , & f1<:C, 5/a 124s o n L`;'/S P/dr • -/%2- /#46,47/1 /74 6j' eXp ►: A f. �� s � /Ay/ (,Uedo. ,, [�`l/s .)r, &3Ow t'. 1 ■1','``1 = r 1AL-D1 �/�1�5 \`�-'-� �1 �'r�C. •• • _ ( . _ !PETITION FOA •. ,S-rap sijs 1 vie. ±he, �.n ex s n here +� t,.a � -H ,� . P`- -� C -L C�cv�cc oc y lc, ns-f-Q( l Stop .51 r.51crS Cif (n-4-e rSeCh on .0-P P--e Pine Lane d WeS f br1 F-h 5 b r. and , t-f a-f-Forci Lane el . We5tan I+ Hs 17r. CG�.s shown on �t� , rr_ /VW-, re Ck treat +1115 insi tYt -For c,r � e oc,,r' vtie_, re eiwes-t -1-ho l fy (Lupo' ) +h 5 pe-H i e L�e�t rider �.or\si cterafi c,� c�+ 1)-5 ear I test- OR-t�t L n ( 1-1/ -Fi-af we be i.nFor rued CL5 ) s sche_-_cf A.& lei' .x) +hat we rna y appear In per3Ln if We oo C1,cz)5P NAME .AbbR "' SS- - e(r//, L4.1,2441-b, ,i1,)4 atth 7 'oil-) Ntor k ns w E sTA) i-1 / 1/s 0,2-j f-1 l :.1 � ckt� Z z .s (Zi L t. F, 4 N///, Or G er) Yfrlile _ `/-2 Wes, ( , 0,1 • _. . _ _ . _ .... PETIT ION FA. slop 51 6 ,45 II \eve. , -1-he-- etrdersl. ed he re by -fri -i-tti cc - --he..., C I-fry c.)- 0,..cick_ri -tc instal t s_51-- p 5,cr\ri _. aj- 1-NE a) I n-k! r Ch On o-r Pee' P(re Lane el vVe..5-toin HI l'rS L r. n-c. -31r .1-f--lard Lane. fr Vile 5 thn fh ( 15 r. CCU -51,--)m;/-) on 1 ( J r)-1- -1-: !kV. re ap,_e +11(.5 i CIS—CL I I CCh E ri =Dr .1-1'-e_ 5e+( C.F c_k r ei. ' Lib kEKi i .1 I We_ ce quces-t -1-inet-f- -)-1 ., ( ( -'--y au_nci I -t-ckAe -t-i ) S rie-f--) -f-i.c. )-) ■ eci,Le€,-t- ktu )cier ( CrA51 cit(-01/4_17 r_n Oct 1 ±5 eCLC ) i e on.:t ci L, n r med as +Cs \A_)1-\C f -1 I:+ Li:_• -1-4-1(Li- vie rncLy appEc( r ) r) 1- -? P':.(DC'_,/ -) I C We_ c!. C) C ‘ -(--. . 5(- , NAME )e-Dr 1). ...1.5E pit)Ni- Et II\I"ha( AbbRE55 Nil I Hahn AL _._. _ 4(760 Ze_Ls-r-OL pho , 1,-, kng,r).Q A )(, )-5 Gn 5-0 61 tr4 )„. i 1, i r cia i-h) gq 617 _,cr-OL, i-aD . gee 7c4 . /3-r, s.5.7&_. okz.,,,:n . ,.._ i 0 h) , ) : , , _ _ _ ._ _, 1.- • ,uL • ,f) -k _ --_ --- -4t c---lc , .- --2.7--.....f, - --, l'MA-- IBC • -4v1AU Z4'5 . 60.Sit)L a;1 vA. 7 j2- , .,4 AO/// //Vi / 1).7/Z i$-,1‘7" .,ri , • ' 1: (11,\ 1,4L./ (403 1P4'- ' .'e (/ a NWA-LOWLIA121k., • '4-10q --ErtL-i-o 1 e-Itve.) . • I.Q.0- a 1 cA. '-i-R-.49- Z_ -4-ok _ Eu boLANet. k.) INk-.:X.(1t) -fr-. 4 - Cite, GuOrt,41°A _ri:t 4- _ : I:11 3 ck si;f-I s7Ct c_ %L-AID ..1 ! A9 $(1•16..p _,KAkm tit L-Fr751 6CA4DI EU \ . I ''.■ ( „kit'U1( ) -- A,t,(-46r(ab_ 41s7 1,4fie -NycL.i . 1. cei---1- EA.\-i‘di. ---;-- _ e-cll 8 4-6vq6•k-c> 1 --) Pc ct-1 f cts _. _______&_12.________ 4A 4_?___.#.6 thi_livd., _ . £ ETITIOI4 F .,„ slop S 1 614 TI vti`. , u.nde.r s rigid E re by �-e -1 f-i r ► -) +1 C1 C.c��r.ncc C'-� -�--I;e, C (f can •y C� �c: i I-1.S-11-0_ 11 SfiCp 61 n. , cif .�_t_E r\-k' r.,e C+-1 CI 0-r Pecli Pi ne Lfi.f le ei ■A,. ( c;i Hi __ Ctir d m-1-f&Ci Lane ¶ We 5 l o► l 15 01- . (&s S hC t,k;n c► 1 -1 !-c, (TA- T NVE,) re Cr,L.Le 5� `I-!1 .5 i i S-4 4. I I c ' L i -cl�c `-1 t- �c l-- 4 r^+- L3 J -1 I �ti'� c (rest -Hu-t-- -) f C ( -1-y ( w-v_ i 1 -f-'�. f`ie `1 I ) c s ': l ; c 1 -) I , , f \ e 4_LC . u >Cle r ( C.��ti i�f rC�.fi �,r-) ai I }-, ea.1 I I F'.) ( i. i Coll -Ft-a-[ w e e 1 I---)----- - mFCO 0_3 4.7.:, he f-'► 1. 1 .s f-- .7.11(_ c-( i_ 1(-:(--4 =1-2, +h-1Cef eve nice c L fJ p-Eck.r 1 ') j ..e t 3c n i c we. •=,c: : l-C., 5 - . NAME ed,15E )\ 1rlttla1 AbbRE55 mm L ak.21 7 ___92 ._ tit ,l a/2/1 rut.- ___. %1 1,1 kAA .t Rnekta. Wt eEk c(fa,? 'g✓1 I 3( d 3. 1,141. / 1 FRET ARNaN� 4713 ¶ lcrv-■., \ > = -- -I. Arad, H F-ccd- 13)j '1L' 8ri b L a d _ . __L., RR..1+_ g447r . ue I ,.,,Q P1 r_k( kl, k, Qr3 40-- 4(1" 6 k‘57r*-- ai-s4.0. _. scq Sne 14 n e_r 1_5 L-I 7 I a. 5r;c J-n l S I uri evier Seal) 6-k KS 4(7/. 13.4/S7o c_ Ee. Vt.. rtrliy WO/ - ziteps 1n )L 0. 7Rv( Ai S.A. _ , k_J 141 SS P r 130.1-- 11-11%:1 " * /7/5 his / gl v / - oZ$ cTA.o.t4flv\11AK v'• 4109e3 RIVTOL "f3LVP. Y -- ( ' - ._ ? ETITIO4 FOR , Tap 5 " 1 's Z/ vVe ; +he, urdex,5 felned hereby c-ti' -1-1.0 n The C C L.� Y 1 CAF +he, C l G'�= a l -- I n s-t-C_I l .5t-� S i n� . �/ p c�- �-G�e. -fie-r5eCf1 ors -F R 1 n o e Pr ne Lorne el Wes fbn F-h s Ur. cLrd f a.+-Prd Lan e 5 tin fh. 1 15 Dr. Ca5 .S 1-,c uvn on 'I-tom, n-rcf 1 hilie, reqC\�ue_st 1:5 ins- . I I cd- n i - or e-f-f o= oL.L n ei-HLtb REQ . 1 tAie;i 1 I,Le5t +h +i-e., Cl Council 1-ctAe '1-h (s pe-h+1.c� . ie u,e5t -)der corks rai �� at Ifs earl t esf ope r`F L.n i fy Cup i'a-f- we. be. ( nor reed 6(-5 -l-) When I+ 1 s sche-cLc� (ecf SC) -hat we rnoy appear l n per5C n i.c we <3O c_t-lcz.s� , NAME r 1 "hC (P P r AbbRESS i :)'',/_"J\ c H t Li k,,Y 5-t't 11 11 i ti.) ei 1, _ 2.- e6 4 ,i(ry o*) g Ab3rep. 1 ►l f'7),`),/ 19 c, 4, 11 > 1 r2 ..,.... fir' 4 7v -' "-'-'2"S i4 A I s J,. - T,,r-e.. Pe-4-1-e-4-s 0-1 .(31' Ilia14 .1,,� i! tom', `ikrC( K-le . )S . :r _ ' A• 11 MIA _ 4(112 Lt)-Ps,-v, 1---1-; 1 ( S !y ?ut 1, 0\0,4r , i-f b-7--2 i \N E,c7cf 4 s k `�F 0 , I 1 .61& `4CC1 3 ilJesto�: thus Dad . 6, nha ! ¶oak wic92 (iec i I-- c 1NY'. , I : !. 14,4 4406 0 WQ4.. ,_ s --, IMF ' :.I . .c: __ fr, *4 G IV P, h 404_ r .1. MAIM i 1 C" L ___ ,, Li ,s,g(-\ j)CrKt . _1MS _..\ • _ / /, ii 6j7/•, . C' - ' '< < '� ( 116 s N: '.C - 'l'''' '-72-- . _ , 3 1\ le ,./..Z--.0;( _____- re ; -/_.:_ ' _ , .. .... . PETITION FOR sTO.P 516t45 vie ±he, Ltp e.r_s I. necS sere . C (fy /c an 1� n�- -�( 1 .SfiC 5,c n - Loana ttE n--tr�cfi os p-F a Pine, L0.ne tti ie_s fbn f-It WS Li. :Jt rCt.+-cird Lane g We 5 t D n 1► Hs br.. Cis _s he ,I n en y I- , rrr r"e L si- `N-)I.5 i s+c I I e f c. p- c.( 61 I L- ' Lam C •2 ' we i'£ Lcesf -�-i��f �-�`�, C -�- / CC,L.�n<< I fa )e pe-h - 7� ecj4, e sfi Vroer ( Cn51 Cat rcch of /. €6t.i.I i e st- pax �~I L., tie be n For rr)e d ((5 \,-)1)e I-) 1 + s scr-iE_ct (c'd Y (Li)(EccI Ir'1 >E' F3Lti IC vvP C (,c ,5 . NAME o 4)< <,,� 4 1 _ .AbbRESS _ Cv--r 4e7//‘__4 -- (716- ivcees(r ) / (t),?7t- 41,1/,: IP; P 7& (Ves rs . • 5 ‘ a\ • PETITION FOR .,„ . STOP . 31 . 6143 17 vti'e. , +he, Ltrcfericine& hereby -h ---t'a ►-� -H� C1- -� C`(.c.ncc C l CLr'1 y i�S-t-c�.I l S i ►--)� 1- . �� �f e✓ ' �I <., � I .�fiC� � Cif NE (C ^�' (-Ors� ►�-� _7e C� o�� o � �e �� 11e LAt�e � 11UE_5 ion i b r. ord ._5-t f a+-kr C{ Lane 4 . We 5 t--on fh H5 -Dr . CCU S hc()Jr) en 'I (i r 1 !kate, r C ite 5� 4 l 1 r.5 I ►^I S�C 1 I CJJ Z}'l "-1D r 4 x�e ft� 0 CL( r1 e • , 1 1 k,Ve i r£ Lc.eS-t' `i-ho,-1- -)-f'- _, C l (.J L,_11 c t I - 16e --Hi (s pe-h ±1.C ‘►--) e C fi 1 L L e t u e r ( O\ Cif(C.fi �.r� CO- I f s earl I e�� opi.X.\-t L∎ r 1 I a I1P. -41'j \NC be. 1 n-'r rrvzd o5 40 \,.!1�e t .-1 4 ► s �. (led. ( t c'd / L. J -4--uy__tt \,'Ue nick.Y C..f)f m.C& (` 111 p e 1-3Lt 1 I C 1,1.1e- '-`--C-> C (-)C . 3 flAME , �,�1 � AbbRE5S a „ cii .aNp ' --- Lputi 9& 1c/ Lithe ;-" 1k ( '=A - °CI 9r' i. &J (i(Rt. , I ` 4 f 7 r 3 ctra-t .d 6Arfu-o- - •--"(f V ,. - 6, �.1'�.t.