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12/12/1995 - City Council Special AGENDA SPECIAL CITY COUNCIL MEETING Tuesday December 12, 1995 5:00 p.m. Municipal Center Building L ROLL CALL & ADOPTION OF AGENDA II. VISITORS TO BE HEARD III. REVIEW DEVELOPMENT PROPOSAL BY ROTTLAND HOMES IV. CIP (1996-2000) STORM WATER UTILITY BUDGET V. CIP BUDGET (1996-2000) PART I (PUBLIC FACILITIES) CIP II (VEHICLES) CIP III A. Parkland Acquisition & Development B. Streets, Signals, Streetlights & Utilities VI. OTHER BUSINESS VII. ADJOURNMENT MEMO city of eagan TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: DECEMBER 8, 1995 SUBJECT: SPECIAL CITY COUNCIL MEETING/TUESDAY, DECEMBER 12, 1995 A Special City Council meeting is scheduled for Tuesday, December 12, 1995 at 5:00 p.m. in the lunchroom of the Municipal Center Building. REVIEW DEVELOPMENT PROPOSAL BY ROTTLAND HOMES At a recent work session, the Director of Community Development shared a concept proposal submitted by Rottland Homes for development of the Bieter property. Various issues were raised by the City Council in response to the concept proposal and were shared by the Director of Community Development and the City Administrator with the President of Rottland Homes. A request has been made by the developer to appear before the City Council to explain their development program before proceeding any • further with their development plans. The developer has been told that a half-hour would be set aside at the special City Council workshop to allow for his presentation and comment by the City Council. There are no attachments regarding this item or official action requested by the City Council. CIP (1996-2000)/STORM WATER UTILITY BUDGET Enclosed on page M is a copy of the revenue estimates for t e storm drainage/water quality department budget. Enclosed on pages 5 through '4 are the expenditure requests by line item for 1996. Please note these pages of the proposed storm water quality department budget were presented at the November 28 meeting. It should also be noted that continued refinement of this public enterprise fund budget is occurring on Monday, December 11, and final options will be presented to the City Council for consideration at the meeting on Tuesday. The revenues raised from service fees are expected to fund operations, renewal and replacement of existing systems and part of the • expansion and modification of the system. The issues under consideration by the management team for Council policy review include: 1) options for long-term financing of the storm water utility budget; 2) rationale on a proposed change of the allocation; and 3) the impact on this operation of these changes. I The City Administrator is proposing that cash balances be projected to the year 2005 to fully analyze funding projections for the storm water utility. It should be noted that the full history of the storm water utility fund only dates back to 1991. The proposals to be presented to the City Council on Tuesday include a pay-as-you-go as well as an amortization proposal to address renewal and replacement, expansion and modification and general operating costs. CIP BUDGET (1996-2000) PART I The CIP for Part I was given direction at the October 24 City Council meeting. As a reminder and stated in the November 22 memorandum: 1) any reference to capital improvements to Holz Farm has been removed until the task force makes its final findings (anticipated in February 1996) and with a clear direction that it was the Council's vision that minor improvements would be necessary as opposed to new buildings and major renovation; 2) direction was also given to include land banking for Fire Station #6 and a future fire station in the northwest portion of Eagan, approximately Lone Oak Road and Pilot Knob Road. The Fire Department will use the first several months of calendar 1996 to perform strategic planning and develop their long-term building needs for Fire Administration, fire stations and fire training center to be included in the next five-year CIP. Enclosed on page , I 0 is the revised Part I CIP. CIP II It was determined at the November 28 work session that Department Heads would be directed to prioritize equipment replacement needs based on the budgetary allocation. This information, including additional analysis regarding the vehicle policy, appeared in the November 22 memo and was discussed at the last work session on November 28. Department Heads will be asked to prepare rationale and a funding strategy for the years 1997-2001. CIP III A. Parkland Acquisition & Development--Enclosed on pages I I through 26 is a copy of those parks requesting consideration for funding in 1996. They include: 1) site development at Blackhawk Park; 2) security light at Country Home Park; 3) im- provements to Downing Park; 4) improvements to Lexington Diffley Athletic Field; 5) site restoration at North Park; 6) resurfacing and additional improvements to tennis courts at Northview Park; 7) development at Patrick Eagan Park; 8) signing and landscaping at Red Pine; 9) development of Walden Heights Park; and 10) trail connection for Wandering Walk (connecting Bridle Ridge Park with Northview Park Road). It should be noted that the total project cost for the ten parks is $1,162,500. The park site fund has an anticipated 1995 year-end balance of$1,208,442. The Park, Recreation and Natural Resources Commission is prioritizing each of the park projects to determine a funding level for calendar 1996. Their recommendation will be approved by the City Council. Please note that the following pages ry I through 53 include those parks in alphabetical order that are proposed for funding consideration in 1997-2000. Due to the status of the park site development fund, there will be an obvious prioritization for these parkland improvements according to availability of park site development funds and the success of the bond referendum. Enclosed on page 59 is a copy of the summary of all proposed parkland improvements. ll B. St beets, Signals, Streetlights & Utilities--Enclosed on pages 55 through 1�D is a copy of the five year CIP for each of the aforementioned categories. For each component of the capital improvements program, there is a graph summarizing the cost for each of the aforementioned infrastructures throughout the five year period (1996- 2000). Following each graph is a summary of the five year CIP. There is considerable detail available for each fund that substantiates those numbers as presented. OTHER BUSINESS The City Administrator has included a copy of the 1996 compensation/non-collective bargaining employees information that will appear on the December 19 City Council agenda. This information is being distributed in case there are any questions or additional information the City Council would like in preparation for action on the item at the regular Council meeting. Following the regular City Council meeting held on December 5, the City Administrator was contacted by representatives of Opus Corporation asking to readdress their financial participation for the proposed Central Area transportation improvements relating to the Promenade development. Attached on pages 101 through I 03 is a letter from Opus restating their concerns and willingness to participate in the proposed Scenario 3. Tim Mumane and Michele Foster are planning to request a reconsideration under Visitors To Be Head. City Councilmember Wachter will not be at the meeting, but will make himself available by telephone if this item is reconsidered. If time permits, there will be one or two brief development updates as appropriate. /S/ Thomas L. Hedoes City Administrator 3 • 9620REV.WK4 11123/95 • Public Utilities Fund Detail of Revenues Actual Actual Budget Budget 1!93 MI Ill Illi DEPARTMENTAL: • . Water 3711 Water Service Fees $2,314,725 $2,922,272 $2,783,000 $3,075,000 3712 Water Service Penalties 29,567 33,704 32,000 6,000 3713 Water Connection Permits 38,951 24,800 29,500 13,600 3714 Water Service Taps . 