` / -(', , : _q7(? _�frr�-f fin. /4 , —.�— I- ,_ ! . , -_ 41 .3c 0 -1) Pte- - 4 • t l SSak J -Estcwq Jett -- e20. .. sy-czc'fL A.cr k, —-- A. �, ;L _ . - 1/69/9T <�r o t4/71 -,.e.c.k.AA-i,, i po t"1- � A.-144.,.› avani;i • qv? o r LI 6 L i 51-1�- r. ,0,.J L A , - : Ajtoi 6A • _ 14 10/g I,1,1(1s1 Imo.I/ ' -`. _ 7 ___. _ _ - - - Agenda Information Memo December 19, 1995 D. PROJECT 694,PROMENADE FEASIBILITY REPORT ACTION TO BE CONSIDERED: Receive the draft feasibility report for Project 694 (Eagan Promenade- Streets&Utilities) and schedule a public hearing to be held on January 16, 1996. FACTS: • In response to a petition submitted by the developers of the proposed Eagan Promenade, the Council directed staff to prepare a detailed feasibility report discussing the proposed improvements, schedule and financing proposals. • The final draft of this feasibility report has now been completed and is being forwarded to the City Council under separate cover for their review and reference during discussion of this item. • An informational neighborhood meeting is tentatively scheduled for 4:00 p.m. on Monday, January 8, at the Eagan Municipal Center. ATTACHMENTS: • Draft feasibility report, under separate cover. • Agenda Information Memo December 19, 1995 E. PROJECT 695,YANKEE DOODLE/35E CORRIDOR IMPROVEMENTS ACTION TO BE CONSIDERED: To receive the draft feasibility report for Project 695 (Yankee Doodle Corridor & 35E Interchange Improvements) and schedule a public hearing to be held on January 16, 1996. FACTS: • The City received a petition from the developers of the proposed Eagan Promenade requesting the City to perform the public transportation improvements necessary to accommodate the Eagan Promenade development. • In response to this petition, the Council directed staff to prepare a feasibility report addressing the proposed improvements, schedule, and financing. • A final draft of this feasibility report has been completed, and is being forwarded to the City Council for their reference and review in consideration of scheduling a public hearing to formally present these issues for formal discussion and action. • The method of financing contained in the draft feasibility report is in concurrence with Scenario #2 as directed by Council action from their workshop of December 5. In response to a Council directive from their workshop of December 12, the staff has prepared a report identifying the impacts of this financing,and other possible alternatives. • An informational community open house is tentatively scheduled for 4:00 p.m., Monday, January 8, at the Eagan Municipal Center. ISSUES: • If the Council wishes to modify the financing aspect of this draft feasibility report, a revised report will be prepared and provided for the community informational open house and public hearing. ATTACHMENTS: • Draft feasibility report, under separate cover. c"s2 Agenda Information Memo December 19, 1995 Eagan City Council Meeting F. LIVABLE COMMUNITIES GOALS ACTION TO BE CONSIDERED: • To approve or deny the Housing Goals Agreement with the Metropolitan Council under the Livable Communities Act program and to forward an executed Agreement to the Metropolitan Council for adoption. FACTS: • The City Council passed a resolution electing to participate in the Livable Communities Act program at the November 6, 1995 council meeting. In order to comply with the rules established by the state legislation, the City of Eagan must adopt affordable and life-cycle housing goals by December 1995. • The Metropolitan Council has developed a set of housing indexes for affordability, life cycle housing and density for all communities in the Metropolitan area and they have suggested target benchmarks. These benchmarks are based on a composite index for communities of similar development composition and of similar geographic location. Each participating community is required to set housing goals based on those criteria. • Based on previous discussions with the Advisory Planning Commission and the City Council regarding the city's housing status and the Metropolitan Council targets, staff has prepared a draft Housing Goals Agreement. This Agreement sets housing,goals for the City of Eagan from 1995 through the year 2000. These goals are based on a review of the city's existing housing conditions and future housing potential. • Eagan residential buildout assumptions are summarized on a table included in the attached materials. These housing totals were calculated from an existing housing inventory, review of approved preliminary and final plans, and remaining vacant residential land. Also, an analysis of recent building trends in Eagan was reviewed to identify per unit construction costs. This data was utilized in determining attainable goals, especially for affordability. • The Agreement also indicates that the City plans to participate with the Dakota County HRA in developing an Action Plan for the Housing Goals Agreement. If the Agreement is adopted by the City, the legislation provides an opportunity for the City Council to revisit these goals with the Metropolitan Council on annual basis. • The Advisory Planning Commission reviewed the draft Housing Goal Agreement at the December 15 APC workshop and recommended approval of the Agreement. • Staff has discussed this draft with Metropolitan Council staff who have indicated it looks acceptable from their perspective. BACKGROUND/ATTACHMENTS: (4) Draft Housing Goals Agreement - pages al 'through/3 L) Eagan Housing Mix Inventory - page Resolution Electing Participation - pa e t Draft: December 15, 1995 CITY OF EAGAN HOUSING GOALS AGREEMENT METROPOLITAN LIVABLE COMMUNITIES ACT PRINCIPLES The City of Eagan supports: 1. A balanced housing supply with housing available for people at all income levels. 2. The accommodation of all racial and ethnic groups in the purchase, sale, rental, and location of housing within the community. 3. A variety of housing types for people in all family structures and all stages of the life cycle. 4. A community of well-maintained, safe housing and neighborhoods, including ownership and rental housing. 5. Housing development that respects the natural environment of the community while striving to accommodate the need for a variety of housing types and costs. GOALS The City of Eagan is adopting the following affordable life cycle housing goals from 1995 through the year 2000 in accordance with the Metropolitan Livable Communities Act. The resources to achieve these goals will be defined in a Countywide action plan developed by the Dakota County Housing and Redevelopment Authority (HRA) with input from cities in Dakota County. The City of Eagan agrees to participate in the Dakota County cluster and will cooperate with the Dakota County HRA in implementing an action pan to carry out the goals. LIFE CYCLE TYPE The City of Eagan's non-single family detached housing (i.e., duplex, townhome, condominiums, apartments and mobile homes) is 46% (City Index) of the total housing supply (54% is single family detached). This index is based on 1994 Metropolitan Council estimate of all housing units in Eagan that were not single family detached. The Metropolitan Council's target range • (benchmark) for non-single family detached housing in Eagan is between 35 and 38% (65-62% - single family detached). The City's goal is to stay within, or above, the benchmark range for non-single family detached housing. The City currently exceeds the benchmark range established for non-single family detached units by 8 to 11%. Planned, but not constructed, residential development in Eagan will exceed the non-single family housing benchmark range. Therefore, the City will not actively encourage additional non-single family detached housing on the remaining vacant residential land and will adhere to its current Comprehensive Guide Plan. The City already has a wide variety of existing non-single family detached housing providing for people in all stages of life including twin homes, townhomes, and apartments. Based on residential developments not yet constructed, but having preliminary or final plat approval, we expect at least 1,700 housing units will be added by the year 2000 in Eagan. Of those planned housing units, 45% are single family detached units and the remainder are a mixture of townhomes, duplexes, and apartments. Approximately 1,300 acres of unplatted land is guided for residential (350 acres D-I, 900 acres D-II, and 50 acres R-4/D-llI). D-I is exclusively single family residential at densities between 0-3 units/acre; D-II allows mixed residential development (either single family detached or attached) at densities between 0-6 units/acre; and D-III permits mixed residential development (townhomes, apartments, etc.) at densities between 6-12 units/acre. OWNER/RENTER MIX The City of Eagan's current owner/renter housing mix (City Index) is 69% (owner), 31% (renter). The owner/renter mix index and benchmarks are based on 1990 census percentage of occupied housing units. The Metropolitan Council's target range (kenchrnark) for owner/renter mix in Eagan is between 72 and 75% for owner occupied housing and between 25 and 28% for rental housing. The City's goal is to move toward the benchmark range by encouraging the development of additional ownership housing. The 'City is currently 3% below the benchmark range for ownership housing. Through adherence to its Comprehensive Guide Plan guidelines for residential development, the City will continue to move toward this target range. AFFORDABILITY OWNERSHIP The' of Eagan's affordable ownership housing (City Index) is 62% of the total ownership housing stock. The index/benchmark is based on the percentage of the 1994 homesteaded properties valued at $115,000 or less. This approximates the housing that is 2 ` � � affordable to households with incomes at 80% of the 1994 regional median income. The Metropolitan Council's target range (benchmark) for affordable ownership housing in Eagan is between 69 to 70% of all homesteaded properties. Through participation in the Dakota County cluster and action plan, the City's goal is to strive to move toward the benchmark range for affordable ownership housing, but we believe that it will be a challenge to maintain the current index. Eagan is currently 7% below the benchmark range for affordable housing. The City will strive to hold its current level of affordable ownership housing at 62%, but recent new construction has been considerably lower than the index. Since 1991, approximately 40% of the new single family housing construction was valued $115,000 or less (construction costs only, not including land/land development costs). Within the last two years, the City has encouraged affordable ownership housing through the Planned Development process by allowing zero lot line and a variety of ownership housing unit types. About 300 new townhome units (owner occupied) that are planned have a sales price range at or below $115,000. An important element of the City's efforts towards affordable ownership is to encourage retention of its large existing supply of affordable ownership housing valued below $115,000 through continue support of HRA housing rehabilitation programs and by improving access to financing for individuals/families interested in purchasing these homes. RENTAL Currently, Eagan's affordable rental housing (City Index) is 22% of the City's total rental housing stock. The index/benchmark is based on the percentage of the 1990 census data for rental properties with a monthly rent of $500 or less. This approximates the housing that is affordable to households with incomes at 50% of the 1990 regional median income. The target range (benchmark) for affordable rental housing in Eagan is between 35 to 40% of the rental housing supply. Through participation in the Dakota County cluster and action plan, the City's goat is to move toward the benchmark for affordable rental housing, but market trends for construction of new rental housing suggest that maintaining the current City index is a more realistic goal. The City significantly exceeds the life cycle benchmarks, especially for owner-renter mix so Eagan is not actively encouraging multi-family rental development through the year 2000. Rather, the City will explore opportunities to preserve and 3 � � enhance the quality and affordability of its existing rental housing supply through CDBG, County HRA, and MFHA funding sources. The City'will explore rental housing rehabilitation program options, encourage additional scattered site affordable housing acquisition in Eagan by the Dakota County HRA, and support the use of Section 8 voucher in market rate rental housing. At present, the City of Eagan is setting aside money to fund a second phase of the Dakota County HRA rental seniors' housing. It is anticipated that the next phase may occur within 3 to 5 years as financial resources permit. The existing seniors' housing project was developed in 1992 and has 65 units. In the affordable rental family housing area, in 1995, the City of Eagan approved a 42-unit family housing tax credit project facilitated by the Dakota County HRA which is currently under construction. DENSITY Single Family Eagan's overall density of single family detached