100 100 0 0 3718 Sale of Meters 93,669 105,547 111,000 51,000 3718 Sale of Property-Other 9 0 0 0 3719 Water Turn Off/On Fee 9,702 8,305 9,000 3,000 3720 Collection Fees 12,910 11,700 11,500 0 3721 Constr Meter Permits 80 80 0 100 3722 Acct Deposit Not Refunded 6,102 (1) 0 0 2,505,795 3,106,507 2,976,000 3,148,700 Sanitary Sewer 3741 Sanitary Sewer Service Fees 3,025,470 3,550,329 3,648,000 3,900,000 3742 Sanitary Sewer Penalties 35,696 64,647 81,000 7,500 3743 San Sewer Connection Permits 38,700 25,815 31,500 13,000 3744 San Sewer Service Taps 200 100 200 0 3,100,066 3,640,891 3,760,700 3,920,500 Street Lights 3771 Neighborhood Ught Svc Fees 155,055 168,852 166,000 179,000 3772 Neighbrhd/Comm Lt Penalties 1,442 1,644 1,500 200 3775 Community Light Service Fees 133,327 145,516 147,000 154,000 - 289,824 316,012 314,500 333,200 Storm Drainage 3761 Storm Drainage Service Fees 557,407 550,590 577,000 583,000 ---7 3762 Storm Drainage Penalties 5,409 6,165 5,800 1,100 562,816 556,755 582,800 584,100 • NON-DEPARTMENTAL: 3016 Assmt Penalties and Interest 8,963 744 0 0 3340 State Grant-Water Quality 59 23,494 0 0 3426 Developer Escrow Reimbursmt 9,450 9,825 0 9,000 3428 Street Ught Administration 11,951 15,049 13,000 0 . 3442 Maint Equipment and Personnel 1,793 2,347 1,500 500 • 3810 Interest on Investments 1,248,127 1,330,958 1,458,000 1,396,000 3812 Interest on Assessments 38,857 41,018 38,000 38,600 3814 Interest on MWCC 16,557 14,845 14,800 11,400 3840 Sale of City Property 7,830 1,793 0 0 3850 Contributions and Donations 216 0 0 0 3858 Water Quality Dedication Fees 74,625 87,947 75,000 20,000 3865 Connection Charge-Water • 718,467 500,319 490,000 340,000 3868 Conn Chg-Water Treatmt Plant 362,473 357,048 375,000 202,000 3880 Other Revenue 3,430 28,386 0 2,000 3920 Other Reimbursements 2,278 16,479 0 • 0 3980 Transfer In 0 2,355. 0 0 2,503,076 2,432,607 2,465,300 2,017,500 GRAND TOTAL $8-961 577 $10.052.772 610.099.300 $10 004.000 4 y % g n I 0 8 8 8 0 0 g °- g ICI ,gt S r4 ?k II 1. e- In et 1.- o r) '' m N 0 i N 0 II II a u q ■ • 0 min II O Il 0 8 11 Eu L II ctl S o IX � II .°r .Or 0 O 0 r N m O O O 1N O in i 41 .- in et a an m en a II r � r r- N } o i - II g ° ° $ g o O o 0 0 g O S 00 00 v co 0 r Q 11 .- r N II m II 1 II Q II O O O O O O 0 N 0 cO in et Cc co) et II CO r) 0 CO CO. 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TOTAL PROJECT TITLE PROJECT COST FUNDING SOURCE Land Bank, Fire Station #6 (3 acres) $100,000 Community Investment Fund Land Bank, N.W. Quadrant (3 acres) 100,000 Community Investment Fund 1999 1000 Total $200,000 Note: Various Fire Department projects are under consideration as part of a comprehensive planning effort to determine future infrastructure needs. Items currently being considered include a training facility, construction of a sixth station, construction of a seventh station, an expansion to Station #3 and an administrative facility. • • Ib 1996 PARKS Project Park: Blackhawk Park Description: Blackhawk Park site development was begun in 1993. Prior improvements include parking lot, trail and walking path, landscaping and a major playground. justification/Need Analysis: Planned for 1995 for a shelter building/pavilion which the council approved for bid. Therefore, 1996 expenditures are a carry over from 1995, including water well, septic system, building and landscaping. 1996 Project Cost: $355,000 Future Projects: Future Projects Cost 1997 Landscaping $20,000 1998 Parking Lot Lights $50,000 1999 None Planned 2000 None Planned • II • 1996 PARKS Project Park: Country Home Park Description: A mature and aging park area featuring a large play structure and open space. The park is bordered by an erosion prone gravel road along one side. Justification/Need Analysis: The play structure was renovated in the late 1980s. However, age and changing safety standards will necessitate replacement by the year 2000. A designated parking area may be incorporated into the site when paving and curbing of the gravel road are completed after the year 2000. The immediate need is for a security light, funding to be derived from a 1995 carry over. 1996 Project Cost: $2,500 (1995 carry over) Future Projects: Future Projects Cost 1997 None Planned 1998 None Planned 1999 None Planned 2000 None Planned Beyond 2000 Playground Structure $35,000 1 1996 PARKS Project Park: Downing Park Description: The upgrade of Clemson Drive creates opportunity to provide improvements to Downing Park. Initial development envisioned opportunity at the time of street development. justification/Need Analysis: Planned for 1996 are trail extension, signage, landscaping and ball field enlargement. 1996 Project Cost: $40,000 Future Projects: • Future Projects Cost 1997 None 1998 None 1999 None 2000 None 13 1996 PARKS Project Park: Lexington Diffley Athletic Fields Description: The first phase of development consisting of grading, fencing, the installation of infields, turf, signing, landscaping and first level parking was completed in 1995. League play is scheduled to begin in the spring of 1996. justification/Need Analysis: Contingent upon the development of the Caponi property immediately to the west of the site, staff is recommending that the proposed west parking lot be completed in 1996 or at such time as the Caponi development is completed. Additional improvements will be made to further enhance the quality of the facilities and maximize the use potential of the site. The parking lot and completion of the maintenance building will be funded from a 1995 carry over. 1996 Project Cost: $45,000 + $125,000 (1995 carry over) Future Projects: Future Projects Cost 1996 Maintenance Building $50,000 West parking lot, paving, grading, curbing (contingent upon Caponi) $75,000 Additional Landscaping, plant materials and signing $45,000 1997 Two toilet/service buildings for field areas $175,000 1998 Concession/food service center $250,000 Play equipment $35,000 1999 None Planned 2000 Athletic field lighting/Parking lot lights $300,000 19 • 1996 PARKS Project Park: North Park Description: The land necessary to allow for substantial development of this new park was recently acquired. The focal point of the new development will be an athletic complex. justification/Need Analysis: A site restoration project which includes the removal of illegally dumped materials and slope revegitation will be completed in 1996. The development of an athletic complex and trails which meander through the existing woodlands and around an onsite lake will begin in 1997. Restoration work will be financed by carry-over funds from 1995. 1996 Project Cost: Site Restoration $100,000 • (carry-over from 1995 park site fund) Future Projects: Future Projects Cost 1997 Grading, landscaping, fencing, parking lots, utilities, service building, turf establishment, signage and engineering $1,000,000 1998 • None Planned 1999 None Planned 2000 None Planned 15 _ _ 1996 PARKS Project Park: Northview Park Description: A heavily used park site consisting of tournament quality tennis courts, softball diamonds and soccer fields. Justification/Need Analysis: In 1996 the tennis courts will be resurfaced as part of the rotational court maintenance program. To accommodate the increasing demand for court time, lights will be installed on eight courts during the closure. Additional security lighting will be installed in the two main parking areas. The lighting of fields 5 through 8 is proposed for 1999. 