dwellings (City Index) is 1.8 units/acre. The index/benchmark for density is derived from the 1990 census data on unit types and the Metropolitan Council's estimate of single family acreage from 1990 aerial photography. The Metropolitan Council's target density for single family detached housing (benchmark) in Eagan is 1.9 dwelling units/acre. The City's goal is to achieve the benchmark density on new single family developments considered by the City. The City is .1 unit below the benchmark. The City will encourage movement towards the benchmark where environmental conditions permit consideration of additional density. The City will continue to use the Planned Development process to facilitate standards that promote additional density were practical. Multi-family Eagan's overall density of multi-family housing (City Index) is nine dwelling units per acre. This includes both apartments and single family attached housing types. The index/benchmark for density is derived from the 1990 census data on unit types and the Metropolitan Council's estimate of existing multi-family housing acreage from 1990 aerial photography. The Metropolitan Council's target range • (benchmark) for the density of multi-family housing in Eagan is ten dwelling units per acre. Goal: for townhouse units, the City will strive to maintain a net density (excluding wetlands and streets) of five units per acre. If apartment units are constructed, the City will strive to maintain a net density of ten units per acre (excluding wetlands). 4 �� The existing density for multi-family housing in Eagan is one unit below the benchmark. This existing multi-family housing includes a significant amount of apartment units which are not constructed with as great a frequency in the 1990's as they were in the 1970's and 1980's. Under current market conditions, it is anticipated the primary type of multi-family housing constructed will be townhouses rather than apartments; therefore, an overall multi-family density of 10 units per acre will be difficult, if not impossible, to realize. In addition to the market forces, environmental considerations will influence the density of future multi-family and single family attached housing with much of the remaining land involving topographic constraints, wetlands, and significant tree stands. Where practical, the City will utilize the Planned Development process as the zoning tool to facilitate clustering on the site to maintain densities allowed in its Comprehensive Plan while preserving natural resources. Passed and adopted this day of , 1995. CERTIFICATION: ATTEST: MAYOR CITY CLERK 5 k 13 ° > z„+ o 0 CO C n 0 • cca .e ' nC = c -'c ) - m ,a B OCx -a CD O T 0 c C. � � fll y _< 0) vvv "� 0 CI v oo co CO "' N-`O 0) z Iv C CD CA N W CO 1O ? M. (DD N N p 0 CO . CO 00 - .4 0 010 10 D ° 0 - � o , CO cr, 2 ° cp 000NO) O 7 '�' � 3 CD 4b. K3 n 0 0 0 0 0 0 D 12., < „yam Q h) N W NpOj .0 .. 7c 1.1 00cn-CO 0 1 d . J J 0O V co 0043J+ • O — ..► 10 N c0 0 a 40 0 O n;. �O 0 N � u+ s TAN OOO) N -1 .A . CO -0 00 � WIV A 0 �. cz o 0 0 0 0 0 O`.. 5' — qt ..► o � O 1.) 01 W N co d O) -co cn 10 W Co .� N 00 ? co COn cow if �_ 0 �1 'n n J OOccnnNy4t. _' E; OoLliain :A . O o 0 0 0 v0 ; ^ O N O N cn V O C. FD ,°O O �I W w ,chi+ N co x OOOONCD -+ v (D N o 0 0 e o C 3 ° w a E7,4 I CO. 0. ` J 03 ID .i • `_G C)) h3 000OOON 13 0 O \ C 00 W00�0OWO C 11 0 0 e 0 0 0 N 0 - � ft ∎I ° ro�o rn 0) .a. - 0 In cn W'P 0C COO .OPO~oo -. 03 C = C la CD y at O.MI m 0 ... 0 OO WNN .O► w v ° OOZn •-• VII z — a et _ 1a co co O 'co 11 �! o = ° 73vv _ c .. a. c r' o o n �, o W C) 03 3 171 O v .l0 in- v I 5 � RESOLUTION NO. • RESOLUTION ELECTING TO PARTICIPATE IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT CALENDAR YEAR 1996 WHEREAS, the Metropolitan Livable Communities Act (1995 Minnesota Laws Chapter 255) establishes a Metropolitan Livable Communities Fund which is intended to address housing and other development issues facing the metropolitan area defined by Minnesota Statutes section 473.121; and WHEREAS,the Metropolitan Livable Communities Fund, comprising the Tax Base Revitalization Account, the Livable Communities Demonstration Account and the Local Housing Incentives Account, is intended to provide certain funding and other assistance to metropolitan area municipalities; and WHEREAS, a metropolitan area municipality is not eligible to receive grants or loans under the Metropolitan Livable Communities Fund or eligible to receive certain polluted sites cleanup funding from the Minnesota Department of Trade and Economic Development unless the municipality is participating in the Local Housing Incentives Account Program under Minnesota Statutes section 473.254; and WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate with each municipality to establish affordable and life-cycle housing goals for that municipality that are consistent with and promote the policies of the Metropolitan Council as provided in the adopted Metropolitan Development Guide; and WHEREAS, by June 30, 1996, each municipality must identify to the Metropolitan Council the actions the municipality plans to take to meet the established housing goals; and WHEREAS, the Metropolitan Council must adopt, by resolution after a public hearing, the negotiated affordable and life-cycle housing goals for each municipality by January 15, 1996; and WHEREAS, a metropolitan area municipality which elects to participate in the Local Housing Incentives Account Program must do so by November 15 of each year; and WHEREAS, for calendar year 1996, a metropolitan area municipality can participate under Minnesota Statutes section 473.254 only if: (a)the municipality elects to participate in the Local Housing Incentives Account Program by November 15, 1995; (b) the Metropolitan Council and the municipality successfully negotiate affordable and life-cycle housing goals for the municipality; and (c) by January 15, 1996 th Metropolitan Council adopts by resolution the negotiated affordable and life-cycle housing goals for each municipality; NOW THEREFORE BE IT RESOLVED THAT the City of Eagan hereby elects to participate in the Local Housing Incentives Program under the Metropolitan Livab - • 'unities Act during calendar year 1996. .;4""■" "ejefAiplr-A'IC-'. -.4e/ By: • � ,v Its , C 144 ' Its Ole* nft 4yee Iiv-comm.act I% /_�cs �I 3 a- Agenda Information Memo December 19, 1995 Eagan City Council Meeting B. EAGAN PROMENADE-ENVIRONMENTAL ASSESSMENT WORKSHEET & WETLAND REPLACEMENT PLAN ACTIONS TO BE CONSIDERED: • To approve or deny a resolution regarding a negative declaration of the nee d for an EIS for Eagan Promenade. • To approve or deny the Wetland Mitigation Plan for the Eagan Promenade project subject to the execution and recording of the Declaration of Restrictions and Covenants for Replacement Wetland prior to recording of the Final Plat. FACTS: • A mandatory Environmental Assessment Worksheet(EAW)is required via the Minnesota Environmental Review Program for a mixed-use development as large as the Eagan Promenade project proposed by Opus Corporation. This project is on the 120-acre property located at the northeast corner of I-35E and Yankee Doodle Road. The City of Eagan is the responsible governmental unit (RGU). An EAW was prepared for the project and circulated for review in accordance with the rules of the Minnesota Environmental Quality Board (EQB). The 30-day comment period was noticed as required and ended on November 22, 1995. Under the rules, the RGU must make their findings and decision regarding the need for an EIS within 30 days after the comment period ends. • During the comment period, written comments were received from six agencies on the EAW distribution list and one comment letter was received from the general public. Copies of, and responses to the comments are included as an Appendix to the draft Record of Decision. • A draft Record of Decision reviews the Findings of Fact with regard to potential environmental impacts and the criteria used in determining that an Environmental Impact Statement (EIS) is not necessary for the proposed project. • A wetland replacement plan for the Eagan Promenade project was submitted by Opus Corporation and the required review under the Wetland Conservation Act was completed on September 13, 1995. The City's Water Resources Coordinator has reviewed the plan and has determined compliance with WCA requirements and City policy. The Advisory Parks, Recreation and Natural Resources Committee recommended approval of the plan at their October 16, 1995 meeting. With the negative declaration on the EAW, it is appropriate for the City Council to take action to approve or deny the wetland replacement plan. BACKGROUND/ATTACHMENTS: (4) Staff memo dated 12/15/95, pages 1 b( through \ 3/. Resolution regarding Negative Declaration, page 15g. Water Resources Coordinator Memo dated 10/10/95 - pag71 3( and/q3. 12/13/95 Draft Record of Decision (under separate cover). Agenda Information Memo December 19, 1995 Eagan City Council Meeting A. ADOPT POSITION/DUAL TRACK AIRPORT PLANNING PROCESS ACTION TO BE CONSIDERED: To approve support for either the expansion track or relocation track of the Dual Track Airport Planning process and consider other elements of recommendations by the City's advisory commissions. FACTS: • The City Council received a briefing on this issue at its work session of December 5. The facts and issues associated with this matter are outlined in the attachments. • Since the Council meeting, staff has received a preliminary copy of the Economic Impact Study for the airport. It notes that highways have had more to do with business location decisions than the airport itself and it provides comparative data with the economic development of other relocated airports and the induced development expectations for Dakota County if the airport were to relocate. • EncIosures also include the most recent dual track update. The informational meeting for the City of Eagan was held on November 15 as a part of the dual track public hearing. ATTACHMENTS: • Staff memorandum and commission recommendations, the Economic Impact Study and the Dual Track Update are enclosed without page number. it -1• MEMO — city of eagan TO: MAYOR TOM EGAN & CITY COUNCILMEMBERS TOM HEDGES, CITY ADMINISTRATOR FROM: LISA FREESE, SENIOR PLANNER THROUGH: PEGGY A. REICHERT, DIRECTOR OF COMMUNITY DEVELOPMENT DATE: ' DECEMBER 15, 1995 SUBJECT: EAGAN PROMENADE ENVIRONMENTAL ASSESSMENT WORKSHEET AND WETLAND REPLACEMENT PLAN SUMMARY OF REQUESTS For the proposed Eagan Promenade mixed-use development, it is appropriate for the City Council to consider action on the following environmental reviews at this time: 1. An Environmental Assessment Worksheet(EAW) declaration made in compliance with the Minnesota Environmental Review Program. 2. A Wetland Replacement Plan as mandated by the Wetlands Conservation Act. BACKGROUND OF THE EAW A mandatory Environmental Assessment Worksheet(EAW) is required via the Minnesota Environmental Review Program for a mixed-use development as large as the Eagan Promenade project proposed by Opus Corporation. This project is locatedon the 120 acre property located at the northeast corner of I-35E and Yankee Doodle Road. The City of Eagan is the responsible governmental unit (RGU). Under the City's direction, an EAW was prepared by SRF Consulting for the project and circulated to the required agencies for review in accordance with the rules of the Minnesota Environmental Quality Board (EQB). Copies of the EAW were made available to the general public at the Wescott Library and at City offices. An article was published in the October 22, 1995 edition of Eagan This Week regarding the availability of the EAW for review. The 30-day comment period was noticed as required in the EQB Monitor and • ( 3 ended on November 22, 1995. Under the rules, the RGU must make their findings and decision regarding the EAW within 30 days after the comment period ends; therefore, action prior to December 22, 1995 is required by the City. OVERVIEW OF EAW FINDINGS The EAW reviewed the potential environmental impacts of the proposed project. Those findings are summarized in the Record of Decision included in the Council packet under separate cover. The most significant impacts include the following: Wetlands. Seven wetlands totaling 5.7 acres are located within the property boundaries; of which none are DNR protected waters. Impacts on these wetlands have been avoided and minimized to the extent possible. The proposed project would result in impacts on five of the basins totaling 0.49 acres of encroachment/filling. These unavoidable impacts will be replaced on-site with 1.1 acres, a ratio of 2.2:1 for a post-construction total of 6.3 acres of wetlands. Water Quality and Surface Water Runoff. Four water bodies identified in the City's Water Quality Management Plan are located on the property. Three of the ponds are designated in the plan for the treatment of storm water and are proposed to be utilized for that purpose in the development plans. The remaining pond is classified as wildlife habitat and measures to protect this water body have been incorporated in the drainage/stormwater management concepts for the proposed project. Because of the large amount of impervious surface that will be created by the project and because