1996 Project Cost: $150,000 Future Projects: Future Projects Cost 1996 Lighting of 8 tennis courts $100,000 Lighting of 2 parking lots $50,000 1997 None Planned 1998 None Planned 1999 Lighting of fields 5 - 8 $160,000 2000 None Planned ! !9 • 1996 PARKS • Project Park: Patrick Eagan Description: City has owned 105 acre park which is essentially undeveloped. Park has two structures, Kehne house and Lillian McCarthy home (life estate) which will become part of Parks program. Advisory Parks, Recreation and Natural Resources Commission is recommending acquisition of additional 8 to 10 acres south of park on Lexington (Anderson parcel). Park is ready for development, and timing seems to be right. Work would include a detailed program to be developed and physical development to occur. Park would become an environmental education center. Development will include parking, trail, wildlife blinds, building improvement (existing structure) or new building. 1996 expenditures are for consultant planning/design. justification/Need Analysis: 1996 Project Cost: Park site fund $ 50,000 Bond Fund - Acquisition $250,000 Future Projects: Future Projects Cost 1997 $950,000 . 1998 • • 1999 2000 IF, . 1996 PARKS Project Park: Red Pine (Section 36E) Description: A joint project between the school district and the City. The park area was included as a component of the new Red Pine Elementary School. Substantial completion of the project occurred during 1995. justification/Need Analysis: The park area consists of two unfenced youth size ball fields and open play space. Enhancements including signing and landscaping are proposed to provide identification and visual appeal. 1996 Project Cost: $10,000 (1995 carry over) Future Projects: Future Projects Cost 1996 Signage and Landscaping $10,000 • 1997 None Planned 1998 None Planned 1999 None Planned • 2000 None Planned 1996 PARKS Project Park: Walden Heights Description: Walden consists of approximately 5 acres of undeveloped land. The City has been anticipating the development of adjacent land, and expansion of park to ultimate size as dedication requirements would occur. justification/Need Analysis: One of the last remaining neighborhood parks to develop. Neighborhood has appeared before Advisory • Parks, Recreation and Natural Resources Commission in 1994 asking for development. Funds were set aside in 1995 in expectation for development. This is carryover to 1996. Site grading, design and engineering, landscaping,. trails and equipment totalling $200,000. Funds for 1997 reflect possible trail connection to regional park. 1996 Project Cost: $200,000 Future Projects: Future Projects Cost 1997 $25,000 • 1998 1999 2000 ICt 1996 PARKS Project Park: Wandering Walk Description: Acquisition of Wandering Walk Park is near completion with Garden Woods Pond. No prior development has occurred. The first phase of development would be the portion north of Northview Park Road, west of Elrene. Justification/Need Analysis: This linear, open space park will provide trail connection to Bridle Ridge Park from two access points off Northview Park Road. Considerable hand work will be necessary during the grading of the trail. 1996 Project Cost: $85,000 Future Projects: Future Projects Cost 1997 Linear park development, north $35,000 to Wescott Road 1998 None 1999 None 2000 None Development of the southeast portion of Wandering Walk Park will occur beyond the year 2000. ao • 1996 PARKS Project Park: Berry Patch Park Description: The park has primarily local neighborhood significance. It provides a narrow band of scenic open space on the south side of Mooney Pond. A walking trail extends through the park connecting to a pathway on Berry Ridge Road. justification/Need Analysis: Because of the close proximity to Mooney Pond, the trail is subjected to high water conditions during flood periods. Continued exposure to water will necessitate trail repair and upgrading. 1996 Project Cost: None Future Projects: Future Projects Cost 1997 None Planned 1998 None Planned 1999 None Planned • 2000 Hiking trail repair and upgrading $5,000 • 1996 PARKS Project Park: Blackhawk Park Description: Blackhawk Park site development was begun in 1993. Prior improvements include parking lot, trail and walking path, landscaping and a major playground. Justification/Need Analysis: Planned for 1995 for a shelter building/pavilion which the council approved for hid. Therefore, 1996 expenditures are a carry over from 1995, including water well, septic system, building and landscaping. 1996 Project Cost: $355,000 Future Projects: Future Projects Cost 1997 Landscaping $20,000 1998 Parking Lot t ights $511,000 1999 None Planned 2000 None Planned as • 1996 PARKS • Project Park: Cedar Pond Park Description: Cedar Pond is an older park which has received upgrades such as landscaping and a new playground in the past several years. justification/Need Analysis: The trail around Cedar Pond Park is heavily used by walkers and joggers. The addition of perimeter trail lighting would improve safety and add an aesthetic • amenity to the park. 1996 Project Cost: None Future Projects: Future Projects Cost 1997 Perimeter trail lights $35,000 1998 None 1999 None 2000 None • P3 • 1996 PARKS • Project Park: Clearwater Park • Description: Adjacent to the south water treatment plant. Due to the confined space, improvements have been limited to the grading of a youth football field which functions as a skating rink during the winter, lights, small shelter building and parking. justification/Need Analysis: The site is heavily used throughout the year. No existing field/rink lights have become outdated. In 1998 an energy conserving, high efficiency system is proposed as a replacement. 1996 Project Cost: None • Future Projects: Future Projects Cost 1997 None Planned 1998 Replacement of field lighting system S30,000 • 1999 None Planned • 2000 None Planned 1996 PARKS Project Park: • Goat Hill Park Description: Goat Hill Park is a heavily programmed and utilized park. Community use is particularly significant on the baseball fields. • Justification/Need Analysis: The addition of permanent bleachers with storage underneath would increase efficiency for maintenance and improve the safety of spectators at community events. 1996 Project Cost: None Future Projects: • Future Projects Cost 1997 None 1998 None • 1999 Permanent bleachers, major field $100,000 2000 - c5\94pa .cip • 1996 PARKS • • Project Park: Heine Pond Description: The park functions primarily as a site for wildlife observation and shore fishing. There have been no significant improvements in recent years. justification/Need Analysis: To provide protection from the elements, the construction of a sun shelter is proposed for 1998. Proximity to a major trail and designated parking area • make this an ideal site for small group picnicking or relaxation. A cost savings can be realized by combining this project with a similar project at Slaters Acres scheduled for 1998. 1996 Project Cost: None Future Projects: Future Projects Cost 1997 None Planned 1998 Sun shelter $25,000 1999 None Planned 2000 None Planned Dle • 1996 PARKS Project Park: Lexington Park • D scription: Lexington Park is a small, isolated neighborhood park that is aging. The demographics of the neighborhood are changing as young families purchase starter homes. li justification/Need Analysis: Beyond the year 2000, serious consideration should be given to redesign for Lexington Park. A new playground should be planned by the year 2000. The existing playground will be more than 15 years old. Staff has given consideration to the development of some angle parking, but is not included. Temporary hockey dasher boards are installed on a seasonal basis and are in need of repair. This is forcasted for 1999. 