of the classification of the receiving water, storm water runoff will be routed to on-site storm water detention ponds for treatment prior to discharge to existing wetlands and constructed wetlands. Traffic. The proposed development will require approximately 3,430 parking spaces and the estimated total average daily traffic (ADT) generated is 25,850 ADT. Several planned roadway improvements will help to accommodate traffic that will be generated by the proposed development, as well as other anticipated developments in the area. Assuming completion of these planned roadway improvements, the level of service on adjacent intersections will be "C" or better. This level of service reflects smooth traffic operations with minimal delays at intersections. The improvements identified in the EAWQ will be necessary in order to avoid adverse traffic conditions on the adjacent roadway system. EAW COMMENTS RECEIVED During the comment period, letters were received from the following organizations: MN Department of Transportation; MN Department of Natural Resources; MN Historical Society; MN Board of Water and Soil Resources; Metropolitan Council; and MN Pollution Control Agency. One letter of comment was received from an adjacent property owner, ( .3 (40 Mr. Carl Olson. Responses to the comments have been drafted and are included as an Appendix to the draft Record of Decision. The comments received pertained to the wetland mitigation plan, water quality, and traffic concerns. DECISION REGARDING THE NEED FOR AN EIS The draft Record of Decision outlines in detail the criteria used in staffs recommendation that an EIS is not necessary for the Eagan Promenade project. In summary, the type, extent, and reversibility of the identified environmental impacts of the project have been carefully evaluated prior to the preparation of the EAW. The cumulative potential effects of the related or anticipated future development have been included in the analyses prepared for these planning studies. All required permits and approvals from regulatory agencies have been identified and will be followed up by the City and the Developer at the appropriate time in the approval process. The proposed project does not have any extraordinary environmental impacts that can not be mitigated adequately through careful project design and infrastructure improvements; therefore, more detail environmental review via an Environmental Impact Statement is not necessary for this project. WETLAND MITIGATION PLAN REVIEW A wetland replacement plan for the Eagan Promenade project was submitted by Opus Corporation and the required external agency review under the Wetland Conservation Act was completed on September 13, 1995. The City;'s Water Resources Coordinator has reviewed the plan and has determined compliance with WCA requirements and City policy. (For more details on the wetland replacement plan, refer to the memo from Water Resources Coordinator Rich Brasch dated 10/10/95.) The Advisory Parks, Recreation and Natural Resources Committee recommended approval of the plan at their October 16, 1995 meeting. The MN Environmental Review rules do not allow approval of any permits until the RGU has made a negative declaration on the EAW. After a decision on the EAW, it is appropriate for the City Council to consider approval or denial of the wetland replacement plan. ACTIONS TO BE CONSIDERED Consideration of the following two actions is in order at this time: 1. To approve or deny a resolution regarding a negative declaration of a need for an EIS for Eagan Promenade. 2. To approve or deny the Wetland Mitigation Plan for the Eagan Promenade project subject to the execution and recording of the Declaration of Restrictions and Covenants for Replacement Wetland prior to the recording of the Final Plat.. i l • . Senior Planner LF/js I 3-7 RESOLUTION NO. 95- A RESOLUTION REGARDING NEGATIVE DECLARATION OF NEED FOR AN EIS EAGAN PROMENADE WHEREAS, the City Council of the City of Eagan is the official governing body of the City of Eagan; and WHEREAS, pursuant to the rules of the MN Environmental Review Program, the City of Eagan has submitted an Environmental Assessment Worksheet (EAW) for the proposed Eagan Promenade, generally located in the south one-half of the southeast one-fourth of Section 10, Township 27N, Range 23W, and the southeast one-fourth of the southwest one-fourth of Section 10, Township 27N, Range 23W, Eagan, MN. to the Environmental Quality Board (EQB) and to members on the MN Environmental Review Program distribution list for a 30-day review period; and WHEREAS, during this comment period, comments were received from the following organizations: MN Department of Transportation; MN Department of Natural Resources; MN Historical Society; MN Board of Water and Soil Resources; Metropolitan Council; MN Pollution Control Agency; and one letter of comment was received from an adjacent property owner; and WHEREAS, based upon the record established by the EAW documents and comments received, the City Council of the City of Eagan finds the following: 1. The EAW document serves to identify the potential for significant adverse environmental effects. 2. The EAW document establishes that no significant adverse or irreversible environmental impacts can be anticipated from the proposed project. 3. The EAW document establishes that no cumulative effects beyond those analyzed are anticipated. 4. The EAW document identifies mitigative measures which will be used to alleviate possible impacts and indicates that mitigation of possible impacts will be required as a part of permit action by the City, U.S. Army Corps of Engineers, MN Department of Transportation, MN Department of Health and MN Pollution Control Agency. 