1996 Project Cost: None • Future Projects: Future Projects Cost 1997 None 1998 None • 1999 Dasher Boards/Parking $25,000 2000 None c3\96parfs.cip 29 1996 PARKS Project Park: Lexington Diffley Athletic Fields Description: The first phase of development consisting of grading, fencing, the installation of infields, turf, signing, landscaping and first level parking was completed in 1995. League play is scheduled to begin in the spring of 1996. justification/Need Analysis: Contingent upon the development of the Caponi property immediately to the west of the site, staff is recommending that the proposed west parking lot be completed in 1996 or at such time as the Caponi development is completed. Additional improvements will he made to further enhance the quality of the facilities and maximize the use potential of the site. The parking lot and completion of the maintenance building will be funded from a 1995 carry over. 1996 Project Cost: $45,000 + $125,000 (1995 carry over) Future Projects: Future Projects Cost 1996 Maintenance Building $50,000 West parking lot, paving, grading, curbing (contingent upon Caponi) $75,000 Additional Landscaping, plant materials and signing $45,000 1997 Two toilet/service buildings for field areas $175,000 1998 Concession/food service center $250,000 Play equipment $35,000 1999 None Planned 2000 Athletic field lighting/Parking lot lights $300,000 - 1996 PARKS Project Park: . Meadowlands Park - Meadowland Park East Description: Meadowlands was developed in mid-80's consists of parking, playground, play fields, trail and connection to Highline Trail which connects on south.boarder of park. Recent dedication of open space to east of park, adjacent to Cliff Lake Road, provides for trail development opportunities and is programmed for 1997 justification/Need Analysis: Trail on Meadowlands east to connect walking loop from Highline Trail, around pond and back to park. Possible boardwalk - blind into marsh has long been part of Master Plan for parks development. Original design for parks also provided space for future tennis courts. These courts are not programmed for the next 5 year cycle. 1996 Project Cost: None Future Projects: Future Projects Cost 1997 $55,000 1998 0 1999 0 2000 0 gCt • 1996 PARKS Project Park: Moonshine Part Description: This park boarders LeMay Lake and consist of property that is not suitable for neighborhood park . development. It remains as open space. Acquisition of additional property to the south would create a large enough parcel to develop both as a 'neighborhood park' and as access to LeMay Lake. Justification/Need Analysis: Based on the assumption that acquisition will occur as part of a bond referendum (and this is not a given), then funding for development should be provided. 1996 Project Cost: Acquisition by bond fund of additional property. • Future Projects: Future Projects Cost 1997 None 1998 None 1999 Parks development (assumes acquisition) 400,000 2000 None 30 • 1996 PARKS Project Park: Mueller Farm Description: This school/neighborhood park development was completed in the early 1990's. The cooperative agreement with the school district provides for ball field, soccer and play equipment a large portion of park is open space with pond. The Master Plan provides for trail and picnic ground development. justification/Need Analysis: With possible development of the property to the north (Carriage Hills) the completion of the trail to this new neighborhood and construction of a picnic shelter seems appropriate. This work is programmed for 1997. 1996 Project Cost: None Future Projects: Future Projects Cost 1997 Trail/open space development $65,000 1998 None 1999 None 2000 None • 3I 1996 PARKS Project Park: North Park Description: The land necessary to allow for substantial development of this new park was recently acquired. The focal point of the new development will be an athletic complex. justification/Need Analysis: A site restoration project which includes the removal of illegally dumped materials and slope revegitation will be completed in 1996. The development of an athletic complex and trails which meander through the existing woodlands and around an onsite lake will begin in 1997. Restoration work will be financed by carry-over funds from 1995. 1996 Project Cost: Site Restoration $100,000 (carry-over from 1995 park site fund) Future Projects: Future Projects Cost 1997 Grading, landscaping, fencing, parking lots, utilities, service building, turf establishment, signage and engineering $1,000,000 1998 None Planned • 1999 None Planned 2000 None Planned 32 1996 PARKS Project Park: Northview Park Description: A heavily used park site consisting of tournament quality tennis courts, softball diamonds and soccer fields. justification/Need Analysis: In 1996 the tennis courts will be resurfaced as part of the rotational court maintenance program. To accommodate the increasing demand for court time, lights will he installed on eight courts during the closure. Additional security lighting will be installed in the two main parking areas. The lighting of fields 5 through 8 is proposed for 1999. 1996 Project Cost: $150,000 Future Projects: Future Projects Cost 1996 Lighting of 8 tennis courts $100,000 Lighting of 2 parking lots $50,000 1997 None Planned 1998 None Planned 1999 Lighting of fields 5 - 8 $160,000 2000 None Planned 23 -- ---- ---- 1996 PARKS Project Park: Ohmann Description: Four heavily used soccer fields are the primary element of the park. Other features consist of a parking area, shelter building, hard court, horseshoe court, softball diamond and playground. justification/Need Analysis: To accommodate the increasing demand for soccer fields, the installation of a field lighting system on two of the existing fields is proposed for the year 2000. Lighting will allow for the scheduling of additional games on existing fields. 1996 Project Cost: None Future Projects: Future Projects Cost 1997 None Planned 1998 None Planned • 1999 None Planned • 2000 Lighting of two soccer fields $60,000 v� 1996 PARKS Project Park: O'Leary Park Description: The significant features of the park consisting of a sun shelter, tennis courts, trails and a play structure are. currently in good condition. justification/Need Analysis: The play equipment is aging and will be in need of complete replacement not later than 2000. An additional shelter building may also be necessary to accommodate increasing levels of use early in the next decade. 1996 Project Cost: None Future Projects: Future Projects Cost - 1997 None Planned 1998 None Planned . 1999 None Planned 2000 None Planned Beyond 2000 Shelter Building $30,000 35 1996 PARKS • Project Park: Park Section 16 Description: An unnamed parcel acquired through tax forfeiture in 1993. The parcel is land locked, having no designated or legal access. justification/Need Analysis: Development of the parcel is dependent upon obtaining access. The best opportunity to obtain access will occur when and if the property to the south is developed. Upon obtaining access, development consisting of site grading, landscaping, play equipment installation and the installation of other site amenities is proposed. This is projected to occur by the year 2000. 1996 Project Cost: None Future Projects: Future Projects Cost 1997 None Planned 1998 None Planned 1999 None Planned 2000 Park Development, Grading, Landscaping, Play Equipment, Amenities $150,000 3C 1996 PARKS Project Park: Park Service Area #18 Description: The park section remains as a possible `search area' for a neighborhood park; assuming that a major portion of the area develops as residential. As an alternative, the City could require private park amenities to be provided by the developer. justification/Need Analysis: No development is expected until the year 2000; again assuming residential development. 1996 Project Cost: None Future Projects: • Future Projects Cost 1997 None 1998 None 1999 None 2000 Acquisition by Parks Dedication $100,000 c5\96parks.cip 3� 1996 PARKS Project Park: Patrick Fagan Description: City has awned 105 acre park which is essentially undeveloped. Park has two structures, Kehne house and Lillian McCarthy home (life estate) which will become part of Parks program. Advisory Parks, Recreation and Natural Resources Cnryrmiccinn is recommencing acquisition of additional 8 to 10 acres south of park on Lexington (Anderson parrot). Park is ready for development. and timing e me to he right. Work would include a rletailr ci program to he developed and physical devrloprnent to orrur. Park would become an environmental r'duration renter. flevelopmnnt will include parking, trail, wildlife blinds, building improvement (exicring ctrirrture) or new building. 1996 expenditures arc for consultant planning/design. Justification/Need Analysis: 1996 Project Cost: Park site fund 50,0nn Bond Fund - Acquisition $250,000 Future Projects: Future rrojortc Cost 1997 $950,000 1998 1999 2001) 3S 19• 96 PARKS Project Park: Peridot Path Park Description: Peridot Path Park is a small neighborhood pocket park. During this 5 year CIP the playground will attain the age of 15+ years. justification/Need Analysis: A long considered improvement for Peridot Path Park is the addition of a trail and foot bridge to improve access from the neighborhood to the east. This improvement is recommended for 1999. 1996 Project Cost: Future Projects: Future Projects Cost 1997 None 4 1998 None 1999 Trail, foot bridge $45,000 2000 None 3 q 1996 PARKS • • • Project Park: Pilot Knob Park • Description: Pilot Knob Park is a resource that includes active and passive space.. Its location adjacent to Pilot Knob Elementary School expands opportunities to users. Justification/Need Analysis: A cooperative agreement exists between the City and the school. Proposed trail improvement in the year 1999 would enhance the opportunity for the school • and the community to utilize the passive area. 1996 Project Cost: None Future Projects: Future Projects Cost 1997 None 1998 None 1999 Trail/Wildlife Blind $45,000 2000 None • • c5\96parks.cIp 90 1996 PARKS • • Project Park: Rahn Park Description: 40 acres of 60 acres park defined as area adjacent to Rahn Road. Half of park is wooded, remainder ball fields, two hockey rinks, lighted tennis courts and concrete block shelter building (mid- 70's). Additional park provided with change in Rahn Road alignment 1989-90 shared playground with school; Tiny Tots structure next to building for preschool program. justification/Need Analysis: No definitive plan has been developed for this portion of the park, although there has been numerous proposals over the years. Play equipment was up- graded in early 90's. Ball fields need some updating. Expenditures reflect the need for development of a Master Plan for redesign by consultant. 1996 Project Cost: None Future Projects: Future Projects Cost 1997 None 1998 Consultant Services $20,000 1999 None 2000 None • c5\9iparfs.cip yl . 1996 PARKS Project Park: Rahn Athletic Fields Description: Three softball and major league baseball fields, volleyball, building (restrooms) and parking. Irrigated turf. Justification/Need Analysis: Effective in 1996, all fields will be for youth; adult games will be moved to Lexington/Diffley. Changes to fields may be required as a result, i.e, grass infield for minors, travel baseball. Parking may be a problem, expansion of parking could be accomplished, but will require extensive fill. Improvements to the park could include development of the area between fields and Rahn Park, i.e. shelter building/storage, Given the demand for youth athletics, field lighting might be a consideration. Play equipment, given conversion to youth fields, seems appropriate and is reflected in the '97 projects along with need for field change over. 1996 Project Cost: None • Future Projects: Future Projects Cost 1997 Field improvements $65,000 1998 None planned 0 1999 None planned 0 2000 Field lighting $100,000 • 42 • 1996 PARKS • Project Park: Slater Acres Park Description: Development of this park was recently completed. Significant elements include a paved hiking trail, play structure, free skating rink and hard court area. justification/Need Analysis: There currently is no shelter or structure in the park to provide protection from the elements or to serve as a gathering point. The construction of a sun shelter is for 1998. A similar structure is proposed for proposed P P Heine Pond Park in 1998. A cost saving can be realized by combining the projects and.duplicating the design. 1996 Project Cost: None Future Projects: Future Projects Cost • • 1997 None Planned 1998 Sun shelter $25,000 1999 None Planned 2000 None Planned �{ 3. • • 1996 PARKS Project Park: Thomas Lake Description: A community park with large pavilion which dominates this open space and native prairie park. A walking trail extends from Pilot Knob to Thomas Lake Road. Justification/Need Analysis: Master Plan called for an 'observation blinds' and trail overlooks, these have not been developed as originally planned. Reconstruction of a grass parking lot, originally designed for over flow parking, is projected for 1998, if it can wait that long. • 1996 Project Cost: None Future Projects: • Future Projects Cost 1997 None 1998 Parking lot/observation blind $75,000 1999 None 2000 None c5\9ip.rks.cip Li 4 • • 1996 PARKS • • Project Park: Trapp Farm Park Description: Trapp Farm Park is a heavily used community park. While no improvements are recommended for 1996, • the addition of a sun shelter and landscaping is identified for 1997. justification/Need Analysis: Addition of a sun shelter in Trapp Farm conforms to the Master Plan of the park. The intent is to provide a small group picnic area from which the other amenities of the park can be experienced. 1996 Project Cost: None Future Projects: Future Projects Cost 1997 Sun Shelter, landscaping $35,000 1998 None 1999 None 2000 None • csvc�rits.ci L5 1996 PARKS Project Park: Walden Heights Description: Walden consists of approximately 5 acres of undeveloped land. The City has been anticipating the development of adjacent land, and expansion of park to ultimate size as dedication requirements would occur. justification/Need Analysis: One of the last remaining neighborhood parks to develop. Neighborhood has appeared before Advisory Parks, Recreation and Natural Resources Commission in 1994 asking for development. Funds were set aside in 1995 in expectation for development. This is carryover to 1996. Site grading, design and engineering, landscaping, trails and equipment totalling $200,000. Funds for 1997 reflect possible trail connection to regional park. 1996 Project Cost: $200,000 Future Projects: Future Projects Cost 1997 $25,000 1998 1999 2000 (e 1996 PARKS • Project Park: Walnut Hill Description: A fully developed park - 1984 - which provides for ball field, play equipment, sun shelter, trail and park. • Park is beneath High Line Transmission Lines, under • which a trail connection to Trapp Farm has been • considered. justification/Need Analysis: The park is in good condition. The play equipment may need revitalization within the next 3-6 years. No • other work, other than a trail to Trapp Farm, is • projected. 1996 Project Cost: None Future Projects: Future Projects Cost 1997 None 1998 None 1999 Trail to Trapp Farm $50,000 • 2000 None • cSV6parks.cip y � 1996 PARKS Project Park: Wandering Walk Description: Acquisition of Wandering Walk Park is near completion with Garden Woods Pond. No prior development has occurred. The first phase of development would be the portion north of Northview Park Road, west of Elrene. justification/Need Analysis: This linear, open space park will provide trail connection to Bridle Ridge Park from two access points off Northview Park Road. Considerable hand work will be necessary during the grading of the trail. 1996 Project Cost: $85,000 Future Projects: • Future Projects Cost 1997 Linear park development, north $35,000 to Wescott Road 1998 None 1999 None 2000 None Development of the southeast portion of Wandering Walk Park will occur beyond the year 2000. v 1996 PARKS Project Paric: Wescott Commons Park Description: The initial development of the park was completed in 1994. The close proximity to a large multiple family housing complex creates a significant level of use, both structured and unstructured. justification/Need Analysis: Landscape enhancements are proposed for early in the next decade. 