5. There were no comments or other evidence received regarding the project that would introduce or identify any unanticipated adverse environmental effects which would warrant the preparation of an Environmental Impact Statement (EIS). NOW THEREFORE BE IT RESOLVED that the City Council of the City of Eagan finds no potential for significant environmental effect for the Eagan Promenade development proposed by Opus Corporation adopts the findings of fact as stated in the draft record of decision (dated 10/13/95) and makes a negative declaration with regard to the need for preparation of an EIS. Passed and adopted this day of ' , 199 Mayor ATTEST: 3 F resoluti.eis TO: ADVISORY PARKS, _ ,RECREATION, AND NATURAL RESOURCES COMMISSION FROM: RICH BRASCH, WATER RESOURCES COORDINATOR DEPARTMENT OF PARKS AND RECREATION RE: WETLAND REPLACEMENT PLAN FOR EAGAN PROMENADE DATE: OCTOBER 10, 1995 Introduction The proposed Eagan Promenade development project is a 120 acre mixed use development which includes both retail and multi-family residential uses. The Natural Resources Subcommittee reviewed the water quality, wetlands, and tree impact aspects of the proposal at a Subcommittee meeting on May 31, 1995 . At its regular June meeting, the Commission also reviewed this proposal as part of the normal development review process . Neither the Sucommittee or Commission perceived problems with the wetland impacts as proposed. However, one of the conditions recommended by the Commission and adopted by the City Council was to have the Commission and water resources staff develop a recommendation regarding approval of the wetland replacement plan after the 30-day public comment period mandated by the Wetlands Conservation Act (WCA) was over. The 30- day public comment ended officially on September 13 , 1995, so staff is bringing this issue back before the Commission. Evaluation There are 5 . 65 acres of jurisdictional wetlands in 7 basins within the development site . The current development plan would result in the filling of .47 . acres of wetland, or about 8% of the wetland area within the site. The replacement plan would involve the creation of 1. 08 acres of wetland adjacent to existing wetland areas in the north central portion of the site . Thus, the proposed replacement ratio is approximately 2 . 3 : 1 which exceeds the 2 :1 ratio specified in the WCA. _ A complete replacement plan was submitted to the City on July 24, 1995 . The wetland replacement plan was sent._ out for public and agency review on July 27, 1995 . Comments were requested from the MN Department of Natural Resources, Board of Water and Soil Resources, Dakota County Soil and Water Conservation District . In addition-, a summary of the plan was published in the Environmental Quality Board Monitor and the Dakota County Tribune. Submittal of comments from the reviewing agencies and the public were requested • by September 13 , 1995 . • The Dakota County Soil and Water Conservation District submitted the only comments received on the application. SWCD staff stated that "the wetland impacts appear appropriate based on the 5 objectives of the project and the overall quality of the resources impacted" and that the "wetland replacement sites would s mingly provide greater functions and values than those being impacted. " Request for Commission Action Staff requests that the Commission make a recommendation regarding whether the City Council should approve or deny the proposed wetland replacement plan. Staff recommends the replacement plan be approve . c . Rich Brasch R,W lAued ater Resources Coordinator Pt? cc. Lisa Freese d/'' l k J, 7 LC r • • • 1 LE D F., FORM A DECLARATION OF RESTRICTIONS AND COVENANTS FOR REPLACEMENT WETLAND This Declaration of Restrictions and Covenants for Replacement Wetland ("Declaration") is made this day of by the undersigned, hereinafter referred to collectively as the "Declarant." WITNESSETH: WHEREAS, Declarant is the fee owner of property containing a wetland (as defined in Minnesota Rules part 8420.0110, Subp. 52) that will be created or restored (hereinafter "Replacement Wetland") and Declarant is also any other party defined as a Landowner under Minnesota Rules part 8420.0010, Subp. 29 who is seeking approval of (1) a replacement plan pursuant to Minnesota Statutes (103G.222 and Minnesota Rules part 8420.0530) or (b) a bank plan pursuant to Minnesota Rules part 8420.0740; and WHEREAS, the Replacement Wetland is located on the following described property as shown on Exhibit A attached hereto and incorporated herein, to-wit Outlot A: Lots 1 through 8 of Block 2 and Lots 1 and 2 of Block 3. Eagan Promenade WHEREAS, the Replacement Wetland is subject to the Wetland Conservation Act of 1991, Minnesota Statute § 103G.222 et seq., and all other provisions of law that apply to wetlands, except that the exemptions in Minnesota Statute § 103G.2241 do not apply to the Replacement Wetland pursuant to Minnesota Statute § 103G.222 (h) and Minnesota Rules part 8420.0115; and WHEREAS, the Local Government Unit ("LGU") charged with approval of the Replacement Plan is the City of Eagan which address is 3501 Coachman Point. Eagan, MN 55122; and WHEREAS,the LGU is hereby authorized to release from this Declaration any land contained in the above-described legal description if the LGU subsequently determines that non-wetland areas have been encumbered by this Declaration. NOW THEREFORE, Declarant makes the following declaration as to restrictions and covenants for the Replacement Wetland. The restrictions and covenants described below shall run with the land and shall be binding on the Declarant, his heirs, successors and assigns: 1. The Declarant is responsible for maintaining the size and type of the Replacement Wetland, as specified in the replacement plan or bank plan approved by the LGU and on file at the office of the LGU. 2. The Declarant is responsible for the costs of maintenance, repairs, reconstruction, and replacement of the Replacement Wetland which the LGU or Board of Water and Soil Resources may deem necessary to comply with the specifications for the Replacement Wetland in the approved replacement plan or bank plan. 3. Th Declarant shall grant the proper authorities reasonable access to the Replacement Wetland for inspection, monitoring, and enforcement purposes. FORM A PAGE 2 DECLARATION OF RESTRICTIONS AND COVENANTS FOR REPLACEMENT WETLAND Further, Declarant, shall be responsible for having a title search performed to determine any other parties who may have an interest in the land on which the Replacement Wetland will be located. Declarant acknowledges that he has obtained the consent of all such parties (e.g., mortgagees, contract for deed vendors of vendees, holders of easements, licenses, liens, etc.) and that the necessary consents are attached hereto. Further, Declarant shall record this Declaration and provide proof thereof to the LGU before proceeding with construction of the Replacement Wetland. Declarant shall be responsible for the costs of document recording. IN WITNESS WHEREOF, the Declarant has set his hands. DECLARANT (fee owner{s}) ACKNOWLEDGMENT OF DECLARANT (fee owner{s}) STATE OF MINNESOTA )ss COUNTY OF DAKOTA The foregoing instrument was acknowledged before me this day of by Notary Public Notary Stamp or Seal • • DECLARANT (if other than fee owner) • FORM A PAGE 3 DECLARATION OF RESTRICTIONS AND COVENANTS FOR REPLACEMENT WETLAND ACKNOWLEDGMENT OF DECLARANT (if other than fee owner) STATE OF MINNESOTA )ss COUNTY OF DAKOTA The foregoing instrument was acknowledged before me this day of by. Notary Public Notary Stamp or Seal This instrument was drafted by: Jennifer K. Park Assistant Attorney General Suite 200, 520 Lafayette Rd. St. Paul, MN 55155 declarat.wet CITY OF EAGAN SPECIAL HUNTING PERMIT REQUEST FOR THE PURPOSE OF WILDLIFE MANAGEMENT IMPORTANT INFORMATION FOR THE APPLICANT NO FIREARM DEER HUNTING WILL BE PERMITTED except during those special hunting seasons authorized by the City Council,and controlled and conducted by the Department of Natural Resources for wildlife management purposes. Applications for special hunting permits will be considered for deer (bow hunting only), ducks, geese and pheasant only on parcels of yroperty of five acres or moreand zoned_agricultural,commkrcial or industrial. The maximum dates of the season for each wildlife hunted shall coincide with the bunting dates established by the Minnesota Department of Natural Resources (DNR). The Eagan City Council may,at its discretion,reduce the season for each requested permit within the DNR season. The Eagan City Council may deny any application for special hunting if the permit does not serve the purposes of wildlife management, even if the a pp licant has complied with all of th ere requirements. Any hu n ter listed in t hi s application on may hunt only when Accompanied byshe applicant. A copy of this permit and appropriate identification must be carried at all times for verification by the Eagan Police Department, 1. Name: RA7ts-,‘„v4 4 2. Street Address: 3. City/State/Zip Code: /73 11/. .-L. 197' 37. ,20,4,/ /0/ - 537/7 4. Property/Owner's Name (written permission from the property owner must accompany this permit application): k/ 5. Property Location Description: S'241;11'1 1 1M Z 7 4'AA( th 2 3 1 ,/5 7 i0 SC01/4- Gc Sct/ 1/4- QLG pr ac/iT ooioo 43f. 9 Al CO GaR A/iE 197 i-OT 02a 2 S" /I' ro Pr 110.6 /r E fJ` 6. Type of Game to be Hunted: 7. Specific Hunting Dates: • A6-6"Z - � — % -3 / . 9 - IDENTIFICATION OF ALL HUNTERS IN HUNTING PARTY J 8. Name (Beginning with the Applicant): 9. Address: ` 10.Vehicle / � e S% /Q.od/ License# fri/7/c A7�s /n��4 /73 V1/. ,�-�� 4-?4/ ck 11. P lice - ,proval Date: 12. City Council Approval Date: 13. Expiration Date: kwp51`forms\Mali .pr Revited►10/94 1 ' A 6)14 0 44 rr /i 4 7v Gw7`,t Thd-r I own Mere. fh 4 K\ 6-- /, S ,&,,1/) iAl i 46' N A No , 77-1-4- 7- -I- a/v, .. / .4-1.e/14/‘ /e)Ai -ro fiio-m-Ro /1,A- 7-"s6"/ /4/1 1-o e'x( r o// A - `/ / /1,1,^— ( ' ni .9_17 0 ,, . DD /? /9.61 5,414l% MN 6-6 / 2 / A97- i 4-5¢ - 6241 CITY OF EAGAN SPECIAL HUNTING PERMIT REQUEST FOR THE PURPOSE OF WILDLIFE MANAGEMENT IMPORTANT INFORMATION FOR THE APPLICANT NO FIREARM DEER HUNTING WILL BE PERMITTED except during those special hunting seasons authorized by the City Council,and controlled and conducted by the Department of Natural Resources for wildlife management purposes. Applications for special hunting permits will be considered for deer (bow hunting only), ducks, geese and pheasant only on parcels of property of nye acres or more and zoned agricultural.commercial or industrial. The maximum dates of the season for each wildlife hunted shall coincide with the hunting dates established by the Minnesota Department of Natural Resources (DNR). The Eagan City Council may,at its discretion,reduce the season for each requested permit within the DNR season. The Eagan City Council may deny any application for special hunting If the permit does not serve the purposes of wildlife management, even if the applicant has complied with all of the requirements. Any hunter listed in this application may hunt only when Accompanied by the applicant.A copy of this permit and_appropriate identification must be carried at all times for yrificalion pv the Eagan Police Department. 1. Name: Reiby A 301. a t td 2. Street Address: 3. City/State/Zip Code: PI1 S»e .S f s t P4441 /h4► Ss,/ 4. Property Owner's Name (written permission from the property owner must accompany this permit application): Fey , , PeJev .v . * S. Property Location Description: +r /\ 10 - 0 S g 0o- oft - set 6. Type of Game to be Hunted: 7. Specific Hunting Dates: A r��e v seta 1� .r,+%•. �..'fil s Deer y eaa 1• 16. 9s- 0-31- IS IDENTIFICATION OF ALL HUNTERS IN HUNTING PARTY & Name (Beginning with the Applicant): 9. Address: 10.Vehicle R �� 19 13 Sb`le # License# - 6PR �' S t P.►w 1 cts8 Kew IS dIVIN :goo U i ty..; 55i1 6 $ 4E14 g* a Ss 'I g f37 F.,.N irik" K Z•Vv‘so 000 Poppy A b"lc 55 .303 f55 PII N G IPolice 'proval,Date: 12. City Council Approval Date: 13. Expiration Date: E -14alk _ SS e:\wp51\forins\litmjng 1prisl Revise 11/94 i -2'(__..e.i.,..., g .-_-/,,,,...-4--t--)-z-- c=/— _ .. ...._ , pet g____.o _. .. it __. .. ; ________ _ ...„ .... .vz....._4-1--z,_:q.-.67_e.-e)_ .__._ _ . C2? ._. f--,' .■....e..-• /7/1..-........, • ■ �, : �._ _ -.. . .. ■ VC P • • • SE ARSON, WILCOX & SHELDON, .A. LARRY S.SEVERSON A PROFESSIONAL ASSOCIATION KENNETH R.HALL JAMES F.SHELDON ATTORNEYS AT LAW LOREN M.SOLFEST J.PATRICK WILCOX ANNETTE M.MARGARIT MICHAEL G.DOUGHERTY• 600 MIDWAY NATIONAL BANK BUILDING 'BRADLEY SMITH MICHAEL E.MOLENDA 7300 WEST 147TH STREET SHARON K.HILLS APPLE VALLEY,MINNESOTA 55124-7538 ROBERT B.BAUER (612)432-3136 CHRISTOPHER A.GROVE August 18, 1995 TELEFAX NUMBER 432-3780 Mr. Tom Hedges, City Administrator City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 • Re: Requested Attorney Fee Rates for 1996 Dear Tom: You requested attorney fee rates for the calendar year 1996. Those rates are: ?RQPa''s C u rcet Paralegal Rate $ 50.00/hour $ 4-0 General Legal Work $ 95.00/hour $ 8 S Development Work $145.00/hour 13C We have been at our current rate since the beginning of 1992 and these proposed rates indicate a less than 3%per year increase since then. The work we do for Independent School District No. 196 is done at a general legal rate of $105.00/hour, together with a paralegal rate of$60.00/hour. In addition we do work for the City of Coates and Castle Rock Township for very similar rates of$95.00/hour. The vast majority of work we do for the City of Apple Valley is on a flat-fee retainer for general legal work and a flat-fee retainer for all criminal prosecution. The proposed fees are reasonable in our opinion and compare favorably, we believe to neighboring communities. Please express to the City Council and City staff are sincere appreciation for the opportunity to provide legal services and legal advice to the City of Eagan. If you have any questions or if there is anything further we can do, please contact me. Very truly yours, • SEVERSON, WILCOX& SHELDON, P.A. James F. Sheldon JFS/wkt INDIVIDUAL ATTORNEYS ALSO LICENSED IN IOWA OR WISCONSIN AL 'CERTIFIED REAL PROPERTY LAW SPECIALIST.IISBA •