1996 Project Cost: None Future Projects: Future.Projects Cost 1997 None Planned 1998 None Planned 1999 None Planned 2000 None Planned Beyond 2000 Landscaping $5,000 • 9 1996 PARKS Project Park: Wescott Station Park Description: Wescott Station Park is a large neighborhood park for which access, parking and use by the greater community are issues. In this 5 year CIP, a sun shelter and improved access are proposed. justification/Need Analysis: Improved access would provide greater opportunity for use of the park facilities. Addition of a sun shelter would improve the picnicking element of the park. 1996 Project Cost: None Future Projects: Future Projects Cost 1997 None 1998 Trail Trails CIP 1999 None 2000 Sun Shelter, Access _ $35,000 • c5\9ipar#s.cip • • 1996 PARKS Project Park: Windcrest Park Description: Windcrest Park is undeveloped. The acquisition of the missing links to Patrick Eagan Park has long been a goal of the City. Development would occur only if acquisition is successful. justification/Need Analysis: The green belt connection between the Municipal Center and Patrick Eagan is an important recreational link. Therefore, the funding need is recognized for this work in 1998. 1996 Project Cost: None Future Projects: Future Projects Cost 1997 None 1998 Trail, utilities, arboretum $150,000 1999 None 2000 None 6 ' • 1996 PARKS • Project Park: Woodhaven Park Description: Large neighborhood park with a significant portion devoted to being open space. Serving two neighborhoods off both sides of park. Park received surface improvements in 83-84, with relocated/reconstructed hockey rink and ball field. Street improvement project in 94 created additional street parking. Playground was retrofitted in early 80's - the wood structure is deteriorating. justification/Need Analysis: Hockey rink is now 12 years old and will require rebuilding in next 2-3 years. Lights need up-dating (1997). Existing tennis courts receive little play, but still provide recreational value. Parking still a•problem on south side when youth games are scheduled. Play equipment replacement by '98. 1996 Project Cost: Future Projects: • Future Projects Cost 1997 Rink and lighting system upgrade $35,000 1998 None 1999 None 2000 None c ■94pr*s.cip • 1996 PARKS Project Park: Play Equipment Description: This item established the funding need for play equipment replacement. justification/Need Analysis: Eagan parks are going through the aging process to the extent that some of the parks developed in late 70 and early 80':} have play equipment that will soon need replacement/upgrading. The C.P.S. guidelines and A.D.A. requirements seriously impact the reuseability of many of these structures, consequently upgrading to newer standards of safety will be expensive. This item reflects funding needs to begin this process as play grounds approach the 12-16 year replacement need. For example: River Hills and Highview, which were retrofitted in the early 80's utilizing then existing play equipment, should be among the first scheduled for replacement. 1996 Project Cost: None Future Projects: Future Projects Cost 1997 Playgrounds installed prior to 82 $100,000 1998 Playgrounds installed prior to 84 $100,000 1999 Playgrounds installed prior to 85 $150,000 2000 Playgrounds installed prior to 85 $150,000 �3 1996 1997 1998 1999 2000 Po rS BERRY PATCH ( 5,000 - • BLACKHAWK 11a 355,000 20,000 50,000 BRIDLE RIDGE ' BUR OAKS • CAPTAIN DODD CARLSON LAKE ' CARNELIAN CEDAR POND 23 35,000 • CINNAMON . CLEARWATER 24 30,000 COUNTRY HONE 12 2,500 DOWNING 15 40,000 EVERGREEN FISH LAKE GOAT HILL 25 100,000 NEINE POND 214, 25,000 ' H1 GHVIEI' BOLE FARM P.4.K - 110L2 FARM • KETTLE LAKESIDE . LEXINGTON 2'1 23,000 LEXINGTON/DIFFLEY W/2 8 170,000 175,000- 285,000 300,000 MEADOWLANDS 09 55,000 MOONSHINE 20 400,000 MUELLER FARM , 65,000 NORTH PARK 15 3 2 100,000 1,000,000 NORTHVIEW (4/ 33 150,000 160,000 OAK CHASE • OHMANN iq 60,000 O'LEARY 35 yeses PARK SECT 16 3(0 150,000 PARK SECT 18 3'1 100,000 . PARK SECT 21 • PATRICK EAGAN.I?� 3 o 50,000 950,000 . . PERIDOT PATH gi . 45,000 PILOT KNOB 4 p 45,000 QUARRY RAHN Nt 20,000 RAHN ATHLETIC Lip 65,000 100,000 RAVINE RIDGECLIFF RIVER HILLS RED PINE l t 10,000 SKY HILL SOUTH OAKS SLATERS ACRES 43 • 25,000 • THOMAS LAKE 4 y 75,000 TRAPP FARM i.5 35,000 WALDEN 01/4k, 200,000 25,000 WALNUT HILL 4'1 50,000 WANDERING WALK 00/418 85,000 35,000 WESCOTT COMMONS 41 WESCOTT STATION 6o 35,000 WINDCREST S( 150,000 WOODHAVEN 52 35,000 PLAY EQUIPTMENT S3 100,000 100,000 150,000 150,000 • ii 01.0,000 TOTAL 1,162,500 2,595,000 760,000 815,000 X1;860,001- - 'Mlle • December 5,1995 54 it _;tiA�f_'•'; ' IL MEMO —city of eagan TO: THOMAS L HEDGES,CITY ADMINISTRATOR FROM: TOM COLBERT, DIRECTOR OF PUBLIC WORKS DATE: DECEMBER 8, 1995 SUBJECT: 5-YEAR CIP (1996-2000) Attached please find a copy of the Public Works Department's portion of Parts II & Ill of the 5-Year Capital Improvement Program (CIP). This CIP represents a continued refinement and reevaluation of our community's infrastructure as it relates to the needs of both a growing and aging community. Where possible, this CIP incorporates the proposed 5-Year CIP of Dakota County and MnDOT as it affects the City of Eagan's financial participation. There are various items and issues that should be highlighted in consideration of formal adoption to help ensure that it can be implemented in an efficient and timely manner. STREETS/HIGHWAYS A. Collector&Arterial 1. YANKEE DOODLE CORRIDOR IMP. (1996.6) —This first phase of the overall ring- road improvements necessary to serve the proposed Promenade development anticipates an increase of$1.2M more than what has been approved by Council action to date. Without this level of participation by the City, this entire project will not be necessary as the developer has indicated they will be unable to proceed with their proposal. However, the City expects to receive approximately $2.7M of participation from Dakota County and approximately$250,000 from MnDOT to help offset the local participation. If this project does not proceed in 1996, it should be shifted to the 'Future" category with the City's participation increasing by an additional approximately $2M as it is questionable whether a single developer contribution will be available. • 2. DENMARK AVE&NORTHWOOD DR. (1996.7&8) —While these are designated as local collector streets, it is anticipated they will be financed 100% by local 1 • development if, and when, it occurs. Numbers 6, 7 &8 of the 1996 program are all eligible for Municipal State Aid Street (MSAS) funding reimbursement subject to the fund balance available in the City's State Aid account at the time of improvement and/or the City's ability to sell bonds from the State Aid account. 3. LONE OAK ROAD (1997.2)—Presently, the City is negotiating with CP Rail Systems to eliminate the current railroad trestle bridge to replace it with an at-grade signalized crossing. If these negotiations are unsuccessful, approximately $1 M should be added to the City's responsibility to finance its share of a new bridge underpass. 4. DODD ROAD (1998.1) —With increased residential development in the southeast corner of Eagan and the recent pedestrian fatality, the Council may want to consider accelerating this improvement to address the ongoing safety concerns of the area. 5. YANKEE DOODLE ROAD EXT. (1998.2) —A joint participation corridor study will be performed in 1996 by Inver Grove Heights, MnDOT, Dakota County and the City of Eagan. Upon the, completion of this study, this project may be ready for 1997. However, Inver Grove Heights may still not be financially or politically ready to initiate this project until 1998. 6. LEXINGTON AVENUE (1998.3) — Presently, Dakota County and the City of Eagan are submitting this improvement for Federal funding consideration under the Safety Enhancement category. If approved, the project may expand to continue an additional half-mile to Clubview Drive. Subsequently, the City's participation may increase by an undetermined amount. 7. OTHER RING ROAD IMPROVEMENT (Future .1-5) — These are the subsequent phases of the ultimate ring-road improvements. Their cost estimates are very sketchy and their timing would be dictated by additional development and/or traffic congestion pressures. B. Local Street Reconstruction There are four categories of improvements identified for local street maintenance. a. RECONSTRUCTION —This category applies primarily to older streets that were not built to current City standards. Typically, they do not have concrete curb and gutter, inadequate drainage provisions and an inadequate structural section with occasional poor soils in the subgrade area. These streets generally require full excavation and reconstruction. b. Resurface/Replace — This category applies to streets that were originally constructed to current City standards but the bituminous surfacing has deteriorated to a point where it needs to be fully removed and replaced. • Typically, any subgrade correction is very isolated and limited. 2 5' c. Overlay — This category applies to those streets that were originally constructed to City standards and are in generally good condition but need a structural overlay to prolong the original life expectancy by preserving the original structure while it is still sound. In some cases, a full width milling will enhance the adhesion of the overlay and remove minor surface deteriorations. In other instances, routine crack sealing is all that is necessary. d. Urban Upgrade — This category pertains basically to gravel, unimproved and/or rural street sections that need full construction to bring it up to City standards. During this past year, the Public Works Department has done an extensive evaluation on the evaluating the surface condition of our streets through the Pavement Management Program (PMP) and assigned a Pavement Condition Index (PCI), researched the year of original construction and/or last major improvement and calculated the most effective, economical and longterm maintenance program for our streets for a projected 50-year life cycle. The result of this extensive evaluation has indicated a benefit in providing a managed program of providing a balance of sealcoat applications, overlays, and routine structural maintenance activities. This evaluation has resulted in revising our local street reconstruction program to accelerate some residential subdivisions for an overlay at an estimated $750/lot assessment to avoid a required reconstruction/resurfacing at $1,500-$2,500/lot assessment at a later date. Other subdivisions will not produce the benefit expected from an overlay and the improvement has been delayed for full reconstruction/resurfacing consideration at a later date. While the assessable overlay projects might be perceived premature by adjacent property owners due to the relative good condition of their streets, it is anticipated that an option will be provided to them with the full understanding of the more expensive reconstruction requirement at a later date. This program will expand the limited resources of our Major Street Fund by moving this into a program whereby a 50-year life expectancy of streets can be expected. C. Street Sealcoat Cracksealing and periodic sealcoating treatment have been shown to be one of the best preventive maintenance programs for extending the life cycle of streets. New streets are sealcoated approximately 4-5 years after original construction. Historical evaluation has indicated a second application is optimally applied 7-9 years thereafter as field verified by visual inspections. Subsequently,this program will continue to increase until our community is fully developed. 3 Sri The General Fund contribution has been maximized at $50,000/year with the difference being the full responsibility of the Major Street Fund. This is to minimize fluctuations to the annual General Fund budget allowing better fiscal programming. D. Signals Presently, there are 49 signalized intersections within the City limits with only one failing under the City's jurisdication. This 5-Year CIP has 6 additional intersections programmed for signalization with another 7 identified in the"Future" for consideration of programming as needs are identified or warrants met. 1. LEXINGTON @ WESCOTT (1996.1) — While both the County and the City have identified this Intersection for signalization in 1996, it will require extensive reconstruction of Wescott Road to provide for center left-tum lanes. Due to the location of the Williams Bros. Pipeline, additional construction costs are anticipated. Research will be performed to determine if a different type of signal phasing would eliminate the need for the left turn lane. This could significantly reduce the estimated cost in the CIP. 2. RAHN ROAD AND DIFFLEY (1996.2) -- This has been programmed for 1996 by previous Council action. While a few of the necessary warrants are met at this location, the signalization of this intersection will require a major reconstruction resulting in the elimination of the current residential frontage roads west of Rahn Road to accommodate the necessary left-turn lanes on Diffiey Road. This may create significant controversy and concern from the affected residents as well as concerns from other property owners where additional right-of-way must be acquired. Dakota County has not programmed any dollars for contribution towards the signalization of this intersection. Subsequently, the City will either have to finance the full cost or prefinance the County's share until this intersection would warrant signalization at a future date in competition with other higher priority intersections throughout Dakota County. 3. TH 149© LONE OAK PARKWAY(1996.3) --fl is anticipated a signal may be needed at this location with the opening of the new US Post Office Information Management and Accounting System Building in the Waters Office Park. MnDOT has not provided any funds for their share of this project which will either have to be assumed by the City or the Post Office through a special assessment. 4. TH 13 © BLACKHAWK ROAD (1998.1) —With the recent residential development along the Robin Lane neighborhood, it is anticipated that warrants for a signal at this intersection will occur in the near future. While funds have not been allocated by MnDOT, it is hoped the time frame will allow for proper budgeting. Otherwise, these costs will become the City's responsibility. 4 g. 5. The "Future category anticipates signals at various intersections where warrants could be met at any time dependent upon the growth and development pattern experienced by the City in the future. E. Streetlights This pertains to major intersection streetlights and not local residential neighborhood lights or continuous streetlighting in any particular commercial or industrial neighborhood. This program is based on an inventory of needs on our collector and arterial transportation system. UTILITIES A. Water/Trunk Distribution This CIP is somewhat development driven and has been based on the update of the City's 1995 Comprehensive Water Supply & Distribution Plan as prepared to date. B. Water Operations & Facilities Similarly, this incorporates the most recent information prepared to date for the 1995 Comprehensive Water Supply and Distribution Plan. C. Sanitary Sewer-Trunk Conveyance This trunk sanitary sewer system is virtually complete resulting in a very nominal 5-Year CIP program. D. Sanitary Sewer- Facility& Operations Because our sanitary sewer system is relatively young and routinely maintained, there are no major expenditures anticipated to the equipment or facilities necessary to run this system. E. Storm Sewer-Trunk Conveyance This section is primarily for the conveyance of excess surface water runoff and does not address water quality programs. This section identifies the needs associated with completing the overall trunk storm sewer system. 1996 is projected to be a very major program based on significant development proposals which may or may not yet occur (I.e., Promenade, Old Country Buffet, NWML 200-acre industrial park, etc.). 5 SI EQUIPMENT The 5-Year CIP is presented for the various departments (Engineering - 21, Streets - 22, Central Services - 24, Water -61, Sanitary -62) have all maintained the same 5-year total while allocating those dollars differently within each respective year based on the needs and life cycle of the various pieces of equipment The street division has performed an extensive 20-year projection which is addressed under Part II of the City's overall CIP. SUMMARY Hundreds of personnel hours went into the compilation, calculation, and preparation of this comprehensive 5-Year CIP update. I would like to acknowledge the personnel of the Public Works Department for their dedicated effort and diligence in helping to present this document to the City Council to help guide and plan the growth of our community in an orderly and economical fashion. We look forward to presenting the information contained in this document to the City Council and discussing any proposed modifications. Sincerely, - ''-V-: . .. -ii.---"-t-i-,- //..- ..--i_<, /,_,,.;,(___-% omas A. Colbert, P.E. Director of Public Works TAC/jj cc: Mike Foertsch, Assistant City Engineer Arnie Erhart, Superintendent of Streets/Equipment Wayne Schwanz, Superintendent of Utilities Attachment: 5-Year CIP 6 (Qb 11-- g Z LiIIII M 1 . IX . N Li- Q C44 1 II im I I mil I 1111‹ - • N N WI . U? 111:r CtS 0 . 0 E ci • Imo 0 Fri a) . . Cf) a) co a) o \ r a3 . 021 C r.... • 0 Cln T • N CI III 0 Ce) N 0 r O to O E >II = N V I- Cr)LIO CD (, t •. Ir- . 0 0 0 Z . : (.1 (0 W . 0.3 : : 7 • a) .. . . 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U E m J 0. ,r_. • D UJ 0) a alowis (.0) CD CK o Q CD >1.1 Cr CD CD co 49 t. • E-+ r4 d • z a E . . .gg rn a � tli E-4 ZL 5 L) . lif ° 7 t . 4 1.• 4 I I J, . . - 44 V gOD • P .> QQ a QQ QQ ac a .qtE Q ri W 4 a a g u Lz e4 u G N ` a D .1 a O j u I h OD N O+ = pw� a 7 \ • _ Q � Q I h � . Opus North wut.L.L.C. ^ OPUS. 7000BrenRoCenter MadingAddr?i„ ��, 9900 Bcen Road East PO Box 59110 Minnetonka.Minnesota 75343 Minneapolis.Minnesota 55459-0110 612.9364600 Fax 612.936.4529 December 6, 1995 • Mr. Thomas Hedges City Administrator City of Eagan 3830 Pilot Knob Eagan,MN 55122-1897 RE: EAGAN PROMENADE Dear Tom: Thank you for the time that you took to speak with us between meetings last evening about the financing of various infrastructure improvements associated with the proposed Eagan Promenade development. We felt that it might be appropriate at this time to elaborate on a few items that were discussed at yesterday's work session and highlight one or two issues regarding our project. INFRASTRUCTURE IMPROVEMENTS As was discussed at yesterday's work session, Opus and City Staff have both diligently attempted to present the infrastructure improvements proposed as part of the Eagan Promenade development in the correct and fair manner. As Tom Colbert indicated, we all agree on the total dollar amount of the improvements. The question that comes into play is "What is fair?" We were asked by Staff to present our assessment of the issue in a logical and rational way using factual data and fair methods of approaching the allocation of costs. We enlisted the firm of BRW to present this position and, as was evidenced at the work session, this position was agreed to in concept by the majority of the Council. Tom Colbert's brief, that outlined various solutions for the Council to consider, was used as a guide and, as a result of Council Member Awada's analysis and Council Member Wachter's position to put the entire burden of road improvements onto Opus Corporation, the majority vote was to reduce the assessment for"Offsite Roadway Improvements" to the Eagan Promenade from $6.5 million to $6.1 million. We appreciate the fact that this is a deviation from a unanimous vote from a week earlier; however, given the new analysis as prepared by BRW, we feel that the decision is still not equitable given the current situation that exists at the Yankee Doodle/Pilot Knob/1-35E intersection. We appreciate the fact that Mayor Eagan and Council Member Hunter support our position and, as we discussed last evening, we would be in a position to accept the alternative that they were proposing ("Scenario#3") of Mr. Colbert's brief. We would accept this compromise immediately and without condition in an effort to save this project. We would go back to the O'Neil Family for their share of the incremental increase in our solution versus this compromise position. lot Opts Northwest LLC.is an affiliate of the Opw group d=parks—Architects.Contrae=Developers Chicago.Coiont s.Dallas.Derr .Ft Lauderdale,Ardt aukee.Ainneapolis.Orlando,Pensacola.Ph oerlix Sacramento,San Francisco.Seattle,Tampa,Washington D.C. 02 OPUS. T. Hedges December 6, 1995 Page 2 We would like to make a comment on Council Members Wachter and Awada's position as it relates to their previous vote at the work session. If the Opus Promenade development was solely responsible for the traffic generated at this site and if the existing capacity of the Yankee Doodle/Pilot Knob intersection was at relatively high levels of service, we could • accept both Council Members Wachter and Awada's position. However, given the fact that the existing level of service at this important intersection is at (or close to) capacity and the fact that the proposed improvements that are the topic of this discussion will unequivocally directly benefit future developments in the area, we believe that the compromise position ("Scenario #3") is more fair for everyone. We will still need to seek assistance from the O'Neil family under this solution, however, we believe that this position is less arbitrary and more defendable. FINANCIAL BENEFITS TO THE EAGAN PROMENADE There are many tangible benefits to the Eagan Promenade that we have presented to the Council earlier this summer. We will not go into detail at this time; however, in attempt to encourage reconsideration of this proposal, we believe that it is important to highlight these features: REAL ESTATE TAXES: At completion, the retail portion of the Eagan Promenade will generate an estimated $1,300,000 annually in commercial real estate taxes. This estimate is conservative in that it does not include the residential portion of the property nor the commercial site north of the major in-line retail. Today, the majority of the site is Green Acres and, as such, does not contribute significantly to the City's coffers. • DEFERRED SPECIAL ASSESSMENTS If the Eagan Promenade project moves ahead and Opus closes on the O'Neil property, the O'Neil Family will pay the City of Eagan deferred assessments. This amount, combined with other City utility charges for the project, is estimated at approximately $1.1 million. • There are many other tangible benefits to the Eagan Promenade including new permanent and temporary jobs, however,these two items listed above are direct economic benefits that will occur immediately upon the commencement of the project. e o • 02 OPUS. T. Hedges December 6, 1995 • Page 3 • The Eagan Promenade project maximizes the financial benefits to the City of Eagan today. We respectfully ask for your direction in seeking the City of Eagan's support for this compromise to infrastructure financing -- it is a fair solution; it is a compromise between Opus, the O'Neils and the City of Eagan, and it is needed to continue the project. Very truly yours, othy-f . Murnane Mic ele Foster Vice President Senior Director Real Estate Development Real Estate Development /bb oa • .•••